Agenda packet — Capitola City Council, October 27, 2022

City of Capitola
City Council Meeting Agenda
Thursday, October 27, 2022 – 7:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Sam Storey
Vice Mayor: Margaux Keiser
Council Members: Jacques Bertrand, Yvette Brooks, Kristen Brown Regular Meeting of the Capitola City Council – 7 PM
All correspondences received prior to 5:00 p.m. on the Wednesday preceding a Council Meeting will be distributed to Councilmembers to review prior to the meeting. Information submitted after 5 p.m. on that Wednesday may not have time to reach Councilmembers, nor be read by them prior to consideration of an item.

1. Roll Call and Pledge of Allegiance
Council Members Jacques Bertrand, Yvette Brooks, Kristen Brown, Margaux Keiser, and Mayor Sam Storey.

2. Additions and Deletions to the Agenda

3. Presentations
Presentations are limited to eight minutes.

A. Mayor for a Day Essay Contest: Middle School Division Winner Recognition B. Introduction of new Customer Service/Office Coordinator Liliana Carrisoza

4. Additional Materials
Additional information submitted to the City after distribution of the agenda packet.

5. Oral Communications by Members of the Public
Please review the Notice of Remote Access for instructions. Oral Communications allows time for members of the Public to address the City Council on any “Consent Item” on tonight’s agenda, or on any topic within the jurisdiction of the City that is not on the “General Government/Public Hearings” section of the Agenda. Members of the public may speak for up to three minutes, unless otherwise specified by the Mayor. Individuals may not speak more than once during Oral Communications. All speakers must address the entire legislative body and will not be permitted to engage in dialogue. A maximum of 30 minutes is set aside for Oral Communications.

6. Staff / City Council Comments
Comments are limited to three minutes.

7. Consent Items
All items listed as “Consent Items” will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time the Council votes on the action unless members of the City Council request specific items to be discussed for separate review. Items pulled 1 City Council Meeting Agenda – October 27, 2022
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for separate discussion will be considered following General Government. Note that all Ordinances which appear on the public agenda shall be determined to have been read by title and further reading waived.

A. Consider the minutes from the October 13, 2022, regular City Council meeting Recommended Action: Approve minutes.

B. Development Services Technician Job Description
Recommended Action: Approve changes to the Development Services Technician job description.

C. Consider Staffing Changes in the City Manager and Police Departments Recommended Action: Approve proposed staffing changes and increase the Human Resources Analyst position to full-time, effective October 30, 2022.

D. Consider Adopting Proposed Resolution Allowing for the Continuation of Teleconferencing Recommended Action: 1) Make the determination that all hazards related to the worldwide spread of the coronavirus (COVID-19) as detailed in Resolution No. 4168 adopted by the City Council on March 12, 2020, still exist and there is a need to continue action; and 2) Adopt the proposed resolution authorizing the City Council (along with the Planning Commission and all advisory bodies) to continue to conduct teleconferencing meetings.

8. General Government / Public Hearings
All items listed in “General Government / Public Hearings” are intended to provide an opportunity for public discussion of each item listed. The following procedure pertains to each General Government item: 1) Staff explanation; 2) Council questions; 3) Public comment; 4) Council deliberation; 5) Decision.

A. Conceptual Review for 1) Future annexation of 1610 Bulb Avenue into Capitola City limit; and 2) Community Benefit Application for Senior Living facility at 3720 Capitola Road and 1610 Bulb Avenue in the Community Commercial Zoning District
Staff Recommendation: Continue the 3720 Capitola Road and 1610 Bulb Avenue conceptual review application to a date uncertain.

B. Permanent Local Housing Allocation Grant
Recommended Action: Accept staff presentation on the 5-year plan for Permanent Local Housing Allocation Funds (PLHA) and provide direction on the proposed allocation of funds.

C. Donations Report Full Year 2021-22
Recommended Action: Receive the Annual Donations and Contributions Report.

9. Adjournment
_____________________________________________________
Notice of In-Person & Remote Access
In accordance with Assembly Bill 361, City Council meetings are open to the public for inperson attendance at the Capitola City Council Chambers located at 420 Capitola Avenue, Capitola, California, 95010. Council and Staff will be meeting in-person and remotely, and the public can choose to attend either in-person or via remote access.

Other ways to Watch:
 Spectrum Cable Television channel 8
 City of Capitola, California YouTube Channel
To Join Zoom Application or Call in to Zoom:
2 City Council Meeting Agenda – October 27, 2022
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 Meeting link:
https://us02web.zoom.us/j/84207035009?pwd=ZXlXQ3NUbXpEOS9DWWNTdUU5MG9Vdz09  Or dial one of these phone numbers: 1 (669) 900 6833, 1 (408) 638 0968, 1 (346) 248 7799  Meeting ID: 842 0703 5009
 Meeting Passcode: 080682
To make a remote public comment:
 Via Zoom Application: Use participant option to “raise hand”. The moderator will unmute you  Via Zoom phone call: Dial *9 on your phone to “raise your hand”. The moderator will unmute you Note: Any person seeking to challenge a City Council decision made as a result of a proceeding in which, by law, a hearing is required to be given, evidence is required to be taken, and the discretion in the determination of facts is vested in the City Council, shall be required to commence that court action within ninety (90) days following the date on which the decision becomes final as provided in Code of Civil Procedure §1094.6. Please refer to code of Civil Procedure §1094.6 to determine how to calculate when a decision becomes “final.” Please be advised that in most instances the decision become “final” upon the City Council’s announcement of its decision at the completion of the public hearing. Failure to comply with this 90-day rule will preclude any person from challenging the City Council decision in court.

Notice regarding City Council: The City Council meets on the 2nd and 4th Thursday of each month at 7:00 p.m. (or in no event earlier than 6:00 p.m.), in the City Hall Council Chambers located at 420 Capitola Avenue, Capitola.

Agenda and Agenda Packet Materials: The City Council Agenda and the complete Agenda Packet are available for review on the City’s website: www.cityofcapitola.org and at Capitola City Hall prior to the meeting. Agendas are also available at the Capitola Post Office located at 826 Bay Avenue Capitola. Need more information? Contact the City Clerk’s office at 831-475-7300.

Agenda Materials Distributed after Distribution of the Agenda Packet: Pursuant to Government Code §54957.5, materials related to an agenda item submitted after distribution of the agenda packet are available for public inspection at the Reception Office at City Hall, 420 Capitola Avenue, Capitola, California, during normal business hours.

Americans with Disabilities Act: Disability-related aids or services are available to enable persons with a disability to participate in this meeting consistent with the Federal Americans with Disabilities Act of 1990. Assisted listening devices are available for individuals with hearing impairments at the meeting in the City Council Chambers. Should you require special accommodations to participate in the meeting due to a disability, please contact the City Clerk’s office at least 24 hours in advance of the meeting at 831-475-7300. In an effort to accommodate individuals with environmental sensitivities, attendees are requested to refrain from wearing perfumes and other scented products.

Televised Meetings: City Council meetings are cablecast “Live” on Charter Communications Cable TV Channel 8 and are recorded to be rebroadcasted at 8:00 a.m. on the Wednesday following the meetings and at 1:00 p.m. on Saturday following the first rebroadcast on Community Television of Santa Cruz County (Charter Channel 71 and Comcast Channel 25). Meetings are streamed “Live” on the City’s website at www.cityofcapitola.org by clicking on the Home Page link “Meeting Agendas/Videos.” Archived meetings can be viewed from the website at any time. 3 Capitola City Council
Agenda Report
Meeting: October 27, 2022
From: City Manager Department
Subject: Consider the minutes from the October 13, 2022, regular City Council meeting
Recommended Action: Approve minutes.

Discussion: Attached for Council review and approval are the draft minutes from the regular City Council meeting on October 13, 2022.

Attachments:

1. October 13 draft
Report Prepared By: Chloé Woodmansee, Assistant to the City Manager Reviewed/Approved By: Jamie Goldstein, City Manager
4 Item 7 A.

City of Capitola
City Council Meeting Minutes
Thursday, October 13, 2022 – 7:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Sam Storey
Vice Mayor: Margaux Keiser
Council Members: Jacques Bertrand, Yvette Brooks, Kristen Brown Regular Meeting of the Capitola City Council – 7 PM

1. Roll Call and Pledge of Allegiance
Council Members Jacques Bertrand, Yvette Brooks, Kristen Brown, Margaux Keiser, and Mayor Sam Storey were present.

2. Additions and Deletions to the Agenda
City Manager Goldstein announced that the new Office Coordinator will be introduced at a later meeting.

3. Presentations
A. Mayor for a Day Essay Contest: Elementary School Winner Recognition Recreation Division Manager Bryant LeBlond introduced Desirae Adams, the elementary school essay contest winner.

B. Introductions of new Public Works Director Jessica Kahn and Customer Service/Office Coordinator Liliana Carrisoza
City Manager Goldstein introduced new Public Works Director Jessica Kahn; the Mayor welcomed her to City staff and to the community.

4. Additional Materials – none

5. Oral Communications by Members of the Public
Roy Johnson from the Art and Cultural Commission spoke about a proposed Begonia Festival memorial art piece project.

Laurie Hill from the Art and Cultural Commission announced Capitola Plein Air, with the closing event on November 6 from 11am to 4pm.

6. Staff / City Council Comments
Police Chief Dally announced the Pink Patch Project, sales will benefit local breast cancer foundations.

Council Member Brooks invited the community to enjoy the Chamber hosted Halloween trick-ortreat parade Sunday October 30 at 2pm.

7. Consent Items
5 Item 7 A.

City Council Meeting Minutes – October 13, 2022
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A. Consider the minutes from the September 22, 2022, regular City Council meeting Recommended Action: Approve minutes.

B. Approval of City Check Registers Dated September 2, September 16, and September 30.

Recommended Action: Approve check registers.

C. Coastal Conservancy Grant Resolution
Recommended Action: Adopt the proposed resolution authorizing the City Manager, Finance Director, or Public Works Director to receive $1,900,000 in grant funds from the State Coastal Conservancy for the Capitola Wharf Renovation.

Motion: Approve Items 7.A, 7.B, 7.C, and 7.D as recommended Result: Passed, 5:0 (Unanimous)
Mover: Council Member Brooks
Seconder: Council Member Brown
Yea: Vice Mayor Keiser, Council Member Bertrand, Council Member Brooks, Council Member Brown and Mayor Sam Storey

8. General Government / Public Hearings
A. Community Development Block Grant COVID-19 Response Funding Recommended Action: Adopt three proposed resolutions authorizing the City Manager to amend the current Community Development Block Grant Coronavirus Response (CDBG-CV) which will re-allocate CDBG-CV funding from rental assistance and business assistance to 1) Grey Bears and 2) Community Bridges, and 3) allocate Program Income to Second Harvest Food Bank.

Mayor Storey recused himself, Vice Mayor Keiser led the item.

Director Herlihy presented a brief staff report. There was no public comment.

Council Member Bertrand confirmed how the funding will be disbursed to the benefiting organizations.

Motion: Adopt three proposed resolutions
Result: Passed, 4:0 (Unanimous)
Mover: Council Member Brown
Seconder: Council Member Bertrand
Yea: Vice Mayor Keiser, Council Member Bertrand, Council Member Brooks, Council Member Brown
Recused: Mayor Sam Storey
B. Community Grant 2022-25 Fund Allocation – Community Action Board Recommended Action: Consider the recommendation of the Community Grant Subcommittee to award the Community Action Board of Santa Cruz County $10,000 as part of the Community Grant Program.

Assistant to the City Manager Woodmansee presented a staff report. 6 Item 7 A.

City Council Meeting Minutes – October 13, 2022
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In public comment, Elyssa from CAB spoke about how the organization helps members of the public.

Motion: Allocate $10,000 to CAB as part of the Community Grant Program Result: Passed, 4:0 (Unanimous)
Mover: Council Member Bertrand
Seconder: Council Member Brown
Yea: Vice Mayor Keiser, Council Member Bertrand, Council Member Brooks, Council Member Brown
Recused: Mayor Sam Storey
C. Community Grant 2022-25 Fund Allocations – Monterey Bay National Marine Sanctuary Foundation
Recommended Action: Consider the recommendation of the Community Grant Subcommittee to award the Monterey Bay National Marine Sanctuary Foundation $5,000 from the General Fund and $7,500 from Early Childhood and Youth Programming funds as part of the Community Grant Program.

Council Member Brooks recused due to being a Board Member on the National Marine Sanctuary. Assistant to the City Manager Woodmansee presented a staff report.

There was no public comment.

Council Member Bertrand opposed allocating funding to this organization and commented that he had expected a report on how previous funding was used.

Mayor Storey said that he felt administrative funding is important and asked that Council and staff keep an eye on how organizations meet their objectives.

Motion: Allocate the Monterey Bay National Marine Sanctuary Foundation $5,000 from the General Fund and $7,500 from Early Childhood and Youth Programming funds as part of the Community Grant Program
Result: Passed, 3:1
Mover: Council Member Brown
Seconder: Vice Mayor Keiser
Yea: Vice Mayor Keiser, Council Member Brown, and Mayor Sam Storey No: Council Member Bertrand
Recused: Council Member Brooks
D. Community Grant 2022-25 Fund Allocations
Recommended Action: Consider the Community Grant Subcommittee grant award recommendations for program applications, excluding the grant requests from the Community Action Board and the Monterey Bay National Marine Sanctuary Foundation.

Assistant to the City Manager Woodmansee presented a staff report.

In public comment:

Steven Matzie from Advocacy Inc. spoke about how the organization helps the elderly.

Alexander Pedersen, president of Blue Circle, explained that the no-profit supports and encourages a Living Wage in local businesses.

Tracie Wise, from O'Neill Sea Odyssey thanked Council for considering funding the next generation of ocean stewards.

Eduardo Santana, from the Seniors Council, thanked Council for support.

Christina Thurston, from the Volunteer Center, thanked Council for supporting the organization.
7 Item 7 A.

City Council Meeting Minutes – October 13, 2022
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Mayor Storey said he is proud that Council continues to support critical and essential safetynet services in Capitola and the greater community. He also encouraged Council to check in with partners more frequently than once every 3 years.

Council Member Bertrand asked that Council be familiar with the programs we are funding as Council Members.

Motion: Allocate Community Grant Program funding as recommended by the Subcommittee and outlined in the staff report.

Result: Passed, 5:0 (Unanimous)
Mover: Council Member Brooks
Seconder: Council Member Bertrand
Yea: Vice Mayor Keiser, Council Member Brown, Council Member Bertrand, Council Member Brooks, and Mayor Sam Storey

9. Adjournment
The meeting adjourned at 8:34pm to the next regular City Council meeting on October 27, 2022. _____________________________________________________
____________________________
ATTEST: Sam Storey, Mayor
____________________________
Chloé Woodmansee, Interim City Clerk
8 Item 7 A.

Capitola City Council
Agenda Report
Meeting: October 27, 2022
From: Department of Public Works
Subject: Development Services Technician Job Description Recommended Action: Approve changes to the Development Services Technician job description.

Background: The Development Services Technician is a para-professional public service role that is included in both the Community Development Department and the Public Works Department. Historically a single full-time person filled this role and worked part-time split between the two departments.

Approximately 6 years ago the employee in this shared position was reclassified and took on a new role as the new Environmental Programs Manager position in the Public Works Department. The Development Service Technician position was left vacant for several years. In November 2021, a new employee was hired as a Development Services Technician to work solely within in the Community Development Department, to process building permits and work on affordable housing projects.

In the current budget, an additional Development Services Technician position was included within the Public Works Department to assist with project review, encroachment permits, and other administrative duties. This added position in Public Works will allow the existing Environmental Programs Manager to focus attention on solid waste and recycling, stormwater management, climate action plan implementation, and other related matters.

Discussion: The existing Development Services Technician job description was outdated and included several duties which are no longer part of the City’s functions. In addition, a few minor changes were made to better clarify how the position can be supervised (based upon which department in which the position will work) and the role’s minimal qualifications. No change to this position’s salary is proposed.

A marked up copy the proposed job description is included as Attachment 1 and a clean version as Attachment 2.

The Development Service Technician position is in the Association of Capitola Employees (ACE) bargaining unit. Staff communicated with Labor Relations Representative Ryan Heron, who notified the City that ACE reviewed the proposed changes and made no comments; thus fulfilling the meet and confer requirement.

Fiscal Impact: Revision of the job description will have no fiscal impact.

Attachments:

1. Development Services Technician revised 2022 markup

2. Development Services Technician 2022 clean version
Report Prepared By: Chloé Woodmansee, Assistant to the City Manager Reviewed By: Jessica Kahn, Public Works Director; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
9 Item 7 B.

City of Capitola

DEVELOPMENT SERVICES TECHNICIAN

GENERAL PURPOSE
The Development Services Technician is a para-professional, public service and information/data management position which performs a variety of public information, records management, code compliance, administrative and clerical functions in support of the City's development services activities. The position requires extensive contact with the public, and interaction with and support to the Community Development and Public Works Departments. Records management includes maintenance of paper files and computerized Geographic Information Systems (GIS), land use database, and permit tracking software programs.

SUPERVISION RECEIVED
report to the Senior Planner, Building Official, or Public Works Project Manager.

SUPERVISION EXERCISED
None.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform a variety of planning, zoning, public counter, contract management, and administrative duties, including providing information and accepting applications at the public counter; processing certain minor applications; responding to telephone requests for information and appointments; carrying out legal public noticing activities; taking minutes at public meetings; conducting field work and investigations; and data entry, retrieval and management related to computerized database, permit tracking and GIS software programs, as well as paper files.

At the public counter and over the telephone, provide basic building code and zoning information and explain zoning ordinance and certain municipal code provisions and the development review process to the public.

Inform the public and process minor applications on matters pertaining to applications for development, home occupation use permits, sign permits, sidewalk sale permits, temporary banner/signage permits, home occupation use permits, tree removals, business licenses, encroachment permits, building permits and so forth.

Explain basic zoning district development standards, permit requirements, and land use regulations to the public, such as setbacks, height limits, density, parking, and use regulations.

Perform basic code enforcement duties, including responding to citizen complaints, field inspections to identify violations of zoning and other development regulations, investigations and information to violators, documentation, and referral to appropriate staff. As directed, review and determine development project compliance with conditions of approval.

DEVELOPMENT SERVICES TECHNICIAN Page 2
10 Item 7 B.

Provide administrative support for Capitola’s affordable housing program including overseeing contract administration; tracking affordable units, drafting grant and loan documents; verifying income and asset limitations; and tracking budgets.

Assist the Public Works Department with preparation and release of bid documents for city public works projects, contract management including preparation and processing contracts, activities related to encroachment permits, GIS mapping, public noticing, development plan review, and other administrative support duties as assigned.

Provide administrative support for contract administration and tracking budgets.

Support commissions and citizen advisory committees by such actions as preparing agendas, hearing materials, legal notices, and minutes of their meetings.

Maintain the Community Development Department development application case files, maintain computerized permit tracking, land use database, and Geographic Information Systems (GIS) software.

Prepare maps, exhibits and reports using GIS and land use database software.

Work with, assist and support the efforts of the Community Development and Public Works staff.

Provide back-up support to receptionist on city telephone/voice mail system.

Perform other related clerical and administrative duties and responsibilities as required.

MINIMUM QUALIFICATIONS
Education and Experience:
(A) Education equivalent to graduation from high school, plus two years practical work experience involving general office practices, public relations and communication, zoning and land use, and/or computer word processing, GIS, database, and other software programs. A Bachelor's degree may substitute for the requirement for two years of practical experience. (B) Any equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:
(A) Working knowledge of computers and electronic word and data processing; modern office practices and procedures.
(B) Skill to proficiently learn and operate listed tools and equipment. (C) Abilities:

Ability to interact and communicate with the public in a helpful, positive, fair, tactful, resourceful, courteous and effective manner, while providing accurate information regarding city ordinances and the development process, over the public counter, on the telephone, and in the field. 11 Item 7 B.

DEVELOPMENT SERVICES TECHNICIAN Page 3
Ability to read, learn, understand and effectively and accurately explain zoning ordinance, municipal code provisions, policies and procedures to the public, including the ability to make and carry out appropriate judgments regarding referral of certain situations to other departmental and city staff.

Ability to read and understand site and building development plans.

Ability to use a computer and learn various word processing, database, spreadsheet, permit tracking, and GIS computer software programs.

Ability to perform arithmetic calculations and analyses; ability to write concise and accurate reports and correspondence; ability to keep accurate and detailed records both on computer and in paper files.

Ability to establish and maintain harmonious, effective and appropriate working relationships with other city staff, management, elected officials, applicants, and the general public.

Ability to work and use good judgment under stressful conditions and with frequent interruptions.

Ability to learn and appropriately employ various conflict management and conflict resolution techniques.

Ability to organize information and prioritize work.

Ability to work evening and/or occasional weekend hours to assist as needed to facilitate public meetings.

SPECIAL REQUIREMENTS
Possession of at time of hire and continued maintenance of a valid California driver's license and a safe driving record.

TOOLS AND EQUIPMENT USED
Personal computer, including word processing, database, GIS, permit tracking software; telephone including main city switchboard/voicemail system, pen/pencil, calculator, rulers, postage machine, fax machine, copy machine, light meter, noise meter, motor vehicle.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed mostly in office settings. Some outdoor/field work is required to post public notices, observe zoning and other code violations, inspect properties and development projects for 12 Item 7 B.

DEVELOPMENT SERVICES TECHNICIAN Page 4
compliance with codes and conditions of approval, and to attend off-site meetings. The employee is occasionally required to climb or balance, stoop, kneel, or crouch.

While performing the duties of this job, the employee is frequently required to stand or sit, drive a motor vehicle, walk, talk and hear, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. Hand-eye coordination is necessary to operate computers and various office equipment. The employee must frequently retrieve files, and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus, for detailed computer work, reading, and field work. The noise level is usually moderately quiet, although it can be moderately noisy at the public counter.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; jobrelated tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related to, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Effective Date: Update
13 Item 7 B.

City of Capitola

DEVELOPMENT SERVICES TECHNICIAN

SUPERVISION RECEIVED
report to the Senior Planner, Building Official, or Public Works Project Manager.

SUPERVISION EXERCISED
None.

Explain basic zoning district development standards, permit requirements, and land use regulations to the public, such as setbacks, height limits, density, parking, and use regulations.

DEVELOPMENT SERVICES TECHNICIAN Page 2
14 Item 7 B.