The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
would otherwise be deemed an “eligible construction project” under this chapter, such agreement shall provide, whenever it is lawful or appropriate to do so, that the recipient agency or its successor in interest shall take appropriate measures to insure that not less than two percent of the city or agency funds so transferred are expended for acquisition of works of art. (Ord. 892 § 3, 2005; Ord. 869 § 1, 2004)
2.58.060 Funding exclusions from, and additions to, the public art program.
City manager responsibilities:
A. The city manager, in conjunction with the submission of the annual capital budgets of the city, and unless otherwise prohibited by law from doing so, may:
1. Propose funds to be added to the public art program, which funds may be utilized to place works of art in existing public places which do not otherwise qualify as “eligible public construction projects.”
2. Prior to the submission of the city’s proposed annual capital improvement project budget to the city council, the city manager shall notify the art and cultural commission of: (i) those capital improvement projects which are designated “eligible public construction projects” in the budget; and (ii) any proposed discretionary funds proposed for addition to the public art program.
3. The following provisions shall apply to the two percent minimum public art calculation only in those circumstances in which the city receives funds from persons, firms, organizations or other agencies which are restricted as to the use of such funds for works of art, or which such funds are otherwise restricted by law or regulation:
a. If the terms of a contract, federal or state grant, law or regulation prohibit the use of funds in connection with an “eligible public construction project” for expenditure upon works of art, then the basis on which the public art funding percentage is applied will exclude any funds which are so prohibited or restricted. b. If the terms of a contract, federal or state grant, law or regulation provide that any additional expenditure by the city on works of art for an otherwise “eligible public construction project” shall reduce the amount of funds received by the city for the project, then the project may be wholly or partially exempted from the provisions of this chapter. (Ord. 892 § 3, (part), 2005; Ord. 869 § l (part), 2004)
2.58.070 Application procedures for placement of required public art on private nonresidential property.
An application for placement of public art on private nonresidential property shall be submitted to the community development director and shall include:
A. Preliminary sketches, photographs or other documentation of sufficient descriptive clarity to indicate the nature of the proposed public art;
B. An appraisal or other evidence of the value of the proposed public artwork, including acquisition and installation costs;
C. Preliminary plans containing such detailed information as may be required the art and cultural commission to adequately evaluate the location of the artwork in relation to the proposed development and its compatibility to the proposed development, including compatibility with the character of adjacent conforming developed parcels and existing neighborhoods;
D. A narrative statement to be submitted to the community development director to demonstrate that the public art will be displayed in an area open and freely available to the general public, or that public accessibility will be provided in an equivalent manner based on the characteristics of the artwork or its placement on the site. (Ord. 869 § 1, 2004)
2.58.080 Approval for placement of public art on private nonresidential property.
A. Applications completed in accordance with Section 2.58.070 shall be submitted to the art and cultural commission for review and recommendation to the city council of public art in accordance with this chapter. 419
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Capitola Municipal Code
Chapter 2.58 FUNDING THE PUBLIC ART PROGRAM
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
B. The art and cultural commission upon receipt of a completed application shall convene an art selection panel to review the proposed public art using adopted public art evaluation criteria.
C. The recommended completed application shall be forwarded by the art and cultural commission to the city council, which shall have the sole authority to accept, reject or conditionally accept the project.
D. All approvals for placement of public art on private property shall be obtained prior issuance of a certificate of occupancy. (Ord. 892 § 4, 2005; Ord. 869 § 1, 2004)
2.58.090 Application procedure for acceptance of public art donated to the city.
An application for the donation of public art to the city shall be submitted to the art and cultural commission and shall include:
A. Preliminary sketches, photographs, models or other documentation of sufficient descriptive clarity to indicate the nature of the proposed public art;
B. An appraisal or other evidence of the value of the proposed public art, including acquisition and installation costs; C. A written agreement executed by or on behalf of the artist who created the public art which expressly waives his or her rights under the California Art Preservation Act or other applicable law; D. Other information as may be required by the art and cultural commission to adequately evaluate the proposed donation of public art. (Ord. 869 § 1, 2004)
2.58.100 Review of application for acceptance of public art donated to the city.
A. The art and cultural commission shall convene an art selection panel to review the proposed public art, using adopted public art evaluation criteria.
B. Upon recommendation of the art selection panel, the public art application shall be reviewed by the art and cultural commission.
C. Following the review, the art and cultural commission shall forward the public art application to the city council, which shall have the sole authority to accept, reject or conditionally accept the donation. (Ord. 869 § 1, 2004)
2.58.110 Certificate of occupancy.
The following requirements must be met prior to the city’s issuance of a certificate of occupancy:
A. Full compliance with one of the following:
1. The approved public art has been placed on the site of the approved project, in a manner satisfactory to the building official and the Capitola art and cultural commission; or
2. In-lieu art fees have been paid.
B. If public art has been placed on the site of the approved project, the applicant must execute and record with the county recorder covenants, conditions and restrictions (CC&Rs), which require the property owner, successor in interest and assigns to:
1. Maintain the public art in good condition as required by the city’s public art guidelines;
2. Indemnify, defend and hold the city and related parties harmless from any and all claims or liabilities from the public art, in a form acceptable to the city attorney;
3. Maintain liability insurance, including coverage and limits as may be specified by the city manager. (Ord. 892 § 5, 2005; Ord. 869 § 1, 2004)
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Capitola Municipal Code
Chapter 2.58 FUNDING THE PUBLIC ART PROGRAM
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
2.58.120 Ownership of public art on private nonresidential property.
A. All public art placed on the site of an applicant’s project shall remain the property of the applicant; the obligation to provide all maintenance necessary to preserve the public art in good condition shall remain with the owner of the site.
B. Maintenance of public art, as used in this chapter, shall include without limitation, preservation of the artwork in good condition to the satisfaction of the city, protection of the public art against physical defacement, mutilation or alteration, and securing and maintaining fire and extended coverage insurance and vandalism coverage in an amount to be determined by the city manager. Prior to placement of approved public art, applicant and owner of the site shall execute and record a covenant, in a form approved by the city, requiring maintenance of the public art. Failure to maintain the public art as provided in this chapter is declared to be a public nuisance.
C. In addition to all other remedies provided by law, in the event the owner fails to maintain the public art, upon reasonable notice the city may perform all necessary repairs and maintenance or secure insurance, and the costs therefore shall become a lien against the real property.
D. All artwork donated to the city shall become the property and responsibility of the city upon acceptance by the city council. (Ord. 869 § 1, 2004)
2.58.130 Removal or alteration of public art.
A. Public art installed on or integrated into a construction project pursuant to the provisions of this chapter shall not be removed or altered without the approval of the city council.
B. If any public art provided on a development project pursuant to the provisions of this chapter is knowingly removed by the property owner without prior approval, the property owner shall contribute funds equal to the development project’s original public art requirement to the city’s public art in-lieu account, or replace the removed artwork with one which is of comparable value and approved by the city council. If this requirement is not met, the occupancy permit for the project may be revoked by the city council upon due notice and an opportunity to be heard.
The city may, in addition, pursue any other available civil or criminal remedies or penalties. (Ord. 869 § 1, 2004)
2.58.140 Program administration.
A. Up to twenty percent of the percent for art allocations may be expended on program administration, project management and community outreach activities, including, but not limited to, staffing, artist selection, publicity, community education activities, project documentation, consultants, and other activities necessary for the administration of the program.
B. Maintenance. Proceeds of the percent for art program shall not be used for maintenance of the public art collection. Routine and preventive maintenance of works of art shall be funded by the city council and performed by the public works department, under the guidance of the art and cultural commission. The art and cultural commission as part of the annual budget process shall submit requests for non-routine and restorative maintenance, as well as other curatorial services. (Ord. 869 § l (part), 2004) 421
Item 7 F.
Capitola Municipal Code
Chapter 2.60 MILITARY EQUIPMENT USE
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
Chapter 2.60
MILITARY EQUIPMENT USE
Sections:
2.60.010 Name of chapter.
2.60.020 Definitions.
2.60.030 Military equipment use policy requirement.
2.60.040 Use in exigent circumstances.
2.60.050 Reports on the use of military equipment.
2.60.060 Severability.
2.60.010 Name of chapter.
A. This chapter shall be known as the military equipment use ordinance. (Ord. 1051 § 3 (Exh. A), 2022)
2.60.020 Definitions.
A. “Military equipment” includes all of the following (per Cal. Gov. Code § 7070):
1. Unmanned, remotely piloted, powered aerial or ground vehicles.
2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this definition.
3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and onehalf-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.
However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this definition.
4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
6. Weaponized aircraft, vessels, or vehicles of any kind.
7. Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this definition.
8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this definition.
9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this definition.
10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
11. Any firearm or firearm accessory that is designed to launch explosive projectiles.
12. “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
13. Taser Shockwave, microwave weapons, water cannons, and the long range acoustic device (LRAD). 422
Item 7 F.
Capitola Municipal Code
Chapter 2.60 MILITARY EQUIPMENT USE
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
15. Any other equipment as determined by a governing body or a state agency to require additional oversight.
16. Notwithstanding subsections (A)(1) through (15), “military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
B. “City” means any department, agency, bureau, and/or subordinate division of the city of Capitola.
C. “Police department” means any division, section, bureau, employee, volunteer and/or contractor of the Capitola police department.
D. “City council” means the governing body that is the Capitola city council.
E. “Military equipment use policy” means a publicly released, written document that includes, at a minimum, all of the following:
1. A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment.
3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
4. The legal and procedural rules that govern each authorized use.
5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
7. For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
F. “Exigent circumstances” means a law enforcement agency’s good faith belief that an emergency involving the danger of, or imminent threat of death or serious physical injury to any person is occurring, has occurred, or is about to occur.
G. “State agency” means the law enforcement division of every state office, officer, department, division, bureau, board, and commission or other state body or agency, except those agencies provided for in Article IV (except Section 20 thereof) or Article VI of the California Constitution.
H. “Type” means each item that shares the same manufacturer model number. (Ord. 1051 § 3 (Exh. A), 2022)
2.60.030 Military equipment use policy requirement.
A. The Capitola police department shall obtain approval of the city council, by a resolution adopting a military equipment use policy (MEUP) at a regular meeting of the city council held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code) prior to engaging in any of the following:
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Capitola Municipal Code
Chapter 2.60 MILITARY EQUIPMENT USE
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
1. Requesting military equipment made available pursuant to 10 U.S.C. Section 2576a.
2. Seeking funds for military equipment, including, but not limited to, applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
3. Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
4. Collaborating with another law enforcement agency in the deployment or other use of military equipment within the territorial jurisdiction of the city of Capitola.
5. Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body pursuant to this chapter.
6. Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of, military equipment.
7. Acquiring military equipment through any means not provided by this section.
B. No later than May 1, 2022, if seeking to continue the use of any military equipment that was acquired prior to January 1, 2022, the Capitola police department shall commence a city council approval process in accordance with this section. If the city council does not approve the continuing use of military equipment, including by adoption pursuant to a military equipment use policy submitted pursuant to this code, within 180 days of submission of the proposed military equipment use policy to city council, the Capitola police department shall cease its use of the military equipment until it receives the approval of city council in accordance with this code.
C. In seeking the approval of city council, the Capitola police department shall submit a proposed military equipment use policy to the city council and make those documents available on the police department’s internet website at least 30 days prior to any public hearing concerning the military equipment at issue.
D. The city council shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
1. The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
3. If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
E. In order to facilitate public participation, any proposed or final military equipment use policy shall be made publicly available on the internet website of the police department for as long as the military equipment is available for use.
F. The city council shall review this chapter at least annually and vote on whether to renew it at a regular meeting held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code). (Ord. 1051 § 3 (Exh. A), 2022)
2.60.040 Use in exigent circumstances.
A. Notwithstanding the provisions of this chapter, the police department may acquire, borrow and/or use military equipment in exigent circumstances without following the requirements of this code. 424
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Capitola Municipal Code
Chapter 2.60 MILITARY EQUIPMENT USE
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
B. If the police department acquires, borrows, and/or uses military equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
1. Provide written notice of that acquisition or use to the city council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law.
2. If it is anticipated that the use will continue beyond the exigent circumstance, submit a proposed amended military equipment use policy to the city council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the city council.
3. Include the military equipment in the police department’s next annual military equipment report. (Ord. 1051 § 3 (Exh. A), 2022)
2.60.050 Reports on the use of military equipment.
A. The police department shall submit to city council an annual military equipment report for each type of military equipment approved by the city council within one year of approval, and annually thereafter for as long as the military equipment is available for use.
B. The police department shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use.
C. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
1. A summary of how the military equipment was used and the purpose of its use.
2. A summary of any complaints or concerns received concerning the military equipment.
3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
5. The quantity possessed for each type of military equipment.
6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
D. Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the police department shall hold at least one well publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.
E. The city council shall determine, based on the annual military equipment report submitted pursuant to this section, whether each type of military equipment identified in that report has complied with the standards for approval set forth in this code and the military equipment use policy. If the city council determines that a type of military equipment identified in that annual military equipment report has not complied with the standards for approval, the city council shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the military equipment use policy in a manner that will resolve the lack of compliance. (Ord. 1051 § 3 (Exh. A), 2022)
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Item 7 F.
Capitola Municipal Code
Chapter 2.60 MILITARY EQUIPMENT USE
The Capitola Municipal Code is current through Ordinance 1061, passed June 22, 2023. 4881-8344-5129 v1
2.60.060 Severability.
A. If any section, subsection, sentence, clause, phrase, or word of this chapter, or any application thereof to any person or circumstance, is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions or applications of this chapter.
B. The city council hereby declares that it would have passed this chapter and each and every section, subsection, sentence, clause, phrase, and word not declared invalid or unconstitutional without regard to whether any other portion of this chapter or application thereof would be subsequently declared invalid or unconstitutional. (Ord. 1051 § 3 (Exh. A), 2022)
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Item 7 F.
ADMINISTRATIVE POLICY
Number: 1-15
Issued: 3/25/03
Revised: 10/30/03
Revised: 5/30/13
Revised: 10/31/14
Revised: 12/02/16
Jurisdiction: City Manager
Agenda Preparation Procedures for City Council and
Successor Agency Meetings
1. PURPOSE:
This procedure establishes a uniform procedure for the preparation of agendas for City Council and Successor Agency meetings.
11. POLICY:
All materials submitted for inclusion in a City Council/Successor Agency meeting agenda must be submitted in accordance with the attached "Agenda Preparation Procedures." Exceptions will only be made with City Manager approval.
City Council/Succesor Agency agenda reports are to be prepared and submitted as far in advance of the meeting as possible. Staff is encouraged not to wait until the deadline to submit agenda materials.
Department heads are responsible to review all agenda report attachments to ensure that they are accurate and are vitally required to be copied and distributed.
All agenda items should be treated as documents for internal distribution only until they are presented to the City Council in their agenda packets (at 5:00 p.m. on the Friday preceding the City Council meeting).
This policy is ^proved and authorized by:
Jamie Goldstein
City Manager
Attachment: Agenda Prepai'ation Procedures
JG/ss
R:\ADMIN POLICIES\Draft Policies\I-15 Agenda Preparation cover 120216.doc 427
Item 7 F.
AGENDA PREPARATION PROCEDURES
Table of Contents
I. introduction 1
II. City Council Agenda Format Description
A. Presentations 1
B. Report on Closed Session 1
C. Additions and Deletions 2
E. Public Comments 2
D. Councii/City Treasurer/Staff Announcements 2
F. Boards, Commissions and Committee Appointments 2
G. Consent Calendar 2
H. Items Removed from Consent Calendar 3
I. General Government/Public Hearings 3
J. Additional Material 3
ill. Agenda Process and Schedule
A. Items Requiring Council Approval 4
B. Agenda Process 6
C. Staff Report Changes 7
D. Agenda Schedule 7
E. Agenda Deadline/Meeting Date Changes 8
F. Confidential Closed Session Memorandum Transmittai 8 G. City Council Staff Report 9
H. Ordinances 10
I. Resolutions 11
J. Minute Orders 11
City Council Agenda Format
Capitoia Successor Agency Agenda Format
Agenda Report Submittal Dates
MinuteTraq Procedure
City Council Agenda Report
Successor Agency Agenda Report
City Council/Successor Agency Agenda Report
City Council Ordinance Format
City Council Resolution Format
Samples
Attachment1
Attachment2
Attachment3
Attachment4
Attachment5
Attachment6
Attachment7
Attachment8
Attachment9
Attachment 10
Attachment 11
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Item 7 F.
I. Introduction
This Agenda Preparation Procedure has been developed to acquaint City staff with the various aspects of the agenda process, and to provide a helpful guide in the preparation of agenda items for City Council or Successor Agency Agenda Packets. This procedure provides schedules and deadlines concerning the City Council and Successor Agency Agendas, and describes standard procedures for the preparation and coordination of City Council/Successor Agency Agenda Staff Reports using MinuteTraq (legislative management software). All references to City Council relate also to the Successor Agency.
Updates will be provided as procedures change. Please contact the City Clerk with suggestions for improving this procedure or to make it more useful.
II. City Council Agenda Format Description
The Agenda [Attachment 1] is the official order of business at City Council meetings. The Mayor may reorder an item if the need arises. If an item is reordered it retains its original Item No., and the Mayor advises that the item will be discussed (i.e. "following General Government/Public Hearing Item 9.D.").
Regular City Council meetings are held on the second and fourth Thursday of each month and typically begin at 7:00 p.m. but in no event earlier than 6:00 p.m. If there are items to be discussed in Closed Session, the Council generally meets prior to the Regular Meeting. Capitola Successor Agency meetings are generally held following the City Council Meeting [Agenda - Attachment 2] A. Presentations
The Presentation section of the Agenda is for awards, plaques, proclamations', or other forms of recognition. Special presentations may come from Council Members, community organizations, non-profit organizations, outside agencies, citizens, or City staff. The City Clerk coordinates these matters with the Mayor and the City Manager.
B. Report on Closed Session
Following the Presentation section of the Agenda is "Report on Closed Session." At this time the City Attorney will provide a verbal report informing the public of items discussed in Closed Session and action taken by the Coimcil, if any.
The Ralph M. Brown Act (GC§ 54950 et seq.) specifies certain matters the City Council is permitted to meet privately on, such as
Conference with Labor Negotiators
Conference with Legal Counsel — Anticipated/Existing Litigation Conference with Real Property Negotiators
Liability Claims
Public Employee Appointment
Public Employee Discipline/Dismissal
Public Employment
Public Employee Performance Evaluation
Threat to Public Services or Facilities
See Administration Police 1-35 Proclamations
Agenda Preparation Procedures - 1
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Item 7 F.
II. City Council Agenda Format Description (continued)
C. Additions and Deletions to the Agenda
The Council may add items of business to the Agenda under the following circumstances, after the Mayor publicly identifies the item:
1. Upon a majority vote that an emergency situation exists, as that term is defined in the Brown Act; or
2. Upon a determination by a two-thirds vote or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the Agenda being posted; or
3. The item was posted for a prior meeting of the Council not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.
D. Public Comments
This section of the Agenda permits members of the public to comment on issues and concerns that are within the jurisdiction of the City of Capitola but are not listed on the Agenda. The Mayor may set a maximum amount of time for each speaker, generally three minutes. The Council may not take action regarding any matter arising from a request or concern voiced during Public Comment except by following the process outlined in Section C above because the matter was not listed on the posted Agenda pursuant to the Brown Act. Council may refer the matter to staff for research and/or ask that it be placed on a future Agenda. A maximum of 30 minutes is set aside for Public Comments at this time.
Pictures, letters, petitions, and similar documents offered for Council Member review during Public Comments should be forwarded to the City Clerk who retains them for the record.
E. City Council/City Treasurer/Staff Announcements
This section of the Agenda is reserved for issues raised by an individual Council Member, City Treasurer, or staff for discussion and/or action or for Council Member reports, that is, briefings and summaries concerning meetings, projects, or miscellaneous comments and statements. A Council report may be entirely oral or may include written information. Written reports are submitted to the City Manager for inclusion in the Agenda Packet. Generally, more complex Council announcements and recommendations are accompanied by a written report. The City Council may not take action or give direction unless the issue was printed on the Agenda and posted 72 hours prior to meeting (unless by urgency motion and a four-fifths vote).
F. Boards, Commissions and Committee Appointments
Board, commission, or committee appointments are placed under this section.^ G. Consent Calendar
All items listed on the Consent Calendar are considered to be routine, not considered controversial, and do not need discussion. The recommended action for Consent Calendar items should be selfexplanatory and should not require input by the Council. The Consent Calendar is approved by one motion. There is no separate discussion unless a Council Member, staff member, or citizen requests separate discussion of an item and that item is removed from the Consent Calendar. - Refer to Administrative Procedure 1-20: Board, Commission and Committee Guide Procedures Agenda Preparation Procedures - 2
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Item 7 F.
11. City Council Agenda Format Description (continued)
H. Items Removed from the Consent Calendar
Items removed from the Consent Calendar for separate discussion are placed at the end of the Agenda following the last item of General Government/Public Hearing, unless reordered by the Mayor. The Council may ask for a staff report and/or may ask questions about the item at that time.
I. General Government/Public Hearings
All items required by the Capitola Municipal Code or California Government Code to be Public Hearings are noticed as such and are held under this section of the Agenda. The introduction of new ordinances and ordinance amendments, or controversial business matters are General Government/Public Hearing items. Appeals of Planning Commission applications are generally set for Public Hearing. Public Hearings are items on which the City Council is required to obtain public input in a formal setting. Consideration should be given to the overall length of the City Council meeting when scheduling Public Hearings.
General Government/Public Hearings are intended to provide an opportunity for public discussion of each item. The following procedure is followed for each General Government/Public Hearing listed: 1) staff explanation; 2) Council questions; 3) public comment; 4) Council deliberation; 5) Decision.
J. Additional Material
Occasionally a matter before the Council generates communications from the public prior to the meeting. Such communications can be in writing or via email.
Pursuant to Government Code § 54957.5, all materials relating to an agenda item for an open session of a regular meeting of the City Council which are provided within 72 hours of the meeting are to be made available for public inspection.
If staff is the only recipient of correspondence addressed to the Council after the agenda packet has been delivered or if staff has additional material and/or corrections to an original agenda report, then the City Clerk shall immediately forward by email the documents to the Council. On the header of each document the City Clerk shall add "Additional Material" (including the agenda item number and meeting date).
All other correspondence emailed directly to the City Council after the agenda packet has been delivered shall be emailed by 3:00 p.m. on Wednesday, the day prior to the meeting using the Outlook "Agenda & Agenda Packet Distribution List."^ In addition, the City Clerk shall provide copies of all additional material for public inspection on the designated clipboard (entitled "Additional Material") in the City Hall lobby. The City Clerk is to place copies in the Council Members' places at the dais in the Council Chambers prior to the meeting, and provide additional copies for the public.
All distributed Additional Materials are to be incorporated into a revised agenda and agenda packet through MinuteTraq after the applicable City Council meeting has been held. Each numbered agenda item which has Additional Materials found pertinent to it is added separately under the numbered agenda item listed as "Additional Materials" by its original agenda item number and description of the materials regarding the applicable agenda item (e.g. Item 8.H. Public Communication(s) regarding Installation of Blue Curbed Parking Spaces). This is done by creating a new Communication in MinuteTraq then once the Communication has been created it is added to the agenda and agenda packet through MinuteTraq's Agenda Wizard for finalization of the revision and to the minutes through Minute Wizard for their finalization. ^ The "Agenda & Agenda Packet Distribution List" includes the City Council, City staff. City Attorney, local media, and other interested members of the public. This list is maintained in the City Clerk's Outlook contracts.
Agenda Preparation Procedures - 3
431
Item 7 F.
11. City Council Agenda Format Description (continued)
In creating the new Communication per each agenda item that has had Additional Materials found applicable to it the following steps are to be taken once in MinuteTraq:
1. Under the drop down menu for New select. Communication.
2. Under the drop down menu for Communication Type select, Additional Materials.
3. Under the drop down menu for Received select, a date prior to the actual meeting date.
4. Under the drop down menu for Target Meeting select, actual meeting date.
5. Within the Subject indicate. Agenda Item Number and Description (e.g. Item 8.H. Public Communications regarding Installation of Blue Curbed Parking Spaces).
6. Under File (Optional) browse and find the PDF of the Additional Materials received to add by clicking on it in its location.
7. Click on OK to save.
The new created Communication can be added to the agenda and agenda packet through MinuteTraq's Agenda Wizard by selecting it to be added under the "Communications" tab within the applicable meeting.
When added both the agenda and agenda packet can be regenerated and reposted to the City's website under "Meeting Video" with the word "REVISED" in red as part of the agenda title and file name. It does not have to be redistributed, but should also be reposted on the City's website under "Agendas/Minutes." Save both the revised agenda and agenda packet regenerated files within the dated Agenda Reports directory, (e.g. R:\CITY COUNCILVAgenda Staff Reports\20I6 Agenda ReportsM 12216 CC Meeting\Agenda Working Folder 11-22-16 CC Agenda Packet Revised).
Once the revised agenda and agenda packet have been regenerated and are in place the Additional Materials can be reflected in the Minutes through MinuteTraq's Minute Wizard by selecting "Auto Fill From Agenda" using the Action drop down menu.
III. Agenda Process and Schedule
A. Items Requiring City Council Approval
The City Council is the policy making body of the City, and, as such, reviews or approves major policy matters, fiscal concerns, and major projects. The Council can only act as a public body in open or Closed Session as allowed by law when there is a quorum present and the matters before the Council have been properly noticed and agendized. Unless the item being considered is administrative or has otherwise been delegated to the City Manager or City staff, the item will require Council approval. If a City staff member is unclear about whether a matter requires Council action, the Department Head should be consulted and, if there still are questions, the City Manager's office should be consulted.
Capitola Municipal Code (CMC) §2.04.140 addresses placement of items on the Council Agenda.
Items that are solely for the information of the Council and were not specifically directed to be considered at a City Council meeting should be provided to the Council through the City Manager's office outside the formal Agenda process.
Agenda Preparation Procedures - 4
432
Item 7 F.
III. Agenda Process and Schedule (continued)
Some Items Requiring Council Approval
Expenditure of $25,000 or more
Increases/decreases to total appropriations for a
program area
Transfers of appropriations between program areas
Increases/decreases of more than $25,000 in a capital
project
Transfers to/from reserves, cancellation of
appropriations, and appropriations of fund balances
Agreements/contracts/change orders exceeding
$25,000
Annual budget
Appeals of Planning Commission decisions
Applications for a grant
Authorization to commence formal bidding (at
discretion of City Manager)
Commission/committee appointments
Development agreements
Donation of surplus property (30-day notification)
Eminent domain
Fees (new or amended)
General Plan amendments
Municipal Code/City Ordinance amendments
Personnel classifications/amendments to Memorandums of
Understanding
Ratification of emergency purchases
Resolutions
Settlement of lawsuits
Street name changes
Street vacations
Zoning Text/Map amendments
Agenda Preparation Procedures - 5
433
Item 7 F.
III. Agenda Process and Schedule (continued)
B. Agenda Process
The preparation, publication, and distribution of the Agenda and staff reports for the City Council meetings are controlled by deadlines [Attachment 3]. All agenda reports are prepared, reviewed and approved through MinuteTraq (legislative management software). To avoid problems and delays, departments must comply with the MinuteTraq procedures [Attachment 4].
1. The preparer of the Agenda staff reports adds items to MinuteTraq, including "Placement" on Agenda (Consent, General Government/Public Hearings, Presentations, etc.); "Formal Title/Summary"; and "Discussion" (Recommended Action) preferably the earliest the preparer knows the meeting date the item is to go City Council or on Monday afternoon by 4:00 p.m., two weeks prior to the meeting for which the items are to be agendized. This will place the agenda items on the City Council Work in Progress (WIP) list that the City Clerk prepares regularly and is distributed via email to staff.
2. The City Attorney ("Legal Review") should be included in the MinuteTraq workflow for Agenda Reports containing contracts/agreements and ordinances. The original contracts will be retained by the Contract Manager imtil approved, and will then be given to the City Manager for signature following the meeting.^
3. The final submission of staff reports in MinuteTraq are due no later than Wednesday by 4:00 p.m., the week prior the City Council meeting. An email containing any special instructions regarding the Agenda item; i.e. a list of individuals and/or outside agencies (names, mailing addresses or emails addresses) who should receive a copy of the staff report, special follow-up requirements, etc. should be submitted at this time as well. The City Clerk is included in the MinuteTraq workflow to review all staff reports for format and completeness, particularly with respect to resolutions/ordinances.
4. Following review, the City Clerk or City Manager may email the preparer stating that additional information/changes are needed.
5. The City Clerk/Records Coordinator will generate a Draft Agenda in MinuteTraq for review by Department Heads at the Department Head Staff Meeting which is typically on Thursday morning at 10:00 a.m. the week prior to the City Council meeting.
6. On Friday following the staff meeting (week prior to the City Council meeting) the City Clerk/Records Coordinator will generate the Final Agenda and Agenda Packet for distribution.
7. Distribution of Agenda materials is completed and packets are made for those listed on the Agenda Distribution List [Attachment 11]. A coimter copy of the Agenda Packet and copies of the Agenda are placed in the rack in the lobby in the City Hall reception area. A copy of the Agenda is posted on the meeting board located in the City Hall foyer next to the Council Chambers by 5:00 p.m.; other Agenda Packet distribution includes the Capitola Branch Library and Council Members that request hard copies of the packet. Agenda copies are also delivered to the Capitola Post Office. " Refer to Administrative Procedure 1-16: Development, Review, Approval & Custody of Contracts.
Agenda Preparation Procedures - 6
434
Item 7 F.
III. Agenda Process and Schedule (continued)
C. Staff Report Changes
Should staff members that are included in the MinuteTraq workflow recommend changes be made, it is the responsibility of the originating department to make the required changes in the staff report. No change should be made to a staff report without the knowledge of the preparer and the concurrence of previous reviewers.
Any significant changes in an Agenda item such as the Formal Title/Summary or the Discussion (Recommended Action) need to be communicated promptly to the City Clerk so that the agenda can be updated accordingly.
D. Agenda Schedule
Monday Tuesday Wednesday Thursday Friday
O
2 H
Enter agenda item in
MinuteTraq
including Formal
Title/Summary,
Discussion
(Recommended
Action), Placement,
Comments (includes
Background,
Discussion and
Fiscal Impact)
City Clerk/Records
Coordinator generates
the Draft Agenda
a
g
H
U
X
H
O
H
o:
o
S
On
bd
Z
O
Submit staff report
in MinuteTraq.
City Clerk emails the
staff report preparer if
corrections are
needed.
An email with the
names, addresses, or
emails addresses of
individuals or
organizations that
should receive copies
of the Agenda and
staff report, as well as
any special
instructions (i.e.
forward certified copy
of resolution after
adoption) should
accompany final staff
report.
All staff report must
be submitted in
MinuteTraq by 4:00
p.m.
Typically the Dept.
Head Staff Meeting is
10 a.m. for the
final Council agenda
Staff reports are
generated into Agenda
Packet and distributed.
Agenda Packet web link
is emailed to staff,
public, and the press
using the MinuteTraq
distribution list.
Agenda posted in the
foyer at City Hall next
to the Council
Chambers by 5:00
p.m.
Agenda Packets
delivered to City
Council Members that
requested hard copies &
the Capitola Library by
5 p.m.
Agendas only are placed
in tray at Capitola Post
Office
Cb O
o z
Late item delivery if
approved. City Clerk
must receive any late
items no later than
12 noon for
distribution.
City Council/
Successor
Agency
Meetings
Agenda Preparation Procedures - 7
435
Item 7 F.
III. Agenda Process and Schedule (continued)
E, Agenda Deadline/Meeting Date Changes
Deadlines for staff submittal of staff reports are contained on "Staff Report Submittai Deadlines" document, which is updated annually [Attachment 3]. If there are any changes to that schedule, the City Clerk will send an email to all Department Heads informing them of changes to deadlines.
The City Council/Successor Agency mav approve having only one regularly scheduled Council/Successor Agency meeting during the month of July and one regular meeting in August. In addition, the second meeting in November is generally held on the fourth Tuesday due to the Thanksgiving Holiday.
F. Confidential Closed Session Memorandum Transmittal
The Brown Act requires that all Closed Session items (restricted by law) be posted on the City Council Agenda. The City Attorney's Office generally prepares confidential Closed Session memorandums.
Filing times are the same as for the Regular City Council staff report transmittal.
Generally, only the City Manager, City Attorney and City Council will use the confidential Closed Session memorandums. The City Attorney's Memorandums and any attached material will remain confidential.
Agenda Preparation Procedures - 8
436
Item 7 F.
III. Agenda Process and Schedule (continued)
G. City Council Staff Reports
Note: The staff reports shall be prepared in MinuteTraq using Aria! 11 pt. font.
CAPITOLA CITY COUNCIL
AGENDA REPORT
MEETING OF
FROM: (Name of Department; i.e. City Manager's Dept., Police Dept.) SUBJECT: ("Formal Title/Summary" section of Minute Traq) 1 RECOMMENDED ACTION: ("Discussion" section of MinuteTraq) 2 Following are in the "Comments" section of MinuteTraq
BACKGROUND: 3
DISCUSSION: 4
FISCAL IMPACT: 5
The following lists attachment uploaded in Minute Traq
ATTACHMENTS: 6
Report Prepared by:.
Reviewed and Forwarded
By City Manager:
1. Formal Title (Summary): Simple,
descriptive phrase identifying the item
under consideration. This language
will appear on the Agenda.
2. Discussion (Recommended Action):
The Staff, Committee, or Council
Member recommendation for Council
consideration and action. It is not
necessary to begin the recommended
action with the words: "That the City
Council...". Merely state the action to
be taken (i.e. "Adopt, approve,
authorize, award," etc.). If approved,
the recommendation generally
becomes part of the motion. If more
than one action is recommended, the
actions should be identified and listed
separately. This language will appear
on the Agenda.
Commeni includes me lollowing:
Background: The background category is intended to provide information regarding prior City Council and/or advisory body discussion or action on this subject.
a) Discussion: The Discussion category is intended to provide information justifying the Recommended Action, including a description of the required action. Staff should list and analyze viable alternatives, including a discussion of the financial impacts and operation benefits/consequences of each alternative. The discussion should be factual, to the point, and easily understood. Conclude discussion by summarizing the facts analyzed and provide justification for the selection of the recommended action.
b) Fiscal Impact: A complete and verifiable fiscal impact statement is required on all staff reports. If there is a cost to the Recommended Action, identify the total cost of the recommendation and check to indicate whether or not sufficient funds are available. Include all fiscal impacts, including start-up costs, budget implications, budget transfers, annualized operating costs, and projected revenue increases or decreases. The Finance Director is to be included in the MinuteTraq workflow process for review of the fiscal impact.
4. Attachments: The contents of voluminous attachments may be summarized in tiie staff report with the actual materials placed on file in the City Clerk's office (plans and specifications, maps, and the like). Items placed on file with the City Clerk and not distributed with the staff report are indicated in this section. If a attachment is distributed to Council Members only, a notation to that effect is made in parenthesis next to the attachment description.
5. Report Prepared By: The name and title of the person preparing the staff report.
6. Reviewed and Forwarded By: This signature line indicates that the staff report has been reviewed by the City Manager and is approved with an electronic signature.
Agenda Preparation Procedures 437
Item 7 F.
III. Agenda Process and Schedule (continued)
H. Ordinances
Ordinances are laws of a municipality. The City Council is given the authority to pass local laws (ordinances) pursuant to GC§ 37100 if those ordinances are not in conflict with the laws of the Federal or State government. An ordinance is the most binding form of action that the City Council can take, the violation of which is a misdemeanor, unless it is made an infraction (GC§ 36900). Generally, an ordinance is required when an existing ordinance is amended or repealed, when the law will impose a penalty by fine, imprisonment or forfeiture, or when required by statute. Ordinances are codified by a publisher into the Capitola Municipal Code, which is an exact recitation of the City's ordinances currently in effect as local laws. Chapter 1.01 of the CMC addresses Code Adoption. The procedure for adoption of an ordinance is set forth in the Government Code and must be followed or the ordinance may be subject to challenge and could be declared void. All ordinances require a majority vote of the City Council to be enacted, with the exception of urgency ordinances which requires a 4/5's vote of the City Council.
Types of Ordinances/Placement on the Agenda
There are two types of ordinances:
1. Regular Ordinance
Approval of an ordinance requires a first reading (introduction) and a second reading (adoption). The adoption can occur only at a Regular or Adjourned Regular Meeting held at least five days after introduction of the ordinance. A regular ordinance takes effect on the thirty-first day after adoption.
Regular ordinances being introduced are placed under the General Government/Public Hearings section of the Agenda. Regular ordinances being adopted (read for a second time) are generally placed on the Consent Calendar section of the agenda.
2. Urgency (Emergency) Ordinance
An urgency ordinance takes effect immediately upon adoption or takes effect at a date specified, that is less than thirty days after adoption. The urgency ordinance requires a 4/5's vote of the City Council and may be adopted at a Special or Regular Meeting. The ordinance must contain a declaration of the facts which constitute the urgency, i.e. the reasons why the urgency ordinance is necessary "for the immediate preservation of the public peace, health or safety." (GC§ 36937 (b)). Urgency ordinances are placed under the General Government/Public Hearings section of the Agenda.
Agenda Preparation Procedures 10 438
Item 7 F.
III. Agenda Process and Schedule (continued)
Ordinance Drafting Procedures
Ordinances amend, revise, rescind or add sections of the Municipal Code unless the ordinance is designated to be uncodified. The content of the bodies of the ordinances and Municipal Code is identical. When drafting an amendment or repealing an ordinance, it is important to identify within the ordinance the affected municipal code section(s) being amended or repealed. The template for ordinances is located in the shared drive at: R:\C1TY COUNClL\Templates\Ordinance Template.dotx [Attachment 8]. The City Attorney (Legal Department) must be included in the MinuteTraq workflow inorder to review all ordinances prior to being approved for the Agenda Packet.
1. Resolutions
A Resolution constitutes a written action or decision; however, it usually does not demand the legal processing required of an ordinance. A resolution is generally introduced and adopted at the same meeting and is effective upon adoption. Most resolutions do not require publishing or posting as do ordinances, unless there is a specific statute or local custom making this mandatory.
If a certified copy of a resolution is required for disbursement following the meeting, the staff person is responsible for informing the City Clerk as to whom copies are to be sent and address(es). After a resolution is adopted and executed, the City Clerk will certify copies as requested.
The template for City Council Resolutions is located in the Shared drive at: R:\C1TY COUNClL\Templates\Resolution Council Template.dotx [Attachment 9]. Successor Agency Resolution template is located at: R:\C1TY COLrNClL\Templates\Resolution SA Template.dotx [Attachment 7].
J. Minute Orders
Minute Orders are made to memorialize Council actions when a resolution or ordinance is not necessary, or to address non-recurring situations, and are reflected in the minutes under "ACTION:" taken for the Agenda item.
*Pursuant to Government Code 54957.5, all materials relating to an agenda item for an open session of a regular meeting of the Board of Supervisors which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of but prior to the meeting will be available for public inspection, at and after the time of such distribution, in the office of the Clerk of the Board of Supervisors, 810 Court Street, Jackson, California 95642, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or County staff and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials that are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
Agenda Preparation Procedures 11 439
Item 7 F.
ATTACHMENT 1
City of Capltola Agenda
Mayor:
Vice Mayor:
Council Members:
Treasurer:
Ed Bottorff
Stephanie Harlan
Jacques Bertrand
Dennis Norton
Michael Termini
Christine McBroom
Ol
CAPITOLA CITY COUNCIL
REGULAR MEETING
THURSDAY, ,
7:00 PM
CITY COUNCIL CHAMBERS
420 CAPITOLA AVENUE, CAPITOLA, CA 96010
CLOSED SESSION - PM
CITY MANAGER'S OFFICE
An announcement regarding the items to be discussed in dosed Session wiii be made in the City Haii Council Chambers prior to the Closed Session. Members of the public may, at this time, address the City Council on dosed session items only. There wiii be a report of any final decisions in City Council Chambers during the Open Session Meeting.
REGULAR MEETING OF THE CAPITOLA CITY COUNCIL - 7:00 PM
AH correspondences received prior to 5:00 p.m. on the Wednesday preceding a Council Meeting wiii be distributed to Counciimembers to review prior to the meeting, information submitted after 5 p.m. on that Wednesday may not have time to reach Counciimembers, nor be read by them prior to consideration of an item.
AH matters listed on the Regular Meeting of the Capitoia City Council Agenda shall be considered as Public Hearings.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
440
Item 7 F.
CAPITOLA CITY COUNCIL REGULAR MEETING AGENDA
3. REPORT ON CLOSED SESSION
4. ADDITIONAL MATERIALS
Additional information submitted to the City after distribution of the agenda packet.
ADDITIONS AND DELETIONS TO AGENDA
PUBLIC COMMENTS
5. 6.
Oral Communications aiiows time for members of the Pubiic to address the City Counoii on any item not on the Agenda. Presentations wiii be limited to three minutes per speaker, individuals may not speak more than once during Oral Communications. AH speakers must address the entire legislative body and wiii not be permitted to engage in dialogue. AH speakers are requested to print their name on the sign-in sheet located at the podium so that their name may be aocurateiy recorded in the minutes. A MAXIMUM of 30 MINUTES is set aside for Oral Communications at this time.
CITY COUNCIL / CITY TREASURER / STAFF COMMENTS
City Council Members/City Treasurer/Staff may comment on matters of a general nature or identify issues for staff response or future council consideration.
8. CONSENT CALENDAR
AH items listed in the "Consent Calendar" will be enacted by one motion in the form listed below. There wiii be no separate discussion on these items prior to the time the Council votes on the action unless members of the pubiic or the City Council request specific items to be discussed for separate review, items pulled for separate discussion wiii be considered foiiowing General Government.
Note that ail Ordinances which appear on the pubiic agenda shall be determined to have been read by title and further reading waived.
9. GENERAL GOVERNMENT / PUBLIC HEARINGS
AH items listed in "General Govemment" are intended to provide an opportunity for pubiic discussion of each item listed. The foiiowing procedure pertains to each General Government item: 1) Staff explanation; 2) Council questions; 3) Pubiic comment; 4) Council deliberation; 5) Decision.
10. ADJOURNMENT
Note: Any person seeking to challenge a City Council decision made as a result of a proceeding In which, by law, a hearing Is required to be given, evidence Is required to be taken, and the discretion In the determination of facts Is vested In the City Council, shall be required to commence that court action within ninety (90) days following the date on which the decision becomes final as provided In Code of Civil Procedure §1094.6. Please refer to code of Civil Procedure §1094.6 to determine how to calculate when a decision becomes "final." Please be advised that In most Instances the decision become "final" upon the City Council's announcement of Its decision at the completion of the public hearing. Failure to comply with this 90-day rule will preclude any person from challenging the City Council decision In court.
Notice regarding City Councii: The City Council meets on the 2nd and 4th Thursday of each month at 7:00 p.m. (or In no event earlier than 6:00 p.m.). In the City Hall Council Chambers located at 420 Capltola Avenue, Capitoia.
City of Capitoia Page 2 Updafeof 11/18/2016 3:42 PM
441
Item 7 F.
CAPITOLA CITY COUNCIL REGULAR MEETING AGENDA
Agenda and Agenda Packet Materials: The City Council Agenda and the complete Agenda Packet are available for review on the City's website; www.cltvofcapltola.orQ and at Capltola City Hall and at the Capltola Branch Library, 2005 Wharf Road, Capltola, prior to the meeting. Agendas are also available at the Capltola Post Office located at 826 Bay Avenue, Capltola. Need more Information? Contact the City Clerk's office at 831-475-7300.
Agenda Materials Distributed after Distribution of the Agenda Packet: Pursuant to Government Code §54957.5, materials related to an agenda Item submitted after distribution of the agenda packet are available for public Inspection at the Reception Office at City Hall, 420 Capltola Avenue, Capltola, California, during normal business hours.
Americans with Disabiiities Act: Disability-related aids or services are available to enable persons with a disability to participate In this meeting consistent with the Federal Americans with Disabilities Act of 1990. Assisted listening devices are available for Individuals with hearing Impairments at the meeting In the City Council Chambers. Should you require special accommodations to participate In the meeting due to a disability, please contact the City Clerk's office at least 24-hours In advance of the meeting at 831-475-7300. In an effort to accommodate Individuals with environmental sensitivities, attendees are requested to refrain from wearing perfumes and other scented products.
Televised Meetings: City Council meetings are cablecast "Live" on Charter Communications Cable TV Channel 8 and are recorded to be rebroadcasted at 8:00 a.m. on the Wednesday following the meetings and at 1:00 p.m. on Saturday following the first rebroadcast on Community Television of Santa Cruz County (Charter Channel 71 and Comcast Channel 25). Meetings are streamed "Live" on the City's website at www.cltvofcapitola.orq by clicking on the Home Page link "Meeting Video." Archived meetings can be viewed from the website at anytime.
City of Capltola Page 3 Updated 11/18/2016 3:42 PM
442
Item 7 F.
City of Capitola Agenda ATTACHMENT 2
Mayon
•Vice Mayor
Council Members:
Treasurer:
CITY OF CAPITOLA, AS SUCCESSO%#%ENCY
TO THE FORMER CAPITOLA REDEVEL«BENT AGENCY
THURSDAY, . A
4r
After the adjournment of the City Couni^Il|lleetlnq
1. 2.
All matters listed on the Regular Meeting of thej^ity of Capitola ■ be considered as Public Hearings.
ROLL CALL
Board Members Dennis Norton, Sai
Stephanie Marian
ORAL COIWn/IUNICATlONS^
A. Additions and Del^jons to Agl
B. Public Comments
\§sor Agency Agenda shall
jay, Ed^taorff, Michael Termini, and Chairperson
mA 1#°
Oral Communications allows^^m^^^membd'^^the Public to address the Successor Agency on any Item not^n the Agei^:, ^'fi^^ntatlc^s will be limited to three minutes per speaker.
Individuals rn^^^^p^ak mdh tha^^^§fdurlng Oral Communications. All speakers must addmss the entirMtediml^^o^. and MTnot be permitted to engage In dialogue. All speakers are requested to p^t^^efi^fid^i^n the sign-In sheet located at the podium so that their name may be accurately rec^^ed In ~m^?lnutes. A MAXIMUM of 30 MINUTES Is set aside for Oral Com'fhunlcatlons at this me. .
C. '^aPiHteients
Si GENERA%QOVERNlpNT/PUBLiC HEARINGS
■4.^
'General (^^emment items are intended to provide an opportunity for public discussion of each item iisted. '^hejbiiowing procedure is foiiowed for each General Government item: 1) Staff tidn: M^ounai questions: 3) Public comment: 4) Council deliberation: 5) Decision.
ADJOUjyIMENT
to the next regular meeting of the City of Capitoia, as Successor Agency to the former C^itola Redevelopment Agency, is to be determined.
P:\Glly GlerkAdmin Policles\_DRAFT\Agenda PrepAttachments\Sample Successor Agenda.doc 443
Item 7 F.
ATTACHMENT 3
^2016 CITY OF CAPITOLA
City Council and Successor Agency Meeting Dates
and Deadline for Submittal of Agenda Items
SUBMITTAL DATE^ MEETING DATE2
JANUARY4 JANUARY 14
JANUARY 19 JANUARY 28
FEBRUARY 1 FEBRUARY 11
FEBRUARY 16 FEBRUARY 25
FEBRUARY 29 MARCH 10
MARCH 14 MARCH 24
APRIL 4 APRIL 14
APRIL 18 APRIL 28
MAY2 MAY 12
MAY 16 ■ ^ X MAY 26
MAY 31 JUNE 9
JUNE 13 JUNE 23
JULY 18 JULY 28
AUGUST 1 AUGUST 25
AUGUST29 SEPTEMBER 8
SEPTEMBER 12 SEPTEMBER 22
OCTOBERS OCTOBER 13
OCTOBER 17 X OCTOBER 27
OCTOBER 31 NOVEMBER 10
N0VEM|ER14 j , TUESDAY, NOVEMBER 22 A A
NOVEMBER 28 DECEMBER 8
Items to be included on a must be submitted to the City Manager's Office NO LATER than 5 p.m. on the submlttPl date so may be prepared. Items received after that date may be scheduled for the next available agenda.
NOTE: A A DUE TO THANKSGIVING HOLIDAY, THE MEETING WILL BE HELD ON TUESDAY This schedule was approved at the November 12,2015, City Council meeting.
Submittal dates are on Mondays, with the exception of Tuesdays that follow a holiday as indicated above. ^ Regular Meetings of the City Council/Successor Agency are held on the 2nd & 4th Thursdays of each month. The Regular City Council meetings begin at 7:00 p.m. (or in no event earlier than 6:00 p.m.) in the Capitola City Hall Council Chambers, 420 Capitola Avenue, Capitola, CA. 444
Item 7 F.
STEP 1:
Click on "New"
to create a new
staff report
CREATING A NEW CITY COUNCIL STAFF REPORT IN ACCELA
Rev 8/14/15
Enter brief name
in the "Short
Name" box.
Agendas and
I
Select target meeting
date from the drop
down.
tUaiUS? ImiQuiI
Edit Wew Lists Toob Reports «ndow Help
^ New ' d .i," ^ iS V Search " Save&Oose Comment ' -;j Histoi^ i Qidck Links
Receot Documents
; ! NeAStaff Report X |
Staf,' Report
CHr'Gotii'■al'' -"' ■ - 1101: McGregor Park Rem.
McGregor Park_AttBchmer.
Short tirfia:
Leave blank
^ 1107. Su Test 030715 i
1103 2015Grarfd Jury Res..
^ nOO Capital ImprovemenL ^
Departmenti Prtparer:
Cib'Manager Departmen Q jarne Golcfetein
Sponsors (OptioMi): _ _ Status: ^Orat Target Me* Q: J B i •Ji" Beverly Extension
Find ktoreT" ! Details
File Number (Clerks CFfiee Only):
21 Workflow
Select a category from the"Categories" drop down list. Refer to the "Category List" handout.
•r.jhronze Roijtfng ^ EcitVie ^ "(Ork item
jStegej Oescfiptioo
j" staff Report Body
Formal Title / Summar/:
iRECOMMENDED ACTION:
Enter the formal item description by capitalizing each
word (except words like "and", "a", "for", "the", "to", etc.). This title will be visible on the staff report and theCity Council Agenda I BACKGROUND:
biSCUSSION:
iRSCAl IMPACT:
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445
Item 7 F.
If the "Comments" box is not visible select it by
View/Comments
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f j Resolution Link
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tlanager Departmen | Jamie Goldstein
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RECOMMENDED ACTION:BACKGROUND:
DISCUSSION:
446
Item 7 F.
V Agendas and Minutes
:Fite Edit \^ew Lists Toois Reports Window Help
_^NewjJi i a Save&aose ^ %•! ^
■circf- 12 IC'z Ci:, j^Crsn Ciry Cour^il J NewSaff Report x| Quick Links it fp My Per-dms Dccurrerts
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2 1099. Draft City Council Jul
_2 1095: July 23. 2015 City Co
1096:411 Be'/efly Extension
.tV August 13. 2015 7 00 PM A. ,
; 1097 Zoning Update_1 1094 Surf and Sarnf MHP^ 1098 DraftJuh'23. 2015C. , Find M<xe
Department: Preparer:
City Manager Departmer Q Jamie Goldst«n
Sponsors (Optional):
Details
File Number (Clerks OfHce Ordy):
B'
Target Meeting!Category:
B
B
(2) Workflow 65,TctfOPi7e Routir^ ^ Edit'/ieA ~r:c '.•/crk Iten-.
Stage Re/iewer Descnpbon Due Date Status
9:
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Staff Report Body
Formal Tide ' Summary:
RECOMMENDED ACTIONBACKGROUND:DISCUSSION:FISCAL IMPACT:
Rss ■' Ord PC C-rdibcrs:DO NOT USE THIS FIELD
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Option 1 - Editing in Rich Text (see below):You may edit text in the "Discussion" or the "Comments" boxes while in the "Rich Text" mode and use the editing tool bar directly below the "Res/Ord /PC Conditions box".
DO NOT SELECT RICH TEXT TO DO TRACKCHANGES IN WORD!
Option 2 - Editing in Word fsee below):If you click inside either the "Discussion" or the "Comments" boxes you may open the section in Word
for editing and to use track changes.Closing while in Word:
Close the Word document by clicking "X" in the upperright corner. While in Word you do not need to selectSAVE because the content is automatically transferredinto the staff report. ^hBi
Option 1 - Editing in Rich Text:
Use "Rich Text" ONLY when editing within the "Discussion" or the "Comments" boxes. You can use the editing tool bar.
Option 2 - Editing in Word: If you want to open the "Discussion/Comments" boxes you must select Word in the drop down menu in the bottom left, then click on the Word icon to the right of the dropdown."^ 447
Item 7 F.
staff Report
City Council
Short Name:
Park Remediation Report
Pepartmenl; Preparer;
[ Public Works Department Q: | Ste'/e Jesberg
Spon^rs (OptioriaJ)j^
B
ID# 1101
Updated 8/7/20153:50 PM
Status:
ijg Submitted "
Target Meeting:
r8''13i'2015 7:00 PM (Thu) - Regular Meeting
Category;
I Contract
B
Bi
8/07 - SS: minor edits
&'07 - SS: Approved by Susan Sneddon in Stage 2. sent to Jamie Goldstein at Stage 3. 8/07 - SS: deleted text in Reso boot
^ Details
File Number (Clerics Office Only)?
11040-20]
UJ Workflow Edit Vig'A' Adc ''//ork Iterr-i
Stag Re'/iewer Description Due Date Status
1 Steve Jesberg Review ^ Comipleted
2 Susan Sneddon Review ^ Comipleted
3 Jamie Goldstein Sign Penal rig
4 City Council Meetii^ 0a''13.'15 07:00 PM PerdiPig
To enter the placement in an agenda section
(Consent, Gen Gov, etc.) click on "Edit View"
to change to "Normal View" and go to the
next page.
Attachments Ads File Aids Note
Title Rev# Review Status Prpgr^s
\2 McGregor Park_Attachment 1
McGregor Park_Attachment 2McGregor Park_Attachment 3
a McGregor Park_Attachment4
^ Staff Report Body
Formal Title / Summar/;
RECEIVE REPORT REGARDING THE MCGREGOR PARK CONSTRUCTION PROJECT rit
An.l 11 B I U abe I
448
Item 7 F.
I
staff Report
atv GounciJ
Short Name:
I McGregor Park Ren">ediation Report
department! Preparer:
j Public Works Department Q : Steve Jesberg
SpoTkMrs (Optional) 1
ID# 1101
wants 3-50 PM
Status:
IJg Submitted
Target Meeting:
Q: : 8/13''2015 7:00 PM (Thu) - R^ulsr Meeting
^tegoiy^
; Contract
Si
12 8/07 - SS: minor edits8n)7 - SS: Approved by Susan Si^ddon in Stage 2. sent to Jamie Goldstein at Sage 3.8/07 - SS: delved text in Rrao box I
^ Details
File Number (Clerks OFrice Only):
iJ1040-^]
12) Workflow ^ Morn-'isl Vievr i Add Work Iten-i
Stage Reviev/er Racenwnt Due Dale
1 Steve Jesberg
2 Susan Sneddon
3 Jamie Goldstein
4 City Council Oa/ia'15 07:00 PM
^ Attachmen
ADDITIOMAL MATERIALS
ADDITIONS .AND DELETIONS TO AGENDA
ADJOURNMENT
BO.ARDS, COMMISSIONS AND COMMITTEES APPOINTMENTS
CITY COUNCIL CITY TREASURER / ST.AFF COMMENTS
>
^ Acs File ' Add Mote
r Status Progress
a McGregor 1 CLOSED SESSION
CONSENT CALENDAR □ GENERAL GOWRNMEMT! PUBUC HEARINGS McGregor 1 McGregor McGregor Park_Attacknrent 4
Staff Report Body
Formal Title / Summar/: _ _ _ _ RECEfVE REPORT REGARDING THE MCGREGOR PARK CONSTRUCTION PROJECT ^ I .
Aria! I'l B I U abe I
To place an item in the correct order in an
agenda section select one of the followingdropdowns.
449
Item 7 F.
Make sure you save the document before closing.
[-^'Agendas a
File Edit Y\i Usts Tools Reports Vfindow Help
-i"! -i? S5 ZH I -v. Search - Save&Qose Commait j ' j ^ Quick Links
My Pending Documents
'."/ailing for My Appro'/al
;3^New Staff Report X j
Department: Prsparer;
City Manager Deparfrnen Jamie Goldstein
Sponsors (Opfciotwl):
Recent Documents ^
^ 1103 2015 Grand Jur,'Res... i ^Details^ 1106 Successor/jSgency- | FiU Number (clerks office Onlylr 1100 Capital ImprovemwL.
1096 411 Bev«-iy Extension j
a .0
B;
Gen Gcv or Conserk:
Revised 081715
450
Item 7 F.
Creating MlnuteTraq /^enda Packet
Prior to creating an agenda the following must be in the system:
1. All agenda items must be in the system
2. Each item must have a target meeting
3. Each item must have placement within the agenda (Workflow-Edit View -Placement) Step 1. Click on the caiendar icon in the tool bar.
Step 2. Right click on the correct meeting and choose "Open Agenda Wizard" Step 3. Right click on the right hand side of the screen and chose "Chose Columns" Scroll down and check "Placement". The Placement Column should now show on the right hand side of the screen.
Step 4. Actions: Auto fill Note: Items will only move if they have placement.
If they do not have placement, you can drag and drop an item.
Blue: Ready for agenda.
Gold: Has pending workflow. Not ready.
Green: On agenda. Completed status. Placed on agenda.
Note: Sometimes not ail agenda items will show up, such as "Roll Call" or "Pledge of Allegiance". To fix this:
Close the meeting you're a working on.
Open a previous meeting that has the correct agenda layout.
Under Action click on Save Default Outline
Step 5. Checking your placement.
Items can be moved by dragging and dropping within the agenda.
It will be saved where you put it. If you auto fill again, the item will move back to the placement identified within the staff report. A good practice is to make sure your placement is correct within the staff report so if you auto fill the items go to the correct placement.
Step 6. Check outline format. City of Capitola uses the following outline format:
1. A.
1. If the outline format is not correct, put cursor over the section above the items that are incorrect and right click. Scroll down to "outline format" and chose the correct format.
Step 7. Save. Anytime you modify the agenda you must save.
LOCKING: When you are ready to create the Packet you can lock all documents so coworkers are prevented from modifying any items.
Actions - Lock all documents.
Automatically lock added items.
TAGS: Tags produce a tag to the right of the title of the item in red letters on the agenda. You can create unique tags within the "list" menu for "tags" Example. Revised R:\DEPARTMENTS\City Clerk\Accela Agenda Management\Cheat Sheets\Creating a Agenda Packet.docx 451 Item 7 F.
ADD On: Items that do not have a staff report, such as a recognition award.
Right click on section of Agenda "Presentation"
Go to add button on the top of the screen. Chose "statement" - "blank" Type in statement in Agenda. Example "Girl scouts of America receive proclamation" Publishing an Agenda Packet Mantra: "Synchronize, Generate, Save" Step 1: Synchronize. Once you have moved Items onto the agenda, new attachments must be synchronized. Go to Actions: Scroll down to synchronize.
NOTE: When you have an irregular sized attachment or small margins on a pdf, your attachment headings will not align correctly. See instructions for attachments on next page.
Step 2: Create a word doc of agenda that can be edited.
A. Click on Generate.
B. Click DOC (no appendix) Agenda packet and agenda will be checked off.
C. Click Generate.
D. You will receive a message that the agenda was created. Click on Open pulldown in the top tab. Open Agenda Packet
E. A word document of your agenda will open. Fix as you like then save, highlight the entire text and right click copy, then close.
F. Click Open pull down in top tab. Open Agenda. Paste your fixed agenda onto the word document. Save. Close.
G. Save in Agenda Wizard Screen.
Step 3: Create a pdf of Agenda and Agenda Packet
A. Click on Generate
B. Click on Generate and select Doc PDF
C. Check Agenda Packet and choose "Attachments and Printouts". Note "printout" is staff report.
D. Check Agenda choose "No Appendix"
E. Check Board Agenda with Attachments and Printouts. This will include any confidential items.
F. Generate
Step 3: Save. By saving the document is saved up to the web server. It is not published.
Step 4: View document. Click "Open" on far right to review the documents.
Step 5: Publish document.
A. Go to Actions
B. Click on Publish and Distribute Agenda
C. Check "Finalize Agendas"
D. Check "Publish to Web" Add date and Versions "both"
E. Check "Distribute Agenda".
F. Chose distribution list. Note: All addresses are blind copied.
G. Click link only.
R:\DEPARTMENTS\City Clerk\Accela Agenda Management\Cheat Sheets\Creating a Agenda Packet.docx 452 Item 7 F.
H. Add message.
I. Click "OK" to publish.
Note: If you need to un-publish. Go to Actions - Publish - Click on "un-publish agenda" in bottom left corner.
\ ' ^
R:\DEPARTMENTS\City Clerk\Accela Agenda Management\Cheat Sheets\Creating a Agenda Packet.docx 453 Item 7 F.
Attachments:
Irregularly shaped items and plan. When you have an irregular sized attachment it will throw off the attachment headings. To make the attachments not have this issue you must Print and Attach through Minute Iraq.
1. Open the pdf2. Go to FILE - PRINT - chose "Minute Traq" printer - PRINT -
3. Minute traq will open on a "file received" page. You must input the document number that you would like it attached to. Chose the correct document and hit ATTACH. When you open the attachment the file path will be tied to IQM2.com.
You have the option to deactivate attachment problem attachment without taking them off the agenda.
1. Double click attachment
2. Go to OPTIONS tab
3. Under Agendas check NONE.
4. Change name of attachment so you know is deactivated.
Creating a Distribution List
Step One: Create the Recipient
1. Go to List
2. Recipient List
3. Right click to add NEW recipient
4. Fill in 3 required items: Name, Company (can be resident, home owner, etc), and Email Step Two: Create the Distribution List
1. Go to List Menu
2. Click on Distribution List.
3. Right click. Select new.
4. Type in List Name. Example - Planning Commissioners
5. Under Recipients in Distribution List type in names to find user.
6. Check on box next to the name. If they come up twice just check once.
Put PDF of the Agenda Packet in the following folder R:\dropbox\Dropbox\meetings\Council Rev 10/06/15
R:\DEPARTMENTS\CityClerk\Accela Agenda Management\Cheat Sheets\Creating a Agenda Packet.docx 454 Item 7 F.
ATTACHMENT 5
^Ora*J^
FROM:
SUBJECT:
CAPITOLA CITY COUNCIL
AGENDA REPORT
MEETING OF
RECOMMENDED ACTION:
BACKGROUND:
DISCUSSION:
FISCAL IMPACT: None
ATTACHMENTS:
Report Prepared By: (Name)
(Title)
Reviewed and Forwarded by:
Jami^^idstein. City Manager 12/2/2016
455
Item 7 F.
^OHA*r^
ATTACHMENT 6
CAPfiTOLA SUCCESSOR AGENCY
TO THE FORMER
REDEVELOPMENT AGENCY
AGENDA REPORT
FROM:
SUBJECT:
MEETING OF
RECOMMENDED ACTION:
BACKGROUND:
DISCUSSION:
ATTACHMENTS:
Report Prepared By: (Name)
(Title)
Reviewed and Forwarded by:
Jamie^Idstein, City Manager 9/2/2015
456
Item 7 F.
^okaT^
FROM:
SUBJECT:
ATTACHMENT 7
CAPITOLA
CITY COUNCIL /SUCCESSOR AGENCY
TO THE FORMER
REDEVELOPMENT AGENCY
AGENDA REPORT
MEETING OF
RECOMMENDED ACTION:
BACKGROUND:
DISCUSSION:
FISCAL IMPACT:
ATTACHMENTS:
Report Prepared By: (Name)
(Title)
Reviewed and Forwarded by:
Jami^^ldstein, City Manager 9/2/2015
457
Item 7 F.
ATTACHMENT 8
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
BE IT ORDAINED BY THE CITY OF CAPITOLA OF THE CITY OF CAPITOLA AS FOLLOWS:
Section 1.
Section This ordinance shall, be In force and take effect thirty (30) days after final adoption.
This ordinance was introduced on the _day of , and was passed and adopted by the City Councii of the City of Capitola on the day of , „ by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
, Mayor
ATTEST:
City Clerk
458
Item 7 F.
ATTACHMENTS
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW, THEREFORE, BE IT FUTHER RESOLVED, by the City Council of the City of Capitola I HEREBY CERTIFY that the above and foregoing resolution was passed and adopted by the City Council of the City of Capitoia at its regular meeting held on the day of , , by the following vote:
AYES:
NOES;
ABSENT:
ABSTAIN:
,, Mayor
ATTEST:
City Cierk
459
Item 7 F.
ATTACHMENT 10
RESOLUTION NO.
RESOLUTION OF THE CITY OF CAPITOLA ACTING AS THE SUCCESSOR AGENCY TO THE
FORMER REDEVELOPMENT AGENCY OF THE CITY OF CAPITOLA
WHEREAS,
WHEREAS,
WHEREAS,
NOW, THEREFORE, BE IT RESOLVED by the Successor Agency as follows:
Section : Effective Date. This Resolution shall take effect PASSED AND ADOPTED on the day of , by the Successor Agency for the Redevelopment Agency of the Oily of Capltola with the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Chair
ATTEST:
Secretary
460
Item 7 F.
ATTACHMENT 11
CITY COUNCIL/SUCCESSOR AGENCY
AGENDA PACKET DISTRIBUTION
HARD COPY PACKETS (5)
COUNCIL MEMBERS AGENDA MAILING LIST
(1) DENNIS NORTON GET SELF-ADDRESSED
ED BOTTORFF, MAYOR (EwiAiL ONLY) ENVELOPES: 4 (double sided) (2) JACQUES BERTRAND
STEPHANIE HARLAN, VICE MAYOR (emailonly) TOTAL DOUBLE
MICHAEL TERMINI (EMAILONLY) SIDED COPIES." 35
CITY TREASURER - CHRISTINE MCBROOM (EMAILONLY)
STAFF
(3) ANTHONY CONDOTTI, CITY ATTORNEY
OTHERS (DOUBLE SIDED)
(4)CAPIT0LA branch library (TOP 2-HOLE PUNCH PACKET
MATERIALS + 6 COPIES OF AGENDA) HAND DELIVER
(5) COUNTER COPY (TOP 2-HOLE PUNCH & PUT IN CLIP BOARD) AGENDAS ONLY:
JAMIE GOLDSTEIN, CITY MANAGER * (singlesided)
TERRY McMANUS, CHIEF OF POLICE * (SINGLE SIDED)
MARK WELCH, FINANCE DIRECTOR* (singlesided)
SUSAN SNEDDON, CITY CLERK* (single sided with master packet)
COPY TO POST - COUNCIL CHAMBERS FOYER (SINGLE SIDED)
CAPITOLA POST OFFICE (12 COPIES) HAND DELIVER (double sided) MUSEUM * (SINGLE SIDED)
RECREATION DEPT * (single sided)
CORPORATION YARD * (single sided)
*PUT IN APPROPRIATE TRAYS
Regular meetings - blue color agenda
Special meetings - salmon color agenda
Successor Agency - golden rod color agenda
[REVISED 12/16]
P:\City Clerk\Agenda Prep\2016\Agenda Packet Distribution.doc 461
Item 7 F.
CAPITOLA MUNICIPAL CODE
UPDATE – TITLE 2
October 26, 2023 462
Item 7 F.
Background
Title 2: Administration and Personnel
Composed of 16 chapters, including chapters relating to the powers and duties of City Manager and City Council
Regular review of City Codes is best practice
Can identify outdated/ineffective provisions
Staff conducted a review and identified several areas for update
Administrative Policy I-15: Agenda Preparation
463
Item 7 F.
Summary of Changes
Chapter 2.04 Section 4: City Council:
Mayor Pro Tempore to Vice Mayor
Updated adjournment time
Removed language regarding the appointment
of Standby City Council Members
464
Item 7 F.
Summary of Changes
Chapter 2.04: Section 4: City Council
Codified current practices for public participation in meetings
Comments on non-agendized items during Oral
Communications
Removing items from Consent Calendar
465
Item 7 F.
Summary of Changes
Chapter 2.04 Section 7: City Attorney:
Updated to reflect current powers and duties.
Chapter 2.04 Section 9: Public Works:
Appointment of the Public Works Director
Chapter 2.04 Section 11: Director of Finance:
Removed Redevelopment Agency from annual
financial reports
Chapter 2.08: City Manager:
Bond requirements (2.04.080)
Removed dissolved commission names from
2.08.230 466
Item 7 F.
Recommended Action
Introduce, by title only, waiving further reading of
the text, an ordinance of the City of Capitola
amending Chapters 2.04 and 2.08 of the Capitola
Municipal Code.
467
Item 7 F.