Agenda packet — Capitola City Council, September 12, 2024

AGENDA REVISED 9/12/24 at 3:00 PM
City of Capitola
City Council Meeting Agenda
Thursday, September 12, 2024 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Kristen Brown
Vice Mayor: Yvette Brooks
Council Members: Joe Clarke, Margaux Morgan, Alexander Pedersen Regular Meeting of the Capitola City Council – 6 PM
All correspondence received prior to 5:00 p.m. on the Wednesday preceding a Council Meeting will be distributed to Councilmembers to review prior to the meeting. Information submitted after 5 p.m. on that Wednesday may not have time to reach Councilmembers, nor be read by them prior to consideration of an item.

1. Roll Call and Pledge of Allegiance
Council Members Joe Clarke, Margaux Morgan, Alexander Pedersen, Yvette Brooks, and Mayor Kristen Brown.

2. Additions and Deletions to the Agenda

3. Presentations
Presentations are limited to eight minutes.

A. Mayor's Proclamation Recognizing the 100th Anniversary of the Construction of the Venetian Court
B. Staff Introduction - Police Officer Erik Estrada

4. Additional Materials
Additional information submitted to the City after distribution of the agenda packet.

A. Item 7C, 7D, and 8B - Correspondence Received
B. Item 7D - Correspondence Received

5. Oral Communications by Members of the Public
Oral Communications allows time for members of the Public to address the City Council on any “Consent Item” on tonight’s agenda, or on any topic within the jurisdiction of the City that is not on the “General Government/Public Hearings” section of the Agenda. Members of the public may speak for up to three minutes, unless otherwise specified by the Mayor. Individuals may not speak more than once during Oral Communications. All speakers must address the entire legislative body and will not be permitted to engage in dialogue. A maximum of 30 minutes is set aside for Oral Communications.

6. Staff / City Council Comments
Comments are limited to three minutes.

7. Consent Items
1 City Council Meeting Agenda – September 12, 2024
City of Capitola Page 2
All items listed as “Consent Items” will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time the Council votes on the action unless members of the City Council request specific items to be discussed for separate review. Items pulled for separate discussion will be considered following General Government. Note that all Ordinances which appear on the public agenda shall be determined to have been read by title and further reading waived.

A. City Council Meeting Minutes
Recommended Action: Approve minutes from the regular meeting on August 22, 2024.

B. City Check Registers
Recommended Action: Approve check registers dated August 9, 2024, August 16, 2024, and August 23, 2024.

C. VDUBlicious Car Show
Recommended Action: Approve a new Major Special Event Permit request from the VDUBlicious Car Club to host a car show in Capitola Village on Saturday, May 17, 2025, from 7:00 am to 5:00 pm.

D. 41st Avenue Pavement Rehabilitation and Multimodal Improvements Recommended Action: Adopt a resolution to amend the FY 2024-25 budget to allocate $300,000 of Santa Cruz County Regional Transportation Commission grant funding to the Capital Improvements Budget for planning, specifications, and permits related to the 41st Avenue Pavement Rehabilitation and Multimodal Improvements Project.

8. General Government / Public Hearings
All items listed in “General Government / Public Hearings” are intended to provide an opportunity for public discussion of each item listed. The following procedure pertains to each General Government item: 1) Staff explanation; 2) Council questions; 3) Public comment; 4) Council deliberation; 5) Decision.

A. Capitola Wharf Long-Term Use and Development Plan
Recommended Action: Authorize the City Manager to execute an agreement with Fuse Architecture for outreach, planning, and design services for the Long-Term Use and Development Plan for the Capitola Wharf in an amount not to exceed $75,000, subject to City Attorney review and approval.

B. McGregor Asphalt Pump Track
Recommended Action: Authorize the City Manager to execute a Professional Services Agreement with American Ramp Company for the McGregor Asphalt Pump Track Project in an amount not to exceed $120,125; and adopt a resolution amending the FY 2024-25 Budget to accept a donation of $90,000 for this project.

C. Strategic Plan Project Update
Recommended Action: Review the Strategic Plan Project progress and projected timeline.

9. Adjournment - The next regularly scheduled City Council meeting is on September 26, 2024 at 6:00 PM.
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How to View the Meeting
Meetings are open to the public for in-person attendance at the Capitola City Council Chambers located at 420 Capitola Avenue, Capitola, California, 95010. 2 City Council Meeting Agenda – September 12, 2024
City of Capitola Page 3
Other ways to Watch:

Spectrum Cable Television channel 8
City of Capitola, California YouTube Channel
To Join Zoom Application or Call in to Zoom:

Meeting
link: https://us02web.zoom.us/j/83328173113?pwd=aVRwcWN3RU03Zzc2dkNpQzRWVXAydz09 Or dial one of these phone numbers: 1 (669) 900 6833, 1 (408) 638 0968, 1 (346) 248 7799 Meeting ID: 833 2817 3113
Meeting Passcode: 678550
How to Provide Comments to the City Council
Members of the public may provide public comments to the City Council in-person during the meeting.

If you are unable to attend in-person, please email your comments to [email protected] and they will be included as a part of the record for the meeting. Please be aware that the City Council will not accept comments via Zoom.

Notice regarding City Council: The City Council meets on the 2nd and 4th Thursday of each month at 6:00 p.m. in the City Hall Council Chambers located at 420 Capitola Avenue, Capitola.

Agenda and Agenda Packet Materials: The City Council Agenda and the complete Agenda Packet are available for review on the City’s website and at Capitola City Hall prior to the meeting. Need more information? Contact the City Clerk’s office at 831-475-7300.

Agenda Materials Distributed after Distribution of the Agenda Packet: Pursuant to Government Code §54957.5, materials related to an agenda item submitted after distribution of the agenda packet are available for public inspection at the Reception Office at City Hall, 420 Capitola Avenue, Capitola, California, during normal business hours.

Americans with Disabilities Act: Disability-related aids or services are available to enable persons with a disability to participate in this meeting consistent with the Federal Americans with Disabilities Act of 1990. Assisted listening devices are available for individuals with hearing impairments at the meeting in the City Council Chambers. Should you require special accommodations to participate in the meeting due to a disability, please contact the City Clerk’s office at least 24 hours in advance of the meeting at 831-475-7300. In an effort to accommodate individuals with environmental sensitivities, attendees are requested to refrain from wearing perfumes and other scented products.

Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 831-475-7300 al menos tres días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected].

Televised Meetings: City Council meetings are cablecast “Live” on Charter Communications Cable TV Channel 8 and are recorded to be rebroadcasted at 8:00 a.m. on the Wednesday following the meetings and at 1:00 p.m. on Saturday following the first rebroadcast on Community Television of Santa Cruz County (Charter Channel 71 and Comcast Channel 25). Meetings are streamed “Live” on the City’s website by clicking on the Home Page link “Meeting Agendas/Videos.” Archived meetings can be viewed from the website at any time. 3 1
Westly, Austin
From: John <[email protected]>
Sent: Friday, September 6, 2024 4:19 PM
To: City Council; Gautho, Julia
Subject: Items 8B & 7C & 7D 09/12/24 City Council Meeting Regarding Item 8B that is a fantasƟc project and that donaƟon is a giŌ not to be squandered. Item 7C is going to have negaƟve impacts on, being so close to, the Capitola FoundaƟon Car Show in early June. The difference between the shows and my personally looking forward to the new show notwithstanding has this been considered? The bikes lanes on 41st are a waste of money if they aren’t properly protected as much as the improvement at the interchange is much needed. The bike lane on both sides is too dangerous and narrow. It gets very liƩle use as a result.

The paving is priority and our budget is what it is so I understand our predicament. Expanding the bike lanes a few feet on both sides and adding some paint the whole way requires minor lane narrowing (also a safety bonus through perceived fricƟon.) Cyclists use the sidewalks there because it’s unsafe not too. Flex posts as a bonus.

John
4 Item 4 A.
1 Westly, Austin
From: Arthur Dover <[email protected]>
Sent: Friday, September 6, 2024 4:53 PM
To: City Council; [email protected]
Subject: No, they have a much better way to raise cash! It's perpetrated on careful drivers by a hidden “No right turn 10 am, etc.", at Clares St. from 41st Ave westbound:

There is a sign stating the restriction up a phone pole on the right, far from where a safe driver would look before turning, not at eye level nor in front of the driver, where the automatic camera snaps a photo of driver and license plate. This cost us $230 in an outrageous trap for those who otherwise make a perfectly legal and safe right turn. We know that many others have suffered this indignity and don’t have the time or energy to fight it.

ARTHUR DOVER, WATSONVILLE
5 Item 4 B.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: City Manager Department
Subject: City Council Meeting Minutes
Recommended Action: Approve minutes from the regular meeting on August 22, 2024.

Background: Attached for City Council review and approval are the draft minutes from the regular meeting on August 22, 2024.

Attachments:

1. Regular Meeting Minutes 8/22
Report Prepared By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
6 Item 7 A.

City of Capitola
City Council Meeting Minutes
Thursday, August 22, 2024 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Kristen Brown
Vice Mayor: Yvette Brooks
Council Members: Joe Clarke, Margaux Morgan, Alexander Pedersen Closed Session – 5:30 PM
i. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt. Code § 54956.8) Property: A portion of the easterly terminus of Escalona Drive, spanning approximately 60-feet wide, bounded by 620 El Salto Dr. (APN 03614331) to the west and bounded by 722 Escalona Dr. (APN 03614128) to the east
City Negotiator: Jamie Goldstein, City Manager
Under Negotiation: Price and terms of payment
Regular Meeting of the Capitola City Council – 6 PM

1. Roll Call and Pledge of Allegiance – The meeting was called to order at 6:00 PM. In attendance: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, and Mayor Brown.

2. Additions and Deletions to the Agenda – None

3. Report on Closed Session – The City Council met and discussed one item on the Closed Session agenda. No reportable action was taken.

4. Additional Materials
A. Item 8A – One email received after publication of the agenda packet.

5. Oral Communications by Members of the Public
 James Whitman
 John Mulry
 Marilyn Garrett
 Shamara Vandervoort
 Gerry Jensen

6. Staff / City Council Comments
 Council Member Clarke advised the public of a Beach Clean Up Event on Saturday, August 24th.
 Vice Mayor Brooks advised the public that school is back in session and to be aware of ebike safety and shared that applications are still open for the Youth Liaison Program through Youth Action Network and that youth of all ages may submit essays for the Mayor for a Day Contest.

7. Consent Items
A. City Council Meeting Minutes
7 Item 7 A.

City Council Meeting Minutes – August 22, 2024
City of Capitola Page 2
Recommended Action: Approve minutes from the regular meeting on July 25, 2024.

B. City Check Registers
Recommended Action: Approve check registers dated July 19, 2024, July 26, 2024, and August 2, 2024.

C. City Attorney Services Contract
Recommended Action: Authorize the City Manager to enter a five-year contract with Burke, Williams, & Sorenson, LLP to continue providing City Attorney services, effective September 1, 2024.

D. Stockton Bridge Repair Project Completion
Recommended Action: 1) Accept as complete the Stockton Bridge Repair Project constructed by Anderson Pacific Engineering Construction, Inc.; 2) authorize the City Clerk to file and record a Notice of Completion; and 3) authorize the release of the contract retention of $14,610 as prescribed in the contract.

E. Wharf Resiliency and Public Access Project Completion Recommended Action: 1) Accept as complete the Wharf Resiliency and Public Access Project constructed by Cushman Contraction Corporation at a final cost of $10,145,475; 2) authorize the City Clerk to file and record a Notice of Completion; and 3) authorize the release of the contract retention held in escrow of $257,273.75.

F. Conflict of Interest Code
Recommended Action: Adopt Resolution No. 4391 amending the City of Capitola’s Conflict of Interest Code to reflect the current organizational structure.

G. City Banking Services Agreement
Recommended Action: Authorize the City Manager to execute a five-year agreement for banking services with Santa Cruz County Bank with an option for a five-year contract extension, subject to City Attorney review and approval.

Motion to approve the Consent Calendar: Council Member Morgan Second: Council Member Clarke
Voting Yea: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, Mayor Brown

8. General Government / Public Hearings
A. Citywide Housing Element Re-Adoption
Recommended Action: Adopt Resolution No. 4392 approving the Planning Commission recommendation to 1) adopt the Addendum to the General Plan Update Environmental Impact Report; and 2) amend the 2023-2031 Housing Element of the General Plan, as conditionally approved by the California Department of Housing and Community Development; and direct staff to submit the amended Housing Element to the State of California for certification.

Community Development Director Herlihy presented the staff report.

Public Comment:
 Marilyn Garrett
 Gerry Jensen
 Joanna Carman
 Melinda Orbach
8 Item 7 A.

City Council Meeting Minutes – August 22, 2024
City of Capitola Page 3
The City Council thanked staff for their work on the Housing Element, voiced support for affordable housing availability, and expressed concern about lack of local control over RHNA numbers.

Motion to adopt Resolution No. 4392 and update timelines as presented for Program 1.7:

Vice Mayor Brooks
Second: Mayor Brown
Voting Yea: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, Mayor Brown
B. Affordable Housing Development Loan Amendment
Recommended Action: Adopt Resolution No. 4393 authorizing the City Manager to execute an Amended Loan Agreement with MP Rail Trail Associates, LP to increase an existing loan of $250,000 by $1,307,808 for a total loan of $1,557,808 to fund development of 52 residential units affordable to low income households at 1098 38th Avenue, Capitola, CA and allocating $357,807.60 of PLHA Funds and $950,000 of Housing Successor Agency Funds thereto.

Community Development Director Herlihy presented the staff report.

Public Comment:
 Marilyn Garrett
 Joanna Carman
The City Council discussed partnerships between this housing development and Soquel Unified Elementary School District and different senior communities and voiced support for the project.

Motion to adopt Resolution No. 4393 to increase the existing loan of $250,000 by $1,350,000 for a total loan of $1,600,000 and allocating $428,872 of PLHA funds and $921,128 of Housing Successor Agency Funds: Vice Mayor Brooks Second: Council Member Morgan
Voting Yea: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, Mayor Brown
C. Coastal Commission Recommended Modifications to Capitola Zoning Code: Monarch Cove Inn Recommended Action: Adopt Resolution No. 4394 accepting the California Coastal Commission modifications to amendments to the City of Capitola General Plan Map, Zoning Map, Municipal Code Chapter 17.28 Visitor Serving Overlay Zones, and removal of Municipal Code Chapter

17.30 Visitor Serving District - Monarch Cove Inn.

Senior Planner Froelich presented the staff report.

Public Comment:
 Robert Blodgett
Motion to adopt Resolution No. 4394: Vice Mayor Brooks
Second: Council Member Morgan
Voting Yea: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, Mayor Brown
D. League of California Cities Annual Conference Voting Delegate Recommended Action: Designate the City of Capitola’s voting delegate and alternate to the League of California Cities Annual Conference.

City Clerk Gautho presented the staff report.
9 Item 7 A.

City Council Meeting Minutes – August 22, 2024
City of Capitola Page 4
Public Comment:
 Marilyn Garrett
Motion to appoint Vice Mayor Brooks as the voting delegate and Mayor Brown as the alternate: Council Member Clarke
Second: Council Member Morgan
Voting Yea: Council Members Clarke, Morgan, Pedersen, Vice Mayor Brooks, Mayor Brown

9. Adjournment - The meeting adjourned at 7:28 PM. The next regularly scheduled City Council meeting is on September 12, 2024 at 6:00 PM.
____________________________
ATTEST: Kristen Brown, Mayor
____________________________
Julia Gautho, City Clerk
10 Item 7 A.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: Finance Department
Subject: City Check Registers
Recommended Action: Approve check registers dated August 9, 2024, August 16, 2024, and August 23, 2024.

Account: City Main
Date Starting Check # Ending Check # Payment
Count Amount
08/09/2024 106916 106955 43 $ 77,433.99
08/16/2024 106956 107009 60 $ 224,652.20
08/23/2024 107010 107077 70 $ 378,859.86
The main account check register dated August 2, 2024, ended with check #106915.

Account: Payroll
Date Starting
Check/EFT #
Ending
Check/EFT #
Payment
Count Amount
08/09/2024 5878 5879 144 $ 251,768.66
08/16/2024 5880 5880 1 $ 54.46
08/23/2024 25972 26097 126 $ 211,849.28
The payroll account check register dated August 2, 2024, ended with check #5877.

Following is a list of payments issued for more than $10,000 and descriptions of the expenditures:

Check/
EFT Issued to Dept Description Amount
106942 Santa Cruz County
Auditor-Controller Fin July Citation Processing $ 10,069.00 106993 Santa Cruz County Sheriff PD FY24/25 SART Program Contribution $ 15,732.00
1770 CalPERS Member
Services Division CM PERS Contributions PPE 8/3/24 $ 67,483.08 1771 Employment Development
Department CM State Taxes PPE 8/3/24 $ 13,813.40
1772 Internal Revenue Service CM Federal Taxes & Medicare PPE 8/3/24 $ 48,487.20
107017 Bear Electrical Solutions PW Capitola RRFB Install $ 20,594.90 107018 Ben Noble CDD Housing Element
Implementation Services $ 10,372.50
107019 Betz Works Inc PW Park at Rispin Mansion Project Services $ 158,500.00
11 Item 7 B.
107028 CSW Struber Stroeh
Engineering Group PW Cliff Drive Resiliency Project Services $ 38,622.09 107056 MV Transportation Inc PW Beach Shuttle July 2024 $ 16,740.00 107060 Pacific Gas & Electric PW August Monthly Utilities $ 18,272.59 107072 Soquel Creek Water
District PW
Monthly Irrigation & Water
Services $ 23,513.48
Attachments:

1. 08-09-24 Check Register

2. 08-16-24 Check Register

3. 08-23-24 Check Register
Report Prepared By: Luis Ruiz, Accountant I
Reviewed By: Julia Gautho, City Clerk and Jim Malberg, Finance Director Approved By: Jamie Goldstein, City Manager
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Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: Police Department
Subject: VDUBlicious Car Show
Recommended Action: Approve a new Major Special Event Permit request from the VDUBlicious Car Club to host a car show in Capitola Village on Saturday, May 17, 2025, from 7:00 am to 5:00 pm.

Background: In March 2024, City staff was approached by the VDUBlicious Car Club to, during summer 2024, host a one-day car show in the Capitola Village to display 200 vintage Volkswagens, as well as host three local non-profits (Second Harvest Food Bank of Santa Cruz County, Tim Brauch Foundation, and the Veterans Surf Alliance). This group has previously held their car show on Santa Cruz Wharf. The proposed event will be open to the public.

On June 27, 2024, staff presented the request for a major special event to the City Council. The City Council voiced concerns about staff capacity, based on the number of major special events in the Village between June and October. The Council asked the event coordinator to identify a date in 2025 that would not impact previously scheduled events. Staff has worked with the event coordinator and identified Saturday, May 17, 2025 as an appropriate date.

Discussion: This event would require posting of “no parking” signs on Friday, May 14, 2025, at 7:00 am for the entire Esplanade, and San Jose from Capitola Avenue to the Esplanade. The event coordinator has obtained approval from the Swenson management group to limit public access to the Swenson parking lot, located at 120 Monterey Avenue, from 7:00 am to 5:00 pm on May 17, 2025. The event organizers also coordinated with the Capitola Mercantile to close their parking lot to the public for the duration of the event. Once the event staff has parked the registered cars, Capitola Avenue will open to vehicular traffic.

The following roads will be closed to vehicular traffic on May 17, 2025, from 6:00 am to 5:00 pm.  Entire Esplanade
 San Jose from Capitola Avenue to the Esplanade
The event organizer would manage the parking and access for the Vintage Volkswagen club members and the Capitola Police Department would assist with the placement of the in-street bollards for pedestrian safety.

The proposed event includes the use of four 10x10 canopies and the bandstand for live music and announcements. The City currently has nine Major Special Events and 26 Minor Events planned for this calendar year. Summer weekends tend to be heavily congested periods in the Capitola Village. All major events impact the Police Department and Public Works staffing to support public safety.

Fiscal Impact: Estimated parking revenue loss for the Capitola Esplanade, including San Jose Avenue on May 17, 2025, from 7:00 am to 5:00 pm is approximately $4,000.

Attachments:

1. Major Special Event Permit Application

2. Amplified Sound Permit Application

3. Map of Proposed Vehicle Staging and Road Closures
Report Prepared By: Sarah Ryan, Administrative Police Captain Reviewed By: Julia Gautho, City Clerk, Andy Dally, Police Chief, Jim Malberg, Finance Director Approved By: Jamie Goldstein, City Manager
41 Item 7 C.

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422 CAPITOLA AVENUE
CAPITOLA, CALIFORNIA 95010
TELEPHONE (831) 475-4242
FAX (831) 479-8881
Applicant Information:

Name of Applicant: ____________________________________________________________________ Address: ________________________________ City________________ State ______ Zip_________ Phone #: ___________________________________Email: ____________________________________ Organization Information:

Company Name:_______________________________________________________________________ Address: ________________________________ City________________ State ______ Zip_________ Phone #: ___________________________________Nonprofit ID:_______________________________ Website: _____________________________________________________________________________ Event Information:
❑ Athletic Competition ❑ Parade ❑ Festival ❑ Water/Surf ❑ Other:______________________ Event Name:

Event Date: Event Date:

Start Time End Time Start Time End Time
Setup Setup
Open to Public Open to Public
Breakdown Breakdown
Event Location:_______________________________________ Anticipated Attendance: ___________ Event Description:
____________________________________________________________________________________ ____________________________________________________________________________________ Name of Onsite Event Coordinator During Event: ___________________________________________ Phone #: ___________________________________Email: ____________________________________

MAJOR SPECIAL EVENT PERMIT APPLICATION
*Application fee of $68 must be submitted with this completed application* Chris kremer
1166 Hacienda Dr Gilroy Ca 95020
4088438227 [email protected]
VDUBlicious
1166 Hacienda Dt Gilroy ca 95020
4088438227 88-4085369
VDUBlicious.com
✔ car meet
VDUBs inthe Village
May 17th 2025
7am 9:30am
9:30am 3pm
3pm 4pm
capitola village 200
Vintage Volkswagen car meet. 200 Volkswagens on display along with 3 local non profits in attendance Second Harvest food bank of Santa Cruz County, Tim Brauch Foundation, the Veterans Surf Alliance Chris kremer
4088438227 [email protected]
42 Item 7 C.

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1. ❑ Yes ❑ No Has this event been held before? Number of years?

2. ❑ Yes ❑ No Is this a charitable fundraiser? For what cause?

3. ❑ Yes ❑ No Will participant registration fees be charged? Registration fee amount?

4. ❑ Yes ❑ No Will you be selling merchandise? Type of merchandise?

5. ❑ Yes ❑ No Will alcohol be sold or served? ❑ Beer ❑ Wine ❑ Alcohol Note: ABC Permit will be required. Applicant will coordinate with Capitola Police Department.

6. ❑ Yes ❑ No Will food be sold or served? ❑ Pre-packaged ❑ Food Trucks ❑ Other Note: Food service may need to be approved by the County Health Department.

7. ❑ Yes ❑ No Will you be cooking onsite? ❑ Wood/Charcoal BBQ ❑ Liquid Fuel Device

8. ❑ Yes ❑ No Will any generators be used? Location:

9. ❑ Yes ❑ No Will banners/signs be used?
Note: Applicant must complete an Over-the-Street Banner Application.

10. ❑ Yes ❑ No Will canopies be used? Quantity? Type?

11. ❑ Yes ❑ No Will you be setting up a stage? Details (W x L x H):

12. ❑ Yes ❑ No Will you be using the Capitola Bandstand? Note: Describe use information on page # 4. Separate fees to be paid by applicant.

13. ❑ Yes ❑ No Will reserved parking be requested? Number of Spaces? Note:
• Document parking locations on page # 4. Separate parking fees to be paid by applicant. • “No Parking” signs must be posted seventy-two (72) hours prior to your event start time. • See Guidelines for “No Parking” Signage and Towing During Special Events document for specific public notification and posting requirements.

14. ❑ Yes ❑ No Will a street closure be requested?
Note:
• Specify street names and closure times on page # 4.
• “No Parking” signs must be posted seventy-two (72) hours prior to your event start time. • See Guidelines for “No Parking” Signage and Towing During Special Events document for specific public notification and posting requirements.

15. ❑ Yes ❑ No Do you anticipate any police needs?
Note:
• Describe police needs on page # 4.
• Some events will be required to have Capitola Police Department Officers assigned and paid for at appropriates rates by applicant.

16. ❑ Yes ❑ No Do you anticipate any lifeguard/first aid needs? Note:
• Describe lifeguard/first aid needs on page # 5.
• Some events will be required to have City of Capitola Lifeguards assigned and paid for at appropriates rates by applicant.

17. ❑ Yes ❑ No Will you be using private security?
Security Company Name:

18. ❑ Yes ❑ No Will you have portable toilet facilities? Note:
• Describe toilet facilities plan on page # 5.
• One (1) portable restroom per every 100 people with 10% being ADA Compliant is required.

19. ❑ Yes ❑ No Do you have a garbage/recycling plan? Describe garbage/recycling plan on page # 5. ✔ yes but not in capitola
✔ we work with 3 non profits
✔
✔
✔
✔
✔
✔
✔
✔ 4 10x10 tents booth
✔
✔
✔ 200
✔
✔
✔
✔
✔
✔
43 Item 7 C.

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Amplified Sound Information:

1. ❑ Yes ❑ No Will sound amplification be used?
Note: Applicant must complete an Amplified Sound Permit Application. Separate fee to be paid by applicant.

2. ❑ Yes ❑ No Have you read, considered, and agree to abide by the rules and regulations for sound amplification?
Type of Amplified
Sound
❑ PA Speaker System for Announcements Only
❑ PA Speaker System for Announcements and Music
❑ Professional Sound System for Music
❑ Professional Sound System for Live Music/Band
Live Music/Band Info Name of Band:

Type of Music:

Will sound checks be conducted prior to the event? ❑ Yes ❑ No If yes, date(s) and time(s):

3. ❑ Yes ❑ No Will fireworks, rockets or other pyrotechnics be used? Pyrotechnics Company Name:

Pyrotechnics Company Address:

AGREEMENT AND SUBMITTAL INFORMATION
There are no refunds for cancelled events. A completed application package, with associated forms, are required for permit consideration. Completed applications include:
❑ Application Form(s)
❑ Detailed Plans with Timelines
❑ Diagram of Event Layout and Set-Up Location(s) (including location markers) ❑ Security and Public Safety Plan
❑ Certificate of Insurance
❑ Non-Refundable Application Fee(s)
By signing below, I declare, under penalty of perjury, that I am the authorized representative of the organization listed on this application and that the information contained in the foregoing application is true and correct to the best of my knowledge and understanding.

Name of Applicant: ____________________________________________________________________ Signature of Applicant:______________________________________ Date: _____________________ Completed application, supporting documents and fee(s) should be submitted to the Special Event Coordinator. Checks should be made payable to the City of Capitola. Visa and MasterCard payments are accepted in person only.

Capitola Police Department
Attn: Esmeralda Gonzalez
422 Capitola Avenue
Capitola, CA 95010
(831) 475-4242
✔
✔
✔
possibly Santa Cruda and Dub Souljah
reggae/ other
✔
✔
Chris kremer
08/27/2025
44 Item 7 C.

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Bandstand Use Information:

Reserved Parking Information:

Street Closure Information:

Police Needs:

We are working to have local bands play music during the event. So far we have reached out to Santa Cruda and Dub Souljah. Both bands are very excited to have an opportunity to play at the event We would like to reserve the 200 or so spots available in the village area The esplanade at the corner of esplanade and Stockton ave up Monterey ave to the intersection at capitola ave
none needed
45 Item 7 C.

Page 5 ends

Lifeguard/First Aid Needs:

Toilet Facilities Plan:

Garbage/Recycling Plan:

Other Pertinent Information Not Listed on Application:
none needed
none needed
none needed
We are a Northern California non-profit organization and we are Volkswagen car enthusiasts.

Last year on October 7th we held our first annual car show on the Santa Cruz Wharf. This car show was a great success and we are hoping to bring the same enthusiasm to Capitola Village. The show would be open to the public to enjoy vintage Volkswagen, also we encourage everyone to support local businesses.

We plan to host our three non-profits, The Veterans Surf Alliance, Santa Cruz Second Harvest Food Bank and The Tim Brauch Foundation. All donations collected will support their efforts throughout Santa Cruz County.

Our Mission Statement is -
Building friendships and memories through past, present and future generations by bringing communities together through the love of the Volkswagen culture.

We would like to continue to make this an annual event. 46 Item 7 C.
422 CAPITOLA AVENUE
CAPITOLA, CALIFORNIA 95010
TELEPHONE (831) 475-4242
FAX (831) 479-8881
Applicant Information:

Company Name:_______________________________________________________________________ Address: ________________________________ City________________ State ______ Zip_________ Phone #: ___________________________________Nonprofit ID:_______________________________ Website: _____________________________________________________________________________ Name of Onsite Event Coordinator During Event: ____________________________________________ Phone #: ___________________________________Email: ____________________________________ Event Information:

Event Name:_____________________________________ Type of Event: ________________________ Date(s) of Event:__________________________________ Hours of Event: _______________________ Event Location:_______________________________________ Anticipated Attendance: ___________ Type of Amplified Sound:
❑ PA Speaker for Announcement Only ❑ PA Speaker for Announcements and Music ❑ Professional Sound System for Music ❑ Professional Sound System for Live Music/Band Live Music/Band Name: _________________________________________________________________ Type of Music: ________________________________________________________________________ Signature of Applicant:______________________________________ Date: _____________________ Approved By: ______________________________ , Chief of Police Date: _____________________ Approved By: ______________________________ , CCD Director Date: _____________________

AMPLIFIED SOUND PERMIT APPLICATION
*Application fee of $32 must be submitted with this completed application* Chris Kremer
1166 Hacienda Dr Gilroy Ca 95020
4088438227 [email protected]
VDUBlicious
1166 Hacienda Dr Gilroy Ca 95020
4088438227 88-4085369
http://www.vdublicious.com
Chris Kremer
4088438227 [email protected]
Vdubs in the Village Vintage Volkswagen car meet
may 17, 2025 7am - 4pm
capitola village area 200
✔
possibly Santa Cruda and Dub Souljah
reggae
8/27/2024
47 Item 7 C.
48 Item 7 C.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: Public Works Department
Subject: 41st Avenue Pavement Rehabilitation and Multimodal Improvements Recommended Action: Adopt a resolution to amend the FY 2024-25 budget to allocate $300,000 of Santa Cruz County Regional Transportation Commission grant funding to the Capital Improvements Budget for planning, specifications, and permits related to the 41st Avenue Pavement Rehabilitation and Multimodal Improvements Project.

Background: In October 2023, the City applied for $2M through the Santa Cruz County Regional Transportation Commission's (SCCRTC) 2023 Consolidated Regional Transportation Grants call for projects to rehabilitate 41st Avenue from Clares Street to the northern City limits (Attachment 1). This section of roadway is scheduled for rehabilitation in FY 2025-26 in the City's 5-year Pavement Management Program (PMP) due to its poor condition. To qualify for the funding, the project included multimodal improvements, such as a separated bike lane over the 41st Avenue overpass, enhanced signage, and lane striping to improve driver navigation at the north and south entrances to Highway 1.

Traffic studies previously completed by Santa Cruz County have demonstrated these improvements will help alleviate congestion in this corridor. In December 2023, the City was awarded $1M for this project.

Discussion: Staff has initiated discussions with Caltrans regarding the necessary permits to work within their right-of-way, which extends from the Gross Road intersection north over the overpass to the City limits. Initially, staff anticipated the project would qualify for a standard encroachment permit due to minimal changes to the road configuration. However, staff has been informed the project will require a Caltrans Design Engineering Evaluation Report (DEER) due to the existing substandard lane width of the overpass and the addition of a separate bike lane. Initial discussions with Caltrans also suggested the project may require the replacement of some signal poles and additional signage to meet current standards.

The DEER process involves detailed environmental assessments, extensive engineering designs, and thorough review processes. The City’s on-call traffic engineering consultant, Kimley-Horn, estimates completing the DEER, including developing bid-ready plans and specifications, will take 9-10 months and cost approximately $300K (Attachment 2).

The total project cost, including permitting costs and the DEER required by Caltrans, is estimated at $2.3M. The City’s adopted CIP includes funding for 41st Avenue pavement improvements during FY 2025-26. With the award of $1M from SCCRTC, staff faces a project deficit of $300K.

Staff returned to SCCRTC to discuss options for reallocating the funds originally designated for construction to fund the DEER process. SCCRTC staff supported continuing with the project as proposed, noting its strong support during the grant evaluation process. SCCRTC staff indicated $300K of the $1M can be administratively redirected to cover DEER expenses and made available for the current fiscal year.

While it is possible to request SCCRTC reallocate the $1M in awarded funds to other City projects, this would require SCCRTC Board approval. Additionally, to proceed with the scheduled 41st Avenue pavement rehabilitation, the City will need a permit from Caltrans for in-kind replacement of striping, which, while less costly, is not negligible.

Given these considerations, staff recommends proceeding with the request to allocate $300,000 to the planning phase to complete the DEER. These funds originally intended for construction will need to be replaced, either by securing additional funding or by adjusting the project scope, such as reducing the project area or modifying the rehabilitation methods.
49 Item 7 D.

Fiscal Impact: The total project was initially estimated at $2M for FY 2025-26, with $1M awarded by the SCCRTC and the remaining $1M expected from dedicated roadway funds, as included in the 5-year PMP. $300,000 from the SCCRTC will be applied to planning, specifications, and permitting in FY 2024-

25. During this phase, staff will develop updated estimates and may adjust the project scope or seek additional funding sources for construction in FY25-26.

Attachments:

1. Project Funding Application

2. DEER Cost Estimate

3. Resolution
Report Prepared By: Jessica Kahn, Public Works Director Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
50 Item 7 D.
420 Capitola Avenue
Capitola, California 95010
Telephone: (831) 475-7300
FAX: (831) 479-8879
Website: http://www.cityofcapitola.org
41st Avenue Pavement Rehabilitation and Multimodal Improvements Project Description: The 41st Avenue Pavement Rehabilitation and Multimodal Improvements aims to enhance the functionality, safety, and accessibility of 41st Avenue, which serves as the primary arterial and business local surface street in Santa Cruz County. Building upon previous improvements at intersections and the adaptive signal program implemented by the City, this project focuses on pedestrian enhancements, lane selection improvements, and the installation of physical barriers. • To improve pedestrian safety and accessibility, the project will incorporate features outlined in the City’s ADA transition plan, including audible signals and pedestrian improvements. • The installation of a physical barrier between the limit line and the diverge of the Highway 1 southbound on-ramp on 41st Avenue will effectively prevent vehicles from bypassing the queue for southbound on-ramp traffic, enhancing safety for both motorists and bicycle riders in the Class II bike lane at the Highway 1 southbound on-ramp at 41st Avenue. • Additionally, the installation of overhead signs and roadway markings will facilitate better lane selection for southbound and northbound movements on Highway 1 and improve traffic flow on the eastbound approach of Gross Road.
• In addition to the multimodal improvement, the project will also address the deteriorating pavement conditions along 41st Avenue. Through the rehabilitation of the road surface, the project will create a smoother and safer transportation network, improving the experience for all roadway users.

This project aligns with the City's recent installation of an adaptive signal system along 41st Avenue, which optimizes traffic flow by adjusting signal timing based on real-time vehicular demand. This system will also detect the new traffic patterns resulting from the project, further reducing queue times and improving overall system performance.

By extending the useful life of the roadway and implementing these improvements, the project will contribute to the continued service of the community. It will address safety concerns, reduce crashes, and improve mobility for all roadway users, including vehicles, bicycles, and pedestrians. 51 Item 7 D.

SCCRTC Consolidated Call for Projects (RSTPX, STIP, LPP) 1 of 1
Yes
Total
Project Cost $2,250,000 Estimated # of Daily Users
Are you able/willing to receive federal
funds?
Project Cost by Mode (list approximate percentage of total project costs) Bicycle
70%
10%
10%
Pavement Preservation (rehab, overlay, etc.)
Road-Auto serving (not rehab)
Total
Mode

APPLICATION/PROJECT PROGRAMMING REQUEST
Summary of Project Benefits, Purpose and Need
Applicant/Implementing Agency
City of Capitola
Roadway Functional Classification:

The project encompasses pavement rehabilitation, lane selection improvements for the freeway, and upgrades for pedestrian and bicycle facilities along approximately 0.5 miles of 41st Avenue and Gross Road. Initially, the rehabilitation of 41st Avenue was included in the "41st Avenue Intersection and Roadway Rehabilitation Project," which was approved in the 2021 Consolidated Grant Program. However, due to insufficient funds, this scope was omitted from the project. 100%
% of Total Cost
Transportation Demand Management (TDM)
Other:

Pedestrian 10%
Transit
Transportation System Management (TSM)
Kailash Mozumder 831-475-7300 [email protected] Priority Project is priority #
Contact Name Phone E-mail Address
applications submitted

RTIP ID
A. PROJECT INFORMATION
No
Funds
requested $2,000,000
Public Agency Sponsor (if different)
41st Avenue Pavement Rehabilitation and Multimodal Improvements Location, Limits, Length (attach map(s)/photos on separate tab) 41st Avenue (Clares Street to Northen City Limit) - 2.25 lane miles Gross Road (Western City Limit to 41st Avenue) - 0.26 lane miles Brief Description/Scope of Work (attach extra pages to fully describe scope) Project Title
35,500
3-Other Principal Arterial
Was project previously programmed for funds by RTC?
The project aims to extend the life of the roadway, improve drivability, enhance accessibility for cyclists and pedestrians, increase safety for all users, and promote sustainability. It seeks to address existing deficiencies, improve the functionality of the roadway, encourage active transportation, and create a safer environment. The need for this project arises from the deteriorating condition of the roadway, inadequate lane selection, limited facilities for cyclists and pedestrians, and safety risks.
52 Item 7 D.
41st Avenue Pavement Rehabilitation and Multimodal Improvements How does this project address any of the following? Projects are not expected to address all of these; if not applicable or not a primary purpose, write “N/A”. 1 Safety and Collisions (reduce fatal or injury
collisions)
In the past 10 years, there have been a total of 41 crashes on 41st Avenue in the project area, with 26 of them occurring between Gross Road and the southbound Highway 1 entrance. Out of these, 7 involved bicycles. To prevent vehicles from bypassing the queue for southbound on-ramp traffic, a physical barrier will be installed on 41st Avenue, reducing the risk of bicycle collisions. Overhead signs and roadway markings on Gross Road help drivers choose lanes correctly for movements ontp Highway 1. This improves traffic flow and reduces the chances of accidents caused by improper lane usage or sudden lane changes.
2 System Preservation / Infrastructure Condition
(maintain existing transportation infrastructure,
service, or program)
Will extend the useful life of the roadway by 20 years and improve PCI. 3 System Performance The installation of physical barriers on 41st Avenue will prevent vehicles from bypassing the queue for southbound on-ramp traffic. The installation of overhead signs and roadway markings will facilitate better lane selection for movements onto Highway 1, improving traffic flow on the eastbound approach of Gross Road.

The project aligns with the City's adaptive signal system along 41st Avenue, which optimizes traffic flow by adjusting signal timing based on real-time vehicular demand. This system will also detect the new traffic patterns resulting from the project, further reducing queue times and improving overall system performance. 3a Reduce Emissions and/or Vehicle Miles Traveled Improvements in traffic may indirectly contribute to reducing emissions by potentially reducing congestion and promoting more efficient movement of vehicles. The project also includes promote alternative modes of transportation that could potentially have a positive impact on reducing emissions. 3b Improve travel times, travel time reliability;
reduce delay
NA
3d Improve freight or goods movement efficiency Improved ride quality and visibility of lane selection for vehicles traveling to and from the arterial road to the highway.
4 Increase Access for All (Expand multi-modal
travel options/choices, especially to and within
key destinations for all users)
Project improvements will provide safer and more accessible infrastructure for pedestrians and cyclists, and improve traffic flow for motorists to enhance access to the commeircal corridor.

Benefit Category (See Attachment 2 of Call for Projects for additional information and sample supporting data)
B. PROJECT BENEFITS/ EVALUATION CRITERIA
Information in this section will be used to evaluate projects. The RTC is required to consider how well projects advance regional, state and federal goals, policies, performance metrics and targets, including how projects will contribute towards implementation of the long-range transportation plan (Regional Transportation Plan) and other state and federal regulations including the California Complete Streets Act of 2008, SB375, the Federal FAST Act.

See Attachment 2 of the call for projects for examples of type of information to demonstrate benefits.

Project Title:

The project offers several benefits to the community. Firstly, it improves traffic flow by installing overhead signs and roadway markings, allowing for easier lane selection on Highway 1. This will result in reduced congestion and smoother movement. Secondly, the project prioritizes pedestrian safety by implementing improvements based on the City's Transistion ADA plan and installing audible signals. These measures make it safer and more accessible for pedestrians to navigate the area. Additionally, the project focuses on enhancing bicycle safety by providing green-striped bike lanes and installing a physical barrier between the limit line and the southbound on-ramp. This ensures that vehicles cannot encroach on the bike lane, improving safety for cyclists. Lastly, the project aims to extend the lifespan of 41st Avenue, reducing the need for frequent repairs or reconstruction and allowing the road to continue serving the community effectively. Overall, these improvements contribute to improved traffic efficiency, enhanced pedestrian safety, and increased longevity of the road.

Generally, what are the benefits of this project?
53 Item 7 D.
5 Public Health and Equity - Enhance health, safe
access to key destination for transportationdisadvantaged populations Improvements, such as pedestrian enhancements, bike lanes, and smoother traffic flow, create a more accessible and safe transportation network. This benefits individuals who rely on walking, cycling, or public transportation, promoting equity by ensuring that transportation-disadvantaged populations have better access to essential destinations
5a Improve public health or promote healthy
communities, provide outreach to targeted
users/health issues
NA
5b Serve people who are transportation
disadvantaged due to age, income, ability or
language or other challenges
NA
5c What percent of the population in the project
area is minority or low-income?

18.8% of Capitola residents identify as non-white and 14.4% live below at or below the poverty line per US Census Data
5d Will the proposed project increase traffic in lowincome and minority neighborhoods?The project is situated on a high-traffic arterial road with direct access to Highway 1.

Project improvements will not lead to increased traffic or have a direct impact on any residential neighborhoods.
6 Climate Change and Resiliency (reduces
greenhouse gas (GHG) emissions or vehicle
miles traveled (VMT) per capita)
NA
54 Item 7 D.

A. RTP Consistency: If project is included in the 2045
Regional Transportation Plan (RTP) Project List, list
RTP Project Number
CAP19 - Capitola Street Pavmeemnt Management, CAP-P44- Gross/41st Ave Bicycle Intersection Improvement, CAP 22 - 41st Ave Rehabiliataion B. Consistency with Complete Streets guidelines
and policies: Describe how is project consistent
with guidelines, integrates complete streets
elements
This project is in line with the Monterey Bay Area Complete Streets Guidebook. It is designed to both ensure the longevity of crucial roadway infrastructure serving the community and enhance multi-modal transportation options. This approach maximizes the number of community members benefiting from transportation funding.

C. Consistency with other plans. What other plans is
this project listed in, if any?
Pavement Managerment Plan, Capitola General Plan, Capitola Bicycle Transportation Pan
D. Public engagement: How was this project
determined to be a priority? What outreach will
occur during implementation?
The rehabilitation of the roadway was indentified and approved by City Council as part of the City's 2022 Pavement Management Program. Enhancements to multimodal accessibility are integrated as outlined in the bicycle plan, which underwent extensive public engagement. If approved, further public outreach initiatives, including through social media and specialized meetings, will be organized.

E. Scale of Benefits - How many users are expected
to use the facility, service or program? What is
the source of this estimate?
The estimated total number of users is approximately 35,000 to 36,000. This estimate is based on the Average Daily Traffic (ADT) count of around 35,500 vehicles recorded in 2022. Additionally, it assumes approximately 100 cyclists and 100 pedestrians, respectively, based on nearby county counts outside the city limits in 2013. It's also considered that there may be an increase in bicycle users in the future with the introduction of the BCycle electric bike share program in early 2024.

F. Potential Risks (and plans to mitigate them)
F1 Funding - Is this project fully funded? What other
funding has been secured for the project?
Yes, upon receiving this funding, the rest of the project is entirely covered by the City's pavement management budget. The City may consider seeking extra funding from the Rubberized Pavement Program, however the project does not depend on this supplementary funding.

How will potential cost increases be funded? Any cost increases that may arise will be addressed by either reducing the project's scope or limits or by increasing the utilization of local funds, if available.

Will funds programmed by RTC be used to
leverage other grants? If funds are not approved
by the RTC during this competitive grant cycle,
will other funding be at risk of being lost?
As indicated below, the project's eligibility for other grants is limited, which means that leveraging additional funds and the associated risk of losing grants is not applicable
Is this project eligible for any other competitive
grants?
The project's eligibility for competitive grants is reduced since it is not located in or near a community of concern, in terms of income or environmental justice. The City may seek funds from the Rubberized Pavement Program as an additional funding source.

F2 Schedule: Describe any potential delays to
schedule
Delays in the project schedule may occur due to the need for Caltrans approval for improvements in the Right-of-Way. The City is currently actively working to secure encroachment approval for the project.

F3 Deliverability: Describe why your agency is
capable of delivering this project. (sufficient
staff, project management, performance in
past)
The City has dedicated project management staff in place to execute and oversee the project's implementation. The project involves City facilities within the existing Right-of-Way and will necessitate only a CEQA exemption for environmental planning.

F4 Environmental: Describe any potential
environmental issues, mitigations, risks
associated with current and future
environmental conditions (climate change,
NA
F5 Other: Describe any other potential risks and
plans to mitigate risks
NA
Additional Considerations in Project Evaluation:
55 Item 7 D.

Project Title:

Anticipated Date
10/01/25
Circulate Draft Env'l Document 09/01/24
01/01/24
10/01/24
03/01/24
09/01/24
04/01/25
07/31/25
07/31/25
10/01/25
Env'l Document
Non-infrastructure projects/programs - see NI tab
End Closeout Phase (Closeout Report)
41st Avenue Pavement Rehabilitation and Multimodal Improvements C1. CAPITAL PROJECTS - SCHEDULE, COST AND FUNDING SUMMARY Begin Construction Phase (Contract Award Milestone)
End Construction Phase (Construction Contract Acceptance Milestone)
Begin Closeout Phase
Begin Right of Way Phase
End Right of Way Phase (Right of Way Certification Milestone) Project Schedule/Milestone
(For TRANSIT vehicles- modify milestones accordingly or use Uniform Transit Application)
Project Cost Estimates/Scope Developed
Begin Environmental (PA&ED) Phase
CAT-EX
Draft Project Report
End Environmental Phase (PA&ED Milestone)
Begin Design (PS&E) Phase
End Design Phase (Ready to List for Advertisement Milestone) Flexible based on funding avalibility
Notes on schedule (flexibility, worst-case schedule)
56 Item 7 D.

Component Prior 21-22 22-23 23-24 24-25 25-26 26-27 Total E&P (PA&ED) 0 0 0 0 0 0 0 0
PS&E 0 30 100 0 0 0 0 130
R/W SUP (CT) 0 0 0 0 0 0 0 0
CON SUP (CT) 0 0 0 0 0 0 0 0
R/W 0 0 0 120 0 0 0 120
CON 0 0 0 2,000 0 0 0 2,000
TOTAL 0 30 100 2,120 0 0 0 2,250
Fund No. 1:

Component Prior 23-24 24-25 25-26 26-27 27-28 28-29 Total E&P (PA&ED) 0
PS&E 0
R/W SUP (CT) 0
CON SUP (CT) 0
R/W 0
CON 2,000 2,000
TOTAL 0 0 0 2,000 0 0 0 2,000
Fund No. 2:

Component Prior 23-24 24-25 25-26 26-27 27-28 28-29 Total E&P (PA&ED) 0
PS&E 30 100 130
R/W SUP (CT) 0
CON SUP (CT) 0
R/W 120 120
CON 0
TOTAL 0 30 100 120 0 0 0 250
Are these funds
secured? Yes or No
If no, when will you
know if funds are
secured?
Yes
What risks are there
to these funds, if
any?
Fiscal Year
Total Project Cost ($1,000s) - AUTO FILLS (do not enter numbers here) SCCRTC is expected to consider proposals at its
December 7, 2023 meeting
Potential for the estimate to
change based on tax
revenues
Project Cost Summary/Funding Information
Are there certain fund sources (e.g. federal, STIP)
Fiscal Year
Measure D and SB 1 Funding status

NEW FUNDS REQUESTED FROM RTC
57 Item 7 D.

Project:

Item No.
1 $0
2 $130,000
3 $0
4 $0
5 $0
TOTAL RIGHT OF WAY COMPONENT COST $0
Item Description Quantity Units Unit Cost Total
6 Mobilization 1 LS $50,000.00 $50,000
7 Traffic Control 1 LS $200,000.00 $200,000
8 Stormwater Pollution Control 1 LS $5,000.00 $5,000
9 Survey Monumentation 1 LS $9,000.00 $9,000
10 Conform Grind 3000 LF $5.00 $15,000
11 Cold in Place Recycyling 6" 16000 SY $25.00 $400,000 12 2" Overlay 3500 TON $250.00 $875,000
13 Adjust Utility Covers 30 EA $900.00 $27,000
14 Pavement Markings 1 LS $150,000.00 $150,000
15 ADA Curb Ramps 8 EA $8,000.00 $64,000
16 Bicycle Delinators 1 LS $40,000.00 $40,000
17 Signage 1 LS $5,000.00 $5,000
SUBTOTAL CONSTRUCTION ITEMS $1,840,000
CONTINGENCY 15.0% $276,000
$2,116,000
Escalation Rate Used: %
Total Cost $2,246,000

TOTAL CONSTRUCTION COST
C2. ENGINEERS ESTIMATE
Engineer's Estimate
41st Avenue Pavement Rehabilitation and Multimodal Improvements Construction
Right of Way
Environmental Studies and Permits
Plans, Specifications, and Estimate
Right of Way Acquisition
Right of Way Support
Utility Relocation (exclude if included in construction) 58 Item 7 D.

Project: INITIALS
1 JK
2 JK
3 JK
4 JK
5 JK
6 JK
7 JK
8 JK
9 JK
10 JK
11 JK
Implementing Agency Representative:

Signed Date 10/23/2023
Printed (Name and Title)
Implementing Agency
Project Sponsor – if different
Signed Date
Printed (Name and Title)
Sponsor Agency
As authorized representative for my agency, I hereby certify that the information contained in this application, including required attachments, is accurate and hereby certify the following:

E. CERTIFICATION AND ASSURANCES
41st Avenue Pavement Rehabilitation and Multimodal Improvements Jessica Kahn, Public Works Director
City of Capitola
The project implementing agency possesses legal authority to nominate projects and to finance, acquire, construct, and/or implement the proposed project;
This project is among the highest priorities for this agency; The proposed transportation investments have received the full review and vetting required by law;
Such investments are an appropriate use of taxpayer dollars. The agency shall adhere to principles and policies that ensure government oversight and management of the contracting process to ensure taxpayer funds are spent wisely; contracts are not wasteful, inefficient, or subject to misuse; unnecessary no-bid and cost-plus contracts are avoided; and contracts are awarded according to the best interests of California taxpayers; Enter Name/Title
Enter Sponsoring Agency Name
The agency will commit the funds necessary to ensure this project is fully funded.

The agency will maintain and operate the property acquired, developed, rehabilitated, or restored for the life of the resultant facility(ies) or activity. I understand that with the approval of the California Department of Transportation, the Administering Agency or its successors in interest in the property may transfer the responsibility to maintain and operate the property;
If these new funds are used to replace funds previously committed to this project, the agency will maintain its effort with regard to redirecting those funds to similar transportation projects;
The agency will give RTC and California Department of Transportation’s representative access to and the right to examine all records, books, papers, or documents related to the project;
Work on the project shall commence within a reasonable time after receipt of notification that funds have been approved, allocated or obligated, as applicable, and that the project will be carried to completion with reasonable diligence;
The agency will comply where applicable with provisions of the California Environmental Quality Act, the National Environmental Policy Act, the Americans with Disabilities Act, the Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation, and any other federal, state, and/or local laws, rules and/or regulations; The agency shall comply with all reporting requirements outlined by FHWA, FTA, RTC, Caltrans, the California Transportation Commission (CTC) or state statute, as applicable;
59 Item 7 D.
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41st Avenue Pavement Rehabilitation and Multimodal Improvements treatment areas
60 Item 7 D.
41st Avenue north at the Hwy 1 Southbound onramp – example locaƟon for bicycle safety 41st Ave looking north at the Hwy 1 Southbound onramp
61 Item 7 D.

Gross Rd looking east towards 41st Avenue
Example of poor pavement condiƟon on 41st Avenue looking south 62 Item 7 D.

Proposed locaƟon of physical barrier on 41st Avenue approaching Highway 1 southbound on-ramp

Proposed locaƟon of physical barrier on 41st Avenue at Highway 1 southbound on-ramp 63 Item 7 D.
420 Capitola Avenue
Capitola, California 95010
Telephone: (831) 475-7300
FAX: (831) 479-8879
Website: http://www.cityofcapitola.org
Exhibit 25-K: Local Road Rehabilitation Project Certification Date: October 23, 2023
To: Santa Cruz County Regional Transportation Commission 1101 Pacific Avenue, Suite 250
Santa Cruz, CA 95060
The City of Capitola submits the following local road rehabilitation project for certification that the project is in compliance with California Transportation Commission guidelines.

Project Description: 41st Avenue Pavement Rehabilitation and Multimodal Improvements Street/Road Limits Local Road Facility PPNO
Rehabilitation
Strategy
Service Life
(Years)
41st Avenue Clares Street to
Northen City Limit Pavement --- Cold In-Place Recycling 20 Gross Road Western City Limit to
41st Avenue Pavement --- Cold In-Place Recycling 20
The project listed above meetsthe following standards:
• The type of work is eligible for local road rehabilitation, and excludesroutine maintenance work, as described in Section II-D-9: “Eligibility of Rehabilitation Projects” of the Proceduresfor Administering Local Agency Grant Projectsin the State Transportation Improvement Program. • For pavement rehabilitation,the estimated number of years the work will extend the service life of the facility is documented in a PSR or equivalentsigned by a registered civil engineer. • Pavement rehabilitation strategies with less than 10 year service life have been determined by a Pavement Management System (PMS) to be cost-effective and have a service life of 5 years or more. (Attach PMS certification if appropriate).
• The work does not degrade any existing safety or geometric aspect of the facility.

City Signature: Title: Public Works Director
Regional Transportation Planning Agency/County Transportation Commission Certification The [Regional Transportation Planning Agency/County Transportation Commission] certifies the projects listed above meet California Transportation Commission guidelines.

Signature: Title: Date:
64 Item 7 D.
420 Capitola Avenue
Capitola, California 95010
Telephone: (831) 475-7300
FAX: (831) 479-8879
Website: http://www.cityofcapitola.org
Exhibit 25-L: Pavement Management System (PMS) Certification State Transportation Improvement Projects
Date: October 23, 2023
To: Santa Cruz County Regional Transportation Commission 1101 Pacific Avenue, Suite 250
Santa Cruz, CA 95060
PPNO: TBD
Project Description: 41st Avenue Pavement Rehabilitation and Multimodal Improvements The City of Capitola certifies that it has a Pavement Management System (PMS) and the project meets the criteria described in this chapter. A system must be in place to meet standards for pavement rehabilitation projects programmed in the STIP.

The system was developed by the Metropolitan Transportation Commission (StreetSaver) and contains, at a minimum, the following elements: • Inventory of all existing pavements under the City jurisdiction.

Centerline miles: 27.05
Total lane miles (or equivalent units): 54.97
The last update of the inventory was completed: May 2022 • Identification of sections of pavement needing rehabilitation Total lane miles (or equivalent units): 39.55 • Estimate of the cost to rehabilitate deficient sections: $29,000,000 • A procedure to identify rehabilitation strategies that are cost effective The City utilizes the StreetSaver pavement management system to catalog Citymaintained road sections and conduct pavement condition assessments using the Pavement Condition Index (PCI) ranking system. This program incorporates a built-in decision tree that suggests appropriate and cost-effective resurfacing treatments for different PCI ranges. Based on the current PCI of a specific road section, the program can identify the most suitable resurfacing techniques for that particular area.

You may direct any questions regarding the system to Kailash Mozumder at (831) 475-7300 Signature: Title: Public Works Director
Jessica Kahn
65 Item 7 D.

Amendment #1
41st Avenue Multimodal Corridor Improvements

Page 1 ends

kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 July 26, 2024
Kailash Mozumder
Public Works Project Manager
City of Capitola
420 Capitola Ave.

Capitola, CA 95010
Subject: Amendment #1 to 41st Avenue Multimodal Corridor Improvements – Caltrans DEER Application and PS&E Construction Documents Dear Kailash,
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) and City of Capitola (“Client”) entered in a Professional Services Agreement dated 4/23/2024 (“Agreement”) concerning the 41st Avenue Multimodal Corridor Improvements PO#2024-00000072 (“Project”).

The parties now desire to amend the Agreement to include services to be performed by Consultant for compensation as set forth below in accordance with the terms of the Agreement, which are incorporated by reference.

Project Understanding
The 41st Avenue Pavement Rehabilitation and Multimodal Improvements project from Clares Street to the Northern City limit by Highway 1 aims to enhance the functionality, safety, and accessibility of 41st Avenue, which serves as the primary arterial and business local surface street in Santa Cruz County. The City was selected for a 2023 Consolidated Program Grant from SCCRTC. Building upon previous improvements at intersections and the adaptive signal program implemented by the City, the project focuses on pedestrian enhancements, lane selection improvements, and the installation of physical barriers. · The project will incorporate features outlined in the City’s ADA transition plan, including audible signals and pedestrian improvements.
· A physical barrier between the limit line and the diverge of the Highway 1 southbound on-ramp on 41st Avenue will prevent vehicles from bypassing the queue for southbound on-ramp traffic, enhancing safety for both motorists and bicycle riders in the Class II bike lane at the Highway 1 southbound on-ramp at 41st Avenue.
· Overhead signs and roadway markings will facilitate better lane selection for southbound and northbound movements on Highway 1 and improve traffic flow on the eastbound approach of Gross Road.
· The project will address the deteriorating pavement conditions along 41st Avenue. Through the rehabilitation of the road surface, the project will create a smoother and safer transportation network, improving the experience for all roadway users.

The section of 41st Avenue between Gross Road to the Northern City limit is within Caltrans right-of-way.

In May 2024, Kimley-Horn was retained to provide initial Caltrans coordination support for an Encroachment Permit and assist with successful project delivery per the grant schedule.

Based on June 2024 discussions with Caltrans, the project would fall under the Caltrans Short-Form QMAP process and would be subject to completing a Design Engineering Evaluation Report (DEER).

This amendment provides scope for completing the Caltrans DEER process for the Encroachment Permit and preparing full plans, specifications, and estimate (PS&E) construction documents for the project in both Caltrans and City right-of-way.
66 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 Scope of Services
Task 3: Prepare Caltrans Design Engineering Evaluation Report Consultant will work with the City and Caltrans to produce and obtain approval of the DEER in accordance with Caltrans’ DEER Guidelines. Consultant will prepare and assemble the DEER following review and approval by Caltrans and the City. It is assumed the DEER preparation and approval process with Caltrans will take approximately six (6) to eight (8) months. Since this includes work to be done within Caltrans right of way, Caltrans will have influence on the overall project schedule.

Task 3.1: Draft/Final DEER
Consultant will prepare an administrative draft DEER for the City review and comments. Consultant will update the administrative draft per the comments and develop a draft version of the DEER for the City, and Caltrans review and comments. This report will meet Caltrans guidance as documented in the Caltrans DEER Guidelines.

Consultant will submit electronic to the City and Caltrans for review, provide written responses to consolidated comments provided by Caltrans, and resubmit draft DEER for confirmation that comments were addressed. Up to 2 rounds of revisions is assumed.

Consultant will prepare responses to consolidated comments received from Caltrans, City and other project stakeholders on the draft DEER and develop the final version of the DEER for approval. This report will meet Caltrans guidance as documented in the Caltrans DEER Guidelines. Written responses to comments will be submitted in a matrix form for the comments received. Consultant will submit electronic and hard copies of the final approved DEER to the City and Caltrans.

Task 3.2: Attachments to DEER

3.2.1 Location Map and Vicinity Map
Consultant will prepare a Location Map and Vicinity Map in accordance with Caltrans’ content and format requirements.

3.2.2 Prepare Environmental Documentation (CEQA – Categorical Exemption; NEPA – Categorical Exclusion)
Caltrans will act as the CEQA and NEPA lead agency, and it is anticipated that the project will qualify for a CEQA Categorical Exemption (CE) and NEPA Categorical Exclusion (CE). It is assumed based on the minor nature of these improvements that no environmental technical studies would be necessary to support the CE/CE. The Consultant will prepare the following documentation:
· Categorical Exemption/Categorical Exclusion Determination Form · Environmental Commitments Record
· CEQA Notice of Exemption
This documentation will use the most recent template available on Caltrans’ SER website. One (1) round of review involving revisions of the above-listed documents are included and Caltrans will finalize the CE/CE by signing and filing them.

3.2.3 Right of Way Data Sheet
Consultant will prepare a Caltrans’ ROW data sheet for the build alternative and include it as an attachment to the DEER. ROW requirements for the build alternative will be updated and verified. Consultant will conform to the current Caltrans’ ROW Manual. There are no ROW takes anticipated on this project. 67 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130

3.2.4 GAD and Design Standard Decision Document
Consultant will further develop the additional geometric refinements and alternative development. These geometric refinements will be necessary for obtaining Caltrans approval of the geometric design drawings and the design standard decision document. Consultant will hold one (1) GAD review meetings with Caltrans and prepare one (1) submittal of the geometric approval drawings with the Design Standard Decision Document.

Detailed geometries of the build alternative will be developed in sufficient detail to assess if any nonstandard features can be eliminated. Once preliminary concurrence on the build alternative geometrics is obtained from Caltrans, design deviation from design standards that require preparation of the Design Standard Decision Document will be documented by the Consultant in draft Decision Document. Coordination meetings with Caltrans Geometricians will be held to discuss nonstandard features prior to submittal of the design standard decision document. Subsequent to coordination meetings, the design standard decision document will be updated and submitted to Caltrans HQ geometrician and Caltrans District 5 for review and comment, together with the DEER. Consultant will address and comment on the draft Decision Document and submit final Design Standard Decision Document for Caltrans approval, prior to submittal of the Final.

Two (2) drafts and one (1) final Design Standard Decision Document submittals are included in this scope.

3.2.5 Transportation Management Plan Data Sheet
Consultant will coordinate with Caltrans staff and prepare the Transportation Management Plan Checklist per Caltrans guidelines. TMP will be included in the DEER for Caltrans review and comment. Consultant will update the TMP to address Caltrans comments and resubmit as part of the Final DEER.

3.2.6 Stormwater Data Report (Short Form)
Consultant will prepare a short form SWDR. The SWDR prepared during the DEER phase typically provides the initial documentation of potential water quality impacts to receiving water bodies and presents anticipated best management practices (BMPs) to minimize or mitigate these potential impacts to water quality. This SWDR identifies the receiving water bodies of the Project and describes the existing water quality limitations. In addition, this SWDR describes the general geotechnical conditions of the Project area to help identify BMPs that may be required for the Project. The report will provide an understanding of potential impacts that may result from the amount of disturbed soil stemming from the Project, in addition to potential downstream impacts and water quality impacts related to the increase in impervious area created by the Project. The feasibility of appropriate treatment BMPs will be documented in the SWDR.

3.2.7 Initial Site Assessment (ISA)
Consultant will evaluate the Project area for the presence of Recognized Environmental Conditions (RECs) and prepare an ISA general accordance with American Society for Testing and Materials (ASTM) Standard E-1527-21 per Caltrans Standard Environmental Reference, Environmental Handbook, Volume 1, Chapter 10, “Guidelines for Hazardous Materials, Hazardous Waste, and Contamination”, and Environmental Protection Agency (EPA) Standards and Practices for All Appropriate Inquiries (AAI) (40 CFR Part 312).

Exceptions to the ASTM standard about this Project will include the following: no title searches, property appraisals, or interviews will be performed for the Project area.

3.2.8 Opinion of Probable Cost
Consultant will prepare quantities and unit costs for the build alternative and complete the Caltrans elevenpage Preliminary Project Cost Estimate Summary. Approximate quantities for major construction items will be determined and unit costs will be applied based on Caltrans Contract Cost Data and recent applicable bid results. Estimates will be prepared and submitted with each submittal of the draft and final DEER. 68 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 Deliverables:
· Draft/Final DEER
· Location Map and/or Vicinity Map
· Right of Way Data Sheet
· TMP Data Sheet
· Opinion of Probable Cost
· Stormwater Data Report (Short Form)
· Design Standard Decision Document
· Initial Site Assessment (ISA)
· CE/CE Checklist
· CE/CE Determination Form
· CEQA Notice of Exemption
Task 4: Prepare Caltrans 95% Plans, Specifications, and Estimate The Consultant will hold one (1) Kick-off meeting with Caltrans and the City. Based on comments from Caltrans and the City, Consultant will perform final design and prepare Final Design - (95% PS&E) documents as a requirement of the Encroachment Permit process.

Plans will be prepared at a scale of 1”=50’ with detail following the latest versions of the Caltrans’ standard plans, CADD User’s Manual, and Plans Preparation Manual. Sheets will be produced in AutoCAD 2024 or later versions.

The 95% plans will have no vertical design information and will use aerial mapping and existing as-builts obtained from the City and Caltrans to establish project centerline geometrics. Consultant will hold one (1) field visit to the project site. If Caltrans requires survey, aerial topography, or field crews then this work can be provided for an additional fee.

Title blocks will be signed and sealed by an appropriate California Registered Engineer. A set of 95% PS&E design plans will contain the estimated following sheets. Contractor will use the following code letters and sheet names and arrange sheets in the order shown.

Table 1 – Estimated List of Design Plans (Caltrans 95%) ID
Code Letter
Sheet Name # of
Sheets
T Title Sheet 1
X Typical Cross Sections 1
L and U Layout (Include utilities) 2
C Construction Details 2
WPC Temporary Water Pollution Control 2
SC/TH/DE Stage Construction/Traffic Handling
Plan/Detour Plan/Lane Closure Charts
5 CS Construction Area Signs 1
PD and S Pavement Delineation and Sign Plan 2
PDD/PDQ and
SD/SDQ
Pavement Delineation and Sign Details
and Quantities
2 Q Summary of Quantities 2
TS Traffic Signal Plan and Quantities 3
Total Estimated Sheets 23
After receipt of one (1) set of non-conflicting comments from the City on the 95% PS&E, Consultant will prepare a comment resolution matrix summarizing comments received on the 95% PS&E documents, along with the resolution for each comment. After comment resolution with the City is completed, Consultant will 69 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 submit the 95& Plans as an attachment to the DEER and Consultant will address one (1) round of comments with Caltrans and provide a response to comment resolution matrix as part of this scope.

Deliverables:
· 95% PS&E to City for review
· 95% PS&E to Caltrans
Additional Services
Task 5: Prepare City ROW Only 95% Plans, Specifications, and Estimate Consultant will perform final design and prepare Final Design - (95% PS&E) documents for the project limits not within Caltrans right of way. Plans will be prepared at a scale of 1”=50’ with detail following the latest versions of the Caltrans’ standard plans, CADD User’s Manual, and Plans Preparation Manual. Sheets will be produced in AutoCAD 2024 or later versions.

A set of 95% PS&E design plans will contain the estimated following sheets to include as additional sheets in the Caltrans 95% PS&E set in Task 4. Contractor will use the following code letters and sheet names and arrange sheets in the order shown.

Table 2 – Estimated List of Design Plans (City ROW 95%) ID
Code Letter
Sheet Name # of
Sheets
X Typical Cross Sections 1
L and U Layout (Include utilities) 3
C Construction Details 3
SC/TH/DE Stage Construction/Traffic Handling
Plan/Detour Plan/Lane Closure Charts
3 PD and S Pavement Delineation and Sign Plan 3

PDD/PDQ
and SD/SDQ
Pavement Delineation and Sign Details
and Quantities
2 Q Summary of Quantities 1
TS Traffic Signal Plan and Quantities 2
Total Sheets 19
After receipt of one (1) set of non-conflicting comments from the City on the 95% PS&E, Consultant will prepare a comment resolution matrix summarizing comments received on the 95% PS&E documents, along with the resolution for each comment.

Deliverables:
· 95% PS&E to City
Task 6: Prepare 100% and Final Plans, Specifications, and Estimate (Caltrans & City)
After receipt of one (1) set of non-conflicting comments from the City on the 95% PS&E, Consultant will prepare 100% PS&E documents. Significant design or plan changes will be considered additional scope and can be performed for additional fee.
70 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 After receipt of one (1) set of non-conflicting comments from the City on the 100% PS&E, Consultant will prepare a comment resolution matrix summarizing comments received on the 100% PS&E documents, along with the resolution for each comment. After comment resolution with the City is completed, Consultant will prepare Final PS&E documents. After receipt of one (1) set of non-conflicting comments from the City on the Final PS&E, Consultant will complete the Final PS&E documents.

Additional Tasks
Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates.

Information Provided by the Client
We will be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client’s consultants or representatives. If available, the Client will provide all information requested by Kimley-Horn during the project.

Schedule
We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. It is assumed the DEER preparation and approval process with Caltrans will take approximately six (6) to eight (8) months. Since this includes work to be done within Caltrans right of way, Caltrans will have influence on the overall project schedule. The PS&E tasks can be worked on concurrently with the DEER tasks. The Consultant will prepare a schedule for
Fee and Expenses
Kimley-Horn will perform the scope of services on a labor fee plus expense basis with the maximum labor fee shown below.

Table 3 – Scope of Services Summary
Task
# Description Fee
3 Prepare Caltrans Design Engineering Evaluation Report (DEER) $122,100

3.1 Draft/Final DEER $40,910

3.2 Attachments to DEER

3.2.1 Location Map and Vicinity Map $2,520

3.2.2 Prepare Environmental Documentation (CE/CE) $5,420

3.2.3 ROW Data Sheet $6,010

3.2.4 Design Standard Decision Document (DSDD) $30,430

3.2.5 TMP Data Sheet $3,480

3.2.6 Storm Water Data Report (Short Form) $9,400

3.2.7 Initial Site Assessment (ISA) $13,600

3.2.8 Opinion of Probable Cost $10,330
4 Prepare Caltrans 95% PS&E (23 Sheets) $101,945

4.1 Signing/Striping/Pavement Rehab/Project Plan Production $69,925

4.2 Signal Design and Sheets $23,575

4.3 Utilities/Temp Water Pollution Control Sheets $8,445 Kimley-Horn Labor Fee (Task 3 & 4) $224,045
Direct Expenses $4,500
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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 Additional Services
5 Prepare City 95% PS&E Submittal Outside Caltrans ROW (19 Sheets) $52,260

5.1 Signing/Striping/Pavement Rehab/Project Plan Production $40,725

5.2 Signal Design and Sheets $6,970

5.3 Utilities/Temp Water Pollution Control Sheets $4,565 6 Prepare 100% and Final PS&E (Caltrans & City) $23,285 Kimley-Horn Labor Fee (Task 5 & 6) $75,545
Total Kimley-Horn Labor Fee (Task 3, 4, 5, 6) $304,090
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client.

Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among tasks as necessary.

Labor fee will be billed on an hourly basis according to our then-current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed at 1.15 times cost. A percentage of labor fee will be added to each invoice to cover certain other expenses as to these tasks such as telecommunications, in-house reproduction, postage, supplies, project related computer time, and local mileage. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-Horn to advance any such project fees on the Client’s behalf, a separate invoice for such fees, with a 15% markup, will be immediately issued to and paid by the Client.

Payment will be due within 30 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number.

Closure
We appreciate the opportunity to provide these services to you. Please contact me if you have any questions.

Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.

Frederik Venter P.E. Derek Wu P.E.
#C64621 #C81401
Senior Associate Project Manager
72 Item 7 D.

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kimley-horn.com 10 South Almaden Boulevard, Suite 1250, San Jose, CA 95113 669 800 4130 AGREED AND ACCEPTED:

City of Capitola
By: ______________________________
Title: _____________________________
Date: _____________________________
73 Item 7 D.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING THE 2024-25 FISCAL YEAR CITY BUDGET AND CAPITAL IMPROVEMENT

PROGRAM BUDGET
WHEREAS, it is necessary to adopt the 2024-25 Fiscal Year Budget for all City funds and Capital Improvement Program; and
WHEREAS, the City Council conducted budget study sessions, heard and considered public comments, had modified and proposed a budget accordingly, and on June 27, 2024, adopted such budget for the Fiscal Year July 1, 2024, through June 30, 2025; and WHEREAS, since the adoption of the budget the 41st Avenue Pavement Rehabilitation, and Multimodal Improvements Project, anticipated for FY25-26, requires extensive planning, design, and permitting efforts; and
WHEREAS, the Santa Cruz County Regional Transportation Commission (SCCRTC) has allocated $300,000 in FY24-25 for to facilitate the project; WHEREAS, it is necessary to amend the Fiscal Year 2024-25 Adopted Budget to include the $300,000 in project expenditures; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the 2024-25 Fiscal Year Budget is hereby amended, including Exhibit A (Budget Amendment) to this Resolution; and
BE IT FURTHER RESOLVED that the Finance Director is directed to enter the budget into the City's accounting records in accordance with appropriate accounting practices, and the City Manager, with the Finance Director's assistance, shall assure compliance therewith.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 12th day of September 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Kristen Brown, Mayor
ATTEST:
____________________ ___
Julia Gautho, City Clerk
74 Item 7 D.
75 Item 7 D.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: Community Development
Subject: Capitola Wharf Long-Term Use and Development Plan Recommended Action: Authorize the City Manager to execute an agreement with Fuse Architecture for outreach, planning, and design services for the Long-Term Use and Development Plan for the Capitola Wharf in an amount not to exceed $75,000, subject to City Attorney review and approval.

Background: The Capitola Wharf is nearing completion of significant renovations through the Wharf Resiliency and Public Access Project (Project). The Project focused on critical elements, including widening the Wharf, addressing failing pilings, replacing the deck, and adding new restroom facilities.

The Project aims to improve the Wharf's long-term resilience. Cushman Contracting began construction in September 2023 and completed major construction in August. The City is working on the installation of the final Wharf enhancements with completion estimated in September.

The storms in December 2023 caused additional damage to both the Wharf and its structures, necessitating the removal of the buildings and further repairs to the Wharf beneath them.

In February 2024 the City Council approved the removal of the buildings and requested staff return with a Temporary Wharf Use Plan while a Long-Term Wharf Plan is created. For 2024, the Temporary Wharf Use Plan includes reopening Boat & Bait and two public events, including a Grand Reopening on September 25th and a concert with food trucks and beer garden on October 6, 2024. The City Council will consider options for the Temporary Use Plan for 2025 at the start of the new year.

Discussion: On May 24, 2024, the City issued a Request for Proposals (RFP) for the Capitola Wharf Long-Term Use and Development Plan (Wharf Long-Term Plan), which sought outreach, planning, and design services to create a long-term plan for future uses and structures on the Capitola Wharf. Staff received one proposal and decided to extend the RFP until August 8, 2024. The RFP was reposted on the website and circulated to numerous consulting firms. In the second round, the City received one submittal from Fuse Architecture in conjunction with Moffat and Nichol. A selection committee comprised of staff from four departments reviewed the proposal and recommended that the contract for the Wharf Long-Term Plan be awarded to Fuse Architecture. The contract, with a scope of work, is included as Attachment 1.
76 Item 8 A.

Deliverables for the project include:

1. Alternative Analysis Report: The report will include five alternatives for the Wharf Long-Term Plan, as follows:

Option Description Examples
Open
Space
Option
Wharf with no leased space.

Current
Use
Option
Fishing concession in a single consolidated
weatherproof structure, public restrooms, and public
gathering infrastructure for special events.

Mobile
Option
Defined space for mobile structures for fishing, food,
and beverage. Includes additional public restrooms at
the head of the Wharf and public gathering
infrastructure for dining and entertainment. Structures can be moved off Wharf during large storm events.

Food trucks, trailers on
wheels, Pismo Beach
airstreams, mobile
beer garden, etc.

Small
Structures
Option
Small accessory structures for fishing, food, and
beverage. Includes additional public restrooms at the
head of the Wharf and public gathering infrastructure
for dining and entertainment. Structures cannot be
moved off Wharf during a large storm event.

All-weather small
accessory structures,
modified shipping
containers, etc.

Permanent
Structure
Option
Permanent structures for fishing, food and beverage,
and other potential uses. Includes additional public
restrooms at the head of the Wharf.

Similar to previous
boat and bait shop and
restaurant

2. The report will include a summary of each alternative, including a description, conceptual site plan and renderings, quantitative data on area per proposed use, cost estimate, and overview of applicable permits and CEQA. The alternatives report will be presented to the City Council in the winter of 2025. This will provide the City Council the opportunity to identify any additional considerations to be included in the alternatives prior to seeking public input.

3. Public Outreach on Alternatives: The consultant will host one in-person community meeting and one virtual community meeting to present the four alternatives and collect feedback from attendees. The consultant will also create a public survey which will inform the public of the alternatives and provide an opportunity for public input on each alternative. The survey shall be made available for a minimum of 21 days.

4. City Council Presentation: The findings of the public outreach will be presented to the City Council along with the firm’s recommended alternative for the Wharf Long-Term Plan. The City Council will provide feedback on the recommendation prior to final development and design.

5. Capitola Wharf Long-Term Plan: The final development design plans for the Wharf Long-Term Plan will include a site plan, a description of uses and programmed area, 360-degree conceptual elevations and renderings, cost estimate, and overview of applicable permits and CEQA. The Plan will be presented to the City Council.
77 Item 8 A.

The following is the anticipated schedule:

Contract Award September 2024
City Strategic Plan public outreach* September/October 2024 Research and Alternative Development October – December 2024 City Council: Present Alternatives Winter 2025
Public Outreach on Alternatives February/March 2025
City Council: Present public outreach findings
and recommended alternative
April 2025
Develop Capitola Wharf Long-Term Plan May 2025
City Council: Present Wharf Long-Term Plan June 2025
As noted with an asterisk above, the City is launching the Capitola Strategic Plan in the fall of 2024 with extensive public outreach. As part of this effort, the City will seek input on the Wharf Long-Term Plan.

The findings will be provided to the consultant to assist in the development of the alternatives.

Fiscal Impact: The FY 2024-25 Budget includes $75,000 for the Capitola Wharf Use and Structure Plan.

Attachments:

1. Contract with Scope
Report Prepared By: Katie Herlihy, Community Development Director Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
78 Item 8 A.

CITY OF CAPITOLA

PROFESSIONAL SERVICES AGREEMENT

CAPITOLA WHARF LONG-TERM USE AND DEVELOPMENT PLAN
FUSE Architects
THIS AGREEMENT is entered into on September 12, 2024, by and between the City of Capitola, a Municipal Corporation, hereinafter called "City" and Fuse Architects, hereinafter called "Consultant".

WHEREAS, City desires certain services described in Appendix One and Consultant is capable of providing and desires to provide these services;
NOW, THEREFORE, City and Consultant for the consideration and upon the terms and conditions hereinafter specified agree as follows:

SECTION 1
Scope of Services
The services to be performed under this Agreement are for consulting services and further detailed in Appendix One.

SECTION 2
Duties of Consultant
All work performed by Consultant, or under its direction, shall be sufficient to satisfy the City's objectives for entering into this Agreement and shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession.

Consultant shall not undertake any work beyond the scope of work set forth in Appendix One unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in the prosecution of the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, nevertheless, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Community Development Director, called “Director," or other City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant's services described in Appendix One. Such meetings shall be held at the request of either party hereto. Review and City approval of completed work shall be obtained monthly, or at such intervals as may be mutually agreed upon, during the course of this work.

SECTION 3
Duties of the City
City shall make available to Consultant all data and information in the City's possession which City deems necessary to the preparation and execution of the work, and City shall actively aid and assist Consultant in obtaining such information from other agencies and individuals as necessary.

The Director may authorize a staff person to serve as his or her representative for conferring with Consultant relative to Consultant's services. The work in progress hereunder shall be reviewed from time to time by City at the discretion of City or upon the request of Consultant. If the work is satisfactory, it will be approved. If the work is not satisfactory, City will inform Consultant of the changes or revisions necessary to secure approval.
79 Item 8 A.

Professional Services Agreement (09/12/2024)
Fuse Architects

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SECTION 4
Fees and Payment
Payment for the Consultant's services shall be made upon a schedule and within the limit, or limits shown, upon Appendix Two. Such payment shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in carrying out the work. If Consultant is compensated on an hourly basis, Consultant shall track the number of hours Consultant, and each of Consultant’s employees, has worked under this Agreement during each fiscal year (July 1 through June 30) and Consultant shall immediately notify City if the number of hours worked during any fiscal year by any of Consultant’s employees reaches 900 hours. In addition, each invoice submitted by Consultant to City shall specify the number of hours to date Consultant, and each of Consultant’s employees, has worked under this Agreement during the current fiscal year.

SECTION 5
Changes in Work
City may order major changes in scope or character of the work, either decreasing or increasing the scope of Consultant's services. No changes in the Scope of Work as described in Appendix One shall be made without the City's written approval. Any change requiring compensation in excess of the sum specified in Appendix Two shall be approved in advance in writing by the City.

SECTION 6
Time of Beginning and Schedule for Completion
This Agreement will become effective when signed by both parties and will terminate on the earlier of:
 The date Consultant completes the services required by this Agreement, as agreed by the City; or  The date either party terminates the Agreement as provided below.

Work shall begin on or about October 1, 2024.

In the event that major changes are ordered or Consultant is delayed in performance of its services by circumstances beyond its control, the City will grant Consultant a reasonable adjustment in the schedule for completion provided that to do so would not frustrate the City's objective for entering into this Agreement.

Consultant must submit all claims for adjustments to City within thirty calendar days of the time of occurrence of circumstances necessitating the adjustment.

SECTION 7
Termination
City shall have the right to terminate this Agreement at any time upon giving ten days written notice to Consultant. Consultant may terminate this Agreement upon written notice to City should the City fail to fulfill its duties as set forth in this Agreement. In the event of termination, City shall pay the Consultant for all services performed and accepted under this Agreement up to the date of termination. 80 Item 8 A.

Professional Services Agreement (09/12/2024)
Fuse Architects

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SECTION 8
Insurance
Consultant shall procure and maintain for the duration of the contract and for 1 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, or employees.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001).

2. Insurance Services office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

4. Professional (Errors and Omissions) Liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage shall include contractual liability.

Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability:
(including operations,
products and completed
operations)
$1,000,000 per occurrence and $2,000,000 in
aggregate (including operations, for bodily injury,
personal and property damage.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. 4.

Employer’s Liability Insurance
Errors and Omissions
Liability:

Limits
$1,000,000 per accident for bodily injury and
property damage.
$1,000,000 per claim and $2,000,000 in the
aggregate.
81 Item 8 A.

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Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Capitola, its officers, officials, employees and volunteers are to be covered as additional insured’s as respects: liability arising out of work or operations performed by or on behalf of the Consultant or automobiles owned, leased, hired or borrowed by the Consultant.

2. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after prior written notice has been given to the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Capitola for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 9
Indemnification
For General Services: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, employees from and against any and all claims, demands, actions, liabilities, damages, judgments, or expenses (including attorneys’ fees and costs) arising from the acts or omissions of Consultant’s employees or agents in any way related to the obligations or in the performance of services under this Agreement, except for design professional services as defined in Civil Code § 2782.8, and except where caused by the sole or active negligence, or willful misconduct of the City.

For Design Professional Services under Civil Code §2782.8: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, and employees 82 Item 8 A.

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from and against any and all claims, demands, actions, liabilities, damages, or expenses (including attorneys’ fees and costs) arising from the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s employees, or agents in any way related to the obligations or in the performance of design professional services under this Agreement as defined in Civil Code §2782.8, except where caused by the sole or active negligence, or willful misconduct of the City. The costs to defend charged to the Consultant relating to design professional services shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8.and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Consultant, Consultant’s employees, agents or subcontractors, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

SECTION 10
Civil Rights Compliance/Equal Opportunity Assurance
Every supplier of materials and services and all consultants doing business with the City of Capitola shall be in compliance with the applicable provisions of the Americans with Disabilities Act of 1990, and shall be an equal opportunity employer as defined by Title VII of the Civil Rights Act of 1964 and including the California Fair Employment and Housing Act of 1980. As such, consultant shall not discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, age or sex with respect to hiring, application for employment, tenure or terms and conditions of employment. Consultant agrees to abide by all of the foregoing statutes and regulations.

SECTION 11
Legal Action/Attorneys' Fees
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he or she may be entitled. The laws of the State of California shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 12
Assignment
This Agreement shall not be assigned without first obtaining the express written consent of the Director after approval of the City Council.

SECTION 13
Amendments
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City Council, or an officer of the City when the City Council may from time to time empower an officer of the City to approve and authorize such amendments. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Appendix Two. Such authority is retained solely by the City Council. Unless expressly authorized by the City Council, Consultant's compensation shall be limited to that set forth in Appendix Two. 83 Item 8 A.

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SECTION 14
Miscellaneous Provisions

1. Project Manager. Director reserves the right to approve the project manager assigned by Consultant to said work. No change in assignment may occur without prior written approval of the City.

2. Consultant Service. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

3. Licensure. Consultant warrants that he or she has complied with any and all applicable governmental licensing requirements.

4. Other Agreements. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter, and no other agreement, statement or promise related to the subject matter of this Agreement which is not contained in this Agreement shall be valid or binding.

5. City Property. Upon payment for the work performed, or portion thereof, all drawings, specifications, records, or other documents generated by Consultant pursuant to this Agreement are, and shall remain, the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with the City's use and/or occupancy of the project. The drawings, specifications, records, documents, and Consultant's other work product shall not be used by the Consultant on other projects, except by agreement in writing and with appropriate compensation to the City.

6. Consultant's Records. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred for this project. Such records and documentation shall be kept available at Consultant's office during the period of this Agreement, and after the term of this Agreement for a period of three years from the date of the final City payment for Consultant's services.

7. Independent Contractor. In the performance of its work, it is expressly understood that Consultant, including Consultant's agents, servants, employees, and subcontractors, is an independent contractor solely responsible for its acts and omissions, and Consultant shall not be considered an employee of the City for any purpose.

8. Conflicts of Interest. Consultant stipulates that corporately or individually, its firm, its employees and subcontractors have no financial interest in either the success or failure of any project which is, or may be, dependent on the results of the Consultant's work product prepared pursuant to this Agreement.

9. Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given and fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:
84 Item 8 A.

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CITY CONSULTANT

CITY OF CAPITOLA
420 Capitola Avenue
Capitola, CA 95010
831-475-7300

FUSE ARCHITECTS
512 Capitola Avenue
Capitola, CA 95010
831-479-9295
By:__________________________________
Benjamin Goldstein, City Manager
By:__________________________________
Daniel Gomez, Architect
Dated:________________________________ Dated:_______________________________ Approved as to Form:
_______________________________
Samantha Zutler, City Attorney
85 Item 8 A.

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APPENDIX ONE
Scope of Services
I. SCHEDULE
The Capitola Wharf Long-Term Use and Development Plan will be completed in 2025. The contract schedule is as follows:

Contract Award September 2024
City Strategic Plan public outreach* September/October 2024 Research and Alternative Development October – December 2024 City Council: Present Alternatives Winter 2025
Public Outreach on Alternatives February/March 2025
City Council: Present public outreach findings
and recommended alternative
April 2025
Develop Capitola Wharf Long-Term Plan May 2025
City Council: Present Wharf Long-Term Plan June 2025
II. SCOPE OF SERVICES
The following list of tasks is to be completed by the consultant:

1. Alternative Analysis Report: The alternatives report will include the following:

Option Description Examples
Open
Space
Option
Wharf with no leased space.

Current
Use Option
Fishing concession in a single consolidated
weatherproof structure, public restrooms, and
public gathering infrastructure for special
events.

Mobile
Option
Defined space for mobile structures for fishing,
food, and beverage. Includes additional public
restrooms at the head of the Wharf and public
gathering infrastructure for dining and
entertainment. Structures can be moved off
Wharf during large storm events.

Food trucks, trailers
on wheels, Pismo
Beach airstreams,
mobile beer garden,
etc.

Small
Structures
Option
Small accessory structures for fishing, food, and
beverage. Includes additional public restrooms
at the head of the Wharf and public gathering
infrastructure for dining and entertainment.

Structures cannot be moved off Wharf during a
large storm event.

All-weather small
accessory
structures, modified
shipping containers,
etc.

Permanent
Structure
Option
Permanent structures for fishing, food and
beverage, and other potential uses. Includes
additional public restrooms at the head of the
Wharf.

Similar to previous
boat and bait shop
and restaurant
86 Item 8 A.

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2. Public Outreach on Alternatives. The consultant will host one in-person community meeting and one virtual community meeting to present the four alternatives and collect feedback from attendees. The consultant will also create a public survey which will inform the public of the alternatives and provide an opportunity for public input on each alternative. The survey shall be made available for a minimum of 21 days.

3. City Council Presentation. The findings of the public outreach will be presented to the City Council along with the firm’s recommended alternative for the Wharf Long-Term Plan. The City Council will provide feedback on the recommendation prior to final development and design.

4. Capitola Wharf Long-Term Plan. The final development design plans for the Wharf Long-Term Plan will include a site plan, description of uses and programmed area, 360- degree conceptual elevations and renderings, cost estimate, and overview of applicable permits and CEQA. The Plan will be presented to the City Council. 87 Item 8 A.

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III. DELIVERABLES:

The deliverable will be a Capitola Mall Redevelopment Land Use Study and at a minimum include the following:

1. Alternative Analysis Report: The alternatives report will include three new alternatives for the Wharf Long-Term Plan and one option to maintain the current temporary use of fishing wharf operation/services and scheduled public events. The report will include a summary of each alternative, including a description, conceptual site plan and renderings, quantitative data on area per proposed use, cost estimate, and overview of applicable permits and CEQA.

2. Public Outreach: The consultant will host one in-person community meeting and one virtual community meeting to present the four alternatives and collect feedback from attendees. The consultant will also create a public survey which will inform the public of the alternatives and provide an opportunity for public input on each alternative. The survey shall be made available for a minimum of 21 days.

3. Three Presentations to City Council
a. Alternatives analysis report
b. Findings of Public Outreach and recommended alternative c. Final Capitola Wharf long-Term Use and Development Plan

4. One Final Report. The Capitola Wharf Long-Term Use and Development Plan will be a stand-alone document. The final development design plans for the Wharf Long-Term Plan will include a site plan, description of uses and programmed area, 360-degree conceptual elevations and renderings, cost estimate, and overview of applicable permits and CEQA. 88 Item 8 A.

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APPENDIX TWO
Fees and Payments
Consultant will provide invoices to the City for all services and expenses on a monthly basis.

City will endeavor to pay all invoices within 30 days of receipt. The total amount billed by Consultant and paid by City pursuant to this agreement shall not exceed $75,000 without written advance authorization from the City.

Consultant hereby represents and warrants, based upon Consultant’s independent determination of the time and labor, including overtime, which will be required to perform said services, that Consultant will provide all said services at a cost which will not exceed the maximum price set forth in this agreement for Consultant’s services. Consultant hereby assumes the risk that Consultant will perform said services within this maximum price constraint and Consultant acknowledges that its inability to do so shall not excuse completion of the services and shall not provide a basis for additional compensation.

Salary expenses include the actual direct pay of personnel assigned to the project (except for routine secretarial and account services) plus payroll taxes, insurance, sick leave, holidays, vacation, and other fringe benefits. The percentage of compensation attributable to salary expenses includes all of Consultant’s indirect overhead costs and fees. For purposes of this Agreement, Consultant’s salary expenses and non-salary expenses will be compensated at the rates set forth in the fee schedule attached to this appendix and in accordance with the terms set forth therein. Non-salary expenses include travel, meals and lodging while traveling, materials other than normal office supplies, reproduction and printing costs, equipment rental, computer services, service of subconsultants or subcontractors, and other identifiable job expenses. The use of Consultant’s vehicles for travel shall be paid at the current Internal Revenue Service published mileage rate.

Salary payment for personnel time will be made at the rates set forth in the attached fee schedule for all time charged to the project. Normal payroll rates are for 40 hours per week. Consultant shall not charge the City for personnel overtime salary at rates higher than those set forth in the attached fee schedule without the City’s prior written authorization.

In no event shall the total fee charged for the scope of work set forth in Appendix One exceed the total budget of $75,000, without specific, written advance authorization from the City.

Payments shall be made monthly by the City, based on itemized invoices from the Consultant which list actual costs and expenses. Such payments shall be for the invoice amount.

There are three milestones related to deliverables. Billing/payment during each milestone has set maximums, as follows:

Milestone 1. Alternatives Development to City Council: Up to 50% ($37,500) of budget Milestone 2: Public Outreach and recommendation to City Council: Up to 75% of budget ($56,250) Milestone 3: Final Wharf Long-Term Plan to City Council: Up to 100% ($75,000) The monthly statements shall contain the following affidavit signed by a principal of the Consultant’s firm:
"I hereby certify as principal of the firm of Fuse Architects, that the charge of $_75,000_ as summarized above and shown in detail on the attachments is fair and reasonable, is in accordance with the terms of the Agreement dated August 13, 2024, and has not been previously paid." 89 Item 8 A.

Capitola Wharf
Long-Term Plan
Contract
City Council
September 12, 2024
90 Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Recommended Action: Authorize the City Manager to execute an agreement with Fuse Architecture for outreach, planning, and design services for the Long-Term Use and Development Plan for the Capitola Wharf in an amount not to exceed
$75,000, subject to City Attorney review and approval.
91 Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Background:

Wharf Renovation Project (2022 - 2024): Widening,
replacing pilings, deck, and adding restroom facilities.

Storm Damage (December 2023): Damage to Wharf
structures and removal of buildings.

Temporary Use Plan (2024): Includes reopening Boat &
Bait and two public events—Grand Reopening (Sept 25) and Concert (Oct 6). Summer 2025 Plan - TBD
92 Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Capitola Wharf Long Term Plan Contract
RFP Issued: May 24, 2024.

Consultant Selected: Fuse Architecture, partnered with
Moffat & Nichol.

Scope: Outreach, planning, and design for future uses and structures on the Wharf.
93 Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Steps
Capitola Wharf Long-Term Plan

1. Alternative Analysis Report (Feb 2025)

2. Public Outreach on Alternatives (Feb - March 2025)

3. City Council Presentation (April 2025)

4. Final Long-Term Development Plan (June 2025)
City Strategic Plan Public Outreach (Sept/Oct 2024)
• Specific questions on Wharf
94 Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Five Alternatives:

1. Open Space Option

2. Current Use Option

3. Mobile Structures Option

4. Small Structures Option

5. Permanent Large Structures Option
Each alternative includes a site plan, renderings, cost estimate, and permit overview.
95 Item 8 A.

Open
Space
Option
96 Item 8 A.

Current Use Option
Fishing & Events
97 Item 8 A.

Mobile Structures
Option
98 Item 8 A.

Small All Weather
Structures Option
99 Item 8 A.

Permanent
Structures Option
100
Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Public Outreach

1. Community Meetings:
• One in-person
• One virtual

2. Public survey
• Feedback on 5 alternatives
• Survey available for at least 21 days
101
Item 8 A.

Capitola Wharf
Long-Term Plan Contract
City Council Presentations:

February 2025: Present 5 alternatives before circulating for public input
April 2025: Present public outreach findings and
recommended alternative
June 2025: Present final development plan including site plan, elevations, and cost estimate
102
Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Questions?
103
Item 8 A.

Capitola Wharf
Long-Term Plan Contract
Recommended Action: Authorize the City Manager to
execute an agreement with Fuse Architecture for outreach, planning, and design services for the Long-Term Use and Development Plan for the Capitola Wharf in an amount not to exceed $75,000, subject to City Attorney review and
approval.
104
Item 8 A.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: Public Works Department
Subject: McGregor Asphalt Pump Track
Recommended Action: Authorize the City Manager to execute a Professional Services Agreement with American Ramp Company for the McGregor Asphalt Pump Track Project in an amount not to exceed $120,125; and adopt a resolution amending the FY 2024-25 Budget to accept a donation of $90,000 for this project.

Background: The pump track at McGregor Park, constructed in 2016, spans 13,000 square feet and is located adjacent to the concrete skate park and dog park. During the park's construction, elevated arsenic levels were detected in the soil, necessitating remediation. The contaminated soil was excavated and replaced with safe soil, over which a separation fabric was installed and two-foot layer of imported soil was placed on top as "protective cap" that was compacted and shaped into the current earthen pump track.

Earthen pump tracks require frequent maintenance to remain functional and safe. The FY 24-25 Budget allocated $30,000 for refurbishment of the pump track, with staff anticipating additional funding through donations for the project. The proposed renovation involves upgrading the pump track to a more durable asphalt surface, which offers benefits such as reduced maintenance, improved longevity, and enhanced riding experience.

Discussion: In July 2024, staff issued a Request for Proposals (RFP) for the pump track project. Only one response was received, from American Ramp Company, which has successfully completed numerous projects in the region, including the Pinto Lake Pump Track in Watsonville and Police Activities League BMX in Santa Clara. American Ramp Company is known for their specialized building techniques, which ensure that projects are completed efficiently, safely, and sustainably. Their designs maximize space usage, incorporate proper drainage, and ensure the longevity and minimal maintenance of the track.

Following receipt of the proposal, staff met with representatives from the Monte Foundation, who have generously agreed to provide a $90,000 donation for this project. The Foundation requests the project include some type of donor recognition that remains in place for 10 years. A written confirmation of this donation will be provided to the City before the project begins.

In addition to upgrading the pump track to asphalt, the American Ramp Company’s proposal includes an alternate option for a 90-degree prefabricated wall ride. This feature, which is visually striking and adds a unique element to the track, will be incorporated into the project as agreed upon with the Monte Foundation. The donation acknowledgment could be placed on the wall ride itself or featured through additional signage on the project.
105
Item 8 B.

Figure 1. Preliminary Pump Track Design
Figure 2. Wall Ride Feature
The proposed scope of work initiates with design services, which involve site visits, concept development, and final design, with an anticipated duration of approximately 8 weeks. Upon completion of the design phase, the project will transition to the manufacturing, installation, and construction phases, which are estimated to take between 4 to 6 weeks.

Fiscal Impact: The FY 2024-25 Budget allocated $30,000 for Pump Track Renovations. With the addition of $90,000 in donated funds, this brings available project funding to $120,000. The proposed contract with American Ramp Company falls within this budget.
106
Item 8 B.

CEQA: This project is exempt from the California Environmental Quality Act (CEQA) under Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines. The exemption applies as the project involves minor alterations to existing public facilities with negligible or no expansion of use. Additionally, the modifications will not disturb the protective cap on the underlying surface of the pump track and will comply with all conditions of the Land Use Covenant for site modifications.

Attachments:

1. Agreement

2. Project Proposal

3. Resolution and Budget Amendment Form
Report Prepared By: Jessica Kahn, Public Works Director Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
107
Item 8 B.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING THE 2024-25 FISCAL YEAR CITY BUDGET AND CAPITAL IMPROVEMENT

PROGRAM BUDGET
WHEREAS, it is necessary to adopt the 2024-25 Fiscal Year Budget for all City funds and Capital Improvement Program; and
WHEREAS, the City Council conducted budget study sessions, heard and considered public comments, had modified and proposed a budget accordingly, and on June 27, 2024, adopted such budget for the Fiscal Year July 1, 2024, through June 30, 2025; and WHEREAS, the adopted FY 2024-25 budget included $30,000 towards the $120,000 estimated cost to asphalt the pump track; and
WHEREAS, since the adoption of the budget the has received an additional donation of $90,000 for the McGregor Pump Track; and
WHEREAS, it is necessary to amend the Fiscal Year 2024-25 Adopted Budget to accept the $90,000 donation and increase the McGregor Pump Track project budget to include the $90,000 in project expenditures; and
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the 2024-25 Fiscal Year Budget is hereby amended, including Exhibit A (Budget Amendment) to this Resolution; and
BE IT FURTHER RESOLVED that the Finance Director is directed to enter the budget into the City's accounting records in accordance with appropriate accounting practices, and the City Manager, with the Finance Director's assistance, shall assure compliance therewith.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 12
th day of September 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Kristen Brown, Mayor
ATTEST:
____________________ ___
Julia Gautho, City Clerk
108
Item 8 B.
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Agreement (D-B) McGregor Asphalt Pump Track

AGREEMENT
THIS AGREEMENT, dated this 12th day of September, 2024, by and between American Ramp Company whose place of business is located at 601 McKinley Street, Joplin, MO 64801 (Design-Build Entity), and the CITY OF CAPITOLA (Owner).

WHEREAS, Owner, by its Resolution No. [Insert Number] adopted on the 12 day of September, 2024 awarded to Design-Build Entity the following Contract:

MCGREGOR ASPHALT PUMP TRACK
1510 MCGREGOR DRIVE
CAPITOLA, CA 95010
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, Design-Build Entity and Owner agree as follows:

ARTICLE 1 SCOPE OF WORK OF THE CONTRACT

1.01 Work of the Contract
A. Design-Build Entity shall complete all Work specified in the Contract Documents, inclusive of complete planning, design and engineering services, construction management services, complete permitted plan sets, construction services, completion and commissioning services, and turnover of a complete, functional and legally operable Project, in accordance with the final Specifications, Drawings, and all other terms and conditions of the Contract Documents (Work).

1.02 Price for Completion of the Work
Owner shall pay Design-Build Entity the following Contract Sum (Contract Sum) for completion of Work in accordance with Contract Documents as set forth in Design-Build Entity’s Proposal, attached hereto.

A. The Contract Sum is all inclusive and includes all Work; all federal, state, and local taxes on materials and equipment, labor and professional services furnished by Design-Build Entity, its subcontractors, subconsultants, designers, architects, engineers, and vendors or otherwise arising out of Design-Build Entity's performance of the Work, including any increases in any such taxes during the term of this Agreement; and any duties, fees, and royalties imposed with respect to any materials and equipment, labor or services. The taxes covered hereby include (but are not limited' to) occupational, sales, use, excise, unemployment, FICA, and income taxes, customs, duties, and any and all other taxes on any item or service that is part of the Work, whether such taxes are normally included in the price of such item or service or are normally stated separately.

Notwithstanding the foregoing, each party shall bear such state or local inventory, real property, personal property or fixtures taxes as may be properly assessed against it by applicable taxing authorities.

ARTICLE 2 COMMENCEMENT AND COMPLETION OF WORK

2.01 Commencement of Work
A. Design-Build Entity shall commence Work on the date established in the Notice to Proceed (Commencement Date).

B. Owner reserves the right to modify or alter the Commencement Date.

C. Design-Build Entity shall not commence Work on the Site until Owner has issued Document 00 5501 (Notice to Proceed With Construction).
110
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Agreement (D-B) McGregor Asphalt Pump Track

2.02 Completion of Work
A. Design-Build Entity shall achieve Substantial Completion of the entire Work within 120 Days from the Commencement Date.

B. Design-Build Entity shall achieve Final Completion of the entire Work 180 Days from the Commencement Date.

ARTICLE 3 PROJECT REPRESENTATIVES

3.01 Owner’s Project Manager
A. Owner has designated the Public Works Director as its Project Manager to act as Owner’s Representative in all matters relating to the Contract Documents. If Project Manager is an employee of Owner, Project Manager is the beneficiary of all Design-Build Entity obligations to Owner including, without limitation, all releases and indemnities.

B. Project Manager shall have final authority over all matters pertaining to the Contract Documents and shall have sole authority to modify the Contract Documents on behalf of Owner, to accept work, and to make decisions or actions binding on Owner, and shall have sole signature authority on behalf of Owner.

C. Owner may assign all or part of the Project Manager’s rights, responsibilities and duties to a Construction Manager, or other Owner Representative.

3.02 Design-Build Entity’s Project Manager and Other Key Personnel A. Design-Build Entity has designated Blake Robinson as its Project Manager to act as Design-Build Entity’s Representative in all matters relating to the Contract Documents.

ARTICLE 4 LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF WORK

4.01 Liquidated Damage Amounts
A. As liquidated damages for delay Design-Build Entity shall pay Owner one thousand dollars ($1,000.00) for each Day that expires after the time specified herein for Design-Build Entity to achieve Substantial Completion of the entire Work, until achieved.

B. As liquidated damages for delay Design-Build Entity shall pay Owner Two-Hundred and Fifty dollars ($250.00) for each Day that expires after the time specified herein for Design-Build Entity to achieve Final Completion of the entire Work, until achieved.

4.02 Scope of Liquidated Damages
A. Measures of liquidated damages shall apply cumulatively.

B. Limitations and stipulations regarding liquidated damages are set forth in Document 00 7253 (General Conditions).

ARTICLE 5 CONTRACT DOCUMENTS

5.01 Contract Documents consist of the following documents, including all changes, Addenda, and Modifications thereto:

Document 00 5100 Notice of Award
Document 00 5253 Agreement
Document 00 5255 Bridging Documents
Document 00 5500 Notice to Proceed
Document 00 5501 Notice to Proceed with Construction
Document 00 6113.13 Construction Performance Bond
Document 00 6113.16 Construction Labor and Material Payment Bond Document 00 6290 Escrow Agreement for Security Deposits Document 00 6325 Substitution Request Form
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Agreement (D-B) McGregor Asphalt Pump Track
Document 00 6530 Release of Claims
Document 00 6536 Guaranty
Document 00 7253 General Conditions
Document 00 7316 Supplementary Conditions – Insurance and Indemnification
Document 00 7324 In-Use Off-Road Diesel-Fueled Fleets Regulation Document 00 7380 Apprenticeship Program
Document 00 9113 Addenda
Bridging Documents listed in Document 00 5255.

5.02 There are no Contract Documents other than those listed above. The Contract Documents may only be amended, modified or supplemented as provided in Document 00 7253 (General Conditions). Design-Build Entity’s Statement of Qualifications, dated July 12, 2024, and Proposal, dated July 31, 2024, and all modifications, supplements and amendments thereto, are attached hereto for reference purposes only. Unless specifically stated otherwise in this Agreement, neither Design-Build Entity’s Statement of Qualifications nor Proposal is incorporated into Contract Documents.

ARTICLE 6 MISCELLANEOUS

6.01 Terms and abbreviations used in this Agreement are defined in Document 00 7253 (General Conditions) and Section 01 4200 (References and Definitions) and will have the meaning indicated therein.

6.02 Design-Build Entity and Owner understand and agree that in no instance are the persons signing this Agreement for or on behalf of Owner or acting as an employee, agent, or representative of Owner, liable on this Agreement or any of the Contract Documents, or upon any warranty of authority, or otherwise. Design-Build Entity and Owner further understand and agree that liability of Owner is limited and confined to such liability as authorized or imposed by the Contract Documents or applicable law.

6.03 Pursuant to Labor Code Section 1771(a), Design-Build Entity represents that it and all of its Subcontractors are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Design-Build Entity covenants that any additional or substitute Subcontractors will be similarly registered and qualified.

6.04 Pursuant to Public Contract Code Section 22164(c), Design-Build Entity commits to Owner that Design-Build Entity and its subcontractors at every tier will use a skilled and trained workforce to perform all work on the Project that falls within an apprenticeable occupation in the building and construction trades, as required by that Section. Design-Build Entity and its subcontractors at every tier will provide Owner with evidence, on a monthly basis while the project or contract is being performed, that Design-Build Entity and its subcontractors are complying with these requirements.

Alternatively, Design-Build Entity has provided evidence that it has entered into a project labor agreement that includes the requirements of Public Contract Code Section 22164(c) and that will bind the Design-Build Entity and all its subcontractors at every tier performing the project or contract.

6.05 In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, Design-Build Entity or Subcontractor offers and agrees to assign to the awarding body all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. §15) or under the Cartwright Act (Chapter 2 (commencing with §16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time Owner tenders final payment to Design-Build Entity, without further acknowledgment by the parties.

6.06 Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the Owner’s Facilities Development and 112
Item 8 B.

Agreement (D-B) McGregor Asphalt Pump Track
Management Division, may be obtained from the California Department of Industrial Relations website [http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm] and are deemed included in the Contract Documents, and shall be made available to any interested party on request. Pursuant to Labor Code Sections 1860 and 1861, in accordance with Labor Code Section 3700, every Design-Build Entity will be required to secure the payment of compensation to his employees.

Design-Build Entity represents that it is aware of the provisions of Labor Code Section 3700 that require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Design-Build Entity shall comply with such provisions before commencing the performance of the Work of the Contract Documents.

6.07 Owner shall have the right to review all phases of Design-Build Entity’s design including, without limitation, drawings, specifications, shop drawings, samples, and submittals, as specified in the Contract Documents. Such review and other action shall not relieve Design-Build Entity of its responsibility for a complete design complying with the Contract Documents; but rather, such review shall be in furtherance of Owner’s monitoring and accepting the design as developed and issued by the Design-Build Entity, consistent with these Contract Documents. Design-Build Team’s responsibility to design and construct the Project in conformance with the Contract Documents shall be absolute.

6.08 This Agreement and the Contract Documents shall be deemed to have been entered into in the City of Capitola, State of California, and governed in all respects by California law (excluding choice of law rules). The exclusive venue for all disputes or litigation hereunder shall be in the Superior Court for the County of Santa Cruz.

6.09 Design-Build Entity shall have full responsibility to complete the Work of this Contract. DesignBuild Entity shall carry the risk of any errors, omissions or ambiguities, regarding the scope of work of any subcontract compared to the scope of work of the Contract Documents.

IN WITNESS WHEREOF the parties have executed this Agreement in quadruplicate the day and year first above written.

DESIGN-BUILD ENTITY: American Ramp Company
By: ______________________________ By: _______________________________ (Signature) (Signature)
Its: _______________________________ Its: ________________________________

CITY OF CAPITOLA
By:

Benjamin Goldstein, City Manager

APPROVED AS TO FORM AND LEGALITY
THIS __ DAY OF _____, 2024
By:

Samantha W. Zutler, City Attorney
RESOLUTION NO.
113
Item 8 B.

Agreement (D-B) McGregor Asphalt Pump Track

END OF DOCUMENT
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7 PRICING AND SCOPE OF WORK - OPTION 1
601 McKinley
Joplin, MO 64801
Toll-free 877-RAMP-778
Local 417-206-6816
Fax 417-206-6888
[email protected]
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ƐƚŝŵĂƚĞĚĚƵƌĂƚŝŽŶŽĨϰͲϲǁĞĞŬƐĐŽŵƉůĞƚŝŶŐŝŶŵŝĚͲĞĐĞŵďĞƌϮϬϮϰ͘ D
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dĂƐŬϭ͘ϬĞƐŝŐŶ^ĞƌǀŝĐĞƐ͗
ϭ͘ϭ WƌŽũĞĐƚ^ƚĂƌƚͲhƉDĞĞƚŝŶŐ
• DĞĞƚ ǁŝƚŚ ƉƌŽũĞĐƚ ƚĞĂŵ͕ ƐƚĂŬĞŚŽůĚĞƌƐ͕ ĂŶĚ ƚĞĂŵ ĐŽŶƐƵůƚĂŶƚƐ ƚŽ ƌĞǀŝĞǁ ƐĐŽƉĞ ŽĨ ǁŽƌŬ͕ ƐĐŚĞĚƵůĞ͕ƉƌŽũĞĐƚŐŽĂůƐ͕ĂŶĚĐŽŵŵŽŶƵŶĚĞƌƐƚĂŶĚŝŶŐŽĨƚŚĞƉƌŽũĞĐƚ͘ • ZĞǀŝĞǁĂŶĚĨŝŶĂůŝǌĂƚŝŽŶŽĨǁŽƌŬƉůĂŶŝŶĐůƵĚŝŶŐ ƉƌŽƉŽƐĞĚƐŝƚĞƉƌŽŐƌĂŵ͕ƉĞĚĞƐƚƌŝĂŶĐŝƌĐƵůĂƚŝŽŶ͕ ƐƉĞĐƚĂƚŽƌǀŝĞǁŝŶŐ͕ĂŶĚƐĂĨĞƚǇƐŝŐŚƚůŝŶĞƐ͘
• /ĚĞŶƚŝĨǇ ƉƌŽũĞĐƚƌĞƉƌĞƐĞŶƚĂƚŝǀĞƐĂŶĚĐŽŵŵƵŶŝĐĂƚŝŽŶƐƉƌŽƚŽĐŽů͘ ϭ͘ϮWƌŽũĞĐƚ^ŝƚĞsŝƐŝƚΘŽĐƵŵĞŶƚĂƚŝŽŶ
• tĂůŬƉƌŽũĞĐƚƐŝƚĞǁŝƚŚƐƚĂĨĨƚŽƌĞǀŝĞǁŽƉƉŽƌƚƵŶŝƚǇĂŶĚĐŽŶƐƚƌĂŝŶƚƐŽĨĞǆŝƐƚŝŶŐƐŝƚĞĐŽŶĚŝƚŝŽŶƐ͘ ϭ͘ϯ WƌĞƐĞŶƚŽŶĐĞƉƚƵĂůĞƐŝŐŶWĂĐŬĂŐĞ
• ƌĞĂƚĞƉƌĞůŝŵŝŶĂƌǇŝŬĞWĂƌŬĐŽŶĐĞƉƚŝŶƚĞŐƌĂƚŝŶŐƚŚĞĨŝŶĚŝŶŐŽĨƚŚĞƉƵďůŝĐĞŶŐĂŐĞŵĞŶƚ͘ • sĞƌŝĨǇĚĞƐŝŐŶŝƐ ƌĞƐƉŽŶƐŝǀĞƚŽƐŝƚĞĐŽŶĚŝƚŝŽŶƐĂŶĚďƵĚŐĞƚ͘ • ^ƵďŵŝƚƉƌĞůŝŵŝŶĂƌǇƐŝƚĞƉůĂŶĂŶĚůĂŶĚƐĐĂƉĞĐŽŶĐĞƉƚĚĞƉŝĐƚŝŶŐŝŶƚĞŐƌĂƚŝŽŶƚŽĞǆŝƐƚŝŶŐƐŝƚĞ͘ • WƌŽǀŝĚĞŝůůƵƐƚƌĂƚŝŽŶƐŝŶĐůƵĚŝŶŐŚŝŐŚƋƵĂůŝƚǇϯƌĞŶĚĞƌŝŶŐƐŽĨŝŬĞWĂƌŬĚĞƐŝŐŶ ϭ͘ϰ ZĞǀŝƐĞŽŶĐĞƉƚƵĂůĞƐŝŐŶƐ
• ZĞǀŝƐĞƉƌĞĨĞƌƌĞĚĐŽŶĐĞƉƚƵĂůĚĞƐŝŐŶďĂƐĞĚŽŶĨĞĞĚďĂĐŬĨƌŽŵƉůĂŶƌĞǀŝĞǁ͘ ϭ͘ϱ WƌĞƐĞŶƚƉƉƌŽǀĞĚ&ŝŶĂůĞƐŝŐŶWĂĐŬĂŐĞ
• WƌĞƐĞŶƚĂƉƉƌŽǀĞĚĚĞƐŝŐŶƚŽŝŬĞWĂƌŬ
• KďƚĂŝŶƐƉĞĐŝĨŝĐŝŶƉƵƚĨŽƌƌĞǀŝƐŝŽŶƐ͘
dĂƐŬ/ĞůŝǀĞƌĂďůĞƐ͗
• WƌŽũĞĐƚƐĐŚĞĚƵůĞ͘
131
Item 8 B.
8 601 McKinley
Joplin, MO 64801
Toll-free 877-RAMP-778
Local 417-206-6816
Fax 417-206-6888
[email protected]
• ŽŶĐĞƉƚƵĂůĞƐŝŐŶ
• ,ŝŐŚƋƵĂůŝƚǇϯĐŽŵƉƵƚĞƌƌĞŶĚĞƌƐĚĞƉŝĐƚŝŶŐƚŚĞĨĞĂƚƵƌĞƐŽĨƚŚĞĐŽŶĐĞƉƚƵĂůĚĞƐŝŐŶƐ͘ d^<Ϯ͘ϬͲ DEh&dhZ/E'͕/E^d>>d/KE͕EKE^dZhd/KE Ϯ͘ϭ /ŶĐůƵĚĞƐΎ͗
• ůůůĂďŽƌ͕ƐƵƉƉůŝĞƐ͕ƚŽŽůƐ͕ŵĂƚĞƌŝĂůƐ͕ĂŶĚĞƋƵŝƉŵĞŶƚƌĞƋƵŝƌĞĚƉĞƌƐĐŽƉĞŽĨǁŽƌŬ • &ĂďƌŝĐĂƚŝŽŶĂŶĚŝŶƐƚĂůůĂƚŝŽŶŽĨĂůůŝŬĞWĂƌŬĞůĞŵĞŶƚƐ • ZŽƵŐŚ'ƌĂĚŝŶŐ
• 'ƌŽŽŵŝŶŐƉĞƌƐĐŽƉĞŽĨǁŽƌŬ
• ŶǇŶĞĐĞƐƐĂƌǇĚƌĂŝŶĂŐĞ ƉĞƌƌĞƋƵŝƌĞŵĞŶƚƐ
• ŽŶƐƚƌƵĐƚŝŽŶ&ĞŶĐŝŶŐ
• ŽŶĚŝŶŐ
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• WĞƌŵĂŶĞŶƚ&ĞŶĐŝŶŐ
• WĞƌŵŝƚƐĂŶĚĨĞĞƐ͗
• ^ŝƚĞƚĞƐƚŝŶŐĂŶĚŝŶƐƉĞĐƚŝŽŶƐ͗ƐƚĂŶĚĂƌĚƉƌŽĐƚŽƌͬĚĞŶƐŝƚǇƚĞƐƚŝŶŐ͕ŽŶƐŝƚĞĐŽŶĐƌĞƚĞĐǇůŝŶĚĞƌƐ͕ ĞŶŐŝŶĞĞƌŝŶŐ͕ƐƵƌǀĞǇŝŶŐ͕ŽƌƚĞƐƚŝŶŐƐĞƌǀŝĐĞƐ͘
• dĂǆĞƐ
• KĨĨŚĂƵůŝŶŐŽĨĂŶǇŽƌŐĂŶŝĐŵĂƚĞƌŝĂůƐŽƌĞǆƚƌĂĨŝůůŵĂƚĞƌŝĂůƐŐĞŶĞƌĂƚĞĚĚƵƌŝŶŐƉƌŽũĞĐƚ͘ • hƚŝůŝƚǇ͕ŵĞĐŚĂŶŝĐĂů͕ĞůĞĐƚƌŝĐĂů͕ƉůƵŵďŝŶŐǁŽƌŬ͕ƌĞůŽĐĂƚŝŽŶ͕ ŽƌƌĞƉĂŝƌƐŽĨĂŶǇŬŝŶĚ͘ • ŶǇƐƵƌĨĂĐĞƚƌĞĂƚŵĞŶƚƐŽƚŚĞƌƚŚĂŶƚŚĞĂŐƌĞĞĚƵƉŽŶĐĂƉƉŝŶŐŵĂƚĞƌŝĂůƐ͘ • WƌŽĨĞƐƐŝŽŶĂůƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇƌĐŚŝƚĞĐƚƐ͕^ƵƌǀĞǇŽƌƐ͕'ĞŽͲƚĞĐŚŶŝĐĂůΘ ůĞĐƚƌŝĐĂů
ŶŐŝŶĞĞƌƐ
• ŶǇůĂŶĚƐĐĂƉŝŶŐ
• ĞǁĂƚĞƌŝŶŐ͕ƐŝůƚĨĞŶĐĞ͕ƐŽŝůƐƚĂďŝůŝǌĂƚŝŽŶ͕ĞƌŽƐŝŽŶĐŽŶƚƌŽů͘ • ZĞŵŽǀĂůĂŶĚͬŽƌƌĞƉůĂŶƚŝŶŐŽĨĂŶǇƚƌĞĞƐŽƌƐŚƌƵďƐ͘
Ϯ͘ϯ h^dKD
ZWZKs/
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• hŶŽďƐƚƌƵĐƚĞĚ͕ƐĂĨĞ͕ĂŶĚĐŽŶƚŝŶƵŽƵƐĂĐĐĞƐƐƚŽǁŽƌŬĂƌĞĂǁŝƚŚŚĞĂǀǇĞƋƵŝƉŵĞŶƚ͘ůůǁĞĂƚŚĞƌ ƌŽĂĚƐĨŽƌŚĞĂǀǇĞƋƵŝƉŵĞŶƚ͘
• ůůŶĞĐĞƐƐĂƌǇƐŝƚĞŝŶĨŽƌŵĂƚŝŽŶŝŶĐůƵĚŝŶŐƚŽƉŽŐƌĂƉŚǇ͕ƐŝƚĞƐƵƌǀĞǇŝŶŐ͕ĂŶĚĞůĞǀĂƚŝŽŶƐ͘ • tĂƚĞƌůŝŶĞƐŵĂƌŬĞĚ
dĂƐŬ//ĞůŝǀĞƌĂďůĞƐ͗
• &ƵůůǇŵĂŶƵĨĂĐƚƵƌĞĚ͕ŝŶƐƚĂůůĞĚ͕ĂŶĚĐŽŶƐƚƌƵĐƚĞĚŝŬĞWĂƌŬ ĚĚůƚĞƌŶĂƚĞƐ
• ϵϬͲĚĞŐƌĞĞƉƌĞĨĂďƌŝĐĂƚĞĚǁĂůůƌŝĚĞͲ Ψϭϲ͕ϰϳϰ͘ϵϬ
o /ŶĐůƵĚĞƐƐŚŝƉƉŝŶŐ͕ŝŶƐƚĂůůĂƚŝŽŶ͕ĂŶĚƐĂůĞƐƚĂǆ
• WĂƌŬ^ŝŐŶĂŐĞ– ^ĞĞĂƚƚĂĐŚĞĚĐĂƚĂůŽŐǁŝƚŚǀĂƌŝŽƵƐŽƉƚŝŽŶƐĂŶĚĞǆĂŵƉůĞƐ o ŽĞƐŶŽƚŝŶĐůƵĚĞƐŚŝƉƉŝŶŐ͕ŝŶƐƚĂůůĂƚŝŽŶ͕ŽƌƚĂǆ
132
Item 8 B.
9 PRICING AND SCOPE OF WORK - OPTION 2
601 McKinley
Joplin, MO 64801
Toll-free 877-RAMP-778
Local 417-206-6816
Fax 417-206-6888
[email protected]
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Ͳ ĞƐŝŐŶ͗ϴǁĞĞŬƐ–
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Ͳ ŽŶƐƚƌƵĐƚŝŽŶ–
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ϭ͘ϭ WƌŽũĞĐƚ^ƚĂƌƚͲhƉDĞĞƚŝŶŐ
• DĞĞƚ ǁŝƚŚ ƉƌŽũĞĐƚ ƚĞĂŵ͕ ƐƚĂŬĞŚŽůĚĞƌƐ͕ ĂŶĚ ƚĞĂŵ ĐŽŶƐƵůƚĂŶƚƐ ƚŽ ƌĞǀŝĞǁ ƐĐŽƉĞ ŽĨ ǁŽƌŬ͕ ƐĐŚĞĚƵůĞ͕ƉƌŽũĞĐƚŐŽĂůƐ͕ĂŶĚĐŽŵŵŽŶƵŶĚĞƌƐƚĂŶĚŝŶŐŽĨƚŚĞƉƌŽũĞĐƚ͘ • ZĞǀŝĞǁĂŶĚĨŝŶĂůŝǌĂƚŝŽŶŽĨǁŽƌŬƉůĂŶŝŶĐůƵĚŝŶŐ ƉƌŽƉŽƐĞĚƐŝƚĞƉƌŽŐƌĂŵ͕ƉĞĚĞƐƚƌŝĂŶĐŝƌĐƵůĂƚŝŽŶ͕ ƐƉĞĐƚĂƚŽƌǀŝĞǁŝŶŐ͕ĂŶĚƐĂĨĞƚǇƐŝŐŚƚůŝŶĞƐ͘
• /ĚĞŶƚŝĨǇ ƉƌŽũĞĐƚƌĞƉƌĞƐĞŶƚĂƚŝǀĞƐĂŶĚĐŽŵŵƵŶŝĐĂƚŝŽŶƐƉƌŽƚŽĐŽů͘ ϭ͘ϮWƌŽũĞĐƚ^ŝƚĞsŝƐŝƚΘŽĐƵŵĞŶƚĂƚŝŽŶ
• tĂůŬƉƌŽũĞĐƚƐŝƚĞǁŝƚŚƐƚĂĨĨƚŽƌĞǀŝĞǁŽƉƉŽƌƚƵŶŝƚǇĂŶĚĐŽŶƐƚƌĂŝŶƚƐŽĨĞǆŝƐƚŝŶŐƐŝƚĞĐŽŶĚŝƚŝŽŶƐ͘ ϭ͘ϯ WƌĞƐĞŶƚŽŶĐĞƉƚƵĂůĞƐŝŐŶWĂĐŬĂŐĞ
• ƌĞĂƚĞƉƌĞůŝŵŝŶĂƌǇŝŬĞWĂƌŬĐŽŶĐĞƉƚŝŶƚĞŐƌĂƚŝŶŐƚŚĞĨŝŶĚŝŶŐŽĨƚŚĞƉƵďůŝĐĞŶŐĂŐĞŵĞŶƚ͘ • sĞƌŝĨǇĚĞƐŝŐŶŝƐ ƌĞƐƉŽŶƐŝǀĞƚŽƐŝƚĞĐŽŶĚŝƚŝŽŶƐĂŶĚďƵĚŐĞƚ͘ • ^ƵďŵŝƚƉƌĞůŝŵŝŶĂƌǇƐŝƚĞƉůĂŶĂŶĚůĂŶĚƐĐĂƉĞĐŽŶĐĞƉƚĚĞƉŝĐƚŝŶŐŝŶƚĞŐƌĂƚŝŽŶƚŽĞǆŝƐƚŝŶŐƐŝƚĞ͘ • WƌŽǀŝĚĞŝůůƵƐƚƌĂƚŝŽŶƐŝŶĐůƵĚŝŶŐŚŝŐŚƋƵĂůŝƚǇϯƌĞŶĚĞƌŝŶŐƐŽĨŝŬĞWĂƌŬĚĞƐŝŐŶ ϭ͘ϰ ZĞǀŝƐĞŽŶĐĞƉƚƵĂůĞƐŝŐŶƐ
• ZĞǀŝƐĞƉƌĞĨĞƌƌĞĚĐŽŶĐĞƉƚƵĂůĚĞƐŝŐŶďĂƐĞĚŽŶĨĞĞĚďĂĐŬĨƌŽŵƉůĂŶƌĞǀŝĞǁ͘ ϭ͘ϱ WƌĞƐĞŶƚƉƉƌŽǀĞĚ&ŝŶĂůĞƐŝŐŶWĂĐŬĂŐĞ
• WƌĞƐĞŶƚĂƉƉƌŽǀĞĚĚĞƐŝŐŶƚŽŝŬĞWĂƌŬ
• KďƚĂŝŶƐƉĞĐŝĨŝĐŝŶƉƵƚĨŽƌƌĞǀŝƐŝŽŶƐ͘
dĂƐŬ/ĞůŝǀĞƌĂďůĞƐ͗
• WƌŽũĞĐƚƐĐŚĞĚƵůĞ͘
133
Item 8 B.
10 601 McKinley
Joplin, MO 64801
Toll-free 877-RAMP-778
Local 417-206-6816
Fax 417-206-6888
[email protected]
• ŽŶĐĞƉƚƵĂůĞƐŝŐŶ
• ,ŝŐŚƋƵĂůŝƚǇϯĐŽŵƉƵƚĞƌƌĞŶĚĞƌƐĚĞƉŝĐƚŝŶŐƚŚĞĨĞĂƚƵƌĞƐŽĨƚŚĞĐŽŶĐĞƉƚƵĂůĚĞƐŝŐŶƐ͘ d^<Ϯ͘ϬͲ DEh&dhZ/E'͕/E^d>>d/KE͕EKE^dZhd/KE Ϯ͘ϭ /ŶĐůƵĚĞƐΎ͗
• ůůůĂďŽƌ͕ƐƵƉƉůŝĞƐ͕ƚŽŽůƐ͕ ĂŶĚĞƋƵŝƉŵĞŶƚƌĞƋƵŝƌĞĚƉĞƌƐĐŽƉĞŽĨǁŽƌŬ • &ĂďƌŝĐĂƚŝŽŶĂŶĚŝŶƐƚĂůůĂƚŝŽŶŽĨĂůůŝŬĞWĂƌŬĞůĞŵĞŶƚƐ • ZŽƵŐŚŐƌĂĚŝŶŐ
• 'ƌŽŽŵŝŶŐƉĞƌƐĐŽƉĞŽĨǁŽƌŬ
• ŶǇŶĞĐĞƐƐĂƌǇĚƌĂŝŶĂŐĞ ƉĞƌƌĞƋƵŝƌĞŵĞŶƚƐ
• ŽŶƐƚƌƵĐƚŝŽŶ&ĞŶĐŝŶŐ
• ŽŶĚŝŶŐ
Ϯ͘Ϯ
ǆĐůƵĚĞƐΎ͗
• WĞƌŵĂŶĞŶƚ&ĞŶĐŝŶŐ
• WĞƌŵŝƚƐĂŶĚĨĞĞƐ͗
• ^ŝƚĞƚĞƐƚŝŶŐĂŶĚŝŶƐƉĞĐƚŝŽŶƐ͗ƐƚĂŶĚĂƌĚƉƌŽĐƚŽƌͬĚĞŶƐŝƚǇƚĞƐƚŝŶŐ͕ŽŶƐŝƚĞĐŽŶĐƌĞƚĞĐǇůŝŶĚĞƌƐ͕ ĞŶŐŝŶĞĞƌŝŶŐ͕ƐƵƌǀĞǇŝŶŐ͕ŽƌƚĞƐƚŝŶŐƐĞƌǀŝĐĞƐ͘
• dĂǆĞƐ
• KĨĨŚĂƵůŝŶŐŽĨĂŶǇŽƌŐĂŶŝĐŵĂƚĞƌŝĂůƐŽƌĞǆƚƌĂĨŝůůŵĂƚĞƌŝĂůƐŐĞŶĞƌĂƚĞĚ ĚƵƌŝŶŐƉƌŽũĞĐƚ͘ • hƚŝůŝƚǇ͕ŵĞĐŚĂŶŝĐĂů͕ĞůĞĐƚƌŝĐĂů͕ƉůƵŵďŝŶŐǁŽƌŬ͕ƌĞůŽĐĂƚŝŽŶ͕ ŽƌƌĞƉĂŝƌƐŽĨĂŶǇŬŝŶĚ͘ • ŶǇƐƵƌĨĂĐĞƚƌĞĂƚŵĞŶƚƐŽƚŚĞƌƚŚĂŶƚŚĞĂŐƌĞĞĚƵƉŽŶĐĂƉƉŝŶŐŵĂƚĞƌŝĂůƐ͘ • WƌŽĨĞƐƐŝŽŶĂůƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇƌĐŚŝƚĞĐƚƐ͕^ƵƌǀĞǇŽƌƐ͕'ĞŽͲƚĞĐŚŶŝĐĂůΘ ůĞĐƚƌŝĐĂů
ŶŐŝŶĞĞƌƐ
• ŶǇůĂŶĚƐĐĂƉŝŶŐ
• ĞǁĂƚĞƌŝŶŐ͕ƐŝůƚĨĞŶĐĞ͕ƐŽŝůƐƚĂďŝůŝǌĂƚŝŽŶ͕ĞƌŽƐŝŽŶĐŽŶƚƌŽů͘ • ZĞŵŽǀĂůĂŶĚͬŽƌƌĞƉůĂŶƚŝŶŐŽĨĂŶǇƚƌĞĞƐŽƌƐŚƌƵďƐ͘
Ϯ͘ϯ h^dKD
ZWZKs/
^Ύ͗
• hŶŽďƐƚƌƵĐƚĞĚ͕ƐĂĨĞ͕ĂŶĚĐŽŶƚŝŶƵŽƵƐĂĐĐĞƐƐƚŽǁŽƌŬĂƌĞĂǁŝƚŚŚĞĂǀǇĞƋƵŝƉŵĞŶƚ͘ůůǁĞĂƚŚĞƌ ƌŽĂĚƐĨŽƌŚĞĂǀǇĞƋƵŝƉŵĞŶƚ͘
• ůůŶĞĐĞƐƐĂƌǇƐŝƚĞŝŶĨŽƌŵĂƚŝŽŶŝŶĐůƵĚŝŶŐƚŽƉŽŐƌĂƉŚǇ͕ƐŝƚĞƐƵƌǀĞǇŝŶŐ͕ĂŶĚĞůĞǀĂƚŝŽŶƐ͘ • tĂƚĞƌůŝŶĞƐŵĂƌŬĞĚ
• ϭϮϬƚŽŶƐŽĨĂƐƉŚĂůƚ ĂŶĚϭϱƚŽŶƐŽĨƌŝƉƌĂƉƌŽĐŬ
dĂƐŬ//ĞůŝǀĞƌĂďůĞƐ͗
• &ƵůůǇŵĂŶƵĨĂĐƚƵƌĞĚ͕ŝŶƐƚĂůůĞĚ͕ĂŶĚĐŽŶƐƚƌƵĐƚĞĚŝŬĞWĂƌŬ ĚĚůƚĞƌŶĂƚĞƐ
• ϵϬͲĚĞŐƌĞĞ ƉƌĞĨĂďƌŝĐĂƚĞĚǁĂůůƌŝĚĞͲ Ψϭϲ͕ϰϳϰ͘ϵϬ
o /ŶĐůƵĚĞƐƐŚŝƉƉŝŶŐ͕ŝŶƐƚĂůůĂƚŝŽŶ͕ĂŶĚƐĂůĞƐƚĂǆ
• WĂƌŬ^ŝŐŶĂŐĞ – ^ĞĞĂƚƚĂĐŚĞĚĐĂƚĂůŽŐǁŝƚŚǀĂƌŝŽƵƐŽƉƚŝŽŶƐĂŶĚĞǆĂŵƉůĞƐ o ŽĞƐŶŽƚŝŶĐůƵĚĞ ƐŚŝƉƉŝŶŐ͕ŝŶƐƚĂůůĂƚŝŽŶ͕ŽƌƚĂǆ
134
Item 8 B.
11 Preliminary Pump Track Design
Add Alternate Wall Ride Feature

PRELIMINARY DESIGN
135
Item 8 B.

McGregor Asphalt
Pump Track
City Council
September 12, 2024
136
Item 8 B.

Background
McGregor Asphalt Pump Track
137
Item 8 B.

Background
McGregor Asphalt Pump Track
138
Item 8 B.

Background
McGregor Asphalt Pump Track
139
Item 8 B.

Background
McGregor Asphalt Pump Track
140
Item 8 B.
• Additional Funding: Staff sought donations to supplement budget
FY 2024-25 Budget: Allocated $30,000 for
pump track refurbishment
• Reduced Maintenance
• Improved Longevity
• Enhanced Riding Experience
Proposed Project: Upgrade the earthen track
to asphalt
Proposed Project
McGregor Asphalt Pump Track
141
Item 8 B.

Proposed Project
McGregor Asphalt Pump Track
142
Item 8 B.

Construction Contract
McGregor Asphalt Pump Track
• Sole Response: American Ramp Company
July 2024 RFP
• Space Maximization
• Drainage
• Long-term Durability
Extensive Experience
143
Item 8 B.

Asphalt Pump Track Upgrade
Design services, manufacturing, installation, and construction Proposed Design
McGregor Asphalt Pump Track
144
Item 8 B.

Wall Ride Feature
90-degree prefabricated wall ride
Visually appealing and enhances rider experience
Proposed Design
McGregor Asphalt Pump Track
145
Item 8 B.
$90,000 Donation
• Donor acknowledgment on wall ride
feature, or
• Additional signage on the track
10-year Recognition Request
Monte Foundation Donation
McGregor Asphalt Pump Track
146
Item 8 B.

Design Phase: 8 weeks
Construction & Installation: 4-6 weeks
Total Estimated Completion: 12-14 weeks
Expected completion: Late
this year or early next year
Subject to weather
Timeline
McGregor Asphalt Pump Track
147
Item 8 B.

Fiscal
Impact
• FY 2024-25 allocation: $30,000
• Monte Foundation donation: $90,000
• Total funding available: $120,000
Total Project Budget
• Within budget at $120,125.

Contract with American Ramp Company
Fiscal Impact
McGregor Asphalt Pump Track
148
Item 8 B.

Recommended
Action • Authorize the City
Manager to execute a
Professional Services
Agreement with American
Ramp Company for
McGregor Asphalt Pump
Track Project in an amount
not to exceed $120,125.
• Adopt Resolution: Amend
FY 2024-25 Budget to
accept $90,000 donation
for project.
149
Item 8 B.

Capitola City Council
Agenda Report
Meeting: September 12, 2024
From: City Manager Department
Subject: Strategic Plan Project Update
Recommended Action: Review the Strategic Plan Project progress and projected timeline.

Background: During the FY 2023-24 goal-setting session, the City Council directed staff to develop five, ten, and 15-year strategic goals for the City of Capitola. At that time, staff recommended using a professional consultant to complete this project. The City Council adopted the Fiscal Year 2023-24 Budget on June 22, 2023, which included an allocation of $50,000 for developing long-term strategic goals.

On September 14, 2023, the City Council provided feedback on strategic planning and emphasized the desired outcome of this project is a living document that allows for flexibility and amendments to reflect future Council Members' unique perspectives and goals.

Discussion: On December 14, 2023, City Council approved a $50,000 contract with BerryDunn for the development of a five-year strategic plan. Starting in January 2024, staff established biweekly meetings with the BerryDunn project manager, collected a stakeholder list of contacts, developed stakeholder interview questions, prepared external and internal survey questions, and were prepared to begin the more public-facing portion of the project.

During the FY 2024-25 goal-setting session in March 2024, the City Council directed staff to pause the Strategic Plan Project until Fall 2024.

Staff met with BerryDunn project managers in August and September to determine the project’s status and next steps. Staff intends to publicly introduce the strategic plan project to the community at the Wharf Grand Opening event on September 25, with an in-person community forum to follow on October 1.

Additional public and employee outreach will follow, such as surveys, stakeholder interviews, and an online data collection portal. Both city staff leadership and the City Council will meet with BerryDunn in mid-November to develop draft strategic plan concepts, with the goal of final plan adoption in early 2025.

Fiscal Impact: The FY 2023-24 Budget allocated $50,000 toward developing long-term strategic goals.

There is sufficient funding for the contract. If future work items are identified throughout the development of the strategic plan, they will need to be budgeted separately.

Report Prepared By: Chloé Woodmansee, Assistant to the City Manager Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
150
Item 8 C.

Strategic Plan Update
S E PT E M B E R 1 2 , 2 0 2 4
151
Item 8 C.

Background
• During FY 2023-24 goal-setting, City Council
directed staff to develop 5, 10, and 15-year
strategic goals
• FY 2023-24 Budget allocated $50,000
• September 14, 2023: Council emphasized the need
for a flexible, living document
152
Item 8 C.

Project Milestones so far
• December 14, 2023: City Council approved $50,000
BerryDunn contract
• Early 2024
• Biweekly meetings with BerryDunn
• Prepared stakeholder list, interview questions, surveys •March 2024: Project paused until Fall 2024
153
Item 8 C.

Planned
Engagement
•September 25, 2024:

Public introduction at
Wharf Grand Opening
•October 1, 2024: Inperson community forum
•Surveys
•Interviews: community,
leaders, staff, etc.
•Online portal: Social
Pinpoint
154
Item 8 C.

Council
Involvement
•Mid-November 2024:

Staff and City Council
workshops with
BerryDunn to
develop draft plan
•Early 2025: • Review draft Plan
draft
• Final plan adoption
expected
155
Item 8 C.

Capitola City CouncilSeptember 12, 2024

Capitola City Council
September 12, 2024