Capitola City Council
June 12, 2025

214
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103702 05/09/2025 GALLS LLC $8.73
Invoice Date Description Amount
030944148 04/03/2025 Return Shipping Label $8.73
103703 05/09/2025 GEORGE H WILSON INC. $7,980.00
Invoice Date Description Amount
20663889 02/28/2025 Replace Fujitsu mini-split HVAC $7,980.00 103704 05/09/2025 GEORGE McMENAMIN $1,457.64
Invoice Date Description Amount
GM050525 05/05/2025 Riparian restoration services FY2024-2025 $1,457.64 103705 05/09/2025 GRAINGER $1,674.66
Invoice Date Description Amount
9489033457 04/29/2025 Web slings $570.79
9489604299 04/29/2025 Anchor shackles $28.72
9485639091 04/24/2025 Spring return hose reel $1,075.15 $1,075.15
$599.51
103706 05/09/2025 HASCO STATIONS, LLC $17.00
Invoice Date Description Amount
HCL-019403-25 04/15/2025 Carwash Closing Date 4/15/2025 $17.00 103707 05/09/2025 HD SUPPLY FORMERLY HOME DEPOT PRO $1,658.56 Invoice Date Description Amount
862429610 04/30/2025 Cleaning supplies $1,658.56
103708 05/09/2025 HOME DEPOT CREDIT SERVICES $930.26
Invoice Date Description Amount
0644078 05/01/2025 Pliers, fence post $222.96
6625556 04/15/2025 Wrench set, punch set, screwdriver $119.22 0623074 05/01/2025 Lumber, kneeling pad $124.98
7525385 04/24/2025 Utility knife, scour pad, keyring, blades, potting mix $171.48 1516613 04/30/2025 Tray liner, poly roller $81.40
3042499 04/28/2025 Paint rollers $22.86
1622787 04/30/2025 Flap discs $128.07
3516271 04/28/2025 Strap, magnet $59.29
1311 - Wharf
1310 - Gas Tax

215
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103709 05/09/2025 KBA Document Solutions LLC $10.82
Invoice Date Description Amount
55Y1530080 05/01/2025 City Hall copier usage charges $10.82 103710 05/09/2025 KUSTOM CULTURE DESIGN $16,523.86
Invoice Date Description Amount
5966 05/02/2025 JR leaders sweatshirts $622.39
5967 05/02/2025 Campers t-shirts $3,018.21
5968 05/02/2025 Campers t-shirts $2,907.03
5969 05/02/2025 Jr. Guards captains t-shirts $912.88
5970 05/02/2025 Junior Guards Participants T-shirts $5,054.33 5971 05/02/2025 Jr guards participants t-shirts $4,009.02 103711 05/09/2025 LABORMAX STAFFING $2,285.19
Invoice Date Description Amount
26-442928 05/02/2025 Public works seasonal labor 4/28 - 5/1/25 $2,285.19 103712 05/09/2025 LAS ANIMAS CONCRETE $465.14
Invoice Date Description Amount
198139 04/28/2025 Sand slurry $465.14
103713 05/09/2025 LEWIS TREE SERVICE INC. $3,100.00
Invoice Date Description Amount
919328359 03/31/2025 Noble Gulch Tree Removal $3,100.00 103714 05/09/2025 LLOYD'S TIRE AND AUTO $2,501.56
Invoice Date Description Amount
224288 05/02/2025 Tire install & services $1,334.00
224074 04/17/2025 Tires, tire services $1,167.56
103715 05/09/2025 MASTER CLEANERS $1,192.32
Invoice Date Description Amount
MC042125 04/21/2025 March 2025 Uniform Cleaning $1,192.32 103716 05/09/2025 MCGUIRE METAL, INC. $6,242.00
Invoice Date Description Amount
MM050225 05/02/2025 Steel bracket removal $6,242.00
2211 - ISF - Information Technology
1311 - Wharf

216
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103717 05/09/2025 MICHAEL BAKER INTERNATIONAL $5,094.00 Invoice Date Description Amount
1247397 05/02/2025 #25-0077 229 Monterey Avenue Services $5,094.00 103718 05/09/2025 MID COUNTY AUTO SUPPLY $43.32
Invoice Date Description Amount
M-2961323 05/01/2025 Lube filter $43.32
103719 05/09/2025 MISSION LINEN SUPPLY $150.03
Invoice Date Description Amount
523805579 05/07/2025 Corp. Yard linen service $94.31
523805578 05/07/2025 Fleet towels, uniform cleaning $55.72 103720 05/09/2025 NICHOLE BRYANT LEBLOND $141.56
Invoice Date Description Amount
NB041925 04/19/2025 USLA Meeting Travel Reimbursement $141.56 103721 05/09/2025 NORTH BAY FORD $266.13
Invoice Date Description Amount
295551 04/25/2025 Washer thrust $28.68
295588 04/30/2025 Battery $237.45
103722 05/09/2025 O'REILLY AUTO PARTS $350.00
Invoice Date Description Amount
OAP042825 04/28/2025 April Statement Auto Parts $350.00 103723 05/09/2025 OLIVE SPRINGS QUARRY INC. $195.30
Invoice Date Description Amount
156129 05/05/2025 RS1 oil, sand mix $195.30
103724 05/09/2025 OUTDOOR SUPPLY HARDWARE $194.51
Invoice Date Description Amount
390 04/14/2025 Tarp $41.50
411 04/24/2025 Marking spray $12.01
385 04/10/2025 Wedge anchor $43.69
418 04/29/2025 Coil wire $13.10
433 05/05/2025 Bulk Fasteners, LED lights, brush $84.21 103725 05/09/2025 PALACE BUSINESS SOLUTIONS $19.18
Invoice Date Description Amount
2427080-0 05/01/2025 Flag, tape $19.18

217
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103726 05/09/2025 PHOENIX GROUP INFORMATION SYSTEMS $4,452.53 Invoice Date Description Amount
032025070 04/18/2025 March 2025 Citation Processing $4,452.53 103727 05/09/2025 RICHARD B CASTILLO II $135.00
Invoice Date Description Amount
RC050625 05/06/2025 Softball official services $135.00
103728 05/09/2025 SAN LORENZO LUMBER $70.36
Invoice Date Description Amount
55-0958653 04/30/2025 Hex bolts, nuts, washers $70.36
103729 05/09/2025 SANTA CRUZ AUTO PARTS INC. $521.93
Invoice Date Description Amount
519924 04/30/2025 Carb cleaner, chemtool $424.47
520101 05/03/2025 Engine oil and air filter $97.46
103730 05/09/2025 SANTA CRUZ COUNTY AUDITOR-CONTROLLER $7,417.50 Invoice Date Description Amount
SCCO033125 03/31/2025 March citation processing $7,417.50 103731 05/09/2025 SANTA CRUZ COUNTY AUDITOR-CONTROLLER $9,604.50 Invoice Date Description Amount
SCCO043025 04/30/2025 April citation processing $9,604.50 103732 05/09/2025 SANTA CRUZ LIVE SCAN INC. $120.00
Invoice Date Description Amount
25536 05/01/2025 New hire live scans $120.00
103733 05/09/2025 SANTA CRUZ SENTINEL $580.80
Invoice Date Description Amount
0001442338 04/30/2025 April legal notices $580.80
103734 05/09/2025 SANTA CRUZ TOYOTA $225.00
Invoice Date Description Amount
433043 04/10/2025 Service sales $225.00
103735 05/09/2025 SERVPRO OF PALO ALTO $520.97
Invoice Date Description Amount
5293 04/18/2025 Bio Remediation for 232 on 4/15/2025 $520.97 103736 05/09/2025 SHAPE INC. $6,012.67
Invoice Date Description Amount
44972B33971 04/22/2025 Repair to storm water pump for Lawn Way System $6,012.67 1311 - Wharf

218
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103737 05/09/2025 SOQUEL CREEK WATER DISTRICT $99.51
Invoice Date Description Amount
13-10919-0042825 04/28/2025 13-10919-00 2000 Wharf Road water service $99.51 103738 05/09/2025 SSB CONSTRUCTION $243,138.25
Invoice Date Description Amount
SSB#1 04/30/2025 Community Center Renovation Project thru 4.30.25 $243,138.25 103739 05/09/2025 STAPLES ADVANTAGE $161.22
Invoice Date Description Amount
6029689805 04/19/2025 Copier Paper, Post-Its, Pens and Shipping Tape $161.22 103740 05/09/2025 TAVIOS GENERAL CONTRUCTION $4,800.00
Invoice Date Description Amount
1474 04/23/2025 Electrical Work for Remodel $4,800.00
103741 05/09/2025 TOPPER INDUSTRIES $6,872.68
Invoice Date Description Amount

25.0745 04/21/2025 External Pile Retainers for Wharf $6,872.68 103742 05/09/2025 UPS $53.74
Invoice Date Description Amount
0000954791165 04/19/2025 Shipping Costs $28.74
0000954791175 04/26/2025 Shipping Costs $25.00
103743 05/09/2025 WATSONVILLE BLUEPRINT $152.07
Invoice Date Description Amount
120010 04/04/2025 Blueprints $54.73
120011 04/04/2025 Blueprints $26.67
120159 04/21/2025 Blueprints $70.67
1200 - Capital Improvement Fund
1311 - Wharf

219
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
103744 05/09/2025 WEATHERTECH DIRECT LLC $386.71
Invoice Date Description Amount
736644291 04/22/2025 Floorliner $216.90
736647440 04/23/2025 Floorliner $169.81
103745 05/09/2025 WILDMIND SCIENCE LEARNING $1,425.00
Invoice Date Description Amount
28568-70 05/05/2025 Camp Capitola field trips $1,425.00 103746 05/09/2025 Inessa, Modina $86.00
Invoice Date Description Amount
MI041825 04/18/2025 Citation # 503124942 $86.00
Type Check Totals: $371,318.51
EFT
6 05/07/2025 HUB INTERNATIONAL $213.56
Invoice Date Description Amount
24035747 05/07/2025 Food Truck Friday Insurance $213.56 Type EFT Totals: $213.56
SCCB - SCCB Payroll
Check
7128 05/09/2025 CAPITOLA PEACE OFFICERS ASSOCIATION $885.50 Invoice Date Description Amount
POA050225 05/02/2025 POA & gym dues PPE 4/26/25 $885.50 7129 05/09/2025 EQUITABLE $3,354.76
Invoice Date Description Amount
1710576 04/11/2025 May LTD, STD, AD&D, life insurance $3,354.76 7130 05/09/2025 US BANK PARS Acct 6746022400 $821.99
Invoice Date Description Amount
PARS050225 05/02/2025 PARS contributions PPE 4/26/25 $821.99 Type Check Totals: $5,062.25
1001 - Payroll Payables
1001 - Payroll Payables
1001 - Payroll Payables

220
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 9, 2025
EFT
595 05/05/2025 CalPERS Member Services Division $65,646.60 Invoice Date Description Amount
1002901022-5 05/02/2025 PERS contributions PPE 4/26/25 $65,646.60 $0.04
$65,646.56
596 05/05/2025 EMPLOYMENT DEVELOPMENT DEPARTMENT $8,697.26 Invoice Date Description Amount
0-423-533-968 05/02/2025 State tax PPE 4/26/25 $8,697.26 597 05/05/2025 INTERNAL REVENUE SERVICE $35,996.18
Invoice Date Description Amount
30382732 05/02/2025 Federal taxes & Medicare PPE 4/26/25 $35,996.18 598 05/05/2025 STATE DISBURSEMENT UNIT $1,197.67
Invoice Date Description Amount
52275297 05/02/2025 Employee garnishments PPE 4/26/25 $1,197.67 599 05/05/2025 VOYA FINANCIAL $10,997.31
Invoice Date Description Amount
VOYA050225 05/02/2025 Employee 457 contributions PPE 4/26/25 $10,997.31 Type EFT Totals: $122,535.02
Checks 76 $371,318.51
EFTs 1 $213.56
All 77 $371,532.07
Payroll Totals
Checks 4 $8,267.97
EFTs 5 $122,535.02
All 9 $130,802.99
Grand Totals:

Checks 80 $379,586.48
EFTs 6 $122,748.58
All 86 $502,335.06
1001 - Payroll Payables
1001 - Payroll Payables
1000 - General Fund
1001 - Payroll Payables
1001 - Payroll Payables
1001 - Payroll Payables

221
Item 8 B.
222
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount 103747 05/16/2025 ADAMS ASHBY GROUP INC. $14,043.00
Invoice Date Description Amount
7157 05/14/2025 General admin of CDBG - Community Center $5,000.00 7158 05/14/2025 General admin of CDBG - PLHA $9,043.00
$5,000.00
$9,043.00
103748 05/16/2025 AJ'S FUEL MARKET OF CAPITOLA INC $324.00 Invoice Date Description Amount
AJ043025 04/30/2025 Carwash Closing Date 4/30/2025 $324.00 103749 05/16/2025 ALEXANDRIA WORKMAN $517.24
Invoice Date Description Amount
AW042925-2 05/12/2025 Peer Support Training Travel Reimbursement (POST) $517.24 103750 05/16/2025 ALLIED UNIVERSAL $2,091.39
Invoice Date Description Amount
16963349 05/01/2025 May 2025 Jade Street Park Patrol $697.13 16963357 05/01/2025 May 2025 McGregor Skate Park Patrol $697.13 16963358 05/01/2025 May 2025 Esplanade Park Patrol $697.13 103751 05/16/2025 ALLSAFE LOCK COMPANY $13.14
Invoice Date Description Amount
076824 05/06/2025 Keys $13.14
103752 05/16/2025 AMAZON CAPITAL SERVICES $2,578.88
Invoice Date Description Amount
1TVY-6QJW-LYGY 05/07/2025 Ethernet cable $20.73
1C3Q-NQ7Q-WJXT 05/08/2025 Wireless mouse $28.38
1DLY-M96F-WVPN 05/08/2025 Disinfecting wipes, drinking cups $37.66 1FR7-H4QT-DPKK 05/12/2025 EZ flush retrofit kits $1,154.00 1JXM-M49P-DK3L 05/12/2025 Bungee cords $48.49
1VK4-WX1G-GVXK 05/12/2025 Helmets $63.34
16NF-HDVR-94Y9 05/13/2025 Tourniquets $193.50
1QP6-G7RJ-F4VH 05/09/2025 CPR Mask, sterile water, gauze pads $442.05 1WL7-9PM9-MVN1 05/07/2025 Desk chair $61.97
1GP6-CXR6-CLX6 05/13/2025 Steel toe boots credit return ($137.33) 1N6K-7L4M-DYRX 05/09/2025 Chair $76.46
1KW3-7DW1-7KGP 05/12/2025 Uniform Steamer $32.16
1M96-DFYJ-GTLN 05/12/2025 1M9G-DFYJ-GTLN*** Desktop Shelf and File Folder $55.27 1RWH-KCYR-6VX4 05/05/2025 Command Strips and Index Label Pockets $51.80 1WXN-GY7V-1GHL 05/01/2025 Wall File Organizer $72.09
1YM6-GKR7-LRRF 05/07/2025 Uniform Pants $88.48
17JH-G4X4-7LCF 05/13/2025 Dog Crate $262.19
19WX-JHDM-1PDF 05/01/2025 Zip Ties $27.64
City of Capitola
City Checks Issued May 16, 2025
1350 - CDBG Grants
1373 - Permanent Local Housing Alloca

223
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
$2,529.77
$49.11
103753 05/16/2025 APPLIED REAL ESTATE INSPECTIONS INC. $1,480.00 Invoice Date Description Amount
25-210 05/11/2025 Community Center Mold Inspection $1,480.00 103754 05/16/2025 AXON ENTERPRISE INC. $93.96
Invoice Date Description Amount
INUS345145 05/07/2025 Taser 10 Holster $93.96
103755 05/16/2025 BAYPLS $250.00
Invoice Date Description Amount
30359 01/31/2025 Phlebotomy Fee and Warrant $250.00
103756 05/16/2025 BEAR ELECTRICAL SOLUTIONS, LLC $1,474.20 Invoice Date Description Amount
26509 04/30/2025 April traffic signal maintenance services - response $827.40 26479 04/30/2025 April traffic signal maintenance services - routine $646.80 103757 05/16/2025 BIG CREEK LUMBER $87.01
Invoice Date Description Amount
2411600 05/08/2025 Saw blades, cedar split line post $87.01 103758 05/16/2025 CA DEPARTMENT OF JUSTICE $294.00
Invoice Date Description Amount
815078 05/05/2025 April fingerprinting $245.00
801711 03/05/2025 February fingerprinting $49.00
103759 05/16/2025 CALIFORNIA COAST UNIFORM COMPANY $741.41 Invoice Date Description Amount
113857 05/07/2025 Uniform Shirt and Tailoring $396.72
113858 05/07/2025 Uniforms and Tailoring Charges $344.69 103760 05/16/2025 CHAD KEANE $909.09
Invoice Date Description Amount
CK122024 12/20/2024 Wellness Funded Expense - Surfboard $909.09 1300 - SLESF - Supl Law Enfc
1000 - General Fund
2211 - ISF - Information Technology
1310 - Gas Tax

224
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
103761 05/16/2025 CINTAS CORPORATION $97.94
Invoice Date Description Amount
5267835803 05/01/2025 First Aid Replenishment $97.94
103762 05/16/2025 CORODATA RECORDS MANAGEMENT, INC. $292.02 Invoice Date Description Amount
RS3710337 04/30/2025 April records management $292.02
103763 05/16/2025 CSG Consultants Inc. $9,966.61
Invoice Date Description Amount
B250504 05/01/2025 April Building Plan Review Services $5,512.61 61327 05/12/2025 Building Inspector Services $4,454.00
103764 05/16/2025 DUSTY STACHE WOODWORK $6,644.92
Invoice Date Description Amount
DSW042825 04/28/2025 Wharf Bench Plaque Project $3,350.00 DSW051325 05/13/2025 Memorial BencheMaterials $3,294.92 103765 05/16/2025 ERIKA SENYK $38.19
Invoice Date Description Amount
ES041525 04/15/2025 Monterey Bay Adaptation Workshop Travel Reimburseme $38.19 103766 05/16/2025 FLYERS ENERGY LLC $1,882.00
Invoice Date Description Amount
25-364585 05/08/2025 416 gallons gasoline $1,882.00
103767 05/16/2025 GINA ENRIQUEZ $7,161.00
Invoice Date Description Amount
GE051325 05/13/2025 Instructor payment $7,161.00
103768 05/16/2025 HARBOR FREIGHT $360.88
Invoice Date Description Amount
ccd08cc3 05/12/2025 Repair kit, steel spring clamps, tape, cords, gloves $360.88 103769 05/16/2025 HASCO STATIONS, LLC $17.00
Invoice Date Description Amount
HCL-020415-25 04/30/2025 Carwash Closing Date 4/30/2025 $17.00 1311 - Wharf

225
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
103770 05/16/2025 HOME DEPOT CREDIT SERVICES $84.07
Invoice Date Description Amount
9635614 05/12/2025 Picture hanging strips, light bulbs $84.07 103771 05/16/2025 JEANI MITCHELL $760.50
Invoice Date Description Amount
JM051325 05/13/2025 Instructor payment $760.50
103772 05/16/2025 JULIA GAUTHO $112.23
Invoice Date Description Amount
JG050225 05/02/2025 California Municipal Clerks Association Travel Reimburse $112.23 103773 05/16/2025 LABORMAX STAFFING $2,837.37
Invoice Date Description Amount
26-444179 05/09/2025 Public works seasonal labor 5/5 - 5/9/25 $2,837.37 103774 05/16/2025 LANGUAGE LINE SERVICES INC $8.46
Invoice Date Description Amount
9020998066 04/30/2025 Over-the-Phone Interpretation $8.46 103775 05/16/2025 LP POLICE $508.97
Invoice Date Description Amount
425LP31150 04/30/2025 Semi Annual Plan Fee $508.97
103776 05/16/2025 MISSION LINEN SUPPLY $77.98
Invoice Date Description Amount
523823528 05/12/2025 Fleet towels, uniform cleaning $77.98 103777 05/16/2025 PACIFIC CREST ENGINEERING INC. $4,447.50 Invoice Date Description Amount
14950 04/30/2025 April professional services - Grand Ave footpath $1,667.50 14901 03/31/2025 March Professional Services - Grand Ave Footpath $115.00 14766 02/28/2025 February Professional Services - Grand Ave Foodpath $2,665.00 103778 05/16/2025 PALACE BUSINESS SOLUTIONS $58.73
Invoice Date Description Amount
2429142-0 05/12/2025 Copier Paper $58.73

226
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
103779 05/16/2025 RSG, INC. $1,625.00
Invoice Date Description Amount
13427 04/30/2025 LAFCO annexation study $1,625.00
103780 05/16/2025 SAN LORENZO LUMBER $158.89
Invoice Date Description Amount
55-0960924 05/12/2025 Rods, hex nuts, tape $79.23
55-0961077 05/13/2025 Lumber & concrete mix $79.66
103781 05/16/2025 SHEILA BURT $113.75
Invoice Date Description Amount
SB051325 05/13/2025 Instructor payment $113.75
103782 05/16/2025 SIRCHIE $105.98
Invoice Date Description Amount
0691855-IN 04/30/2025 Property and Evidence Supplies $105.98 103783 05/16/2025 SOQUEL UNION ELEMENTARY SCHOOL DISTRICT $2,476.99 Invoice Date Description Amount
INV25-00380 04/24/2025 2025 Jade Street Community Center Sanitation Charges $2,476.99 103784 05/16/2025 SPORTS DESIGN, INC. $512.46
Invoice Date Description Amount
28637 05/08/2025 Capitola Rec Hats $512.46
103785 05/16/2025 SPUN $800.00
Invoice Date Description Amount
PB051425 05/12/2025 Food Truck Friday Performance 5.16.25 $800.00 103786 05/16/2025 STAPLES ADVANTAGE $257.81
Invoice Date Description Amount
6030663838 04/30/2025 Pens, Packing Tape and Cups $257.81 103787 05/16/2025 STATE STEEL COMPANY $159.47
Invoice Date Description Amount
128975 05/06/2025 HR Sheet 16GA X 48" X 96" $159.47

227
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
103788 05/16/2025 UPS $45.63
Invoice Date Description Amount
0000954791185 05/03/2025 Shipping Cost $42.78
0000954791195 05/10/2025 Shipping Cost $2.85
103789 05/16/2025 US BANK EQUIPMENT FINANCE $179.90
Invoice Date Description Amount
554862920 05/04/2025 Recreation copier lease $179.90
103790 05/16/2025 WESTERN EXTERMINATOR COMPANY $98.11
Invoice Date Description Amount
77347548 05/08/2025 Turnouts rodent control $98.11
103791 05/16/2025 Bui, Xuyen $96.00
Invoice Date Description Amount
XB050225 05/02/2025 Citation # 200139148 $96.00
103792 05/16/2025 Gripton, Katelyn $86.00
Invoice Date Description Amount
KG050225 05/02/2025 Citation # 503124558 $86.00
103793 05/16/2025 GUS BALLA $602.00
Invoice Date Description Amount
GB050925 05/09/2025 Jr. Guards Refund $602.00
103794 05/16/2025 Nguyen, Trang $86.00
Invoice Date Description Amount
TN050625 05/06/2025 Citation # 505123488 $86.00
103795 05/16/2025 Ponce, India $278.00
Invoice Date Description Amount
IP050225 05/02/2025 Citation #'s 504123528, 504123762 & 501128022 $278.00 Type Check Totals: $67,935.68
EFT
7 05/12/2025 WELLS FARGO BANK $712.19
Invoice Date Description Amount
WF051225 05/12/2025 April Client Analysis Charges $712.19

228
Item 8 B.

Check
Number Invoice Number Invoice Date Description Payee Name Transaction Amount City of Capitola
City Checks Issued May 16, 2025
Type EFT Totals: $712.19
SCCB - SCCB Payroll
EFT
729 05/12/2025 EMPLOYMENT DEVELOPMENT DEPARTMENT $118.60 Invoice Date Description Amount
1-335-451-024 05/08/2025 State tax employee final check $118.60 730 05/12/2025 INTERNAL REVENUE SERVICE $661.38
Invoice Date Description Amount
52040286 05/08/2025 Federal taxes & Medicare employee final checks $661.38 731 05/12/2025 EMPLOYMENT DEVELOPMENT DEPARTMENT $1,578.00 Invoice Date Description Amount
1-079-598-480 04/30/2025 Jan - Mar employment tax $1,578.00 732 05/13/2025 INTERNAL REVENUE SERVICE $12.78
Invoice Date Description Amount
64466118 05/09/2025 Federal taxes & Medicare employee final check $12.78 Type EFT Totals: $2,370.76
Checks 49 $67,935.68
EFTs 1 $712.19
All 50 $68,647.87
Payroll Totals
Checks 2 $7,259.27
EFTs 133 $221,714.75
All 135 $228,974.02
Grand Totals:

Checks 51 $75,194.95
EFTs 134 $222,426.94
All 185 $297,621.89
1001 - Payroll Payables
1001 - Payroll Payables
1001 - Payroll Payables
2213 - ISF - Self-Insurance Liability

229
Item 8 B.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Community Development Department
Subject: Grant Administration Contract
Recommended Action: Adopt a resolution authorizing the City Manager to enter into a five-year professional services agreement with Adams Ashby Group for grant administration services in an amount not to exceed $250,000.

Background: The City of Capitola actively pursues and administers funding from various state and federal housing and community development programs, including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and the Permanent Local Housing Allocation Program (PLHA). The City currently manages active public facilities and public service grants, with additional grant applications pending.

To support current and future program needs, the City issued a Request for Proposals (RFP) to identify a qualified consultant to provide comprehensive grant administration services. The RFP was published April 25th and circulated to several grant administration consultants. The RFP sought a consultant capable of supporting the City in both day-to-day administration and the pursuit of new grant opportunities. The proposed contract term is five years. Staff received one qualified proposal by the May 16th deadline.

Discussion: Following a competitive RFP process, staff recommends awarding a five-year contract to Adams Ashby Group. The firm was selected based on its extensive experience working with small cities on state-administered programs such as CDBG, HOME, and PLHA. Adams Ashby has a demonstrated track record in both grant application development and program implementation and is highly knowledgeable in the regulatory requirements that govern these funding sources, including labor standards and environmental review.

Adams Ashby Group is also familiar with the City’s programs and priorities. Paul Ashby, of Adams Ashby Group, has provided grant administration services to the City since 2011. His work has included required HOME reporting for the Bay Avenue Senior Housing project, administration of the 2020 and 2021 CDBG Coronavirus grants, and the 2015, 2021 CDBG grants for public services (Grey Bears, Second Harvest, and Community Bridges) and 2023 CDBG improvements at the Jade Street Community Center.

Under the proposed contract, Adams Ashby Group will provide a full range of grant administration services, including:
 Preparation and submission of grant applications
 General grant administration and program implementation  Labor compliance monitoring and reporting
 State and federal reporting
 Fund request coordination
 Environmental review
 Procurement compliance
 Monitoring of subrecipients and project partners
 Public outreach
 Recordkeeping in compliance with federal and state requirements 230
Item 8 C.

This contract will support the City’s ongoing and future efforts to expand public services, affordable housing, and community development investments through state and federal funding opportunities.

A CDBG administrative contract may be in place for a five-year period and altered through amendments.

The current contract with Adams Ashby Group was entered into on June 16, 2020; therefore, a new contract is necessary. The remainder of the existing contract includes the 2021 CDBG grant administration for public services ($7,980), 2023 CDBG grant administration for the Jade Street Community Center renovations ($45,000), 2021 PLHA grant administration ($9,788), and 2023 Home application ($10,000) for the Dakota Apartments.

The proposed contract is for a new five-year period extending from FY 25/26 – FY 30/31. The City currently has a 2024 CDBG application under review by the state for the $3.6 million which includes funding for the Treasure Cove Playground and Public Services (Second Harvest and Grey Bears), of which $119,600 would be for grant administration. Announcements of the 2024 CDBG awards are anticipated in June or July of this year. The new contract will cover all annual reporting for the Bay Avenue HOME loan ($4,100/year) and the administration for potential future grant awards. City staff intends to apply for future CDBG, HOME, and PLHA grant opportunities.

Fiscal Impact: The contract will be funded through administrative allocations from awarded grants and program income. The FY 2025-26 budget includes funding for grants which have already been awarded.

Future expenditures will be incorporated into the budget upon the award of new grants. If the City does not receive additional awards, the only cost to the City will be for grant applications and required monitoring which will paid for through special revenue program income. There is no impact to the General Fund.

Attachments:

1. Resolution

2. Standard Agreement with Scope
Report Prepared By: Katie Herlihy, Community Development Director Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
231
Item 8 C.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA

AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT

WITH ADAMS ASHBY GROUP FOR GRANT ADMINISTRATION SERVICES WHEREAS, the City of Capitola actively administers and pursues funding from a variety of state and federal housing and community development programs, including the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and the Permanent Local Housing Allocation (PLHA) program; and
WHEREAS, to support current and future program needs, the City issued a Request for Proposals (RFP) to identify a qualified consultant to provide comprehensive grant administration services; and
WHEREAS, the purpose of the RFP was to establish a long-term relationship with a consultant capable of supporting the City in day-to-day administration as well as the pursuit of new grant opportunities, with a proposed contract term of five years; and
WHEREAS, following a competitive RFP process, Adams Ashby Group was selected due to its extensive experience with state-administered programs such as CDBG, HOME, and PLHA, and its proven track record in both grant application development and program implementation; and WHEREAS, Adams Ashby Group, through Paul Ashby, has provided grant administration services to the City of Capitola since 2011, including for the Bay Avenue Senior Housing project (HOME reporting), the 2015 CDBG grant, the 2020 and 2021 CDBG Coronavirus grants, and the 2021 and 2023 CDBG grants for public services and improvements at the Jade Street Community Center; and WHEREAS, Adams Ashby Group will provide a full range of services under this contract, including grant application preparation, program implementation, labor compliance monitoring, reporting, fund coordination, environmental review, procurement compliance, subrecipient monitoring, public outreach, and recordkeeping in compliance with federal and state requirements; and WHEREAS, the contract will be funded through administrative allocations from awarded grants and program income, with funding included in the FY 2024/25 Budget and no impact to the General Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Capitola hereby authorizes the City Manager to enter into a five-year contract with Adams 232
Item 8 C.

Ashby Group, attached hereto as Exhibit A, for comprehensive grant administration services.

I HEREBY CERTIFY that the above and foregoing resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 12 th day of
June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
_____
Joe Clarke, Mayor
ATTEST:
____________________________________
Julia Gautho, City Clerk
233
Item 8 C.

CITY OF CAPITOLA

PROFESSIONAL SERVICES AGREEMENT
Adams Ashby Group
THIS AGREEMENT is entered into on June 12, 2025, by and between the City of Capitola, a Municipal Corporation, hereinafter called "City" and Adams Ashby Group, hereinafter called "Consultant".

WHEREAS, City desires certain services described in Appendix One and Consultant is capable of providing and desires to provide these services;
NOW, THEREFORE, City and Consultant for the consideration and upon the terms and conditions hereinafter specified agree as follows:

SECTION 1
Scope of Services
The services to be performed under this Agreement are for grant administration services and further detailed in Appendix One.

SECTION 2
Duties of Consultant
All work performed by Consultant, or under its direction, shall be sufficient to satisfy the City's objectives for entering into this Agreement and shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession.

Consultant shall not undertake any work beyond the scope of work set forth in Appendix One unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in the prosecution of the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, nevertheless, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Community Development Director, called “Director," or other City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant's services described in Appendix One. Such meetings shall be held at the request of either party hereto. Review and City approval of completed work shall be obtained monthly, or at such intervals as may be mutually agreed upon, during the course of this work.

SECTION 3
Duties of the City
City shall make available to Consultant all data and information in the City's possession which City deems necessary to the preparation and execution of the work, and City shall actively aid and assist Consultant in obtaining such information from other agencies and individuals as necessary.

The Director may authorize a staff person to serve as his or her representative for conferring with Consultant relative to Consultant's services. The work in progress hereunder shall be reviewed from time to time by City at the discretion of City or upon the request of Consultant. If the work is satisfactory, it will be approved. If the work is not satisfactory, City will inform Consultant of the changes or revisions necessary to secure approval.

SECTION 4
234
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

Fees and Payment
Payment for the Consultant's services shall be made upon a schedule and within the limit, or limits shown, upon Appendix Two. Such payment shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in carrying out the work. If Consultant is compensated on an hourly basis, Consultant shall track the number of hours Consultant, and each of Consultant’s employees, has worked under this Agreement during each fiscal year (July 1 through June 30) and Consultant shall immediately notify City if the number of hours worked during any fiscal year by any of Consultant’s employees reaches 900 hours. In addition, each invoice submitted by Consultant to City shall specify the number of hours to date Consultant, and each of Consultant’s employees, has worked under this Agreement during the current fiscal year.

SECTION 5
Changes in Work
City may order major changes in scope or character of the work, either decreasing or increasing the scope of Consultant's services. No changes in the Scope of Work as described in Appendix One shall be made without the City's written approval. Any change requiring compensation in excess of the sum specified in Appendix Two shall be approved in advance in writing by the City.

SECTION 6
Time of Beginning and Schedule for Completion
This Agreement will become effective when signed by both parties and will terminate on the earlier of:
 The date Consultant completes the services required by this Agreement, as agreed by the City; or  The date either party terminates the Agreement as provided below.

Work shall begin on or about June 13, 2025.

In the event that major changes are ordered or Consultant is delayed in performance of its services by circumstances beyond its control, the City will grant Consultant a reasonable adjustment in the schedule for completion provided that to do so would not frustrate the City's objective for entering into this Agreement.

Consultant must submit all claims for adjustments to City within thirty calendar days of the time of occurrence of circumstances necessitating the adjustment.

SECTION 7
Termination
City shall have the right to terminate this Agreement at any time upon giving ten days written notice to Consultant. Consultant may terminate this Agreement upon written notice to City should the City fail to fulfill its duties as set forth in this Agreement. In the event of termination, City shall pay the Consultant for all services performed and accepted under this Agreement up to the date of termination. 235
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

SECTION 8
Insurance
Consultant shall procure and maintain for the duration of the contract and for 2 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, or employees.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001).

2. Insurance Services office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

4. Professional (Errors and Omissions) Liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage shall include contractual liability.

Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability:
(including operations,
products and completed
operations)
$1,000,000 per occurrence and $2,000,000 in
aggregate (including operations, for bodily injury,
personal and property damage.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. 4.

Employer’s Liability Insurance
Errors and Omissions
Liability:

Limits
$1,000,000 per accident for bodily injury and
property damage.
$1,000,000 per claim and $2,000,000 in the
aggregate.
236
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Capitola, its officers, officials, employees and volunteers are to be covered as additional insured’s as respects: liability arising out of work or operations performed by or on behalf of the Consultant or automobiles owned, leased, hired or borrowed by the Consultant.

2. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after prior written notice has been given to the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Capitola for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 9
Indemnification
For General Services: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, employees from and against any and all claims, demands, actions, liabilities, damages, judgments, or expenses (including attorneys’ fees and costs) arising from the acts or omissions of Consultant’s employees or agents in any way related to the obligations or in the performance of services under this Agreement, except for design professional services as defined in Civil Code § 2782.8, and except where caused by the sole or active negligence, or willful misconduct of the City. 237
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

For Design Professional Services under Civil Code §2782.8: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, and employees from and against any and all claims, demands, actions, liabilities, damages, or expenses (including attorneys’ fees and costs) arising from the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s employees, or agents in any way related to the obligations or in the performance of design professional services under this Agreement as defined in Civil Code §2782.8, except where caused by the sole or active negligence, or willful misconduct of the City. The costs to defend charged to the Consultant relating to design professional services shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8.and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Consultant, Consultant’s employees, agents or subcontractors, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

SECTION 10
Civil Rights Compliance/Equal Opportunity Assurance
Every supplier of materials and services and all consultants doing business with the City of Capitola shall be in compliance with the applicable provisions of the Americans with Disabilities Act of 1990, and shall be an equal opportunity employer as defined by Title VII of the Civil Rights Act of 1964 and including the California Fair Employment and Housing Act of 1980. As such, consultant shall not discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, age or sex with respect to hiring, application for employment, tenure or terms and conditions of employment. Consultant agrees to abide by all of the foregoing statutes and regulations.

SECTION 11
Legal Action/Attorneys' Fees
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he or she may be entitled. The laws of the State of California shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 12
Assignment
This Agreement shall not be assigned without first obtaining the express written consent of the Director after approval of the City Council.

SECTION 13
Amendments
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City Council, or an officer of the City when the City Council may from time to time empower an officer of the City to approve and authorize such amendments. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Appendix Two. Such 238
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

authority is retained solely by the City Council. Unless expressly authorized by the City Council, Consultant's compensation shall be limited to that set forth in Appendix Two.

SECTION 14
Miscellaneous Provisions

1. Project Manager. Director reserves the right to approve the project manager assigned by Consultant to said work. No change in assignment may occur without prior written approval of the City.

2. Consultant Service. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

3. Licensure. Consultant warrants that he or she has complied with any and all applicable governmental licensing requirements.

4. Other Agreements. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter, and no other agreement, statement or promise related to the subject matter of this Agreement which is not contained in this Agreement shall be valid or binding.

5. City Property. Upon payment for the work performed, or portion thereof, all drawings, specifications, records, or other documents generated by Consultant pursuant to this Agreement are, and shall remain, the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with the City's use and/or occupancy of the project. The drawings, specifications, records, documents, and Consultant's other work product shall not be used by the Consultant on other projects, except by agreement in writing and with appropriate compensation to the City.

6. Consultant's Records. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred for this project. Such records and documentation shall be kept available at Consultant's office during the period of this Agreement, and after the term of this Agreement for a period of three years from the date of the final City payment for Consultant's services.

7. Independent Contractor. In the performance of its work, it is expressly understood that Consultant, including Consultant's agents, servants, employees, and subcontractors, is an independent contractor solely responsible for its acts and omissions, and Consultant shall not be considered an employee of the City for any purpose.

8. Conflicts of Interest. Consultant stipulates that corporately or individually, its firm, its employees and subcontractors have no financial interest in either the success or failure of any project which is, or may be, dependent on the results of the Consultant's work product prepared pursuant to this Agreement.

9. Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given and fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:
239
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

CITY CONSULTANT

CITY OF CAPITOLA
420 Capitola Avenue
Capitola, CA 95010
831-475-7300

ADAMS ASHBY GROUP
1000 Lincoln Road H212
Yuba City, CA 95991
916-449-3744
By:__________________________________
Benjamin Goldstein, City Manager
By:__________________________________
Paul Ashby, Principal
Dated:________________________________ Dated:_______________________________ Approved as to Form:
_______________________________
Samantha Zutler, City Attorney
240
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

APPENDIX ONE
Scope of Services
 Preparation and submission of grant applications for CDBG, HOME, and PLHA programs
 General grant administration and program implementation  Labor compliance monitoring and reporting
 Preparation and submission of required reports to state and federal agencies  Coordination of fund requests and disbursements
 Environmental review processing
 Procurement compliance and documentation
 Monitoring of subrecipients and/or project partners
 Public notices and outreach related to grant-funded activities  Maintenance of grant records and files in accordance with applicable regulations RATES
2025 Cost Schedule Hourly Rate
Principal $125.00
Support Staff $85.00
Adams Ashby provide project contracts on a flat rate monthly billing for the period of the project schedule. If additional work is requested, it would be billed on a Time and Materials basis using the above hourly rate schedule. No travel or additional charges are being proposed. All costs are included in the amounts provided in the cost proposal and hourly rate. General Administration would be billed for the full term of the contract with no delays or pausing. The final closeout billing would occur at the time of closeout for the contract or at the final expenditure date. This cost covers all costs for closeout processes and audits.
241
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

All projects, programs, and awards will be proposed on project-by-project basis, as follows:

CDBG Contract (typical cost)
Project Administration and Implementation:

General Administration (including labor compliance): $4,500-5,500 per month (flat rate)* *All project costs are within the allowance of the grant funding Program Administration and Implementation:

General Administration: Billed on an hourly basis within the allowable 7% CDBG provides PLHA Contract
General Administration: 5% of allocation allowed for General Administration.

Long Term Monitoring
HOME Long Term Monitoring: $4,100 per year for annual monitoring (Bay Avenue) Grant Application(s)
Grant applications will be negotiated prior to application preparation should the City wish to seek funding for future project(s)/Program(s). Application development and coordination vary depending on the funding source. Special reports, environmentals and other supportive analysis are excluded from the cost estimates provided below.

A list of standard applications is provided below for reference:

CDBG OTC Application: $5,000 - $8,500
CDBG Service Application: $3,000
HOME Program Applications: $3,500
HOME Project Applications: $12,500
Other Applications: $4,000 - $12,500
Other Services provided at additional costs:

Income Survey, Environmentals, other reports and assessments not included in the standard process of a contract, long term monitoring, portfolio management, etc. 242
Item 8 C.

Professional Services Agreement _____ (06/12/2025)
Adams Ashby Group

APPENDIX TWO
Fees and Payments
Consultant will provide invoices to the City for all services and expenses on a monthly basis.

City will endeavor to pay all invoices within 30 days of receipt. The total amount billed by Consultant and paid by City pursuant to this agreement shall not exceed $250,000 without written advance authorization from the City.

Consultant hereby represents and warrants, based upon Consultant’s independent determination of the time and labor, including overtime, which will be required to perform said services, that Consultant will provide all said services at a cost which will not exceed the maximum price set forth in this agreement for Consultant’s services. Consultant hereby assumes the risk that Consultant will perform said services within this maximum price constraint and Consultant acknowledges that its inability to do so shall not excuse completion of the services and shall not provide a basis for additional compensation.

Salary expenses include the actual direct pay of personnel assigned to the project (except for routine secretarial and account services) plus payroll taxes, insurance, sick leave, holidays, vacation, and other fringe benefits. The percentage of compensation attributable to salary expenses includes all of Consultant’s indirect overhead costs and fees. For purposes of this Agreement, Consultant’s salary expenses and non-salary expenses will be compensated at the rates set forth in the fee schedule attached to this appendix and in accordance with the terms set forth therein. Non-salary expenses include travel, meals and lodging while traveling, materials other than normal office supplies, reproduction and printing costs, equipment rental, computer services, service of subconsultants or subcontractors, and other identifiable job expenses. The use of Consultant’s vehicles for travel shall be paid at the current Internal Revenue Service published mileage rate.

Salary payment for personnel time will be made at the rates set forth in the attached fee schedule for all time charged to the project. Normal payroll rates are for 40 hours per week. Consultant shall not charge the City for personnel overtime salary at rates higher than those set forth in the attached fee schedule without the City’s prior written authorization.

In no event shall the total fee charged for the scope of work set forth in Appendix One exceed the total budget of $250,000, without specific, written advance authorization from the City.

Payments shall be made monthly by the City, based on itemized invoices from the Consultant which list actual costs and expenses. Such payments shall be for the invoice amount. The monthly statements shall contain the following affidavit signed by a principal of the Consultant’s firm:
"I hereby certify as principal of the firm of Adams Ashby, that the charge of $250,000 as summarized above and shown in detail on the attachments is fair and reasonable, is in accordance with the terms of the Agreement dated June 12, 2025, and has not been previously paid." 243
Item 8 C.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Finance Department
Subject: City Investment Policy Amendment
Recommended Action: Adopt a resolution affirming Administrative Policy Number III-1, Investment Policy, as recommended by the Finance Advisory Committee.

Background: California Government Code §53630 et seq. contains State requirements for the deposit of City funds. Government Code §53635 requires that all money belonging to, or in the custody of, a local agency be deposited in certain allowable instruments.

The current Investment Policy was approved by the City Council on August 9, 2001, by adoption of Resolution No. 3149. This resolution was then incorporated into the City’s Administrative Policies as Policy Number III-1. California Government Code requires a city to annually review its investment policy.

Discussion: The California Debt and Investment Advisory Committee annually updates the Local Agency Investment Guidelines, which list the allowable investment options for local public agencies. The City’s Investment Policy states that the investment policy, or any modification thereof, shall be formulated by the City Treasurer and approved by the City Council.

Understanding the order of importance, the investment policy shall:

1. Provide for the safety of the funds

2. Assure the liquidity of the funds

3. Acquire earnings of the funds
At the May 20, 2025, Finance Advisory Committee regular meeting, the committee reviewed the investment policy and recommended affirming it without any changes. The City’s current Investment Policy and Investment Portfolio comply with all state laws and regulations.

Fiscal Impact: None.

Attachments:

1. Resolution

2. Administrative Policy Number III-1, Investment Policy Report Prepared By: Report Prepared By: Jim Malberg, Finance Director Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
244
Item 8 D.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING AMINISTRATIVE POLICY III-I – INVESTMENT POLICY WHEREAS, on May 9, 1996, the City Council adopted resolution number 2788 governing the investment of cash held in the City Treasury; and
WHEREAS, on June 13, 2024, adopted resolution number 4376 amending and affirming the City’s Investment Policy; and
WHEREAS, the City Council is required to annually affirm the City’s investment policy as part of the annual budget adoption process; and
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Capitola hereby approved Administrative Policy III-I – Investment Policy as shown on Exhibit A to this resolution; and
BE IT FURTHER RESOLVED that the City Treasurer is directed to invest cash held in the City Treasury in accordance with the City’s Investment Policy.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 12
th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Joe Clark, Mayor
ATTEST:
____________________
Julia Gautho, City Clerk
245
Item 8 D.
246
Item 8 D.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Public Works Department
Subject: McGregor Asphalt Pump Track Project Completion Recommended Action: 1) Accept as complete the McGregor Asphalt Pump Track Project constructed by American Ramp Company at a final cost of $120,122; 2) authorize the City Clerk to file and record a Notice of Completion; and 3) authorize the release of the contract retention of $6,006.10 as prescribed in the construction agreement.

Background: The McGregor Park bicycle pump track was originally constructed between 2014 and 2016.

The original development was completed at the same time as the Ozzy Dog Park and the McGregor skatepark. Over time, the dirt park has been well used and benefited from periodic staff and volunteer efforts to maintain the park. Over the last few seasons, damage from heavy storm events contributed to the ongoing deterioration of the park to the point that a comprehensive rebuild became necessary.

Discussion: In 2024, the Public Works Department advertised a design-build project through an RFQ/RFP process and selected the team from Action Sports Construction/American Ramp Company. The new design replaced the dirt pump track with an asphalt surface with improved drainage. The utilization of asphalt provides an all-season surface, no longer requiring the closure of the park during the rainy season, and opens the use of the park to more forms of recreation, including bicycles, scooters, and skateboards. Construction of the project began on November 1, 2024, and was completed on December 12, 2024, with a grand opening held on December 14th, 2024. Staff recommends a Notice of Completion (NOC) be issued for the Project.

Fiscal Impact: The following tables itemize the final revenue and expenditures for the project.

Table 1. McGregor Asphalt Pumptrack Project Funding
Source Amount
FY 2024-25 Budget Allocation $30,125
Monte Foundation Donation $90,000
Total Project Funding $120,125
Table 2. McGregor Asphalt Pumptrack Project Expenses
Item Amount
Initial Contract $103,647.00
Change Order 1 – Wall Ride $16,474.90
Total Project Expenses $120,121.90
Attachments:

1. Notice of Completion
Report Prepared By: Kailash Mozumder, Public Works Project Manager Reviewed By: Jessica Kahn, Public Works Director, Julia Gautho, City Clerk Approved By: Jamie Goldstein, City Manager
247
Item 8 E.

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City of Capitola
Public Works Department
Attn: Jessica Kahn
420 Capitola Avenue
Capitola, California 95010

SPACE ABOVE THIS LINE FOR RECORDER'S USE
THIS INSTRUMENT IS BEING RECORDED FOR THE BENEFIT OF THE CITY OF CAPITOLA.

NO RECORDING FEE IS REQUIRED PURSUANT TO GOVERNMENT CODE §27383.

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City of Capitola, owner of the property hereinafter described, whose address is 420 Capitola Avenue, Capitola, California, has caused a work of improvements more particularly described as follows:

PROJECT NAME: McGregor Asphalt Pump Track
PROJECT DESCRIPTION: Design and construction of a modern asphalt pump track at McGregor Park.

To be constructed on property more particularly described as follows:

DESCRIPTION:

ADDRESS: 1510 McGregor Drive, Capitola CA 95010
APN: 036-341-05
The work of the improvement was completed by:

CONTRACTOR: American Ramp Company Inc.

ADDRESS: 601 S. McKinley Ave, Joplin MO 64801
The work of the improvements was actually completed on the 12 th day of December 2024, and accepted
by the City Council of said City on the 12th day of June, 2025.

Signature of City Official: _____________________________ The undersigned certifies that he is an officer of the City of Capitola, that he has read the foregoing Notice of Completion and knows the content thereof; and that the same is true of his own knowledge, except as to those matters which are therein stated on information or belief, and as to those matters that he believes to be true. I certify under penalty of perjury that the foregoing is true and correct.

Executed at the City of Capitola, County of Santa Cruz, State of California.

Jessica Kahn
Director of Public Works
Signed: ___________________________________
Date: ___________________________________
248
Item 8 E.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Public Works Department
Subject: Adoption of FY 2025–26 Road Project List
Recommended Action: Review and approve the use of Senate Bill 1 (SB 1) and Measure D funds to support the 41st Avenue Multimodal and Pavement Rehabilitation Project (Project); and adopt a resolution adopting the Project for Fiscal Year 2025-26 funded by SB 1: The Road Repair and Accountability Act of 2017.

Background: On June 9, 2022, the City Council held a public hearing to approve a 5-year list of street and road projects based on projected funding for the City, including funding from the Road Maintenance and Rehabilitation Account, also known as Senate Bill (SB 1), and Measure D formula allocations.

Discussion: During Fiscal Year 2025-26, Capitola is projected to receive $258,668 in SB 1 funding. These funds will be fully allocated to the rehabilitation of 41st Avenue, as identified in the 5-year list of projects adopted on June 9, 2022.

The City also anticipates receiving approximately $363,000 in Measure D funding, which will also be directed toward the 41st Avenue project.

The 41st Avenue Pavement Rehabilitation and Multimodal Improvements Project was last reviewed by the City Council on April 24, 2025. The Project advances both the City’s Pavement Management Plan and broader transportation goals to improve safe multimodal access across Capitola. 41st Avenue is one of the busiest corridors in the region, connecting neighborhoods, commercial destinations, and access points to State Route 1.

A resolution is required by the California Transportation Commission (CTC) in order for the City to remain eligible to receive SB 1 funding.

Fiscal Impact: Revenue and expenditures of $258,668 from SB 1 and $363,000 from Measure D are budgeted in Special Revenue Funds 1308 (SB1 RMRA) and 1309 (RTC Measure D), respectively.

Attachments:

1. Resolution
Report Prepared By: Kailash Mozumder, Public Works Project Manager Reviewed By: Jessica Kahn, Public Works Director, Julia Gautho, City Clerk Approved By: Jamie Goldstein, City Manager
249
Item 8 F.

RESOLUTION NO._______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $267,015 in RMRA funding in Fiscal Year 2025- 2026 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City completed an update to the pavement management program in 2022 to develop a five year SB 1 project list to ensure revenues are being used on the most high-priority and costeffective projects that also meet the City’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City complete needed pavement management improvement projects; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will provide dedicated source of funding for roadway projects.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Capitola, State of California, as follows:

1. The foregoing recitals are true and correct.
250
Item 8 F.

2. The following list of proposed projects will be funded in-part or solely with Fiscal Year 2025- 2026 Road Maintenance and Rehabilitation Account revenues:

Project Title Description Location Schedule Useful Life 41st Avenue
Multimodal and
Pavement
Rehabilitation
Project
Complete road
rehabilitation with
improved ADA
ramps and
updated striping
and signage for
vehicles,
pedestrians and
bicycles.
41st Avenue
from Clares
Street to Cory
Street
Summer 2026 20 years
I HEREBY CERTIFY that the above and foregoing Resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 12 th day of June,
2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ABSTAIN:
____________________________
Joe Clarke, Mayor
ATTEST:
________________________________
Julia Gautho, City Clerk
251
Item 8 F.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Finance Department
Subject: Interfund Loan from the General Fund to the Library Fund Recommended Action: Adopt a resolution approving an interfund loan of $856,000 from the General Fund to the Library Fund at an interest rate of 4.25% for the reimbursement of costs associated with the Library Improvement Project completed in June 2021 using Measure S funds.

Background: The Capitola Branch Library Project, completed in June 2021, included the construction of a new Library located at 2005 Wharf Road. The project was funded by multiple funding sources, including $10.3 million from Measure S, $2.7 million from the Capitola Successor Agency, $600,000 from donations, $510,000 from the County Library, $856,000 from the Capitola General Fund, as well as $130,000 of Capitola investment earnings.

The Santa Cruz Libraries Facilities Financing Authority Community Facilities District (CFD) was formed to levy Measure S, a special tax to fund library facilities for each of the members. The CFD began levying the special tax in 2016-17. Pursuant to the Amended and Restated Joint Exercise of Powers Agreement (JPA), the allocation of funding among members was $77,500,000, with Capitola receiving approximately $10.3 million.

The CFD’s municipal advisor has prepared a projection of special taxes to remain after the issuance of the 3rd series of special tax bonds. To summarize, the projections show an approximate $28 million in available special tax funds over 21 years after the 3rd series of bonds debt service is paid, or approximately $1.3 million annually. Capitola’s portion of the $28 million is approximately $3.5 million, or $165,000 annually for 21 years.

Discussion: To formally account for the temporary use of General Fund resources to build the library and to preserve General Fund integrity, staff proposes establishing an interfund loan in the amount of $856,000, with an interest rate of 4.25%, reflecting a fair return to the General Fund.

This interest rate is in line with the California State Local Agency Investment Fund (LAIF) and current City investment returns.

The loan will be repaid in full from Measure S revenues, with repayment anticipated to begin in Fiscal Year (FY) 2025-26 and be completed during FY 2030-31.

A loan agreement outlining the principal amount, interest rate, repayment schedule, and other terms will be executed between the General Fund and Library Fund and monitored by the Finance Department.

Fiscal Impact: The proposed action will formalize an $856,000 interfund loan from the General Fund to the Library Fund with an interest rate of 4.25%. This will result in interest earnings credited to the General Fund over the repayment term. There is no net fiscal loss, as the Library Fund will fully reimburse both principal and interest using Measure S funds.

Report Prepared By: Jim Malberg, Finance Director
Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
252
Item 8 G.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA

AUTHORIZING THE INTERFUND LOAN FROM THE GENERAL FUND TO THE LIBRARY FUND IN THE AMOUNT OF $856,000
WHEREAS, the Capitola Branch Library Construction Project was completed in June 2021 at a total cost of approximately $15 million; and
WHEREAS, The project was funded by multiple funding sources including $10.3 million from Measure S, $2.7 million from the Capitola Successor Agency, $600,000 from donations, $510,000 from the County Library, $856,000 from the general fund, as well as $130,000 of investment earnings; and
WHEREAS, the City is scheduled to receive approximately $3.5 million of additional Measure S revenues over the next twenty-one years in annual installments of $165,000 which are restricted for use at the Capitola Branch Library, and;
WHEREAS, the general fund contributed $856,000 to the project which can now be reimbursed with the additional Measure S parcel tax revenues Capitola is scheduled to receive, and; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the loan between the General Fund and the Library Fund in the amount of $856,000 at 4.25% interest for the construction of the Capitola Branch Library be formalized and that loan may be repaid with Measure S parcel tax revenues; and
BE IT FURTHER RESOLVED that the Finance Director is directed to enter the budget into the City's accounting records in accordance with appropriate accounting practices, and the City Manager, with the Finance Director's assistance, shall assure compliance therewith.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 12th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Joe Clark, Mayor
ATTEST:
____________________
Julia Gautho, City Clerk
253
Item 8 G.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Finance Department
Subject: Business Improvement Assessments for FY 2025-26 Recommended Action: Adopt a resolution providing notice of the City’s intent to levy business improvement assessments for Fiscal Year (FY) 2025-26, receiving the annual report and proposed budget of the Capitola Village and Wharf Business Improvement Area (CVWBIA), setting the date for a public hearing to be held on Thursday, June 26, 2025, and outlining noticing requirements.

Background: In June 2005, the City of Capitola adopted Ordinance No. 889, now codified at Capitola Municipal Code Chapter 5.10, which established the CVWBIA to generate revenue for the exclusive purpose of promoting business in the CVWBIA. State law requires certain annual actions and a public hearing to continue this assessment district.

Discussion: In accordance with state law, the CVWBIA is required to submit an annual plan each year in order to levy assessments. The annual report (Attachment 2) was prepared by the CVWBIA and submitted to the City on May 22nd. It fulfills the requirement for Fiscal Year 2025-26 and is submitted for Council review and approval. In addition, to continue levying the assessment, the City Council must, on an annual basis, adopt a resolution of intention notifying the business owners of the pending assessment, hold a public hearing, and adopt a resolution levying the assessment.

In November 2018, voters approved Measure J, which increased the local transient occupancy tax (TOT) from 10% to 12%. 20% of the TOT increase is designated for local business groups to be used for marketing and community improvements. The proposed FY 2025-26 CVWBIA budget includes $35,000 of TOT revenues.

Assessments for FY 2025-26 continue to be the same reduced rates established in FY 2021-22.

Gift certificates have been eliminated from all categories, and no late fees will be assessed.

The annual report also outlines the CVWBIA’s Fiscal Year 2025-26 planned activities, goals, and proposed budget. These include:
 Improving ease of access to information via newsletters, the internet, print, and television advertising;
 Providing fun, family-oriented events throughout the year;  Improving and enhancing the appearance of the Village in cooperation with the City; and  Enhancing the ability of the CVWBIA to serve as a liaison between the business community and local governments.

Pursuant to state law, staff recommends the City Council adopt the proposed resolution of intention providing notification of the City’s intent to levy business improvement assessments for Fiscal Year 2025-26; the resolution officially receives the annual report and proposed budget of 254
Item 8 H.
the CVWBIA; sets the date for a public hearing to be held on Thursday, June 26, 2025; and outlines noticing requirements.

A representative of the CVWBIA will attend the meeting; however, the CVWBIA’s presentation will be made at the public hearing on June 26th.

Fiscal Impact: There is no fiscal impact to the City. CVWBIA billing and accounts payable costs incurred by the City are offset by assessment revenues. The City and CVWBIA have reviewed the amounts charged by the City for these services and agree that they are reasonable.

Attachments:

1. Resolution

2. CVWBIA Annual Report
Report Prepared By: Leda Laidlaw-Hunter, Accountant II
Reviewed By: Jim Malberg, Finance Director; Julia Gautho, City Clerk; Samantha Zutler, City Attorney
Approved By: Jamie Goldstein, City Manager
255
Item 8 H.

RESOLUTION NO. _____

RESOLUTION OF INTENTION OF THE CITY COUNCIL

OF THE CITY OF CAPITOLA

TO LEVY BUSINESS IMPROVEMENT ASSESSMENTS
FOR FISCAL YEAR 2025-26 FOR THE CAPITOLA VILLAGE AND WHARF BUSINESS

IMPROVEMENT AREA (CVWBIA)
WHEREAS, the Capitola Village and Wharf Business Improvement Area (“CVWBIA”) has prepared a report to the City of Capitola for Fiscal Year 2025-26 pertaining to the Business Improvement Area assessments for the CVWBIA under California Streets and Highways Code §36533; and
WHEREAS, Capitola Municipal Code §5.10.050 requires annual assessments to be imposed within the CVWBIA pursuant to a formula set forth in City Council Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CAPITOLA AS FOLLOWS:

1. The Annual Report and Proposed Fiscal Year FY 2025-26 Budget of the CVWBIA pertaining to business improvement assessments, as presented in Exhibit A attached hereto, is received.

2. The City Council intends to levy and collect assessments within the CVWBIA for FY 2025-26.

3. The proposed activities authorized by Capitola Municipal Code Chapter 5.10 are described in the afore-referenced CVWBIA Annual Report. The activities financed from these funds include promotional information, media announcements, and advertising in regional magazines, broadcast services, and websites.

4. The Business Improvement Area is bounded per the map referenced in Municipal Code §5.10.020 and included in Ordinance 1003. The CVWBIA boundaries are not being altered this year.

5. The Annual Report of the CVWBIA and proposed assessments for FY 2025-26 attached as Exhibit A and on file with the City Clerk provide a full and detailed description of the improvements and activities to be provided during FY 2025-26 and the proposed assessments to be levied upon the businesses within the area.

6. The Capitola City Council will hold a public hearing at 6 p.m. on Thursday, June 26, 2025, to receive any oral or written protests or endorsements to the regularity or sufficiency of the proposed business improvement assessments. Remote access only can be accommodated:
available at http://capitolaca.iqm2.com/Citizens/Default.aspx, live on Spectrum Cable Television channel 8, and by joining the Zoom meeting (information on how to do so can be found at CityOfCapitola.org). If written protests complying with Streets and Highways Code §36524 and §36525 are received from the owners of businesses which will pay fifty percent or more of the assessments, assessments will not be levied, the procedure will be terminated and will not be reconsidered until one full year has elapsed.

7. The City Clerk is directed to give notice of the public hearing to consider the levy of business improvement assessments for FY 2025-26 by publishing this Resolution of Intention in a newspaper of general circulation in the City at least seven days prior to the public hearing. 256
Item 8 H.

8. The CVWBIA Advisory Committee is directed to give notice of the public hearing to each business owner in the area by mailing a copy of the Council’s Resolution of Intention to each business within its boundaries.

I HEREBY CERTIFY that the above and foregoing resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 12th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________
Joe Clarke, Mayor
ATTEST:
________________________________
Julia Gautho, City Clerk
257
Item 8 H.

EXHIBIT A
Resolution No.

Annual Report & Proposed Fiscal Year 2025-26 Budget
CVWBIA Assessment Basis
CVWBIA Business Listing and Assessment Method
Mission Statement
The objective of the CVWBIA is to provide a unified organization to promote, stimulate and improve the business conditions in the designated area, primarily during the shoulder season, September – May. The belief is that if the lodging properties and short-term rentals are full, the rest of the businesses in the area will benefit.

This can be achieved by the CVWBIA continuing to fund activities and projects that will:
 Improve access to information regarding the businesses and services provided by the Village and Wharf BIA to likely visitors to the area via newsletters, the internet, print and television advertising.
 Provide fun, family-oriented events throughout the year emphasizing the attributes of the Village and Wharf.
 Improve and enhance the appearance of the Village and Wharf in partnership with the City of Capitola.
 Enhance the ability of the CVWBIA to serve as a liaison between the business community and local governments.

In FY 2019-20 CVWBIA began to receive a portion of the Transient Occupancy Tax (TOT) collected by the City and made commitments based on projected TOT revenues. In January 2023 storm related flooding caused major damage to the wharf and some village businesses. Recovery has moved swiftly but business has not returned to pre-storm levels. FY 2025-26 assessments will remain at FY 2024-25 levels.

As the CVWBIA begins its twentieth year we will continue to expand successful programs from prior years, which include the following:

1. Website – In 2021-22 the CVWBIA marketing team created a new, up to date, mobile compatible, website (www.capitolavillage.com) for ease of use and connectivity to BIA member’s businesses, lodging and short-term rentals. Each member has a unique page with links to their individual websites. There is a schedule of events and other helpful features. Visitors can sign up on the site to receive newsletters. This process will continue in 2025-26 as technology changes quickly. We will also take advantage of opportunities to direct visitors to our website through QR Codes for special events, parking, and other visitor information.

Visitors can now access members’ website or business phone directly from the BIA website.

Monthly summaries of traffic to the site have shown the businesses the value of the website.

The website is managed by Craig Nunes, Board Member and Volunteer Web Admin.

2. Social Media – Our Communication Team is Opposite of East, Santa Cruz. They create a monthly newsletter, manage all our social media channels and plan new avenues to promote the village. Their blogs and itineraries are shared on social media channels and are available on the website. Our email newsletters are sent to over 24,000 subscribers each month. Our Facebook page has over 22,000 followers with our top 5 cities being: San Jose, Santa Cruz, Modesto, Sacramento, and Capitola. Our Instagram is growing the fastest with over 25,000 258
Item 8 H.
active followers. The purpose of the Communication Team is to collectively promote the Capitola Village businesses and to be a resource for ongoing growth. Our Village Ambassador continues to develop relationships with our members to facilitate sharing their promotions and announcements. She also creates spotlight features of business owners for the website.

3. Advertising – While placing an emphasis on our social media development, there is still a need for carefully placed advertising in quality visitor publications. We are constantly monitoring these publications for the ones with the most effective online presence. In addition, in 2024-25 the BIA continued the television promotion on Hulu. With Hulu we can target very specific audiences by income levels and zip codes. The analytics are quite extensive as well.

We are focusing on Sacramento, San Francisco and the Central Valley. This campaign will continue in 2025-26. We are adding radio promotions and exploring additional TV.

4. Village Brochures – We print 25,000 brochures and distribute them throughout Santa Cruz County. A new addition to the brochure is a QR Code taking the visitor directly to our website.

Many visitors depend on their phones to access information while traveling.

We contract with Certified Display Service. This company has exclusive rights to lobby racks in hotels, resorts, and visitor centers in the county. These brochures are also available in various places of business throughout the Village and Wharf. We feel it is important to make visitors to other areas in the county aware of Capitola Village and Wharf through these brochures. Additionally, there are distribution locations at the Gilroy Visitors Center on Hwy 101, San Jose Airport, and the Monterey Airport.

5. Branding and Logo Development – We continue to update logos, colors, and other marketing material to reflect current trends.

6. Sip and Stroll & Cookie Walk – These events benefit all the businesses in the village. We hope to be able to hold up to three Sip and Stroll events in November, February and May. The Cookie Walk is family-oriented and takes place the weekend after Thanksgiving.

7. Winter Festivities – Window decorating contest, lighted wreaths and palm trees are components of the winter festivities with other events in the planning stages.

8. Public Works and Village Enhancement – The CVWBIA contributes annually to the City of Capitola Public Works Department. Our contribution is used to help maintain the Village and Wharf. This year we are concentrating on landscaping and cleanliness of the village both in public spaces and private planting areas. The BIA has been instrumental in providing and maintaining signage for Long Term Parking in Lots 1 & 2. The CVWBIA is developing a directory to be placed in the village featuring mosaic art by the artists who created the mosaics for the wharf.
259
Item 8 H.

Capitola Village & Wharf Business Improvement Area
Assessment Basis
The method of assessment classifies businesses within the CVWBIA boundaries into nine categories:

1. Retail / Service businesses

2. Restaurant - Full Bar

3. Restaurant - Beer and Wine

4. Restaurant - No Alcohol

5. Wine/Beer Service

6. Seasonal Food Service

7. Office and Professional businesses / Specialty

8. Short-term Rental businesses

9. Hotel / Motel / Inn businesses
Assessment fees are assigned to these nine business categories by the number of full-time equivalent employees, a flat rate, and a per unit amount. Registered non-profits are exempt from assessment fees.

The following table shows the assessment fees for the proposed CVWBIA for FY 2025-26 at the same level as last fiscal year.

Footnote* “Full-time employee” is an employee who works 2,000 hours per year or more.

Multiple part-time employees are combined into a single full-time employee for the basis of this assessment calculation. (i.e. “fulltime equivalents”)
Footnote** “Short-term rental” businesses are defined as those dwellings which, at least once per fiscal year, are rented to a tenant for a tenancy of less than thirty days.

Number of Full-Time Equivalent
Employees*
Business Category 0 – 5
employees
6 – 10
employees
More than
10 employees
Retail / Service $315 $630 N/A
Restaurant Full Bar N/A $720 $1,080
Restaurant Beer and Wine $367.50 $682.50 $1,042.50
Restaurant No Alcohol $315 $630 N/A
Flat Fee
Wine/Beer Service $315
Office / Professional / Specialty $90
Short-term Rental** $135
Seasonal Food Service $210
Per Unit Fee
Hotel / Motel / Inn $180 per unit
260
Item 8 H.

Associate Membership. CVWBIA is authorized to accept “associate membership” financial contributions from businesses outside the CVWBIA with approval of the board. The category and assessment will be the same as if the business is within the CVWBIA area.

New Business Assessment. Assessments will be prorated by the quarter in which a business opens.

Business Closing. A business notifying the CVWBIA before the end of the first quarter of the fiscal year (September 30th) that it will close before December 31st will be exempt from paying the assessment for that fiscal year. If the business does not close before December 31st, it must pay the year's assessment in full.

Late Charge. No late charge will be assessed with the FY 2025-26 dues.

Delinquencies. CVWBIA has a clear policy relative to delinquent assessments. Businesses that have not paid their assessment by October 31, 2026, will be removed from the CVWBIA website and brochure. They will be ineligible to participate in any CVWBIA activity. Assessments that have not been paid by January 31, 2026, may be sent to collections. 261
Item 8 H.

Capitola Village & Wharf Business Improvement Area Estimated Actual for FY 2023-24, Adopted FY 2024-25 and Proposed Budget for FY 2025-26 262
Item 8 H.

Capitola Village & Wharf Business Improvement Area
Budget Discussion
The CVWBIA will begin the Fiscal Year 2025-26 with an estimated fund balance of $23,556.

Revenues: The proposed revenue is derived from the CVWBIA business roster and corresponding assessment rates.

Expenditures:

Summary. The proposed expenditures are divided into these categories: Administration $18,300 City Services $7,200, Marketing & Village Enhancement $100,000, and Special Events $40,000.

The following is a roster of open businesses in the assessment area as of June 2, 2024.

Capitola Village & Wharf Business Improvement Area
Business Listing and Assessment Method
Business Type Assessment Method Estimate Assessment
AM = Associate Member Associate Member AM $405
F1 = Restaurant Full Bar Per employee category: 6-10 EEs, >10 EEs F1 $7,920 F2 = Restaurant Beer & Wine Per employee category: 0-5 EEs, 6-10 EEs, >10 EEs F2 $3,255 F3 = Restaurant No Alcohol Per employee category: 0-5 EEs, 6-10 EEs F3 $4,095 F4 = Wine & Beer Service Flat fee F4 $1,575
F5 = Seasonal Food Flat fee F5 $210
H = Hotel/Motel/Inn Flat fee per unit or room H $9,180
O = Office/Professional Flat fee O $1,530
R = Retail/Service Per employee category: 0-5 EEs, 6-10 EEs R $13,939 SR = Short Term Rental Flat fee per unit SR $11,475
Total $53,584
Business Name Type FY 25-26
Est. Size
FY 25-26
Amount
Paradise Beach Grille F1 11+ $1,080
Shadowbrook Restaurant F1 11+ $1,080
Zelda's F1 11+ $1,080
Britannia Arms Pub & Rest. F1 0 - 10 $720
Bay Bar & Grill F1 0 - 10 $720
The Sand Bar F1 0 - 10 $720
Margaritaville F1 11+ $1,080
Pete's Fish House F1 11+ $1,080
El Toro Bravo F2 0 - 5 $368
Thai Basil F2 0 - 5 $368
Geisha Japanese Restaurant & Tea House F2 0 - 5 $368
My Thai Beach / Sea Side Siam F2 0 - 5 $368
Caruso's Tuscan Cuisine F2 0 - 5 $368
Avenue Café F2 0 - 5 $368
Tacos Moreno 3 F2 0 - 5 $368
Trestles Restaurant F2 6 - 10 $683
Mr. Toots Coffee & Tea F3 0 - 5 $315
Pizza My Heart F3 6 - 10 $630
Castagnola Deli & Café F3 0 - 5 $315
Polar Bear Ice Cream F3 6 - 10 $630
263
Item 8 H.

Business Name Type FY 25
-26
Est. Size
FY 25-26
Amount
Mijos Taqueria F3 0 -5 $315
Sandcastle Café F3 0 -5 $315
Schneider Consulting LLC dba Boba Bay F3 0 -5 $315
The Daily Grind Coffee & Bottle Shop F3 0 -5 $315
La Marea Café F30-5 $315
Lost Gatos Meats Capitola F30-5 $315
Armida Winery F4 n/a $315
Capitola Wine Bar & Merchants F4 n/a $315
Capitola Tap House F4 n/a $315
The Hop Shop F4 n/a $315
Left Coast Sausage Worx F5 n/a $210
Venetian Hotel
H 19 $3,420
Capitola Beach Suites aka Harbor Lights
H 10 $1,800
Inn at Depot Hill
H 13 $2,340
Capitola Hotel
H 10 $1,800
David Lyng & Associates
O n/a $90
Katz & Lapides
O n/a $90
Michael Lavigne Real Estate
O n/a $90
Newman & Marcus,LLP
O n/a $90
Suess Insurance Agency
O n/a $90
Latta
O 0
-5 $90
Ted Mendoza and Lisa Salinero Real Estate
O n/a $90
Law Offices of Sam Storey
O n/a $90
John H. McSpadden
O n/a $90
Miles J. Dolinger, Attorney at Law
O n/a $90
Art of Energy (Visions by Sheena)
O n/a $90
Capitola Village Massage
O n/a $90
Yellow Bus
O n/a $90
Revest Homes, Inc.

O n/a $90
Monet Salon
O n/a $90
Community CPA
O n/a $90
Bare Skin & Body
O n/a $90
Law Offices of Peter Rausch, Jr.

O n/a $90
Keenly Financial Inc.

O n/a $90
Wiseman Construction
O n/a $90
Andren Homes Property Management
O n/a $90
MRA Sales, dba Capitola Beach Co.

R 0
-5 $315
Big Kahuna Hawaiian Shirts
R 0
-5 $315
Craft Gallery
R 0
-5 $315
Craft Gallery Annex
R 0
-5 $315
Euphoria Rio Mix
R 0
-5 $315
Hot Feet
R 0
-5 $315
Kickback
R 0
-5 $315
Nubia Swimwear
R 0
-5 $315
Oceania
R 0
-5 $315
Phoebe's
R 0
-5 $315
Rainbow City Limit
R 0
-5 $315
Slap Happy
R 0
-5 $315
Super Silver
R 0
-5 $315
Sweet Asylum
R 0
-5 $315
264
Item 8 H.

Business Name Type FY 25
-26
Est. Size
FY 25-26
Amount
Yvonne
R 0
-5 $315
Parking at the Mercantile
R 0
-5 $315
Parking at the Theater
R 0
-5 $315
Lumen Gallery
R 0
-5 $315
Capitola Reef
R 0
-5 $315
Art Inspired
R 0
-5 $315
Sea Level T's
R 0
-5 $315
Vanity by the Sea
R 0
-5 $315
Xandra Swimwear
R 0
-5 $315
Quality Market
R 0
-5 $315
Capitola Seashells
R 0
-5 $315
Pueblo Viejo Imports
R 0
-5 $315
Ethos Santa Cruz
R 0
-5 $315
Tony Pagliaro Photography
R 0
-5 $315
Mercantile Arcade
R 0
-5 $315
Carousel Taffy & Treats
R 0
-5 $315
Capitola Candy Café
R 0
-5 $315
Santa Cruz Apparel
R 0
-5 $315
Capitola Paws
R 0
- 5 $315
Nectar California LLC
R 0
- 5 $315
Katalinas Boutique LLC
R 0
-5 $315
Clementine & Co.

R 0
- 5 $315
Coastal Life 2
R 0
- 5 $315
Out West Design Company
R 0
- 5 $315
Studio About Her
R 0
- 5 $315
Play Date
R
0-5 $315
Capitola Family Home SR1 $135
Capitola Pelican House SR1 $135
Capitola Venetian #5 SR1 $135
Capitola Venetian #14 SR1 $135
Capitola Venetian #8 SR
1 $135
Capitola Beach Bungalow SR1 $135
Capitola Beach Cottage SR1 $135
Capitola Cliffs Unit 3 SR1 $135
Good Time SR1 $135
Relaxing Family Condo by the River SR1 $135
Bridgepoint Bungalow SR1 $135
Capitola Cliffs Unit 4 / Begonia Beach Cottage SR2 $270 Capitola Venetian Unit 3 SR1 $135
Capitola Venetian #1 SR1 $135
Oceanfront Capitola Tuscan Villa SR1 $135
Capitola Cliffs #4960-2 SR1 $135
Capitola Venetian #11 SR1 $135
Beach Charmer SR1 $135
Capitola Venetian #2 SR1 $135
Castillo Properties SR2 $270
Capitola Cliffs Unit #1 SR
1 $135
Deborah Cohen SR1 $135
Bayside Capitola Beach Condo SR1 $135
265
Item 8 H.

Business Name Type FY 25
-26
Est. Size
FY 25-26
Amount
Capitola Vista #1 SR
1 $135
Capitola Vista #2 SR
1 $135
Capitola Vista #3 SR
1 $135
Capitola Vista #4 SR
1 $135
Capitola Sea Spray SR1 $135
Creekside Cottage SR1 $135
Capitola Cherry Ave SR1 $135
Luxurious Historic Windmill Silo House SR2 $270
Capitola Bluegum A & B SR2 $270
Grandma's Nest Capitola Venetian #9 SR1 $135
CV Retreat with Garage SR1 $135
Capitola Seashell Sanctuary Units A and B SR2 $270
Vista Cortile Condo SR1 $135
Capitola Village Deco Beach House SR1 $135
Capitola Venetian #16 SR1 $135
Capitola Lawn Way #5-4 SR1 $135
Capitola Breeeze Condo & Seaview Condo SR2 $270
Luxury Home in CV with Hot Tub SR
1 $135
Capitola Riverview #421 SR1 $135
Capitola Riverview #323 SR1 $135
An Iconic Oceanfront Pink Venetian SR1 $135
114 - 116 Lawn Way LLC SR2 $270
Capitola Village Retreat Units A & B SR2 $270
Capitola Cliff House SR
1 $135
208 Monterey Ave #A SR
1 $135
James Lin SR
1 $135
Urban Chic Living / Life is Better at Capitola Beach SR 2 $270
Capitola Oceanside SR
1 $135
Capitola Dreamin' SR
1 $135
Capitola Riverview #402 SR
1 $135
Capitola Riverview #310 SR
1 $135
Capitola Riverview #312 SR
1 $135
Oceanside Dream Beach House SR
1 $135
Capitola Trestles #5 SR
1 $135
Paradise Properties Capitola Village #321-B SR
1 $135
Bombora LLC Capitola Village #419 SR
2 $270
Colorful Capitola Village Cottage Unit A & UnitB SR
2 $270
Five Bedroom Beach Front Home in CV SR
1 $135
Capitola Monterey 109-3 & 109-10 SR
1 $135
Capitola Riverfront Home with Parking SR
1 $135
Surf Loft SR
1 $135
425 Capitola Ave SR
1 $135
Beach Getaway in the Heart of CV / Brand New
Luxury CV Home SR
2 $270
CV Condo, Dog Friendly, Free Parking SR
1 $135
CV Home with Parking Spot SR
1 $135
Riverview Retreat (A) / Oceanview Oasis (B) SR
2 $270
Capitola Hideaway SR
1 $135
Bella Capitola SR
1 $135
266
Item 8 H.

Business Name Type FY 25-26
Est. Size
FY 25-26
Amount
Kohala Properties 831 SR 1 $135
109 Monterey Avenue#9 SR 1 $135
Capitola Village Bungalow SR 1 $135
Capitola Village Hideaway SR 1 $135
321 Riverview Ave. SR 1 $135
Capitola Seaglass Cottage SR 1 $135
222 San Jose Ave. SR 1 $135
201 Monterey Avenue Suite 2 SR 1 $135
109 Monterey Avenue#2 & #7 SR 2 $270
Lawn Way SR 1 $135
206 1/2 California Ave. SR 1 $135
108 Park Place Unit B SR 1 $135
1532 Wharf Rd SR 1 $135
210 Stockton Ave. Unit B SR 1 $135
318 Capitola Ave. #3 SR 1 $135
321 Capitola Ave. SR 1 $135
327 Riverview Ave. Unit B SR 1 $135
329 Cherry Ave. SR 1 $135
4960 Cliff Dr. #1 SR 1 $135
502 Beulah Dr. SR 1 $135
206 Stockton Ave SR 1 $135
306 Riverview Ave. SR 1 $135
304 Riverview Ave. SR 1 $135
Fuse Architects O n/a $90
Surf City Properties O n/a $90
O'Neal Properties O n/a $90
Beach Nest Vacation Rentals O n/a $90
Kendall and Potter Property Management O n/a $90
267
Item 8 H.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Finance Department
Subject: Fiscal Year 2025-26 Appropriation Limit
Recommended Action: Adopt a resolution setting the appropriation limit for Fiscal Year 2025-26.

On November 6, 1979, California voters approved Proposition 4, commonly known as the Gann Initiative, establishing Article XIIIB of the State Constitution. This proposition, which has been amended twice, places annual limits on the appropriation of tax proceeds that can be made based on the 1978-79 base year and adjusted each year for population growth and cost-of-living factors. It precludes state and local government from retaining “excess” revenues above the appropriation limit and requires the state to reimburse local governments for the cost of certain mandates.

The appropriations limit on the amount of revenue that can be spent applies only to tax proceeds.

Charges for services, fees, grants, loans, donations, and other non-tax-based proceeds are excluded.

The State Constitution requires the Council to ratify the calculation factors and set the City’s appropriations limit for the following fiscal year before June 30 of each year.

Discussion: The appropriations limit for a given fiscal year is established in the months preceding the beginning of that fiscal year. California Revenue and Taxation Code, Section 2227, mandates that the State Department of Finance transmit an estimate of the percentage change in population to local governments.

Capitola uses the percentage change in population factor for January 1, 2025, in conjunction with the County-issued “Change in California Per Capita Income” to calculate the appropriation factor used to determine the limit.

The 2025-26 calculation is:

Annual %
change in City
Population
minus
Exclusions x
Change in
California per
capita Income=
Appropriation
Factor x
FY 2024-25
Appropriation
Limit =
FY 2025-26
Appropriation
Limit

0.9965 1.0644 1.0607 $ 36,164,767 $ 38,359,050
268
Item 8 I.

The 2025-26 Proposed Budget tax revenues are:

The 2025-26 percent of appropriations limit used is:

As shown in the tables above, Capitola tax revenues have historically been well below the Appropriations Limit, and the FY 2025-26 Proposed Budget continues this trend.

Fiscal Impact: The appropriations limit increased $2,194,283 (or 6.1%) to $38 million from Fiscal Year 2024-25 to Fiscal Year 2025-26.

Attachments:

1. Resolution
Report Prepared By: Luis Ruiz, Accountant II
Reviewed By: Jim Malberg, Finance Director; Julia Gautho, City Clerk; Sam Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
Source of Tax Revenue
2025-26
Proposed
Budget
Sales Tax (1%) $ 6,349,456
District Taxes (Measures O & F / Y) 3,366,421
Property Tax and In-Lieu 3,441,000
Transient Occupancy Tax 2,222,000
Document Transfer Tax 100,000
Franchise Taxes 790,000
Business License Tax 324,000
Cannabis Retail Tax 300,000
Interest Income from tax revenue 20,000
Total Tax Revenue $ 16,912,877
Fiscal Year ended: 2023-24 2024-25 2025-26
Appropriations Limit $ 35,126,146 $ 36,164,767 $ 38,359,050 Tax revenue $ 15,276,471 $ 15,445,020 $ 16,912,877
Remaining to limit $ 19,849,675 $ 20,719,747 $ 21,446,173 % of limit used 43.49% 42.71% 44.09%
Limit vs. prior year $ 1,046,860 $ 1,038,621 $ 2,194,283 Incr./(Decr.) vs. pr. yr. 3.1% 3.0% 6.1%
269
Item 8 I.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
SETTING THE 2025-26 FISCAL YEAR APPROPRIATION LIMIT PURSUANT

TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION
WHEREAS, before June 30 of each year, the City Council must select the factors to calculate the appropriation limit for the ensuing fiscal year and set the appropriation limit accordingly.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the 2025-26 Fiscal Year Appropriation Limit shall be $38,359,050 calculated as follows:

Population change withing the city: 0.9965
Change in California per capita income: 1.0644
2024-25 Appropriation Limit: $ 36,164,767
Adjustment Factor: x 1.0607
2025-26 Appropriation Limit: $ 38,359,050

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 12th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Joe Clarke, Mayor
ATTEST:
____________________
Julia Gautho, City Clerk
270
Item 8 I.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Public Works Department
Subject: Park Avenue Traffic Calming Improvements
Recommended Action: 1) Approve the traffic calming plans for Park Avenue; and 2) authorize staff to execute Change Order No. 1 to the 2025 Pavement Maintenance Project Contract with Graham Contractors, Inc. to include traffic calming measures and increase the amount of the contract by $120,000, contingent on approval by the Council of funding for the project in the FY 2025–26 budget.

Background: Park Avenue serves as a principal arterial road within Capitola, facilitating vehicle, bicycle, and pedestrian traffic. Designated by Caltrans as a principal arterial and part of the Pacific Coast Bike Route, it is vital for both local and regional transportation. Following a traffic study conducted in January 2020, the City Council identified the need for speed reduction measures due to safety concerns along this corridor.

In response, the Public Works Department engaged the traffic engineering team, Kimley Horn, to evaluate alternatives for calming traffic on Park Avenue. Three alternatives were presented to City Council in September 2022, focusing on reducing vehicular speeds and enhancing safety for all users.  Alternative 1: Road Diet Striping - Involves lane narrowing, buffered bike lanes, and speed feedback signs.
 Alternative 2: Lateral Shift - Includes lane narrowing, buffered bike lanes, horizontal lane deflections, and speed feedback signs.
 Alternative 3: Median Shift - Features lane narrowing, buffered bike lanes, median deflections, and speed feedback signs.

Following this presentation, the Council directed staff to conduct community outreach on the proposed options.

In late 2023, a public survey was conducted to gather community input on the proposed traffic calming measures, receiving around 100 responses. This effort was complemented by a virtual public meeting held in January 2024, which attracted considerable participation.

Key feedback from the outreach highlighted several community concerns and suggestions:
 Parking Issues: Concerns about potential reductions in parking availability, particularly impacting families with multiple vehicles.
 Traffic Safety: Residents requested better speed enforcement, including the use of radar signs and increased police presence. Suggestions were made for physical barriers to separate bicycle and vehicular traffic, as well as the installation of speed bumps to discourage speeding.  Support for Road Diet: There was significant support for a road diet to narrow car lanes and widen bike lanes, enhancing safety for cyclists and pedestrians, especially schoolchildren.  Community Engagement: Residents expressed a desire for more opportunities for community input and transparency regarding traffic solutions. This meeting was noticed to the neighborhood and all participants of previous outreach efforts.
 Traffic Patterns: Park Avenue is often used as a shortcut, which has grown in recent months, with increased traffic due to other routes impacted by road work, raising safety concerns for both residents and cyclists.
271
Item 8 J.
 Visual Concerns: Some community members raised worries about aesthetic changes that could detract from the area’s natural beauty.

Of the options presented at the meeting and the online survey, Alternative 1 was the most supported.

This alternative provides green bike lane markings at all intersections, additional speed feedback signs, a buffered bike lane on the south side of the street from Monterey to Cabrillo, buffered bike lanes on both sides from Cabrillo to Coronado and reduced lane widths throughout. This alterative does not include any loss of parking. Buffered bike lanes are included in all areas where there is existing roadway width.

Physical barriers are not being recommended due to the maintenance challenge they would create to keep the roadway safe and clear of debris in an area with heavy amounts of leaf litter from large eucalyptus trees. Speed bumps are not recommended at this time due to costs and the general unsuitability of speed bumps on an arterial roadway.

In May 2025, the City contracted with Graham Contractors, Inc. to perform the 2025 Pavement Maintenance Project (“PMP”). In early 2025, the City Council held a series of discussions related to the broader Rail Trail project, including the Park Avenue corridor. After considering various alternatives and community input, the Council determined Municipal Code 8.72 precluded the proposed RTC design alternatives. During the FY 2025–26 budget discussion on May 29, 2025, Council directed staff to implement the Park Avenue traffic calming project as developed in 2024.

To implement the traffic calming measures as developed in 2024 most efficiently, the City must amend the 2025 Pavement Maintenance Project Contract with Graham Contractors, Inc. to revise the scope to include the traffic calming measures, as designed by Kimley Horn and shown on Exhibit A, and to increase the amount of the contract by $120,000.

At its May 29, 2025, meeting, Council directed staff to include funding for the revised Project in the FY 2025-26 budget. Council will consider the budget at its June 26th meeting. Staff thus currently seeks authority to amend the contract with Graham Contractors as detailed above, contingent on Council authorizing funding in the FY 2025-26 budget.

Fiscal Impact: The total project cost is currently estimated to be $120,000. This amount is proposed as part of the FY 2025–26 budget. If Council adopts the proposed budget, which includes the additional funds, staff will amend the 2025 Pavement Maintenance Project contract with Graham Contractors, Inc. to incorporate the traffic calming measures.

California Environmental Quality Act (CEQA): The Pavement Maintenance Project is categorically exempt under CEQA Guidelines Section 15301(c) for the maintenance, repair, or minor alteration of existing facilities, as it consists of repair and maintenance of existing public infrastructure with negligible or no expansion of use. The Park Avenue traffic calming measures involve modifying the existing bike lane striping to implement buffered bike lanes, enhancing safety for cyclists and pedestrians without altering the current roadway configuration. These measures improve existing public facilities and do not increase capacity or significantly change the use of Park Avenue. They also do not create any new or previously unanalyzed environmental impacts.

Attachments:

1. Proposed Plans
Report Prepared By: Kailash Mozumder, Public Works Project Manager Reviewed By: Jessica Kahn, Public Works Director, Julia Gautho, City Clerk Approved By: Jamie Goldstein, City Manager
272
Item 8 J.

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
© T-1
TITLE

VICINITY MAP

NO SCALE

PROJECT DESCRIPTION

BASIS OF BEARINGS AND ELEVATIONS

SHEET INDEX
SHEET No DRAWING No SHEET CONTENTS

PROJECT
SITE
273
Item 8 J.

GENERAL PROJECT NOTES
T-2

GENERAL NOTES

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
©
274
Item 8 J.

PARK AVE
"P" LINE

MCCORMICK AVE
LEGEND

GENERAL SIGNING AND STRIPING NOTES

SIGNING AND STRIPING NOTES

STRIPING AND MARKING TABLE

SIGN TABLE

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
© SS-1

SIGNING AND STRIPING
NORTH
275
Item 8 J.

PARK AVE
"P" LINE WASHBURN AVE
SS-2

SIGNING AND STRIPING

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
©

DETAIL A

CONTINENTAL CROSSWALK

DETAIL B

GREEN BIKE MARKING

DETAIL C

GREEN BIKE MARKING

DETAIL D

CLASS II BIKE LANE BUFFER
NORTH

YOUR SPEED
25 DETAIL E

SPEED FEEDBACK SIGN

DETAIL F
R1-6 SIGN
276
Item 8 J.

PARK AVE
"P" LINE

PRIVATE DWY WESLEY ST CABRILLO ST

PARK AVE
"P" LINE GROVE LN
SS-3

SIGNING AND STRIPING

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
©
NORTH
NORTH
277
Item 8 J.

PARK AVE
"P" LINE

PARK AVE
"P" LINE

CORONADO
ST

PARK AVE
"P" LINE
SS-4

SIGNING AND STRIPING

PARK AVENUE TRAFFIC

CALMING IMPROVEMENTS

PREPARED FOR

CITY OF CAPITOLA
©
NORTH
NORTH
278
Item 8 J.

Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: City Manager Department
Subject: City Council Representation on Regional Boards & City Advisory Bodies
Recommended Action: Review appointments of City Council representatives on regional boards and committees and City advisory bodies.

Background: City Council Members sit on several County and Multi-Jurisdiction boards, of which certain appointments need to be reviewed and updated. Vice Mayor Pedersen’s resignation creates vacancies on several of these boards, which require Council review and appointment.

Staff recommends the City Council appoint to the following regional boards and City advisory bodies due to the vacancy:
 Capitola Finance Advisory Committee (FAC) – Bylaws call for Vice Mayor to sit on FAC, or another Councilmember.
 Regional Transportation Commission (RTC) - Vice Mayor Pedersen was the Council representative. Mayor Clarke is current alternate.
 Santa Cruz County Integrated Waste Management Local Task Force – Vice Mayor Pedersen was an alternate.
 Santa Cruz Metropolitan Transit District Board (METRO) – Vice Mayor Pedersen was an alternate. Council Member Orbach is the current representative.

Discussion: Attachment 1 lists the current appointments, expiration dates, and groups that will be requiring appointments due to the City Council vacancy. The three regional boards that require appointment are:
 Regional Transportation Commission* (RTC) - Vice Mayor Pedersen was the Council representative. Mayor Clarke is current alternate.
 Santa Cruz County Integrated Waste Management Local Task Force – Vice Mayor Pedersen was an alternate.
 Santa Cruz Metropolitan Transit District Board* (METRO) – Vice Mayor Pedersen was an alternate. Council Member Orbach is the current representative.

Groups marked with an asterisk require filing of an FPPC Form 700.

In addition, staff recommends appointing a Council representative to the FAC. The FAC Bylaws state that the Mayor and Vice Mayor serve, however, another Council Member could be assigned to the FAC if the Vice Mayor does not wish to serve.

Fiscal Impact: None.

Attachments:

1. County and Regional Board Appointments
Report Prepared By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
279
Item 9 A.
2025 COUNTY/MULTI-COUNTY BOARDS

CAPITOLA REPRESENTATIVES LIST
Name of Board – Meeting
Information
Capitola Representative(s) Action Required
Advisory Council of the Area
Agency on Aging -Seniors
Council of Santa Cruz & San
Benito Counties
(Meets: 2
nd Wednesday of each
month except for August and
December, at 10 AM in Aptos)
No Alternate, No Term Limits.

Recommended to review appts.
every 2 years.
 Gerry Jensen (Appt. Jan.
25)
No
Arts Council Santa Cruz County
(Meeting dates are variable;
Wednesdays 4:30-6:30 PM)
Not a dedicated Capitola seat
No Alternate. No Term Limits
 Roy Johnson (A&C) (Nom. By
Art & Cultural 1/21/25,
confirmed by CC 2/13/25)
No
Association of Monterey Bay
Area Governments (AMBAG)
▲ ♦
(Meets: 2nd Wednesday of each
month at 6 PM in Monterey)
No Term Limits. Recommended to
review appts. every 2 years.
 Melinda Orbach (Appt. April.
24)
 Margaux Morgan (Alternate)
No
Bicycle Advisory Committee of
the SCCRTC
(Santa Cruz County Regional
Transportation Commission)
2-year term, expires 2025
 Paula Bradley (Appt. Feb. 24)
 Alternate: Christopher
O’Connell (Appt. Jan. 25)
Recruited through RTC, City Council
reviews applications and provides
nomination.

No
Capitola Community Safety
Foundation
No Alternate, No Term Limits, no
fixed term
 Joe Clarke (Appt. Dec. 24)
No.

Councilmember Jensen
currently serves on the
Foundation Board in a
personal capacity.

Central Coast Community
Energy Policy Board
(Meets: Meeting dates are variable,
virtual option in SC County)
Shared seat with Scotts Valley,
Chosen by City Selection, No Term
Limits. Terms last 2 years.
 Gerry Jensen (ex-officio)
 Vacant (Alternate)
Currently Scotts Valley,
Capitola in 2026
Community Action Board of
Santa Cruz County
(Meets: 3rd Wednesday of each
month at 6:15 PM)
2-year terms
 Kristen Brown (Appt. Jan. 25
as a resident)
Yes.

Community Television of Santa
Cruz County Board of Directors
(Meets: Monthly at 5:30 PM)
 Chloe Woodmansee,
Assistant to the City Manager
No
280
Item 9 A.
2024 COUNTY/MULTI-COUNTY BOARDS CAPITOLA REPRESENTATIVES 2 Criminal Justice Council of Santa
Cruz County ♦
(Meets: Quarterly at 3 PM)
2 seats, 1 Council and 1 Council, CM,
or ACM
Review following seating of new
Council
 Joe Clarke (Appt. Dec 24)
 Gerry Jensen (Appt. Dec 24)
No.

LAFCO (Local Agency
Formation Commission) ▲ ♦
(Meets: 1st Wednesday of each
month except for July, at 9 AM in
the County Board of Supervisors
Chambers, 701 Ocean Street,
Santa Cruz)
Share voting seat with Scotts Valley.

Ex-officio when not holding voting
seat. 2-year terms. Capitola
reassume voting seat Jan 2025.
 Joe Clarke (Nom. Jan. 16,
2025) currently ex-officio
No.

League of California Cities
(Meets: Monterey Bay Division
meets on the 1st Monday of every
other month at 7 PM at various
locations.)
Open to All Council Members No
Measure Q Citizens Advisory
Board
(Meets: Various locations
throughout County)
Appointed by City Council, 4-year
term.
 Scott Harway (Appt. Mar.
25)
No.
281
Item 9 A.
2024 COUNTY/MULTI-COUNTY BOARDS CAPITOLA REPRESENTATIVES 3 Monterey Bay Unified Air
Pollution Control District
(MBUAPCD)▲
(Meets: 3rd Wednesday of each
month at 1:30 PM at the District
Office: 24580 Silver Cloud Ct.,
Monterey)
Chosen by Selection Committee,
rotates between all cities in County.

Council should review and
recommend every 2 years.
 Gerry Jensen (Appt. Jan. 25)
No
Santa Cruz County Children’s
Network
(Meets five times a year at noon in
the County Office of Education)
No Term Limits. Council should
review and recommend every 2
years.
 Melinda Orbach (Appt. Jan.
25)
No
Santa Cruz County Conference
& Visitors Council
(Meets: Last Wednesday at 3:00 PM
every other month except for
November when meeting is TBD, at
Goodwill Industries, 350 Encinal
Street, Santa Cruz)
Chosen by City Selection Committee,
rotates between Cap, Wat, SV. Council
should review and recommend every 2
years.

Not currently Capitola
No.
282
Item 9 A.
2024 COUNTY/MULTI-COUNTY BOARDS CAPITOLA REPRESENTATIVES 4 Santa Cruz County Flood
Control & Water
Conservation District, Zone 5
▲ ♦
(Meets: Quarterly on the 4th
Tuesday at 10 AM in the County
Board of Supervisors Chambers,
701 Ocean Street)
Council to review appointments
annually
 Joe Clarke (Appt. Dec. 24)
 Melinda Orbach (Alternate)
No.

Santa Cruz County Hazardous
Materials Advisory Commission
(Meets: 4th Wednesday of every
other month at 9 AM at Capitola
City Hall Community Room)
Four-year term expires in April 2027
 Nicholas Brown (Appt. Apr.
23)

No
Santa Cruz County Library
Financing Authority ♦
(Meets: Semi-annually, in January
and June, Main Library)
Council to review appointments
annually
 Melinda Orbach (Appt. Dec.
24)
 Joe Clarke (Alternate)
No.

Santa Cruz Public Libraries
Library Advisory Commission
(Meets: Monday evenings, various
branches)
4-year term, expires March 2027
 Mike Termini (Appt. Jan. 23)
Recruited through Library, City
Council reviews applications and
provides appointment.

No
Santa Cruz County Integrated
Waste Management Local Task
Force
(Meets: Quarterly)
 Erika Senyk (Appt. Dec. 24)
 Alexander Pedersen
(Alternate)
Yes – Appoint alternate.

Santa Cruz County Regional
Transportation Commission
(SCCRTC) ▲ ■
(Meets: 1st Thursday of each
month except for July, at 9 AM at
various locations)
No Term Limits. Council should
review and recommend every 2
years.
 Alexander Pedersen (Appt.

Dec. 24)
 Joe Clarke (Alternate)
Yes.
283
Item 9 A.
2024 COUNTY/MULTI-COUNTY BOARDS CAPITOLA REPRESENTATIVES 5 Santa Cruz County Sanitation
District ▲ ♦
(Meets: 1st & 3rd Thursday of each
month at 4:45 PM at the East Cliff
Pumping Station on Lode St., Santa
Cruz)
Council to review appointments
annually
 Joe Clarke (Appt. Dec. 24)
 Gerry Jensen (Alternate)
No.

Santa Cruz Metropolitan Transit
District Board ▲ ■
(Meets: 3rd Friday of each month
at 8:15 AM at various locations)
Four-year term, expires December
31, 2028
 Melinda Orbach (Appt. Dec.
24)
 Alexander Pedersen
(alternate)
Yes – Appoint Alternate.

Housing for Health Partnership
Policy Board
Two-year term, rotates with Scotts
Valley, term expires Fall 2026
Not currently Capitola
No
▲ = Members are required to File Statements of Economic Interest, Form 700 ■ = Members are required to complete AB 1234 Ethics Training ♦ = Council Member appointment required
Revised: 5/29/2024 JG
284
Item 9 A.

CIT Y COUNCIL

APPOINTMENTS

TO REGIONAL
BOARDS
J U N E 1 2 , 2 0 2 5
285
Item 9 A.

STAFF RECOMMENDS CITY COUNCIL:
• Review and update City Council appointments on County and Multi-Jurisdiction Boards and Commissions
• Review and update City Council representatives on the Finance Advisory Committee
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Item 9 A.

COUNTY & MULTI-JURISDICTIONAL
BOARDS:
• Capitola is represented on various Multi-Jurisdictional advisory bodies by members of Council. These
boards/committees are established by other codes or
bylaws.
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Item 9 A.

REGIONAL TRANSPORTATION

COMMISSION (RTC)
• Current Rep:
–Alexander Pedersen, Alternate: Joe Clarke
• New Rep:
–
• Next Meeting Date: 8/7 at 9 AM (Scotts Valley Civic
Center)
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INTEGRATED WASTE MANAGEMENT

LOCAL TASK FORCE
• Current Reps:
–Staff (Erika Senyk),Alternate:Alexander Pedersen
• New Alternate:
–
• Next Meeting Date: 9/4 at 3 PM (Santa Cruz South County Offices)
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Item 9 A.

METROPOLITAN TRANSIT DISTRICT

BOARD (METRO)
• Current Reps:
–Melinda Orbach,Alternate:Alexander Pedersen
• New Alternate:
• Next Meeting Date: June 27th 8 AM to 1 PM (Council
Chambers)
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Item 9 A.

COUNCIL REPRESENTATION ON CITY
ADVISORY BODIES:
• Capitola has established multiple City advisory bodies that assist and advise in formulating policy – appointments are made depending on bylaws or Municipal Code.
– Some advisory bodies require City Council representative 291
Item 9 A.

COUNCIL REPRESENTATION ON CITY
ADVISORY BODIES:

Staff recommends making appointments to fill vacancy on the FAC:

Board/Commission Current Council
Representative
New Council
Representative
Next
Meeting
Date
Finance Advisory
Committee - Mayor and
Vice Mayor (may be filled
by other Councilmembers)
Pedersen, Morgan 6/17 at 6 PM
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Item 9 A.

RECOMMENDED ACTION
• Review Council appointments on regional and City advisory bodies • Make a motion to appoint a Council representative to the RTC, alternate to the Integrated Waste Management Local Task Force, alternate to METRO, and a representative on the FAC
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Capitola City Council
Agenda Report
Meeting: June 12, 2025
From: Community Development Department
Subject: Castle Mobile Home Park Overview
Recommended Action: Receive a report on Castle Mobile Home Estates regarding encroachments into the Regional Transportation Commission corridor right of way.

Background: On May 22, 2025, City Council requested an item placed on a City Council agenda to receive an overview of Regional Transportation Commission (RTC) encroachment issues at Castle Mobile Home Estates .

Discussion: Castle Mobile Home Estates is a 108-space mobile home park located at 1099 38th Avenue in Capitola. The park is owned by Millennium Housing Corporation, a non-profit agency. The park was acquired by Millennium Housing in July 2011 with financial assistance from the City of Capitola in the form of Redevelopment Agency (RDA) funds. The purchase resolved a legal dispute with the previous owner, who had filed suit against the City’s mobile home rent control ordinance. As part of the settlement agreement, the park was transferred to the non-profit Millennium Housing, and affordability restrictions were established to protect residents.

The City provided a $2 million loan to support the acquisition and ongoing affordability of the park; $1 million for park acquisition and $1 million for park rehabilitation and rent subsidies. The loan carried a 3% simple interest rate and a 55-year term. No repayment of principal or interest was required for the first 15 years. The transaction and subsequent affordability requirements are governed by a First Amended and Restated Loan Agreement and a Regulatory Agreement and Declaration of Restrictive Covenants.

The City must approve any proposed changes in property management and retains authority to replace the management agent if necessary. Space rents were capped at $650 for owner-occupants and $800 for non-owner occupants in 2011, with annual rent increases limited to the Consumer Price Index (CPI).

A total of 85 of the park’s 108 units are designated as affordable and must serve income-qualified households. Specifically, 21 spaces are reserved for Very Low-Income households (≤50% of Area Median Income), 11 for Lower-Income households (≤80% AMI), and 54 for Moderate-Income households (≤120% AMI), with housing costs not to exceed 30% of household income.

Castle Mobile Home Estates is adjacent to Segment 10 of the Santa Cruz County Regional Transportation Commission’s (RTC) Coastal Rail Trail project. As part of the planning for the trail, the RTC conducted an encroachment review. In May 2024, the RTC published the Mobile Home Encroachment Options Report, which outlines possible strategies for resolving these encroachments.

The report is publicly available at: https://www.sccrtc.org/mobile-home-encroachment-options-report/.

City staff helped set up a meeting between Millennium Housing and RTC staff in March, and at the meeting outlined the framework for a potential agreement to help the parties identify mutually acceptable solutions to resolving the encroachments. Millennium indicates they received a proposed “tolling” agreement from the RTC on May 23.

A tolling agreement is a legal document that pauses, or “tolls,” the running of the statute of limitations on a potential legal claim. In this case, the RTC has proposed a tolling agreement related to the encroachments from Castle Mobile Home Estates into the planned trail corridor. By entering into such an agreement, the parties would agree to temporarily suspend any deadlines to file legal action while they pursue discussions or negotiations. Tolling agreements are often used to allow more time to explore potential resolutions without the pressure of litigation deadlines.

The agreement is currently being reviewed by Millennium representatives. 294
Item 9 B.

Fiscal Impact: There is no fiscal impact associated with this report.

Attachments:

1. RTC Presentation for Town Hall
Report Prepared By: Katie Herlihy, Community Development Director Reviewed By: Julia Gautho, City Clerk; Sam Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
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Item 9 B.

Santa Cruz Branch Rail Line
DRAFT Mobile Home
Encroachment Removal Analysis
City of Capitola Town Hall
April 2, 2025
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Item 9 B.
2 297
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Santa Cruz
Branch Rail
Line Property
Boundary
Survey
• Property boundary survey of the Santa Cruz
Branch Rail Line
• Encroachments into the Santa Cruz Branch Rail
Line are unauthorized uses of the property
• RTC must address encroachments to ensure: • No gift of public funds • Remove conflicts with planned transportation uses
• RTC Encroachment Policies (2020)
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Item 9 B.
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Encroachment
Removal
Analysis
• Review of items encroaching in the right-of-way,
including mobile homes, mobile home awnings,
sheds, and fencing
• Identification of 3’ setback requirements from the
property line
• Identification of need to maintain 20’ access lane
• Identifying utilities which need to be
moved/disconnected and reconnected
• Evaluation of options for addressing mobile home
encroachments: • requesting a variance for a reduced setback • shifting mobile homes within the same space
• replacing mobile homes with smaller mobile homes
• relocating to another mobile home community
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Summary
• Fence only encroachments
• Shed encroachments
• Mobile Home encroachments
• 3’ setback requirements from the property line or
variance assumptions
• 20’ access lane
• Options for addressing mobile home
encroachments: • requesting a variance for a reduced setback • shifting mobile homes within the same space
• replacing mobile homes with smaller mobile homes
• relocating to another mobile home community
• modification to mobile home
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Next Steps
8 • City of Capitola facilitated meeting with Castle
Mobile Home Estates property owners on April 4,
2025
• Consider additional analysis of mobile home
plots and access ways
• Update Draft Report with any new findings
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Item 9 B.

Link to Draft
Report https://www.sccrtc.org/mobile-homeencroachment-options-report/ 9 304
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CASTLE MOBILE HOME ESTATES
City Council
June 12, 2025
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CASTLE MOBILE HOME ESTATES
Park Overview
Location: 1099 38th Avenue, Capitola
Size: 108-space mobile home park
Owner: Millennium Housing Corporation (non-profit)
Acquisition: July 2011
City Role: Supported acquisition using Redevelopment
Agency funds
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Item 9 B.
2011 City Financial Support
Loan Amount: $2 million total, repaid in 2021
$1M for acquisition
$1M over 10 years for rehabilitation and rent subsidies Total Affordable Units: 85 of 108
Active Rehabilitation Loans: 2 at $112,000

CASTLE MOBILE HOME ESTATES
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Item 9 B.

Rent Controls
Initial rent caps (2011):
$650 for owner-occupants
$800 for non-owner occupants
Annual increases: Limited to Consumer Price Index (CPI)

CASTLE MOBILE HOME ESTATES
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Coastal Rail Trail Context
Adjacent Project: RTC Coastal Rail Trail – Segment 10
RTC Action: Conducted encroachment review
May 2024: RTC published Mobile Home Encroachment Options Report

CASTLE MOBILE HOME ESTATES
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Item 9 B.

Encroachment Coordination
March 2025: City facilitated meeting between Millennium & RTC April 2025: Letter from CM to RTC and Millenium with proposed path forward
• Tolling Agreement: Pauses statute of limitations for legal claims and allows time for negotiation without litigation pressure • Extend Deadline: Extend the deadline for the removal of encroachments
• Castle Mobile Home Estates Assistance Program
• Survey Coordination and Site Access

CASTLE MOBILE HOME ESTATES
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Item 9 B.

Encroachment Coordination
May 23, 2025: RTC provided proposed tolling agreement to Millennium
Current Status: Under review by Millennium Housing
Productive Conversations

CASTLE MOBILE HOME ESTATES
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Next Steps
City staff can continue:
• Role as convener with RTC and Millenium, as appropriate • Assist with Survey Coordination and Site Access
• Support mutually beneficial resolution to protect Capitola residents

CASTLE MOBILE HOME ESTATES
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Questions?

CASTLE MOBILE HOME ESTATES
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