Agenda packet — Capitola City Council, August 28, 2025 (part 3 of 3)

Scope of Work Checklist
The Scope of Work (SOW) is the official description of the work that is to be completed during the contract. Tasks 1-6 outlined in the SOW are for illustrative purposes only.

Applications with missing components will be at a competitive disadvantage. Please use this checklist to make sure your Scope of Work is complete.

Scope of Work Checklist
() Ensure these items are completed prior to submitting to Caltrans  Use the Fiscal Year 2025-26 template provided
 Include the activities discussed in the grant application  List all tasks using the same title as stated in the Project Cost and Schedule 
Include task numbers in accurate and proper sequencing, consistent with the Cost and Schedule
 Exclude sub-task numbers; only include sub-headings

Exclude tasks for project management and/or staff/consultant coordination; these activities should be spread among relevant tasks

Include a thorough Introduction to describe relevant background, related planning efforts, the project and project area demographics, including a description of the under-resourced community involved with the project, if applicable
 Include a thorough and accurate narrative description of each task 
Task 01 is a required task. It must be titled “Project Administration”, it cannot exceed 5% of the grant award amount, and only the grantee and subrecipient(s) can charge against this Task. This Task must only include the following activities and deliverables:
 Caltrans and grantee Project kick-off meeting at the start of the grant  Invoicing and quarterly reporting to Caltrans
 DBE Reporting (federal grants only)

Include Task 02 for the procurement of a consultant (if needed). This task is for the grantee and sub-applicant(s) only.

Include detailed public participation and services to diverse communities in the Public Outreach Task (excluding technical projects)

Identify public outreach strategies in a manner that provides flexibility and allows for a diverse range of outreach methods (both in-person and virtual), excluding technical projects

Include a Task(s) for a Draft and Final product. The draft plan must include an opportunity for the public to provide feedback (excluding technical projects). 
Include a summary of next steps your agency will take towards implementing the project in the Final Product
 List achievable project deliverables for each Task

EXCLUDE environmental, complex design, engineering work, and other ineligible activities outlined in the Grant Application Guide
435
Item 9 D.

SCOPE OF WORK
Project Information
Grant Category Sustainable Communities Competitive
Grant Fiscal Year FY 2025-26
Project Title Capitola Active Transportation Plan
Organization
(Legal name) City of Capitola
Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

Introduction
The City of Capitola is a quaint seaside village community (1.6 square miles) located along Monterey Bay in Santa Cruz County. Capitola was originally founded in 1869 as California’s first beach resort. Incorporated as a city in 1949, the Village area and its beach remain popular with visitors, drawing approximately 350,000 visits annually. Only 35 miles from San Jose and two hours by car from San Francisco, this modest City hosts the Begonia Festival, the Art and Wine Festival, and other celebrations bringing tourists from all over California.

The population in Capitola swells during the summer season and at other key times as visitors come in great numbers. The population year-round is predominantly renters (52%), and 31% of residents are seniors. According to the 2020 census, Capitola has a population of 9,938. The renter occupied rate of housing is higher than the state average. According to the 2015-2019 Comprehensive Housing Affordability Strategy (CHAS) data, generated for the city from the U.S.

Department of Housing and Urban Development (HUD), approximately 2,405 low to extremely low-income households reside in Capitola. This means that 54% of households earn up to 80% of the Area Median Income (AMI) for Santa Cruz County, with many earning significantly less.

The number of vulnerable road users is increasing in the city. While most age groups declined between 2010 and 2020, the number of city residents aged 5 to 9 doubled and residents aged 65 to 74 increased by almost 200%. As reported in the 2016-2020 ACS 5-Year Estimates, 1,448 City residents, or 31% of the total population, were 65 years or older. According to the California Office of Traffic Safety, the City of Capitola ranked 5th, 1st, and 2nd worst in the past three years for cities of similar size for injuries and death for pedestrians aged 65 and over.

The City aims to proactively improve safety for all road users by planning for increased multimodal activity and ensuring public infrastructure supports safe walking and biking in every neighborhood.

As a consequence the City’s pedestrian crash history and mobility needs, Capitola is seeking to create its first ever Active Transportation Plan. The Plan will address connections across all of Capitola, including key corridors that link neighborhoods to major community destinations such as senior housing, schools, parks, shopping centers, community center, library, and senior center.

The Village presents unique circulation constraints due to its geography and high levels of pedestrian activity. It also accommodates small freight deliveries, critical emergency services such as police and fire and seasonal visitor activity. Soquel Creek bisects the city, with residential and commercial areas on both sides and limited bridge crossings, creating challenges for connectivity throughout Capitola. Additionally, as a coastal community, Capitola faces increasing climate-related challenges, such as sea-level rise, flooding, and extreme weather events. These impacts exacerbate mobility issues and underscore the need for climate-resilient infrastructure citywide.
436
Item 9 D.

Historically, vehicle infrastructure has taken precedence over bicycle and pedestrian facilities, conflicting with current city, regional, and state goals and priorities. Undertaking an Active Transportation Plan will empower the city to move forward with cutting-edge designs and best practices, creating dedicated, safe, and attractive pedestrian and bicycle facilities across Capitola.

In the most recent Housing Element update assignments, Capitola was directed to construct an additional 1,336 units, including a total of 430 low income units. This housing development will occur citywide. The anticipated 25 percent increase in residential units and their location in relation to bike/pedestrian facilities and resources will necessitate improved connections to be in place. This increase highlights the urgency of developing an Active Transportation Plan as soon as possible.

The current Bicycle Plan is outdated, and there is no city Pedestrian Plan. Efforts are already being made across the city to study and redesign key corridors with a Vision Zero and Complete Streets lens including Cliff Drive, Bay Avenue, Stockton Street, and 41st Avenue. Two major corridor studies in particular will be incorporated into the proposed Plan: Bay Avenue (to be completed in 2025) and the 41st Avenue Corridor Plan (to begin in early 2025).

The Active Transportation Plan will connect the bike/ped network to key community destinations and align with regional improvements that serve Capitola residents. The Capitola Avenue Highway 1 overcrossing with new bike lanes and sidewalks will, when completed in late 2026, improve access and support increased active transportation use throughout the city. The Active Transportation Plan will cohesively link the Village and all Capitola neighborhoods, establishing clear goals and standards for safety, mobility, and prioritization of bicycle and pedestrian facilities. As other corridor studies and projects progress, the city can align their outcomes with the Active Transportation Plan, adapting and expanding its scope as needed to maintain and improve facilities.

Strengthening these connections in a safe and accessible way will help to create mode shift to more sustainable and healthy options, improving mobility and quality of life. To develop recommendations, the Plan will analyze safety data, inventory bicycle and pedestrian infrastructure, identify gaps, and consider best practice solutions for the different types of streets in the Plan area. Community engagement is a key component involving schools, lower-income neighborhoods, and residents with limited English proficiency to both understand the community’s needs and to vet recommendations catered to each street and corridor.

Delaying the Plan will widen the gap between city transportation goals and the needs of residents and visitors and would not adequately address our high senior pedestrian crash rates. It would also limit preparation for connections to important new regional facilities currently in development within the city and beyond. Beginning the Plan now is critical to establishing a strong foundation for Capitola’s transportation planning and ensuring long-term cohesion, safety, and accessibility.

Project Stakeholders
The City of Capitola will oversee the project at every stage to ensure alignment with City planning documents and policies. The City will ensure Councilacceptance of the Plan and wide distribution through City channels. Ecology Action will lead the grant administration, research, public outreach, and plan development.

A Technical Advisory Committee representing a diverse pool of entities will be engaged including Capitola Public Works and Community Development Departments, Santa Cruz Metro (Transit District), Santa Cruz County Public Health Department, Caltrans District 5, Soquel Union Elementary and Santa Cruz City High School Districts, local bicycle and pedestrian advocacy organizations such as Bike Santa Cruz County and Mission: Pedestrian, and the Santa Cruz County Regional Transportation Commission (SCCRTC)
A focus group will be formed to represent under-resourced and disadvantaged communities, including residents of Pacific Cove Mobile Home Park, Bay Avenue Senior Apartments, and 437 Item 9 D.
apartment complexes along Capitola Road and 41st Avenue. The group will also include Spanish-speaking residents and people with limited English proficiency, low-income households as defined by AB 1550, and households without access to a personal vehicle. Ecology Action will partner with organizations such as Community Bridges, Santa Cruz Community Health, and local school family resource centers to identify and engage participants.

Additional stakeholders include biking and walking advocates, business representatives, seniors, people who are unhoused, people with disabilities, the Bicycle Advisory Committee and the Elderly & Disabled Transportation Advisory Committee.

Overall Project Objectives
 Create visionary projects with broad public support to transform citywide, encompassing residential, commercial, and coastal areas. Align strategies with Capitola’s General Plan, Local Coastal Program, Regional Transportation Plan, Caltrans District 5 Active Transportation Plan, and California Climate Action Plan for Transportation Infrastructure (CAPTII).  Inventory current bike and walking facilities in the City and assess the implementation of the recommendations of the 2011 Bicycle Plan
 Identify a network of pedestrian and bicycle routes that provide access to key destinations.  Develop visionary concept plans for key routes building on data collected from previous public outreach efforts.
 Describe existing education and encouragement programs related to active transportation, schools' access, and transportation demand management.
 Coordinate with all relevant partners to optimize transit connections for new and existing developments .
 Identify bicycle and pedestrian safety and connectivity improvements by assessing barriers, gaps, unsafe conditions, and conditions uncomfortable for all ages and skill levels .  Utilize community-centered engagement strategies with a social justice lens to ensure inclusiveness and appropriate solutions .
 Incorporate climate resilience design strategies to reduce vehicle miles traveled and greenhouse gas emissions, and address major weather events, sea level rise, and flooding.  Use a Vision Zero, Safe Systems, and Complete Streets approach in making project recommendations that significantly improve the local active transportation network  Make prioritized project, policy, program, and maintenance recommendations including an approach to achieving funding and implementation.

Summary of Project Tasks
Task 0-1: Project Administration
This is an Administrative Task that shall only be charged against by the Grantee for the Administration of this grant project. Budget for this task cannot exceed 5% of the grant award amount.

Grantee will manage and administer the grant project according to the Grant Application Guidelines, Regional Planning Handbook, and the executed grant contract between Caltrans and the grantee.

Fiscal Administration
 Submit complete invoice packages to Caltrans District staff based on milestone completion—at least quarterly, but no more frequently than monthly.  Responsible Party: City of Capitola and Ecology Action Quarterly Reports
 Monitor project progress and prepare and submit quarterly reports to Caltrans District 438
Item 9 D.
staff providing a summary of project progress and grant/local match expenditures.  Responsible Party: City of Capitola and Ecology Action Kickoff Meeting
 Caltrans, City and Ecology Action kickoff meeting at the beginning of the project to coordinate and review scope, schedule, and budget
Responsible Party: City of Capitola and Ecology Action
Task Deliverables
Kick-off meeting with Caltrans - Meeting Notes, quarterly invoices and progress reports.

Task 0-2: Consultant Procurement
Grantee will procure a consultant, consistent with state and federal requirements, Local Assistance Procedures Manual for procuring non-Architectural and Engineering consultants, the Grant Application Guide, Regional Planning Handbook, and the executed grant contract between Caltrans and the grantee. Project will utilize a competitive RFP process to secure a consultant familiar with active transportation.
 Carry out a competitive RFP process.
 Use an evaluation team to review proposals and conduct interviews  Execute contract with the highest-ranking consultant
Responsible Party: City of Capitola and Ecology Action
Task Deliverables
Copy of the Request for Proposal/Qualifications, copy of the contract between consultant and grantee.

Task 1: Existing Conditions
Literature review
 Review the City’s existing Bicycle Plan, General Plan, Climate Action Plan, Local Coastal Program, and other relevant local plans
 Review the County of Santa Cruz Active Transportation Plan, whose jurisdiction surrounds and connects to Capitola streets
 Review regional and state plans including the Caltrans District 5 Active Transportation Plan, the Santa Cruz County Regional Transportation Commission (SCC RTC) Regional Transportation Plan, State Bike and Pedestrian Plan, and California State Transportation Agency (CalSTA) Climate Action Plan for Transportation Infrastructure (CAPTI) Inventory facilities
 Assess progress of the 2011 Bicycle Plan, Local Coastal Program, and Climate Action Plan  Inventory all project area bike and pedestrian facilities and nearby regional bike and transit facilities
 Identify quality, maintenance condition, and accessibility of facilities. Where applicable, assess seasonal variations in usage and maintenance needs, particularly during peak summer months.
439
Item 9 D.

Data collection
 Describe existing education, encouragement, and transportation demand management programs related to active transportation
 Compile detailed bicycle and pedestrian collision data, including factors, street type, and location
 Compile mode share data and determine whether there is need for further surveying or counts, with specific attention to capturing variations during the summer season, when the City experiences significant population increases
Responsible Party: City and Consultant
Task Deliverables
 List of documents reviewed
 Map of existing active transportation facilities, facilities in development  Map of safety data
 Summary of current physical and collision conditions
 List of data needs
Task 2: Analysis of Data
 Map important community destinations and necessary travel patterns, especially for underserved and/or vulnerable community travelers
 Determine physical barriers, gaps, and needs for various travelers of all ages, skill levels, and abilities bicyclists, mobility device users, and pedestrians.  Analyze collision data for patterns related to factors, street type, and street condition.  Conduct a Level of Traffic Stress (LTS) analysis to assess perceived and actual comfort for users of varying confidence levels, with specific attention to seniors and school-age youth.
 Relate mode share to physical conditions and non-infrastructure factors, where applicable
Responsible Party: Consultant
Task Deliverables
 Summary of patterns and mode share
 Summary of safety conditions
 Summary or map of barriers/gaps
 Summary of mobility and access conditions
 Project and Program Recommendations with scoring and planning level cost estimates
Task 3: Public Outreach
Convene focus groups to engage community representatives  Facilitate focus groups that representing diverse interests such as pedestrians, bicyclists, elderly and disabled individuals, environmental advocates, youth, health organizations, business, and neighborhood groups. Meetings will be organized in partnership with community organizations and align with existing meetings or gathering places where possible. These sessions will focus on identifying current barriers to active transportation and gathering recommendations for meaningful education and encouragement 440
Item 9 D.
programs to enable walking and biking comfortably for all ages and abilities, increasing trips.
 Hold 1-2 meetings for each focus group at key milestones of project including identifying active transportation needs and draft project recommendations.  Review and analyze comments from the focus groups to help determine the active transportation needs, the project list, priority order, and provide input on the draft Plan.  Responsible Party: City and Ecology Action
Convene public workshops and other in-person outreach
 Convene a minimum of two public meetings bringing residents of the community together to provide input at key milestones of the project. Host meetings at convenient locations for residents throughout the City, ensuring accessibility via multimodal transportation and online platforms to maximize participation. Meetings will be held on days and times that will provide the greatest level of participation.  Table at community destinations or during community events, where possible  Translate materials into Spanish and provide a translator for non-English-speaking participants.
 Key milestones of project include development of project list by identifying active transportation needs and draft Plan.
 Responsible Parties: City and Ecology Action
Create Plan Outreach website
 Create a web interface to inform the public about the Plan development process, objectives, and opportunities for providing input.
 Responsible Party: Ecology Action
Provide Regular Project Updates
 Share regular project updates and meeting notices through social media posts, website updates, press releases, email notifications to distribution lists, and school communications.
 The project webpage will be updated regularly to show progress on the Plan, next steps, and ways to provide input
 Responsible Party: City and Ecology Action
Review, analyze, and incorporate public comments
 Review, categorize, and analyze public comments from community event tabling, public meetings, emails, and online submissions to summarize public input and priorities.  Responsible Party: City and Consultant
Task Deliverables
• List of Stakeholders/Focus Group Parties
• Focus Group Agendas and Presentation Materials
• Website, E-news, and News Release Content
• Link to Project Website
• List of Public Comments
• Public Workshop Presentation Materials
• Survey
• Public Outreach Summary
441
Item 9 D.

Task 4: Advisory Committee Meetings
 Establish a Technical Advisory Committee including Public Works, Community Development, the Transit District, public health, Caltrans District 5, the two school districts, local non-profits, the Association of Monterey Bay Area Governments, and the Regional Transportation Commission.
 Hold at least three meetings of the Technical Advisory Committee during the Plan development
 Present to and receive comments from these countywide public committees:
o Bicycle Advisory Committee
o Elderly & Disabled Transportation Advisory Committee
Responsible Party: City and Ecology Action
Task Deliverables
 Technical Advisory Committee agendas and summaries of input  Public Advisory Committee meeting agendas and summaries of input  Technical Advisory Group Roster
Task 5: Infrastructure Recommendations
 Develop a project list of infrastructure recommendations to facilitate the safety and flow of multi-modal users based on analysis and public feedback.  Incorporate the project list into the final Plan.

Develop a Rating System
 Develop a project rating and prioritization system that will evaluate and rank both infrastructure (IN) and non-infrastructure (NI) projects using traffic, crash, and population data, public input, and criteria related to safety, equity, and feasibility. The system will also prioritize projects that improve access to affordable housing, planned residential growth areas, and high-density neighborhoods to ensure alignment with Capitola’s housing and land use goals.
 As part of the Technical Advisory Committee (TAC) process outlined in Task 4, the draft rating and prioritization system will be presented to the TAC for review and feedback prior to finalization.

Responsible Party: Consultant
Task Deliverables
 Project List
 Project rating and prioritization system
Task 6: Draft Plan
Non-Infrastructure (NI) Recommendations
 Develop list of NI recommendations to be included in Plan based on analysis and public input.
 Apply the project rating and prioritization system from Task 5 to evaluate NI and IN projects. Incorporate into the final Plan.

Draft Plan Development and Review
442
Item 9 D.
 Produce a Draft Active Transportation Plan detailing current biking and walking conditions, barriers, and solutions. The Plan will describe obstacles and challenges, recommend IN solutions that connect residents to major activity centers, and provide NIN policy and programmatic recommendations. IN needs will be reviewed by Public Works staff and the consultant.
 Integrate all collected data, public input, and research into the Plan.  Use the project rating and prioritization system to develop a combined prioritized project list for IN and NI recommendations, reflecting housing and land use priorities.  The Draft Plan will be reviewed by the Consultant, stakeholders, City staff, and Caltrans to ensure best practices are applied and that the Plan reflects the planning process and is implementation-ready.
 The Draft Plan will be presented to the Capitola City Council for review and comment. It will also be posted on the project website, accompanied by a press release and public comment announcement distributed to partner agencies, stakeholders, and the community.

Responsible Party: City and Ecology Action
Task Deliverables
 Rating Matrix
 Draft Plan
 City Council agenda and presentation materials
 Comments from City staff, stakeholders, consultant, and Caltrans Task 7: Final Plan and Board Review/Approval
The Final Plan will serve as a resource for securing funding and guiding project implementation.

Recommendations, public input, and research documented in the Plan will be applicable for Active Transportation Program (ATP) grant applications and other funding opportunities. Public support, demonstrated through the community engagement process, will strengthen funding applications and ensure alignment with local priorities

7.1 Finalize the Plan
 Comments from the Consultant, City staff, stakeholders, and the public will be consolidated and incorporated into the Final Plan.
 Prepare a distribution-ready version of the Final Plan (digital and print) and provide the City with the finalized Plan, supporting documentation, and materials needed for Council presentation and public release.
 Responsible Party: Ecology Action

7.2 Review and Acceptance
• Review the finalized Plan to confirm all comments have been addressed. • Prepare the City Council agenda item and presentation materials. • Present the Final Plan to the Capitola City Council for acceptance. • Responsible Party: City

7.3 Distribution and Outreach
• Distribute the Final Plan to local governing bodies, the Capitola Public Library, local partner agencies, and the Capitola Public Works Department. • Post the Final Plan on the City of Capitola website and share links through partner websites and social media platforms, including Facebook and other relevant channels.

Issue a press release announcing the Final Plan’s completion and availability. • Responsible Party: City
443
Item 9 D.

Task Deliverables
 Final Plan based on comments and review
 City Council agenda and presentation materials
 Meeting minutes documenting City Council acceptance/approval  Press release announcing Plan finalization
 Distribution list for Plan dissemination
 Summary of potential funding mechanisms to support Plan recommendations 444
Item 9 D.

CITY OF CAPITOLA

PROFESSIONAL SERVICES AGREEMENT
Active Transportation Plan Development
Ecology Action

THIS AGREEMENT is entered into on August 28, 2025, by and between the City of Capitola, a Municipal Corporation, hereinafter called "City" and Ecology Action, hereinafter called "Consultant".

WHEREAS, City desires certain services described in Appendix One and Consultant is capable of providing and desires to provide these services;
NOW, THEREFORE, City and Consultant for the consideration and upon the terms and conditions hereinafter specified agree as follows:

SECTION 1
Scope of Services
The services to be performed under this Agreement are for economic consulting services and further detailed in Appendix One.

SECTION 2
Duties of Consultant
All work performed by Consultant, or under its direction, shall be sufficient to satisfy the City's objectives for entering into this Agreement and shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession.

Consultant shall not undertake any work beyond the scope of work set forth in Appendix One unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in the prosecution of the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, nevertheless, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Community Development Director, called “Director," or other City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant's services described in Appendix One. Such meetings shall be held at the request of either party hereto. Review and City approval of completed work shall be obtained monthly, or at such intervals as may be mutually agreed upon, during the course of this work.

SECTION 3
Duties of the City
City shall make available to Consultant all data and information in the City's possession which City deems necessary to the preparation and execution of the work, and City shall actively aid and assist Consultant in obtaining such information from other agencies and individuals as necessary.

The Director may authorize a staff person to serve as his or her representative for conferring with Consultant relative to Consultant's services. The work in progress hereunder shall be reviewed from time to time by City at the discretion of City or upon the request of Consultant. If the work is satisfactory, it will be approved. If the work is not satisfactory, City will inform Consultant of the changes or revisions necessary to secure approval.
445
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 2 ends

SECTION 4
Fees and Payment
Payment for the Consultant's services shall be made upon a schedule and within the limit, or limits shown, upon Appendix Two. Such payment shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in carrying out the work. If Consultant is compensated on an hourly basis, Consultant shall track the number of hours Consultant, and each of Consultant’s employees, has worked under this Agreement during each fiscal year (July 1 through June 30) and Consultant shall immediately notify City if the number of hours worked during any fiscal year by any of Consultant’s employees reaches 900 hours. In addition, each invoice submitted by Consultant to City shall specify the number of hours to date Consultant, and each of Consultant’s employees, has worked under this Agreement during the current fiscal year.

SECTION 5
Changes in Work
City may order major changes in scope or character of the work, either decreasing or increasing the scope of Consultant's services. No changes in the Scope of Work as described in Appendix One shall be made without the City's written approval. Any change requiring compensation in excess of the sum specified in Appendix Two shall be approved in advance in writing by the City.

SECTION 6
Time of Beginning and Schedule for Completion
This Agreement will become effective when signed by both parties and will terminate on the earlier of:
 The date Consultant completes the services required by this Agreement, as agreed by the City; or  The date either party terminates the Agreement as provided below.

Work shall begin on or about August 26, 2019.

In the event that major changes are ordered or Consultant is delayed in performance of its services by circumstances beyond its control, the City will grant Consultant a reasonable adjustment in the schedule for completion provided that to do so would not frustrate the City's objective for entering into this Agreement.

Consultant must submit all claims for adjustments to City within thirty calendar days of the time of occurrence of circumstances necessitating the adjustment.

SECTION 7
Termination
City shall have the right to terminate this Agreement at any time upon giving ten days written notice to Consultant. Consultant may terminate this Agreement upon written notice to City should the City fail to fulfill its duties as set forth in this Agreement. In the event of termination, City shall pay the Consultant for all services performed and accepted under this Agreement up to the date of termination. 446
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 3 ends

SECTION 8
Insurance
Consultant shall procure and maintain for the duration of the contract and for 1 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, or employees.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001).

2. Insurance Services office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

4. Professional (Errors and Omissions) Liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage shall include contractual liability.

Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability:
(including operations,
products and completed
operations)
$1,000,000 per occurrence and $2,000,000 in
aggregate (including operations, for bodily injury,
personal and property damage.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. 4.

Employer’s Liability Insurance
Errors and Omissions
Liability:

Limits
$1,000,000 per accident for bodily injury and
property damage.
$1,000,000 per claim and $2,000,000 in the
aggregate.
447
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 4 ends

Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Capitola, its officers, officials, employees and volunteers are to be covered as additional insured’s as respects: liability arising out of work or operations performed by or on behalf of the Consultant or automobiles owned, leased, hired or borrowed by the Consultant.

2. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after prior written notice has been given to the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Capitola for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 9
Indemnification
For General Services: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, employees from and against any and all claims, demands, actions, liabilities, damages, judgments, or expenses (including attorneys’ fees and costs) arising from the acts or omissions of Consultant’s employees or agents in any way related to the obligations or in the performance of services under this Agreement, except for design professional services as defined in Civil Code § 2782.8, and except where caused by the sole or active negligence, or willful misconduct of the City. 448
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 5 ends

For Design Professional Services under Civil Code §2782.8: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, and employees from and against any and all claims, demands, actions, liabilities, damages, or expenses (including attorneys’ fees and costs) arising from the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s employees, or agents in any way related to the obligations or in the performance of design professional services under this Agreement as defined in Civil Code §2782.8, except where caused by the sole or active negligence, or willful misconduct of the City. The costs to defend charged to the Consultant relating to design professional services shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8.and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Consultant, Consultant’s employees, agents or subcontractors, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

SECTION 10
Civil Rights Compliance/Equal Opportunity Assurance
Every supplier of materials and services and all consultants doing business with the City of Capitola shall be in compliance with the applicable provisions of the Americans with Disabilities Act of 1990, and shall be an equal opportunity employer as defined by Title VII of the Civil Rights Act of 1964 and including the California Fair Employment and Housing Act of 1980. As such, consultant shall not discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, age or sex with respect to hiring, application for employment, tenure or terms and conditions of employment. Consultant agrees to abide by all of the foregoing statutes and regulations.

SECTION 11
Legal Action/Attorneys' Fees
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he or she may be entitled. The laws of the State of California shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 12
Assignment
This Agreement shall not be assigned without first obtaining the express written consent of the Director after approval of the City Council.

SECTION 13
Amendments
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City Council, or an officer of the City when the City Council may from time to time empower an officer of the City to approve and authorize such amendments. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Appendix Two. Such 449
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 6 ends

authority is retained solely by the City Council. Unless expressly authorized by the City Council, Consultant's compensation shall be limited to that set forth in Appendix Two.

SECTION 14
Miscellaneous Provisions

1. Project Manager. Director reserves the right to approve the project manager assigned by Consultant to said work. No change in assignment may occur without prior written approval of the City.

2. Consultant Service. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

3. Licensure. Consultant warrants that he or she has complied with any and all applicable governmental licensing requirements.

4. Other Agreements. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter, and no other agreement, statement or promise related to the subject matter of this Agreement which is not contained in this Agreement shall be valid or binding.

5. City Property. Upon payment for the work performed, or portion thereof, all drawings, specifications, records, or other documents generated by Consultant pursuant to this Agreement are, and shall remain, the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with the City's use and/or occupancy of the project. The drawings, specifications, records, documents, and Consultant's other work product shall not be used by the Consultant on other projects, except by agreement in writing and with appropriate compensation to the City.

6. Consultant's Records. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred for this project. Such records and documentation shall be kept available at Consultant's office during the period of this Agreement, and after the term of this Agreement for a period of three years from the date of the final City payment for Consultant's services.

7. Independent Contractor. In the performance of its work, it is expressly understood that Consultant, including Consultant's agents, servants, employees, and subcontractors, is an independent contractor solely responsible for its acts and omissions, and Consultant shall not be considered an employee of the City for any purpose.

8. Conflicts of Interest. Consultant stipulates that corporately or individually, its firm, its employees and subcontractors have no financial interest in either the success or failure of any project which is, or may be, dependent on the results of the Consultant's work product prepared pursuant to this Agreement.

9. Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given and fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:

450
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 7 ends

CITY CONSULTANT

CITY OF CAPITOLA
420 Capitola Avenue
Capitola, CA 95010
831-475-7300

ECOLOGY ACTION
877 Cedar Street, Ste. 240
Santa Cruz, CA 95060
831-426-5925
By:__________________________________
Benjamin Goldstein, City Manager
By:__________________________________

Dated:________________________________ Dated:_______________________________

Approved as to Form:
_______________________________
Samantha Zutler, City Attorney

451
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 8 ends

APPENDIX ONE
Scope of Services

452
Item 9 D.

SCOPE OF WORK
Project Information
Grant Category Sustainable Communities Competitive
Grant Fiscal Year FY 2025-26
Project Title Capitola Active Transportation Plan
Organization
(Legal name)
City of Capitola
Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by Caltrans prior to initiating any Scope of Work change or amendment.

The City aims to proactively improve safety for all road users by planning for increased multimodal activity and ensuring public infrastructure supports safe walking and biking in every neighborhood.

As a consequence of the City’s pedestrian crash history and mobility needs, Capitola is seeking to create its first ever Active Transportation Plan. The Plan will address connections across all of Capitola, including key corridors that link neighborhoods to major community destinations such as senior housing, schools, parks, shopping centers, community center, library, and senior center.

Project Stakeholders
The City of Capitola will oversee the project at every stage to ensure alignment with City planning documents and policies. The City will ensure Council acceptance of the Plan and wide distribution through City channels. Ecology Action will lead the grant administration, research, public outreach, and plan development.

A Technical Advisory Committee representing a diverse pool of entities will be engaged including Capitola Public Works and Community Development Departments, Santa Cruz Metro (Transit District), Santa Cruz County Public Health Department, Caltrans District 5, Soquel Union Elementary and Santa Cruz City High School Districts, local bicycle and pedestrian advocacy organizations such as Bike Santa Cruz County and Mission: Pedestrian, and the Santa Cruz County Regional Transportation Commission (SCCRTC)
A focus group will be formed to represent under-resourced and disadvantaged communities, including residents of Pacific Cove Mobile Home Park, Bay Avenue Senior Apartments, and 454 Item 9 D.
apartment complexes along Capitola Road and 41st Avenue. The group will also include Spanish-speaking residents and people with limited English proficiency, low-income households as defined by AB 1550, and households without access to a personal vehicle. Ecology Action will partner with organizations such as Community Bridges, Santa Cruz Community Health, and local school family resource centers to identify and engage participants.

Grantee will manage and administer the grant project according to the Grant Application Guidelines, Regional Planning Handbook, and the executed grant contract between Caltrans and the grantee.

Fiscal Administration
 Submit complete invoice packages to Caltrans District staff based on milestone completion—at least quarterly, but no more frequently than monthly.  Responsible Party: City of Capitola and Ecology Action Quarterly Reports
 Monitor project progress and prepare and submit quarterly reports to Caltrans District 455
Item 9 D.
staff providing a summary of project progress and grant/local match expenditures.  Responsible Party: City of Capitola and Ecology Action Kickoff Meeting
 Caltrans, City and Ecology Action kickoff meeting at the beginning of the project to coordinate and review scope, schedule, and budget
Responsible Party: City of Capitola and Ecology Action
Task Deliverables
Kick-off meeting with Caltrans - Meeting Notes, quarterly invoices and progress reports.

Data collection
 Describe existing education, encouragement, and transportation demand management programs related to active transportation
 Compile detailed bicycle and pedestrian collision data, including factors, street type, and location
 Compile mode share data and determine whether there is need for further surveying or counts, with specific attention to capturing variations during the summer season, when the City experiences significant population increases
Responsible Party: City and Consultant
Task Deliverables
 List of documents reviewed
 Map of existing active transportation facilities, facilities in development  Map of safety data
 Summary of current physical and collision conditions
 List of data needs
Task 2: Analysis of Data
 Map important community destinations and necessary travel patterns, especially for underserved and/or vulnerable community travelers
 Determine physical barriers, gaps, and needs for various travelers of all ages, skill levels, and abilities bicyclists, mobility device users, and pedestrians.  Analyze collision data for patterns related to factors, street type, and street condition.  Conduct a Level of Traffic Stress (LTS) analysis to assess perceived and actual comfort for users of varying confidence levels, with specific attention to seniors and school-age youth.
 Relate mode share to physical conditions and non-infrastructure factors, where applicable
Responsible Party: Consultant
Task Deliverables
 Summary of patterns and mode share
 Summary of safety conditions
 Summary or map of barriers/gaps
 Summary of mobility and access conditions
 Project and Program Recommendations with scoring and planning level cost estimates
Task 3: Public Outreach
Convene focus groups to engage community representatives  Facilitate focus groups that representing diverse interests such as pedestrians, bicyclists, elderly and disabled individuals, environmental advocates, youth, health organizations, business, and neighborhood groups. Meetings will be organized in partnership with community organizations and align with existing meetings or gathering places where possible. These sessions will focus on identifying current barriers to active transportation and gathering recommendations for meaningful education and encouragement 457
Item 9 D.
programs to enable walking and biking comfortably for all ages and abilities, increasing trips.
 Hold 1-2 meetings for each focus group at key milestones of project including identifying active transportation needs and draft project recommendations.  Review and analyze comments from the focus groups to help determine the active transportation needs, the project list, priority order, and provide input on the draft Plan.  Responsible Party: City and Ecology Action
Convene public workshops and other in-person outreach
 Convene a minimum of two public meetings bringing residents of the community together to provide input at key milestones of the project. Host meetings at convenient locations for residents throughout the City, ensuring accessibility via multimodal transportation and online platforms to maximize participation. Meetings will be held on days and times that will provide the greatest level of participation.  Table at community destinations or during community events, where possible  Translate materials into Spanish and provide a translator for non-English-speaking participants.
 Key milestones of project include development of project list by identifying active transportation needs and draft Plan.
 Responsible Parties: City and Ecology Action
Create Plan Outreach website
 Create a web interface to inform the public about the Plan development process, objectives, and opportunities for providing input.
 Responsible Party: Ecology Action
Provide Regular Project Updates
 Share regular project updates and meeting notices through social media posts, website updates, press releases, email notifications to distribution lists, and school communications.
 The project webpage will be updated regularly to show progress on the Plan, next steps, and ways to provide input
 Responsible Party: City and Ecology Action
Review, analyze, and incorporate public comments
 Review, categorize, and analyze public comments from community event tabling, public meetings, emails, and online submissions to summarize public input and priorities.  Responsible Party: City and Consultant
Task Deliverables
• List of Stakeholders/Focus Group Parties
• Focus Group Agendas and Presentation Materials
• Website, E-news, and News Release Content
• Link to Project Website
• List of Public Comments
• Public Workshop Presentation Materials
• Survey
• Public Outreach Summary
458
Item 9 D.

Draft Plan Development and Review
459
Item 9 D.
 Produce a Draft Active Transportation Plan detailing current biking and walking conditions, barriers, and solutions. The Plan will describe obstacles and challenges, recommend IN solutions that connect residents to major activity centers, and provide NIN policy and programmatic recommendations. IN needs will be reviewed by Public Works staff and the consultant.
 Integrate all collected data, public input, and research into the Plan.  Use the project rating and prioritization system to develop a combined prioritized project list for IN and NI recommendations, reflecting housing and land use priorities.  The Draft Plan will be reviewed by the Consultant, stakeholders, City staff, and Caltrans to ensure best practices are applied and that the Plan reflects the planning process and is implementation-ready.
 The Draft Plan will be presented to the Capitola City Council for review and comment. It will also be posted on the project website, accompanied by a press release and public comment announcement distributed to partner agencies, stakeholders, and the community.

Issue a press release announcing the Final Plan’s completion and availability. • Responsible Party: City
460
Item 9 D.

J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J 01 $10,000 $0 $10,000 $2,200 $12,200
02 $5,000 $0 $5,000 $5,000 $10,000
1 $0 $40,000 $40,000 $4,800 $44,800
2 $0 $65,000 $65,000 $7,800 $72,800
3 $130,000 $0 $130,000 $15,600 $145,600
4 $35,000 $0 $35,000 $4,200 $39,200
5 $0 $40,000 $40,000 $4,800 $44,800
6 Draft Plan $105,000 $0 $105,000 $13,200 $118,200
7 $20,000 $0 $20,000 $2,400 $22,400
$305,000 $145,000 $450,000 $60,000 $510,000
Final Plan and Board Review/Approval
FY 2026/27 FY 2027/28
Estimated Local Cash
Match*
Estimated Total Project
Cost*
FY 2025/26
Grant Amount*
If yes, what is the estimated indirect cost rate? Ecology Action- CY 25 & 26: Indirect: 107.53% Fringe: 36.30% Does your agency plan to use the Tapered Match approach for invoicing purposes? Infrastructure Recommendations
Reimbursements/
Invoicing
Disclaimers
Agency commits to the Cost and Schedule below. Any changes will need to be approved by Caltrans prior to initiating any Cost and Schedule change or amendment.

Use only whole dollars in the financial information fields. No rounding up or down and no cents.

Totals
Does your agency plan to request reimbursement for indirect costs? Advisory Committee Meetings
Project Administration
(no more than 5% of total grant funds)
Consultant Procurement
Existing Conditions
Analysis of Data
Public Outreach
Task
#
Task Title Ecology Action Technical Consultant
City of Capitola
Project Title
Organization
Use the Local Match Calculator to ensure that grant and local match amounts are correct: Local Match Calculator (posted on-line) California Department of Transportation
Grant Category Sustainable Communities Competitive
Capitola Active Transportation Plan
Grant Fiscal Year FY 2025-26
462
Item 9 D.

Professional Services Agreement August 28, 2025
Active Transportation Plan Development
Ecology Action

Page 9 ends

APPENDIX TWO
Fees and Payments

Consultant will provide invoices to the City for all services and expenses on a monthly basis.

City will endeavor to pay all invoices within 30 days of receipt. The total amount billed by Consultant and paid by City pursuant to this agreement shall not exceed $________ without written advance authorization from the City.

Consultant hereby represents and warrants, based upon Consultant’s independent determination of the time and labor, including overtime, which will be required to perform said services, that Consultant will provide all said services at a cost which will not exceed the maximum price set forth in this agreement for Consultant’s services. Consultant hereby assumes the risk that Consultant will perform said services within this maximum price constraint and Consultant acknowledges that its inability to do so shall not excuse completion of the services and shall not provide a basis for additional compensation.

Salary expenses include the actual direct pay of personnel assigned to the project (except for routine secretarial and account services) plus payroll taxes, insurance, sick leave, holidays, vacation, and other fringe benefits. The percentage of compensation attributable to salary expenses includes all of Consultant’s indirect overhead costs and fees. For purposes of this Agreement, Consultant’s salary expenses and non-salary expenses will be compensated at the rates set forth in the fee schedule attached to this appendix and in accordance with the terms set forth therein. Non-salary expenses include travel, meals and lodging while traveling, materials other than normal office supplies, reproduction and printing costs, equipment rental, computer services, service of subconsultants or subcontractors, and other identifiable job expenses. The use of Consultant’s vehicles for travel shall be paid at the current Internal Revenue Service published mileage rate.

Salary payment for personnel time will be made at the rates set forth in the attached fee schedule for all time charged to the project. Normal payroll rates are for 40 hours per week. Consultant shall not charge the City for personnel overtime salary at rates higher than those set forth in the attached fee schedule without the City’s prior written authorization.

In no event shall the total fee charged for the scope of work set forth in Appendix One exceed the total budget of $305,000, without specific, written advance authorization from the City.

Payments shall be made monthly by the City, based on itemized invoices from the Consultant which list actual costs and expenses. Such payments shall be for the invoice amount. The monthly statements shall contain the following affidavit signed by a principal of the Consultant’s firm:
"I hereby certify as principal of the firm of Ecology Action, that the charge of $__________ as summarized above and shown in detail on the attachments is fair and reasonable, is in accordance with the terms of the Agreement dated August 28, 2025, and has not been previously paid." 463
Item 9 D.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING THE 2025-26 FISCAL YEAR CITY BUDGET AND CAPITAL IMPROVEMENT

PROGRAM BUDGET
WHEREAS, it is necessary to adopt the 2025-26 Fiscal Year Budget for all City funds and Capital Improvement Program; and
WHEREAS, the City Council conducted budget study sessions, heard and considered public comments, had modified and proposed a budget accordingly, and on June 26, 2025, adopted such budget for the Fiscal Year July 1, 2025 through June 30, 2026; and WHEREAS, since the adoption of the budget the City has been awarded a grant in the amount of $450,000 from the California Department of Transportation for the Capitola Active Transportation Plan; and
WHEREAS, it is necessary to amend the Fiscal Year 2025-26 Adopted Budget to accept the grant revenue and appropriate the funds for the project; and NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the 2025-26 Fiscal Year Budget is hereby amended, including Exhibit A (Budget Amendment) to this Resolution; and
BE IT FURTHER RESOLVED that the Administrative Services Director is directed to enter the budget into the City's accounting records in accordance with appropriate accounting practices, and the City Manager, with the Finance Director's assistance, shall assure compliance therewith.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 28
th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Joe Clark, Mayor
ATTEST:
____________________ ___
Julia Gautho, City Clerk
464
Item 9 D.

Budget Adjustment Request
Date
08/18/2025
Requesting Department *
Public Works
Type of Adjustment
Administrative
Council
Item #
Council Date
August 28, 2025
Council Approval
Revenues
Account Number Account Description Increase/Decrease
1200-00-00-000-3320.200 State Grants - Operating $450,000.00 Total Revenues
$450,000.00
Expenditures
Account Number Account Description Increase/Decrease
1200-00-00-000-4305.900 CS-Contracts General $450,000.00 Total Expenditures
$450,000.00
Net Impact
$0.00
Purpose
To establish grant revenue & expenditure budget for the California Department of Transportation Capitola Active Transportation Plan.

Department Head Approval
465
Item 9 D.

Finance Director Approval
City Manager Approval
466
Item 9 D.

Action History (all history times shown in Pacific Standard Time) Submit by Jim Malberg 8/18/2025 8:43:49 am (Budget Amendment Request Submitted) Approve by Jessica Kahn 8/18/2025 9:37:51 am (Routed to PW) The task was assigned to Jessica Kahn
8/18/2025 8:43:49 am
Approve (send to CM
for approval)
by Jim Malberg 8/18/2025 10:01:13 am (Routed to Finance Director) The task was assigned to Jim Malberg
8/18/2025 9:37:51 am
Approve (return to
Finance for
processing)
by Jamie Goldstein 8/19/2025 1:47:28 pm (Routed to CM for final approval) The task was assigned to Jamie Goldstein
8/18/2025 10:01:13 am
467
Item 9 D.

Capitola Active
Transportation Plan
Sustainable Transportation
Planning Grant
City Council
August 28, 2025
468
Item 9 D.
• Applied January 2025
• City lead applicant
• Ecology Action co-applicant
• $450,000 grant + $60,000 City in-kind match
Sustainable Transportation Planning Grant
• Resolution required for final award
• Project scope revised in coordination with Caltrans to comply with Municipal Code Section 8.72.

Conditional Award
Background
Capitola Active Transportation Plan
469
Item 9 D.
• Title updated from Connecting
Capitola Village ATP → Capitola
Active Transportation Plan
• Expanded focus: citywide plan, not
village-centric
• Removed references to the Coastal
Rail Trail
• Clearer roles:
• Ecology Action – outreach,
partnerships
• City – lead agency, final plan
review & acceptance
• Caltrans-requested additions:
• Address seasonal variability in
population and travel patterns
Project Scope Adjustments
Capitola Active Transportation Plan
470
Item 9 D.
• Improve safety for pedestrians and bikes
• First comprehensive citywide plan for
walking, biking, and multimodal travel
• Assess existing conditions and identify
barriers
• Recommend infrastructure and
programmatic solutions
• Focus areas
• Safety
• Equity & accessibility (seniors, youth,
people with disabilities)
• Climate resilience
• Consistency with local, regional, and
state policies
Project Purpose
Capitola Active Transportation Plan
471
Item 9 D.
• Local Vehicle Crash Data
• Pedestrian Crashes Up 20%
• Bicycle Crashes Up 58%
• Countywide (CA OTS): Santa Cruz County among
the worst in CA for bicyclist injuries/deaths
• Capitola (CA OTS): Among the worst peer cities for
senior (65+) pedestrian injuries/deaths
Project Purpose
Capitola Active Transportation Plan
Period Pedestrian Bicycle
Jan 2017 – Aug 2020 15 24
Jan 2022 – Aug 2025 18 44 (6 e-bike)
472
Item 9 D.

Plan Benefits
• Roadmap for safer biking & walking
• Opens doors to grant funding (ATP, SB1, SS4A, BIL)
• Aligns with state (Vision Zero, CAPTI, equity) & federal (SS4A, climate resilience) priorities
• Proactively addresses safety & mobility needs
Project Purpose
Capitola Active Transportation Plan
473
Item 9 D.

City of Capitola – Lead agency,
responsible for Caltrans compliance
Ecology Action – Co-applicant, lead on
outreach, partner coordination
Consultant (future RFP) – Technical analysis,
data collection, network planning, conceptual
designs, cost estimates
Project Partners
Capitola Active Transportation Plan
474
Item 9 D.
• Total Project Budget: $510,000
• $450,000 Caltrans grant
• $60,000 City staff time (inkind)
• Consultant contract
($145,000) will return to
Council for approval
Fiscal Impact
Capitola Active Transportation Plan
475
Item 9 D.

Staff Time Commitment ($60,000 in-kind)
• $200/hour billing average → 300 hours over 2 years
• ≈ 3 hrs/week across City staff (≈ 1 hr/week each for two primary staff )
• Higher for City Council review hearings (~4 hearings) Breakdown of Staff Effort
• Grant management & consultant procurement
• Plan review
• Community outreach & draft plan development
Departments Involved
• Public Works (lead)
• Clerk’s Office, Economic & Community
Development, City Management
Fiscal Impact
Capitola Active Transportation Plan
476
Item 9 D.

August 2025
Approve resolutions
and Ecology Action
agreement
November 2025
Finalize grant
agreement with
Caltrans
January 2026
Issue RFP for
transportation
planning consultant
Spring 2026
Begin community
outreach and plan
development
Next Steps
Capitola Active Transportation Plan
477
Item 9 D.
1) Adopt a resolution authorizing City Manager to
enter into a grant agreement with the California
Department of Transportation (Caltrans) for the
Capitola Active Transportation Plan;
2) Authorize City Manager to execute a
professional services agreement with Ecology
Action, the City’s co-applicant for project, in
the amount of $305,000; and,
3) Adopt a resolution amending the FY 2025-26
budget to accept grant revenue and
appropriate funds for project.

Recommended Action
Capitola Active Transportation Plan
478
Item 9 D.

Capitola City Council
Agenda Report
Meeting: August 28, 2025
From: Public Works Department
Subject: Cliff Drive Resiliency Project and Local Coastal Program Update Recommended Action: Receive an update on the Cliff Drive Resiliency Project and the associated Local Coastal Program (LCP) amendments and provide direction to staff as needed.

Background: The Cliff Drive Resiliency Project is a comprehensive effort to address bluff erosion, sealevel rise, and stormwater drainage impacts along the Cliff Drive corridor while enhancing pedestrian, bicycle, and coastal access. The project extends from the western City limit to Capitola Village and includes connections to Hoopers Beach and the Capitola Wharf overlook.

In August 2024, the City Council reviewed the feasibility study and directed staff to move forward with Alternative 3 – Full Bluff Protection, which envisioned continuous bluff stabilization along the project length, a Class I facility, cantilevered sections where needed, overlooks, and reconfigured parking.

Since that meeting, staff and the consultant team have determined the full buildout of Alternative 3 in one phase is not feasible given the current $10.5 million committed through the Federal Highway Administration Emergency Relief (FHWA ER) Program and $500,000 California Coastal Commission (CCC) LCP grant. Detailed engineering review, tidal access limitations, and seasonal weather constraints also limit how much work can be completed in a single season. Additionally, FHWA ER funds are restricted to eligible repair scope and require a local match (approximately 11.47%).

To advance the project within these realities, while maintaining compatibility with full buildout, staff developed Alternative 4 – Partial Bluff Protection (Phased). This approach prioritizes the most at-risk bluff segments and implements the work in phases as funding is secured.

Discussion: Since the last Council update, detailed engineering and constructability reviews have shown the full project cannot be completed with the funding currently available. The work area is subject to seasonal weather restrictions and tidal limitations, and certain bluff segments present a more immediate risk to roadway stability. For these reasons, the project will need to be implemented in phases.

Phase 1 will focus on the section of bluff that is most vulnerable to ongoing erosion. The design incorporates a shotcrete tieback wall, supported by reinforced rock slope protection to an elevation that protects against a 100-year storm event. Based on geologist recommendations, Phase 1 will embed the wall into the Purisima formation to provide stability, with existing Rock Slope Protection (RSP) reused and new RSP added to reduce wave energy. If new RSP is not permitted, the design can be modified to increase embedment depth instead. Temporary pedestrian and bicycle safety measures will be installed along the coastal side of Cliff Drive until later phases are built.

Future phases will extend stabilization east and west, complete the Class I path improvements, reconfigure parking, and add native landscaping and overlooks. These phases remain compatible with the original Alternative 3 vision and can be implemented as funding becomes available.

The CCC grant supports design, outreach, and LCP updates, and required Local Coastal Program (LCP) updates. The LCP is composed of two parts: the Land Use Plan (LUP), which sets policies for coastal land use, access, and resource protection, and the Implementation Plan (IP), which provides zoning regulations and procedures to carry out the LUP. The current amendments primarily update outdated references, clarify definitions, and align hazard policies and related provisions to facilitate the Cliff Drive project. This is considered a policy “cleanup” phase; more significant changes will occur after 479
Item 9 E.
development of the City’s mandatory Climate Adaptation Plan, for which the City has applied for an Ocean Protection Council grant and is awaiting an award decision. The FHWA Emergency Relief Program funding covers eligible repairs and requires a local match, with its own obligation/use deadlines. Staff has requested—and Caltrans has indicated support for—an extension to this funding deadline. This will allow environmental review to be completed after the LCP amendments are adopted, provide additional time to coordinate with design and permitting, and extend the window for pursuing additional construction funding for later phases.

Coordination between City staff and CCC has resulted in Draft amendments for both the Land Use Plan and Implementation Plan. Public access policies have been updated to reflect Cliff Drive enhancements, remove outdated Southern Pacific Railroad and RTC references, and incorporate multimodal improvements. The natural hazards section now includes sea-level rise policies and specific objectives for Cliff Drive and Capitola Village. Implementation Plan updates clarify zoning allowances for project improvements, refine hazard definitions and evaluation requirements, and update parking and right-ofway references.

A community meeting was held on August 12, 2025, to present the refined concept, phasing approach, and LCP updates. Key questions discussed included the purpose of the cantilevered walkway for continuous access, the project’s seismic performance, design measures to prevent erosion at wall endpoints, and the role of rock slope protection (RSP) in reducing wave energy. The Planning Commission is scheduled to receive an informational item on the LCP on August 21. Following that, staff will release the draft LCP policy amendments for public review and schedule Planning Commission and City Council hearings for adoption. Adopted policy amendments will then be submitted to the California Coastal Commission for certification.

Fiscal Impact: Phase 1 is partially funded through the $10.5 million FHWA Emergency Relief Program grant and the $500,000 Coastal Commission LCP grant. FHWA ER funds require a local match of approximately 11.47%. Additional construction funding will be required for subsequent phases. The requested funding extension will allow more time to secure these funds before later phases proceed.

Attachments:

1. Q&A from Community Meeting

2. Preliminary Design Drawings
Report Prepared By: Jessica Kahn, Public Works Director; Katie Herlihy, Community Development Director
Reviewed By: Julia Gautho, City Clerk; Jim Malberg, Finance Director; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
480
Item 9 E.

Cliff Drive Resiliency
Project & Local Coastal
Program Update
City Council
August 28, 2025
481
Item 9 E.

Purpose: Mitigate bluff erosion, sea-level rise, and
stormwater impacts while enhancing pedestrian,
bicycle, and coastal access along Cliff Drive
Funding made available due to 2023 storm event
Project Overview
Cliff Drive Resiliency Project
482
Item 9 E.
• Provide a project status update
• Receive Council and community input
• Informational item only — no final decisions
tonight
• Outline next steps:
• Future hearing to consider policy language
for LCP amendments
• Subsequent hearings to review and approve
project-specific details
Tonight’s Objectives
Cliff Drive Resiliency Project
483
Item 9 E.

August 2024: Alternative 3 – Full Bluff Protection
• Continuous bluff stabilization
• Class I path, cantilevered segments, overlooks, and
parking reconfiguration
Project History & Initial Strategy
Cliff Drive Resiliency Project
484
Item 9 E.
485
Item 9 E.
• Technical Factors
• Tidal and seasonal constraints
• Engineering feasibility
• Funding
• $10.5 M from FHWA Emergency Relief
• $500K from Coastal Commission LCP grant
• Other grants pending
• Full buildout not currently fiscally feasible
Challenges & Constraints
Cliff Drive Resiliency Project
486
Item 9 E.

Phased Approach
Cliff Drive Resiliency Project
Alternative 4 – Partial Bluff Protection (Phased):

Target highest-risk areas first, ensuring
compatibility with full Alternative 3 design
487
Item 9 E.

Phase 1 Limits
Cliff Drive Resiliency Project
488
Item 9 E.

Phase 1 Limits
Cliff Drive Resiliency Project
489
Item 9 E.
490
Item 9 E.
• Scope: Most vulnerable bluff segment
• Design Features
• Shotcrete tieback wall embedded in the Purisima
formation
• Reinforced Rock Slope Protection (RSP) to counter
storm impacts
• Reuse existing RSP; deeper embedment if new RSP is
not allowed
• Temporary pedestrian/bike safety measures
Phase 1 Details
Cliff Drive Resiliency Project
491
Item 9 E.

Phase 1 Details
Cliff Drive Resiliency Project
492
Item 9 E.
• Planned Extensions
• Extended stabilization
• Class I path enhancements
• Parking reconfiguration
• Native landscaping & overlooks
• Continuity
• Future phases remain consistent with original fullbuild vision • Flexibility
• Roadway layout can still be amended in future
phases
Future Phases
Cliff Drive Resiliency Project
493
Item 9 E.

Draft Proposed Plan
Cliff Drive Resiliency Project
494
Item 9 E.

Conceptual Layout for Future Phases
Cliff Drive Resiliency Project
495
Item 9 E.
• Policy and reference cleanup (e.g., outdated
railroad references)
• Improved definitions and hazard policy
alignment for Cliff Drive
• Updates to land use, public access, hazard
planning, zoning allowances, parking, and
right-of-way language
Local Coastal Program (LCP) Amendments
Cliff Drive Resiliency Project
496
Item 9 E.
• Community Meeting (August 12, 2025):

Presented refined concept, phasing strategy, and
LCP changes
• Planning Commission (September 4): Public
review of draft LCP amendments and
• City Council (October):Review draft LCP
amendments and authorize submittal to CCC
• Certification: Adopted amendments to CCC for
certification
Stakeholder Engagement & LCP Next Steps
Cliff Drive Resiliency Project
497
Item 9 E.
• Phase 1 Funding:
• FHWA ER: $10.5 M (local 11.47% match)
• CCC LCP grant: $500K (design, outreach, and LCP policy updates)
• Next Steps:
• Requested extension of FHWA funding
• Completion of environmental review, LCP adoption, final design, permit coordination, securing additional funds
• Future Phases:
• Requires additional funding, design, permitting
Grant & Funding Next Steps
Cliff Drive Resiliency Project
Approve LCP
Amendments
Approve
Project
Design
Approve first
Phase
Construction
498
Item 9 E.

Summary
• Transitioning to phased
implementation (Alternative
4) due to funding and
technical constraints
• Phase 1 to stabilize the most
critical bluff areas
• LCP amendments align policy
for project purposes
• Community and regulatory
engagement ongoing
499
Item 9 E.

Capitola City Council
Agenda Report
Meeting: August 28, 2025
From: Public Works Department
Subject: Park at Rispin Mansion Project Update
Recommended Action: Provide direction to staff regarding the materials and design for the additional hardscaping approved in May 2025 and the approach to landscaping in areas of the Park at Rispin Mansion outside the current construction scope.

Background: The Park at Rispin Mansion project is a multi-year effort to create a new public park and event space on the historic Rispin Mansion property, providing community gathering areas, open space, and access to the Soquel Creek corridor. The project includes an amphitheater, walking loop, fountain plaza, sundial installation, and multiple landscaped areas, with design elements intended to reflect the site’s historic character. This design was scaled back from earlier plans due to cost constraints.

Construction began in spring 2024 following the Council’s award of a $949,000 contract to Betz Works.

Work to date has included major grading, utility installation, and the construction of site features such as the amphitheater and connecting pathways. Progress was delayed by seasonal weather conditions and PG&E utility connection issues, which required a $50,000 change order for additional underground work and ADA accessibility hardscape.

On May 8, 2025, the City Council approved a second change order increasing project funding using Measure Q resources to add hardscaping around the fountain, between the fountain and amphitheater, and in the sundial plaza area. At that time, these improvements were proposed in stamped concrete to provide a durable, low-maintenance surface that matches the original design intent.

When the park opens, the contractor’s work will include essential infrastructure and amenities such as fencing and gates, benches, picnic tables, trash and recycling receptacles, a drinking fountain, dog waste stations, and site lighting. Historic features, including the grand staircase, concrete columns, masonry walls, and the fountain structure, will be repaired or restored. The amphitheater will be completed with a broom-finished concrete oval pathway, and the lower patio ADA improvements will be in stamped concrete. Irrigation service will be stubbed out for future planting, and limited landscaping with wood chip groundcover will be provided in the walking loop center and the potential future bocce ball area. Civil improvements will include grading, drainage, erosion control, curbs, concrete flatwork, decomposed granite pathways, and guardrails.

Several features originally identified as excluded project elements will now be delivered for park opening using the Public Works Parks budget: including the fountain emitters, bike post bollards, ceramic planters and urns, a game table with benches, and the sundial and pad. The arbor and bocce ball court remain excluded due to high costs, primarily related to the required concrete footings. Public art components— such as murals, mosaics, and a sculpture or installation for the fountain—are not currently included, however a grant request for public art for the fountain has been submitted. The fountain was identified by the Building Official as a fall hazard and required fencing or temporary fill. The fountain has been temporarily filled until the public art project is ready to commence; staff intends to landscape this area, in coordination with the museum, in the interim until a permanent art installation is implemented.

Discussion: Staff is requesting direction on the following elements of this Project.

Hardscape Options
Since Council’s May 2025 action, the project has continued to progress; however, the contractor has indicated that stamped concrete is not feasible for all of the upper hardscape areas identified in the change order due to constructability constraints, site conditions, and cost impacts. 500
Item 9 F.

The oval pathway to the amphitheater will be completed in broom-finished concrete, as planned. The ADA accessibility improvements for the lower patio are being installed in stamped concrete, also as originally planned. For the remaining areas — the fountain plaza, the landing between the fountain and amphitheater, and the sundial plaza — three options are available:

1. Stamped Asphalt – Fits within the current budget. Patterned and colored to resemble pavers, installed over asphalt. Decorative but visually and texturally different from concrete.

2. Stamped Concrete – Matches the original design intent and the amphitheater area’s aesthetic but requires an additional budget allocation.

3. Decomposed Granite with Historic Pavers in Landing – Use stored historic pavers for landing with decomposed granite elsewhere, allowing for future paver installation. Not enough historic pavers exist for all areas. New pavers could be added later through a “adopt-a-brick” fundraising campaign to install pavers around the fountain and sundial, similar to the Capitola Library.

Landscaping Approach and Options
The current contract includes only limited landscaping along the park wall on Wharf Road and areas adjacent to the fountain and amphitheater. Plans for un-landscaped areas currently consist of wood chip groundcover with stubbed-out water service for future planting and irrigation in the walking loop center and the planned bocce ball court location.

The original 2015 landscape plan is extensive and would exceed current staff maintenance capacity.

Volunteer maintenance has been discussed but is not yet formalized. If directed by Council, staff could develop a scaled-back landscape plan/themes for near-term implementation and issue a request for proposals from interested community groups to determine their capacity and interest in helping develop and/or maintain planted areas in the park. The ultimate scope of this plan would be tailored to the skills, resources, and long-term commitment of the selected community group. Unplanted areas could be prepared with topsoil prior to opening, designated as “future planting areas,” and covered with mulch over the winter to prevent erosion.

Fiscal Impact: The fiscal impact will depend on Council’s selection of the hardscape option and any additional direction regarding landscaping. Available park funding sources could cover the lower-cost alternatives without additional General Fund contributions.

Report Prepared By: Jessica Kahn, Public Works Director Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
501
Item 9 F.

Park at Rispin Mansion
Project Update
City Council
August 28, 2025
502
Item 9 F.
• Project Summary: Multi-year effort to repurpose historic Rispin Mansion property into a public park
• Purpose: Provide guidance on hardscaping
materials/design and landscaping strategy
Long-Term Development Process
Park at Rispin Mansion Update
503
Item 9 F.
• Grading, fencing, landscaping
• Historical reconstruction of park features
• Repair of grand staircase & historic elements
• Drinking fountain & lighting
• Civil site improvements
• Scope reduced due to cost constraints
2023 Reduced Project Scope
• Began spring 2024 ($949,000 contract with Betz
Works)
• $50,000 change order for underground/ADA work
• Delays from weather and PG&E utility connections
Construction Progress & Challenges
Long-Term Development Process Intended Scope
Park at Rispin Mansion Update
504
Item 9 F.
• Historic restorations: grand staircase, balustrades, fountain structure
• Amphitheater & exterior wall modifications
• Pathways (broom-finished concrete, ADA upgrades)
• Lighting
Completed
• Fencing, site furnishings (benches, trash/recycling, fountain, dog waste receptacles)
• Stamped concrete for lower patio ADA upgrades
• Irrigation + limited wood-chip landscaping (walking loop & future bocce area)
Upcoming Deliverables
• Fountain emitters, bollards, planters, game table, sundial Added via PW Parks Budget
Completed/In Progress Scope Long-Term Development Process Park at Rispin Mansion Update
505
Item 9 F.
• Excluded due to cost: arbor, bocce ball court
• Public art unfunded (grant submitted)
• Fountain temporarily filled for safety
• May 8, 2025: Approved additional hardscaping (fountain, loop pathway, sundial plaza, stair landing – stamped
concrete)
• Recently, contractor advised stamped concrete is not
feasible for all upper hardscape areas due to
constructability, site conditions, and cost
Long-Term Development Process Incomplete/Future Scope
Park at Rispin Mansion Update
506
Item 9 F.

Currently Hardscape
Proposed Hardscape
Hardscape Long-Term Development Process
Park at Rispin Mansion Update
Currently Hardscape
507
Item 9 F.

Hardscape – In Progress Long-Term Development Process
Park at Rispin Mansion Update
Loop Pathway Lower Patio
508
Item 9 F.

Hardscape – Not Completed Long-Term Development Process Park at Rispin Mansion Update
509
Item 9 F.

Option Description Pros Cons
• Less authentic
look
• Fades/wears
faster
• Maintenance
• Low cost
• Quick install
• Mimics look at
budget
Colored asphalt
stamped to look
like pavers
Stamped
Asphalt
• Higher cost
• Can crack,
harder to repair
• Matches design well
• Durable, consistent
• Low maintenance
Colored
concrete with
imprinted
patterns
Stamped
Concrete
• Limited pavers
• DG needs more
upkeep
• Fundraising
required
• Honors 2015
concept
• Phased and flexible
• Community
involvement
DG with historic
paver landing;
fundraising for
future pavers
DG + Historic
Pavers + Future
Pavers
Hardscape – Options Long-Term Development Process
Park at Rispin Mansion Update
510
Item 9 F.

Hardscape – Stamped Asphalt Long-Term Development Process Park at Rispin Mansion Update
511
Item 9 F.

Hardscape – Stamped Concrete Long-Term Development Process Park at Rispin Mansion Update
512
Item 9 F.

Hardscape - Pavers Long-Term Development Process
Park at Rispin Mansion Update
513
Item 9 F.
• Full 2015 plan exceeds current budget and maintenance capacity
• Current: minimal installation along Wharf Road and near main features; wood-chip groundcover; stubbed irrigation lines Long-Term Development Process Landscaping
Park at Rispin Mansion Update
514
Item 9 F.

Long-Term Development Process Landscaping Proposal
Park at Rispin Mansion Update
• Develop scaled-down plan and potential partnership(s) for installation/maintenance
• Designate “future planting areas,” apply mulch as needed for erosion control
515
Item 9 F.

Budget impact depends on hardscape choice and
landscaping scope
• Lower-cost options (e.g., stamped asphalt, DG mix) can be delivered within existing project funding
• Higher-cost options (e.g., stamped concrete, expanded pavers) require additional funds
• Volunteer Landscaping Effort
• Planting materials may be donated or volunteerinstalled • City costs for coordination, setup, and oversight
Long-Term Development Process Fiscal Impact
Park at Rispin Mansion Update
516
Item 9 F.
• Decomposed Granite + Future Pavers
• Redirect funding to landscape preparation for garden
areas and utilize historic pavers on landing
• Research feasibility of paver donation programs,
and return to Council with options
• Issue RFP to help find potential community
partner for garden areas
Suggested Approach
Cliff Drive Resiliency Project
517
Item 9 F.

Capitola City Council
Agenda Report
Meeting: August 28, 2025
From: Administrative Services Department
Subject: Amend Fiscal Year 2025-26 City Fee Schedule
Recommended Action: Adopt a resolution amending the fee schedule for Fiscal Year (FY) 2025-

26. Background: On June 26, 2025, the City Council adopted Resolution 4439 adopting the FY 2025- 26 Citywide Fee Schedule.

Discussion: Staff completed the cost allocation plan and Citywide fee study in 2024. That process included reviewing each of the City’s fees to determine the cost of providing the individual services and amount of cost recovery. While most fees recover 100% of the cost to provide the services, others may recover less than 100% to encourage participation, economic development, or provide community benefit.

As a result of the fee study the City’s FY 2025-26 Fee Schedule increased costs relating to sidewalk signage. After reviewing the impacts to Capitola Village businesses, staff recommends decreasing the costs for sidewalk signage and the encroachment permits required for such signage, in line with the City’s goal of economic development. Sidewalk signs cost approximately $500. In addition, the cost for a sidewalk sign encroachment permit was increased to $238, and the sign permit fee increased to $84, for a total of $322 in fees. Staff recommends, based on prior City Council direction, amending the Fee Schedule to lower the fee for sign permits to $50, and the fee for encroachment permits to $50, for a total cost of $100.

Additionally, staff recommends clarifying fees associated with the Junior Guards Regionals Competition. Capitola currently charges $115 for Junior Guard Regionals per participant, which is meant to recover the City’s cost associated with traveling and participating in the regional competition. In order for individual Junior Guards to participate in the competition, they must have a “gold level” membership with the United States Lifeguard Association (USLA), which is an additional fee charged by USLA and is not included in the City’s Regionals Fee. Staff recommends adding a note to the Fee Schedule indicating the Regionals fee does not include membership with USLA. This change does not alter the amount of the Regionals fee.

Fiscal Impact: If approved, the City’s fee schedule will be amended as included in Attachment 2.

The amendment of these fees is intended to offset the cost of the program.

Attachments:

1. Resolution

2. FY 2025-26 Amended Fee Schedule Comparison
Report Prepared By: Jim Malberg, Administrative Services Director Reviewed By: Julia Gautho, City Clerk; Samantha Zutler, City Attorney Approved By: Jamie Goldstein, City Manager
518
Item 9 G.

RESOLUTION NO. ___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING THE CITY’S FEE SCHEDULE FOR
FISCAL YEAR 2025-26
WHEREAS, the City Council adopted Resolution No. 4439 on June 26, 2025, adopting the City’s Fee Schedule for Fiscal Year 2025-26; and
WHEREAS, staff is proposing to amend the FY 2025-26 Fee Schedule as follows:
 Reduce
o Village Sidewalk Sign Encroachment Permit: $50 – reduced from $238 o Village Sidewalk Sign Permit: $50 – reduced from $84
 Clarify
o Junior Guard Regionals fees. This clarification does not alter the amount of the fee.

WHEREAS, the adjusted fees do not exceed the cost of providing the related services, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Capitola does hereby adopt the amended City of Capitola Fee Schedule pursuant to the changes in Exhibit A (Fee Schedule 2025-26) attached hereto.

BE IT FURTHER RESOLVED that the above fees become effective immediately upon adoption of this resolution.

I HEREBY CERTIFY that the above and foregoing Resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 28th of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Joe Clarke, Mayor
ATTEST:
_______________________________
Julia Gautho, City Clerk
519
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Appeal Fee Appeals to City Council (CMC 2.52) $609 $609 Capitola Municipal Code $0.15 / page $0.15 / page
Capitola Municipal Code Supplement Service (Per year) $0 $0 Copies:
1-5 copies $0 $0
6 or more copies (per copy) $0.25 / page $0.25 / page
Gov’t Code § 81008 (Political Reform Act) statements/reports (Per copy) $0.10 / page $0.10 / page Simple film permit $70 $70
Major film permit $775 $775
Returned Check Fee $35 $35
Business License Overpayment Refund Fee (resolution 3532, ord 871) $0 $0 Business License Late Payment Penalty Admin. Fee $25 $25 Business License Application Fee (Reso. 3532) $25 $25
Business License - Disability Access and Education Fee (State) $4 $4 Temporary, Publicly Attended Activities, Application Fee (Municipal Code § 9.36.040) $34 $34 Public Art (Total Building Valuation $250,000 or more) (Municipal Code Chapter 2.58) 2% of TBV or 1% in lieu to City 2% of TBV or 1% in lieu to City Notice of Intent to Circulate Initiative Petition (Elections Code § 9103(b)) $200 $200 Outdoor Dining Rental Fees
Parking Spaces (annually for each space or partial space) $3,622 $3,622 Sidewalks and non-parking spaces (annually per square foot) $19 $19 Outdoor Dining Maintenance Deposit
Sidwalks and non-parking spaces $500.00 $500
1-2 parking spaces $1,000.00 $1,000
3-5 parking spaces $1,500.00 $1,500
Notary Service Fees (State Code)
Acknowledgment or proof of a deed, or other instrument, to include the seal and writing of the certificate $15.00 / per signature $15.00 / per signature Administering an oath or affirmation to one person and executing the jurat, including the seal $15.00 / per signature $15.00 / per signature Credit Card Transaction Fee $0 $0
Passport Acceptance Fee $35 $35
Marriage License $36 $36
Marriage Ceremony $120 $120
Marriage Ceremony - Witness Fee $30 $30

MISCELLANEOUS FEES
520
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Encroachment Permits
Application Fee $146 $146
Traffic Control Plan Review - Local Street $72 $72
Traffic Control Plan Review - Collector Street $349 $349 Traffic Control Plan Review - Arterial Street $524 $524 Inspection - Local Street $72 $72
Inspection - Collector Street $194 $194
Inspection - Arterial Street $292 $292
Revocable Encroachment Permit Application- Outdoor Dining $1,405 $1,405 Temporary (includes materials storage within right-of-way road and sidewalk closures $24 $24 Village Sidewalk Sign Encroachment Permit $238 $50
Construction Parking Permit - Village $28 $28
Construction Parking Permit - City Lot $14 $14
Construction Parking Permit - Neighborhood $29 $29
Blanket Permits (repair and maintenance of existing facilitiesm encompassing up to 20 utility instances per year) $3,305 $3,305 Revocable Encroachment for Private Improvements
Applications for Minor Revocable Encroachment $493 $493 Applications for Major Revocable Encroachment $1,584 $1,584 SPECIAL TRANSPORTATION PERMIT – OVERSIZE LOAD - Single $16 $16 SPECIAL TRANSPORTATION PERMIT – OVERSIZE LOAD - Single $92 $92 New Memorial Bench $2,711 $2,711
Replacement Memorial Bench $2,646 $2,646
Memorial Plaque $660 $660
Replacement Plaque $463 $463
Overhead Banner (ourtisde of special event) $166 $166
Stormwater Development Review Fee
Application Fee $143 $143
Large Project Plan Review Deposit
Tier 1 $357 $357
Tier 2 $713 $713
Tier 3 & 4 $713 $713
Research Fee - 1/2 hour minimum charge Cost Cost
Information Technology Fee (Resolution No. 3786 adopted 11/12/09) 5% of Permit Fee 5% of Permit Fee Final Parcel Map $4,458 $4,458
Final Tract Map $6,354 $6,354
Certificate of Compliance & Lot Merger $2,605 $2,605
Boundary Line Adjustment $2,605 $2,605
Separate Instrument Dedication Fee $3,021 $3,021
Abandon Excess Public Right-of-Way & Public Easement $3,021 $3,021 Improvement Plan Review
Design Permits - Residential Single Family $232 $232
Design Permits - Residential Multi-Family/Commercial $1,005 $1,005 Building Permits - Residential Single Family $394 $394
Building Permits - Residential Multi-Family/Commercial $1,024 $1,024

PUBLIC WORKS DEPARTMENT FEES
521
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Special Event Permit $420 $420
Recurring Special Event Permit - Major $705 $705
New Major Special Event Permit $2,089 $2,089
Neighborhood Special Event/Block Party $208 $208
Special Event Pacific Cove Parking Lot Space Use Rates
(upper lot max 232 parking spaces, lower lot max 226 parking spaces) Parking space rate per day $12 / space $12 / space
Parking space rate per day (nonprofit) $7.20 / space $7.20 / space Special Event Village Closure Rates (max of 191 parking spaces at $24 per space per day) Closure of Village for Special Event -full day $4,584 $4,584 Closure of Village for Special Event -half day $2,292 $2,292 Closure of Village for Special Event -full day (nonprofit) $2,750 $2,750 Closure of Village for Special Event -half day (nonprofit) $1,375 $1,375 Amplified Sound Permit (Municipal Code 9.12.040) $87 $87 Bandstand Rental Fee $253 / 4 hrs or $506 / all day
deposit $1,500
$253 / 4 hrs or $506 / all day
deposit $1,500
Single Entertainment Permit $208 $208
Minor Entertainment Permit $208 $208
Regular Entertainment Permit $743 $743
Bingo Permit $87 $87
DUI Cost Recovery Fee (Res. 3533) Not to exceed $12,000 Not to exceed $12,000 Copies of reports: Crime Reports, Special Reports, etc. (Regardless of number of pages) $0.25 / page $0.25 / page Copies of: Citations, Code sections, Ordinances, etc. $0.25 / page $0.25 / page Postage (for copies of reports, citations, code sections, etc, if over 15 pages) Current Postal Rate Current Postal Rate Photographs $27 $27
Video Tapes, Flash Drive, CD/DVD Production $68 $68
Firearm Dealer License - City Application $86 $86
Local Firearm dealers (set by state)
New application set by state set by state
Renewal set by state set by state
Second Dealers License (set by state)
Application set by state set by state
Renewal set by state set by state
Taxi Fee per application set by state set by state
Tobacco retail license $348 $348
Cannabis Annual License Fee $2,846 $2,846
Retail Cannabis Application Fee $1,971 $1,971
Civil Subpoena (per case) (set by state) set by state set by state Parking Permits (separate action by the Council)
Neighborhoods per year $25 $25
Village Preferential Permit $50 $50
Village Preferential Permit - Hotels/Motels $365 $365
Village Employer/Employee Permit $50 $50
Morning Village Parking Permit $55 $55
Electric Vehicle Charging Fee $2 $2
Carrying a Concealed Weapon (CCW) Permit - City Application $157 $157 Concealed Weapon Permits (set by state)
Application
Standard $0 $0
Judicial $0 $0
Employment $0 $0
Renewal
Standard $0 $0
Judicial $0 $0
Employment $0 $0
Firearm Surrender Fees (set by state law)
1-5 guns $0 $0
6+guns $0 $0
Administrative fee to release Impounded / Stored Vehicle $146 $146 Surf School Permit Fee $610 $610
Parking Permit Replacement (Lost/Stolen) $16 $16
Boot Removal $118 $118
Tow Hearing $151 $151

POLICE DEPARTMENT FEES
522
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Administration/Documents
Continuance Request - Applicant (2+) $167 $167
Staff Billing Rate Cost Cost
Appeals-by Applicant Cost Cost
Appeals- by City Officials $0 $0
Appeals- by Other $1,157 $1,157
Coastal Development Permit Appeal $0 $0
Appeals -Building/Zoning Code Violations $1,157 $1,157
Records Search/Research/Special Report Cost Cost
Administrative Permits
Tree Remova l- Staff Review $167 $167
Tree Removal -- 3 or more trees on a property $334 $334 Tree Installation Deposit (Refundable) $514 $514
Tree replacement in-lieu fee (if available) $617 $617
Tree removal w/ PC approval $1,320 $1,320
Commercial Sidewalk/Parking Lot Sale Permit $174 $174
Tenant Use Permit (MCUP)--Staff approval $174 $174
Transient Rental Occupancy Use Permit $348 $348
Home Occupation Use Permit $174 $174
Fence Permit- Staff approval $87 $87
Fence Permit- PC approval $1,465 $1,465
Sidewalk vendor permit $174 $174
Temporary Use Administrative Permit $174 $174
Sign Permits
Temporary Signs and Banner Permits $44 $44
Signs permit - Staff Review $174 $174
Signs permit - PC Review $713 $713
Master Sign Program Cost; $3,000 min deposit Cost; $3,000 min deposit Village Sidewalk Sign Permit $84 $50
Design Permits
Residential Single Family/Minor Design Permit - Staff Review $994 $994 Residential Single Family - PC Review $3,303 $3,303
Residential Multi-Family - PC Review $5,138 $5,138
Commercial - PC Review $4,110 $4,110
Accessory Dwelling Unit- Staff Review $482 $482
Accessory Dwelling Unit- PC Review $1,621 $1,621
Residential Multi-Family/Minor Design Permit - Staff Review $2,055 $2,055 Commercial Minor Design Permit $2,055 $2,055
Historic In-Kind Replacement Design Permit $346 $346
Sidewalk & Street Dining Design Permit $1,164 $1,164
Use Permits
Master Conditional Use Permit Cost; $3,500 min. deposit Cost; $3,500 min. deposit Conditional Use Permit/Minor Use Permit - Staff Review (No fee for childcare facilities) $994 $994 Conditional Use Permit - PC approval Cost; $3,500 min. deposit Cost; $3,500 min. deposit Temporary Use Permit $119 $119
Subdivisions
Tentative Parcel Map (Minor Subdivision) Cost; $3,500 min. deposit Cost; $3,500 min. deposit Tentative Map (Major Subdivision) Cost; $5,000 min. deposit Cost; $5,000 min. deposit Revised Map $2,055 $2,055
Time Extension $2,055 $2,055
Subdivision Modification $2,055 $2,055
Plan Amendments
General Plan Amendment Cost; $5,000 min. deposit Cost; $5,000 min. deposit Local Coastal Plan Amendment Cost; $5,000 min. deposit Cost; $5,000 min. deposit Rezone Cost; $5,000 min. deposit Cost; $5,000 min. deposit Planned Development Rezone Cost; $3,500 min. deposit Cost; $3,500 min. deposit

PLANNING FEES
523
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule

PLANNING FEES
Other Discretionary Permits
Variance $1,400 $1,400
PC review of minor modifications $975 $975
Coastal Development Permit $737 $737
Coastal Permit Exclusion $737 $737
Mobile home Park Change of Use or Closure $5,138 $5,138 Development Agreement $10,276 $10,276
Developer agreement annual review $2,569 $2,569
Specific Plan $5,138 $5,138
Permit Time Extension -Staff Review $425 $425
Permit Time Extension - PC Review $1,213 $1,213
Permit Amendment (any permit) 50% of original cost 50% of original cost Annexation Costs+ overhead / $5,000 min.
deposit
Costs+ overhead / $5,000 min.
deposit
Environmental Review
Negative Declaration (and Mitigated ND) Cost; $5,000 min deposit Cost; $5,000 min deposit EIR Processing Cost; + 21% of consultant;
$10,000 min deposit
Cost; + 21% of consultant;
$10,000 min deposit
Mitigation/Condition Monitoring Program Cost + 21% Cost + 21% NEPA Compliance Cost + 21% Cost + 21%
Other Permits/Fees
Conceptual Review Fee- PC $3,014 $3,014
Conceptual Review Fee- PC and CC $4,126 $4,126
Technical Study Preparation and Review Cost + 21% Cost + 21% NOTE: Third party review costs to be required as necessary Cost + 21% Cost + 21% Code Compliance Double Application Fees Double Application Fees Code Compliance confiscated property recovery fee $238 $238 Research Fee - 1/2 hour minimum charge Cost Cost
Pre-Application Review $174 $174
Building Plan Check & Final Inspection 20% of Building Permit Fee 20% of Building Permit Fee Major Development Project Fee Cost; $5,000 min. deposit Cost; $5,000 min. deposit Historical significance determination Cost + 21% Cost + 21% Inclusionary Housing
Inclusionary Housing - Unit Sale $765 $765
Inclusionary Housing - Unit Refinance $765 $765
Other Fees and Assessments
General Plan Maintenance Fee 0.75% 0.75%
Information Technology Fee (Resolution No. 3786 adopted 11/12/09) 5.0% 5.0% Green Building Educational Resource Fund Fee (Municipal Code 17.10.080) Fee equals .0025 times the
overall building permit valuation
of the project.

Fee equals .0025 times the
overall building permit valuation
of the project.

Affordable Housing In-Lieu Fees
For Sale Housing Developments of two to six units (Municipal Code Chapter 18.02) :

All Units $25 per sq. ft. $25 per sq. ft.

For Sale Housing Developments of Seven or more units
#Units: 7 #Units Built 1 $0.00 $0.00
#Units: 8-13 #Units Built 1 Total # units minus 7 @ $25 per avg. sq. ft. per unit
Total # units minus 7 @ $25 per
avg. sq. ft. per unit
#Units: 14 #Units Built 2 $0.00 $0.00
#Units: 15-20 #Units Built 2 Total # units minus 14 @ $25 per avg. sq. ft. per unit
Total # units minus 14 @ $25
per avg. sq. ft. per unit
#Units: 21 #Units Built 3 $0.00 $0.00
#Units: 22-27 #Units Built 3 Total # units minus 21 @ $25 per avg. sq. ft. per unit
Total # units minus 21 @ $25
per avg. sq. ft. per unit
#Units: 28 #Units Built 4 $0.00 $0.00
Rental Multi-Family $6 per sq. ft. $6 per sq. ft.
524
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule

PLANNING FEES
Affordable Housing Impact Fees
For Sale Housing Developments of Six or Less Units: New housing units that are constructed to replace housing units that were demolished less than two years before the project developer applied for a permit to construct the housing development project are exempt $25 per square foot $25 per square foot Rental Multi-Family $6 per square foot $6 per square foot Additional to Housing Units of 50% or more (charged to additional square footage only) $2.50 per square foot $2.50 per square foot NOTES:

1. All Fees are non-refundable.

2. Deposit accounts are billed on a time and material basis. Additional deposits may be necessary depending on the complexity of the project. Any
unused monies in a deposit account will be refunded following case closure.

3. The Community Development Director may reduce the total fee/deposit requirements for applications which are unlikely to require the full
deposit amounts established herein.

4. Applications which include a fee and a deposit payment will be processed with a single deposit account.

5. Outside agency fees, including but not limited to County recordation fees, State Fish and Wildlife fees, etc. are charged at cost.

6. The Community Development Director may establish a reasonable fee or deposit amount for permit types required by the Capitola Municipal Code
or State law which are not included in the fee schedule.

7. Flat fee applications are entitled up to two public hearings. Additional public hearings shall be charged to the applicant at cost

8. The Community Development Director may designate a project as a Major Development Project if it has a valuation of $2M+ or is considered technically
525
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Total Valuation
$1.00 to $500.00 $30.37 $30.37
$501.00 to $2,000.00 $30.37 for the first $500.00 plus $3.94 for each additional $100.00 or fraction thereof.
$30.37 for the first $500.00 plus $3.94 for each additional $100.00 or fraction thereof.
$2,001.00 to $25,000.00 $89.40 for the first $500.00 plus $18.08 for each additional $100.00 or fraction thereof.
$89.40 for the first $500.00 plus $18.08 for each additional $100.00 or fraction thereof.
$25,001.00 to $50,000.00 $505.14 for the first $500.00 plus $13.04 for each additional $100.00 or fraction thereof.
$505.14 for the first $500.00 plus $13.04 for each additional $100.00 or fraction thereof.
$50,001.00 to $100,000.00 $831.14 for the first $500.00 plus $9.05 for each additional $100.00 or fraction thereof.
$831.14 for the first $500.00 plus $9.05 for each additional $100.00 or fraction thereof.
$100,001.00 to $500,000.00 $1,283.80 for the first $500.00 plus $7.24 for each additional $100.00 or fraction thereof.
$1,283.80 for the first $500.00 plus $7.24 for each additional $100.00 or fraction thereof.
$500,001.00 to $1,000,000.00 $4,181.63 for the first $500.00 plus $6.13 for each additional $100.00 or fraction thereof.
$4,181.63 for the first $500.00 plus $6.13 for each additional $100.00 or fraction thereof.
$1,000,001.00 and up $7,249.02 for the first $500.00 plus $3.32 for each additional $100.00 or fraction thereof.
$7,249.02 for the first $500.00 plus $3.32 for each additional $100.00 or fraction thereof.

Building Permit Reinstatement Fee 50% of the original, singular building permit fee or combo building permit fee, whichever is applicable to the permit being reinstated 50% of the original, singular building permit fee or combo building permit fee, whichever is applicable to the permit being reinstated Stop Work Order Fee 2x the singular building permit fee 2x the singular building permit fee Greywater System Permit $0.00 $0.00
Home battery permit (usually with solar) $0.00 $0.00
a. Level I (120 volts) $0.00 $0.00
b. Level II (208-240 volts) $0.00 $0.00
c. Level III (480 volts) $0.00 $0.00
Solar P.V. System $439 $439.00
Solar P.V. System (Commercial Sale/Distribution) $439 $439.00 Solar Hot Water Heater $0.00 $0.00
Research Fee - 1/2 hour minimum charge Cost Cost
Information Technology Fee (Resolution No. 3786 adopted 11/12/09) 5.0% 5.0% Temporary Trailer/Mobile Home Occupancy Permit $324 $324.00 Structural Review of Engineered Plans Cost +21% Cost +21% Outside Consultant Plan Review Cost +21% Cost +21%
Grading Plan Review Fees
50 cubic yard or less $362 $362.00
51 to 100 cubic yard $362 $362.00
101 to 1,000 cubic yards Cost +21% Cost +21%
1,001 to 10,000 cubic yards Cost +21% Cost +21%
10,001 to 100,000 cubic yards $446.72 for first 10,000 plus $253.33 for each additional 10,000 cubic yards
$446.72 for first 10,000 plus $253.33 for each additional 10,000 cubic yards
100,001 to 200,000 cubic yards $2,726.77 for first 10,000 plus $133.33 for each additional 10,000 cubic yards
$2,726.77 for first 10,000 plus $133.33 for each additional 10,000 cubic yards
200,001 cubic yards or more $5,260.15 for first 10,000 plus $73.03 for each additional 10,000 cubic yards
$5,260.15 for first 10,000 plus $73.03 for each additional 10,000 cubic yards
Grading Permit Fees
50 cubic yard or less $0.00 $0.00
51 to 100 cubic yard $0.00 $0.00
101 to 1,000 cubic yards $194.23 for first 100 plus $28.05 for each additional 100 cubic yards $194.23 for first 100 plus $28.05 for each additional 100 cubic yards 1,001 to 10,000 cubic yards $446.72 for first 100 plus $7.50 for each additional 100 cubic yards $446.72 for first 100 plus $7.50 for each additional 100 cubic yards 10,001 to 100,000 cubic yards $514.27 for first 100 plus $253.33 for each additional 100 cubic yards $514.27 for first 100 plus $253.33 for each additional 100 cubic yards 100,001 to 200,000 cubic yards $2,794.32 for first 100 plus $140.09 for each additional 100 cubic yards $2,794.32 for first 100 plus $140.09 for each additional 100 cubic yards The cost of a “building permit”shall be the amounts shown in Table 1-A. A “building permit” is defined as a permit for a scope of construction work regulated solely by a single model code. The model codes are the building code, the plumbing code, the mechanical code and the electrical code.

BUILDING FEES
526
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule All fees are evaluated annually to determine if they are competitive with other recreation programs in Santa Cruz County
Classes
Activity Fee (Instructor receives 65% of this fee, Department retains 35%) Registration Fee - Resident - Department retains this fee $20 $20 Drop-in and Workshop Registration Fee - Department retains this fee $10 $10 Online Class Registration fee-Department retains this fee 5.5% of Activity Fee 5.5% of Activity Fee Non-Resident Fee: in addition to Registration Fee - Department retains this fee $20 $20 Drop-in Activity Fee Prorated cost of Session Activity Fee Prorated cost of Session Activity Fee Senior Discount 10% of Activity Fee 10% of Activity Fee Change is registration/reservation $25 $25
Negotiated Instructor of Private Tennis Lessons Activity Fee (Instructor receives 75% of this fee, Department retains 25%)
Sports
League Fees $645/team $645/team
League fees will change depending upon number and type of leagues offered, number of games per league, number of officials, amount of equipment needed, field/site prep and maintenance, and whether or not playoffs & awards are offered. Fees are calculated based on direct costs + 30% admin fee.

After School
Resident/non resident $5.75 / $6.50 $5.75 / $6.50
Registration/Change Fee - Resident - Department retains this fee $30 $30 Late Pick-Up Fee $1 $1
Parent's Night Out $25 / $31 $25 / $31
Junior Guards
Resident/non resident $311 / $389 $311 / $389
U-19 resident/non resident $195 $195
Registration/Change Fee - Resident - Department retains this fee $30 $30 Late Pick-Up Fee $1 $1
Regionals (does not include USLA Gold Membership) $115 $115 Camp Capitola
*Daily rate used only to calculate program fee $34 / $42 $34 / $42 All day 2 week session, resident/non resident $336 / $420 $336 / $420 1/2 day 2-week session, resident/non resident $170 / $210 $170 / $210 All day 1 week session, resident/non resident $170 / $210 $170 / $210 All day 1 week teen session, resident/non resident $303 / $378 $303 / $378 Junior Leader program $72 $72
Registration/Change Fee - Resident - Department retains this fee $30 $30 Late Pick-Up Fee $1 $1
Extended Care--daily add on, resident/non resident $12 $12 AM Extended Care--per 2 week session resident/non resident or AM & PM for 1 week long session $58 $58 PM Extended Care--per 2 week session resident/non resident $58 $58 Transportation/Lunch Break fee $63 $63
Family Camp
3 night family camp Adult (13+) / Child (3-12) $358 / $244 $358 / $244 Rapid Weddings
Event Fee per registration $400 $400
plus civil ceremony fees found in Admin Fee section Cost Cost

PARKS AND RECREATION FEES
527
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule

PARKS AND RECREATION FEES
Facility Rentals
Field and Courts hourly rental; non profit youth groups/other non profit & Cap residents/all others $15/ $29 / $38 $15/ $29 / $38 Jade Street Community Center
Rooms A&B hourly rent $48 $48
Room C hourly rent $66 $66
Patio hourly rent $10 $10
Kitchen hourly rent $24 $24
Entire Center hourly rent $173 $173
Non profit discount of Jade Street Facility rents 25% 25% Community Center Deposit
1 to 50 people $110 $110
51 to 150 people $276 $276
151 to 250 people $554 $554
Lost key fee $27 $27
Event Fees Event Fees
Event vendor fee $111 $111
Merchandise Fee Cost + 50% administration fee Cost + 50% administration fee Plein Air Art Exhibition service fee 30% retained by City, 70% paid to Artist 30% retained by City, 70% paid to Artist Plein Air Artist Application Fee $50 $50
Staffing required to prepare for or supervise recreation activities Cost Cost Park Rental Fees
Park Space Reservation (hourly) $10 $10
Barbeque permit $10 $10
Bounce House / Powered Equipment permit $60 $60
Temporary Structures (more than 100 sq ft) permit $60 $60 Notes: Resident include Soquel Union Elementary School District Costs mean staff costs adjusted for benefits, department overhead, and City overhead as calculated by the City Manager. Costs can also mean direct cost of a consultant. When consultant costs are included 21% of such costs will be charged to cover staff time for contract management. Staff costs do not accrue during an appeal unless appeal is made by applicant.

Deposits are stated as minimums. Actual deposits depend on the evaluation by staff of an individual project or application. The City Manager may lower minimum deposits if the application or project justifies a lower deposit. When an application involves multiple minimum fees the highest minimum fee applies.
528
Item 9 G.

Description 2025-26 Approved Fee Schedule 2025-26 Proposed Fee Schedule Research Fee - 1/2 hour minimum charge Cost Cost
Print of an electronically available Photograph in Collection $8 $8 Digital Copies of Collection Items $23 $23
Scan High Resolution Tiff File of any collection item for a customer $27 $27

HISTORICAL MUSEUM FEES
529
Item 9 G.

Fiscal Year
2025-26
Amended
Fee Schedule
August 28, 2025
530
Item 9 G.

Background
• FY 2025-26 Fee Schedule
• Adopted June 26, 2025
• Citywide Fee Study
• Completed in Oct. 2024
• Established cost recovery levels
• Fees for village sidewalk signs
inadvertently increased to $322
531
Item 9 G.

Proposed Fee Amendments
• Village Sidewalk Signs:
• Encroachment Permit - $50
• Reduce from $238
• Sign Permit - $50
• Reduce from $84
• Junior Guard Regionals Competition
• Add clarifying language the $115 fee does NOT include United States Lifeguard Association (USLA) gold level
membership
• Separate fee charged by USLA required to participate in competition
532
Item 9 G.

Recommended
Action
• Adopt proposed resolution
amending fee schedule for
Fiscal Year 2025-26
533
Item 9 G.

Capitola City CouncilAugust 28, 2025

Capitola City Council
August 28, 2025