Capitola City Council
November 13, 2025

REVISED 11/13/2025 AT 4:20 PM
City of Capitola
City Council Meeting Agenda
Thursday, November 13, 2025 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Joe Clarke
Vice Mayor: Margaux Morgan
Council Members: Gerry Jensen, Melinda Orbach, Susan Westman Closed Session – 5:30 PM
Closed Sessions are not open to the public and held only on specific topics allowed by State Law (noticed below). An announcement regarding the items to be discussed in Closed Session will be made in the City Hall Council Chambers prior to the Closed Session. Members of the public may, at this time, address the City Council on closed session items only. There will be a report of any final decisions in City Council Chambers during the Open Session Meeting.
i. CONFERENCE WITH LEGAL COUNSEL—LIABILITY CLAIMS (Gov. Code § 54956.95) Claims Against the City of Capitola
1) Syd J.

Regular Meeting of the Capitola City Council – 6 PM

1. Roll Call and Pledge of Allegiance
Council Members Gerry Jensen, Melinda Orbach, Susan Westman, Vice Mayor Margaux Morgan, and Mayor Joe Clarke

2. Additions and Deletions to the Agenda

3. Report on Closed Session

4. Additional Materials
Additional information related to an agenda item on this agenda and submitted to the City after distribution of the agenda packet pursuant to Government Code §54957.5. All correspondence received prior to 5:00 p.m. on the Wednesday preceding a Council Meeting will be distributed to Councilmembers to review prior to the meeting. Information submitted after 5 p.m. on that Wednesday may not have time to reach Councilmembers, nor be read by them prior to consideration of an item.

A. Item 5 - Correspondence Received
B. Item 7H - Correspondence Received

5. Oral Communications by Members of the Public
Oral Communications allows time for members of the Public to address the City Council on any “Consent Item” on tonight’s agenda, or on any topic within the jurisdiction of the City that is not on the “General Government/Public Hearings” section of the Agenda. Members of the public may speak for up to three minutes, unless otherwise specified by the Mayor. Individuals may not speak more than once during Oral Communications. All speakers must address the entire legislative body and 1 City Council Meeting Agenda – November 13, 2025
City of Capitola Page 2
will not be permitted to engage in dialogue. A maximum of 30 minutes is set aside for Oral Communications.

6. Staff / City Council Comments
Comments are limited to three minutes.

7. Consent Items
All items listed as “Consent Items” will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time the Council votes on the action unless members of the City Council request specific items to be discussed for separate review. Items pulled for separate discussion will be considered following General Government. Note that all Ordinances which appear on the public agenda shall be determined to have been read by title and further reading waived.

A. City Council Meeting Minutes
Recommended Action: Approve minutes from the regular meeting on October 23, 2025, and the special meeting on October 28, 2025.

B. 2025 City Council Regular Meeting Schedule
Recommended Action: Adopt a resolution amending the 2025 City Council regular meeting schedule to cancel the November 20th meeting.

C. 2026 Holidays and City Hall Closures
Recommended Action: Adopt a resolution designating the holidays and City Hall closures in calendar year 2026.

D. Amendment to Capitola Municipal Code Chapter 15.04 Pertaining to Building and Fire Code Recommended Action: Adopt an ordinance amending Chapter 15.04 and 15.18 of the Capitola Municipal Code pertaining to adoption of California Building Codes and the California Fire Code, 2005 Edition and portions of the 2024 International Fire Code, as amended by the Central Fire Protection District and ratified by the Capitola City Council.

E. Surplus Vehicle
Recommended Action: Adopt a resolution to declare one Police Department vehicle as surplus property and authorize Public Works to dispose of the vehicle through public auction, in accordance with Administrative Policy III-8 – Surplus Property.

F. Phase 1 Conceptual Design – Grand Avenue Pathway
Recommended Action: Authorize the City Manager to execute a professional services agreement with SSA Landscape Architects, Inc. for Phase 1 Conceptual Design of the Grand Avenue Pathway in an amount not to exceed $13,000, with funding from the Capital Improvement Program (CIP) Fund.

G. Liability Claims
Recommended Action: Deny a liability claim from Syd J.

H. 3720 Capitola Road Request for Support of Grant Application Recommended Action: No action.

8. General Government / Public Hearings
All items listed in “General Government / Public Hearings” are intended to provide an opportunity for public discussion of each item listed. The following procedure pertains to each General Government item: 1) Staff explanation; 2) Council questions; 3) Public comment; 4) Council deliberation; 5) Decision.

A. Annexation Feasibility Study Analysis Report
2 City Council Meeting Agenda – November 13, 2025
City of Capitola Page 3
Recommended Action: Receive a presentation from RSG, Inc. on the results of the annexation feasibility study and authorize the City Manager to submit the analysis to the Santa Cruz Local Agency Formation Commission for analysis and revision of the City’s sphere of influence.

B. 41st Avenue Corridor Plan – Public Outreach Summary and Draft Goals Recommended Action: Provide direction on the proposed goals for the 41st Avenue Corridor Plan based on the results of initial community outreach.

C. Rispin Reflecting Pool Public Art Project
Recommended Action: Adopt a resolution amending the FY 2025-26 Adopted Budget to allocate an additional $25,000 from the Public Art Fund, for a total project budget of $50,000.

D. Mandatory Organic Waste Disposal Reduction Ordinance Recommended Action: Introduce for first reading, by title only, waiving further reading, an ordinance amending Chapter 8.04 “Solid Waste Management” of the Capitola Municipal Code, establishing a Mandatory Organic Waste Disposal Reduction Ordinance consistent with Senate Bill 1383 regulations.

E. 2026 City Council Meeting Schedule
Recommended Action: Adopt a resolution establishing the regular meeting schedule for 2026.

9. Adjournment
The City Council will hold a special meeting on November 20, 2025, at 6:00 PM at the New Brighton Middle School Performing Arts Center.
_____________________________________________________
How to View the Meeting
Meetings are open to the public for in-person attendance at the Capitola City Council Chambers located at 420 Capitola Avenue, Capitola, California, 95010.

Other ways to Watch:

Spectrum Cable Television channel 8
City of Capitola, California YouTube Channel
To Join Zoom Application or Call in to Zoom:

Meeting
link: https://us02web.zoom.us/j/83328173113?pwd=aVRwcWN3RU03Zzc2dkNpQzRWVXAydz09 Or dial one of these phone numbers: 1 (669) 900 6833, 1 (408) 638 0968, 1 (346) 248 7799 Meeting ID: 833 2817 3113
Meeting Passcode: 678550
How to Provide Comments to the City Council
Members of the public may provide public comments to the City Council in-person during the meeting.

If you are unable to attend in-person, please email your comments to [email protected] and they will be included as a part of the record for the meeting. Please be aware that the City Council will not accept comments via Zoom.

Notice regarding City Council: The City Council meets on the 2nd and 4th Thursday of each month at 6:00 p.m. in the City Hall Council Chambers located at 420 Capitola Avenue, Capitola. 3 City Council Meeting Agenda – November 13, 2025
City of Capitola Page 4
Agenda and Agenda Packet Materials: The City Council Agenda and the complete Agenda Packet are available for review on the City’s website and at Capitola City Hall prior to the meeting. Need more information? Contact the City Clerk’s office at 831-475-7300.

Agenda Materials Distributed after Distribution of the Agenda Packet: Pursuant to Government Code §54957.5, materials related to an agenda item submitted after distribution of the agenda packet are available for public inspection at the Reception Office at City Hall, 420 Capitola Avenue, Capitola, California, during normal business hours.

Americans with Disabilities Act: Disability-related aids or services are available to enable persons with a disability to participate in this meeting consistent with the Federal Americans with Disabilities Act of 1990. Assisted listening devices are available for individuals with hearing impairments at the meeting in the City Council Chambers. Should you require special accommodations to participate in the meeting due to a disability, please contact the City Clerk’s office at least 24 hours in advance of the meeting at 831-475-7300. In an effort to accommodate individuals with environmental sensitivities, attendees are requested to refrain from wearing perfumes and other scented products.

Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 831-475-7300 al menos tres días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected].

Televised Meetings: City Council meetings are cablecast “Live” on Charter Communications Cable TV Channel 8 and are recorded to be rebroadcasted at 8:00 a.m. on the Wednesday following the meetings and at 1:00 p.m. on Saturday following the first rebroadcast on Community Television of Santa Cruz County (Charter Channel 71 and Comcast Channel 25). Meetings are streamed “Live” on the City’s website by clicking on the Home Page link “Meeting Agendas/Videos.” Archived meetings can be viewed from the website at any time. 4 1
Gautho, Julia
From: w35t0n <[email protected]>
Sent: Wednesday, November 12, 2025 9:22 AM
To: City Council
Subject: Flock Cameras in Capitola
Follow Up Flag: Follow up
Flag Status: Flagged
Please have this read into the record at the next meeting:

Dear City Council,
As a frequent driver throughout Capitola and a resident of Santa Cruz County I request that the City Counsel schedule a Public Hearing on the ongoing use of Flock Cameras throughout Capitola.

Recent reporting indicates that the City and/or Flock has violated Ca. Civil Code 1798.90.5 et seq. due to its sharing of information in violation of California law and the City's own regulations. These violations of the law raise serious concerns about the continuation of this program and the ability to trust the Capitola police department with this type of 24/7 surveillance system.

Secondly, the persistent and inescapable use of these cameras appear to be a violation of the U.S. Constitution Art. 4 regarding unreasonable searches. This type of full-time tracking of vehicles movements creating a searchable database can reasonable be considered an illegal warrantless search.

Another public hearing is therefore necessary to determine if the ongoing use of this program is in the best interest of the people of Capitola and its many visitors. Otherwise, violations of the law and people's rights will continue and lawsuits will be inevitable.

Sincerely,
Dan
Sent with Proton Mail secure email.
5 Item 4 A.
1 Gautho, Julia
From: Vig Kamath <[email protected]>
Sent: Wednesday, November 12, 2025 3:39 PM
To: City Council
Cc: Herlihy, Katie ([email protected])
Subject: [PDF] 3720 Capitola
Attachments: 3720 Capitola_Letter of Support_11.12.25.docx; 2025-1014_3720 Capitola_Yield study and imagery board - 4 story option.pdf; 3720 Capitola_SB 330 preliminary application.pdf
Dear City of Capitola Council Members,
We respecƞully request that the aƩached materials be included in the agenda aƩachments for the City of Capitola City Council meeƟng scheduled for November 13, 2025, under Consent Item #7.H: 3720 Capitola Road – Request for Support of Grant ApplicaƟon.

As you may be aware, CRP intends to apply for CDBG-DR funding to develop a 100% affordable housing project at 3720 Capitola Road. For the applicaƟon to be considered complete by HCD, we require a leƩer of support from the City of Capitola or a member of City Staff endorsing CRP’s pursuit of this funding. With CDBG-DR funding, we can proceed with a 4-story, 43-unit affordable housing development on this site.

If we are unable to submit a complete CDBG-DR applicaƟon, our only remaining viable path forward would be to pursue a higher-density project that can fiscally support development. In parallel, CRP has submiƩed an SB 330 applicaƟon for a 6-story, 88-unit project.

CRP’s strong preference is to move forward with the CDBG-DR-funded 43-unit project. We sincerely hope the City will support this effort and provide the necessary leƩer of support to complete our CDBG-DR funding applicaƟon. Please note that this leƩer of support does not consƟtute City approval or resoluƟon of the project in any manner. It simply expresses the City’s support for CRP’s pursuit of CDBG-DR funding to deliver affordable housing at the 3720 Capitola Road site.

Thank you
Vig Kamath
CRP AƯordable Housing and Community Development
vkamath@crpaƯordable.com
(702) 595-8995
6 Item 4 B.

CITY OF CAPITOLA
420 Capitola Avenue, Capitola, CA, 95010
Phone (831) 475-7300 Fax: (831) 479 8879 Website: www.cityofcapitola.org November XX, 2025
Gustavo Velasquez Director
Department of Housing and Community Development (HCD) 651 Bannon Street Sacramento, CA 95811
RE: Letter of Support on behalf of the City of Capitola — 3720 Capitola 3720 Capitola (“Project”) is a proposed 100% affordable, new construction development located at 3720 Capitola Road in the City of Capitola.

We support this Project's pursuit of funding under the 2023/2024 CDBG-DR program that is being administered by the California Housing and Community Development Department.

This letter of support shall not be construed as an approval nor resolution of any sort on behalf of the City of Capitola.

Sincerely,
[SIGNATURE]
[NAME]
[TITLE]
7 Item 4 B.

CONTEXT MAP

ELEVATION INSPIRATION/ PRECEDENT IMAGERY
PROJECT OVERVIEWLocation3720 Capitola Rd, Capitola, CASite Area27, 094 SFVision Statement The proposed development is designed to provide 100% affordable housing that supports both individual residents and the broader community. The vision for the project emphasizes livability, inclusivity, and long-term neighborhood value. A key goal of the design is to create a welcoming and family-friendly environment. Features such as children’s play area, shared community spaces, and landscaped open areas are intended to foster interaction among residents, strengthen community bonds, and provide safe, active environments for children and families.The project also places importance on everyday convenience and quality of life. On-site laundry facilities, resident/ bike parking, and thoughtfully designed apartment layouts are planned to meet the practical needs of households while ensuring comfort and efficiency.At the street level, ground-floor retail spaces will contribute to a lively and pedestrian-friendly environment, activating the street frontage along Capitola Road and offering services that benefit both residents and neighbors. By prioritizing active street engagement, the project not only enhances safety and walkability but also strengthens connections between the housing community and its surrounding urban fabric.Overall, the intent is to create an affordable housing community where residents can thrive, families can grow, and the broader community can benefit from a thoughtfully designed development.

INSPIRATION/ PRECEDENT IMAGERY FOR COMMUNITY SPACES AND CHILDREN PLAY AREAAll images shown are for reference and inspiration purpose only. These are not final project renderings and have been sourced from public online sources All images shown are for reference and inspiration purpose only. These are not final project renderings. The visuals include photos from CRP’s past projects.

DATE : 10-14-2025
8 Item 4 B.

RETAIL
ELECT. RM
TRASH
MAIL
PROP.

MGR.

OFC.

LEASING

LEASING

BICYCLE

PARKING
LOBBY

SETBACK FROM PL
10' - 0"

SETBACK FROM PL
20' - 0"

SETBACK FROM PL
5' - 0"

SIDEWALK
10' - 0"

SIDEWALK
10' - 0"

SETBACK FROM PL
5' - 2 1/2"

CAPITOLA RD

BULB AVE

DRIVE ENTRY
24' - 0" 18' - 0"
24' - 0" 18' - 0"
REST
RM.

MTG. RM.

REST
RM.
18' - 0" 24' - 0"
18' - 0" 24' - 0"
6' - 8 1/2"
LOW

VOLTAGE
STAIR
3 BED UNIT 2 BED UNIT 3 BED UNIT
3 BED UNIT
2 BED UNIT
2 BED UNIT
2 BED UNIT
3 BED UNIT
21' - 1"

COMMUNITY
SPACE

LAUNDRY

COMMUNITY SPACE

PODIUM EDGE
2 BED UNIT

CHILDREN'S

TOT LOT AT
PODIUM
LEVEL
2 BED UNIT
3 BED UNIT
2 BED UNIT
3 BED UNIT
5' - 5 1/2"
7' - 7"
6' - 8 1/2"
3 BED UNIT 2 BED UNIT 3 BED UNIT
3 BED UNIT
2 BED UNIT
2 BED UNIT
2 BED UNIT
3 BED UNIT
3 BED UNIT
2 BED UNIT
2 BED UNIT
26' - 1"
LOW

VOLTAGE
2 BED UNIT
3 BED UNIT
2 BED UNIT
2 BED UNIT

CHILDREN'S

TOT LOT
BELOW
5' - 7 1/2"
LEVEL 1
0' - 0"
LEVEL 2
10' - 0"
LEVEL 3
20' - 0"
LEVEL 4
30' - 0"
46' - 0"
10' - 0" 10' - 0" 10' - 0"
CLIENT :

CRP AFFORDABLE HOUSING &

COMMUNITY DEVELOPMENT
PROJECT NAME :
3720 CAPITOLA ROAD,

CAPITOLA, CA
DRAWN BY : SHEET DESCRIPTION : DATE : SHEET NUMBER :

AURA ARCHITECTURE INC.

JOB NUMBER :
2025-02
SCALE :
10/14/2025 2:31:06 PM
A101 3720 CAPITOLA ROAD YIELD
STUDY
10-14-2025

UNIT SUMMARY
4 STORY BUILDING :
3 LEVELS OF TYPE 5 CONSTRUCTION OVER 1 LEVEL OF TYPE 1 CONSTRUCTION UNIT TYPE UNIT COUNT % OF UNITS
TWO BEDROOM UNIT 25 UNITS
THREE BEDROOM UNIT 18 UNITS
TOTAL 43 UNITS 100%

RETAIL AND PARKING SUMMARY
TOTAL RETAIL AREA 1702 SQ. FT.

TOTAL COMMUNITY AREA 1090 SQ. FT.
58%
42%

STANDARD SIZE PARKING STALLS

COMPACT PARKING STALLS

TOTAL PARKING STALLS
29 STALLS
12 STALLS
41 STALLS
1/16" = 1'-0" 1 GROUND LEVEL PLAN 1/16" = 1'-0" 2 LEVEL 2 (PODIUM LEVEL PLAN) 1/16" = 1'-0" 3 LEVEL 3 AND ABOVE 1/8" = 1'-0" 4 SECTION AT 4 STORY BUILDING

UNIT AREA
772 SQ. FT.
988 SQ. FT.

TOTAL AREA
19,300 SQ. FT.
17,784 SQ. FT.
37,084 SQ. FT.
3720 CAPITOLA RD., CAPITOLA, CA
The proposed 43-unit development will provide 100% affordable housing with a focus on livability, inclusivity, and long-term neighborhood value. Family-friendly features like play areas, shared open space, and community amenities will support residents’ daily needs, while ground-floor retail along Capitola Road will create a vibrant, pedestrianfriendly street presence that benefits both residents and neighbors. 5 LOT ASSESSOR'S MAP
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23 Item 4 B.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: City Manager Department
Subject: City Council Meeting Minutes
Recommended Action: Approve minutes from the regular meeting on October 23, 2025, and the special meeting on October 28, 2025.

Background: Attached for City Council review and approval are the draft minutes from the regular and special meetings.

Attachments:

1. Regular Meeting 10/23/2025

2. Special Meeting 10/28/2025
Report Prepared By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
24 Item 7 A.

City of Capitola
City Council Meeting Minutes
Thursday, October 23, 2025 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Joe Clarke
Vice Mayor: Margaux Morgan
Council Members: Gerry Jensen, Melinda Orbach, Susan Westman Closed Session – 5 PM
i. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov’t Code §54957(b)) City Council’s Performance Evaluation of the City Attorney Regular Meeting of the Capitola City Council – 6 PM

1. Roll Call and Pledge of Allegiance – The meeting was called to order at 6:00 PM. In attendance: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke.

2. Additions and Deletions to the Agenda – None

3. Presentations
A. Presentation from Lucia Medina Ortiz, the 2025 "Mayor for a Day" Youth Essay Contest Winner
B. Presentation from Erica Padilla-Chavez, the Director of the Second Harvest Food Bank of Santa Cruz County

4. Report on Closed Session – The City Council met and discussed one item on the Closed Session agenda. No reportable action was taken.

5. Additional Materials
A. Item 9A – Three emails received after publication of the agenda packet.

B. Item 9F - One email received after publication of the agenda packet.

C. Item 9G - Staff memorandum with updated attachment.

D. Item 9H - One email received after publication of the agenda packet.

6. Oral Communications by Members of the Public
 Goran Klepic
 Damon Meyer

7. Staff / City Council Comments
 Community and Economic Development Director Herlihy reminded the Council and the public of a survey currently available requesting input on the 41st Avenue Corridor Plan; and reminded the public of a special Planning Commission meeting on October 30th to discuss the Capitola Mall Zoning Code updates.
25 Item 7 A.

City Council Meeting Minutes – October 23, 2025
City of Capitola Page 2
 Council Member Westman provided updates from her attendance at a recent Senior Advisory Council meeting; and advised the public to look into the “Fraud Notify” program launched by the Santa Cruz County Recorder’s Office.
 Vice Mayor Morgan reminded the public of the annual Halloween Parade happening on October 25th.
 Council Member Jensen provided updates from his attendance at the “Think Local First” event; provided updates from his attendance at a recent MBARD meeting; provided updates from his attendance at a recent RTC retreat; and commended the recently held “Women on Waves” event.
 Council Member Orbach provided updates from her attendance at a recent METRO meeting; requested that a resident application for appointment to a METRO Advisory Committee be shared on the City website or social media accounts; and provided updates from her attendance at a recent Children’s Network Board meeting.  Mayor Clarke reminded the public of the Halloween Parade and commended the recently held “Women on Waves” event.

8. Consent Items
A. City Council Meeting Minutes
Recommended Action: Approve minutes from the special meeting on October 9, 2025, and the regular meeting on October 9, 2025.

B. 2025 Holiday Parking
Recommended Action: Authorize the suspension of parking meter and pay station operation to allow free three-hour parking in the Village Parking Meter Zone A (1) from November 27, 2025, through December 25, 2025.

C. Donations Report Fiscal Year 2024-25
Recommended Action: Receive the Annual Donations and Contributions Report.

D. Contract for Arbitration Services
Recommended Action: Adopt a resolution authorizing the City Manager to execute a professional services agreement with Signature Resolution to provide arbitration services for mobile home rent increase petitions pursuant to Capitola Municipal Code Chapter 2.18. (Resolution No. 4457)
Motion to approve the Consent Calendar: Vice Mayor Morgan Second: Council Member Orbach
Voting Yea: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke

9. General Government / Public Hearings
A. Grand Avenue Pathway
Recommended Action: Receive a report on the Grand Avenue Pathway and provide direction to staff as needed.

Public Works Director Kahn presented the staff report. Erik Zinn, Pacific Crest Engineering, provided additional information.

Public Comment:
 Paul Estey
 Keith Bloom, representing the Depot Hill Bluff Committee  Dave Fox
 Connie Welch
26 Item 7 A.

City Council Meeting Minutes – October 23, 2025
City of Capitola Page 3
 Sue Campbell
 Speaker
The City Council discussed the importance of the Depot Hill Bluff Path; discussed the merits of proceeding with a phased approach to undertake a topographical and drainage study and design for path relocation, beginning with a $20,000 budget allocation; and discussed the funding source for the relocation planning efforts. Staff will return to the City Council to amend the FY 2025-26 budget.

B. Economic Development Presentations and Department Update Recommended Action: Receive presentations from local business organizations and receive a presentation from the Community and Economic Development Department on current and upcoming economic development initiatives.

Community and Economic Development Director Herlihy introduced presentations from the Capitola Village and Wharf Business Improvement Area, the Capitola Soquel Chamber of Commerce, and Visit Santa Cruz; then presented the staff report.

Public Comment: None
The City Council took a recess at 8:24 PM and reconvened at 8:29 PM.

C. 2021 CDBG Grant Closeout
Recommended Action: Conduct the duly noticed public hearing and receive a report summarizing the accomplishments performed under State CDBG Agreements 21-CDBG-NH20008, 21-CDBG-NH-20009, and 21-CDBG-NH-20010; solicit citizen input regarding expenditures and accomplishments of the funding received under these contracts; and direct staff to proceed with submitting required documents for closeout to the State.

Community and Economic Development Director Herlihy introduced Paul Ashby, Adams Ashby Group, who presented the staff report.

Public Comment: None
D. 2025 Community Development Block Grant Program
Recommended Action: Receive staff report, conduct public hearing, and discuss. No action is required.

Community and Economic Development Director Herlihy introduced Paul Ashby, Adams Ashby Group, who presented the staff report.

Public Comment: None
E. Award of Construction Contracts for the Treasure Cove Playground and Jade Street Park Restroom Renovation Projects
Recommended Action: Adopt a resolution awarding the construction contracts for the Treasure Cove Playground Project to SSB Construction, Inc. in the amount of $2,446,238, and for the Jade Street Park Restroom Renovation Project to CWS Construction Group, Inc. in the amount of $484,000, authorizing the City Manager to execute both contracts, and authorizing staff to issue notices to proceed upon final execution.

Public Works Director Kahn presented the staff report.

Public Comment:
 Dan Haifley
27 Item 7 A.

City Council Meeting Minutes – October 23, 2025
City of Capitola Page 4
 Mariah Roberts
 Tricia Wiltshire
Motion to adopt Resolution No. 4458 and authorize staff to issue notices to proceed:

Council Member Orbach
Second: Vice Mayor Morgan
Voting Yea: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke
F. Administrative Policy I-42: Code of Conduct
Recommended Action: Approve revisions to Administrative Policy I-42: Council and Board Code of Conduct.

City Attorney Zutler presented the staff report.

Public Comment:
 TJ Welch
The City Council discussed the policy and provided direction on desired changes.

Motion to approve revisions to Administrative Policy I-42 with the changes read into the record by the City Attorney: Council Member Westman
Second: Council Member Jensen
Voting Yea: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke
G. Introduce an Ordinance Amending Chapter 15.04 of the Capitola Municipal Code Pertaining to Building and Fire Code
Recommended Action: Introduce for first reading, by title only, waiving further reading, an ordinance amending Chapter 15.04 and 15.18 of the Capitola Municipal Code pertaining to adoption of California Building Codes and the California Fire Code, 2005 Edition and portions of the 2024 International Fire Code, as amended by the Central Fire Protection District and ratified by the Capitola City Council.

Community and Economic Development Director presented the staff report.

Public Comment: None
Motion to introduce Ordinance No. 1071: Vice Mayor Morgan Second: Council Member Orbach
Voting Yea: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke
H. November 20 Meeting
Recommended Action: Provide direction for the November 20, 2025, City Council meeting.

City Manager Goldstein presented the staff report.

Public Comment: None
The City Council directed staff to cancel the regularly scheduled November 20th meeting and to schedule a special meeting in a Town Hall format at New Brighton Middle School on November 20th at 6:00 PM and engage Community Television to record the meeting. 28 Item 7 A.

City Council Meeting Minutes – October 23, 2025
City of Capitola Page 5

10. Adjournment
The meeting adjourned at 10:02 PM. The next regularly scheduled City Council meeting is on November 13, 2025, at 6:00 PM.
____________________________
ATTEST: Joe Clarke, Mayor
____________________________
Julia Gautho, City Clerk
29 Item 7 A.

City of Capitola
Special City Council Meeting Agenda
Tuesday, October 28, 2025 – 10:00 AM
Jade Street Park
4400 Jade Street, Capitola, CA 95010
Mayor: Joe Clarke
Vice Mayor: Margaux Morgan
Council Members: Gerry Jensen, Melinda Orbach, Susan Westman Special Meeting of the Capitola City Council – 10 AM

1. Roll Call – The meeting was called to order at 10:10 AM. In attendance: Council Members Jensen, Orbach, Westman, Vice Mayor Morgan, and Mayor Clarke.

2. General Government
A. Treasure Cove Playground at Jade Street Park Project Celebration & Community Event Recommended Action: None. No Council Action will be taken.

Public Comments: None.

3. Adjournment – The meeting adjourned at 10:40 AM. The next regularly scheduled City Council meeting is on November 13, 2025, at 6:00 PM.
_____________________
Joe Clarke, Mayor
ATTEST:
_______________________
Julia Gautho, City Clerk
30 Item 7 A.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: City Manager Department
Subject: 2025 City Council Regular Meeting Schedule
Recommended Action: Adopt a resolution amending the 2025 City Council regular meeting schedule to cancel the November 20th meeting.

Background: Regular City Council meetings are usually held on the second and fourth Thursday of each month, with the exception of July, August, November, and December.

On December 12, 2024, the City Council adopted Resolution No. 4410, establishing the regular meeting schedule for 2025. On February 13, 2025, the City Council adopted Resolution No. 4417, amending the 2025 schedule to correct the August meeting date.

On September 25, 2025, the City Council directed staff to repurpose the November 20th regularly scheduled City Council meeting to discuss a variety of topics. On October 23, 2025, the City Council further directed staff to hold the November 20th meeting at New Brighton Middle School (NBMS) Performing Arts Center.

Discussion: Capitola Municipal Code Section 2.04.110.B requires regular meetings of the Council to be held in Council Chambers at City Hall. Council’s direction to hold the November 20th meeting at NBMS requires an amendment to the 2025 meeting schedule. Attachment 1 includes a resolution which removes the November 20th date as a regularly scheduled meeting. Staff will publish an agenda for the Special Meeting in accordance with the Brown Act in advance of the November 20th meeting.

Fiscal Impact: There is no fiscal impact associated with the recommended action.

Attachments:

1. Resolution
Report Prepared By: Julia Gautho, City Clerk
Reviewed By: Marc Tran, City Attorney
Approved By: Jamie Goldstein, City Manager
31 Item 7 B.

RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA

AMENDING THE REGULAR CITY COUNCIL MEETING SCHEDULE FOR
CALENDAR YEAR 2025
WHEREAS, the City Council shall set an annual City Council meeting calendar to establish dates and times for the City Council to conduct the peoples’ business; and WHEREAS, on December 14, 2024, the City Council adopted Resolution No. 4410 establishing the regular meeting schedule for 2025; and WHEREAS, on February 13, 2025, the City Council adopted Resolution No. 4417, amending the 2025 schedule to correct the August meeting date; and WHEREAS, on September 25, 2025, the City Council directed staff to hold a Town Hall/Special Meeting on November 20, 2025, at 6:00 PM at New Brighton Middle School Performing Arts Center; and
WHEREAS, pursuant to the Capitola Municipal Code Section 2.04.110.B, regular meetings of the Council must be held in Council Chambers at City Hall; and WHEREAS, the City Council is cancelling the regularly scheduled November 20th meeting and will renotice it as a Special Meeting with a different location; and WHEREAS, pursuant to the Capitola Municipal Code, the following calendar is adopted, notwithstanding the scheduling of additional meetings as required upon proper notice under the Brown Act; and
WHEREAS, the City Council may set aside additional time periods for closed session before the open session portion of each regular meeting.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPITOLA HEREBY RESOLVE AS FOLLOWS:

SECTION 1: The City Council establishes the amended 2025 Regular Meeting Schedule as listed in Exhibit A.

SECTION 2: With proper notice during the year, meetings may be cancelled, rescheduled, or added as necessary pursuant to California law.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 13
th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________
Joe Clarke, Mayor
ATTEST:
________________________________
Julia Gautho, City Clerk
32 Item 7 B.

EXHIBIT A
2025 CITY OF CAPITOLA
City Council Regular Meeting Dates
Meetings Begin at 6:00 PM
Items received less than two weeks prior to the meeting date may be scheduled for the next available agenda.
**May be cancelled depending on agenda forecast.

MEETING DATES
JANUARY 9
JANUARY 30
FEBRUARY 13
FEBRUARY 27
MARCH 13
MARCH 27
APRIL 10
APRIL 24
MAY 8
MAY 22
JUNE 12
JUNE 26
JULY 24
AUGUST 28
SEPTEMBER 11
SEPTEMBER 25
OCTOBER 9
OCTOBER 23
NOVEMBER 13
DECEMBER 11
33 Item 7 B.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: City Manager Department
Subject: 2026 Holidays and City Hall Closures
Recommended Action: Adopt a resolution designating the holidays and City Hall closures in calendar year 2026.

Background: Ordinance No. 497 allows the City Council to designate holidays and closures for City offices by resolution.

Discussion: A draft resolution for the 2026 calendar year holidays is attached. As has been the practice for the past several years and consistent with employee Memoranda of Understanding, the proposed resolution also identifies the December holiday closure of City Hall and Recreation offices.

Fiscal Impact: None
Attachments:

1. Resolution
Report Prepared By: Rosie Wyatt, Deputy City Clerk
Approved By: Jamie Goldstein, City Manager
34 Item 7 C.

RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA

ESTABLISHING DAYS FOR CLOSURE OF CITY OFFICES
DURING THE 2026 CALENDAR YEAR
WHEREAS, Ordinance No. 497 provides that days for closure of City offices may, from time to time, be set by Council Resolution; and
WHEREAS, it is the desire of the City Council of the City of Capitola to establish days for closure of City offices during the 2026 calendar year.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola as follows: City Offices, except for essential City services such as the Police Department, shall be closed on the following days occurring in calendar year 2026, unless otherwise noted:

Thursday, January 1 New Year’s Day
Monday, January 19 Martin Luther King, Jr. Day
Monday, February 9 Lincoln’s Birthday (observed)
Monday, February 16 Presidents’ Day
Monday, May 25 Memorial Day
Friday, June 19 Juneteenth
Friday, July 3 Independence Day (observed)
Monday, September 7 Labor Day
Monday, October 12 Indigenous Peoples Day
Wednesday, November 11 Veterans’ Day
Thursday & Friday, November 26 & 27 Thanksgiving Holiday Friday, December 25 Christmas Day
Friday, December 25 – Friday, January 1 Holiday Closure The foregoing does not preclude the scheduling of any City Council or Planning Commission meetings on such days. For purposes of Government Code Section 6704, Saturdays and Sundays are also days for closure of the City business office.

The foregoing is not in any sense intended to define holidays, for which employees do or do not receive additional compensation. Employees’ paid holidays are defined in relevant Memoranda of Understanding.

I HEREBY CERTIFY that the above and foregoing resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 13th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________
Joe Clarke, Mayor
ATTEST: __________________________
Julia Gautho, City Clerk
35 Item 7 C.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Community and Economic Development Department
Subject: Amendment to Capitola Municipal Code Chapter 15.04 Pertaining to Building and Fire Code
Recommended Action: Adopt an ordinance amending Chapter 15.04 and 15.18 of the Capitola Municipal Code pertaining to adoption of California Building Codes and the California Fire Code, 2005 Edition and portions of the 2024 International Fire Code, as amended by the Central Fire Protection District and ratified by the Capitola City Council.

Background: Every three years, the Building, Plumbing, Mechanical, Electrical, Energy, Green Building, Fire Code, and other building codes and standards are updated to include the most current construction and engineering principles and practices. Under the purview of the California Building Standards Commission, the newly revised California Building Standards Codes are published for required local adoption. This process ensures that the latest construction, engineering, and life safety techniques become standard practice throughout the State.

Under applicable provisions of the California Government Code and Health and Safety Codes, when a city is part of a fire protection district, the district adopts the local amendments to the Fire Code. Capitola is part of the Central Fire District (the “District”). The District has forwarded to the City a copy of the District’s proposed ordinance adopting local amendments to the 2025 Fire Code, accompanied by findings supporting the amendments, for Council consideration.

The City last adopted updated versions of these codes in 2022. The mandatory effective date of the 2025 California Building Standards Code, including the Fire Code, is January 1, 2026. On October 23rd, the City Council unanimously voted to introduce these amendments. Since the first reading, staff made clerical changes to update the title of the ordinance and the effective date, to comply with state law.

Discussion: The proposed ordinance is included as Attachment 2. Notable changes to the code are outlined below.

Part 2: California Building Code
 Amendments were made to the permit expiration provisions of the code.  There were no significant updates to the California Historical Building Code. The State Historical Building Safety Board adopted the 2025 California Historical Building Code by carrying forward existing provisions from the 2022 edition without further amendment.

Part 2.5: California Residential Code
 Amendments were made to the permit expiration provisions of the code.  Amendments include increased fire resistance between units in a duplex.

Part 4: California Mechanical Code
 Amendments were made to the permit expiration provisions of the code.

Part 5: California Plumbing Code
 Amendments were made to the permit expiration provisions of the code.  Amendments include stricter flow requirements for showers, faucets, and toilets.  Amendments include new greywater alternative water reuse systems.  Amendments include higher efficiency water heaters.
36 Item 7 D.
 Amendments include ADU-specific requirements around plumbing fixture flow rates, hot water delivery times, and a separate shut-off for ADU water supply.

Part 6: California Energy Code
 Amendments include tighter requirements on the thermal envelope, requiring better insulation.  Amendments include more stringent infiltration/envelope sealing requirements.  Amendments include increased minimum efficiencies for heat pumps.  Amendments include increased controls for lighting.
 Amendments include more requirements for PV systems.

Part 11: California Green Building Standards Code (CALGreen)  Amendments include expanded EV charging requirements for the installation of EV charging receptacles and EV chargers (EVSE).
 Amendments include a stronger emphasis on material reuse and water diversion.  Amendments include enhanced site development vegetation, landscaping, and minimizing heat islands.

Fire Codes
Central Fire District amended the Fire Code by adding section 903.2.4 concerning fire sprinklers in new accessory dwelling units (ADUs). The State Fire Code does not require automatic sprinkler systems for ADUs that are detached from the primary residence and less than 1,200 square feet if the primary residence does not have sprinklers. (California Residential Code, Title 24, Part 2.5, Section R309.2 (2025).) The District has added Section 903.2.4, which sets the following fire protection standards for newly constructed ADUs:

1. All newly constructed ADUs must meet the standards for water supply for firefighting in Section 507.3 and fire department vehicle access in Section 503.1.1. If these cannot be met, the owner can install an automatic residential sprinkler system as an alternative.

2. If the primary residence has fire sprinklers, the ADU must also have fire sprinklers. If the primary residence does not have sprinklers, sprinklers are not required in the ADU if the ADU is attached to the primary residence and 50% or less of the square footage of the primary residence, or if the ADU is detached from the primary residence.

The District is required to provide a copy of its proposed ordinance and adopted findings to the city where the ordinance will apply at least 30 days before adopting the proposed ordinance. The District sent a copy of the proposed ordinance and adopted findings to the City following the District’s Special Meeting on September 25, 2025. The District is scheduled to consider adoption of the ordinance on November 13, 2025.

After the District adopts the ordinance, it will transmit the adopted ordinance to the City. The Council may then ratify, modify or deny the ordinance, and must transmit its determination back to the District within 15 days. The Fire Code amendments become effective in Capitola when ratified by the City Council.

Fiscal Impact: None.

Attachments:

1. Draft Ordinance
Report Prepared By: Julia Gautho, City Clerk
Reviewed By: Marc Tran, City Attorney
Approved By: Jamie Goldstein, City Manager
37 Item 7 D.
4914-2917-0552 v1
ORDINANCE NO. 1071

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAPITOLA AMENDING CHAPTER 15.04 AND 15.18 OF THE CAPITOLA MUNICIPAL CODE PERTAINING TO ADOPTION BY REFERENCE OF THE 2025 CALIFORNIA BUILDING CODES THE CITY COUNCIL OF THE CITY OF CAPITOLA HEREBY ORDAINS AS FOLLOWS:

SECTION 1. Section 15.04.010 of the Capitola Municipal Code is amended to read as follows:

15.04.010 Adoption of California Building Codes. The City of Capitola adopts the following Codes or designated portions thereof:

A. The California Building Code and appendices, 2025 edition.

B. The California Electrical Code, 2025 edition.

C. The California Mechanical Code, 2025 edition.

D. The California Plumbing Code, 2025 edition.

E. The California Fire Code, 2025 edition as amended by the Central Fire Protection District.

F. The California Residential Code, 2025 edition.

G. The California Referenced Standards Code. 2025 edition.

H. The California Energy Code, 2025 edition.

I. The California Green Building Standards Code, 2025 edition.

J. The California Administrative Code, 2025 edition.

K. The California Historical Building Code, 2025 edition.

L. The California Existing Building Code, 2025 edition.

M. The California Wildland-Urban Interface Code, 2025 edition.

The International Building Codes may be used as an alternative to the California Codes, when submitted, reviewed, and approved by the City’s Building Official.

SECTION 2. Section 15.04.050 Modifications to the California Building Code.

The following modifications apply to the California Building Code:

A. Section 105.5 is deleted and replaced with the following:

Every permit issued shall become invalid unless the work authorized by such permit 38 Item 7 D.

Building Code Ordinance Adoption
2025
4914-2917-0552 v1
is commenced within 180 days after its issuance or after commencement of work if more than 180 days pass between inspections. The building official is authorized to grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated.

Section 105.5.1 is Deleted
SECTION 3 Section 15.04.060 Modification to the California Residential Code.

The following modification applies to the California Residential Code A. Section R105.1 is Deleted
SECTION 4 Section 15.04.070 Modifications to the California Mechanical Code.

The following modifications apply to the California Mechanical Code A. Section 104.4.3 is deleted and replaced with the following:

Every permit issued shall become invalid unless the work authorized by such permit is commenced within 180 days after its issuance or after commencement of work if more than 180 days pass between inspections. The building official is authorized to grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated.

Section 104.4.3.1 is Deleted
SECTION 5 Section 15.04.080 Modifications to the California Plumbing Code.

The following modifications apply to the California Plumbing Code A. Section 104.4.3 is deleted and replaced with the following:

Every permit issued shall become invalid unless the work authorized by such permit is commenced within 180 days after its issuance or after commencement of work if more than 180 days pass between inspections. The building official is authorized to grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated.

Section 104.4.3.1 is Deleted
SECTION 6 Section 15.04.090 Modification to the California Wildland-Urban Interface Code.

The following modification applies to the California Wildland-Urban Interface Code A. Section 105.8 is deleted and replaced with the following:

Every permit issued shall become invalid unless the work authorized by such permit is commenced within 180 days after its issuance or after commencement of work if more than 180 days pass between inspections. The building official is authorized to grant, in writing, one or more extensions of time, for periods of not more than 180 days each. The extension shall be requested in writing and justifiable cause demonstrated. 39 Item 7 D.

Building Code Ordinance Adoption
2025
4914-2917-0552 v1
SECTION 7 Section 15.04.100 Modifications to the California Green Building Standards Code.

The following modifications apply to the California Green Building Standards Code A. Add Section 101.12 Creation of Green Building Fund:

Building Permits which are required to comply with the California Green Building Standards Code shall be assessed a fee equal to 0.0025 times the overall valuation of the project. Revenues collected shall be maintained by the Finance Department as a revolving green building fund and shall be used only for program management, training, publications, public educational purposes, incentive programs and materials and supplies necessary to promote sustainable development, water conservation, storm water pollution prevention and climate action planning activities.

SECTION 8 Section 15.18 Green Building Regulations is deleted.

SECTION 9. This Ordinance shall take effect and be in full force upon the date the California Building Standards Commission (CBSC) accepts the ordinance for filing, but in no event before January 1, 2026.

This Ordinance was introduced on the 23rd day of October, 2025, and was passed and adopted by the City Council of the City of Capitola on the 13th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Joe Clarke, Mayor
ATTEST:
________________________
Julia Gautho, City Clerk
APPROVED AS TO FORM:
________________________
Marc Tran, City Attorney
40 Item 7 D.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Police Department
Subject: Surplus Vehicle
Recommended Action: Adopt a resolution to declare one Police Department vehicle as surplus property and authorize Public Works to dispose of the vehicle through public auction, in accordance with Administrative Policy III-8 – Surplus Property.

Background: City Council authorization is required for the sale or transfer of all City vehicles. Staff recommends that Vehicle #161, a 2016 Ford Explorer (VIN #1FM5K8AR3GGA47192), be declared surplus and disposed of through public auction.

This vehicle was used as a patrol unit by the Police Department and has been removed from service due to mechanical issues. After inspection by the City Mechanic, the vehicle was found to be non-operational and no longer suitable for use. It has reached the end of its service life for the Police Department fleet.

The current odometer reading is 95,662 miles.

Discussion: The Police Department routinely reviews its fleet for operational efficiency and safety. Vehicle #161 has been deemed inoperable and is no longer viable for department use. In accordance with Administrative Policy III-8, Section IV(A), surplus property that no longer meets the needs of the City may be sold through public auction.

Staff recommends that Public Works be authorized to coordinate the disposal of the vehicle through this method, which is the most practical and cost-effective option for removing the vehicle from the City’s inventory.

Fiscal Impact: None. The vehicle is surplus and will be sold at auction.

Attachments:

1. Resolution
Report Prepared By: Leo Moreno, Police Captain
Reviewed By: Julia Gautho, City Clerk; Sarah Ryan, Chief of Police; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
41 Item 7 E.

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA

DECLARING A POLICE VEHICLE AS SURPLUS PROPERTY AND AUTHORIZING PUBLIC

WORKS TO DISPOSE OF THE VEHICLE THROUGH PUBLIC AUCTION
WHEREAS, the City of Capitola adopted Administrative Policy III-8 on April 13, 2006, which governs the declaration and disposal of surplus city property, including police vehicles; and WHEREAS, Section IV(D) of Administrative Policy III-8 states that surplus property with an original purchase price of $1,000 or greater shall be sold at public auction or by sealed bid, except in cases where the City Manager determines that such property is needed for public use by another public agency, in which case it may be transferred with City Council approval; and WHEREAS, the City of Capitola’s Police Department has identified a surplus police vehicle that is no longer suitable for law enforcement use and would otherwise be disposed of through auction; and
WHEREAS, the Capitola Police Department has identified Vehicle #161, a 2016 Ford Explorer (VIN #1FM5K8AR3GGA47192), as surplus property due to mechanical issues rendering it non-operational and no longer suitable for law enforcement use; and WHEREAS, the vehicle has reached the end of its service life with a current odometer reading of 95,662 miles and is no longer viable for use in the City’s police fleet.

NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the City of Capitola declares Vehicle #161, a 2016 Ford Explorer (VIN #1FM5K8AR3GGA47192), as surplus property and authorizes the Public Works Department to dispose of the vehicle through public auction in accordance with Administrative Policy III-8.

I HEREBY CERTIFY that the above and foregoing resolution was passed and adopted by the City Council of the City of Capitola at its regular meeting held on the 13th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Joe Clarke, Mayor
ATTEST:
______________________________
Julia Gautho, City Clerk
42 Item 7 E.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Public Works Department
Subject: Phase 1 Conceptual Design – Grand Avenue Pathway Recommended Action: Authorize the City Manager to execute a professional services agreement with SSA Landscape Architects, Inc. for Phase 1 Conceptual Design of the Grand Avenue Pathway in an amount not to exceed $13,000, with funding from the Capital Improvement Program (CIP) Fund.

Background: On October 23, 2025, the City Council reviewed the findings of the Pacific Crest Engineering report and discussed options for restoring a safe pedestrian route along Grand Avenue. The report confirmed that ongoing bluff retreat and drainage issues continue to threaten the existing pathway but indicated a relocated and narrower alignment, set as far inland as possible, could provide an interim public access solution with an expected usable life of several years.

Following that discussion, Council directed staff to move forward with the first step in developing engineered design concepts for a relocated pathway, with an approximate $20,000 budget, and to return with a contract for approval.

Discussion: To advance this effort, staff obtained a proposal from SSA Landscape Architects, Inc. a firm experienced in public access projects, including pathway design that integrates grading and drainage coordination. SSA’s proposal (Attachment 1) includes a phased scope for design, permitting, and construction support.

Phase 1 – Conceptual Design will include the following:
 Kick-off meeting with staff to review goals and site conditions  Topographic survey and preparation of a base map
 Development of initial pathway alignment, configuration, and materials  Consideration of existing safety fencing and drainage improvements  Final Conceptual Site Plan and Construction Cost Estimate The consultant’s fee for Phase 1 is $13,000, inclusive of reimbursable expenses. Work under this phase is anticipated to take approximately 8–10 weeks from the date of authorization.

Future phases (construction documents, permitting support, and construction administration) are identified in SSA’s proposal for reference but would return to Council future consideration once the conceptual design is complete.

Fiscal Impact: Funding for this work will come from the Capital Improvement Program Fund, using reallocations from several existing projects identified as Council priorities during the FY 2025–26 budget development. No General Fund impact is anticipated.

Staff is proposing the existing Rectangular Rapid Flashing Beacon (RRFB) project at the west end of Stockton Bridge will remain unchanged, as it is a capital purchase. The Park Avenue project funds have been fully expended to cover a $98,069.25 change order for bicycle safety striping under the annual Pavement Management Project.

Reallocations are proposed as summarized below:
43 Item 7 F.

Funding Source Current Budget Proposed Amendment Net Difference RRFB $10,000 No Change ---
Esplanade Park $50,000 $39,200 (-)$10,800
Park Avenue $60,000 No Change ---
Monterey Park Playground $10,000 $7,800 (-)$2,200
Economic Development $20,000 No Change ---
Grand Avenue Pathway (NEW) $0 $13,000 (+)$13,000
Total $150,000
Attachments:

1. SSA Landscape Architects Proposal – Grand Avenue Pathway Renovation (November 3, 2025) Report Prepared By: Jessica Kahn, Public Works Director Reviewed By: Julia Gautho, City Clerk; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
44 Item 7 F.

EXHIBIT A

LANDSCAPE ARCHITECTURALSERVICES FOR GRAND AVE PATHWAY

RENOVATION

PROJECT UNDERSTANDING
This scope of work is based on a site meeting, with the goals and extent of work, and findings from Geotechnical memo from Pacific Crest Engineering dated April 3, 2025. The scope of this Project includes design for a new pedestrian pathway in compliance with ADA standards and codes and the recommendations by the Geotech. SSA Landscape Architects, Inc. (hereafter referred to as SSA) will prepare plans for the Project based on input and approval from the City of Capitola (hereafter referred to as the CLIENT). The extent of work is limited to Grand Avenue pathway between Oakland Avenue to Central Avenue.

Future phases of work will occur under a separate contract and have been included herein for CLIENT reference only. The outline for future phases of work will be revisited once the first phase has been completed. SSA will develop Construction Documents in compliance with the City of Capitola’s design guidelines, regulations and requirements.

SCOPE OF WORK
PHASE ONE –CONCEPTUAL DESIGN

1. Attend a kick-off meeting with the CLIENT to review the program and goals.

2. Collect and review all available existing conditions and design information including City of Capitola design standards.

3. Initiate land surveyor to proceed with topographic survey

4. Prepare a base file in AutoCAD format

5. Prepare initial conceptual site plan to include the following program elements a. Pathway location, configuration and material selections b. Preliminary grades
c. Location of safety fence, previously designed and installed by community

6. Prepare initial probable construction Cost Estimate.

7. Present Conceptual Site Plan to CLIENT in one meeting.

8. Update Conceptual Site Plan based on CLIENT comments.

9. Update Cost Estimate based on CLIENT comments.
45 Item 7 F.

Grand Avenue Pathway Renovation
Landscape Architectural Services
Scope of Work – P25044.00
November 3, 2025

10. Publish Final Conceptual Site Plan to CLIENT.

11. Coordinate and liaise with CLIENT via phone conference and emails.

Conceptual Design Phase Deliverables:

1. Preliminary Conceptual Site Plan

2. Final Conceptual Site Plan

3. One (1) project kick-off meeting with CLIENT

4. One (1) presentation meeting with CLIENT
PHASE TWO –CONSTRUCTION DOCUMENTS

1. Prepare 95% Construction Documents: Based on approved plans from the Conceptual Design phase and conditions of approval, begin the preparation of Construction Documents. Note, sheets may be combined as feasible or added to as necessary.

Construction Document set is anticipated to include:
a. Existing Conditions and Demolition Plan
b. Site Plan
c. Grading Plan (prepared by Civil Engineer)
d. Drainage and Utility Plan (Prepared by Civil Engineer) e. Construction Details
f. Technical Specifications (book form)

2. Conduct in-house plan check prior to CLIENT submittal

3. Conduct one page turn with CLIENT of the 95% set

4. Incorporate all in-house and page turn comments to meet all applicable law, regulations, City standards and other applicable requirements into the 100% Construction Documents and Technical Specifications.

5. Publish one electronic copy of the 100% Construction Document and Technical Specifications to the CLIENT for Building Department submittal.

6. After review period by the CLIENT, incorporate plan check comments and feedback into Construction Documents. Excessive CLIENT comments or changes at this phase will be handled as an additional service.

7. Publish one electronic copy to the CLIENT for Building Department resubmittal and approval.

8. Allow three (3) coordination meetings with project team and CLIENT.

9. Coordinate and liaise with the CLIENT via phone conferences and emails.

Construction Documents Phase Deliverables:

1. 95% Plan Set (1 pdf set)

2. 100% Plan Set (1 pdf set)

3. Three (3) coordination meetings with CLIENT
46 Item 7 F.

Grand Avenue Pathway Renovation
Landscape Architectural Services
Scope of Work – P25044.00
November 3, 2025

PHASE THREE –CONSTRUCTION ADMINISTRATION

1. Visit the site three (3) times for observation and verification of compliance with the plans at key milestones during construction. Site visits shall be coordinated with the CLIENT as identified during construction meetings. Should additional site visits be required, they will be provided as an additional service to the original agreement.

2. Provide plan clarification via the Request for Information (RFI) process through written response, up to (4) hours.

3. Review submittals and provide written approval, rejection, or correction directives.

4. Perform one pre-final acceptance walkthrough and prepare punchlist, if necessary.

5. Conduct final acceptance walkthrough and provide written report of conditions or any warranty work that may be necessary.

Construction Administration Phase Deliverables:

1. Three (3) site visits

2. Limited Construction Administration support via RFI and Submittal review

3. One (1) Pre-acceptance walkthrough & punch list

4. One (1) Final acceptance walkthrough & written report if required PHASE FOUR – ADD ALTERNATES

1. Attend Neighborhood Meeting to assist the CLIENT in outreach efforts. Presentation materials to be prepared by CLIENT.

2. Attend Planning Commission Meetings to assist the CLIENT. Presentation materials to be prepared by CLIENT.

ADDITIONAL SERVICES
SSA may provide additional services, as requested in advance by CLIENT. Additional services will be negotiated separately based on the billing rates contained in the attached Exhibit B “SSA Rate Schedule”. Additional services may include, but are not limited to:

1. Providing cost estimating or value engineering.

2. Revisions or re-submittals beyond those included above.

3. Submitting drawings for or any fees associated with permitting other than what is described within this Scope of Work.

4. Evaluation reports for work by others such as, but not limited to, Geotechnical Engineer.

5. Providing cost estimating services or value engineering.

6. 3d modeling or illustrative renderings.

7. SWPP, erosion control or stormwater management plans.

8. Design of any features to be located on neighboring private properties. 47 Item 7 F.

Grand Avenue Pathway Renovation
Landscape Architectural Services
Scope of Work – P25044.00
November 3, 2025

9. Attendance at any meetings not listed above.

10. Additive or deductive alternates beyond what is provided for in the Scope of Work.

11. Planting, irrigation, or any other service not described within this Scope of Work.

FEE PROPOSAL
The fees for the above Scope of Work phases are as follows:

Phase One: Conceptual Design $ 12,290.00
Phase Two: Construction Documents $ 28,475.00
Phase Three: Construction Administration $ 3,114.00
Reimbursable Expenses $ 550.00
Total Proposed Fees $ 12,840.00
Phase Four: Add Alternates $2,932.00
Community Outreach
These services are proposed to be provided on a LUMP SUM basis. Fees will be billed monthly based on the actual percentage of completion in each phase

SERVICES TO BE PROVIDED BY THE CLIENT

1. Coordination with and approval by Coastal Commission

2. Slope stabilization

3. All Project related drawings, and reports, including, but not limited to, those requested in this Scope of Work

4. CLIENT review, comment and directives as requested by SSA

5. Procurement of any subconsultant that may be identified as necessary during the Project

6. Submittals and fees

7. Permits and fees

REIMBURSABLE EXPENSES
Included in the FEE PROPOSAL is an allowance for expenses such as mileage, plotting, printing and reproduction, shipping, and postage. Billings for reimbursable expenses will be submitted on or around the 25th of each month based on the actual cost for the previous month, per the attached “SSA Rate Schedule”.

SSA Landscape Architects, Inc.

Natalie Tan
Landscape Architect PLA #5995
_________________________
Dated: 11/03/25
__________________________
48 Item 7 F.

Attend kick-off meeting with CLIENT 1 1
Collect and review site documentation and conditions 2
Prepare base file in AutoCAD 1 1
Prepare initial Conceptual Site Plan 1 8 8
Prepare initial Cost Estimate 2 2
Present Conceptual Site Plan to CLIENT 1 1
Revised and update Conceptual Site plan based on
comments from CLIENT 2 6
Update Cost Estimate 1
Publish Final Conceptual Site plan to CLIENT 1 3
Coordinate and liaise with CLIENT via phone and email 1 4 0 7 0 23 0 0 0 17 0 $7,670
4200 $4,620
$12,290
Prepare 95% Construction Documents 12 24
Prepare 95% Technical Specifications 2 6
Conduct in-house plan check of 95% CD set 6
Conduct page turn with CLIENT 3 3
Incorporate comments from in-house plan check and
page turn into 100% set 4 8
Publish electronic 100% CD set for CLIENT submittal 1 3 Incorporate plan check comments into CD set, limited to one round of comments. 8 12
Publish electronic revised 100% CD set for CLIENT resubmittal 1 3 Allow for three (3) coordination meetings with CLIENT 3 6 Coordinate and liaise with CLIENT via phone and email 1 4 0 15 0 45 0 0 50 0 0 $17,695
9800 $10,780
$28,475
Site visits 6
RFI responses 4
Submittal review(s) 2
Pre-final acceptance walkthrough and punch list 3
Final acceptance walkthough and written report of conditions 3 0 0 0 18 0 0 0 0 0 $3,114
$3,114
Attend neighborhood meetings to assist CLIENT in
outreach efforts 2 6
Attend Planning Commission meetings to assist CLIENT 2 6 0 4 0 12 0 0 0 0 0 $2,932
$2,932
Hours: 0 26 0 98 0 0 50 17 0
Sub Consultants
RI Engineering Multiplier 1.10 Job Captain/Landsc ape Architect II Detailed Breakdown of Landscape Architectural Services
for
Grand Ave Pathway Renovation
for
City of Capitola
Proposal No. P250044.00
Date: 11/03/25
Landscape Designer l/AutoCAD Tech

BASIC SERVICES
Phase Four SSA Subtotal
Multipler 1.10
Phase Two SSA Subtotal
Phase Three SSA Subtotal
Sub Consultants
Alpha Land Surveyors
Project Totals for In-house Staff
Phase Three Total
Phase Four Total
Phase Four: Add Alternates
Phase One: Conceptual Design
Phase Two: Construction Documents
Project Manager
Phase Three: Construction Administration
Phase One Total
Phase Two Total
PrincipalAssociate PrincipalSenior Landscape ArchitectLandscape Architect lLandscape Designer ll/AutoCAD TechAdministrative Assistant Phase One SSA Subtotal
SSA Landscape Architects, Inc.

Grand Ave Pathway Renovation
P25044.00
11/3/2025

Item 7 F.

Job
Captain/Landscape Architect IILandscape Designer l/AutoCAD Tech

BASIC SERVICES
Phase One: Conceptual Design
PrincipalAssociate PrincipalProject ManagerSenior Landscape ArchitectLandscape Architect lLandscape Designer ll/AutoCAD TechAdministrative Assistant Rate: $223 $214 $192 $173 $148 $139 $134 $129 $104
Extension: $0 $5,564 $0 $16,954 $0 $0 $6,700 $2,193 $0
31411 $46,811
Estimated Reimbursable Expenses
Mileage and plotting $500
$500 Multiplier 1.10 $550
$47,361
The above breakdown represents our best estimate at this time and may change subject to future developments during the project. It is possible that some of the estimated manpower requirements for specific task items may increase, while others may not require the entire anticipated effort. This provides us a greater degree of confidence in the overall project estimate, rather than in any given task.

Reimbursable Expenses
Total Project Compensation
Subtotal Project Fees for Services
SSA Landscape Architects, Inc.

Grand Ave Pathway Renovation
P25044.00
11/3/2025

Item 7 F.

EXHIBIT B

STANDARD BILLING RATE SCHEDULE
Effective through December 31, 2025

PROFESSIONAL SERVICES
Principal Landscape Architect $223.00/Hour
Associate Principal $214.00/Hour
Senior Project Manager $208.00/Hour
Project Manager II $206.00/Hour
Project Manager I $192.00/Hour
Senior Landscape Architect $173.00/hour
Job Captain/Landscape Architect II $148.00/Hour
Landscape Architect I $139.00/Hour
Landscape Designer III $138.00/Hour
Landscape Designer II/AutoCAD Technician $134.00/Hour
Landscape Designer I $129.00/Hour
Staff Clerical/Administrative $104.00/Hour

REIMBURSABLE EXPENSES
Subconsultants Direct Billing x 1.10
In-House Office Services: As listed below x 1.10
Plotting:

Color Bond $4.65/sf
Black & White Bond $2.95/sf
Vellum $4.55/sf
Mylar $10.50/sf
Transparencies:

Color $3.25/each
Black and White $2.25/each
Color Laser Prints:

8.5 x 11 $.65/each
11 x 17 $.95/each
Blueprints:
24 x 36 $2.00/each
30 x 42 $2.50/each
Black & White Laser Prints:

8.5 x 11 $.10/each
11 x 17 $.15/each
CD Media:

CDR $6.00/each
Outside Reimbursable Expenses:

Reproduction, photography, shipping and postage,
miscellaneous expenses Direct Cost x 1.10
Travel:

Mileage Round Trip from SSA office Current IRS Rate
Other travel expenses Direct Cost x 1.10
51 Item 7 F.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Community and Economic Development Department
Subject: 3720 Capitola Road Request for Support of Grant Application Recommended Action: No action.

Background: In September 2025, CRP Affordable Housing and Community Development (“CRP”) met with City staff to introduce a potential 100% affordable multifamily housing project at 3720 Capitola Road.

CRP discussed potential density scenarios for the site, streamlined ministerial processing, and the need for a letter of support from the City to make CRP eligible for the Community Development Block Grant Disaster Recovery Multifamily Housing Program (CDBG-DR MHP). On October 17, 2025, CRP submitted a formal request for City Council support of their grant application.

Following that request, City staff conducted noticing of an upcoming City Council agenda item to consider support for their grant application. As part of staff’s noticing, a notice was posted at 3720 Capitola Road and a notice was mailed to nearby residents at least 10 days in advance of the Council meeting date.

On November 7, 2025, staff and CRP agreed to remove the request for support for grant funding from City Council consideration.

Fiscal Impact: None.

Report Prepared By: Katie Herlihy, Community and Economic Development Director Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
52 Item 7 H.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: City Manager Department
Subject: Annexation Feasibility Study Analysis Report
Recommended Action: Receive a presentation from RSG, Inc. on the results of the annexation feasibility study and authorize the City Manager to submit the analysis to the Santa Cruz Local Agency Formation Commission for analysis and revision of the City’s sphere of influence.

Background: The City of Capitola’s current sphere of influence (SOI), as defined by the Santa Cruz Local Agency Formation Commission (LAFCO), includes approximately 2,200 parcels totaling 622 acres located outside the existing city limits. For reference, the City of Capitola’s incorporated area includes about 4,489 parcels and approximately 1,600 acres (two square miles).

In 2022, LAFCO completed a service and sphere review for the City, reaffirming Capitola’s existing SOI and recommending the City develop a plan to assess the potential future annexation of these parcels.

LAFCO also set a May 2027 deadline for the City to submit this analysis.

As part of the Fiscal Year 2024–25 Goals and Priorities, and in alignment with LAFCO’s recommendation, the City Council identified the need to evaluate the fiscal, operational, and service impacts of potentially annexing portions of unincorporated Santa Cruz County into the City. This evaluation is intended to help determine if, when, and how annexation could occur.

To fund the study, the City Council allocated $30,000 in the FY 2024–25 budget. LAFCO provided an additional $15,000; the total project budget was $45,000.

Discussion: On August 14, 2024, City staff issued a Request for Proposals (RFP) for consultant services to perform an annexation feasibility study. The City received two proposals, both from highly qualified firms but each initially exceeding the City’s available budget. Staff worked with both firms to refine their scopes of work and reduce costs.

Following evaluation of the amended proposals and consultation with LAFCO staff, the City selected RSG, Inc. based on their detailed understanding of the project scope and LAFCO processes and strong experience with similar annexation feasibility studies.

On September 26, 2024, the City Council authorized a contract with RSG, Inc. The agreement’s scope of work included data collection and stakeholder interviews and analysis of fiscal, service, and other impacts of possible annexation. Due to the size of the City’s current SOI, City staff and RSG spent time and consideration on how to effectively study the area, ultimately determining to split the SOI into two sections: the North (around Capitola Mall and the ‘keyhole’ area, and including Opal Cliffs) and the South (Pleasure Point). A map indicating these two areas is included as Attachment 1. The study is therefore divided into three possibilities: the annexation of the North, the South, or both areas.

RSG, Inc. gathered data from City and Santa Cruz County staff to analyze the financial impacts of potential annexation. One important revenue source challenging to research due to confidentiality requirements was the Transient Occupancy Tax (TOT) revenue within the County. Staff ultimately relied on the number of short-term rentals in the SOI, and their exact locations, and evaluated them against comparable short-term rentals within the City of Capitola’s to estimate revenue.

At the November 13 meeting, RSG staff will provide a presentation summarizing their findings and recommendations regarding the feasibility, potential impacts, and strategic considerations of annexation.

Because current analysis does not point to annexation being financially feasible or advantageous, City staff asked that RSG pause their work to present their initial findings before conducting time-consuming 53 Item 8 A.
interviews with City Departments to begin estimating projected new City costs, though this was initially part of their scope of work.

Staff suggest the study be submitted to LAFCO and the City’s sphere of influence be adjusted by LAFCO.

Before approving a revised Capitola SOI, the LAFCO Board will receive options from LAFCO staff, who have offered to partner with Capitola City staff on this endeavor. The City of Capitola’s LAFCO representative will also have the opportunity to make comments and vote on the revised SOI before it is approved.

Fiscal Impact: None.

Attachments:

1. Study Area Map

2. RSG Preliminary Findings Presentation
Report Prepared By: Chloé Woodmansee, Assistant to the City Manager Reviewed By: Julia Gautho, City Clerk; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
54 Item 8 A.

City of
Capitola
Pleasure
Point
Study Area
North
Study Area
±
City of Capitola Annexation Study Areas
Source: RSG Inc., ESRI, City of Capitola
North Study Area
Pleasure Point Study Area
City of Capitola Service Area
City of Capitola SOI
0 0.17 0.35
Miles
Date created: 7/28/2025
County of Santa Clara, County of Santa Cruz, Bureau of Land Management, Esri, HERE, Garmin, INCREMENT

P, USGS, METI/NASA, EPA, USDA
55 Item 8 A.

Preliminary
Findings
Annexation Plan Development for Capitola
RSG, City of Capitola
November 13, 2025
56 Item 8 A.

Study Areas -
Updated
Study Area Size Parcels Population
North 0.63 1,526 4,857
Pleasure Point 0.45 1,430 3,342
Combined 1.08 2,956 8,199
City 1.72 4,500 9,598
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 1 57 Item 8 A.

Service Providers
The following service providers
will detach from their current
providers and annex into the City:
• Law Enforcement
• Parks and Recreation
• Lighting
• Streets/Road
Maintenance
• Solid Waste
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 2 58 Item 8 A.

Demographic Data
November 2025 3
City
Combined
Study
Area
North Study
Area
Pleasure
Point Study
Area
Area (Sq. Mi.) 1.72 1.08 0.63 0.45
Current Population 9,598 8,199 4,857 3,342
Number of Households 4,572 3,451 1,932 1,519
Persons Per Sq. Mi. 5,580 7,592 7,710 7,427
Daytime Population 13,127 5,978 3,790 2,188
Total Businesses 846 208 168 40
Employees 7,745 1,792 1,384 408
Total Assessed Value $3.5 billion $2.2 billion $1.0 billion $1.2 billion As of July 1, 2025
Sources: Esri, Santa Cruz County Assessment Roll 2023-24 Annexation Plan Development for Capitola - Preliminary Findings

36.6%

50.6%

42.3%

28.9%

19.9%

17.9%

29.2%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
Area (Sq. Mi.)
Current Population
Number of Households
Persons Per Sq. Mi.

Daytime Population
Total Businesses
Employees
Total Assessed Value
North Study Area Percent Increase Pre
to Post-Annexation
138.2%
59 Item 8 A.

Revenues
Annexation Plan Development for Capitola
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 4 60 Item 8 A.

Property Tax Revenues
November 2025 5
City of Capitola will collect 5.94% of property taxes
in Combined Study Area based on Master Tax
Agreement unless renegotiated
Projected Annual Property Tax Revenue (2025-26)
o North Study Area $ 686,162
o Pleasure Point Study Area $ 772,622
o Combined Study Area $ 1,458,788
o City $ 3,277,120
Based on 2024-25 AV with 2% growth
Base Tax
Combined
Study
Area
North
Study
Area
Pleasure
Point Study
Area
A: Co. Base Tax Pre-Tax
Share 23.76% 24.08% 23.48%
B: CSA 9 0.21% 0.21% 0.22%
C: CSA 9-A 0.48% 0.76% 0.24%
D: CSA 11 0.30% 0.37% 0.24%
Share of County GF 24.00% 24.00% 24.00%
Co. Base Tax to City 5.70% 5.78% 5.64%
Co. Base Tax to Co. 18.06% 18.30% 17.85%
CSA Shares to City 0.24% 0.32% 0.17%
Total City Share 5.94% 6.10% 5.81%
As of July 1, 2025
Sources: Esri, Santa Cruz County Assessment Roll 2023-24 Annexation Plan Development for Capitola - Preliminary Findings 61 Item 8 A.

Net New Revenues – North Study Area
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 6 City North Study
Area
City + North
Study Area
General Fund Revenues
Property Tax $ 3,477,706 $ 686,162 $ 4,163,868
Sales Tax 9,029,447 721,732 9,751,179
Transient Occupancy Tax 2,358,004 551,500 2,909,504
Document Transfer Tax 106,121 56,300 162,421
Franchise Fees 741,254 367,800 1,109,054
Cannabis Retail Tax 318,362 312,100 630,462
Business Licenses 338,260 65,257 403,517
Other Licenses and Permits 447,468 81,200 528,668
Charges for Service Omitted from Analysis
Fines and Forfeitures 644,684 207,300 851,984
Other Revenues 439,086 - 439,086
Total $ 17,900,393 $ 3,049,351 $ 20,949,743
* This table excludes charges for services which are off-setting expenses As of July 1, 2025. Sources: Esri, Santa Cruz County Assessment Roll 2023-24 20%
8%
23%
53%
50%
98%
19%
18%
0%
32%
0%
0% 20% 40% 60% 80% 100%
Property Tax
Sales Tax
Transient Occupancy Tax
Document Transfer Tax
Franchise Fees
Cannabis Retail Tax
Business Licenses
Other Licenses and Permits
Charges for Service
Fines and Forfeitures
Other Revenues
North Study Area Percent Revenue Increase
Pre to Post Annexation
(17% Total)
62 Item 8 A.

Net New Revenues – Pleasure Point Study Area
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 7 City
Pleasure
Point Study
Area
City + Pleasure
Point Study
Area
General Fund Revenues
Property Tax $ 3,477,706 $ 772,622 $ 4,250,328
Sales Tax 9,029,447 136,525 9,165,972
Transient Occupancy Tax 2,358,004 912,700 3,270,704
Document Transfer Tax 106,121 63,100 169,221
Franchise Fees 741,254 253,000 994,254
Cannabis Retail Tax 318,362 - 318,362
Business Licenses 338,260 13,977 352,237
Other Licenses and Permits 447,468 89,800 537,268
Charges for Service Omitted from Analysis
Fines and Forfeitures 644,684 126,200 770,884
Other Revenues 439,086 - 439,086
Total $ 17,900,393 $ 2,367,924 $ 20,268,317
* This table excludes charges for services which are off-setting expenses As of July 1, 2025. Sources: Esri, Santa Cruz County Assessment Roll 2023-24 22%
2%
39%
59%
34%
0%
4%
20%
0%
20%
0%
0% 20% 40% 60% 80% 100%
Property Tax
Sales Tax
Transient Occupancy Tax
Document Transfer Tax
Franchise Fees
Cannabis Retail Tax
Business Licenses
Other Licenses and Permits
Charges for Service
Fines and Forfeitures
Other Revenues
Pleasure Point Study Area Percent Revenue
Increase Pre to Post Annexation (13% Total)
63 Item 8 A.

Net New Revenues – Combined Study Area
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 8 City Combined
Study Areas
City +
Combined
Study Areas
General Fund Revenues
Property Tax $ 3,477,706 $ 1,458,784 $ 4,936,490
Sales Tax 9,029,447 858,257 9,887,704
Transient Occupancy Tax 2,358,004 1,464,200 3,822,204
Document Transfer Tax 106,121 119,400 225,521
Franchise Fees 741,254 620,800 1,362,054
Cannabis Retail Tax 318,362 312,100 630,462
Business Licenses 338,260 79,234 417,494
Other Licenses and Permits 447,468 171,000 618,468
Charges for Service Omitted from Analysis
Fines and Forfeitures 644,684 333,500 978,184
Other Revenues 439,086 - 439,086
Total $ 17,900,393 $ 5,417,275 $ 23,317,668
* This table excludes charges for services which are off-setting expenses As of July 1, 2025. Sources: Esri, Santa Cruz County Assessment Roll 2023-24 113%
42%
10%
62%
84%
98%
23%
38%
0%
52%
0%
0% 20% 40% 60% 80% 100%
Property Tax
Sales Tax
Transient Occupancy Tax
Document Transfer Tax
Franchise Fees
Cannabis Retail Tax
Business Licenses
Other Licenses and Permits
Charges for Service
Fines and Forfeitures
Other Revenues
Combined Study Area Percent Revenue
Increase Pre to Post Annexation
(30% Total)
64 Item 8 A.

Revenues Takeaways
• Despite increasing population by 51%, the North
study area will increase total revenues by 17%.

Percent Increase in Revenues vs Population
Combined SA 30% vs 85%
North Study Area 17% vs 51%
Pleasure Point Study Area 13% vs 35%
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 9

36.6%

50.6%

42.3%

28.9%

19.9%

17.9%

29.2%

17.0%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
Area (Sq. Mi.)
Current Population
Number of Households
Persons Per Sq. Mi.

Daytime Population
Total Businesses
Employees
Total Assessed Value
Net Revenues
North Study Area Percent Increase Pre to PostAnnexation %138.2
65 Item 8 A.

Expenditure Considerations
Annexation Plan Development for Capitola
November 2025 Annexation Plan Development for Capitola - Preliminary Findings 10 66 Item 8 A.

Key Impacts to Expenses
November 2025 11
Percentage Increase in Need Combined Study Area North Study Area Pleasure Point Study Area • Police Department – Calls for Service 22% 12% 11%
• Public Works Department – Streets 58% 36% 22%
• Parks and Recreation – Number of Parks 124% 59% 65%
Further Considerations
• One-time capital public works projects
• Increase in personnel per department
Annexation Plan Development for Capitola - Preliminary Findings 67 Item 8 A.

Thank you! Any Questions?
Jim Simon, Principal
[email protected]
68 Item 8 A.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Community and Economic Development Department
Subject: 41st Avenue Corridor Plan – Public Outreach Summary and Draft Goals
Recommended Action: Provide direction on the proposed goals for the 41st Avenue Corridor Plan based on the results of initial community outreach.

Background: On March 27, 2025, the City Council authorized an agreement with SWA Group to prepare the 41st Avenue Corridor Plan. The Plan will establish a long-term vision for 41st Avenue to help it transition into a more vibrant, multimodal corridor that supports economic vitality, future housing opportunities, and improved public spaces.

Since project initiation, SWA Group has completed background analysis and community engagement activities to identify existing conditions, opportunities, and community priorities. This report summarizes the results of the first phase of public outreach and presents draft goals for City Council discussion and direction.

The 41st Avenue Corridor Plan is currently in the visioning phase, focusing on defining community goals and priorities that will guide future corridor improvements. To inform this phase, City staff and SWA Group conducted initial public outreach to gather input on how residents, business owners, and visitors experience the corridor today and what changes they would like to see in the future.

Feedback from the online survey and community workshop has been used to shape a set of five draft goals that reflect community values related to mobility, safety, economic vitality, and design character.

These goals will form the foundation for concept development in the next phase of the Plan.

To gather community input on corridor priorities and desired improvements, the City and SWA Group used three complementary outreach methods:
 Online Community Survey: An online survey was distributed through the City’s website and social media platforms. The survey asked respondents to identify priorities related to mobility, safety, public spaces, and future development. The survey was available for 45 days and there was a total of 197 survey respondents.
 Community Workshop: On October 8, 2025, the City hosted an in-person community workshop.

SWA Group prepared six interactive poster boards summarizing the draft corridor goals and proposed actions. Participants provided feedback through stickers, written comments, and discussion with staff and the consultant team. There were 50 – 60 participants.  In addition to the online survey and community workshop, the City hosted a stakeholder meeting with local and regional agencies on September 30, 2025, and a stakeholder meeting with local businesses, property owners, and business associations on November 5, 2025. On November 7, at the request of the Dakota Apartments, staff hosted an in-person briefing on-site for residents.

Discussion: Feedback from these outreach efforts has been used to shape a set of five draft goals that reflect community values related to mobility, safety, economic vitality, and design character. The intent of the draft goals is to form the foundation for the concepts developed in the next phase of the 41st Avenue Corridor Plan.
69 Item 8 B.

Goal 1 – Multi-Modal Street: Overall, public input strongly supports creating a corridor that enhances connectivity for all users, without compromising vehicle circulation. Participants overwhelmingly endorsed a corridor that accommodates walking, biking, driving, and transit. According to the survey, 86% of respondents prioritized improving traffic efficiency and reducing congestion, while 63% called for safer pedestrian facilities and 54% supported enhanced bicycle infrastructure. Comments frequently noted that 41st Avenue currently feels dominated by vehicles and walking or biking is often uncomfortable due to narrow sidewalks, inconsistent bike lanes, and fast traffic. Workshop participants supported redesigning the corridor as a complete street with defined zones for different users, improved transit stops, and safer intersections, particularly near the freeway and Clares Street.

Goal 2 – Safe and Healthy Street: Public feedback strongly validates this goal, with broad agreement that a safe and healthy street is foundational to all other corridor improvements. Safety and traffic operations were dominant topics during outreach. In addition to the 86% of survey respondents prioritizing traffic efficiency, 63% highlighted the need for safer pedestrian crossings, and approximately 34% reported feeling “somewhat unsafe” traveling along the corridor, with another 7% indicating “very unsafe.” Comments emphasized challenges at key intersections near the freeway and Clares Street, along with concerns about speeding and signal timing.

Goal 3 – Memorable and High-Quality Public Realm: The public strongly supports transforming 41st Avenue into a high-quality public realm where design, landscaping, and community activity reinforce a shared sense of place. Residents and visitors want 41st Avenue to evolve from a purely functional commercial corridor into a welcoming, memorable street. Survey results show 74% support for landscaping and street trees, 56% for public art, and 51% for outdoor gathering areas or events.

Workshop feedback emphasized the importance of shade, benches, and human-scale design.

Participants described the current environment as “generic” or “uninviting” and encouraged consistent materials, lighting, and coordinated signage to enhance the overall street experience.

Goal 4 – Activate Businesses Through the Public Realm: Community feedback aligns with this goal, emphasizing support for public realm improvements that energize business activity while maintaining accessibility. Participants recognized that an attractive, walkable public realm directly supports local businesses. Survey comments noted difficulties entering and exiting driveways, congestion near commercial nodes, and a desire for more places to linger, such as sidewalk cafés, shade structures, and small plazas. Workshop discussions reinforced the idea that beautification and public amenities could help transform 41st Avenue into an active street that encourages people to visit, shop, and stay longer.

Goal 5 – Design for Future Residential: Feedback on this goal indicated residents are open to new housing if it aligns with Capitola’s small-town identity and includes tangible improvements to safety, mobility, and sustainability. Participants acknowledged the potential for new housing near the Capitola Mall and surrounding parcels but stressed that residential growth must be supported by safe mobility options, thoughtful design, and compatibility with existing commercial uses. Many respondents viewed the future residential goal as an opportunity to introduce green infrastructure, enhance streetscape character and a stronger sense of neighborhood identity, provided that congestion and access issues are proactively addressed.

Next Steps: Based on Council direction, SWA Group will refine the goals for the 41st Avenue Corridor Plan and develop conceptual design alternatives. A second round of community engagement will be conducted, followed by presentation of refined concepts to the Council for review in early 2026.

Fiscal Impact: No additional fiscal impact is associated with this update. The contract with SWA Group for the 41st Avenue Corridor Plan, in an amount not to exceed $105,000, remains funded through the FY 2024–25 budget allocation and REAP 2.0 Grant funding.

Attachments:

1. Public Outreach Summary
70 Item 8 B.

Report Prepared By: Katie Herlihy, Community and Economic Development Director Reviewed By: Julia Gautho, City Clerk, and Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
71 Item 8 B.
41st Avenue Corridor Plan – Public Outreach Findings Report Introduction
This document summarizes findings from public outreach activities conducted as part of the 41st Avenue Corridor Plan. The purpose of the outreach was to gather community input on priorities, concerns, and opportunities related to the corridor’s streetscape improvements. Engagement methods included an in- person community workshop featuring 6 poster boards and an online survey providing opportunities for community feedback and comments on the goals and vision for the Corridor Plan.

Outreach Methods
Two methods were used to engage the public:
➢ Online Survey: An online community survey was distributed via the City’s website and social media.
➢ Community Workshop: The City of Capitola hosted an in- person community workshop on October 8. SWA provided6 interactive poster boards summarizing the draft corridor goals and proposed actions. Participants were invited to provide input through stickers and written comments.

Participation Summary
➢ Total survey respondents: 197
➢ Workshop participants: -
➢ Majority of survey respondents (60%) were Capitola residents; 34% lived elsewhere in Santa Cruz County, and 6% were local employees or business owners.

Key Findings by Goal
Findings are organized into the 5 proposed Goals of the Corridor Plan.

Multi- Modal Street
Overall, public input supports the goal of a multi-modal corridor that enhances connectivity for all users without compromising vehicle circulation.

Participants overwhelmingly supported creating a corridor that accommodates all modes of travel— walking, biking, driving, and transit. According to the survey, 86 % of respondents prioritized improving traffic efficiency and reducing congestion, while 63 % called for safer pedestrian facilities and 54 % supported enhanced bicycle infrastructure. Comments frequently noted that 41st Avenue feels dominated by vehicles and that walking or biking is often uncomfortable due to narrow sidewalks, inconsistent bike lanes, and fast traffic. Workshop participants endorsed re- designing the corridor as a 72 Item 8 B.
complete street with defined zones for different users, improved transit stops, and safer intersections near the freeway and Clares Street.

Workshop Board Responses

1. Should Multi- Modal Street be a goal?
Yes – 9
No – 0

2. Do you agree with the actions?
Yes – 8
No – 0
Safe and Healthy Street
Public feedback strongly validates this goal, with broad agreement that a safe and healthy street is foundational to all other corridor improvements.
73 Item 8 B.

Safety and traffic operations were dominant topics throughout the outreach process. A total of 86% of survey respondents prioritized improving traffic efficiency and reducing congestion, while 63% highlighted the need for safer pedestrian crossings. Roughly one -third of participants (34%) described feeling 'somewhat unsafe' traveling along the corridor, with another 7% reporting 'very unsafe.' Comments emphasized challenges at intersections near the freeway and Clares Street, as well as concerns about speeding and signal timing.

Workshop Board Responses

1. Should Safe and Healthy Street be a goal?
Yes – 9
No – 0

2. Do you agree with the actions?
Yes – 7
No – 0
74 Item 8 B.

Memorable and Quality Public Realm
The public strongly supports the goal of transforming 41st Avenue into a high- quality public realm where design, landscaping, and community activity reinforce a shared sense of place.

Residents and visitors want 41st Avenue to evolve from a purely functional commercial corridor into a welcoming, memorable public realm.In the survey, 74 %of participants supported adding landscaping and street trees, 56 % favored incorporating public art, and 51 %wanted outdoor gathering areas or events. Workshop feedback echoed these desires, emphasizing the importance of shade, benches, and human-scale design. Participants described the current environment as “generic” or “uninviting” and encouraged consistent materials, lighting, and coordinated signage to elevate the overall quality of the street experience.

Workshop Board Responses

1. Should Memorable and Quality Public Realm be a goal? Yes – 6
No – 1
75 Item 8 B.

2. Do you agree with the actions?
Yes – 4
No – 0
Activate Businesses Through Public Realm
Community feedback was in alignment with this goal, reflecting strong support for public realm improvements that energize business activity while preserving accessibility.

Participants recognized that an attractive, walkable public realm directly supports local business vitality. Many respondents highlighted the need for a balance between improved pedestrian comfort and maintaining convenient vehicular access and parking. Survey comments pointed to difficulties entering and exiting driveways, congestion near commercial nodes, and a desire for more places to linger—such as sidewalk cafés, shade structures, and small plazas. Workshop discussions reinforced the idea that beautification and public amenities could help transform 41st Avenue into an “active street” that invites people to visit, shop, and stay longer.

Workshop Board Responses

1. Should Activate Businesses Through Public Realm be a goal? Yes – 8
No – 0

2. Do you agree with the actions?
Yes – 6
No – 1
76 Item 8 B.

Design for Future Residential
Feedback on this goal underscored that residents are open to change if it aligns with Capitola’s smalltown identity and includes tangible improvements to safety, mobility, and sustainability.

Participants acknowledged the potential for new housing near the Capitola Mall and surrounding parcels but stressed that residential growth must be supported by safe mobility options and thoughtful design.

Comments emphasized maintaining efficient traffic flow, enhancing pedestrian and bicycle connectivity, and ensuring compatibility between new housing and existing commercial uses. Many respondents viewed the future residential goal as an opportunity to introduce green infrastructure, improved streetscape character, and a stronger sense of neighborhood identity —provided that congestion and access issues are proactively addressed.

Workshop Board Responses

1. Should Design for Future Residential be a goal?
Yes – 8
No – 0

2. Do you agree with the actions?
Yes – 4
No – 0
Quantitative Survey Highlights
➢ 90% typically drive when traveling along 41st Avenue. ➢ 34% feel “somewhat unsafe” when traveling along 41st Avenue. ➢ Transit experience along 41st Avenue was rated 2.76 out of 5. 77 Item 8 B.
➢ 86% would like to see Traffic Efficiency and Congestion improvements. ➢ Experience accessing businesses along 41 st Avenue was rated 3.25 out of 5. ➢ 74% would like to see Landscaping/Street Tree improvements, followed by Improved Median and Wider Sidewalks.
➢ Current identity of 41st Avenue was rated 2.1 out of 5. ➢ 63% would like to see better Street Signage for a stronger identity, followed by Vibrant Paving and Unique Street Lighting.
➢ 46% think a “Coastal” theme best represents 41st Avenue.

Qualitative Feedback Summary
Participants emphasized the following recurring themes:
➢ Improve intersection safety and signal timing, particularly near Highway 1 and Clares Street. ➢ Enhance pedestrian comfort with shaded sidewalks and safe crossings. ➢ Provide dedicated or protected bicycle facilities to separate cyclists from fast -moving traffic. ➢ Reduce visual clutter and introduce cohesive corridor branding. ➢ Encourage landscaping and greening to soften the commercial character of the street. ➢ Maintain sufficient vehicle access and parking for local businesse s Comment Map from 10/8 Workshop
78 Item 8 B.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Community Services and Recreation Department
Subject: Rispin Reflecting Pool Public Art Project
Recommended Action: Adopt a resolution amending the FY 2025-26 Adopted Budget to allocate an additional $25,000 from the Public Art Fund, for a total project budget of $50,000.

Background: The City began planning the Rispin Mansion Park project in 2014 through extensive community outreach and collaboration. The project aims to create a public park and event space on the historic Rispin Mansion property, integrating nature, history, and community engagement. In July 2022, the City Council approved the project’s plans, specifications, and construction budget. A public bid opening was held in February 2023, but no bids were received due to cost concerns from potential contractors. In response, City staff worked with a local contractor to refine the scope to fit the available budget.

One element not included in the construction budget is the park’s historic reflecting pool. Currently, the pool basin is filled for safety reasons, but it remains an important feature of the site. The City’s Public Works Director has submitted a grant application to the National Endowment for the Arts (NEA) FY 2026 Grants for Arts Projects (GAP) Program to support the design and installation of a public art mosaic within the historic reflecting pool. The NEA’s Visual Arts category requires a 1:1 funding match. On February 27, 2025, Council adopted Resolution No. 4418 to amend the FY 2024-25 Budget to allocate $25,000 from the Public Art Fund toward to match that potential grant, as recommended by the Art & Cultural Commission. The City anticipates notification of the grant award in December 2025.

Discussion: The proposed Rispin Mansion Reflecting Pool Public Art Project seeks to transform the 800- square-foot fountain basin into an artist-designed mosaic that reflects Capitola’s natural beauty, cultural heritage, and community identity. Community members have expressed strong interest in restoring the reflecting pool in the near term as a cultural feature of the park, emphasizing the value of integrating art into this historic site.

On October 14, 2025, the Art & Cultural Commission recommended developing a Call to Artists and recommended the Council allocate an additional $25,000 from the Public Art Fund to the project budget, bringing the total budget to $50,000.

In March 2025, City staff applied for grant funding from the NEA GAP Program in the amount of $75,000.

The NEA’s grant funding requirements include a 1:1 funding match, which can include in-kind staff time.

If the City is awarded grant funds from the NEA GAP Program, the City’s required 1:1 match would consist of $50,000 in in-kind staff time and $25,000 from the Public Art Fund. The Art and Cultural Commission recommended allocating an additional $25,000 to the project, as it would not be counted toward the NEA match, as it would be expended before the grant award date.

The artist contract budget for this Public Art Project is contingent upon the NEA grant award. If the grant is secured, the total budget will be $125,000 ($50,000 from the Public Art Fund and $75,000 from the NEA grant). Should the grant not be awarded, the budget will be $50,000, funded solely by the Public Art Fund allocation. The Call to Artists (Attachment 1) will clearly stipulate this range, requiring applicants to submit design proposals scalable to both the minimum and expanded funding levels. 79 Item 8 C.

Following City Council action on November 13th
, the Art and Cultural Commission will review the draft Call to Artists (Attachment 1) on November 18th. After obtaining Commission feedback, it will be available on the City website.

Fiscal Impact: The Public Art Fund currently holds a balance of $125,200, with approximately $60,000 committed to current projects, including $25,000 already allocated for this project. Allocating an additional $25,000 would leave approximately $40,200 available for future public art initiatives.

Attachments:

1. Call to Artists

2. Resolution
Report Prepared By: Nikki Bryant, Community Services and Recreation Director Reviewed By: Julia Gautho, City Clerk; Jessica Kahn, Public Works Director; Jim Malberg, Administrative Services Director; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
80 Item 8 C.

CITY OF CAPITOLA – CALL TO ARTISTS
Rispin Mansion Reflecting Pool Mosaic Project
Issued by: City of Capitola, Community Services & Recreation Department Deadline: To be determined upon Council approval

PROJECT OVERVIEW
On behalf of the City of Capitola, the Art & Cultural Commission invites professional artists or artist teams to submit qualifications for the design, fabrication, and installation of a mosaic artwork within the historic reflecting pool at Rispin Mansion Park.

This public art project will transform the existing 800-square-foot fountain basin into a permanent, artist-designed mosaic that reflects Capitola’s cultural heritage, natural beauty, and sense of community. The project seeks to honor the site’s historic significance while creating an engaging visual centerpiece for visitors.

The City will award one contract for design, fabrication, and installation services.

BACKGROUND
The Rispin Mansion is one of Capitola’s most significant historical landmarks. Constructed in 1922 by San Francisco businessman Henry Allen Rispin, the Mediterranean-style estate originally served as a private residence overlooking Soquel Creek and the Village below. Over the decades, the property transitioned through multiple owners and fell into disrepair before the City of Capitola purchased it in 1986. The surrounding site has since been restored through a multi-year effort to create The Park at Rispin Mansion, envisioned as a public gathering space that celebrates Capitola’s history, environment, and community spirit.

In 2022, the City Council approved plans and specifications for park improvements, including pathways, native landscaping, and event areas. A key feature of the original design, a Public Art Mosaic Reflecting Pool within the mansion’s historic fountain. The proposed project will transform the existing 800-square-foot fountain into a vibrant mosaic centerpiece that reflects the natural beauty and cultural heritage of Capitola.

The City has applied for grant funding and if awarded, additional funding will expand the scope of the project, including community workshops, interpretive signage, and accessibility improvements. The Call to Artists reflects this potential range in funding, and artists are encouraged to submit two (2) proposals that can be scaled appropriately depending on the final project budget.
81 Item 8 C.

PROJECT GOALS
The selected artist or artist team will design, fabricate, and oversee the installation of a durable, site-specific mosaic within the historic Rispin Mansion reflecting pool. The artwork should honor the site’s history, its natural setting along Soquel Creek, and Capitola’s cultural identity as a coastal community. The City seeks a mosaic artwork that:
• Enhances the historic fountain structure and complements its architectural features. • Reflects Capitola’s cultural and environmental identity. • Incorporates high-quality, durable materials suitable for long-term outdoor installation in a coastal environment.
• Invites community pride and participation in the creative process. • Meets all structural, maintenance, and safety standards established by the City.

SITE DESCRIPTION
The Rispin Mansion property is located at 2200 Wharf Road in Capitola, California. The reflecting pool is situated near the upper terrace of the park, visible from multiple vantage points.

The existing concrete basin measures approximately 800 square feet and approximately 3 feet deep.

The reflecting pool is intended to be a dry element in the park and, with installation of the public art mosaic, will be brought to a depth of eighteen (18) inches. Proposals for the expanded project budget could include a central raised element that may be integrated into the design that should be under four (4) feet in height and under four hundred (400) pounds.

BUDGET
The total available budget for the project will either be $50,000 or $125,000, depending on the outcome of the NEA grant application.
• Base Budget: $50,000 (funded through the Public Art Fund) • Expanded Budget (if NEA grant awarded): $125,000 total The total budget must cover all costs associated with the project, including but not limited to:
artist design fees, materials, fabrication, transportation, insurance, installation, documentation, and travel. The City will provide project management support and coordinate installation logistics with Public Works staff.
82 Item 8 C.

ELIGIBILITY
This opportunity is open to professional artists and artist teams residing in the United States.

Artists must demonstrate experience designing, fabricating, and installing exterior public art works of comparable scale and budget. Artists based in California or the greater Central Coast region are strongly encouraged to apply.

ARTIST SELECTION PROCESS
A Selection Panel composed of representatives from the City’s Art & Cultural Commission, City staff, and community stakeholders will review submissions. The process will include:

1. Review of artist qualifications and past work.

2. Selection of up to three finalists to prepare detailed design proposals.

3. Final interviews and selection of one artist or team.

Finalists will receive a modest stipend of $XXX for design proposal development if requested to present before the selection panel.

PROPOSAL REQUIREMENTS
Interested artists shall submit the following materials:
• Letter of Interest (1–2 pages) describing concept, artistic approach, relevant experience, and connection to the project goals.
• Professional Resume or CV (for each team member, if applicable). • Portfolio of Work (minimum of 5, maximum of 10 images of completed projects). • References (minimum of two, maximum of three).

All materials must be submitted electronically in PDF format.

PROJECT TIMELINE
Milestone Estimated Date
Call to Artists Released December 1, 2025
Qualifications Due February 1, 2026
Finalists Selected February 10, 2026
83 Item 8 C.

Milestone Estimated Date
Final Proposals Presented March 10, 2026
Artist Selected / Contract Executed April 23, 2026
Fabrication & Installation Summer 2026
Dedication Event Fall 2026

SELECTION CRITERIA
Submissions will be evaluated on the following criteria:
• Artistic excellence and originality.
• Demonstrated experience with mosaic or large-scale public art. • Ability to complete projects on time and within budget. • Understanding of Capitola’s character, history, and environment. • Strength of references and community engagement experience.

SUBMISSION INSTRUCTIONS
All materials must be submitted electronically to:

City of Capitola – Community Services & Recreation Department Email: [email protected]
Subject Line: Rispin Mansion Reflecting Pool Mosaic – Call to Artists Incomplete or late submissions will not be considered.

Appendices included:
• Appendix 1 – Photos of Reflecting Pool (site)
• Appendix 2 – Location Map

CONTACT INFORMATION
For questions or additional information, contact:

Nikki Bryant
Director of Community Services & Recreation
City of Capitola
[email protected] | (831) 475-7300
84 Item 8 C.
85 Item 8 C.
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87 Item 8 C.

WHARF ROAD
1 2 2
3 4
4 5
5 6
6 6
6 7
10A
10D
10E
12 8
8 9
9 9
9 9
13 6
column
6 1
14 15
1 2
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6 6
8 8
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10B 10C
T-1
Summary of Historic Elements found on Rispin Site and Proposed Renovations Discussion of Intent.

The project goals for Rispin Park are to create a community park that provides passive recreation and focuses on the cultural, historical, and open space resources that are unique to the Rispin Mansion Site. The intent of the restoration is to provide examples of the architectural style of the mansion and to create a public awareness of the significance of the Mansion building and grounds as part of the history of the City of Capitola. It should be stated that the park is not intended to be an exact replication of the mansion grounds during the time it was the residence of Henry Rispin. A summary of the existing historic elements and the proposed modifications are explained below and noted on the Site Plan.

Wharf Road Wall, Entry Arch and Entry Staircase:
· Portions of the Existing wall along Wharf Road will remain unchanged, while some sections of the existing wall height will be reduced to 30” with a 30” decorative metal fence on top. One portion of the wall at the southern end of the road frontage will be removed to allow a new universally accessible entrance to the park. The section to be removed will incorporate a new column to match the existing last column at the southern terminus of the wall. Bollards and metal fencing will be added to the new park entrance.
· Steps and side walls of the staircase at the entry will be rebuilt and repaired. The Arch and side walls will be painted to match the Mansion.
· Existing wood gate to be removed and stored for display with other artifacts Arbor:
· New columns will match historic columns found on site in height and architectural detail. · Spacing of columns and location will be changed to accommodate new universally accessible path, and mature oaks on site.
· New vine species compatible with native oaks will be selected.

Sundial:
· Existing sundial base will remain in its present location. Pedestal will be rebuilt according to archive photographs. New, contemporary sundial/compass will be chosen, no archive photos are available that show the sundial piece.

Overlook:
· Existing overlook columns and base wall to remain. All caps and balustrades to be rebuilt according to archive photographs and existing artifacts on-site.
· New benches in same location as historical shown in archive photographs, architectural details not discernable in photos. New benches will be simple without ornamentation.

Reflecting Pool:
· Existing location and size of pool will remain unchanged. Depth of pool will be reduced to maximum of 6 inches.

Repairs will be made to coping, pool sides and bottom. Plumbing and bottom of pool will be retrofitted to incorporate rainwater harvesting system.
· Brick path around pool will be installed, consistent with archive photos. · New sculplture in center of pool will replace water feature(s) shown in archive photos. New sculpture will be distinctly different in style than those of the Rispin period.
· A tile mosaic is proposed for the bottom of the fountain. Mosaic will be commissioned by Capitola Arts Commission.

Wall Fountain and Lower Sitting Area behind Wall Fountain:
· Existing fountain will be repaired to working condition. Missing parts will be reconstructed using archive photographs and site artifacts.
· Urn will be selected to match historic using archive photographs. · New fountain spout will be selected, historical fountain spout style not discernable in photos. New fountain spout will be simple without ornamentation.
· Lower seating area behind fountain and balustrade wall from grand staircase will be repaired according to archive photographs and existing artifacts on-site. Pathway from brick landing to seating area will be rebuilt.

Grand Staircase:
· All walls, columns, column caps, brick landings, to be repaired according to archive photographs and existing artifacts on-site. Steps to be rebuilt.
· A new metal handrail as per code will be added on each side, mounted in ground outside of cheek wall.

Miscellaneous Garden Features
· 12" high concrete wall along old walkway at northwest corner of park to remain. · Rock fossil walls by staircase to remain.
· Stone wall at north end of park by new ramp to remain. · Existing 18" wide red concrete steps north of arbor to remain; add handrail as per code · Existing 4' wide concrete steps by Game Table area to remain; add chain barricade and sign to close off

EXISTING FEATURES AND PROPOSED AMENITIES
(N) denotes new element
(H) denotes existing element found on site

1. RISPIN MANSION BUILDING (H)

2. WHARF ROAD WALL(H)

3. WHARF ROAD ENTRY STEPS(H)

4. GRAND STAIRCASE AND BALUSTRADE (H)

5. FOUNTAIN AND REFLECTION POOL (H)

6. PLANTS AND LANDSCAPE (N)

7. SUNDIAL (H) AND SCULPTURE GARDEN (N)

8. UNIVERSAL ACCESS PATH OF TRAVEL (N)

9. FENCING AND GATES (N)

10. SIGNAGE (N)

11. IMPROVE STRIPING AND CROSSWALKS AT CLARES/WHARF

ROAD INTERSECTION (N)

12. MURAL ON CONCRETE WALL OF SAINT CLARES BUILDING(N)

13. INFORMAL SERVICE DRIVE/PEDESTRIAN PATH FROM MANSION

TERRACE TO SOUTH ENTRANCE AT WHARF ROAD (H)

14. BOCCE BALL COURT (N)

15. AMPHITHEATER (N)

16. ARBOR (H)
0 32 feet
1" = 16'
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DATE
DRAWN
SCALE
JC/MA
MA
1/16" = 1' - 0"

REVISIONS
L- 1.0

SITE PLAN &
SHEET 2 OF 20
JOB NO.

SHEET

PHASING PLAN

2.22.2023
201503
(Exp 7/31/24)
MICHAEL A.

ARNONE
No. 3347
L
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T TA E OF CA
NECI L
A
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A
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THE PARK AT RISPIN MANSION
Capitola, California
Wharf Road and Clares Street
© Michael Arnone Landscape Architect - 2023
88 Item 8 C.

RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
AMENDING THE 2025-26 FISCAL YEAR CITY BUDGET AND CAPITAL IMPROVEMENT

PROGRAM BUDGET
WHEREAS, it is necessary to adopt the 2025-26 Fiscal Year Budget for all City funds and the Capital Improvement Program; and
WHEREAS, the City Council conducted budget study sessions, heard and considered public comments, had modified and proposed a budget accordingly, and on June 26, 2025, adopted such budget for the Fiscal Year July 1, 2025, through June 30, 2026; and WHEREAS, since the adoption of the budget, the City’s Art and Cultural Commission has recommended the City Council increase the project budget for the Park at Rispin Mansion Reflection Pool from $25,000 to $50,000;
WHEREAS, the Public Art Fund currently holds a balance of $125,200, with approximately $60,000 committed to current projects, and allocating these funds would leave approximately $40,200 available for future public art initiatives; and WHEREAS, it is necessary to amend the Fiscal Year 2025-26 Adopted Budget to allocate $25,000 to establish a competitive artist contract.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Capitola that the 2025-26 Fiscal Year Budget is hereby amended, including Exhibit A (Budget Amendment) to this Resolution; and
BE IT FURTHER RESOLVED that the Finance Director is directed to enter the budget into the City's accounting records in accordance with appropriate accounting practices, and the City Manager, with the Finance Director's assistance, shall assure compliance therewith.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 13th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Joe Clarke, Mayor
ATTEST:
____________________ ___
Julia Gautho, City Clerk
89 Item 8 C.

Budget Adjustment Request
Date
11/05/2025
Requesting Department *
Community Services & Recreation
Type of Adjustment
Administrative
Council
Item #
Council Date
11/13/2025
Council Approval
Revenues
Account Number Account Description Increase/Decrease
Search
1315-00-00-000-3460.053 Comm dev Public Art Fee $ 25,000.00 Total Revenues
$ 25,000.00
Expenditures
Account Number Account Description Increase/Decrease
Search
1315-00-00-000-4305.900 Admin Contracts - general $ 25,000.00 Total Expenditures
$ 25,000.00
Net Impact
$ 0.00
Purpose
To establish a artist contract budget for the Rispin Reflecting Pool Public Art project Call to Artist.

Department Head Approval
90 Item 8 C.

Comments:

Finance Director Approval
City Manager Approval
91 Item 8 C.

Rispin Reflecting
Pool Public Art
Project
92 Item 8 C.

Recommended Action
Adopt a resolution amending the FY
2025-26 Adopted Budget to allocate
an additional $25,000 from the Public
Art Fund, for a total project budget of
$50,000
93 Item 8 C.

BACKGROUND
• Art & Cultural Commission’s responsibility is
to administer the Public Art Fund
• Rispin Mansion Park project scope was refined
to fit within available budget
• February 2025, City Council approved a
$25,000 allocation to support a National
Endowment for the Arts (NEA) grant • Anticipated notification of award December 2025
• Strong interest in restoring the reflecting pool • In response, the Commission decided to release a Call to Artists for the project
94 Item 8 C.

Discussion
• To progress project, the Art & Cultural Commission recommends City Council allocate an additional $25,000 from the Public Art Fund and staff develop a Call to Artist
• The draft Call to Artist requests proposals at the different funding levels • The Public Art Fund Budget of $50,000
• NEA grant the budget will be $125,000
• The draft suggest a “raised central element” at the grant budget level as suggested by the original design
• Following Council Action, the Art & Cultural Commission will review the draft Call to Artist on 11/18/2025
95 Item 8 C.

FISCAL IMPACT
• Current project budget is $25,000; proposed budget increased to $50,000 using Public Art Funds
• The Public Art Fund holds a balance of $125,200 with
approximately $60,000 committed to current projects
• Approximately $40,200 would be available for future public art initiatives
96 Item 8 C.
97 Item 8 C.

Recommended Action
Adopt a resolution amending the FY
2025-26 Adopted Budget to allocate
an additional $25,000 from the Public
Art Fund, for a total project budget of
$50,000
98 Item 8 C.

Questions
99 Item 8 C.

Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: Public Works Department
Subject: Mandatory Organic Waste Disposal Reduction Ordinance Recommended Action: Introduce for first reading, by title only, waiving further reading, an ordinance amending Chapter 8.04 “Solid Waste Management” of the Capitola Municipal Code, establishing a Mandatory Organic Waste Disposal Reduction Ordinance consistent with Senate Bill 1383 regulations.

Background: In alignment with California’s statewide effort to reduce methane emissions from landfilled organic waste, Senate Bill (SB) 1383 requires all jurisdictions implement mandatory organic waste reduction, edible food recovery, and recovered organic product procurement programs.

SB 1383 is a California law adopted in 2016 as part of the state’s broader effort to combat climate change and reduce greenhouse gas emissions. The law aims to reduce short-lived climate pollutants, such as methane, by requiring diversion of organic waste from landfills and the recovery of edible food from commercial generators.

The primary goal of SB 1383 was to reduce organic waste disposal in landfills by 75% by the year 2025, using 2014 levels as the baseline. In addition, the law requires at least 20% of surplus edible food be recovered in 2025, such as through the assistance of Food Recovery Organizations like Second Harvest Food Bank.

To achieve these objectives, SB 1383 establishes statewide regulations to be followed and implemented by residents, businesses, and local governments. The City currently complies with SB 1383 requirements through a variety of enforceable programs, such as the City’s Solid Waste and Edible Food Recovery programs (Capitola Municipal Code Chapter 8.04).

The California Department of Resources, Recycling and Recovery (CalRecycle) is the state-level regulatory agency responsible for overseeing and enforcing compliance with SB 1383. In November 2020, CalRecycle adopted regulations pursuant to SB 1383 to divert organic waste from landfills. One of the regulations included that beginning on January 1, 2022, cities and counties are required to procure recovered organic waste products to meet an annual procurement target.

Eligible types of recovered organic waste products counting towards each jurisdiction’s annual procurement target may include compost, mulch, renewable energy, and electricity from biomass conversion. The City procures mulch for landscaping and maintenance projects at public facilities, parks, and open spaces to meet its annual procurement target.

To incorporate procurement requirements required by SB 1383 regulations and to assist in citywide implementation, the City adopted a Recovered Organic Waste Product Procurement Policy on November 4, 2025. The policy was included as an amendment to the City’s Environmental Policy Statement and Procurement Guidelines (Attachment 1), originally adopted on October 2, 2024. Following the adoption of the policy, staff prepared a draft ordinance using CalRecycle’s Model Mandatory Organic Waste Disposal Reduction Ordinance, for consideration by City Council as a mandatory tool for enforcing the procurement policies citywide (Attachment 2).

Discussion: The City routinely procures mulch for use at City facilities, public parks, and open spaces to comply with SB 1383 Regulations and to meet annual procurement targets enforced by CalRecycle.

CalRecycle requires an ordinance, or other enforceable mechanism, must be adopted if a jurisdiction plans to procure mulch to comply with its procurement obligations under SB 1383. The ordinance must require the mulch procured by the jurisdiction comply with specific land application standards. This is important to prevent the application of contaminated material and to ensure that the mulch procured meets public health and safety standards.
100
Item 8 D.

The City already uses recovered mulch at parks and public facilities to meet its annual SB 1383 procurement targets. Adoption of this ordinance will formalize existing practice in Municipal Code and ensure continued compliance with CalRecycle’s procurement and land application standards. Following adoption, staff will file the ordinance with CalRecycle to document the City’s compliance.

Fiscal Impact: None. The City already procures compliant mulch using existing maintenance budgets; adoption of the ordinance will not result in additional costs.

Attachments:

1. Environmental Policy Statement and Procurement Guidelines

2. Draft Ordinance
Report Prepared By: Erika Senyk, Environmental Projects Manager Reviewed By: Jessica Kahn, Public Works Director; Julia Gautho, City Clerk; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
101
Item 8 D.

City of Capitola City Hall
420 Capitola Ave, Capitola, CA 95010
Environmental Policy Statement & Procurement Guidelines Adopted: October 2, 2024
Amended: November 4, 2025
The City of Capitola’s City Hall is committed to minimizing environmental impact and promoting sustainable practices. Our environmental policy encompasses waste reduction, responsible energy consumption, pollution prevention, and a purchasing policy prioritizing less-toxic products and services. By adhering to these principles, we strive to create a greener future for our business and the community we serve.

Waste Reduction
● Provide labeled bins for landfill waste, recycling, and compost where appropriate. Keep these bins co-located.
● Recycle all paper, bottles, and cans, especially during office events. ● Obtain or donate previously used furniture, supplies, or materials. ● Purchase office/copy paper that is either: 100% recycled *or* FSC Certified with at least 50% post-consumer waste recycled content.
● Make two-sided printing and copying standard practice in your business. ● Continue your efforts to digitize all processes. Continue your requests for third-party paperwork to be shared digitally or printed double-sided.

Energy Conservation
● Replace non LED bulbs with LED lightbulbs in fixtures and lamps as they burn out. ● Ensure that future equipment purchases, including printers, credit card readers, and computer monitors are Energy Star Certified.
● Ensure your computer is set to hibernate/sleep in under 15 minutes.

Pollution Prevention
● Bring dumpsters that have holes in them to the attention of your hauler to protect storm drains. Keep lids closed at all times or consider an overhead enclosure. ● Properly recycle waste lamps, batteries, aerosol cans, and other universal waste. ● Limit the use of disinfectants to only surfaces in restrooms or on door handles. Use a hydrogen peroxide-based disinfectant product when necessary. ● Request vegetable-based inks, including soy or linseed oil, when using a commercial printer.
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Item 8 D.
● Continue purchasing Certified Green janitorial cleaning products. Look for EPA Safer Choice Certified labels, see the purchasing policy on the reverse page. ● Encourage employees to utilize bicycle racks and electric bicycles available beside the building.

Miscellaneous
● Consider sustainability-themed Lunch and Learns for employees. ● Include this Environmental Policy in employees' onboarding. ● Post this Environmental Policy somewhere visible.

PROCUREMENT GUIDELINES
● Energy Star office equipment, appliances, printers, computers, laptops, monitors, and mobile phones.
● BPI compostable or reusable food ware: Coffee lids, cups, plates, utensils, straws, etc., should always be BPI certified and preferably fiber-based. ● Disinfectants should always be hydrogen peroxide, thymol, alcohol, or citric acidbased (no bleach nor mystery chemicals as active ingredients). Try to use sprays instead of single-use wipes when possible.
● Cleaning products: Green Seal certified, US EPA Safer Choice, or EcoLogo.

CLEANING PRODUCT CERTIFICATION LABELS
EPA Safer Choice, UL EcoLogo, GreenSeal

COMPOSTABLE PRODUCT CERTIFICATION LABEL
BPI Compostable
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Item 8 D.

PAPER PROCUREMENT GUIDELINES
IN LINE WITH SB 1383

1. Definitions
a. “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling.
b. “Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications.
c. "Recyclability" means that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12 (2013).
d. “Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper” means such products that consist of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of Sections 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, and as amended.
e.

2. Paper Product Category/Subcategories and minimum recycled content requirements a. Other Paper Products – 30% minimum post-consumer recycled content (PCRC), except as specified below:
i. Toilet Paper – 45% PCRC
ii. Paper Towels – 40 % PCRC
iii. Facial Tissue – 10% PCRC
iv. Toilet Seat Covers – 20% PCRC
v. General Purpose Paper Wipes – 40% PCRC
vi. Food serviceware – 40% PCRC
vii. Printing and Writing Paper – 30% minimum post-consumer recycled content (PCRC)

3. Price preference: If fitness and quality of Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non-recycled items, all departments and divisions of the City shall purchase Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of a specified percentage of post-consumer content - see the list above in 4.1 (A), by fiber weight, postconsumer 3 104
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fiber, whenever the total cost is the same or a lesser total cost than non-recycled items or whenever the total cost is no more than 10 percent (10%) of the total cost for the non-recycled items, consistent with the requirements of the Public Contract Code, Sections 22150 through 22154 and Sections 12200 and 12209, as amended.

4. Requirements for Vendors
a. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to the City shall:
i. Provide Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper that consists of a specified percentage of postconsumer content - see the list above in 4.1 (A), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of nonrecycled item, and available at equal or lesser price or available at no more than 10 percent (10%) of the total cost for non-recycled Paper Products.
ii. Only provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
iii. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the Paper Products, Printing and Writing Paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website. iv. Certify in writing, under penalty of perjury, that the Paper Products and Printing and Writing Paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).
v. Provide records to the Recordkeeping Designee of all Paper Products and Printing and Writing Paper purchased from the vendor within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is purchased) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Section 4.2.A.3-4 for recycled-content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-Recycled-Content Paper Products and/or non- RecycledContent Printing and Writing Paper are provided, include a description of 4 105
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why Recycled-Content Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.
vi. All vendors providing printing services to the City via a printing contract or written agreement, shall use Printing and Writing Paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.

RECOVERED ORGANIC WASTE PROCUREMENT GUIDELINES
IN LINE WITH SB 1383

1. Purpose
a. It is the policy of the City, applicable to all departments and divisions, to incorporate environmental considerations including recycled-content and recovered Organic Waste product use into purchasing practices and procurement. This Recovered Organic Waste Product Procurement Policy (Policy) will help the City to:

1. Protect and conserve natural resources, water, and energy;

2. Minimize the City’s contribution to climate change, pollution, and solid waste disposal; and,

3. Comply with State requirements as contained in 14 CCR Division 7, Chapter 12, Article 12 (SB 1383 procurement regulations) to procure a specified amount of Recovered Organic Waste Products to support Organic Waste disposal reduction targets and markets for products made from recycled and recovered Organic Waste materials.

2. Definitions
a. “Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City is required to procure annually under 14 CCR Section 18993.1. This target shall be calculated by multiplying the per capita procurement target, which shall be 0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance. Annually, CalRecycle will provide notice to each City of its Annual Recovered Organic Waste Product Procurement Target by posting such information on CalRecycle’s website and providing written notice directly to the City.
b. “Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4). Compost eligible for meeting 5 106
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the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements.
c. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to the City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17). d. “City” and “town” each mean the city of Capitola, California, or the area within the territorial limits of the city of Capitola, California, and such territory outside of the City over which the City has jurisdiction or control by virtue of any constitutional or statutory provision.
e. “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing and Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
f. “Procurement of Recovered Organic Waste Products” shall mean purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be fulfilled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.
g. “Publicly-Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations. For the purposes of this Policy, the POTW shall be 110 California St, Santa Cruz, CA 95060. h. “Recordkeeping Designee” means the public employee appointed by the City Manager or their designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.
i. “Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 6 107
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18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12. j. “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.
k. “SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.
l. “SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):
i. Produced at one of the following facilities:

1. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); SB 1383 Eligible Mulch excludes mulch from chipping and grinding operations.

2. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,

3. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.
ii. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land application specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3. m. “State” means the State of California.
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3. RECOVERED ORGANIC WASTE PROCUREMENT

3.1 PROCUREMENT TARGET
a. City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target through the implementation of Sections 3 through 6 of this Policy.
b. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following (provided that each product meets the criteria included in their respective definition in Section 2 of this Policy):
i. SB 1383 Eligible Compost
ii. SB 1383 Eligible Mulch
iii. Renewable Gas
iv. Electricity Procured from Biomass Conversion

3.2 REQUIREMENTS FOR CITY DEPARTMENTS
Divisions and departments responsible for landscaping maintenance, renovation, or construction shall:
a. Use Compost and SB 1383 Eligible Mulch produced from Recovered Organic Waste for landscaping maintenance, renovation, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3). i. When the City uses Compost and SB 1383 Eligible Mulch and the applications are subject to the City’s Water Efficient Landscaping Ordinance (WELO), pursuant to City Code Section 17.72.030, comply with one of the following, whichever is more stringent, (i) the City’s WELO, City Code Section 17.72.030, if more stringent than the State’s Model Water Efficient Landscape Ordinance (MWELO), or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s Model Water Efficient Landscape Ordinance, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
ii. For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of permeable area shall be incorporated to a 8 109
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depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.
iii. Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area without mulch. Designated insect habitat must be included in the landscape design plan as such.
iv. Procure organic mulch materials made from recycled or post- consumer materials rather than inorganic materials or virgin forest products unless the recycled post-consumer organic products are not locally available.

Organic mulches are not required where prohibited by local Fuel Modification Plan Guidelines or other applicable local ordinances. v. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3). vi. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the Recordkeeping Designee, upon completion of project. Records shall include:

1. General description of how and where the product was used and applied, if applicable;

2. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;

3. Type of product;

4. Quantity of each product; and,

5. Invoice or other record demonstrating purchase or procurement. vii. For Compost and SB 1383 Eligible Mulch provided to residents through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided to residents. Records shall be maintained and submitted to the Recordkeeping Designee. viii. For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable mechanism(s) requiring that the mulch procured by the City or Direct Service Provider meets the land application 9 110
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standards specified in 14 CCR Section 18993.1, as it may be amended from time to time, as currently reflected in City CodĞSection 8.04.140. ix. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes:

1. definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and,

2. an enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.

3.3 REQUIREMENTS FOR DIRECT SERVICE PROVIDERS
Direct Service Providers of landscaping maintenance, renovation, and construction shall:
a. Use Compost and SB 1383 Eligible Mulch, as practicable, produced from recovered Organic Waste, for all landscaping renovations, construction, or maintenance performed for the City, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application shall comply with 14 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
i. If Direct Service Provider is subject to the City’s WELO pursuant to City Code Section 17.72.030, comply with one of the following, whichever is more stringent: (i) the locally-adopted WELO that is more stringent than the State’s MWELO, or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:

1. For landscape installations, Compost at a rate of a minimum of 4 cubic yards per 1,000 square feet of permeable area shall be incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding Compost and tilling.

2. Apply a minimum three- (3-) inch layer of mulch on all exposed soil surfaces of planting areas except in turf areas, creeping or rooting groundcovers, or direct seeding applications where mulch 10 111
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is contraindicated. To provide habitat for beneficial insects and other wildlife, leave up to five percent (5%) of the landscape area without mulch. Designated insect habitat must be included in the landscape design plan as such.
b. Procure organic mulch materials made from recycled or post- consumer materials rather than inorganic materials or virgin forest products unless the recycled post-consumer organic products are not locally available. Organic mulches are not required where prohibited by local Fuel Modification Plan. c. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density. standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).
d. Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or acquisition) to Recordkeeping Designee, upon completion of projects. Information to be provided shall include:
i. General description of how and where the product was used and if applicable, applied;
ii. Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
iii. Type of product;
iv. Quantity of each product; and,
v. Invoice or other record demonstrating purchase or procurement.

4. RECORDKEEPING RESPONSIBILITIES
a. The Public Works department will be the responsible department and will select an employee to act as the Recordkeeping Designee that will be responsible for obtaining records pertaining to Procurement of Recovered Organic Waste Products and RecycledContent Paper Products and Recycled-Content Printing and Writing Paper. b. The Recordkeeping Designee will do the following to track Procurement of Recovered Organic Waste Products:
i. Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of the City meeting its Annual Recovered Organic Waste Product 11 112
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12 113
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ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF CAPITOLA AMENDING CHAPTER 8.04 (“SOLID WASTE MANAGEMENT”) OF THE CAPITOLA MUNICIPAL CODE TO ESTABLISH A

RECOVERED ORGANIC WASTE PRODUCT PROCUREMENT POLICY
WHEREAS, State law, including Senate Bill 1383 (2016) and the implementing regulations in Title 14, California Code of Regulations (CCR), Division 7, Chapter 12, require each jurisdiction to procure a specified quantity of products made from recovered organic waste to reduce methane emissions and support markets for recycled-content materials; WHEREAS, the City of Capitola (City) previously adopted Ordinance No. 1049 on December 9, 2021 to create its local Solid Waste and Edible Food Recovery Program and codify the same in Chapter 8.04 of the City’s Municipal Code;
WHEREAS, the City adopted its Environmental Policy Statement and Procurement Guidelines on October 2, 2024;
WHEREAS, the City adopted its Recovered Organic Waste Product Procurement Policy on November 4, 2025; and
WHEREAS, the City seeks to revise Chapter 8.04 of the City’s Municipal Code to continue complying with organic waste requirements and promote the use of recycled and recovered organic materials in City operations.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPITOLA DOES ORDAIN AS FOLLOWS:

Section 1. The above-listed recitals are true and correct and incorporated herein by this reference.

Section 2. Section 8.04.140 (Enforcement and Penalties) of Chapter 8.04 of the Capitola Municipal Code is hereby repealed in its entirety.

Section 3. Section 8.04.010 of the Capitola Municipal Code is hereby amended to add a new subsection (DD) to read as follows:

DD. “Recovered Organic Waste Products” means products made from California landfill-diverted recovered organic waste processed in a permitted or otherwise authorized facility, or as otherwise defined in 14 CCR Section 18982(a)(60).

Section 4. Chapter 8.04 of the Capitola Municipal Code is hereby amended to add Sections

8.04.140 and 8.04.150, to read as follows:

8.04.140 Recovered organic waste product procurement.

A. City departments and direct service providers to the city, as applicable, must comply with the City’s Recovered Organic Waste Product Procurement policy adopted on November 4, 2025.
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1. The city shall annually procure or utilize sufficient recovered organic waste products, such as compost,
mulch, renewable gas, or electricity derived from biomass, to meet or exceed the procurement targets established by the State under SB 1383.

2. City departments and contractors are required to
utilize compost and mulch produced from recovered
organic waste in landscaping and construction projects
whenever feasible, in accordance with local water-efficient landscaping standards.

3. The Public Works Department shall maintain
records of all purchases and usage of compost, mulch,
renewable gas, electricity, and recycled-content paper, including invoices and related documentation, to
demonstrate compliance.

8.04.150 Enforcement and penalties.

A. Any enforcement officer as defined in
Section 4.02.021 shall have the duty and authority to enforce the provisions of this chapter.

B. No person shall deny or obstruct the making of any
inspection or collection or removal.

C. Any person violating the provisions of this chapter shall be deemed to be guilty of an infraction. Any violation of this chapter shall be public nuisance and may be punished or enforced in accordance with the provisions of Chapters 4.16 and 4.18 of this code. Three or more subsequent violations of this chapter by the same person or persons within a twelve-month period may be charged and prosecuted as a misdemeanor. Any violation shall be subject to administrative citation and imposition of civil penalties under Chapter 4.14 of this code in the following amounts:

1. A fine not exceeding one hundred dollars for a first violation;

2. A fine not exceeding two hundred dollars for a
second violation of the same provision of this code within any twelve-consecutive-month period;

3. A fine not exceeding five hundred dollars for each
additional violation of the same provision of this code within any twelve-consecutive-month period.

Section 3. Effective Date.

This Ordinance shall be in full force and effect thirty (30) days from its passage and adoption.

Section 4. Severability.
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The City Council hereby declares every section, paragraph, sentence, cause, and phrase of this ordinance is severable. If any section, paragraph, sentence, clause, or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses, or phrases.

Section 5. Certification.

The City Clerk shall cause this ordinance to be posted and/or published in the manner required by law.

This Ordinance was introduced at the meeting of the City Council on the 13th day of November, 2025, and was adopted at a regular meeting of the City Council on the 11th day of December, 2025, by the following vote:

AYES:

NOES:

ABSENT:

Joe Clarke, Mayor
Attest: ___________________________
Julia Gautho, City Clerk

Approved as to form:
___________________________________
Marc Tran, City Attorney
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Mandatory Organic Waste
Reduction Ordinance
City Council
November 13, 2025
117
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Statewide Regulations
Senate Bill 1383
• Adopted in 2016
• Aims to combat climate change and reduce short-lived climate pollutants (e.g., methane) by requiring the diversion of organic waste from landfills.

The law set targets for 2025:
• 75% less organic waste in landfills
• 20% of unsold, edible food sent to
food recovery organizations.
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SB 1383 Compliance
Who is required to comply?
• Residents, businesses, and local governments are required to follow and implement SB 1383 regulations.

The City complies through a variety
of enforceable programs:
• Solid waste
• Edible food recovery
• Mulch and recycled paper
procurement
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SB 1383 Enforcement
CalRecycle is the state-level regulatory agency which oversees and enforces SB 1383 compliance.

January 1, 2022 – CalRecycle enforces that cities and counties procure organic waste products to meet an annual procurement target.

Eligible types of recovered organic waste products (ROWP) include:
• Compost
• Mulch
• Renewable energy
• Electricity from biomass conversion
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Mandatory ROWP Ordinance
The City routinely procures mulch
for use at City facilities, public
parks, and open spaces to meet
its annual procurement target.

CalRecycle requires that a
jurisdiction adopt an ordinance if
it plans to procure mulch to meet
its annual target.
• Ensures the mulch meets land
application, public health &
safety standards
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Mandatory ROWP Ordinance
November 4, 2025: Staff amended the Environmental Policy and Procurement Guidelines to include a Recovered Organic Waste Product Procurement Policy (ROWP Policy) consistent with SB 1383 requirements.

Adoption of the proposed ordinance would:
• Revise Chapter 8.04 (“Solid Waste Management”) of the City’s Municipal Code
• Formalize the ROWP Policy
• Guarantee that mulch meets CalRecycle’s land application standards • Ensure continued compliance with SB 1383 Regulations
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Recommended Action
Introduce for first reading, by title only, waiving further reading, an ordinance amending Chapter 8.04 “Solid Waste Management” of the Capitola Municipal Code, establishing a Mandatory Organic Waste Disposal Reduction Ordinance
consistent with Senate Bill 1383 regulations.
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Capitola City Council
Agenda Report
Meeting: November 13, 2025
From: City Manager Department
Subject: 2026 City Council Meeting Schedule
Recommended Action: Adopt a resolution establishing the regular meeting schedule for 2026.

Background: At the end of each calendar year, staff prepares the regular City Council meeting schedule for the following year. Regular meetings of the City Council are held on the second and fourth Thursday of the month. The City Council has traditionally held only one meeting in July, August, and December.

The second November meeting has been moved to the third Thursday of the month in consideration of the Thanksgiving holiday.

Discussion: Attachment 1 features staff’s recommendation for the 2026 regular meeting schedule of the City Council. Meetings are scheduled to begin at 6:00 PM.

Historically, due to the City’s annual cycle of activity and the reduced number of meetings in summer, the second June meeting, the July meeting, and the August meeting have begun earlier than standard to accommodate larger agendas. Council could consider adopting an earlier meeting start time for the summer meetings as a part of the Regular Schedule.

Upon approval, the meeting schedule will be posted on the City’s website and at City Hall. It will also be distributed to newspapers and interested parties.

Fiscal Impact: None.

Attachments:

1. Resolution
a. Exhibit A - 2026 Meeting Schedule
Report Prepared By: Rosie Wyatt, Deputy City Clerk
Approved By: Jamie Goldstein, City Manager
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RESOLUTION NO. XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPITOLA
ESTABLISHING THE CITY COUNCIL MEETING SCHEDULE FOR CALENDAR YEAR 2026 WHEREAS, the City Council shall set an annual City Council meeting calendar to establish dates and times for the City Council to conduct the peoples’ business; and WHEREAS, pursuant to the Capitola Municipal Code, the following calendar is established, notwithstanding the scheduling of additional meetings as required upon proper notice under the Brown Act; and
WHEREAS, the City Council may set aside additional time periods for closed session before the open session portion of each regular meeting.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAPITOLA HEREBY RESOLVES AS FOLLOWS:

SECTION 1: The City Council establishes the 2026 Regular Meeting Schedule as listed in Exhibit A.

SECTION 2: With proper notice during the year, meetings may be cancelled, rescheduled, or added as necessary pursuant to California law.

SECTION 3: Only closed sessions may be held before a regular meeting. No closed session of the regular meeting will be held unless the posted agenda of the regular meeting indicates that such closed session will take place at a particular time. In the absence of such notification on the agenda, the open session portion of the regular meeting shall commence at 6:00 PM.

I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the City Council of the City of Capitola on the 13
th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________
Joe Clarke, Mayor
ATTEST:
________________________________
Julia Gautho, City Clerk
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EXHIBIT A
2026 CITY OF CAPITOLA
City Council Regular Meeting Dates
Meetings Begin at 6:00 PM
Items received less than two weeks prior to the meeting date may be scheduled for the next available agenda.

MEETING DATES
JANUARY 8
JANUARY 22
FEBRUARY 12
FEBRUARY 26
MARCH 12
MARCH 26
APRIL 9
APRIL 23
MAY 14
MAY 28
JUNE 11
JUNE 25
JULY 23
AUGUST 27
SEPTEMBER 10
SEPTEMBER 24
OCTOBER 8
OCTOBER 22
NOVEMBER 12
NOVEMBER 19
DECEMBER 10
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2026 CITY COUNCIL

MEETING SCHEDULE
November 13, 2025 127
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Background
 Meetings are held 2nd and 4th Thursdays at 6 PM
 Traditionally, one meeting held in:
 July
 August
 December
 November meeting moved to 3rd Thursday due to
Thanksgiving holiday
 The June, July, August, and December meetings
typically have earlier start times to accommodate
larger agendas
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Proposed Schedule
January 8 January 22
February 12 February 26
March 12 March 26
April 9 April 23
May 14 May 28
June 11 June 25*
July 23* August 27*
September 10 September 24
October 8 October 22
November 12 November 19
December 10* 129
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Seeking Council Feedback
 Summer Meeting Schedule:
 July
 August
 Formalizing the earlier start time for summer
meetings
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Recommended Action
Adopt a resolution establishing the regular
meeting schedule for 2026.
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Item 8 E.