Capitola City Council
March 12, 2026

REVISED 3/12/2026 AT 1:30 PM
City of Capitola
City Council Meeting Agenda
Thursday, March 12, 2026 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Margaux Morgan
Vice Mayor: Gerry Jensen
Council Members: Joe Clarke, Melinda Orbach, Susan Westman Closed Session – 5:30 PM
Closed Sessions are not open to the public and held only on specific topics allowed by State Law (noticed below). An announcement regarding the items to be discussed in Closed Session will be made in the City Hall Council Chambers prior to the Closed Session. Members of the public may, at this time, address the City Council on closed session items only. There will be a report of any final decisions in City Council Chambers during the Open Session Meeting.
i. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Gov’t Code § 54956.9(d)(4) One Case
Regular Meeting of the Capitola City Council – 6 PM

1. Roll Call and Pledge of Allegiance
Council Members Joe Clarke, Melinda Orbach, Susan Westman, Vice Mayor Gerry Jensen, and Mayor Margaux Morgan

2. Additions and Deletions to the Agenda

3. Presentations
Presentations are limited to eight minutes.

A. Proclamation Honoring March 2026 as American Red Cross Month B. Presentation from Santa Cruz County METRO Transit District

4. Report on Closed Session

5. Additional Materials
Additional information related to an agenda item on this agenda and submitted to the City after distribution of the agenda packet pursuant to Government Code §54957.5. All correspondence received prior to 5:00 p.m. on the Wednesday preceding a Council Meeting will be distributed to Councilmembers to review prior to the meeting. Information submitted after 5 p.m. on that Wednesday may not have time to reach Councilmembers, nor be read by them prior to consideration of an item.

A. Item 9A - Correspondence Received

6. Oral Communications by Members of the Public
1 City Council Meeting Agenda – March 12, 2026
City of Capitola Page 2
Oral Communications allows time for members of the Public to address the City Council on any “Consent Item” on tonight’s agenda, or on any topic within the jurisdiction of the City that is not on the “General Government/Public Hearings” section of the Agenda. Members of the public may speak for up to three minutes, unless otherwise specified by the Mayor. Individuals may not speak more than once during Oral Communications. All speakers must address the entire legislative body and will not be permitted to engage in dialogue. A maximum of 30 minutes is set aside for Oral Communications.

7. Staff / City Council Comments
Comments are limited to three minutes.

8. Consent Items
All items listed as “Consent Items” will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time the Council votes on the action unless members of the City Council request specific items to be discussed for separate review. Items pulled for separate discussion will be considered following General Government. Note that all Ordinances which appear on the public agenda shall be determined to have been read by title and further reading waived.

A. City Council Meeting Minutes
Recommended Action: Approve minutes from the special meeting on February 23, 2026, and the regular meeting on February 26, 2026.

B. Fiscal Year 2026-27 Budget Calendar
Recommended Action: Amend the Budget Calendar for Fiscal Year (FY) 2026-27.

C. RING Radio System Federal Funding Request
Recommended Action: Authorize the Vice Mayor to send a letter to federal representatives requesting support for funding in the amount of $5.4 million for the Regional Interoperable Next Generation (RING) Radio System serving Santa Cruz County public safety agencies.

9. General Government / Public Hearings
All items listed in “General Government / Public Hearings” are intended to provide an opportunity for public discussion of each item listed. The following procedure pertains to each General Government item: 1) Staff explanation; 2) Council questions; 3) Public comment; 4) Council deliberation; 5) Decision.

A. E-Bike Safety Action Plan
Recommended Action: Receive an update on the City’s e-Bike Safety Action Plan, including recent legislative outreach and the development of an e-bike permit program at New Brighton Middle School, and provide feedback on next steps.

B. Capitola Active Transportation Plan Technical Consultant Recommended Action: Authorize the City Manager to execute a professional services agreement with Fehr & Peers in an amount not to exceed $145,000 to provide technical consultant services for development of the Capitola Active Transportation Plan (ATP).

C. Jade Street Site Improvements – Project Progress Update Recommended Action: Receive the progress report on the full set of Jade Street projects, including the Community Center Renovation, Patio Improvements, Treasure Cove Playground, and the Jade Street Park Restroom Renovation.

10. Adjournment
The next regularly scheduled City Council meeting is on March 26, 2026, at 6:00 PM. 2 City Council Meeting Agenda – March 12, 2026
City of Capitola Page 3
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How to View the Meeting
Meetings are open to the public for in-person attendance at the Capitola City Council Chambers located at 420 Capitola Avenue, Capitola, California, 95010.

Other ways to Watch:

Spectrum Cable Television channel 8
City of Capitola, California YouTube Channel
How to Provide Comments to the City Council
Members of the public may provide public comments to the City Council in-person during the meeting.

If you are unable to attend in-person, please email your comments to [email protected] and they will be included as a part of the record for the meeting.

Notice regarding City Council: The City Council meets on the 2nd and 4th Thursday of each month at 6:00 p.m. in the City Hall Council Chambers located at 420 Capitola Avenue, Capitola.

Agenda and Agenda Packet Materials: The City Council Agenda and the complete Agenda Packet are available for review on the City’s website and at Capitola City Hall prior to the meeting. Need more information? Contact the City Clerk’s office at 831-475-7300.

Agenda Materials Distributed after Distribution of the Agenda Packet: Pursuant to Government Code §54957.5, materials related to an agenda item submitted after distribution of the agenda packet are available for public inspection at the Reception Office at City Hall, 420 Capitola Avenue, Capitola, California, during normal business hours.

Americans with Disabilities Act: Disability-related aids or services are available to enable persons with a disability to participate in this meeting consistent with the Federal Americans with Disabilities Act of 1990. Assisted listening devices are available for individuals with hearing impairments at the meeting in the City Council Chambers. Should you require special accommodations to participate in the meeting due to a disability, please contact the City Clerk’s office at least 24 hours in advance of the meeting at 831-475-7300. In an effort to accommodate individuals with environmental sensitivities, attendees are requested to refrain from wearing perfumes and other scented products.

Si desea asistir a esta reunión pública y necesita ayuda - como un intérprete de lenguaje de señas americano, español u otro equipo especial - favor de llamar al Departamento de la Secretaría de la Ciudad al 831-475-7300 al menos tres días antes para que podamos coordinar dicha asistencia especial o envié un correo electrónico a [email protected].

Televised Meetings: City Council meetings are cablecast “Live” on Charter Communications Cable TV Channel 8 and are recorded to be rebroadcasted at 8:00 a.m. on the Wednesday following the meetings and at 1:00 p.m. on Saturday following the first rebroadcast on Community Television of Santa Cruz County (Charter Channel 71 and Comcast Channel 25). Meetings are streamed “Live” on the City’s website by clicking on the Home Page link “Meeting Agendas/Videos.” Archived meetings can be viewed from the website at any time. 3 Santa Cruz METRO Transit District
March 2026
4 Item 3 B.

METRO’s Mission & Service
• Established in 1968: METRO’s mission is to provide
environmentally sustainable transportation for Santa Cruz County.
• Countywide bus service: Connecting Santa Cruz, Capitola, Watsonville, and Scotts Valley, plus Aptos, Soquel, Live Oak, Bonny Doon, Davenport, and the San Lorenzo Valley.
• Regional connections: Highway 17 Express commuter
service connects Santa Cruz to downtown San Jose and Bay Area transit systems (in cooperation with partner agencies). • System snapshot: 29 routes and 4 transit centers—River Front (temporary during Pacific Station/Rotkin Transit Center redevelopment), Cavallaro (Scotts Valley), Capitola Mall, and Watsonville.
• ParaCruz (ADA paratransit): Door-to-door shared rides for eligible riders with disabilities who cannot use fixed-route service. Over 2K enrolled and 65K rides per year.
5 Item 3 B.

METRO & Transit Benefits
• Expands access and opportunity: Connects people to jobs, school, medical care, shopping, and essential services. • Supports equity and independence: Provides mobility for seniors, people with disabilities, students, and residents without reliable vehicle access.
• Reduces traffic congestion: Fewer car trips means safer, less congested streets and more efficient travel countywide. • Improves air quality and lowers emissions: More transit trips and cleaner buses reduce pollution and support sustainability goals. • Strengthens the local economy: Helps employers and local businesses by supporting workforce mobility and customer access. • According to APTA, every $1 invested in public transportation generates $5 in long-term economic value.
• Provides resilience during emergencies: Supports evacuations and keeps access to essential destinations during major disruptions.
6 Item 3 B.
• In FY25, there were 4.7 million total
boardings.
• A 22% increase over the year prior and a 43%
increase since the Reimagine METRO service
changes began.
• There were 1.5 million more boardings on
METRO buses in FY25 compared to before
Reimagine METRO.
• Total ridership ended FY25 at 94% of preCOVID levels. • On pace to end FY26 at 10% above preCOVID levels.

Ridership Stats
7 Item 3 B.

Operating
Expenses/Funding
• METRO publishes a yearly budget and independent
audit to ensure transparency.
• Fare revenue only covers 12% of operating budget.
• In FY2025, about 50% of operating and nearly all
capital funding came from grants.
• METRO uses both formula and competitive grants
to support operations and capital projects.
• METRO receives 16% of Santa Cruz County’s
Measure D (combined with Measure G 1979)
transportation sales tax revenues, helping fund local
transit service and improvements.
• Sales tax revenue accounts for about 40% of
operating revenues.
• TIRCP is a one-time operating grant expiring in
2027.

FY26 FINAL BUDGET INCOME-FUNDING SOURCE*
*$ and % shown are rounded up for clarity $ in millions Total operating budget : $79M 8 Item 3 B.

Budget Shortfall
• Unreliable external funding: State/federal funding is scarce and unpredictable, and key grant support tied to recent service improvements ends in 2026.
• TIRCP (Transit & Intercity Rail Capital Program) for Reimagine METRO is a one-time state grant that will expire early 2027 • Structural funding gap: Structural funding gap: Operating costs (wages and benefits, services, materials and supplies) continue to rise while longterm operating and grant revenue is uncertain. • METRO is committed to paying adequate wages.
• Grant mismatch: Most grant funding is restricted to capital projects, not day-to-day operations
• 98% of grants are capital, not operating
• What’s at risk without stable operating dollars: Maintaining clean, safe, reliable, and affordable service—including key community priorities like service for seniors and people with disabilities.
9 Item 3 B.

Projects
2023 - 2026
10 Item 3 B.

Reimagine METRO:

Overview + Goals • Launched in late 2022 to rethink where and how often buses run in Santa Cruz County.
• Goals: Increase the amount of service; make
transit more relevant to community needs; create
a network that is useful and attractive for more
trips.
• Community-driven planning: Developed
through a 15-month public process with surveys,
meetings, workshops, and outreach at
community events.
• Phased rollout: First wave implemented
December 2023, with additional phases through
2024–2025.
• Funded by a one-time state grant that will run
out in 2026/2027. 11
Item 3 B.

Pre-Reimagine METRO Map
12 Item 3 B.

Current Service Map
13 Item 3 B.

What’s Improved:

Frequency + Access + Support • Added convenience: 20-minute or better frequency on popular routes, including 1, 2, 18, and 19, plus new all- day options.
• More night & weekend service: Expanded schedules to
support trips beyond commute hours.
• Access is expanding: 100,000+ residents are within a
10-minute walk of frequent transit service.
• Rider support: 86% of riders support METRO’s service
improvements.
• Ridership is growing: Ridership is up 23% since the
first wave, and 43% of respondents report riding METRO
more often. 14
Item 3 B.

What’s Improved:

Frequency + Access + Support
• In FY2025
• Highway 17 ridership increased 24%
(+7,396)
• Local non-student ridership increased 9%
• UCSC ridership increased 16% (+100,221)
• Cabrillo College ridership increased
58% (+21,793)
• Youth ridership increased 41% over the year
prior and has increased 529% since the
program began.
15 Item 3 B.

Local Highlights
• Route 55 Now Serves Popular Shopping Destination Aptos Village.
• Responding to another popular request, Route 55 now
serves Aptos Village throughout the day.
• Route 73 now serves Capitola Village throughout the day, in addition to Route 55.
• Late night service on Routes 3A and 3B, serving Capitola Mall, 41st Ave and Live Oak.
• Frequent service at Cabrillo College (Routes 1 and 2 both operate every 20 minutes between Santa Cruz and Watsonville). • Cabrillo ridership has increased 13% in the last year. • Saturday and Sunday frequencies that match weekdays on most routes, including Routes 2 and 3.
16 Item 3 B.

Youth Cruz Free 529% Youth Ridership Increase
• Groundbreaking program launched in March
2023, allowing youth in grades K-12 to ride
METRO for free.
• Provides young people with greater access to
education, extracurricular activities, and social
opportunities.
• Initially slated to be a one-year pilot program,
its success has led to it being extended.
• Funded until March 2027 (via LCTOP* grant) &
may be extended.
• In FY25, there were 387,170 youth boardings.
• This was a 41% increase over the year prior,
and a 529% increase since the program began.
*Low Carbon Transit Operations Program
17 Item 3 B.

Programs &
Initiatives
• ZEB Program: Battery Electric & Hydrogen Buses
• Rapid Corridors Study: Engage community
members to understand needs and opportunities
for improved transit service, amenities, and bicycle
and pedestrian facilities.
• O&M Facility – South County: Bus
storage, maintenance & repairs, fueling
infrastructure, and operator/staff support spaces.
• Natural Disaster & Emergency Response
18 Item 3 B.

Transit Center Redevelopments
+ Affordable Housing • Rotkin Transit Center Redevelopment • METRO’s primary downtown transit hub; being rebuilt into a modern transit center with 126 affordable
housing units in a net-zero, 7-story mixed-use
development.
• Funding: $29.6M AHSC grant, $20.9M HCD IIG
program, $500K TIRCP funds.
• Timeline: Broke ground Feb 2024; expected completion
end of 2026.
• Watsonville Transit Center Redevelopment • Planned redevelopment into a transit-oriented, net -zero
project with 79 affordable housing units above a
rebuilt transit center and ticketing office.
• Funding: AMBAG REAP 2.0 (2021) + TIRCP + AHSC • Supports high-quality transit by enabling two routes with 20-minute frequency between Watsonville and
Santa Cruz. 19
Item 3 B.

Questions?
20 Item 3 B.

Thank You!
Contact: [email protected]
21 Item 3 B.
22 Item 5 A.
3/11/26
City of Capitola City Council
420 Capitola Avenue
Capitola, CA 95010
RE: Item 9.A. E-Bike Safety Action Plan
Dear Mayor Morgan and Capitola City Council,
I want to begin by thanking the City of Capitola for its continued attention to community safety and e-bikes. The City’s recent enforcement efforts and its interest in strengthening safety education—particularly in partnership with schools—reflect a strong and collaborative approach that balances the excitement, joy, and independence that e-bikes bring with overall community safety.

As the City continues this important work, I encourage you to review the newly released Mineta Transportation Institute report, Exploring Electric Bicycle Safety Performance Data and Policy Options for California. This statewide research provides critical context for local decision-making. One of its clearest findings is that many incidents attributed to “e-bikes” involve non-legal, high-powered electric vehicles—often exceeding 750 watts or capable of speeds above 20–28 mph. In fact, counts at Northern California schools show that as few as 12% of devices ridden by youth are legal e-bikes. This means that many of the safety risks communities see are not caused by compliant Class 1–3 e-bikes, but by unregulated or modified devices that fall outside the state’s e-bike definitions.

The MTI report also urges caution in policymaking because our current data systems often fail to distinguish between legal e-bikes and illegal devices. This leads to significant data quality gaps that limit our ability to design effective, evidence-based local policy. Improving device classification in crash reports and strengthening data collection statewide are central recommendations from the report and would meaningfully support Capitola’s safety efforts. It appears that City of Capitola is already well underway on adding this level of insight and clarity in its data collection and reporting.

Finally, I encourage the City to consider that infrastructure is an indispensable part of the safety equation. The MTI report highlights safe, dedicated bicycle infrastructure as one of the most effective strategies to reduce severe injuries for all riders— youth and adults alike. While education and enforcement remain important, infrastructure investments are the proven foundation of long-term safety outcomes.

Capitola’s continued leadership, paired with the findings in the new MTI report, offers an opportunity to pursue policies that (1) distinguish legal ebikes from illegal high powered devices, (2) strengthen data and reporting systems, and (3) integrate infrastructure improvements alongside education and enforcement. This balanced approach will best support safe, sustainable mobility for the Capitola community.

Thank you for your continued work on this issue.

Sincerely,
Matt Miller
Director, Mobility Transformation
23 Item 5 A.
24 Item 5 A.

City Council Meeting 3/12/26, Public Comment - Item 9A - E-Bike Safety Action Plan Dear Council Members,
Thank you for your efforts to increase safety for all by addressing e-bike safety. As stated in the staff report, e-bikes provide important transportation and mobility benefits, particularly for students traveling to school and short-distance trips within the community. Additionally, the more bike riders, and safer bicycle and pedestrian infrastructure, the fewer vehicle trips overall and the decreased traffic, and parents dropping off and picking up kids at school and other activities. The many health benefits of increased cycling include greater attention and fitness. The education program at New Brighton sounds like a great step.

Like many residents, I frequently witness unsafe walking and riding behavior. Night riding is especially dangerous as I often see pedestrians and cyclists dressed in black, usually only paying attention to their phone, bikes with no lights, riding wrong way, or every which way.

My neighbor was hit and injured by a kid on e-bike while walking his dog in Jade Street Park (not reported). I recently witnessed a kid about 8- or 9-years old riding a tiny e-bike on the sidewalk at 44th Ave and Grace Street. and crossed a driveway (no stop signs for either). He was almost hit and didn’t even know it. Luckily the van driver saw him, surprisingly, since the rider wasn’t more than 3-feet height like the surrounding walls and shrubs and he was moving much faster than a pedestrian. If I was not driving to an appointment I would have followed him home to talk to his parents. I can’t believe a parent would allow their young child to ride a fast bike like that on the public street and unsupervised. This makes the point of how important bike safety education across the board for all ages.

Sincerely, Paula Bradley
25 Item 5 A.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: City Manager Department
Subject: City Council Meeting Minutes
Recommended Action: Approve minutes from the special meeting on February 23, 2026, and the regular meeting on February 26, 2026.

Background: Attached for City Council review and approval are the draft minutes from the special meeting on February 23, 2026, and the regular meeting on February 26, 2026.

Alignment with 2025-2029 Strategic Plan Priority: Accountable Government Attachments:

1. Special Meeting 2/23/2026

2. Regular Meeting 2/26/2026
Report Prepared By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
26 Item 8 A.

City of Capitola
Special City Council Meeting Minutes
Monday, February 23, 2026 – 5:30 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Margaux Morgan
Vice Mayor: Gerry Jensen
Council Members: Joe Clarke, Melinda Orbach, Susan Westman Special Meeting of the Capitola City Council – 5:30 PM

1. Roll Call and Pledge of Allegiance – The meeting was called to order at 5:30 PM. In attendance: Council Members Clarke, Orbach, Westman, Vice Mayor Jensen, and Mayor Morgan.

2. Additional Materials
A. Item 4A - Staff Memorandum with Correction to Table 4 & 6 emails received after publication of the agenda packet.

3. Oral Communications by Members of the Public
 Heidy Kellison
 Goran Klepic
The City Council took a recess at 5:37PM due to technical issues. The Council reconvened at 6:06 PM.

4. Public Hearings
A. Capitola Mall and Objective Standards Zoning Code Amendments Recommended Action: 1) Adopt a resolution amending the General Plan Land Use Element; 2) introduce for first reading, by title only, waiving further reading, an ordinance amending Capitola Municipal Code Title 17: Zoning; and 3) adopt a resolution authorizing submittal to the California Coastal Commission for the certification of an amendment to the Local Coastal Program.

Community and Economic Development Director Herlihy presented the staff report.

The City Council took a recess at 7:42 PM and reconvened at 7:45 PM.

Public Comment:
 Speaker
 Rianan Crane
 Daniel Alvarez, NorCal Carpenters Union
 Speaker
 Rafa Sonnenfeld, Santa Cruz YIMBY
 Daya Khunkhun
 Selica Valdez, Unite Here Local 19
 Martha, Unite Here Local 19
 Liz McDade
 Speaker
27 Item 8 A.

Special City Council Meeting Minutes – February 23, 2026 City of Capitola Page 2
 Janine Roeth
 Jamas Gwilliam
 Kevin Maguire
The City Council thanked the public, the Planning Commission, and staff for their efforts on the Zoning Code amendments thus far. Council Member Westman presented the Council with revisions to the Redevelopment Tiers Objective Standards, including changes to Tier 2 to closely mimic Tier 3A with a modification to street setbacks and the size of the hotel development, a reduction in commercial square footage, and converting Tier 3B to Tier 3. The Council expressed a desire for another special meeting to further discuss the topic. The Council requested that staff clarify why objective standards are being applied to the Village and Industrial areas, clarification on rooftop usage for public open space, commercial building height (14 to 18 feet), and bike lanes. The Council also requested that staff evaluate the financial impacts of reducing hotel occupancy from 125 to 120 rooms and reducing commercial square footage. The Council requested that staff discuss the size of the housing units that will be installed on the site.

Motion to continue discussion of the item to a special meeting scheduled for March 16, 2026: Council Member Westman
Second: Vice Mayor Jensen
Voting Yea: Council Member Clarke, Orbach, Westman, Vice Mayor Jensen, Mayor Morgan

5. Adjournment
The meeting adjourned at 8:51 PM. The next regularly scheduled City Council meeting is on February 26, 2026, at 6:00 PM.
________________________
Margaux Morgan, Mayor
ATTEST:
______________________
Julia Gautho, City Clerk
28 Item 8 A.

City of Capitola
City Council Meeting Minutes
Thursday, February 26, 2026 – 6:00 PM
City Council Chambers
420 Capitola Avenue, Capitola, CA 95010
Mayor: Margaux Morgan
Vice Mayor: Gerry Jensen
Council Members: Joe Clarke, Melinda Orbach, Susan Westman Regular Meeting of the Capitola City Council – 6 PM

1. Roll Call and Pledge of Allegiance – The meeting was called to order at 6:00 PM. In attendance: Council Members Clarke, Orbach, Westman, Vice Mayor Jensen, and Mayor Morgan.

2. Additions and Deletions to the Agenda – None

3. Presentations
A. The Mayor presented a proclamation to the Arukah Project in recognition of their work.

The Mayor reminded the public and the City Council to adhere to the rules set in the agenda regarding comment duration and procedures for “General Government/Public Hearing” items.

4. Additional Materials
A. Item 8A – One email received after publication of the agenda packet.

B. Item 8B – Four emails received after publication of the agenda packet.

C. Item 8C – One email received after publication of the agenda packet.

5. Oral Communications by Members of the Public
 Goran Klepic

6. Staff / City Council Comments
 Public Works Director Kahn provided an update on traffic changes beginning on March 9th occurring on the Stockton Bridge during evaluation of the bridge’s structure.  Assistant to the City Manager, Chloe Woodmansee, provided an update on the tech issues in the Council Chambers.
 Community and Economic Development Director Herlihy advised the public that the next public meeting on the Capitola Mall Zoning Code Amendments will take place on March 16th at 5:30 PM.
 Police Chief Ryan advised the Council of a recent grant award to be used for digital street signage.
 Council Member Clarke complimented the newly installed benches at the Park at Rispin Mansion.
 Council Member Westman provided updates from a recently attended Senior Advisory Board Meeting.
 Mayor Morgan thanked Vice Mayor Jensen for his efforts on the SCCRTC and commended the RTC on their ribbon cutting event for the newly opened Capitola Avenue Bridge; she 29 Item 8 A.

City Council Meeting Minutes – February 26, 2026
City of Capitola Page 2
thanked Director Herlihy for her work on the Special Meeting on Monday, February 23rd; provided comments on a ribbon cutting event attended for El Toro Bravo in the Capitola Village; and provided comments on staff’s efforts to work with business operators in Capitola.

7. Consent Items
A. City Council Meeting Minutes
Recommended Action: Approve minutes from the regular meeting on February 12, 2026.

Motion to approve the consent calendar: Council Member Orbach Second: Council Member Clarke
Voting Yea: Council Members Clarke, Orbach, Westman, Vice Mayor Jensen, and Mayor Morgan

8. General Government / Public Hearings
A. Landscape Plans for the Park at Rispin Mansion
Recommended Action: 1) Approve the updated landscape plan for the Park at Rispin Mansion; 2) provide direction regarding a commemorative paver project at the Park; and 3) authorize staff to negotiate a memorandum of understanding with Capitola Cares to coordinate fundraising efforts for additional elements at the Park.

Council Member Westman recused herself from the item due to a conflict arising from her husband’s participation on the board of Capitola Cares.

Chloe Woodmansee, Assistant to the City Manager, and Michael Arnone, landscaping consultant, presented the staff report.

Public Comment:
 Gayle Ortiz, Capitola Cares
The Council thanked Capitola Cares for their interest in fundraising for this project; discussed the use of artificial turf and natural plantings in the landscape plans; and expressed support for the proposed commemorative pavers.

Motion to approve the landscaping plan; direct staff to develop a commemorative paver program; and authorize staff to negotiate a MOU with Capitola Cares: Council Member Orbach
Second: Council Member Clarke
Voting Yea: Council Members Clarke, Orbach, Vice Mayor Jensen, and Mayor Morgan Abstain: Council Member Westman
B. No Right Turn on Red Restrictions: Clares Street/Capitola Road Recommended Action: Receive a report regarding the “No Right Turn on Red” restrictions for westbound Clares Street to northbound 41st Avenue and westbound Capitola Road to northbound 41st Avenue.

Public Works Director Kahn presented the staff report.

Public Comment:
 Clark Cochran
 Paula Bradley
 Speaker
The City Council discussed how pending road safety improvements on 41st Avenue may impact the discussed intersections. The Council requested that staff return 6 months 30 Item 8 A.

City Council Meeting Minutes – February 26, 2026
City of Capitola Page 3
after traffic safety improvements are completed on 41st Avenue and re-examine the bike box configuration on Capitola Road.

C. FY 2025-26 Mid-Year Budget Report
Recommended Action: Receive the Fiscal Year 2025-26 Mid-Year Budget Report and adopt a resolution amending the Fiscal Year 2025-26 Budget.

Administrative Services Director Malberg presented the staff report.

Public Comment:
 Leslie Nielsen
Motion to adopt Resolution No. 4475: Council Member Westman Second: Vice Mayor Jensen
Vice Mayor Jensen requested that staff provide clarification on PRA requests and the associated costs. The City Clerk provided a brief summary of requests received this year.

Voting Yea: Council Members Clarke, Orbach, Westman, Vice Mayor Jensen, and Mayor Morgan

9. Adjournment
The meeting adjourned at 8:12 PM. The next regularly scheduled City Council meeting is on March 12, 2026, at 6:00 PM.
________________________
Margaux Morgan, Mayor
ATTEST:
______________________
Julia Gautho, City Clerk
31 Item 8 A.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: Administrative Services Department
Subject: Fiscal Year 2026-27 Budget Calendar
Recommended Action: Amend the Budget Calendar for Fiscal Year (FY) 2026-27.

Background: The Capitola Municipal Code requires the City to prepare and disseminate a budget calendar on or before March 1st each fiscal year. The attached draft calendar provides dates for City Council and Finance Advisory Committee meetings to hold budget study sessions, hearings, and other significant budget events. On January 22nd, the Council adopted the FY 2026-27 calendar. Subsequently, staff identified a conflict with Planning Commission meetings scheduled for May 7th and June 4th.

Discussion: Staff has prepared the attached amended Budget Calendar for FY 2026-27. Pursuant to this calendar, the Proposed Budget will be distributed on Friday, April 17, 2026, and the presentation of the draft City Budget is scheduled for a Special Meeting on Wednesday, May 6 th
.

This is a tentative schedule that may be changed as necessary by the City Council. Some meetings may be cancelled if they become unnecessary based on prior sessions.

Fiscal Impact: None
Alignment with 2025-2029 Strategic Plan Priority: Accountable Government Attachments:

1. FY 2026-27 Draft Budget Calendar
Report Prepared By: Jim Malberg, Administrative Services Director Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
32 Item 8 B.

CITY OF CAPITOLA
BUDGET CALENDAR – 2026-27 FISCAL YEAR
The City Manager and/or the City Council may change this tentative schedule.

NOTE: Some meetings may be cancelled if they become unnecessary based on prior sessions.

Meeting
Date
2026
Week/Day Nature of Meeting Description
Feb 26 4
th Thursday *Regular City Council Mid-Year Budget Review March 26 4
th Thursday *Regular City Council FY 2026-27 Goal Setting April 14 2
nd Tuesday Finance Advisory Committee Finance Advisory Committee to discuss proposed Budget
April 17 3
rd Friday N/A Proposed budget distribution
May 5 1
st Tuesday Special Finance Advisory
Committee
Finance Advisory Committee to discuss
proposed Budget and draft
recommendations to Council
May 6 1
st Wednesday *Special City Council Council Deliberations May 14 2
nd Thursday Regular City Council
May 21 3
rd Thursday *Special City Council Council Deliberations (If necessary) May 26 4
th Tuesday Special Finance Advisory
Committee
Committee Deliberations, 3rd qtr. budget
vs. actual report
May 28 4
th Thursday *Regular City Council
June 3 1
st Wednesday *Special City Council Council Deliberations (If necessary) June 11 2
nd Thursday *Regular City Council Reports from Finance:

Appropriations Limit Resolution and
Investment Policy
June 16 3
rd Tuesday Finance Advisory Committee Finance Advisory Committee to discuss proposed Budget
June 18 3
rd Thursday *Special City Council Final City Council Budget deliberations (If necessary)
June 25 4
th Thursday *Regular City Council Final Adoption of the City Budget and Pertinent Resolutions
NOTE: Special meetings will begin at 6:00 p.m., all Regular meetings begin at 6:00 p.m. Meetings with an asterisk (*) are held in the City Hall Council Chambers and will be televised “Live” on Charter Communications Cable Channel 8. The Finance Advisory Committee Meetings begins at 6:00 pm and are scheduled to be held in the Community Room.
33 Item 8 B.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: Police Department
Subject: RING Radio System Federal Funding Request
Recommended Action: Authorize the Vice Mayor to send a letter to federal representatives requesting support for funding in the amount of $5.4 million for the Regional Interoperable Next Generation (RING) Radio System serving Santa Cruz County public safety agencies.

Background: The City of Capitola Police Department participates in the countywide public safety radio communications system serving law enforcement, fire, EMS, dispatch, and emergency management agencies throughout Santa Cruz County. The existing radio infrastructure is aging and no longer meets the operational and coverage needs of public safety personnel.

On December 11, 2025, the Capitola City Council approved the City’s participation in the Regional Interoperable Next Generation (RING) Radio System. The RING Radio System is a countywide initiative designed to replace the existing communications network with a secure, encrypted, interoperable public safety radio system. The upgraded system will:
 Improve officer safety through reliable, uninterrupted communications  Enhance interoperability between law enforcement, fire, EMS, and allied agencies  Increase coverage throughout Santa Cruz County, including coastal and mountainous terrain  Support coordinated response during wildfires, natural disasters, and large-scale emergencies  Provide long-term sustainability through established regional governance and operational planning
Discussion: Santa Cruz County has requested a total of $6.6 million in federal funding to assist with capital construction costs associated with implementing the RING Radio System. Local jurisdictions, including the City of Capitola, have demonstrated commitment through participation in regional planning efforts and agreement to long-term operational responsibilities.

Initial requests seek investment in core backbone infrastructure that will help all member and subscriber agencies reduce costs. There are three initial funding streams in development with several others being explored.

Source Status / Timeline Amount Requested
UASI (Bay Area DHS grant) Submitted / January 2026 $1M
SHSGP Submitted / February 2026 $200K annually for 3 years Community Project Funding /
Congressionally Directed
Funding
In flight / Due March 6-13*
*multiple applications
$5.4M
$6.6M proposed
Federal participation would reduce the financial burden on local agencies and help ensure full countywide implementation of this critical public safety infrastructure project. Staff recommends authorizing the Vice Mayor to send a letter to the federal representatives requesting support of funding for the RING Radio System.
34 Item 8 C.

Fiscal Impact: There is no immediate fiscal impact associated with authorizing the Vice Mayor to send the support letter. Long-term operational costs associated with the RING system will be addressed through future budget processes.

Attachments:

1. Letter of Support
Report Prepared By: Pedro Zamora, Police Captain
Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
35 Item 8 C.
420 Capitola Avenue
Capitola, California 95010
Telephone: (831) 475-7300
FAX: (831) 479-8879
Website: http://www.cityofcapitola.org
March 13, 2026
To:

The Honorable Alex Padilla, Unites States Senate
The Honorable Adam Schiff, United States Senate
The Honorable Jimmy Panetta, United States House of Representatives The Honorable Zoe Lofgren, Unites States House of Representatives Dear Senators Padilla and Schiff, and Representatives Panetta and Lofgren:

I write on behalf of the Capitola Police Department serving Santa Cruz County to request your support for federal funding for the Regional Interoperable Next Generation (RING) Radio System, a vital upgrade to the region’s public safety communications infrastructure.

Officer safety and effective emergency response depend on reliable communications. Santa Cruz County’s existing radio system no longer meets operational needs. Agencies frequently experience coverage gaps, dropped signals, and limited interoperability, particularly in rural and mountainous areas. These deficiencies hinder coordination during critical incidents, major disasters, and multi-agency responses.

During emergencies, law enforcement must communicate clearly and instantly—not only within our own agencies, but with fire, EMS, dispatch centers, and emergency management partners.

The inability to communicate seamlessly across agencies places officers and the public at unnecessary risk.

The RING Radio System will provide a secure, encrypted, interoperable communications platform that supports modern law enforcement operations while enabling unified response during disasters, wildfires, and large-scale incidents. This system will strengthen situational awareness, improve coordination, and enhance officer safety throughout the county. Local governments have demonstrated strong commitment by completing procurement, establishing regional governance, and assuming responsibility for long-term operating costs.

As a key partner in this project, Capitola Police supports Santa Cruz County’s $5.4 million request to assist with the capital construction of this system. Federal participation would reduce local costs and help assure countywide participation while accelerating delivery of a resilient, interoperable communications network that protects lives and property. 36 Item 8 C.
420 Capitola Avenue
Capitola, California 95010
Telephone: (831) 475-7300
FAX: (831) 479-8879
Website: http://www.cityofcapitola.org
We respectfully ask for your support in securing federal funding for this project and appreciate your continued leadership and commitment to public safety.

Sincerely,
Gerry Jensen
Vice Mayor, City of Capitola
37 Item 8 C.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: Police Department
Subject: E-Bike Safety Action Plan
Recommended Action: Receive an update on the City’s e-Bike Safety Action Plan, including recent legislative outreach and the development of an e-bike permit program at New Brighton Middle School, and provide feedback on next steps.

Background: In April 2025, the City Council received a report regarding e-bike safety initiatives and directed the Mayor to sign a letter to State legislators outlining potential legislative changes to improve e-bike safety. Since that time, staff has continued implementing and refining a coordinated e-bike Safety Action Plan that focuses on education, partnerships, enforcement, and legislative advocacy.

E-bikes continue to provide important transportation and mobility benefits, particularly for students traveling to school and short-distance trips within the community. At the same time, increased use (especially among middle school-aged riders) has underscored the importance of ensuring that riders understand applicable traffic laws, operate legal equipment, and ride safely within the community.

As mentioned in April, under California law, e-bikes are limited to motors of 750 watts or less and are divided into three different categories, or Classes, as follows:

Class 1 = Pedal assist to up to a maximum of 20 mph
Class 2 = Throttle and pedal assist to up to a maximum of 20 mph Class 3 = Pedal assist up to a maximum of 28 mph. Must be 16 years of age or older.

There are no minimum age requirements for Class 1 or 2 e-bikes.

Discussion: Legislative Outreach
Following City Council direction, the City shared its legislative priorities related to youth e-bike safety with staff for State representatives Dawn Addis and Gail Pellerin, as well as State Senator John Laird. These priorities focused on improving safety outcomes and establishing clearer expectations for youth riders across California.

The City’s recommendations included establishing a minimum age of 14 for operation of Class 2 e-bikes, creating a written test and permit requirement administered by the Department of Motor Vehicles for riders under 16, and encouraging integration of traffic safety education into school curricula. Staff will continue to monitor legislative developments and engage with regional and state partners as additional policy proposals are considered.

New Brighton Middle School E-Bike Permit Program
As part of the City’s e-Bike Safety Action Plan, staff is preparing to launch a pilot e-bike permit program in partnership with New Brighton Middle School (NBMS). The program is intended to help ensure that E-bikes brought to school and stored in the campus bike parking area comply with state law and are age appropriate for middle school-aged riders. 38 Item 9 A.

Under the program, students who ride an e-bike to school will participate in a brief safety orientation and register their bicycle with the school. The process will include verification that the e-bike meets legal requirements for youth riders, including that it falls within Class 1 or Class 2 specifications. Bikes that meet these requirements will receive a permit identifying them as approved for use and parking at the school. As a component of the partnership, the City intends to provide funding for permit stickers.

The program is intended to improve awareness among students and families regarding legal ebike classifications and safe riding practices while reinforcing the educational efforts already underway at the school. Staff will work closely with school administration and parents during implementation and will evaluate the pilot program over the upcoming school year.

This spring, Santa Cruz City Schools will pilot an e-bike parking permit requirement at Branciforte and Mission Hill Middle Schools. This program would require students who park e-bikes at the schools to attend a safety course to receive an e-bike parking permit. Permits would only be issued to street legal e-bikes.

Education and Outreach
Education remains a central component of the City’s e-Bike Safety Action Plan. The Capitola Police Department continues to provide annual safety presentations to students at New Brighton Middle School, focusing on rules of the road, helmet use, and safe riding behavior. The City also continues community outreach efforts aimed at increasing awareness among students, parents, and residents about safe and lawful e-bike operation.

These efforts are intended to promote long-term safety awareness and help reduce unsafe riding behaviors through early education and consistent messaging.

Enforcement and Monitoring
The Capitola Police Department continues targeted enforcement efforts related to e-bike safety, particularly during the school year and in areas where youth riders are most active. Enforcement focuses on helmet compliance, adherence to traffic control devices, safe riding practices, and identification of electric motorcycles or other devices that do not meet the legal definition of an ebike.

In addition, the Police Department has begun using an e-bike specific code when documenting traffic incidents involving e-bikes. This will allow the City to better track trends over time and evaluate the effectiveness of the City’s safety initiatives.

Over the last 14 months, the City has issued nine e-bike related citations and documented eight e-bike related traffic accidents. During this same time frame, PD has also documented eight “traditional” bike incidents. Data collection has been a challenge for these types of incidents and staff is exploring other ways to capture data while in the process of transitioning to a newer records management system.

Next Steps: Staff will continue implementing the e-Bike Safety Action Plan and will monitor the effectiveness of the NBMS permit pilot program, ongoing educational efforts, and enforcement activities. As additional information becomes available, including additional incident data and feedback from the school community, staff will return to City Council with updates and any potential adjustments to the program.

Fiscal Impact: Costs associated with the City’s ongoing e-bike safety initiatives are included in the adopted FY 2025–26 Budget. Costs for E-bike permit stickers can be funded with the existing Police Department supplies budget.
39 Item 9 A.

Attachments:

1. April 2025 Letter to State Representatives
Report Prepared By: Sarah Ryan, Chief of Police
Reviewed By: Julia Gautho, City Clerk
Approved By: Jamie Goldstein, City Manager
40 Item 9 A.
41 Item 9 A.
42 Item 9 A.

E-BIKES SAFETY ACTION PLAN
March 12, 2026
43 Item 9 A.

Overview
Receive an update on City’s E-bike Safety
Action Plan, including legislative outreach and
the development of an E-bike permit program
at New Brighton Middle School, and provide
feedback on next steps.
44 Item 9 A.

Legislative Outreach
In April 2025 Mayor sent letter of support for proposed State legislation to improve E-bike safety focused on:
• A minimum age of 14 for the operation of Class 2 E-bikes • Create a written test and permit requirement administered by the Department of Motor Vehicles for riders under 16
• Encourage the integration of traffic safety education into school curriculum.
45 Item 9 A.

Safety
Concerns Class 2
• No age restriction
• Throttle + speed = potentially less rider engagement
Class 3
• Age restricted to 16+
Safety Concerns:
•No permit or test required for any Class ebike
•Local regulation is challenging, given Capitola’s size 46 Item 9 A.

Capitola PD Initiatives
Education & Outreach:
• New Brighton Middle School E-bike Permit Program
Partnership between CPD & NBMS to ensure E
E-bikes brought to school and stored on campus
comply with state law and are age appropriate
• Annual presentation at New Brighton Middle School
• Social media safety campaigns
• Multi Service Officer (MSO) embedded in the school to build relationships with students and staff
47 Item 9 A.

Capitola PD Enforcement
January 2025- March 2026
• 8 E-bike related traffic accidents
• 9 E-bike related Citations issued
• 8 “traditional” bike incidents
*PD is exploring other ways to capture data
while we transition to nw records management system.
48 Item 9 A.

Next Steps
• Staff will continue to implement E-bike Safety Action Plan and support partnership with NBMS pilot permit program
• Regular updates to City Council, this effort does not resolve itself as a continuous influx of students move through middle school.
49 Item 9 A.

QUESTIONS??
50 Item 9 A.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: Public Works Department
Subject: Capitola Active Transportation Plan Technical Consultant Recommended Action: Authorize the City Manager to execute a professional services agreement with Fehr & Peers in an amount not to exceed $145,000 to provide technical consultant services for development of the Capitola Active Transportation Plan (ATP).

Background: The City of Capitola was awarded a California Department of Transportation (Caltrans) Sustainable Transportation Planning Grant to prepare its first Active Transportation Plan (ATP). The ATP will establish a comprehensive framework to improve walking and bicycling safety, connectivity, accessibility, and climate resilience Citywide while supporting future grant competitiveness and capital improvement programming.

The City is responsible for overall project management and technical coordination. Ecology Action, a coapplicant on the grant, is supporting outreach, engagement logistics, and plan development coordination.

A technical consultant is required to perform facility inventory, data analysis, network development, and preparation of project recommendations informed by community input.

A Request for Proposals (RFP) for technical consultant services was released in accordance with State procurement requirements. Proposals were received and evaluated by a selection panel consisting of City staff and project partners. Interviews were conducted with the highest-ranked firms.

Following evaluation of written proposals and interviews, staff recommends awarding the agreement to Fehr & Peers, whose proposal demonstrated a strong understanding of Capitola’s mobility context and a balanced approach to identifying barriers, developing a connected network, and preparing defensible project recommendations and prioritization.

Discussion: Fehr & Peers will provide technical planning and analytical services necessary to support development of the ATP. Key responsibilities include:
 Inventory and mapping of existing bicycle and pedestrian facilities  Safety and collision analysis
 Identification of barriers and connectivity gaps
 Level of Traffic Stress and comfort analysis for pedestrians and bicyclists  Development of a connected active transportation network  Preparation of project recommendations and prioritization framework  Development of planning-level cost estimates and implementation guidance  Coordination with City staff and Ecology Action to integrate community feedback into technical recommendations
The consultant’s work will directly support translation of community-identified needs into specific, fundable projects and will provide tools that can be used to support future grant applications and capital improvement programming. The effort will also build upon existing corridor studies, recent capital projects, and available safety and mobility data to identify cohesive network opportunities, address known and emerging barriers, and ensure recommendations are responsive to ongoing City initiatives.

Community Engagement
Community outreach will be led by Ecology Action in coordination with the City and the technical consultant. The outreach approach is documented in the project Engagement Plan, which outlines a multi-phase strategy including pop-up events, focus groups, public meetings, an interactive online map, and Technical Advisory Committee meetings.
51 Item 9 B.

The engagement process is intended to be adaptive and responsive to participation levels and community feedback. Outreach strategies may be refined over time to address identified gaps and ensure broad representation.

The outreach plan intentionally does not publicly identify individual participants by name in order to protect privacy while still ensuring meaningful participation from targeted stakeholder groups. The draft Engagement Plan was reviewed by an ad hoc committee (composed of Council Members Clarke and Jensen) and informed by initial feedback. Engagement findings will directly inform development of project recommendations and prioritization.

Staff will provide Council with a schedule of public outreach events once engagement logistics and event timing are finalized.

A Council update is anticipated at the conclusion of Phase 2, when draft network recommendations and prioritization concepts are developed. This timing allows Council to review project direction prior to preparation of the full draft plan. An additional Council review will occur prior to final plan consideration and adoption.

Project Schedule and Next Steps
The overall project is anticipated to extend through approximately early 2028 and will generally proceed as follows:
 Phase 1 – Existing Conditions and Needs Identification (Spring–Summer 2026) Facility inventory, safety analysis, barrier identification, and initial outreach.  Phase 2 – Draft Network and Prioritization (2027)
Development of draft recommendations, prioritization framework, and continued engagement.  Phase 3 – Draft Plan and Adoption (Late 2027–Early 2028) Preparation of the draft ATP, public review, refinement, and Council consideration.

Next steps following contract execution include project kickoff, refinement of the detailed work program, launch of the project webpage and engagement activities, and initiation of data collection and existing conditions analysis.

Fiscal Impact: The technical consultant contract will be funded through the Caltrans Sustainable Transportation Planning Grant. The recommended agreement amount is $145,000, which is fully funded through the grant and within the approved project budget. Costs identified in the top three responses to the RFP ranged from $129,000 - $155,000, though the scope of work for each proposal varied.

No additional General Fund impact is anticipated beyond previously programmed staff time for project management and coordination.

Attachments:

1. Professional Services Agreement — Fehr & Peers

2. Engagement Plan — Capitola Active Transportation Plan Alignment with 2025-2029 Strategic Plan Priority: Accountable Government; Attainable Housing; Community Safety; Healthy Families, Community, and Environment; Sustainable Infrastructure Report Prepared By: Jessica Kahn, P.E., Public Works Director Reviewed By: Julia Gautho, City Clerk; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
52 Item 9 B.

CITY OF CAPITOLA

PROFESSIONAL SERVICES AGREEMENT
Capitola Active Transportation Plan
Fehr & Peers

THIS AGREEMENT is entered into on March 12, 2029, by and between the City of Capitola, a Municipal Corporation, hereinafter called "City" and Fehr & Peers, hereinafter called "Consultant".

WHEREAS, City desires certain services described in Appendix One and Consultant is capable of providing and desires to provide these services;
NOW, THEREFORE, City and Consultant for the consideration and upon the terms and conditions hereinafter specified agree as follows:

SECTION 1
Scope of Services
The services to be performed under this Agreement are for economic consulting services and further detailed in Appendix One.

SECTION 2
Duties of Consultant
All work performed by Consultant, or under its direction, shall be sufficient to satisfy the City's objectives for entering into this Agreement and shall be rendered in accordance with the generally accepted practices, and to the standards of, Consultant's profession.

Consultant shall not undertake any work beyond the scope of work set forth in Appendix One unless such additional work is approved in advance and in writing by City. The cost of such additional work shall be reimbursed to Consultant by City on the same basis as provided for in Section 4.

If, in the prosecution of the work, it is necessary to conduct field operations, security and safety of the job site will be the Consultant's responsibility excluding, nevertheless, the security and safety of any facility of City within the job site which is not under the Consultant's control.

Consultant shall meet with Community Development Director, called “Director," or other City personnel, or third parties as necessary, on all matters connected with carrying out of Consultant's services described in Appendix One. Such meetings shall be held at the request of either party hereto. Review and City approval of completed work shall be obtained monthly, or at such intervals as may be mutually agreed upon, during the course of this work.

SECTION 3
Duties of the City
City shall make available to Consultant all data and information in the City's possession which City deems necessary to the preparation and execution of the work, and City shall actively aid and assist Consultant in obtaining such information from other agencies and individuals as necessary.

The Director may authorize a staff person to serve as his or her representative for conferring with Consultant relative to Consultant's services. The work in progress hereunder shall be reviewed from time to time by City at the discretion of City or upon the request of Consultant. If the work is satisfactory, it will be approved. If the work is not satisfactory, City will inform Consultant of the changes or revisions necessary to secure approval.

SECTION 4
53 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

Fees and Payment
Payment for the Consultant's services shall be made upon a schedule and within the limit, or limits shown, upon Appendix Two. Such payment shall be considered the full compensation for all personnel, materials, supplies, and equipment used by Consultant in carrying out the work. If Consultant is compensated on an hourly basis, Consultant shall track the number of hours Consultant, and each of Consultant’s employees, has worked under this Agreement during each fiscal year (July 1 through June 30) and Consultant shall immediately notify City if the number of hours worked during any fiscal year by any of Consultant’s employees reaches 900 hours. In addition, each invoice submitted by Consultant to City shall specify the number of hours to date Consultant, and each of Consultant’s employees, has worked under this Agreement during the current fiscal year.

SECTION 5
Changes in Work
City may order major changes in scope or character of the work, either decreasing or increasing the scope of Consultant's services. No changes in the Scope of Work as described in Appendix One shall be made without the City's written approval. Any change requiring compensation in excess of the sum specified in Appendix Two shall be approved in advance in writing by the City.

SECTION 6
Time of Beginning and Schedule for Completion
This Agreement will become effective when signed by both parties and will terminate on the earlier of:
 The date Consultant completes the services required by this Agreement, as agreed by the City; or  The date either party terminates the Agreement as provided below.

Work shall begin on or about August 26, 2019.

In the event that major changes are ordered or Consultant is delayed in performance of its services by circumstances beyond its control, the City will grant Consultant a reasonable adjustment in the schedule for completion provided that to do so would not frustrate the City's objective for entering into this Agreement.

Consultant must submit all claims for adjustments to City within thirty calendar days of the time of occurrence of circumstances necessitating the adjustment.

SECTION 7
Termination
City shall have the right to terminate this Agreement at any time upon giving ten days written notice to Consultant. Consultant may terminate this Agreement upon written notice to City should the City fail to fulfill its duties as set forth in this Agreement. In the event of termination, City shall pay the Consultant for all services performed and accepted under this Agreement up to the date of termination.

SECTION 8
54 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

Insurance
Consultant shall procure and maintain for the duration of the contract and for 1 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, or employees.

Minimum Scope of Insurance
Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 0001).

2. Insurance Services office Form Number CA 0001 covering Automobile Liability, Code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California, and Employer’s Liability Insurance.

4. Professional (Errors and Omissions) Liability insurance appropriate to the consultant’s profession. Architects’ and engineers’ coverage shall include contractual liability.

Minimum Limits of Insurance
Consultant shall maintain limits no less than:

1. General Liability:
(including operations,
products and completed
operations)
$1,000,000 per occurrence and $2,000,000 in
aggregate (including operations, for bodily injury,
personal and property damage.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. 4.

Employer’s Liability Insurance
Errors and Omissions
Liability:

Limits
$1,000,000 per accident for bodily injury and
property damage.
$1,000,000 per claim and $2,000,000 in the
aggregate.
55 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

Other Insurance Provisions
The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Capitola, its officers, officials, employees and volunteers are to be covered as additional insured’s as respects: liability arising out of work or operations performed by or on behalf of the Consultant or automobiles owned, leased, hired or borrowed by the Consultant.

2. For any claims related to this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers.

Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after prior written notice has been given to the City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Capitola for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage by this clause. The endorsements should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 9
Indemnification
For General Services: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, employees from and against any and all claims, demands, actions, liabilities, damages, judgments, or expenses (including attorneys’ fees and costs) arising from the acts or omissions of Consultant’s employees or agents in any way related to the obligations or in the performance of services under this Agreement, except for design professional services as defined in Civil Code § 2782.8, and except where caused by the sole or active negligence, or willful misconduct of the City. 56 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

For Design Professional Services under Civil Code §2782.8: To the fullest extent permitted by law, Consultant agrees to indemnify, defend, and hold harmless the City, its directors, officers, and employees from and against any and all claims, demands, actions, liabilities, damages, or expenses (including attorneys’ fees and costs) arising from the negligence, recklessness, or willful misconduct of the Consultant, Consultant’s employees, or agents in any way related to the obligations or in the performance of design professional services under this Agreement as defined in Civil Code §2782.8, except where caused by the sole or active negligence, or willful misconduct of the City. The costs to defend charged to the Consultant relating to design professional services shall not exceed the Consultant’s proportionate percentage of fault per Civil Code §2782.8.and against all claims, damages, losses, and expenses including attorney fees arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of the Consultant, Consultant’s employees, agents or subcontractors, except where caused by the active negligence, sole negligence, or willful misconduct of the City.

SECTION 10
Civil Rights Compliance/Equal Opportunity Assurance
Every supplier of materials and services and all consultants doing business with the City of Capitola shall be in compliance with the applicable provisions of the Americans with Disabilities Act of 1990, and shall be an equal opportunity employer as defined by Title VII of the Civil Rights Act of 1964 and including the California Fair Employment and Housing Act of 1980. As such, consultant shall not discriminate against any person on the basis of race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, age or sex with respect to hiring, application for employment, tenure or terms and conditions of employment. Consultant agrees to abide by all of the foregoing statutes and regulations.

SECTION 11
Legal Action/Attorneys' Fees
If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees in addition to any other relief to which he or she may be entitled. The laws of the State of California shall govern all matters relating to the validity, interpretation, and effect of this Agreement and any authorized or alleged changes, the performance of any of its terms, as well as the rights and obligations of Consultant and the City.

SECTION 12
Assignment
This Agreement shall not be assigned without first obtaining the express written consent of the Director after approval of the City Council.

SECTION 13
Amendments
This Agreement may not be amended in any respect except by way of a written instrument which expressly references and identifies this particular Agreement, which expressly states that its purpose is to amend this particular Agreement, and which is duly executed by the City and Consultant. Consultant acknowledges that no such amendment shall be effective until approved and authorized by the City Council, or an officer of the City when the City Council may from time to time empower an officer of the City to approve and authorize such amendments. No representative of the City is authorized to obligate the City to pay the cost or value of services beyond the scope of services set forth in Appendix Two. Such 57 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

authority is retained solely by the City Council. Unless expressly authorized by the City Council, Consultant's compensation shall be limited to that set forth in Appendix Two.

SECTION 14
Miscellaneous Provisions

1. Project Manager. Director reserves the right to approve the project manager assigned by Consultant to said work. No change in assignment may occur without prior written approval of the City.

2. Consultant Service. Consultant is employed to render professional services only and any payments made to Consultant are compensation solely for such professional services.

3. Licensure. Consultant warrants that he or she has complied with any and all applicable governmental licensing requirements.

4. Other Agreements. This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter, and no other agreement, statement or promise related to the subject matter of this Agreement which is not contained in this Agreement shall be valid or binding.

5. City Property. Upon payment for the work performed, or portion thereof, all drawings, specifications, records, or other documents generated by Consultant pursuant to this Agreement are, and shall remain, the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with the City's use and/or occupancy of the project. The drawings, specifications, records, documents, and Consultant's other work product shall not be used by the Consultant on other projects, except by agreement in writing and with appropriate compensation to the City.

6. Consultant's Records. Consultant shall maintain accurate accounting records and other written documentation pertaining to the costs incurred for this project. Such records and documentation shall be kept available at Consultant's office during the period of this Agreement, and after the term of this Agreement for a period of three years from the date of the final City payment for Consultant's services.

7. Independent Contractor. In the performance of its work, it is expressly understood that Consultant, including Consultant's agents, servants, employees, and subcontractors, is an independent contractor solely responsible for its acts and omissions, and Consultant shall not be considered an employee of the City for any purpose.

8. Conflicts of Interest. Consultant stipulates that corporately or individually, its firm, its employees and subcontractors have no financial interest in either the success or failure of any project which is, or may be, dependent on the results of the Consultant's work product prepared pursuant to this Agreement.

9. Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given and fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:

58 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

CITY CONSULTANT

CITY OF CAPITOLA
420 Capitola Avenue
Capitola, CA 95010
831-475-7300
By:__________________________________
Benjamin Goldstein, City Manager
By:__________________________________

Dated:________________________________ Dated:_______________________________ Approved as to Form:
_______________________________
Samantha Zutler, City Attorney

59 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

APPENDIX ONE
Scope of Services

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Capitola ATP | 14
Proposed Scope of Work
Task 1. Existing Conditions
Task 1.1. Literature Review
To establish a project baseline and ensure the
ATP is consistent with existing planning efforts,
we will review relevant plans and policies from
the state, regional, and local level to confirm the
data and active transportation policies/priorities.

Such plans include, but are not limited to:
• Capitola Local Roadway Safety Plan (LRSP)
(Draft expected Feb 2026)
• Complete Streets Safety Assessment,
Capitola (2024)
• Capitola Local Coastal Program (2025)
• Capitola Bicycle Transportation Plan (2011)
• Capitola Climate Action Plan (2015)
• Capitola General Plan (2014, updated 2019)
• County of Safety Action Plan (Draft expected
Spring 2026)
• County of Santa Cruz Active Transportation
Plan (2022)
• Santa Cruz County Regional Transportation
Commission (SCCRTC) Regional
Transportation Plan 2050 (Draft January
2026)
• Caltrans D5 Active Transportation Plan (2021)
• Caltrans Design Information Bulletin 94
(2024)
• Toward an Active California, State Bike and
Pedestrian Plan (2017)
Task 1.2. Facilities Inventory
To document and understand existing
conditions for people walking, biking, and rolling
in Capitola, we will map existing conditions
including the following:

EXISTING FACILITIES AND INFRASTRUCTURE
We will prepare maps highlighting existing and
planned pedestrian and bicycle infrastructure in
Capitola. Maps will capture planned projects
including Bay Street, 41st Avenue, and projects
listed in the forthcoming LRSP. These maps will
serve as a baseline for identifying gaps,
prioritizing improvements, and supporting
strategies that enhance connectivity and safety
for active transportation users.

KEY DESTINATIONS
We will identify and map key destinations
including parks, schools, shopping centers,
community centers, and transit facilities.

BICYCLE AND PEDESTRIAN SAFETY
Safety is a necessary precondition for a
sustainable transport future. We will conduct a
high-level safety evaluation using crash data
from the recent LRSP with a focus on bicycle
and pedestrian crashes. We will explore
common trends involving bicycle and pedestrian
crashes, including understanding trends by key
roadways within the City, and concentrations
near key destinations such as downtowns,
schools, and shopping centers. We will identify
any relationships between locations with high
crash concentrations and key pedestrian and
bicycle destinations such as schools, transit
stops, and parks.

HEALTH AND EQUITY
Our project team will evaluate health data by
identifying areas in the city where investing in
active transportation facilities could enhance
connectivity to affordable housing, transit,
healthy food, medical care, and green spaces,
thereby increasing public health. We will overlay
data sources such as the Healthy Places Index
and CalEnviroScreen with other equity indicators
from Census data such as income, poverty, and
access to vehicles. If available, we will also
consider RTC’s new equity priority communities
designations.
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Task 1.3. Data Collection
Fehr & Peers will compile the following datasets, which will form the foundation for all subsequent analyses. We’ve designed a simple and efficient analysis approach to allow the project team to focus our efforts on helping identify practical, implementable projects that meaningfully improve active transportation connectivity. These data listed below can be helpful in supplementing existing OSM used as the baseline for analysis and mapping to better capture local conditions. We will assemble these datasets from available countywide sources and supplement, as needed, with reasonable assumptions or publicly available data to ensure completeness for the proposed analysis.

Dataset LTS Potential Risk
Analysis Connectivity
Functional classification
Number of lanes
Posted speed limits
Observed speed data
Intersection traffic controls
Presence of medians
Traffic volumes
High Injury Network
Pedestrian and bicycle crashes
Existing and planned bicycle infrastructure
Existing and planned pedestrian infrastructure
Transit routes, stops, and plans
BCycle Use
Land use data, such as
• Multifamily housing
• Schools
• Parks
• Senior facilities
• Retail destinations
• Key government services
Health data, such as:
• Pollution exposure
• Access to key services and resources
• Income
• Tree canopy cover
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Big Data
Big Data can help provide additional
nuance about travel behavior including
seasonal variation in active transportation
use and better understand trip origins and
destination and overall active
transportation demand. We understand
that school bike and e-bike use makes up
a large portion of school commute mode
share. Big Data can help to supplement
traditional counts by providing additional
information about travel modes, origins
and destinations, and user demographics.

Fehr & Peers has experience with many
different Big Data providers. We
recommend using Azira along the coast
line and within Downtown to capture
recreational trips and understand
differences in travel behavior during offpeak and peak visitor season. We also recommend Replica to identify citywide
vehicle, pedestrian, and bicycle trends.

This would not only inform where people
are going and coming from but help to
build up the risk analysis by highlighting
streets that may have potentially higher
crash exposure or potential for mode shift.

We have set aside $1,200 to purchase Big
Data.

Figure 6 LTS Analysis from the Sonoma Countywide
ATP, which also included ATPs for individual cities
that previously didn't have them.

Task 1.4. Interactive Public Feedback
Map
Fehr & Peers will host an interactive webmap to
collect community feedback on key
destinations, travel modes, safety concerns, and
barriers to active transportation travel. The
feedback from the webmap will support data
findings from Tasks 1.2 and 1.3.

Task 1.5. Existing Conditions
All analysis completed in this task will be
summarized in a presentation slide deck that
illustrates key findings from bicycle and
pedestrian crash analysis and bicycle and
pedestrian facilities inventory. We recommend
using presentation formats rather than technical
memorandums so that City staff and the project
team have a cohesive, easy-to-share set of
project materials that can support meetings,
discussions, and engagement throughout the
project.

TASK DELIVERABLES
• Draft and Final Literature Review Memo
• Existing Conditions Slide Deck
• Interactive webmap
• Set of maps showing existing and planned
bicycle and pedestrian facilities and crashes
Task 2. Data Analysis and
Network Evaluation
Task 2.1. Level of Traffic Stress Analysis
We will use our internal Streetscore tool to
conduct a level of traffic stress (LTS) analysis.

The outcome will be an online map that
identifies a countywide low stress network,
ranked on a scale of 1 to 4 in terms of biking
comfortability, with 1 being the least stressful.

The contextual factors for calculating LTS for a
roadway network include existing bike facilities;
speed limits; presence of medians; number of
lanes; and points of interest (POI) locations such
as schools, transit stops, parks, grocery, drug,
and convenience stores; and employment areas.
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Task 2.2. Potential Risk Analysis
While LTS is a widely adopted and valuable
metric for assessing comfort and traffic stress
for bicyclists, it often falls short in fully
representing pedestrian comfort and level of
stress. Its bicycle-centric design overlooks
critical pedestrian factors such as intersection
complexity, crossing safety, and contextual
elements like land use and connectivity. To
address these gaps, we will complement LTS
with a potential risk analysis that captures these
contextual factors, aligns with the LRSP, and
better reflects the pedestrian experience.

Following the latest best safety practices we
strive to go beyond looking at current crash data
to highlight areas with potential crash risk. This
analysis considers the three components of
crash risk and identifies the presence of factors
that are often related with crash risk as follows:
• Crash exposure: probability of a pedestrian or
bicyclist to be present in a crash. Factors
include vehicle, pedestrian, and bicycle
volumes and land use context. Areas that
generate high levels of pedestrian and bicycle
volumes are important to consider
• Crash likelihood: probability of a crash to
occur. Factors include roadway configuration,
presence of pedestrian and bicycle
infrastructure with adequate separation, level
of visibility
• Crash severity: probability of a crash to result
in a severe or fatal outcome. Factors include
speed, number of conflict points, and volume
of heavy vehicles
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Task 2.3. Connectivity Analysis
To understand the walking and biking
infrastructure needs and demands, Fehr & Peers
will conduct a network accessibility analysis that
combines the LTS analysis (Task 2.1) to identify
what portions of the street network are already low
stress and provide high access to desirable
destinations vs. the portions of the street network
that are high stress and provide high access. The
portions of the street network that are high stress
and high access indicate the greatest need or
potential benefit for implementing improved
walking and biking facilities.

The benefit of this type of analysis is it considers
the combination of factors that influence
people’s willingness or ability to choose to walk
or bike to meet their daily needs. It considers
the land use which is indicative of where there is
demand for travel. The land use data can be very
specific such as specific schools or shopping
centers, etc. or it can be more general based on
zoning. The level of traffic stress analysis
considers the quality of the infrastructure and
the impact that vehicle volume and speed have
on people’s comfort level when it comes to
walking or biking.

Figure 8 We prepared a connectivity analysis as part
of our work on the Petaluma Active Transportation
Plan
Task 2.4. Needs Assessment
Fehr & Peers will prepare a slide deck compiling
maps and analysis from Tasks 2.1 -2.3. The slide
deck will include key findings, identify issues and
challenges, and highlight opportunities. This
slide deck will set the foundation for developing
projects and will be the basis of engagement
materials for Ecology Action.

TASK DELIVERABLES
• Set of maps including LTS map, potential risk
network map, and connectivity analysis maps
• Draft and Final Needs Assessment
Task 3. Infrastructure
Recommendations and
Prioritization
Task 3.1. Draft Infrastructure Project List
(IN)
Fehr & Peers will develop a list of draft projects
informed by the Needs Assessment (Task 2) and
community engagement. We will include
currently planned projects from the Local
Coastal Program and pavement maintenance
program. First, we will identify key pedestrian
and bicycle corridors. We will identify
infrastructure deficiencies and gaps compared
to industry guidelines including NACTO Bikeway
Guidelines and Caltrans DIB 94, and consistent
with the Safe System Approach. Second, we will
also identify any citywide improvements that
would further support location specific
recommendations.

Task 3.2. Draft Non-Infrastructure
Project List (NI)
In addition to the infrastructure projects (Task

3.1), we will identify enhancements to existing
programs and policies and/or recommendation
to create new programs or policies in support of
active transportation. These recommendations
will be based on findings in Task 2 and
community input.
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Capitola ATP | 21
Task 3.3. Project Prioritization: Develop
a Rating System
Fehr & Peers will develop a project scoring
rubric for rating both infrastructure and noninfrastructure projects and programs identified in Tasks 3.1 and 3.2. The framework will consider
project need based on findings from Task 2
including safety risk, connectivity, populations
addressed, and community feedback. We will
also account for implementation considerations
including alignment with city housing and land
use goals, consistency with planned projects,
feasibility, and deliverability. This framework will
help ensure that future investments are datadriven, transparent, and aligned with City goals.

Project Prioritization
Safety risk: is this project located in an
areas with many potential risk factors?
Connectivity: does this project enhance
connectivity by closing network gaps?
Populations addressed: does this project
address the needs of many population
groups especially those in Capitola’s
equity areas?
Community feedback: does this project
meet a key need expressed by the
community?
Alignment with City housing and land use
goals: does this project help advance the
City’s housing and land use goals by
providing active transportation facilities in
higher density areas?
Consistency with planned projects: does
this project help advance the objectives of
a nearby planned project?
Feasibility: is this project feasible
accounting for coordination required, land
availability, and geographic constraints?
Deliverability: is this project deliverable
accounting for cost, timeline, political will?
Fehr & Peers will develop the prioritization
framework in collaboration with the project team
before applying it to the project list. The
outcome will be a draft prioritized project list.

The list will outline prioritized infrastructure and
non-infrastructure investments, along with
phasing and timing, output goals (actions within
the City’s control), potential funding options,
and performance metrics to track progress.

Each proposed action will identify the lead
department, key partners, cost magnitude, and
an implementation timeline. The list will be
prioritized and organized by near-term, midterm, and long-term projects and programs, providing a clear roadmap for implementation.

We will incorporate comments by City staff, key
stakeholders, and the Technical Advisory
Committees, into a final project list that will be
included in the Plan. We have assumed 10 hours
to respond to one set of consolidated nonconflicting comments on the draft list and prepare the final project list.

Task 3.4. Project Conceptual
Illustrations
Fehr & Peers will work with the project team to
identify two (2) key projects to prepare planning
level conceptual illustration cutsheets. These
figures will highlight key projects and concepts
in the ATP. This can include road layouts and
street renderings for a key corridor such as 41st
Street, Monterey Avenue, or Capitola Avenue.

These drawings can be used to lead future
design discussions and apply for grant funding
on the selected corridor as well as serve as a
case study for other comparable streets in
Capitola. We could also develop concepts or
renderings for the Village downtown Capitola.

These plans could help the City allocate space
for all road users downtown and identify key
connections to the Village.

TASK DELIVERABLES
• Draft Infrastructure and Non-Infrastructure
Project List
• Draft and Final Prioritized Project List
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Capitola ATP | 22
Task 4. Plan Development
Task 4.1. Draft Active Transportation
Plan
Fehr & Peers has budgeted 40 hours to support
development of the draft Plan. We anticipate
that most of Fehr & Peer’s content will be
developed as part of Tasks 1-3. This time is to
support important sections of the Plan that build
off of the previous tasks. We can provide
support with the implementation chapter
including phasing and funding options to
provide a clear next steps guide for the City.

Optional Task 4.A. Attend Council
Meeting
As an optional task, Fehr & Peers will prepare for
and attend council meetings to support the plan
adoption. We will coordinate with Ecology
Action and the City to determine what level of
support is needed or desired. This could include
developing meeting materials and/or
participation in meetings.

Optional Task 4.B. InDesign Report
Template
As an optional task, Fehr & Peers can prepare a
final InDesign Report. We can create the ATP to
be highly customized, image rich, and written in
a concise and clear style to ensure it is a userfriendly document. The ATP will be ADA compliant but include photos, infographics, and
tables to convey key information.

TASK DELIVERABLES
• Draft Active Transportation Plan content
Collaborating with Ecology
Action
We have experience working with Ecology
Action as a collaborator. We have
delivered efforts in which Ecology Action’s
trusted community presence is
complemented by our data-driven
analysis, safety evaluation, and multimodal
planning expertise. This partnership has
allowed jurisdictions to receive
community-supported recommendations
rooted in both local lived experience and
sound technical justification.

We recognize that Ecology Action and the
City are experts in their communities. Our
role is to amplify that knowledge by
providing analytical tools, project
development support, and clear pathways
for funding and delivery. We will support
this by supplying clear, accessible
technical information that helps
decisionmakers and community members
understand tradeoffs and opportunities.

Our teams work side-by-side to translate
technical findings into meaningful choices
for the community, ensuring that
proposed improvements are feasible,
equitable, and aligned with local priorities.

This combined approach strengthens
community trust and results in projects
that are both technically grounded and
strongly supported by the people they
serve.
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E. Schedule 26 26 26 26 26 26 26 26 26 26 26 27 27 27 27 27 27 27 27 27 27 27 27 28 28 28 FebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMar Tasks
Task 1 - Existing Conditions

1.1 Literature Review

1.2 Facilities Inventory

1.3 Data Collection

1.4 Existing Conditions
Task 2 - Data Analysis and Network
Evaluation

2.1 Level of Traffic Stress Analysis

2.2 Potential Risk Analysis

2.3 Connectivity Analysis

2.4 Needs Assessment
Task 3 - Infrastructure
Recommendations and Prioritization

3.1 Draft Infrastructure Project List

3.2 Draft Non-Infrastructure Project List

3.3 Project Prioritization

3.4 Project Conceptual Illustrations
Task 4 - Plan Development

4.1 Draft Active Transportation Plan
Coordination Approach

5.1 Project Kick-Off Meeting

5.2 Project Coordination

5.3 Stakeholder & Community Meetings
LEGEND
Work
Period Deliverable Meeting Outreach
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Capitola ATP | 25
F. Cost Proposal
Proposed Fee
Assumptions and Exclusions
• Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded.
• Mileage is billed at the IRS rate plus 10% handling fee. • All other direct and subconsultant expenses are billed with 10% handling fee. • Other direct costs such as computer, communications, and reproduction charges are billed as a percentage of labor. • Rates and staff are subject to change at any time, without notice, and within the total budget shown 69 Item 9 B.

Professional Services Agreement March 12, 2026
Capitola Active Transportation Plan
Fehr & Peers

APPENDIX TWO
Fees and Payments

Consultant will provide invoices to the City for all services and expenses on a monthly basis.

City will endeavor to pay all invoices within 30 days of receipt. The total amount billed by Consultant and paid by City pursuant to this agreement shall not exceed $145,000 without written advance authorization from the City.

Consultant hereby represents and warrants, based upon Consultant’s independent determination of the time and labor, including overtime, which will be required to perform said services, that Consultant will provide all said services at a cost which will not exceed the maximum price set forth in this agreement for Consultant’s services. Consultant hereby assumes the risk that Consultant will perform said services within this maximum price constraint and Consultant acknowledges that its inability to do so shall not excuse completion of the services and shall not provide a basis for additional compensation.

Salary expenses include the actual direct pay of personnel assigned to the project (except for routine secretarial and account services) plus payroll taxes, insurance, sick leave, holidays, vacation, and other fringe benefits. The percentage of compensation attributable to salary expenses includes all of Consultant’s indirect overhead costs and fees. For purposes of this Agreement, Consultant’s salary expenses and non-salary expenses will be compensated at the rates set forth in the fee schedule attached to this appendix and in accordance with the terms set forth therein. Non-salary expenses include travel, meals and lodging while traveling, materials other than normal office supplies, reproduction and printing costs, equipment rental, computer services, service of subconsultants or subcontractors, and other identifiable job expenses. The use of Consultant’s vehicles for travel shall be paid at the current Internal Revenue Service published mileage rate.

Salary payment for personnel time will be made at the rates set forth in the attached fee schedule for all time charged to the project. Normal payroll rates are for 40 hours per week. Consultant shall not charge the City for personnel overtime salary at rates higher than those set forth in the attached fee schedule without the City’s prior written authorization.

In no event shall the total fee charged for the scope of work set forth in Appendix One exceed the total budget of $145,000, without specific, written advance authorization from the City.

Payments shall be made monthly by the City, based on itemized invoices from the Consultant which list actual costs and expenses. Such payments shall be for the invoice amount. The monthly statements shall contain the following affidavit signed by a principal of the Consultant’s firm:
"I hereby certify as principal of the firm of Fehr & Peers, that the charge of $__________ as summarized above and shown in detail on the attachments is fair and reasonable, is in accordance with the terms of the Agreement dated March 12, 2026, and has not been previously paid." 70 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan City of Capitola Active Transportation Plan
Engagement Plan
Introduction
The City of Capitola is developing its first Active Transportation Plan (ATP). This plan is rooted in the vision of creating a livable city—one where people of all ages and abilities can move safely, conveniently, and enjoyably. Thoughtfully designed active transportation infrastructure not only encourages healthier lifestyles, but also reduces car dependency and greenhouse gas emissions, create vibrant public spaces, and strengthen social connections. This Engagement Plan serves as a dynamic guide for tracking and refining outreach efforts throughout the project. Engagement methods were developed by cross-referencing identified stakeholder groups with appropriate outreach strategies to ensure all identified communities have a clear opportunity to participate.

Engagement Objectives
This outreach plan is designed to ensure a comprehensive and inclusive approach to developing the Active Transportation Plan (ATP), emphasizing community awareness, meaningful engagement, inter-agency collaboration, and integration of public feedback into the Final ATP. Engagement Plan objectives include the following:
 Inform residents, visitors, and those who traverse Capitola about the purpose and process of an ATP.
 Engage and build trust with a diverse array of community members to gather input on the plan, on ensuring inclusion of underserved groups including the unhoused population, low-income groups, people with disabilities, youth, and seniors.  Coordinate with local agencies and organizations to utilize existing meeting times, communication channels, and public events.
 Incorporate community insight and feedback into the final ATP. 71 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan Project Team
City of Capitola is the recipient of a California Department of Transportation (Caltrans) Sustainable Transportation Planning grant to create their first Active Transportation Plan. The City is responsible for leading the overall implementation of the project and managing their subconsultants: Ecology Action, to assist and lead outreach; and a technical consultant.

Ecology Action was a sub applicant alongside the City of Capitola. Ecology Action will leverage existing relationships and community knowledge to support engagement for this project, including hosting the project webpage, coordinating logistics and staffing outreach events, and providing summaries of public input.

A technical consultant will also be selected whose role includes conducting an inventory of existing bicycle and pedestrian facilities, usage data, and developing recommendations based on the engagement findings.

Project Schedule and Engagement Phases
Table 1 – Engagement Phases
Phase 1 Phase 2 Phase 3
Existing Conditions / Needs
Identification
Draft Recommendations
and Prioritization
Draft Plan
Spring – Summer 2026 Spring 2027 Fall / Winter 2027
Engagement Efforts
The following section outlines the planned engagement effortsfor the project, including the development and maintenance of a project webpage, facilitation of focus groups, participation at pop-up events and public meetings, and establishment of a Technical Advisory Committee (TAC).

Table 2 provides a summary of engagement methodsthat will be employed throughout the project; additional details are provided in the following sections of this plan. 72 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan Table 2 – Summary of Engagement Methods
Engagement Method Duration/Number Date(s) Project Phase(s) Project Webpage Throughout the project
duration
Through Feb
2028
In development,
launching in
May 2026
Interactive online map Phase 1 - The online map
will be used to collect input
on challenges/ barriers to
walking and biking.

Phase 2 – The online map
will be used to collect input
on the draft network/
recommendations.

Spring – Summer
2026
Spring 2027
Phase 1
Phase 2
Pop-Up Events Up to 5-6 pop up events Spring – Summer
2026
Phase 1
Focus Groups Six to eight virtual or inperson meetings One to three follow-up
meetingsfor selected focus
groups
Spring – Summer
2026
Spring 2027
Phase 1
Phase 2
Public Meetings Up to two public
meetings
Spring & Fall
2027
Phase 2 + 3
TAC Meetings At least two TAC meetings Q2 2026 and Q2
2027
1 per phase
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City of Capitola Active Transportation Plan: Engagement Plan Webpage
At project initiation, a bilingual (English/Spanish) webpage will be created and will include information on the purpose of ATPs and a summary of the City’s past and present efforts.

The layout and graphics of the webpage will be designed by Ecology Action’s Marketing team to ensure a cohesive, easily readable, and branded look. The webpage will be published before the commencement of engagement events and will include:
 Basic project information.
 Dates and locations of upcoming pop-ups and public meetings for the project.  A link or embedded map with a survey to receive public input on the project.

Pop-Up Events (5-6)
Pop-up events are a helpful tool for allowing the project team to connect with community members directly in places that they already go in their regular routine and with people who do not attend traditional public meetings. They also allow for immediate feedback and increase visibility and awareness of the engagement effort.

The project team will maintain and regularly update a shared spreadsheet to compile potential engagement opportunities. This living document will serve as a centralized source for tracking outreach events, community meetings, and other relevant activities, ensuring the team remains informed and coordinated throughout the project.

Pop-ups will take place during Phase 1 of the project to ensure community perspectives are incorporated into the data analysis and recommendations, goals, and priorities of development prior to the release of the public review draft.

During Phase 1, the purpose of the pop-ups is to spread awareness about the planning effort to gather input about existing conditions, goals, and priorities. Feedback will be collected directly through conversation and via marking up maps with sticky notes, with the option to provide this information online instead via a project webmap. 74 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan Table 3 – Pop Ups
Target audience / geography Pop-up location
General Public and Transit Users The Capitola Mall at the transit center and/or during public events
General Public Capitola Village Event (e.g. Art & Wine
Festival, Esplanade Park music events)
General Public & Neighborhood
families
Food Truck Fridays – (target 1
st event
in Monterey Park for high attendance)
Youth, Families, and Active
Transportation Users
McGregor Drive Skate Park and Pump
Track; Public library story time or other
parent/child event
General Public Non-village commercial area, i.e.

Gayles, fruit stand, Capitola Library,
Bay Ave businesses (*requires owner
permission)
Cyclists & Active Transportation
Users
Peery Park bridge; Capitola Wharf
Focus Groups (6)
The project team will convene six virtual & in person focus groups and conduct targeted discussions to understand the concerns of various stakeholders. The project team will maintain and regularly update a shared spreadsheet of potential invitees and partner organizations and agencies that could assist in reaching target populations.

The planned focus group categories and the potential engagement strategies for each group are outlined below.
75 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan Table 4 - Focus Groups
Group Number of
meetings
Project
Phase(s)
1 Youth – New Brighton Middle School Bike Club 1 Phase 1 2 People with Disabilities - Dakota Apartments;
Vista Center
1 Phase 1
3 Seniors – Loma Vista Mobile Home Park, Mid
County Senior Center, Trade Winds Mobile
Home Park, Bay Avenue Senior Apartments
1 Phase 1
4 Pedestrian, transit, and bike advocates 1 Phase 1
5 Business Owners – Chamber of Commerce,
The Village
1 Phase 1
6 Low-income households/ Unhoused - Live Oak
Resource Center
1 Phase 1
Total 6
Based on attendance, interest, and needed follow-up, 1-3 follow-up focus groups may be organized in Phase 2.

Public Meetings (2)
Two public meetings will be held during the project period to provide updates on the ATP and receive input from community members. The meetings will be held in a convenient, accessible location such as the Capitola Community Center at Jade Street Park, and the Capitola Public Library. Meetings will likely be held in an open house format, with information displayed on boards and staff available for comment, but format may vary depending on venue and information being presented. Feedback from events will be integrated into the draft plan, and Q+As may be published on the project webpage to address common questions heard at events.

Meeting 1: Active Transportation Needs, Barriers, and Recommendations The first public meeting will occur during Phase 2 of the project. The project team will present initial draft recommendations based on the information gathered during community outreach and engagement in Phase 1, including comments from the online 76 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan survey tool, pop-up events, and focus group discussions. The team will actively welcome suggestions and recommendations from community members and will document and synthesize all input received.

Meeting 2: Community Feedback on Draft ATP Update
The second public meeting will occur during Phase 3 of the project. The project team will solicit feedback from community members on a draft version of the ATP. This meeting will serve as an opportunity for community members to comment on the ATP draft before it is finalized. Feedback from community members will be incorporated in the final ATP.

Technical Advisory Committee (3)
The city and Ecology Action will coordinate a TAC that consists of representatives from a diverse set of partner agencies including the Capitola Public Works and Community Development Departments, Transit District, Santa Cruz County Public Health Department, Caltrans District 5, Soquel Elementary and Soquel High School District, local bicycle and pedestrian advocacy organizations such as Bike Santa Cruz County, Ecology Action, and Community Bridges, the Santa Cruz County Regional Transportation Commission (SCCRTC) and the Association of Monterey Bay Area Governments (AMBAG).

One TAC meetings will be held during each phase of the project (three meetings total) and will cover the following topics:
 Goals and Existing Conditions
 Draft Recommendations and Prioritization
 Soliciting input on the Draft ATP
Engagement Metrics
Ecology Action will record the number of people engaged in their internal tracking system, report out to city staff at regular check in meetings, and report totals in draft report documents.

Outreach strategies may be refined over the course of the project based on participation levels and feedback to address any identified gaps.

Audience Engagement Strategies
Capitola Schools
Potential engagement strategies for Capitola Schools include:
77 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan  The project team will endeavor to facilitate a focus group during standing meetings held by school principals.
o Ecology Action can leverage existing relationships between the Santa Cruz Safe Routes to School team and local school principals and administrators.  The project team may conduct targeted student outreach at high schools to solicit input and perspectives from younger community members.

Cyclists & Pedestrians
Potential engagement strategies for cyclists and pedestrians include:
 Ecology Action will coordinate with existing cyclist and pedestrian advisory and advocacy groups to gather feedback about existing conditions for active transportation in Capitola including:
o The Santa Cruz County Regional Transportation Commission (RTC) Bicycle Advisory Committee
o RTC Elderly and Disabled Transportation Advisory Committee (E&D TAC). o The Santa Cruz County Community Traffic Safety Coalition o Bike Santa Cruz County
Neighborhoods
Livable cities are made up of well connected, flourishing neighborhoods. To create a comprehensive ATP, the project team will engage with individual neighborhoods to better understand their concerns and vision for the future. This neighborhood-based approach is intended to reach residents of multifamily housing, mobile home parks, HOAs, and individual renters who may not otherwise participate in a formal focus group. Neighborhoods within the project area include:
 Castel Mobile Home Park
 Capitola Gardens
 Deanes Lane
 Casa Capitola
 Capitola Shores
 Capitola Villa HOA
 Capitola Knolls HOA
Potential engagement strategies for neighborhoods include:
 Promote events and opportunities to pre-existing neighborhood groups to provide input
78 Item 9 B.

City of Capitola Active Transportation Plan: Engagement Plan  Use localized social media platforms, such as Nextdoor and neighborhood Facebook groups
 Attend existing neighborhood events
 Invite individuals to a focus group if they are within the relevant audience, or offer to meet with a neighborhood group about the project if there is enough interest Businesses
A key aspect of developing an effective ATP is understanding trip origins and destinations, which are often to/from commercial areas. The project team will seek input from local business owners to gain insights on how increased active transportation impacts their business operations and surrounding community.

Potential engagement strategies for businesses include:
 Coordinating with the Business Improvement Area (BIA) & Chamber of Commerce  Highlight case studies from other jurisdictions where ATPs have benefited local businesses
 Engaging a diverse range of businesses, such as restaurants, retail, real estate, convenience/grocery, wellness/medical, etc., that serve various segments of the community to ensure broad and inclusive input 79 Item 9 B.

Capitola Active
Transportation Plan
Technical Consultant
City Council
March 12, 2026
80 Item 9 B.

Capitola Active Transportation Plan
(ATP)
• First comprehensive citywide plan
for walking, biking, and multimodal
travel
•Funded through Caltrans
Sustainable Transportation Planning
Grant
•Plan will guide:
•future capital projects
•grant applications
•long-term mobility planning
ATP Background
Capitola ATP Technical Consultant
81 Item 9 B.
• Improve safety for pedestrians and bikes
• Assess existing conditions and identify
barriers
• Recommend infrastructure and
programmatic solutions
• Focus areas
• Safety
• Equity & accessibility (seniors, youth,
people with disabilities)
• Climate resilience
• Consistency with local, regional, and
state policies
ATP Project Purpose
Capitola ATP Technical Consultant
82 Item 9 B.

City of Capitola – Lead agency, Project
management and coordination, responsible
for Caltrans compliance
Ecology Action – Co-applicant, Community
outreach and engagement, project webpage
and public events
Fehr & Peers (Proposed Technical Consultant) –
Technical analysis, data collection, network
planning, conceptual designs, cost
estimates
Project Partners
Capitola ATP Technical Consultant
83 Item 9 B.
• Competitive RFP process
• Staff and partner review and interviews
• Staff recommendation: Fehr & Peers
Process
• Strong understanding of Capitola’s mobility needs
• Experience developing implementable ATPs
• Balanced technical analysis and community-informed planning Fehr & Peers
• Inventory and mapping of existing facilities
• Analysis of safety conditions, crash patterns, and connectivity gaps • Evaluation of roadway comfort
• Development of a connected network
• Project Prioritization
Scope of Work
Consultant Selection
Capitola ATP Technical Consultant
84 Item 9 B.
• Vice Mayor Jenson
• Council Member Clarke
City Council Ad-Hoc
• Ad Hoc identified key
communities
• Focus groups with residents
most affected by
transportation barriers
• Partnerships with trusted
community organizations
Refined Engagement
Strategy
ATP Community Engagement
Capitola ATP Technical Consultant
85 Item 9 B.
• Ensure broad participation
and integrate community
input into project
recommendations
Outreach Goal
• Project website and
interactive online map
• 5–6 community pop-up
events
• 6 focus groups
• Two public meetings
• Technical Advisory
Committee meetings
Planned
Engagement
ATP Community Engagement
Capitola ATP Technical Consultant
86 Item 9 B.
1 Existing Conditions &
Needs Identification
Spring–Summer 2026
• Inventory of existing
bike and pedestrian
facilities
• Safety and crash
data analysis
• Initial community
outreach and
engagement
2 Draft Network &
Prioritization
2027
• Development of draft
active transportation
network
• Identification of key
projects and
improvements
• Project prioritization
framework
3 Draft Plan & Adoption
Late 2027 – Early 2028
• Draft Active
Transportation Plan
released for review
• Public input and
refinement
• City Council
consideration and
adoption
Project Schedule
Capitola ATP Technical Consultant
87 Item 9 B.
• Consultant Contract: $145,000
• Fully funded by Caltrans Grant
• Total Project Budget: $510,000
• $450,000 Caltrans grant
• $305,000 Ecology Action
• $145,000 F&P
• $60,000 City staff time (in-kind)
Fiscal Impact
Capitola ATP Technical Consultant
88 Item 9 B.

Authorize the City Manager to execute a
professional services agreement with Fehr & Peers
in an amount not to exceed $145,000 to provide
technical consultant services for development of
the Capitola Active Transportation Plan (ATP).

Recommended Action
Capitola ATP Technical Consultant
89 Item 9 B.

Capitola City Council
Agenda Report
Meeting: March 12, 2026
From: Public Works Department
Subject: Jade Street Site Improvements – Project Progress Update Recommended Action: Receive the progress report on the full set of Jade Street projects, including the Community Center Renovation, Patio Improvements, Treasure Cove Playground, and the Jade Street Park Restroom Renovation.

Discussion: Work continues to advance across the coordinated improvements at the Jade Street Park site. These projects collectively modernize the Capitola Community Center, expand outdoor programming space, construct the new Treasure Cove inclusive playground, and renovate the public restroom facility.

Overall, the Community Center renovation remains on track for completion in spring 2026, with the playground and restroom improvements expected to follow as site construction progresses and equipment installation occurs.

This update reflects project status as of March 4, 2026.

Community Center Renovation
The Community Center renovation is nearing completion, with the majority of interior work now complete or in the final stages.

Recent work has included installation of marmoleum flooring, acoustic ceiling panels, interior finishes, and kitchen equipment. Exterior siding installation and storefront door installation at the main entrance are currently underway.

By the March 12 Council meeting, staff expects:
• Marmoleum flooring installation will be complete
• Acoustic panel installation will be complete
• Kitchen appliances and equipment will be installed
• Storefront door installation will be substantially complete • Air handler installation will be underway or completed Remaining work will focus on final exterior finishes, punch list items, and coordination with other site improvements.

The Community Center remains generally aligned with the previously reported April 2026 substantial completion timeframe, though coordination with PG&E electrical service continues to be monitored as a potential schedule constraint.

Change orders for the Community Center project remain generally consistent with those previously reported to Council and continue to fall within the project contingency. As the project budget has remained on track, the originally-planned generator for the facility has been incorporated into the project.

Community Center Patio Improvements
Construction of the Community Center patio improvements has progressed alongside the Community Center renovation and associated site work. Major structural and grading work for the patio areas has been completed, including walkways, retaining walls, and associated storm drain connections.

Remaining work is primarily tied to final site coordination with the Community Center renovation and playground improvements, including final surface treatments, landscape installation, and site furnishings.

These elements will be completed as weather allows and as adjacent construction activities conclude. 90 Item 9 C.

The Patio Improvements Project remains aligned with the overall Jade Street site schedule.

Treasure Cove Playground
Construction of the Treasure Cove Playground continues with grading, utilities, and site preparation work progressing through the winter months.

Playground equipment remains the primary schedule driver for the project. Delivery of the equipment is anticipated in March, after which installation of the play structures, safety surfacing, fencing, and site furnishings will follow.

The contractor’s schedule anticipates installation of the play structures in late March, followed by surfacing and landscape work, with project completion anticipated in spring.

One value engineering modification has been implemented to improve project efficiency while maintaining the functionality and design intent of the playground. This modification removes the southwest seat wall and revises the associated railing, curb, planting, and irrigation to eliminate the synthetic turf area in that portion of the site. This change results in a net project savings of approximately $40,000.

This modification was among the potential value engineering items discussed with Council at the time of contract award. After review of constructability, cost, and usability considerations, staff determined this item provided the most practical adjustment to the project scope. Other value engineering options evaluated at that time were not pursued.

At this time, the playground equipment delivery schedule remains the most critical factor influencing the final completion timeline.

Jade Street Park Restroom Renovation
Construction of the restroom renovation began earlier this year following contract execution with CWS Construction Group.

During construction, termite activity was identified within the existing structure. The building was tented and fumigated in late February. The fumigation resulted in approximately a one-week delay to the restroom renovation schedule. Minor repairs associated with termite damage will be incorporated as construction progresses.

Aside from this issue, construction activities have generally proceeded as expected.

Staff currently anticipates approximately $15,000 in change orders associated with field conditions and scope adjustments for the restroom project.

Fiscal Impact: All projects remain within their authorized budgets. Change orders across the projects remain within available contingency. A detailed summary of change orders will be provided at project closeout.

Attachments:

1. Project Schedules

2. Community Center Change Order Log (Through February 2026)

3. Jade Street Site Progress Photos (March 2026)
Alignment with 2025-2029 Strategic Plan Priority: Accountable Government; Healthy Families, Community, and Environment; Sustainable Infrastructure
Report Prepared By: Jessica Kahn, Public Works Director Reviewed By: Julia Gautho, City Clerk; Marc Tran, City Attorney Approved By: Jamie Goldstein, City Manager
91 Item 9 C.

ID Task
Mode
Task Name Duration %
Complete
Start Finish Predecessors
1 NOAA Historical Adverse Weather Days 263.25 days 43% Mon 3/31/25 Wed 4/22/26 2 April (4 Days) 4 days 100% Tue 4/1/25 Fri 4/4/25
3 May (2 Days) 2 days 100% Thu 5/1/25 Fri 5/2/25
4 June (1 Day) 1 day 100% Sun 6/1/25 Sun 6/1/25
5 July (0 Days) 0 days 100% Tue 7/1/25 Tue 7/1/25
6 August (0 Days) 0 days 100% Fri 8/1/25 Fri 8/1/25
7 September (1 Day) 1 day 100% Mon 9/1/25 Mon 9/1/25
8 October (2 Days) 2 days 100% Wed 10/1/25 Thu 10/2/25
9 November (5 Days) 5 days 100% Sat 11/1/25 Thu 11/6/25 10 December (7 Days) 7 days 100% Mon 12/1/25 Tue 12/9/25 11 January (8 Days) 8 days 100% Thu 1/1/26 Tue 1/13/26
12 February (7 Days) 7 days 0% Sun 2/1/26 Mon 2/9/26
13 March (7 Days) 7 days 0% Sun 3/1/26 Mon 3/9/26
14 Overall Contract Duration 263.25 days 43% Mon 3/31/25 Wed 4/22/26 15 Notice to Proceed 0 days 100% Mon 3/31/25 Mon 3/31/25 16 Mobilization (SOV #1) 5 days 100% Mon 3/31/25 Fri 4/4/25 29 Selective Demolition (SOV #2) 15 days 100% Mon 4/7/25 Fri 4/25/25 35 Remove POD 1 day 100% Mon 4/21/25 Mon 4/21/25 33FS-2 days 36 Site Demolition (SOV #5) 10 days 100% Thu 5/1/25 Wed 5/14/25 39 37 Framing & Roof Tear Off (SOV #3) 50 days 100% Mon 4/21/25 Mon 6/30/25 56 Exterior Underground (SOV #6) 10 days 100% Mon 5/12/25 Fri 5/23/25 59 Exterior Painting #1 (SOV #4) 6 days 100% Wed 5/28/25 Wed 6/4/25 61 Exterior Insulation (SOV #7) 14 days 100% Mon 6/16/25 Mon 7/7/25 66 Rough Electrical (SOV #10) 79.5 days 100% Mon 5/12/25 Thu 9/4/25 75 Community Rooms Pour Back (SOV #9 Partial) 3 days 100% Mon 6/2/25 Wed 6/4/25 80 Rough Plumbing (SOV #8) 139 days 100% Mon 6/16/25 Fri 1/9/26 82 Roof Waterproofing 7 days 100% Thu 7/24/25 Fri 8/1/25 87 Hallway/Kitchen Pour Back (SOV #9 Partial) 3 days 100% Mon 8/4/25 Wed 8/6/25 92 Rough Mechanical (SOV #11) 45 days 100% Wed 7/2/25 Fri 9/5/25 94 Interior Insulation 38 days 100% Wed 7/9/25 Fri 8/29/25 100 Drywall (SOV #17) 115 days 100% Mon 7/28/25 Thu 1/15/26 105 TPO Roofing (SOV #19) 6 days 100% Tue 9/2/25 Tue 9/9/25 110 Sun Tunnels 5 days 100% Wed 10/29/25 Tue 11/4/25
112 Patio Project - Sitework Demolition 7 days 100% Tue 9/2/25 Wed 9/10/25 117 Patio Project - Grading/Base/Underground 64 days 100% Thu 9/11/25 Fri 12/12/25 122 Patio Project - Irrigation/Landscaping 106 days 91% Wed 9/24/25 Wed 3/4/26 123 Place Boulders 5 days 100% Wed 9/24/25 Tue 9/30/25 124 124 Install sleeves at walkways 5 days 100% Fri 11/7/25 Wed 12/17/25 120 125 Install Wharf Pile 1 day 0% Wed 3/4/26 Wed 3/4/26 123FS+100 days 126 Sitework Concrete (SOV #12 & Patio Project) 125.25 days 98% Thu 7/10/25 Wed 1/14/26 127 South Landing Retaining Walls/Footings 5 days 100% Thu 7/10/25 Fri 9/26/25 58FS+30 days 128 Patio Project - Fossil Wall 29 days 100% Tue 9/9/25 Fri 10/17/25 131 East Landing Retaining Walls/Footings 5 days 100% Fri 9/26/25 Fri 10/3/25 127 132 North Entry Retaining Walls/Footings 5 days 100% Fri 10/3/25 Fri 10/10/25 131 133 West Landing Retaining/Seat Walls/Curbs 20 days 100% Fri 10/10/25 Fri 11/7/25 132 134 West Landing Sidewalk stage, ramp, sidewalk 17 days 100% Fri 10/10/25 Fri 11/7/25 132 135 West Landing Stamped/Wave Concrete 20 days 100% Fri 10/10/25 Fri 11/7/25 132 136 North landing Wave Concrete 15 days 100% Fri 11/7/25 Wed 12/3/25 132FS+20 days 137 South/East stamped landings 10 days 100% Wed 12/3/25 Wed 12/17/25 136 138 Sidewalks/Curbs 10 days 100% Wed 12/17/25 Wed 1/7/26 137 139 Equipment Pads 5 days 100% Wed 1/7/26 Wed 1/14/26 138 140 Monument Sign 5 days 100% Wed 1/7/26 Wed 1/14/26 138 141 Asphalt (SOV #14) 3 days 0% Wed 1/7/26 Mon 1/12/26
142 Asphalt Paving 3 days 0% Wed 1/7/26 Mon 1/12/26 138 143 Interior Paint (SOV #23) 92 days 90% Fri 10/17/25 Mon 3/9/26 144 Interior Walls/Ceilings/Doors 90 days 90% Fri 10/17/25 Thu 3/5/26 100FF+3 days 145 Kitchen Wall Coating 4 days 100% Wed 3/4/26 Mon 3/9/26 147 Cement Plastering Columns/Walls (SOV #15) 15 days 100% Fri 11/7/25 Wed 12/3/25 149 Door Frames (SOV #13) 4 days 100% Wed 12/3/25 Mon 12/8/25 151 Standing Seam Roofing (SOV #18) 70 days 80% Wed 11/5/25 Tue 2/24/26 152 Flashings 10 days 100% Wed 11/5/25 Wed 11/19/25 61FS+85 days 153 Gutter/Downspouts 10 days 90% Wed 11/5/25 Wed 11/19/25 152SS 154 AEP Panels 60 days 75% Thu 11/20/25 Tue 2/24/26 152 155 Attic HVAC Unit 6 days 0% Mon 2/9/26 Tue 2/17/26
156 Unit Delivery 1 day 0% Mon 2/9/26 Mon 2/9/26 92FS+101 days 157 Pick and Place 1 day 0% Mon 2/9/26 Mon 2/9/26 156SS 158 Make Connections 5 days 0% Tue 2/10/26 Tue 2/17/26 157 159 Aluminum Windows (SOV #16) 25 days 100% Wed 11/5/25 Fri 12/12/25 162 Storefront (SOV #20) 60 days 89% Wed 11/12/25 Fri 2/13/26 163 Storefront Mock Up 7 days 100% Wed 11/12/25 Thu 11/20/25 164SS 164 Storefront (No Doors) 15 days 100% Wed 11/12/25 Thu 12/4/25 100FS-40 days 165 Storefront (With Doors) 60 days 85% Wed 11/12/25 Fri 2/13/26 100FS-40 days 166 Tile & Waterproofing (SOV #26) 47 days 90% Tue 12/9/25 Fri 2/20/26 167 Waterproofing/Mortar Bed Repairs 4 days 100% Tue 12/9/25 Fri 12/12/25 149 168 Tile Install 43 days 89% Mon 12/15/25 Fri 2/20/26 167 169 Casework/Tops (SOV #24) 6 days 0% Fri 2/13/26 Mon 2/23/26 170 Reception Desk 3 days 0% Fri 2/13/26 Wed 2/18/26 166FS-5 days 171 Solid Surface Top 3 days 0% Thu 2/19/26 Mon 2/23/26 170 172 Siding (SOV #21) 25 days 0% Wed 2/25/26 Tue 3/31/26 173 Nichiha Siding 25 days 0% Wed 2/25/26 Tue 3/31/26 151,162,160 174 Door Hardware (SOV #25) 10 days 0% Mon 3/31/25 Fri 4/11/25 175 Hardware 10 days 0% Mon 3/31/25 Fri 4/11/25
176 Flooring (SOV #27) 22 days 0% Fri 1/30/26 Tue 3/3/26 177 Epoxy Flooring 7 days 0% Fri 1/30/26 Mon 2/9/26 168FS-15 days 178 6"Wall Base 1 day 0% Tue 2/10/26 Tue 2/10/26 177
179 Refinish Wood Flooring 4 days 0% Fri 2/13/26 Thu 2/19/26 168FS-5 days 180 Marmoleum Install 7 days 0% Fri 2/20/26 Mon 3/2/26 179 181 4"Wall Base 1 day 0% Tue 3/3/26 Tue 3/3/26 180
182 Doors Install (SOV #22) 10 days 0% Wed 3/4/26 Tue 3/17/26 183 Wood Doors 10 days 0% Wed 3/4/26 Tue 3/17/26 176
184 Kitchen Equipment (SOV #28) 15 days 0% Thu 2/26/26 Wed 3/18/26 185 Equipment Delivery 5 days 0% Thu 2/26/26 Wed 3/4/26 178FS+10 days 186 Equipment Placement 5 days 0% Thu 3/5/26 Wed 3/11/26 185 187 Ansul System Replacement 5 days 0% Thu 3/12/26 Wed 3/18/26 186 188 Finish Plumbing (SOV #29) 17 days 88% Mon 2/23/26 Tue 3/17/26 189 Finish Plumbing& Fixtures 15 days 100% Mon 2/23/26 Fri 3/13/26 166 190 Plumbing Controls/Testing 2 days 0% Mon 3/16/26 Tue 3/17/26 189 191 Operable Wall (SOV #30) 10 days 0% Wed 3/4/26 Tue 3/17/26 192 Operable Wall Installation 10 days 0% Wed 3/4/26 Tue 3/17/26 176 193 Bathroom Partitions/Accessories (SOV #31) 10 days 100% Wed 3/18/26 Tue 3/31/26 196 Finish Mechanical (SOV #33) 25 days 0% Tue 3/10/26 Mon 4/13/26 197 Finish Mechanical Tasks 10 days 0% Tue 3/10/26 Mon 3/23/26 143 198 Controls 5 days 0% Tue 3/24/26 Mon 3/30/26 197
199 Balancing 10 days 0% Tue 3/31/26 Mon 4/13/26 198
200 Interior Finish Carpentry (SOV #34) 11 days 67% Fri 2/27/26 Fri 3/13/26 201 Wainscot 3 days 100% Wed 3/4/26 Fri 3/6/26 176
202 Wharf Wood Finishing 3 days 100% Fri 3/6/26 Tue 3/10/26 201FS-1 day 7/1
8/1
3/31
16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 15 22 29 5 12 19 26 Apr '25 May '25 Jun '25 Jul '25 Aug '25 Sep '25 Oct '25 Nov '25 Dec '25 Jan '26 Feb '26 Mar '26 Apr '26 May '26 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

Project: Overall Project Schedul
Date: Tue 2/3/26
92 Item 9 C.

ID Task
Mode
Task Name Duration %
Complete
Start Finish Predecessors
203 Wharf Wall Paneling 3 days 100% Tue 3/10/26 Thu 3/12/26 202FS-1 day 204 Reception Desk Paneling 2 days 0% Thu 3/12/26 Fri 3/13/26 203FS-1 day 205 Wood Wall Paneling 3 days 100% Fri 2/27/26 Tue 3/3/26 204FS-1 day 206 Corner Guards 2 days 0% Tue 3/3/26 Wed 3/4/26 205FS-1 day 207 Interior Signage 2 days 0% Wed 3/4/26 Thu 3/5/26 206FS-1 day 208 Acoustics (SOV #36) 15 days 0% Wed 3/4/26 Tue 3/24/26 209 Ceiling Baffles 7 days 0% Wed 3/4/26 Thu 3/12/26 176 210 Ceiling PET Panels 4 days 0% Fri 3/13/26 Wed 3/18/26 209 211 Wall Panels 4 days 0% Thu 3/19/26 Tue 3/24/26 210
212 Finish Electrical (SOV #32) 55 days 8% Tue 1/20/26 Wed 4/8/26 213 Main Switchgear Delivery 0 days 100% Tue 1/20/26 Tue 1/20/26 139FS+3 days 214 Triad Switchgear & Transformer Pad Install/QAQC8 days 100% Tue 1/20/26 Fri 1/30/26 213 215 PGE Primary Scope (By PG&E) 47 days 0% Fri 1/30/26 Wed 4/8/26 214 216 Finish Electrical Tasks Concurrent with waiting
on PG&E Primary
30 days 0% Fri 1/30/26 Mon 3/16/26 214
217 Finish Electrical Tasks After PG&E Primary 11 days 0% Mon 3/16/26 Tue 3/31/26 216 218 AV Equipment 5 days 0% Tue 3/24/26 Tue 3/31/26 217FF 219 Landscaping (SOV #35 & Patio Project) 35 days 21% Fri 1/30/26 Mon 3/23/26 220 Fountain 5 days 0% Fri 1/30/26 Fri 2/6/26 214
221 Irrigation 5 days 100% Fri 2/6/26 Fri 2/13/26 220
222 Gravel Bases 2 days 0% Fri 2/13/26 Wed 2/18/26 221
223 Top Soil 3 days 0% Wed 2/18/26 Mon 2/23/26 222
224 Planting 7 days 0% Mon 2/23/26 Wed 3/4/26 223
225 Mulch 3 days 0% Wed 3/4/26 Mon 3/9/26 224
226 Bike Rack 2 days 0% Mon 3/9/26 Wed 3/11/26 225
227 Wood Benches 3 days 75% Wed 3/11/26 Mon 3/16/26 226 228 Landscaping Repairs 5 days 0% Mon 3/16/26 Mon 3/23/26 227 229 Striping 3 days 0% Mon 3/23/26 Thu 3/26/26 219
230 Punch List Walk 0 days 0% Wed 4/8/26 Wed 4/8/26 212 231 Punch List Tasks 10 days 0% Wed 4/8/26 Wed 4/22/26 230 232 Substantial Completion 0 days 0% Wed 4/22/26 Wed 4/22/26 233 233 Building Final Inspection 0 days 0% Wed 4/22/26 Wed 4/22/26 231 234 Closeout Procedures 65 days 0% Tue 1/20/26 Wed 4/22/26 233FS-65 days 1/20
4/8
4/22
4/22
16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 1 8 15 22 29 5 12 19 26 Apr '25 May '25 Jun '25 Jul '25 Aug '25 Sep '25 Oct '25 Nov '25 Dec '25 Jan '26 Feb '26 Mar '26 Apr '26 May '26 Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

Project: Overall Project Schedul
Date: Tue 2/3/26
93 Item 9 C.

ID Task
Mode
Task Name Duration %
Complete
Start Finish Predecessors Notes
1 Overall Project Schedule 109 days 53% Mon 11/3/25 Wed 4/15/26 2 Mobilization 10 days 100% Mon 11/3/25 Fri 11/14/25
8 Surveying 45 days 100% Wed 11/19/25 Thu 1/29/26 EPIC
9 Sitework 90 days 74% Mon 11/3/25 Thu 3/19/26
10 Sitework Demolition 15 days 100% Mon 11/3/25 Fri 11/21/25 Kraemer 11 Remove Existing Play Structures 15 days 100% Mon 11/3/25 Fri 11/21/25 12 Remove Existing Hardscapes 15 days 100% Mon 11/3/25 Fri 11/21/25 13 Miscellaneous Demolition 15 days 100% Mon 11/3/25 Fri 11/21/25 14 Rough Grade 30 days 100% Mon 11/17/25 Tue 1/6/26 10 Kraemer 15 Underground Utilities 45 days 90% Mon 11/24/25 Tue 2/3/26 10 Kraemer 16 Bioswale 45 days 90% Mon 11/24/25 Tue 2/3/26 10 Kraemer 17 Finish Grade 5 days 50% Wed 1/14/26 Fri 2/6/26 15 Kraemer 18 Class 2 AB 10 days 50% Wed 1/21/26 Tue 2/17/26 17 Kraemer 19 Site Concrete 30 days 25% Wed 2/4/26 Thu 3/19/26 18 Kraemer 20 Fence Post Sleeves 30 days 25% Wed 2/4/26 Thu 3/19/26 16 AAA 21 Landscaping 87 days 9% Fri 12/5/25 Wed 4/15/26
22 Automatic Irrigation System 25 days 50% Wed 12/10/25 Tue 1/20/26 15SS+5 days K&D 23 Decomposed Granite 10 days 0% Fri 3/20/26 Thu 4/2/26 9 K&D 24 Play Structure Lead Time (Estimated) 67 days 0% Fri 12/5/25 Wed 3/18/26 K&D 25 Play Structure(s) 10 days 0% Thu 3/19/26 Wed 4/1/26 24 K&D 26 PIP Surfacing 5 days 0% Thu 4/2/26 Wed 4/8/26 25 K&D 27 Site Furnishings 5 days 0% Thu 4/2/26 Wed 4/8/26 25 K&D 28 Planting 10 days 0% Thu 4/2/26 Wed 4/15/26 25 K&D
29 Rod Iron Fencing 19 days 0% Fri 3/20/26 Wed 4/15/26
30 42" Fencing 8 days 0% Fri 3/20/26 Tue 3/31/26 20 AAA 31 46" Fencing 8 days 0% Wed 4/1/26 Fri 4/10/26 30 AAA
32 Hand Rail 3 days 0% Mon 4/13/26 Wed 4/15/26 31 AAA
33 Banner Pole 15 days 0% Fri 3/13/26 Thu 4/2/26 19FF+10 days SSB 34 Exterior Painting 5 days 0% Fri 4/3/26 Thu 4/9/26 19FS+10 days SSB 35 Water Fountain Railings 2 days 0% Fri 4/3/26 Mon 4/6/26 19FS+10 days SSB Oct Nov Dec Jan Feb Mar Apr May
Qtr 4, 2025 Qtr 1, 2026 Qtr 2, 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress

Project: Treasure Cover Playgro
Date: Fri 2/27/26
94 Item 9 C.

ID Task
Mode
Task Name Duration Start Finish Predecessors
1 JADE ST RESTROOM REMODEL 54 days Mon 1/12/26 Mon 3/30/26 2 Mobilize 2 days Mon 1/12/26 Tue 1/13/26
3 Restrooms and Fence 1 day Mon 1/12/26 Mon 1/12/26
4 Safeoff 1 day Tue 1/13/26 Tue 1/13/26 3
5 Interiors 49 days Wed 1/14/26 Wed 3/25/26
6 Demo fixtures, Doors, Windows, etc5 days Wed 1/14/26 Wed 1/21/26 4 7 Framing & Backing Modifications 4 days Thu 1/22/26 Tue 1/27/26 6 8 Plumbing Rough-In 7 days Wed 1/28/26 Thu 2/5/26 7
9 Electrical Rough-In 7 days Fri 2/6/26 Tue 2/17/26 8
10 Rough-In Inspections 1 day Wed 2/18/26 Wed 2/18/26 9 11 CMU Patchback 1 day Thu 2/19/26 Thu 2/19/26 10
12 Install New Louvers 2 days Fri 2/20/26 Mon 2/23/26 11 13 Install New Doors 2 days Tue 2/24/26 Wed 2/25/26 12
14 Epoxy Flooring and Base 5 days Thu 2/26/26 Wed 3/4/26 13 15 Epoxy Wall 5 days Thu 2/26/26 Wed 3/4/26 13
16 Bathroom Fixture Install 3 days Thu 3/5/26 Mon 3/9/26 15 17 Bathroom Accessories Install 2 days Tue 3/10/26 Wed 3/11/26 16 18 Electrical Fixture Install 3 days Thu 3/12/26 Mon 3/16/26 17 19 Final Plumbing Connections 2 days Tue 3/17/26 Wed 3/18/26 18 20 Final Electrical Connections 2 days Thu 3/19/26 Fri 3/20/26 19 21 Painting 3 days Mon 3/23/26 Wed 3/25/26 20
22 Plumb & Electrical Final Inspections1 day Mon 3/23/26 Mon 3/23/26 20 23 Roofing 17 days Mon 2/2/26 Wed 2/25/26 2
24 Demo Existing Roof Sheating Roof 2 days Mon 2/2/26 Tue 2/3/26 25 Repair Rafter 2 days Wed 2/4/26 Thu 2/5/26 24
26 Installing New Plywood sheating
on Roof
1 day Fri 2/6/26 Fri 2/6/26 25
27 Roof Shear Inspection 1 day Mon 2/9/26 Mon 2/9/26 26 28 Install Roof Underlayment 4 days Tue 2/10/26 Fri 2/13/26 27 29 Install Shingle Roof 4 days Tue 2/17/26 Fri 2/20/26 28 30 Install Gutters, Downpouts and
Flashing
2 days Mon 2/23/26 Tue 2/24/26 29
31 Roofing Final Inspection 1 day Wed 2/25/26 Wed 2/25/26 30 32 Site work 25 days Mon 2/2/26 Mon 3/9/26
33 Demo Existing Sidewalks 5 days Mon 2/2/26 Fri 2/6/26 34 New Concrete Sidewalk 5 days Mon 2/9/26 Fri 2/13/26 33 35 New Asphalt Sidewalk 5 days Tue 2/17/26 Mon 2/23/26 34 36 New Concrete Bench 5 days Tue 2/24/26 Mon 3/2/26 35
37 Concrete Curbs 5 days Tue 3/3/26 Mon 3/9/26 36
38 Punch List 4 days Tue 3/24/26 Fri 3/27/26 22
39 Final Clean 1 day Mon 3/30/26 Mon 3/30/26 38

D J F M A M J
Half 1, 2026 Half 2, 2026
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress

Project: Jade St Restroom Sche
Date: Wed 12/31/25
95 Item 9 C.

District / Owner City of Capitola
Project Name: Community Center Renovation Project Contract Value 4,726,000.00 $ Contingency (Allowance) 477,000.00 $
Total Contract Value 5,203,000.00 $
Change Order Request (COR) Log Total Approved COs 383,743.94 $ Updated: 3/1/2026 Total Pending COs 43,649.44 $
Exposure Subtotal 427,393.38 $ 9% Percentage of Contract Remaining Contin/Allow 49,606.62 $ 10% Percentage Remaining Date Description Expenditure Status Approved Pending
5/29/2025 Meeting Room Ceilings $ 724.50 Approved $ 724.50 $ - 5/29/2025 Interior Siding Replacement Product 4,250.32 $ Approved 4,250.32 $ - $ 5/29/2025 Plumbing Submittal Scope Changes $ 4,309.68 Approved $ 4,309.68 $ - 5/29/2025 CMU Wall Wood Repairs $ 6,267.50 Approved $ 6,267.50 $ - 5/29/2025 Plumbing Scope Changes Discovery $ 7,607.50 Approved $ 7,607.50 $ - 5/29/2025 Operable Wall Mounting Details $ 7,727.00 Approved $ 7,727.00 $ - 5/29/2025 Hallway ceiling Framing 9,059.00 $ Approved 9,059.00 $ - $ 5/29/2025 Lighting Locations and Controls $ 10,090.00 Approved $ 10,090.00 $ - 5/29/2025 Additional Door Placements 10,425.80 $ Approved 10,425.80 $ - $ 5/29/2025 Post Placement at Existing Steel beams $ 12,393.55 Approved $ 12,393.55 $ - 5/29/2025 Roof Deck Build up 12,999.23 $ Approved 12,999.23 $ - $ 5/29/2025 Exterior Sheathing Wood Rot $ 18,906.09 Approved $ 18,906.09 $ - 5/29/2025 Mold Remediation $ 24,246.67 Approved $ 24,246.67 $ - 6/12/2025 Structural Engineer Truss Reinforcement 1,334.00 $ Approved 1,334.00 $ - $ 6/12/2025 Bathroom Accessory Clashes 9,061.09 $ Approved 9,061.09 $ - $ 6/12/2025 Switchgear clearance issues $ 14,087.50 Approved $ 14,087.50 $ - 6/12/2025 Add generator scope ($159,741.00-original bid) 127,863.00 $ Approved 127,863.00 $ 8/19/2025 Refrigerator Water Valve at Capping 528.11 $ Approved 528.11 $ - $ 8/19/2025 Furred Wall at Electrical Room 724.50 $ Approved 724.50 $ - $ 8/19/2025 Leaking Sink Valves 1,000.00 $ Approved 1,000.00 $ - $ 8/19/2025 Damaged Vent Above Kitchen Hood 1,000.00 $ Approved 1,000.00 $ - $ 8/19/2025 Damaged Trash Enclosure Drain Vent 1,000.00 $ Approved 1,000.00 $ - $ 8/19/2025 Gas Line Modifications at Kitchen (ROM) 2,000.00 $ Approved 2,000.00 $ 8/19/2025 Flashing Detail at Landings Confirmation (ROM) 2,000.00 $ Approved 2,000.00 $ 8/19/2025 Urinal Waste Height Rough-In 2,383.30 $ Approved 2,383.30 $ - $ 8/19/2025 Stainless Steel Replacement in Kitchen 4,784.00 $ Approved 4,784.00 $ - $ 8/19/2025 Wharf Wood Alternate Materials 5,000.00 $ Approved 5,000.00 $ 8/19/2025 Operable Wall Support 5,336.00 $ Approved 5,336.00 $ - $ 8/19/2025 Kitchen Exhaust Fan Curb Height (ROM) 6,040.73 $ Approved 6,040.73 $ 8/19/2025 Alarm, Ansul, And Hood Controls Integration/Wiring 7,854.55 $ Approved 7,854.55 $ - $ 8/19/2025 Kitchen Makeup Air Unit Replacement (ROM) $ 8,774.14 Approved $ 8,774.14 8/19/2025 Air Supply Register Changes 8,946.18 $ Approved 8,946.18 - $ 8/19/2025 Old Castle Perk Alternate (ROM) 21,740.00 $ Approved 21,740.00 $ 12/15/2025 Conduit/Gas Lines Demo in Mechanical Well 2,814.00 $ Approved 2,814.00 $ 12/15/2025 Sidewalk Demo & Replacement at EV Charger 20,466.00 $ Approved 20,466.00 $ 8/19/2025 PGE Off Site Scope of Work (ROM) 20,000.00 $ Pending 20,000.00 $ 12/15/2025 Trash Enclosure Concrete Replacement (ROM) 1,000.00 $ Pending 1,000.00 $ 12/15/2025 Relocate Toilet Flanges for ADA Clearance 2,012.23 $ Pending 2,012.23 $ 12/15/2025 Broken Roof Drain at Mechanical Well 2,059.21 $ Pending 2,059.21 $ 12/15/2025 Alternate AHU 8,578.00 $ Pending 8,578.00 $
12/15/2025 Tile Mortar Bed Replacement 10,000.00 $ Pending 10,000.00 $ TOTALS 427,393.38 $ 383,743.94 $ 43,649.44 $
Change Order Categories
Regulatory & Safety
Utility Coordination (PG&E/Electrical/Mechanical)
Discovery/Coordination Adjustments
Generator
96 Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Community Center Exterior Work
Front entry concrete installation completed.

Community Center Exterior Work
Exterior siding installation in progress.
97 Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Community Center Exterior Work
Installation of bike racks near the Community Center entrance.

Community Center Interior Improvements
Installation of decorative entry wall feature.
98 Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Community Center Interior Improvements
Installation of acoustic ceiling panels in the entry area.

Community Center Interior Improvements
Installation of marmoleum flooring throughout interior spaces. 99 Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Community Center Interior Improvements
Kitchen area prior to appliance installation.

Community Center Interior Improvements
Men’s restroom nearing completion.
100
Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Treasure Cove Playground Infrastructure
Drainage system installation.

Treasure Cove Playground Infrastructure
Concrete forming for walkway installation.
101
Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Treasure Cove Playground Infrastructure
Subsurface work and base preparation.

Treasure Cove Playground Infrastructure
Final grading and concrete formwork.
102
Item 9 C.

March 2026
Construction Photo Exhibit – Jade Street Site
Jade Street Park Restroom Renovation
Restroom facility prior to demolition.

Jade Street Park Restroom Renovation
Demolition of existing restroom interior completed.
103
Item 9 C.

Jade Street Site
Improvements
Project Progress Update
March 12, 2026
104
Item 9 C.
• Community Center Renovation
• Community Center Patio
Improvements
• Treasure Cove Inclusive Playground
• Jade Street Park Restroom
Renovation
Four coordinated projects
• Modernize the community center
• Expand outdoor programming space
• Provide inclusive play opportunities
• Improve park facilities
Goals
Project Overview
Jade Street Site Improvements
105
Item 9 C.

JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
Grant
Community Center
Patios
Playground
Restroom
Bid
Authorization AWARD
CO
Construction
Bid
Award
Construction
Bid
Award Construction
Construction
Consultant
Amendment
Consultant
Amendment
Procurement Construction
Bid
Award
PM Contract
Bid Package
Bid Package
Bid Package
Overall Schedule
Jade Street Site Improvements
Expected completion: Spring 2026!
106
Item 9 C.

Community Center Renovation
• Recent Progress
• Storefront doors installed
• Air handler installed
• Exterior siding ongoing
• Interior finishes nearing
completion
• Generator incorporated into
the project
• Next Steps
• Remaining floor tile
• Final exterior finishes
• Inspections and punch list
Patio Improvements
• Completed / Ongoing
• Walkways and retaining walls
• Storm drain connections
• Site grading
• Remaining
• Landscaping
• Final surfaces and site
furnishings
Community Center Renovation & Patio Improvement
Jade Street Site Improvements
107
Item 9 C.
108
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109
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110
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111
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112
Item 9 C.
• Site grading and underground utilities installed
• Drainage infrastructure completed
• Base preparation and concrete walkway forms installed Recent Progress
• Playground equipment delivery and installation
• Safety surfacing installation
• Landscaping, fencing, and site furnishings
Next Steps
• Removal of southwest seat wall
• Approx. $40,000 cost savings
Value engineering adjustment
Treasure Cove Playground
Jade Street Site Improvements
113
Item 9 C.

Removed
114
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115
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116
Item 9 C.
• Interior demolition completed
• Termite damage identified and building fumigated
• Rafters repaired and end caps installed
Recent Progress
• Sidewalk demolition
• Structural and exterior repairs
Current Work
• Plumbing and electrical installation
• Interior reconstruction and finishes
Next Steps
• $15,000
Estimated change orders
Restroom Renovation
Jade Street Site Improvements
117
Item 9 C.
• Existing plumbing was encased in concrete
• No as-built drawings were available
• Pipes could not be adjusted to match the new layout
Issue Discovered During Demolition
• BLRA completed a redesign of the plumbing layout
• Project will replace aging water and sewer lines
• Schedule Impact: Approximately 4-week delay
Resolution
• TBD- Contractor preparing change order for additional work Estimated change order
Restroom Renovation – Plumbing Condition
Jade Street Site Improvements
118
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• All projects remain within authorized budgets
• Change orders remain within available contingency
• Final accounting will be presented at project closeout Budget Status
Jade Street Site Improvements
122
Item 9 C.
• Playground equipment delivery and installation
• Completion of Community Center interior finishes
• Landscaping and final site improvements
• Restroom renovation completion
Upcoming Construction Milestones
• Electrical service coordination with PG&E
• Final inspections and punch list work
• Site cleanup and project closeout
Final Construction Activities
• Community Center, Playground, Patio, and Restroom projects are expected to be completed in Spring 2026.
• Tentative ribbon cutting late Spring/early Summer!
Anticipated Completion
Next Steps
Jade Street Site Improvements
123
Item 9 C.