To the members of the:
CITY COUNCIL
Date 1/V>/12-CA .Jl_ CC .JL
CM i_ ACM_!_ DCM (3) x_
Jan. 20,2022
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager 0
Re: Orion Center Project Update (District 2)
{cityof
Carlsbad
Memo 10#2022009
This memorandum provides an update to a previous Council Memorandum dated July 8, 2021, provided as Attachment A, on the status of the Orion Center Project, Capital Improvement Program, or CIP, Project No. 3572, which will construct a maintenance and operations facility . that will house Public Works Branch and Parks & Recreation Department field staff at 2600 Orion Way.
Background
Attachment A provides background information on this project. Since the last update on July 8, 2021, staff and project consultants have continued to work on traffic and mobility related reports and other support documents for the conditional use permit, or CUP, application. Additionally, staff have updated their comprehensive time-based schedule for all drawings and documents, including environmental documents and technical studies, required as part of the project's discretionary review process.
Discussion
The traffic impact analysis, or TIA, local mobility analysis, or LMA, and transportation demand management, or TOM, plans for the project have been revised, and an updated site plan has been prepared. Additionally, cultural resource groups have been contacted, and consultation with them is underway. The scenic trail surrounding the project has been removed from the project scope to avoid impacts and the corresponding environmental documents were revised accordingly. An updated set of revised plans and updated cultural reports have not yet been completed. The revised target date for these pending documents to be completed and submitted is late January 2022.
In addition to working toward finalizing all CUP support documents, staff have been tracking the progress of each support document's review in a time-based schedule leading up to a Planning Commission hearing date, which is anticipated to be in fall 2022.
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 Council Memo - Orion Center Project Update (District 2) Jan.20,2022
Next Steps
Staff currently anticipate that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in late May 2022. The revised timeline is as follows:
May 2022 Post CUP application documents for public review Fall 2022 Planning Commission approval of CUP
Late 2022 Request City Council approval of bridging documents Spring 2023 Request City Council approval of design-build contract Spring 2024 Design-builder completes design and permitting for start of construction Fall 2025 Estimated completion of construction
Attachment: A. Council Memorandum dated July 8, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, Environmental Management Director
Don Neu, City Planner
John Maashoff, Public Works Manager
Babaq Taj, Engineering Manager
David Padilla, Utilities Engineering Manager
Steven Stewart, Municipal Projects Manager
Eric Lardy, Principal Planner
To the members of the:
9T)' COUNCIL
Date ~ CA .,/ CC ✓
CM .L_ ACM ✓ DCM (3) .L
July 8, 2021
ATTACHMENT A
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Wqrks
Via: Geoff Patnoe, Assistant City Manage(_~ ·
Re: Orion Center Project Update (District 2)
{city of
Carlsbad
Memo ID #2021134
This memorandum provides an update to a previous memorandum dated April 29, 2021, (Attachment A) on the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recreation Department field staff.
Background
As of the last project update on April 29, 2021, staff and project consultants continue to work on traffic and mobility related reports for the project, and staff created a comprehensive time based schedule for all drawings and documents required as part of the projecf s discretionary review process.
Discussion
The vehicle miles traveled (VMT) analysis for the project was completed on May 17, 2021. The local mobility analysis (LMA) and transportation demand management (TOM) plan for the project continue to be revised and updated as needed to ensure the documents are complete and ready for public review prior to deeming the project1 s Conditional Use Permit (CUP) application complete.
In addition to working towards finalizing the LMA and TOM plan, staff prepared a comprehensive schedule detailing the list of CUP application documents on file for the project and their review status. This schedule projected milestone dates for project plan check review, environmental compliance and Planning Commission hearing dates. The anticipated Planning Commission hearing date for the project's CUP has been revised to May 2022.
Next Steps
Staff currently anticipate that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in January 2022. The revised timeline is as follows:
January 2022
May 2022
August 2022
Post CUP application documents for public review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 Council Memo - Orion Center Project Update (District 2) July 8, 2021
January 2023
January 2024
July 2025
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction Estimated completion of construction
Attachment: A. Council Memorandum dated April 29, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, Environmental Management Director
John Maashoff, Public Works Manager
David Padilla, Utilities Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
Don Neu, City Planner
Nathan Schmidt, Transportation Planning and Mobility Manager Steven Stewart, Municipal Projects Manager
To the members of the:
Cl1Y COUNCIL
Date~_CA ✓ CC ✓
CM ✓ ACM ✓ DCM {3)_L
April 29, 2021
To:
From:
Via:
Re:
Council Memorandum
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Publi~orks
Geoff Patnoe, Assistant City Manager ~
Orion Center Project Update (District 2)
Attachment A
{cityof
Carlsbad
Memo ID #2021088
This memorandum provides an update to a previous memorandum dated March 11, 2021, on the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recreation Depc1rtment field staff.
Background
As of the last project update on March 11, 2021, Attachment A, staff and project consultants have continued to work toward revising and finalizing the local mobility analysis (LMA), transportation demand management (TOM) plan and the vehicle miles traveled (VMT) analysis for the project.
Discussion
Staff continue to review the VMT analysis prepared by Fehr & Peers, who revise the documents as needed. They submitted the most recent version of the analysis for staff review the week of April 19, 2021.
In addition to reviewing the reports, staff are developing language to condition the project on the transportation system management requirement to mitigate project impacts to southbound El Cam_ino Real at Faraday Avenue left-turn pockets. Staff anticipated incorporating the cost ofthe left-turn pocket modifications into the fiscal year 2021-22 CIP Budget request, but this will likely be deferred to a future date.
Next Steps
Staff currently anticipate that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in June 2021. The revised timeline is as follows:
June 2021
August 2021
October 2021
March 2022
February 2023
June 2024
Post Conditional Use Permit (CUP) application documents for public review Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction Estimated completion of construction
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 Council Memo - Orion Center Project Update (District 2) April 29, 2021
Attachment: A. Council Memorandum dated March 11, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director
I<yle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla, Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
Davtd Padilla, Engineering Manager
Steven Stewart, Municipal Projects Manager
Ta t_he members of the:
Cl1Y COUNCIL
Date ~{!,,& CA;Lcc :/_
CM V ACM ✓ DCM {3} .lL.. - -
March 11, 2021
ATTACHMENT A
Council Memorandum
To:
From:
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Puoli~rks
Via: Geoff Patnoe, Assistant City Manager ~
Re: Orion Center Project Update (District 2)
{city of
Carlsbad
Memo ID #2021058
This memora11dum provides an update to a previous memorandum da!ed Oct. 1, 2020, on the status of the Orion Center Project, Capital Improvement Program {CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks & Recre·ation Department field staff.
Background
As of the last project update on Oct. 1, 2020 (Attachment A), staff and project consultants have contin~ed to work toward revising and finalizing the local mobility analysis (LMA), transportation demand management (TOM) plan and the vehicle miles traveled (VMT) analysis for the project.
Discussion
fn December 2020, staff was concerned that the VMT analysis being prepared by the traffic engineering consultant was not progressing as expected. In January 2021, staff retained Fehr & Peers, a consultant that helped the Community Development (CD) Department prepare the city's VMT analysis guide, to prepare an independent VMT analysis for the Orion Center project.
On Feb. 12, 2021, Fehr & Peers completed their comprehensive analysis and submitted it for city review . On Feb. 23, 2021, CD staff returned review comments, and the analysis is currently being updated by Fehr & Peers.
In January 2021, an updated version of the LMA report and TQM plan were submitted to CD staff, who returned review comments last month . The currently identified measures to mitigate the transportation system management (TSM) requirements include payment of a fair-share contribution toward extendingthe left-turn pockets on ·southbound El Camino Real at Faraday Avenue and paying for signal controller modifications at that intersection. The costs ofthe roadway modifications are anticipated to be incorporated into the CIP Budget for fiscal year 2021-22.
Next Steps
Staff anticipates that the project application, revised reports and updated environmental document will be deemed complete and subsequently posted for public review in April 2021.
Public Works Branch
Faraday tenter 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 t 1 ! '
Council Memo - Orion Center Project Update (District 2) March 11, 2021
The revised project timeline is as follows:
April 2021
June/July 2021
October 2021
January _2022
October 2022
February 2024
Post Conditional Use Permit (CUP) application documents for public review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build convact
Design-builder.completes design and permitting for start of construction Estimated completion of construction
Attachment: A. Council Memorandum dated Oct. 1, 2020
cc: Scott Chadwick, City Manager
Cella Brewer, City Attorney
Gary Barberio, Deputy City fv'lanager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney
Tom frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla,-Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager _
Steven Stewart, Municipal Projects M<Jnager
To the members of the:
CITY COUNCIL
Date '0 / , / 2JJCA i/ CC ,;-~
,CM ,.!!:. ACM .:!..__DCM (3) L . .
Oct.1, 2020
Council Memorandum
To: . Honorable l\llayor Hall and Members of the City Council From: Paz G'omez, Deputy City Manager, Public V\(orks
. Gary Barbe.rio, Deputy City Manager, C~nity Services
Via: Geoff Patnoe, Assistant City Manager~-
Re: Oriol"I Center Project ':,)pdate
Attachment A
{cityof
Carlsbad.
Memo ID #2020203
This memorandum provides an update on the status-of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and operations facility that will house Public Works Branch and Parks Department field staff.
Background
Since the last projec_t update submitted on May 9, 2019, Public Works staff has been working diligently with Roesling Nakamura Terada Architects, Inc. (RNT) and Griffin Structures, Inc. (GSI) to address regulatory and other comments raised by Community Development staff regarding the Conditional Use Permit (CUP) application, which was originally submitted in December - 2018; The comments were related__to stgrmwater treatl]lent ancl control, landscaping, fire safety and traffic impacts and mitigation.
Over the course o.f the year, city staffworked wjj:h the consultarits to address potential impacts and develop appropriate mitigation measures ancl project modifications to ensure the project complied with appropriate land use regulations; in particular, traffic impacts.
In late 2019, staff was finalizing th_e draft environmental document to prepare for public review.
The mitigation measures that were identified to address traffic impacts included payment of a fair-share contribution toward the cost of extending the left-turn lanes at the intersections of El Camino Real/Faraday Avenue al')d El Camino Real/Palomar Airport Road.
However, o_n Jan, 21, 2020, stafflnformed the City Council that the city's Climate Action Plan (CAP) contafned_an incorrect calculation of the vehicle miles traveled (VMT), and for that reaso11, the CAP was "unqualified" as a mitigation tool to address and mitigate project-level impacts resulting from gre.enhouse gas (GHG) emissions. Because the California Enviroomental Quality Act (CEQA) determination for the Orion Center Project relied on the CAP to address GHG impacts, the project could not move forward until either a site-specific GHG analysis was prepared or the CAP deficiencies were addressed. ·
Public Works Branch
Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 I
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Council Memo - Orion Center Project Update,
Oct: 1, 2020
On June 16, 2020, the City Council adopted new Vehicle Miles Traveled (VMT} standards pursuant to state law and, on July 14, 2Ql0, the qty Council appro~ed a revised CAP, which resulted in a qualified CAP that could again be used to address project-level GHG impacts.
On Sept. 21, 2020, the consulting t~ilm submitted i.lpdated traffic irnpact reports and studies to show compliance with the new standards, which are currently being reviewed by staff. (ljentSteps
Staff anticipates that the project application, revise~ reports and updated environmental document will.be deemed complete and subsequently posted for public review in early December-. The revised fimeline is as follows:
January 2021 Post CUP application and environmental document for public review March/April 2021 Planning Commission approval of CUP
May/June 2021 Request City Council approval of bridging documents October 2021 . Request City Council approval of design-build contract .
August 2022 Design-builder completes design and permitting for start of construction December 2023 Estimated completion of construction
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Laura Rocha, Deputy City Manager, Administrative Services Tom Frank, Tran~portation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development-Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager .
Tim Selke, Parks Ser:vices Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
David Padilla, Interim Engineering Manager
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