Meeting Date: Feb. 15, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Sheila Cobian, Director of Legislative and Constituent Services [email protected] or 760-434-2917
Subject: Revised City Council Policy No. 5 – Citizens of the Year Award District: All
Recommended Action
Adopt a resolution approving revisions to City Council Policy No. 5 – Citizens of the Year Award to reflect the current process for nominations and selection of Citizens of the Year.
Executive Summary
City Council Policy No. 5 was established in December 1970 to recognize citizens who volunteer their time, energy and noteworthy community service in the City of Carlsbad or its sphere of influence within a given calendar year. The policy was amended in 1980 to reflect changes in the timing in designating the selection committee and of the award presentation. In 1989 the policy was amended again due to changes with the designation of the selection committee, timing of the presentation of the award, and an increase in the number of committee members.
The proposed revisions to City Council Policy No 5. reflect that two citizens are acknowledged annually to receive this award, the Mayor is also a member of the selection committee, and that the Mayor determines the date the awards are presented at a City Council meeting.
Discussion
When City Council Policy No. 5 was established in December 1970, the policy stated the Mayor designated a selection committee in January of each year and nominees were to be presented to the City Council by April 1. Adopted revisions to Council Policy No. 5 in May 1980 stated the Mayor would designate the selection committee in November and the committee would present the name of the award recipient to the Mayor for consideration in December of the same year. The policy did not state when or how the award would be presented to the recipient; however, it was acknowledged in the May 20, 1980, staff report to City Council that the award was to be presented to the recipient at an annual Chamber of Commerce dinner meeting in January.
Revisions adopted to Council Policy No. 5 in October 1989 provided that the Mayor would appoint a five member selection committee, the committee would recommend candidates to the Mayor for the Citizen of the Year Award, the award recipient would be recognized with a Feb. 15, 2022 Item #2 Page 1 of 8
plaque and an awards ceremony would be held as the first order of business at a City Council meeting held during the month of January.
The proposed revisions to City Council Policy No. 5 – Citizens of the Year Award will reflect additional changes that have occurred over the years:
• Since 1994, two Carlsbad citizens have annually been recognized for their outstanding community service
• The Mayor serves as a participating member of the selection committee • The awards ceremony is held as the first order of business at a City Council meeting, but the Mayor determines the date of the ceremony.
Revisions to City Council Policy No. 5 require a four-fifths vote for approval.
Options
Option 1: Adopt the resolution approving revised City Council Policy No. 5 – Citizens of the Year Award to reflect the current process for nominations and selection of Citizens of the Year.
Option 2: Provide direction to staff for alternative revisions to City Council Policy No. 5 – Citizens of the Year Award.
Fiscal Analysis
There is no fiscal impact.
Next Steps
The City Clerk will post the revised City Council Policy on the city’s website Environmental Evaluation
This action does not require environmental review because it does not constitute a “project” within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Public Notification
This item was noticed in keeping with the Ralph M. Brown Act and it was available for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1. City Council resolution
2. Proposed revisions to Council Policy No. 5
3. Current Council Policy No. 5
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Exhibit 3.
RESOLUTION NO. 2022-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING REVISIONS TO CITY COUNCIL POLICY NO. 5 —CITIZENS OF THE YEAR WHEREAS, in December 1970, the City Council established by motion Council Policy No. 5 — Citizen of the Year as a way to recognize citizens who volunteer their time, energy and community service in the City of Carlsbad or its sphere of influence within a given calendar year; and WHEREAS, Council Policy No. 5 was revised in 1980 to reflect changes in the timing of designating the selection committee and the timing of the award presentation; and WHEREAS, Council Policy No. 5 was also revised in 1989 due to changes regarding the designation of the selection committee and the timing of the award presentation, and to reflect an increase in the number of selection committee members; and WHEREAS, Council Policy No. 5 has been revised to reflect additional changes that have occurred over the years that include two Carlsbad citizens being recognized for their outstanding community service, the Mayor serving as a participating member of the selection committee, and the Mayor determining the date of the ceremony to present the award_ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. The above recitations are true and correct.
2. Revised Council Policy No. 5 — Citizens of the Year (Attachment A) is adopted.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day a February 2022, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Acosta, Norby.
NAYS: None.
ABSENT: None.
MATT H L, May
FAVIOEfic1AEDINA, City Clerk Services Manager
(SEAL) I
Feb. 15, 2022
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City Council
POLICY STATEMENT
Attachment A
Policy No. 5
Date Issued Feb. 15, 2022
Resolution No. 2022-042
Subject: Citizens of the Year Award
Purpose
To recognize up to two dedicated citizens who, on a volunteer basis, have given unselfishly of time, energy, and means to the cause of civic improvement, beautification and betterment of the City of Carlsbad.
Background
Council Policy No. 5 was established in December 1970 to recognize citizens who volunteer their time, energy and noteworthy community service in the City of Carlsbad or its sphere of influence within a given calendar year. The policy was updated in 1980 and 1989 to reflect changes with the selection committee and the presentation of the award.
From 1970 through 1993 only one citizen was annually recognized for his/her volunteerism.
Beginning in 1994 up to two citizens were annually acknowledged and presented the award.
Statement of policy
1. This award is given for noteworthy community service within a given calendar year.
2. The Mayor of the City of Carlsbad will appoint a selection committee of five, including the Mayor, to recommend candidates for the Citizens of the Year Award. The names of the members of the selection committee will be published on the City's website.
3. The committee will select up to two citizens who are residents of the City of Carlsbad, or its sphere of influence, who it considers most deserving of the award for civic contribution during the calendar year.
Procedure
A. Selection committee members shall serve at the pleasure of the Mayor with no set terms.
B. When there is a vacancy on the selection committee, the City Clerk shall be notified.
The City Clerk will notify all members of the City Council to solicit recommendations to fill the vacancy on the selection committee.
C. The selection committee will be guided by the following in making its selection:
1. Long and faithful service to the community.
2. Distinguished service in a position of responsibility.
3. Enterprise, initiative, diligence, and care in the performance of a specific volunteer assignment.
4. Outstanding contribution to the development, growth, and welfare of the community.
D. Citizens of the Year Award recipients will receive a plaque in recognition of their outstanding efforts in the City of Carlsbad, or its sphere of influence.
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City Council Policy Statement No. 5 — Citizens of the Year Feb. 15, 2022
E. The annual awards ceremony will be held as the first order of business at a City Council meeting to be determined by the Mayor.
F. This award is not intended to recognize elected officials or those who receive compensation for their efforts. It is intended to recognize volunteer, unpaid effort of a significant nature.
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Policy No. 5
Date Issued
Oct. 10, 1989
Feb. 15, 2022
Resolution No.
Subject: Citizens of the Year Award
PURPOSE:
To recognize two dedicated citizens who, on a volunteer basis, has have given unselfishly of time, energy, and means to the cause of civic improvement, beautification, and betterment of the City of Carlsbad.
B ack ground
Council Policy No. 5 was established in December 1970 to recognize citizens who volunteer their time, energy and noteworthy community service in the City of Carlsbad or its sphere of influence within a given calendar year. The policy was updated in 1980 and 1989 to reflect changes with the selection committee and the presentation of the award.
From 1970 through 1993 only one citizen was annually recognized for his/her volunteerism.
Beginning in 1994 two citizens are annually acknowledged and presented the award.
STATEMENT OF POLICY:
1. This award is given for noteworthy community service within a given calendar year.
2. The Mayor of the City of Carlsbad will appoint a selection committee of five, including the Mayor, to recommend candidates for the Citizens of the Year Award.
3. The committee will select a two citizens who is are a residents of the City of Carlsbad, or sphere of influence, who it considers is most deserving of the award for civic contribution during the year.
PROCEDURE:
A. The Selection committee members shall be appointed annually.
B. The selection committee will be guided by the following in making its selection:
1. Long and faithful service to the community.
2. Distinguished service in a position of responsibility.
3. Enterprise, initiative, diligence, and care in the performance of a specific volunteer assignment.
4. Outstanding contribution to the development, growth, and welfare of the community.
C. The Citizens of the Year Award recipients will receive a plaque in recognition of their outstanding efforts in the City of Carlsbad, or its sphere of influence.
D. The annual awards ceremony will be held as the first order of business at a City Council meeting in the month of January to be determined by the Mayor.
E. This award is not intended to recognize elective elected officials or those who receive compensation for their efforts. It is intended to recognize volunteer, unpaid effort of a significant nature.
Exhibit 2
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CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
( Page 1 of 2)
Policy No. 5
Date Issued 10/10/89
Effective Date 10110/89
General Subject: COMMUNITY RELATIONS Cancellation Date
Supercedes No. 5, 5-20-ao
Specific Subject: Citizen of the Year
Copies to: City Council, City Manager, City Attorney, Department and Divisions Heads, Employee Bulletin Boards, Press, File
PURPOSE:
To recognize a dedicated citizen who, on a volunteer basis, has given unselfishly of time, energy, and means to the cause of civic improvement, beautification, and betterment.
STATEMENT OF POLICY:
I. This award is for noteworthy community service within a given calendar year.
2. The Mayor of the City of Carlsbad wi 11 appoint a committee of five to recommend candidates for the Citizen of the Year Award.
3. The committee will select a citizen who is a resident of the City, or sphere of influence, who it considers is most deserving of the award for civic contribution during the year.
PROCEDURE:
A. The
B. The
(I)
(2)
(3)
(4)
committee members shall be appointed annually.
selection committee will be guided by the following:
Long and faithful service to the community.
Distinguished service in a position of responsibility.
Enterprise, initiative, diligence, and care in the performance of a specific volunteer assignment.
Outstanding contribution to the development, growth, and welfare of the community.
Exhibit 3
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CITY OF CARLSBAD
COUNCIL POLICY STATEMENT
General Subject: COMMUNITY RELATIONS
Specific Subject: Citizen of the Year
(Page 2 of 2)
Policy No. 5
Date Issued 10110/89
Effective Date 10/10/89
Cancellation Date
Supercedes No. 5, 5-20-ao
Copies to: City Council, City Manager, City Attorney, Department and Divisions Heads, Employee Bulletin Boards, Press, File
C. The Citizen of the Year Award recipients will receive a plaque in recognition of their outstanding efforts in the City of Carlsbad, or its sphere of influence.
D. The annual awards ceremony will be held as the first order of business at a City Council meeting in the month of January.
E. This award is not intended to recognize elective officials or those who receive compensation for their efforts. It is intended to recognize volunteer, unpaid effort of a significant nature.
Feb. 15, 2022
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