Criminal Justice Information (CJI). Of greater relevance, law enforcement hotlist information, such as National Crime Information Center (NCIC) data, is managed by Motorola law enforcement customers and may contain CJI as defined in 4.1 of the CJIS Security Policy. For these reasons, Motorola has voluntarily implemented CJIS security controls that are believed are necessary to comply with the relevant sections.
Although there are competitors, no other vendor has as wide of a network as Vigilant and no other vendor has access to the Carlsbad Police Department's existing data. Vigilant is the sole manufacturer of the LPR cameras that were purchased by the Police Department and is the sole provider of all the platforms that can access them.
Vigilant is providing the city with a high volume and returning customer discount of $540,147.
We would likely lose this discount in a competitive bid and pay a higher price for the same equipment. Although other vendors may have a lower bid for their LPR cameras, it•may cost the city more to replace the existing platforms and hardware in order to accommodate another vendor's cameras. Additional justifications from Vigilant can be found on the attached letter.
The police department is requesting that the procurement of replacement LPR cameras, software and licensing services be exempt from the bidding process as per Purchasing Code 3.28.110 (C) and (N) and that the city procure these goods from Vigilant Solutions in the amount of $1,099,240 for 85 replacement cameras and $370,134 an additional 43 cameras, as per the attached proposal.
Respectfully,
Cindy nderson
Senior Management Analyst
Approval for Exemption
~llW,\,t, flwi.dv...ustu-5/3/2022
Roxanne Muhlmeister Date
Assistant Finance Director/Purchasing Officer
Attachment:
c: Shea Sainz, Senior Contract Administrator
License Plate Reader
Program
Bryan Hargett, Captain
Police Department
Jeffery Smith, Lieutenant
Police Department
May 10, 2022
{city of
Carlsbad
TODAY’S PRESENTATION
•Overview
•Update on license plate reader program
•Privacy, audits, and compliance
•Community outreach
•Options
•Recommendations
{city of
Carlsbad
OVERVIEW
•In 2017, City Council approved the purchase and installation of 51 fixed license plate reader cameras and 24 mobile license plate reader cameras, affixed to six marked police vehicles •In 2018, City Council approved an expansion of the program, adding an additional 34 fixed LPR cameras •The city currently has a total of 85 fixed LPR cameras and 24 mobile LPR cameras {city of
Carlsbad
DIFFERENT WAYS TO USE LPR
Item #10 LPR PROGRAM
Real Time Response:
•Immediate notifications of stolen
vehicles or vehicles of interest
•Dispatch relays message to
officers who can quickly respond
by directing resources to the area
•Improves efficiency in addressing
crime trends and community
safety
•Provides real-time information
enhancing officer safety
Investigative Use:
•Search database for possible
suspect vehicles after a crime has
occurred
•Provide investigators leads to
locate missing persons and
persons at risk
•Hot-list vehicles for notification
•Hit and Run investigations
•Violent crimes; domestic
violence, restraining orders
{city of
Carlsbad
Occupied
recoveries
309
430
Vehicles
recovered470
Suspects
arrested 121
Unoccupied
recoveries
Item #10 LPR PROGRAM
REAL TIME RESULTS
--
{city of
Carlsbad
Item #10 LPR PROGRAM
License plate readers have helped solve these and
other types of cases:
•Homicides
•Sexual assaults
•Kidnappings
•Arsons
•Organized retail crimes
•Missing persons at risk
•Burglaries
INVESTIGATIVE USES
{city of
Carlsbad
PRIVACY, AUDITS, AND COMPLIANCE
The fixed cameras capture the rear plates only (no faces) All data and images are only available to law enforcement Policy 462 sets clear guidelines to manage LPR program
Policy 462 is in compliance with all applicable laws
Monthly and bi-annual audits are required by policy
Item #10 LPR PROGRAM
{city of
Carlsbad
Community Outreach
NEIGHBORHOOD
MEETINGS
SOCIAL
MEDIA
CITIZENS’
ACADEMY
m
{city of
Carlsbad
OPTION 1
Authorize the City Manager to enter a contract
with Vigilant Solutions for the replacement of the
city’s 85 fixed and 24 mobile license plate reader
cameras and execute an enterprise service
agreement in an amount not to exceed
$1,099,240.
Item #10 LPR PROGRAM
16 ..
{city of
Carlsbad
OPTION 2
Authorize the City Manager to enter a contract
with Vigilant Solutions replacing the existing
cameras and expanding the license plate reader
program by purchasing an additional 43 fixed
cameras for a total of 128 fixed and 24 mobile
cameras and execute an enterprise service
agreement in an amount not to exceed
$1,469,374.
Item #10 LPR PROGRAM
\ \
'I.
I
~ ~.,,.... ~
{city of
Carlsbad
Item #10 LPR PROGRAM
STAFF RECOMMENDATION
Option 2:Authorize the City Manager to enter a
contract with Vigilant Solutions replacing the
existing cameras and expanding the license plate
reader program by purchasing an additional 43
fixed cameras for a total of 128 fixed and 24
mobile cameras and execute an enterprise service
agreement in an amount not to exceed
$1,469,374.
{city of
Carlsbad