2022-06-07; City Council; ; Approval of Citywide Audio-Visual Support Agreement

CA Review CKM
Meeting Date: June 7, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Maria Callander, Director of Information Technology [email protected], 442-339-2454
Subject: Approval of Citywide Audio-Visual Support Agreement District: All
Recommended Action
Adopt a resolution authorizing the City Manager to execute the Citywide Audio-Visual Support Agreement with AVI Systems, Inc. to provide full-service support and maintenance for all existing audio-visual equipment in city facilities in an amount not to exceed $995,245 for a three-year period, with the option to extend for two, one-year periods.

Executive Summary
The city has installed audio-visual hardware and software technology throughout its facilities.

As a result, the city needs a professional service provider who specializes in audio-visual technology that can provide professional, well-trained and certified staff knowledgeable in all facets of associated technologies to support the city’s current and future equipment.

AVI began providing professional and competent audio-visual support to the city in 2017 on an as-needed basis. In 2018, AVI was contracted to provide support for a one-year period, which was then extended in 2019 for a three-year period that will end on July 10, 2022. AVI is extremely responsive and has fully qualified staff trained and certified in audio-visual technology to continue this service going forward.

By continuing to use a single vendor for audio-visual support and maintenance citywide, the city will have consistency and continuity for its integrated technologies and be able to continue to meet the city’s current and future demands.

Carlsbad Municipal Code Section 3.28.060 – Procurement of Professional Services and Services designates the City Council as the awarding authority for procurement of professional services and services for which the cost to the city is more than $100,000 per agreement year.

Carlsbad Municipal Code Section 3.28.100 – Cooperative Purchasing authorizes the Purchasing Officer to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the Purchasing Officer to be in the city’s best interest. The Purchasing Officer may buy directly from a vendor at a price established by another public June 7, 2022 Item #3 Page 1 of 38

agency when the other agency has made their purchase in a competitive manner. As such, this agreement price was quoted from the General Service Administration Federal Acquisition Service Contract No. GS-35F-0230X.

Discussion
As technology has become more commonplace in everyday life, the city has become increasingly dependent on audio-visual equipment to perform its duties for the public. As an example, the city uses sophisticated audio-visual equipment to allow the City Council to vote, to live stream the City Council and Planning Commission meetings on cable channels and to provide multimedia presentations to the public. Therefore, audio-visual support for staff throughout the city has become a regular necessity.

The proposed agreement with AVI is designed to cover support for all the city’s existing audio- visual hardware and software. This agreement includes the following:
•On-site support for all City Council meetings and all other planned public meetings •Replacement of hardware in the event it cannot be repaired •Unlimited on-site operator training to assure any new and/or existing system operators understand the system functionality
•Two on-site recertification sessions per year to ensure all audio-visual hardware and software components remain current
•Support for special meetings at a discounted rate
•Unlimited service calls
AVI will continue to provide onsite support labor within 1-2 hours from when the original service call was placed for the following facilities:

City Facility/Location Notes

1.City Council Chamber and City
Manager’s Office at 1200 Carlsbad
Village Drive, Carlsbad

2.Emergency Operations Center (EOC)
2560 Orion Way, Carlsbad

3.Alga Norte Aquatics Center 6565
Alicante Road, Carlsbad
May through September (only when the
facility is open 7 days a week from 9 a.m. –
4 p.m.)

4.Dove Library/Schulman/Gowland Conf.

Room 1775 Dove Lane, Carlsbad
AVI will continue to provide onsite support labor within 24 hours from when the original service call was placed for the following facilities:

City Facility/Location Notes

5.Learning Library 3368 Eureka Place,
Carlsbad

6.Water District Office 5950 El Camino
Real, Carlsbad

7.Senior Center / Parks Recreation
Headquarters 799 Pine Ave, Carlsbad
June 7, 2022 Item #3 Page 2 of 38

8. Communications House 2955 Elmwood
St., Carlsbad

9. City Administration Offices 1635
Faraday Ave., Carlsbad

10. Safety Training Center 5750 Orion
Street, Carlsbad

11. Safety Center 2560 Orion Way,
Carlsbad

12. Fire Station #5 2540 Orion Way,
Carlsbad

13. Cole Library 1200 Carlsbad Village Dr.,
Carlsbad

AVI will continue to provide onsite support labor within 72 hours from when the original service call was placed for the following facilities:

City Facility/Location Notes

14. Leo Carrillo Ranch 6200 Flying Leo
Carrillo Lane, Carlsbad

15. Parks & Recreation Maintenance
Trailer across the street from City Hall
1200 Carlsbad Village Drive, Carlsbad

16. Alga Norte Aquatics Center 6565
Alicante Road, Carlsbad
January – April;
October – December

17. Stagecoach Community Center 3401
Monroe St., Carlsbad

18. Calavera Hills Community Center 2997
Glasgow Dr., Carlsbad

19. Monroe Street Pool 3401 Monroe St.,
Carlsbad

In the event the city decides to purchase additional audio-visual equipment, support will be prorated and added to this agreement with an amendment to be approved as authorized by the Carlsbad Municipal Code Section 3.28.090 – Execution of change orders and amendments.

Options
The following options are provided for City Council’s considerations:

1. Adopt a resolution authorizing the City Manager to execute documents necessary to procure the Citywide audio-visual support agreement.

Pros
• The Information Technology Department will continue with audio-visual support using AVI
• Specialized technical (subject matter experts) support in audio visual • Lower full-time equivalent employees, operations and labor costs by outsourcing to AVI
Cons
• None identified
June 7, 2022 Item #3 Page 3 of 38

2. Do not adopt resolution and discontinue the citywide AV support through AVI Pros
• None identified
Cons
• The City of Carlsbad will no longer have audio-visual support and maintenance through AVI
• There will be no audio-visual support for City public meetings through AVI • IT will need additional staff resources to support insourcing audio-visual support

3. Direct staff to research other solutions for audio-visual support and return to the City Council
Pros
• There may be potential for cost savings with other vendors and solutions Cons
• This option will result in the audio-visual support and maintenance lapsing • Unknown support quality of audio-visual technical support Fiscal Analysis
The total cost of the citywide audio-visual agreement is $995,245.00 over a three-year period, or $331,748 per fiscal year.

The price of $331,748 per year is from the General Service Administration Federal Acquisition Service Contract No. GS-35F-0230X that was awarded to AVI. A GSA contract is an agreed upon ceiling amount that can be offered by AVI to agencies participating under the cooperative agreement, but AVI can offer rates below the ceiling amount when applicable. In order to secure a three-year term with the city, AVI has offered an additional discount below the standard ceiling amount.

The following table shows a comparison of costs between three annual one-year agreements and a single three-year agreement, with savings:

The Year 1 cost was estimated and included in the Information Technology Department’s fiscal year 2022-23 operational budget request that is currently under consideration. Year 2 & 3 budget requests will be included in the appropriate year going forward.

Next Steps
Execute Agreement with AVI under the GSA Federal Acquisition Service Contract No. GS-35F- 0230X.

Year 1 Year 2 Year 3 Total
1 Year Agreements 368,609$ 368,609$ 368,610$ 1,105,828$ 3 Year Agreement 331,748 331,748 331,748 995,244 Savings 36,861$ 36,861$ 36,862$ 110,584$ June 7, 2022 Item #3 Page 4 of 38

Environmental Evaluation (CEQA)
This action does not constitute a “project” within the meaning of the California Environmental Quality Act under Public Resources Code section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and therefore does not require environmental review.

Public Notification and Outreach
This item was noticed in accordance with the Ralph M. Brown Act and was available for public viewing and review at least 72 hours prior to scheduled meeting date.

Exhibits

1.City Council Resolution

2.Memorandum - Approve the cooperative use of the GSA federal acquisition service agreement with AVI Systems, Inc.

June 7, 2022 Item #3 Page 5 of 38

RESOLUTION NO. 2022-124

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AGREEMENT FOR CITYWIDE AUDIO-VISUAL SUPPORT AND MAINTENANCE WITH AVI SYSTEMS, INC. FOR ALL CURRENTLY EXISTING AUDIO-VISUAL EQUIPMENT IN CITY FACILITIES, IN AN AMOUNT NOT TO EXCEED $995,245 EXHIBIT 1
WHEREAS, the City of Carlsbad has determined it is necessary and desirable and in the public interest to execute an Agreement for audio-visual support and maintenance with AVI Systems, Inc; and WHEREAS, the City of Carlsbad has installed audio-visual hardware and software technology throughout city facilities to help with staff productivity and public engagement; and WHEREAS, the most effective way to support the city's audio-visual technology is through a new Agreement for audio-visual support and maintenance replacing the current agreement expiring on July 10, 2022; and
WHEREAS, this Agreement will cover all existing audio-visual equipment at city facilities; WHEREAS, AVI Systems, Inc., is an authorized professional service provider and reseller of audio-visual products under the General Service Administration Federal Acquisition Service Contract Number: GS-35F-0230X; and
WHEREAS, the budget to procure the audio-visual support and maintenance services is available in the Information Technology Department's fiscal year 2022-23 budget; and WHEREAS, the funding for the Agreement's future years will be considered on an annual basis in the Information Technology Department's annual budget requests.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:

1.That the above recitations are true and correct.

2.That the professional services agreement with AVI Systems, Inc. (Attachment A) is approved and the City Manager or a designee is authorized to execute an agreement for citywide audio-visual support and maintenance with AVI Systems, Inc for all currently existing audio-visual equipment in city facilities, in an amount not to exceed $995,245 for a three-year period, with the option to extend for two, one-year periods and any documents necessary to extend or administer the Agreement on behalf of the city.

June 7, 2022 Item #3 Page 6 of 38

PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of June, 2022, by the following vote, to wit:

AYES:

NAYS:

ABSENT:

Hall, Blackburn, Bhat-Patel, Acosta, Norby.

None.

None.
� FAVIOLA MEDINA, City Clerk Service Mr:er
{SEAL)
June 7, 2022 Item #3 Page 7 of 38
MA~ , ayor

DocuSign Envelope ID: 70E2ADBE-9O4E-44F9-B969-0FBEF891A648 Attachment A

AGREEMENT FOR CITYWIDE AUDIO-VISUAL SUPPORT SERVICES
AVI SYSTEMS, INC.
u+vv THIS AGREEMENT is made and entered into as of the __ ..... !2 ____ day of J\J NJ , 2022, by and between the CITY OF CARLSBAD, a municipal corporation, ("City"), and AVI SYSTEMS INC., a North Dakota corporation, ("Contractor").

RECITALS
A. City requires the professional services of a vendor that is experienced in providing aud io-visual support services.

B. Contractor has the necessary experience in providing audio-visual support services.

C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work.

NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:

1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions. In the event of a conflict between the terms and conditions in Exhibit "A" and the terms and conditions of this Agreement, the terms and conditions of this Agreement control over the terms and conditions in Exhibit "A."

2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

3. TERM
The term of this Agreement will be effective for a period of three (3) years from July 11, 2022. The City Manager may amend the Agreement to extend it for two (2) additional one (1) year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.

5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be nine hundred ninety-five thousand and two hundred forty-five dollars ($995,245.00). Additional support requested by the City, if any, shall be compensated based on the hourly rates listed in Exhibit "A", these costs are not considered in the total amount of this Agreement. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not City Attorney Approved Version 6/12/18
June 7, 2022 Item #3 Page 8 of 38

City Attorney Approved Version 6/12/18
2 exceed three hundred thirty-one thousand seven hundred and forty-nine dollars ($331,749.00) per Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A".

Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".

6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes.

The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor.

7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.

If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.

9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

The parties expressly agree that any payment, attorney’s fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.

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City Attorney Approved Version 6/12/18
3 10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.

10.1 Coverage and Limits.

Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured.

10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.

10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this.

10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work.

10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:

10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City.

10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage.

10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement.

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4 10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.

10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement.

10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

11. REPRESENTATIONS AND WARRANTIES. Contractor represents and warrants that (i) it has obtained all rights, approvals and consents necessary to perform its obligations and grant all rights to City under this Agreement; (ii) each component of a deliverable is and will remain, fully compatible with all of the other component items compromising the deliverable; (iii) all services provided by Contractor will be performed in a professional businesslike manner by qualified personnel; (iv) all deliverables are in full compliance commencing on the date of City’s receipt of the deliverables; (v) it will perform all of its obligations, and that all deliverables will be, in compliance with all foreign and local, statutes, orders, laws, rules, regulations, self-regulatory standards, and regulatory interpretations and guidance applicable to Contractor in performing its obligations to City. Contractor further represents and warrants that there are no current or outstanding intellectual property rights infringement claims that have been filed against it, to the extent such claim, if true, would have a material adverse effect on the deliverables or Contractor’s ability to perform.

EXCEPT AS SET FORTH IN THIS AGREEMENT OR ANY OTHER DOCUMENTS

INCORPORATED HEREIN, NEITHER PARTY MAKES ANY REPRESENTATIONS OR

WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILTY AND FITNESS FOR A PARTICULAR PURPOSE.

12. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time.

13. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

14. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records.

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5 15. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City.

16. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement.

For City For Contractor
Name Maria Callander Name Ryan Walsh
Title IT Director Title AVI, Inc. Account Manager
Department Information Technology Address 10070 Willow Creek Rd City of Carlsbad San Diego, CA 92131
Address 1635 Faraday Ave Phone No. 858.653.4300
Carlsbad, CA 92008 Email [email protected]
Phone No. 442.339.2454

Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address.

17. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories.

Yes No

18. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations.

Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.

19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 12 of 38
□

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6 respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law.

21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement.

Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 13 of 38

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7 grounds for City to terminate this Agreement.

24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county.

25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld.

26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

///

///
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27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.

CONTRACTOR
(sign here)
David Bunting AVP
(print name/title)
By:
~--=±:· 41£. . . · "· :· . '.~.
(sign here)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:~~
{a: City Manager
ATTEST:

FAVIOLA MEDINA
ch ri s Mounts chief Fi nanci a 7 offi ce rCity Clerk Services Manager (print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.

If a corporation, Agreement must be signed by one corporate officer from each of the following two groups.

Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.

APPROVED AS TO FORM:

CELIA A. BREWER, City Attorney
BY: {j,.Jj,._, k.. ~
Assistant City Attorney
City Attorney Approved Version 6/12/18
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Service Sales Agreement
AVI Systems Inc., 10070 Willow Creek Road San Diego, CA, 92131-1623 | Phone: (858)653-4300, Fax: (858)695-7844 Proposal Number: 1115480 Proposal Date: May 11,2022
Prepared For: Carlsbad, City of
City-Wide Service Contract Renewal- 3 Year Attn: Maria Callander Prepared By: Ryan Walsh
Phone: (858)653-4339
Email: [email protected]
Attn: Maria Callander Attn: Maria Callander
Carlsbad, City of Carlsbad, City of
1635 Faraday Ave 1635 Faraday Ave
Carlsbad, CA, 92008-7314 Carlsbad, CA, 92008-7314
Phone: (760)602-2454 Phone: (760)602-2454
Email:[email protected] Email:[email protected] Customer Number:542100

COMMENTS
Contract #: GS-35F-0230X
Contractor: AVI SYSTEMS INC
Address: 8052 FLINT STREET,
LENEXA, KS, 66124-3334

PRODUCTS AND SERVICES SUMMARY
PRO Support
On-Site Support
$742,191.00
$253,054.00
Shipping & Handling $0.00
Tax $0.00
Grand Total $995,245.00
Unless otherwise specified. The prices quoted reflect a discount for a cash payment (i.e., check, wire transfer) made by Customer in full within the time stated for payment on each invoice. Discount only applies to new items included on the invoice, and only applies if the balance on the invoice is paid in full.

All returned equipment is subject to a restocking charge. The prices are valid for 30 days and may be locked in by signing this Retail Sales Agreement.

Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the event AVI must pursue collection of unpaid invoices, Customer agrees to pay all of AVI’s costs of collection, including its attorneys’ fees.

BILL TO SITE
Exhibit "A"DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 16 of 38

2 INVOICING AND PAYMENT TERMS
Customer and AVI have agreed on the payment method of CASH. Payment must be remitted by stated method. To the extent Customer seeks to use of any payment methods other than stated, and that payment method results in an increased transaction cost to AVI, the new payment must be approved in writing, and the Customer shall be responsible for paying the increased transaction cost to AVI associated with the change in payment method. Payments shall be made 30 days from invoice date. So long as the invoice has been sent and the Customer’s payment is made within the terms work will continue.

AVI uses progress billing, and invoices for equipment and services allocated to the contract on a monthly basis. Unless otherwise specified, all items quoted (goods and services) as well as applicable out of pocket expenses (permits, licenses, shipping, etc.) are invoiced in summary (including applicable sales taxes due for each category of invoiced items).

Customer is to make payments to the following “Remit to” address:

AVI Systems
NW8393 PO Box 1450
Minneapolis, MN 55485-8393

A monthly summary of detailed equipment received is available upon request. Equipment received may be different than equipment billed based on agreed billing method.

TAXES AND DELIVERY
Unless stated otherwise in the "Products and Services Summary" above, AVI will add and include all applicable taxes, permit fees, license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the product(s) and/or service(s) are provided. Unless Customer provides a valid tax exemption certificate for any tax exemption(s) claimed, AVI shall invoice for and collect all applicable taxes in accordance with state law(s), and Customer will be responsible for seeking a tax credit/refund from the applicable taxing authority.

DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 17 of 38

3 SERVICES TO BE PROVIDED

SYSTEM SUPPORT

SYSTEM SUPPORT SERVICES TO BE PROVIDED
System Recertification
• Provides services to perform two on-site scheduled recertification sessions per year using AVI Systems, Inc.’s "System Recertification Checklist and Record". Tentative month of 1st Recert visit: April. Tentative month of 2nd Recert visit: October.

Training
• Provides unlimited on-site operator training to assure any new and/or existing system users understand the system functionality.

Asset Tracking
• Provides informational management of the system’s individual electronic components • Provides reporting of description, model, serial numbers, in-service dates, and physical location

Systems Support
• Provides Priority Support by phone
• Provides Priority Support onsite to perform troubleshooting to localize and diagnose faults where the onsite location is within 60 miles of an AVI Service Center
• Provides repair or replacement of faulty equipment - excluding Obsolete Equipment (defined below) • Provides materials and repair parts - excluding Consumables (defined below) • Provides Software Updates
• Provides Loaner Equipment including table top projectors and flat screen monitors under 50” • Provides for recycling of equipment covered in a system or consumables with no additional fees • Includes coverage for shipping to/from manufacturer for equipment sent to for warranty diagnosis, repair or exchange

CITY OF CARLBAD SUPPORT SERVICES TO BE PROVIDED
The City of Carlsbad is seeking enterprise wide Audio Visual (AV) onsite support for most of the city offices and facilities as noted below.

1. City Council Chambers and City Manager’s Office 1200 Carlsbad Village Drive, Carlsbad

2. City Administration office 1635 Faraday Ave, Carlsbad

3. Emergency Operations Center (EOC) Safety Center 2560 Orion Way, Carlsbad

4. Police Department 2560 Orion Way, Carlsbad

5. Fire Stations-
- Station 1: 1275 Carlsbad Village Dr., Carlsbad
- Station 2: 1906 Arenal Rd., Carlsbad
- Station 3: 3465 Trailblazer Wy., Carlsbad
- Station 4: 6885 Batiquitos Dr., Carlsbad
- Station 5: 2540 Orion Wy., Carlsbad
- Station 6: 7201 Rancho Santa Fe Rd., Carlsbad

6. Safety Training Center 2750 Orion Way, Carlsbad

7. Alga Norte Aquatics Center 6565 Alicante Road, Carlsbad

8. Cole Library 1200 Carlsbad Village Drive, Carlsbad

9. Learning Library 3368 Eureka Place, Carlsbad

10. Water District Offices 5950 El Camino Real, Carlsbad

11. Senior Center / Parks and Recreation Headquarters 799 Pine Ave, Carlsbad

12. Calavera Hills Community Center 2997 Glasgow Drive, Carlsbad

13. Stagecoach Community Center 3420 Camino De Los Coches, Carlsbad

14. Monroe Aquatics Center 3401 Monroe Street, Carlsbad

15. Dove Library/Schulman Auditorium/Gowland Conf. Room 1775 Dove Lane, Carlsbad

16. Leo Carrillo Ranch 6200 Flying Leo Carrillo Lane, Carlsbad DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 18 of 38

4 17. City Parks & Recreation Maintenance Trailer across the street from City Hall 1200 Carlsbad Village Drive, Carlsbad

18. Communications House by City Hall 1200 Carlsbad Village Drive, Carlsbad

19. Pine Park 3209 Harding Street, Carlsbad, CA 92008
Priority Levels:

Priority 1:

Onsite service hours Monday through Friday 8am – 5pm PT Provide onsite support labor within 1-2 hours from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes-AVI Service Supervisor

Phone: 858-653-4314
E-Mail: [email protected]

Priority 2:

Onsite service hours Monday through Friday 8am – 5pm PT Provide onsite support labor within 24 hours from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes- AVI Service Supervisor

Phone: 858-653-4314
E-Mail: [email protected]

Priority 3:

Onsite service hours Monday through Friday 8am – 5pm PT Provide onsite support labor within from when the original service call was placed with AVI Single Point of Contact (SPOC) Alejandro Reyes- AVI Service Supervisor

Phone: 858-653-4314
E-Mail: [email protected]

City Facility/Location Priority Level/SLA

1. City Council Chambers and City
Manager’s Office at 1200 Carlsbad
Village Drive, Carlsbad
1 2. City Administration Offices 1635
Faraday Ave, Carlsbad
2 3. Emergency Operations Center (EOC)
2560 Orion Way, Carlsbad
1 4. Safety Training Center 5750 Orion
Street, Carlsbad
2 5. Police Station 2560 Orion Way,
Carlsbad
2 6. Fire Stations
• Station 1: 1275 Carlsbad
Village Dr., Carlsbad
• Station 2: 1906 Arenal Rd.,
Carlsbad
• Station 3: 3465 Trailblazer Wy.,
Carlsbad
• Station 4: 6885 Batiquitos Dr.,
Carlsbad
• Station 5: 2540 Orion Wy.,
Carlsbad
• Station 6: 7201 Rancho Santa
Fe Rd., Carlsbad

2 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 19 of 38

5 7. Cole Library 1200 Carlsbad Village
Drive, Carlsbad
2 8. Alga Norte Aquatics Center 6565
Alicante Road, Carlsbad
Priority 1 (May-September, 7 Days a week,
9am-4pm)
Priority 3 (October-April)

9. Learning Library 3368 Eureka Place,
Carlsbad
2 10. Water District Office 5950 El Camino
Real, Carlsbad
2 11. Senior Center / Parks Recreation
Headquarters 799 Pine Ave, Carlsbad
2 12. Calavera Hills Community Center 2997
Glasgow Drive, Carlsbad
3 13. Stagecoach Community Center 3420
Camino De Los Coches, Carlsbad
3 14. Monroe Pool 3401 Monroe Street,
Carlsbad
3 15. Dove Library/Schulman/Gowland Conf.
room 1775 Dove Lane, Carlsbad
1 16. Leo Carrillo Ranch 6200 Flying Leo
Carrillo Lane, Carlsbad
3 17. Parks & Recreation Maintenance Trailer
across the street from city hall 1200
Carlsbad Village Drive, Carlsbad
3 18. Communications House by city hall
1200 Carlsbad Village Drive, Carlsbad
2 19. Pine Park 3209 Harding Street,
Carlsbad, CA 92008
3 AVI Systems will provide Pro Support coverage for the following Customer Furnished A/V equipment procured and installed by other vendors and AVI Systems:

Council Chambers/City Manager’s Office
MATERIAL MANUFACTURER PART NUMBER QTY.

Production Room
Swagit Broadcast Box

Swagit

n/a

2 CISCO2821 TFTX1431AHM6
CISCO CATALYST 2960 SERIES SI
CISCO INLET TECHNOLIGIES VC-1 SD ENCODER
3 BANK OF MONITORS DELVCAM
BITTREE 48 PORT PATCH BAY TightRope CG330 Carousel For Broadcast TightRope SXLEHD Broadcast Video Server
Radiant communications encoder TX
Radiant communications encoder RX
AMX DXLINK Multiformat-RX
AMX DXLINK Multiformat-TX
Black Magic MultiView 16
Black Magic SMART Video Hub 20X20
Vaddio UNIVERSAL CCU
VADDIO TELE TOUCH 22
Vaddio Roboshot 30 HD PTZ Camera
Matrox Convert DVI Plus
Vaddio Production View HD-SDI MV
BLACK MAGIC Smartscope Duo 4K Monitors
JVC BLURAY RECORDER SR-HD2500

MIDDLE ATLANTIC PRODUCTS POWER

CONDITIONER
SAMSUNG 48" MONITOR
Black Magic SDI to HDMI Converter
Black Magic Mini Converter Audio to SDI
Blackmagic Audio Monitor
BLACK MAGIC SDI to Analog Converter
SAMSUNG 22" MONITORS
Cisco
Cisco
Cisco
DelvCAM
Bittree TightRope
TightRope
Radiant Communications
Radiant Communications
AMX
AMX
Black Magic
Black Magic
Vaddio
Vaddio
Vaddio
Matrox
Vaddio
Black Magic
JVC
Middle Atlantic
Samsung
Black Magic
Black Magic
Black Magic
Black Magic
Samsung
Samsung
2821
2960
VC-1
MLCD56RM
n/a CG330
SXLEHD
n/a
n/a
DX-RX DXLink
DX-TX DXLink
Multiview 16
SMART Video HUB 20x20
Universal CCU
Tele Touch 22
Roboshot 30
DVI Plus

HS-SDI MV
Smartscope Duo 4K
SR-HD2500
n/a
n/a
Mini Converter SDI to HDMI
6G
Mini Converter Audio to SDI
Blackmagic Audio Monitor
Mini Converter SDI to Analog
n/a
1 1
1 1
1 1
1 1
1 3
4 1
1 4
1 4
1 1
1 1
1 1
1 1
1 1
5 2
DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 20 of 38

6 SAMSUNG 65" Displays
COMPIX CONVERG1 HD Broadcast Graphics System
Kramer SDI DA
Kramer Audio DA
Atlona HDMI 1X2 DA

Dias Rack:

UHF Antenna/Power Distriptuion System UA844
Shure QLXD4
Shure UA830USTV In-Line Antenna Amp
Listen Tech Hearing Loop Receiver
Ampetronic Induction Loop Driver ILD1000G (Assisted
listening controller)
Cisco Switch Catalyst 2960G
AMX MXA-MPL (Touch Pannel Controller) (X3)
AMX Netlinx Power Supply
AMX 12 Module Connection Port Table Box
AMX NETLINX NX-3200 (MAIN AMX CONTROLLER)
NETLINKX TPI_PRO_2 DVI (Voteing Controller)
TVONE C2-2655 Scan Converter PLUS
AMX 16X16 Matrix ENOVA DGX 16
"55” Planar Video Wall System (X2)
- (8) 55” Planar Monitors
- (2) Quad Controller Modules
- (2) Power Supply Modules

Tesira ex-Logic Biamp
Tesira Forte AVB CI
Tesira Forte AVB TI
Motu AVB Switch
Crown AMP CT475
Crown AMP CTs 4200A
Crown AMP CT875
Kenwood Speakers
Tannoy Speakers
Shure MX415R Gooseneck Mics
Shure MX418D Gooseneck Table Mics
AMX MST-1001 Touch Panel (X3)
DALI pushbutton control station
Compix
Kramer
Kramer
Atlona

Shure
Shure
Shure
Listen Tech
Ampertonic
Cisco
AMX
AMX
AMX
AMX
AMX
TVONE
AMX
Planar

Tesira Forte
Tesira Forte
Tesira Forte
Motu
Crown
Crown
Crown
Kenwood
Tannoy
Shure
Shure
AMX
Brightline

DM65D
CONVERG1 HD
VM-50V
VM-50AN
AT-HDDA-2

UA844
QLXD4
UA830USTV
LP-IL-1
ILD1000G
2960G

MXA-MPL
Netlinx Power
HPX-1200
NX-3200
TPI-PRO-2 DVI
C2-2655
DGX 16
MX55HDU

EX-Logic
AVB CI
AVB TI
9305
CT475
CTs 4200A
CT875
N/A
CVS8
MX415R
MX418D/C
MST-1001
DCS-8-DALI
1 1
1 1

1 4
2 1
1 1
3 1
1 1
1 1
1 2

3 2
1 1
1 1
1 9
7 11
4 3
1 Ceiling Microphone

City Managers Conference Room
Shure MXA910 1
75” Display
Barco Click Share
SX80 Video Conferencing System

City Managers Floating Projector

Projector

City Offices Foyer

Samsung Display
Bright Sign Player
Samsung
Barco
Cisco

Epson

Samsung
Tightrope
UN75MU8000
CSE-200
CTS-SX80-K9

H552F

n/a
n/a
1 1
1 1

1 1

Faraday
MATERIAL MANUFACTURER PART NUMBER QTY.

IT Conference Room:

Cisco SX-20
Polycom CX5100
Samsung 65"1080p TV
Barco ClickShare CSE-200 with 2 Pucks
Atlona AT-HDVS-TX-WP

IT Media Room 289
Samsung 55" TV
Extron HDMI auto Switch SW4
Extron HDMI Show Me Cables

Computer Training Room
Epson PRO L1100U
Barco ClickShare CSE-200 With 2 Pucks

Cisco
Polycom
Samsung
Barco
Atlona

Samsung
Extron
Extron

Epson
Barco

SX-20
CX5100
n/a
CSE-200

AT-HDVS-TX-WP

n/a
SW4

HDMI SM

Pro L1100U
CSE-200

1 1
1 1
1 1
1 4

1 1

DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 21 of 38

7 Room 211 Computer Server Room Broadcast server (parks training center)

IT Breakout Room
Samsung 55" TV
Atlona AT-HDVS-TX-WP
Room 247
Epson Powerlite 1815p Projector
6' DALITE SCREEN

Rooms 257/126/218/170
Samsung 75" TV
Barco ClickShare CSE-200 with 2 Pucks

Room 150 Samsung 32"TV
Aries RF Converter to HDMI

HR Conference Room 202
Samsung 75" TV
Cisco SX-20
Barco ClickShare CSE-200 with 2 Pucks

173A Divisible Room
Sony VPLFWZ60 5k lumen Projector Barco ClickShare CSE-200 with 2 Pucks VSH/DVD Player DVD-V9700
Shure SCM810 8 Channel Mixers
Crown AMP 1160a
173B Divisible Room
Epson PRO L1100U
Barco ClickShare CSE-200 with 4 Pucks

Room 240
55" Samsung TV on wall attached to pc

1st Floor CED
55” Samsung TV
Tightrope

Samsung
Atlona

Epson
Dalite

Samsung
Barco

Samsung
Aries

Samsung
Cisco
Barco

Sony Barco
Samsung
Shure
Crown

Epson
Barco

Samsung

Samsung
CG-330

n/a

AT-HDVS-TX-WP

Powerlite 1815p
n/a

n/a
CSE-200

n/a
n/a

n/a
SX-20
CSE-200

VPLFWZ60 CSE-200
V9700
SCM810
1160

L1100U
CSE-200

n/a

n/a
1 1
1 1
1 1
1 1
1 1
1 1
1 1 1
1 2
1 1
1 1

1 EOC
MATERIAL MANUFACTURER PART NUMBER QTY.

Room 3 (EOC)
Pioneer 55" (2)
Touch Table 55" TV (2)
8' Da-lite Projection Screen
27" RCA C TV (old TUBE)
Epson 1815 Projector (2) NEC M332W Projector
Epson PRO L1100U
(1) 8' Dropdown Da-Lite Screen for Epson Pro Projector
Barco ClickShare CSE-200 with 2 pucks

Room 2
Samsung 75" TV (2)
Barco ClickShare CSC-1 with Pucks (4)

Room 1
Projector epson l1200u 8k projector
Crestron Control Not Connected
Wireless Mics (2) - Module ULX-G4
Floor Boxes for AV connectivty
Kramer video switcher
Crown Amp
Barco ClickShare CSE-200 with 2 pucks
Samsung 98" TV
Barco ClickShare CSE-800 with 8 Pucks

Pioneer
Touch Table
Da-Lite
RCA
Epson NEC
Epson
Da-Lite
Barco

Samsung
Barco

Epson
Crestron
Shure
n/a
Kramer
Crown
Barco
Samsung
Barco
Crestron EXTRON
EXTRON
EXTRON
SONY

n/a
n/a
n/a
n/a
1815 M332W
L1100U
n/a
CSE-200

MU8000
CSC-1

L1200U
n\a
ULX-G4
n/a
n/a
4600
CSE-200
n/a
CSE-800
MC2W 8 INPUT SWITCHER
DVS - 204

VIDEO / AUDIO

DISTRIBUTION

2 2
1 1
2 1
1 1
1 2
1 1
1 2
6 1
1 1
1 1
1 1
1 1
1 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 22 of 38

8 Police & Fire Executive Conference Room
Samsung 82" 4k TV
Barco ClickShare CSE-200 with 2 pucks

Samsung
Barco
RDR-VXD655
n/a
CSE-200

1 1

Fire Station #5
MATERIAL MANUFACTURER PART NUMBER QTY.

Samsung 8000 UN82MU8000 82" 2160p LED-LCD TV -
16:9 - 4K UHDTV - Black - ATSC - 3840 x 2160

SAMSUNG

UN82MU8000FXZA

1 43"LED Flat ULTRA HDTV,3840x2160,4k,120Hz,Smart
TV w/WiFi,3-HDMI,2-USB
SAMSUNG UN43KU6300F 1
Soundbar Mount Black SANUS SA405B1 2
Saros® Sound Bar 200, Powered, Black CRESTRON SAROS SB-200-P-B 2 Articulating mount for 47-80” TBC CONSOLES AM175 1
Swingout Arm (MD) PREMIER MOUNTS AM65 1
CRESTRON® Certified HDMI® Interface Cable, 18 Gbps,
3 ft (0.91 m)
CRESTRON CBL-HD-3 1
Crestron® Certified HDMI® Interface Cable, 10.2 Gbps, 30 ft (9.1 m) CRESTRON CBL-HD-30 1 CSE-800 BARCO R9861580NA 1
MLC 55 RS EXTRON 60-1390-03 2
Safety Training Center
MATERIAL MANUFACTURER PART NUMBER QTY.

Conference room 114
Samsung 65"
Polycom CX5100
Barco Click Share

Prism Room
NEC M300W

Hallways
Sony 55" TV's (3)
Atlona AT-HDVS-150-TX-WP (3)

Training Room 201-Room 1/2
82" 2160p LED-LCD TV - 16:9 - 4K UHDTV - Black
Swingout Arm (LG) ADVANTAGE TNSD 123D DM
ClickShare-200 Set NA, Incl Ba
DigitalMedia™ 4K60 4:4:4 HDR Network AV
DigitalMedia™ 4K60 4:4:4 HDR Network AV
DigitalMedia™ 4K60 4:4:4 HDR Network AV DigitalMedia™ 4K60 4:4:4 HDR Network AV DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8
Cisco SG350-52MP 52-port Gigabit Max-PoE Managed
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 1.5 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 6 ft Media Presentation Wall Plate – Crestron DigitalMedia
ROBOSHOT 12 HDMI SYSTEM
IN-CEILING HALF-RECESSED ENCL. ROBOS
TesiraFORTÉ DSP fixed I/O server with 12 analog inputs, TesiraFORTÉ DSP fixed I/O server with 12 analog inputs, Single-Channel Modular Power Amplifier, 200W, 70V
CEILING ARRAY,WHT,24INCH
8-CH ACCESS POINT TRANSCEIVER
4-CH NETWORKED CHARGING STATION HH Transmitter with SM58 Bodypack Transmitter with Integrated Omnidirectional
Microphone and 4-Pin Mini Connector (TA4M) (Inc

Samsung
Polycomm
Barco

NEC

Sony
Atlona

SAMSUNG

PREMIER MOUNTS DA-LITE
BARCO

CRESTRON

CRESTRON CRESTRON

CRESTRON
CISCO

CRESTRON

CRESTRON
VADDIO
VADDIO

VADDIO BIAMP
BIAMP

CRESTRON
SHURE

SHURE SHURE
SHURE
SHURE

n/a
CX5100
CSE-200

M300W

n/a
150-TX-WP

UN82MU8000FXZA
AM100 20848LS
R9861520NA
DM-NVX-350
DM-NVX-350C
DM-NVX-351C DM-NVX-351
DMF-CI-8
SG350-52MP-K9-NA
CBL-HD-1.5
CBL-HD-3
CBL-HD-6
MP-WP181-C-B
999-9940-000
999-2225-150
999-8210-000 TESIRAFORTE DAN VT

TESIRAFORTE DAN CI
AMP-1200-70
MXA910W
MXWAPT8=-Z10 MXWNCS4
MXW2/SM58=-Z10
MXW1/O=-Z10

1 1
1 1

3 3

6 6 2
2 11
6 1 1
1 1
11 6
2 3
1 1
1 1
1 2
1 1 2
4 4
DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 23 of 38

9 Alga Norte Aquatics Center
MATERIAL MANUFACTURER PART NUMBER QTY.

CRESTRON TOUCH PANNEL Wall mounted
CRESTRON DMPS 200-C CONTROLLER SWITCHER
CHRISTI PROJECTOR Long Lens DWu850-GS
SHURE ULXP4 WIRELESS MIC (2)
EXTRON SPA 2001

EXTRON MTPSERIES

EXTRON DTP HDMI RX
EXTRON WALL PLATE HDMI (2)

EXTRON WALL PLATE VGA
Polycom SOUND STRUCTURE C19 audio conference
system

PHILLIPS DVD PLAYER
SHARP AQUOS 75" TV N8000U

SMART PRO UPS TRIPLITE
Drop down screen 10” Speakers

Digital Signage
Samsung 55” Display
Bright Sign Player
Pool Bar
50” Display
Crestron
Crestron
Christi
Shure
Extron
Extron
Extron
Extron
Extron
Polycomm
Phillips
Sharp
Triplite
DA-Lite
JBL

Samsung
Tightrope

Sharp
n/a
DMPS 200-C
DWU850-GS
ULX-P4
SPA 2001

MTPSERIES

DTP HDMI
n/a
n/a
C19
n/a
aquos
smart pro
n/a
n/a

n/a
n/a

LC-50LE650U
1 1
1 2
1 1
1 2
1 1
1 1
1 1
1 1
1 3

Cole Library
MATERIAL MANUFACTURER PART NUMBER QTY.

Room 103
42" Samsung TV

Room 104 42" Samsung TV

Community Room
NEC PA571W PROJECTOR
kRAMER VP-728 SONY DVD PLAYER DVPNS775V

FRRMAN POWER CONDITIONER
ROOLS MIX MATE MX153
JBL 10” Speakers
SAMSON SERVO 300 AMP ASSISTED Listening SYSTEM

Conference Room 120
NEC 42"

ATLONA AT-HDVS-TX-WP

Conference Room 126
NEC 42"

ATLONA AT-HDVS-TX-WP
Conference Room 208

ATLONA AT-HDVS-TX-WP
NEC 32"

Digital Signage NEC 42"
Tightrope Bright Sign Player

Samsung

NEC
Kramer Sony
Ferman
Rolls
JBL
Samsnon ALS

NEC
Atlona

NEC
Altona

Atlona
NEC

NEC
Tightrope

n/a

PA571W
VP-728 DVPNS775V
n/a
MX153
n/a
n/a n/a

V423

AT-HDVS-TX-WP

V423

AT-HDVS-TX-WP

AT-HDVS-TX-WP
n/a

V423
n/a

1 1

1 1 1
1 1
2 1 1

1 1

1 1
MICROPHONE,CARDIOID LAVALIER 10.1” Touch Screen, Black Smooth 3-Series Control System®
Cresnet® Partition Sensor
2SP VENTED UTILITY SHELF
100PC 10-32 SCREW W/CAPT. 10 PACK L LACER BAR
2SP ANODIZED DRAWER
12PC. FEB1 CONTRACT PACK

SHURE CRESTRON

CRESTRON

MIDDLE ATLANTI

MIDDLE ATLANTI MIDDLE ATLANTI

MIDDLE ATLANTI

MIDDLE ATLANTI
WL185 TSW-1060-B-S
CP3N

GLS-PART-CN
U2V
HW100 LBP-1A
D2
FEB1-CP12
4 2
1 1
2 1 1
1 1
DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 24 of 38

10 Second Lobby
NEC 42”

NEC

V423

1 Learning Library
MATERIAL MANUFACTURER PART NUMBER QTY.

High School Room
Epson 1940W
6' Smart Board
ClickShare-200 Set NA, Incl Ba
DM Lite – HDMI® over CATx Transmitter & 2x1 Auto-
DM Lite – HDMI® over CATx Receiver, Surface Mount
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12
DIGITALINX HDMI ADAPTER RING (DisplayPort, Mini
POWER STRIP 4OUT 15A 10'

Group Room 13
ClickShare-200 Set NA, Incl Ba CPU WALL MOUNT U-STYLE
DM Lite – HDMI® over CATx Transmitter & 2x1 Auto-
Switcher w/VGA & Analog Audio, Wall Plate, White Te
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12

DIGITALINX HDMI ADAPTER RING
POWER STRIP 4OUT 15A 10'

Group Room 14
Epson Powerlite 1815p
Projection Screen
Projector Mount

Computer Lab
4K HDMI® & USB over HDBaseT® Extender 2000 2m USB A/M to MICRO B/M 2m USB 2.0 A MALE/A MALE
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12
PowerLite 700U Ultra- Short Throw Laser Projector

Extra Equipment
Epson Projector

Epson
Smart Board
BARCO

CRESTRON

DIGITALINX

TRIPPLITE

BARCO CHIEF

CRESTRON

DIGITALINX

TRIPPLITE

Epson

DA-LITE
Cheif

CRESTRON C2G
C2G

CRESTRON

CRESTRON
EPSON

Epson

1940W
n/a
R9861520NA
HD-TX-201-C-2G-E-W-T
HD-RX-101-C-E
CBL-HD-3
CBL-HD-12
DL-AR1883
PS410

R9861520NA KSA1023B
HD-TX-201-C-2G-E-W-T
HD-RX-101-C-E
CBL-HD-3
CBL-HD-12
DL-AR1883
PS410

1815P
39154LS
SYSAUW

HD-EXT-USB-2000-C C2G-27365
C2G-28106
CBL-HD-3
CBL-HD-12
V11H878520W

1 1
1 1
1 1
1 1
1 1 1
1 1
1 1
1 1

1 1
1 1 1
1 1
1 1

1 Water District
MATERIAL MANUFACTURER PART NUMBER QTY.

Engineering Conference Room
CSE-200 set
Crestron® Certified HDMI® Interface Cable
Water Board Room
Samsung 8000 UN82MU8000 82" 2160p LED-LCD TV -
16:9 - 4K UHDTV - Black - ATSC - 3840 x 2160
60"LED Flat ULTRA HDTV,3840x2160,4k,120Hz,Smart
TV w/WiFi,3-HDMI,2-USB
Articulating mount for 47-80”
ClickShare-200 Set NA, Incl Ba
4x1 4K HDMI® Switcher
1-to-4 4K HDMI® Distribution Amplifier
1-to-2 HDMI® Distribution Amplifier & Audio Converter
Crestron® Certified HDMI® Interface Cable
Crestron® Certified HDMI® Interface Cable
Crestron® Certified HDMI® Interface Cable
4K HDMI® over HDBaseT® Extender w/IR & RS-232

Barco
Crestron

SAMSUNG

TBC CONSOLES
BARCO

CRESTRON

CSE-200
CBL-HD-6

UN82MU8000FXZA

UN60KU6300F

AM175
CSE-200
HD-MD4X1-4K-E
HD-DA4-4K-E
HD-DA-2
CBL-HD-6
CBL-HD-1.5
CBL-HD-20
HD-EXT3-C-B_SYSTEM

1 1

2 1
1 1
1 1
7 1
2 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 25 of 38

11 Water Conference Room CX5100 Unified Conference Station for Microsoft Lync CSE-200 set
Crestron® Certified HDMI® Interface Cable

POLYCOM
BARCO

CRESTRON
G2200-63890-001
CSE-200
CBL-HD-6
1 1
1 Senior Center

MATERIAL MANUFACTURER PART NUMBER QTY

Gym/Cafeteria
Pro L1200 Laser Projector, 7000 lumens, WUXGA

EPSON

V11H734020

2 KITES003, RPMAUW, CMS003W, CMS440 CHIEF KITES003W 2 ADVANTAGE TNSD 159D DM DA-LITE 84403L 2
4K DigitalMedia 8G+® Receiver & Room Controller 100 CRESTRON DM-RMC-4K- 100-C 2
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 1.5 ft (0.45 m)
CRESTRON CBL-HD-1.5 2
3D BLURAY PLAYER UPSCALE SMART HUB WL
DOLBY DTS-HD WISE 1 HDMI
SAMSUNG BD-J6300/ZA 2
Wall Plate DigitalMedia 8G+® Transmitter 200, White
Textured
CRESTRON DM-TX-200-C-
2G-W-T 2
ClickShare-200 Set NA, Incl Ba BARCO R9861520NA 2 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 1.5 ft (0.45 m)
CRESTRON CBL-HD-1.5 4
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12
ft (3.6 m)
CRESTRON CBL-HD-12 2
TesiraFORTÉ DSP fixed I/O server with 12 analog inputs, 8 analog outputs, 8 channels configurable US

BIAMP TESIRAFORTE
DAN AI 1
ULXS124/85-J1 Diversity combo system SHURE ULXS124/85-J1 2 ANTENNA, 1/2 WAVE OMNI SHURE UA860SWB 2
UHF PASSIVE ANTENNA SPLITTER SHURE UA221 2
REMOTE ANTENNA KIT SHURE UA505 2
BiDirectional Mic/Line Dante Interface RDL - RADIO DE RDLDDBN31 2 Single-Channel Modular Power Amplifier, 200W, 70V CRESTRON AMP-1200-70 2 E8:2 (2 x 400 / 400 / 400 / 400 W) LAB GRUPPEN 992291011 1 E 4:2 Amp 2x200W/4ohm US LAB GRUPPEN 992292011 1
CVS 6, 6" Coaxial In-Ceiling L TANNOY 8001 4240 2 4 (PAIR) 8" 2-WAY CEILING SPEAKERS, WHITE

VERSION
YAMAHA VXC8W 3
3-Series® DigitalMedia™ Presentation System 300 CRESTRON DMPS3-300-C 1 90W PoDM Power Pack for DMPS CRESTRON PW-4818DU 1 7” Touch Screen, Black Smooth CRESTRON TSW-760-B-S 2 Universal Mounting Bracket for TSW-x60 Series CRESTRON TSW-UMB-60 2 SG300-10MPP 10-port Gigabit Max PoE+ Managed
Switch
CISCO SG300-10MPP-
K9-NA 1
2FT CAT6A SNAGLESS UTP CABLE-BLU

Extra Equipment
Projector
Projector
Click share

Senior Center Lounge
65” Display

Activity Room 111
Epson Projector
C2G

Epson
Sony
Barco

Samsung

Epson

00690

POWERLITE
51C
VPL-PWZ10
CS-100

n/a

EMP-1815
6 1
1 1

1 1
Parks and Recreation
MATERIAL MANUFACTURER PART NUMBER QTY.

Conference Room
85IN UHD LCD VIETNAM 6MS 500NIT 3YR WARR
Micro-Adjust Tilt Wall Mount X-Large
Crestron® Certified HDMI® Interface Cable
CX5100 Unified Conference Station for Microsoft Lync CSE-200 set Crestron® Certified HDMI® Interface Cable

SAMSUNG
CHEIF

CRESTRON

POLYCOM BARCO

CRESTRON

QM85F
XM1U
CBL-HD-1.5
G2200-63890-001 CSE-200
CBL-HD-6

1 1
1 1 1
1 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 26 of 38

12 Office 207 70” Sharp Display
CSE-200
CBL-HD-1.5

Digital Signage (Monroe Pool, Calavera, Stagecoach) 60” Displays Bright Sign Player
Sharp
BARCO

CRESTRON

Sharp
Tightrope

n/a
CSE-200
CBL-HD-1.5

UNC60EH6000
XD233
1 1
1 3
3 Gowland Conference Rooms/Schulman Theater/Dove Library MATERIAL MANUFACTURER PART NUMBER QTY.

Gowland Conference Room
Pro L1100U Laser Projector
ADVANTAGE TNSD 123D DM
KITES003, RPMAU, CMS03, CMS440
4K DigitalMedia 8G+® Receiver & Room Controller 3D BLURAY PLAYER UPSCALE SMART HUB WL ClickShare-200 Set NA, Incl Ba
Wall Plate DigitalMedia 8G+® Transmitter 200, White
3-Series® 4K DigitalMedia™ Presentation System 150
Media Presentation Button Panel B10, White
BLX1288 COMBO W/CVL AND PG58

MICROPHONE MIXER
Dual-Channel Modular Power Amplifier, 100W/Ch., 70V
6" Coaxial Ceiling Spkr
9OUT,15A,RCKMNT POWER CEN
PORTABLE RACK,14SP,26"D
2SP VENTED UTILITY SHELF
1SP VENTED UTILITY SHELF
2SP ANODIZED DRAWER
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 1.5 Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12
Crestron® Certified Computer VGA Interface Cable

Meeting Rooms (6) NEC 42”

ATLONA AT-HDVS-TX-WP
AMX Control Pad

Board Room
Pro L1100U Laser Projector

UNIVERSAL RPMA
COSMO 113D 60X96NPA MW

FLOATING MOUNTING BRKTS L G WH
ClickShare-200 Set NA, Incl Ba 3-Series® 4K DigitalMedia™ Presentation System 150

8.7" Wireless Touch Screen
Wall Dock for TST-902
Post-Construction Wall Mount Kit w/Mud Ring for TST-
DigitalMedia 8G+® 4K60 4:4:4 HDR Receiver & Room UTB,1-2 SPACE,14"DEEP MPA 601-70V
Saros® 6.5” 2-Way In-Ceiling Speaker, White Textured,
Single (must be ordered in multiples of 2)
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 20
Crestron® Certified Computer VGA Interface Cable
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 6 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft SoundStation2W (Expandable) 1.9GHz DECT 6.0
Wireless. Includes Base Station (PSTN), 2 100-240V AC

Creative Lab
AMX Enova DVX-3256hd-t
AVIT Airpresent
Dennon Bluetooth audio receiver Power Center

Digital Signage
Tightrope broadcast carrousel
NEC 43”
Bright Sign Player

EPSON

DA-LITE
CHIEF

CRESTRON SAMSUNG
BARCO

CRESTRON

CRESTRON
SHURE
SHURE

CRESTRON
TANNOY

MIDDLE ATLANTI

CRESTRON CRESTRON

CRESTRON

NEC
Altona
AMX

EPSON
CHIEF

DA-LITE

BARCO CRESTRON

CRESTRON

CRESTRON CRESTRON

CRESTRON

MIDDLE ATLANTI
EXTRON

CRESTRON

POLYCOM

AMX
AirPresent
Dennon Mid-Atlantic

Tightope
NEC
Tightrope

V11H735020
20848LS
KITES003
DM-RMC-4K-100-C BD-J6300/ZA
R9861520NA
DM-TX-200-C-2G-W-T
DMPS3-4K-150-C
MP-B10-W
BLX1288/CVL
SCM268
AMP-2100-70
CVS 6
PD-915R
PTRK-1426
U2V
U1V
D2
CBL-HD-1.5 CBL-HD-3
CBL-HD-12
CBL-VGA-AUD-12

V423

AT-HDVS-TX-WP
N/A

V11H735020
RPMAU
34460LS
77027
R9861520NA DMPS3-4K-150-C
TST-902
TST-902-DSW
TST-902-DSW-WMKM
CEN-GWEXER CEN-SW-POE-5
DM-RMC-4KZ-100-C
UTB-A2-14
60-1449-01
SAROS IC6T-W-T-EACH
CBL-HD-20
CBL-VGA-AUD-25
CBL-HD-6
CBL-HD-3
2200-07800-160

DVX-3256HD-T
AVIT
n/a PD-

CG-330a
V423
n/a

1 1
1 1 1
1 1
1 1
2 1
1 10
1 1
2 2
1 2 1
1 1

6 6
6 1
1 1
1 1 1
1 1
1 1 1
1 2
1 4
2 2
1 1
1 1
1 1 1

1 6
6 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 27 of 38

13 Schulman Production Bay/Booth

Dove Theater

RDI
RDI

PRESONUS

FOCUSRITE KRAMER
JVC

AUDIOSIENCE

MARK OF THE UNICORN

SONIC CORE
KRAMER

MARCHAL
TASCAM

TOSHIBA

JVC SONY
YAMAHA
YAHAMA
YAMAHA
YAMAHA

MIDATALANTIC

MIDATALANTIC
SONY
AMX
AMX (X 7) EXTRON
SHURE
SHURE (X 4)
BIAMP

BLONDER TOUNGUE RTS SYSTEMS

MARANTZ

NO NAME
YAMAHA
KRAMER
KRAMER
ISE

TEKTRONIX

MIDATALANTIC
BIG BEN ?
? THERE ARE 5 OF
THEM
EXTRON
Vaddio (x 4) Extron
Extron

PANASONIC

RADIANT

DENON JVC

BLACKMAGIC

SERRA VIDEO

RGB TVONE
AMX

MIDATALANTIC
2 SAMSUNG 19”

MONITORS VADDIO
VADDIO

PANASONIC
(2) 50” MONITORS

BIG KNOB YAHAMA

SMARTFADE

JBL
EAW
JBL
12 CHANNEL SNAKE

WHRILWIND

RU-PA518
PA518

DIGIMAX LT
OCTOPRE VS-5X4
HR-A591U
ASI2416
MTP AV
A 16 ULTRA
VS-5X4
VR682P
122MK3
RD-XS54
SR-MV55 DVCAM
AD8HR
AD8HR
DME24N
DME24N
2200 VA
2200 VA
DSR-45
NETLINK 3200
EXB-COM2 SSP 7.1
UA845
SLX4
TESIRA SERVER I0

AGILE MODULATOR AM SERIES
SSA324 INTERFACE
CDR510
003 RACK +
DME64NK
VM-1110XL
VM-1021N
ES-844
TSG-170A
2200 VA UPC C777
FC-113
VM-4HD
Audio video distribution amp
Universal ccu DA2 HD 4K
DAT DH 4K
n/a

RADIANT
COMMUNICATIONS DN-500BD
SR-HD2700
SMART VIDEO HUB 12 X 12
SSD 4K (X2)

SVG QUADVIEW HDX
C2-2655 SCAN

CONVERTER PLUS
ENOVA DGX3200-ENC
2200 VA n/a
TELETOUCH 22

PRODUCTION VIEW HD-
SDI MV
AK-HRP200 n/a

STUDIO COMAND

MONITOR
01V96
ML
12” SPEAKERS WALL

MOUNTED
15”. X 4 BOXES
PRX400 X4
n/a

1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 7
1 1
4 1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 4 1
1 1
1 1 1
1 2
1 1 1
1 1
2 1 1
1 2
1 1 1

1 1
1 1
1 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 28 of 38

14 AMX POE SWITCH AMX

AMPERTONIC
BIAMP
QSC

QSC AUDIO EV

MIDATALANTIC

MAIDATALANTIC
AMX

NXA-ENETA
EXB-REL8
MLD5

TESERA SERVERIO
POWERLITE 2 X 4 RMX 850
CPS8.5 X 2
6 STEP SEQUENCER. X 3
2200 VA

DV LINK MULTIFORMAT TX
1 1
1 1
1 1 3
1 1

Leo Carrillo Ranch
MATERIAL MANUFACTURER PART NUMBER QTY.

Caretaker House
19" Sony TV
DVD/VCR Combo

Main House
KLH Sony Home Theater System HA9000
Samsung 42" TV
Other
2 Projectors
Inflatable 10' Screen

Stable
Pro L1100U Laser Projector
COSMO TNSD 130D DMHC
ClickShare-100 Set
HDMI & XGA - Ethernet, Bidirectional RS-232 & Stereo
HDMI, Bidirectional RS-232 & IR over HDBaseT Twisted
HDMI, Bidirectional RS-232 & IR over HDBaseT Twisted
Projector Enclosure
BrightSign XT243 Networked Media Player with HDMI
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 1.5 Crestron® Certified HDMI® to DVI Interface Cable, 1.5 ft Crestron® Certified HDMI® Interface Cable, 18 Gbps, 12
Saros® 8” 2-Way Surface Mount Indoor/Outdoor
Speaker, Black Textured, Single (must be ordered in mul ULXS24/58-J1 Diversity hh system
ULXS14/85-J1 Diversity bdypk system

UHF PASSIVE ANTENNA SPLITTER
ANTENNA, 1/2 WAVE, 45 DEG, 554-590MHz
Pro 4 Input Line Mixer Mic and Line Out
24 Vdc 500mA N. American Pwr Supply -
9OUT,15A,RCKMNT POWER CENTER
1SP VENTED UTILITY SHELF

Sony
Sony

KLH
Samsung

Christi
Da-Lite

EPSON

DA-LITE
BARCO
KRAMER
KRAMER
KRAMER

PROJECTOR ENCL

TIGHTROPE

CRESTRON CRESTRON

CRESTRON

LAB GRUPPEN
SHURE
SHURE
SHURE
SHURE

RDL - RADIO DE

MIDDLE ATLANTI

n/a
n/a

HA9000
n/a

LX-80
n/a

V11H735020
34493L
R9861510NA
20-80371095
50-80021090
50-80022090
FC-PE
CAR-XT243-PLR-BND
CBL-HD-1.5 CBL-HD-DVI-1.5
CBL-HD-12
SAROS SR8T-B-T-EACH
E4-2-US
ULXS24/58-J1
ULXS14/85-J1
UA221
UA8-554-590
RDLRUMX4L
RDLPS24AS
PD-915R
U1V

1 1

2 1

1 1
1 1
1 1
1 1
2 1
1 2
1 1
1 2
2 1
1 1
1 Parks and Recreation Trailer
MATERIAL MANUFACTURER PART NUMBER QTY.

Clickshare
Screen
Epson Projector

Barco
In-Focus
Epson

CS-100
n/a
8510

1 1
1 Communication House
MATERIAL MANUFACTURER PART NUMBER QTY.

Kitchen Meeting Room
Clickshare
42" Samsung TV

Jessica Padilla Bowen Office
42" Vizio /with Cable feed for city TV

Barco
Samsung

Vizio

CSE-200
n/a

n/a

1 1

1 DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 29 of 38

15 Police Department
MATERIAL MANUFACTURER PART NUMBER QTY.

Police Dept. Briefing Room (1st Floor)
85" Samsung TV

Police Dept. IT Office Click Share
Projector

Police Chiefs Office
Samsung TV
Click Share

Dispatch
P703 70” LED LCD Public Display Monitor 1920x1080
Micro-Adjust Tilt Wall Mount Medium
DigitalMedia™ 4K60 4:4:4 HDR Network AV
DigitalMedia™ 4K60 4:4:4 HDR Network AV
DigitalMedia™ Card Chassis for DM-NVX-C & DMCF, 8
Cisco SG-350-28MP 28 Port Gigabit POE
7” Touch Screen, Black Smooth 3-Series® Room Media Controller CSE-200 set
2SP VENTED UTILITY SHELF
Crestron® Certified HDMI® Interface Cable, 18 Gbps, 3 ft 12SP27D MOBILE F RACK GE
9OUT,15A,RCKMNT POWER CEN
12PC. FEB1 CONTRACT PACK

Samsung

Barco
Epson

Samsung
Barco

NEC
CHIEF

CRESTRON

CRESTRON
CISCO

CRESTRON CRESTRON
BARCO

MIDDLE ATLANTI

CRESTRON

MIDDLE ATLANTI

UN85MU

CSE-200
n/a

P703
MTM1U
DM-NVX-350C
DM-NVX-350
DMF-CI-8
SG350-28MP-K9-NA
TSW-760-B-S RMC3
R9861520NA
U2V
CBL-HD-3
MFR-1227GE
PD-915R
FEB1-CP12

1 1
1 1

1 1

4 4
4 4
1 1
1 1
1 2
8 1
1 1
Pine Ave/Teen Center
MATERIAL MANUFACTURER PART NUMBER QTY.

Lobby
75IN COMMERCIAL LED LCD DISPLAY TAA
IN-WALL LARGE WHT - W/ SURGEX 1 OUTLET

LARGE TILT THINSTALL UNIVERSAL
Brightsign XD1032 Player Bundle
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable
Computer Room
65IN COMMERCIAL LED LCD DISPLAY TAA
IN-WALL LARGE WHT - W/ SURGEX 1 OUTLET

LARGE TILT THINSTALL UNIVERSAL
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable

Homework Room
75IN COMMERCIAL LED LCD DISPLAY TAA
IN-WALL LARGE WHT - W/ SURGEX 1 OUTLET

LARGE TILT THINSTALL UNIVERSAL
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog
Crestron® Certified HDMI® Interface Cable
Crestron® Certified Computer VGA Interface Cable
Kitchen
55IN LED 1920X1080 5000:1 DM55E DSUB/DVI-D/HDMI
IN-WALL LARGE WHT - W/ SURGEX 1 OUTLET
PAC526 COVER KIT - WHITE

THIN SWING ARM (LARGE)
(Tx Only White) Two-Input Wall Plate Switcher for HDMI
(No Buttons Face Plate) for HDVS-150TX-WP
(Rx Only) HDBaseT Scaler with HDMI and Analog Audio

SAMSUNG
CHIEF
CHIEF

TIGHTROPE
ATLONA
ATLONA
ATLONA

CRESTRON

SAMSUNG
CHIEF
CHIEF
ATLONA
ATLONA
ATLONA

CRESTRON

SAMSUNG
CHIEF
CHIEF
ATLONA
ATLONA
ATLONA

CRESTRON

SAMSUNG
CHIEF
CHIEF
CHIEF
ATLONA
ATLONA
ATLONA

DM75E
PAC526FWP2
LTTU
CAR-XD1032-PLR-BND
AT-HDVS-200-TX-WP

AT-HDVS-TX-WP-NB
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6

DM65E
PAC526FWP2
LTTU
AT-HDVS-200-TX-WP

AT-HDVS-TX-WP-NB
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6

DM75E
PAC526FWP2
LTTU
AT-HDVS-200-TX-WP

AT-HDVS-TX-WP-NB
AT-HDVS-200-RX
CBL-HD-6
CBL-VGA-AUD-6

DM55E
PAC526FWP2
PAC526CVRW-KIT
TS525TU
AT-HDVS-200-TX-WP

AT-HDVS-TX-WP-NB
AT-HDVS-200-RX

1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1
DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 30 of 38

16 Crestron® Certified HDMI® Interface Cable Crestron® Certified Computer VGA Interface Cable

Lounge
75"LED Flat ULTRA
HDTV,3840x2160,4k,240Hz,3D,Smart TV IN-WALL LARGE WHT - W/ SURGEX 1 OUTLET

LARGE TILT THINSTALL UNIVERSAL
Crestron® Certified HDMI® Interface Cable
Crestron® Certified HDMI® Interface Cable

Digital Signage
Carousel 330 Media Appliance
Carousel Digital Signage Server Software

Paging System Network Controller (Incl. PRS-SW) (US)
Power Amplifier 8X60W
Call Station Interface
Power Amplifier 4 X 125W
Call Station Keypad
Network cable assembly, optical fiber, 0.5 m
Network cable assembly, optical fiber, 2 m
Audio Expander
Dx46, 120V, SPEAKER CONTROLLER
RCM-810 IRIS-Net Remote Control Retrofit Module for CPS Mk USB to CAN bus interface for IRIS-NET controlled
devices
4-inch Ceiling loudspeaker, 6 watt, IP x4, simple, spring- loaded Back Box for LBC3951/11-US, LHM0606 and LC1-UM
series.

Plaster Mounting Ring for LBC391
Tile bridge and C-ring for LC1 series loudspeakers
20 watt pendant sphere loudspeaker, EVAC compliant
CPS4.5 Power Amplifier
200 Watt 8” 2 Way speaker
In-Wall Speaker

Support Equipment 44SP/28D RACK LESS R DR
FLR-FRIENDLY CBS,28D ERK

4.5"(3)FAN/TOP W/FC ERK
PD THIN,1-15A CIR,10 0UT

CRESTRON CRESTRON

SAMSUNG

CHIEF CHIEF

CRESTRON

TIGTHROPE

TIGHTROPE

BOSCH BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH
BOSCH

BOSCH BOSCH
BOSCH
BOSCH
BOSCH
BOSCH Electro-Voice
Electro-Voice
Electro-Voice

MIDDLE ATLANTI

MIDDLE ATLANTI
CBL-HD-6 CBL-VGA-AUD-6

UN75JU7100F
PAC526FWP2 LTTU
CBL-HD-6
CBL-HD-12

CAR-330
CAR-DSS-15

ERK-4428LRD
CBS-ERK-28R
ERK-4QFT-FC
PDT-1015C-NS
1 1

1 1 1
1 1

1 1

1 1 1
1 1
1 1
1 1
1 1
1 1
1 1
1 1

1 1
1 1

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17 Council Meetings Onsite Support Requirements:

The Council meetings require onsite support 1 hour prior to the start of the meetings to test all equipment prior to the scheduled meeting start time and throughout the meeting require an AV technician to be onsite to assist our staff with any AV needs during the meeting. Act as a representative of the city working with AV vendors. Any issues during the meeting must be reported to Carlsbad IT by next business day.

The City Council generally meets three times a month, twice on Tuesday evening and once in the morning. Please see the Council Calendar for the dates and locations of upcoming meetings.

The Council meetings are a Priority 1 SLA regardless of the location, time, or facility it is being held at. AVI will be onsite to support all Council meetings regardless of the location and will continue to treat Council meetings as a priority 1 SLA regardless of the facility they are using to conduct the Council meetings.

Planning Meeting Onsite Support Requirements:

The City Planning Meetings require onsite support 1 hour prior to the start of the meetings to test all equipment prior to the scheduled meeting start time and throughout the meeting an AV technician will be onsite to assist City staff with any AV needs during the meeting. Act as a representative of the city working with AV vendors. Any issues during the meeting must be reported to Carlsbad IT by next business day.

Regular meetings are held the first and third Wednesday of every month.

The City Planning Meetings are a Priority 1 SLA regardless of the location, time, or facility it is being held at. AVI will be onsite to support all City Planning Meetings regardless of the location and will continue to treat City Planning meetings as a priority 1 SLA regardless of the facility they are using to conduct the City Planning meetings.

The City will require design and implementation services for any new equipment, or if existing equipment needs to be replaced.

Public Meetings Onsite Support Requirements:

The following public meetings require onsite support 1 hour prior to the start of the meetings to test all equipment prior to the scheduled meeting start time and throughout the meeting require an AV technician to be onsite to assist City staff with any AV needs during the meeting. Act as a representative of the city working with AV vendors. Any issues during the meeting must be reported to Carlsbad IT by next business day.

Name Location Mtgs/ year
Arts Commission City Council Chamber 12
Beach Preservation Committee City Council Chamber 6
Community Development Block Grants City Council Chamber 3 Economic Development Subcommittee City Council Chamber 12 GolfLodginBusDistrict City Council Chamber 4
Historic Preservation City Council Chamber 6
Housing Commission City Council Chamber 6
Legislative Subcommittee City Council Chamber 12
Library Board of Trustees City Council Chamber 12
Parks & Recreation Commission City Council Chamber 12
Senior Commission City Council Chamber 12
Tourism BID City Council Chamber 4
Traffic & Mobility Commission City Council Chamber 12
Growth Management Plan Committee City Council Chamber 12 Design Review Committee City Council Chamber 12
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18 Police Committee City Council Chamber 12
Extra City Council meetings City Council Chamber 12
Arts Commisson subcommittee City Council Chamber 3
Buena Vista Lagoon Joint Powers City Council Chamber 2

Meeting Cancellation:

For any Council Meeting and Planning meeting cancellations, the City must notify AVI with an 8 business hour advanced notice.

EOC Support Requirements if there is an Emergency:

When the EOC is activated in the event of an emergency, AVI will provide on-site support within 1-2 hours from when the original call was placed with AVI. The following rates would apply and be billed separately: a rate of $125.00 per/hour weekdays (M-F), and $185.00 per/hour weekends (S-S).

Replacement of Existing Equipment:

Under the Service Contract, AVI Systems will provide repair or replacement of faulty equipment. When a piece of equipment is deemed as faulty, AVI will engage with the equipment manufacturer for an advanced replacement. If the faulty equipment is discontinued, AVI will provide the manufacturer recommended replacement item.

When the contract is executed, AVI Systems will work with City representatives to identify and create an inventory of critical back-up equipment needed for rooms covered under the Service Contract.

New or Upgraded Equipment:

For any new equipment or upgrades by AVI Systems made to the City of Carlsbad offices and facilities listed, a prorated support cost will be included on a per quote basis to bring the new equipment underneath the coverage dates of the pre- existing city wide service contract. Should the City of Carlsbad agree to pay the prorated support cost provided on AVI Systems quotes, the new equipment will be covered under the coverage dates of the existing citywide service contract.

Additional Buildings:

For any new buildings or facilities the City of Carlsbad would like to add under the coverage dates of the enterprise service contract, a support cost can be provided per a list of equipment currently installed in the facility. Should the City of Carlsbad agree to pay the support cost provided by AVI Systems, the equipment will be covered under the coverage dates of the existing citywide service contract.

Special Meetings Support –Week Days (M-F):

Should the City of Carlsbad require on-site support for special city meetings, AVI will send a technician on a per need basis for a rate of $125.00 per/hour. AVI will need an 8 business hour advanced notice for ad-hoc meetings. For any meeting cancelations the City must notify AVI with an 8 business hour advanced notice.

Weekend Support—Weekends (S-S):

Should the City of Carlsbad require on-site support on a weekend, AVI will send a technician on a per need basis for a rate of $185.00 per/hour. AVI will need an 8 business hour advanced notice for weekend support. For any meeting cancelations the City must notify AVI with an 8 business hour advanced notice.

Professional Service Requirements:

AVI Systems technicians/on-site representatives will always dress professionally, no sandals, shorts, etc. technicians/on- site representatives will always wear an AVI logo shirt when onsite at a city location. They will be knowledgeable about the cities equipment and always act in a professional manner.

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19 SYSTEM SUPPORT DEFINITIONS
System – Defined as the items listed in the Products and Services Detail section of this Agreement or listed on an attached Equipment List with the exception of Consumables and Obsolete Equipment.

Priority Support – Means all work under AVI support agreements with Customers is scheduled ahead of any other on- demand work and will be provided based upon priority level as indicated within the Agreement.

Recertification – Means AVI personnel performing the necessary cleaning, adjustments, functional tests, and replacement of parts to keep the equipment in good and efficient operating condition. Any repairs or operating instructions will be done at this time.

Remote Diagnostics – Means a service whereby remote calls made to communications and terminal equipment via Customer provided analog line or IP connection to determine network and/or board-level failures and remedies. Only available where equipment is capable and configured by AVI to provide same.

Consumables – Means parts such as recording media, batteries, projection lamps and diskettes. Consumables are parts that are not included under this Agreement.

Obsolete Equipment – Defined as items (though possibly still in use) that are outdated with no manufacturer support or parts availability, or products with formal end of life as defined by their manufacturer. Obsolete Equipment are parts that are not included under this Agreement.

Loaner Equipment – Defined as table top LCD projectors and flat screen monitors under 50”. Table top projectors are not integrated into a system. Flat screen monitors will be installed onto a wall if reasonably possible.

Software Updates – Defined as revisions of existing software which provide maintenance to correct software errors and are provided at no charge by the manufacturer. Software and features which require additional licensing are not included under this Agreement.

SYSTEM SUPPORT TERMS
Coverage Dates – Unless otherwise stated, the service coverage date will be effective as of substantial completion or System Support Agreement invoice date; whichever is applicable. Coverage will extend for the duration specified by the corresponding line item description found in the Product and Services Detail section of this Agreement. AVI reserves the right to withhold services until the invoice is paid in full.

Exclusions – For situations where AVI is providing service or support under this Agreement, no cost service, maintenance or repair shall not apply to the Equipment if any person other than an AVI technician or other person authorized by AVI, without AVI prior written consent, improperly wires, integrates, repairs, modifies or adjusts the Equipment or performs any maintenance service on it during the term of this Agreement. Furthermore, any Equipment service, maintenance or repair shall not apply if AVI determines, in its sole discretion, that the problems with the Equipment were caused by (a) Customer's negligence; or (b) theft, abuse, fire, flood, wind, lighting, unreasonable power line surges or brownouts, or acts of God or public enemy; or (c) use of any equipment for other than the ordinary use for which such equipment was designed or the purpose for which such equipment was intended, or (d) operation of equipment within an unsuitable operating environment, or (e) failure to provide a suitable operating environment as prescribed by equipment manufacturer specifications, including, without limitation, with respect to electrical power, air conditioning and humidity control.

Systems Support Terms are in addition to AVI Systems General Terms and Conditions of Sale.

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20 PRODUCTS AND SERVICES DETAIL

PRO SUPPORT:

Model # Mfg Description Priority Price Extended

AVISSACUSTOM

AVI SYSTEMS

Council
Chambers/City Managers-
System Support Agreement-
3 Year Agreement

Faraday -System Support
Agreement-3 Year
Agreement

EOC -System Support
Agreement-3 Year
Agreement

Fire Station #5-System
Support Agreement-3 Year
Agreement

Safety Training- System
Support Agreement-3 Year
Agreement

Alga Norte -System Support
Agreement-3 Year
Agreement

Cole Library- System
Support Agreement-3 Year
Agreement

Learning Library - System
Support Agreement-3 Year
Agreement

Water District- System
Support Agreement-3 Year
Agreement

Senior Center-System
Support Agreement-3 Year
Agreement

Leo Carrillo- System
Support Agreement-3 Year
Agreement

Parks & Rec.-System
Support Agreement-3 Year
Agreement

Calavera Hills Community
Center- System Support
Agreement- 3 Year
Agreement

Stagecoach Community
Center- System Support
Agreement- 3 Year
Agreement

1 2

2 2

2 3

2 2

3 2

3 3

$124,185.00

$54,714.00

$104,114.00

$3,500.00

$62,500.00

$31,950.00

$9,400.00

$13,567.00

$5,345.00

$16,352.00

$11,357.00

$4,798.00

$1,074.00

$44,302.00

$19,153.00

$37,079.00

$1,200.00

$21,296.00

$11,096.00

$3,003.00

$4,567.00

$1,843.00

$5,404.00

$3,850.00

$2,543.00

$559.00

$101,629.00

$840.00

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21 AVISSACUSTOM

AVISSACUSTOM

ON-SITE

AVI SYSTMES

AVI SYSTEMS

AVI SYSTEMS
Monroe Street Pool-
System Support Agreement-
3 Year Agreement

Communications- System
Support Agreement-3 Year
Agreement

Gowland/Schulman/Dove
Library- System Support
Agreement-3 Year
Agreement

Police Department –
System Support Agreement-
3 Year Agreement

Pine Park- System Support
Agreement- 3 Year
Agreement

Council Meetings- 3 Year
On-Site Support

City Planning Meetings- 3
Year On-Site Support

Additional Meetings- 3
Year On-Site Support

Total:
3 2

1 2

3 $1,074.00

$1,957.00

$280,374.00

$2,856.00

$12,000.00

$64,100.00

$29,700.00

$159,254.00

$995,245.00

$12,600.00

$18,000.00

$9,000.00

DocuSign Envelope ID: 70E2ADBE-9D4E-44F9-B969-0FBEF891A64B June 7, 2022 Item #3 Page 36 of 38

Exhibit 2

Information Technology Department
1635 Faraday Ave  Carlsbad, CA 92008  760-602-2450 t

Memorandum

May 9, 2022

To: Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer From: Mike Lesh, Senior Program Manager
Via: Maria Callander, IT Director
Re: Approve the cooperative use of the GSA FAS agreement with AVI Systems, Inc.

The Information Technology Department would like to use the cooperative procurement method to procure services under the General Service Administration (GSA) Federal Acquisition Service contract number GS-35F-0230X with AVI Systems, Inc. to provide citywide audio-visual support and software technology by entering into a multi-year professional services agreement.

This request is in the best interest of the City of Carlsbad as AVI Systems has helped the city over the course of many years to standardize its audio-visual hardware and software technology. Due to this contractor’s extensive knowledge of the city’s audio-visual systems this provides them with a unique understanding of the city’s systems and goals. In addition, AVI Systems Inc. has provided AV support services for public meetings over the past four years on an ever-increasing basis due the city’s changing needs.

As per 3.28.100 Cooperative purchasing, the purchasing officer shall have the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the purchasing officer to be in the city’s best interest. The purchasing officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner. (Ord. CS-002 § 2, 2008)

The current open market price for this three-year agreement would be $1,114,674 as compared to the cost using the GSA Federal Acquisition Service contract of $995,244. This is a cost savings of $119,430 by using this cooperative purchasing agreement.

By approving this cooperative procurement, the purchasing officer supports entering into a professional service agreement with an initial three (3) year term for a sum not to exceed $995,244 in total, and not to exceed $331,748 per agreement year.

June 7, 2022 Item #3 Page 37 of 38
{city of
Carlsbad

Muhlmeister
May 9, 2022

Page 2 ends

Approval for Exemption

Roxanne Muhlmeister, Date
Assistant Finance Director/Purchasing Officer

JS:bg

CC: Maria Callander, IT Department Director
Cindie McMahon, Assistant City Attorney
Brent Gerber, Senior Management Analyst
Shea Sainz, Senior Contract Administrator

5/20/2022
June 7, 2022 Item #3 Page 38 of 38

Carlsbad City CouncilJune 7, 2022

Carlsbad City Council
June 7, 2022