CA Review CKM
Meeting Date:
To:
From:
Staff Contact:
Subject:
July 26, 2022
Mayor and City Council
Scott Chadwick, City Manager
Javier Ruiz, Public Safety Information Technology Manager [email protected], 760-931-2100
Christie Calderwood, Assistant Police Chief
[email protected], 760-931-2100
Agreement with Day Wireless Systems for Communications Equipment and Installation Services for Motorola M500 In-Car Video System for an Amount Not to Exceed $282,232
Recommended Action
Adopt a resolution authorizing the City Manager to execute an agreement with Motorola’s authorized installer, Day Wireless Systems, for the installation of the in-car video system in accordance with the approved agreement with Motorola Solutions authorized by Resolution 2022-107.
Executive Summary/Discussion
On May 10, 2022, the City Council authorized the City Manager to execute an agreement with Motorola Solutions, including related documents, for the replacement of the Police Department’s computer-aided dispatch system for an amount not to exceed $2,735,053.
This authorization included the purchase of the Motorola M500 In-Car Video System for 60 Police Department vehicles.
The in-car video system requires installation services by an authorized reseller. Day Wireless Systems, a vendor that frequently performs services for the city, is an authorized vendor for Motorola and qualified to install the in-car video system.
While staff accounted for the cost of the equipment and Day Wireless Systems’s services during the staff presentation for this project, Day Wireless Systems was not named as a contractor for this project. Day Wireless Systems is required to have a separate executed agreement with the city for its portion of the project. This staff report serves to remedy the oversight.
There will be no increase in the overall cost of the project as previously approved by the City Council. The cost for the required communications equipment and installation for the in-car video system were included in the agreement with Motorola Solutions, so the total agreement amount of $2,735,053 with Motorola will be reduced by $282,232, and that amount will then July 26, 2022 Item #2 Page 1 of 14
be applied to an agreement with Day Wireless Systems to purchase the communications equipment and perform the installation services.
The City Council’s approval is required under Carlsbad Municipal Code Section 3.28.050 – Procurement of Goods and Carlsbad Municipal Code Section 3.28.060 – Procurement of Professional Services and Services. Both require City Council approval for the procurement of goods and/or professional services that exceed $100,000 per agreement year.
This agreement with Day Wireless Systems falls under an exemption from the city’s public bidding policies. Specifically, according to Carlsbad Municipal Code Section 3.28.110 - Exemptions, the Purchasing Officer has the authority to exempt certain procurements, contracts or transactions as allowed by law and as determined by the Purchasing Officer to be in the city’s best interest. The Purchasing Officer’s memo on the exemption for this agreement is included as Exhibit 2.
Approving the contract with Day Wireless Systems allows the Police Department to continue with the installation of the previously approved in-car video system.
Fiscal Analysis
There is no fiscal impact to the overall approved costs of the computer-aided dispatch replacement and in-car video system project. The breakdown of the project’s agreement and costs will now be as follows:
Agreements
Motorola agreement
Implementation and first-year maintenance $ 1,188,420 Dispatch system maintenance years 2-6 791,441 In-car cameras maintenance years 2-5 472,960 Total Motorola agreement 2,452,821
Day Wireless Systems equipment and installation 282,232
Total agreements cost $ 2,735,053
Services
Cellular service years 1-5 143,965
Total cost of agreement and services $ 2,879,018
Next Steps
With the City Council’s approval, staff will execute an agreement with Day Wireless Systems to provide equipment and installation services and continue with the installation of the in-car camera system.
July 26, 2022 Item #2 Page 2 of 14
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065. It has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. It therefore does not require environmental review.
Public Notification
This item was noticed in accordance with the Ralph M. Brown Act and was available for public review at least 72 hours prior to the scheduled meeting date.
Exhibits
1.City Council resolution
2.Memo approving exemption from bidding requirements
July 26, 2022 Item #2 Page 3 of 14
RESOLUTION NO. 2022-189
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT FOR POLICE IN-CAR VIDEO EQUIPMENT PURCHASE AND
IMPLEMENTATION SERVICES FROM DAY WIRELESS SYSTEMS IN AN AMOUNT NOT TO EXCEED $282,232
WHEREAS, on May 10, 2022, the City Council of the City of Carlsbad, California, approved Resolution No. 2022-107 authorizing the City Manager to execute an agreement with Motorola Solutions, including related addenda and ordering documents, for a replacement computer-aided dispatch system and an optional in-car video system for 60 vehicles in an amount not to exceed $2,735,053; and
WHEREAS, included within the total cost of the Motorola Solutions agreement was a separate agreement with Day Wireless Systems as a preferred vendor of Motorola Solutions; and WHEREAS, Day Wireless Systems will provide the in-car video equipment and implementation services; and
WHEREAS, a separate agreement is required with Day Wireless Systems for the in-car video equipment and implementation services (Attachment A); and WHEREAS, $282,232 will be reduced from the Motorola Solutions agreement for a revised total agreement amount not to exceed $2,452,820;
WHEREAS, the total cost of the police in-car video equipment and implementation services with Day Wireless Systems is $282,232; and
WHEREAS, the total cost of the two agreements will not exceed $2,735,053 as approved by Resolution 2022-107; and
WHEREAS, Purchasing Officer has reviewed the purchase and agrees the purchase is in the best interest of the city; and
WHEREAS, the budget to procure the in-car video equipment and implementation services is currently appropriated for this project in the Strategic Digital Transformation Investment Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.That the City Manager, or a designee, is authorized to execute all required Exhibit 1
July 26, 2022 Item #2 Page 4 of 14
documents necessary to procure police in-car video equipment and implementation services from Day Wireless Systems in amount not to exceed $282,232 as reflected in Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 26th day of� 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
fjvv � FAVIOLA MEDINA, City Clerk Services Manager
(SEAL)
July 26, 2022 Item #2 Page 5 of 14
DocuSign Envelope ID: 031BE007-1043-4BD8-AB4B-E43F537A5619
ATTACHMENT A
AGREEMENT FOR IN-CAR VIDEO EQUIPMENT AND INSTALLATION SERVICES
DAY WIRELESS SYSTEMS
THIS AGREEMENT is made and entered into as of the ,;2 (p--th day of __ ---=::........,_~=...._ ____ , 2022, by and between the CITY OF CARLSBAD, a municipal ), and Day Wireless Systems, a corporation, ("Contractor").
RECITALS
A. City requires the professional services of an in-car video installer that is experienced in in-car video equipment and installation.
B. Contractor has the necessary experience in providing professional services and advice related to in-car video equipment and installation.
C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of 12 Months from the date first above written. The City Manager may amend the Agreement to extend it for one additional one-year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed and equipment purchased during the initial Agreement term will be two hundred eighty-two thousand two hundred thirty-one dollars and seventy-five cents ($282,231.75). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount will be negotiated at the time of extension if appropriate. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
City Attorney Approved Version 6/12/18
July 26, 2022 Item #2 Page 6 of 14
DocuSign Envelope ID: 031BE007-1043-48D8-AB4B-E43F537A5619
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating City Attorney Approved Version 6/12/18
July 26, 2022 2 Item #2 Page 7 of 14
DocuSign Envelope ID: 031BE007-1043-4BD8-AB48-E43F537A5619 in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1 ,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement.
City Attorney Approved Version 6/12/18
July 26, 2022 3 Item #2 Page 8 of 14
DocuSign Envelope ID: 031BE007-1043-48O8-AB48-E43F537A5619
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement.
For City
Name Maria Callander
Title IT Director
Department IT ----------
City of Carlsbad
Address 1635 Faraday Ave
Carlsbad, CA 92108
Phone No. 442.339.2454
For Contractor
Name Andy Grimm
Title Senior Account Manager
Address 8300 Juniper Creek Lane
San Diego, CA 92126
Phone No. 858-864-3660
Email [email protected]
Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address.
Ill
Ill
Ill
City Attorney Approved Version 6/12/18
July 26, 2022 4 Item #2 Page 9 of 14
DocuSign Envelope ID: 031BE007-1043-4BD8-AB4B-E43F537 A5619
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories.
YesD No t8J
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten ( 10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this Agreement. In this event and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable City Attorney Approved Version 6/12/18
July 26, 2022 5 Item #2 Page 10 of 14
DocuSign Envelope ID: 031BE007-1043-48O8-AB48-E43F537A5619 under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and , provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
City Attorney Approved Version 6/12/18
July 26, 2022 6 Item #2 Page 11 of 14
DocuSign Envelope ID: 031BE007-1043-48D8-AB4B-E43F537A5619
26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
By:
AA:·~
(sign here)
Mackenzie Day/ Chief Operating Officer
(print name/title)
By:
(sign here)
Jessica Day / Secretary
(print name/title)
Cl
co
By:
ATTEST:
RLSBAD, a municipal
of the State of California
f!tL
~AVIOLA MEDINA
City Clerk Services Manager
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY: liv.J.i~ b. ~
Assistant City Attorney
July 26, 2022
City Attorney Approved Version 6/12/18
7 Item #2 Page 12 of 14
Date 05/24/2022
Quotation#QO24475
Bill To
Carlsbad, City of- Police Dept
2560 Orion Way
Attn: Patrol CSO
Carlsbad CA 92010-7240
United States
Ship To
Carlsbad, City of- Police Dept
2560 Orion Way
Attn: Patrol CSO
Carlsbad CA 92010-7240
United States
2001-San Diego
8300 Juniper Creek Lane Suite 100
San Diego CA 92126
United States
Expires 08/31/2022
Terms NET 30-GOV
Representative Andrew Grimm
Direct Phone (858) 864-3660
E-Mail [email protected]
Office Phone (858) 537-0709
Customer Contact Javier Ruiz
Contact Phone (760) 931-2176
Project Name 60 Units Cradlepoint In Car ...
Item#
LG-IN2446
MISC HARDWA...
2152 INSTALLA...
Description
Quantity
60 60
60 Description
Panorama 9-in-1 5G Dome Black Antenna - LG-IN2446
Cradlepoint Modem IBR1700, 5YR Netcloud, Essentials and Advanced Package
2001 INSTALLATION LABOR - Install Cradlepoint Modem,
Panorama Antenna and Motorola In Car Video System. (60) Vehicles
Cradlepoint Modem, Panorama Antenna Hardware.
Install Cradlepoint Modem, Panorama Antenna and Install Motorola In Car Video Systems for (60) Vehicles.
Rate
425.00
2,270.00
1,800.00
Amount
25,500.00
136,200.00
108,000.00
Subtotal
Tax Total
Total
269,700.00
12,531.75
$282,231.75
_______________________________________________________________________ LEGAL NAME OF PURCHASER P.O. NUMBER
_______________________________________________________________________
AUTHORIZED SIGNATURE DATE
ORDERS SUBJECT TO SHIPPING & HANDLING AND SALES TAX IF APPLICABLE - TERMS SUBJECT TO CREDIT REVIEW
TAXES, SHIPPING CHARGES AND FEES ARE ESTIMATES AND WILL BE DETERMINED AT TIME OF SALE
THIS QUOTE IS SUBJECT TO REVIEW BY MANAGEMENT FOR COMPLETENESS AND ACCURACY * Please reference Quotation # on correspondence and purchase orders. Prices firm for 30 days unless otherwise stated * * $25 NSF Charge - 20% Restocking Fee - 1.5% Late Fee * EXHIBIT "A"DocuSign Envelope ID: 031BE007-1043-4BD8-AB4B-E43F537A5619 July 26, 2022 Item #2 Page 13 of 14
,1,,
DAY i
WIRELESS SYSTEMS
Memorandum
{city ofCarlsbad
June 29, 2022
To:
From:
Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer Javier Ruiz, IT Manager
Via:
Re:
Joe Stepheson, Assistant IT Director
Approve the exemption of competitive bidding and authorize sole source contract with Day Wireless Systems
The city enter�d into an agreement with Motorola Solutions as approved by City Council on May 10, 2022, by Resolution 2022-107 to provide for the replacement of the Police Department's computer aided dispatch (CAD} system and for the installation of an in-car video system for 60 vehicles for a not to exceed amount of $2,735,052. Within this amount was $282,232 that should have been contracted with Day Wireless Systems for the in-car video equipment and installation services as the value-added reseller.
Day Wireless Systems has and is currently providing equipment and installation services to the city's Police Department. Day Wireless Systems has been involved in the CAD project from inception and was included in the cost estimations of the project and the Request for Proposal process for the project and has a very good understanding of the goals of the project. For these reasons sole-sourcing Day Wireless Systems would be in best interest of the city pursuant to Municipal Code section 3.28.110 (B} and (N}.
JR:bg
Approval for Exemption
�� �usft.r
Roxanne Muhlmeister
Assistant Finance Director/Purchasing Officer
CC: Maria Callander, IT Department Director
Cindie McMahon, Assistant City Attorney
Brent Gerber, Senior Management Analyst
Shea Sainz, Senior Contract Administrator
Information Tech no.logy Department
1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2450 t
Exhibit 2
July 26, 2022 Item #2 Page 14 of 14
r