CA Review ___AF__
Meeting Date: March 7, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director [email protected], 442-339-2011
Richard Schultz, Cultural Arts Manager
[email protected], 442-339-2086
Subject: Work Plans for Fiscal Year 2022-23 for the Library Board of Trustees and the Arts Commission
District: All
Recommen
ded Action
1) Adopt a resolution accepting the fiscal year 2021-22 Library Board of Trustees Work Plan Report of Accomplishments and approving the fiscal year 2022-23 Library Board of Trustees Work Plan. 2) Adopt a resolution accepting the fiscal year 2021-22 Arts Commission Work Plan Report of Accomplishments and approving the Fiscal Year 2022-23 Arts Commission Work Plan.
Exec
utive Summary
The City Council is being asked to review and approve the fiscal year 2021-22 reports of accomplishments and the proposed fiscal year 2022-23 work plans for the Library Board of Trustees and the Arts Commission, as required by Carlsbad Municipal Code Section 2.15.020 subsection (C).
Several of the tasks in the fiscal year 2021-22 work plans are either in process, recurring or ongoing, so the board and the commission have carried those tasks forward to the proposed fiscal year 2022-23 work plan.
The purpose of these work plans is to encourage increased dialogue between boards and commissions and the City Council. They are also intended to ensure that boards and commissions are working in line with the priorities of the City Council.
Explanation & Analysis
Library Board of Trustees
The Board of Trustees advises and makes recommendations to the City Council on issues relating to the operation of the city library system and serves as a liaison between the library and the community, among other duties.
March 7, 2023
Item #9 Page 1 of 21
The City Council approved the board’s fiscal year 2021-22 work plan on Jan. 18, 2022. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A).
At the board’s September 2022 meeting, Library staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.16. The fiscal year 2022-23 work plan includes edits to the previous plan, as shown in Exhibit 3.
The Library Board of Trustees voted unanimously on Oct. 26, 2022, to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 1, Attachment B).
Arts Commission
The commission advises the City Council on the implementation element of the city’s General Plan related to the arts. The commission reviews and makes recommendations on all works of art to be acquired by the city, among other duties.
The City Council approved the fiscal year 2021-22 Arts Commission Work Plan on Jan. 18, 2022.
The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 2, Attachment A).
City staff assisted commissioners with the preparation of their work plan at the commission’s December 2022 meeting. This work plan is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.18. The fiscal year 2022-23 work plan also includes revisions to the previous plan, as shown in Exhibit 4. the Arts Commission voted unanimously on Jan. 5, 2023, (with Commissioners Barker, Miringoff, Nassiri absent) to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 2, Attachment B).
Fiscal Analysis
There is no direct fiscal impact associated with approving these work plans.
Next Steps
The Library Board of Trustees and the Arts Commission and staff will focus efforts on the activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution - Library Board of Trustees work plan for fiscal year 2022-23
2. City Council resolution – Arts Commission work plan for fiscal year 2022-23
3. Library Board of Trustees Work Plan for Fiscal Year 2022-23, with changes highlighted
4. Arts Commission Work Plan for Fiscal Year 2022-23, with changes highlighted March 7, 2023
Item #9 Page 2 of 21
RESOLUTION NO. 2023-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2021-22 LIBRARY BOARD OF
TRUSTEES WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2022-23 LIBRARY BOARD OF TRUSTEES WORK PLAN WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees; and
WHEREAS, on Jan. 18, 2022, the City Council accepted the fiscal year 2021-22 Library Board of Trustees Work Plan; and
WHEREAS, at the Library Board of Trustees September 2022 meeting, staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.16; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library; and WHEREAS, On Oct. 26, 2022, the Library Board of Trustees voted unanimously to accept the updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the fiscal year 2021-22 Library Board of Trustees Work Plan report of accomplishments, attached hereto as Attachment A.
3. That the City Council of the City of Carlsbad approves the fiscal year 2022-23 Library Board of Trustees Work Plan, attached hereto as Attachment B.
Exhibit 1
March 7, 2023 Item #9 Page 3 of 21
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of March, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
-l4vv
� SHERRY FREISINGER, City Clerk
(SEAL)
March 7, 2023 Item #9 Page 4 of 21
Attachment A
Library Board of Trustees
FY 2021-22 Work Plan Accomplishments
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council.
III. FY 2021-22 Goals & Tasks
The Library Board of Trustees focused on the following FY 2021-22 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and approve rules
and regulations of the
library as developed and
revised from time to time
• Supported elimination
of overdue fines
Overdue fines
eliminated in
September 2022
Review and approve the
library's response to the
California Public Library
survey submitted annually
to the California State
Library
• Approved annual
report submitted in
October 2021
Annual, ongoing goal
Receive reports on and
maintain knowledge of
library services and
programs
o Serve as a liaison from
the community on its
needs and interests
o Serve as an
ambassador to the
community in
promoting library
services
• Received and reviewed
monthly reports on
library activities
• Received presentations
on the following topics:
Literacy Services,
Bilingual Services,
Genealogy & Carlsbad
History, eResources,
Cultural Arts
• Received presentations
regarding major
programs such as
Carlsbad Reads
Together and Summer
Reading Adventure
Ongoing
March 7, 2023
Item #9 Page 5 of 21
GOAL TASK STATUS, COMMENTS
Receive an annual report
on safety and security of
library facilities
• No update City Facilities Security
team established
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
• Supported the honorific
naming of the Ann
Kulchin Courtyard in
May 2022
Courtyard dedicated
in December 2022
Provide recommendations
on the proposed budget
and use of community
contributions for the
delivery of library services
• Provided concurrence
on the department
budget submission for
FY 2022-23 in May
2022
• Supported and
advocated for the
addition of a donor
recognition page to the
library website
Donor recognition
page added to
library website in
June 2022
Maintain awareness of and
promote community
support of the library, and
of opportunities to
collaborate with other
community partners
• Provided a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
• Provided a trustee as
representative on the
Carlsbad Friends of the
Library
Ongoing
Promote progressive and
innovative delivery of
services to ensure the
library remains in the
forefront of community life
• No update
Advise the city council on
resource sharing among
library jurisdictions, as
needed
• No update
March 7, 2023
Item #9 Page 6 of 21
GOAL TASK STATUS, COMMENTS
Provide community
perspective in the strategic
planning of library services
• No update
Participate in relevant
events, community
meetings and
conversations on behalf of
the Library Board of
Trustees
• No update
Serve on relevant city
committees as a
representative of the
Library Board of Trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
• Provided a trustee as
representative on the
city Growth
Management
Committee
Continued service
on this committee is
anticipated through
FY 2022-23.
March 7, 2023
Item #9 Page 7 of 21
Attachment B
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2022-2023
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council.
Ill. FY 2022-2023 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks:
• Review and vote whether to approve rules and regulations of the library as developed and revised from time to time
o Receive report and vote whether to approve an updated collection development policy and others as needed
• Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment • Provide community perspective on issues and interests related to library service delivery and facilities
March 7, 2023
Item #9 Page 8 of 21
• Provide recommendations on the proposed budget and use of community contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time into full-time staff positions
o Receive report and vote whether to support the annual budget submission • Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners • Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as needed
o Receive report and vote whether to s upport the new Serra Cooperative Library System Link+ book-sharing service
• Provide community perspective in the strategic planning of library services o Support and advocate for a new Georgina Cole Library as part of the city hall building project
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf of the board of library trustees
• Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) o Continue service on Growth Management Citizens Committee March 7, 2023
Item #9 Page 9 of 21
RESOLUTION NO. 2023-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2021-22 ARTS COMMISSION
WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2022-23 ARTS COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.18 of the CMC details the composition of the Arts Commission; and WHEREAS, on Jan. 18, 2022, the City Council accepted the fiscal year 2021-22 Arts Commission Work Plan; and
WHEREAS, at the December 2022 Arts Commission meeting, staff assisted trustees with the preparation of an updated work plan that is consistent with the duties described in CMC Chapter 2.18; and
WHEREAS, the mission of the Arts Commission is to advise the city council on arts and culture related matters and serve as a resource to the Cultural Arts Office providing insight and feedback representing the community perspective, by focusing on the presentation of a diverse range of arts and cultural experiences which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community; and WHEREAS, on Jan. 5, 2023, the Arts Commission voted unanimously (with Commissioners Barker, Miringoff, Nassiri -Absent) to accept the updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the fiscal year 2021-22 Arts Commission Work Plan report of accomplishments, attached hereto as Attachment A.
Exhibit 2
March 7, 2023 Item #9 Page 10 of 21
3. That the City Council of the City of Carlsbad approves the fiscal year 2022-23 Arts Commission Work Plan, attached hereto as Attachment B.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 7th day of March, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
!JI.....,, SHERRY FREISINGER, City Clerk
\-. {SEAL)
March 7, 2023 Item #9 Page 11 of 21
Attachment A
Arts Commission
FY 2021-22 Work Plan Accomplishments
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and culture related matters and to serve as a resource to the Cultural Arts Office, providing insight and feedback, representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with the approval of the City Council.
III. FY 2021-22 Goals & Tasks
The Arts Commission focused on the following FY 2021-22 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Provide to the City Council
for its approval an annual
work plan of activities to
be undertaken and a
subsequent report of its
accomplishments
• No update Annual
Monitor and report to the
City Council on the
progress of the initiatives
detailed in the Arts &
Culture Master Plan,
including adapting to
current community needs
and reassessing the
current status of the ten-
year timeline
• The Commissioners last
received an update on
April 13, 2021. The next
update from city staff in
anticipated in late
spring of 2023.
Ongoing
Provide community
perspective on issues and
interests related to arts
• Assisted with
community surveying in
support of the
Surveying occurred
throughout Summer
March 7, 2023
Item #9 Page 12 of 21
GOAL TASK STATUS, COMMENTS
and culture in Carlsbad, as
well as the delivery of
programming by Cultural
Arts
Americans for the Arts
Economic & Prosperity
Study 6.
2022 and will
continue in 2023.
Review and approve staff
suggestions for updating
the Arts Commission
ordinance in the municipal
code (Chapter 2.18)
• Update the Arts
Commission ordinance
to better align with
tasks related to the Arts
& Culture Master Plan
as well as alignment
with other Boards and
Commissions as noted
in CMC 1.20 and 2.15.
Revisions introduced
to City Council for
review on Feb. 7,
2023. Scheduled to
be adopted on Feb.
14, 2023.
Commit to diversity, equity
and inclusion, while
fostering mutual respect
for the beliefs and values
of all individuals and
groups in the arts including
hosting an arts town hall
meeting and a
presentation from the
city’s new diversity, equity
and inclusion manager
• No update New goal in FY 2021-
22 Dedicate one Arts
Commission meeting per
quarter (once every three
months) to a single topic,
inviting the community to
participate through
attendance and soliciting
input. Potential topics
include the new Village &
Barrio creative sector and
arts district, the planning
and development of new
or augmented arts facilities
as may be needed,
sustainability in the arts
• No update Focusing on a single
topic such as arts
education or public
art allowed for a
deeper exploration
of community
interests and needs.
March 7, 2023
Item #9 Page 13 of 21
GOAL TASK STATUS, COMMENTS
and arts education in
schools
Develop an arts advocacy
plan with guidelines,
providing resources on
best practices such as
acquiring community input
by each Arts
Commissioner,
encouraging attendance by
Arts Commissioners at city
and community arts events
and exploring the
possibility of regular
reports at Arts Commission
meetings by the Carlsbad
Library & Arts Foundation
and the Carlsbad Friends of
the Arts.
• The Arts Commission
approved participation
with site visits with
community arts
grantees.
Ongoing
Serve on relevant
committees, such as
permanent Public Art and
Business Outreach
(including a focus on
cultural tourism) as a
representative of the Arts
Commission.
• Provide a commissioner
as representative on
the city Growth
Management Citizens
Committee
Continued service on
this committee is
anticipated through
FY 2022-23.
Participate in the
Community Arts Grants
process including the
reassessment of funding
priorities, recommending
potential panelists to be
vetted by city staff,
auditing the work of the
grant’s panels, approving
the final funding plan. and,
when possible, conducting
site visits by attending
grantee events and
programs.
• Approved the funding
plan for the FY22-23
Community Arts Grants
Annual program.
March 7, 2023
Item #9 Page 14 of 21
GOAL TASK STATUS, COMMENTS
Sponsor a public meeting
workshop where the Arts
Commissioners will receive
an updated orientation
and explore topics and
themes that are relevant
to their current workplan,
as well as the Arts &
Culture Master Plan.
• Explored options for a
workshop location and
format
The planning process
is anticipated to
begin in 2023.
March 7, 2023
Item #9 Page 15 of 21
Attachment B
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2022-23
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and culture related matters and to serve as a resource to the Cultural Arts Office, providing insight, feedback and representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the Mayor with the approval of the City Council.
III. FY 2022-23 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in the Arts & Culture Master Plan, including adapting to current community needs and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and culture in Carlsbad, as related to programming by Cultural Arts.
• Review and approve staff suggestions for updating the Arts Commission ordinance in the municipal code (Chapter 2.18).
• Commit to diversity, equity and inclusion, while fostering mutual respect for the beliefs and values of all individuals and groups in the arts, including hosting a presentation from the city’s new diversity, equity and inclusion manager and exploring the prospect for a collaborative townhall meeting in the future.
• Quarterly, identify one topic that deepens awareness of national trends and emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting the community to participate through attendance and encouraging input.
March 7, 2023
Item #9 Page 16 of 21
• Research best practices to strengthen content knowledge to serve as an arts advocate in our community, such as studying the results of the Americans for the Arts Economic and Prosperity Study (AEP6).
• Arts Commissioners will attend one cultural arts event and one community-based arts event per quarter.
• Explore the possibility of regular reports at Arts Commission meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach (including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of funding priorities, recommending potential panelists to be vetted by city staff, auditing the work of the grant’s panels, approving the final funding plan, and when possible, conducting site visits by attending grantee events and programs.
March 7, 2023
Item #9 Page 17 of 21
Exhibit 3
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2022-2023
I. Mission Statement
The mission of th e board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of l ibrary trustees shall consist of five members, appointed by the mayor with the approval of the city council.
Ill. FY 2022-2023 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks:
• Review and vote whether to approve rules and regulations of the library as developed and revised from time to time
o Receive report and vote whether to approve an updated collection development policy and others as needed
• Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment • Provide community perspective on issues and interests related to library service delivery and facilities
March 7, 2023
Item #9 Page 18 of 21
• Provide recommendations on the proposed budget and use of community contributions for the delivery of library services
o Receive report and vote whether to support the conversion of part-time into full-time staff positions
o Receive report and vote whether to support the annual budget submission • Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners • Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life
• Advise the city council on resource sharing among library jurisdictions, as needed
o Receive report and vote whether to support the new Serra Cooperative Library System Link+ book-sharing service
• Provide community perspective in the strategic planning of library services o Support and advocate for a new Georgina Cole Library as part of the city hall building project
o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf of the board of library trustees
• Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.) o Continue service on Growth Citizens Management Committee
March 7, 2023
Item #9 Page 19 of 21
Exhibit 4
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2022-23
I. M ission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and c
ulture related matters and to serve as a resource to the Cultural Arts Office, providing insight and feedback, representing the community’s perspective. This mission is accomplished through the Arts Commission’s focus on the presentation of a diverse range of arts and cultural experiences, which showcase the full spectrum of artistic styles and traditions, and appeal to and represent the interests of the greater community.
II. C omp
osition
The Art s Commission shall consist of seven members, appointed by the Mayor with the approval of the City Council.
III. FY 2 02 2-23 Goals & Tasks
The A rts Commission has selected to focus on the following goals and tasks:
• P rov
ide to the City Council for its approval an annual work plan of activities to be undertaken and a subsequent report of its accomplishments. • Mo nito
r and report to the City Council on the progress of the initiatives detailed in the Arts & Culture Master Plan, including adapting to current community needs and reassessing the current status of the ten-year timeline. • P rovide community perspective on issues and interests related to arts and culture in Carlsbad, as well related to as the delivery of programming by Cultural Arts.
• R eview and approve staff suggestions for updating the Arts Commission ordinance in the municipal code (Chapter 2.18).
• Commit
to diversity, equity and inclusion, while fostering mutual respect for the beliefs and values of all individuals and groups in the arts including hosting an artstown hall meeting and a presentation from the city’s new diversity, equity and inclusion manager and explore the prospects for a collaborative townhall meeting in the future.
• Dedicate Quarterly identify one Arts Commission topic that deepens awareness of national trends and emerging priorities in the arts, relevant to the Arts & Culture Master Plan per quarter (once every three months) to a single topic, inviting the community to participate through attendance and soliciting encouraging input. Potential topics include the new Village & Barrio creative March 7, 2023
Item #9 Page 20 of 21
sector and arts district, the planning and development of new or augmented arts facilities as may be needed, sustainability in the arts and arts education in schools.
Develop an arts advocacy plan with guidelines, providing resources on best practicessuch as acquiring community input by each Arts Commissioner, encouraging attendance by Arts Commissioners at city and community arts events and exploring the possibility of regular reports at Arts Commission meetings by the Carlsbad Library & Arts Foundation and the Carlsbad Friends of the Arts. • Research best practices to strengthen content knowledge to serve as an arts advocate in our community, such as studying the results of the Americans for the Arts Economic and Prosperity Study (AEP6).
• Arts Commissioners will attend one Cultural Arts event and one community- based arts event per quarter.
• Explore the possibility of regular reports at Arts Commission meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach (including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of funding priorities, recommending potential panelists to be vetted by city staff, auditing the work of the grant’s panels, approving the final funding plan,. and, when possible, conducting site visits by attending grantee events and programs.
• Sponsor a public meeting workshop where the Arts Commissioners will receive an updated orientation and explore topics and themes that are relevant to their current workplan, as well as the Arts & Culture Master Plan.
March 7, 2023
Item #9 Page 21 of 21
Tammy Cloud-McMinn
From:
Sent:
To:
Subject:
Coretta Scott King said:
Mary Real <[email protected]>
Monday, March 6, 2023 5:58 PM
All Receive - Agenda Item# q
For the Information of the:
CITY COUNCIL
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City Clerk; Council Internet Email; Scott Chadwick; Geoff Patnoe; Kyle Lancaster; Mick Calarco; Suzanne Smithson; Mary Real
Item# 9 Carlsbad City Council Meeting 3-7-2023
The greatness of a community is most accurately measured by the compassionate actions of its members.
I am very concerned that the Library (after reduced hours during Covid for over 2 years) has become accustomed to less work and reduced hours. San Diego county is even opening up with no staff except Security to expand usage of the library for the residents of the community. I adore the Library and the Staff is so very helpful and knowledgeable and did I mention they have great ideas and recommendations . They are Excellent so why reduce the hours of operations instead of Expanding the hours? Staffing may be a problem but the other Excuses are not worthy of the City Staff Maybe, the highest paid should be capped in salary if money is an issue? I have heard that grant money is available to cities from the state? Federal Covid Relief money ( 14 Million) went to fund pensions as the City was underfunding the employees pensions. Surely the City Manager can find some money to open up and expand the hours for Sundays, a very popular day for Dove and Cole from 11 A.M to 5 P.M. ??? Why should the community suffer to Save Money for the City coffers? Where are the grant writers and the creative thinkers,Mr . Barberio, Mr. Scott Chadwick? Please find a way to expand services and not provide what is most convenient to the Dept.? Mayor Blackburn and City Council Members please open up more services at the library and not take away services for the community?
Thank you,
Mary Lucid
CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content i 1 LIBRARY & CULTURAL ARTS
Boards & Commissions
2022-23 Work Plan updates
Suzanne Smithson, Library & Cultural Arts Director
Richard Schultz, Cultural Arts Manager
March 7, 2023
FISCAL YEAR 2022-2023 WORK PLANS
Library Board of Trustees
• Staff liaison, Suzanne Smithson
• Vice-Chair, Stan Schatt
Arts Commission
• Staff liaison, Richard Schultz
• Chair, Barbara Chung
ITEM 9: 2022 - 23 WORK PLANS
BACKGROUND
ITEM 9: 2022 - 23 WORK PLANS
Carlsbad Municipal Code Section 2.15.020
(C) requires each board or commission to
provide to the city council, for its approval,
an annual work plan of activities to be
undertaken.
RECOMMENDED ACTION
Adopt two resolutions approving the work
plans for fiscal year 2022-23, and accepting the
fiscal year 2021-22 work plan reports for:
• Library Board of Trustees
• Arts Commission
ITEM 9: 2022 - 23 WORK PLANS
LIBRARY BOARD OF TRUSTEES
The mission of the Library Board of Trustees is
to advise the City Council in matters pertaining
to library services, as well as the rules and
regulations necessary to operate the library.
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LIBRARY BOARD OF TRUSTEES
Accomplishments, FY 2021-22
• Reviewed and approved the annual report submitted to
the California State Library
• Provided representatives to serve on the Citizen’s
Growth Management Committee
• Supported the elimination of overdue fines in Spring 2022 which was approved as part of the 2022-23 budget
• Supported the honorific naming of the Ann Kulchin
Courtyard in May 2022
• Advocated for the addition of a donor recognition page on the library’s website; page added in June 2022
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LIBRARY BOARD OF TRUSTEES
Goals and Tasks, FY 2022-23
• Review and discuss the annual California State
Library Survey report
• Review and discuss the scheduled update to the
collection development policy; and other policies,
as needed
• Receive a report regarding the library facility
security assessment
• Receive, discuss, and vote on supporting other
topics such as the annual budget submittal and
new programs and projects
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ARTS COMMISSION
ITEM 9: 2022 - 23 WORK PLANS
The Carlsbad Arts Commission is advisory to City
Council on arts and culture matters. The Commission
advocates on behalf of the community and strives to
advance the fine arts and the performing arts. Its
members serve as ambassadors to the community,
focused on its cultural enrichment.
ARTS COMMISSION
Accomplishments, FY 2021-22
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• Focused on single topics such as arts education and
public art at monthly meetings
• The Arts Commission approved participation with site
visits for community arts grantees
• Served on the Fire Station 2 public art advisory
committee
• Assisted with community surveying in support of the
Americans for the Arts Economic & Prosperity Study 6
ARTS COMMISSION
Goals and Tasks, FY 2022-23
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• Explore planning for a collaborative arts town hall
focused on diversity, equity and inclusion
• Participate in the Community Arts Grants process
with an emphasis on conducting site visits
• Increase individual attendance by Arts
Commissioners at Cultural Arts and community-
based arts events per quarter
• Update the Arts Commission ordinance to better
align with the Arts & Culture Master Plan
CHAIRPERSON COMMENTS
Library Board of Trustees Vice-Chair
Stan Schatt
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Arts Commission Chair
Barbara Chung
NEXT STEPS
The Library Board of Trustees and the
Arts Commission and staff will focus
efforts on the activities listed in the
approved work plans.
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RECOMMENDED ACTION
Adopt two resolutions approving the work
plans for fiscal year 2022-23, and accepting the
fiscal year 2021-22 work plan reports for:
• Library Board of Trustees
• Arts Commission
ITEM 9: 2022 - 23 WORK PLANS