RESOLUTION NO. 2023-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING CITY COUNCIL POLICY STATEMENT NO. 88
UPDATES TO THE BOARD, COMMISSION AND COMMITTEE MEMBER
APPLICATION, INTERVIEW AND APPOINTMENT PROCESS
WHEREAS, On July 23, 2019, the City Council adopted City Council Policy Statement No. 88 to formalize and ensure transparency and consistency in the Board, Commission and Committee Member application, interview and appointment process; and
WHEREAS, updates to this City Council Policy are needed to help ensure that a consistent procedure is followed for all Boards, Commissions and Committee Member appointments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.That the City Council approves the updated City Council Policy Statement No. 88 entitled Boards, Commissions and Committee Member Application, Interview and Appointment Process (Attachment A).
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 11th day of April, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
f sHERRY FREISINGER, City Clerk
(SEAL)
~
City Council
POLICY STATEMENT
Policy No.
Date Issued
88 April 11, 2023
Resolution No. 2023-102
Subject: Board, Commission and Committee Member Application, Interview and Appointment Process
Purpose
To develop a formal and transparent process for the City Council to review applications and interview applicants to serve on the City's Boards, Commissions and Committees.
Background
Staff has found that the need to formalize the application review and interview process for the selection and appointment of residents to serve on the City's Boards, Commissions and Committees. By formalizing the process through a City Council Policy, City Council and public expectations of the process will be clear.
Statement of policy
To formalize the application review and interview process for the selection and appointment of residents to serve on the City's Boards, Commissions and Committees.
Procedure
The Board, Commission and Committee Member Application, Interview and Appointment process shall proceed as follows: •
•
•
•
In accordance with the Maddy Act on or before December 31 of each year, the City Clerk's office prepares a Local Appointments List which is published twice in the local newspaper, posted at City Hall, the City Libraries and on the City's website. The notice contains the following:
o The name of the incumbent appointee
o The date of appointment and the term expiration date
Prior to a scheduled or unscheduled vacancy, City Clerk staff also posts the notice specific to that vacancy on the City website and at the City libraries for a period of 30 days. In addition, a notification is sent to all residents who have signed up for notification regarding upcoming vacancies. The e-mail invites the residents to apply if interested in serving if they have not already done so
Following the close of the 30-day application period, the City Clerk's Office will verify that each applicant is a registered voter in the applicable district The City Clerk's office will provide all of the applications received by the application deadline via e-mail to the recommending City Council Member (Mayor or District representative) who is tasked (per Carlsbad Municipal Code) with reviewing the applications and interviewing the potential candidates with the goal of recommending no more than two candidates per open position as well as the rest of the City Council. If there are more than two applicants per opening, the recommending member will select Attachment A
City Council Policy Statement No. 88
April 11, 2023
up to two candidates to advance in the process. If there are two or less applicants per opening, all candidates will advance in the process.
•If more than 10 applications are received for the current vacancy, the applications will be batched by district number.
•This e-mail will also include a link to the Carlsbad Municipal Code establishing the Board, Commission or Committee and a link to the City’s Boards and Commissions roster that includes the names and district number of the existing Board, Commission and Committee members
•The City Council will have two weeks to review the application materials, conduct interviews and provide the recommendations (if applicable) •Staff will schedule the appointment for the City Council meeting that follows the review period if possible
•Staff will reach out to each applicant (or two recommended candidates if applicable) notifying them of the Council Meeting date when the appointment will take place and invite and encourage them to attend the meeting and speak for 2-3 minutes regarding their qualifications for serving on the desired Board, Commission or Committee. Staff will also advise the applicants to be prepared to respond to questions that the City Council may ask
•The recommending City Council Members will nominate their recommended appointee.
The entire City Council shall then vote to confirm or oppose the appointment •Upon confirmation, the City Clerk’s Office will notify the successful candidate(s), and within 30 days the appointee is to complete the following: be administered the Oath of Office, file an assuming Conflict of Interest FPPC Form 700, complete a 2-hour AB1234 Ethics course and review the provided materials necessary to perform the duties of the appointment