RESOLUTION NO. 2023-119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GHD INC., FOR ADDITIONAL ENGINEERING
DESIGN AND ENVIRONMENTAL PERMITTING SERVICES FOR THE BEACH
ACCESS REPAIRS AND UPGRADES FROM PINE AVENUE TO TAMARACK AVENUE PROJECT, INCREASING THE NOT TO EXCEED AMOUNT BY $189,935
AND EXTENDING THE TERM BY THREE YEARS
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary, desirable and in the public interest to maintain public safety and accessibility to make repairs and upgrades to stairways, sidewalks, handrails and improve existing pathways to the beach area; and WHEREAS, on Jan. 9, 2018, the City Council adopted Resolution No. 2018-002, authorizing GHD Inc. to provide engineering and design services for the Beach Access Repairs and Upgrades from Pine Avenue to Tamarack Avenue, Capital Improvement Program, or CIP, Project No. 3896, or Project, in an amount not to exceed $500,000; and
WHEREAS, on April 24, 2020, Amendment No. 1 to the Agreement was executed to revise the scope of services for an additional fee of $220,000 and to extend the term of the Agreement by three years; and
WHEREAS, on June 14, 2021, Amendment No. 2 to the Agreement was executed to revise the scope of services for an additional fee of $6,000; and
WHEREAS, on Jan. 31, 2022, Amendment No. 3 to the Agreement was executed to revise the scope of services for an additional fee of $99,855; and WHEREAS, the term of Agreement currently ends on May 10, 2023; and WHEREAS, to complete the Project, the parties desire to amend the scope of work for additional engineering design and environmental permitting services, for an additional amount of $189,935 for a total agreement not to exceed amount of $1,015,790, and to extend the term by three years until May 9, 2026;and
WHEREAS, sufficient funding from the General Capital Construction and Infrastructure Replacement funds is available in the project account to cover the additional fee associated with Amendment No. 4 to the Agreement; and
WHEREAS, the City Planner has determined that the project is exempt from the California Environmental Quality Act under State Guidelines Section 21065, in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Amendment No. 4 to the Agreement for additional engineering design and environmental permitting services for the Project, as described in Attachment A, is hereby approved, and the Mayor is hereby authorized and directed to execute said Amendment.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 9th day of May, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
Lj SHERRY FREISINGER, City Clerk
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DocuSign Envelope ID: C8407234-6CAA-4F47-9813-681 D2123C 199 Attachment A
TRAN1651
AMENDMENT NO. 4 TO EXTEND AND AMEND THE AGREEMENT FOR
ENGINEERING SERVICES FOR BEACH ACCESS REPAIRS ALONG CARLSBAD
BOULEVARD FROM PINE AVENUE TO TAMARACK AVENUE
GHD INC.
.f'v--,
This Amendment No. 4 is entered into and effective as of the \ D day of ____ __,_......,.. __ +----' 2023, extending and amending the agreement dated January 10, 2018 (the "Agreem nt") by and between the City of Carlsbad, a municipal corporation, ("City"), and GHD Inc., a Cali ornia corporation, ("Contractor") (collectively, the "Parties") for engineering services and for beach access repairs along Carlsbad Boulevard from Pine Avenue to Tamarack Avenue ("Services).
RECITALS
A. Under the Agreement, the City retained the Services of the Contractor for a period of 850 days, for an amount not to exceed five hundred thousand dollars ($500,000).
B. On April 20, 2020, the Parties executed Amendment No. 1 to the Agreement to extend the term of the Agreement for an additional three (3) years, to amend and supplement the Scope of Work for to include widening the elevated upper sidewalk, and to increase the total amount paid for Services by two hundred twenty thousand dollars ($220,000), for an amended not to exceed amount of seven hundred twenty thousand dollars ($720,000) and C. On June 14, 2021, the Parties executed Amendment No. 2 to the Agreement to amend and supplement the Scope of Work for additional survey services along Carlsbad Blvd., and to increase the total amount paid for Services by six thousand dollars ($6,000), for an amended not to exceed amount of seven hundred twenty six thousand dollars ($726,000); and D. On January 31, 2022, the Parties executed Agreement No. 3 to the Agreement to amend and supplement the Scope of Work to include additional visual simulations of the proposed improvements, additional design services for converting the existing guard rail to illuminated non traffic rated bollards, and additional biological mapping and CEQA services; and to increase the total amount paid for Services by ninety nine thousand eight hundred fifty five dollars ($99,855), for an amended not to exceed amount of eight hundred twenty five thousand eight hundred fifty five dollars ($825,855); and
E. The Parties now desire to extend the Agreement for an additional three (3) years, amend and supplement the Scope of Work to include final engineering, environmental, permitting, and construction support for the completion of the project, and to increase the total not to exceed amount.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:
1. In addition to those Services contained in the Agreement, as may have been amended from time to time, Contractor will provide those services described in Exhibit "A", Scope of Services and Fee (SUPPLEMENTAL).
2. City will pay Contractor for all work associated with the Services described in Exhibit "A", Scope of Services and Fee (SUPPLEMENTAL) on a time and materials basis an amount not-to-exceed one hundred eighty nine thousand nine hundred thirty-five dollars City Attorney Approved Version 12/28/2022
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 TRAN1651
($189,935). With this Amendment, the total Agreement amount shall not exceed one million fifteen thousand seven hundred ninety dollars ($1,015,790). Contractor will provide City, on a monthly basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
3. The Agreement, as may have been amended from time to time, is hereby extended for a period of three (3) years until May 9, 2026.
4. All other provisions of the Agreement, as may have been amended from time to time, will remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor pursuant to the Agreement, as may have been amended from time to time, will include coverage for this Amendment.
6. The individuals executing this Amendment and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Amendment. [signatures on following page]
City Attorney Approved Version 12/28/2022
2 DocuSign Envelope ID: CB407234-6CAA-4F47-9813-681 D2123C199
CONTRACTOR
GHD Inc., a California corporation
By:
By:
(sign here)
Greg Watanabe,
Principal & Vice-President
(print name/title)
(sign here)
(print name/title}
TRAN1651
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
eith Blackburn, Mayor
Attest:
for Sherry Freisinger, City Clerk
If required by City, proper notarial acknowledgment of execution by Contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following two groups:
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: ___ bt_1,Y.. __ �--�----
Deputy City Attorney
City Attorney Approved Version 12/28/2022
3 TRAN1651
City Attorney Approved Version 12/28/2022
4 EXHIBIT “A”
SCOPE OF SERVICES AND FEE (SUPPLEMENTAL)
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
Beach Access Repair - Amendment No. 4 Scope
March 27, 2023
Proposed Effort (May 2023 Through Construction May 2025) The following tasks define our team’s scope to assist the City in advancing the project through final permitting and
design efforts, as well as bidding and construction services on a time and materials basis.
TASK 1
PROJECT COORDINATION AND MEETINGS
GHD will attend up to thirteen (13) bi-weekly meetings during the remaining design, bid and permitting process for six (6) months from May 2023 to the end of October 2023. In addition, we assume participation in six (6) meetings with State Parks, Coastal Commission, regulatory agencies, City's Planning and/or Parks and
Recreation departments, as needed. We will produce meeting minutes for documentation purposes. GHD will also produce progress reports to be submitted with the monthly invoice for the project through the anticipated through the end of construction in May 2025. This task will also include
project management efforts related to overseeing the project and coordination with the team and City staff when needed.
TASK 2 100% CONSTRUCTION DOCUMENTS AND FINAL SUBMITTAL The GHD team will advance the design and associated plan set to the 100% level for all disciplines and will provide a formal comment resolution table identifying all design review comments received. We will update the construction
documents based on the agreement and resolution of comments for final submittal of sealed plans and specifications to the City. This submittal will represent the final contract documents that will be issued for bid and construction. The Engineer’s Estimate of Probable Construction Cost / Bid Schedule will be updated to match the 100% / Final submittal and unit costs will be verified by O’Connor Construction Management, Inc. (OCMI) given recent material escalations, bidding climate, and other project requirements.
Deliverables:
- 100% and Final Drawings for Construction
- 100% and Final Technical Specifications
- 100% and Final Engineer’s Estimate of Probable Construction Cost / Bid Schedule Assumptions:
- The City will reproduce the complete final bid set of project drawings and specifications for the project for distribution to potential bidders.
TASK 3 SDG&E COORDINATION
GHD will coordinate with the City and SDG&E as needed for the replacement of the existing street lights and design review of new service for the proposed under rail lighting at the four (4) elevated stairways and one (1) on grade stairway adjacent to the Tamarack Avenue restroom. We anticipate attending up to four (4) meetings with City and/or SDG&E staff during the design period.
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
TASK 4 REMAINING PERMITTING EFFORTS
Our team has developed an Initial Study / Mitigated Negative Declaration (IS/MND) and supporting documents for the project in accordan ce with California Environmental Quality Act (CEQA) guidelines, of which three (3) versions have been reviewed by the City to date. The IS/MND and associated figures, drawings have been further revised and are currently in a fourth round of review with the City. GHD will continue to coordinate with the City to address further comments, if any. We assume up to two (2) more rounds of review with the City before adoption and that additional technical studies or quantitative analysis are not needed. Once the City Planning Commission approves for release, GHD will prepare the MND for public review.
CEQA Public Review Period
Per CEQA Guidelines Section 15072, GHD will prepare a Notice of Intent (NOI) to Adopt an MND for review by the City. The NOI together with the Public Draft IS/MND will be publicly distributed for 30 days as required by the CEQA Guidelines. GHD will develop a mailing list in coordination with the City. The City has advised that they will distribute the IS/M ND to the State Clearinghouse, responsible agencies, affected property owners, and persons requesting notice. The City will also prepare and post an advertisement for a local newspaper, and will submit a copy of the NOI to the San Diego County Clerk.
Deliverable: One (1) electronic copy in both MS Word and PDF of the Public Draft IS/MND and NOI Finalize MND
After the required 30-day review period, GHD will compile all comments received on the Public Draft IS/MND, including comment letters, emails, and oral co mments. GHD will conduct an initial review of all comments received on the Public Draft IS/MND, number them, and categorize them by subject. GHD will then prepare responses to each comment. GHD will prepare one draft and one final response to comments document for City staff to review. The Final IS/MND pr esented to the City for consideration will consist of the Public Draft IS/MND, comments received, the re sponses to comments, and the Mitigation Monitoring and Report Program (see Task 6 below). For purposes of this proposal, GHD assumes a total of up to 10 comment letters consisting of up to 2-pages each wi ll be received and require brief qualitative responses.
We will revise the Final IS/MND in response to up to two (2) rounds of City review, including preparation of a comment tracking table.
GHD will prepare a draft Notice of Determination (NOD) and submit it to the City for review. GHD’s project manager and environmental document task leader will attend one (1) Planning Commission meeting at which the project will be considered for approval. We understand that the City will file the final NOD with the State Clearinghouse and San Diego Count y Clerk within five (5) working days of project approval. This scope of work does not include CEQA filing fees (e.g., County Clerk, Ca lifornia Department of Fish and Wildlife), which we assume will be paid directly by the City.
Deliverables:
-
One (1) electronic copy in both MS Word and PDF of each of the Final IS/MND -
One (1) electronic copy in both MS Word and PDF of NOD
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
Coastal Development Permit
GHD will prepare a Coastal Development Permit (CDP) application and support the City with acquisition of the CDP under the City’s Local Coastal Plan (LCP). The CDP application will be submitted to the City for up to two (2) rounds of review and revision and will be developed consistent with the project CEQA documents. GHD’s project manager and environmental permitting task leader will attend one (1) Coastal Commission hearing.
Deliverable: CDP application package submitted to the City for review and approval Assumptions:
-
The project is located in the California Coastal Commission (CCC) appeal jurisdiction and addition
al support if appealed is outside this scope of work and can be provided on a time and materials basis if needed.
TASK 5
BID SUPPORT SERVICES
After the completion of the construction documents, the design team will support the City during the bidding stage. The GHD Team will be available to provide the following Bid Support Services:
-
Preparation of Bid Addenda
-
Prepare responses to bidder questions
GHD will provide these services on a time and materials basis up the allowable budget for this task.
TASK 6 CONSTRUCTION SUPPORT SERVICES
Our Team will provide assistance to the City during the three construction phases (1A, 1B and 2) of the project to support the technical aspects of the design and any design changes. Construction is anticipated to occur outside of prime vacation summer months (Memorial Day to Labor Day) and take 15 months to complete. The GHD Team will be available to provide the following Construction Support Services:
-
Attend site visits and meetings during 15 months of construction (assumes 2 hours per week) -
Review Contractor Shop Drawings and Submittals (assumes up to 20 submittals) -
Respond to Contractor RFIs (assumes up to 30 RFIs)
-
One (1) structural site observation related to the construction for each of the project phases -
One (1) landscape pre-maintenance meeting
-
One (1) walk-thru with the City for each of the project phases -
Prepare As-Built (Record) Drawings based on Contractor markups GHD will provide these se
rvices on a time and materials basis up to the allowable budget for this task. If more hours are required to perform the work an amendment to contract will be requested by GHD and additional work will be performed after approved by City.
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
TASK 7 CONSTRUCTION MONITORING
Mitigation Monitoring Reporting Plan (MMRP) Revisions / Compliance Verification GHD and KTUA will revise the current draft Mitigati on Monitoring and Reporting Plan (MMRP) with City concurrence to identify and delineate responsible parties for implementing any mitigation measures presented in the IS/MND. The MMRP will include all mitigation measures, responsi bility for their implementation, and method and schedule for reporting on their implementation. Our team will coordinate with the City to select and appoint qualified responsible parties / individuals (i.e. biologists, scientists, and other qualified contractors) to implement and carry out monitoring and/or reporting activities. We will track and manage the timing and completion of mitigation m onitoring measures and reporting actions during construction, as well as compliance verification dates. The scope outlined for this task is comprehensive and supersedes the original scope and addenda for the project.
Deliverable: One (1) electronic copy in both MS Word and PDF of the MMRP DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
ASSUMPTIONS
The proposed project scope of work includes the following assumptions:
o The scope outlined for the Amendment 4 tasks is comprehensive and supersedes the original scope and amendments for the project.
o Scope and fee based are based on schedule attached create d February 2023
o No construction services
to be provided between Memorial Day and Labor Day
o Scope and fee based on 15 months (60 weeks) of construction activities o Assumes attendance at on
site recurring construction meetings not required
o Assumes SWPPP will be
prepared and submitted by contractor
o Assume City to coordinate tribal and cultural resource consultation efforts and requirements o San Diego Gas and Electric
(SDG&E) will not require that a new metered service or
transformers be provided
o There will be no further public outreach or stakeholder meetings needed o City will pay for all permit and application fees for the project o No historic built environment analysis and evaluation is needed o This scope assumes no focused surveys for special status plant or wildlife species would be required subsequent to the Biological Resources Assessment o The City
will provide documentation required to acquire the CDP and take over filing and administration of the CDP once the application has been submitted to the City by GHD o Assumes no
401, 404 or 1602 permits are needed for the project
o Comments from the City will be limited to one (1) round of consolidated comments to be addressed per submittal
o Analytical test for agricultural suitability of soil samples and planting amendment recommendations prepared by a licensed soils testing laboratory are available o Frontend ‘boiler plate’ specifications will be provided by the City, with limited input required from the GHD Team
o The City will reproduce the complete final bid set of project drawings and specifications for the project for distribution to potential bidders
o GHD does not control the review and approval of regulatory agency permits o City / Contractor to produce As-built record drawings DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
City of Carlsbad | Beach Access Repairs Along Carlsbad Blvd from Pine Ave to Tamarack Ave Subconsultants
Organizational Chart
Project Manager
Robert Sherwood, PE
QA/QC Review
Satish Chilka, PE, SE
Charles Smith, AICP, LEED AP
(Permitting QA/QC)
Principal-in-Charge
Craig Lewis, PE, SE
GHD Project Resources
Civil
Brittany Zambrano, PE
Erika Hall, EIT
Structural
Samantha Faddis, PE, SE
Ishan Goel , EIT
Electrical
Mehdi Mardi, EE
Tomoki Masui, EE
Landscape Architec t
KTU+A
Tim Henders on, ASLA
Bernard Everling
Permitting
Brian Leslie (CDP)
Nicole Greenberg (CEQA)
Ryder Burliss (MMRP)
Geotec hnical
ENGEO
Walter Crampton, PE, GE
Taylor Strack, PE, GE
Stormwater
Nathan Towlerton, P
E
Robin Raines, PE
Surveying
Alta Land Surveying
Miguel Mar
tinez, PLS
Cost Estimating QC
OCMI
John Mauk , LCPE, CCP
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 ('cicyof
Carlsbad
California
ID Task Name Duration Start Finish
0 Planning / Engineering
Design / Construction
593
days
Fri 1/27/23 Tue 5/6/25
1 Permitting 128
days
Fri 1/27/23 Tue 7/25/23
2 Third City Review of
IS/MND & Applications
(Screencheck #3)
0 days Fri 1/27/23 Fri 1/27/23
3 Address City
Screencheck #3
C
11 days Fri 1/27/23 Fri 2/10/23
4 Fourth City Review of
IS/MND & Applications
(Screencheck #4)
20 days Mon 2/13/23 Fri 3/10/23
5 Agency Pre‐application
Meetings
5 days Mon 3/13/23 Fri 3/17/23
6 City Review to Finalize
MND for Public Review
10 days Mon 3/20/23 Fri 3/31/23
7 CEQA Public Review
Period and Applicant
R
20 days Mon 4/3/23 Fri 4/28/23
8 GHD draft responses to
comments & Final
IS/MND
10 days Mon 5/1/23 Fri 5/12/23
9 City Staff Review 10 days Mon 5/15/23 Fri 5/26/23
10 GHD Prepare Final
IS/MND
5 days Mon 5/29/23 Fri 6/2/23
11 City Staff Review /
Planning Commission
Cl d
10 days Mon 6/5/23 Fri 6/16/23
12 City Planning
Commission Approval
10 days Mon 6/19/23 Fri 6/30/23
13 Submit CDP and Permit
Applications to
Ai
1 day Mon 4/3/23 Mon 4/3/23
14 CDP / Permit Review by
Various Agencies
80 days Tue 4/4/23 Mon 7/24/23
15 Obtain Agency Permits 1 day Tue 7/25/23 Tue 7/25/23
16 90% Construction
Documents
56 days Mon 2/13/23 Mon 5/1/23
17 City & California State
Parks 85% Review
20 days Mon 2/13/23 Fri 3/10/23
18 85% City / Parks Review
Comments to GHD
T
1 day Mon 3/13/23 Mon 3/13/23
19 Address City Comments
/ Develop 90% PS&E
35 days Mon 2/13/23 Fri 3/31/23
20 90% Cost Estimate 10 days Mon 3/20/23 Fri 3/31/23
21 90% Submittal to City /
California State Parks
0 days Fri 3/31/23 Fri 3/31/23
22 City & State Parks 90%
Review
20 days Mon 4/3/23 Fri 4/28/23
23 90% City / Parks Review
Comments to GHD
T
1 day Mon 5/1/23 Mon 5/1/23
24 100% Construction
Documents
62 days Tue 5/2/23 Wed 7/26/23
25 Produce 100%
Drawings and
Si f i i
20 days Tue 5/2/23 Mon 5/29/23
Permitting
1/27
1/27 Address City Screencheck #3 Comments
2/13 Fourth City Review of IS/MND & Applications (Screencheck #4) 3/13 3/17
Agency Pre-application Meetings
3/20 City Review to Finalize MND for Public Review
4/3 4/28
CEQA Public Review Period and Applicant Response
5/1 5/12
GHD draft responses to comments & Final IS/MND
5/15 5/26
City Staff Review
5/29 6/2
GHD Prepare Final IS/MND
6/5 6/16
City Staff Review / Planning Commission Calendar
6/19 6/30
City Planning Commission Approval
4/3 Submit CDP and Permit Applications to Agencies
4/4 7/24
CDP / Permit Review by Various Agencies
7/25 Obtain Agency Permits
90% Construction Documents
2/13 3/10
City & California State Parks 85% Review
3/13 85% City / Parks Review Comments to GHD Team
2/13 3/31
Address City Comments / Develop 90% PS&E
90% Cost Estimate
3/31 90% Submittal to City / California State Parks
City & State Parks 90% Review
5/1 90% City / Parks Review Comments to GHD Team
100% Construction Documents
Produce 100% Drawings and Specifications
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 -
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I I I I I I I I I I I I I I I I I I I I I I I I I
ID Task Name Duration Start Finish
26 100% Cost Estimate 10 days Tue 5/16/23 Mon 5/29/23
27 100% Submittal to City 1 day Tue 5/30/23 Tue 5/30/23 28 City Public Works &
Planning 100% Review
20 days Wed 5/31/23 Tue 6/27/23
29 Final Doc Edits and
Coordination w/ City
10 days Wed 6/28/23 Tue 7/11/23
30 Final Bid Package 1 day Wed 7/26/23 Wed 7/26/23
31 Bid Period 60 days Thu 7/27/23 Wed
10/18/23
32 City Admin &
Signatures
10 days Thu 7/27/23 Wed 8/9/23
33 Bid Advertisement
Period
40 days Thu 8/10/23 Wed 10/4/23
34 Bid Review and Award 10 days Thu 10/5/23 Wed
10/18/23
35 Bid Award 0 days Wed 10/18/23 Wed
10/18/23
36 Construction 383
days
Thu 10/19/23 Mon 4/7/25
37 General Requirements 51 days Thu 10/19/23 Thu 12/28/23 38 Contract Negotiation 10 days Thu 10/19/23 Wed 11/1/23 39 Construction Kickoff
Meeting
1 day Thu 11/2/23 Thu 11/2/23
40 Material
Procurement /
Sb i l
40 days Fri 11/3/23 Thu 12/28/23
41 Mobilize Onsite 10 days Fri 11/3/23 Thu 11/16/23
42 Phase 1 Construction 136
days
Fri 11/17/23 Fri 5/24/24
43 Pine Ave to Maple
Ave ‐ Upper Sidewalk
136
days
Fri 11/17/23 Fri 5/24/24
44 Phase 1 Completion 0 days Fri 5/24/24 Fri 5/24/24
45 Summer 2024 Tourist
Season
71 days Mon 5/27/24 Mon 9/2/24
46 Phase 2 Construction 155
days
Tue 9/3/24 Mon 4/7/25
47 Remobilize Onsite 15 days Tue 9/3/24 Mon 9/23/24
48 Maple Ave to
Tamrack Ave ‐ Upper
Sid lk
140
days
Tue 9/24/24 Mon 4/7/25
49 Phase 2 Completion 0 days Mon 4/7/25 Mon 4/7/25
50 Final Acceptance 21 days Tue 4/8/25 Tue 5/6/25
51 Final Walk‐through
Inspection
1 day Tue 4/8/25 Tue 4/8/25
52 Complete Punch List
Items
20 days Wed 4/9/25 Tue 5/6/25
100% Cost Estimate
5/30 100% Submittal to City
City Public Works & Planning 100% Review
Final Doc Edits and Coordination w/ City
7/26 Final Bid Package
Bid Period
7/27 City Admin & Signatures
8/10 10/4
Bid Advertisement Period
Bid Review and Award
10/18 Bid Award
10/19 4/7
Construction
General Requirements
Contract Negotiation
11/2 Construction Kickoff Meeting
11/3 12/28
Material Procurement / Submittals
11/3 11/16
Mobilize Onsite
Phase 1 Construction
11/17 5/24
Pine Ave to Maple Ave - Upper Sidewalk
Phase 1 Completion 5/24
5/27 9/2
Summer 2024 Tourist Season
Phase 2 Construction
9/3 9/23
Remobilize Onsite
9/24 4/7
Maple Ave to Tamrack Ave - Upper Sidewalk
Phase 2 Completion 4/7
Final Acceptance
Final Walk-through Inspection 4/8
Complete Punch List Items 5/6
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 2022 Qtr 1, 2023 Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 t------- • [ • J ~
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Task
Task Description
Senior Technical Director - A01
(Principal Engineer)
Senior Technical Director - A03
(Senior Engineering Lead)
Technical Director 1 - A04
(Senior Engineer / Manager)
Technical Director 2 - A05
(Senior Engineer)
Senior Professional 1 - A06
(Project Engineer)
Senior Professional 2 - A07
(Project Engineer)
Professional 1 - A08
(Staff Engineer)
Professional 3 - A10
(Staff Engineer)
Design Technician 1 - B06
(CAD Designer)
Project Support 5 - D09
(Admin Support)
Total GHD Hours
GHD Labor COSTS
KTUA
(Landscape Architecture)
OCMI
(Cost Estimating)
ENGEO
(Geotechnical Engineering)
Total Fee
Principal (KTUA)
Senior Associate (KTUA)
Associate (KTUA)
Senior Designer (KTUA)
Cost Estimator (OCMI)
Senior Cost Estimator (OCMI)
Cost estimator MEP (OCMI)
Principal (ENGEO)
Associate Engineer / Geologist
(ENGEO)
Project Engineer / Geologist
(ENGEO)
Technical Support (ENGEO)
310 260 240 225 210 190 180 135 185 130 190 155 135 115 145 190 230 365 305 235 160 /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR Including 0.0% Markup /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR /HR Task 1
Project Management 12 8 20 $ 3,920 $ - $ - $ - $ 3,920 Coordination & Meetings
(6 Month Duration) 60 60 $ 14,400 $ - $ - $ - $ 14,400 Subtotal 72 8 80 $ 18,320 $ - $ - $ - $ 18,320 Task 2
Construction Drawings 2 8 40 20 20 8 12 40 150 $ 32,080 $ 15,570 $ - $ 975 $ 48,625 10 20 34 52 1 2 Technical Specifications 24 16 40 $ 9,120 $ 3,270 $ - $ 975 $ 13,365 3686 12 Cost Estimate 2 2 $ 480 $ 1,230 $ 4,070 $ - $ 5,780 12246 1 2 4 Subtotal 2 8 66 20 36 8 12 40 192 $ 41,680 $ 20,070 $ 4,070 $ 1,950 $ 67,770 14 28 44 62 6 12 4 2 4 Task 3
SDG&E Coordination 12 16 28 $ 5,760 $ - $ - $ - $ 5,760 Subtotal 12 16 28 $ 5,760 $ - $ - $ - $ 5,760 Task 4
Permitting Coord / Mtgs 6 32 10 48 $ 9,930 $ 2,160 $ - $ - $ 12,090 8 8 CEQA Public Review 10 30 40 $ 9,400 $ - $ - $ - $ 9,400 Finalize MND 10 40 10 60 $ 12,850 $ - $ - $ - $ 12,850 CDP Application 24 8 32 $ 6,840 $ - $ - $ - $ 6,840 Subtotal 26 24 102 28 180 $ 39,020 $ 2,160 $ - $ - $ 41,180 8 8 Task 5
Prepare Bid Addenda $ - $ - $ - $ - $ - Responses to Questions (6) (6) (3) (15) $ (3,315) $ 155 $ - $ - $ (3,160) 1 Subtotal (6) (6) (3) (15) $ (3,315) $ 155 $ - $ - $ (3,160) 1 Task 6
Site Visits / Meetings
(15 Months Duration) 95 1 1 97 $ 23,120 $ 1,620 $ - $ - $ 24,740 6 6 Review Contractor Shop
Drawings / Submittals 4 9 4 17 $ 3,720 $ (4,850) $ - $ - $ (1,130) (10) (21) (1) Respond to RFIs 9 20 8 37 $ 8,940 $ (1,985) $ - $ 5,180 $ 12,135 (6) (1) (8) 2578 Walk-thru and Checklist
for Each Phase 4 16 2 22 $ 5,330 $ - $ - $ - $ 5,330 Record Drawings 3 3 10 16 $ 3,350 $ 6,055 $ - $ - $ 9,405 3 13 1 29 Subtotal 20 143 10 1 10 5 189 $ 44,460 $ 840 $ - $ 5,180 $ 50,480 (7) 13 (21) 26 2 5 7 8 Task 7 CONSTRUCTION MONITORING
Revise Draft MMRP /
Compliance Verification 3 7 5 15 $ 3,075 $ 3,240 $ - $ - $ 6,315 12 12 Subtotal 3 7 5 15 $ 3,075 $ 3,240 $ - $ - $ 6,315 12 12 Task 8
Reimbursable Expenses
(Design and Permitting) $ 145 $ - $ - $ - $ 145 Reimbursable Expenses
(Bid and Construction) $ 2,000 $ 1,125 $ - $ - $ 3,125 Subtotal $ 2,145 $ 1,125 $ - $ - $ 3,270 31 22 317 24 145 9 28 30 50 13 669 $151,145 $27,590 $4,070 $7,130 $ 189,935 7 62 23 108 6 12 44978Total Cost - Tasks 1 thru 8
REIMBURSABLE EXPENSES
CONSTRUCTION SUPPORT SERVICES
BID SUPPORT SERVICES
REMAINING PERMITTING EFFORTS
SDG&E COORDINATION
100% CONSTRUCTION DOCUMENTS
COORDINATION & MEETINGS (MAY THRU OCTOBER 2023)
Subconsultants
GHD - Compensation and Fee Schedule (Delta Version)
Date: 3/24/2023
CITY OF CARLSBAD - BEACH ACCESS REPAIRS ALONG CARLSBAD BLVD DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199
GHD Discounted Rates for Carlsbad Beach Access Repair Project GHD Class GHD Job Category / Description Discounted Rates Staff Positions A01 Senior Technical Director
(Principal Engineer) $310 / hr Charles Smith, Bill Silva A03 Senior Technical Director (Senior
Engineering Lead) $260 / hr Craig Lewis, Casey Raines
A04 Technical Director 1
(Senior Engineer / Manager) $240 / hr Robert Sherwood, Satish Chilka, Brian Leslie, Francisco Andrade, Mehdi Mardi
A05 Technical Director 2
(Senior Engineer) $225 / hr Nathan Towlerton, Samantha Faddis, Monica Martinez‐Maruri
A06 Senior Professional 1
(Project Engineer) $210 / hr Brittany Zambrano, Robin Raines, Nicole Greenberg A07 Senior Professional 2
(Project Engineer) $190 / hr Patrick Brutzman
A08 Professional 1
(Staff Engineer) $180 / hr Erika Hall, Tomoki Masui, Ishan Goel A10 Professional 3
(Staff Engineer) $135 / hr Braden Froble, Ryder Burliss B06 Design Technician 1
(CAD Designer) $185 / hr
Carlos Martinez, Vincent Cruz
D09 Project Support 5
(Admin Support) $130 / hr Nicole Tuon, Elissa Overton, Jenni Simpson March 27, 2023
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 IJ
DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 2023
Standard
I
Job
Category
Rates*
as
of
1/1/23
Staff
Positions
-Jan
20,
2023
Principal
II
$205.00
Principal
I
$190.00
Joe,
Brooke,
Chris,
Mark
Sr
Associate
II
$175.00
Cher
i, Bernard,
Tom,
Tim
Sr
Associate
I
$155.00
Jerod,
Jacob
Associate
II
$145.00
Darren,
Matt
C
Associate
I
$135.00
Alex,
Stephen,
Josef
Sr
Designer/Planner
II**
$125.00
Difan,
David,
Morgen,
Kolbe
Sr
Designer/Planner
I
$115.00
Cisy,
Gwen,
Nico
le
Designer
/Planner
$105.00
Brendan,
Mariella,
Ashim
Cl
erical
$85.00
Nancy,
Wendy,
Amy
E., Kristie
I ~
II
*
Some
pro
ject
may
requ
ire
more
competitive
rates.
Standard
rates
may
be
reduced
by
$5
in
each
category
if
necessary,
but
must
be
approved
by
a
principal
or
sen
ior
assoc
iate
1Jr
ior
.
1;
I
**Includes
Sr.
Designer
II and
1111
I
ktu
a
GEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
CONSTRUCTION SERVICES
COASTAL/MARINE GEOTECHNICS
February 1, 2023 www.engeo.com
PREFERRED CLIENT FEE SCHEDULE
PROFESSIONAL SERVICES
Effective February 2023
President ...................................................................................................................................... $465.00 per hour Principal ....................................................................................................................................... $365.00 per hour Associate ..................................................................................................................................... $305.00 per hour Subject Matter Expert .................................................................................................................. $400.00 per hour Senior ........................................................................................................................................... $265.00 per hour Project .......................................................................................................................................... $235.00 per hour Staff .............................................................................................................................................. $205.00 per hour Assistant ...................................................................................................................................... $165.00 per hour Construction Services Manager II ............................................................................................... $210.00 per hour* Construction Services Manager I ................................................................................................ $200.00 per hour* Senior Field Representative II ..................................................................................................... $176.00 per hour*/** Senior Field Representative I ...................................................................................................... $157.00 per hour*/** Field Representative .................................................................................................................... $145.00 per hour*/** Senior Laboratory Technician ..................................................................................................... $180.00 per hour Laboratory Technician ................................................................................................................. $160.00 per hour GIS Developer ............................................................................................................................. $190.00 per hour Senior GIS Analyst ...................................................................................................................... $185.00 per hour GIS Analyst .................................................................................................................................. $175.00 per hour Senior CAD Specialist ................................................................................................................. $175.00 per hour CAD Specialist ............................................................................................................................. $160.00 per hour Network Administrator ................................................................................................................. $250.00 per hour Project Assistant .......................................................................................................................... $145.00 per hour * Two-hour minimum portal to portal and cancellations within 24 hours. * OVERTIME RATES: Rates increased by factor of 1.5 for all hours worked in excess of eight (8) Monday through Friday, and the first eight (8) hours worked on Saturday. Rates increased by factor of 2.0 for all hours worked in excess of twelve (12) Monday through Friday, all hours worked in excess of eight (8) on Saturday and all hours worked on Sunday and holidays. ** For Prevailing Wage projects, increase the hourly rate by $19. ** Rates increased by factor of 1.25 for night shift hours (hours commencing after 4:00 p.m. or before 4:00 a.m.); rates increased by factor of 1.875 (an additional factor of 1.5) for all night shift hours in excess of eight (8); rates increased by factor 2.5 for all night shift hours worked in excess of twelve (12).
ADDITIONAL SERVICES OFFERED
In addition to our core services of geotechnical, hydrologic and environmental engineering, including construction-phase testing and observation, ENGEO provides clients with services for establishment and management of Geologic Hazard Abatement Districts (GHAD) and for Entitlement and Permitting Support (EPS). For more information about these services and associated pricing, please contact ENGEO at (925) 866-9000.
OTHER FEES
• Equipment and materials will be charged in addition to the above hourly rates. • Outside Consultants, Subcontracted Services and Equipment Rental .................................................................................................. Cost plus 25% • Expert Witness, Deposition, Mediation, Arbitration, or Court Appearance (Minimum Charge) ..................... $2,400.00 half day, $4,800.00 full day DocuSign Envelope ID: CB407234-6CAA-4F47-9813-6B1D2123C199 ENGEO
-Expect Excellence-------------------