To the members of the:
CITY COUNCIL
Date "1/1~2.; CA ✓cc ._/
CM~A M ✓DCM(3)~
June 1, 2023
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Pub~rks
Geoff Patnoe, Assistant City Manager lI:f3J Via:
{city of
Carlsbad
Memo ID# 2023052
Re: Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) This memorandum provides an update to a previous Council Memorandum dated January 26, 2023, provided as Attachment A, on the status of the Carlsbad Boulevard Pedestrian Improvements Project, Capital Improvement Program (CIP) Project No. 6097.
Background
The Carlsbad Boulevard Pedestrian Improvements Project (project) will enhance six crosswalks:
Carlsbad Boulevard at Oak Avenue, Sycamore Avenue, Maple Avenue, Cherry Avenue, Hemlock Avenue and at the Army & Navy Academy between Mountain View Drive and Cypress Avenue, which currently have existing rectangular rapid flashing beacon systems. The proposed improvements include pedestrian-activated in-pavement flashing lights to augment the existing beacon systems, curb extensions, continental-style high-visibility crosswalk markings and green bicycle lane treatments in vehicle-bicycle conflict areas.
On January 26, 2023, staff informed the City Council that the start of work was estimated to begin in September 2023 and that the project was forecast to be complete in February 2024.
Discussion
Since the last update, staff identified an opportunity to adjust the sequence of work and accelerate the start of work at the Army & Navy Academy site. Following coordination with the Army & Navy Academy, staff directed the city's contractor to begin work at the Army & Navy Academy site on Tuesday, May 30, 2023. The majority of the work at the Army & Navy Academy site is scheduled to be complete in June 2023, during an academic break and prior to the start of its summer programs.
Next Steps
Pedestrian improvements at the remaining crosswalks are expected to begin in September/ October 2023. Staff will continue to work with the contractor to ensure an efficient, timely execution of the project upon receipt of the long-lead equipment items.
Attachment: A. Council Memorandum dated January 26, 2023 Public Works Branch
Construction Management & Inspection Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2780 t
Council Memo -Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) June 1, 2023
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
David Graham, Chief Innovation Officer
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Kristina Ray, Communication & Engagement Director
Gina Herrera, Deputy City Attorney
Babaq Taj, Engineering Manager
John Kim, City Traffic Engineer
Hossein Ajideh, Engineering Manager
Nathan Schmidt, Transportation Planning and Mobility Manager
1n the members of the:
CITY COUNCI~
oc1t(~ j~cA_✓_cc ✓ c~ _V'.'_ACM ✓ocM {3)✓
January 26, 2023
Attachment A
Council Memorandum
To:
From:
Via:
Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Pub25Works
{city of
Carlsbad
Memo ID# 2023009
Re:
Geoff Patnoe, Assistant City Manager ~
Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) This memorandum provides an update on the Carlsbad Boulevard Pedestrian lmprovem~nts Project, Capital Improvement Program (CIP) Project No. 6097.
Background
The Carlsbad Boulevard Pedestrian Improvements Project will enhance six uncontrolled crosswalks: Carlsbad Boulevard at Oak Avenue, Sycamore Avenue, Maple Avenue, Cherry Avenue, Hemlock Avenue and at Army/Navy Academy between Mountain View Drive and Cypress Avenue, which currently have existing rectangular rapid flashing beacon systems. The proposed improvements include pedestrian-activated in-pavement flashing lights to augment the existing beacon systems, curb extensions, continental-style high-visibility crosswalk markings and green bicycle lane treatments in vehicle-bicycle conflict areas.
The City Council adopted Resolution No. 2022-262 on November 15, 2022, awarding the construction contract to Aster Construction Services, Inc. in an amount not to exceed $1,246,567.
Discussion
Following adoption of Resolution No. 2022-262 and execution of the contract, the project team learned that critical components associated with the pedestrian-activated in-pavement flashing lights will delay the start of work. Specifically, the electrical service cabinets at each crosswalk location will require approximately 30-36 weeks for fabrication and delivery. The equipment manufacturer's representative has cited supply chain issues as the primary factor for the long fabrication and delivery duration. No additional costs associated with this delay is anticipated.
The significant procurement duration for the electrical service cabinets is an unexpected impact and was not accounted for in the original 120-workday contract duration. As a result, construction activities are estimated to begin in September 2023 with the estimated completion of the project in February 2024.
Public Works Branch
Construction Management & Inspection Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2780 t
Council Memo -Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) January 26, 2023
Next Steps
Staff will continue to work with the contractor to complete all preconstruction and procurement activities to ensure an efficient, timely execution ofthe project upon receipt of the long-lead equipment items. Staff will also work with the contractor to explore options, such as resequencing work activities, that may allow for an earlier project completion. cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
David Graham, Chief Innovation Officer
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Kristina Ray, Communication & Engagement Director
Babaq Taj, Engineering Manager
Hossein Ajideh, Engineering Manager
John Kim, City Traffic Engineer
Nathan Schmidt, Transportation Planning and Mobility Manager