CA Review __RK___
Meeting Date: June 6, 2023
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Eric Lardy, City Planner
[email protected], 442-339-2712
Mike Strong, Assistant Community Development Director
[email protected], 442-339-2721
Subject: Annual Work Plans for the Planning Commission and Historic Preservation Commission
District: All
Reco
mmended Actions
Staff recommend the following actions:
1. Adopt a resolution accepting the Fiscal Year 2022-23 Planning Commission Work Plan Annual Report and approving the Fiscal Year 2023-24 Planning Commission Work Plan (Exhibit 1)
2. Adopt a resolution approving the Fiscal Year 2023-24 Historic Preservation Commission Work Plan (Exhibit 2)
Executive Summary
The City Council is being asked to review and approve the Fiscal Year 2022-23 report of accomplishments and the proposed Fiscal Year 2023-24 work plan for the Planning Commission and the Fiscal Year 2021-22 report of accomplishments and the proposed Fiscal Year 2023-24 work plan for the Historic Preservation Commission, which are required by Carlsbad Municipal Code Section 2.15.020 (C).
Several tasks in the previous work plans are either in process, recurring, or ongoing. The commissions have therefore carried forward those tasks as part of the proposed Fiscal Year 2023-2024 work plans.
The purpose of a board or commission work plan is to encourage increased dialogue between boards and commissions and the City Council. They are also intended to ensure that boards and commissions are working in line with the priorities of the City Council.
June 6, 2023
Item #14 Page 1 of 12
Explanation & Analysis
Planning Commission
The Planning Commission reviews development projects and makes recommendations to the City Council on city planning issues and policies.
The City Council approved the commission’s Fiscal Year 2022-23 Work Plan on May 17, 2022.
The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A).
At the Planning Commission’s April 19, 2023, meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.24. The Planning Commission voted unanimously on April 19, 2023, to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 1, Attachment B).
Historic Preservation Commission
The Historic Preservation Commission advises the City Council and Planning Commission on the identification, protection, retention and preservation of historic areas and sites within the city.
The City Council approved the Fiscal Year 2021-22 Historic Preservation Commission Work Plan on April 13, 2021 (No work plan was prepared for Fiscal Year 2022-23). The list of accomplishments from the prior year and the Fiscal Year 2023-24 Work Plan are both included as Attachment A to Exhibit 2.
At the Historic Preservation Commission’s March 13, 2023, meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.42.
The Historic Preservation Commission voted unanimously on March 13, 2023, to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 2, Attachment A).
Fiscal Analysis
There is no direct fiscal impact associated with accepting, approving, or implementing the work plans.
Next Steps
The Planning Commission, the Historic Preservation Commission and staff will focus future efforts on the activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution (Planning Commission Work Plan – FY 2023-24)
2. City Council resolution (Historic Commission Work Plan – FY 2023-24) June 6, 2023
Item #14 Page 2 of 12
RESOLUTION NO. 2023-152
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2022-2023 PLANNING
COMMISSION WORK PLAN ANNUAL REPORT AND APPROVING THE FISCAL YEAR 2023-2024 PLANNING COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined through requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, the CMC Section 2.24.030 delineates the functions of the Planning Commission; and WHEREAS, on April 19, 2023, the Planning Commission considered a report of the items accomplished on the Fiscal Year 2022-23 Work Plan and their work plan for Fiscal Year 2023-24; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Planning Commission voted to recommend that the City Council approve the Fiscal Year 2023-24 Planning Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the Fiscal Year 2022-23 Planning Commission Work Plan Annual Report, attached hereto as Attachment A.
3. That the City Council approves the Fiscal Year 2023-24 Planning Commission Work Plan, attached hereto as Attachment B.
Exhibit 1
June 6, 2023 Item #14 Page 3 of 12
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH l�ayor
SHERRY FREISINGER, City Clerk
(SEAL)
June 6, 2023 Item #14 Page 4 of 12
Planning Commission
FY 2022-2023 Work Plan Annual Report
I. M ission Statement
The Planning Commission holds regularly scheduled public hearings to consider land use matters, such as the general plan, local coastal program, growth management program, specific plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and discretionary development permits for public and private projects.
For some actions, the Planning Commission acts in an advisory role and provides a recommendation to the City Council. In many cases the City Council has delegated to the Planning Commission the authority to take a final action on the item subject to appeal to the City Council. Prior to an item being considered by the Planning Commission the Planning Division staff complete its review of a proposed project for compliance with all applicable plans, policies, and laws and provides a written recommendation.
Planning Commissioners also serve on special committees or task forces as requested by the City Council.
II. Composition
The Planning Commission consists of seven members appointed by the City Council to a four-year term. There are also three ex officio members who shall be the City Planner, Assistant City Attorney, and City Engineer.
III. Fiscal Year 2022-2023 Goals & Tasks
The City of Carlsbad Planning Commission had selected to focus on the following goals and tasks in adoption of the Work Plan on April 6, 2022. In FY 2022-2023 the Planning Commission is expected to meet a total of 17 times. This reports on those actions as anticipated through June 30, 2023:
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
Objective Design Standards and Streamlined
Permitting for Multi-Family Residential
Structures Outside of the Village and Barrio
Master Plan area (Amend 2020-0003)
Planning Division staff has been working with
consultants to prepare the draft standards.
They will be presented to the Planning
Commission by the end of Fiscal Year 2022-
2023 or in early Fiscal Year 2023-2024.
This item is retained in the
Fiscal Year 2023-2024 Work
Program.
Village & Barrio Master Plan Amendments
directed by the City Council including
Objective Design Standards and Streamlined
Permitting for Multi-Family Residential and
Mixed-Use Structures (Amend 2020-0009)
Planning Division staff has been working with
consultants to prepare the draft standards.
They will be presented to the Planning
Commission by the end of Fiscal Year 2022-
2023 or in early Fiscal Year 2023-2024.
This item is retained in the
Fiscal Year 2023-2024 Work
Program.
Attachment A
June 6, 2023
Item #14
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
Permit-Ready Accessory Dwelling Unit
Program (ZCA 2921-0003)
On March 15, 2023, the Planning Commission
recommended that the City Council adopt
changes to the Carlsbad Municipal Code to
update for consistency with state law. In May
2023; the City Council is anticipated to act on
those changes and the Permit-Ready
Accessory Dwelling Unit Plans will be
available.
Item will not be included in
the Fiscal Year 2023-2024
Work Program
Housing Element 2 Year Program 1.9 (a &b):
Review and update parking standards for
projects that are high density, mixed use or
near transit
This program is addressed by state law (AB
2097) that effectively eliminates parking
requirements in new residential and
commercial developments when located
within a half-mile of a major transit stop. This
law took effect Jan 1., 2023. Staff is reviewing
other state laws and parking requirements to
see if any other changes are necessary and will
be incorporated into future work program
items.
Item will not be included in
the Fiscal Year 2023-2024
Work Program
Receive Updates on New State Laws and City
Council Actions applicable to the commission
On April 26, 2022, there was a joint meeting of
the City Council, Planning Commission and
Housing Commission where there was a
presentation of recent housing legislation and
its implications for the City of Carlsbad.
This item is retained in the
Fiscal Year 2023-2024 Work
Program, it could be
combined with a Planning
Commission Workshop.
Hold a Planning Commission Workshop to
include topics such as the role of the
commission, City Council plans and direction
and areas for additional training
The Planning Commission workshop was held
on July 6, 2022 that included a review of
development projects, plan and code
adoption, the commission’s role, and
performance.
This item is retained in the
Fiscal Year 2023-2024 Work
Program, it could be
combined with an update on
New State Laws and City
Council Actions.
Members of the Planning Commission serve
on the following committees:
o Growth Management Committee
Members of the Commission served actively
on all of the applicable committees
throughout the reporting term.
This item is retained in the
Fiscal Year 2023-2024 Work
Program with the removal of
the committees the Growth
June 6, 2023
Item #14
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
o Design Review Committee for the
Village & Barrio Master Plan
Objective Design Standards
o Community Development Block
Grant (CDBG) Advisory
Committee
o Agricultural Conversion
Mitigation Fee Advisory
Committee
o Historic Preservation Commission
Ex-Officio Member
Management Committee
that will conclude before the
next fiscal year begins.
Review and act on permits requested for
private development projects. Major projects
expected to be considered by the commission
include:
o Newage Carlsbad Luxury Resort
(CDP 2019-0025)
o North County Plaza Mixed Use
(GPA 2021-0005)
o Legoland Plan Amendment
(Amend 2021-001)
These three projects have not had enough
activity to move forward for decision.
Depending upon when they are resubmitted,
and environmental review completed, all
three may be processed in FY2023-2024.
Applications will be placed on the agenda
when they are submitted and through the
review cycles as outlined in the Permit and
Service Delivery Process Guide.
These and updated projects
are included in the Fiscal
Year 2023-2024 Work
Program.
Review and act on permits requested for city
capital improvement projects. Major projects
expected to be considered by the commission
include:
o Veterans Memorial Park (CUP
2021—0014)
o Maintenance & Operations
Building (CUP 2018-0022)
The Conditional Use Permit for Veterans
Memorial Park was approved by the Planning
Commission on June 15, 2022. The City
Council approved the final Master Plan on July
26, 2023.
The Planning Commission approved the
Conditional Use Permit for the Orion Center
on April 5, 2023.
Updated projects are
included in the Fiscal Year
2023-2024 Work Program.
June 6, 2023
Item #14
Attachment B
City of Carlsbad
Planning Commission Work Plan
Fiscal Year 2023-2024
I. Mission Statement
Th
e Planning Commission holds regularly scheduled public hearings to consider land use matters, such as the general plan, local coastal program, growth management program, specific plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and discretionary development permits for public and private projects.
For some actions, the Planning Commission acts in an advisory role and provides a recommendation to the City Council. In many cases the City Council has delegated to the Planning Commission the authority to take a final action on the item subject to appeal to the City Council. Prior to an item being considered by the Planning Commission the Planning Division staff complete its review of a proposed project for compliance with all applicable plans, policies, and laws and provides a written recommendation.
Planning Commissioners also serve on special committees or task forces as requested by the City Council.
II. Composition
Th
e Planning Commission consists of seven members appointed by the City Council to a four- year term. There are also three ex officio members who shall be the City Planner, Assistant City Attorney, and City Engineer.
III. FY 2023-2024 Goals & Tasks
The City of Carlsbad Planning Commission has selected to focus on the following goals and tasks; covering the period from July 1, 2023 through June 30, 2024. The tasks are divided into the categories of Advance Planning & Special Projects, Current Planning Projects, and Training/City Representation:
Advance Planning & Special Projects
• Objective Design Standards and Streamlined Permitting for Multi-Family Residential Structures Outside of the Village and Barrio Master Plan area (Amend 2020-0003) • Village & Barrio Master Plan Amendments directed by the City Council including Objective Design Standards and Streamlined Permitting for Multi-Family Residential and Mixed-Use Structures (Amend 2020-0009)
• Receive presentation and make recommendation on General Plan Amendment, Rezone, and Environmental Impact Report for Housing Element Program 1.1: Provide Adequate June 6, 2023
Item #14 Page 8 of 12
Sites to Accommodate the Regional Housing Needs Assessment. This effort includes an update to the Safety Element.
• Review and act on permits requested for city capital improvement projects. Major projects expected to be considered by the commission include:
o Beach Access Repairs Public Works Project
o Terramar Water and Sewer Improvements
Current Planning Projects
• Review and act on permits requested for private development projects. Major projects expected to be considered by the commission include:
o Newage Carlsbad Luxury Resort
o Hope Apartments
o Legoland Plan Amendment
o North County Plaza Mixed Use
Training and City Operations
• The Planning Division will work with the Planning Commission to meet one to two times each month for efficient and productive meetings
• Implement new Planning Commission Staff Report Template, re-evaluate after six months of use (Fall 2023)
• Receive Updates on New State Laws and City Council Actions applicable to the commission
• Hold a Planning Commission Workshop that could be combined with updates to State Laws or other topics as requested by the Planning Commission • Members of the Planning Commission serve on the following committees:
o Design Review Committee for the Village & Barrio Master Plan Objective Design Standards
o Community Development Block Grant (CDBG) Advisory Committee o Agricultural Conversion Mitigation Fee Advisory Committee o Historic Preservation Commission Ex-Officio Member
June 6, 2023
Item #14 Page 9 of 12
RESOLUTION NO. 2023-153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FISCAL YEAR 2023-2024 HISTORIC PRESERVATION
COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined through requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and
WHEREAS, the CMC Section 2.42.040 delineates the functions of the Historic Preservation Commission; and
WHEREAS, on March 13, 2023, the Historic Preservation Commission considered a report of the items accomplished in the prior year and their work plan for Fiscal Year 2023-24; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Historic Preservation Commission voted to recommend that the City Council approve the Fiscal Year 2023-24 Planning Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council approves the Fiscal Year 2023-24 Historic Preservation Commission Work Plan, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
�
p_ /SHERRY FREISINGER, City Clerk
rr� (SEAL)
Exhibit 2
June 6, 2023 Item #14
Attachment A
City of Carlsbad
Historic Preservation Commission
FY 2023-24 Work Plan
I. Mission Statement
The mission of the Historic Preservation Commission shall be to advise the City Council, Planning Commission, and Housing Commission in all matters relating to the identification, protection, retention and preservation of historic resources in the City of Carlsbad and inform the public of all matters pertaining to the preservation of historic resources within the guidelines and codes that govern the Commission.
II. Work Plan Purpose
The Historic Preservation Commission developed this Work Plan during their meetings from January to March 2023. The Work Plan and complementary actions are intended to guide the Commission and city staff work efforts over the next fiscal year. The document allows the Commission, the City Council, and public to receive an update on projects that the Commission is undertaking (based on City Council direction) and allows the City Council to review projects or programs they may want to proceed with.
In addition to the Work Plan items, the Commission and city staff concurrently dedicates significant time and resources to projects not on the Work Plan.
III. Historic Preservation Commission's Accomplishments for FY 2022-23 In terms of accomplishments, this past year the Historic Preservation Commission’s accomplishments are the following:
1. The Commission has held six regularly scheduled meetings over the past year (2022 calendar year).
2. Provided a recommendation to the City Council on suggested revisions to the Carlsbad Municipal Code governing the Historic Preservation Commission.
3. Provided a recommendation to the City Council on revisions to Title 22 to adopt a Mills Act Program.
4. Conducted tours of historic sites.
5. Explored ways of sharing information about historic site recognition.
6. Continued to educate the community about its history through support of school curriculum.
June 6, 2023
Item #14 Page 11 of 12
IV. Historic Preservation Commission's Work Plan for FY 2023-24 The following is to be included in the FY 2023-24 Work Plan.
1. Update the Historic Preservation Commission website.
2. Review the ongoing staff efforts to ensure the Mills Act is providing opportunities to advance preservation of historic properties.
3. Develop a uniform Plaque Program for historic locations.
4. Continue to educate the community about its history through support of school curriculum; 3rd grade historic art program.
5. Help create an oral history collection project in cooperation with Library’s Carlsbad History Collection through recorded interviews of local long-time residents and through creating brief biographies about the city’s past mayors to accompany photos in Council Chambers.
6. Develop recommendations to the City Council on historic preservation benefits and incentives (i.e., expanded use, development standards flexibility, preservation easements, official recognition and awards).
7. Further, the Commission shall study and report to the City Council upon any matter referred to it by the City Council and furnish any special information, reports or materials which the City Council may request.
V. Items “On-Deck” or Set-Aside for Future Year Work Plan(s) The following is NOT to be included in the FY 2023-24 Work Plan; however, may be initiated during the course of the fiscal year and/or included in the work plans of future years.
1. Analyze the steps required to obtain Certified Local Government Status and provide a recommendation to the City Council.
• Prepare and submit a Certified Local Government grant application to the State Office of Historic Preservation.
2. Foster partnership with the Carlsbad Historical Society and provide oversight for the ongoing effort to preserve the Magee House (i.e., Carlsbad Historical Society Museum).
3. Create/update a brochure for Historical Plaque Program buildings and structures.
June 6, 2023
Item #14 Page 12 of 12
PC and HPC Annual Work
Plans FY2023-24
Mike Strong, Assistant Director of
Community Development
June 6, 2023
{city of
Carlsbad
BACKGROUND
• 2018 Municipal Code revised
• Requires annual report on prior work plans
• New work plan
{city of
Carlsbad
COMMISSIONS ROLE
• Commission duties defined in Municipal
Code
• Planning Commission – CMC Titles 19, 20,
and 21
• HPC – CMC Title 22
• State law
{city of
Carlsbad
ANNUAL REPORT
• Lists items from the previous year
• Status of each item by category
{city of
Carlsbad
PC ACCOMPLISHMENTS
(FY2022-23)
• Training Workshop in July 2022
• Held 17 meetings
• Supports other committees
• Reviewed and acted on private development
projects
• Reviewed and acted on capital improvement
projects
• Provided policy recommendations
HPC ACCOMPLISHMENTS
(FY2022-23)
• Held 6 meetings
• Conducted tours of historic sites
• 3rd grade art program
• Provided policy recommendations
NEW WORK PLAN
• Lists items for the next year
• Future agendas will focus efforts on
approved work plan activities
• Encourages dialogue between council and
boards and commissions
• Ensures boards and commissions are working
in line with council priorities
{city of
Carlsbad
PC WORK PLAN ACTIVITIES
(FY2023-24)
• Trainings
• Support other committees
• Upcoming city sponsored projects:
• Objective Design Standards
• Housing Element
• Upcoming city sponsored projects:
• Hope Apartments
• Newage Carlsbad Luxury Resort
• North County
HPC WORK PLAN ACTIVITIES
(FY2023-24)
• Update city website
• Plaque program
• 3rd grade art program
• Monitor Mills Act Program implementation
• Develop recommendation on other historic
preservation benefits
• On deck – evaluate CLG membership, work with
CHS, and develop a plague program brochure
RECOMMENDATION
• Adopt a resolution to accept the FY2022-23
PC Work Plan and approve the FY2023-24 PC
Work Plan
• Adopt a resolution to approve the FY2023-24
HPC work plan
{city of
Carlsbad