2. Capital Reserve: On an annual basis, 10% of gross revenues shall be reserved to fund future short-term and long-term capital expenses.
3. Capital Reserve Replenishment: In any fiscal year, if the golf course’s excess net revenues are insufficient to make the full contribution to the Capital Reserve, the golf course shall replenish the shortfall in subsequent years where there are excess golf course net revenues remaining. In no event shall the look -back period extend to a deficiency occurring more than five fiscal years. Replenishments shall be applied to the oldest shortfall first.
4. Remaining Excess: Any funds remaining thereafter will be retained in the Golf Course’s Capital Reserve.
June 13, 2023 Item #9 Page 537 of 542
RESOLUTION NO. 2023-168
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN ADJUSTMENT TO THE FISCAL YEAR 2022-23
CAPITAL IMPROVEMENT PROGRAM BUDGET
WHEREAS, in FY 2021-22, Planned Local Drainage Area funds required an adjustment to fund balances for the use of habitat mitigation credits; and WHEREAS, more habitat mitigation credits were applied to Planned Local Drainage Area B than required, which necessitates a transfer between the Planned Local Drainage Area funds; and WHEREAS, there are sufficient fund balances within all Planned Local Drainage Area funds to accommodate this request.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council of the City of Carlsbad, California, authorizes a capital improvement program transfer of $230,625 from Planned Local Drainage Area fund B split equally to Planned Local Drainage Area funds A, C, and D.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, the Community Development Commission, and the City Council as Successor Agency to the Carlsbad Redevelopment Agency held on the 13th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
f-
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Exhibit 21
June 13, 2023 Item #9 Page 538 of 542
RESOLUTION NO. 2023-169
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING ADJUSTMENTS TO THE FY 2022-23 OPERATING BUDGET FOR THE CITY OF CARLSBAD'S SHARE OF THE FISCAL YEAR 2022-23
OPERATING BUDGET OF THE ENCINA WASTEWATER AUTHORITY
WHEREAS, the City of Carlsbad is a Member Agency to the Encina Joint Powers Agreement (the Encina Agreement) entered into on July 13, 1961, for the acquisition, construction, ownership, operation and maintenance of the Encina Joint Sewer System; and WHEREAS, the Encina Agreement requires approval for the budget of the Encina Wastewater Authority, or EWA, by the Member Agencies following the recommendation of the Joint Advisory Committee, or JAC; and
WHEREAS, on May 24, 2023, the Encina Wastewater Authority Board of Directors approved an operating budget increase for FY 2022-23 to manage projected operating budget shortfalls driven predominantly by commodity cost increases in energy, chemicals and biosolids; and WHEREAS, the approved budget increase totals $1,356,500, of which Carlsbad's share is estimated to be $399,152.
WHEREAS, the City Council of the City of Carlsbad desires to approve the operating budget increase and provide for the payment of its share of expenses in accordance with the allocation provided in the Encina Agreement; and
WHEREAS, the Wastewater Fund is projected to have sufficient funds for the payments as they become due.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City of Carlsbad's estimated share of the EWA's FY 2022-23 Operating Budget increase in the amount of $399,152 for Wastewater Plant Operations is approved.
3. That the City Manager, or a designee, is authorized to approve appropriations to the EWA's Operating Budget based on the City of Carlsbad's actual share of the Operating Budget's increase.
Exhibit 22
June 13, 2023 Item #9 Page 539 of 542
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, the Community Development Commission, and the City Council as Successor Agency to the Carlsbad Redevelopment Agency held on the 13th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
�
Lv SHERRY FREISINGER, City Clerk
�
.,
- (SEAL)
June 13, 2023 Item #9 Page 540 of 542
RESOLUTION NO. 564
A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF CARLSBAD, CALIFORNIA, APPROVING ADJUSTMENTS TO THE FY 2022-23 OPERATING BUDGET OF THE CARLSBAD HOUSING AUTHORITY WHEREAS, the Carlsbad Housing Agency receives federal funding to provide rental assistance, known as the Housing Choice Voucher program, to lower income households; and WHEREAS, the Carlsbad Housing Agency's Housing Choice Voucher program received additional Federal funding to serve additional households during FY 2022-23; and WHEREAS, a budget appropriation for the Housing Choice Voucher Program of up to $500,000 is needed in the Housing Choice Voucher Section 8 Program Special Revenue Fund based on additional Federal budget authority for program costs incurred during FY 2022-23 due to the expansion of the program.
NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Commission authorizes an appropriation of up to $500,000 to the Housing Choice Voucher Special Revenue Fund for increased program costs incurred during FY 2022-23.
Exhibit 23
June 13, 2023 Item #9 Page 541 of 542
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Community Development Commission, the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, and the City Council as Successor Agency to the Carlsbad Redevelopment Agency held on the 13th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
SCO CHADWICK, Secretary
(SEAL)
June 13, 2023 Item #9 Page 542 of 542
TO: CITY CLERK
AFFIDAVIT OF MAILING
NOTICE OF PUBLIC HEARING
DATE OF PUBLIC HEARING: Lf-? /I -:S/ 'd£>~5
SUBJECT: ± lf &2_3-;;). i l!::J~
LOCATION: Gri:200 Carlsbad Village Drive , Carlsbad, CA 92008 D Other :
- - --- -------------
DATE POSTED TO CITY WEBSITE - - - -----
DATE NOTICES MAILED TO PROPERTY OWNERS: ------ - - --
NUMBER_ MAILED: -
I declare under penalty of perjury under the laws of the State of California that I am employ ed by the City of Carlsbad and the foregoing is true and correct.
DEPARTMENT: ~ CLERK'S OFFICE □ OTHER _ _ _____ _
\_ 1.w m1v,, :,.___, s: h j ~
Signature Date
----------------- ------ ------ ------------ ---- ----------- ------ ----- ----------- SENT TO FOR PUBLICATION VIA E-MAIL TO: □ Union Tribune on ___ _ ~ oast News on c/ll/fl3
PUBLICATION DATE: Union Tribune - ----------- - -
I declare und er penalty of perjury under the laws of the State of California that I am employ ed by the City of Carlsbad and the for egoing is true and corr ect.
DEPARTMENT: ~ CLERK'S OFFICE □ OTHER ___ ____ _
Signatur e
d,,J~
Dat e
Attachments: 1) Maili ng Labels
2) Notice w/ attachmen ts
NOTICE OF JOINT PUBLIC HEARING
CITY OF CARLSBAD CITY COUNCIL, CARLSBAD MUNICIPAL WATER DISTRICT BOARD, CARLSBAD PUBLIC
FINANCING AUTHORITY BOARD, COMMUNITY DEVELOPMENT COMMISSION, AND CITY OF CARLSBAD
ACTING AS THE SUCCESSOR TO THE REDEVELOPMENT AGENCY
FY 2023-24 OPERATING BUDGET, STRATEGIC DIGITAL TRANSFORMATION INVESTMENT PROGRAM,
CAPITAL IMPROVEMENT PROGRAM, GANN SPENDING LIMIT AND MASTER FEE SCHEDULE NOTICE IS HEREBY GIVEN that the City of Carlsbad City Council will hold a joint publi c hearing on Tuesday, June 13, 2023, at 5 p.m . in the Council Chamber, 1200 Carlsbad Village Drive, Carlsbad, California , to discuss and adopt the Fiscal Year 2023-24 Operating, Strategic Digital Transformation Investment Program and Capital Imp rovement Program Budgets and authorize Fiscal Year 2023-24 appropriations. This will include Operating, Strategic Digital Transformation Investment Program and Capital Improvement Program Budget s for the city; Operating and Capital Improvement Program Budget s for the Carlsbad Municipal Water District; and Operating Budgets for the Carlsbad Public Financing Authority, Carlsbad Housing Authority , the Successor Agency for the Carlsbad Redevelopment Agency and the city's share of the Fiscal Year 2023-24 Operating and Capital Budget of the Encina Wastewater Authority. The City Council will also adopt the Gann Spending Limit for Fiscal Year 2023-24, changes to the Master Fee Schedule, adjustments to the City of Carlsbad's FY 2023-24 Operating, Strategic Digital Transformat ion Investment Program and Capital Improvement Program Budgets and determine that the Fiscal Year 2023- 24 Capital Improvement Program Budget is consiste nt with the General Plan and applicable Climate Action Plan measures and actions.
Those persons wishing to speak on this item are cord ially invited to attend the public hearing . If you have any questions, please contact Zach Korach in the Administrative Services Department at 442-33 9-2127 or zach.korac [email protected] . This meeting can be viewed online at https://www .carlsbadca.gov/city hall/meetings-agendas or on the city's cable channe l. In addition, written comments may be submitted to the City Council at or prior to the hearing via U.S. Mail to the attention of the Office of the City Clerk, 1200 Carlsbad Village Drive, Carlsbad, CA 92008, or via email to clerk@carlsbadca .gov.
The proposed budget and proposed fee changes can be found on the city's website at https ://www.c arlsbadca.gov/departments/finance/city -budget. The staff report will be available on the city's website at https ://www .carlsbadca .gov/city -hall/meetings -agendas on and after Friday, June 9, 2023 .
If you challenge the program budget s in court, you may be limit ed to raising only tho se issues raised by you or someone else at the public hearing described in thi s notic e, or in written correspondence to the City of Carlsbad, Attn: Office of the City Clerk, 1200 Carlsbad Village Drive, Carlsbad, 92008, at or prior to the public hearing.
PUBLISH DATES: JUNE 2 AND JUNE 9, 2023
CITY OF CARLSBAD
CITY COUNCIL
All Receive - Agenda Item # _:j_ For the Information of the:
CITY COUNCIL
DateL\l3b3CA ✓ CC /
CM� �M (3) ✓
June 13, 2023
Council Memorandum
To:
From:
Via:
Honorable Mayor Blackburn and Members of the City Council Laura Rocha, Deputy City Manager, Ad�strative Services
Geoff Patnoe, Assistant City Manager �
{cityof
Carlsbad
Re: Additional Materials Related to Staff Report Item No. 9 - Adoption of the Fiscal Year 2023-24 Operating Budget, Strategic Digital Transformation Investment Program and Capital Improvement Program, the Fiscal Vear 2023-24 Appropriation Limit and Revision of Fees and Charges for Services (Districts - All)
This memorandum provides information pertaining to an operational assessment conducted and prepared by Baker Tilly Virchow Kraus (Baker Tilly) dated July 9, 2012.
In 2011, and in an effort to ensure top quality services are consistently delivered at the best value to taxpayers, city staff developed the framework for a Best Value Services Program that compares the cost and quality of city services to industry best practices and comparable services delivered by the public and private sectors. On September 20, 2011, the City Council approved. the framework and authorized city staff to begin to refine and implement the program. On January 24, 2012, the City Council approved a master agreement with Baker Tilly to assist with the Best Value Services Program. In February 2012, staff and Baker Tilly began to work with the Parks & Recreation Department on an operational assessment which was an independent review of the department's lines of business, in terms of their cost, methods and quality of service.
Baker Tilly completed their assessment and issued their report on July 9, 2012, which was presented to the City Council on July 24, 2012. The City Council agenda item is available on the city's website and can be accessed via the following links:
2012-07-24; City Council; 20974; Parks and Recreation Operational Assessment Report (carlsbadca.gov)
2012-07-24; City Council; 20974; Part 2 - Parks and Recreation Operational Assessment Report - Complete Baker Tilly Report {carlsbadca.gov)
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Paz Gomez, Deputy City Manager, Public Works
Mickey Williams, Police Chief
Michael Calderwood, Fire Chief
Sheila Cobian, Legislative & Constituent Services Director Administrative Services Branch
Finance Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2127 t
FY 2023- 24
PRELIMINARY
OPERATING
BUDGET
FY 2023-24
BUDGET ADOPTION
Operating Budget
Capital Improvements Program
Strategic Digital Transformation Investment Program
Laura Rocha, Deputy City Manager
Administrative Services
Zach Korach, Finance Director
1 27
SUMMARY
DEPARTMENT 2022-23 2023-24 Change Change
Administrative Services - Administration $0.6 $0.8 $0.2 4.9% Administrative Services - Finance 5.5 5.3 -0.2 -2.7%
Administrative Services - Human Resources 5.3 5.0 -0.3 -4.5% Administrative Services - Innovation & Econ Dev 2.5 2.6 0.1 0.1% Community Services - Administration 0.7 0.6 -0.1 -13.4% Community Services - Community Development 10.4 11.0 0.6 6.1% Community Services - Housing & Homeless Svs 3.1 2.8 -0.3 -11.8% Community Services - Library & Cultural Arts 14.1 13.6 -0.5 -3.2% Community Services - Parks & Recreation 21.2 21.1 -0.1 -0.5% Policy & Leadership Group 8.5 8.4 -0.1 -0.6%
Public Safety - Fire 37.8 37.8 0.0 0.3%
Public Safety - Police 51.2 55.6 4.4 8.5%
Public Works - Administration 1.4 1.6 0.2 8.4%
Public Works - Construction Mgmt. & Inspection 3.3 3.3 0 -0.2% Public Works - Environmental Sustainability 1.2 1.2 0 1.6% Public Works - Facilities 6.8 7.5 0.7 10.8%
Public Works - Transportation 9.7 9.7 0 0.3%
Non-Departmental 15.1 23.8 8.7 57.2%
Total $198.4 $211.7 $13.3 6.7%
30 CITYWIDE EXPENSES
$372.0 million
CHANGES SINCE PRELIMINARY BUDGET
• $20,000 - initial study for potential Village Property Business Improvement District
• $176,000 – revised management compensation and
benefits plan (approved by City Council on June 6, 2023) 97 CARLSBAD VILLAGE RAILROAD DOUBLE
TRACK TRENCHING PROJECT
• Federal Railroad Administration’s Railroad Crossing Elimination Grant Program
• Notice of funding opportunity expected to be released this summer and close in the fall of 2023
• Total project cost of $551 million
• Preliminary engineering, design and environmental clearance cost of $26.1 million
• Required local match of $5.22 million
98 CARLSBAD VILLAGE RAILROAD DOUBLE
TRACK TRENCHING PROJECT
Option 1: Appropriate $5.22 million from the General Fund Reserve and direct staff to to request that SANDAG submit a FY 2023 Railroad Crossing Elimination Grant Program application for the project as the lead agency
Option 2: Appropriate $2.61 million from the General Fund Reserve and direct staff and the city’s SANDAG Board representative to request that SANDAG share in the cost of the remaining $2.61 million in required local match funding and submit a FY 2023 Railroad Crossing Elimination Grant Program application as the lead agency Option 3: Appropriate some other amount from the General Fund Reserve (if any) and direct staff to return to the City Council after year-end savings are reported in September 2023 to consider a possible additional appropriation toward the project’s local match requirement, subject to funding availability.
99