RESOLUTION NO. 2023-174
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH INTERFAITH COMMUNITY SERVICES IN AN AMOUNT OF $315,000 TO
PROVIDE OUTREACH AND CASE MANAGEMENT SERVICES TO ASSIST
INDIVIDUALS AND HOUSEHOLDS EXPERIENCING HOMELESSNESS IN THE
CITY OF CARLSBAD
WHEREAS, the city adopted a Homelessness Response Plan in 2018, which maintained an outreach and case management program for individuals and households experiencing homelessness since May 2018; and
WHEREAS, the City Council of the City of Carlsbad, California approved an updated Homelessness Action Plan on Feb. 7, 2023; and
WHEREAS, the Homelessness Action Plan identifies Outreach and Access to Services as one of three areas of focus; and
WHEREAS, on Jan. 17, 2023, the city posted a request for proposals for professional services to select a qualified organization to continue providing homeless outreach and case management services; and
WHEREAS, as of Feb. 24, 2023, staff received two proposals from qualified organizations that met threshold bidding criteria; and
WHEREAS, subsequent to a review of the proposals based on best value criteria consistent with Carlsbad Municipal Code Sections 3.28.060 and 3.28.050(0)(2}, staff identified Interfaith Community Services as the highest ranked proposal.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council hereby approves the Professional Services Agreement with Interfaith Community Services (Attachment A}.
3. That the City Manager or designee is hereby authorized to execute the Professional Services Agreement between the City of Carlsbad and Interfaith Community Services for outreach and case management services and to act on behalf of the City of Carlsbad in all future decisions and actions necessary to implement the Agreement, and to do so in full compliance with the terms and conditions expressed in the aforementioned Agreement and to the satisfaction of the City Attorney.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 20th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Luna.
Burkholder.
None.
None.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
DocuSign Envelope ID: 2982327 A-2EB6-4F95-8FAD-AEA4C5E8DA04 Attachment A
AGREEMENT FOR HOMELESS OUTREACH AND CASE MANAGEMENT SERVICES
BETWEEN CITY OF CARLSBAD AND
INTERFAITH COMMUNITY SERVICES, INC.
"\ & t' THlS AGREEMENT is made and entered into as of the __ ,.,,,__._ ____ day of J lA.V\.L , 2023, by and between the City of Carlsbad, California, a municipal corporation, ("City"), and Interfaith Community Services, Inc., a non-profit organization, ("Contractor").
RECITALS
A. City requires the professional services of an organization that is experienced in providing outreach and case management services to homeless residents or those residents at risk of becoming homeless within the City of Carlsbad.
B. Contractor has the necessary experience in providing professional services and advice related to all of the areas set forth in recital A.
C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contraetor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services") that are defined in attached Exhibit "A", which is incorporated by this reference in accordance with this Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California Area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of one year from the date first above written. The City Manager may amend the Agreement to extend it for up to two additional two year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriation of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be three hundred fifteen thousand dollars ($315,000). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. If the City elects to extend the Agreement, the amount shall not exceed three hundred fifteen thousand dollars ($315,000) per agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
City Attorney Approved Version 12/28/2022
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6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney's fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus City Attorney Approved Version 12/28/2022
2 DocuSign Envelope ID: 29B2327 A-2EB6-4F95-8FAD-AEA4C5E8DA04 line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense. The full limits available to the named insured shall also be available and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an "occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this projecUlocation or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or City Attorney Approved Version 12/28/2022
3 OocuSign Envelope ID: 29B2327A-2EB6-4F95-8FAD-AEA4C5E8DA04 maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement.
For City
Name Chris Shilling
Title Homeless Services Manager
Housing & Homeless
Department Services ----------
City of Carlsbad
Address 1200 Carlsbad Village Drive
Carlsbad, CA 92008
Phone No. 442-339-2284
For Contractor
Name Greg Angela
Title Chief Executive Officer
Address 550 West Washington Avenue
Escondido, CA 92025
Phone No. 760-489-6380
Email [email protected]
Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address.
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16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests in all categories.
YesD No■
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor.
Contractor may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of termination of this Agreement by either party and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City.
City Attorney Approved Version 12/28/2022
5 DocuSign Envelope ID: 2982327 A-2EB6-4F95-8FAO-AEA4C5E8DA04 Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed. to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this A ent.
CONTRACTOR
By:
(sign here)
Greg Angela, Chief Executive Officer
(print name/title)
By:
(sign here)
(print name/title)
By:
CARLSBAD, a municipal
ati n of the State of California
ick, City Manager
ATTEST:
rSHERRY FREISINGER
City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: A,w,isSA. kwuld
Marissa Kawecki, Deputy City Attorney
City Attorney Approved Version 12/28/2022
7 DocuSign Envelope ID: 29B2327 A-2EB6-4F95-8FAD-AEA4C5E8DA04 EXHIBIT "A"
SCOPE OF SERVICES
A. Provide two (2) full-time State of California licensed or license-eligible clinicians (LCSW, LMFT, or LPCC) or other outreach workers as approved by City and one (1) licensed (LCSW, LMFT, or LPCC) manager at .5 FTE. It is strongly desired to have at least one (1) staff member who is bilingual in both English and Spanish. Each clinician/outreach worker will provide outreach and case management to City's homeless residents or those residents at risk of becoming homeless ("Participants'} B. Ensure each clinician/outreach worker is available to work a minimum of 40 hours per week with availability on weekends and occasional nights. Schedules are approved by City. All holidays observed by City may be excluded, if desired by Contractor and agreed upon by City. Permanent schedule change requests must be submitted to City with 30 days written notice and must be mutually agreed upon by both parties.
C. Provide outreach and case management services at community locations where these services are needed.
D. Maintain and deploy an outreach vehicle as approved by City for outreach and case management-related services only and provide transportation to Participants as appropriate.
E. Work collaboratively with City staff and partners to identify Participants in need of services. Make and receive referrals from City staff and partners ..
F. Ensure each clinician or outreach worker receives training in all of the following areas within the first 6 months of employment and at least once every 3 years thereafter:
Cultural Competency, Documentation/HMIS, Motivational Interviewing, Assertive Engagement, Trauma-Informed Care, Harm Reduction, First Aid/CPR, Substance Use Disorders, Overdose Response, Mental Health First Aid, Mental Health Recovery, Self-Care and Vicarious Trauma, Professional Boundaries, Coordinated Entry, Safety, Ethics, Effective Goal Setting, Mandated Reporting, and the Policy Guidelines for Regional Response for Addressing Unsheltered Homelessness and Encampments.
City shall determine the appropriate type and number of training sessions required on a case-by-case basis, based on the length and depth of the training course.
G. Develop individualized service plans for Participants and link Participants to housing, medical care, mental health, substance use treatment, food, clothing, transportation, employment, identification, social security card, Social Security benefits/Social Security Disability, CalWORKS, General Relief, CalFresh, MediCal/Medicare, Lifeline phones, mailing addresses, and other resources based on the Participant's individualized needs.
H. Assist Participants to identify and access shelter and housing options such as:
emergency shelters, reunification with family or friends, independent living associations, private rentals, rapid rehousing, and permanent supportive housing resources.
I. Screen Participants using the Coordinated Entry Common Assessment Tool as appropriate. Provide ongoing follow-up and Homeless Management Information City Attorney Approved Version 12/28/2022
8 OocuSign Envelope ID: 29B2327 A-2EB6-4F95-8FAD-AEA4C5E8DA04 System (HMIS) updates to maintain Participants on the Coordinated Entry Community Queue.
J. Spend 50-75% of weekly time re-engaging and providing case management to Participants previously encountered.
K. Maintain a minimum caseload of 10 Participants and a maximum caseload of 25 Participants at any given time. Ensure at least 60% of Participants on the caseload are actively working on activities or goals that directly assist the Participant in progressing toward housing.
L. Maintain responsive and timely communication, both written and verbal, with City staff.
Attend monthly meetings with City staff to revi�w and discuss programmatic needs.
M. Work collaboratively with City staff to maximiz� partnerships with community service providers and community organizations to cultivate resources and stay connected to the changing needs of the community.
N. Adhere to the Regional Task Force on Homelessness (RTFH) Community Outreach Standards which can be found at Standards, Learning, and Training - Regional Task Force on Homelessness (rtfhsd.org}.
0. Abide by the strategies set forth in City's Homelessness Action Plan and any amendments thereto, which takes a community focus·ed and collaborative approach to addressing the needs of those experiencing or at-risk of homelessness within the City of Carlsbad. This plan can be found at Homelessness Action Plan I Carlsbad, CA ( carlsbadca.gov}
P. Attend at least 75% of City organized case conferencing/partner collaboration meetings and abide by privacy and participation policies as determined by City.
Q. Share Participant Homeless Management Information System ("HMIS") data (without personally identifiable information) as part of the City of Carlsbad By Name List.
R. Maintain a written grievance procedure, including a formal process for Participants to provide feedback and to resolve conflicts experienced within the program.
S. Comply with all routine monitoring and program audits as requested by City.
T. Complete accurate and thorough documentation in a timely manner. Maintain data on each program Participant and program milestones and provide required reports to City on the 15th day of each month, starting on August 15, 2023. Provide quarterly reports by October 15th, January 15th, April 15th and August 15th including quarterly and cumulative annual data per fiscal year. All reports must be in a format to the satisfaction of City's Housing & Homeless Services Department. Contractor must utilize the HMIS to track Participants and follow the HMIS Workflow for Street Outreach Teams including documenting Case Notes, Exit Locations, and GPS mapping Participant locations. Contractor will provide documentation of the following data points:
i. Number of unduplicated Participants assisted
ii. Number of contacts (touchpoints)
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DocuSign Envelope ID: 2982327 A-2E86-4F95-8FAD-AEA4C5E8DA04 iii. Number of Participants placed in emergency shelter or other temporary locations with HMIS ID
iv. Number of Participants placed in permanent housing with HMIS ID v. Number and types of interventions and services performed vi. Demographic data on Participants
U. Provide City with billing invoices by the 15th of each month, starting on August 15, 2023. The invoices shall include accompanying documentation for funds expended, which shall include but not be limited to documentation of timecards, mileage, office supplies, bus fare expenses, and flex funds receipts.
V. Operate within the budget set forth in Exhibit "B."
1. If there is a possibility that any portion of the total fee payable for the Services under the Agreement is not expended by the date of contract termination, City and Contractor agree to mutually decide how such excess funds will be allocated in the budget. In such case, Contractor agrees to draft an amended budget (amended Exhibit "B'') to reallocate the excess funds, which will require a contract amendment subject to approval by the city manag·er or designee.
2. City and Contractor further agree to discuss and mutually determine any necessary changes to the budget during the lifetime of the Agreement. In the event of a mutually agreeable budget modification, Contractor agrees to draft an amended budget (amended Exhibit "B''), which will require a contract am·endment subject to approval by the city council or city manager or designee, depending on the value and type of the budget modification.
City Attorney Approved Version 12/28/2022
10 DocuSign Envelope ID: 2982327 A-2E86-4F95-8FAD-AEA4C5E8DA04 EXHIBIT "B"
Item Description Budget
FY 2023-24
Personnel Expenses
0.5 FTE Program Manager $ 51,500.00
1 FTE Outreach/Social Worker $ 85,000.00
1 FTE Outreach/Social Worker $ 85,000.00
Benefits @ 35% $ 77,525.00
Sub Total $ 2991025.00
Program Support
Operating Costs* $ 15,975.00
Sub Total $ 151975.00
Total Direct Costs $ 315,000.00
Grand Total $ 315,000.00
*Operating costs may include: supplies, staff recruitment, training, transportation costs, IT licenses and support, and client flex funds.
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