To the members of the:
COUNCIL
Dat CA Vcc r.....-----
CM _ ~ M(3) ~
Council Memorandum
August 3, 2023
To: Honorable Mayor Blac Members of the City Council
From: Paz Gomez, Deputy City a,afilolli.....iblic Works Via:
{city of
Carlsbad
Memo ID# 2023085
Re:
Scott Chadwick, City Man
Village and Barrio Traffic d Barrio Lighting Projects Update (District 1) This memorandum provides an update to a previous Council Memorandum dated May 18, 2023, (Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff continue to work with the California Department of Transportation {Caltrans) on the Community Project Funding/Congressionally Directed Spending (CPFCDS) program to finalize the grant funding process for both projects.
Staff are preparing an application for the right -of-way (ROW) certification for the Village and Barrio Traffic Circles Project to submit to Caltrans. Upon completion of the ROW certification, staff will proceed with submitting the draft CPFCDS application and the Request for Authorization (RFA) and the Authorization to Proceed, also known as an E-76 form, to unlock the $4 million of grant funding programmed for the construction phase. Additionally, staff have reviewed and commented on the 100%-complete engineering plans and specifications. Staff are now working with a consultant to prepare the final design submittal for the project.
Public Art for the Village and Barrio Traffic Circles Project The permanent public art will be sited at the traffic circle located at Pine Avenue and Harding Street. Cultural Arts staff have developed the limited Call for Artists Qualifications document, which is aligned to the city's Art in Public Places Program and provides background on the Arts & Cult ure and Village & Barrio Master Plans initiatives. Public Works staff have finalized the specific site .parameters, including the project timeline and site schematics, which are essential elements within the limited Call for Artists Qualifications, and will be released by the end of August.
Public Works Branch
Transportat ion Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo - Village and Barrio Traffic Circles and Barrio Light ing Projects Update (District 1) August 3, 2023
Barrio Lighting Project
Phase I of the Barrio Lighting Project is complete. All 13 new streetlights have been energized.
Phase 2 of the project is in its design phase and will provide pedestrian lighting on the sidewalks within the Barrio neighborhood. Most recently the design consultant provided a Photometric Study, which illustrates the proposed illumination of approximately 170 pedestrian lights as it relates to the existing light level conditions.
Staff are reviewing the Photometric Study and plan to have it finalized by fall 2023 to progress the design beyond its concept phase.
Next Steps
Village and Barrio Traffic Circles Project
Staff completed review of the 100%-complete engineering plans and specifications and the consultant team will address city comments in the final plans. Final engineering plans and specifications are expected to be completed in late 2023.
Staff plan to present an item to the Traffic & Mobility Commission this fall to get the commission's support for a staff recommendation to the City Council to approve the project plans. Staff will then present an item to the City Council for approval of the plans, specifications and contract documents and authorization to advertise for construc t ion bids in late 2023.
As the plans are being finalized, staff will complete the ROW certification and submit the draft CPFCDS application to Caltrans headquarters. Once Caltrans approves the application, the next step is to submit the RFA and E-76 form to unlock the $4 million of grant funding programmed for the construction phase. It will take approximately three to six months to complete the release of funding process, at which t ime, the city plans to award the construction contract and issue a notice to proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with the consultant and San Diego Gas & Electric (SDGE) regarding approximately 170 proposed pedestrian light locations throughout the Barrio area. Staff also plan to concurrently field check each location to optimize the layout based on any potential field constraints to finalize the Photometric Study and concept design.
Staff are currently negotiating with a design consultant on an appropriate scope and fee to progress t he concept level design to an engineering design phase, to create final plans and specifications by early 2024.
Attachment: A. Council Memorandum dated May 18, 2023
Public Wor ks Branch
Transportation Departme nt
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) August 3, 2023
cc: Geoff Patnoe, Assistant City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Gina Herrera, Deputy City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
Public Works Branch
Transportat ion Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602 -2730 t To the members of t he:
CITY COUNCIL
Date5~ cA ✓cc ./
CM~L DCM(3) .JL
May 18, 2023
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Public Works
Attachment A
{city of
Carlsbad
Memo ID# 2023050
Via: Geoff Patnoe, Assistant City Manager (t;;j) .
Village and Barrio Traffic Circles and Ba1rio Lighting Projects Update (District 1) Re:
This memorandum provides an update to a previous Council Memorandum dated February 16, 2023 (Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP), Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff amended the 2023 Carlsbad TransNet local Street Improvement Program of Projects to reallocate $600,000 of federal grant funding from the preliminary engineering phase to the construction phase. The amendment was approved by the San Diego Association of Governments (SAN DAG) Chief Executive Officer as part of an administrative modification to the 2023 Regional Transpor t ation Improvement Program (RTIP), in April 2023. The city will now receive $4 million of federal grant funding to support construction of the Village and Barrio Traffic Circles Project. The same grant program will also provide $1 million of federal funding to support construction of the Barrio Lighting Project.
To use the federal funds, st aff were required to work with the California Department of Transportation (Caltrans) on the National Environmental Policy Act (NEPA) process to comple t e environmental review for both projects . Environmental review under NEPA is required because federal funds are being used. Caltrans required additional studies to complete the NEPA analysis, which have now been completed and approved by Caltrans. Caltrans provided a determination that the project was subject to a NEPA Categorical Exclusion (CATEX) on May 5, 2023. The project was previously analyzed for compliance with t he California Environmental Quality Act (CEQA) with a Determination of Exemption provided on November 7, 2022.
Public Art for the Village and Barrio Traffic Circles Project The Cultural Arts Division staff have adjusted the timing for a release of a limited "Call for Artists" to align with the revised const ruction schedule. Meetings between Public Works and Cult ural Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339 -2730 t Council Memo - Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) May 18, 2023
Arts staff include an ongoing dialogue to review the infrastructure requirements related to the traffic circle located at Pine Avenue and Harding Street. Once Public Works staff have finalized the specific site parameters including the project timeline and site schematics, which are essential elements of the limited Call to Artists, Cultural Arts staff will initiate the public art process.
Barrio Lighting Project
As a result of continued coordination with the San Diego Gas & Electric (SDGE) on Phase 1 of the Barrio Lighting Project, all 13 new streetlights have been energized and are on during the evening hours.
Phase 2 of the project, which is currently in the design phase, will provide pedestrian lighting in the Barrio neighborhood. An illumination study on the existing light level conditions has been completed. The study evaluated the lighting needs and appropriate locations for approximately 170 pedestrian lights throughout the Barrio Area. This preliminary layout was shared with SDGE in February 2022, for their review and conflict check, 1 and staff received their feedback this month. Staff are currently reviewing the comments received from SDGE, and staff are also pursuing a design contract with a consultant to further develop the design.
Next Steps
Village and Barrio Traffic Circles Project
Staff are now preparing the final engineering review, and the consultant will provide 100% complete engineering plans for staff review this month. Final engineering plans and specifications are estimated to be completed in July. Staff plan to go to the Traffic & Mobility Commission later this year to get the commission's support to approve the project plans. Staff will seek City Council approval of the plans, specifications and contract documents and authorization to advertise for construction bids in late 2023.
As the plans are being finalized, staff will start the process to release funding from the Community Project Funding/Congressionally Directed Spending (CPFCDS) program that has been allocated for construction costs. This process includes submitting a draft CPFCDS application to Caltrans.
Once Caltrans approves the CPFCDS application, the next step is to submit the Request for Authorization (RFA), and the Authorization to Proceed, also known as an E-76 form, to unlock the $4 million of the federal grant funding programmed for the construction phase. It will take approximately three to six months to complete the release of the funding process; at which time, 1 An SDGE conflict check occurs when third parties, like the city, voluntarily request information about SDGE facilities and property rights for underground service alert provisions, as required by Government Code Section 4216 et seq.
Council Memo - Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) May 18, 2023
staff plan to return to the City Council to award the construction contract and issue a notice to proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with SDGE and reviewing their comments on the conflict check of the approximately 170 proposed pedestrian light locations throughout the Barrio area. Staff also plan to concurrently field check each location to optimize the layout based on any potential field constraints.
Staff are also seeking a proposal from a design consultant to progress the concept level design to an engineering design phase to create final plans and specifications by early 2024.
Attachment: A. Council Memorandum dated February 16, 2023 cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
CITY COUNCIL
Date2lu . '1-z, CA V cc ✓
CM_1\/ACM LocM (3} L
February 16, 2023
ATTACHMENT A
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy Cit y Manager, Pub~orks
Geoff Patnoe, Assistant Cit y Manager ~ Via:
{cityof
Carlsbad
Memo ID# 2023019
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) This memorandum provides an update t o a previous Council Memorandum dated Oct. 13, 2022 (Attachmen t A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting Project, CIP Project No. 4013.
Background
The Council Memorandum dated Oct. 13, 2022, provid ed background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff have recei,ved approval of federal grant funding for t his project, as well as the Barrio Lighting project. The grant funding, which is under t he Community Project Funding/Congressionally Directed Spending (CPFCPS) program, will be overseen by the California Department of Transportation (Caltrans). Staff submitted the draft CPFCDS applicat ion to Caltrans Headquarters in January 2023. Once Caltrans approves the application, the next step is to submit t he Request for Authorization (RFA) and the Autho rization to Proceed, also known as an E~76, which will release the programmed funds for preliminary engineering.
Staff have submitted drafts of both documents to the Caltrans District Local Assistance Engineer for their initial review. However, staff recently learned from Calt rans t hat t he previously programmed $600,000 of grant funding for the preliminary engineering phase cannot be used on the Village and Barrio Traffic Circles and Barrio Lighting projects since the federal procuremen t requiremen ts for the consult ant selection process were not followed. This is because the project s were already in the design phase and t he consultant s had been select ed before award of t he grant .
Staff will amend the Regional Transportation Improvement Program (RTIP), to reallocate t he $600,000 preliminary engineering funding to the construction phase for the project s. The next t imefr ame for updates to the RTIP is February 2023, with t he San Diego Association of Governments (SAN DAG) Chief Executive Officer's approval expected by April 2023. Once SAN DAG approves the RTIP amendment, staff will go through the process noted above to release Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo - Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) February 16, 2023
funding for construction. Staff will initiate this process once the enviro~mental process is complete.
Staff are also working with Caltrans on the National Environmental Policy Act (NEPA) process to obtain environmental clearance for both projects. NEPA clearance is required due tb federal funds being applied to the projects. Concurrent with the process to receive the funding, staff submitted the Preliminary Environmental Study {PES) form to Caltrans. Caltrans reviewed and approved the PES form. The approved PES requires additional environmental studies to be completed for the projects. Staff have prepared agreements for two additional consultants to complete these technical studies for NEPA.
Public Art for the Village and Barrio Traffic Circles Project As stated in the Council Memorandum dated Oct. 13, 2022, Cultural .Arts staff have adjusted the timing for a release of a limited Call for Artists to align with the revised construction and funding allocation timelines, which are expected to be available in March 2023. Meetings between Public Works staff and Cultural Arts staff include an ongoing dialogue to review the infrastructure requirements related to the traffic circle located at Pine Avenue and Harding Street. Once Public Works staff have finalized the specific site parameters including the project timeline and site schematics, which are essential elements within the limited Call to Artists, Cultural Arts staff will initiate the public art process.
Barrio Lighting Project
Upon continued coordination with San Diego Gas & Electric (SDGE) for Phase 1, it was determined that SDGE cannot service two streetlights pro·posed on Pine Avenue and on Tyler Street due to SDGE's current overhead load capacity, despite SDGE's prior approval for all locations. Staff have coordinated with SDGE to instead install a new streetlight at the south corner of Pine Avenue and Tyler Street. This results in 13 total new streetlights as part of Phase 1.
Currently, 12 of the 13 streetlights have been energized and are working. The remaining light at the corner of Pine Avenue and Tyler Street is currently under construction with an estimated completion date of April 2023.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide pedestrian lighting in the Barrio neighborhood. An illumination study on the existing light level conditions was recently completed to evaluate lighting needs and appropriate locations for new pedestrian lights. Based on preliminary layouts, an initial layout proposed a total of 170+ pedestrian lights could be placed throughout the Barrio area. This information has been recently shared with SDGE to start their review and conflict-check of these lights to determine feasibility.
Next Steps
Village and Barrio Traffic Circles Project
As stated above, staff will continue coordination with Caltrans regarding NEPA and release of the federal funding for construction. Staff will initiate completing the environmental technical Council Memo - Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) February 16, 2023
studies once the additional consultants' agreements are executed. Staff anticipate it will take six months to complete and receive NEPA clearance.
Once NEPA approval is obtained, staff wHI finalize the project design and request the City Council's approval of the plans and specifications and authorization to advertise for construction bids. As the design is being finalized, staff will start the process as noted above to release funding that has been allocated for the construction portion of the process. This includes submitting another application for the RFA and E-76 forms to unlock the $5 million of the grant funding programmed for the construction phase of both projects. It will take approximately three to six months to complete the release of funding process. Upon release of funding, the city plans to award the construction contract and issue a notice to proceed, which is expected to be in May 2024.
Barrio Lighting Project
C<;>nstruction is almost complete on the last remaining streetlight in Phase 1. Once the trenching and electrical work is complete, staff will coordinate with SDGE to energize the streetlight located at the corner of Pine Avenue and Tyler Street. The remaining streetlight is expected to be energized by the end of February 2023.
For Phase 2, staff are currently working with SDGE to review and perform a conflict check of the 170+ proposed pedestrian light locations throughout the Barrio area. Staff also plan to concurrently field check each location to optimize the layout based on any potential field constraints . Once SDGE is complete with its conflict check, staff plan to progress the concept level design to an engineering design phase to create finalized plans, specifications and contract documents by late 2023.
Attachment: A. Council Memorandum dated Oct. 13, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Man;:iger, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Torn Frank,. Transportation Director/City Engineer
David Graham, Chief lnnovati .on Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Council Memo - Village and Barrio Traffic Circles and Barrio lighting Projects Update (District 1) February 16, 2023
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
CITY COUNCIL
Date ~ CA ✓cc ~
. CM _~ ~CM(3).J.L
ATTACHMENT A
Council Memorandum
October 13, 2022
To:
From:
Honorable Mayor H,dl and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via:
{city of
·Carlsbad
Memo ID# 2022112
Re:
Geoff Patnoe, Assistant City Manage1@ -
Village and Barrio Traffic Circles and'B'i; ~io Lighting Projects Update (District 1) This memorandum provides an update to a previous Council Memorandum dated April 28, 2022, on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
The Council Memorandum dated April 28, 2022, provided background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff are· awaiting receipt of federal funding from the U.S. Department of Transportation's Local Transportation Priorities Account and under the Highway Infrastructure Programs (HI_P), administered by the Federal Highway Administration (FHWA) for the traffic circles and street lighting projects. U.S. Representative Mike Levin's office secured $5 million dollars for the projects.
To ensure that all federal requirements are met, the FHWA will send the funds to the California Department of Transportation (Caltrans), and Ca It rans will ultimately administer the funding to the city. At this tir:i,e, Caltrans has not provided an estimate on when the funds will be available· to encumber and begin the construction phase including bidding the project. Staff continue to contact both the FHWA and Caltrans representatives weekly to obtain updates on th.e approval process for the authorization to advertise the project for construction bids.
Since the ~rant is federal funding, the p"rojectwill likely require the National Environmental Policy Act (NEPA) process to obtain environmental clearance. In preparation, staff are currently working to get a consultant under contract to provide the NEPA services and coordinate approval with Caltrans as the lead agency. Staff anticipate starting the NEPA efforts upon receipt of the grant funds. Additionally, staff will work to prepare a Notice of Exemption (NOE) to satisfy the California Environmental Quality Act (CEQA) requirements.
If NEPA approval is required, the approval process using the grant funds may take between six months to one year to complete the NEPA requirements and obtain environmental clearance, Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t f I
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f 1·
t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) October 13, 2022
which could delay the project bid until early 2024. Staff will continue to work with the FHWA and Caltrans staff to obtain clarification on whether the NEPA process is required.
Public Art for the Village and Barrio Traffic Circles Project Cultur<)I Arts staff have adjusted the timing to release a lh.;,ited Call for Artists to align to the revised construction and funding allocation timeline. This process to select an artist for the public art at the traffic circle in the intersection of Harding Street and Pine Avenue could begin in late 2022, _pending confirmation of the grant funding timeline.
Barrio Lighting Project
The previous design for the Barrio Lighting ·Project included installation of 14 streetlights at various locations throughout the Barrio.as part of Phase 1. Staff continue to coordinate with San Diego Gas & Electric (SDG&E) on this project, and 11 of the 14 streetlights have been energized.
The three streetlights that have not yet been energized require additional work, including trenching and electrical work. SDG&E is unable to provide service to two of the three remaining . lights located on Pine Avenue and Tyler Street due to SDG&E1s current overhead _load capacity.
As an alternative, staff are working with SDG&E to install a new streetlight at the south corner of Pine Avenue and Tyler Street. The other remaining light to be energized is located at the end of the cul-de-sac at Palm Avenue, east of Harding Street. Staff continue to work with SDG&E on this effort and anticipate this work will be completed by early 2023.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide pedestrian lighting in the Barrio neighborhood to provide connectivity to theVillage. A study to evaluate the existing lighting levels in the Barrio area has been completed. Staff are using this study's information to evaluate lighting needs and light pole locations. Design criteria for new pedestrian-scale lighting locations in the Barrio area include existing overhead utility lines, sidewalk spacing and availability, maintaining driveway access and sight distances, and Americans with Disabilities Act (ADA) requirements.
Next Steps
Village and Barrio Traffic Circles Project
Once federal funding requirements are provided by Caltrans, staff will provide another project · update including a target schedule and recommendations for completing the project. · Barrio Lighting Project
Staff will continue to coordinate with SDG&E to install and energize the remaining streetlights in Phase 1. Staff expect that these lights will be energized by early 2023.
For Phase 2, staff are currently reviewing placement based on the results of the lighting study and will incorporate feedback received through the public outreach efforts. Once completed, staff will finalize the engineering design and coordinate with utility companies. Once federal I
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Council Memo - Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) October 13, 2022
Page3
fun .. ding requirements are provided by Caltrans, staff will provide another proJect update including a target schedule and recommendations for completihg the project.
Attachment: A. Council Memorandum dated April 28, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy. City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
J;j~UNCIL
Date 'f- AL CC ..IL
CM V ACM v DCM (3) t'._,
ATTACHMENT A
Council Memorandum
April 28, 2022
To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager @
{city of
Carlsbad
Memo ID #2022050
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) This memorandum provides an update to a previous Council Memorandum dated Jan.·6, 2022, on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
The Council Memorandum dated Jan. 6, 2022, provided background information on both p~ect~ ·
Discussion
Village and Barrio Traffic Circles Prof ect
In April 2021, staff worked with U.S. Representative Mike Levin;s office to submit a fiscal year (FY) 2022 Community Projects Funding request for the Village ~nd Barrio Traffic Circles and Barrio Lighting Projects to be funded through the federal budgeting and appropriations process.
Staff were recently notified that Representative Levin secured $5 million dollars of federal funding from the U.S. Department ofTransportation's Local Transportation Priorities Account and tJnder the Highway Infrastructure Programs (HIP) for the traffic circles and street lighting projects after Congress passed the Consolidated Appropriations Act, 2022.
Under the HIP account, there are 309 line-item projects totaling approximately $847 million administered by the Federal Highway Administration (FHWA). Before this funding becomes available to the city, the FHWA and the California Department ofTransportation (Caltrans) must complete several steps. First, all congressionally directed projects assigned to FHWA will flow through Caltrans.
Second, to ensure that all federal requirements are met, FHWA will send the funds to Caltrans, and Caltrans will ultimately provide them to the city. Staff therefore does not know when the city will receive these funds. In accordance with the federal requirements, the funds are available for obligation until Sept. 30, 2025. Any funding not obligated by the end of the federal FY 2025 will expire.
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) April 28, 2022
Since the FHWA program is a reimbursement program, expenses incurred before the FHWA project authorization date are not eligible for reimbursement. Based on this requirement, staff plan to delay going to the City Council with a request to approve the plans, specifications and contract documents and to authorize bidding for both projects until funds are ready to be disbursed. This will avoid incurring ineligible project expenditures.
A city webpage Is currently active to provide information to the public, available at the following link: _https ://www .ca rlsb ad ca.gov I depa rtm e nts/p u blic-works/traffic-ci rel es.
Barrio Lighting Project
Attachment A discussed installation of 14 streetlights at various locations throughout the Barrio as part of Phase 1 of the Barrio Lighting Project. Staff have coordinated with San Diego Gas & Electric (SDG&E) to energize 11 of the 14 streetlights. The three streetlights that have not yet been energized will require additlonal work, including trenching and electrical work. Staff will continue working with SDG&E in this regard and-anticipate this work will be completed by fall 2022.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide p�destrian lighting in the Barrio neighborhood. Phase 2A will focus on one of the major corridors in the Barrio, which includes Roosevelt Street, Madison Street, Harding Street and Magnolia Avenue, and will provide connectivity to the Village. Staff will be evaluating lighting needs along each corridor before determining initial light pole spacing.
Staff also completed focused public outreach to solicit input from the community on corridor preference and priority in early 2022. Staff are currently performing a lighting study that will include recommendations for new pedestrian-scale lighting locations in the Barrio area. The final design of Phase 2A will proceed upon completion of the lighting study and will incorporate feedback received through the public outreach efforts.
Next Steps
,Village and Barrio Traffic Circles Project
Staff plan to finalize the plans, specifications and contract documents in late 2022 and will request City Council approval of these documents and authorization to bid after receipt of the federal funding.
Cultural Arts staff have adjusted their timing to release the Call for Artists to align to the newly established construction and funding allocation timeline. A process to select an artist for the public art at the traffic circle in the intersection of Harding Street and Pine Avenue wlll begin in fall 2022.
_Barrio Lighting Project
Staff will continue to coordinate with SDG&E to energize the remaining three streetlights In Phase 1. Staff expect that these lights will be energized by fall 2022.
I I
..
Council M~mo-Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) April 28, 2022
For Phase 2A, staff are currently performing a lighting study for the Barrio area. Once completed, ·staff will finalize the engineering design and coordinate with utllity companies. Staff will then bring Phase 2A to the City Coun'Cil for approval of plans, specifications and contract documents and authorization to bid after receipt of the federal funding, cc: Scbtt Chadwick, City Manager
. Cella Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief
Mickey WIiiiams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer