BESQLUTION NO. 2023-232
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE FISCAL YEAR 2023-24 INTERNAL AUDIT PLAN WHEREAS, the city's Internal Audit Manager performs independent and objective assurance services to safeguard city resources and improve city operations; and WHEREAS, the services provided may include internal audits of any city department, division, function or program; and
WHEREAS, as required by City Council Policy No. 89, the internal audit manager has presented a Fiscal Year 2023-24 Internal Audit Plan (Attachment A) for the City Council's review and approval; and WHEREAS, the purpose of the internal audit plan is to outline internal audits and other value added engagements the Internal Audit Manager proposes to conduct during the fiscal year; and WHEREAS, the Fiscal Year 2023-24 Internal Audit Plan includes information about the basis for the audit engagements selected, preliminary objectives and the consideration of resources; and WHEREAS, once approved, the Fiscal Year 2023-24 Internal Audit Plan will serve as the operating roadmap for the city's Internal Audit Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.That the City Council approves the Fiscal Year 2023-24 Internal Audit Plan, attached as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 29th day of August, 2023, by the following vote, to wit:
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KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
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Attachment A
Fiscal Year
2023-24
Internal Audit
Plan
(city of
Carlsbad
Fiscal Year 2023-24 Internal Audit Plan
OVERVIEW
The City of Carlsbad’s internal auditor performs independent and objective assurance services to safeguard city resources and improve city operations. Internal audits help to mitigate risks by recommending improvements to the city’s internal controls and governance, risk, and compliance processes. Potential audits may include any city department, division, function, or program administered by the city.
The purpose of the annual internal audit plan is to outline audits and other value-added engagements the internal auditor proposes to conduct during the current fiscal year. This document serves as the primary work plan to carry out the responsibilities of the internal auditor. The basis for the audit plan results from numerous inputs, including a limited scope risk assessment, auditor observations, inquiries of management, and audit requests from the City Council. The internal auditor’s strategy in developing this plan seeks to identify, prioritize, and manage audits important to city operations, programs, and systems.
Currently, the Internal Audit Division is comprised of one full-time internal auditor. The internal audit plan considers available staff hours, level of expertise and experience, the estimated size and complexity of audits, time allocated to satisfy continuing professional education requirements, time allocated to performing audit follow-up procedures, and use of external consultants/auditors.
The internal audit plan is a working document. During the year, causes for changes to the audit plan may include internal auditor judgement, a change in the risk assessment profile of an engagement, or conflicting priorities. As such, projects identified in the current year may carry over into the following fiscal year.
The following page identifies the list of prioritized internal audit engagements for FY 2023-24, and their preliminary objectives. At the beginning of each engagement, the internal auditor will establish familiarity with the department, function or process identified for audit. During that initial period, audit objectives may be refined, and the audit methodology will be established.
{city of
Carlsbad
Fiscal Year 2023-24 Internal Audit Plan
Fiscal Year 2023-24 Internal Audit Engagements
Entity, function,
program or
process to audit
Type of
engagement
Primary
stakeholder/audit
lead
Preliminary objectives
In-process engagements FY2023-24
Transient
Occupancy Tax
(FY23)
Agreed Upon
Procedure
Engagement
Selected hotels,
Finance
Department/Davis
Farr, LLP
•To determine if hotels are properly
reporting and remitting occupancy
taxes in compliance with city
ordinance.
Procurement
Audit Internal Audit Finance and Public
Works
Departments/Internal
Audit Manager
•To assess the city’s compliance with
applicable procurement guidelines.
•Evaluate whether the city’s
procurement process is adhered to.
Carryover engagements
Payroll Audit Internal Audit Human Resources,
Finance
Department/Internal
Audit Manager
•Evaluate the segregation of duties in
the city’s bi-weekly payroll and data
entry processes.
•Evaluate the controls and test the
accuracy of timecards for part-time
employees.
Business
Application User
Access
Internal Audit Information
Technology
Department/Internal
Audit Manager
•Evaluate the city’s management of
user access across its enterprise
resource planning systems and
software applications.
New engagements for FY 2023-24
Transient
Occupancy Tax
(FY24) &
Revenue Audit
Agreed Upon
Procedure
Engagement
and Internal
Audit
Selected hotels,
Finance
Department/Davis
Farr, LLP & Internal
Audit Manager
•To determine if hotels are properly
reporting and remitting occupancy
taxes in compliance with city
ordinance.
•Evaluate the city’s receipt and
recordkeeping of transient occupancy
tax revenues
{city of
Carlsbad