CA Review JRT
Meeting Date: Feb. 6, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Jeffery Smith, Police Captain
[email protected], 442-339-2218
Amanda Baker, Management Analyst
[email protected], 442-339-5054
Subject: Memorandum of Understanding between the City of Carlsbad and Carlsbad Unified School District for the School Resource Officer Program for the 2023-24 School Year
Districts: All
Recommended Action
Adopt a resolution approving a memorandum of understanding between the City of Carlsbad and the Carlsbad Unified School District for the School Resource Officer Program for the 2023- 24 school year.
Executive Summary
The City of Carlsbad and Carlsbad Unified School District have an ongoing partnership to provide a safe and secure environment for all students and staff on the school district’s campuses. The Carlsbad Police Department will provide three school resource officers for the school district for the 2023-24 school year. For ten months, one school resource officer will be assigned to Carlsbad High School, one will be assigned to Sage Creek High School and one will be assigned to three middle schools and nine elementary schools within the district.
The district will pay for half the costs of these assignments, totaling $222,076, which will reimburse the city’s General Fund.
The City Council is being asked to approve the associated memorandum of understanding with the district, which is effective for the 2023-24 public fiscal school year.
Explanation & Analysis
For over two decades, the Police Department has provided the Carlsbad Unified School District with at least one school resource officer every school year. In 2018, City Council approved a second dedicated school resource officer for Sage Creek High School at the request of the school district. In 2019, a third school resource officer was approved to rove between the three middle schools and nine elementary schools within the Carlsbad Unified School District.
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The Police Department has a total of five school resource officers. Two of those officers are considered “roving” officers who provide services at other campuses located in the city through the Encinitas, San Marcos and San Dieguito Unified school districts. These three school districts were offered the same services for dedicated school resource officers and have declined. These two additional roving school resource officers are fully funded by the City of Carlsbad.
The school resource officers will interact with students in a positive and proactive manner, which will help improve relations between the police department and youth in the community.
Carlsbad without any cost-sharing reimbursements from any of the school districts.
Duties of a school resource officer include:
• Responding to all law enforcement-related matters as they occur during regular school hours while the officer is on or near their assigned school campuses • Documenting all incidents of crimes at the school campuses and performing the necessary follow-up investigations as needed
• Attending sporting events, school activities and parent conferences/meetings as needed • Conducting criminal investigations as assigned by the supervisor of the Family Services Unit and assisting other officers who are engaged in ongoing criminal investigations that bring them onto the school campus
• Working with school staff in matters of mutual concerns occurring both on and off campus
• Acting as a liaison for the School Attendance Review Board and being the point of contact for Child Protective Services visits, truancy sweeps, home visitations, district- wide critical response plan training, school safety plans, and training of campus supervisors and lunchtime duty personnel
If the high schools or middle schools have restricted on-campus activities due to COVID-19, the Carlsbad Unified School District may request that no school resource officers be provided while on-campus student learning is reduced or suspended. If the Carlsbad Unified School District makes this request, then the total cost will be prorated to account for any months for which no school resource officers were requested.
The resolution authorizes the City Manager to execute amendments to the memorandum of understanding that are necessary to ensure compliance with state or local public health orders or other federal, state, or local laws.
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Fiscal Analysis
The annual cost for one mid-range officer (Step 3) is $177,661, which includes salary and benefits but does not include equipment and training. The Carlsbad Unified School District’s cost-sharing payment of $222,076 will be used to reimburse the General Fund and reduce the program’s impact on the city’s budget. The breakdown of costs and cost-sharing is below:
*Amounts are rounded to the nearest dollar and are based on rounded salary, including education pay, holiday pay and uniform allowance.
Next Steps
With the City Council’s approval, the Mayor will sign the memorandum of understanding between Carlsbad Unified School District and City of Carlsbad. The Police Department will provide three dedicated school resource officers to the Carlsbad Unified School District. The district will be billed $222,076 for the 2023-24 school year.
Environmental E valuation
This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution
School resource officer cost allocation
Cost Carlsbad
High
Sage Creek
High
Middle
schools Total
Annual personnel costs $177,661 $177,661 $177,661 $532,983 Monthly personnel costs $14,805 $14,805 $14,805 $44,415 School year cost (10
months) $148,051 $148,051 $148,051 $444,153
Half share cost to district $74,025 $74,025 $74,025 $222,076 Feb. 6, 2024
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RESOLUTION NO. 2024-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CARLSBAD AND THE CARLSBAD UNIFIED SCHOOL DISTRICT FOR THE SCHOOL RESOURCE OFFICER PROGRAM FOR THE 2023- 24 SCHOOL YEAR
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is in the public's best interest to approve the Memorandum of Understanding with the Carlsbad Unified School District; and
WHEREAS, the City of Carlsbad Police Department and the Carlsbad Unified School District have an ongoing partnership to ensure the safety of students and staff on Carlsbad Unified School District campuses; and
WHEREAS, the Police Department has provided the Carlsbad Unified School District with a school resource officer every school year for over two decades; and WHEREAS, for the 2023-24 school year, one school resource officer will be assigned to Carlsbad High School, one school resource officer will be assigned to Sage Creek High School, and one school resource officer will be assigned to the three middle schools and nine elementary schools within the Carlsbad Unified School District during the ten months when students are on campus; and WHEREAS, Carlsbad Unified School District agrees to pay for one-half the costs of three full time police officers during the months they are assigned to the schools.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the Mayor is hereby authorized and directed to execute the Memorandum of Understanding for the School Resource Officer Program between the City of Carlsbad and the Carlsbad Unified School District for the 2023-24 school year attached hereto as Attachment A.
3. That the City Manager or designee is authorized to execute amendments to the Memorandum of Understanding for the School Resource Officer Program as needed to ensure continued compliance with state or local public health orders, or other federal, state, or local laws.
Exhibit 1
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4. Carlsbad Unified School District's cost-sharing payment of $222,076 will be used to reimburse the city's General Fund.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 6th day of February, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder.
None.
None.
Luna.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
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Attachment A
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Memorandum of Understanding
2023-2024 School Year
Carlsbad Unified School District
By:
Eric Dill
Title: Assistant Superintendent, Business Services
Date: Jan 8, 2024
Approved as to form
Cindie McMahon
City Attorney
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