Meeting Date:March 26, 2024To:Mayor and City CouncilFrom:Scott Chadwick, City ManagerStaff Contact:Zach Korach, Finance [email protected], 442-339-2127Subject:Designating Agents to Act on the City’s Behalf in the Processing of Disaster Claims Related to the Atmospheric Rivers in January and February 2024 District:1Recommended ActionAdopt a resolution designating and authorizing agents to act on behalf of the city in theprocessing of disaster claims for the purpose of obtaining certain state and/or federalassistance related to the atmospheric rivers in January and February 2024 and any future disaster claims. Executive SummaryThe city must designate and authorize an agent to act on its behalf to apply for state and/or federal financial assistance for costs incurred by the city as a result of the recent atmospheric rivers in January and February 2024 and any future disaster claims. To do this, the City Council must approve a form required by the California Governor’s Office of Emergency Services (Cal OES), which designates the agents who can act on the city’s behalf. Explanation & AnalysisThe city will be applying for state disaster financial assistance under the California Disaster Assistance Act to cover some of the city’s costs in mitigating damage from the atmospheric rivers in January and February of 2024.1Cal OES Form 130, Designation of Applicant's Agent Resolution for Non-State Agencies (Exhibit 2), allows the city to designate – by job title or position – and authorize up to three people to act as the agent on behalf of the city.The city will designate an employee’s job title on Cal OES Form 130 rather than an individual's name. The city will provide Cal OES a list of the individuals fulfilling the job title or position listed on the form. This allows the city to simply inform Cal OES in writing of any changes to the 1The City Manager, in his role as Director of Emergency Services, proclaimed local emergencies on Feb. 14, 2024, so that the city could more swiftly remove debris from the Buena Vista Creek channel and repair a slope between El Camino Real and Trieste Drive. The City Council ratified the emergency proclamation on Feb. 15, 2024, and has done so again at each of its regularly scheduled meetings since then.
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individuals assigned to a particular job title or position. This process prevents the city from having to adopt a new Cal OES Form 130 resolution based on changes in staff. This item designates and authorizes the City Manager, Finance Director or Assistant Director of Emergency Services to act as the authorized agent of the city in matters relating to disaster relief and emergency assistance. The Cal OES Form 130 will be filed with the California Governor’s Office of Emergency Services and will remain valid for three years.Fiscal AnalysisWith this form, the city will be able to apply for federal and/or state financial assistance for any existing or future disaster claims, including the recent atmospheric rivers.Next Steps Staff will process the city’s requests for federal and/or state disaster financial assistance with Cal OES to cover some of the city’s costs in mitigating damage from the recent storms.Environmental EvaluationThis action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment. Exhibits1. City Council resolution2. California Office of Emergency Services Form 130, Designation of Applicant's AgentResolution for Non-State Agencies March 26, 2024Item #1 Page 2 of 8
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