To the members of the:
CITY COUNCIL
Date 4 25 2-CA VCC V (City of
CM LACM_<DCM (3) V
Carlsbad
Memo ID# 2024029
Council Memorandum
April 25, 2024
To: Honorable Mayor Blackburn and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager Cp
Re: Transportation Capital Improvement Program Project Updates (Districts - AlI) This memorandum provides an update on transportation and drainage Capital Improvement Program (CIP) projects.
Background/Discussion
The Transportation Department has numerous CIP projects that have been reprioritized due to staffing constraints and a focus on recently proclaimed local emergencies. The Safer Streets Together Plan, which was part of the traffic safety emergency from August 2022 to September 2023, enabled some projects to be expedited to ensure a focus on traffic safety continues.
Earlier this year, three local emergencies (i.e., Carlsbad Village Drive storm drain pipeline repair, Buena Vista Creek concrete channel sediment and vegetation clearing, and slope repair near El Camino Real and Trieste Drive) have resulted in reprioritizing some CIP projects. Attachment A provides the latest status of these projects.
Next Steps
Staff will present an update of these projects with more detail during the next semiannual transportation report to the City Council, which is tentatively scheduled for July 30, 2024.
Attachment: A. Transportation and Drainage CIP Project Status Update as of April 22, 2024 cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Gina Herrera, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
Zach Korach, Finance Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Public Works Branch
Transportation Department
1635 Faraday Avenue | Carlsbad, CA 92008 | 442-339-2730 t Council Memo - Transportation Capital Improvement Program Project Updates (Districts - All) April 25, 2024
Kristina Ray, Communication & Engagement Director
Hossein Ajideh, Engineering Manager
John Kim, City Traffic Engineer
Nathan Schmidt, Transportation Planning and Mobility Manager David Edwards, Senior Engineer
Eric Zielke, Senior Engineer
Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• College Boulevard Reach A Extension - CIP Project No. 3636 • Project is included in the City's General Plan and Growth Management Plan • On May 5, 2020, the City Council directed staff to pursue a city-led financing program, planning, and environmental review for construction of the College Boulevard extension, which would include the city undertaking a preliminary design and engineering assessment • On Nov. 2, 2020, staff presented the scope of work to the Traffic Safety & Mobility Commission (TS&MC) and solicited the commission's input and feedback • On Aug. 17, 2021, the city entered into an agreement with a consultant team to complete preliminary design and environmental services. Consultant has:
• Initiated preliminary engineering and environmental review process • Initiated field investigations, including biological surveys and geotechnical investigation
• Prepared Traffic Operations Analysis report and draft cross section alternatives for College Boulevard Extension Design Study Project
• The project has been paused per the City Council direction on June 7, 2022 • Pavement Management Program - CIP Project No. 6001
• This ongoing annual program is designed to extend the service life of city streets and to maintain a smooth and safe driving surface for vehicles The city utilizes a pavement management database program to determine pavement management needs for the purpose of establishing which streets are to be slurry sealed, overlaid or reconstructed. On a periodic basis the condition of the roads are field surveyed and the pavement management database is updated to reflect current conditions. Each year, specific pavement management projects are defined, and funding is transferred into a pavement management project account.
• 2022 East-West Corridor Emergency Resurfacing and Restriping - Project resurfaced and restriped several east-west arterial streets including portions of Carlsbad Village Drive, Tamarack Avenue, Cannon Road, Poinsettia Lane, La Costa Avenue, and a smaller portion of Olivenhain Road
Construction is substantially complete
• 2023 Slurry Seal Project - Completed final design
Staff presented the draft striping plans to the TS&MC in June 2023 and again in February 2024
Target schedule - Approval of plans and specifications and authorization to bid (May 2024), award of construction contract (June 2024)
• 2024 Overlay Project -
• Target schedule - Approval of plans and specifications and authorization to bid (fall 2024), award of construction contract (late 2024) 1 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Beach Access Repairs from Pine Avenue to Tamarack Avenue Project - CIP Project No. 3896 Project will repair sidewalks, handrails, stairways, retaining walls and seawall • Currently 90%-complete level engineering design
• Public review of the environmental document, Mitigated Negative Declaration (MND), occurred from May 19, 2023, to June 19, 2023, and the Planning Commission approved the Coordinating with State Parks staff to obtain necessary approvals • Ongoing right-of-way coordination/resolution with State Parks; working with an appraiser for proposal to appraise additional areas per State Parks request • Tamarack Avenue stairway locations have been removed from this project and added to the Americans with Disabilities Act (ADA) Beach Access - Pine Avenue to Tamarack Avenue Project, as explained in greater detail below
Target schedule - Approval of plans and specifications and authorization to bid (early 2025), award of construction contract (late 2025)
• ADA Beach Access - Pine Avenue to Tamarack Avenue Project - CIP Project No. 6065 • Project to conduct preliminary engineering for design options developed during the feasibility stage for ADA accessibility improvements down, to, and across the sand to the beach at both ends of the main seawall from Pine Avenue to Tamarack Avenue • On July 21, 2020, the City Council determined that voter approval was not required for this project because Proposition C allows for general fund expenditures for these types of trail linkages
• Request for Proposals for environmental and engineering services will be issued in summer 2024
• Carlsbad Boulevard and Tamarack Avenue Intersection Improvements Project - CIP Project No. 6058
Project will widen sidewalk, add crosswalks, improve ADA access and improve traffic flow and transit stops
Presented at the TS&MC in February 2023 and May 2023, then presented to the City Council in July 2023
Final approval by the City Council on the intersection traffic control option is pending on construction and operation of the approved roundabout at Cannon Road and Carlsbad Boulevard
Project requires right-of-way coordination/resolution with State Parks Submitted the Coastal Development Permit (CDP) for part of the project within the city's permitting jurisdiction in November 2023 and the Planning Division has provided comments back to the Transportation Department in December 2023
Target schedule - approval of plans and specifications and authorization to bid (early 2027), award of construction contract (mid-2027)
2 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• El Camino Real Widening from Arenal Road to La Costa Avenue Project - CIP Project No. 6051 • Project will widen southbound El Camino Real from Arenal Road to La Costa Avenue to prime arterial standards, add sidewalk and widen bridge • The project involves utility relocations, right-of-way acquisition, environmental mitigation and open space boundary adjustments
• Staff have also been coordinating with the Batiquitos Lagoon Foundation to include two new observation decks on the west side of El Camino Real
Prepared 100%-complete improvement plans including supporting technical documents • Staff working on final environmental documents and mitigation plan • Target schedule - Approval of plans and specifications and authorization to bid (spring 2025), award of construction contract (summer 2025)
• El Camino Real and Cannon Road Improvements Project - CIP Project No. 6042 • Construction for this project was completed in late 2022; constructed a new bridge for pedestrian connectivity over the Agua Hedionda Creek along El Camino Real and widened the sidewalk on the west side of the El Camino Real bridge, and added an additional northbound through lane
Phase I consisted of widening the existing sidewalk on the bridge structure and providing a separated pedestrian bridge structure. The project had a left turn lane, two through lanes, dedicated bike lane and right dedicated right turn lane Phase Il of the project modified the median to provide three through lanes • Currently performing 24-months monitoring for hydroseed and plant restoration • Kelly Drive and Park Drive Complete Street Improvements Project - CIP Project No. 6075 • Project will provide traffic calming on Kelly Drive and Park Drive, enhance biking with dedicated bike path, and add trails and improved pedestrian access • Presented to the TS&MC in August 2021 and December 2022 Conducted public outreach efforts including: online surveys, email blasts, mailers, and virtual community workshops
• Presented to the City Council for an approval of a professional services agreement for engineering services in August 2023. The City Council directed provided additional direction on the proposed roundabout at Kelly Drive and Park Drive. Staff will prepare a feasibility study and return to the City Council with a recommendation and request to approve a professional services agreement targeted for mid-2024.
Target schedule - Award an agreement to the selected consultant for engineering services (late 2024), finalize plans and environmental documents (Initial Study (IS)/ MND) for public review (early 2025), Planning Commission approval (mid-2025), approval of plans and specifications and authorization to bid (late 2025/early 2026), award of construction contract (mid-2026)
3 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• El Camino Real Widening from Poinsettia Lane to Camino Vida Roble Project - CIP Project No. 6072
• Project will widen El Camino Real to the city standards and provide an additional northbound through lane from Cinnabar Way to Camino Vida Roble to increase capacity, and add new sidewalks and medians
• A portion of this project is federally funded
• Presented to the TS&MC in November 2020 and October 2022 Completed engineering plans and environmental permitting • Presented to the Planning Commission and obtained necessary city discretionary permits in June 2022
O Completed property acquisition with owners for the necessary easements and requested authorization from the California Department of Transportation (Caltrans) Completed easement with San Diego Gas & Electric (SDGE) and California Public Utilities Commission (CPUC) for existing easement
Target schedule - Approval of plans and specifications and authorization to bid (fall 2024), award of construction contract (early 2025)
• Palomar Airport Road and College Boulevard Improvements Project - CIP Project No. 6028 Project was addressing a street facility deficiency from 2019 • The traffic flows have changed since 2019; 2022 monitoring report does not indicate deficiencies
Presented to the TS&MC in June 2020, September 2022 and August 2023 Target schedule is to present the project to the City Council for further direction in June 2024
• Palomar Airport Road and Melrose Drive Improvements Project - CIP Project No. 6034 • Project was addressing a street facility deficiency in 2019 when road segment was deemed exempt, however, staff is proposing to modify the scope of the project to better address the multimodal needs of the road facility.
• Presented to the TS&MC in April 2020 and August 2022 and August 2023 • Target schedule is to present the project to the City Council for further direction in June 2024
• El Camino Real Widening from Sunny Creek Road to Jackspar Drive Project - CIP Project No. 6094 • Project will widen El Camino Real to the city standards and provide an additional northbound through lane to increase capacity, and add new sidewalks Presented to the TS&MC in September 2021, October 2022, and November 2023 Completed engineering plans and environmental documents Completed negotiations with property owners for the necessary easements • Target schedule - Approval of plans and specifications and authorization to bid (April 2024), award of construction contract (summer 2024)
4 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Avenida Encinas Coastal Rail Trail and Pedestrian Improvements Project - CIP Project No. 6004 • Project will provide multimodal improvements including new bike lanes, sidewalks and traffic calming features
• Presented to the TS&MC in May 2021, June 2021, April 2022, and August 2022 • Obtained approval from the San Diego Association of Governments (SANDAG), Caltrans and California Transportation Commission (CTC) for state-only funding and scope change requests. The approved state-only funding request changed the Active Transportation Program (ATP) grant funding from a federal program to a state program. The approved scope change request allows using the ATP grant funding for segment 2 of the project to meet the grant requirements
• Obtained authorization from Caltrans to advertise for construction bids for Segment 2 • Target schedule:
• Segment 1 (between Cannon Road and Palomar Airport Road): Completed • Segment 2 (between Poinsettia Station to Carlsbad Boulevard): In construction • Segment 3 (Palomar Airport Road and Poinsettia Station): Approval of plans and specifications and authorization to bid (late 2024), award of construction contract (mid-2025)
• Barrio Lighting Project - CIP Project No. 4013
Project has two phases as part of the Village and Barrio Master Plan which recommends pedestrian scale lighting for the Barrio:
• Phase 1 of the project installed and energized 13 streetlights to dark areas in the Barrio
• Phase 2 of the project, which will install pedestrian lighting in the Barrio area, is in the engineering design phase
• Public outreach newsletters were mailed out in November 2020 and November 2021 • Awarded an agreement for lighting assessment and preliminary design of Barrio Lighting Phase 2
• Initial outreach survey for pedestrian lighting completed in February 2022 • Existing lighting assessment was conducted in late March and April 2022 • Consultant is finalizing engineering design of Phase 2 U.S. Representative Mike Levin secured $5 million dollars of federal funding from the U.S.
Department of Transportation's Local Transportation Priorities Account and under Highway Infrastructure Program for Village and Barrio Traffic Circles and Barrio Lighting projects, of which:
• $4 million will be used for the traffic circle construction (CIP Project No. 4015- Village and Barrio Traffic Circles)
• $1 million will be used for the Phase 2 construction for this project (pedestrian lighting)
• Target schedule:
• Phase 1 - Construction completed (early 2023)
• Phase 2A - Approval of plans and specifications and authorization to bid (early- 2025), award of construction contract (late 2025)
• Phase 2B - Consultant will aid in remainder of project phasing based on coordination with SDGE
5 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Village and Barrio Traffic Circles Project - CIP Project No. 4015 • Project provides traffic calming and pedestrian improvement features at eight intersections in the Village/Barrio area to calm traffic as shown in the Village and Barrio Master Plan • $4 million of this project is federally funded from same funding in CIP Project No. 4013; it required project to go through National Environmental Policy Act (NEPA) process and work with Caltrans to finalize
• Phase 1 - Construct five traffic circles and one high-visibility continental crosswalk; project design is complete, requesting Caltrans' authorization to bid • Phase 2 - two other intersections will include traffic calming improvements with bulb-outs/curb extensions
• Additional technical studies were prepared to support National Environmental Policy Act (NEPA)
• NEPA certified in May 2023 and recertified in March 2024 • Target schedule Phase 1 - Approval of plans and specifications and authorization to bid (mid-2024), award of construction contract (late 2024)
Target schedule Phase 2- Presentation to the TS&MC (late 2024), approval of plans and specifications and authorization to bid (early 2025), award of construction contract (mid- 2025)
• Terramar Area Coastal Improvement Project - CIP Project No. 6054 • Project will construct a roundabout at the intersection of Cannon Road and Carlsbad Boulevard, sidewalks and crosswalks, and increased parking and bluff improvements • Engineering design at 100%-complete
• Coordinating pole relocations, if determined, with utility companies • Addressing the needed draft California Environmental Quality Act (CEQA) documents Target schedule - Presentation to the TS&MC (mid-2024), draft CEQA document/MND for public review (late 2024), Planning Commission approval (early/mid-2025), CDP from California Coastal Commission (mid/late 2025), approval of plans and specifications and authorization to bid (early 2026), award of construction contract (mid-2026) • Valley Street and Magnolia Avenue Complete Streets Project - CIP Project No. 6019 • Project will construct sidewalks, bike paths, green paint street features and undergrounding overhead utilities along a portion of Valley Street and Magnolia Avenue • Currently in engineering design phase; finalized coordination with utility companies for undergrounding and gas main relocation (mid-2023)
• The City Council approved an agreement with SDGE for utility lines undergrounding in April • Coordinating ongoing outreach with the Communications Department to property owners and school district, and coordination on design
• Target schedule - Utility undergrounding to be performed by SDGE (summer 2024), approval of plans and specifications and authorization to bid for the Complete Streets Project (early 2025), award of construction contract (mid-2025) 6 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Buena Vista Creek Concrete Channel Maintenance Project - CIP Project No. 6619 • Proposed removal of debris and sediment, clearing of vegetation and concrete repairs within the concrete-lined portion of the Buena Vista Creek between the bridges of South Vista Way to approximately 200 feet upstream of the El Camino Real bridge Program Environmental Impact Report (PEIR) determined to be appropriate CEQA document by city's Community Development Department in fall 2021 • Issued Task Order to prepare PEIR in February 2022
• Prepared draft Notice of Preparation (NOP) in May 2023, revised July 2023, and January 2024
• Completed topographic survey in April 2022
• Updated engineering design in July 2022 and March 2023 • Initiated coordination with Habitat Mitigation Banks in May 2023, continued August 2023, January 2024 & March 2024
In response to the January 2024 storm events, the city declared a local emergency on Feb. 8, 2024, to expedite the removal of the sediment and vegetation • The US Army Corps of Engineers issued a Regional General Permit (RPG 63) to perform the emergency channel clearing on Feb. 27, 2024
• An emergency clearing of sediment, debris & vegetation was performed in March and April 2024
• Next Steps:
Pursuing additional emergency channel clearing of a pilot channel within the earthen section of the Buena Vista Flood Channel between the Haymar Drive bridge and the concrete lined section under a separate permit
PEIR being prepared and is expected to be circulated for public review (end 2024) • Applications for resource agency permits to be submitted upon PEIR recordation Secure offsite habitat mitigation credits (mid-2024)
Finalizing and approval of PEIR and obtaining permit for annual maintenance of the channel (mid-/late 2026)
• Park Drive Street and Drainage Improvements Project - CIP Project No. 6611 • Project will remove and replace 500 feet of existing retaining wall and repair back slope with 2,000 cubic yards of imported fill. Project also includes brow ditch and storm drain improvements, and sidewalk replacement
• 0.75 acre of compensatory habitat mitigation required offsite due to impacts to coastal sage scrub. Five-year maintenance and monitoring required upon completion of initial planning and six-month plant establishment period
Minor Conditional Use Permit, Minor Hillside Development and Minor Habitat Mitigation Plan permit applications approved by the city's Community Development Department on March 30, 2022
Coordinating with the California Coastal Commission to obtain a CDP • Construction contract awarded March 2024
• Target schedule:
• Start construction May 2024
• Complete construction December 2024
7 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Citywide Drainage Improvement Program - CIP Project No. 6608 • Drainage Master Plan Project BCB - Magnolia Avenue Drainage Improvements Project • Project proposed 30-inch diameter storm drain pipeline on Magnolia Avenue from Brady Circle to Monroe Street
• Project split into two separate phases that will be constructed during the summer months due to the proximity of several nearby schools
• Phase I completed in mid-2022, constructed the main trunk of the storm drain on Magnolia Avenue and replaced/relocated several sections of potable water main
• Phase Il will provide full street pavement resurfacing, speed humps, curb bulb-out/extensions and a storm drain lateral section on Valley Street • Target schedule:
• Phase II - Approval of plans and specifications (early 2025), award of construction contract (mid-2025)
• Surface Drainage Improvements Project
• Project improved surface drainage conditions on several streets within the northwest quadrant area of the city. Improvements included installation of concrete curbs, gutters, swales and gravel to reduce erosion and improve drainage Negotiated a new task order for 2024 Surface Drainage Improvements Technical Memo in May 2023
• A scoping study was prepared by consultants in early 2024 and has been reviewed by city staff to identify feasible projects to move forward into design in mid-2024 • Merwin Drive Storm Drain Improvements Project
Project will improve surface drainage conditions and reduce the potential for ponding on Merwin Drive during and following storm events • Construction of temporary drainage improvements completed in December 2020 • The City Council approved authorization for engineering and environmental services and contract fully executed in September 2021
Design options analysis completed in early 2022
• Revised design options analysis performed in May 2023 • Amendment to consultant's contract was finalized in December 2023 Existing storm drain assessment and pipe cleaning was performed in February 2024 Subsurface utility report was prepared February 2024
Target schedule:
• Utility research and geotechnical investigation (mid-2024) • Final engineering design (late 2024)
• Environmental processing and permitting (early 2025)
• Approval of plans and specifications and authorization to bid (early/mid- 2025)
• Award of construction contract (mid-2025)
8 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Drainage Master Plan Update - CIP Project No. 6623
• Project provides updates to the city's 2008 Drainage Master Plan (DMP) including updating the list of master planned projects, creating a new fee schedule and amending existing PEIR document
• Completed Geographic Information System (GIS) updates to the city's drainage inventory in fall 2020. Drainage modeling supported by the GIS update, providing an updated analysis of proposed projects from the 2008 DMP and a recommended list of new projects to be added to the plan
• Received Early Assessment comment letter from the city's Planning Division on draft Drainage Master Plan update in October 2022. Staff comments on draft Drainage Master Plan provided to consultant in November 2022
Negotiated a new task order to perform revised Basin BJ technical evaluation (currently under review and expected completion by mid-2024)
• Third party review of the DMP has been performed resulting in further technical revisions with the consultant (mid-2024)
Target schedule - Consultant submittal of Final Drainage Master Plan (late 2024), City Council adoption of the Drainage Master Plan update (mid-2025) • Agua Hedionda Creek Vegetation Maintenance Project - CIP Project No. 6629 • Project includes vegetation clearing and removal within the section of the Agua Hedionda Creek confined by the bridges of El Camino Real and Cannon Road. This maintenance event improves flood capacity of the stream, thereby increasing flood protection. The permit agency confirmed in fiscal year 2020-21 that the creek can be cleared multiple times per year. The budget update reflects three vegetation clearing events per year.
Half-acre section was cleared of vegetation and debris removed in October 2022 and subsequently in February 2023 to improve creek conveyance capacity • Vegetation regrowth is being monitored throughout winter months. Additional maintenance events may be requested if regrowth is determined to be significantly prohibiting stream flows
• Completed monitoring report to the California Department of Fish and Wildlife (CDFW) in June 2023
• Target Schedule:
• Execute a new Streambed Alteration Agreement with CDFW (mid-2024) • Vegetation and debris clearing (late 2024 and early 2025) • Buena Vista Creek Assessment District - Operating Budget No. 1636312 • In October 2022, non-native vegetation and debris were removed from the 11.2-acre section of the Buena Vista Creek channel
• In December 2022, non-native vegetation and debris were again removed and the annual channel vegetation clearing activities were performed within the northern half of the Buena Vista Creek upstream of the Jefferson Street bridge (year 3 of 5) and around areas of three storm drain outfalls
Coordinated with the Homeless Outreach Team (HOT) to remove several encampments and concentrated areas of trash within stream corridor
9 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Vegetation regrowth is being monitored throughout winter months. Additional maintenance events may be requested when necessary
• Annual Report completed and submitted with fee to CDFW in May 2023 • Target Schedule:
• Execute a new Streambed Alteration Agreement with CDFW (mid-2024) • Trash and non-native vegetation removal and annual vegetation clearing (late 2024) • Drainage Master Plan BFB-Upper Project - CIP Project No. 6622 • Project includes drainage improvements and slope stabilization to an existing city-owned earthen drainage channel on the east side of El Camino Real from Chestnut Avenue to Objective of the project is to restore the channel by stabilizing slopes to mitigate against erosion during storm events and help reduce sediment transport to the Agua Hedionda Lagoon
Engineering design contract fully executed with the City Council approval in September 2021 • Geotechnical exploration completed in December 2022
• Conceptual grading, geotechnical, biological, hydrological/hydraulics and alternatives analysis performed in June 2023
Review on an Early Assessment submittal including 30% design plans was completed in December 2023
Target schedule:
• Final engineering design (early 2025)
• Environmental processing and permitting (mid-2025)
• Approval of plans and specifications and authorization to bid (late 2025) • Award of construction contract (early 2026)
• Storm Drain System Rehabilitation and Repair Program - CIP Project No. 6607 • Corrugated Metal Pipe (CMP) Replacement North of Encinas Creek Project Removal of 200 feet of CMP and replacement with reinforced concrete pipe storm drain within Carlsbad Boulevard north of Encinas Creek. Project includes installation of one standard curb inlet, pipe replacement, outlet improvements and slope repair/stabilization.
• Design and environmental services contracts executed in December 2020 for creation of final plan and environmental studies
Final design completed in March 2022
Project went out-to bid in May 2023, but only received one bid which was rejected Target schedule:
• Combine plans and specifications with the revised design for the Highland- Hoover Storm Drain Improvements and the 2024 Storm Drain Repair Plans projects to create a CIP Project No. 6607 bundle package (mid/late 2024) Approve plans and specifications and authorization to bid (late 2024) Award construction contract (early 2025)
10 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• 2024 Storm Drain Maintenance and Repair Project
• Removal of five CMP pipe drainage pipe systems throughout the city and replacement with reinforced concrete pipe systems
Target schedule:
• Combine plans and specifications with the revised design for the CMP Replacement North of Encinas Creek and the Highland-Hoover Storm Drain Improvements to create a CIP Project No. 6607 bundle package (mid/late • Approve plans and specifications and authorization to bid (late 2024) • Award construction contract (late 2024/early 2025)
• Highland-Hoover Storm Drain Realignment Project
• Project will reroute an existing storm drain through several private properties to relocate point off a private property to city right-of-way • Engineering design completed in fall 2021
Obtained City Manager's approval of acceptance of storm drain easements and right of entry agreements in March 2023
Fully executed storm drain easements recorded in April 2023 Finalized plans and specifications and advertised for construction bids in April 2023 • Advertised project and held pre-bid meeting in May 2023. Project received only one bid which was rejected because it exceeded the financial thresholds • Target schedule:
• Revise design to extend proposed storm drain to existing inlet on Hoover Street and Adams Street based on input received from the homeowners, city's maintenance, and the Construction Management & Inspection Department teams (mid-2024)
Combine revised design and specifications with CMP Replacement North of Encinas Creek and the 2024 Storm Drain Repair Plans to create a CIP Project No. 6607 bundle package (late 2024)
• Award construction contract (early 2025)
• Storm Drain Condition Assessment Program - CIP Project No. 6620 • Program is used to manage storm drain assets and help identify/prioritize future storm drain inspections and repairs; also used for as-needed inspections • Inspection results creates list of repair and maintenance projects to be executed by CIP Project No. 6607, Storm Drain System Rehabilitation and Repair Program • In June 2023, finalized a task order for consultant to perform storm drain condition assessment and pipe cleaning services for several CIP projects, and coordinated with Cartegraph consultant to develop ongoing program that creates annual list of storm drain inspection needs
In January 2024, conducted evaluations, inspections, and cleaning of storm drains across various locations in support of CIP Project Nos. 6607 (Storm Drain System Rehabilitation and Repair Program), 6608 (Citywide Drainage Improvement Program), and 6626 (Trash Amendment Compliance Program)
11 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
Target schedule:
• Prepare list of sites for the 2024 Storm Drain Condition Assessment and pipe cleaning (mid-2024)
Perform storm drain assessment in support of the 2024 Storm Drain Condition Assessment (late 2024)
• Sidewalks Improvement Program - CIP Project No. 6002
• Program is to design and construct missing links of sidewalk throughout the city • 2022-23 Sidewalk Construction Project was completed, the locations were:
• Garfield Street (east side) between Redwood Avenue and Tamarack Avenue • Monroe Street (east side) between Marron Road and southern mall driveway entrance (near bus stops)
• Tamarack Avenue (north side) between Kirkwall Avenue and Edinburgh Drive Negotiated contract with consultant to perform engineering design services for 2023-24 Sidewalk Construction Project
• 2023-24 Sidewalk locations at 30% design with an expected final engineering design by late 2024.
• Concrete Repairs Program - CIP Project No. 6013
• Program addresses miscellaneous concrete repairs to sidewalks, curb and gutter, pedestrian ramps, driveway approaches and cross gutters
• Substantially completed construction of the 2023 Concrete Repair Project in March 2024 Currently working on the planning level assessment to select locations for the next Concrete Repair Projects
• ADA Ramp Improvement Program - CIP Project No. 6049
• Currently negotiating scope and fee for 2023-24 ADA Ramp Improvement Project • Target schedule - Approval of plans and specifications and authorization to bid (late 2024/early 2025), award of construction contract (early/mid-2025) • Parking Lot Maintenance Program - CIP Project No. 6052 • Program plans for maintenance of the city's parking lots and driveways to provide access to the city parks, fire stations, libraries and facilities • Finalizing list of locations for 2023-24 Parking Lot Maintenance Project • Target schedule - Approval of plans and specifications and authorization to bid (late 2024/early 2025), award of construction contract (mid-2025) • Public Parking Lots ADA Improvements Project - CIP Project Nos. 6049 & 6052 • In 2023, improvements to ADA accessibility and parking lots were completed at nine public parking lots in downtown and three city parks
• Update to the city's ADA Implementation Plan is in progress • The 2024 ADA Improvements Project, including approximately 300 locations citywide, is in the design phase
12 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Target schedule: Approval of plans and specifications and authorization to bid (early 2025), award of construction contract (mid-2025)
• Trash Capture Amendment Compliance Program - CIP Project No. 6626 Program is to design and construct Trash Capture Best Management Practices (TCBMPs) to improve storm water quality, achieve compliance with watershed permit and reduce maintenance costs
• Prepared conceptual TCBMP designs at six to 10 locations in early 2022 • Selected following six sites for 1st round of program:
• State Street - proposed regional downstream TCBMP
Agua Hedionda discharge - proposed regional downstream TCBMP • Palomar Airport Road and Paseo Del Norte - retrofit four existing TCBMPs Issued a new task order to consultant for engineering design and environmental review services in May 2023 for State Street TCBMP
Received 50% Design Plans, Hydrologic/Hydraulic Drainage study, and cost estimate in March 2024
• Target schedule:
• State Street TCBMP
Finalize design (late 2024)
• Environmental processing and permitting (late 2024)
• Approval of plans and specifications and authorization to bid (early 2025) • Award of construction contract (mid-2025)
• Agua Hedionda TCBMP
Issue a contract for engineering design and environmental review (late 2024)
• Bridge Preventative Maintenance Program - CIP Project No. 6066 • Program performs preventative maintenance activities such as deck sealing, concrete patching, and repairing spalls to increase the life of the bridge structures • Prepared and finalized field review and documentation memorandum of the 21 city's bridges so all bridges within the city are now 3d party field reviewed beyond what Caltrans provides
• A new contract was initiated for the design of the 2023-24 Bridge Preventative Maintenance Project. These included the Ponto Drive Undercrossing [Carlsbad Boulevard northbound] (Bridge No. 57C-0212), the Las Encinas Creek Bridge at Carlsbad Boulevard (Bridge No. 57C- 0214R), and the Palomar Airport Road Overcrossing spanning Interstate 5 (Bridge No. 57- 0556)
2024 Bridge Preventative Maintenance Project - original 2022 Bridge Maintenance Project that included four bridges located on Cannon Road (Macario Canyon Bridges) and Rancho Santa Fe Road (San Marcos Creek Bridges) is now planned to be combined with a bridge identified in the 2023-24 Bridge Preventative Maintenance Project • The new project will include the Macario Canyon Bridges and San Marcos Creek Bridges in addition to the Palomar Airport Bridge over Interstate 5 13 Attachment A
Transportation and Drainage Capital Improvement Program (CIP) Project Status Update as of April 22, 2024
• Continued coordination with Caltrans is required for the Palomar Airport Bridge over Interstate 5
• Target schedule - Approved plans and specifications and authorized to bid (late 2024), award construction contract (early 2025)
• 2025 Bridge Preventative Maintenance Project - will include the Ponto Drive Undercrossing and the Las Encinas Creek Bridge at Carlsbad Boulevard
Target schedule - Approve plans and specifications and authorized to bid (mid-/late 2025), award construction contract (mid-2026)
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