CA Review __AF___
Meeting Date: May 21, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Eric Lardy, City Planner
[email protected], 442-339-2712
Mike Strong, Assistant Community Development Director
[email protected], 442-339-2721
Subject: Annual Work Plans for the Planning Commission and Historic Preservation Commission
Districts: All
Recom
mended Actions
Staff recommend the following actions:
1. Adopt a resolution accepting the Fiscal Year 2023-24 Planning Commission Work Plan Annual Report and approving the Fiscal Year 2024-25 Planning Commission Work Plan (Exhibit 1)
2. Adopt a resolution accepting the Fiscal Year 2023-24 Historic Preservation Commission Work Plan Annual Report and approving the Fiscal Year 2024-25 Historic Preservation Commission Work Plan (Exhibit 2)
Executive Summary
The City Council is being asked to review and approve the Fiscal Year 2023-24 report of accomplishments and the proposed Fiscal Year 2024-25 work plans for the Planning Commission and Historic Preservation Commission, which are required by Carlsbad Municipal Code Section 2.15.020(C).
Several tasks in the previous work plans are either in process, recurring, or ongoing. The commissions have therefore carried forward those tasks as part of the proposed Fiscal Year 2024-2025 work plans.
The purpose of a board or commission work plan is to encourage increased dialogue between boards and commissions and the City Council. They are also intended to ensure that boards and commissions are working in line with the priorities of the City Council.
May 21, 2024
Item #4 Page 1 of 15
Explanation & Analysis
Planning Commission
The Planning Commission reviews development projects and makes recommendations to the City Council on city planning issues and policies.
The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A).
At the Planning Commission’s May 1, 2024 meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.24. The Planning Commission voted unanimously to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 1, Attachment B).
Historic Preservation Commission
The Historic Preservation Commission advises the City Council and Planning Commission on the identification, protection, retention and preservation of historic areas and sites within the city.
The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. The commission’s report of accomplishments outlines the status of the work plan’s goals and tasks (Exhibit 1, Attachment A).
At the Historic Preservation Commission’s March 11, 2024 meeting, staff assisted commission members with the preparation of an updated work plan that is consistent with the duties described in the Carlsbad Municipal Code chapter that governs the commission, Chapter 2.42.
The Historic Preservation Commission voted unanimously on March 11, 2024, to accept the updated work plan and recommended that the City Council approve the plan (Exhibit 2, Attachment B) – 3/0/2 (May, Schreiber - Absent).
Fiscal Analysis
There is no direct fiscal impact associated with accepting, approving, or implementing the work plans.
Next Steps
The Planning Commission, the Historic Preservation Commission and staff will focus future efforts on the activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Exh
ibits
1. City Council resolution - Planning Commission Work Plan
2. City Council resolution - Historic Commission Work Plan May 21, 2024
Item #4 Page 2 of 15
RESOLUTION NO. 2024-108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 PLANNING
COMMISSION WORK PLAN ANNUAL REPORT AND APPROVING THE FISCAL YEAR 2024-2025 PLANNING COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determ ined through requirement s in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or comm ission provide to the City Council for its approval an annual work plan of activities to be underta ken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, the CMC Section 2.24.030 delineate s the function s of the Planning Commission; and WHEREAS, on May 1, 2024, the Planning Commission considered a report of the item s accomplished on the Fiscal Year 2023-24 Work Plan and their work plan for Fiscal Year 2024-25; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Planning Commission voted to recommend that th e City Council approve the Fiscal Year 2024-25 Planning Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitation s are true and correct.
2. That the City Council accepts the Fiscal Year 2023-24 Planning Commi ssion Work Plan Annual Report, attached hereto as Attachment A.
3. That the City Council approves the Fiscal Year 2024-25 Planning Commission Work Plan, attached hereto as Attachment B.
May 21 2024
Item #4 Page 3 of 15
Exhibit 1
PASSED, APPROVED AND ADOPTED at a Regular Meetin g of the City Counc il of the City of Carlsbad on the 21st day of May, 2024, by the fo llowing vote, to wit :
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
l
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
May 21 2024
Item #4 Page 4 of 15
Fiscal Year 2023-24 Planning Commission
Work Plan Annual Report
Attachment A
I. Mission Statement
The Planning Commission holds regularly scheduled public hearings to consider land use matters, such as the general plan, local coastal program, growth management program, specific plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and discretionary development permits for public and private projects.
For some actions, the Planning Commission acts in an advisory role and provides a recommendation to the City Council. In many cases the City Council has delegated to the Planning Commission the authority to take a final action on the item subject to appeal to the City Council. Prior to an item being considered by the Planning Commission the Planning Division staff complete its review of a proposed project for compliance with all applicable plans, policies, and laws and provides a written recommendation.
Planning Commissioners also serve on special committees or task forces as requested by the City Council.
II. Composition
The Planning Commission consists of seven members appointed by the City Council to a four-year term. There are also three ex officio members who shall be the City Planner, Assistant City Attorney, and City Engineer.
III. Fiscal Year 2023-24 Goals & Tasks
The City of Carlsbad Planning Commission had selected to focus on the following goals and tasks in adoption of the Work Plan on June 6, 2024. In FY 2023-24 the Planning Commission is expected to meet a total of 15 times. This reports on those actions as anticipated through June 30, 2024:
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
Objective Design Standards and Streamlined
Permitting for Multi-Family Residential
Structures Outside of the Village and Barrio
Master Plan area (Amend 2020-0003)
The Planning Commission reviewed and
recommended approval of the citywide
Objective Design standards on July 19, 2023.
The City Council approved the standards on
August 29, 2023.
This item is complete and
removed in the Fiscal Year
2024-25 Work Program.
Village & Barrio Master Plan Amendments
directed by the City Council including
Objective Design Standards and Streamlined
Permitting for Multi-Family Residential and
Mixed-Use Structures (Amend 2020-0009)
The Planning Commission reviewed and
recommended approval of the Village and
Barrio Master Plan area Objective Design
standards on July 19, 2023. The City Council
approved the standards on August 29, 2023.
This item is complete and
removed in the Fiscal Year
2024-25 Work Program.
Receive presentation and make
recommendation on General Plan
The Planning Commission reviewed and made
a recommendation on this General Plan
This item is complete and
removed in the Fiscal Year
May 21, 2024
Item #4 Page 5 of 15
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
Amendment, Rezone, and Environmental
Impact Report for Housing Element Program
1.1: Provide Adequate Sites to Accommodate
the Regional Housing Needs Assessment. This
effort includes an update to the Safety
Element.
Amendment on Oct. 18, 2023. On Jan. 30,
2024 the City Council reviewed and approved
the General Plan Amendment, Rezone, and
certified the Environmental Impact Report.
2024-25 Work Program.
Review and act on permits requested for city
capital improvement projects. Major projects
expected to be considered by the commission
include:
o Beach Access Repairs Public
Works Project
o Terramar Water and Sewer
Improvements
Beach Access Repairs was approved by the
Planning Commission on July 19, 2023 and the
Water and Sewer Improvements were
approved by the Planning Commission on
September 9, 2023.
This item is complete and
removed in the Fiscal Year
2024-25 Work Program. The
updated work program will
include Special Projects
anticipated.
Review and act on permits requested for
private development projects. Major projects
expected to be considered by the commission
include:
o Newage Carlsbad Luxury Resort
o Hope Apartments
o Legoland Plan Amendment
o North County Plaza Mixed Use
Hope Apartments was approved by the
Planning Commission on June 21, 2023, and
the City Council on September 12, 2023.
The remaining three projects have not had
enough activity from the applicants to move
forward for decision. Depending upon when
they are resubmitted, and environmental
review completed, all three may be processed
in FY2024-25. Applications will be placed on
the agenda when they are submitted and
through the review cycles as outlined in the
Permit and Service Delivery Process Guide.
The remaining projects are
included, along with new
projects, in the Fiscal Year
2024-25 Work Program.
The Planning Division will work with the
Planning Commission to meet one to two
times each month for efficient and
productive meetings
The Planning Commission is expected to have
met 15 times during the current fiscal year.
Approximately 1.25 meetings per month. Staff
will continue to balance the work for
customers of the city along with having
This item is retained in the
Fiscal Year 2024-25 Work
Program.
May 21, 2024
Item #4 Page 6 of 15
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
efficient meetings.
Implement new Planning Commission Staff
Report Template, re-evaluate after six
months of use
There have been no comments or complaints
on the new staff report template. Staff is open
to continuous feedback on operations and will
review and consider changes as needed.
This item is being removed
from the Fiscal Year 2024-25
Work Program, staff will
continue to make changes as
needed to the templates.
Receive Updates on New State Laws and City
Council Actions applicable to the Commission
The laws implemented on Jan. 1, 2024 were
more limited than has been seen in recent
years. Staff has updated the applicable
Informational Bulletins that are available on
the Community Development website.
During City Planner reports, items and actions
of the City Council to the Planning
Commission.
This item is retained in the
Fiscal Year 2024-25 Work
Program for reporting on
new applicable state laws.
Hold a Planning Commission Workshop that
could be combined with updates to State
Laws or other topics as requested by the
Planning Commission
Based on feedback from the Planning Commission, this item is being removed from the Fiscal Year 2024-25 Work Program. At the Commission’s request, items could be added to the agenda for discussion and consideration.
Members of the Planning Commission serve
on the following committees:
o Design Review Committee for
the Village & Barrio Master Plan
Objective Design Standards
o Community Development Block
Grant (CDBG) Advisory
Committee
o Agricultural Conversion
Mitigation Fee Advisory
Committee
o Historic Preservation Commission
Ex-Officio Member
Members of the Commission served actively
on all of the applicable committees
throughout the reporting term. The Design
Review Committee for the Village & Barrio
Master Plan Objective Design Standards
concluded work.
This item is retained in the
Fiscal Year 2023-24 Work
Program with the removal of
the committee for the
Design Review Committee
for the Village and Barrio
that concluded its work.
May 21, 2024
Item #4 Page 7 of 15
GOAL/TASK STATUS COMMENTS/RECOMMEND
ATION
Other accomplishments The Planning Commission approved several items during the Fiscal Year that were not on
the work program, including the
- East to West Corridor Project
- ECR Jackspar/Sunny Creek
- Carlsbad Boulevard Restriping Project
- Legoland Project 2025
- Carlsbad by the Sea Summerhouse
N/A
May 21, 2024
Item #4 Page 8 of 15
Attachment B
City of Carlsbad
Planning Commission Work Plan
Fiscal Year 2024-25
I. Mission Statement
The Pl
anning Commission holds regularly scheduled public hearings to consider land use matters, such as the general plan, local coastal program, growth management program, specific plans, master plans, amendments to the zoning ordinance, zone changes, special studies, and discretionary development permits for public and private projects.
For som
e actions, the Planning Commission acts in an advisory role and provides a recommendation to the City Council. In many cases the City Council has delegated to the Planning Commission the authority to take a final action on the item subject to appeal to the City Council. Prior to an item being considered by the Planning Commission the Planning Division staff complete its review of a proposed project for compliance with all applicable plans, policies, and laws and provides a written recommendation.
Planni
ng Commissioners also serve on special committees or task forces as requested by the City Council.
II. Composition
The Pl
anning Commission consists of seven members appointed by the City Council to a four- year term. There are also three ex officio members who shall be the City Planner, Assistant City Attorney, and City Engineer.
III. FY 2024-25 Goals & Tasks
The City of Carlsbad Planning Commission has selected to focus on the following goals and tasks; covering the period from July 1, 2024 through June 30, 2025. The tasks are divided into the categories of Advance Planning & Special Projects, Current Planning Projects, and Training/City Representation:
Advance
Planning & Special Projects
• Climate Action Plan Update (Public Works Project)
• Village, Barrio, and Beach Area Parking Management Plan Update and Village and Barrio Master Plan Amendment
• Review and act on permits requested for city capital improvement projects. Major projects expected to be considered by the commission include:
o Avenida Encinas Coastal Rail Trail
o El Camino Real (Arenal to La Costa)
May 21, 2024
Item #4 Page 9 of 15
o Terramar Area Roadway Improvements
o Tamarack Maintenance Yard
Curr
ent Planning Projects
• Review and act on permits requested for private development projects. Major projects expected to be considered by the commission include:
o Carlsbad Village Mixed Use
o Newage Carlsbad Luxury Resort
o Legoland Plan Amendment
o North County Plaza Mixed Use
Trai
ning and City Operations
• The Planning Division will work with the Planning Commission to meet one to two times each month for efficient and productive meetings
• Review state laws and options related to Professional Care Facilities, the Regional Housing Needs Allocation, and Inclusionary Housing Ordinance for recommendations to the City Council
• Have one or two members attend the League of Cities California Conference Receive Updates on New State Laws and City Council Actions applicable to the commission • Members of the Planning Commission serve on the following committees:
o Agricultural Conversion Mitigation Fee Advisory Committee o Historic Preservation Commission Ex-Officio Member
May 21, 2024
Item #4 Page 10 of 15
RESOLUTION NO. 2024-109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-2024 HISTORIC
PRESERVATION COMMISSION WORK PLAN ANNUAL REPORT AND
APPROVING THE FISCAL YEAR 2024-2025 HISTORIC PRESERVATION
COMMISSION WORK PLAN
WHEREAS, the City Council of the City of Carlsbad, California has determined through requirements in Chapter 2.15 of the Carlsbad Municipal Code (CMC) that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, the CMC Section 2.42.040 delineates the functions of the Historic Preservation Commission; and
WHEREAS, on March 11, 2024, the Historic Preservation Commission considered a report of the items accomplished in the prior year and their work plan for Fiscal Year 2024-25; and WHEREAS, after receiving a staff presentation and commissioner discussion, the Historic Preservation Commission voted to recommend that the City Council approve the Fiscal Year 2024-25 Planning Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the Fiscal Year 2023-24 Historic Preservation Commission Work Plan Annual Report, attached hereto as Attachment A.
3. That the City Council approves the Fiscal Year 2024-25 Historic Preservation Commission Work Plan, attached hereto as Attachment B.
Exhibit 2
May 21, 2024
Item #4 Page 11 of 15
May 21, 2024
Item #4 Page 12 of 15
Attachment A
City of Carlsbad
Historic Preservation Commission
Fiscal Year 2023-24 Work Plan Accomplishments
The Historic Preservation Commission holds regularly scheduled meetings and advises the City Council and Planning Commission on the identification, protection, retention and preservation of historic areas and sites within the city. The City Council approved the commission’s Fiscal Year 2023-24 Work Plan on June 6, 2023. This document reports on the actions the Historic Preservation Commission took to implement the Fiscal Year 2023-24 Wok Plan.
Historic Preservation Commission's Accomplishments for Fiscal Year 2023-24 In terms of accomplishments, this past year the Historic Preservation Commission’s accomplishments are the following:
1. The Commission has held four regularly scheduled meetings over the past year (2023 calendar year). One meeting was adjourned due to a lack of quorum.
2. A subcommittee was formed to update the Historic Preservation Commission website.
The subcommittee initiated its work and convened on one occasion.
3. Explored ways of sharing information about historic site recognition.
4. Continued to educate the community about its history through support of school curriculum.
5. Approved the nomination of a Heritage Tree designation at 4970 Cindy Avenue to the Heritage Tree program. (The City Council is the final decision-making body to approve the tree designation.)
6. Adopted a uniform plaque program to commemorate historic resources in the city. (The City Council is the final decision-making body to approve the program guidelines and criteria.)
7. Adopted a work program schedule to research, evaluate, and consider additional historic benefits and incentives to increase participation in historic preservation.
May 21, 2024
Item #4 Page 13 of 15
Attachment B
City of Carlsbad
Historic Preservation Commission
Fiscal Year 2024-25 Work Plan
I. Mission Statement
The mission of the Historic Preservation Commission shall be to advise the City Council, Planning Commission, and Housing Commission in all matters relating to the identification, protection, retention and preservation of historic resources in the City of Carlsbad and inform the public of all matters pertaining to the preservation of historic resources within the guidelines and codes that govern the Commission.
II. Work Plan Purpose
The Historic Preservation Commission developed this Work Plan during their meetings on March 11, 2024. The Work Plan and complementary actions are intended to guide the Commission and city staff work efforts over the next fiscal year. The document allows the Commission, the City Council, and public to receive an update on projects that the Commission is undertaking (based on City Council direction) and allows the City Council to review projects or programs they may want to proceed with.
In addition to the Work Plan items, the Commission and city staff concurrently dedicates significant time and resources to projects not on the Work Plan.
III. Historic Preservation Commission's Work Plan for Fiscal Year 2024-2025 The following is to be included in the Fiscal Year 2024-2025 Work Plan.
1. Update the Historic Preservation Commission website.
2. Create/update a brochure for Historical Plaque Program buildings and structures, including but not limited to the use of technologies (e.g. city website and QR codes for landmark wayfinding.
3. Review the ongoing staff efforts to ensure the Mills Act is providing opportunities to advance preservation of historic properties.
4. Impl
ement a uniform plaque program to commemorate the history of resources in the city. There are four resources listed in the Carlsbad Historic Resource Register that do not have plaques. Work with property owners to solicit interest and identify a funding source.
May 21, 2024
Item #4 Page 14 of 15
5. Continue to educate the community about its history through support of school curriculum; 3rd grade historic art program.
6. Help
create an oral history collection project in cooperation with Library’s Carlsbad History Collection through recorded interviews of local long-time residents and through creating brief biographies about the city’s past mayors to accompany photos in Council Chambers.
7. Develop recommendations to the City Council on historic preservation benefits and incentives (i.e., expanded use, development standards flexibility, preservation easements, official recognition and awards).
8. Furt
her, the Commission shall study and report to the City Council upon any matter referred to it by the City Council and furnish any special information, reports or materials which the City Council may request.
IV. Items “On-Deck” or Set-Aside for Future Year Work Plan(s) The following is NOT to be included in the FY 2024-25 Work Plan; however, may be initiated during the course of the fiscal year and/or included in the work plans of future years.
9. Analyze the steps required to obtain Certified Local Government Status and provide a recommendation to the City Council.
• Prepare and submit a Certified Local Government grant application to the State Office of Historic Preservation.
10. Foster partnership with the Carlsbad Historical Society and provide oversight for the ongoing effort to preserve the Magee House (i.e., Carlsbad Historical Society Museum).
May 21, 2024
Item #4 Page 15 of 15
Annual Work Plans For
Planning Commission and
Historic Preservation Commission
Mike Strong, Asst. Director of Comm. Dev.
Eric Lardy, City Planner
May 21, 2024
2 BACKGROUND
• CMC revised in 2018
• Requires annual report on prior work plans
• Requires report of new work plan
ITEM 4: WORK PLANS
3 COMMISSIONS ROLE
• Commission duties defined in the CMC
• Planning Commission – CMC Titles 19, 20, and
21 • Historic Preservation Commission – CMC 22
• State law
ITEM 4: WORK PLANS
4 ANNUAL REPORTS
• Lists items and status of work plan activities
from the previous year
• Identifies the future items and work plan
activities to be worked on this next fiscal year
ITEM 4: WORK PLANS
5 RECOMMENDATION:
Approve both resolutions
ITEM 4: WORK PLANS