CA Review __AF__
Meeting Date: July 16, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Christian Gutierrez, Housing Services Manager [email protected], 442-339-2299
Subject: Housing Commission January 2023 - June 2024 Work Plan Report and Fiscal Year 2024-25 Housing Commission Work Plan
Districts: All
Recommended Action
Adopt a resolution accepting the Housing Commission January 2023 - June 2024 Work Plan Report and approving the Fiscal Year 2024–25 Housing Commission Work Plan.
Executive Summary
The City Council is being asked to review and approve the Housing Commission’s January 2023 - June 2024 Work Plan accomplishments and its proposed Fiscal Year 2024-25 Work Plan, which are required by Carlsbad Municipal Code Section 2.15.020 (C).
These plans are intended to promote more extensive communication between boards, commissions and the City Council. They’re also intended to guarantee that boards and commissions align their efforts with the City Council's priorities.
The Housing Commission provides advice and recommendations to the Community Development Commission and the City Council on affordable housing programs, policies, regulations, as well as initiatives and services aimed at preventing, reducing, and managing homelessness in Carlsbad, among other related issues.
Explanation & Analysis
The City Council approved the Housing Commission work plan on a one time 18-month cycle of January 2023 - June 2024, on Feb. 7, 2023. The one time 18-month plan transitioned the work plan to a fiscal year calendar, which aligns with the city’s budget and fiscal reporting cycle.
From here on, the work plan will run for 12-month cycles each fiscal year.
In carrying out its duties under the Municipal Code and consistent with the work plan, the Housing Commission met a total of twelve times from January 2023 - June 2024. The attached report outlines the status of January 2023 - June 2024 Work Plan tasks (Exhibit 1, Attachment A).
July 16, 2024
Item #13 Page 1 of 8
Several tasks in the work plan are still in process or are recurring or ongoing. Staff recommend carrying these tasks forward to the Fiscal year 2024-25 Work Plan. The draft Fiscal Year 2024- 25 Housing Commission Work Plan is provided as Exhibit 1, Attachment B.
The Housing Commission voted on May 9, 2024, to recommend the City Council accept and approve the Housing Commission January 2023 - June 2024 Work Plan Report and the Fiscal Year 2024-25 Housing Commission Work Plan.
Fiscal Analysis
There is no direct fiscal impact associated with approving the annual reports and work plan.
Activities in the work plan will be carried out with existing staff resources.
Next Steps
The Housing Commission and staff will focus efforts on the activities listed in the approved work plans.
Environmental Evaluation
This action does not require environmental review because it does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution
July 16, 2024
Item #13 Page 2 of 8
July 16,2024
Item #13 Page 3 of 8
Exhibit 1
RESOLUTION NO. 2024-177
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE HOUSING COMMISSION JANUARY 2023 - JUNE 2024 WORK PLAN REPORT AND APPROVING THE FISCAL YEAR 2024-25 HOUSING COMMISSION WORK PLAN
WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Carlsbad Municipal Code Section 2.40.060 delineates the functions of the Housing Commission; and
WHEREAS, the City Council approved the Housing Commission January 2023 - June 2024 Work Plan on Feb. 7, 2023; and
WHEREAS, the Housing Commission met twelve times during January 2023 - June 2024 to perform their functions and accomplish January 2023 - June 2024 work plan tasks; and WHEREAS, on May 9, 2024, the Housing Commission received a report on the accomplishments of the January 2023 - June 2024 Work Plan Annual Report and considered their work plan for Fiscal Year 2024-25 ; and
WHEREAS, after receiving a staff presentation, public comments and commissioner discussion, the Housing Commission voted to accept the January 2023 - June 2024 report and authorize it to be forwarded to the City Council and recommended that the City Council approve the Fiscal Year 2024-25 Housing Commission Work Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California , as follows :
1. That the above recitations are true and correct.
2. That the City Council accepts the Housing Commission January 2023 - June 2024 Work Plan Report, attached hereto as Attachment A.
3. That the City Council approves the Fiscal Year 2024-25 Housing Commission Work Plan, attached hereto as Attachment B.
July 16,2024
Item #13 Page 4 of 8
PASSED, APPROVED AND ADOPTED at a Regular Meetin g of the City Council of the City of Carlsbad on the 16th day of J.!!!y, 2024 , by the following vote, to wit:
AVES:
NAYS:
ABSTAIN :
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER.
NONE.
NONE.
LUNA.
KEITH BLACKBURN, Mayor
~ 1w
SHERRY FREISINGER, City Clerk
(SEAL)
Housing Commission
January 2023 – June 2024 Work Plan Report
I. Mission Statement
The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs.
II. Composition
The Housing Commission consists of five members who are appointed by the Mayor and confirmed by the City Council. Members shall serve four-year terms.
III. 2023-24 Goals & Tasks
Below is the status of the January 2023 – June 2024 Housing Commission goals and tasks:
GOAL/TASK STATUS COMMENTS/RECOMMENDATION
Goal 1: Support and advise the City Council regarding efforts to address affordable housing. a. As needed throughout the year,
perform the functions of the Housing
Commission consistent with Carlsbad
Municipal Code Section 2.40.060,
including responsibilities for the
Carlsbad Public Housing Authority
(PHA).
The Housing Commission met twelve times from Jan.
2023-June 2024 to consider a range of items within the
scope of their function, including review, input and
recommendations on:
• The Homeless Response Plan Update and
Homelessness Action Plan Funding Plan
• Amendments to the Housing Choice Voucher
Administrative Plan
In addition, the Housing Commission received various
informational reports and updates on housing and
homelessness-related matters.
The Housing Commission will continue
to carry out their functions in FY 2024-
2025, consistent with the Carlsbad
Municipal Code.
b. Review and recommend for approval to
City Council the Public Housing Agency
Annual Plan for year 2023-24.
On Jan. 12, 2023, the Housing Commission
recommended approval of the PHA Annual Plan to the
City Council.
The task is complete. The City Council
adopted the Annual PHA Plan on Feb.
7, 2023. Recommend this as a recurring
task for the next Work Plan.
c. Examine housing policy questions as
may be referred by the City Council.
No housing policy questions were referred during the
period.
This is included in the new Work Plan.
Attachment A
July 16, 2024
Item #13 Page 5 of 8
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Housing Commission
January 2023 – June 2024 Work Plan Report
GOAL/TASK STATUS COMMENTS/RECOMMENDATION
Goal 2: Support and advise the City Council regarding efforts to address homelessness. a. Receive a report on the Homelessness
Response Plan Update and provide
recommendations for prioritization of
actions, if warranted.
This item was a part of the Homelessness Response Plan
Update conducted Oct. 12, 2023.
Received the report. Recommend this as
a recurring task for the next Work Plan.
Goal 3: Improve understanding of housing programs, policies and laws. a. Receive legislative update offered or
arranged by the City of Carlsbad.
The Housing Commission received a presentation
regarding the city’s legislative update on May 9, 2024.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
b. Receive update on Housing Element
progress and affordable housing sites,
and inclusionary housing alternative
compliance.
The Housing Commission received a presentation
regarding the Housing Element sites on Dec. 14, 2023.
This task is complete for 2023-24.
Recommend a presentation on annual
Housing Element performance as a
recurring task for the next Work Plan.
c. Participate in best practices session on
addressing rental and homeownership
affordable housing needs and
homelessness.
The Housing Commission received informational reports
and presentations and that improved understanding of
housing and homelessness related activity, policies and laws throughout the period.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
d. Examine ways to reduce barriers to
accessing affordable housing.
Recommend this as a task for the next
Work Plan.
e. Examine smoke free requirements for
city assisted affordable housing.
The Housing Commission received a presentation
regarding the education and enforcement options of a
potential smoke free multifamily housing ordinance on
Feb. 8, 2024.
Housing Commission received the
report and provided feedback to staff.
The City Council is considering
Ordinance language in summer 2024.
Goal 4: Housing Trust Fund
July 16, 2024
Item #13 Page 6 of 8
f----
f----
Housing Commission
January 2023 – June 2024 Work Plan Report
GOAL/TASK STATUS COMMENTS/RECOMMENDATION
a. Review and provide input on
requests for funding from the
Housing Trust Fund.
The Housing Commission received a presentation
regarding the consideration of a loan ($1,470,621)
commitment to Catholic Charities for the potential
expansion of La Posada.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
Goal 5: Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions.
a. Prepare an annual work plan and
present to City Council for approval.
The 2023-2024 Work Plan was approved by the Housing
Commission and approved by the City Council on Feb. 7,
2023.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
b. Report to City Council and public on
annual work plan accomplishments.
The 2022 Work Plan Annual Report was approved by the
Housing Commission and approved by the City Council
on Feb. 7, 2023.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
c. Provide an annual report to the City
Council on the status and progress of
affordable housing and homelessness
programs.
The City Council received an annual report for the
Housing Trust Fund on Feb. 6, 2024. Additionally, the
City Council was presented with quarterly updates in
2023 on the city’s progress on reducing homelessness.
This task is complete for 2023-24.
Recommend this as a recurring task for
the next Work Plan.
d. Promote efforts to maximize public
participation in city-organized
information forums, workshops and
public hearings related to goals above.
The city utilizes various tools to inform and communicate with the public on city-sponsored activities including
print publications (such as direct mailers, bill inserts, and newspaper notices, city website notifications,
subscription lists, social media channels, media releases and stakeholder surveys.) One or more of these methods
were used in notifying the public about items related to the goals above.
This task is complete for 2023-24.
July 16, 2024
Item #13 Page 7 of 8
City of Carlsbad
Housing Commission Work Plan
Fiscal Year 2024-25
I. Mission Statement
The mission of the Housing Commission is to promote housing security and affordability for all segments of our community, including lower income families and people with special housing and supportive service needs.
II. Composition
The Housing Commission consists of five members who are appointed by the Mayor and confirmed by the City Council. Members shall serve four-year terms.
III. Fiscal Year 2024-25 Goals & Tasks
The Housing Commission will focus on the following goals and tasks:
1. Support and advise the City Council regarding efforts to address affordable housing. a. As needed throughout this time frame, perform the functions of the Housing Commission consistent with Carlsbad Municipal Code Section 2.40.060, including responsibilities for the Carlsbad Public Housing Authority. b. Review and recommend for approval to City Council the Public Housing Agency Plan. c. Examine housing policy questions as may be referred by the City Council and examine Housing Policy as suggested by the Housing Commission.
d. Receive an annual report on the status of affordable housing projects.
2. Support and advise the City Council regarding efforts to address homelessness. a. Receive a rep
ort on the Homelessness Action Plan and provide recommendations for prioritization of actions or funding, if necessary.
b. Receive a report on efforts to reduce veteran homelessness.
3. Improve understanding of housing programs, policies and laws. a. Receive legislative update offe red or arranged by the City of Carlsbad. b. Receive update on Housing Element progress, and inclusionary housing alternative compliance.
c. Participate in any best practices sessions on addressing affordable housing needs and homelessness.
d. Examine ways to reduce barriers to accessing affordable housing.
4. Support and advise the City Council regarding the use of Housing Trust Fund an d Community Development Block Grant funds.
a. Receive an annual report on the Housing Trust Fund.
b. R
eview and provide input on requests for funding from the Housing Trust Fund. c. Review and provide input on requests for Community Development Block Grant funding.
d. Review and provide input on the Community Development Block Grant Consolidated Plan.
5. Facilitate communication with the City Council and the broader Carlsbad community regarding matters which fall within the Commission's functions.
a. Prepare an annual Wor
k Plan and present to City Council for approval.
b. Report to City Council and public on annual Work Plan accomplishments.
Attachment B
July 16, 2024
Item #13 Page 8 of 8
Jan 2023-June 24 Housing Commission
Work Plan Report
&
FY 2024-25 Housing Commission Work Plan
Christian Gutierrez, Housing Services Manager
Housing & Homeless Services
July 16, 2024
( City of
Carlsbad
2 BACKGROUND
• CMC Work Plan Requirement
• Requires annual report on prior work plans
• Requires report of new work plan
ITEM 13: HOUSING COMMISSION WORK PLANS
3 JAN 2023 - JUNE 2024 HOUSING
COMMISSION WORK PLAN REPORT
• 5 Goals, 14 Tasks
• Housing Commission met 7 times in 2023 &
• 5 times in 2024
• A number of tasks accomplished
ITEM 13: HOUSING COMMISSION WORK PLANS
4 JAN 2023 - JUNE 2024 HOUSING
COMMISSION WORK PLAN REPORT
• Catholic Charities funding commitment review
• 2023 PHA Annual Plan submitted to HUD
• Amendments to Housing Choice Voucher
administrative plan
• Provided feedback on education and
enforcement options of a potential smoke free
multifamily housing ordinance
ITEM 13: HOUSING COMMISSION WORK PLANS
5 FY 2024-25 HOUSING
COMMISSION WORK PLAN: TASKS
Carry forward recurring tasks including:
• Carry out commission functions
• Examine Housing policy questions
• Review funding requests
• Legislative advocacy
• Removed completed one-time tasks
ITEM 13: HOUSING COMMISSION WORK PLANS
6 NEXT STEPS
• Presentation of the Jan 2023 – June 2024 Work
Plan report and the FY 2024-25 Work Plan for
City Council approval
• Implement FY 2024 – 25 Work Plan
ITEM 13: HOUSING COMMISSION WORK PLANS
7 RECOMMENDED ACTION:
• Adoption of the resolution
accepting the Housing Commission
January 2023 - June 2024 Work Plan
Report and approving the Fiscal Year
2024–25 Housing Commission Work
Plan.
ITEM 13: HOUSING COMMISSION WORK PLANS
{ City of
Carlsbad