Carlsbad City Council
September 24, 2024

CA Review GH
Meeting Date: Sept. 24, 2024
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Steven Stewart, Municipal Projects Manager [email protected], 442-339-2938
Subject: Agreement with The Sheridan Group to provide office furnishings for the Emergency Operations Center
District: 2
Reco
mmended Action
Adopt a resolution authorizing an agreement with The Sheridan Group in an amount not to exceed $162,614 to provide office furnishings for the Emergency Operations Center as part of the Police and Fire Headquarters Renovation Project, Capital Improvement Program Project No. 4715.

Executive Summary
The city recently completed a project to renovate the Police and Fire Headquarters, located at 2560 Orion Way as shown in Exhibit 2, and this included new furnishings throughout the two- story administration building. The adjacent one-story conference room wing houses the Emergency Operations Center. This conference room wing is under construction and, when completed, will also house the Community Risk Reduction Bureau, Fire & Life Safety Division of the Fire Department. Staff plan to install new office furnishings in the areas adjacent to the emergency operations space once the renovation work has been completed.

The Sheridan Group has provided a quote for the new office furnishings based on pricing established through a cooperative purchasing agreement. These furnishings will be installed in the Community Risk Reduction Bureau and other offices adjacent to the Emergency Operations Center. Staff now request City Council approval of an agreement to provide these new office furnishings for the Police and Fire Headquarters Renovation Project, Capital Improvement Program Project No. 4715.

City Council authorization is required for the procurement of goods or services over $100,000 under Carlsbad Municipal Code Section 3.28.070(D). The budget project has adequate funds to cover this cost, and no additional appropriation is requested.

Sept. 24, 2024
Item #5 Page 1 of 34

Explanation & Analysis
The one-story conference room wing of the Police and Fire Headquarters and the two-story administration building recently completed a seismic retrofit as part of the renovation of the Police and Fire Headquarters. The conference room wing is now undergoing a more extensive renovation to upgrade the utility infrastructure, building finishes and to create additional office space. Upon completion of the renovation work in the conference room wing, there will be a larger emergency operations meeting room, two conference rooms, a new Information Technology room for upgraded technology and office space for the Fire Department’s Community Risk Reduction Bureau, currently operating at the Faraday Center.

For over a year, the design team has been working with The Sheridan Group to assist in the design of office furnishings for the new conference rooms and office spaces. Fire Administration staff have been engaged throughout the design coordination work and have recently approved the style and extent of office furnishings needed in the new office areas that will be used for the Fire & Life Safety Division.

Staff have obtained a quote from The Sheridan Group for the new office furnishings and now request City Council approval of an agreement so they can procure these office furnishings for the project. The city agreement with The Sheridan Group will be a professional services agreement for procurement of the materials. Staff plan to issue a minor public works contract with The Sheridan Group for the labor to install the new office furnishings.

The quote provided by The S heridan Group is in an amount not to exceed $162,614 and is based on a cooperative purchasing agreement that guarantees government agencies low, competitive pricing.1 The quote provided by The Sheridan Group is based on Omnia Partners agreement #2020000622-5, BNR482, provided in Exhibit 3.

CMC Section 3.28.100 allows the city’s Purchasing Officer to join with other public or quasi- public agencies in cooperative purchasing plans or programs for purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the Purchasing Officer to be in the city’s best interest. The officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner.

The Purchasing Officer has determined that it is in the city’s best interest to procure these furnishings through a cooperative agreement and approved a request to participate in a cooperative agreement in a memorandum dated Aug. 21, 2024. (Exhibit 4) The building furnishings selected for the project are available for purchase through a cooperative purchase agreement that was competitively sourced by Omnia Partners Contract No. 2020000622, awarded to Herman Miller, now MillerKnoll, for which The Sheridan Group is an authorized supplier.

1 Cooperative purchasing is when a government agency uses an existing procurement contract from another agency as the justification and documentation to create its own contract to purchase the same or similar items or services directly from the vendor. Government agencies often use cooperative purchasing to reduce procurement costs.

Sept. 24, 2024
Item #5 Page 2 of 34

Fiscal Analysis
Funding is available in the project budget to support the value of this agreement as shown in the table below, so staff are not requesting an additional appropriation.

Police and Fire Headquarters Renovation Project
Capital Improvement Program Project No. 4715
Total appropriation to date $27,714,842
Total expenditures and encumbrances to date -$26,311,954 Total available balance $1,402,888
Agreement with The Sheridan Group -$162,614
Budgeted allocation for settlement of prior construction contract -$287,443 Soft costs (inspection and testing, staff and consultant time) -$248,189 Total remaining project costs -$698,246
Remaining project balance $704,642

Next Steps
Upon City Council authorization, staff will complete execution of the agreement with The Sheridan Group and coordinate furniture delivery and subsequent installation through a minor public works contract.

Environmental E valuation
The City Planner, through the process outlined in Carlsbad Municipal Code Section 19.04.060, has determined that the project belongs to a class of projects that the state Secretary for Natural Resources has found do not have a significant impact on the environment, and it is therefore categorically exempt from the requirement for the preparation of environmental documents in accordance with Sections 15301(d)of the California Environmental Quality Act Guidelines.

In making this determination, the City Planner has found that the exceptions listed in Section 15300.2 do not apply to this project. The project is consistent with the requirements of a Class 1 exemption as outlined in Section 15301(d) exemption because it consists of maintenance of public facilities, such as the restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety.

Exhibits

1. City Council resolution

2. Location map

3. Omnia Partners agreement

4. Purchasing Officer’s memorandum
Sept. 24, 2024
Item #5 Page 3 of 34
Exhibit 1
Sept. 24, 2024
Item #4 Page 4 of 34
RESOLUTION NO. 2024-220

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,

CALIFORNIA, AUTHORIZING AN AGREEMENT WITH THE SHERIDAN GROUP IN AN AMOUNT NOT TO EXCEED $162,614 TO PROVIDE OFFICE

FURNISHINGS FOR THE EMERGENCY OPERATIONS CENTER AS PART OF THE

POLICE AND FIRE HEADQUARTERS RENOVATION PROJECT, CAPITAL IMPROV~MENT PROGRAM PROJECT NO. 4715
WHEREAS, the city requires building furnishings for the Emergency Operations Center at the Police and Fire Headquarters Renovation Project, Capital Improvement Program Project No. 4715, or Project, because staff evaluated the current condition of existing fixtures and building furnishing s and found them to be inadequate in quantity or functionality for the areas to be renovated; and WHEREAS, Carlsbad Municipal Code Section 3.28.100 allows for procurement of goods and/or services through cooperative purchasing agreements established by another agency when that agency has made their purchase in a competitive manner and the city's Purchasing Officer has determined that the purchase is in the city's best interest; and
WHEREAS, Carlsbad Municipal Code Section 3.28.100 also provides that the city's Purchasing Officer has the authority to join with other public agencies in the cooperative purchasing of such goods and/or services as long as the cost of services is at or below , the contract price established by the other public agency; and
WHEREAS, The Sheridan Group is an authori zed distributor of building furnishings and has established cooperative purchasing agreements with Omnia Partners Agreement #2020000622-5 , BNR482, to provide and install building furnishings; and WHEREAS, the city received a quote from The Sheridan Group in an amount not to exceed $162,614 to provide the city with building furnishings for the Project for purchase through cooperative purcha se agreement s competitively selected and priced; and WHEREAS, the city's Purchasing Officer has determined that it is in the city's best interest to procure the building furnishings for the Project using pricing establi shed through the cooperative purchase agreements and therefore approved a bidding exemption; and WHEREAS, sufficient funding is available in the project budget, and no additional appropriation is required ; and
WHEREAS, the City Planner has determined that the project belongs to a class of project s that the state Secretary for Natural Resources has found do not have a significant impact on the Sept. 24, 2024
Item #5 Page 5 of 34
environment, and it is therefore categorically exempt from the requirement for the preparation of environment al document s in ,keeping with Section 15301 (d) Class 1 of the California Environmental Quality Act Guideline s. Further , that in making thi s determination , the City Planner has found that the exceptions listed in Section 15300.2 of the CEQA Guideline s do not apply to thi s project , and that the project is consistent with 15301 (d) Class 1 because it consists of maintenance of public facilities, such as restoration or rehabilitation of deteriorated or damaged structure s, facilitie s, or mechanical equipm ent to meet current standard s of public health and safety .

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California , as follow s:

1. That the above recitation s are true and correct.

2. That the purchase of buildin g furnishings through The Sheridan Group in an amount not to exceed $162,614 is approved .

3. That the Mayor is authori zed and dire cted to execute the building furni shings agreement attached hereto as Attachment A.

PASSED, APPROVED AND ADOPTED at a Regular Meetin g of the City Council of the City of Carlsbad on the 24th day of September, 2024, by the followin g vot e, to wit:

AYES:

NAYS:

ABSTAIN:

ABSENT:

BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.

NONE.

NONE.

NONE.

KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BOB6E85720A Attachment A P5A25-3577FAC

AGREEMENT FOR PROVISION OF EMERGENCY OPERATIONS CENTER FURNISHINGS

THE SHERIDAN GROUP
THIS AGREEMENT is made and entered into as of the --2_ ~~ Se,~ ~ , 2024, by and between the City of Carlsbad, California, a corportion{"City") and The Sheridan Group, a California corporation ("Contractor"). ••• .

RECITALS
day of
municipal
A. City requires the services of a consultant that is experienced in providing office furnishing .... ~ ' . -. materials.

B. Contractor has the necessary experience in providing services and advi.ce related Jo·office furnishing materials . .. ~
C. Contractor has submitted a proposal to City a_nd tias affirmed its willingness and ability to perform such work.

NOW, THEREFORE, in consideration of these recit;:ils and the mutual cov~ants conta ined h·e,rein, City and Contractor agree as follows:

1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the "Services"i that are defined in Exhibits A, B, C and D ("Exhibits"), which are incorporated by this reference in accordance with this Agreement's terms and conditions. In case of conflict, the terms of the Agreement govern and supersede the Exhibits.

2. STANDARD OF PERFORMANCE
While performing th e Services, Contractor will exercise the reasonable professional care and skill customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan Southern California area, and will use reasonable diligence and best judgment while exercising its professional skill and expertise.

3. TERM
The term of this Agreement will be effect ive for a period of one (1) year from the date first above written .

The City Manager may amend the Agreement t o extend it for one (1) additiona l one (1) year term , or parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs, and appropriat ion of funds by the City Council. The parties will prepare a written amendment indicating the effective date and length of the extended Agreement.

4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.

5. COMPENSATION
The tota l fee payable for the Services to be performed during the initia l Agreement term shall not exceed one hundred sixty-two thousand six hundred fourteen dollars ($162,614). No other compensat ion for the Services will be allowed except for items covered by subsequent amendments to this Agreement . If the City elects to extend the Agreement, the amount shall not exceed fifty thousand dollars ($50,000) per Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or Services specified in Exhibit "A." City Attorney Appro ved Version 5/22/202 4

Sept. 24, 2024
Item #5 Page 6 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."

6. CONSTRUCTION MANAGEMENT SOFTWARE
Procore Project Management and Collaboration System. This project may utilize the Owner’s Procore (www.procore.com) online project management and document control platform. The intent of utilizing Procore is to reduce cost and schedule risk, improve quality and safety, and maintain a healthy team dynamic by improving information flow, reducing non -productive activities, reducing rework and decreasing turnaround times. The Contractor is required to create a free web -based Procore user account(s) and utilize web -based training / tutorials (as needed) to become familiar with the system.

Unless the Engineer approves otherwise, the Contractor shall process all project docum ents through Procore because this platform will be used to submit, track, distribute and collaborate on project. If unfamiliar or not otherwise trained with Procore, Contractor and applicable team members shall complete a free training certification course located at http://learn.procore.com/procore-certification- subcontractor. The Contractor is responsible for attaining their own Procore support, as needed, either through the online training or reaching out to the Procore support team. It will be the responsibility of the Contractor to regularly check Procore and review updated documents as they are added. There will be no cost to the Contractor for use of Procore.

It is recommended that the Contractor provide mobile access for Windows, iOS located at https://apps.apple.com/us/app/procore-construction-management/id374930542 or Android devices located at https://play.google.com/store/apps/details?id=com.procore.activities with the Procore App installed to at least one on -site individual to provide real -time access to current posted drawings, specifications, RFIs, submittals, schedules, change orders, project documents, as well as any deficient observations or punch list it ems. Providing mobile access will improve communication, efficiency, and productivity for all parties. The use of Procore for project management does not relieve the contractor of any other requirements as may be specified in the contract documents.

7. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished, but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes.

The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors . City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which City may be required to make on behalf of Contractor or any agent, employee, or subcontractor of Contractor for work done under this Agreement. At the City’s election, City may deduct the indemnification amount from any balance owing to Contractor.

8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor.

Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 7 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City.

9. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.

10. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City and its officers, elected and appointed officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney’ s fees arising out of the performance of the work described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code Section 2 782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction. Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City’s self-administered workers’ compensation is included as a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.

11. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the services by Contractor or Contractor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.

11.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.

Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 8 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

The full limits available to the named insured shall also be available and applicable to the City as an additional insured.

11.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an “occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.

11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not be required if Contractor has no employees and provides, to City's satisfaction, a declaration stating this.

11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years following the date of completion of the work.

11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:

11.2.1 The City will be named as an additional insured on Commercial General Liability which shall provide primary coverage to the City.

11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage.

11.2.3 If Contractor maintains higher limits than the minimums shown above, the City requires and will be entitled to coverage for the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage will be available to the City.

11.2.4 This insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant to the Notice provisions of this Agreement.

11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.

11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages, then City will have the option to declare Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Contractor or deduct the amount paid from any sums due Contractor under this Agreement.

11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.

Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 9 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

12. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as may be amended from time-to-time.

13. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of four (4) years from the date of final payment under this Agreement.

14. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this Agreement is the property of City. In the event this Agreement is terminated, all work product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor’s records.

15. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City.

16. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf of City and on behalf of Contractor under this Agreement are:

For City For Contractor
Name Steven Stewart Name Joel Bunn
Title Municipal Projects Manager Title Account Manager
Department Public Works Address 2045 Pontius Ave
City of Carlsbad Los Angeles, CA 90025
Address 1635 Faraday Ave. Phone No. 310-914-3473
Carlsbad, CA 92008 Email [email protected]
Phone No. 442-339-2938
Each party will notify the other immediately of any changes of address that would require any notice or delivery to be directed to another address.

17. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or interests as required in the City of Carlsbad Conflict of Interest Code.

Yes ☐ No ☒
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 10 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

18. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Contractor, or in any way affect the performance of the Services by Contractor. Contractor will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations.

Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.

19. CALIFORNIA AIR RESOURCES BOARD (CARB) ADVANCED CLEAN FLEETS REGULATIONS Contractor’s vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light -duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles ma y therefore be subject to requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.

20. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.

21. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.

Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A copy of such documented dispute will be forwarded to both parties involved along with recommended methods of resolution, which would be of benefit to both parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The City Manager will consider the facts and solutions recommended by each party and may then opt to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this proc edure will prohibit the parties from seeking remedies available to them at law.

22. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement.

City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 11 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

termination of this Agreement by either party and upon request of City, Contractor will assemble the work product and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.

23. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.

24. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Contractor ack nowledges that if a false claim is submitted to City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.

25. JURISDICTION AND VENUE
This Agreement shall be interpreted in accordance with the laws of the State of California. Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San Diego, State of California, and the parties waive all provisions of law providing for a change of venue in these proceedings to any other county.

26. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Contractor without the prior consent of City, which shall not be unreasonably withheld.

27. THIRD PARTY RIGHTS
Nothing in this Agreement should be construed to give any rights or benefits to any party other than the City and Contractor.

Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 12 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

28. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement govern and supersede the purchase order and Exhibits. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.

This Agreement may be executed in counterparts.

29. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.
[signatures on following page]
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 13 of 34
Sept. 24, 2024
Item #5 Page 14 of 34
PSA25-3577FAC
City Attorney Approved Version 5/22/2024

EXHIBIT A

SCOPE OF SERVICES AND FEE
Contractor shall provide all furniture, equipment and materials as outlined on the attached pricing breakdown, Exhibit “B”, and the furniture layout drawings, Exhibit “C”.

Table A – Community Risk Reduction and EOC Furnishings
Item Description Valuation
1 Glass Boards $8,594.50
2 Meeting Tables $4,114.70
3 Podium $1,262.89
4 Private offices $22,696.35
5 Seating $58,261.84
6 Workstations $50,784.36
7 Storage Case $2,238.92
Subtotal of product items $147,953.56
Freight $597.69
Sales tax $11,512.75
Project Management Services $2,550.00
TOTAL (not to exceed) $162,614.00
• See attached Exhibit “D” for authorization from MillerKnoll Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 15 of 34
Sales Agreement
Order Number: 535448
Date: 08/23/2024
Customer Name: CITY OF CARLSBAD
Customer PO:

Account
Executive:

Joel Bunn
Project #:

Terms: 50% DEPOSIT NET 15
Quote valid for: 30 days
Email: [email protected]
Page: 1 of
4 Sold To: CITY OF CARLSBAD
1635 FARADAY AVE.

CARLSBAD, CA 92008
ATTN: STEVEN STEWART
Phone: (760) 317-3508
Email: [email protected]
Ship To: CITY OF CARLSBAD
1635 FARADAY AVE.

CARLSBAD, CA 92008
ATTN: STEVEN STEWART
Phone: (760) 317-3508
Email: [email protected]
This quote is based on a cooperative purchasing agreement that guarantees government agencies low, competitive pricing.

The purchasing agreements is established through: 1. Omnia Partners agreement #2020000622-5, BNR482 (Exhibit 5) The Omnia Partners agreement is also competitively bid, and Sheridan Group is a distributor of the Herman Miller furniture products available
through this agreement.

Item QTY Item Description Unit Extended
FREIGHT 1.0 Freight 597.69 597.69
Item QTY Item Description Unit Extended
GLASS
BOARDS

1.0 Qty. 2 Mobile, Qty. 3 Wall Mounted
With markers and magnets
8,594.50 8,594.50
Item QTY Item Description Unit Extended

MEETING
TABLES

1.0 Qty. 2, 48x60 w/ Power
Qty.1, Small round table
4,114.70 4,114.70
Item QTY Item Description Unit Extended
PODIUM 1.0 Qty. 1 with Power Included 1,262.89 1,262.89 Item QTY Item Description Unit Extended

PRIVATE

OFFICES

1.0 Per Plan
PO-01, PO-02, PO-03, PO-04
22,696.35 22,696.35
Item QTY Item Description Unit Extended
SEATING 1.0 Qty. 56 Aeron Task Chairs, Qty. 20 Verus Side Chairs 58,261.84 58,261.84 Item QTY Item Description Unit Extended
SERVICES 1.0 Project Management and Design,
labor to be submitted on separate agreement
2,550.00 2,550.00
Item QTY Item Description Unit Extended

STORAGE
CASE

1.0 Qty. 4, with keys 2,238.92 2,238.92
PSA25-3577FAC
Exhibit "B"
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 16 of 34
.SHERIDAN
• GROUP
.t

SHERIDAN GROUP
2045 Pontius Ave
Los Angeles, CA 90025
SHERIDANINC.COM
Sales Agreement
Order Number: 535448
Date: 08/23/2024
Customer Name: CITY OF CARLSBAD
Customer PO:

Account
Executive:

Joel Bunn
Project #:

Terms: 50% DEPOSIT NET 15
Quote valid for: 30 days
Email: [email protected]
Page: 2 of
4 Item QTY Item Description Unit Extended
WORK

STATIONS

1.0 Per Plan. Qty. 9
WS-01 > WS-09
50,784.36 50,784.36
PRODUCT SUBTOTAL $147,953.56
FREIGHT SUBTOTAL $597.69
SERVICE SUBTOTAL $2,550.00
SALES TAX $11,512.75
GRAND TOTAL $162,614.00
Required Deposit 50.0% : $81,307.00

PLEASE REVIEW THIS SALES AGREEMENT AND NOTIFY US PROMPTLY OF ANY CORRECTIONS REQUIRED Financing Options For Your Consideration
We are pleased to offer the following finance proposal to help facilitate the acquisition of your new furniture solution. Our goal is to offer the best possible payment structure to meet your current and ongoing financing needs. We can provide a wide range of financing options and customized terms. Below, you will find the monthly payment amount for this proposal, for the typical 60 month
term. This proposed financing is subject to credit approval by LEAF Commercial Capital, Inc. or its affiliates and the execution of mutually acceptable lease documentation. Does not include applicable sales tax. If you are interested in learning more about
this option, please contact your The Sheridan Group representative.

Total Monthly Payment Amount: $ 3,343.34
Terms and Conditions of Sale
Sales Tax – Sales tax rates are subject to change without notice. The correct sales tax will be charged based on the DATE when the items are delivered/installed.

General- It is mutually understood and agreed that Sheridan Group's services and obligations are limited in scope to those items of work as set forth in the scope of this proposal and that Sheridan Group shall not be held responsible for breach of these services as a result of an act of God, strikes, work stoppages or any other delay beyond the control of Sheridan Group.

Additional Services- This agreement does not provide for services not specifically called out in this document. Such services as painting/marking of furniture on the floor, field measure, inventory documentation of existing furniture, CADD/Specification work due to more than two changes to a floor plan, cleaning or repair of furniture necessitated by contractor or others related damage/dirt/ debris/use, can be quoted based on hourly rates and estimated hours.

Reimbursable Expenses- Reimbursable expenses include, but are not limited to: travel expenses, printing expenses, express shipping charges, and are billed at cost.

Lead Time- Lead time estimates are based on the manufacturer’s published production time in effect at the date of the proposal plus order processing and transit time. Lead times may vary based on time elapsed for receipt of Buyer’s acceptance.

PSA25-3577FAC
Exhibit "B" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 17 of 34
.SHERIDAN
• GROUP
.t

SHERIDAN GROUP
2045 Pontius Ave
Los Angeles, CA 90025
SHERIDANINC.COM
Sales Agreement
Order Number: 535448
Date: 08/23/2024
Customer Name: CITY OF CARLSBAD
Customer PO:

Account
Executive:

Joel Bunn
Project #:

Terms: 50% DEPOSIT NET 15
Quote valid for: 30 days
Email: [email protected]
Page: 3 of
4 Buyer Request Cancellation or Changes - Requests for changes/revisions after order entry, must be reviewed by Sheridan Group to determine feasibility, cost ramifications and lead time impact. You may change or cancel an order ONLY with our prior written consent. Products are made to order and non-returnable after fabrication, shipment & delivery. Order changes and cancellations might be subject to price adjustment and/or restocking fees. Buyer agrees to pay all costs incurred by Sheridan Group as a result of the implementation of a revision. On-site changes order requests will incur charges as appropriate.

Delays- In the event that construction delays, or other causes not within SG’s control, force postponement of the installation, the furnishings will be stored until installation can be resumed, and will be considered accepted by the Buyer for purposes of payment.

Transfer and Storage charges incurred shall be paid by Buyer.

Freight Claims- Claims for transportation damage will be processed by the Buyer if product is shipped direct to the Buyer’s facilities or other directed location, and received by Buyer. Claims for transportation damage will be processed by SG if product is shipped to SG’s facilities or Buyer’s facility and received by TSG; any damaged merchandise will be repaired or replaced. Buyer will not withhold payment to TSG because of freight damage.

Installation- Unless otherwise stated, the rates quoted are based on the following conditions: Non-Union labor, normal working hours (no over-time), elevator access directly into staging/installation area, site free and clear of conflicting trades. Site must include lighting and appropriate environmental conditions, priority use of elevators during off-loading, related trash removal, and loading dock availability. Hardwiring of electrical is not included and must be supplied by licensed electrician. Buyer will be available for final walk-through/punch list sign off.

Punch List- If necessary, after installation SG will prepare a punch list noting items requiring additional attention. Punch list items unusable, due to damaged product or manufacturer’s delay of delivery, may be temporarily deducted from invoice. Payment for all products delivered and installed in good condition is to be made in full. In no case is payment to be withheld for acceptable products should any portion of the total job be unacceptable or undelivered. Payment for completed punch list items is due upon receipt of invoice for remaining balance.

Insurance- Once product has been delivered to Buyer’s facility, Buyer agrees to take immediate full responsibility for full insurance coverage in TSG’s favor against the risks of fire, theft and physical damage until such time that invoice is paid in full. If Buyer authorizes SG to perform services on Buyer’s existing furniture (i.e. refinishing, reconditioning, reupholstering) and SG is required to remove the furniture from Buyer’s premises, Buyer agrees to provide proof of insurance for Buyer’s existing furniture and further agrees to hold SG harmless and indemnified for any damages done to their existing furniture.

Fabric/Leather/Finishes- Yardages/square-footages quoted for fabrics/leathers are approximate and subject to variation by virtue of actual physical measure and/or pattern or mill overruns. Any additional such fabric/leather shall be billed to Buyer at stated unit prices, payable upon receipt of invoice. SG will not be responsible for damages due to fading, sun rot, cleaning, or abnormal wear.

SG does not guarantee uniformity of any product’s finish or color.

Ownership- SG shall have a security interest in and retain title to all product purchased hereunder until Buyer has fully performed all of its obligations under this agreement, including any future add-ons, late and extension charges, time charges and all other charges permitted by this agreement or by law. So long as SG continues to have such a security interest and retain title, Buyer shall, with regard to all such product, assume full risk of loss or damage, pay any discharge taxes and liens promptly, maintain in good order and make all repairs, use only for lawful purposes, use and keep only at the location delivered, sell, encumber or otherwise transfer part or all thereof only with the prior written consent of SG.

Claims and Warranties- SG shall pass all manufacturers warranties to Buyer. Other than the manufacturer’s warranty, SG makes no other warranty, either express or implied, as to any matter whatsoever, including without limitation, the product’s condition, or fitness for any particular use or purpose.

Enforcement Costs- Buyer shall pay all costs, charges, expenses, fees, and disbursements incurred by SG in taking and reselling the product, collecting any sums which may be due from Buyer, or any other enforcement of terms defined in this agreement.

Entire Agreement- This instrument constitutes the entire agreement between the Buyer and SG.

PSA25-3577FAC
Exhibit "B" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 18 of 34
.SHERIDAN
• GROUP
.t

SHERIDAN GROUP
2045 Pontius Ave
Los Angeles, CA 90025
SHERIDANINC.COM
Sales Agreement
Order Number: 535448
Date: 08/23/2024
Customer Name: CITY OF CARLSBAD
Customer PO:

Account
Executive:

Joel Bunn
Project #:

Terms: 50% DEPOSIT NET 15
Quote valid for: 30 days
Email: [email protected]
Page: 4 of
4 WARNING: Some or all of the products listed on this document were manufactured with chemicals that the State of California has determined are a Health risk. For more information go to www.P65Warnings.ca.gov/furniture. _____________________________________________________________________________________________________ CLIENT ACCEPTANCE – Signature indicates acceptance of this sales agreement and it’s terms and conditions. ______________________________________________________________________________________________________ Client Authorized Signature Date
______________________________________________________________________________________________________ Company Name PO Number
PSA25-3577FAC
Exhibit "B" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 19 of 34
.SHERIDAN
• GROUP
.t

SHERIDAN GROUP
2045 Pontius Ave
Los Angeles, CA 90025
SHERIDANINC.COM
SHERIDAN GROUP + CITY OF CARLSBAD

OVERALL PLAN
2 PSA25-3577FAC
Exhibit "C"
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 20 of 34
0 :OMMUNITY ·-·-·-·-·-·-·- ·- -·-·-·-·-·-··
RISK
1110.2
8,78 SF
OiFFIICI!
103,
136, SIF
Ol=lFICE
104
136, SIF
VES;TIBULE
I E103 I
28SF
~ I
2:711 SF
rm ·""
•
□
0 It l1l l1l l11c II □
.,.... ____________ H' .... H" ____________ _.
~ ril" t
....-::- -:0· I !'Ir
.. if?\ ;;
I W

HAILLWAY
101 1
606 S,F
~ nm © ~
I I -

I I (/'J
r-:-l LU

I I I I
(}}~(a
I I
,......,
U'J
-z j ~ -: ,o
I , 1 1111 ~ ~ , OP- [ti :~ ~ [ti
w L
0 ro
I I , I OPEN (1)
I T ,.., _ ..

I
L -o- _ I
--Ir! I ~
CH-01 ~j
C:H~11
r-6-,
10PEN (1j
I
(9
,o
I ~
L-g- _I
CH-01 ~j
CH 0117
.-6-,
10PEN (1)
I
E.O.C.
1 1110s
I I
L -i9-_ I
I Cri-0111J
2043 $~H01PI
,o;
Ch,.Olm
-6-. ' -r-8-,
I
□
trn::·:·:::.:i 17fi ts:
li~ B
H r,rnl
il L:!i.L
····: ···-
CD
1 ~ ~ imtr- • s 1~ ~
' J I il I
i~
-N ,....
i5 ;;,;;..,
0 z 0
OD <,
I
I
OD- ~
-N
~
(Di ......
(/J1
z 0 1
• : l1f':t S:
~ ~ ~ yr I W
I <D :i
I I ~
R'1. I r{!JI
01}1 ~I I
-I I t:::,
I I t:.,
~ ~ i
1J}
I
I
O}
I
ELECT.

E1CJr8
47 S,F
VG· Yi~HJQ

CONFERENCE
~ {Q ~ w
CL
0 I I
I I
at)- -(ta
I ST--01 I
I
i=
~ w a: 0 1
I I Z
I I ~
Q} (a ~ I
I I rll.
w ~
I <O ~
I I 2 !]} :

I !I.,. .n'I.

I ~
r,,n_ ~
~ ' 1 □
E,.I
DIRE
D
131
SHERIDAN GROUP + CITY OF CARLSBAD
SNC Satin Carbon
Leg

PRIVATE OFFICES
3 PO-01 | QTY 1
HMI | Canvas/TU/Renew
• 30D x 60W Hgt. Adj. Table, Simple Up/Down, C-Leg
• High Density Cable Trough, Surge Protector, Cable Mgt. • Clamp On Logic Mini, Simplex + USB A/C
• Clamp On Single Flo Monitor Arm
• 30D x 66W Freestanding Laminate Desk
• TU Metal B/B/F + two 36W 2H Lateral Files
• Common Top [20D x 72W]
• 24H x 72W Tackboard + two 36W Wallmounted Sliding Door Overheads, 91 White Second Door Finish
PO-02 | QTY 1
HMI | Canvas/TU/Renew
• 30D x 60W Hgt. Adj. Table, Simple Up/Down, C-Leg
• High Density Cable Trough, Surge Protector, Cable Mgt. • Single Flo Monitor Arm, Surface Clamp
• Clamp On Logic Mini, Simplex + USB A/C
• 30D x 72W Freestanding Laminate Desk
• TU Metal B/B/F + two 30W 2H Lateral Files
• Common Top [20D x 72W]
• 24H x 96W Tackboard + two 48W Wallmounted Sliding Door Overheads, 91 White Second Door Finish
CH-01 | QTY 56
HMI | Aeron Task Chair
• Size B, Std. Height Adjustment
• Standard Tilt, Fully Adj. Arms
• Adj. Lumbar Support
• Hard Casters, Carpet Only
CH-02 | QTY 20 [2+2+12+4]
HMI | Verus Side Chair
• Mesh Back
• Upholstered Seat
• Stackable up to 4 high
• 350 lbs. Weight Capacity
• Soft Wheel Caster, Carpet or Hard Floors
2I07 Grasscloth
Silver Birch Fabric
G1 Logic Mini
and Flo Arm
[Black]
HP Light Anigre
Laminate
SNC Satin
Carbon Paint
Graphite Mesh
Graphite Frame,
Chassis and Base
Black Arm Pad
Interweave
Shale Mesh
Medley Pewter
Seat Upholstery
BK Black
Frame
Overall Plan View
Detailed Plan View
2I07 Grasscloth
Silver Birch Fabric
G1 Logic Mini
and Flo Arm
[Black]
HP Light Anigre
Laminate
SNC Satin
Carbon Paint

EXHIBIT C
PSA25-3577FAC
Exhibit "C" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 21 of 34
:OMMUNITY
~ br\:f91W
Jl} tH
N (1) : ~ : : ,Ol :i,--' '- Qr -' E.0 .C. '- Qr -'
11111 OHIIII ~ CMll!i)
c;>+.,r:, c:M\!71 2043 SF.,..,171 """"1
- 8 8 8 8
bPEN (11 bPEN (1) ' ' ' - '
: : : ' ' ' @ g_ ®
· mti ·"" 11iD ~{IJ ~ © E'ar • ffi · 1 .J ' ' ' ' t,_ ' [l "' l] l1t {f) @}() ®@~I) • ~ • ' ' ' z [)j~
{Q ~ .,.{Q ~ ( q ~ .. •
' , r--, , ' , r--, ,
~
N
0 I
:::c u
_JJ
T

24.75 I I 18.5 I I
=·~.it i;,;; ~ ':J?,,
PE . ....
4',>
I t!:111 ~
I
FYlO ,::
-
1 vDr,~ ;~, ~ I I ~
'
I
t;-
0 0 5
9•.2·
■
0 SHERIDAN GROUP + CITY OF CARLSBAD
PRIVATE OFFICES + CONFERENCE ROOM
4 TB-02 | QTY 2
HMI | Eames Table
• 48D x 60W Mobile Table
• Laminate Top, Metal Base
• 2 ea Round Power Cutouts per Table
• 2 ea. Round Pwr Mod,1 simplex receptacle, 1 USB-C
(18W),pwr cord w/ plug end,10' cord
PO-03 | QTY 1
HMI | Canvas/TU
• 30D x 58W Freestanding Laminate Desk
• Single Flo Monitor Arm, Through Surface Mount With Rotation Stop, Up to 1 3/8” Thick
• Grommet Mount Logic Mini, Simplex + USB A/C
• 36W + 42W x 2H Storage Cabinets
• Common Top [20D x 78W]
• 24H x 78W Tackboard + 24”H x 58W Tackboard
• 36W + 42W+ 58W Wallmounted Sliding Door Overheads, 91 White Second Door Finish
PO-04 | QTY 1
HMI | Canvas/TU
• 30D x 60W Hgt. Adj. Table, Simple Up/Down, C-Leg
• High Density Cable Trough, Surge Protector, Cable Mgt. • Single Flo Monitor Arm, Surface Clamp
• Clamp On Logic Mini, Simplex + USB A/C
• [2] 30W + [2] 42W x 2H Storage Cabinets + [1] 42W x 2H Lateral File
• Common Tops [20D x 60W + [1] 20D x 84W ] + [1} 20Dx 42 • [1] 42W x 64H Storage Cabinet
• 24H x 84W Tackboards [2]; 42W Wallmounted Sliding Door Overheads, 91 White Second Door Finish
TB-01 | QTY 1
HMI | Eames Table
• 48DIA Eames Round Table
• Laminate Top, Metal Contract Base
• No Power
Cool Grey
Neutral
Laminate
SNC Satin
Carbon PaintOverall Plan View
Detailed Plan View
2I07 Grasscloth
Silver Birch Fabric
G1 Logic Mini
and Flo Arm
[Black]
HP Light Anigre
Laminate
SNC Satin
Carbon Paint
Polished
Aluminum /
Black Pwr Unit
SNC Satin
Carbon Paint
2I07 Grasscloth
Silver Birch Fabric
G1 Logic Mini
and Flo Arm
[Black]
HP Light Anigre
Laminate
SNC Satin
Carbon Paint
HP Light Anigre
Laminate
PSA25-3577FAC
Exhibit "C" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 22 of 34

VESTIBULE
~ II I w
:OMMUNITY
- RISK'"'"'""""
~
878SF
□
0 28SF
~
N
%
t, 1-
~at
co
t> I-
E.0.C. : , ,----.,..---, -Q- -'
~ CM111)
0 1
-6 6
2043 SF.,..,l'I """"1
e a,
PPEN <•! PPEN (1!
!j'l[ I I ~ ~ ~ {IJ ~ {IJ [
1 ' 1!{[) @} {[) @} [) ~
• ~ [ ® Of : !z ' [l w
fit. '~ "" ' " : [) ;!

CONFERENCE
s
~
~
(.)
{Q ~ ,,.iQ ~ () !
I O r--, I I
0 ±
(.)
i;]f .. ' :!
•. ,
DIRE
D ,~ --
~ 3 112· ~
[:]~I
,,: ··
slnplex,
U:£8 C CD)
SHERIDAN GROUP + CITY OF CARLSBAD

WORKSTATIONS
5 WS-01-09 | QTY 9
HMI | Canvas/TU
• 68H, 53H + 46H Canvas Panels, Tackable Fabric Tiles
• 30D x 54W Hgt. Adj. Table, Simple Up/Down, C-Leg
• Sliding Door Overheads
• High Density Cable Trough, Surge Protector, Cable Mgt. • Single Flo Monitor Arm, Surface Clamp
• Clamp On Logic Mini, Simplex + USB A/C
• 24D 84W Return w/ B/B/Fand 30W Lateral Files
Overall Plan View
Detailed Plan View
2I07 Grasscloth
Silver Birch Fabric
G1 Logic Mini
and Flo Arm
[Black]
HP Light Anigre
Laminate
SNC Satin
Carbon Paint
PSA25-3577FAC
Exhibit "C" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 23 of 34

VESTIBULE
~ II I IVi'.
28SF

CONFERENCE
~ □
===J~~ - - -- . ,
-.:t- ~ ~ . , -- -
9 ~
]~ ~II ] ~ II 71' l'JII I
0 E.0 .C :_Q- _: 0 1
~ CMlll)
-6 6
2043 SF.,..,l'I
e .a
PPEN (1! P PEN(1! ' ~ <, I]
v wv a>© - llf ~ · ' : ' : §_ [l !M
@}() @}[)~!) ~
{Q ~ it) ~~!tur[)I
: ~ I I I I ~ -•
..
"' 9 a,
. . . ill~
~ )
•. ,
DIRE
D ,~
SHERIDAN GROUP + CITY OF CARLSBAD
HP Light Anigre
Laminate
STORAGE + ACCESSORIES
6 ST-01 | QTY 4
HMI | Meridian Storage
• 30W x 18D Cabinet w/ 1.25” Laminate Top, Bar Pull
ACC-01 | QTY 2
CLARUS | Go! Mobile
• Magnetic Glassboard XL
• 4 Wheel Mobile
• 40W x 73H
ACC-02 | QTY 1
OFS | Layer AV Lectern
• One Adj. Shelf
• Two Stationary Shelves
• Paper Stop on Angled Lectern Top
• Approach Side Wire Access Door
• Vented Side
• Power/Data PS-55
• HPL Top, LPL Body
• No Lock
• https://catalog.ofs.com/ofs/page/layer-training--desk-desk/configure/EDA/ED1-2444AVLEC SNC Satin
Carbon PaintOverall Plan View
Detailed Plan View
Graphite Bar
Pull
Black CastersPure White
C100 Glass
Satin Silver
Frame
Luster Grey
Hardware
TBD
Chassis/Body LPL
TBD
Top/Edge HPL
PSA25-3577FAC
Exhibit "C" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 24 of 34
Q
___ fji ____ ' Q Q Q
I)i e a e
--rg--Q ---; Jii (LJL) ONINNYld
tj~~ • Q Q Q
--_fli " N
.-;:---6--8--6-­
i® i (U/9) SNOl1Vl:l3d0 :
•.&-9-9-9-•
.";:'--6--8--6--·,
f® ffi (irnal SNOl1~3do :
•2i--g--g--g--'.
□
□
\
SHERIDAN GROUP + CITY OF CARLSBAD
ACCESSORIES CONT’D
7 Overall Plan View
Detailed Plan View
White Glass
ACC-03 | QTY 6
HMI | Thrive Glass Board
• 60W x 48H Wall Mounted
• Available in Magnetic
• Rear Hanger Brackets
• Marker/Eraser Holder
Marker/Eraser Holder
ACC-04 | QTY 5 [Office 107, 109 + 104]
DM | Grommet
• Duplex Grommet to be cut on site to give
access at tackboards for outlets
PSA25-3577FAC
Exhibit "C" (cont'd)
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 25 of 34

VESTIBULE
~ II I w
28SF
E.0 .C. : ,
,----.,..---, ·~ ··
~ °'"'111)
0 1
.6 6
2043 SF.,..,l'I """"1
e a,
PPEN <•! P PEN (1!
1 · !J'll1 .. ~ . ~ ~ilJ ~
1 ,iel {f) @} {[) @}
' ' '
{Q ~ .,.{Q ~
I O r--, I I
• • ~"' I] 1"' "' ' c ' 'b' w '!z
[ • ID !M
@ ~ I) ~
td tur{OI
I I ~ -•

CONFERENCE
0 •. ,
DIRE
D ,~
JB 2
®"'
Choose Finish fur Pricing
□
/ 8 "
~>
1 / 2 "
OUT
□
David Slania
MillerKnoll, Inc.

Public Sector Executive
Phone: 619-733-4595
Email: [email protected]
August 22, 2024
City of Carlsbad, CA
To whom it may concern:

The Sheridan Group, Inc. is a certified MillerKnoll dealer and is authorized to utilize the Omnia Partners contracts listed below:
2020000622 Omnia Partners Herman Miller Contract
2020000608 Omnia Partners Knoll Contract
Please do not hesitate to contact me if you have any further questions or concerns.

Sincerely,
David C Slania
David C. Slania
Public Sector Executive
619-733-4595
[email protected]
PSA25-3577FAC
Exhibit "D"
Docusign Envelope ID: 3BAE8833-2E1E-4B16-BFA0-7BDB6E85720A Sept. 24, 2024
Item #5 Page 26 of 34
MillerKnoll
FARADAY AVE.

PALOMAR

AIRPORT
RD.

EL
CAMINO
REAL
ORION
ST.

WHIPTAIL
LOOP
LOKER
AVE.

WEST EAST
SALK AVE. IMPALA DR.

PALMER
WY.

GATEWAY RD.

SITE

PALOMAR

AIRPORT
EL
FUERTE
ST.

RUTHERFORD
RD.

SITE
LOKER
AVE.
1 Exhibit 2CIP Project No. 4715
Sept. 24, 2024
Item #5 Page 27 of 34

LOCATION MAP
V7PJ

NOT TO SCALE

PROJECT NAME EXHIBIT
PLOTTED BY: SCOTT EVANS PLOT DA Tf: 5/29/18 PA TH: D: \Cl1Y FAQL/11£5\AUTOCAD MAPS\LOCA 110N MAPS\SAFFTY CENTER LOCA 110N MAP.DWG Public Sector
Save Time and Money with Cooperative Purchasing
When you use the OMNIA Partners, Public Sector Cooperative Purchasing Program, there is no need to seek multiple bids. Contracts have already been competitively solicited and awarded by a lead public agency, so you save time and money. And by aggregating the demand of multiple state/local government and education customers, as well as other public agencies and nonprofits, you get the best prices on Herman Miller products.

OMNIA Partners is the nation’s largest
and most experienced cooperative
purchasing organization for the public
sector. OMNIA Partners delivers cost
savings for products and services while
reducing administrative costs associated
with competitive bids for state and
local government agencies, educational
institutions, and nonprofits nationwide.

Together, we connect thousands of public
agencies and educational institutions with
hundreds of supplier partners for combined
purchasing power.

Savings
There is no cost or commitment to participate. An
impartial lead public agency competitively solicits,
evaluates, and awards all contracts.

Efficiency
Reduces time and resources required for contract
solicitation. The transparent process protects your
ethical, legal, and financial interests.

Value
Use of cooperative contracts reduces the cost of
goods and services by aggregating the purchasing
power of public agencies nationwide.

Working Together for You
Herman Miller and OMNIA Partners
Exhibit 3
Sept. 24, 2024
Item #5 Page 28 of 34
Public Sector
We Create Timeless Solutions
for Fundamental Problems
We’ve earned our reputation as a design leader
through our relentless drive to solve problems
for people at home and work. From our early
collaborations with George Nelson and Charles
and Ray Eames to the growing family of brands that
comprise Herman Miller Group today, we partner
with leading designers whose unique perspectives
fuel our innovation.

We Share Knowledge You Can Use
By taking our human-centered insights and applying
them to our customers’ unique issues and goals,
we help create solutions that deliver real results to
people and organizations. Our innovative solutions
address the evolving and emerging needs of the
Public Sector, solving for today and preparing
for tomorrow.

We Make Products You Can Trust
With Herman Miller, you’re not just buying a product,
you’re investing in a relationship. Our commitment
to you doesn’t end when the product leaves the
factory. Delivery, service, warranty, and timeless
style are all part of the deal. We know resources
are precious, so we help ensure that they are spent
wisely and deliver value for years to come.

We Are a Reliable Partner
Herman Miller understands the needs of the
Public Sector. We were the first office furniture
manufacturer awarded a GSA schedule in 1975,
and we’ve been serving federal, state, and local
government customers for over 40 years. We
leverage that experience to anticipate needs and
deliver solutions seamlessly anywhere
we’re needed.

We Live by Our Values
We believe we have a responsibility to improve
our world through thoughtful design, sustainable
manufacturing, and an inclusive culture that
nurtures diversity, creativity, and discovery. In
this spirit, we continually refresh, recalibrate, and
refocus our business on things that matter, always
putting people—current and future generations—at
the center.

For more information or to sign up for the OMNIA Partners, Public Sector Program via a quick and easy registration process, please visit omniapartners.com/publicsector/terms-and-conditions or contact your local Herman Miller dealer.

Contact us at [email protected] or
call toll free +1 866 322 0700.

Why Herman Miller
Herman Miller has always been about
people—our colleagues, our neighbors,
our customers, and our partners.

For the past century, a drive to harness the power
of design to help people live and work better has
defined our mission. Today, Herman Miller lends our
name to a family of leading design brands, united in
our pursuit of that mission. This translates into value to you and your organization in the following ways:
© 2020 Herman Miller, Inc.

Sept. 24, 2024
Item #5 Page 29 of 34
Date: October 12, 2022 Municipal Contract 2020000622-5 GNR482 - Nem. Basic Install Education Contract No. 2019.001890 GNR895- Nem. Basic Install $400,000 +
Category Name and Product Line Code Price List Date Drop Ship Inside Delivery Basic Installation Expanded Installation Drop Ship Inside
Delivery Basic Installation Expanded
Installation All Service Options
Systems Furniture
Action Office® 1 & AO2 Panels (B) October 3, 2022 70.50% 68.50% 65.50% 63.50% 71.50% 69.50% 66.50% 64.50% Negotiable Action Office® 2 Components (J) October 3, 2022 70.50% 68.50% 65.50% 63.50% 71.50% 69.50% 66.50% 64.50% Negotiable Canvas Channel (FZ) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Canvas Dock (FD) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Canvas Office Landscape® Group-Based (FR) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Canvas Office Landscape® Private Office (FV) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Canvas Office Landscape® Wall-Based (FT) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Canvas Vista (FX) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Ethospace® (U) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Formwork™ (CY) October 3, 2022 40.00% 38.00% 35.00% 33.00% 42.00% 40.00% 37.00% 35.00% Negotiable Intent Solution (CF) October 3, 2022 53.00% 51.00% 48.00% 46.00% 55.00% 53.00% 50.00% 48.00% Negotiable Layout Studio® (LS) October 3, 2022 51.00% 49.00% 46.00% 44.00% 53.00% 51.00% 48.00% 46.00% Negotiable Prospect (CB) October 3, 2022 53.20% 51.20% 48.20% 46.20% 54.50% 52.50% 49.50% 47.50% Negotiable Public Office Landscape™ (BV) October 3, 2022 54.00% 52.00% 49.00% 47.00% 56.00% 54.00% 51.00% 49.00% Negotiable Systems - Ancillary
Accessories (8) October 3, 2022 70.50% 68.50% 65.50% 63.50% 71.50% 69.50% 66.50% 64.50% Negotiable C-Style Overhead Storage (CS) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Energy Distribution System (C) October 3, 2022 70.50% 68.50% 65.50% 63.50% 71.50% 69.50% 66.50% 64.50% Negotiable Geiger Custom Product (G8) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Generic (HR) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Generic (R) October 3, 2022 64.00% 64.00% 59.00% 57.00% 66.00% 66.00% 61.00% 59.00% Negotiable Innovative Products (IP) October 3, 2022 46.00% 44.00% 41.00% 39.00% 48.00% 46.00% 43.00% 41.00% Negotiable Keys & Locks (KA) October 3, 2022 64.00% 64.00% 59.00% 57.00% 66.00% 66.00% 61.00% 59.00% Negotiable Lighting (A) October 3, 2022 70.50% 68.50% 65.50% 63.50% 71.50% 69.50% 66.50% 64.50% Negotiable Textiles (K) October 3, 2022 64.00% 64.00% 59.00% 57.00% 66.00% 66.00% 61.00% 59.00% Negotiable Thrive® CBS Portfolio (Z2) October 3, 2022 54.00% 52.00% 49.00% 47.00% 56.00% 54.00% 51.00% 49.00% Negotiable Thrive® Ergonomic Portfolio (ZZ) October 3, 2022 54.00% 52.00% 49.00% 47.00% 56.00% 54.00% 51.00% 49.00% Negotiable Thrive® Global (Z3) October 3, 2022 54.00% 52.00% 49.00% 47.00% 56.00% 54.00% 51.00% 49.00% Negotiable Freestanding Furniture
AGL Table Group™ (DF) October 3, 2022 37.00% 35.00% 32.00% 30.00% 39.00% 37.00% 34.00% 32.00% Negotiable Ambit (IH) October 3, 2022 65.00% 63.00% 60.00% 58.00% 65.50% 63.50% 60.50% 58.50% Negotiable Burdick Group™ (Y) October 3, 2022 46.00% 44.00% 41.00% 39.00% 48.00% 46.00% 43.00% 41.00% Negotiable Canvas Office Landscape® Metal Desk (FK) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Commend (HQ) October 3, 2022 66.50% 64.50% 61.50% 59.50% 68.50% 66.50% 63.50% 61.50% Negotiable Eames® Tables (ET) October 3, 2022 48.70% 46.70% 43.70% 41.70% 51.30% 49.30% 46.30% 44.30% Negotiable Nemschoff Easton Seating and Tables (5Y, 5J) October 3, 2022 48.00% 47.00% 45.00% 42.00% 48.00% 47.00% 45.00% 42.00% Negotiable Ergonomic Computer Furniture (TE) October 3, 2022 64.00% 62.00% 59.00% 57.00% 66.00% 64.00% 61.00% 59.00% Negotiable Everywhere™ Tables (IV) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable Exclave Performance Gear (EX) October 3, 2022 53.30% 51.30% 48.30% 46.30% 54.70% 52.70% 49.70% 47.70% Negotiable Headway Conference Tables (IM) October 3, 2022 66.50% 64.50% 61.50% 59.50% 68.60% 66.50% 63.50% 61.50% Negotiable Herman Miller International Collection™ (IK) October 3, 2022 46.00% 44.00% 41.00% 39.00% 48.00% 46.00% 43.00% 41.00% Negotiable Herman Miller Tables (F) October 3, 2022 69.00% 67.00% 64.00% 62.00% 71.00% 69.00% 66.00% 64.00% Negotiable Motia Table (AH) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable Nelson™ Tables (NX) October 3, 2022 37.00% 35.00% 32.00% 30.00% 39.00% 37.00% 34.00% 32.00% Negotiable Nevi Link (IL) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable Nevi Sit-to-Stand Tables (ID) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable OE1 Boundary (JC) October 3, 2022 66.25% 64.25% 61.25% 59.25% 67.25% 65.25% 62.25% 60.25% Negotiable OE1 Micro Packs (JD) October 3, 2022 67.25% 65.25% 62.25% 60.25% 68.25% 66.25% 63.25% 61.25% Negotiable OE1 Tables and Bench (JF) October 3, 2022 67.25% 65.25% 62.25% 60.25% 68.25% 66.25% 63.25% 61.25% Negotiable Renew Link (IB) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable Renew Tables (IE) October 3, 2022 67.00% 65.00% 62.00% 60.00% 69.00% 67.00% 64.00% 62.00% Negotiable Geiger Axon (HW) October 3, 2022 40.00% 38.00% 35.00% 33.00% 42.00% 40.00% 37.00% 35.00% Negotiable Geiger Domino Storage™ (DS) October 3, 2022 40.00% 38.00% 35.00% 33.00% 42.00% 40.00% 37.00% 35.00% Negotiable Geiger Catalyst™ (HL) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Caucus Conferencing Suite™ (HY) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Conference Tables (HZ) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Eco™ Group (GF) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Elsi (LC) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Levels® (HV) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger MP Tables (HE) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Occasional Tables (H9) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger One Casegoods (H1) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Other (GZ) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Petri/Eco Common (GT) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Petri™ Casegoods (GR) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Petri™ CaseSystem (GQ) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Rhythm Casegoods (RM) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Shelf (SS) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Tablet® Casegoods (G9) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Triuna™ Collection (G2) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger U-Series (AY) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Ward Bennett™ Tables & Storage (H3) October 3, 2022 43.00% 41.00% 38.00% 36.00% 45.00% 43.00% 40.00% 38.00% Negotiable Rhythm (RM) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Nelson Lighting (NL) October 3, 2022 37.00% 35.00% 32.00% 30.00% 39.00% 37.00% 34.00% 32.00% Negotiable Seating / Chairs
OMNIA Partners Discount Summary
$1 - $100,000 $100,001 - $400,000
Fixed (%) Percentage Discount off the Manufacturer’s List Price Tiers are based on List Product Value of Each Order LNR482 - Healthcare Basic InstallBNR482 - HMI Basic Install BNR895 - HMI Basic Install
CNR482 - Geiger Basic Install
CNR895 - Geiger Basic InstallLNR895 - Healthcare Basic Install Sept. 24, 2024
Item #5 Page 30 of 34
Herman Miller OMNIA®

P A R T N E R S
$400,000 +
Category Name and Product Line Code Price List Date Drop Ship Inside Delivery Basic Installation Expanded Installation Drop Ship Inside
Delivery Basic Installation Expanded
Installation All Service Options
$1 - $100,000 $100,001 - $400,000
Fixed (%) Percentage Discount off the Manufacturer’s List Price Tiers are based on List Product Value of Each Order Aeron® Chairs (EC) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Aside® Seating (PD) October 3, 2022 53.00% 51.00% 50.00% 48.00% 55.00% 53.00% 52.00% 50.00% Negotiable Axa Folding Chair (XA) October 3, 2022 37.25% 35.25% 34.25% 32.25% 38.25% 36.25% 35.25% 33.25% Negotiable Betwixt Seating (LN) October 3, 2022 40.00% 38.00% 37.00% 35.00% 42.00% 40.00% 39.00% 37.00% Negotiable Caper® Chair (WC) October 3, 2022 53.00% 51.00% 50.00% 48.00% 55.00% 53.00% 52.00% 50.00% Negotiable Celle® Chair (TR) Discontinued October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Chadwick™ Modular Seating (V) October 3, 2022 37.00% 35.00% 34.00% 32.00% 39.00% 37.00% 36.00% 34.00% Negotiable Classical Seating (E) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Collection (ER) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Comma Seating (WR) October 3, 2022 48.00% 46.00% 45.00% 43.00% 50.00% 48.00% 47.00% 45.00% Negotiable Cosm (FC) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Eames® Aluminum Group (H) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Eames® Molded Plastic and Wire Chairs (VT) October 3, 2022 40.00% 38.00% 37.00% 35.00% 42.00% 40.00% 39.00% 37.00% Negotiable Eames® Tandem Seating (L) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Embody® (CN) October 3, 2022 49.00% 47.00% 46.00% 44.00% 51.00% 49.00% 48.00% 46.00% Negotiable Gaming Chairs (XB) October 3, 2022 22.00% 20.00% 19.00% 17.00% 24.00% 22.00% 21.00% 19.00% Negotiable Goetz™ Sofa (GS) October 3, 2022 40.00% 38.00% 37.00% 35.00% 42.00% 40.00% 39.00% 37.00% Negotiable Keyn (TV) October 3, 2022 49.00% 47.00% 46.00% 44.00% 51.00% 49.00% 48.00% 46.00% Negotiable Limerick® Seating (PO) October 3, 2022 53.00% 51.00% 50.00% 48.00% 55.00% 53.00% 52.00% 50.00% Negotiable Lino (MI) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Mirra2 Seating (LF) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Plex (XX) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Portrait Chair (AW) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable SAYL® (AV) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Setu® (RY) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Stools (SO) October 3, 2022 37.00% 35.00% 34.00% 32.00% 39.00% 37.00% 36.00% 34.00% Negotiable Verus (PI) October 3, 2022 51.00% 49.00% 48.00% 46.00% 53.00% 51.00% 50.00% 48.00% Negotiable Geiger Foray (NG) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Geiger Guest Seating (H5) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Geiger Sotto™ (H6) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Geiger Stackable™ (H7) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Geiger Stools (H2) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Geiger Taper (FG) October 3, 2022 51.00% 49.00% 48.00% 46.00% 52.00% 50.00% 49.00% 47.00% Negotiable Leeway (LA) October 3, 2022 51.00% 49.00% 48.00% 46.00% 51.00% 49.00% 48.00% 46.00% Negotiable Pronta Stacking Chair (JO) October 3, 2022 53.50% 51.50% 50.50% 48.50% 54.50% 52.50% 51.50% 49.50% Negotiable Valor Side Chair (CR) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Whisk (HX) October 3, 2022 46.00% 44.00% 43.00% 41.00% 48.00% 46.00% 45.00% 43.00% Negotiable Zeph (BA) October 3, 2022 53.50% 51.50% 50.50% 48.50% 54.50% 52.50% 51.50% 49.50% Negotiable Soft Seating
HAY HM (2C) October 3, 2022 46.00% 44.00% 43.00% 39.00% 48.00% 46.00% 45.00% 41.00% Negotiable naughtone (NO) October 3, 2022 46.00% 44.00% 43.00% 39.00% 46.00% 44.00% 43.00% 41.00% Negotiable Nemschoff October 3, 2022 48.00% 47.00% 45.00% 42.00% 48.00% 47.00% 45.00% 42.00% Negotiable Swoop™ (OA) October 3, 2022 46.00% 44.00% 43.00% 39.00% 48.00% 46.00% 45.00% 41.00% Negotiable Geiger Lounge Seating (H8) October 3, 2022 51.00% 49.00% 48.00% 44.00% 52.00% 50.00% 49.00% 45.00% Negotiable Geiger Mantle (AQ) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable Geiger Reframe (HJ) October 3, 2022 51.00% 49.00% 48.00% 44.00% 52.00% 50.00% 49.00% 45.00% Negotiable Geiger Ward Bennett™ Seating (HU) October 3, 2022 43.00% 41.00% 40.00% 36.00% 45.00% 43.00% 42.00% 38.00% Negotiable Geiger U-Series (AY) October 3, 2022 51.00% 49.00% 46.00% 44.00% 52.00% 50.00% 47.00% 45.00% Negotiable ColourForm Sofa Group (CU) October 3, 2022 37.00% 35.00% 34.00% 30.00% 39.00% 37.00% 36.00% 32.00% Negotiable Objects (AB) October 3, 2022 37.00% 35.00% 34.00% 30.00% 39.00% 37.00% 36.00% 32.00% Negotiable Striad (SD) October 3, 2022 37.00% 35.00% 34.00% 30.00% 39.00% 37.00% 36.00% 32.00% Negotiable Filing Systems, Storage &
Equipment
Canvas Office Landscape® Metal Filing & Storage (FM) October 3, 2022 69.00% 67.00% 64.00% 60.00% 71.00% 69.00% 66.00% 62.00% Negotiable Canvas Office Landscape® Wood Filing & Storage (FF) October 3, 2022 69.00% 67.00% 64.00% 60.00% 71.00% 69.00% 66.00% 62.00% Negotiable Meridian® Laterals (MF) October 3, 2022 54.00% 52.00% 49.00% 45.00% 56.00% 54.00% 51.00% 47.00% Negotiable Meridian® Pedestals (MP) October 3, 2022 54.00% 52.00% 49.00% 45.00% 56.00% 54.00% 51.00% 47.00% Negotiable Meridian® Storage Cases/Book Cases (MS) October 3, 2022 52.00% 50.00% 47.00% 43.00% 54.00% 52.00% 49.00% 45.00% Negotiable Meridian® Towers (MG) October 3, 2022 52.00% 50.00% 47.00% 43.00% 54.00% 52.00% 49.00% 45.00% Negotiable Meridian® Verticals (MV) October 3, 2022 54.00% 52.00% 49.00% 45.00% 56.00% 54.00% 51.00% 47.00% Negotiable Nelson™ Cabinets (NC) October 3, 2022 37.00% 35.00% 32.00% 28.00% 39.00% 37.00% 34.00% 30.00% Negotiable Nemschoff Bedside Cabinet (CD) October 3, 2022 46.00% 44.00% 41.00% 37.00% 47.00% 45.00% 42.00% 38.00% Negotiable OE1 Storage (JE) October 3, 2022 67.25% 65.25% 62.25% 58.25% 68.25% 66.25% 63.25% 59.25% Negotiable Quadrant B-Front Lateral Files (2) October 3, 2022 52.00% 50.00% 47.00% 43.00% 54.00% 52.00% 49.00% 45.00% Negotiable Quadrant B-Front Pedestals (BP) October 3, 2022 69.00% 67.00% 64.00% 60.00% 71.00% 69.00% 66.00% 62.00% Negotiable Quadrant F-Front Lateral Files (2A) October 3, 2022 52.00% 50.00% 47.00% 43.00% 54.00% 52.00% 49.00% 45.00% Negotiable Quadrant F-Front Pedestals (BQ) October 3, 2022 69.00% 67.00% 64.00% 60.00% 71.00% 69.00% 66.00% 62.00% Negotiable Tu® Laterals (UL) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Pedestals (UP) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Storage (US) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Towers (UT) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Wood Cases (UW) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Wood Credenzas (UJ) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Wood Cubbies (UH) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Wood Peds (UF) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Tu® Wood Towers (UI) October 3, 2022 66.80% 64.80% 61.80% 57.80% 68.20% 66.20% 63.20% 59.20% Negotiable Other Related Products Product Name and Code
Used to Locate List Price Catalog Price List Date Drop Ship Inside Delivery Basic Installation Expanded Installation Drop Ship Inside
Delivery Basic Installation Expanded
Installation All Service Options
S Co/Struc® (S) October 3, 2022 51.00% 49.00% 46.00% 42.00% 53.00% 51.00% 48.00% 44.00% Negotiable TW Compass™ System (TW) October 3, 2022 54.00% 52.00% 49.00% 45.00% 55.00% 53.00% 50.00% 46.00% Negotiable Limited Product Lines Design Within Reach October 3, 2022 20.00% 18.00% 15.00% 11.00% 20.00% 18.00% 15.00% 11.00% Negotiable D Herman Miller for Healthcare Action Lab (D) October 3, 2022 51.00% 49.00% 46.00% 42.00% 53.00% 51.00% 48.00% 44.00% Negotiable SA Herman Miller for Healthcare Carts (SA) October 3, 2022 12.00% 10.00% 7.00% 3.00% 12.00% 10.00% 7.00% 3.00% Negotiable CH Mora (CH) October 3, 2022 51.00% 49.00% 46.00% 42.00% 53.00% 51.00% 48.00% 44.00% Negotiable OS Living Office Hardware (OS) - does not include software/subscriptions October 3, 2022 50.00% 50.00% 50.00% 50.00% 50.00% 50.00% 50.00% 50.00% Negotiable Sept. 24, 2024
Item #5 Page 31 of 34
$400,000 +
Category Name and Product Line Code Price List Date Drop Ship Inside Delivery Basic Installation Expanded Installation Drop Ship Inside
Delivery Basic Installation Expanded
Installation All Service Options
$1 - $100,000 $100,001 - $400,000
Fixed (%) Percentage Discount off the Manufacturer’s List Price Tiers are based on List Product Value of Each Order MN Overlay (MN) October 3, 2022 54.00% 52.00% 49.00% 45.00% 56.00% 54.00% 51.00% 47.00% Negotiable CW Magis® Alliance (CW) October 3, 2022 40.00% 38.00% 35.00% 31.00% 42.00% 40.00% 37.00% 33.00% Negotiable - Any work requiring a licensed electrician is the responsibility of the buyer.

Additional Charges May Apply For:
1) Orders of an aggregate quantity of 1 - 10 chairs, desks, files, peds - NTE $300 fee per delivery. 2) Major Metro Markets and any non-ground floor installation: NTE 1% - 3.5% of list product value - Major Metro Markets include large population centers and urban environments. 3) Installation in a clinical/medical environment: NTE 1% - 3.5% of list product value 4) Special restrictions or limits established by local laws, ordinances or the directions of the buyer, including but not limited to restrictions on transportations of materials, street access to the job site and/or dock facilities: NTE 1% - 3.5% of list product value 5) Installations outside of a 50 mile radius of the servicing dealer: NTE 1% - 2% of list product value. 6) Local Prevailing Wage and/or Union Labor Rates
7) Mora, Compass, CoStruc casework systems installation to be quoted and approved by the buyer prior to performance of the work. 8) Living office installation, software, licenses, and subscriptions will be quoted and approved by the buyer prior to performance of work.

Any additional charges shall be quoted by the dealer and approved by the buyer prior to performance of the work.

NTE = Not To Exceed
Sept. 24, 2024
Item #5 Page 32 of 34
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue Carlsbad, CA 92008 442-339-2730 t
Memorandum
August 21, 2024
To: Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer From: Steven Stewart, Municipal Projects Manager, Public Works Re: Request to Participate in Cooperative Purchasing Agreement with The Sheridan Group
The purpose of this memorandum is to request approval from the Finance Department to participate in a Cooperative Purchasing Agreement for the procurement of building furnishings for the Emergency Operations Center Renovation at the Police and Fire Headquarters Renovation, Capital Improvement Program Project No. 4715 (Project).

Rationale:

Carlsbad Municipal Code Section 3.28.100 allows for the city’s purchasing officer to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the purchasing officer to be in the city’s best interest. The building furnishings selected for the Project are available for purchase through a Cooperative Purchase Agreement that was competitively sourced by Omnia Partners Contract No. 2020000622, awarded to Herman Miller, now MillerKnoll, for which The Sheridan Group is an authorized supplier. The total value of this purchase agreement is as shown:

Police and Fire Headquarters Renovation
Capital Improvement Program Project No. 4715
Product Vendor Quote Value
Office furnishings in EOC adjacent rooms Sheridan Group $162,614.00 The Sheridan Group is an eligible cooperative agreement vendor, who has tendered a quote to the city to provide some necessary office furnishings for this Project. The Sheridan group will also provide installation services, but this will be conducted under a separate minor Public Works contract.

The Sheridan Group is an authorized vendor in Southern California for the building furnishings selected, and the inclusion of their resources for the installation work will benefit product warranties and would therefore be in the best interest of the city. Staff recently completed a thorough fee negotiation with The Sheridan Group for the building furnishings and now seek approval from the Finance Department to proceed with this procurement.

Exhibit 4
Sept. 24, 2024
Item #5 Page 33 of 34
{'city of
Carlsbad
Roxanne Muhlmeister
August 21, 2024

Next Steps:

With Finance Department approval to participate in the cooperative agreement, staff will seek City Council authorization on September 24, 2024, to purchase the building furnishings from The Sheridan Group for the Project. The value of the purchase order with The Sheridan Group will be $162,614.00.

Approval to Participate in Cooperative Agreement
________________________________________ ________________ Roxanne Muhlmeister, Date
Assistant Finance Director/Purchasing Officer

CC: Shea Sainz, Senior Contract Administrator
Eleida Felix Yackel, Senior Contract Administrator
9/16/2024
Sept. 24, 2024
Item #5 Page 34 of 34