CA Review GH
Meeting Date: Nov. 19, 2024
To: President and Board Members
From: Scott Chadwick, Executive Manager
Staff Contact: Dave Padilla, Assistant General Manager/District Engineer [email protected], 442-339-2356
Markus Mohrle, Utilities Associate Engineer
[email protected], 442-339-2322
Subject: Approval of Plans, Specifications and Contract Documents and Authorization to Advertise for Bids for the B-TAP Reservoir Improvements Project
District: 2
Recommended Action
Adopt a Carlsbad Municipal Water District Board of Directors resolution approving the plans, specifications and contract documents and authorizing the Secretary to the Board of Directors to advertise for bids for the B-TAP Reservoir Improvements Project.
Executive Summary / Explanation & Analysis
The Carlsbad Municipal Water District, or CMWD, owns and operates nine potable water reservoirs that serve the water demands of the CMWD’s service area. Reservoir B of the Tri- Agencies’ Pipeline facilities, known as the B-TAP Reservoir, is a 6-million-gallon reservoir built in 1985. The reservoir is located at the east end of Bluff Court within the Calavera Hills community, as shown in Exhibit 3.
This project will construct drainage improvements to safely convey stormwater runoff away from the site, paving improvements to improve worker safety and fencing improvements for enhanced site security.
The project will construct 4,990 square feet of asphalt concrete paving, 4,020 square feet of pervious asphalt concrete paving, and asphalt concrete berms to direct stormwater runoff to new stormwater catch basins and a new curb outlet. The paving improvements will improve safety for workers during and after rains and reduce sediment flowing off the site from the unpaved access road.
The engineer’s construction cost estimate is $205,000, which does not include construction contingency, construction management, inspection, testing, public outreach, engineering and administration costs. (An engineer’s estimate is an opinion of a project’s probable construction cost given by an experienced and qualified professional engineer generally familiar with the Nov. 19, 2024 Item #5 Page 1 of 7
construction industry. Staff use them to obtain an estimate as close to the actual costs as possible.)
The CMWD Board’s approval of the plans, specifications and contract documents is required under Carlsbad Municipal Code Section 3.28.080(E) because the expected value of the work exceeds $200,000.
Staff recommend that the CMWD Board approve the plans, specifications and contract documents and authorize the Secretary to the Board to advertise and receive construction bids for the B-TAP Reservoir Improvements Project, Capital Improvement Program Project No. 5024-6.
Fiscal Analysis
The project is a component of the Reservoir Condition Assessment and Repair Program, Capital Improvement Program Project No. 5024, and is funded by the water replacement fund.
Sufficient funds are available to complete the project. Available funding and estimated costs to complete the project are presented in the table below:
Reservoir Repair/Maintenance Program
Capital Improvement Program Project No. 5024
Total appropriation to date $7,890,000
Total expenditures and encumbrances to date -$3,856,562 Total available balance $4,033,438
B-TAP Reservoir Improvements Project
Capital Improvement Program Project No. 5024-6
Construction contract (engineer’s estimate) -$205,000
Construction contingency (estimated) -$30,800
Construction management, inspection and testing, public outreach, engineering and administration (estimated) -$48,200
Total estimated construction costs -$284,000
Remaining balance $3,749,438
Next Steps
Upon approval of the plans, specifications and contract documents by the CMWD Board, a notice to contractors inviting bids for the project will be advertised by the Secretary to the Board on the city’s bid site.
Staff will then return to the CMWD Board to recommend awarding a contract to the lowest responsive and responsible bidder, which is expected to be in early 2025.
Environmental Evaluation
The City Planner, through the process outlined in Carlsbad Municipal Code Section 19.04.060, has determined that this project is exempt pursuant to California Code of Regulations Section 15302(c), Replacement or Reconstruction, which applies to the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.
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Exhibits
1.Carlsbad Municipal Water District Board resolution
2.Plans, specifications and contract documents (on file in the Office of the Secretary to the Board)
3.Location map
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RESOLUTION NO.1752
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT BOARD, CARLSBAD, CALIFORNIA APPROVING
THE PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND
AUTHORIZING THE SECRETARY TO THE BOARD OF DIRECTORS TO
ADVERTISE FOR BIDS FOR THE B-TAP RESERVOIR IMPROVEMENTS PROJECT WHEREAS, the Carlsbad Municipal Water District, or CMWD, Board of Directors has determined that it is necessary, desirable and in the public interest to construct paving and fencing improvements at the Reservoir B of the Tri-Agencies' Pipeline facilities, or B-TAP Reservoir, site; and WHEREAS, the plans, specifications and contract documents for the B-TAP Reservoir Improvements Project, Capital Improvement Program, or CIP, Project No. 5024-6, have been prepared, are on file at the Office of the Secretary to the Board and are incorporated by reference; and WHEREAS, Carlsbad Municipal Code, or CMC, Section 3.28.080(E) requires CMWD Board of Directors approval of plans, specifications and contract documents for all construction projects that are to be formally bid upon when the value exceeds $200,000; and WHEREAS, the estimated construction cost is $284,000, including construction contingency, construction management and inspection, testing, public outreach and staff costs; and WHEREAS, the City Planner has determined that the project is exempt from the California Environmental Quality Act, or CEQA, per CEQA Guidelines Section 15302(c), replacement or reconstruction, as this project involves the replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.
NOW, THEREFORE, BE IT RESOLVED by the CMWD Board of Directors of the City of Carlsbad, California, as follows:
1.That the above recitations are true and correct.
2.That the plans, specifications and contract documents for the 8-TAP Reservoir Improvements Project, CIP Project No. 5024-6, on file in the Office of the Secretary to the Board are approved.
3.That the Secretary to the Board is authorized and directed to publish, in accordance with state law and CMC Section 3.28.080(C), a notice to contractors inviting bids for construction of the project in accordance with the plans, specifications and contract documents referred to herein.
Exhibit 1
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PASSED, APPROVED AND ADOPTED at a Special Meeting of the Board of Directors of the Carlsbad Municipal Water District of the City of Carlsbad on the 19th day of November, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN :
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE. ~
KEITH BLACKBURN, President
SHERRY FREISW-R, !:etary
(SEAL)
Exhibit 2
Plans, specifications and contract documents
(on file in the Office of the City Clerk)
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LOCATION MAP
PROJECT NAME PROJECT EXHIBIT
NUMBER
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CALAVERA
HILLS
COMM. PARK
PROJECT SITE
B-TAP RESERVOIR SITE
IMPROVEMENTS PROJECT
GIP PROJECT
NO. 5024-6
NOT TO SCALE
3