RESOLUTION NO. 2025-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2023-24 WORK PLAN REPORT OF ACCOMPLISHMENTS AND APPROVING THE FISCAL YEAR 2024-25 WORK
PLAN FOR THE LIBRARY BOARD OF TRUSTEES
WHEREAS, the City Council of the City of Carlsbad, California has determined that annual work plans ensure boards and commissions are working in line with priorities of the City Council; and WHEREAS, Chapter 2.15 of the Carlsbad Municipal Code (CMC) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken by the board or commission and a subsequent report of its accomplishments; and WHEREAS, Chapter 2.16 of the CMC details the composition of the Library Board of Trustees; and
WHEREAS, on Feb. 6, 2024, the City Council accepted the fiscal year 2023-24 Library Board of Trustees Work Plan; and
WHEREAS, at the Library Board of Trustees meeting in October 2024, staff assisted trustees with the preparation of an updated fiscal year 2024-25 work plan that is consistent with the duties described in CMC Chapter 2.16; and
WHEREAS, the mission of the Library Board of Trustees is to advise the City Council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library; and WHEREAS, on Oct. 23, 2024, the Library Board of Trustees voted unanimously to accept the updated work plan and is recommending that the City Council approve the plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts the fiscal year 2023-24 Library Board of Trustees Work Plan report of accomplishments, attached hereto as Attachment A.
3. That the City Council approves the fiscal year 2024-25 Library Board of Trustees Work Plan, attached hereto as Attachment B.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 4th day of February 2025, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN :
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
None.
None.
None.
KEITH BLACKBURN, Mayor
U tQyy'c N).£2t:Lvtv~,
~HERRY FREISINGER, City Clerk
// (SEAL)
Attachment A
Library Board of Trustees
FY 2023-24 Work Plan Accomplishments
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council.
III. FY 2023-24 Goals & Tasks
The City of Carlsbad Library Board of Trustees focused on the following FY 2023-24 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Review and vote whether to
approve rules and
regulations of the library as
developed and revised from
time to time
Receive report and
vote whether to
approve various
policies and procedures
that are anticipated to
be updated in fiscal
year 2023-24
Ongoing, as needed
No policies updated in
FY 2023-24
Review and vote whether to
approve the library's
response to the California
Public Library survey
submitted annually to the
California State Library
Receive and discuss
annual survey report
Annual, ongoing
FY 2022-23 California
Public Library survey
approved at the
October 2023
meeting
Receive reports on and
maintain knowledge of
library services and
programs:
• Serve as a liaison from
the community on its
needs and interests
• Serve as an ambassador
to the community in
promoting library
services
Receive and review
monthly reports on
library activities and
specialized reports on
library services and
programs
Ongoing
Received
presentations from
the following service
areas: Library
Learning Center,
training initiatives.
Received
presentations
regarding major
programs such as
Carlsbad Reads
Feb. 4, 2025 Item #8 Page 5 of 20
GOAL TASK STATUS, COMMENTS
Together, Summer
Reading Adventure,
the library’s program
proposal process, and
the Staff Engagement
and Appreciation
Committee work
Receive an annual report on
safety and security of library
facilities
Receive report on city
consultant’s library
facility security
assessment
Ongoing
No update, pending
current facility review
project
Provide community
perspective on issues and
interests related to library
service delivery and
facilities
Ongoing, as needed
Trustees have shared
the community’s
comments and
questions with
department staff
Provide recommendations on
the proposed budget and use
of community contributions
for the delivery of library
services
Receive reports and
vote whether to
support the annual
budget submission
Receive semi-annual
donation reports
Annual and ongoing
Provided
concurrence on the
department budget
submission for
FY 2024-25 at May
2024 meeting
Received reports on
donations at the
August 2023 and
January 2024
meetings
Maintain awareness of and
promote community support
of the library, and of
opportunities to collaborate
with other community
partners
Provide a trustee as
representative on the
Carlsbad Library & Arts
Foundation Board
Ongoing
Feb. 4, 2025 Item #8 Page 6 of 20
Promote progressive and
innovative delivery of
services to ensure the library
remains in the forefront of
community life
Receive quarterly
updates on technology
projects and systems
Ongoing
Received technology
updates at August
2023, January 2024,
and April 2024
meetings
Received report on
the Library of Things
at May 2024 meeting
Advise the city council on
resource sharing among
library jurisdictions, as
needed
Discussed upcoming
Link+ service provided
through Serra
Cooperative at several
meetings
Provide community
perspective in the strategic
planning of library services
Ongoing
Received report
summarizing one year
of elimination of
overdue fines at Sept
2023 meeting
Participate in relevant events,
community meetings and
conversations on behalf of
the board of library trustees
Received a
presentation
regarding legislative
advocacy at April 2024
meeting
Serve on relevant city
committees as a
representative of the board
of library trustees as
requested (e.g., review
website, Carlsbad Reads
Together, etc.)
Feb. 4, 2025 Item #8 Page 7 of 20
Attachment B
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2024-2025
I. Mission Statement
The mission of the board of library trustees is to advise the city council in matters pertaining to library services, as well as the rules and regulations necessary to operate the library.
II. Composition
The board of library trustees shall consist of five members, appointed by the mayor with the approval off the city council.
III. FY 2024-2025 Goals & Tasks
The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks:
• Review and vote whether to approve rules and regulations of the library as developed and revised from time to time
o Receive report and vote whether to approve various policies and procedures that are anticipated to be updated in fiscal year 2024-25 • Review and vote whether to approve the library's response to the California Public Library survey submitted annually to the California State Library o Receive and discuss annual survey report
• Receive reports on and maintain knowledge of library services and programs:
o Serve as a liaison from the community on its needs and interests o Serve as an ambassador to the community in promoting library services • Receive an annual report on safety and security of library facilities o Receive report on city consultant’s library facility security assessment • Provide community perspective on issues and interests related to library service delivery and facilities
Feb. 4, 2025 Item #8 Page 8 of 20
• Provide recommendations on the proposed budget and use of community contributions for the delivery of library services
o Receive report and vote whether to support the annual budget submission o Receive semi-annual reports on community donations
• Maintain awareness of and promote community support of the library, and of opportunities to collaborate with other community partners o Provide a trustee as representative on the Carlsbad Library & Arts Foundation Board
• Promote progressive and innovative delivery of services to ensure the library remains in the forefront of community life
o Receive quarterly updates on technology projects and systems • Advise the city council on resource sharing among library jurisdictions, as needed
o Receive reports regarding implementation and use of new Link+ book- sharing system provided by Serra Cooperative
• Provide community perspective in the strategic planning of library services o Review and discuss update to strategic plan
• Participate in relevant events, community meetings and conversations on behalf of the board of library trustees
• Serve on relevant city committees as a representative of the board of library trustees as requested (e.g., review website, Carlsbad Reads Together, etc.)
Feb. 4, 2025 Item #8 Page 9 of 20