uocus1gn t::nvelope IU: L.;ti7AL.;/Uj-j~t::ti-4t-t-1-!::IUU4-tiUl:lUJAUUtitit-U RESOLUTION NO. 2025-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING REVISIONS TO CITY COUNCIL POLICY NO. 80 -
ELECTRONIC SIGNATURES
WHEREAS, the use of electronic signatures increases workflow efficiencies and reduces the use of paper; and
WHEREAS, the City Council adopted City Council Policy No. 80 -Electronic Signatures in 2014 to address the use of electronic signatures on city documents and agreements; and WHEREAS, since the adoption of City Council Policy No. 80, the use of electronic signatures has become more prevalent and the technology for processing electronic signatures has improved; and WHEREAS, the revised City Council Policy No. 80 provides a policy statement encouraging the use of electronic signatures as operationally feasible, where technology permits and as otherwise appropriate; and
WHEREAS, specific rules and requirements regarding the use of electronic signatures on internal and external city documents will be adopted by an administrative order issued by the City Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That revised City Council Policy No. 80 (Attachment A) is adopted.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 4th day of March 2025, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
None.
None.
None.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
City Council
POLICY STATEMENT
Subject: Electronic Signatures
Purpose
Policy No.
Date Issued
Attachment A
80 03/04/2025
Resolution No. 2025-060
This policy authorizes the use of electronic signatures on city documents. This policy does not supersede laws that specifically require a written signature.
Background
The use of electronic signatures is increasingly prevalent in the public and private sector because it can reduce the paper, time and cost associated with transmitting, approving and storing physical documents. Using electronic signatures to increase workflow efficiencies and reduce the use of paper furthers the City Council's goals of protecting the environment and natural resources and being a model for effective and efficient local government.
Statement of policy
The City Council encourages the use of electronic signatures on internal and external documents when it is operationally feasible, where existing technology permits and as otherwise appropriate. The City Manager in consultation with the City Attorney shall develop and maintain policies and procedures for the use of electronic signatures on city documents.
Procedure
Refer to Administrative Order No. 75 -Electronic Signatures.