Exhibit 1
RESOLUTION NO. 2025-089
A RES
OLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH WORKDAY, INC . FOR SUBSCRIPTION SERVICES FOR THE
WORKDAY HUMAN CAPITAL MANAGEMENT AND FINANCIALS SYSTEM IN AN AMOUNT NOT TO EXCEED $9,007,337 OVER A TEN-YEAR PERIOD WHER
EAS, the City Council of the City of Carlsbad, California, has determined that it is in the best interest of the city to replace its core suite of applications used for human resources, finance, cashiering, and utility billing (“Core Systems Modernization”); and WHEREAS, the existing human capital management , financ e, cashiering , and utility billing systems have reached the end of their typical lifespans and are in need of replacement; and WHEREAS, the Information Technology Department solicited proposals from firms interested in and qualified to design, implement and support off -the-shelf human capital management, financial, cashiering, and utility billing systems; and
WHEREAS, staff selected Workday, Inc. as the replacement system vendor for the human capital management and financial systems following a formal proposal process; and WHEREAS, Workday, Inc. has negotiated a subscription services agreement for the Workday Human Capital Management and Financials System f or a not to exceed amount of $9,007,337 over a ten-year period; and
WHEREAS, the Carlsbad Municipal Code 3.28.060 – Procurement of Professional Services and Services requires the City Council’s approval for the procurement of professional services or services that cost more than $100,000 per agreement year; and
WHEREAS, a Strategic Digital Transformation Investment Program (SDTIP) project was approved in fiscal year 2022-23 and budget is available for the implementation and first two years of maintenance for the Core Systems Modernization applications; and
WHERAS, the budget for years 3 through 10 will be included in the city’s annual operating budgeting process; and
WHEREAS, the City Manager will have the authority to execute the Workday, Inc. agreement for the Human Capital Management a nd Financials System subscription services in an amount not to exceed $9,007,337.
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Docusign Envelope ID: 805BD4EF-0333-49CE-BA38-E2E42D50BB45 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follo
ws:
1. That the above recitations are true and correct.
2. The proposed action is not a “project” as defined by California Environmental Quality Act Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited t o the execution of various agreements for the implementation and annual subscription or maintenance services of information technology applications. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
3. That the Workday, Inc. agreement (Attachment A) for subscription services is hereby approved, and the City Manager is hereby authorized to execute all required documents on behalf of the City.
4. That the total for the subscription services with Workday, Inc. shall not exceed $9,007,337 for the ten-year agreement.
5. That the funding for the first two years of the agreement is budgeted in the SDTIP project.
6. That the funding for year s 3 through 10 will be included as part of the Information Technology Department Operating Fund’s annual budget request process.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on t he 29th day of April, 2025 , by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
____________________
__________________
KEITH BLACKBURN, Mayor
____________________
__________________
SHERRY FREISINGER, City Clerk
(SEAL)
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Docusign Envelope ID: 805BD4EF-0333-49CE-BA38-E2E42D50BB45 Attachment A
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Geoff Patnoe
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