Council Memorandum
{city of
Carlsbad
Memo ID# 2025040
June 26, 2025
To:
From:
Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Public Works
Sheila Cobian, Assistant City Manager ~ Via:
Re: Fleet Fuel Island Upgrade Project Upd~; (District 2) This memorandum provides an update on the status of the Fleet Fuel Island Upgrade Project, Capital Improvement Program Project No. 4747.
Background
The Carlsbad Safety and Service Center was constructed in 1985 and consisted of the Police & Fire Headquarters facility at 2560 Orion Way, and the Fleet Maintenance Building and Fleet Fuel Island located at 2480 Impala Drive.
In the Capital Improvement Program for fiscal year 2023-24, a project was created to upgrade the fuel storage and dispensing systems at the Fleet Fuel Island, due to a regulatory requirement that single-walled underground storage tanks needed to be replaced with double- walled tanks by December 31, 2025. The regulation also required fuel leak detection sensors currently in the single-walled piping to be installed in new double-walled piping by this deadline.
On June 25, 2024, the City Council adopted Resolution No. 2024-158, approving the plans, specifications and contract documents and authorizing the City Clerk to advertise for bids for the Fleet Fuel Island Upgrade Project.
On August 14, 2024, staff received one bid for the project, and on September 7, 2024, the City Council adopted Resolution No. 2024-218, awarding a contract to the successful bidder, GEMS Environmental Management Services, Inc., in an amount not to exceed $2,591,321.
On October 16, 2024, staff issued a Notice to Proceed for the contractor to begin the work.
Discussion
The construction work for the Fleet Fuel Island Project has been proceeding and is nearing completion on time and within budget. New fuel tanks and dispensers have been installed, and Public Works Branch
Fleet & Facilities Department
405 Oak Avenue I Carlsbad, CA 92008 I 442-339-2856 t
Council Memo -Fleet Fuel Island Upgrade Project Update (District 2} June 26, 2025
the overhead canopy has been erected to provide protection from the elements. The contractor is currently performing contract electrical work and installing overhead lighting.
Next Steps
The new dispensers are scheduled to be commissioned in July, after which the tanks will be ready to receive fuel. Staff anticipate that the fuel island will be fully commissioned and ready for staff use by this summer. Public Works staff will send a notification to city users at that time.
The newly upgraded fuel island is expected to better serve the fueling needs of city staff in a modern and more reliable way that complies with current regulatory requirements. cc: Geoff Patnoe, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services Christie Calderwood, Police Chief
Michael Calderwood, Fire Chief
Tim Lyons, Assistant City Attorney
Steven Stewart, Municipal Projects Manager