CA Review TL
Meeting Date: Oct. 21, 2025
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Brian Bacardi, Public Works Superintendent [email protected], 442-339-2944
Subject: Purchase of janitorial supplies from WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc.
Districts: All
Reco
mmended Actions
1) Adopt a resolution authorizing the cooperative purchase of janitorial supplies from WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, in an amount not to exceed $200,000 per fiscal year.
2) Adopt a resolution authorizing the cooperative purchase of janitorial supplies from Maintex, Inc. in an amount not to exceed $200,000 per fiscal year.
Executive Summary
The city’s Facilities Division, operating as part of the Public Works Branch, oversees custodial services across numerous municipal buildings and public facilities. These services require janitorial supplies.
Staff are requesting that the City Council adopt a resolution authorizing the purchase of janitorial supplies from WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, for an amount not to exceed $200,000 per fiscal year. Staff are also requesting that the City Council adopt a resolution authorizing the purchase of janitorial supplies from Maintex, Inc. for an amount not to exceed $200,000 per fiscal year.
The City Council’s authorization for these cooperative purchases is required under Carlsbad Municipal Code Section 3.28.050(D)(4) because the Facilities Department anticipates spending more than $100,000 per agreement year.
Explanation & Analysis
The city’s Facilities Division is charged with providing custodial services to keep 30 city buildings and facilities clean and well-kept for both city staff and the public. Custodial staff manage routine and special cleaning tasks, which include restrooms, high-touch surfaces and floor care while also handling inventory, supply requisition and coordination with contracted service providers. To support these operations, the city regularly procures a variety of janitorial supplies and equipment ranging from cleaning supplies to paper products.
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Staff reviewed cooperative purchasing agreements from two vendors.1 Staff recommend sourcing janitorial supplies from two qualified vendors due to ongoing global economic volatility, which continues to challenge supply reliability. This dual-supplier model will allow for more consistent availability of supplies, broadens product options and encourages competitive pricing.
Having two suppliers also supports operational continuity. Should one vendor face supply shortages, the city can procure goods through the other qualified supplier. This approach also provides more assurance that staff will have the supplies and equipment needed to continue the delivery of high-quality custodial services across the city.
Staff intend to use existing cooperative purchasing agreements with WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc. Both vendors have proven to be reliable suppliers, demonstrating an ability to provide janitorial supplies and equipment to the city upon request.
Some items to be purchased through the cooperative purchasing agreements are:
• Various cleaning chemicals and disinfectants
• Soaps, hand sanitizers, body wash
• Paper products such as towels, toilet paper, seat covers • Trash and recycling receptacle liners
• Personnel safety equipment such as gloves, glasses, face masks • Product and chemical dispensers
• Cleaning ancillary equipment such as brooms, mops, brushes, dusters, microfiber towels • Cleaning machines such as vacuums, scrubbers, polishers, extractors Carlsbad Municipal Code Section 3.28.100 allows the city to use cooperative purchasing by authorizing the city’s Purchasing Officer to determine whether doing so would be in the city's best interest. The Purchasing Officer’s determination for this proposed action is provided as Exhibit 3. (Though WAXIE Sanitary Supply is noted on the Purchasing Officer’s memorandum, it refers to WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies.) WAXIE’s Enterprises and its affiliates, BradyPLUS Companies, are currently an awarded supplier to the Region 14 Education Service Center (RFP #24-S824) under OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions.” This cooperative purchasing agreement offers a minimum discount of 50% on most paper products and additional discounts on manufacturer-listed pricing when items are purchased through WAXIE’s and BradyPLUS.
WAXIE’s and BradyPLUS have also provided additional discounts on WAXIE brand cleaning supplies and equipment frequently purchased by the city.
Maintex, Inc., is currently an awarded supplier to the California Multiple Award Schedule CMAS #4-23-11-1034 under 1GPA Contract No. 24-07PV-04 for “Non-Information Technology Commodities.” This cooperative agreement offers a minimum discount of 45% on most paper products and additional discounts on manufacturer listed pricing. Maintex, Inc., offers
1 Cooperative purchasing is a method of procurement where multiple public agencies combine their buying power to purchase goods and services, often through pre-existing contracts. This approach allows agencies to leverage competitive pricing and terms already negotiated by another agency, streamlining the procurement process and potentially reducing costs.
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additional discounts on their brand-name products and chemicals, which are manufactured in California.
The supplies purchased through both vendors will comply with the environmentally preferred purchasing guidelines included in Administrative Order No. 101, Municipal Sustainable Materials Management Program, and in the city’s Purchasing Policies and Procedures Manual, as required by Administrative Order No. 12. The Facilities Division will continue to select supplies that align with these requirements.
Staff recommend that the City Council adopt resolutions authorizing the cooperative purchase of janitorial supplies using both of these cooperative purchasing agreements. Staff are also requesting that the City Manager be authorized to use both cooperative purchasing agreements for both vendors for each additional year that their respective cooperative agreements remain in effect.
Fiscal Analysis
The Facilities Division’s annual operating budget has sufficient funding to purchase the supplies required to maintain custodial services at existing levels. No additional appropriation is being requested at this time.
Next Steps
With City Council approval, staff will purchase janitorial supplies and equipment from WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc., at prices established in the cooperative purchasing agreements, as needed to maintain cleanliness and hygiene at city facilities, and in amounts not to exceed $200,000 per agreement per fiscal year.
Environmental Evaluation
The proposed action is not a “project” as defined by the California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to authorizing the cooperative purchase of janitorial supplies and equipment. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
Exhibits
1. City Council resolution for WAXIE’s Enterprises and BradyPLUS Companies
2. City Council resolution for Maintex, Inc.
3. Purchasing Officer’s memorandum
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Docusign Envelope ID: C8834482-DBB4-4741-B20B-6A289501DA30 Exhibit 1
RESOLUTION NO. 2025-231 .
A RE
SOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE COOPERATIVE PURCHAS E OF JANITORIAL SUPPLIES FROM WAXIE’S ENTERPRISES, AND ITS AFFILIATES, BRADYPLUS COMPANIES, IN AN AMOUNT NOT TO EXCEED $200,000 PER FISCAL YEAR WHE
REAS, the City Council of the City of Carlsbad, California has determined that it is necessary, desirable and in the public interest to clean and maintain public buildings in a clean and sanitary condition; and
WHEREAS, the Facilities D ivision requires a reliable vendor of cleaning product s, supplies and equipment to maintain a clean and sanitary environment for both city staff and members of the public; and
WHEREAS, WAXIE’s Enterprises, and its affiliates, BradyPlus Companies, has reliably provided cleaning products, supplies and equipment to the city; and WHEREAS, WAXIE’s Enterprises, and its affiliates, BradyPlus Companies , was awarded a competitively bid c ooperative purchasing agreement with the National Cooperative Purchasing Alliance, Region 14 Education Service Center, RFP #24-S824 under OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions”; and WHEREAS, Carlsbad Municipal Code Section 3.28.100 authorizes the city's Purchasing Officer to join with other public or quasi -public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services; and
WHEREAS, the city's Purchasing Officer has reviewed the agreement and agrees that the use of the cooperative purchasing agreement, OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions”, is in the best interest of the city.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council has determined that the proposed action is not a “project” as defined by the California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to authorizing the cooperative purchase of janitorial supplies and equipment. The action has no potential Oct. 21, 2025
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Docusign Envelope ID: C8834482-DBB4-4741-B20B-6A289501DA30 to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
3. That the Mayor is authorized and directed to approve the procurement of janitorial supplies and equipment from WAXIE’S Enterprises, and its affiliates, BradyPlus Companies, in accordance with the OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions” in an amount not to exceed $200,000 per fiscal year.
4. That the City Manager is authorized to extend this authorization to leverage the OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions” for each additional year that the OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions” is in effect.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 21st day of October, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
_______
_______________________________
KEITH BLACKBURN, Mayor
__________________
____________________
SHERRY FREISINGER, City Clerk
(SEAL)
Oct. 21, 2025
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Exhibit 2
RESOLUTION NO. 2025-232 .
A RE
SOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE COOPERATIVE PURCHAS E OF JANITORIAL SUPPLIES FROM MAINTEX, INC. IN AN AMOUNT NOT TO EXCEED $200,000
PER FISCAL YEAR
WHE
REAS, the City Council of the City of Carlsbad, California has determined that it is necessary, desirable and in the public interest to clean and maintain public buildings in a clean and sanitary condition; and
WHEREAS, the Facilities Division requires a reliable vendor of cleaning product s, supplies and equipment to maintain a clean and sanitary environment for both city staff and members of the public; and
WHEREAS, Maintex, Inc has reliably provided cleaning products, supplies and equipment to the city; and
WHEREAS, Maintex, Inc. was awarded a competitively bid c ooperative purchasing agreement with the California Multiple Award Schedule CMAS #4-23-11-1034 under 1GPA Contract No. 24-07PV- 04 for “Non-Information Technology Commodities;” and
WHEREAS, Carlsbad Municipal Code Section 3.28.100 authorizes the city's Purchasing Officer to join with other public or quasi -public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services; and
WHEREAS, the city's Purchasing Officer has reviewed the purchase agreement and agrees that the use of the Cooperative Purchasing Agreement, CMAS 1GPA Contract No. 24 -07PV-04 for “Non- Information Technology Commodities,” is in the best interest of the city.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council has determined that the proposed action is not a “project” as defined by the California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to authorizing the cooperative purchase of janitorial supplies and equipment. The action has no potential Oct. 21, 2025
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Docusign Envelope ID: C8834482-DBB4-4741-B20B-6A289501DA30 to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
3. That the Mayor is authorized and directed to approve the procurement of janitorial supplies and equipment from Maintex, Inc. in accordance with the California Multiple Award Schedule CMAS #4 -23-11-1034 under 1GPA Contract No. 24 -07PV-04 for “Non- Information Technology Commodities” in an amount not to exceed $200,000 per fiscal year.
4. That the City Manager is authorized to extend this authorization to leverage the California Multiple Award Schedule CMAS #4-23-11-1034 under 1GPA Contract No. 24- 07PV-04 for “Non-Information Technology Commodities” for each additional year that the California Multiple Award Schedule Purchasing Agreement is in effect.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 21st day of October, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None.
_______
_______________________________
KEITH BLACKBURN, Mayor
_____________
_________________________
SHERRY FREISINGER, City Clerk
(SEAL)
Oct. 21, 2025
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______________________________________________________________________________ Facilities Division
Public Works
405 Oak Ave Carlsbad, CA 92008 442-339-2943
Exhibit 3
Memorandum
September 19, 2025
To: Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer From: Jason Kennedy, Public Works Supervisor
cc: Brian Bacardi, Public Works Superintendent
John Maashoff, Public Works Manager
Re: Request to Participate in Cooperative Purchasing Agreements with WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc. ______________________________________________________________________________ The purpose of this memorandum is to request approval from the purchasing officer to participate in cooperative purchasing agreements for the procurement of janitorial supplies and equipment for the Facilities Division of Public Works.
The Facilities Division regularly purchases janitorial supplies and equipment from two vendors, WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc., for the purpose of cleaning and maintaining city buildings and infrastructure. Items purchased include:
Various cleaning chemicals and disinfectants
Soaps, hand sanitizers, body wash
Paper products (towels, toilet paper, seat covers…)
Trash and recycling receptacle liners
Personnel safety equipment (gloves, glasses …)
Product and chemical dispensers
Cleaning ancillary equipment – (brooms, mops, brushes, dusters…) Cleaning machines (vacuums, scrubbers, polishers ….)
Carlsbad Municipal Code Section 3.28.100 authorizes the purchasing officer to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services. This letter requests approval to use cooperative purchase for the procurement of cleaning products, supplies and equipment via cooperative purchase agreements. Two such competitively sourced agreements that the city can leverage are the National Cooperative Purchasing Alliance, a subsidiary of OMNIA Partners and the California Multiple Award Schedules sponsored through the California Department of General Services.
WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies are currently an awarded supplier to the Region 14 Education Service Center RFP #24-S824 under OMNIA Contract No. 152610 for “Comprehensive Operational & Janitorial Supplies Solutions.” This agreement offers a minimum discount of 50% on most paper products and additional discounts on manufacturer listed pricing when items are purchased through WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies. WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies has further demonstrated its commitment to providing additional discounts on WAXIE brand cleaning supplies and equipment frequently purchased Oct. 21, 2025
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Docusign Envelope ID: C8834482-DBB4-4741-B20B-6A289501DA30 “Request to Participate in Cooperative Purchasing Agreements with WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, and Maintex, Inc.”
September 19, 2025
______________________________________________________________________________
______________________________________________________________________________
Facilities Division
Public Works Branch
405 Oak Ave Carlsbad, CA 92008 442-339-2943
by the City of Carlsbad. WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies, delivers to six locations within the city every two weeks at no additional charge.
Maintex, Inc. is currently an awarded supplier to the California Multiple Award Schedule CMAS #4-23- 11-1034 under 1GPA Contract No. 24-07PV-04 for “Non-Information Technology Commodities.” This agreement offers a minimum discount of 45% on most paper products and additional discounts on manufacturer listed pricing. Maintex, Inc. offers additional discounts on their brand name products and chemicals which are manufactured in California. Maintex, Inc. currently delivers to two locations every two weeks at no additional charge.
Staff recommend sourcing janitorial supplies from two qualified suppliers due to ongoing global economic volatility, which continues to challenge supply reliability. This dual-supplier model ensures consistent availability of supplies, broadens product options, and encourages competitive pricing. It is in the city’s best interest, as it empowers staff with the supplies and equipment necessary to maintain high-quality custodial service levels.
Next steps:
With approval from the Purchasing Officer, staff will seek City Council authorization to purchase janitorial supplies and equipment with WAXIE’s Enterprises, and its affiliates, BradyPLUS Companies in accordance with the NCPA-OMNIA agreement through its expiration on June 1, 2029 for a not to exceed $200,000 per year.
With approval from the purchasing officer, staff will seek City Council authorization to purchase janitorial supplies and equipment with Maintex, Inc., in accordance with the CMAS agreement through its expiration on November 5, 2028 for a not to exceed $200,000 per year.
Approval to Proceed
________________________________________ ________________ Roxanne Muhlmeister, Date
Assistant Finance Director/Purchasing Officer
On file in Purchasing Dept:
A. NCPA-OMNIA Contract #152610
B. WAXIE’s Enterprises Supply Price Listing (Subject to change) C. CMAS 1GPA Contract #24-07PV-04
D. Maintex, Inc. Price Listing (Subject to change)
9/25/2025
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