Ex
hibit 1
RESOLUTION NO. 2025-261 .
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH CDW G OVERNMENT, LLC FOR MICROSOFT LICENSING SERVICES IN AN AMOUNT NOT TO EXCEED $2,836,667.16 FOR A THREE- YEAR TERM ENDING DEC. 31, 2028
W
HEREAS, the City of Carlsbad (City) uses numerous Microsoft software products and hosted services and has determined that the most cost-effective way to purchase those products and services is under Microsoft's Enterprise Agreement Program through a reseller agreement with CDW Government, LLC (CDW-G); and
WHEREAS, the City currently purchases Microsoft products, maintenance and hosted services under a Microsoft Enterprise Agreement with CDW-G that was approved by City Council in 2022, for a term that ends on Dec. 31, 2025 (Agreement); and
WHEREAS, CDW-G, is an authorized Microsoft reseller, and provides products and technology services under the County of Riverside’s Licensed Support Provider Agreement (No. ITARC – 00933), for Microsoft Products and Services (Licensed Support Provider Agreement); and WHEREAS, under Carlsbad Municipal Code 3.28.100 - Cooperative Purchasing, the Purchasing Officer has the authority to join with other public agencies for the purchase of goods or services as allowed by law, when it is in the best interest of the City; and WHEREAS, the Purchasing Officer has reviewed the Licensed Support Provider Agreement and determined that the purchase of Microsoft software products and hosted services through the Licensed Support Provider Agreement is in the best interest of the city; and WHEREAS, the budget to procure the products and services in the Agreement is available in the Information Technology Department’s fiscal year 2025-26 Operating Budget; and WHEREAS, the funding for the Agreement’s future years will be considered on an annual basis in the Information Technology Department’s annual budget requests; and WHEREAS, the payments of the annual true -up are not included in the not to exceed amount of the Agreement but will be handled on an annual basis pursuant to Carlsbad Municipal Code, Chapter
3.28 Purchasing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
Dec. 9, 2025
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1. That the above recitations are true and correct.
2. The proposed action is not a “project” as defined by California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to the purchase of the Microsoft software subscription renewal from CDW -G.
The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
3. That the Agreement with CDW-G (Attachment A), is approved and the City Manager, or his designee, is authorized to execute all required procurement documents on behalf of the City.
4. That the purch ase of Microsoft products and services under the Agreement, shall not exceed $2,836,667.16 for a three -year term ending Dec. 31, 2028, with three annual payments of $945,555.72.
PASSED, APPROVED AND ADOPTED at a Regular M eeting of the City Council of the City of Carlsbad on the 9th day of December, 2025, by the following vote, to wit:
AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.
NAYS: None.
ABSTAIN: None.
ABSENT: None. _______
________________________________
KEITH BLACKBURN, Mayor
_______
________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
Dec. 9, 2025
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Date 10/23/25
Account Manager Jeff Butchko
for VSL Specialist Brent Cameron
Channel Price Sheet Month Oct
Unless otherwise noted, All Quotes expire upon current month's end Microsoft Part # Description Level Quantity Price Extended Price Extended Price Extended J5U-00001 Azure prepayment - US Gov D 34 $1,224.00 41,616.00$ 1,224.00$ 41,616.00$ 1,224.00$ 41,616.00$ YGD-00001 Copilot Studio GCC Sub (Messages) D 1 $2,448.00 2,448.00$ 2,448.00$ 2,448.00$ 2,448.00$ 2,448.00$ 8S2-00003 Copilot Studio Legacy USL GCC Sub Per User D 10 $0.00 -$ -$ -$ -$ -$ NMH-00001 Intune Device P1 GCC Sub Per Device D 25 $20.20 505.00$ 20.20$ 505.00$ 20.20$ 505.00$ EP2-24658 M365 Copilot GCC Sub Add-on D 50 $367.20 18,360.00$ 367.20$ 18,360.00$ 367.20$ 18,360.00$ AAD-63092 M365 F3 Unified GCC Sub Per User D 245 $83.60 20,482.00$ 83.60$ 20,482.00$ 83.60$ 20,482.00$ AAL-45735 M365 G5 GCC Sub Per User D 1195 $613.96 733,682.20$ 613.96$ 733,682.20$ 613.96$ 733,682.20$ 269-05704 Office Professional Plus ALng SA D 200 $121.30 24,260.00$ 121.30$ 24,260.00$ 121.30$ 24,260.00$ 1O5-00001 Power Automate Premium GCC Sub Per User D 1 $161.57 161.57$ 161.57$ 161.57$ 161.57$ 161.57$ 7MS-00001 Planner & Project P3 GCC Sub Per User D 7 $274.67 1,922.69$ 274.67$ 1,922.69$ 274.67$ 1,922.69$ 9K4-00003 Visio P2 FSA GCC Renewal Sub Per User D 50 $116.77 5,838.50$ 116.77$ 5,838.50$ 116.77$ 5,838.50$ MX3-00117 Visual Studio Ent MSDN ALng SA D 1 $1,080.06 1,080.06$ 1,080.06$ 1,080.06$ 1,080.06$ 1,080.06$ KV3-00368 Win Enterprise Device ALng SA D 200 $49.08 9,816.00$ 49.08$ 9,816.00$ 49.08$ 9,816.00$ VRM-00001 Win OLS Activation User GCC Sub Per User D 1440 $0.00 -$ -$ -$ -$ -$ 6VC-01254 Win Remote Desktop Services CAL ALng SA UCAL D 100 $26.19 2,619.00$ 26.19$ 2,619.00$ 26.19$ 2,619.00$ R39-00396 Win Server External Connector ALng SA D 18 $365.85 6,585.30$ 365.85$ 6,585.30$ 365.85$ 6,585.30$ 359-00792 SQL CAL ALng SA Device CAL D 100 $37.82 3,782.00$ 37.82$ 3,782.00$ 37.82$ 3,782.00$ 7JQ-00343 SQL Server Enterprise Core ALng SA 2L D 2 $2,491.08 4,982.16$ 2,491.08$ 4,982.16$ 2,491.08$ 4,982.16$ 228-04433 SQL Server Standard ALng SA D 4 $162.67 650.68$ 162.67$ 650.68$ 162.67$ 650.68$ 7NQ-00292 SQL Server Standard Core ALng SA 2L D 36 $649.70 23,389.20$ 649.70$ 23,389.20$ 649.70$ 23,389.20$ 9EP-00208 System Center DC Core ALng SA 2L D 224 $54.10 12,118.40$ 54.10$ 12,118.40$ 54.10$ 12,118.40$ 9EA-00278 Win Server DC Core ALng SA 2L D 224 $139.54 31,256.96$ 139.54$ 31,256.96$ 139.54$ 31,256.96$ Year 1 Total 945,555.72$ Year 2 Total 945,555.72$ Year 3 Total 945,555.72$ Three Year Total 2,836,667.16$
No Tax Referenced
RIVERSIDE CONTRACT: ITARC-00933
Current Enrollment# 79582708 Agreement
End Date: 10/31/2027
Terms and Conditions of sales and services projects are governed by the terms at:
http://www.cdwg.com/content/terms-conditions/product-sales.aspx Terms & Conditions
Year 3Year 1 Year 2
Notes
EA Renewal Quote
Customer to make three annual payments to CDW•G
CDW Government, LLC
Microsoft Enterprise 6.6 Agreement Pricing
Enterprise Quote
City of Carlsbad
This Agreement is effective as of January 1, 2026, for a term of three (3) years ending December 31, 2028, with three (3) annual payments of $945,555.72, plus annual true-up costs if required.
Docusign Envelope ID: 6E8EFD2A-0043-4FE1-89C2-F435A3FB1E74 Attachment A
Dec. 9, 2025
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City Manager
Geoff Patnoe
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