Carlsbad City Council
September 15, 2026

CA Rev
iew AZ
Meeting Date: Sept. 15, 2026
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Joe Stephenson, Assistant IT Director
[email protected], 442-339-2789
Ryan Opeka, Assistant Police Chief
[email protected], 442-339-2149
Subject: Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Enterprise Inc. for body worn cameras and services Districts: All
Recommended Action
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Master Services and Purchasing Agreement dated Feb. 25, 2026, with Axon Enterprise Inc. to include the body worn cameras and evidence storage system and associated services in an amount not to exceed
$1,852,981.78 over a five-year term.

Executive Summary
On June 8, 2021, the City Council approved a second five-year contract with Axon for the pur chase and use of bo dy worn cameras by the Police Department. This contract followed an initial five-year agreement approved by the City Council in 2016. The 2021 agreement with Axon is set to expire in September of th is y ear.

In February 2026, the City Council approved a Master Services and Purchasing Agreement for the purchase of a Police Case Records Management System with Axon. This included implementation, equipment and annual maintenance for a 10-y ear period for the Police Case Records Management System. This Amendment No. 1 to the Master Services and Purchasing Agreement will allow the city and Axon to use the terms and conditions negotiated in the February agreement and authorize a third five-year term for the body worn cameras and associated services.

The total cost of the amendment over a five-year period is $1,852,981.78, and the annual maintenance cost is included in the Information Technology Department’s yearly operating budg et.

The city will utilize the piggyback clause of the competitively bid solicitation made avai lable b y the Sourcewell contract #101223-AXN with Axon.

The City Council’s approval is required under Chapter 3.28.060 of the Carlsbad Municipal Code, whi
ch establishes the City Council as the awarding authority for the procurement of services and professional services that will cost the ci ty m ore than $250,000 per agreement year.

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Explanation & Analysis
Body worn cameras have been proven to assist in the collection of evidence, enhance public trust and improve officer and community safety. Body worn cameras also allow for evaluation of many performance or misconduct complaints by the public. Video footage may also be shared to enhance public understanding and awareness of police incidents and activities. The Police Department has been using Axon body worn cameras for the past 10 years. They are simple to operate and effectively capture law enforcement interactions with community members. The department has received overwhelmingly positive feedback on its use of the cameras since its implementation and has adopted Department Policy 449, which provides guidelines for the use of department issued body worn cameras and the retention of recordings (Exhibit 2).

Axon provides cloud storage of captured video through its evidence.com system. Regional standardization of their equipment provides the ability to share evidence with other agencies in the county, contributing to existing countywide collaborative efforts. Axon also replaces physical equipment at defined intervals as part of their Tech Assurance Plan refresher program.

For example, as part of this amendment and under this program, body cameras are replaced every two-and-a-half years at no additional cost.

The Police Department also has a successful track record of using other Axon products that will also be renewed with this amendment including:
• Interview room video capture: This system enables the same technology used for body cameras to be used in interview rooms at the Police and Fire Headquarters. • Video redaction: This is an important tool used by Police Department staff to redact protected audio or video from body camera recordings prior to public release. • Drone video storage technologies: The Police Department operates a fleet of drones used for investigative purposes. This feature allows the video from these drones to be collected and stored in the same manner as body camera video. • Digital evidence collection tools: Detectives often collect video evidence from victims that comes from various systems and sources. This tool enables the collection and playback of video from these different systems as well as provides storage in the same manner as body camera video.
• Incident auto-tagging: This feature correlates body camera video to incidents that are logged in the Police Departments Computer Aided Dispatch system. This saves officers valuable time as they would otherwise have to perform this task manually for every recording.

This amendment will also account for an increase in user licenses necessary to support the recently added staff of the Community Oriented Policing and Problem Solving unit that was recently approved by the City Council.

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The only addition of new technologies included in this amendment is the Fusus Real Time Crime Center platform (RTCC). This software will enhance existing technologies used in the Police Department’s RTCC by connecting video sources and detection feeds into a single map- based operating interface for faster coordination. This is a program that has been previously presented to the City Council and is a core element of the Police Department’s long-term strategic approach to addressing crime in the city.

Cooperative purchasing agreement
Axon was selected as the body worn camera and evidence storage system in 2016 and was then renewed in 2021. The 2021 agreement will come to the end of its term in September 2026. A new agreement (Amendment No. 1) with Axon is needed to continue the body worn camera and evidence storage system. The equipment and services of the Axon body worn camera and evidence storage system will be purchased through a cooperative purchasing agreement, in compliance with Carlsbad Municipal Code Section 3.28.100 – Cooperative Purchasing. Cooperative purchasing is when a government agency uses an existing procurement contract from another agency to create its own contract to purchase the same or similar items or services directly from the vendor. Government agencies often use this method to reduce procurement costs.

Carlsbad Municipal Code Section 3.28.100 – Cooperative Purchasing gives the city’s Purchasing Officer the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods or services when determined by the Purchasing Officer to be in the city’s best interest. The Purchasing Officer may buy directly from a vendor at a price established by another public agency when the other agency has made its purchase in a competitive manner. Axon provides products and technology services under the Sourcewell contract #101223-AXN. The cost of this purchase was quoted from that contract.

The Purchasing Officer’s memo authorizing the use of the cooperative purchasing agreement is provided as Exhibit 3.

Fiscal Analysis
The total cost of the Master Service and Purchasing Agreement with Axon will be $4,809,601.78 over the 10-year period of the agreement, as shown below.

Master Services and Purchasing Agreement Amount
Police Case Records Management System
Implementation (Year 1) $1,517,196.00
Annual Maintenance (Years 2-10) $1,439,424.00
Total Police Case Records Management System $2,956,620.00 Amendment No. 1
Body Worn Camera and Evidence Storage (Years 1-5) $1,852,981.78 Total Master Services and Purchasing Agreement $4,809,601.78

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The total cost of Amendment No. 1 for the Body Worn Camera and Evidence Storage will be $1,852,981.78 for a five-year term. The annual maintenance cost for the Body Worn Camera and Evidence Storage is shown below:

Amendment No. 1
Services and Maintenance Amount
Year 1 $370,494.39
Year 2 $370,621.85
Year 3 $370,621.85
Year 4 $370,621.85
Year 5 $370,621.84
Total Amendment No. 1 $1,852,981.78

The annual maintenance cost for the body worn camera and evidence storage system was included as part of the fiscal year 2026-27 budget process for the Information Technology Department’s Operating Fund and the annual maintenance for years two through five will be included as part of the appropriate annual budget process.

Next Steps
Staff will work with the City Manager to execute the agreement.

Environmental Evaluation
The proposed action is not a “project” as defined by California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to the purchase of the body worn camera and evidence storage system
as well as associated services from Axon
Enterprise, Inc. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

Exhibits

1. City Council resolution

2. Policy 449 – Body-Worn Camera

3. Purchasing Officer’s Exemption Memorandum
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RESOLUTION NO. 2026-168 .

A RE

SOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE MASTER SERVICES AND PURCHASING AGREEMENT DATED FEB. 25, 2026, WITH AXON ENTERPRISE INC. TO INCLUDE THE BODY WORN CAMERA S AND

EVIDENCE STORAGE SYSTEM AND ASSOCIATED SERVICES IN AN AMOUNT NOT TO EXCEED $1,852,981.78 OVER A FIVE-YEAR TERM
WHEREAS, the City Council of the City of Carlsbad, California, h as determined that it is in the public's interest to continue the police department's use of the body worn camera a nd evidence storage system and associated services; and
WHEREAS, the City Council of the City of Carlsbad previously approved agreements with Axon Enterprise, Inc. for the body worn camera and evidence storage system and associated services in 2016 and 2021; and
WHE
REAS, the five- year agreement in 2021 with Axon Enterprise, Inc. will expire in September 2026, and a new engagement is required for the continued use of Axon’s body worn camera and evidence storage system and associated services; and
WHEREAS, the City Council approved a Master Services and Purchasing Agreement with Axon Enterprise, Inc. dated Feb. 25, 2026, for the purchase of a Police Case Records Management System over a 10-year period wi th Resolution 2026-046 (“Agreement”); and WHEREAS, Amendment No. 1 to th e Agreement is to include a b ody worn camera and evidence storage system as well as associated services; and
WHEREAS, the total cost of Amendment No. 1 is $ 1,852,981.78 over a five -year period and will in
clude body worn cameras, necessary mounting equipment and accessories, auto -tag ging features, unlimited evidence storage, camera replacements in two police interview rooms, refresher cycle replacements every two and a half years, video redaction, drone video storage technologies, digital evidence collection tools, Fusus Real Time Crime Center Platform, and the Tech Assurance Plan; and WHEREAS, Axon Enterprise Inc. provides products and technology services for body worn cameras and evidence sto rage systems and associated services under the Sourcewell #101223-AXN contract; and WHEREAS, under Carlsbad Municipal Code Section 3.28.100 – Cooperative Purchasing, the Purchasing Officer has the authority to join with other public agencies for the purchase of goods or services as allowed by law, when it is in the best interest of the city; and Sept. 15, 2026
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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA WHEREAS, the Purchasing Officer has reviewed the Sourcewell contract and determined that the purchase of the body worn camera and evidence storage system as well as associated services through the Sourcewell contract is in the best interest of the city; and WHEREAS, funding for the annual costs of the body worn camera and evidence storage system as well as associated services were budget ed as part of the fiscal year 202 6-27 Information Technology Departments Operating Fund and will continue to be budgeted as part of the appropriate fiscal year’s budget process going forward.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:

1. T hat the above recitations are true and correct.

2. T he proposed action is not a “project” as defined by California Environmental Quality Act, or CEQA, Section 21065 and CEQA Guidelines Section 15378(a) and does not require environmental review under CEQA Guidelines Section 15060(c)(2) because the action is limited to the purchase of the body worn camera and evidence storage system as well as associated services from Axon Enterprise, Inc. The action has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

3. T hat Amendment No. 1 to the Master Services and Purchasing Agreement dated Feb. 25, 2026, for the purchase of the body worn camera and evidence storage system as well as associated services is hereby approved and the city manager is hereby authorized to execute all required documents on behalf of the City (Attachment A).

4. T hat the total for the body worn cameras and evidence storage system as well as associated services with Axon Enterprise, Inc. shall not exceed $1,852,981.78 for the five- year term of Amendment No. 1.

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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA PASSED, APPROVED AN D ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15th day of September, 2026, by the following vote, to wit:

AYES: Blackburn, Bhat-Patel, Acosta, Burkholder, Shin.

NAYS: None.

ABSTAIN: None.

ABSENT: None.
_______
_______________________________
KEITH BLACKBURN, Mayor
_______
_______________________________
SHERRY FREISINGER, City Clerk
(SEAL)
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and Purchasing Agreement

This First Amendment (“Amendment”) is between Axon Enterprise, Inc., a Delaware corporation (“Axon”), and the City of Carlsbad, California (“Customer”). This Amendment is effective as of the last signature date on this Amendment (“Effective Date”). Axon and Customer are each a “Party” and collectively “Parties”.

Axon and Customer are parties to the Master Services and Purchasing Agreement executed on 25 February 2026 (“Agreement”).

The Parties wish to incorporate changes for the purpose of adding additional products and services to the Agreement.

The Parties therefore agree as follows:

1. Q-781982 will remain in full force and effect, and Q-902707-003, which is attached hereto, is hereby added to and incorporated into the Agreement as part of this Amendment.

2. After 1/1/27 California SB122 will require sales tax on certain software/SaaS solutions. Therefore, Axon will invoice customer for the appropriate tax amounts in the given year of this Quote.

3. The following Subsection 1.4 is added to Section 1 Definitions:
a. "Axon Device " means all hardware provided by Axon under this Agreement. Axon - manufactured Devices are a subset of Axon Devices.

4. The following Subsection 6.3 Axon Devices. is added to Section 6 Warranty:
a. Limited Warranty. Axon warrants that Axon-manufactured Devices, except for TASER devices covered under the TASER Appendix, are free from defects in workmanship and materials for one (1) year from the date of Customer’s receipt, except Signal Sidearm which Axon warrants for thirty (30) months from Customer’s receipt and Axon-manufactured accessories, which Axon warrants for ninety (90) days from Customer’s receipt, respectively, from the date of Customer’s receipt. Extended warranties run from the expiration of the one (1) year hardware warranty through the extended warranty term purchased.
b. Claims. If Axon receives a valid warranty claim for an Axon -manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Axon -manufactured Device with the same or like Axon -manufactured Device, at Axon’s option. A replaceme nt Axon - manufactured Device will be new or like new. Axon will warrant the replacement Axon - manufactured Device for the longer of (a) the remaining warranty of the original Axon - manufactured Device or (b) ninety (90) days from the date of repair or replacement. i. If Customer exchanges an Axon Device or part, the replacement item becomes Customer’s property, and the replaced item becomes Axon’s property. Before delivering an Axon -manufactured Device for service, Customer must upload Axon - manufactured Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon-manufactured Device sent to Axon for service. c. Spare Axon Devices . At Axon's reasonable discretion, Axon may provide Customer a predetermined number of spare Axon Devices as detailed in the Quote (" Spare Axon Devices"). Spare Axon Devices are intended to replace broken or non -functioning units while Customer submits the broken or non-functioning units, through Axon’s warranty return process.

Axon will repair or replace the unit with a replacement Axon Device. Title and risk of loss for all Spare Axon Devices shall pass to Customer in accordance with shipping terms of this Agreement. Axon assumes no liability or obligation in the event Customer does not utilize Spare Axon Devices for the intended purpose.
d. Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions; (b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or intentional damage to Axon Device; ( d) Axon Devices repaired or Attachment A
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modified by persons other than Axon without Axon’s written permission; or ( e) Axon Devices with a defaced or removed serial number. Axon’s warranty will be void if Customer resells Axon Devices.
i. To the extent permitted by law, the above warranties and remedies are exclusive.

Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties are limited to the duration of the warranty described above and by the provisions in this Agreement. Customer confirms and agrees that, in deciding whether to sign this Agreement, Customer has not relied on any statement or representation by Axon or anyone acting on behalf of Axon related to the subject matter of this Agreement that is not in this Agreement.

5. Section 13.3 is deleted in its entirety and replaced with the following:

Effect of Termination . Upon termination of this Agreement, Customer rights immediately terminate.

Customer remains responsible for all fees incurred before the effective date of termination. If Customer purchases Axon Devices for less than the manufacturer’s suggested retail p rice (" MSRP") and this Agreement terminates before the end of the Term, Axon will invoice Customer the difference between the MSRP for Axon Devices procured, including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if terminating for non -appropriation, Customer may avoid the MSRP fee by returning Axon Devices to Axon within thirty (30) days of termination. MSRP is the standalone price of the individual Axon Device at the time of sale. For multiple Axon Devices that may be combined as a single offering on a Quote, MSRP is the standalone price of all individual components.

The termination fee is for hardware only if the Customer decides to keep the hardware after canceling.

If the Customer returns the hardware they avoid paying the termination fee. The termination fee is the unpaid balance towards the MSRP cost. MSRP related to Quote Q-902707-003 are noted below.

Item Description QTY Contract
Price MSRP
H00002 Body 4 Multi-Bay Dock (TAP
replacement) 21 $0.00 $34,416.90
H00003 Body 4 Single-Bay Dock (TAP
replacement) 21 $0.00 $4,809.00
HWCNAB4 Body 4 Connected HW Bundle (TAP
replacement) 160 $0.00 $167,840.00
H00001 Body 4 Camera Bundle (discounted) 2 $0.00 $1,798.00 H00002 Body 4 Multi-Bay Dock (paid) 1 $1,638.90 $1,638.90 HWCNAB4 Body 4 Connected HW Bundle (paid) 12 $12,588.00 $12,588.00 IR2CB Interview Room 2 Camera Essential
(HW Only) 2 $5,500.00 $5,500.00
TOTAL $19,726.90 $228,590.80

6. The following is added as Section 16. Third-Party Hardware, Software and Services:

Third-Party Hardware, Software and Services . Use of hardware, software, or services other than those provided by Axon is governed by the terms, if any, entered into between Customer and the Docusign Envelope ID: 3A24A103-2726-8DBB-83CF-7E9DC86A47FA Sept. 15, 2026
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respective third -party provider, including, without limitation, the terms applicable to such software or services located at www.axon.com/sales-terms-and-conditions, if any.

7. The following is added as Section 17. General Indemnification and remains subject to Limitation of Liability in Section 7:

General Indemnification. Axon will indemnify Agency’s officers, directors, and employees (“Agency Indemnitees”) against all claims, demands, losses, and reasonable expenses arising out of a third- party claim against an Agency Indemnitee resulting from any negligent act, error or omission, or willful misconduct by Axon under this Agreement, except to the extent of Agency’s negligence or willful misconduct, or claims under workers compensation.

8. The following is added to the Axon Cloud Services Terms of Use Appendix:

Axon Positioning Services. Axon cameras may offer a feature to enhance location services where GPS/GNSS signals may not be available, for instance, within buildings or underground.

Customer administrators can manage their choice to use this service within the administrative features of Axon Cloud Services. If Customer chooses to use this service, Axon must also enable the usage of the feature for Customer’s Axon Cloud Services tenant. Customer will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for Customer’s Axon Cloud Services tenant.

Axon Body LTE Requirements. FUSUS is only available and usable with an LTE enabled body-worn camera. Axon is not liable if Customer utilizes the LTE device outside of the coverage area or if the LTE carrier is unavailable. LTE coverage is available in the United States including U.S. territories. Additional verification will be required for use in select international regions. Axon may utilize a carrier of Axon’s choice to provide LTE service. Axon may change LTE carriers during the Term without Customer’s consent.

9. The Parties agree the Axon Master Services and Purchasing Agreement fully executed on June 18, 2021, as amended from time to time (“2021 Agreement”), is terminated in its entirety effective immediately.
a. Agency has existing contract(s) originated via Quote(s): Q-435128 (Axon Air SKU Swap), Q- 467005 (Interview Room Pro Server Swap Quote), Q-531124 (Axon Air), Q-557675 (Mid Contract Axon Body Camera Refresh), Q-635028 (Axon Evidence – Redaction Assistant), Q- 758711 (Axon Evidence User License Increase), Q-272838 (2021 BWC) b. Agency is terminating those contracts effective 9/15/2026. Any changes in this date will result in modification of the program value which may result in additional fees or credits due to or from Axon.

10. The attached documents are hereby incorporated into the Agreement:
a. Technology Assurance Plan Appendix
b. Axon Auto-Tagging Appendix
c. Axon Investigate Appendix
d. Quote Q-902707-003

11. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect.

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and Purchasing Agreement

Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature.

Axon Enterprise, Inc. Customer
Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

APPROVED AS TO FORM: Attest:

CINDIE K. McMAHON, City Attorney SHERRY FREISINGER, City Clerk BY: By:

Deputy City Attorney Morgen Fry, Assistant City Clerk
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VP, Deputy General Counsel
9/8/2026
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Geoff Patnoe
City Manager
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Technology Assurance Plan Appendix
If Technology Assurance Plan (" TAP") or a combined offering including TAP is on the Quote, this appendix applies.

1. Officer Safety Plan . If Customer purchases an Officer Safety Plan (" OSP"), Customer will receive the deliverables detailed in the Quote. Customer must accept delivery of the TASER CEW and accessories as soon as available from Axon.

2. OSP 7 or OSP 10 Term. OSP 7 or OSP 10 begins on the date specified in the Quote ("OSP Term").

3. TAP Refresh. If Customer has no outstanding payment obligations and purchased TAP, Axon will provide Customer a new Axon Device ("Device Refresh") as scheduled in the Quote. If Customer purchased TAP, Axon will provide a Device Refresh that is the same or like Axon Device, at Axon’s option. Axon makes no guarantee the Device Refresh will utilize the same accessories or Axon Dock.

4. Dedrone Refresh. Under the Dedrone Refresh Program (“Program”), you will receive replacement hardware for each covered product purchased under the Program. The replacement hardware will be the same model as, or a comparable model to, the original. The Program does not req uire Axon to provide next -generation or upgraded versions. You are not required to return the original hardware upon receipt of the replacement.

5. TAP Dock Refresh. If Customer has no outstanding payment obligations and purchased TAP, Axon will provide Customer a new Axon Dock, if required for an Axon Device, as scheduled in the Quote (" Dock Refresh"). Accessories associated with any Dock Refreshes are subject to change at Axon discretion. Dock Refreshes will only include a new Axon Dock Bay configuration unless a new Axon Dock core is required for Axon Device compatibility. If Customer originally purchased a single -bay Axon Dock, the Dock Refresh will be a single-bay Axon Dock model that is the same or like Axon Device, at Axon’s option. If Customer originally purchased a multi-bay Axon Dock, the Dock Refresh w ill be a multi-bay Axon Dock that is the same or like Axon Device, at Axon’s option.

6. Refresh Delay. Axon may ship the Axon Device and Dock Refreshes as scheduled in the Quote without prior confirmation from Customer unless the Parties agree in writing otherwise at least ninety (90) days in advance. Axon may ship the final Axon Device and Dock Refreshes as scheduled in the Quote sixty (60) days before the end of the Subscription Term without prior confirmation from Customer.

7. Upgrade Change. If Customer wants to upgrade Axon Device models from the current Axon Device to an upgraded Axon Device, Customer must pay the price difference between the MSRP for the current Axon Device and the MSRP for the upgraded Axon Device. If the model Customer desires has an MSRP less than the MSRP of the offered Axon Device Refreshes or Dock Refresh, Axon will not provide a refund. The MSRP is the MSRP in effect at the time of the upgrade. For Dedrone devices Axon does not guarantee that next - gen products will be available at the time of refresh.

8. Return of Original Axon Device. Except for any Dedrone devices, within thirty (30) days of receiving a Device or Dock Refresh, Customer must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon including serial numbers for the destroyed Axon Devices. If Customer does not return or destroy the Axon De vices, Axon will deactivate the serial numbers for the Axon Devices received by Customer. For Dedrone hardware, the Customer has no obligation to return or destroy the hardware under the TAP program.

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Axon Auto-Tagging Appendix
If Auto-Tagging is included on the Quote, this Appendix applies.

1. Scope. Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to interact with Customer’s Computer-Aided Dispatch ("CAD") or Records Management Systems ("RMS"). This allows End Users to auto -populate Axon video meta -data with a case ID, category, and location -based on data maintained in Customer’s CAD or RMS.

2. Support. For thirty (30) days after completing Auto-Tagging Services, Axon will provide up to five (5) hours of remote support at no additional charge. Axon will provide free support due to a change in Axon Evidence, if Customer maintains an Axon Evidence and Auto -Tagging subscription. Axon will not provide support if a change is required because Customer changes its CAD or RMS.

3. Changes. Axon is only responsible to perform the Services in this Appendix for Auto -Tagging and any applicable SOW. Any additional Services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule.

4. Customer Responsibilities. Axon’s performance of Auto-Tagging Services requires Customer to:

4.1. Make available relevant systems, including Customer’s current CAD or RMS, for assessment by Axon (including remote access if possible);

4.2. Make required modifications, upgrades or alterations to Customer’s hardware, facilities, systems and networks related to Axon’s performance of Auto-Tagging Services;

4.3. Provide access to the premises where Axon is performing Auto-Tagging Services, subject to Customer safety and security restrictions, and allow Axon to enter and exit the premises with laptops and materials needed to perform Auto-Tagging Services;

4.4. Provide all infrastructure and software information (TCP/IP addresses, node names, network configuration) necessary for Axon to provide Auto-Tagging Services;

4.5. Promptly install and implement any software updates provided by Axon;

4.6. Ensure that all appropriate data backups are performed;

4.7. Provide assistance, participation, and approvals in testing Auto-Tagging Services;

4.8. Provide Axon with remote access to Customer’s Axon Evidence account when required;

4.9. Notify Axon of any network or machine maintenance that may impact the performance of the module at Customer; and

4.10. Ensure reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and up-to-date documentation and information to Axon.

5. Access to Systems . Customer authorizes Axon to access Customer’s relevant computers, network systems, and CAD or RMS solely for performing Auto -Tagging Services. Axon will work diligently to identify the resources and information Axon expects to use and will provide an initial list to Customer. Customer is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consi stency of all data, materials, and information supplied by Customer.

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Amendment 1 to the Master Services
and Purchasing Agreement

Axon Investigate Appendix
If the Quote includes Axon's On Prem Video Suite known as Axon Investigate or Third -Party Video Support License, the following appendix shall apply.

1. License Grant. Subject to the terms and conditions specified below and upon payment of the applicable fees set forth in the Quote, Axon grants to Customer a nonexclusive, nontransferable license to install, use, and display the Axon Investigate software (" Software") solely for its own internal use only and for no other purpose, for the duration of subscription term set forth in the Quote. This Agreement does not grant Customer any right to enhancements or updates, but if such are made available to Customer and obta ined by Customer, they shall become part of the Software and governed by the terms of this Agreement.

2. Third-Party Licenses. Axon licenses several third-party codecs and applications that are integrated into the Software. Users with an active support contract with Axon are granted access to these additional features.

By accepting this agreement, Customer agrees to and understands that an active support contract is required for all of the following features: DNxHD output formats, decoding files via the "fast indexing" method, proprietary file metadata, telephone and email support, and all future updates to the software. If Customer terminates the annual support contract with Axon, the features listed above will be disabled within the Software. It is recommended that users remain on an active support contract to maintain the full functionality of the Software.

3. Restrictions on Use. Customer may not permit any other person to use the Software unless such use is in accordance with the terms of this Agreement. Customer may not modify, translate, reverse engineer, reverse compile, decompile, disassemble or create derivative works with respect to the Software, except to the extent applicable laws specifically prohibit such restrictions. Customer may not rent, lease, sublicense, grant a security interest in or otherwise transfer Customer’s rights to or to use the Software. Any rights not granted are reserved to Axon.

4. Title. Axon and its licensors shall have sole and exclusive ownership of all right, title, and interest in and to the Software and all changes, modifications, and enhancements thereof (including ownership of all trade secrets and copyrights pertaining thereto), regardless of the form or media in which the original or copies may exist, subject only to the rights and privileges expressly granted by Axon. This Agreement does not provide Customer with title or ownership of the Software, but only a right of limited use.

5. Copies. The Software is copyrighted under the laws of the United States and international treaty provisions.

Customer may not copy the Software except for backup or archival purposes, and all such copies shall contain all Axon’s notices regarding proprietary rights as contained in the Software as originally provided to Customer. If Customer receives one copy electronically and another copy on media, the copy on media may be used only for archival purposes and this license does not authorize Customer to use the cop y of media on an additional server.

6. Actions Required Upon Termination . Upon termination of the license associated with this Agreement, Customer agrees to destroy all copies of the Software and other text and/or graphical documentation, whether in electronic or printed format, that describe the features, functions and operati on of the Software that are provided by Axon to Customer (" Software Documentation ") or return such copies to Axon.

Regarding any copies of media containing regular backups of Customer's computer or computer system, Customer agrees not to access such media for the purpose of recovering the Software or online Software Documentation.

7. Export Controls . None of the Software, Software Documentation or underlying information may be downloaded or otherwise exported, directly or indirectly, without the prior written consent, if required, of the office of Export Administration of the United States, Department of Commerce, nor to any country to which the U.S. has embargoed goods, to any person on the U.S. Treasury Department’s list of Specially Designated Nations, or the U.S. Department of Commerce’s Table of Denials.

8. U.S. Government Restricted Rights . The Software and Software Documentation are Commercial Computer Software provided with Restricted Rights under Federal Acquisition Regulations and Customer supplements to them. Use, duplication or disclosure by the U.S. Government is subject to restrictions as set Docusign Envelope ID: 3A24A103-2726-8DBB-83CF-7E9DC86A47FA Sept. 15, 2026
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Amendment 1 to the Master Services
and Purchasing Agreement

forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFAR 255.227-7013 et. Seq. or 252.211 -7015, or subparagraphs (a) through (d) of the Commercial Computer Software Restricted Rights at FAR 52.227 -19, as applica ble, or similar clauses in the NASA FAR Supplement. Contractor/manufacturer is Axon Enterprise, Inc., 17800 North 85th Street, Scottsdale, Arizona 85255.

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Amendment 1 to the Master Services
and Purchasing Agreement

Axon Quote Appendix –
Quote Q-902707-003
See next page

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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA Axon Enterprise, Inc.
17800 N 85th St, Scottsdale, Arizona 85255, United States VA T: 86-0741227
Domestic: (800) 978-2737 | International: +1 800.978.2737 Q-902707-003 Acct: 107057
Issued Aug 18, 2026
Expires Sep 15, 2026
Payment T erms N30
Mode of Delivery AUTO-GND
Carlsbad Police Dept. - CA Currency: USD

CUSTOMER DETAILS

SHIP TO
Carlsbad Police Dept. - CA
2560 Orion Way
Carlsbad, CA
92010-7240
USA

BILL TO
Carlsbad Police Dept. - CA
1635 Faraday Ave
Carlsbad, CA
92008-7314
USA

SALES REPRESENTATIVE
Lauren Gauer
Email: [email protected]

PRIMARY CONTACT
Kevin Peebler
Phone: (760) 271-9261
Email: [email protected]

QUOTE SUMMARY
Program Length 60 Months
Contract Start Sep 15, 2026
Contract End Sep 14, 2031

TOTAL CONTRACT
Net T otal $1,824,117.50
Est. T ax $28,864.28
T otal Contract V alue $1,852,981.78

DISCOUNT SUMMARY
List Price $2,468,931.69
T otal Savings $644,814.19
Discount 26.12%
Avg. Savings / Y ear $128,962.84

PA YMENT SUMMARY
DATE SUBTOTAL EST. TAX TOTAL
Aug 15, 2026 $364,823.50 $5,670.89 $370,494.39
Aug 15, 2027 $364,823.50 $5,798.35 $370,621.85
Aug 15, 2028 $364,823.50 $5,798.35 $370,621.85
Aug 15, 2029 $364,823.50 $5,798.35 $370,621.85
Aug 15, 2030 $364,823.50 $5,798.34 $370,621.84
T otal $1,824,117.50 $28,864.28 $1,852,981.78
Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

Q-902707-003 • Page 1 of 6
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SUMMARY PRICING FOR TERM

AXON AIR - DRONE

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
102656
Axon Air - Axon Evidence Unlimited Data Storage Per Drone 4 60 (9/2026) — $37.97 $37.97 $9,112.80 $0.00 $9,112.80
Axon Air - Drone T otal $9,112.80 $0.00 $9,112.80

BODY WORN CAMERA

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
BWCUwT AP
Body Worn Camera Unlimited with T AP Bundle 172 60
(9/2026) $144.01 $144.02 $102.91 $1,062,031.20 $26,899.24 $1,088,930.44 BWCamSBDT AP
Body Worn Camera Single-Bay Dock T AP Bundle 21 60
(9/2026) $13.42 $13.42 $10.48 $13,204.80 $645.45 $13,850.25 H00002
Axon Body 4 Multi-Bay Dock Bundle 21 60
(9/2026) — $1,638.90 $0.00 $0.00 $0.00 $0.00
H00003
Axon Body 4 Single-Bay Dock Bundle 21 60
(9/2026) — $229.00 $0.00 $0.00 $0.00 $0.00
HWCNAB4
Axon Body 4 Connected Hardware Bundle 160 60
(9/2026) — $1,049.00 $0.00 $0.00 $0.00 $0.00
H00001
Axon Body 4 Camera Bundle 2 60
(9/2026) — $899.00 $0.00 $0.00 $0.00 $0.00
H00002
Axon Body 4 Multi-Bay Dock Bundle 1 60
(9/2026) — $1,638.90 $1,638.90 $1,638.90 $127.02 $1,765.92 HWCNAB4
Axon Body 4 Connected Hardware Bundle 12 60
(9/2026) — $1,049.00 $1,049.00 $12,588.00 $975.57 $13,563.57 Body Worn Camera T otal $1,089,462.90 $28,647.28 $1,118,110.18

DIGITAL EVIDENCE MANAGEMENT

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
BasicLicense
Basic License Bundle 25 60
(9/2026) — $16.27 $16.25 $24,375.00 $0.00 $24,375.00
Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

Q-902707-003 • Page 2 of 6
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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA Carlsbad Police Dept. - CA Q-902707-003 Generated Aug 18, 2026

DIGITAL EVIDENCE MANAGEMENT (CONTINUED)

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
73682
Axon Evidence - Auto T agging License 172 60
(9/2026) — $10.85 $10.85 $111,972.00 $0.00 $111,972.00
73478
Axon Evidence - Redaction Assistant User License 172 60 (9/2026) — $10.85 $10.85 $111,972.00 $0.00 $111,972.00
11642
Axon Investigate - Third Party Video Support 172 60
(9/2026) — $10.85 $10.85 $111,972.00 $0.00 $111,972.00
Digital Evidence Management T otal $360,291.00 $0.00 $360,291.00 FUSUS

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
B00096
Fusus Fixed CCTV Stream Plan 150 60
(9/2026) $11.72 $11.72 $10.83 $97,470.00 $0.00 $97,470.00 73447
Axon Body - License - Fusus Livestream 172 60
(9/2026) — $16.27 $16.27 $167,906.40 $0.00 $167,906.40
102529 Axon Fusus - PSO - Implementation - All 1 — — $50,000.00 $50,000.00 $50,000.00 $0.00 $50,000.00 Fusus T otal $315,376.40 $0.00 $315,376.40

INTERVIEW ROOM

ITEM DESCRIPTION QTY TERM UN-

BUNDLED
LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
IR2CB
Interview Room 2 Camera Essential 2 60
(9/2026) $421.93 $393.12 $393.12 $47,174.40 $217.00 $47,391.40 Interview Room T otal $47,174.40 $217.00 $47,391.40
SUBTOTAL EST. TAX TOTAL
T otal $1,824,117.50 $28,864.28 $1,852,981.78
Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

Q-902707-003 • Page 3 of 6
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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA Carlsbad Police Dept. - CA Q-902707-003 Generated Aug 18, 2026

DELIVERY SCHEDULE
ESTIMATED SHIPPING DATE: Aug 15, 2026
Shipping Location: 2560 Orion Way, Carlsbad, CA, 92010-7240, USA

HARDWARE QTY
Axon Body - Dock Powercord - North America 22
Axon Body - Dock Wall Mount - Bracket Assembly 22
Axon Body - Dock/Dataport Powercord - North America 21
Axon Body - Mount - Rapidlock Single MOLLE 193
Axon Body 4 - Cable - USB-C to USB-C 193
Axon Body 4 - Camera - First Responder Black Rapidlock US 178 Axon Body 4 - Dock - Eight-Bay 22
Axon Body 4 - Dock - Single-Bay 21
Axon Body 4 - Magnetic Disconnect Cable 193
Axon Fusus - Hardware Allowance - CCTV Streams 150
Axon Interview - Camera - Covert Main Unit 4
Axon Interview - Camera - Covert Sensor 4
Axon Interview - Covert Enclosure 4
Axon Interview - Mic - Wired (Standard Mic) 4

SOFTWARE QTY
Interview Room 2 Camera Essential 2

SERVICES QTY
Axon Body - License - Connected Camera 30 Months 172
Axon Fusus - PSO - Implementation - All 1
Axon Interview - Installation - Standard (Per Room) 2

WARRANTIES QTY
Axon Body - T AP Warranty - Camera 178
Axon Body - T AP Warranty - Multi-Bay Dock 22
Axon Body - T AP Warranty - Single-Bay Dock 21
Axon Interview - Ext Warranty - 5 Y ears 2
ESTIMATED SHIPPING DATE: Sep 15, 2026
Shipping Location: 2560 Orion Way, Carlsbad, CA, 92010-7240, USA

SOFTWARE QTY
Axon Air - Axon Evidence Unlimited Data Storage Per Drone 4 Axon Body - License - Fusus Livestream 172
Axon Evidence - Auto T agging License 172
Axon Evidence - ECOM License - Basic 26
Axon Evidence - ECOM License - Pro 172
Axon Evidence - Redaction Assistant User License 172
Axon Evidence - Storage - 10GB A La Carte 25
Axon Evidence - Storage - Axon Device Unlimited 172
Axon Evidence - Storage - Interview Room Unlimited 4
Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

Q-902707-003 • Page 4 of 6
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Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA Carlsbad Police Dept. - CA Q-902707-003 Generated Aug 18, 2026 Axon Fusus - CCTV Streams 150
Axon Interview - Client Software - Maint. Per T ouch Panel 1 Axon Interview - Streaming Server Maintenance - Per Server 2

SERVICES QTY
Axon Investigate - Third Party Video Support 172
ESTIMATED SHIPPING DATE: Feb 15, 2029
Shipping Location: 2560 Orion Way, Carlsbad, CA, 92010-7240, USA

HARDWARE QTY
Axon Body - T AP Refresh 1 - Camera 178
Axon Body - T AP Refresh 1 - Dock Multi-Bay 22
Axon Body - T AP Refresh 1 - Dock Single-Bay 21
ESTIMATED SHIPPING DATE: Aug 15, 2031
Shipping Location: 2560 Orion Way, Carlsbad, CA, 92010-7240, USA

HARDWARE QTY
Axon Body - T AP Refresh 2 - Camera 178
Axon Body - T AP Refresh 2 - Dock Multi-Bay 22
Axon Body - T AP Refresh 2 - Dock Single-Bay 21
Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

Q-902707-003 • Page 5 of 6
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TERMS & CONDITIONS
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Contract Sourcewell #101223-AXN pricing is incorporated by reference into the terms and conditions of this Agreement.

Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement dated February 25, 2026.

Acceptance of T erms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

EXCEPTIONS TO STANDARD TERMS AND CONDITIONS
100% discounted body-worn camera and docking station hardware contained in this quote reflects a TAP replacement for hardware purchased under existing quotes aforementioned above. All TAP obligations from this contract will be considered fulfilled upon execution of this quote.

Rewrite Estimates
Estimated Amounts and Contract T erminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the anticipated dates or if expected payments are not made.

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance . Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated shipment dates.

Axon Enterprise, Inc. Doc ID: 622689a38583 T ax estimates are approximate and subject to change at time of invoicing.

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449
Carlsbad Police Department
Carlsbad PD Policy Manual
Body Worn Camera
449.1 PURPOSE AND SCOPE
This policy provides guidelines for the use of Department issued body worn cameras (BWC's) by members of this Department while in the performance of their duties. This policy does not apply to lawful surreptitious audio/video recording or interception of communications for authorized investigative purposes. This policy is not intended to supplant sound officer safety practices in an emergency situation, such as self-defense.
449.2 POLICY
The Carlsbad Police Department may provide members with access to BWC's for use during the performance of their duties. The use of BWC's is intended to enhance the mission of the Department by accurately capturing contacts between members of the Department and the public. 449.3 MEMBER PRIVACY EXPECTATION
All recordings made by members acting in their official capacity shall remain the property of the Department. Members shall have no expectation of privacy or ownership interest in the content of these recordings.
449.4 MEMBER RESPONSIBILITIES
Prior to going into service, each uniformed member will be responsible for making sure that he/ she is equipped with a BWC, issued by the Department, and that the BWC is in good working order. Uniformed members shall wear the BWC in a conspicuous manner. Any member assigned to a non-uniformed position may carry a BWC at any time the member believes that such a device may be useful.

When using a BWC, the assigned member shall record his/her name, ARJIS number, and the current date and time at the beginning and the end of the shift or other period of use, regardless of whether any activity was recorded. This procedure is not required when the BWC and related software captures the user's unique identification and the date and time of each recording.

Members should activate BWC's in accordance with Section 449.5 in a reasonable effort to comply with this policy. Members shall document the existence of a recording in all reports or other official records of the contact, including an instance where the BWC malfunctioned or the member deactivated the recording. In such instances, members shall indicate the reason for the deactivation.
449.5 ACTIVATION OF THE BWC
This policy is not intended to describe every possible situation in which the BWC should be used, although there are many situations where its use is appropriate. Members should activate the BWC any time the member believes it would be appropriate or valuable to record an incident.

Department members are encouraged to advise members of the public of the recording. However, the Department member must consider who is being recorded and any facts that would indicate that such notice would interfere or otherwise be contrary to the mission of the Department. In the Copyright Lexipol, LLC 2026/01/26, All Rights Reserved.

Published with permission by Carlsbad Police Department Body Worn Camera - 463
Exhibit 2
Sept. 15, 2026
Item #2 Page 23 of 34
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Carlsbad Police Department
Carlsbad PD Policy Manual
event that the Department member believes such notice would interfere or otherwise be contrary to the mission of the Department, the member may elect not to advise the public of the recording.

It is suggested that members make the advisement in a language the recorded person(s) can understand, to the extent that members are able to communicate in that language.

The BWC shall be activated in any of the following situations:
(a) All anticipated enforcement actions and investigative contacts to include field interviews.traffic stops and searches. Generally, members do not need to record routine report calls where there is no anticipated enforcement action.
(b) When practical, all suspect statements. Victim and witness statements when deemed appropriate or useful by the member of the Department.
(c) When transporting a prisoner or providing transportation for a member of the public. (d) Any other contact that becomes adversarial after the initial contact in a situation that would not otherwise require recording or in the event the member believes the recording would protect the interests of the member or the Department.
(e) As soon as practical and safe, upon initiation of a vehicle pursuit. (f) When requesting or obtaining consent to search.
(g) During all prisoner handling, searching, booking, or transferring processes, unless prohibited by a Detention Facility.

Members may encounter special circumstances which should not be recorded:
(a) Members should not record other public safety personnel without their consent or notification.

However, members should notify other public safety personnel, such as firefighters, paramedics, or other law enforcement officers as soon as practical when they are being recorded during an incident.
(b) Members are not required to record non-enforcement contacts such as citizen flags for directions or non-enforcement related contacts with the public. (c) Victims of child abuse or molest generally should not be video recorded. (d) Victims of sexual assault generally should not be video recorded without consent. (e) Victims who are partially unclothed or nude should generally not be video recorded unless a recording would serve a legitimate law enforcement interest. Regardless, the victim shall be covered as soon as reasonably possible to protect their personal privacy and dignity. (f) Members should generally not record victims or suspects in hospital or emergency room settings. In the event a member elects to make a recording, whether audio or video under this section, the member shall take all reasonable steps in consideration of the HIPPA rights of patients and the privacy of hospital staff. Members may video or audio record a suspect if the suspect's conduct is violent or threatening to staff or to members.

Copyright Lexipol, LLC 2026/01/26, All Rights Reserved.

Published with permission by Carlsbad Police Department Body Worn Camera - 464
Sept. 15, 2026
Item #2 Page 24 of 34
Docusign Envelope ID: D52B0D96-CFFF-8AAC-8262-E2EE974AA290 Docusign Envelope ID: E998F04A-FC75-86ED-8315-E4DC8BE5A6BA Body Worn Camera
Carlsbad Police Department
Carlsbad PD Policy Manual
Members shall remain sensitive to the dignity of all individuals being recorded and exercise sound discretion to respect privacy by discontinuing recording whenever it reasonably appears to the member that such privacy may outweigh any legitimate law enforcement interest in recording.

Suspects who are nude or partially unclothed shall be covered as soon as reasonably possible to protect their personal privacy and dignity.

However, private citizens do not have a reasonable expectation of privacy when talking with police officers during the scope of an officer's official duties, even when the contact is in a private residence. When officers are lawfully present in a home (warrant, consent, or exigent circumstances) in the course of official duties, there is no reasonable expectation of privacy.

Therefore, officers are not required to give notice they are recording. However, if asked, officers shall advise citizens they are being recorded.

Officers are not required to initiate or cease recording an event, situation or circumstance solely at the demand of a citizen.

Requests by members of the public to stop recording shall be evaluated balancing the request for privacy with legitimate law enforcement interest in recording. In the event that recording is ceased, recording should resume when privacy is no longer at issue unless the circumstances no longer fit the criteria for recording.

At no time is a member expected to jeopardize his/her safety in order to activate a BWC or change the recording media. However, the BWC should be activated in situations described above as soon as practicable.
449.5.1 CAMERA POSITION AND MOUNT
During the regular course of wear, officers shall wear the BWC above the midline of their torso.

Officers should utilize their viewers to ensure the BWC is in a position where the field of view provides for effective recording. Officers shall not intentionally obscure the view of their BWC.

All employees who utilize a BWC shall use the "Wing Clip Mount" from Axon while mounting the BWC onto the uniform. Employees who wear a Load Bearing Vest may use a "Lockable Molle Mount" from Axon as an option. If either the "Wing Clip Mount" or the "Lockable Molle Mount" cannot be utilized, an employee may use the "Outerwear Magnet Mount". Other BWC mounts from Axon are no longer authorized for use.

This section does not prohibit an officer from removing the BWC from their torso if the BWC would better be positioned differently for a specific purpose. 449.5.2 SER REPTITIOUS USE OF THE BWC
Members of the Department may surreptitiously record any conversation during the course of a criminal investigation in which the member reasonably believes that such a recording will be lawful and beneficial to the investigation (Penal Code § 633).

Members shall not surreptitiously record another department member without a court order unless lawfully authorized by the Chief of Police or the authorized designee.

Copyright Lexipol, LLC 2026/01/26, All Rights Reserved.

Published with permission by Carlsbad Police Department Body Worn Camera - 465
Sept. 15, 2026
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449.5.3 CESSATION OF RECORDING
Once activated, the BWC shall not be purposely muted or deactivated until the member's direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be stopped during significant periods of inactivity such as report writing or other breaks from direct participation in the incident. 449.5.4 EXPLOSIVE DEVICE
Many portable recorders, including BWC's and audio/video transmitters, emit radio waves that could trigger an explosive device. Therefore, these devices shall not be used where an explosive device may be present.
449.6 PROHIBITED USE OF BWC
Members are prohibited from using Department-issued BWC's and recording media for personal use and are prohibited from making personal copies of recordings created while on duty or while acting in their official capacity. Members are also prohibited from retaining recordings of activities or information obtained while on-duty. Members shall not duplicate or distribute such recordings, except for authorized legitimate Department business purposes. All such recordings shall be retained at the Department.

Members are prohibited from using personally owned video recording devices while on-duty without the express consent of the Watch Commander. Any member who uses a personally owned video BWC for department-related activities shall comply with the provisions of this policy, including retention and release requirements.

Recordings shall not be used by any member for the purpose of embarrassment, intimidation or ridicule. As part of the investigative record, recordings shall not be shared with others without a legitimate professional interest in the case, and should be considered "need to know" content.

Members without the "need to know" about the investigation shall be prohibited from viewing the video without the express permission of the division commander. 449. 7 RETENTION OF RECORDINGS
Any time a member records any portion of a contact that is required per the categorization schedule, the member shall categorize the video, record the related case number (in the following format 16 -1 2345), if one is assigned, and transfer the file in accordance with current procedures for storing digital files. If there is no case number assigned, the officer shall categorize the video, record the related incident number (in the following format 16 001 2345) and transfer the file in accordance with current procedures for storing digital files. The member shall also document the existence of the recording in the related case report. If the incident is documented by another Department member and there is no other requirement for the recording officer to write a report to document the incident, the existence of the recording may be documented only by the reporting employee. Transfers shall occur at the end of the member's shift, or any time the storage capacity is nearing its limit or as otherwise directed by a supervisor.

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Carlsbad PD Policy Manual
While using BWC's in conjunction with Evidence.com, members shall use the categorization and notation functions of Evidence.com to make notes within the system on cases where enforcement action was taken or for videos which should be retained. Notes such as suspect names and citation numbers will facilitate flagging videos for review, discovery and retention.

Members must categorize and note the assigned case number or incident number for each video file prior to the end of their shift unless further delay is approved by the Watch Commander.

Members need not make notes on every recording, only recordings which should be retained according to the categorization schedule. Members using Taser Axon in conjunction with Evidence.com shall designate retention of their videos in Evidence.com according to the nature of the incident (felony, misdemeanor, detention, etc.) by using the categorization feature.

Uncategorized videos will be deleted after 90 days, therefore it is critical that videos are appropriately categorized.

Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal matter (e.g., a hostile contact or citizen complaint), the member should promptly notify a supervisor of the existence of the recording. Supervisors, managers or evidence administrators may re­ categorize recordings as they deem necessary.

The Department shall take all reasonable measures to ensure the security of stored recordings, whether audio or video, in an effort to prevent unauthorized access to said stored recordings. 449.7.1 RETENTION REQUIREMENTS
It is the responsibility of the member making the recording to affirmatively categorize recordings in Evidence.com based upon the circumstances of the incident. All recordings shall be retained for a period consistent with the requirements of the organization's records retention schedule but in no event for a period less than 90 days.

While it is critical to retain recordings of evidentiary value, it is almost as important that files of insignificant incidents are deleted in a timely fashion according to schedule. The following retention schedule should serve as a guide; however, the camera program supervisor or any other supervisor or manager may extend the retention schedule of a recording based upon the significance of a case:
(a) Accidental recording- 90-day retention.
(b) Case where a Member reasonably believes that there is a high probability of civil liability to the City-three-year retention.
(c) Detention- two-year retention.
(d) Felony- three-year retention.
(e) Felony with Use of Force- three-year retention.
(f) Homicides -permanent retention in Evidence.com AND all videos shall be recorded to a backup media, such as DVDs and logged into evidence.

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(g) Major injury traffic collision- three-year retention (h) Minor injury traffic collision- two-year retention
(i) Misc. case- two-year retention
U) Misc. case with Use of Force- three-year retention
(k) Misdemeanor (including traffic related misdemeanors)- two-year retention. (I) Misdemeanor with Use of Force- three-year retention (m) Pending review- permanent retention
(n) Restricted Professional Standards- two-year retention (o) Routine incident with no apparent investigative value- one year retention. (p) Training- two-year retention.
449.8 REVIEW OF RECORDINGS
Audio and video recordings are designated by the Department as investigative records and are not subject to routine release through requests via the California Public Records Requests Act (CPRA), the Freedom of Information Act (FOIA), or other non-court ordered requests for audio or video records.

When preparing written reports, members should review their recordings as a resource and shall be granted access to review them. However, members should not use the fact that a recording was made as a reason to write a less detailed report. With the exception of a timely public safety statement, members who are involved in a critical incident shall be allowed to review their own recording of the incident prior to giving a voluntary or compelled statement.

Officers may review digital evidence prior to providing testimony at hearings, trial, or depositions as appropriate and necessary.

In the event that the recording of a member involved in a critical incident is damaged, destroyed, of poor quality or in the event that other members' recordings offer a better perspective of the critical incident than that of the subject member(s), members may be allowed to review the recordings of other members involved in said critical incident prior to giving a voluntary or compelled statement.

At the discretion of the Chief of police or designee, members may be allowed to review another member's recording if the other member was in the approximate vicinity of the subject member and their recording offered a similar scene orientation and perspective of the incident. Members shall also be allowed to review other member's videos prior to being questioned about the content of the other member's video recording.

It is not the intent of the Department to review digital evidence for the purpose of general performance review, for normal preparation of performance reports, or to discover policy violations.

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Supervisors are authorized to review relevant recordings any time they are investigating alleged misconduct or reports of meritorious conduct.

Recorded files may also be reviewed:
(a) Upon approval by a supervisor, by any member of the Department who is participating in an official investigation, such as a personnel complaint, administrative investigation or criminal investigation.
(b) Pursuant to lawful process or by court personnel who are otherwise authorized to review evidence in a related case.
(c) By media personnel with permission of the Chief of Police when the Chief determines such release is in the public's interest and the release will not compromise the integrity of an ongoing investigation. In the event of a release of a recording to the public or media, involved Department members should be notified as soon as reasonably possible of the release. (d) For purposes of training law enforcement personnel once the case has been adjudicated. Such training use shall not be disparaging or demeaning to members of the Department or the subjects of the recording. Examples of useful recordings may include contact and cover, pursuits, tactics or de-escalation techniques. Permission from involved members should be obtained prior to the use of the recording for training purposes.
(e) Any incident in which a member of the Department is injured or killed during the performance of their duties.
(f) Any incident involving the use of force by a member of the Department, including canines, which results in injury or death.
(g) Any in-custody death.
(h) Any police pursuit.
(i) When any member of the Department intentionally or unintentionally discharges a firearm at a person regardless of whether an individual is struck.

U) When any member of the Department not involved in training intentionally or unintentionally discharges a Taser at a person, including the application of a drive stun. (k) Department member involved traffic collisions.
(I) Prior to the release of recordings in response to a proper legal request (e.g., in response to a subpoena or other court order).
(m) In preparation for a civil deposition or responding to an interrogatory where the incident arises from the employee's official duties.
(n) When preparing to testify in a criminal, civil, or administrative proceeding arising from the employee's official duties.

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(o) For investigations undertaken by the Department for the purpose of proving or disproving specific allegations of misconduct.
(p) For administrative proceedings, when digital evidence is used by the Department for the purpose of proving or disproving allegations of misconduct, only digital evidence relevant to the investigative scope shall be viewed and retained by investigators. Information relevant to the recordings viewed and seized as evidence shall be documented as part of the report of any investigation undertaken by the Department.
(q) Supervisors should review BWC recordings to assist in assessing and investigating citizen's complaints. Supervisors have discretion to show BWC recordings to a complainant when it relates to their complaint, to assist in clarifying the complaint, resolving the complaint, or having the complaint withdrawn.
(r) In situations where there is a need to review digital evidence not covered by this procedure, a Division Commander or higher must approve the request. Each situation will be evaluated on a case by case basis.

The Chief of Police shall have final Departmental authority in determining the release of recordings where not otherwise required by court order, statutory authority or other lawful authority.

All recordings shall be reviewed by the Department Records Manager prior to public release.

Recordings that unreasonably violate a person's privacy or sense of dignity should not be publicly released unless disclosure is required by law or order of the court. 449.9 EDITING, TAMERING OR COPYING
All audio and video recordings are part of the investigative record and shall be preserved in their original format without deletion, editing or tampering according to the retention schedule.

Members may not delete, photograph, video record, or otherwise tamper with Department recordings without the express permission of the BWC Administrator. If a copy of a digital recording is needed for a legitimate law enforcement purpose (e.g., court demonstration, sharing with the District Attorney's Office) a member may make a copy of the related recording. Unauthorized tampering, editing or deletion of a video may result in discipline, up to and including termination.

Evidence.com has editing features which may be used to redact or obscure portions of recordings which may be sensitive. The editing features do not modify or alter the original recording; rather they create a second edited version for special circumstances. Only designated program personnel will have access to editing features.

Video files may be deleted if, upon review by a designated BWC Administrator, they are deemed to constitute a breach of officer(s) privacy, and are not pertinent to an incident previously recorded.

At no time will video deemed evidence be deleted.
449.10 SUPERVISORS RESPONSIBILITIES-AUDIT
A. Sergeant's Responsibilities
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1. Sergeants who have personnel assigned to them who wear a BWC are required to conduct quarterly inspections. The inspections will insure that the BWC is being used to record enforcement related contacts and other incidents set forth in this procedure. Inspection results will be forwarded to the respective Lieutenant of the division for review and approval.

2. Sergeants will randomly select at least two dates every quarter, that their employees were working, to inspect the proper use of the officer's BWC. The supervisor will confirm that the number of enforcement contacts match up to the number of videos submitted. If the supervisor identifies a discrepancy, they will follow-up with the officer to determine the reason the videos submitted did not match up with the officer's number of contacts. If the supervisor is satisfied with the reason then no further action is required. If the supervisor feels a violation of this procedure occurred, appropriate action will be taken. Sergeants will make sure that the randomly selected BWC videos were uploaded and categorized properly.

3. If during the inspection, the sergeant determines that the officer's BWC is not functioning properly, the BWC will be immediately taken out of service for repair and/or replacement.

This policy does not limit the Sergeants' ability to inspect BWC recordings if there is reason to believe that an officer is not properly recording, uploading or categorizing incidents.

B. Lieutenant's Responsibilities

1. Lieutenants will ensure the Sergeants' inspections are completed correctly. If a supervisor identifies a discrepancy, the lieutenant will follow up with the supervisor to ensure the discrepancy is corrected.
449.1 1 ewe LIVE STREAMING AND VIDEO RECALL
It is the policy of the Carlsbad Police Department to promote officer safety by (1 ) enabling authorized personnel to immediately identify the location of officers actively engaged in official duties in the field, in real time; and (2) improving situational awareness of incidents by allowing authorized personnel to remotely view and hear an officer's body worn camera (BWC) while actively recording a live incident.
449.1 1. 1 DEFINITIONS/DESCRIPTIONS
(a) Live Mapping: A situational awareness feature available through the Axon evidence.com online portal and Axon Respond mobile app, which allows authorized users to view the real-time location of officers actively recording an incident using an Axon Body 3 camera.
(b) Live Streaming: A feature available through the Axon evidence.com online portal and Axon Respond mobile app, for authorized users to remotely view and hear an officer's actively recording Axon Body 3 camera.
(c) Live Mapping Function: The following Carlsbad Police Department personnel are authorized to use the Live Mapping feature of the Axon Respond platform for a legitimate law enforcement purpose.

1. Any sworn police officer (all ranks)
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2. Any police dispatcher
449.1 1. 2 LIVE STREA MING
BWC cameras can only be accessed for live streaming when the BWC is actively recording an event. BWC cameras should not be accessed for live streaming unless authorized by a Sergeant or above, or someone acting in that capacity, and only for a legitimate law enforcement purpose.

When feasible, real-time notice shall be provided, via the radio, to all involved members when their BWC is accessed for live streaming. BWC cameras may also be accessed for events when the officer is given advance notice that the camera will be monitored (e.g., protests, investigative or pre-planned special events, tactical operations, etc.). 449.1 1. 3 AUDITS
It is the responsibility of the Body Worn Camera Lieutenant to ensure that in the months of January, April, July, and October, an audit is conducted of users accessing Live Mapping and Live Streaming inquiries. The BWC Administrator shall randomly select 5 inquiries of Live Mapping and 5 inquiries of Live Streaming conducted during the preceding three-month period and determine if each inquiry meets the requirements established in policy. These audits shall be documented in the form of an internal department memorandum to the Chief of Police. After review by the Chief of Police, the memorandum and any associated documentation shall be filed and retained by PSSB. 449.1 1. 4 VIDEO RECALL
A member shall only view video recall recordings for a legitimate law enforcement purpose, and then may only do so with prior approval from a Captain or above within the police department.

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Information Technology Department
1635 Faraday Ave ï Carlsbad, CA 92008 ï 760-602-2450 t
Memorandum
August 31, 2026
To: Roxanne Muhlmeister, Assistant Finance Director/Purchasing Officer From: Maria Callander, IT Director
Re: Approve the participation in the cooperative use of Sourcewell contract #101223-AXN with Axon Enterprise, Inc.

The Information Technology Department would like to cooperatively use the Sourcewell contract #101223-AXN, to provide for the purchase, ongoing licensing and support of the police body worn camera and evidence storage system as well as associated services with Axon Enterprise, Inc. for an amount not to exceed $1,852,981.78 for the five-year term of Amendment No. 1 to the Master Service and Purchasing Agreement dated Feb. 25, 2026 (“Agreement”).

This request is in the best interest of the City of Carlsbad as the city currently uses Axon’s body worn camera and evidence storage system and the associated services. This system has been in use by the Police Department for the past 10 years and meets their requirements.

Axon is a full-service vendor that provides for the procurement of software, hardware, licenses, support, maintenance, and professional services for many of the Police Department’s needs.

As per Carlsbad Municipal Code Section 3.28.100 – Cooperative purchasing, “The purchasing officer shall have the authority to join with other public or quasi-public agencies in cooperative purchasing plans or programs for the purchase of goods and/or services by contract, arrangement or agreement as allowed by law and as determined by the purchasing officer to be in the city’s best interest. The purchasing officer may buy directly from a vendor at a price established by another public agency when the other agency has made their purchase in a competitive manner.”
With Purchasing Officer support, staff will recommend the City Council adopt a resolution authorizing the execution of Amendment No. 1 to the Agreement with Axon for the purchase, ongoing licensing and support of the police body worn camera and evidence storage system as well as associated services in an amount not to exceed $1,852,981.78 for the five-year term of Amendment No. 1 at the Sept. 15, 2026, City Council Meeting.

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August 31, 2026

Approval for Participate in Cooperative Purchasing
And Support for Exemption from Formal Bidding
_________________________________ _____________
Roxanne Muhlmeister, Date
Assistant Finance Director/Purchasing Officer

CC: Cindie McMahon, City Attorney
Maria Callander, IT Director
Brent Gerber, Senior Management Analyst
Shea Sainz, Senior Contract Administrator

9/8/2026
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