CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dave Potter, Council Members Jeff Baron,
Karen Ferlito, Bobby Richards, and Carrie Theis
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING
Monday, May 2, 2022
4:30 PM
THIS MEETING IS VIA TELECONFERENCE ONLY
Governor Newsom’s Executive Order N-29-20 has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body. Also, see the Order by the Monterey County Public Health Officer issued March 17, 2020. The health and well-being of our community is the top priority for the City of Carmel-by-the-Sea.
To that end, this meeting will be held via teleconference and web-streamed on the City's website ONLY. Click the following link to attend via Zoom (or copy and paste link in your browser): https://ci-carmel-ca-us.zoom.us/j/86575616307? pwd=aU1qZmNKZFJ4Q09PMlpTWTVoMW53QT09; Meeting ID: 865 7561 6307; Passcode: 324241; Dial +1 253 215 8782
The public can also email comments to [email protected]. Comments must be received 2 hours before the meeting in order to be provided to the legislative body.
Comments received after that time and up to the beginning of the meeting will be added to the agenda and made part of the record.
OPEN SESSION
CALL TO ORDER AND ROLL CALL
PUBLIC APPEARANCES
Members of the Public are invited to speak on any item that does not appear on the Agenda and that is within the subject matter jurisdiction of the City Council. The exception is a Closed Session agenda, where speakers may address the Council on those items before the Closed Session begins. Speakers are usually given three (3) minutes to speak on any item; the time limit is in the discretion of the Chair of the meeting and may be limited when appropriate. Applicants and appellants in land use matters are usually given more time to speak. If an individual wishes to submit written information, he or she may give it to the City Clerk. Speakers and any other members of the public will not approach the dais at any time without prior consent from the Chair of the meeting.
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1. Monthly Reports for March 2022
2. April 4, 2022 Special Meeting Minutes, April 5, 2022 Regular Meeting Minutes, and April 25, 2022 Special Meeting Minutes
3. March 2022 Check Register Summary
4. Resolution 2022-034 of the City Council of the City Of Carmel-by-the-Sea Proclaiming the Continuing Need To Meet By Teleconference Pursuant To Government Code Section 54953 (e)
5. Resolution 2022-035 authorizing a refund of application fees for Preliminary Site Assessment application PSA 22-052 (Higgins) and Track 2 Design Study application DS 22-051 (Higgins) in the amount of $4,830 to Hastings Construction
6. Resolution 2022-037 authorizing the City Administrator to execute Change Order No. 3 to the on-call tree maintenance services contract with West Coast Arborists, Inc. for a not-to-exceed amount of $160,000 and to extend the term to June 30, 2022
7. Resolution 2022-038 ratifying final costs associated with the Sunset Center Emergency Fire Pump Replacement Project
8. Resolution 2022-039 approving a list of street projects for Fiscal Year 2022/23 funded by SB 1: the Road Repair and Accountability Act of 2017
9. Resolution 2022-040 approving the Acceptance of Grant Funds from the California Department of Forestry and Fire Protection for the Carmel-by-the-Sea Urban and Community Forestry Management and Priority Planting Plan
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (One potential case)
B. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6
Agency designated representatives: City Administrator Chip Rerig, Katy Suttorp (Burke, Williams & Sorensen), Brian Uhler, Interim Public Safety Director, Brandon Swanson, Community Planning Building Director
Employee organization: General Employees Unit, an Affiliated Unit of LiUNA; Management Employees Unit, an Affiliated Unit of LiUNA; Police Officers Association (POA); Carmel Fire Ambulance Association
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, outside the Park Branch Library, NE corner of Mission Street and 6thAvenue, the Carmel-by-the-Sea Post Office, 5thAvenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Yashin Abbas, Interim City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Monthly Reports for March 2022
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND/SUMMARY:
This is a monthly series of reports:
1) City Administrator Contract Log
2) Community Planning and Building Department Reports
3) Police, Fire, and Ambulance Reports
4) Public Records Act Requests
5) Public Works Department Reports
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
Monthly review and approval.
ATTACHMENTS:
Attachment #1 - City Administrator Contract Log March 2022 Attachment #2 - CPB Report March 2022
Attachment #3 - Police, Fire, and Ambulance Reports March 2022 Attachment #4 - Public Records Act Request Log March 2022 Attachment #5 - Public Works Report for February and March 2022 City Administrator Contract Log
Date entered Into Contractor Contract Amount Purpose
3/10/22 M3 ENVIRONMENTAL CONSULTING $24,999.00 Environmental testing
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
MARCH 2022 – DEPARTMENT ACTIVITY REPORT
I. PLANNING APPLICATIONS:
In March 2022, 43 planning permit applications were received.
II. BUILDING PERMIT APPLICATIONS:
In March 2022, 45 Building Permit applications were received.
III. CODE COMPLIANCE CASES:
In March 2022, 16 new code compliance cases were created.
IV. ENCROACHMENT APPLICATIONS:
In March 2022, 23 encroachment permit applications were received.
V. YEAR-TO-DATE TRENDS
Table 1 includes the March 2022 totals, for planning and building permit applications, encroachments and code compliance cases with a comparison to March 2021 totals. As shown in the table, in 2022 there was a 13% increase in planning permit applications, a 5 % increase in building permit applications, 72% increase in code compliance cases, and a 34% decrease in encroachment permit applications compared to the same period 2021.
Table 1. Permit Application Totals
Planning Building Code Compliance Encroachments
2021 Totals 93 121 17 78
2022 Totals 107 128 60 58
% Difference 13% 5% 72% -34%
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie R. Waffle, AICP, Principal Planner SUBMITTED ON: April 21, 2022
APPROVED BY: Brandon Swanson, Community Planning & Building Director Attachment 2
Page: 1 of 4
Planning Permit Report
03/01/2022 - 03/31/2022
Permit
#
Permit Type Project Description Address/Location Date
Received
Date
Approved
Status
22107 Historic
Evaluation
Remodel of existing residence Santa Rita 2 sw 1st In Review 22106 Banners Installation of ten double banners along Ocean Ave from October 1, 2022 through October 11, 2022.
Ocean Ave from Junipero to
Monte Verde
3/31/2022 In Review
22105 Design Study Replace 2 existing 2'x4' aluminum casement windows with new bronze anodized finish insulated casement windows to match existing windows in house.
Scenic 8 SE of Ocean 3/31/2022 In Review
22104 Historic
Evaluation
Historic determination for associated design study 22-010. Alta 3 SW of Mission 3/31/2022 In Review 22103 Design Study Replacement of existing single-pane aluminum windows with double pane windows. Evaluate for consistency with historic determination.
Consider possible material change if allowable.
Santa Fe 3 NW of 5th 3/30/2022 In Review
22102 Historic
Evaluation
Historic Determination Application Carmelo 4 NE of Ocean Ave 3/30/2022 In Review 22101 Closed
22100 Design Study Add new window to the Lower Level Master Bedroom Monte Verde 2 SW of 2nd Avenue
3/30/2022 In Review
22099 Design Study VOID PROJECT
Construction of an updated 3 bedroom, 2 bath single family home on the site of an existing single family home.
Santa Fe 4 SE of 2nd 3/29/2022 Closed
22098 Design Study Remove 5'5" / 6'0" black metal casement window and replace with 5'5" / 6'0" black metal French doors. In center courtyard, not visible from street. No structural or header change.
Carpenter Street 4 SE of 3rd
Avenue
3/29/2022 In Review
22097 Design Study INTERIOR REMODEL OF SINGLE FAMILY RESIDENCE OF 6354SFT; INCL
ADDITION OF FEW WINDOWS/DOORS & DEMOLITION OF EXISTING
CHIMNEY. EXISTING FOOTPRINT & BLDG HT. SHALL REMAIN THE SAME. NO ALTERATIONS TO EXISTING SITE PLAN/LANDSCAPE &
FENCE. PROJECT SHALL COMPLY WITH 2019 CA RESIDENTIAL CODE.
SAN ANTONIO RESIDENCE;
4 NE OF SAN ANTONIO &
4TH AVENUE
3/23/2022 In Review
Page: 2 of 4
22096 Preliminary
Site
Assessment
209 sf addition over (e) garage and 327 sf remodel of master bathroom and laundry. New 106 sf rear exterior deck and stair addition.
Casanova 2 NW of 7th 3/22/2022 In Review
22095 Historic
Evaluation
Minor addition Casanova 3 NW of 9th 3/22/2022 In Review 22094 Design Review Tear off (e) flat roof and install a new TPO roof system. Remove (e) tile, tear off (e) underlayment, install 2-ply 35lb underlayment, reinstall (e) roof tile. Patch to repair in-kind.
NW Corner of Ocean &
Mission
3/21/2022 In Review
22093 Business
License
Full service hair salon, using distilled water for all hair services San Carlos Street 4 southwest of 7th Avenue
3/17/2022 Corrections
Required
22092 Design Study Replace siding with Hardie shingles (see manufacturer description attached.) Design: straight edge panel, color is grey slate or aged pewter. Also, replace side door to garage with dutch door - turning inside.
Monte Verde 6 SW of 10th
Avenue
3/18/2022 In Review
22091 Sign Taking over the space currently occupied by Ambiance Interiors.
Replace the signs with hand painted, on wood signs with store name.
San Carlos Street between
Ocean & 7th Avenues
3/18/2022 In Review
22090 Design Review Taking over space currently occupied by Ambiance Interiors. Intention is to repaint parts of the exterior that are currently black to white with a little black trim. Building is adjacent to Basil Restaurant, and would like exterior to match theirs.
San Carlos Street between
Ocean & 7th Avenues
3/18/2022 In Review
22089 Historic
Evaluation
Determine if this property is a historic resource. 4th Avenue & Camino Real 3/17/2022 In Review 22088 Preliminary
Site
Assessment
Preliminary site assessment for historic resource rehabilitation and expansion.
1. Temporary shoring of log cabin and floors. 2. Hazardous materials testing and abatement if necessary. 3. Debris removal of collapsed roof, failed timber walls and racked chimney. 4. Debris hauling to approved disposal site by contractor.
Monte Verde 4SE of 4th In Review
22087 Historic
Evaluation
Historic assessment of existing residence for: front stair replacement, side porch repair, and shed repair
Monte Verde 2 NE of 9th 12/1/2021 Closed
22086 Design Study Interior Remodel, new windows, doors, and exterior finishes and lighting
Guadalupe 2 NW of 7th 3/17/2022 In Review
22085 Notice of
Exempt Work
75th anniversary celebration at the Hofsas House. To include cooking with outdoors propane burner, wine serving, and gathering of approximately 75 individuals. Utilization of 20'x20' outdoors tent San Carlos 2 NW of 4th 3/16/2022 4/1/2022 Approved
Page: 3 of 4
installed by LC Events. Traffic to be managed by Hofsas Hose staff members, directing to on-site parking or Vista Lobos parking lot if capacity is reached.
22084 Business
License
San Carlos Street between
Ocean & Seventh Avenues
3/16/2022 In Review
22083 Historic
Evaluation
Guest House Rehab. Main house elevation rehab. 26105 Ladera Drive Approved 22082 Historic
Evaluation
Historic evaluation to determine if roof replacement is approvable San Carlos 3 NE of 5th 3/14/2022 In Review 22081 Design Study HELICAL PIER FOUNDATION STABILIZATION; RETAINING WALL CONSTRUCTION; RECONSTRUCT EX. SIDEYARD STAIRWAY ACCESS TO REAR YARD; EXPAND FRONT YARD DECK TO OVERLAY REGRADED
FRONT YARD AND NEW RETAINING WALL
Torres Street 5 southeast of
9th Avenue
3/8/2022 In Review
22080 Design Review Change of fabric color for existing awning 3/4/2022 In Review 22079 Business
License
VOID BUSINESS LICENSE APP - SEE BL 21-266 FOR APPLICABLE
INFORMATION
Ocean Avenue 4 southwest
of Dolores Street
Closed
22078 Design Study PReplicate dilapidated shed for safety and function: No major exterior design change (same style); Matches cottage roofline; Matches cottage materials (wood, composition roof, etc.); Matches cottage colors (see photo, below); Using original window that matches cottage to preserve history though property is not on the historical register or listed as historically significant.
SWC Mission and 2nd 3/4/2022 In Review
22077 Design Study Entire house and foundation to be completely removed. New single story 3 bed 2 bath residence with attached 1-car garage. New paver driveway.
Junipero Avenue 6
northeast of 8th Avenue
3/4/2022 In Review
22076 VOID
22075 Historic
Evaluation
Remodel including exterior materials and color changes and a 141 sq ft sunroom addition
Casanova Street 4
southwest of 13th Street
3/1/2022 In Review
22074 Historic
Evaluation
Historical Determination Santa Rita 2 SW of 2nd 3/7/2022 In Review 22073 Preliminary
Site
Assessment
Preliminary Site Assessment for the remodel of an (e) 874 sf residence and 240 sf detached garage along with a reconfiguration of the interior floor plan. Redesigning the roof and adding 173 sf at the rear of the house. Adding a new 136 sf deck at the rear of the house adjoining the addition. Increasing the entry porch by 16 sf. Adding all Lobos Street 2 northwest of
2nd Street
3/7/2022 In Review
Page: 4 of 4
new windows and a base layer of stone cladding below the floor line on exterior.
22072 Business
License
Owner Change 2 Mission and Ocean, Suite
201
2/18/2022 In Review
22071 Preliminary
Site
Assessment
Interior and exterior remodel of residence Southeast corner of 5th and Torres Street
3/2/2022 In Review
22070 Use Permit Adding culivanry componet to home furnishing store Southwest Corner of San Carlos Street and 6th
Avenue
In Review
22069 Sign Temp Sign Southwest San Carlos Street
and 6th Avenue
Corrections
Required
22068 Preliminary
Site
Assessment
Preliminary site Assessment San Carlos Street 3
southeast of 1st Avenue
In Review
22067 Preliminary
Site
Assessment
Remodel an existing one story single family dwelling. Modify existing detached garage ad add a second upper level. Includes exterior and interior modifications. Converting carport into garage. New clad windows ad doors. No excavation.
Dolores 4 SW of 10th In Review
22066 Business
License
Owner Change - This business license authorizes the use of an approximately 1080 square foot ground floor space by a commercial business offering the following goods and services: a. Prime Use: This use is classified as a Full-Service Restaurant (NAICS 722110): Approval of this permit authorizes the establishment of a full-line restaurant selling a full line of prepared food and drinks for on-site consumption using non-disposable plates, glasses and utensils. This use is permitted as per Use Permit UP 16-181 (Artemis Café). b. Ancillary Use: The sale of alcoholic beverage is permitted, but shall be subordinate to the primary use. No more than 20% of the seating is permitted at a bar or in a separate bar room.
Southwest Corner of Ocean
Avenue and Mission Street
3/1/2022 4/1/2022 Approved
22065 Sign Restaurant SW Corner of Ocean Ave
and Mission St.
3/10/2022 4/11/2022 Approved
Total Records: 43 4/20/2022
Page: 1 of 6
Building Permit Report
03/01/2022 - 03/31/2022
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 220128 3/31/2022 3/31/2022 Remove and replace (e) grease exhaust fan, make up air ducts, and swamp cooler. Contact:
Chris Dinner Heating (831) 238-5274
34,000 Mechanical Ocean 5 NE of Lincoln
220127 3/29/2022 4/12/2022 Replace wood sashes on three window in-kind and paint to match existing. Contact: Russell
Campbell (831) 238-7040
0 Exempt Work Santa Fe 2 SE of 3rd
220126 3/29/2022 3/29/2022 Installation of a new 100 Amp electrical panel.
Contact: Cate Electrical Company (831) 624-
5361
1,000 Electrical Lincoln 3 SE of 7th
220125 3/29/2022 Install 1 new window, replace 3 existing windows, install new wood trellis, extend
height of existing chimneys to max for
improved functionality
15,000 Building SE Corner of Lincoln &
13th
220124 3/29/2022 Install outlet in garage for future car charger.
Contact: Rocky Maguire (831) 915-4517
400 Electrical Carpenter 4 SE of 3rd
220123 3/29/2022 3/29/2022 Remove and replace three furnaces. 2 80% 40,000 BTU furnaces and 1 100,000 BTU
upflow. Contact: Wilson's PLumbing (831) 375-
4591
26,000 Mechanical NE Corner of Carmelo
& 13th
220122 3/29/2022 Add one story 385 sq/ft addition to the back of the existing residence. Add new permeable
trex deck at the rear of residence.
125,000 Building Casanova 3 SW of
13th
220121 3/29/2022 PV ROOF MOUNT INSTALL (17.850)KW
(51)PANELS. NEW 200AMP SUB-PANEL TO BE
INSTALLED.
59,556 Electrical 25995 Ridgewood Rd
220120 3/29/2022 Addition of 285 sq/ft to an existing residence. 150,000 Building Santa Lucia 2 NW of Casanova
220119 3/25/2022 3/25/2022 Tear off (e) wood shingle roof and install new Class B 100% premium cut Tapersawn wood
roof system. Assembly to meet Class A
69,270 Roofing Scenic 2 SE of 10th
Page: 2 of 6
requirements. Contact: Scudder Roofing (831)
373-7212
220118 3/25/2022 Remove two sliding doors and one same-size fixed window and install three sets of French
doors of same size and locations. Steele frame,
black, double glazed. Install 220 outlet for car
charger in garage. Install two hardwired smoke
detectors in bedrooms. Install one hardwired
carbon monoxide detector in hallway to
bedrooms. Remove one bathtub in master
bath and one in the guest bath and replace
with tiled showers. Remove one toilet in
master bath and one in guest and replace with
low-flush toilets. Remove shower head in
master and guest and replace with max 1.8
gpm flor rate shower head. Install second sink
in master bathroom. Remove hot water heater
and replace with new tankless water heater.
Remove drywall in master bath and replace
with Green Board. Contact: Rocky Maguire Inc
(831) 915-4517
53,000 Building Carpenter 4 SE of 3rd
220117 3/24/2022 3/24/2022 Upgrade main service panel to 200-amp panel.
Contact: Craft Electric (831) 915-3488
5,800 Electrical Santa Fe 3 SE of 1st
220116 3/24/2022 3/24/2022 Overlaying (e) flat roof system with waterproofing and mineral surface granules to
match Carmel requirements. Contact: Element
Roofing and Waterproofing (831) 706-5523
33,970 Roofing SW Corner of Monte
Verde & Ocean
220115 3/23/2022 Remodel of an existing one story single family dwelling with one car garage. All new wood
clad windows and doors. No cut & fill.
Excavations for footings only. Add Three upper
canopy trees at North and East side of house.
Remodel consists of a new second story
additional alterations to the existing air level,
Modifications to the existing detached garage,
and modifications to the site coverage.
990,000 Building SW Corner of San
Carlos and 8th
220114 3/21/2022 Replace existing deck. Contact: MAS
Construction (831) 214-2965
15,000 Building Camino Real 8 NE of
4th
Page: 3 of 6
220113 3/18/2022 Reroof both tile section and cap sheet. Tear off (e) and replace with (n) TPO roofing and new
underlayment. Contact: Burkleo Roofing (831)
869-8107
77,007 Roofing NW Corner of Ocean
& Mission
220112 3/18/2022 Replace 2nd floor tub & sink. Add 24sf to 1st floor bathroom, work includes removal of (e)
shower. Contact: Builders by the Sea LLC (831)
905-5825
30,000 Building NE Corner of Santa
Rita & 2nd
220111 3/18/2022 Demo (e) 1st & 2nd floor decks, total of 762 sf.
Demo (e) stairs, 28sf. Replace demolished
hardscape with mulch and soft scape. Add new
1st floor bedroom and bathroom, 190sf.
Contact: Jeremy Cate (831) 915-3179
125,000 Building Santa Fe 2 SW of
Ocean
220110 3/16/2022 3/16/2022 Replace furnace with new 96% efficient Bryant 926TB36060 furnace and ductwork. Contact:
R&S Heating & Sheetmental (831) 641-0508
11,838 Mechanical 5013 Lobos Street
220109 3/16/2022 OWNER PROPOSES TO REPAIR/REPLACE ALL
INTERIOR FINISHES, FIXTURES, CABINETRY AND
APPLIANCES THROUGHOUT THE RESIDENCE.
THIS WORK IS DUE TO A SUBSTANTIAL
PLUMBING FAILURE AND RESULTANT
DAMAGE.
395,000 Building 1st 2 NE of Carpenter
220108 3/16/2022 3/16/2022 Interior painting and floor repair in master bedroom and bathroom. Contact: Doug
Campbell (831) 809-0655
0 Exempt Work Casanova 3 NW of 9th
220107 3/15/2022 3/21/2022 Resurface two decks for a total of 229sf.
Contact: Mauricio Perez (831) 521-9454
5,000 Building NE Corner of San
Antonio & 8th
220106 TEST 100,000 Building TEST
220105 3/14/2022 3/16/2022 ESS: 2 New TESLA Powerwalls 10kW/ 1 new gateway. Contact: Scudder Solar (916) 765-
2113
27,000 Electrical Lincoln 2 SW of 12th
220104 3/14/2022 3/23/2022 New roof mount PV, Adding 2 Mods to existing system 0.654 kW/ New ESS 1 TESLA Powerwall
5kw / New Gateway. Contact: Scudder Solar
(916) 765-2113
16,000 Electrical SW Corner of Camino
Real & 9th
Page: 4 of 6
220103 3/14/2022 3/14/2022 Remove (e) comp shingle roof over wood shingles, install new Presidential TL comp
shingle roofing in color Autumn Blend.
Contact: Legacy Roofing & Waterproofing
(831) 753-7663
34,343 Roofing Monte Verde 2 NE of
8th
220102 3/14/2022 3/14/2022 Remove carpets, base & case, and cabinets in kitchen and two bathrooms. Remove mirrors.
Remove interior doors and replace in-kind in
updated style. Install hardwood floors in
currently carpeted areas. Tile kitchen and
replace floors in bathroom. Replace cabinets in
updated styling in same location. Refinish
redwood deck in neutral stain color. Paint
interior of house and remove wallpaper. Install
new kitchen appliances in the same location
utilizing existing connections. Contact: Rocky
Maguire, Inc (831) 915-4517
0 Exempt Work Carpenter 4 SE of 3rd
220101 3/11/2022 Interior Remodel of an existing furniture design center.
850,000 Building Carmel Plaza - Suite
105
220100 3/10/2022 Remove (e) wood shakes and replace with (n) CertainTeed Landmark TL shingles in color
Shenandoah. New 1/2" CDX sheathing.
Contact: Premo Roofing Co (831) 443-3605
42,000 Roofing San Carlos 3 NE of 5th
220099 3/8/2022 3/8/2022 Paint exterior of house and attached garage.
Structure is stucco with wood trim with a
composition shingle roof. Contact: Doyle
Clayton (831) 601-8457
0 Exempt Work SW Corner of
Guadalupe & 4th
220098 3/8/2022 3/8/2022 Complete exterior painting of house. Interior painting of living room, entry way, stairway,
and master bedroom. Contact: Tim Gassaway
Painting (831) 345-1626
0 Exempt Work Lobos 2 SW of 2nd
220097 3/8/2022 3/8/2022 Remove (e) roof. Install 2 layers of underlayment and roof with class "A"
composition shingles - CertainTeed Landmark
PRO in color Gray. Contact: Valko Roofing
(707) 974-0936
16,000 Building Santa Rita 5 SE of 2nd
Page: 5 of 6
220096 3/8/2022 3/14/2022 Installation of an energy storage system: 1 TESLA Powerwall 5kW. Contact: Scudder Solar
(916) 765-2113
14,500 Electrical Lobos 3 NW of 1st
220095 3/4/2022 3/14/2022 Replace interior doors, trim, and flooring.
Install interior ship lap paint, and window
finishes. Remove/replace nails on siding with
stainless steel fasteners. Amended 4/12/22 to
include the removal and in-kind replacement
of 7 windows in the existing openings. Contact:
Steven Brown (612) 554-3523
0 Exempt Work Scenic 3 SE of 12th
220094 3/4/2022 3/4/2022 Water heater replacement with code upgrades. Contact: Legacy Plumbing (831) 235-
1312
3,000 Plumbing Casanova 2 NE of 11th
220093 3/4/2022 3/4/2022 Removal of (e) wood shake roofing, installation of (n) Presidential TL composition shingles in
color Shadow Gray with a 30lb underlayment.
Installation of new gutters and downspouts.
Contact: Element Roofing & Waterproofing
(831) 706-5523
75,729 Roofing Torres 2 SW of 5th
220092 3/4/2022 3/11/2022 Remove art gallery pony walls. Contact: Draper Construction (831) 521-6375
2,000 Building San Carlos 3 SW of
5th
220091 3/4/2022 153 sf interior kitchen and bath remodel.
Repair foundation at existing 147 sf garage.
Install channel drain at front of garage.
10,000 Building Monte Verde 2 NW of
6th
220090 3/2/2022 Helicial pier foundation stabilization and retaining wall construction. Demolition of (e)
deck and stairs and construction of (n) deck
and stairway.
125,000 Building Torres 5 SE of 9th
220089 3/2/2022 3/2/2022 Tear off and replace existing roof shingles and associated carpentry work, re-stain walls. Roof
to be asphalt shingles in natural wood color
with premium synthetic roofing underlayment
to create class "A" fire retardant roofing. Stain
color to be Covered Bridge. Contact: Division
Painting Inc (831) 383-1825
18,890 Roofing Carpenter 2 SE of 3rd
Page: 6 of 6
220088 3/2/2022 3/23/2022 Install 10 LG395Q1C-A6 modules and 10 Enphase IQ7PLUS-72-2-US microinverters,
system size is 3950W. Contact: Ross Roofing &
Solar (831) 394-8581
20,805 Electrical Scenic 2 SE of 8th
220087 3/2/2022 3/14/2022 Remove (e) black fiberglass shingles and replace with (n) black CertainTeed Landmark
TL fiberglass shingles. Contact: Premo Roofing
Co (831) 443-3605
19,950 Roofing Camino Real 3 SE of
9th
220086 3/2/2022 3/8/2022 Tear off (e) wood shingles. Install (n) plywood sheathing over (e) skip sheathing. Install new
CertainTeed Landmark TL comp shingles in
color Shenandoah. Contact: Premo Roofing Co
(831) 443-3605
23,000 Roofing Santa Rita 5 SW of
Ocean
220085 3/1/2022 4/20/2022 Convert Existing Guesthouse to ADU by installing a cooktop and sink. Contact:
Wayfinder Development (831) 521-2489
20,000 Building Junipero 2 SW of 10th
220084 3/1/2022 Replace (e) single glazed windows with (n) double glazed, energy efficient units in the
same openings. Upgrade 70 amp panel to 100
amp panel. Install new cabinets, plumbing
fixtures, and appliances. Contact: Jolley
Builders (831) 238-6044
85,000 Building Dolores 2 NW of 3rd
Total Records: 45 4/20/2022
Page: 1 of 1
Code Compliance Report
03/01/2022 - 03/31/2022
Case # Case Type: Status Location Problem Description Date Received
Date
Closed
22064 Right of way Violation Closed Dolores SE of 8th Portable toilet in ROW 3/25/2022 3/25/2022 22063 Short-term Rental 1st NOV sent Carmelo 3 SW of 7th Transient Rental 3/22/2022 22062 Short-term Rental 1st NOV sent Casanova 3 SE of 9th Transient Rental 3/17/2022 22057 Right of way Violation Closed Cone in parking space 3/24/2022 3/24/2022 22056 Building Violation Closed Carmelo 5 NE Ocean Unpermitted construction 3/22/2022 3/23/2022 22055 Sign Violation Closed Carmelo 4 SW Ocean Construction signage 3/23/2022 3/28/2022 22054 Right of way Violation Closed Monte Verde SE of 9th Portable toilet in ROW 3/21/2022 3/22/2022 22053 Planning Violation Open 25979 Mission Fence construction 3/21/2022 22052 Sign Violation Closed Mission SE of Ocean Exterior business signage 3/17/2022 3/17/2022 22051 Right of way Violation Closed Camino Real NW of 4th Portable toilet in ROW 3/15/2022 4/11/2022 22050 Right of way Violation Closed San Carlos SW of 8th Construction in ROW 3/15/2022 3/15/2022 22049 Planning/Building Violation Closed Junipero Unpermitted construction 3/14/2022 3/15/2022 22048 Right of way Violation Closed Dolores SW of Ocean No Parking signs 3/14/2022 3/15/2022 22047 Right of way Violation Closed Santa Rita NW Ocean Uncovered portable toilet 3/4/2022 3/7/2022 22046
22045 Planning/Building Violation Open Camino Real 5 SW of 13th Fence construction 3/9/2022 Total Records: 16 4/20/2022
Page: 1 of 2
Encroachment Permit Report
03/01/2022 - 03/31/2022
Permit
#
Permit Type Date
Submitted
Project Description Property Location Date
Issued
Status
220060 Temp Ench 3/31/2022 Hand dig to expose, remove, and replace Carmel trap with new trap and 7' of sewer lateral. Contact: PSTS Inc (831) 238-4758
SW Corner of Junipero
& 3rd
4/5/2022 Issued
220059 Temp Ench 3/30/2022 Sewer lateral replacement using trenchless method. Contact: Easy Drains (831) 521-6882
Santa Rita 2 SE of 4th 3/31/2022 Issued
220058 Temp Ench 3/30/2022 Replace sewer lateral with trenchless method. Contact: Easy Drains (831) 521-6882
9th 2 NW of Lincoln 3/31/2022 Issued
220057 Temp Ench 3/24/2022 Repair asphalt patch in street. Contact: Monterey Peninsula Engineering (831) 277-0137
132' N of Eighth St, on
Scenic Rd
3/25/2022 Issued
220056 Temp Ench 3/24/2022 PG&E to trench and backfill all, PG&E to install new gas service. PM# 35303611. Contact: PG&E (408) 478-1894
5th 2 NW of San Carlos In Review
220055 Temp Ench 3/23/2022 Replace sewer lateral using pipe bursting. Contact: Rooter King (831) 394- 5315
Carpenter 4 SE of 3rd 4/11/2022 Issued
220054 Perm Ench 3/22/2022 Installation of two overflow discharge pipes into City right-of-way and new asphalt apron at front of property. Contact: Level 5 Construction (831) 682- 5381
4 Oak Knoll Way Approved
220053 Temp Ench 3/22/2022 Utilize crane in public right of way. Contact: Arc Metal Fabrication (877) 345- 9353
Casanova 7 NW of
Ocean
3/24/2022 Issued
220052 Temp Ench 3/22/2022 12' space to park moving pod on west side of Scenic Dr. in front of 7 SW Ocean on Scenic
Scenic 6 SW of Ocean 3/23/2022 Approved
220051 Temp Ench 3/21/2022 Commercial reroof project which includes the closure of sidewalks for access. Contact: Burkleo Roofing (831) 869-8107
NW Corner of Mission
& Ocean
In Review
220050 Temp Ench 3/21/2022 Replace sewer lateral using pipe bursting. Contact: Rooter King (831) 394- 5315
Santa Rita 3 NE of 1st 3/21/2022 Issued
220049 Temp Ench 3/16/2022 Excavate a 3'x3' and a 4'x5' pit to install a 1" water service. contact: West Valley Construction (408) 640-8913
Scenic 281' South of
Ocean
3/16/2022 Issued
220048 Temp Ench 3/16/2022 Excavate a 3'x3' and a 4'x5' pit to install a 1" water service. contact: West Valley Construction (408) 640-8913
Casanova 233' South
of 12th
3/16/2022 Issued
Page: 2 of 2
220047 Temp Ench 3/15/2022 Repair 8'x6' asphalt patch in street. Contact: Monterey Peninsula Engineering (831) 277-0137
Monte Verde 180'
South of 12th
3/16/2022 Issued
220046 Temp Ench 3/14/2022 Placement of a POD moving contained in the DG right-of-way between property and road. Container is 7'x8', delivered 3/25 and picked up 3/28.
Contact: Christopher Hunsberger (202) 369-4542
Carpenter 2 SE of 1st 3/14/2022 Issued
220045 Temp Ench 3/10/2022 10'x12' asphalt restoration for CalAm. Contact: Coastal Paving & Excavating (831) 262-1425
SE Corner Mission &
12th
3/11/2022 Issued
220044 Temp Ench 3/9/2022 Replace sewer lateral using pipe bursting. 811# W206700045. Contact:
Rooter King (831) 394-5315
SE Corner of Monte
Verde & 7th
3/9/2022 Issued
220043 Temp Ench 3/9/2022 Water service relocation - excavate/pothole trench in asphalt - 30'x3' & excavate/pothole in concrete - 4'x4' to abandon old service. 811# X206600779. Contact: CalAm Water (831) 646-3263
Monte Verde 3 SW of
12th
3/9/2022 Issued
220042 Perm Ench 3/7/2022 Replace gravel pathway and wood stairs with new sand set stone pathway and stone stairs at the front entry gate located on the west side of the property between the front property line and edge of street. Install metal handrails for safety. All work to be within the footprint of the existing pathway and stairs.
Camino Real 2 NE of
4th
3/31/2022 Approved
220041 Temp Ench 3/7/2022 Replace sewer lateral using pipe bursting. Contact: Rooter King (831) 394- 5315
NE Corner of Lincoln &
10th
3/7/2022 Issued
220040 Temp Ench 3/7/2022 Replace sewer lateral using pipe bursting. Contact: Rooter King (831) 394- 5315
11th 2 NW of Dolores 3/7/2022 Issued
220039 Temp Ench 3/3/2022 Block portion of sidewalk to replace front fence at property line. Contact:
Mission Landscaping (831) 596-2211
Monte Verde 3 SW of
Ocean
3/7/2022 Issued
220038 Temp Ench 3/1/2022 Replace sewer lateral using pipe bursting. Contact: Rooter King (831) 394- 5315
NE Corner of Lincoln &
10th
3/8/2022 Issued
Total Records: 23 4/20/2022
CITY OF CARMEL-BY-THE-SEA
Monthly Report
March 2022
Public Safety
AMBULANCE REPORT
Summary of Carmel Fire Ambulance March Calls for Service
AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of March 2022 the ambulance was unable to meet the performance measure. The response time was 93.18% with (0) code-3 call over 5 minutes.
54 total calls for service in CBTS
44 Code 3 EMS calls for service – Average response time: 2:50 min, (3) EMS calls over 5:00 min 3/11/2022 – Code 3 response 05:46 min – San Carlos Street/Alta Avenue 3/19/2022 – Code 3 response 05:08 min – Guadalupe Street/Second Avenue – Late evening 3/31/2022 – Code 3 response 05:58 min – Mission Street/Alta Avenue – North end/early AM
MONTEREY FIRE REPORT
Summary of Monterey Fire March Calls for Service
FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of March 2022 the fire department was unable able to meet the performance measure. The response time was 94% with (2) code-3 calls over 5 minutes.
66 total calls for service in CBTS Average response time: 3:14 min. 53 total Code-3 Fire calls for service with (3) Fire call over 5:00 min 3/11/2022 – Code 3 response 08:11 min – San Carlos Street/Alta Avenue – Originally dispatched as a CAL Fire incident. Determined by FireComm to be in the City of Carmel limits.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Interim Chief Brian Uhler
SUBMITTED ON: April 18, 2022
APPROVED BY: Chip Rerig, City Administrator
Attachment 3
3/14/2022 – Code 3 response 05:51 min – 2655 Fraser Way – Response delay due to traffic. 3/23/2022 – Code 3 response 07:19 min – Scenic Road/12th Avenue – Response delay due to traffic.
BEACH FIRES
(2) Illegal beach fires were recorded during the month of March.
Attachment 3
March 2022 PRA
Request Number Date
Requested
10-day due date Records Requested Requestor Date
completed
2022-014 3/2/2022;
3/4/2022
3/14/2022 Records pertaining to any maintenance or repair of the sidewalks, complaints about the condition of the sidewalks, and any notices of repair issued regarding the sidewalks on Ocean Avenue between Junipero Street and Monte Verde street from 1/1/21 to the present;
3/4/2022 added to request: work orders, invoices, photos, etc.
Robert Beckerman 3/9/2022
2022-015 3/7/2022 3/17/2022 A copy of the proposal that the City accepted from Mr. Moorer and Pacific Repertory Theater to Manage the Forest Theater
Steve Retsky 3/17/2022
2022-016 3/16/2022 3/26/2022 All current employee/staff contact information. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable.
SmartProcure 3/21/2022
Request
No.
Request Date &
Received By
10-Day
Due Date
14-Day
Ext.
Date
Date Completed
by PSO Requestor Phone
Info
Requested Status Date & PSO Mailed
2022-0001 03/04/22 MJR NA NA 03/04/22 MJR Lexis Nexis 800-934-6449 CA2200028 Completed Mailed MJR 2022-0002 03/04/22 MJR NA NA 03/04/22 MJR Lexis Nexis 800-934-6450 CA2200048 Completed Mailed MJR 2022-0003 03/04/22 MJR NA NA 03/04/22 MJR Lexis Nexis 800-934-6451 CC2100709 Completed Mailed MJR 2022-0004 03/04/22 MJR NA NA 03/04/22 MJR Lexis Nexis 800-934-6452 CG2200062 Completed Mailed MJR 2022-0005 03/04/22 MJR NA NA 03/04/22 MJR Lexis Nexis 800-934-6453 CG2100608 Completed Mailed MJR 2022-0006 03/04/22 MJR NA NA 03/04/22 MJR Stephen Hitz 973-449-8864 CG2100422 Completed Mailed MJR 2022-0007 03/01/22 mw 3/10/2022 03/08/22 mw Irene Long
CG1900748,
CC2000376 Completed pick up
2022-0008 03/14/22 mw 3/24/2022 4/7/2022 Goldfaden Law 858-451-4653 CA2000497 Do not see request DA 2022-0009 03/14/22 mw 3/24/2022 4/7/2022 Agop Agacarian 831-625-1447 CG2200068 Under Investigation called by Da 2022-0010 03/18/22 mjr 3/18/2022 Nancy Doolittle 831-625-2048 CG2200006 Completed released at counter MJR 2022-0011 03/21/22 mw 3/31/2022 03/21/22 mw Lisa Nava none CA2200105 Completed pick up/ mw 2022-0012 3/21/2022 mw 3/31/2022 3/21/2022 Lana Branton none CA2200105 Completed pick up mw 2022-0013 3/23/22 DA 4/3/2022 3/23 DA Jim Pingree CG2000166 Completed released at front counter 2022-0014 3/23 DA 4/3/2022 3/23 DA Elias Olluu CA2200110 Completed released at front counter 2022-0015 3/23 Da 4/3/2022 3/24 DA Lexis Nexis CA22110 Completed mailed by DA 2022-0016 3/23 DA 4/3/2022 3/24 DA Metropolitan Reporting CA2100496 Completed mailed by Da 2022-0017 3/23 DA 4/3/2022 3/24 DA Lexis Nexis CA2200105 Completed mailed by DA 2022-0018 3/29 MJR NA NA James Pingree CG2200126 Completed released at counter MJR Public Works Department Report – February and March 2022
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Works Department Report –
February and March 2022
City Council Meeting of February 1, 2022
Received a presentation and the City was recognized as a Certified Blue City by Project O for the City’s efforts to protect our waterways and ocean.
Approved a Professional Services Agreement with Neill Engineers Corp. for a not-to-exceed fee of $138,200 to complete the design of the FY21 paving project, which was unfunded during the Covid-19 pandemic, and for design of three inter-related drainage projects near the Rio Road entrance of the Mission Trail Nature Preserve (MTNP), mostly funded by a State Parks and Recreation Per Capita Grant.
City Council Meeting of March 1, 2022
Adopted Resolution 2022-019, approving a policy for installing private grease interceptors in the public right-of-way, with Council amendments.
Adopted Resolution 2022-022, allocating a budget of $2 million for updating the design and constructing the Police Building Renovation Project, as was previously bid at the start of the pandemic.
Council also supported additional upgrades to the facility, such as an EOC/Conference Room, updated locker room, electric vehicle charging stations, etc.
Adopted Resolution 2022-023 – Approving a Lease Agreement with Pacific Repertory Theatre for theatrical programming and facility management of the Forest Theater for 5 years, and an initial upgrade budget of $60,000.
City Council Strategic Planning Workshop of March 10, 2022 Acknowledged completion of the organics/recycling ordinance related to SB1383. Prioritized the renovation and lease of the Scout House.
City Council Special Meeting of March 22, 2022
Council acknowledged: six (6) Strategies for prioritizing the Capital Improvement Program (CIP), 17 CIP projects completed, or will be completed, in Fiscal Year 2021/22, the tentative carry-over of funds for 12 incomplete FY 2021/22 CIP projects into FY 2022/23 CIP, and were introduced to 18 tentative new projects for FY 2022/23. The FY 2022/23 CIP has a heavy emphasis on facilities.
Forest and Beach Commission Meeting of February 10, 2022 Approved the design concept for the Ocean Avenue Median Islands based on the pilot project installed along the Ocean Avenue median between Lincoln and Monte Verde Streets. The project is part of the TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works SUBMITTED ON: April 7, 2022
APPROVED BY: Chip Rerig, City Administrator
Attachment 5
Public Works Department Report – February and March 2022 City’s Downtown Beautification Initiative and predominately funded by the parking space rental fees from the restaurant parklets.
The Commission’s Ad Hoc Committee gave an update on the outreach initiative. The Commission moved to approve the overall project and to receive a presentation from a tentative consultant for website and educational upgrades at the March meeting.
Forest and Beach Commission Special Meeting of March 10, 2022 Received a presentation from the Environmental Compliance Manager regarding the recentlycompleted North Dunes Habitat Restoration Project Update Report for FY 2019/20 and FY 2020/21. Received a presentation from Maren Elwood, a potential consultant for website, educational, and outreach efforts related to the Forest and Beach Ad Hoc Committee initiative. Discussed an approach to providing recommendations to the Planning Commission regarding the Scenic Pathway benches issue.
Approved a tree removal application for a redwood at Acacia Way 2 Southwest of Flanders Way. Continued a Stop Work Order release at Mission Street 4 Southwest of Tenth Avenue until the general and tree contractors could be in attendance.
Discussed future meetings moving to a hybrid format.
Climate Committee Meeting of February 17, 2022
Received a presentation on quantified Greenhouse Gas (GHG) emissions reduction strategies to meet the State's 2030 goal of reducing GHG emissions to 40% below 1990 levels. These strategies will be the basis for the City's Climate Action Plan.
Received a project update, including ongoing, community outreach activities. Discussed the future of the Climate Committee and climate planning and implementation in Carmel after adoption of the Climate Action and Adaptation Plans by the City Council.
Climate Committee Meeting of March 17, 2022
Reviewed and accepted the final GHG Reduction Strategies Report. Reviewed a draft of the Climate Adaptation Plan and made comments. Continued to discuss next steps for the Climate Committee following upcoming completion of the Climate Adaptation and Action Plans, including implementation of these plans.
Public Works Administration
Identified and prioritized potential projects for the FY 2022/23 CIP and updated the 5-year CIP spreadsheet.
Developed the PW Department’s operating budget for FY 2022/23. Senior Maintenance Worker/Forestry, Mike Tope, accepted a promotional opportunity to be the Assistant City Forester for the City of Monterey.
New Maintenance Worker Gilbert Tamayo and Tree Care Specialist Eric Miller both started on February16, 2022.
Held final interviews for the Environmental Programs Administrative Tech, and a conditional offer was made and accepted. Background check in progress.
Administrative Analyst recruitment has closed, and short-listed candidates are being tested for the eligibility list.
The second complete round of Project Manager recruitments and interviews has been completed.
Unfortunately, all 3 candidates who were offered the position declined. Recruitment will be put on hold while we focus on retaining private consultants to take on project management duties. Developed an updated Request for Qualifications for 14 professional service areas, known as “Mass SOQs,” to support our CIP execution for the upcoming three fiscal years. This includes project management services, as well as architecture, engineering, planning, and others. The Mass SOQs solicitation will be advertised from San Jose to San Luis Obispo and to Sacramento in early April. Entered into two professional services contracts with 4Leaf, for on-call traffic engineering and on-call project management services, both with fee limits of $24,999.
Attachment 5
Public Works Department Report – February and March 2022 Coordinated with Police Chief and traffic engineer for proposed configuration of an all-way stop controlled intersection at Junipero Street and Seventh Avenue. Retained a structural engineer to review the leaning retaining wall/planter located in the south parking lot of City Hall.
Carmel Cares
A nice article appeared in the Spring 2022 edition of Carmel Magazine (starting on page 138) regarding Carmel Cares activities, accomplishments, and partnership with the City’s Public Works Department. Hosted a webinar on March 23rd entitled, “Special to Spectacular – How Carmel Volunteers are Making it Happen!”
Constructed and installed a beautiful and unique, lighted show bill display case in front of Sunset Center, near Ninth Avenue.
Continued to improve the Scenic Pathway and Forest Theater grounds, and to maintain Devendorf Park, Vista Lobos Park, Sunset Center grounds, and numerous landscaped medians. Worked with the Streets Division to replace slippery flagstone, near a trash enclosure on the Scenic Pathway at Tenth Avenue, with a new concrete pad and decomposed granite. Trimmed excess vegetation and cleared sand off the Fourth Avenue boardwalk towards the beach.
Environmental Programs
Submitted a $20,000 grant application to CalRecycle for implementation of food waste composting and edible food recovery to meet the requirements of SB 1383. The grant application was part of a regional effort of 13 Monterey County jurisdictions to raise a total of $522,000. Purchased and distributed an additional 150 food waste kitchen pails. Fifty pails were donated to the Carmel Foundation and the remaining 100 were made available at the two City libraries for pickup by residents at no charge.
Installed 25 cigarette butt receptacles around downtown to replace older receptacles that were missing or damaged.
Checked final draft of the Climate Adaptation Plan prepared by Rincon Consultants, and began writing the Climate Action Plan in-house.
Initiated the project to re-write the City’s Stormwater Ordinance Section 17.43 and portions of 17.42 with consulting support by Dudek.
Obtained sampling from the Fourth Avenue watershed for copper contamination into the Ocean’s Area of Special Biological Significance.
Removed invasive seedlings from the clearing where many invasive eucalyptus and acacia trees were removed in MTNP. Also coordinated with the volunteers of the Friends of MTNP to plant 75 native trees, including willows, oaks, and cottonwoods, to restore native habitat in the area. Hired Tope's Tree Service to conduct weekly watering of the seedlings.
Tope’s Tree Service also completed the removal of 3 large, dead pine trees in MTNP.
Facility Maintenance
Coordinated with volunteers who cleaned and re-stained the benches at Forest Theater. Supported the work of Pac Rep who started the repair of the Forest Theater stage floor and deteriorated subfloor joists and coordinated with the Building Official. Obtained quotes for repairing Flanders Mansion roof leaks – decided to perform in-house. A flagpole lanyard at the Police Station was replaced at no cost. In another effort to reduce water consumption, the City’s second waterless urinal was installed in Devendorf Park.
Tested the fire sprinkler systems at all applicable City buildings. Recycled a dead tree of lumber and replaced janitor closet storage shelves. Started to make repairs to the Fire Station, including fixing a drain pipe, exhaust housing, and oven door, and obtain quotes for interior painting, carpeting, and new lockers.
Attachment 5
Public Works Department Report – February and March 2022 Project Management (CIP)
An exhaust fan was relocated as the final punch list item for the Sunset Center Emergency Fire Pump Replacement Project.
For the Park Branch Library Generator Replacement Project, trees up against the east wall of the building, and their stumps, were removed. The existing gas line was discovered to be much more shallow than Code requirements, resulting in a change order. The narrow planter strip was converted into a concrete walkway. A new transfer switch was installed indoors (replacing the outdoor switch), and the generator is on site and will be set and tested in early April. Initiated the design, and received 30% design plans from Neill Engineer for the first three drainage projects located at the south end of MTNP. This project is funded by a Per Capita Park Grant. Hired M3 Environmental, who sampled, tested, and reported on hazardous materials existing on the exterior of Sunset Center. Specifically, asbestos was identified in select areas; however, lead paint was found to be extensive and will require costly removal by a hazardous materials remediation firm.
Street Maintenance
Supported CAWD with vacuuming out debris from four CDS units for clean drainage discharge. Supported “Visit Carmel” by hanging "Love" banners along Ocean Avenue. Repaired uplifted sidewalk segments downtown, including larger concrete segments on Mission and Monte Verde Streets, both south of Ocean Avenue, per the Annual Sidewalk Survey inspection results. Repaired a sidewalk and concrete patio in Sunset Center. Repaired 13 asphalt drainage berms.
Refurbished and painted park and street name signs.
Fixed a split rail fence near Monte Verde Street and Fourth Avenue. Received a demonstration of a Ravo Series 5 street sweeper. Began the annual traffic striping, legends, and curb painting program.
Forestry Parks and Beach Report (March Only)
City Forester Sara Davis attended the Green Communities Leadership Institute. PG&E is working in town taking down dead and dying trees. They will also start pruning for line clearance by mid-April.
572 trees have been inventoried downtown by West Coast Arborist. These trees will also be pruned for vehicle and sidewalk clearance, away from buildings, and for good form and structure. The work is scheduled to begin on April 11th.
The removal of large pines is slowing down. However, the high temperatures the week of April 4th may cause more pines to decline.
The on-call tree services contracts will end this fiscal year. Staff is exploring different strategies to improve responsiveness and field operations by tree contractors starting next fiscal year, by conducting a qualifications-based, rather than solely a low-bid, competitive selection process. There was one notable tree failure - a trash truck pulled over an oak on Sixth Avenue. The Ocean Avenue median island, between Dolores and Lincoln Streets, was stripped in preparation for re-landscaping following the successful pilot project to the west. Irrigation components for this island, and the remaining three islands to the east, were ordered and delivered. Repaired an irrigation line at the Lester Rountree Native Plant Garden.
Attachment 5
Public Works Department Report – February and March 2022 2022 Permitted Removals and Required Plantings
Removals
Plant
Upper
Plant
Lower
No room
for New
Tree
Meets Density
Recommendation
Total Number of
Trees Required
January 2 1 1 0 0 2
February 14 4 5 0 3 9
March 13 4 4 0 4 8
April
May
June
July
August
September
October
November
December
2022 Totals 29 9 10 0 7 19
Historic Permitted Removals and Required Plantings
Removal
Permits
Removal
of Upper
Removal
of Lower
Replanting
Required
Replanting
of Upper
Replanting
of Lower
Replanting
%
2012 96 20 20.83%
2013 123 60 63 59 31 29 47.97%
2014 145 64 81 49 35 20 33.79%
2016 90 37 41.11%
2017 119 50 69 43 15 28 36.13%
2018 77 37 60 20 1 18 20.62%
2019 170 107 63 116 53 63 68.24%
2020 98 57 41 93 67 26 94.90%
Permitted
Removals
Removal
of Upper
Removal
of Lower
Replanting
Required
Replanting
of Upper
Replanting
of Lower
Replanting
%
Applications
Processed
2021 204 81 123 135 81 54 66.18% 213
2022* 29 9 20 19 9 10 65.52% 39
*year to date
. Private and Development Activities
Attachment 5
Public Works Department Report – February and March 2022 0 10
20 30
40 50
60 70
80 90
2013 2014 2017 2018 2019 2020 2021 2022*
Required Replanting
Re-planting of upper Re-planting of lower
71 96 67
139 165 149 176 165
132 159
88 47
207
256
556 425
163
107
187
115 101
96 35
74 75
38 40
105
113
66 72
59 62
55 9
0 100
200
300
400
500
600
700
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 City Performed Tree Work - Year-by-Year Comparison
Removal Prunning Planting * year to date
City Forestry, Parks, and Beach Activities
Attachment 5
Public Works Department Report – February and March 2022 City Work for February 2022
Failures 2
Inspections 43
Plan Reviews 5
Plantings 1
Prunings 28
Removals 12
Site Assessments 5
Attachment 5
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Yashin Abbas, Interim City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
April 4, 2022 Special Meeting Minutes, April 5, 2022 Regular Meeting Minutes, and April 25, 2022 Special Meeting Minutes
RECOMMENDATION:
Approve April 4, 2022 Special Meeting Minutes, April 5, 2022 Regular Meeting Minutes and April 25, 2022 Special Meeting Minutes.
BACKGROUND/SUMMARY:
The City Council routinely approves the minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
Attachment 1: April 4 draft minutes
Attachment 2: April 5 draft minutes
Attachment 3: April 25 draft minutes
Attachment 1
Attachment 1
Attachment 1
Attachment 2
Attachment 2
Attachment 2
Attachment 2
Attachment 2
Attachment 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robin Scattini, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: March 2022 Check Register Summary
RECOMMENDATION:
Approve the check register for March 2022.
BACKGROUND/SUMMARY:
The check register is produced from the City's financial system. The report groups the checks by the respective department or function. The check register includes the check number, the name of the vendor, a description of the purchase, the check issue date and the amount of the check. Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and need not be disclosed under the Public Records Act.
On the last page of the report, staff have included the contract balance for the respective vendors that were paid in March.
FISCAL IMPACT:
The check register summary for March 2022 totals $1,311,968.
PRIOR CITY COUNCIL ACTION:
Council ratified the February 2022 check register at its April 4 special meeting.
ATTACHMENTS:
March 2022 check register
March 2022 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 110 City Council
48662 Peninsula Messenger LLC Mail service:sorting and delivery FY 2021-22 03/11/2022 4,272.00 Total for Department: 110 City Council 4,272.00
Department: 111 City Administration
48602 Alhambra Water service City Hall 03/07/2022 110.82 48603 Amazon Web Services Inc Data and cloud storage fees 03/07/2022 728.53 48605 AT&T Telephone service citywide FY 2021-22 03/07/2022 2,955.70 48609 Carmel Pine Cone Legal noticing 03/07/2022 1,295.00 48614 Copies By-The-Sea Agenda printing 03/07/2022 202.22 48616 DocuSign, Inc eSignature Enterprise Pro Edition 03/07/2022 5,158.00 48629 Next Request Workflow Platform-Standard 03/07/2022 3,495.00 48642 Wageworks,Inc Healthcare monthly Admin and Compliance 03/07/2022 150.00 48645 Aviate Enterprises Inc Enterprise Immune System 03/11/2022 15,046.92 48646 Bridge IT Consulting Cloud Backup system 03/11/2022 1,935.36 48651 Diversified Management Group Job review services 03/11/2022 379.50 48653 Hinderliter, De Llamas & Associates Sales/transaction tax auditing services 03/11/2022 1,397.09 48658 Office Depot, Inc. Office supplies 03/11/2022 232.47 48664 Pitney Bowes Global Fin S Postage meter lease 03/11/2022 676.42 48666 Ryan Ranch Printers Envelopes 03/11/2022 86.31
48668 Sprint Cell service, usage and purchases 03/11/2022 29.99 48670 T-Mobile Monthly cell service and purchases 03/11/2022 1,488.30 48677 Zoom Imaging Solutions, Imc. Admin/Finance Copier usage fees FY 2021-22 03/11/2022 422.83 48704 Benefit Coordinators Corporation (BCC) Cobra Admin expenses FY 2021-22 03/24/2022 75.00 48710 Chavan and Associates, LLC Financial Audit FY 2021-22 03/24/2022 7,500.00 48712 Comcast Business NonCNGEN internet and recurring charges 03/24/2022 644.82 48714 Hinderliter, De Llamas & Associates Sales/transaction tax auditing services 03/24/2022 911.98 48715 I.A.M.P On site sound system services for SCC meet 03/24/2022 2,100.00 48716 Image Sales Employee ID Badges 03/24/2022 44.14
48719 NHA Advisors Bond arbitrage and compliance reporting 03/24/2022 3,700.00 48723 Purchase Power Postage meter refills 03/24/2022 3,763.67 48724 Robert Half Payroll temp help 03/24/2022 9,006.00 48725 Russell Morreale Reimbursement for City laptop carrying bag 03/24/2022 43.69 48727 SHI International Corp Lenovo Thinkvision monitors for use citywide 03/24/2022 18,051.25 48734 Alan Ward Reimbursement for recruitment expense 03/25/2022 176.17 48738 Brian Ellis Reimbursement for recruitment expense 03/25/2022 268.22 Total for Department: 111 City Administration 82,075.40 Department: 112 City Attorney
48705 Best Best & Krieger, Attorney At Law Legal services: Telemcommuncations 03/24/2022 6,875.50 48708 Burke,Williams & Sorensen, LLP Legal services: Jan 2022 03/24/2022 46,571.35 48729 Telecom Law Firm PC Legal services: Telecommunications 03/24/2022 5,776.00 Total for Department: 112 City Attorney 59,222.85
Department: 115 Community Planning & Building
48604 American Planning Association APA Membership 03/07/2022 727.00 48615 De Lage Landen Financial Copier lease 03/07/2022 212.22 48621 Engineered Fire Systems FY21/22 plan review services for fire plans 03/07/2022 1,312.50 48622 FedEx Mailing of Volume Studies 03/07/2022 55.00
48625 IWORQ PH - Portal Home Managment software 03/07/2022 325.00 48637 Uline Inc. Rain Gear for staff 03/07/2022 65.20
48638 Universal Staffing Inc Planning Dept:temp staffing expense 03/07/2022 1,609.63 48639 US Bank Reference materials, professional membership fees 03/07/2022 442.88 48648 Carmel Towing & Garage Building Official vehichle fuel 03/11/2022 52.73 48650 CSG Consultants, Inc. Plan Review Services 03/11/2022 36,158.22 48652 Engineered Fire Systems FY21/22 plan review services for fire plans 03/11/2022 750.00 48658 Office Depot, Inc. Office supplies 03/11/2022 163.75 48666 Ryan Ranch Printers Business cards 03/11/2022 240.35 48731 Universal Staffing Inc Planning Dept:temp staffing expense 03/24/2022 2,025.21 Total for Department: 115 Community Planning & Building 44,139.69 Department: 116 Police
48610 Carmel Towing & Garage PD-Fuel purchases 03/07/2022 3,685.75 48613 Community Hospital of the Monterey Peninsula Testing services Police Dept 03/07/2022 27.00 48619 Elissa Higgins Reimbursement: training expenses 03/07/2022 139.79 48639 US Bank COVID masks, safety supplies, meetings 03/07/2022 825.90 48640 US Bank Voyager Fleet Police Dept: Fuel charges 03/07/2022 45.69 48641 Verizon Wireless Air cards 03/07/2022 256.56
48644 Alhambra Water service Police Dept 03/11/2022 226.68 48660 Pacific Gas & Electric Video cameras citywide 03/11/2022 193.31 48672 Transunion Risk & Alterna Investigative services for PD-Monthly fee 03/11/2022 79.80 48706 Biddle Consulting Group Inc Test Genius Online: Annual Software License 03/24/2022 1,995.00 48711 Comcast Police Dept cable services 03/24/2022 55.58 48720 Office Depot, Inc. Office supplies 03/24/2022 272.07 48722 PCS Mobile PD Subscription for AutoVu 03/24/2022 418.29 48726 Salinas Valley Pro Squad Uniform-service clothes 03/24/2022 445.25 48732 US Bank Community promotions supplies, training fee 03/24/2022 162.42 48733 West Coast Signings PD Notary services 03/24/2022 65.00 Total for Department: 116 Police 8,894.09
Department: 117 Fire
48608 Caltronics/J.J.R Enterprises. Inc Fire Dept copier usage 03/07/2022 269.92 48610 Carmel Towing & Garage FY 2021-22 Fire Dept fuel purchases 03/07/2022 684.72 48612 City Of Monterey FY 21-22 Fire Contract monthly charges 03/07/2022 222,578.82 Total for Department: 117 Fire 223,533.46
Department: 118 Ambulance
48606 Bound Tree Medical LLC Ambulance medical supplies-FY 2021-22 03/07/2022 2,258.98 48610 Carmel Towing & Garage FY 2021-22 Ambulance Dept fuel purchases 03/07/2022 1,046.54 48612 City Of Monterey FY 2021-22 Ambulance agreement 03/07/2022 1,777.30 48641 Verizon Wireless Ambulance Vehicles Air cards FY 2021-22 03/07/2022 213.64 48663 Peninsula Welding & Medical Supply, inc. Oxygen/hazardous materials transport service 03/11/2022 90.30 48674 Verizon Wireless Ambulance Vehicles air cards FY 21-22 03/11/2022 289.16 48676 Wittman Enterprises, LLC Billing services Ambulance FY 2021-22 03/11/2022 2,399.57 48707 Bound Tree Medical LLC Ambulance medical supplies-FY 2021-22 03/24/2022 48.88 48713 De Lage Landen Financial Ambulance Copier Lease FY 2021-22 03/24/2022 75.01 Total for Department: 118 Ambulance 8,199.38
Department: 119 Public Works
48601 Ailing House Pest Control FM pest control FY 2021-2022 03/07/2022 434.00 48602 Alhambra Water for PW FY 2021-2022 03/07/2022 234.38 48607 California Fire Protection, Inc. FM annual fire inspections FY 2021-2022 03/07/2022 1,650.00 48610 Carmel Towing & Garage PW fuel FY 21-22 03/07/2022 1,566.78 48611 Cintas Corporation Uniforms for PW FY 2021-2022 03/07/2022 295.05 48615 De Lage Landen Financial PW copier maintenance FY 21-22 03/07/2022 205.39 48617 Dudek Environmental support: Drainage and erosion 03/07/2022 1,552.50 48618 Edges Electrical Group FM electrical supplies FY 2021-2022 03/07/2022 355.32 48624 Hayward Lumber PW supplies FY 2021-2022 03/07/2022 105.83 48626 Leo Hernandez Reimbursement: Training expenses 03/07/2022 255.44 48628 Monterey Sanitary Supply Janitorial supplies 03/07/2022 417.54 48630 Overhead Door Co of Salinas FM overhead door service FY 2021-2022 03/07/2022 822.04 48632 Rincon Consultants, Inc Climate action planning 03/07/2022 7,179.50 48633 Scarborough Lumber & Building FM supplies FY 2021-2022 03/07/2022 245.62 48634 Security Shoring & Steel Plates Inc COS cleaning: Beach parking lot 03/07/2022 742.00 48635 Signworks Inc Stencils 03/07/2022 343.63
48636 Trucksis Enterprises, Inc. Replacement flags 03/07/2022 211.18 48639 US Bank Training expenses, supplies, safety clothing 03/07/2022 1,817.73 48643 Wm Baxter Electric Flanders Mansion services 03/07/2022 2,804.11 48654 Iverson Tree Service Tree work city-wide 03/11/2022 8,100.00 48657 Martins Irrigation Supply, INC. Ocean Ave beautification supplies 03/11/2022 170.19 48659 Overhead Door Co of Salinas FM overhead door service FY 2021-2022 03/11/2022 2,304.01 48665 Pureserve Building Service Monthly janitorial services 03/11/2022 16,166.72 48667 Scarborough Lumber & Building PW Supplies FY 2021-2022 03/11/2022 50.79 48669 Sure-Close Inc 150 kitchen pails for food waste 03/11/2022 982.50 48671 Tope's Tree Service Inc. Tree work city-wide 03/11/2022 420.00 48673 Tree Stuff Lockbox No 639707 Supplies for forestry division 03/11/2022 196.54 48689 Carmel Towing & Garage PW fuel FY 21-22 03/23/2022 1,690.46 48691 Cintas Corporation Uniforms for PW FY 2021-2022 03/23/2022 288.94 48693 Edges Electrical Group FM electrical supplies FY 2021-2022 03/23/2022 61.15 48694 Ferguson Enterprises, Inc. FM plumbing supplies FY 2021-2022 03/23/2022 147.90 48695 Granite Rock Company Supplies FY 2021-2022 03/23/2022 31.41 48696 Jaime Aquino Reimbursement: work boots per MOU 03/23/2022 185.83 48697 Michael Tope Reimbursement: work boots per MOU 03/23/2022 250.00 48699 Poe's Plumbing & Backflow FM plumbing repairs FY 2021-2022 03/23/2022 1,251.81 48700 Scarborough Lumber & Building Supplies for forestry division 03/23/2022 111.35 48701 Sentry Alarm Systems Fire panel replacement 03/23/2022 1,838.80 48703 American Supply Company PW/FM Janitorial supplies 03/24/2022 261.08 48718 M & S Building Supply Supplies-PW Maint 03/24/2022 147.50 48732 US Bank ISA membership, training fee, COVID test kits 03/24/2022 651.40 48735 Always Under Pressure PW water recycle system repair 03/25/2022 844.32 48736 American Lock & Key FM keys FY 21-22 03/25/2022 53.57 48737 Applied Marine Sciences ASBS watershed sampling FY 2021-2022 03/25/2022 5,662.78 48739 Caltronics/J.J.R Enterprises. Inc Meter usage-Public Works 03/25/2022 58.27 48740 Cintas Corporation Uniforms for PW FY 2021-2022 03/25/2022 539.40 48741 Dudek Environmental support: Drainage and erosion 03/25/2022 5,572.50 48742 Ennis-Flint Inc Supplies 03/25/2022 1,481.08
48743 Golden State Portables Service for Forest Theater. Rental prep-Clean products 03/25/2022 380.88 48744 Greenwaste Recovery Inc Vista Lobos food waste bin 03/25/2022 116.00 48745 Iverson Tree Service Tree work city-wide 03/25/2022 3,650.00 48746 LSA Associates, Inc Greenhouse gas emissions analysis technical support 03/25/2022 2,805.00 48747 MJ Murphy Lumber and Hardware PW supplies FY 2021-2022 03/25/2022 989.63 48748 Monterey Sanitary Supply Janitorial supplies 03/25/2022 176.99 48750 PSTS, Inc. Services:Pumping oil-water separator 03/25/2022 730.00 48751 Rincon Consultants, Inc Climate action planning 03/25/2022 10,178.25 48752 Scarborough Lumber & Building FM supplies FY 2021-2022 03/25/2022 164.47 48753 Sentry Alarm Systems HML alarm monitoring 03/25/2022 378.00 48754 Tope's Tree Service Inc. Tree work city-wide 03/25/2022 1,475.00 48756 US Bank Membership, supplies for PW 03/25/2022 3,176.71 48757 Valley Hills Nursery Plants 03/25/2022 162.84
Total for Department: 119 Public Works 95,142.11
Department: 120 Library
48661 Pacific Grove Self Storage Storage unit 12/27-1/26 03/11/2022 307.00 Total for Department: 120 Library 307.00
Department: 121 Community Activities
48690 Carmel Women's Club, Inc Room rental cleaning fee - Homecrafters' jury 03/23/2022 100.00 48702 US Bank Supplies 03/23/2022 323.40
Total for Department: 121 Community Activities 423.40
Department: 122 Economic Revitalization
48728 Sunset Cultural Center Inc. FY 2021-22 Operating Grant Q4 payment 03/24/2022 189,375.00 Total for Department: 122 Economic Revitalization 189,375.00 Department: 130 Non-Departmental
48631 Prism Public Risk Innovation Claim deductibles 03/07/2022 5,047.49 48660 Pacific Gas & Electric Gas and electric service citywide FY 2021-22 03/11/2022 16.40 48709 Cal-Am Water Company Water service citywide FY 2021-22 03/24/2022 9,347.18 48721 Pacific Gas & Electric Gas and electric service citywide FY 2021-22 03/24/2022 13,165.74 48730 U.S. Bank PARS Sec 115 trust pension mitigation payment #1 03/24/2022 250,000.00 48755 U.S. Bank PARS Sec 115 trust pension mitigation payment #2 03/25/2022 250,000.00 Total for Department: 130 Non-Departmental 527,576.81
Department: 311 Capital Projects
48623 Ferguson Enterprises, Inc. ADA bathroom mirrors 03/07/2022 1,656.27 48639 US Bank Downtown beautification supplies 03/07/2022 1,619.19 48649 Coast Counties Glass, Inc. ADA restroom upgrade 03/11/2022 9,637.00 48692 Cosco Fire Protection Re-route exhaust on Sunset Center fire pump 03/23/2022 4,613.87 48698 Neill Engineers Corp. CIP: Engineering services 03/23/2022 21,356.00 48749 Native Solutions North Dunes Restoration Project 03/25/2022 4,500.00 Total for Department: 311 Capital Projects 43,382.33
Department: 513 Veh & Equip Replacement
48620 Emergency Vehicle Specialists Inc 2 Dodge Durango accessories packages 03/07/2022 8,992.26 48647 Cal Coast Electric, Inc Park Branch Library generator upgrade 03/11/2022 9,484.59 48655 J 4 Systems Migration of Active Network Servicer Capital Project 03/11/2022 5,748.00 48717 J 4 Systems Migration of Active Network Servicer Capital Project 03/24/2022 1,200.00 Total for Department: 513 Veh & Equip Replacement 25,424.85 Grand Total 1,311,968.37
March Contract Payments:
Vendor Contract Amt Paid thru March Contract Balance
Pen Messenger $ 43,510.00 $ 78,490.00
City of Monterey $ 1,780,630.56 $ 890,315.44 Fire admin services Rincon $ 38,797.50 $ 11,702.50
Pureserve $ 145,500.48 $ 58,499.52
Neill Engineers $ 35,771.00 $ 62,429.00
Tope's Tree Svc $ 27,299.48 $ 37,700.52
Native Solutions $ 36,550.00 $ 17,950.00
Dudek $ 14,120.00 $ 9,380.00
Iverson Tree Svc. $ 25,800.00 $ 44,200.00
Chavan & Assoc. $ 32,000.00 $ 29,000.00 $ 3,000.00
$ 23,500.00
$ 70,000.00
$ 122,000.00
$ 2,670,946.00
$ 50,500.00
$ 204,000.00
$ 98,200.00
$ 65,000.00
$ 54,500.00
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-034 of the City Council of the City Of Carmel-by-the-Sea Proclaiming the Continuing Need To Meet By Teleconference Pursuant To Government Code Section 54953 (e)
RECOMMENDATION:
Adopt Resolution 2022-034 of the City Council of the City of Carmel-by-the-Sea proclaiming the continuing need to meet by teleconference pursuant to Government Code Section 54953 (e).
BACKGROUND/SUMMARY:
All meetings of the City of Carmel-by-the-Sea legislative bodies are open and public as required by the Ralph M.
Brown Act (Cal. Gov. Code 54950 – 54963).
Before COVID-19, Section 54953(b) of the Brown Act allowed for teleconferencing if the public agency complied with the following requirements:
1. At least a quorum of the members of the legislative body must participate from locations within the boundaries within the jurisdiction of the local agency.
2. An agenda shall be posted at all teleconference locations.
3. Each teleconference location shall be identified in the notice and agenda of the meeting.
4. Each teleconference location shall be accessible to the public.
AB 361 amended Government Code Section 54953 and authorizes a City to allow for modified teleconferencing rules, subject to the existence of certain requirements which are listed below in this Staff Report.
Government Code section 54953(e)(1) lists the circumstances under which a local agency may use such modified teleconferencing procedures, as follows:
(1) A local agency may use teleconferencing without complying with the requirements of paragraph (3) of subdivision (b) if the legislative body complies with the requirements of paragraph (2) of this subdivision in any of the following circumstances:
(A) The legislative body holds a meeting during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing. (B) The legislative body holds a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
(C) The legislative body holds a meeting during a proclaimed state of emergency and has determined, by majority vote, pursuant to subparagraph (B) that, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees.
March 4, 2020, Governor Newsom declared a State of Emergency as a result of the COVID-19 pandemic.
The State of Emergency remains in effect and COVID-19 continues to threaten the health and lives of the public and the Delta variant is highly transmissible in indoor settings. In addition, breakthrough cases are becoming more common.
On September 22, 2021, the County of Monterey Health Department issued a Recommendation Regarding Social Distancing Including Remote Meetings of Legislative Bodies (see Attachment 1) which provides:
“The Monterey County Health Department continues to recommend that physical and social distancing strategies be practiced in Monterey County, which includes remote meetings of legislative bodies of local agencies, to the extent possible.
Monterey County continues to experience transmission of COVID-19 locally. Physical and social distancing is still an effective measure to reduce the spread of COVID-19, especially when combined with use of face coverings, frequent hand washing, staying home when ill, testing, and vaccination with U.S.
Food and Drug Administration approved or authorized COVID-19 vaccines.
Remote meetings of legislative bodies allow for the virtual participation of agency staff, presenters, and community members in safer environments, with less risk of exposure to SARS-CoV-2, the virus that causes COVID-19.
The Monterey County Health Officer will continue to monitor local metrics and the necessity of this recommendation.”
Thus, meetings of the City Council and its legislative bodies may be held pursuant to the terms of Government Code Section 54953(e)(1)(A) so long as a proclaimed state of emergency continues and state or local officials continues to impose or recommend measures to promote social distancing.
If, for some reason, state or local officials discontinue imposing or recommending measures to promote social distancing, the proposed Resolution would also authorize teleconferencing under the rules of 54953(e) so long as a proclaimed state of emergency continues.
On October 4, 2021, the City Council adopted the initial Resolution No. 2021-057 authorized by AB 361 to allow for meetings of the City Council to be held telephonically.
Government Code Section 54953 (e) (3) provides that every 30 days after teleconferencing for the first time, and every 30 days thereafter, to continue teleconferencing the City Council must state that it has reconsidered the circumstances of the state of emergency and that either of the following circumstances exist: (1) The state of emergency continues to directly impact the ability of the members to meet safely in person or (2) State or local officials continue to impose or recommend measures to promote social distancing. Currently, both of these circumstances continue to exist and, for that reason, the recommended action is for the City Council to adopt the attached Resolution Of The City Council Of The City Of Carmel- by-the-Sea Proclaiming The Continuing Need To Meet By Teleconference Pursuant To Government Code Section 54953 (e), Attachment 2 to this Staff Report.
This Resolution will authorize the City Council, and other legislative bodies of the City, to hold teleconference meetings within the requirements of AB 361, but does not prohibit the City from holding in person meetings in the future.
If the Resolution is adopted, then the City and its legislative bodies which hold teleconference meetings must follow the procedures set forth by AB 361, which include the following:
1. Notice of the meeting must still be given in compliance with the Brown Act, and the notice must include the means by which the public may access the meeting and provide public comment.
2. The public must be provided access to the meeting via a call-in option or internet-based service option and allowed to “address the legislative body directly.” The agency does not have to provide an in-person option for the public to attend the meeting.
3. The meeting must be conducted “in a manner that protects the statutory and constitutional rights of the parties and the public appearing before the legislative body.”
4. If there is a disruption to the meeting broadcast or in the ability to take call-in or internet-based public comment, no further action can be taken on agenda items until the issue is resolved.
5. The body cannot require comments to be submitted before the start of the meeting. The public must be allowed to make “real time” public comment.
6. Reasonable time for public comment must be provided. If the agency provides a timed public comment period, the public comment period must be left open until the time expires.
7. All votes must be taken by roll call.
8. The legislative body must approve a resolution making findings every 30 days to continue to conduct teleconference meetings under AB 361. The body must find it has reconsidered the circumstances of the state of emergency and either 1) the emergency continues to impact the ability to meet safely in person, or 2) State or local officials continue to impose or recommend social distancing.
If the state of emergency ends or if the City Council decides to rescind the Resolution, then meetings of the City Council and other legislative bodies of the City must comply with the pre-COVID teleconferencing rules of 54953(b) described earlier in this Staff Report.
Without this Resolution, as noted, if a Council Member or a member of a City Board or Commission does not attend a meeting in person, then the agenda would need to be posted at the location of that person and the public would have access to that location. This Resolution (so long as Government Code Section 54953 allows) would provide flexibility to the Council, Board Members and Commissioners when meetings are held in person to attend remotely if they do not attend in person without the necessity of posting an agenda at their location and there would be no limit on the number (quorum must be physically present without this Resolution) of Council Members, Board Members and Commissioners who attend remotely. There are some public agencies in California which have adopted a Resolution authorized by AB 361 and use a “hybrid” method for attendance at meetings in which some members attend in person and other members attend remotely and the staff and public also can attend in person or remotely.
FISCAL IMPACT:
No direct fiscal impact for this action.
PRIOR CITY COUNCIL ACTION:
Adoption of Initial Resolution No.2021-057 on October 4, 2021 and continuing Resolutions at subsequent meetings of the City Council.
ATTACHMENTS:
Attachment 1 - County of Monterey Health Department Recommendation Regarding Social Distancing Including Remote Meetings of Legislative Bodies issued September 22, 2021 Attachment 2 - Resolution 2022-034
Recommendation Regarding Social Distancing Including Remote Meetings of Legislative Bodies
Issued: September 22, 2021
The Monterey County Health Department continues to recommend that physical and social distancing strategies be practiced in Monterey County, which includes remote meetings of legislative bodies of local agencies, to the extent possible.
Monterey County continues to experience transmission of COVID-19 locally. Physical and social distancing is still an effective measure to reduce the spread of COVID-19, especially when combined with use of face coverings, frequent hand washing, staying home when ill, testing, and vaccination with U.S. Food and Drug Administration approved or authorized COVID-19 vaccines.
Remote meetings of legislative bodies allow for the virtual participation of agency staff, presenters, and community members in safer environments, with less risk of exposure to SARS-CoV-2, the virus that causes COVID-19.
The Monterey County Health Officer will continue to monitor local metrics and the necessity of this recommendation.
Attachment 1
Attachment 2
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie Waffle, AiCP, Senior Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-035 authorizing a refund of application fees for Preliminary Site Assessment application PSA 22-052 (Higgins) and Track 2 Design Study application DS 22-051 (Higgins) in the amount of $4,830 to Hastings Construction RECOMMENDATION:
Adopt Resolution 2022-035 authorizing a refund of application fees for Preliminary Site Assessment application PSA 22-052 (Higgins) and Track 2 Design Study application DS 22-051 (Higgins) in the amount of $4,830 to Hastings Construction.
BACKGROUND/SUMMARY:
The applicant, Hastings Construction, submitted a Preliminary Site Assessment application PSA 22-052 (Higgins) including an application fee of $1,135 and Track 2 Design Study application DS 22-051 (Higgins) including an application fee of $5,175 plus $130 application fee for a volume study for the demolition of an existing single-family residence and construction of a new single-family residence located on 13 th Avenue 2
southeast of Mission Street. Shortly thereafter, the applicant requested the application be withdrawn as the owners decided to sell the property and the buyer was not interested in moving forward with the current application. This item is on the Council’s agenda to authorize a refund of 75% of the permit fee costs, $4,830, in accordance with CMC Section 17.02.120 (Fees) which allows a partial refund of fees in the amount of 75% for applications that are withdrawn before a determination has been made as to whether the application is complete. The applicant submitted the Preliminary Site Assessment application on February 28, 2022, and the Track 2 Design Study application on March 9, 2022, and withdrew the applications on April 6, 2022 prior to staff making a determination as to the completeness of the application.
CMC Section 3.06.060 (Return of Funds) requires refunds of $1,000 or more to be approved by Council.
Specifically, Section 3.06.060 states that “from time to time it becomes necessary to refund certain permit fees, taxes, licenses, etc., in the normal course of City business. Upon recommendation from the Assistant City Administrator, the City Administrator or his/her duly authorized representative is authorized to approve such refunds in an amount not to exceed $1,000. All refunds over $1,000 shall require approval by the City Council.”
FISCAL IMPACT:
Other than the cost of processing the refund, there is no fiscal impact to the City for issuing the permit fee refund.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
Attachment 1: Resolution
Attachment 1
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sara Davis, City Forester
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-037 authorizing the City Administrator to execute Change Order No. 3 to the on-call tree maintenance services contract with West Coast Arborists, Inc. for a not-to-exceed amount of $160,000 and to extend the term to June 30, 2022 RECOMMENDATION:
Adopt Resolution 2022-037 authorizing the City Administrator to execute Change Order No. 3 to the on-call tree maintenance services contract with West Coast Arborists for a not-to-exceed amount of $160,000 and to extend the term to June 30, 2022. This is an administrative item to increase the contract ceiling, but does not allocate any additional funds for tree maintenance work.
BACKGROUND/SUMMARY:
On-call, as-needed tree care service contractors allow the City to address the many needs of our urban forest, such as removal of dead, diseased, or hazardous trees, pruning to maintain clearances and proper tree health, stump grinding, planting new trees, and watering. In addition to the trees located in the City's right-of-way, maintenance is also needed for trees located on all City properties, at City facilities, along medians and trails, and in parks. The City’s urban forest contains over 9,000 trees.
Public Works forestry staff can perform most of these tasks in a less expensive manner; however, our work force is simply spread too thin. Shifting our resources to work exclusively on trees would have immediate impacts on other facilities, such as the beach, parks, and open space. Having tree care contractors on an on-call basis has proven to be an efficient way to expedite tree services in a cost-competitive manner.
FISCAL IMPACT:
Resolution 2022-037 (Attachment 1) will allow the contract ceiling for on-call tree services with West Coast Arborists to be raised to $160,000 and extend the term of the contract to June 30, 2022. The budget is already available inthe Public Works Forestry Division operating budget account 101-119-45-42001 and will be used to prune 572 trees in the downtown.
This is an administrative item to increase the contract ceiling, but does not allocate any additional funds for tree maintenance work.
PRIOR CITY COUNCIL ACTION:
In September 2018, for Fiscal Year 2018/19, Council authorized the City Administrator to execute an OnCall Tree Maintenance Service Contract with West Coast Arborists for $100,000 (Resolution 2018-099) and an initial one-year term ending June 30, 2019. In July 2019, for FY 2019/20, Council authorized the City Administrator to execute Change Order No. 1 for $100,000 (Resolution 2019-050) and extend the term through June 30, 2020. In July 2020, the City Administrator executed Change Order No. 2 for $25,000 and extended the term through June 30, 2021.
ATTACHMENTS:
Attachment 1 - Resolution 2022-037
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2022-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE CHANGE ORDER NO. 3 TO THE
ON-CALL TREE MAINTENANCE SERVICES CONTRACT WITH WEST COAST ARBORISTS FOR A NOT-TO-EXCEED FEE OF $160,000 AND TO EXTEND THE TERM TO JUNE 30, 2022 WHEREAS, Carmel-by-the-Sea is in an urban forest setting with over 9,000 City-owned trees located in the public right-of-way and parks, along medians, and around City facilities; and WHEREAS, starting in Fiscal Year 2018/19, the City retained five qualified firms to carry out tree care services, including tree planting, watering, pruning, removal of dead trees and stumps, arborist services, and emergency tree services in an on-call, as-needed manner; and WHEREAS, in September 2018, the City Council awarded an on-call tree maintenance services contract to West Coast Arborists, Inc. with an initial term ending June 30, 2019 plus up to three additional, one-year extensions per Resolution 2018-099; and WHEREAS, in July 2019, Council adopted Resolution 2019-050, which authorized Change Order No. 1 to the contract with West Coast Arborists for a not to exceed amount of $100,000 and extended the term to June 30, 2020; and
WHEREAS, in July 2020, the City Administrator authorized Change Order No 2 to increase the contract by $25,000 and extend the term to June 30, 2021, and WHEREAS, there is sufficient budget available in the Public Works Forestry Division operating budget in contract service account 101-119-45-42001 to absorb the cost of the proposed work covered by Change Order No. 3; hence, Change Order No. 3 only increases the contract ceiling and does not allocate additional funds for tree services work.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator to execute Change Order No. 3 to the on-call tree services contract with West Coast Arborists, Inc. for a not-to-exceed amount of $160,000 and to extend the term to June 30, 2022.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of May 2022, by the following vote:
AYES:
NOES:
Attachment 1
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Yashin Abbas
Mayor Interim City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-038 ratifying final costs associated with the Sunset Center Emergency Fire Pump Replacement Project
RECOMMENDATION:
Adopt Resolution 2022-038, ratifying final costs associated with the Sunset Center Emergency Fire Pump Replacement Project.
BACKGROUND/SUMMARY:
In February 2021, staff was notified of smoke coming out of the fire booster pump house at Sunset Center.
Representatives of California Fire Protection, Sunset Center, and Facilities Maintenance met to discuss the fate of this booster pump. It appeared that the booster pump was running at high speeds over a weekend with the water having nowhere to go. This burned out the pump and motor. The system was only 20 years old, but the warranty expired.
Without this booster pump, the fire sprinklers inside Sunset Center would not work, resulting in an emergency situation and closure of the building. However, subsequent tests of a bypass was sufficient for the Fire Marshall to waive having a fire watch of the building until the replacement pump was installed. The City Attorney clarified emergency purchasing procedures for this project per Municipal Code Sections
3.12.140 and 3.12.510 so that repairs could being immediately.
Next, the existing pump manufacturer, Brown Company, confirmed that this system cannot be repaired or rebuilt, it had to be replaced. Brown recommended replacing the system in kind; otherwise, a new design would be required which would require reconfiguration of support pads and piping connections, and possibly modification to the pump house building, at additional cost.
At the April 6, 2021 meeting, the City Council adopted Resolution 2021-016 authorizing purchases for essential public safety projects including the emergency fire pump replacement at Sunset Center, and included these projects into the Fiscal Year 2020/21 Capital Improvement Program. The initial cost estimate at that time was $52,962 for the pump equipment from Brown Company (sole source), plus $52,521 for installation by Cosco Fire Protection, which was a competitive and negotiated cost, for a combined cost estimate, with contingency, of $105,483.
Other expenses for electrical connections and potential modifications to the pump house were anticipated at that time, but were premature to identify. Staff noted that the final costs would be subject to ratification by the City Council when fully known.
The final costs are tabulated below:
Contractor Tasks Final Cost
Brown Company Manufacture Pump Equipment $ 47,421.52
Cosco Fire Protection Install Mechanical and Structural 56,443.47 Gerecke Electrical Electrical Installations 13,800.00
California Fire Protection Relocate Vent per Fire Marshall 3,500.00 Actual Total Cost: $121,164.99
The Brown Company’s cost included manufacture and delivery of the main booster pump, jockey pump, engine, butterfly valves, control valves, controller panel, and a battery backup system. Brown also provided consultations during installation and supported startup, testing, and troubleshooting. Cosco Fire Protection’s work included preparing engineered plans for building and fire department approvals, structural framing and installation of pump equipment, and furnishing blow off valves, diesel tank vents, muffler, fire sprinklers in the pump house, and a water drain pipe.
Local contractor Gerecke Electrical wired up the controller panel, all electrical components to the pump equipment, lighting, alarms, and an exhaust fan. Local vendor Calfifornia Fire Protection graciously provided the initial assessment and professional consultation services throughout the project at no cost to the City, followed by relocating the exhaust vent through the roof as required in the punch list.
The pump was installed, tested, and put into operation in May 2021, just three of months after the prior pump burned out. Then, a punch list consisting of 13 items (initially) took much of the past year to complete, because the project was plagued with delays ranging from crews sick with Covid, incorrect part deliveries, change orders resulting from one contractor’s work impacting another’s, and very busy contractor schedules.
FISCAL IMPACT:
In April 2021, when the Sunset Center Fire Pump Replacement Project was approved by Council, the initial cost estimate was $105,483; however, additional costs were anticipated which could not be estimated at that time. Now complete, the final cost was $121,165, an increase of $15,682. The additional expenses were charged to the Capital Projects Fund.
PRIOR CITY COUNCIL ACTION:
On April 6, 2021, the City Council adopted Resolution 2021-016 authorizing purchases for essential public safety projects including the emergency fire pump replacement at Sunset Center.
ATTACHMENTS:
Attachment #1 - Resolution 2022-038
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2022-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
RATIFYING FINAL COSTS ASSOCIATED WITH THE SUNSET CENTER EMERGENCY FIRE
PUMP REPLACEMENT PROJECT
WHEREAS, in February 2021, the fire booster pump at Sunset Center burned out resulting in closure of the building because the fire sprinklers were not operational; and WHEREAS, it was promptly determined that the existing fire pump system could not be repaired or rebuilt – it had to be replaced; and
WHEREAS, at the April 6, 2021 meeting, the City Council adopted Resolution 2021-016 authorizing purchases for essential public safety projects, including the Emergency Fire Pump Replacement Project at Sunset Center; and
WHEREAS, the initial cost estimate for the Project at that time was $105,483; however, not all costs could be determined, and the final actual cost would be subject to ratification by the City Council when known; and
WHEREAS, the pump was installed and put into operation in May 2021, just three months after its failure; however, numerous factors delayed completion of the Project punch list until now; and
WHEREAS, the final actual cost of the Project was $121,165, and the additional expenses of $15,682 were charged to the Capital Projects Fund.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Ratify the final actual cost of the Project at $121,165 and authorize the additional expenditure of $15,682 to be charged to the Capital Projects Fund.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 2nd day of May, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attachment 1
Resolution No. 2022-038
APPROVED: ATTEST:
__________________ _________________________
Dave Potter Yashin Abbas
Mayor Interim City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-039 approving a list of street projects for Fiscal Year 2022/23 funded by SB 1: the Road Repair and Accountability Act of 2017 RECOMMENDATION:
Adopt Resolution 2022-039 approving a list of street projects for Fiscal Year 2022/23 funded by SB 1: the Road Repair and Accountability Act of 2017.
BACKGROUND/SUMMARY:
California charges excise and sales taxes on gasoline and diesel fuel for transportation-related purposes and allocates a percentage of the funding to cities and counties. This funding is known as the Highway Users Tax Account (HUTA), also referred to as the gas tax. Until 2017, the gas tax had not been updated in 23 years, and the State was confronted with a backlog of deferred infrastructure repairs for bridges, freeways, and roads.
In April 2017, the Governor signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act, into law.
This legislation addresses road maintenance, rehabilitation, and safety needs of both the State highway system and local streets by increasing the per gallon fuel excise taxes, raising diesel fuel sales taxes, and charging new vehicle fees. SB 1 is estimated to generate $1.5 billion a year for California cities and counties for street maintenance efforts statewide. Since November 1, 2017, a portion of this new funding, called the Road Maintenance and Rehabilitation Account (RMRA), has been apportioned by formula to eligible cities and counties for local street purposes.
In order for the City to be eligible to receive RMRA funds, the City must:
A) Adopt City budgets that include the proposed SB 1 street projects list.
B) Incorporate the SB 1 project list, including project description, locations, schedule, and estimated useful life, in the Capital Improvement Plan (CIP), and submit the CIP to the California Transportation Commission annually by October 16.
C) Sustain a certain amount of local funding for streets, known as the Maintenance of Effort.
D) Report on the use of the funds annually.
Public Works has identified the proposed street projects based on the Street Saver Pavement Management System, last updated in the Summer of 2018. Staff is currently working with the Transportation Agency of Monterey County (TAMC) to participate in a cost-effective, regional effort to conduct a field assessment and update the database in late 2022/early 2023.
Used by numerous agencies throughout California, the Street Saver System scientifically optimizes public funds by targeting pavement rehabilitation strategies to roadway segments which are about to slip into rapid decline, rather than allocating dollars to an agency’s most damaged pavement sections which will ultimately require more-costly, complete pavement section reconstructions. Public Works staff has slightly modified the Street Saver’s recommended roadway segment list due to other planned projects and by grouping similar pavement rehabilitation treatments to further optimize cost-effectiveness. For Fiscal Year 2022/23, Public Works recommends that we dedicate one full funding cycle entirely on repairs of heavily-damaged concrete streets.
There are three (3) primary treatment options that will be evaluated during the design of the proposed projects, and concrete cores and geotechnical borings through the existing concrete streets will be performed to ensure the best treatment solution for each street segment. The three treatment options are:
1) Complete removal and replacement of the concrete slab street segment. 2) Half-depth removal of the concrete, crack treatment, and asphalt resurfacing of the top half of the street segment.
3) Crack and surface treatment of the existing concrete, with a tapered asphalt overlay on top.
During the design phase of these street repairs, other street elements are considered and incorporated into the project as appropriate. These elements may include bicycle lanes, drainage, signage, traffic calming, trees and landscaping, and aesthetic enhancements. A preliminary bicycle lane concept was developed for Ocean Avenue, heading west from Monte Verde Street, and is shown in Attachment #2. This concept, and other alternatives, will be evaluated during the project design phase and will be presentated for City Council approval before any specific bikeway alternative is finalized.
The following table compares key factors to repair concrete streets with new concrete versus asphalt.
Concrete Streets Asphalt Surfacing
Construction Cost Higher Lower
Environmental Factors Less Polluting More GHG Emissions Expected Useful Life 30 – 40 Years 15 - 30 Years
Maintenance More Challenging, Costly Relatively Simple
Noise Tire Noise Quiet
Utility Repairs Harder to Access, Repair Easier to Access, Repair When the City Council adopts the FY 2022/23 Capital Improvement Plan and Operating Budget, the project description for “Streets and Road Projects” will include the following lists of streets planned to be partially funded with HUTA and RMRA account revenues:
“Remove and repair the following, damaged concrete street segments and intersections:
1. Ocean Avenue, from Monte Verde Street to San Antonio Avenue
2. Intersection of Ocean and San Antonio Avenues
3. Intersection of San Carlos Street and Fifth Avenue
4. Intersection of San Carlos Street and Sixth Avenue
5. San Carlos Street - intermittent areas between Fifth and Sixth Avenues
6. Bulb-out and ADA ramp, east side of Junipero Street at Seventh Avenue (new, all-way stop intersection crosswalk)
Based on concrete cores and geotechnical borings, design repairs as full depth concrete, partial depth concrete removal with asphalt infill, and/or asphalt overlay over treated concrete surface. Install ADA-compliant ramps at intersections and restore traffic striping and pavement markings as indicated on the plans.
Note: Currently, costs of roadway materials and construction labor are highly erratic due to the Covid-19 Pandemic, supply chain issues, and inflation. Therefore, it is unknown at this time which, and to what extent, the above list of streets can be repaired. However, focusing on much-needed concrete repairs will stretch the limited available funding in a cost-effective manner.
The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. According to the Federal Highway Administration, complete removal and replacement of a concrete street would have a useful life of 30 to 40 years. Half-depth concrete removal and asphalt resurfacing may have a useful life of 20 to 30 years, and an asphalt overlay over existing, crack-filled and treated concrete surfacing may have a useful life of 15 to 25 years.
The design of this project is anticipated to begin by fall 2022 with construction occurring in the fall of 2023, immediately following the busy summer season." FISCAL IMPACT:
The City is estimated to receive a total of $209,472 in FY 2022/23 from HUTA ($117,769) and RMRA ($91,703), which will be shown as revenue in the City's budget for FY 2022/23 and allocated to the street paving project within the Capital Projects Fund.
In order to receive RMRA funding, the City must annually expend from its General Fund for street purposes an amount not less than the annual average of its expenditures of the past three (3) fiscal years. This amount is known as Maintenance of Effort (MOE). Based on the most recent available information, the City's MOE is estimated to be $578,965. This figure will be included in the City's Capital Improvement Plan for FY 2022/23.
PRIOR CITY COUNCIL ACTION:
In April 2018, Council adopted Resolution 2018-039 approving a list of streets to be repaved for inclusion in the FY 2018/19 Budget and Capital Improvement Plan. In March 2019, Council adopted Resolution 2019-019 approving a list of streets to be repaved for inclusion in the FY 2019/20 Budget and Capital Improvement Plan.
On April 7, 2020, Council adopted Resolution 2020-026, approving a list of streets to be repaved for inclusion in the FY 2020/21 Budget and Capital Improvement Plan. And on May 4, 2021, Council adopted Resolution 2021-018, approving a list of 15 streets to be repaved for inclusion in the FY 2021/22 Budget and Capital Improvement Plan.
ATTACHMENTS:
Attachment #1 - Resolution 2022-039 approving a list of concrete streets for FY 2022/23 Attachment #2 - Preliminary Bikeway Concept
Resolution 2022-039
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2022-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
APPROVING A LIST OF CONCRETE STREETS TO BE REPAIRED FOR INCLUSION IN THE FISCAL YEAR 2022/23 CAPITAL IMPROVEMENT PLAN AND BUDGET PARTIALLY FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant, multi-modal transportation funding shortfalls statewide; and WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of the City of Carmel-by-the-Sea are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1 by resolution, in the City budget, and which must include a description and location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements; and
WHEREAS, the City will receive an estimated total of $209,472 from SB1 in FY 2021/22, from the Highway Users Tax Account (HUTA) ($117,769) and RMRA ($91,703), and anticipates allocating $570,000 of its General Fund (Measure C) and local revenues for street projects; and WHEREAS, this is the fifth year in which the City is receiving SB1 funding which will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, and increase access and mobility options for the traveling public that would not have otherwise been possible without SB1; and
WHEREAS, the City has undergone a public process to ensure public input into our community’s transportation priorities and project list; and WHEREAS, the City has used a Pavement Management System to develop and update the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, funding from SB1 will help the City repair, replace, overlay, or reconstruct concrete road segments this year, as well as hundreds of similar projects into the future; and WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment found that the City’s roadways are in fair but at risk condition, that SB 1 revenues will increase the overall quality of our road network, and, over the next decade, help upgrade our streets into an overall satisfactory condition; and
WHEREAS, the SB1 project list and overall investment in our local street infrastructure with a focus on basic materials and practices, will have significant, positive benefits statewide.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA:
1. The foregoing recitals are true and correct.
Attachment 1
Resolution 2022-039
2. The following list of concrete street projects will be funded in part with Fiscal Year 2022/23 Road Maintenance and Rehabilitation Account revenues:
“Remove and repair the following, damaged concrete street segments and intersections:
1. Ocean Avenue, from Monte Verde Street to San Antonio Avenue
2. Intersection of Ocean and San Antonio Avenues
3. Intersection of San Carlos Street and Fifth Avenue
4. Intersection of San Carlos Street and Sixth Avenue
5. San Carlos Street - intermittent areas between Fifth and Sixth Avenues
6. Bulb-out and ADA ramp, east side of Junipero Street at Seventh Avenue (new, all-way stop intersection crosswalk)
Based on concrete cores and geotechnical borings, design repairs as full depth concrete, partial depth concrete removal with asphalt infill, and/or asphalt overlay over treated concrete surface. Install ADA-compliant ramps at intersections and restore traffic striping and pavement markings as indicated on the plans.
Note: Currently, costs of roadway materials and construction labor are highly erratic due to the Covid-19 Pandemic, supply chain issues, and inflation.
Therefore, it is unknown at this time which, and to what extent, the above list of streets can be repaired. However, focusing on much-needed concrete repairs will stretch the limited available funding in a cost-effective manner.
The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. According to the Federal Highway Administration, complete removal and replacement of a concrete street would have a useful life of 30 to 40 years. Half-depth concrete removal and asphalt resurfacing may have a useful life of 20 to 30 years, and an asphalt overlay over existing, crack-filled and treated concrete surfacing may have a useful life of 15 to 25 years.
The design of this project is anticipated to begin by fall 2022 with construction occurring in the fall of 2023, immediately following the busy summer season."
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of May, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attachment 1
Resolution 2022-039
APPROVED: ATTEST:
Dave Potter Yashin Abbas
Mayor Interim City Clerk
Attachment 1
Attachment 2
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
May 2, 2022
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sara Davis, City Forester
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2022-040 approving the Acceptance of Grant Funds from the California Department of Forestry and Fire Protection for the Carmel-by-the-Sea Urban and Community Forestry Management and Priority Planting Plan RECOMMENDATION:
Adopt Resolution 2022-040 approving the acceptance of grant funds from the California Department of Forestry and Fire Protection for the Carmel-by-the-Sea Urban and Community Forestry Management and Priority Planting Plan.
BACKGROUND/SUMMARY:
The California Global Warming Solutions Act of 2006 (AB 32) provides funding for environmental services and cost-effective solutions to the needs of urban communities and local agencies. The State of California has authorized $29.9 million for urban forestry grants through the California Department of Forestry and Fire Protection (CalFire) Grant Program to achieve the goals of the Act. The CalFire Program funds projects that reduce greenhouse gas emissions and provide additional environmental benefits such as increased water supply, clean air and water, reduced energy use, flood and storm water management, recreation, urban revitalization, and improved public health.
In December 2021, the City submitted an application to CalFire requesting $150,000 to support the creation of an Urban Forest Master Plan (UFMP), a public tree inventory, inventory management software, land cover assessment, priority planting plan, and tree planting and establishment. The UFMP planning process will:
Provide a complete tree inventory of city trees with i-tree analysis Involve the community in the development of the plan
Include analysis of a future urban forest in light of a changing climate and aggressive pathogens and pests
Identify tree maintenance priorities, cycles, and funding Include a priority planting plan
Provide guidance for planting 108 new trees
The City was recently notified that our project will be funded (see Award Letter in Attachment #2). In order to disburse any grant funds, the City Council must adopt a Resolution (Attachment #1) authorizing acceptance of the grant.
FISCAL IMPACT:
This $150,000 CalFire grant will be added to the Capital Improvement Program's Forest Management Plan project budget. As per the proposed Capital Improvement Program report for May 3, 2022, these grant funds, plus the $20,000 included in the FY 2021/22 Forestry Operating Budget for this project, will be carried-over into the FY 2022/23 Capital Improvement Program Budget.
CalFire requires the City to provide at least a 25% match to the funds awarded. As detailed in the Project Budget shown in Attachment #3, the City proposed a match of $61,600 as follows:
$20,000 in the Capital Improvement Program toward creating the UFMP 255 hours of staff time
Outreach materials to engage the community in the creation of the UFMP Monies from the Reforestation Fund for tree purchasing, pending Council approval Forestry contracted services for new tree establishment PRIOR CITY COUNCIL ACTION:
In November 2021, City Council adopted Resolution 2021-069 approving filing an application to CalFire for the Carmel-by-the-Sea Urban and Community Forestry Management and Priority Planting Plan.
ATTACHMENTS:
Attachment 1 Resolution 2022-040
Attachment 2 Project Budget
Attachment 3 Award Letter
RESOLUTION
NOTE: DO NOT CHANGE THE FORMAT OR VERBIAGE IN THIS RESOLUTION FORMAT WITHOUT WRITTEN APPROVAL OF CAL FIRE STAFF.
Resolution No.: 2022-040
RESOLUTION OF THE CITY COUNCIL OF, THE CITY OF CARMEL-BY-THE-SEA
FOR FUNDING FROM THE URBAN AND COMMUNITY FORESTRY GRANT PROGRAM OF THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION.
WHEREAS, the Governor of the State of California in cooperation with the State Legislature has appropriated General Funds for the state’s urban forestry programs; and
WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies and non-profit organizations under the program, and
WHEREAS, said procedures established by the Department of Forestry and Fire Protection require the applicant to certify by resolution the approval of application before submission of said application to the State; and WHEREAS, the applicant will enter an agreement with the State of California to carry out an urban forestry project; NOW, THEREFORE, BE IT RESOLVED that the City Council:
1. Approved the filing of an application for the Urban and Community Forestry grant program funds; and
2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project; and,
3. Certifies that funds under the jurisdiction of City Council are available to begin the project.
4. Certifies that said applicant will expend grant funds prior to March 30, 2025.
5. Appoints the City Forester, or a designee, as agent of the City of Carmel-by-the-Sea to conduct negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the afore mentioned project.
Approved and adopted the second day of May, 2022.
I, the undersigned, hereby certify that the foregoing Resolution, number 2022-040, was duly adopted by the following roll call vote of the City Council of Carmel-by-the-Sea.
Ayes: _______ Noes: _________ Absent: ________ ____________________________________(Clerk signature) Attachment 1
Greenhouse Gas Reduction Fund - Urban and Community Forestry Program Budget Proposal
GRANTEE NAME
Budget Item Description Cost Basis
CAL FIRE Grant
Share Grantee Match Total
A. Salaries and Wages - 15,300.00 15,300.00
Project Lead 255 hours x $60/hour 15300 15,300.00 -
-
-
-
B. Employee Benefits - 4,654.00 4,654.00
Project Lead 255 hours x $18.25/hour 4654 4,654.00
-
-
-
C. Contractual 27,266.00 132,500.57 159,766.57
Management plan background
and operations review
265 hours of labor and
perdium, and transportation 28,644.45
i-Tree Eco
Analysis and meeting
facilitaion. 64 hours of labor. 6,752.94
Land cover assessment
Analysis and mapping. 92
hours of labor. 24,377.65
Urban forest management plan
Plan creation including layout
and desing. 321 hours of
labor 25,925.39
Software
5 years of TreeKeeper
subscription $2,000/year 10,000.00
Inventory
Digital inventory of 6,000 at
$6.13/tree 36,800.14
Watering
Establishment watering for 3
years at $10,000/year 27266
D. Travel - 1,428.00 1,428.00
-
Management plan background
and operations review 4 flights at $357 each 1,428.00 1,428.00 -
-
E. Supplies 11,880.00 - 11,880.00
Trees 108 #15 trees @ $80/tree 8,640.00 8,640.00
Ties and stakes 216 of each at $15 each 3,240.00 3,240.00 F. Equipment 2,500.00 - 2,500.00
-
G. Outreach/Education - 2,500.00
Engagement Materials 500 materials @ $5.00 ea. 2500 2,500.00 Advertisements Pine Cone ads - estimated 1,500
H. Other - - -
-
-
TOTAL DIRECT COSTS 133,928.57 61,600.00 195,528.57
INDIRECT COSTS 12% 16,071.43 16,071.43
TOTAL PROJECT COSTS 150,000.00 61,600.00 211,600.00
LESS Program Income
TOTAL GRANT PROPOSED COSTS 150,000.00 61,600.00 211,600.00 71% 29% 100%
Attachment 2
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY Gavin Newsom, Governor “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 653-9418
Website: www.fire.ca.gov
February 3, 2022
Sara Davis
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, California 93921
RE: Project Application for the CAL FIRE Urban and Community Forestry California Climate Investments (CCI) Grant Program
We are pleased to inform you that your project Carmel-by-the-Sea Urban Forest Management and Priority Planting Plan (21-UF-MGMT-023) has been selected for funding for the 2021/2022 fiscal year.
Within the next month, you will receive a grant agreement from CAL FIRE via email. If applicable, CAL FIRE may also request documents in addition to the agreement. You are responsible for returning the signed agreement as instructed in the correspondence. If the signed agreements are not received by the date indicated, funding for your project may be allocated to another worthy project.
The grant period begins on the last date of signature after CAL FIRE and the grantee have both signed the completed grant agreement. CAL FIRE will notify grantees when work may begin and provide instruction for grant administration. Note that work includes any activity used for matching. A listing of project applications selected for award will be posted at:
https://www.fire.ca.gov/grants/urban-and-community-forestry-grant-programs/.
Your project application and its attachments, the latest version of the Urban and Community Forestry Grant Program Procedural Guidelines, and other attachments will be included in the grant agreement by reference. Grantees will be held responsible for their contents. Additionally, the California Air Resources Board Job Co-Benefit Modeling Tool and User Guide (Released January 31, 2020) is now available at: https://ww2.arb.ca.gov/resources/documents/ccimethodologies. These 2021-2022 projects will be required to use the Modeling Tool to prospectively estimate the number of jobs supported by CCI projects.
If you have questions about the grant agreement, or about the process involved in being offered grant funding, please contact me at (916)214-5420 or [email protected].
Sincerely,
Walter Passmore
State Urban Forester
Attachment 3