Agenda packet — Carmel-by-the-Sea City Council, March 4, 2024 (part 1 of 2)

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, March 4, 2024
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/85129541226 Webinar ID: 851 2954 1226 Passcode:
423087 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

OPEN SESSION - 4:30 PM

CALL TO ORDER AND ROLL CALL

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. January 8th, January 25th, and February 1st Special Meeting Minutes, and January 9th, 2024, Regular Meeting Minutes

2. December 2023 Monthly Reports

3. January 2024 Monthly Reports

4. December 2023 Check Register Summary

5. January 2024 Check Register Summary

6. Resolution 2024-014, accepting donations from Carmel Cares, an official City Support Group, and approving a Budget Amendment to the Fiscal Year 2023/24 Adopted Budget

7. Resolution 2024–015 authorizing the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project, Phase 2, for a not-to-exceed fee of $450,000; and Authorize an Amendment to the CIP FY 2023/24 Budget to include the $500,000 Grant

8. Resolution 2024-016, authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Donor Salute Event at the Main Library on Sunday, March 10, 2024; and Authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Sterling Circle Event at the Main Library on Sunday, June 9, 2024

9. Consideration of Resolution 2024-017, authorizing the consumption of alcohol and the potential erection of tents on public property for the Otto Wedding Dinner to be held Friday, October 11, 2024 in Devendorf Park

10. Resolution 2024-018, Rescinding Resolution 2023-105 and Establishing the City Council meeting dates for the 2024 Calendar Year

11. Resolution 2024-019, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the AIM youth mental health community event

12. Resolution 2024-020, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Art Festival

13. Resolution 2024-021, Adopting the Updated Board and Commission Handbook

CLOSED SESSION
A. Conference with Legal Counsel – Existing Litigation
Government Code Sections 54956.9 (d) (1)
Name of Case: Daniel Logan v. City of Carmel-by-the-Sea; Superior Court of Monterey County Case #24CV000088
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: First Murphy House, NE corner Lincoln Street and 6th Avenue, Carmel-bythe-Sea Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Heritage Society and Chamber of Commerce Under negotiation: Lease amount and terms
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: Rio Park, East of Dolores Street and Lasuen Drive, Carmel Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Area Wastewater District (CAWD) Under negotiation: Lease amount and terms
PUBLIC APPEARANCES - Limited to items on the Closed Session agenda.

ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

January 8th, January 25th, and February 1st Special Meeting Minutes, and January 9th, 2024, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) January 8, 2024 Special Meeting Minutes
Attachment 2) January 9, 2024 Regular Meeting Minutes
Attachment 3) January 25, 2024, Special Meeting Minutes Attachment 4) February 1, 2024 Special Meeting Minutes

CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
JANUARY 8, 2024

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:33 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Richards, and Mayor Dave Potter.

PUBLIC APPEARANCES
None

ORDERS OF BUSINESS
Item 1 - Receive a report on the activities and actions over the previous two years on the City's Emergency Operations Plan and adopt Resolution 2024-001 approving the updated 2024 Emergency Operations Plan
Police Chief Tomasi gave a presentation on the background of the Emergency Operations Plan, and summarized the changes made to the plan since 2022. He added that adoption of Resolution 2024-001 will approve the updated Emergency Operations Plan.

Public Comment:

None
Motion by Councilmember Baron, to adopt Resolution 2024-001 adopting the 2024 Emergency Operations Plan, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2024-002 reaffirming the City’s public-private partnership with the Carmel Public Library Foundation (CPLF)
Community Activities and Library Director Ashlee Wright gave a presentation of the item, giving an overview of the CPLF and future projects.

Attachment 1
Public comment:

Dale Byrne
Alexis Weaver
Kris Goursey
Motion by Mayor Pro Tem Richards, to adopt Resolution 2024-002, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 3 - Receive an after action on Third Thursday and an update on the Farmers' Market and consideration of a Resolution 2024-003 authorizing the consumption of alcohol at the Farmers' Market Third Thursday events in 2024.

Community Activities and Library Director Ashlee Wright gave a presentation of the item, providing a summary of the Farmers Market and Third Thursday events in 2023. She responded to questions from Council and noted that over the past year there were no issues when wine was served in a designated and closed off area. She said that Council approval is needed to continue to allow wine at the Third Thursday events in the park.

Public comment:

None
Councilmembers Ferlito and Dramov dissented approving the Resolution, stating that alcohol isn’t needed at family friendly events where children are present.

Motion by Mayor Pro Tem Richards, to adopt Resolution 2024-003, seconded by Councilmember Baron, and approved 3-2-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Richards, and Mayor Potter
NOES: Councilmembers Dramov, Ferlito
ABSENT: None
ABSTAIN: None

STUDY SESSION
A. Discussion of the Ad Hoc Committee findings and recommendations on the way forward for development of the Police facility
Councilmember Baron gave an introduction of the item and summarized the progress made by the Police Facility Ad Hoc Committee over the past few months. City Administrator Rerig Attachment 1
introduced Fred Meurer, 4- Leaf Project Manager assigned to the Police Facility Project. Mr.

Muerer gave a presentation of the project status, summarizing the following:
● History of the project
● Task 1: Building assessment results
○ Key elements of a modern police facility
○ Specific needs of the police facility
● Task 2: Police Program assessment results
○ Police Officer Standard Training (POST) Standards
● Ad Hoc Recommendations - Police Program Scope:
○ Recommendation for a new facility on new site
○ Opportunities and requirements for the old building
● Financial implications/Cost estimates:
○ New Police Facility meeting current and future needs: estimated $20M+ ○ Rehabilitation of the existing building and code updates: estimated $10M+ ● Ad Hoc Committee Summary of Recommendations:
○ Adopt a policy decision to maximize the programming capability of the Police Department to meet current and future needs.
○ Direct staff to initiate a schematic design process at a new site. ○ Direct staff to initiate the programming and schematic design for rehabilitation of the current PD/PW building.
○ Direct staff to initiate development of a financing strategy to fund a project total of $30M+
Public comment:

David O’Neil, CRA Representative
Andi Carr
Dale Byrne
Ken White
Carrie Theis
Eric Miller
James Ardaiz
Council discussion resumed. Jonathan Hammond, the selected Architect for the police facility project, said that conducting a site evaluation of Vista Lobos would include a geotechnical study, assessment of view corridor restrictions, and exploration mixed use options, potentially taking 3- 4 months and adding public outreach meetings could stretch out the timeline further. City Administrator Rerig clarified that the purpose of the discussion tonight was to provide an update on the project and seek permission to proceed to the next phase of fact gathering for more options.

Community Development and Planning Director Brandon Swanson pointed out the existing 18- Attachment 1
foot site line restriction on parts of the Vista Lobos property. Mr. Meuer emphasized that each potential site has unique opportunities and constraints, and the ad hoc committee recommends evaluating one site in-depth before returning with more information. Councilmember Baron highlighted that the staff report outlines all the requirements needed for the police facility and urged Council to give authority to focus on Vista Lobos as the primary potential site to streamline progress on this project.

Council gave consensus direction for staff to proceed with the next step of evaluating the Vista Lobos site as a potential location for the new police facility and recommended a public outreach meeting to get feedback on the project.

CLOSED SESSION
City Attorney Pierik read the closed session title.

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: First Murphy House, NE corner Lincoln Street and 6th Avenue, Carmel-by-the-Sea Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Heritage Society and Chamber of Commerce Under negotiation: Lease amount and terms
PUBLIC APPEARANCES - Limited to items on closed session only Public comment:

Sygale Lomas, Carmel Chamber of Commerce
Cindy Lloyd

ADJOURNMENT
Council adjourned the regular meeting at 6:40 PM and moved to closed session. Closed session adjourned at 7:05 PM.

APPROVED: ATTEST:
_____________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, January 9, 2024
CALL TO ORDER AND ROLL CALL - 4:30 PM
Mayor Dave Potter called the meeting to order at 4:32 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Richards, and Mayor Dave Potter.

PLEDGE OF ALLEGIANCE
Mayor Potter led the pledge of allegiance.

PUBLIC APPEARANCES
The following members of the public spoke:

Mark Stillwell
Girard Rose
Marshall Fullbright
Craig Rose
Nancy Twomey
Catherine
Chris Cav
Jo Todd

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out
Carmel High School ASB Student Alexander Frederick gave a report on upcoming events including sports games, student club faire, mock trial tournament, arts programs, and fundraising events.

B. Appointment of Mayor Pro Tempore for 2024
Mayor Potter nominated Councilmember Richards as the Mayor Pro Tem for calendar year 2024.

Motion by Mayor Potter to appoint Councilmember Richards and the Mayor Pro Tem for the 2024 calendar year, seconded by Councilmember Ferlito and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Attachment 2
January 9, 2024 – City Council Meeting Minutes

Page 2 of 6 ends

ANNOUNCEMENTS
A. City Administrator Announcements - Announced that Assistant City Administrator Maxine Gullo will be leaving at the end of the month to pursue a new career opportunity. He thanked her for her hard work and dedication to the City over the past 8 years.

B. City Attorney Announcements - No reportable action from closed session on January 8, 2024.

C. Councilmember Dramov – Spoke in memory of Janice Bradner, a longtime resident who was dedicated to the City.

Councilmember Ferlito - Attended the Emergency Preparedness Community meeting and said it was very well presented and thanked City staff and CERT.

Mayor Pro Tem Richards - Thanked everyone for the birthday wishes.

CONSENT AGENDA
Mayor Potter pulled item #5 for clarification. A member of the public pulled items #2 and #3 for comment, as well as item #12. Councilmember Dramov pulled item #11 for comment.

Motion by Mayor Pro Tem Richards, to approve consent agenda item #’s 1, 4, 6, 7, 8, 9, and 10, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - December 4, 2023, Special Meeting Minutes & December 5, 2023, Regular Meeting Minutes
Item 4 - Resolution 2024-004 adopting the Fiscal Year 2024-2025 budget schedule Item 6 - Resolution 2024-006 authorizing the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with Ten Over Studio for architectural services for the Sunset Center Portico Design Project, for a fixed fee of $29,500 Item 7 - Resolution 2024-007, authorizing one (1) Free Use Days of the Sunset Center Theater and Lobby to Frans Lanting Studio, in connection with the Bay of Life Fund non-profit organization, to host a "Bay of Life Project" community event in 2024 Item 8 - Resolution 2024-008 ratifying an appointment to the Forest and Beach Commission Attachment 2
January 9, 2024 – City Council Meeting Minutes

Page 3 of 6 ends

Item 9 - Resolution 2024-009 awarding a Professional Services Agreement to PAST Consultants, LLC, for a not-to-exceed fee of $79,380, to provide consultant support for the “Phase II” update to the City's Historic Context Statement
Item 10 - Resolution 2024-010, authorizing the City Administrator to accept funds from the California Department of Park and Recreation under the Historic Preservation Fund Grant Program for a $40,000 award to partially fund “Phase II” of the Historic Context Statement update project

ITEMS PULLED FROM CONSENT AGENDA
Item 2 - November 2023 Monthly Reports - pulled from consent by a member of the public No comments or discussion, item was pulled by mistake. Motion to approve under item #5.

Item 3 - November 2023 Check Register Summary - pulled from consent by a member of the public
No comments or discussion, item was pulled by mistake. Motion to approve under item #5.

Item 5 - Resolution 2024-005 authorizing the City Administrator to execute a Construction Contract with Color New Co., in the amount, with contingency, of $392,150, for the Sunset Center Exterior and Harrison Memorial Library Exterior and Interior Painting Projects Mayor Potter pulled the item for clarification. Community Activities and Library Director Ashlee Wright said that the item before the Council will be approving the exterior painting only, and it was put off due to the pandemic and lack of CIP funds. She clarified that the exterior painting will be done through a change order.

Public Comment:

Dale Byrne
Craig Rose
Motion by Councilmember Baron, to approve consent agenda items 2, 3, and 5, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Attachment 2
January 9, 2024 – City Council Meeting Minutes

Page 4 of 6 ends

Item 11 - Resolution 2024-011 authorizing the City Administrator to execute an Amendment to Professional Services Agreement No. PBD-EMC-037-22-23 with EMC Planning Group, Inc. for scope of work for a not-to-exceed amount of $92,331, increasing the total contract cost to $371,931.

Councilmember Dramov pulled this item to discuss. She said that she is against unfunded mandates passed down by the state and therefore does not support the contract amendment for EMC Planning and would be voting no.

Motion by Councilmember Baron, to approve Resolution 2024-011, seconded by Councilmember Ferlito, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Item 12 - Resolution 2024-012 Authorizing the City Administrator to Execute a Professional Services Agreement with Visit Carmel to Serve as the Carmel Restaurant Improvement District (CRID) Owners' Association
The item was pulled from consent by a member of the public. City Administrator Rerig outlined the function of Visit Carmel as a destination marketing organization. He explained that restaurants in the area have voluntarily agreed to levy a $0.25 tax per $100 in sales, with the aim of supporting attract visitors to Carmel and highlight its restaurants. He clarified that the 10-year agreement with Visit Carmel to manage the adopted CRID Management Plan is commensurate with the term of the District, and under the terms of the agreement, the City's responsibility entails collecting the taxes as a pass through agency, retaining a nominal amount to cover administrative expenses, and remitting the remainder to Visit Carmel for advertising purposes. He added that the restaurants have representation on the CRID board to ensure that marketing strategies align with their preferences and objectives.

Public comment:

Craig Rose
Motion by Councilmember Ferlito, to approve Resolution 2024-012, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Attachment 2
January 9, 2024 – City Council Meeting Minutes

Page 5 of 6 ends

ORDERS OF BUSINESS
Item 13 - Consideration of philosophy regarding ticketed events held in the public right-of-way during Car Week
Community Activities and Library Director Wright presented an overview of Car Week public and private events, highlighting pre- and post-pandemic scenarios along with associated benefits, challenges, and concerns regarding ticketed events. She answered questions and provided clarification on various aspects and asked for the Council’s direction on whether to pursue a proposed ticketed event for Car Week.

Public comment:

Richard Kreitman
Nancy Twomey
Council discussion resumed. Council agreed that there is insufficient time to consider a proposal for a ticketed Car Week event this year and gave consensus direction to staff to not pursue ticketed events at this time.

Item 14 - Receive a presentation regarding Scout House Options and provide direction to staff Public Works Director Bob Harary presented the item, covering the Scout House history, current building condition, and five proposed options for Council consideration:

1. Renovate the Scout House as a Capital Improvement Project

2. Sell the Property

3. Reissue the Request for Proposals (RFP) for contractors to Renovate, Lease, and Operate the Scout House

4. Relocate and Renovate the Building and Sell the Existing Property

5. Maintain the Status Quo (keep the Scout House closed and perform maintenance as necessary)
Director Harary detailed each option’s pros, cons, and State Land Act Restrictions, and Attorney Joan Cox addressed legal concerns.

Public Comment:

Richard Kreitman
Dale Byrne
Hans Guter
Council dismissed options 1 and 3, and favored the relocation option, suggesting potential sites aside from Sunset Center North lot, like the passthrough parcels the city owns between Torres and Junipero, and between Junipero and Mission, where 9 th Avenue would be. Council discussed
affordable housing possibilities on the existing site if the Scout House is relocated. Council gave Attachment 2
January 9, 2024 – City Council Meeting Minutes

Page 6 of 6 ends

consensus direction to further explore the cost to relocate the Scout House to a different site, and to investigate the “Monterey Model” for city owned housing.

Item 15 - 6th Cycle Draft Housing Element (2023-2031), Response to HCD Comment Letter Principal Planner Marnie Waffle presented the 6th Cycle Draft Housing Element and provided an update on the comments received from the California Department of Housing and Community Development (“HCD”) on November 1, 2023. She stated that staff and the Housing Ad Hoc have been actively addressing the comments to fulfill the regional housing needs allocation (“RHNA”) requirement of 349 units. Ms. Waffle highlighted that 49 units have received state approval, reducing the remaining count to 300 units. She outlined the Housing Priority Overlay District, policy decisions, modifications, and the timeline for Council’s completion of the final housing element.

Public comment:

Mark Stillwell
Kristi Reimers
Cindy Lloyd
Council gave consensus direction to staff to maintain story poles and rezoning commercial property to R-4 only if necessary, as the City’s housing element already offers sufficient housing options with a buffer to meet RHNA numbers. Council instructed staff to proceed according to the proposed timeline.

Council commended Ms. Waffle on her diligent efforts and commitment to completing the project.

FUTURE AGENDA ITEMS
None

ADJOURNMENT
Council adjourned the meeting at 7:02 pm.

APPROVED: ATTEST:
_____________________________ ________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CARMEL-BY-THE-SEA

CITY COUNCIL SPECIAL MEETING

POLICE BUILDING PROJECT AD HOC

MINUTES
January 25, 2024

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:00 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Richards, and Mayor Dave Potter.

The purpose of this meeting is to:

A. Receive a Report from Mayor Potter and Councilmember Baron on the Police Department Capital Improvement Project and Provide an Opportunity for Public Comment and Questions on the same.

Mayor Potter and Councilmember Baron introduced the item. Councilmember Baron gave a presentation to the public on the following aspects of the Police Facility Project:
• Project History:
o 2017 thru 2023 (Ad Hoc Committee)
o Project Phase 1:
 Tasks I & II summary: assessing building condition, identifying maintenance and improvements, programmatic needs, impact to public works department.  Tasks III & IV: prepare conceptual plans for a remodel or new building option, budget level cost estimates, final report containing recommended action plans, schedules.  Police Department Requirements.
 Key elements of a modern police facilities program for Carmel-by-the-Sea. • Report from Indigo (Hammond + Playle Architects, LLP) • Project Options and Finances
o Option 1: Build a new police facility on Vista Lobos. o Option 2: Raze current site and rebuild.
o Option 3: Renovate current site.
o Option 4: Move to Sunset Center Lot (no longer being considered). • Moving Forward from here

PUBLIC APPEARANCES
Several members of the public provided comments.

ADJOURNMENT
Meeting adjourned at 6:30 p.m.

APPROVED: ATTEST:
_____________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 3

CARMEL-BY-THE-SEA

CITY COUNCIL SPECIAL MEETING

POLICE BUILDING PROJECT AD HOC

MINUTES
February 1, 2024

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Richards, and Mayor Dave Potter.

The purpose of this meeting is to:

A. Receive a Report from Mayor Potter and Councilmember Baron on the Police department Capital Improvement Project and Provide an Opportunity for Public Comment and Questions on the same Mayor Potter and Councilmember Baron introduced the item. Councilmember Baron and Police Chief Paul Tomasi gave a presentation to the public on the following aspects of the Police Facility Project:
• Project History
• Initial Assessment Outcomes
o Indigo Report
• Police Department Requirements
• Project Siting Options – Pros and Cons
o Current Site – Renovate and Expand
o Current Site – Raze and Rebuild
o Vista Lobos
o Sunset Center
• Finances
• Moving Forward from here and General Comments

PUBLIC APPEARANCES
Several members of the public provided comments.

ADJOURNMENT
Meeting adjourned at 5:50 p.m.

APPROVED: ATTEST:
_____________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: December 2023 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (no contracts under $60K for Dec. 2023) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Report for December 2023

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
DECEMBER 2023 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In December 2023, 18 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In December 2023, 6 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In December 2023, 32 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In December 2023, 19 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In December 2023, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In December 2023, 21 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In December 2023, 20 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Leah Young, Administrative Coordinator
SUBMITTED ON: January 24, 2024
APPROVED BY: Brandon Swanson, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following December 2023 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
December 2023 totals are provided alongside December 2022 totalsfor comparison. Compared to the same time period in the year 2022, Table 1 denotes percentage changes in the year 2023.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE EVAL./

PRUNING/

REMOVAL
2022 YTD
Totals 376 59 498 240 45 270 178
2023 YTD
Totals 391 74 600 241 36 283 380
YTD %
Difference + 3.99% + 25.42% + 20.48% + 00.42% - 20.00% + 4.81% + 113.48% Attachment 1
Page: 1 of 4
Planning Permit Report
12/01/2023 - 12/31/2023
Permit
#
Permit
Type
Project Description Address/Location Date
Received
Date
Approved
Status
23390 Design
Review
LIGHTING: add recommended
lighting for alleyway and front
entrance.

San Carlos 2 SE 5th
St
12/28/2023 In Review
23389 Use Permit Add 14 additional outdoor
seats in existing patio for
dining at Carmel bistro
Giovanni
San Carlos 2 SE 5th
St
12/28/2023 In Review
23388 Closed
23387 Design
Review
Installation of a 24kW
Commercial Rooftop PV
System
NE Corner Junipero
& 5th
12/4/2023 Closed
23386 Sign J. McLaughlin - Replace
existing blade sign from yellow
to blue w/ the same
dimensions to adhere to the
brand's new standards.

NW Corner of
Ocean & Dolores
(1770 Ocean
Avenue)
12/18/2023 1/2/2024 In Review
23385 Use Permit USE PERMIT AMENDMENT.

OUTDOOR SEATING:

Additional seven(7) outdoor
patio seats.

OUTDOOR HEATERS:

Permanent and plumbed
outdoor gas heaters, or
moveable outdoor propane
heaters.

Ocean Avenue 3
SW of Lincoln
Street
12/6/2023 In Review
23384 Use Permit Update/amend existing
business license and use
permit for Stationaery
Restaurant.

OUTDOOR SEATING: Allow
twenty-four (24) outdoor seats
located in the existing
courtyard.

HEATING: Install three (3)
new gas Bromic heaters, wallmounted to existing building.

AWNINGS: Install new 4' wide
awning over front entry door.

HOURS OF OPERATION:

Modify hours of operation to
8:00 a.m. – 10:00 p.m.

San Carlos Street
east side between
5th and 6th
Avenues
12/15/2023 In Review
Attachment 1
Page: 2 of 4
23383 Design
Review
Eligibile facilities request per
Section 6409 - Install wireless
communications transmission
equipment for DISH Wireless
at an existing telecom support
structure.

Ocean 2 SW of San
Carlos
12/18/2023 In Review
23382 Design
Study
Replace exterior door, 16' 0",
to fix the doors pan to stop the
water leak in basement. New
copper pan and new door,
same opening and same
height. Hallway bathroom
remodeling with same layout;
only new toilet, vanity, tile
floor, and walls.

SW Corner of
Monte Verde & 9th
12/14/2023 In Review
23381 Use Permit DATE: 12/31/2023 -
01/01/2024, 1:00 a.m. USE:

Extra space needed to
accommodate higher-thannormal influx of people on
New Year's Eve. MUSIC: No
live music.

SEATING/STANDING: Approx.
52 seats; 75 standing.

San Carlos 2 NE of
7th
12/13/2023 In Review
Attachment 1
Page: 3 of 4
23380 Preliminary
Site
Assessment
Remodel And Addition To An
Existing 898 Sf Single Family
Residence with a detached 170
SF Garage (To Be Removed).

The project includes: Removal
of Existing Detached Garage,
1,066 SF Addition to Main
Residence, including addition
at Entry, Kitchen, New Garage,
and 2nd story Primary Suite
with Deck. New Addition to
use painted wood shingles to
match existing and painted
wood doors and windows. New
roofs to use Composite asphalt
shingles to match existing.

Reconstruction of 251 SF Rear,
Spaced Board Wood Deck.

Remodel includes Kitchen and
Bathrooms. New 390 SF
Accessory Dwelling Unit.

Exterior Site Changes include:

Removal Of The Brick Pathway
To The Entry And Replacing
with Flagstone Path, Addition
of Flag, Step Stone Paths,
Removal of Existing Gravel
Driveway And Replaced With
Stone Driveway Runners With
Planting Strips, New Concrete
Steps Basement, New
Landscaping with Grape Stake
Fence, No Trees to be
Removed. One Tree limb off
Multi-Branch Oak Tree to be
removed. This has been
reviewed by City Forester.

SW Corner of
Mission Street and
12th Avenue
12/13/2023 In Review
23379 Design
Study
Replace rotten doors and
windows to match existing.

Trim and paint to match
existing. Repair rotting deck
boards and railings; kitchen
and bathroom remodel.

Casanova 3 SW of
7th
12/26/2023 In Review
23378 Use Permit Convert small space next door
to Il Tegamino restaurant,
from retail use to restaurant
use. No new water or new
seats required. Expansion of
current allowed seating into
new space, not to exceed
currently allowed 24 indoor
seats. No changes to exterior
seating.

Ocean Avenue
between Lincoln &
Monte Verde, Court
of Golden Baugh
12/12/2023 In Review
Attachment 1
Page: 4 of 4
23377 Design
Study
Bathroom addition, 75 SF. NW Corner of
Torres & 1st
12/20/2023 In Review
23376 DUPLICATE. SEE DS 23-375
(Brown).

Scenic 3 SE of 12th. Closed
23375 Design
Study
Modify front of home by
replacing existing windows,
doors and adding 462 sq. feet
of deck. Remove the existing
concrete drive and replace
with permeable pavers. The
existing roof is to remain. The
existing footprint of the home
will not change. No trees will
be removed. The existing
grading, drainage, and
landscaping to remain.

Scenic 3 SE of 12th 12/6/2023 In Review
23374 Design
Study
58 Sq foot garbage
enclosure/bicycle storage
Vizcaino 12 SW
Mountain View
12/4/2023 In Review
23373 Historic
Evaluation
Historic Evaluation S.W. Corner of
Lincoln and 10th
Ave.
12/4/2023 In Review
Total Records: 18 1/19/2024
Attachment 1
Page: 1 of 1
Business License Report
12/01/2023 - 12/31/2023
Entity # Application
Type
Business Name Business
Description
Location Date
Received
Date
Approved
Status
23073 New Business Earth Cura
Apothecary
Skincare, wellness;
self-care products;
candles; jewelry;
hair/hat accessories
San Carlos 3
NW of 8th
12/15/2023 1/10/2024 Approved
23072 Ownership
Change
Cafe Luna Breakfast, lunch,
and dinner; drinks,
incl. coffee, tea,
Boba, and
smoothies.

Ocean
Avenue &
Mission
Street
12/13/2023 1/10/2024 Approved
23071 New Business Joshua Ezekiel
Language
Services
Interpretation and
translation
4 SE Crespi 12/18/2023 In Review
23070 New Business Salty Soul
Sanctuary
Yoga Studio Ocean &
Mission
12/8/2023 In Review
23069 Ownership
Change
De Tierra
Vineyards
Wine Tasting Room Mission
Street 3 SE
of Fifth
Avenue
12/13/2023 1/2/2024 Approved
23068 New Business Kayne LLC DBA
Jenni Kayne
Retail sales of
women's clothing
and accessories
Ocean &
Mission
12/6/2023 1/10/2024 Approved
Total Records: 6 1/19/2024
Attachment 1
Page: 1 of 4
Building Permit Report
12/01/2023 - 12/31/2023
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit
Type
Property
Location
230598 12/27/2023 Repair deck & handrail in
place, Master Bath partial
remodel, replace 2 exterior
doors
25,000 Building Dolores 4 SE of
2nd
230597 VOID - DUPLICATE - DO
NOT USE.

ADA Restroom Remodel /
New Tenant Restroom
273,451 Building Ocean Ave & San
Carlos St
230596 12/21/2023 Remodel to (E) 2,933 SF
SFD and attached 276 SF
garage.
1,500,000 Building NE Corner of
Scenic and 12th
230595 12/21/2023 Remove existing 264sf
detached garage and
construct a new detached
200 sf garage.
0 Building Santa Fe 3 NE of
Mountain View
230594 12/21/2023 Construction of a new
detached ADU.
0 Building San Antonio 1 NW
of 9th
230593 12/20/2023 1/17/2024 Mold Mitigation project.

Three part waterproofing
on 80lf of foundation wall.
3,000 Building NW Corner of
Monte Verde &
7th
230592 12/20/2023 1/5/2024 Re-roof: Remove and
replace existing Charcoal
composite shingle to
CertainTeed brand
Landmark TL in the color
Country Grey.
35,200 Roofing SE Corner of
Camino Real &
10th
230591 12/20/2023 12/20/2023 Replace an existing water
heater with a new 40
gallon water heater.
1,500 Plumbing SE Corner of
Mission & 5th
230590 12/19/2023 12/19/2023 Replace (e) 100 amp
electrical panel with (n)
100 amp electrical panel.
6,000 Electrical Guadalupe 2 NW
of 6th
230589 12/20/2023 Removal of existing stair,
door permanently installed
as a window.
6,000 Building SW Corner of
Camino Real &
8th
230588 12/20/2023 100 SF Add'n to Kitchen at
north side, 844 SF two
story add'n. at rear.
490,000 Building Mission 2 NW of
Santa Lucia
Attachment 1
Page: 2 of 4
230587 12/19/2023 Remodel 3,108sf
commercial space #115
within the Carmel Plaza. TI
includes new entry doors,
new interior stairs, ADA
upgrades, new dressing
area at the lower level,
new sales counter, new
beverage bar and counter.

Exterior installation of new
black and white striped
awning to replace old
awning at Mission St.
60,000 Building Carmel Plaza
Suite 115
230586 12/19/2023 1/8/2024 Installation of 68 feet poly gas line.
250 Plumbing NW Corner of San
Antonio & 2nd
230585 12/19/2023 1/12/2024 Repair 100sf of existing
plaster soffit and standing
seam metal roof on existing
commercial building over
public sidewalk.
20,000 Building Dolores 3 NW of
6th
230584 12/15/2023 Replace 4 windows in the
existing unit. Two windows
in the stair landing, the
front living room window,
and the bedroom window.

Windows to be new Sierra
Pacific.
0 Exempt
Work
SW Corner of
Junipero & 4th,
Unit H
230583 12/15/2023 Change existing patio door
for same opening, same
height. Remodel existing
bathroom with the same
layout and new plumbing
fixtures.
9,000 Building SW Corner of
Monte Verde &
9th
230582 12/15/2023 Remodel of existing 1555
SF house, 270 SF attached
garage, and 715 SF
addition. including new 2nd
floor. New kitchen, new
bathrooms, new electrical,
plumbing, and mechanical
systems. Replace all (e)
windows with (n) windows.
550,000 Building 4th 2 NE of Lobos
230581 12/13/2023 632sf interior remodel
consolidating two units into
a one bedroom single
family residence. Project to
include a new FAU.
125,000 Building Mission 3 SW of
4th
Attachment 1
Page: 3 of 4
230580 12/12/2023 Remove & replace
damaged exterior vertical
siding at portions of the
front and rear elevations.

In-kind materials will be
used for the replacement.
0 Exempt
Work
Lopez 4 NE of 4th
230579 12/12/2023 Construct a new basement
level ADU under an existing
residence. Remove and
replace existing deck above
ADU level.
219,000 Building NW Corner of
Camino Real &
7th
230578 12/11/2023 Remove chimney and add a
set of operable 36" french
doors and two 36" french
door panels.
2,000 Building SW Corner of
Dolores & 12th
230577 12/8/2023 Phase 1 - shell work to
allow for the installation of
a pair of exterior doors.

New PG&E electrical
service.
10,000 Building Dolores 2 NW of
7th
230576 12/7/2023 Main front addition, wood
deck and stairs remodel,
reduce and rebuild garage
in new location, kitchen
and bathroom remodel,
upper balcony remodel,
interior stairs remodel, and
addition of laundry under
stairs.
500,000 Building Santa Fe 3 NE of
Mountain View
230575 12/6/2023 12/7/2023 Tear off (e) wood shake
roof to original sheathing
and install new Landmark
TL roofing in color Autumn
Blend.
48,898 Roofing Camino Real 2 SE
of 12th
230574 12/6/2023 New area kitchen, existing
kitchen converted to
bedroom two, powder
room converted to a full
bath, electrical and pluming
update/replacement, new
windows, and new gutters.
118,000 Building Guadalupe 2 NW
of 7th
230573 12/6/2023 12/6/2023 remove existing unit,
replace with new 96%
efficient 2 stage bryant
926TB30040V14
10,741 Mechanical Perry Newberry 3
NW of 5th
230572 12/6/2023 12/6/2023 Retroactive permit
authorization for gas meter
box replacement and gas
leak repair.
0 Plumbing NE Corner of
Guadalupe & 5th
Attachment 1
Page: 4 of 4
230571 12/6/2023 Addition of three residential
apartments and remodel of
two commercial spaces.
2,000,000 Building Dolores 4 NE of
7th
230570 12/6/2023 623sf interior remodel
consolidating two attached
units into a one bedroom
SFR with a new FAU.
125,000 Building Mission 3 SW of
4th
230569 VOID, SEE PERMIT 21-425. 15,000 BP Revision 3 SW of 13th on Camino Real
230568 12/1/2023 Generac 14kw generator
installation
22,738 Electrical San Carlos 4 NW
of 13th
230567 12/1/2023 1/2/2024 Extend electrical lines and
install necessary equipment
for new coffee bar.
0 Plumbing SW Corner of
Ocean and
Mission
Total Records: 32 1/19/2024
Attachment 1
Page: 1 of 2
Code Compliance Report
12/01/2023 - 12/31/2023
Case # Case Date Status Location Problem Description Date Received
Date
Closed
24013 12/27/2023 Open Lincoln 3 NW of 5th Unsafe structure/ rodent harborage
12/27/2023
24012 12/26/2023 Open NEC Lobos and 1st Rocks in right-of-way 12/26/2023 24011 12/21/2023 Closed Carmel Plaza Unpermitted business use 12/21/2023 24010 12/20/2023 Open Lobos 2 NW of 4th Gravel in right-of-way 12/20/2023 24009 12/18/2023 Closed Forest 4 NW of 7th Construction without a permit
12/18/2023
24008 12/18/2023 Open Mission NW of 6th Bird stand on City tree 12/18/2023 24007 12/14/2023 Closed San Carlos 4 NW of
Santa Lucia
Sign in right-of-way 12/14/2023
24006 12/14/2023 Closed San Carlos 3 NW of
Santa Lucia
Sign in right-of-way 12/14/2023
24005 12/6/2023 Open Torres 4 NE of 4th Encroachment violation 12/6/2023 24004 12/4/2023 Closed 7th NE of Dolores Trash on sidewalk 12/4/2023 24003 12/4/2023 Closed Lincoln SE of 5th Exterior lighting 12/4/2023 24002 12/4/2023 Closed Forest 2 SE pf 8th Fence construction 12/4/2023 24001 12/4/2023 Closed NWC 2nd and Santa
Fe
Gas leaf blower 12/4/2023
23229 12/29/2023 1st NOV
sent
Torres 2 SE of 1st Transient Rental 12/27/2023
23228 12/7/2023 Closed No business license 12/7/2023
23227 12/15/2023 Open Dolores 4 SE of 2nd Remodel construction including but not limited
to complete bathroom
remodel, deck remodel,
installation of patio doors,
new gas piping to kitchen
range without proper
permits or authorization.
12/14/2023
23226 12/14/2023
23225 12/14/2023 Open Dolores 4 SE of 2nd Remodel construction without proper permits
including but not limited
to a complete bathroom
remodel, installation of 2
patio doors, rebuilding a
deck, guards & handrails
and installation of new
gas piping to the kitchen
range
12/14/2023
Attachment 1
Page: 2 of 2
23224 12/12/2023 Open SWC Monte Verde
and 9th
Construction and
generator installation
12/12/2023
Total Records: 19 1/19/2024
Attachment 1
Page: 1 of 2
Transient Rental Report
01/01/2023 - 12/31/2023
Case # Street Status Date Received Last Status
Date
Date Closed
23229 Torres 1st NOV sent 12/27/2023 12/29/2023
23220 Perry Newberry Closed 11/24/2023 12/20/2023 12/20/2023 23217 Lopez Closed 11/20/2023 11/27/2023 11/27/2023
23216 Lincoln 2nd NOV sent 11/14/2023 12/8/2023
23213 Casanova 2nd NOV sent 11/14/2023 12/8/2023
23212 San Antonio Closed 11/14/2023 12/1/2023 12/1/2023 23198 Mission Closed 10/24/2023 10/24/2023 10/24/2023
23194 Casanova Closed 10/17/2023 12/8/2023 12/8/2023
23189 San Antonio Closed 10/13/2023 12/8/2023 12/8/2023 23173 Mountain View Potential STR
identified
9/16/2023 11/6/2023
23135 Ocean Closed 8/18/2023 9/25/2023 9/25/2023
23134 Ocean Closed 8/18/2023 8/25/2023 8/25/2023
23133 Monte Verde Closed 8/17/2023 11/1/2023 11/1/2023
23109 13th Closed 7/28/2023 11/14/2023 11/14/2023
23107 13th Closed 7/28/2023 8/16/2023 8/16/2023
23104 Santa Fe Closed 7/21/2023 9/29/2023 11/15/2023
23099 Mission Closed 7/7/2023 9/19/2023 9/19/2023
23094 2nd Closed 6/23/2023 8/21/2023 8/21/2023
23093 Rio Closed 6/21/2023 8/31/2023 8/31/2023
23092 Ocean Closed 6/21/2023 7/7/2023 7/7/2023
23091 Dolores Closed 6/22/2023 7/19/2023 7/19/2023
23061 Monte Verde Closed 4/27/2023 7/17/2023 7/17/2023
23058 Mission Closed 4/19/2023 6/2/2023 6/2/2023
23057 Carmelo Closed 4/19/2023 6/2/2023 6/2/2023
23053 San Carlos Closed 3/21/2023 6/2/2023 6/2/2023
23039 Rio Road Closed 2/27/2023 4/17/2023 4/17/2023
23015 Carmelo Closed 1/9/2023 2/3/2023 2/3/2023
23014 Mission Closed 1/9/2023 1/10/2023 1/30/2023
23013 N Casanova Closed 1/9/2023 2/3/2023 2/3/2023
23012 Mission Closed 1/9/2023 1/27/2023 1/27/2023
23009 Santa Fe Closed 1/8/2023 2/3/2023 2/3/2023
23008 Guadalupe Closed 1/8/2023 1/13/2023 1/13/2023
23007 2nd Closed 1/8/2023 1/8/2023 4/8/2023
Attachment 1
Page: 2 of 2
23005 Carpenter Closed 1/8/2023 2/3/2023 2/3/2023
23004 5th Closed 1/5/2023 2/3/2023 2/3/2023
23003 Dolores and 1st Closed 1/5/2023 2/3/2023 2/3/2023 Total Records: 36 1/11/2024
Attachment 1
Page: 1 of 3
Encroachment Permit Report
12/01/2023 - 12/31/2023
Permit
#
Permit
Type
Date
Submitted
Project Description Property Location Date
Issued
Status
230282 Driveway 12/27/2023 Replacing old asphalt
driveway, walkway, and
entryway with pavers
Santa Fe 3 NW of
3rd
230281 Temp Ench 12/19/2023 PG&E to complete
emergency repairs,
complete restoration
from a 10'x10' bellhole.

PM# 46065462.

Intersection of
Santa Rita & 6th
12/19/2023 Issued
230280 Temp Ench 12/19/2023 Block scenic for
approximately three
hours or less to allow for
crane to lift spa over
house to repair leak on
pation.

SE Corner of Scenic
& 9th
12/21/2023 Issued
230279 Temp Ench 12/19/2023 REPLACE 89' OF SEWER

DRAIN IN THE STREET
24743 SAN CARLOS
ST
In Review
230278 Temp Ench 12/15/2023 Replace sewer lateral
using pipe bursting.

Casanova 2 NE of
13th
12/15/2023 Issued
230277 Temp Ench 12/14/2023 Renew water service for
fire suppression. USA
#2023112802099.

Casanova & 4th 12/15/2023 Issued
230276 Temp Ench 12/13/2023 Close off sidewalk in
order for crane to load
one skylight.

CONDITION: SIDEWALK

CLOSED AHEAD SIGN TO

BE PLACED AT JUNIPERO
AND 5TH
SW Corner of
Junipero & 4th
12/13/2023 Issued
230275 Temp Ench 12/13/2023 Replace sewer lateral
using pipe bursting.

Santa Fe 4 SW of
Ocean
12/13/2023 Issued
230274 Temp Ench 12/13/2023 Installation of a double
cabinet next to existing
cabinets to meet 72 hour
back up, per CPUC
mandate.

Dolores 5 NE of 3rd 1/2/2024 Issued
230273 Temp Ench 12/13/2023 Replace sewer lateral
using pipe bursting.

Mission 4 SE of 13th 12/13/2023 Issued
Attachment 1
Page: 2 of 3
230272 Perm Ench 12/8/2023 Legalize existing right of
way encroachment to
include: existing concrete
paving, existing mortared
stone walkway, existing
fan shaped brick edging,
and existing mortared
stone garden wall.

Carmelo 2 NE of 8th In Review
230271 Temp Ench 12/7/2023 PG&E to install
underground electrical
service & replace pole.

PM# 35462985.

Junipero 2 SE of
Ocean
12/14/2023 Approved
230270 Temp Ench 12/6/2023 PG&E to install new
transformer and two
service drops. PM#
35508786.

Carmelo 3 SE of
13th
12/7/2023 Issued
230269 Temp Ench 12/6/2023 Excavate a 9'x17' pit in
the asphalt to repair
damages due to a water
leak repair for CalAm.
811 #2023110102229.

Dolores 21' South of
12th
12/7/2023 Issued
230268 Temp Ench 12/6/2023 Excavate a 5'x5' pit in the
asphalt to repair
damages due to a water
leak repair for CalAm.
811 #2023110102333.

Junipero 71' North
of 10th
12/13/2023 Issued
230267 Temp Ench 12/6/2023 Excavate a 17'x3' and
2'x3' pit in the asphalt to
repair damages due to a
water leak repair for
CalAm. 811
#2023010500181.

San Carlos 60'
South of 6th
12/7/2023 Issued
230266 Temp Ench 12/6/2023 Excavate a 15'x5' pit in
the asphalt to repair
damages due to a water
leak repair for CalAm.
811 #2023103002607.

Junipero 200' South
of Ocean
12/7/2023 Issued
230265 Temp Ench 12/6/2023 Excavate a 4'x4' pit in the
asphalt to repair
damages due to a water
leak repair for CalAm.
811 #2023110102294.

Dolores 80' South of
4th
12/7/2023 Issued
230264 Temp Ench 12/6/2023 Placement of moving
trucks from house on
13th 2 SE of Lincoln &
dropping off at Carpenter
2 SE of 4th.
13th 2 SE of Lincoln
/ Carpenter 2 SE of
4th
12/13/2023 Issued
Attachment 1
Page: 3 of 3
230263 Temp Ench 12/4/2023 PG&E to install
underground service,
replace pole, extend
overhead primary line,
install new transformer,
and replace existing
cutouts & fuses. Tree
trimming required. PM#
35386108.

Camino Del Monte 4
NW of San Carlos
1/10/2024 Issued
230262 Temp Ench 12/1/2023 Partial sewer lateral
replacement from
property line to city main.

Lincoln 3 SE of 11th 12/13/2023 Issued
Total Records: 21 1/19/2024
Attachment 1
Page: 1 of 2
Tree Permit Report
12/01/2023 - 12/31/2023
Permit
#
Permit
Date
Permit
Type
Location of
Property
Description Status Approved
Date
23361 12/1/2023 Tree Santa Rita 4 SE
Ocean Ave Carmel,
CA 93923
Remove one 15" oak. In
Review
23362 12/1/2023 Tree Camino Real 2 SW of
4th Ave.

Remove four (4) Live Oaks:
8", 9", 13", and one doublestemmed tree, 11" & 12".

In
Review
23363 12/3/2023 Tree
Evaluation
San Carlos St, 3rd
house south of 8th
EVALUATION ONLY: One (1)
Oak and one (1) Redwood.

In
Review
23364 12/6/2023 Tree
Evaluation
25990 JUNIPERO ST:

In the front Northeast
corner
EVALUATION ONLY.

Evaluate and hopefully
remove a large &
problematic pine tree. One
(1) Pine tree, +/-25 feet in
diameter. Located on city
property.

In
Review
23365 12/7/2023 SW Corner of
Carmelo & Seventh
Avenues
REMOVE: Tree #1, 39"+ at
base Db. Spar Pinus Radiata
(Monterey Pine) on City
ROW.

Approved
23366 12/7/2023 Tree
Evaluation
Third and Carpenter
Northeast Corner
Tree Evaluation for Removal.

One (1) 36-inch diameter
Monterey Pine located on
city property.

Approved
23367 12/7/2023 Tree
Evaluation
NW corner Lincoln
and Tenth Avenues
Removal of a total of twenty
limbs from oaks, cypress,
and pittosporum trees.

Approved 12/15/2023
23368 12/8/2023 Tree Roots are destroying
driveway and wall
close to water supply.

REMOVE: One (1) City
Cypress tree, 18".

In
Review
23369 12/8/2023 Tree Forest 4 NW of
Mountain View
REMOVAL: Four (4) trees
total; two (2) on private
property; two (2) on City
property. City trees are
approx. 18" in diameter. One
(1) 24" Pine that snapped in
half last winter. One (1) 36"
Pine next to the house.

Approved 12/21/2023
23370 12/9/2023 Tree 3rd Ave 2 NW Lobos PRUNING: Trim tree limbs for building clearance and
safety
Approved 1/2/2024
23371 12/15/2023 Tree Sterling Way 2 NE of
Perry Newberry
REMOVE: One (1) Monterey
Pine tree (dangerous lean).

Approved 12/18/2023
Attachment 1
Page: 2 of 2
23372 12/18/2023 Tree Northeast Corner of
Santa Fe and 8th Ave
REMOVE: dying Pine tree
located in City right of way
on north side of driveway.

In
Review
23373 12/19/2023 Tree
Evaluation
25983 MISSION ST EVALUATION ONLY prior to
tree removal.
23374 12/21/2023 Tree
Evaluation
N. Carmelo 5 NW of
4th Ave.

EVALUATION: One (1)
Redwood tree; size is 22' x
55-60'. **NOTE**Please
coordinate evaluation, so
owner can be present.

In
Review
23375 12/21/2023 Tree Torres 2 NW of 2nd REMOVE: One (1) 16" multitrunk Oak tree.In Review
23376 12/21/2023 Tree
Evaluation
Torres Street 3 NE of
4th Avenue
EVALUATION: Oak tree to
be trimmed to help fight
oakworm. Several dead
branches. Property owners
are unsure if tree is on City
or private property; they
suspect it is a City tree--on
street, outside fence line.

In
Review
23377 12/21/2023 Tree San Antonio 3 NW of
12th
REMOVE: One (1) extra
large Cypress tree on the left
side of the driveway.

In
Review
23378 12/21/2023 Tree Torres St 5 SW of
10th
REMOVAL: One (1) large
pine tree.

In
Review
23379 12/21/2023 Closed
23380 12/21/2023 Tree Santa Fe 3 SW
Mountain View
PRUNING: Pine Tree
previously inspected; trim
approximately five (5) limbs.

In
Review
Total Records: 20 1/19/2024
Attachment 1
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
December 2023

AMBULANCE REPORT
Summary of Carmel Fire Ambulance December 2023 Calls for Service

Lopez & 2nd (8:31 min Response) Did not hit the on-scene button.

Ladera & Rio (5:39 min Response) Delay due to distance based on location.

Mission & 1st (6:05 min Response) Did not hit the on-scene button.

San Antonio & 11th (5:55 min Response) Delay due to distance based on location.

San Antonio & Ocean (5:31 min Response) Did not hit the on-scene button.

MONTEREY FIRE REPORT
Summary of Monterey Fire December 2023 Calls for Service

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

Ladera & Rio (5:43 min Response) responded from St 15, normal response time due to location.

Junipero & 4th (8:12 min Response) E11 responded from St 11, delay due to distance.

Lincoln & 8th (5:35 min Response) EMS call had to stage due to protocol.

BEACH FIRES
There were 0 illegal beach fires recorded during the month of December, except one after hours propane fire.

Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 12/2/2023 10:55 AM 231202-MNT09267 0:03:23 OCEAN AVE SAN CARLOS ST 3 Medical assist, assist EMS crew 12/12/2023 8:43 AM 231212-MNT09521 0:02:39 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/1/2023 5:06 PM 231201-MNT09252 0:04:47 7TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 12/4/2023 6:33 PM 231204-MNT09325 0:03:54 25921 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 12/4/2023 9:08 PM 231204-MNT09327 0:02:01 MISSION ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/5/2023 7:29 PM 231205-MNT09351 0:02:35 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 12/5/2023 8:32 PM 231205-MNT09353 0:02:35 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 12:19 AM 231210-MNT09463 0:03:35 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 7:05 AM 231210-MNT09466 0:05:00 LOPEZ AVE 2ND AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 6:08 PM 231210-MNT09481 0:02:13 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 12/13/2023 11:36 AM 231213-MNT09552 0:00:16 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 12/13/2023 7:26 PM 231213-MNT09561 0:02:37 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 12/15/2023 7:44 AM 231215-MNT09583 0:04:06 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/16/2023 1:05 PM 231216-MNT09620 0:03:52 CARPENTER ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 12/18/2023 4:04 AM 231218-MNT09655 0:04:13 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/18/2023 9:16 AM 231218-MNT09665 0:02:52 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/19/2023 7:09 AM 231219-MNT09696 0:03:09 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/21/2023 11:06 PM 231221-MNT09756 0:05:43 26152 LADERA DR 3 EMS call, excluding vehicle accident with injury 12/22/2023 7:18 PM 231222-MNT09776 0:02:29 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/22/2023 10:21 PM 231222-MNT09781 0:03:48 1ST AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 12/22/2023 10:34 PM 231222-MNT09782 0:08:12 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 12/26/2023 7:39 PM 231226-1940-MNT 0:03:00 7TH AND FOREST ST 3 EMS call, excluding vehicle accident with injury 12/26/2023 7:34 PM 231226-MNT09884 0:03:36 FOREST RD 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/27/2023 3:07 PM 231227-MNT09904 0:05:35 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/28/2023 4:14 PM 231228-MNT09934 0:02:12 OCEAN AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 12/28/2023 6:41 PM 231228-MNT09939 0:00:25 MISSION ST 6TH AVE 3 26 0:03:25
Motor vehicle accident with injuries 12/30/2023 1:52 PM 231230-MNT10003 0:01:58 MISSION ST 7TH AVE 3 1 0:01:58

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 12/01/2023 To: 12/31/2023
300-321 Series (EMS)
322-399 Series (Rescues)
23 12 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Gas leak (natural gas or LPG) 12/21/2023 10:54 AM 231221-MNT09744 0:04:43 25951 RIDGEWOOD RD 3 Oil or other combustible liquid spill 12/9/2023 9:46 AM 231209-MNT09449 0:02:31 LINCOLN ST 9TH AVE 2 Accident, potential accident, other 12/20/2023 2:16 PM 231220-MNT09726 0:04:46 LINCOLN ST 13TH AVE 3 3 0:04:00
Water or steam leak 12/11/2023 6:26 AM 231211-MNT09495 0:05:55 MISSION ST 1ST AVE 2 Water or steam leak 12/14/2023 4:32 PM 231214-MNT09570 0:02:50 MONTE VERDE ST 8TH AVE 2 Water or steam leak 12/26/2023 7:30 AM 231226-MNT09864 0:04:53 4 OAK KNOLL WAY 3 Smoke or odor removal 12/12/2023 4:41 PM 231212-MNT09535 0:03:01 6TH AVE SAN CARLOS ST 3 Smoke or odor removal 12/18/2023 12:30 PM 231218-MNT09671 0:01:12 LOBOS ST 1ST AVE 3 Assist police or other governmental agency 12/26/2023 11:40 AM 231226-MNT09867 0:04:01 MISSION ST OCEAN AVE 3 Public service 12/1/2023 12:26 AM 231201-MNT09236 0:04:34 CARPENTER ST 5TH AVE 2 Assist invalid 12/6/2023 7:45 AM 231206-MNT09359 0:03:13 1ST AVE SANTA RITA ST 3 Assist invalid 12/15/2023 3:49 AM 231215-MNT09580 0:05:23 GUADALUPE ST 6TH AVE 2 Assist invalid 12/23/2023 7:20 AM 231223-MNT09790 0:04:30 SAN ANTONIO AVE 8TH AVE 2 No incident found on arrival at dispatch address 12/6/2023 9:45 PM 231206-MNT09382 0:00:30 GUADALUPE ST 7TH AVE 3 No incident found on arrival at dispatch address 12/7/2023 6:18 PM 231207-MNT09407 0:03:19 7TH AVE MONTE VERDE ST 3 No incident found on arrival at dispatch address 12/29/2023 9:41 AM 231229-MNT09956 0:04:53 LINCOLN ST 2ND AVE 2 No incident found on arrival at dispatch address 12/30/2023 11:06 AM 231230-MNT09994 0:02:50 N CASANOVA ST 2ND AVE 3 No incident found on arrival at dispatch address 12/31/2023 11:28 AM 231231-MNT10030 0:05:34 DOLORES ST 1ST AVE 2 EMS call, party transported by non-fire agency 12/30/2023 10:31 AM 231230-MNT09993 0:02:45 LINCOLN ST 7TH AVE 3 HazMat release investigation w/no HazMat 12/25/2023 10:55 AM 231225-MNT09850 0:03:37 4TH AVE JUNIPERO AVE 3 17 0:03:42
System malfunction, other 12/17/2023 6:13 PM 231217-MNT09651 0:02:47 CARMELO ST 11TH AVE 3 Smoke detector activation due to malfunction 12/4/2023 4:29 PM 231204-MNT09323 0:04:45 SAN ANTONIO AVE 11TH AVE 3 Smoke detector activation due to malfunction 12/18/2023 7:49 AM 231218-MNT09661 0:00:12 CAMINO REAL ST OCEAN AVE 2 Smoke detector activation due to malfunction 12/30/2023 12:04 PM 231230-MNT10000 0:02:34 MONTE VERDE ST 6TH AVE 3 Alarm system sounded due to malfunction 12/5/2023 11:32 AM 231205-MNT09339 0:05:39 MONTE VERDE ST 2ND AVE 2 Unintentional transmission of alarm, other 12/10/2023 1:31 AM 231210-MNT09464 0:02:59 MISSION ST 5TH AVE 2 Alarm system activation, no fire - unintentional 12/7/2023 1:52 PM 231207-MNT09400 0:02:40 6TH AVE DOLORES ST 3 7 0:03:05
Code 2 Calls 11
Code 3 Calls 43
54 93%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
231221-MNT09756 E15 responded from St 15, normal response time due to location 231222-MNT09782 E11 responded from St 11, delay due to distance 231227-MNT09904 EMS call had to stage due to protocol
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
23 12 Carmel Fire Activity Report.xlsx 2
Type of Call Number Average Response Time
Fire 0 0:00
EMS 26 3:25
Rescue 1 1:58
Hazardous Condition 3 4:00
Service Calls 17 3:42
Severe Weather 0 0:00
False Call 7 3:05
Total Responses 54 2:41
Total Code 3 Calls: 43
Response Times for Code 3
Calls ≤ 5 minutes: 93%

CARMEL-BY-THE-SEA
DECEMBER 2023
Response Summary Report by Incident Type
Fire
0%
EMS
48%
Rescue
2%
Hazardous Condition
6%
Service Calls
31%
Severe
Weather
0%
False Call
13%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\23 12 Carmel Fire Response Summary.xlsx 1/5/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Emergency medical service incident, other 12/18/2023 231218-CFA01588 00:04:04 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/2/2023 231202-CFA01528 00:02:23 OCEAN AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 12/3/2023 231203-CFA01533 00:06:19 2774 14TH AVE 2 EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01539 00:02:47 25921 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01541 00:02:17 MISSION ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/5/2023 231205-CFA01544 00:02:40 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 12/5/2023 231205-CFA01545 00:02:31 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/6/2023 231206-CFA01552 00:00:51 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 231210-CFA01562 00:03:19 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 231210-CFA01564 00:08:31 LOPEZ AVE 2ND AVE 3 EMS call, excluding vehicle accident with injury 12/10/2023 231210-CFA01566 00:02:01 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 12/13/2023 231213-CFA01579 00:02:10 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 12/15/2023 231215-CFA01581 00:03:21 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/16/2023 231216-CFA01585 00:03:59 CARPENTER ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 12/16/2023 231216-CFA01586 00:03:24 SANTA FE ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01589 00:04:32 25009 HATTON RD 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01591 00:02:03 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 12/19/2023 231219-CFA01599 00:02:32 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01611 00:05:39 26152 LADERA DR 3 EMS call, excluding vehicle accident with injury 12/22/2023 231222-CFA01612 00:02:31 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 12/22/2023 231222-CFA01613 00:03:57 1ST AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 12/26/2023 231226-CFA01629 00:03:16 FOREST RD 7TH AVE 3 EMS call, excluding vehicle accident with injury 12/28/2023 231228-CFA01630 00:02:00 OCEAN AVE DEL MAR 3 EMS call, excluding vehicle accident with injury 12/28/2023 231228-CFA01631 00:01:00 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 12/30/2023 231230-CFA01633 00:02:46 LINCOLN ST 7TH AVE 2 25 0:03:14
322-399 Series (Rescues)
Motor vehicle accident with injuries 12/30/2023 231230-CFA01635 00:02:44 MISSION ST 7TH AVE 3 1 0:02:44
400 Series (Hazardous Material)
Hazardous condition, other 12/6/2023 231206-CFA01549 00:04:52 CAMINO REAL ST 4TH AVE 2 Hazardous condition, other 12/11/2023 231211-CFA01568 00:06:05 MISSION ST 1ST AVE 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 12/01/2023 To: 12/31/2023
23 12 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material) cont.

Hazardous condition, other 12/20/2023 231220-CFA01603 00:04:49 LINCOLN ST 13TH AVE 3 3 0:05:15
500 & 600 Series (Service Calls)
Smoke or odor removal 12/12/2023 231212-CFA01573 00:03:18 6TH AVE SAN CARLOS ST 3 Assist invalid 12/6/2023 231206-CFA01546 00:02:51 1ST AVE SANTA RITA ST 3 Assist invalid 12/15/2023 231215-CFA01580 00:05:43 GUADALUPE ST 6TH AVE 2 Assist invalid 12/23/2023 231223-CFA01615 00:03:55 SAN ANTONIO AVE 8TH AVE 2 4 0:03:57
700 Series (False Alarms)
False alarm or false call, other 12/4/2023 231204-CFA01537 00:05:55 SAN ANTONIO AVE 11TH AVE 3 False alarm or false call, other 12/7/2023 231207-CFA01555 00:02:48 CASANOVA ST 13TH AVE 3 False alarm or false call, other 12/9/2023 231209-CFA01561 00:05:31 SAN ANTONIO AVE OCEAN AVE 3 False alarm or false call, other 12/10/2023 231210-CFA01563 00:03:14 MISSION ST 5TH AVE 3 False alarm or false call, other 12/25/2023 231225-CFA01623 00:03:25 4TH AVE JUNIPERO AVE 3 Smoke detector activation, no fire - unintentional 12/18/2023 231218-CFA01593 00:02:31 LOBOS ST 1ST AVE 3 Alarm system activation, no fire - unintentional 12/7/2023 231207-CFA01554 00:02:08 6TH AVE DOLORES ST 3 Alarm system activation, no fire - unintentional 12/17/2023 231217-CFA01587 00:03:16 CARMELO ST 11TH AVE 3 8 0:03:36
Code 2 Calls 5
Code 3 Calls 36
41 86%
0:03:45
231211-CFA01561 Did not hit the on scene button
Total Average Response Time
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
231210-CFA01564 Did not hit the on scene button
231221-CFA01611 Delay due to distance based on location 231211-CFA01568 Did not hit the on scene button
231211-CFA01537 Delay due to distance based on location 23 12 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 12/20/2023 231220-CFA01601 00:11:34 120 HIGHLANDS DR 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01607 00:10:50 149 CARMEL RIVIERA DR 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01605 00:11:34 29152 HWY 1 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01610 00:18:17 32501 HWY 1 3 4 0:13:04

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 12/15/2023 231215-CFA01582 00:45:37 37144 NASON RD 3 1 0:45:37

CYPRESS
Rescue, EMS incident, other 12/1/2023 231201-CFA01523 00:04:53 26615 CARMEL CENTER PL 3 Rescue, EMS incident, other 12/1/2023 231201-CFA01524 00:03:56 26408 MISSION FIELDS RD 3 EMS call, excluding vehicle accident with injury 12/2/2023 231202-CFA01529 00:03:59 2774 14TH AVE 3 EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01534 00:05:21 26372 RIVERSIDE PL 3 EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01538 00:06:36 3 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01540 00:05:34 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/5/2023 231205-CFA01543 00:03:30 PESCADERO RD CASTRO LN 3 EMS call, excluding vehicle accident with injury 12/6/2023 231206-CFA01550 00:03:47 25661 MORSE DR 3 EMS call, excluding vehicle accident with injury 12/6/2023 231206-CFA01551 00:05:07 25995 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 12/7/2023 231207-CFA01556 00:05:20 26525 FISHER DR 3 EMS call, excluding vehicle accident with injury 12/7/2023 231207-CFA01557 00:07:32 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/8/2023 231208-CFA01558 00:07:53 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 12/11/2023 231211-CFA01567 00:06:37 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/11/2023 231211-CFA01570 00:05:36 26197 MESA PL 3 EMS call, excluding vehicle accident with injury 12/11/2023 231211-CFA01571 00:06:26 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/11/2023 231211-CFA01569 00:05:25 3746 THE BARNYARD 3 EMS call, excluding vehicle accident with injury 12/13/2023 231213-CFA01574 00:08:00 3757 RAYMOND WAY 3 EMS call, excluding vehicle accident with injury 12/13/2023 231213-CFA01575 00:09:25 26245 CARMEL RANCHO BLVD 2 EMS call, excluding vehicle accident with injury 12/13/2023 231213-CFA01577 00:06:16 575 VIEJO RD 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01592 00:06:16 3553 TAYLOR RD 2 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01597 00:06:51 3560 EDGEFIELD PL 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01598 00:06:47 3772 THE BARNYARD 3 EMS call, excluding vehicle accident with injury 12/19/2023 231219-CFA01600 00:05:26 26015 ATHERTON DR 2 EMS call, excluding vehicle accident with injury 12/20/2023 231220-CFA01602 00:05:03 25990 S CARMEL HILLS DR 3

EMS call, excluding vehicle accident with injury 12/20/2023 231220-CFA01604 00:05:48 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01606 00:04:43 26015 ATHERTON DR 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01608 00:04:54 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/21/2023 231221-CFA01609 00:05:07 24742 SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 12/23/2023 231223-CFA01614 00:06:55 25877 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 12/23/2023 231223-CFA01617 00:04:37 HWY 1 CARPENTER ST 3 EMS call, excluding vehicle accident with injury 12/23/2023 231223-CFA01616 00:01:47 CARMEL RANCHO BLVD RIO RD 3 EMS call, excluding vehicle accident with injury 12/24/2023 231224-CFA01619 00:08:09 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/25/2023 231225-CFA01624 00:04:32 3600 OLIVER RD 3 EMS call, excluding vehicle accident with injury 12/26/2023 231226-CFA01626 00:05:48 26217 ISABELLA AVE 3 EMS call, excluding vehicle accident with injury 12/26/2023 231226-CFA01627 00:05:10 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 12/29/2023 231229-CFA01632 00:09:22 120 HIGHLAND DR 3 Motor vehicle accident with no injuries. 12/18/2023 231218-CFA01595 00:03:24 HWY 1 / CARPENTER ST 3 37 0:05:44

MID COAST
Motor vehicle accident with injuries 12/2/2023 231202-CFA01531 00:16:57 HWY 1 / SOBERANES CREEK 3 1 0:16:57

MONTEREY
EMS call, excluding vehicle accident with injury 12/1/2023 231201-CFA01522 00:07:06 1575 SKYLINE DR 3 EMS call, excluding vehicle accident with injury 12/3/2023 231203-CFA01532 00:11:35 29 ENCINA AVE 3 EMS call, excluding vehicle accident with injury 12/6/2023 231206-CFA01548 00:10:50 331 DRY CREEK RD 3 EMS call, excluding vehicle accident with injury 12/7/2023 231207-CFA01553 00:08:04 3 WINDSOR RISE 3 EMS call, excluding vehicle accident with injury 12/13/2023 231213-CFA01578 00:13:02 426 BOWEN ST 2 EMS call, excluding vehicle accident with injury 12/30/2023 231230-CFA01634 00:07:12 200 IRIS CANYON RD 3 Motor vehicle/pedestrian accident (MV Ped) 12/1/2023 231201-CFA01526 00:01:29 570 PACIFIC ST 3 7 0:08:28

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 12/4/2023 231204-CFA01536 00:06:53 651 SINEX AVE 3 EMS call, excluding vehicle accident with injury 12/12/2023 231212-CFA01572 00:12:37 412 7TH ST 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01590 00:10:19 551 GIBSON AVE 3 3 0:09:56

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 12/15/2023 231215-CFA01583 00:10:32 3059 LARKIN RD 3 EMS call, excluding vehicle accident with injury 12/18/2023 231218-CFA01596 00:08:59 1151 SOMBRIA LN 2 EMS call, excluding vehicle accident with injury 12/24/2023 231224-CFA01621 00:10:45 1518 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 12/30/2023 231230-CFA01636 00:11:43 3217 SEVENTEEN MILE DR 3 4 0:10:30

SEASIDE
EMS call, excluding vehicle accident with injury 12/24/2023 231224-CFA01620 00:12:43 1599 KIMBALL AVE 3 23 12 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
SEASIDE cont.

Motor vehicle accident with injuries 12/4/2023 231204-CFA01535 00:11:25 ECHO AVE / FREMONT BLVD 3 2 0:12:04
Code 2 Calls 5
Code 3 Calls 54
59 Total Average Response Time 0:10:58
Total # of Incidents
23 12 CFA Activity Report.xlsx 3
District Response Number Average Response Time
Carmel-By-The-Sea 41 3:45
Carmel Highlands 4 13:04
Carmel Valley 1 45:37
Cypress 37 5:44
Mid Coast 1 16:57
Monterey 7 8:28
Pacific Grove 3 9:56
Pebble Beach 4 10:30
Seaside 2 12:04
Total Responses 100 10:21
Total Code 3 Calls: 36
CFA Response Times for Code 3
Calls ≤ 5 minutes: 86%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
DECEMBER 2023
Response Summary Report by District Type
Carmel-By-The-Sea
41%
Carmel Highlands
4%
Carmel Valley
1%
Cypress
37%
Mid Coast
1%
Monterey
7%
Pacific Grove
3%
Pebble Beach
4%
Seaside
2% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\23 12 CFA Response Summary.xlsx 1/5/2024 City Clerk PRA Request Log
December 2023
Request
Number
Date
Requested
10-day
Response
Date
Records Requested Requestor Name Date Completed Notes
2023-117 12/6/2023 12/18/2023
bid tabulation and contract award
information regarding the Bids for Sunset
Center and Harrison Memorial Library
Painting Project
North America
Procurement Council,
Inc. PBC
12/6/2023 records sent
2023-118 12/7/2023 12/18/2023
Carmel employee compensation report for
2022, including:

Employee Name
Position/Job Title
Total gross wages Annual Salary for 2022
Total Regular Pay
Overtime Pay
Other Pay (any additional forms of pay that
are not reported in Regular Pay)
Retirement Contribution Costs - All forms of
employer-paid retirement contributions,
deferred compensation, etc., including
Unaccrued Actuarial Liability if applicable.

Please split out per the standard State
Controller’s Office categories.

Healthcare Contribution Costs - All forms of
employer-paid health and welfare benefits,
such as health, dental and vision insurance
benefits.

Researcher,
Transparent California 12/18/2023 records sent
Attachment 3
Police Record Request Log
December 2023
Request No. Request Date 10-Day Due Date Requestor Info Requested Status 2023-0001 11/30/2023AP 12/10/2023AP Sheri Lynn Bacon CQ2300536 denied, letter mailed 2023-0002 11/30/2023AP 12/10/2023AP Patricia Garcia - Dept.

Social Service CG1800675 completed
2023-0003 12/5/23 mw 12/15/2023 Kathryn Harrison CC2300447 completed 2023-0004 12/05/23 mw 12/15/2023 Gian Pepe Little Napoli CG2300529 completed 2023-0005 12/13/23 da 12/23/2023 Lane Nonnenberg CA2300555 completed 2023-0006 12/14/2023 12/24/2023 DA Lexis Nexis CC2300444 completed 2023-0007 12/13 DA 12/23/2023 Jesus Herrera CA2300555 completed 2023-0008 12/17/23 mw 12/27/2023 Jessica Seagraves CG2300227 completed 2023-0009 12/18/2023 AI 12/28/2023 Jessica Anguiano MoCo ACO
CG2300446 completed
2023-0010 12/20/23 DA 12/30/2023 Metropolitan Reporting Bureau
CA2300055 completed
2023-0011 12/21/23 DA 12/31/2023 Lexis Nexis CC2300444 completed 2023-0012 Joanna Pfeister CG0700581 completed
Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
December 2023 Monthly Report
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works SUBMITTED ON: January 3, 2023
APPROVED BY: Chip Rerig, City Administrator
City Council Special Meeting of December 4, 2023
• Adopted Ordinance 2023-007, amending Title 17, Zoning, by repealing and replacing Chapter 17.42, Stormwater Quality and Utility, and Chapter 17.43, Water Quality Protection. This completes one of Council’s top 16 Strategic Priorities.

City Council Meeting of December 5, 2023
• Postponed a presentation regarding guidelines and introduction of a new Beach Cleanup Policy. • The Public Works Director presented findings of the 2023 Storm Drain Master Plan Update report, and identified top priority drainage capacity and repair projects to focus on over the next few years. • Approved a request by Monterey Salinas Transit and recommendations by the Traffic Safety Committee to eliminate two parking spaces each at bus stop locations at Junipero Street and Fourth Avenue, and at San Carlos Street at Tenth Avenue, to improve safety.

Forest and Beach Commission Meeting of December 14, 2023 • Announcements included:
o Thanked JC Meyers and volleyball colleagues for a $1,200 donation which was used to rent a skid-steer to level off sand around the volleyball courts and to push sand up the bluff west of the Del Mar parking lot.
o Local realtor Jenn Menke is providing part-time, temporary support for the Forestry Division during paternity leave of the Administrative Analyst.
o Save the Date – On Saturday, April 20, 2024, we will celebrate annual Arbor Day, the second Earth Day, and Community Day in a consolidated event in Devendorf Park. • Due to the absence of the City Forester, postponed a Public Hearing regarding pruning of two, Cityowned, coast live oak trees, located at the northwest corner of Lincoln Street and Santa Lucia Avenue, to the January 2024 meeting.
• Introduced the raw data compiling the 358 responses received from the Community Survey for the upcoming Urban Forest Master Plan (UFMP). Discussion with the Commission and Steering Committee was held to consider interpreting and prioritizing the significant data received, and how the data will be incorporated into the UFMP.
• Reviewed the revised Rules of Procedure for the Forest and Beach Commission which included changes requested by the Commission at the November meeting, as well as prior and additional recommendations by staff. Approved the Rules with just two final edits remaining. • Adopted the meeting dates for 2024. As per the revised Rules of Procedure, meetings will begin at 2:30 p m, rather than 3:30 pm, with tours of inspection preceding the meetings. • The Director presented the Forester’s and Public Works Department Reports for November 2023.

Attachment 4
Public Works Department Report – December 2023

Administration
• Developed a list of the top 16 Public Works Highlights for 2023. Key accomplishments included: hiring Project Manager Javier Hernandez, Environmental Programs Manager Mary Bilse, and City Forester Justin Ono, acquiring the electric street sweeper, supporting Leadership Carmel’s legacy nature play project at Forest Hill Park, completing the tree inventory and technical reports for the Urban Forest Master Plan, initiating stump grinding in house, and remodeling the Police Dispatch Room. • As a unique team building project, the entire Public Works Department reconstructed the wooden footbridge at the Eleventh Avenue entrance into the Mission Trail Nature Preserve (MTNP). The muddy entrance road and entry gate were also reconstructed.
• Notified Council of the extraordinarily onerous requirements to administer the $150,000 CalFire reimbursement grant which was awarded for the UFMP project. Will reach out to State Senator Laird for assistance.
• Compiled preliminary requests for Mid-Year Budget adjustments.

Carmel Cares and Other Volunteer Groups
• Carmel Cares stained the wood benches in the Forest Theater. • Submitted a list of donations of labor and materials for acceptance by the City Council at the February 2024 meeting.
• “Median Minders” volunteers continued to improve medians across the Village. • “Downtown Detail” volunteers cleaned and improved the downtown area. • The Friends of Mission Trails Nature Preserve upgraded the Martin Road entrance into the Preserve by adding wood chips to the trailhead and landing, and clearing the trailhead. They also regraded the Doolittle Trail to repair an uneven switchback, trimmed and shaped Cypress trees, and removed a stump near the Lester Rowntree Native Plant Garden. The project cost was split evenly between the Friends and the City at $4,500 each.

Environmental Programs
• For the Coastal Engineering Study, provided additional information to the California Coastal Commission associated with finalizing the Agreement for a $500,000 Local Coastal Programs Grant. • Met with the Friends of MTNP to coordinate new entry maps displays, placement of additional clean up after your pet signs, and to plan for a new Laiolo footbridge and trail realignment. • Prepared a staff report for the Forest and Beach Commission meeting in January for their consideration and approval of a new, three-rail, post and rail cedar fence along Ocean and San Antonio Avenues along the borders of the North Dunes Habitat site. • Prepared and submitted the annual Hazardous Materials Report for the Corporation Yard to Monterey County Department of Environmental Health.
• Authorized a $6,000 task order to on-call environmental consultant, Denise Duffy & Associates, to process CEQA Notices of Exemptions for two of the four storm drainage improvement projects currently in final design.
• Completed a two-year Professional Services Agreement (PSA) with Applied Marine Science to continue to provide water quality testing and reporting. • Started to coordinate with vendors for the second annual Earth Day, to be held in conjunction with Arbor Day and Community Day, in April 2024.
• Purchased an electric bicycle to reduce our carbon footprint.

Facility Maintenance
• Met with janitorial services contractor, PureServe, to evaluate performance and develop mutuallybeneficial process improvements for both PureServe and City staff. • For the Sunset Center Carpenter Hall Heater System Replacement, investigated the possibility of repairing, rather than replacing, the heating system, and determining the life span of a refurbished system versus installing a new system.
• Purchased a new refrigerator for the Carmel Fire Station and removed the old refrigerator. Also repaired the ice maker in a second refrigerator.
• Contractor repaired the steel fire doors between the Public Works Garage and basement offices.

Attachment 4
Public Works Department Report – December 2023

• Ordered new steel doors to replace deteriorated doors at the Devendorf and First Murphy Park restrooms.
• Checked sumps during storms, and coordinated with a hydro-jet vendor to clear clogged drains. • Replaced a backflow device at Vista Lobos Park.
• Removed critters that got under City Hall.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Renovation Project, met with Council Ad Hoc Committee on December 6th and 20th to discuss preliminary alternatives. Preliminary alternatives include building a new Police Station on a new site, such as Vista Lobos, and renovating the existing Police-Public Works building for greatest and best use, including, potentially, mixed use with affordable housing and/or with other City departments. The building condition assessment, Police needs space program, and these preliminary alternatives will be presented at a Council Study Session on January 8th.

Ausonio, Inc. Projects:
• For the Sunset Center North Wing and Harrison Memorial Library Exterior/Interior Painting Project, five bids were received at the December 5th. Bid Opening, but only one bid, submitted by Color New Co. was responsive. Prepared staff report and resolution for Council to award the bid, with a contingency, of $392,150 at their January 9, 2024 meeting. • For the Sunset Center Portico Design Project, Amendment No. 2 to the PSA was prepared with 10 Over Studio to develop two portico concept designs, including structural connections, lighting concepts, and a demolition plan for a fixed fee of $29,500. Prepared staff report and resolution for Council to approve the Amendment at their January 9, 2024 meeting. • Bidding documents were approved, and the Park Branch Library Dumbwaiter Decommissioning project was advertised for bids. A pre-bid meeting was held with three contractors, and an Addendum was issued. Bids will be opened on January 11th.
• For the Sunset Center Retaining Walls Repair Project and San Antonio Walkway Repair Project, Second to Fourth Avenues, negotiations were completed, and a PSA with ZFA Structural Engineers is being finalized for structural engineering and construction support services.

Wallace Group Projects:
• For the FY 2022/23 Concrete Streets Repair Project, Wallace Group provided review comments on the 95% complete design plans, technical specifications, and cost estimates prepared by BKF Engineers. Final design documents are anticipated by late February, although bidding may be delayed until additional funding is available.
• For the FY 2023/24 City-wide Paving Project, Wallace began design work as field surveying was completed and utility maps were collected.

Additional Capital Projects:
• For the $1.14M, FY 2021/22 City-wide Paving Project, contractor Monterey Peninsula Engineering submitted technical submittals that were reviewed and approved by staff. Also met with MPE to discuss traffic control concerns and development of the construction schedule. Street improvements and paving along Junipero and Santa Fe Streets to begin in January. • For the MTNP 3 Drainage Project, the design plans, specifications, and bidding contract documents were finalized. Advertising for construction bids is anticipated by mid-January. • For the Electrical Panels Projects, Advanced Design Consultants (ADC) submitted final technical reports for the City Hall, Fire Station, and Vista Lobos buildings and electric panel in the Ocean Avenue median near Junipero Street. All four panels provide adequate capacity. The panels at City Hall and Fire Station require remedial repairs, but the panels for the Vista Lobos building and Ocean Avenue median warrant complete reconstruction.
• For the PG&E Rule 20A underground utility program, met with the Ad Hoc Committee on December 13th to plan for a site visit at the two proposed underground project locations – Del Mar parking lot and Attachment 4
Public Works Department Report – December 2023

along the MTNP Willow Trail which feeds homes along Ridgewood Road. Will also meet with owners of these properties to gauge interest in an undergrounding project. • Met with Wave Broadband to discuss their concerns with Council’s request to install their fiber optic lines underground. Wave requested to present their findings at the February Council meeting.

Street Maintenance
• Provided staffing, barricades, signage, and clean up for the Tree and Menorah Lighting event held at Devendorf Park and along Ocean Avenue on December 1st.
• During and following several storm events throughout December, cleared out storm drains, picked up fallen branches, and filled in potholes. We recorded 2.26 inches of rain over the last week of December. No flooding nor significant erosion problems were reported. • However, strong waves pounded the shoreline for several days following the Christmas holiday. In concert with the Monterey County emergency operations and the City’s Police Department, all beach access stairs were temporarily closed.
• The waves also heavily damaged beach access stairs at Tenth Avenue, Twelfth Avenue, and at Martin Way. Damage included broken handrails and wooden railings, missing treads, drop offs at the bottoms, etc. These stairs will be closed until further notice. • The beach access equipment ramp between Eighth and Ninth Avenues was washed out in the storms last March. The sand was coming back since then, although not enough to re-establish the ramp. Unfortunately, the strong waves in late December again washed out the sand leaving a 14-foot drop off. Caution tape and delineators are in place.
• Installed ten dual trash/recycling, ribbon-style containers to replace deteriorated, trash-only squirrel cans.
• Rented a skid-steer to level off the sand around the volleyball courts on pushed sand up the bluff west of the Del Mar parking lot.
• Performed the Annual Sidewalk Survey, noting all sidewalk areas needing repairs. • At two MST bus stops, eliminated two parking spaces each at Junipero Street and Fourth Avenue, and on San Carlos Street and Tenth Avenue, as approved by the City Council. Painted the curbs red at these locations.
• Sold the Go-4 parking vehicle at public auction for $1,950. • Performed smog checks for many City vehicles.

Forestry, Parks, and Beach (Forester’s Report)
• As shown in the following table, compared to 2022, last year, 2023, resulted in a significant increase in the number of City tree removals, permit applications received and processed, and private trees removed and replanted. We also began to track the number of City stumps removed and the number of communications (calls, visitors, emails) received as well as resolved. 2023 was also notable for the significant winter storms and tree damage in January and March, and a change in the City Forester.

Forestry Metric 2023 2022
City trees removed 261 135
City stumps removed 59 N/A
City trees pruned 287 675
City trees planted 57 45
Tree permit applications received 376 180
Tree permits applications resolved 336 155
Private trees removed 340 149
Private trees required to be replanted 236 85
Private trees replanting percentage 68.8% 57.1%
Number of communications tickets received 2,161 N/A
Number of communications tickets resolved 2,120 (98%) 934 (6 months) Attachment 4
Public Works Department Report – December 2023

• Forestry goals for 2024 include: completing the Urban Forest Master Plan, including public outreach, significantly reducing the backlog of stump removals, implementing a more robust tree planting program, continuing to streamline contracting task orders for tree and landscaping services, and expanding on professional training of forestry staff to include getting another certified arborist on staff. • Status of Davey Resource Group (DRG) development of the Urban Forest Master Plan (UFMP):
o The draft results of the Community Survey (358 respondents) were presented to the Forest and Beach Commission in December.
o DRG is finalizing the last few technical reports.
o The first draft of the UFMP was expected in December, but is now anticipated for January.

Following review by staff, the draft UFMP will be presented to the Forest and Beach Commission and the Steering Committee.
• A $20,000 task order was issued to West Coast Arborists to remove a portion of the large pile of tree logs that accumulated in the Rio Park material storage site. Apparently, some of the logs were illegally dumped off the side of Irish Canyon Road in the City of Monterey. The Monterey City Forester contacted us, and we traced the logs to this task order. The Contractor promptly resolved the matter. • As requested by the Traffic Safety Committee, the overgrowth of vegetation at the northwest and southwest corners of Santa Rita Street and Fourth Avenue were pruned to improve driver visibility. • Landscape maintenance work across the City continues to be fully engaged by contractor Town & Country.

Tree
permits
received
Tree
permits
Issued
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 28 6 0 10 3 7 5 1 0 2 6
February 23 22 1 24 15 9 15 10 0 0 25
March 70 70 21 71 47 24 32 14 1 7 46
April 38 47 16 53 49 4 32 3 2 2 35
May 36 25 9 26 20 6 18 4 4 7 22
June 26 25 14 26 17 9 16 6 0 4 22
July 25 10 7 7 5 2 3 2 0 2 5
August 30 29 5 24 12 20 8 12 2 6 20
September 31 28 6 22 14 9 12 8 0 7 20
October 30 22 1 18 15 22 13 10 0 2 23
November 19 20 7 12 7 10 5 0 0 8 5
December 20 13 6 7 11 3 5 2 0 0 7
2023 Totals 376 317 93 300 215 125 164 72 9 47 236
2023 Permitted removals, pruning, and required planting . Permit Information
Attachment 4
Public Works Department Report – December 2023

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023* 164 72
Historic permitted removals and required planting Historic permitted removals and required planting Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
Attachment 4
Public Works Department Report – December 2023

City Forestry, Parks, and Beach Activities
Attachment 4
Public Works Department Report – December 2023

*Numbers only represent correspondences received via the City’s website and do not incude live calls, coicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: January 2024 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log
Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) City Administrator Contract Log
Attachment 2) Community Planning and Building Department Reports Attachment 3) Police, Fire, and Ambulance Reports
Attachment 4) Public Records Act Requests
Attachment 5) Public Works Department Reports
City Administrator Contract Log
FY 2023‐24
JANUARY 2024
Date entered Into Contractor Contract Amount Purpose
1/25/2024 ELEVATOR SERVICE CO. $8,838.00 Decommissioning the the dumbwaiter in the Harrison Memorial Library Park Branch.
1/31/2024 ZFA STRUCTURAL ENGINEERS $55,500.00
Structural engineering services for San Antonio
Walkway Repairs, Sunset Center retaining wall
repairs, and on-call as needed
Attachment 1

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
JANUARY 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In January 2024, 33 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In January 2024, 9 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In January 2024, 45 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In January 2024, 33 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In January 2024, 6 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In January 2024, 21 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In January 2024, 26 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Leah Young, Administrative Coordinator
SUBMITTED ON: February 1, 2024
APPROVED BY: Brandon Swanson, Director of Community Planning and Building Attachment 2
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following January 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
January 2024 totals are provided alongside January 2023 totals for comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2023 YTD
Totals 25 10 59 28 7 17 28
2024 YTD
Totals 33 9 45 33 6 21 26
YTD %
Difference + 32.00% - 10.00% - 23.73% + 17.86% - 14.29% + 23.53% - 7.14% Attachment 2
Page: 1 of 6
Planning Permit Report
01/01/2024 - 01/31/2024
Permit
#
Permit
Type
Project Description Address/
Location
Date
Received
Date
Approved
Status
24033 Temporary Use
Permit
Installation of a 1,500sf outdoors
tent to cover patio from Feb 1,
2024 - Feb 15, 2024.

CONDITIONS: Lighting to be
provided through string lights.

Seating shall limited to a total of
38 seats. No music, live or
broadcast, allowed. Operating
hours shall align with the
restaurant of 5-10pm.

SE Corner of
Dolores & 7th
1/31/2024 1/31/2024 In
Review
24032 Landscape Plan
Check/Inspection

EXISTING BLDG PERMIT-REV

FOR LANDSCAPE STEPS AND

PLANTINGS

MISSION
STREET 3SW
OF 13TH
2/2/2024 In
Review
24031 Design Study REMODEL OF EXISTING SINGLE

FAMILY RESIDENCE CONSISTING

OF ADDITION TO SECOND

SOTRY OF RESIDENCE
RESULTING IN ADDITIONAL 46
SQ FT
SE Corner of
Perry
Newberry &
5th
2/2/2024 In
Review
24030 Sign Replacement of three hotel signs
and associated lighting with three
new hotel signs and associated
lighting in the same locations.

NE Corner of
San Carlos &
5th
1/30/2024 In
Review
24029 Sign New exterior sign for LA Golf Mission 3 NW
6th Ave
12/19/2023 In
Review
24028 Authorized Work Repair existing front entry
pathway.

SWC Carmelo
& 12th Ave
10/27/2023 1/29/2024 Approved
24027 Design Study REMODEL OF AN (E) DETACHED
GARAGE. INCREASE WALL &
PLATE HEIGHTS FROM 6' TO 8'.

INCREASE ROOF PITCH FROM

2.5:12 TO 4:12 SLOPE. REPLACE
(E) WOOD CARRIAGE DOOR IN
FRONT OF GARAGE WITH NEW.

REPLACE (E) BACK DOOR WITH
NEW. REPLACE 2 (E) WOOD
WINDOWS WITH NEW ALUM.

CLAD WINDOWS. REPLACE (E)

WOOD SHAKE ROOF WITH NEW
TO MATCH. NOTE - SOME OF

THESE CHANGES WERE ALREADY
APPROVED AS PART OF DS 23-
292.

Santa Fe 3 SE
of Ocean
2/2/2024 In
Review
Attachment 2
Page: 2 of 6
24026 Design Study Comprehensive landsacping
project including work in the right
of wayu.

NE Corner of
Lobos & 1st
2/2/2024 In
Review
24025 Design Study Install new driveway with
driveway leg connecting to
residence front porch entry. All
material to be sand-laid Cal Stone
permeable quarry pavers.
4910
Monterey St
1/26/2024 In
Review
24024 Design Study Residential interior and exterior
remodel
Santa Fe 7
SW of 8th
2/1/2024 In
Review
24023 Design Study Apply Tyver house wrap over
existing rough sawn siding (T111). Apply James Hardie primed fiber cement lap siding, paint to
match existing. Both sides of
house approximately 24'x11'.

Dolores 3 SW
of 3rd
2/2/2024 In
Review
24022 Use Permit Retail sale of apparel/clothing,
accessories and furniture.

Ancillary use exceeding 10%.
5415 Tamiami
Trail N
2/1/2024 In
Review
24021 Preliminary Site
Assessment
Preliminary Site Assessment for
one of three contiguous
properties. The existing
structure(s) are proposed for
demolition and a new two-story,
single family dwelling is proposed
for each property along with new
Landscaping.

Mission St 4
NE of 1st Ave
2/2/2024 In
Review
24020 Preliminary Site
Assessment
Preliminary Site Assessment for
one of three contiguous
properties. The existing
structure(s) are proposed for
demolition and a new two-story,
single family dwelling is proposed
for each property along with new
Landscaping. The proposal
includes a lot line adjustment to
create a 50' x 100' property.

Mission St 3
NE of 1st Ave
2/2/2024 In
Review
24019 Preliminary Site
Assessment
Preliminary Site Assessment for
one of three contiguous
properties. The existing
structure(s) are proposed for
demolition and a new two-story,
single family dwelling is proposed
for each property along with new
Landscaping.

Mission St 2
NE of 1st Ave
2/2/2024 In
Review
24018 Design Study Replacement of Driveway and
front Path materials
Crespi 2 SW,
Carmel-bythe-Sea
1/25/2024 In
Review
Attachment 2
Page: 3 of 6
24017 Design Study ASSOCIATED PSA 23-296. Design
and refinement for previously
approved project.

Carmelo
Street, 3 SE of
4th, Carmel
CA 93921
1/18/2024 In
Review
24016 Sign NEW SIGN: Jade Allen Boutique San Carlos
between
Ocean & 7th,
Unit #1
1/16/2024 In
Review
24015 Design Study ASSOCIATED PLANNING
PERMITS: DS 22-238 & DS 23-
194. Please see attached
'Revisions to Planning Approval'
Scope of Work
Fraser Way 2
NE of Camino
Real
1/22/2024 In
Review
24014 Design Study EXTEND FIRST FLOOR OF AN

EXISTING SINGLE FAMILY
RESIDENCE. CONVERT EXISTING

GARAGE TO A NEW MASTER

BEDROOM WITH EN SUITE
MASTER BATHROOM. MODIFY

INTERIOR OF RESIDENCE TO

INCLUDE NEW POWDER AND
LAUNDRY ROOM. REPLACE

EXISTING LIGHTING, PLUMBING

FIXTURES, AND CABINETS
WHERE SHOWN. REPLACE

DOORS AND WINDOWS AS
NOTED. MATCH EXISTING

EXTERIOR COLORS AND
MATERIALS.

San Carlos
Street 3 SW
of Vista
Avenue
1/16/2024 In
Review
24013 Design Study Remove and replacement of
damaged exterior cedar siding on
front and rear portions of the
house. (See accompanying
photographs for the areas of the
house that have been damaged
by woodpeckers and rats).

Replacement in like for like
materials is planned. Exterior will
be washed and treated for wood
preservation and stained to
create an integrated appearance
following replacement.

Lopez Avenue
4 NW of 4th
1/16/2024 In
Review
Attachment 2
Page: 4 of 6
24012 Design Study This approval of Design Study
(DS 24012 (Smittcamp Property
Investments, LLC)) authorizes
amendments to existing Design
Study Approvals (DS 23-275) for
alterations to an existing singlefamily residence located on Casanova 2 SW of 2nd in the
Single Family Residential (R-1)
District with an active building
permit (BP 22-471). The
modifications approved under this
Design Study include:

1. Amendments to the approved
roofing material to allow for a
Presidential TL “Autumn Blend”
composition shingle roof.

Alterations not expressly listed in
this authorization are not
permitted. The project shall be
consistent with the plans
application materials dated
approved by Community Planning
& Building Department on
January 26, 2024, unless
modified by the conditions of
approval contained herein.

Casanova 2
SW of 2nd
1/22/2024 1/26/2024 Approved
24011 Design Study This approval of Design Study
application DS 24-011 (Mission
Street Office, LLC) authorizes the
replacement and minor relocation
of an existing rear yard fence at
the historic Mills House located at
25987 Mission Street in the
Single-Family Residential (R-1)
District as depicted in the plans
and documents submitted by Liz
Dini, Realtor stamped approved
and on file in the Community
Planning & Building Department
unless modified by the conditions
of approval.
25987 Mission
Street
10/17/2023 1/19/2024 Approved
24010 Design Study Home -remodel including new
electrical, plumbing, heating,
interior and exterior finishes
along with new doors, windows,
roof, and gutters. The project
proposes to add 85 square feet
to the existing kitchen area and
entry.

Casanova 5
southwest of
9th
1/9/2024 In
Review
Attachment 2
Page: 5 of 6
24009 Design Study Fence and retaining wall. See
attached proposal.
6th Avenue 2
SW of
Carpenter
1/9/2024 In
Review
24008 Design Study PARTIAL INTERIOR REMODEL.

REMOVAL AND CONSTRUCTION

OF INTERIOR PARTITION WALLS
AS NOTED. RELOCATE

STAIRWAY, KITCHEN, AND
MASTER BATH. NEW INTERIOR

FINISHES INCLUDING PLUMBING

FIXTURES, MILLWORK, TILE,
AND COUNTERTOPS. MINOR

STRUCTURAL MODIFICATIONS
ARE PROPOSED. THERE WILL BE

NO MODIFICATIONS TO THE

BUILDING FOOTPRINT OR SITE
COVERAGE. EXTERIOR -
RELOCATE WINDOW, ADD (2)

WINDOWS, AND ENLARGE DOOR
TO REAR PATIO.

Casanova 4
SE of 7th
1/15/2024 In
Review
24007 Authorized Work Replace existing gravel stairs in rear yard with semi-permeable
wood decking. No increase in site
coverage.

Casanova 7
NW Ocean
1/12/2024 1/12/2024 Approved
24006 Lot Merger Lot merger per conditional
approval of DS-23-201, dated
12/15/23.

Lincoln 4 NW
Santa Lucia
1/11/2024 In
Review
24005 Landscape Plan
Check/Inspection
Landscaping for damage where
tree removed & upgrades for
garden with no sprinklers.

NE Corner of
8th & Lincoln
1/10/2024 In
Review
24004 Historic
Evaluation
HISTORIC EVALUATION.

Proposed Project: Enclose both
ends of existing carport with new
framing and doors for enclosed
garage. Pour stem wall for
framing.

Corner of
Flanders and
Crespi Way
1/9/2024 In
Review
24003 Sign NEW SIGN - JENNI KAYNE:

Install one (1) non-illuminated
wall letter set.

Ocean &
Mission,
Carmel Plaza,
Suite 225B
1/8/2024 In
Review
24002 Historic
Evaluation
Historical Re-Determination SW Corner of
Monte Verde
and 7th
1/5/2024 In
Review
24001 Design Review Owner proposes a tenant
improvement to Unit #216 of the
Carmel Plaza Building. This will
convert a currently unoccupied,
1,100 SQ FT unit to a 1,097 SQ
FT spa facility. To be operated as
"Signature Day Spa."
Ocean Avenue
and Mission
Street
1/2/2024 In
Review
Attachment 2
Page: 6 of 6
Total Records: 33 2/9/2024
Attachment 2
Page: 1 of 1
Business License Report
01/01/2024 - 01/31/2024
Entity # Application
Type
Business
Name
Business
Description
Location Date
Received
Date
Approved
Status
24009 Location
Change
Joaquin
Turner
Gallery
Art Gallery Dolores 4 NW of
6th
2/1/2024 In Review
24008 New
Business
Il Tegamino Full service restaurant SE Corner of
Ocean & Monte
Verde
1/30/2024 In Review
24007 New
Business
Gallery MAR
Carmel
North
Multi-artist art gallery Dolores 6 NE of
6th
2/1/2024 In Review
24006 Ownership
Change
Starchild Retail - kids Ocean 2 SE of
Mission
1/24/2024 In Review
24005 New
Business
Nicole
Cromwell
Art
Art Gallery Dolores between
5th & 6th
1/16/2024 In Review
24004 New
Business
Shade
Natural
Medicine
Naturopathic Doctor's
Office
NE Corner of
Ocean and San
Carlos
2/5/2024 In Review
24003 Location
Change
Kathy
Sharpe
Studio and
Gallery
Studio-Gallery
teaching venue
Mission & 7th 1/11/2024 1/22/2024 Approved
24002 Ownership
Change
Esperanza
Carmel
Commercial,
LLC
Retail; Two (2) onebedroom apartments,
plus storage
SW Ocean &
Lincoln
1/3/2024 In Review
24001 New
Business
Angelina
Carmel
Clothing and
Accessories
Ocean Avenue 2
NE of Dolores
1/2/2024 1/22/2024 Approved
Total Records: 9 2/9/2024
Attachment 2
Page: 1 of 6
Building Permit Report
01/01/2024 - 01/31/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property
Location
240045 1/31/2024 Install a new exterior wood
ramp approximately 41'
long, including landing.
5,300 Building Carpenter 4 NW
of 6th
240044 1/31/2024 Interior remodel of a
kitchen, office, and
bathroom. New gas line
stub for future firepit in the
patio.
9,500 Building Lincoln 3 SE of
11th
240043 1/31/2024 2/1/2024 Installation of 1,500
outdoors tent to cover patio
from Feb 1, 2024 - Feb 15,
2024.
4,000 Building SE Corner of
Dolores & 7th
240042 1/31/2024 Interior remodeling and
relandscaping of historic
house,
2,000,000 Building Lincoln 4 NW of
Santa Lucia
240041 1/31/2024 Re-roof with Class A Fire
Rating #1 Cedar Shingle
49,704 Roofing SE Corner of
Guadalupe & 7th
240040 1/31/2024 1/31/2024 Replacement of water
heater.
4,000 Plumbing Scenic 2 SE of
10th
240039 1/30/2024 2/1/2024 Change Furnance to Heat
Pump
22,600 Mechanical Lincoln 3 SE of
11th
240038 1/29/2024 Install new stormwater
drainage system.
15,000 Building Lobos 5 SE of
2nd
240037 1/26/2024 1/30/2024 Removal of collapsing fence
and construction of a new
fence. Fence to be 6' tall
with 1' of trellis on top and
run for 100' along the
south property line.
0 Exempt Work Camino Real 5
SE of 9th
240036 1/26/2024 Addition of PV panels and
micro-inverters to existing
PV system (qty 7 each).
9,702 Electrical Santa Rita 4 NW
of 4th
240035 1/24/2024 1/26/2024 Removal of two toilets, a
shower, two sinks, one tub,
remove drop ceiling in
bedroom hallway and one
bathroom, remove top
decking on deck built
behind the house to the
west.
2,000 Building NW Corner of
Casanova & 12th
Attachment 2
Page: 2 of 6
240034 1/24/2024 Master Bath Renovation 40,000 Building NE Corner of Guadalupe & 6th
240033 1/24/2024 1/25/2024 Construction of a new 4'
tall grapestick fence with a
gate in the front yard.
0 Exempt Work Torres 5 NE of
8th
240032 1/22/2024 Re-build 153sf 2nd floor
room including roof
structure. New cabinets
and flooring in 153sf 1st
floor kitchen remodel.

Replace all windows in
kitchen with wood window
to match existing structure.
100,000 Building San Carlos 3 SW
of 1st
240031 Driveway & Front Path
replacements
0 Building Crespi 2 SW,
Carmel- by- theSea
240030 1/18/2024 1/22/2024 Replace (e) 1.28 gpf toilet
with a new .8 gpf toilet in
Unit #2.
0 Exempt Work SE Corner of
Monte Verde &
Ocean
240029 1/17/2024 Replace 40' of existing
storm drain line with new
PVC line.
7,600 Plumbing NE Corner of
Ocean & Dolores
240028 1/16/2024 Addition of a new 200 sf
detached one car garage.
0 Building Monte Verde 3
NW of 11th
240027 1/17/2024 Remodel Of A Two-Story,
Existing Single-Family
Residence Including adding
Two True- Divided Light,
Wood Windows To Match
Existing on The West
Elevation at The Kitchen.

The Exterior Siding, Trim,
And Fascia To Be Patched
And Matched To Existing As
Required. The Project Also
Includes the Interior
Remodel of the Kitchen And
Dining Room and new
lighting in the Kitchen,
Dining Room and Living
Room. The Project, except
for the adding of the two
windows on the West
Elevation, will be Interior
Work ONLY. No Additions
to Floor Area and No
Changes to Exterior Site
Coverage.
40,000 Building SW Corner of
North Camino
Real and 2nd
Attachment 2
Page: 3 of 6
240026 1/16/2024 Demolition of existing
house and construction of a
new 1592 SF 2-story house
with 200 SF parking pad.
716,400 Building Torres 4 SE of
4th
240025 1/16/2024 TENANT RETROFIT OF

EXISTING RETAIL SPACE

IN OPEN MALL, NO

EXPANSION, SPACE
PROVIDED AS.IS.

CURRENTLY OCCUPIED.

NO PROPOSED CHANGES

TO OCCUPANCY OR
EGRESS.
450,000 Building Carmel Plaza,
Suite 225B
240024 1/16/2024 Kitchen renovation with
interior non-load bearing
partition wall removal.
45,000 Building 3053 Rio Road
240023 1/16/2024 PARTIAL INTERIOR
REMODEL. REMOVAL AND

CONSTRUCTION OF

INTERIOR PARTITION
WALLS AS NOTED.

RELOCATE STAIRWAY,

KITCHEN, AND MASTER
BATH. NEW INTERIOR

FINISHES INCLUDING

PLUMBING FIXTURES,

MILLWORK, TILE, AND
COUNTERTOPS. MINOR

STRUCTURAL

MODIFICATIONS ARE
PROPOSED. THERE WILL

BE NO MODIFICATIONS TO

THE BUILDING FOOTPRINT
OR SITE COVERAGE.

EXTERIOR - RELOCATE
WINDOW, ADD (2)

WINDOWS, AND ENLARGE
DOOR TO REAR PATIO.
300,000 Building Casanova 4 SE of
7th
240022 1/16/2024 1. REMODEL AN EXISTING
ONE-STORY SINGLEFAMILY DWELLING WITH A

NEW ONE-STORY

ADDITION, NEW SIDING,

NEW WINDOWS AND
DOORS. 2.INTERIOR

REMODEL REPLACING

EXISTING MATERIALS AND
MODIFYING WALLS.
753,400 Building Monte Verde 3
NW of 11th
240021 1/12/2024 1/12/2024 Remove wood shakes and
replace with new CeDur
Straight Course Shake 50
year in color Walden.
143,000 Roofing Lincoln 2 NE of
Santa Lucia
Attachment 2
Page: 4 of 6
240020 1/12/2024 Installation of new standby
Generator
35,000 Electrical SW Corner of
Carmelo & 7th
240019 1/11/2024 Residential PV Roof MountSystem Size 2.25 KW.35,000 Electrical 4 Oak Knoll Way 240018 1/11/2024 1/11/2024 Replace 100amp main
electrical panel with new
100amp panel.
8,000 Electrical Carpenter 2 NE
of 2nd
240017 1/11/2024 1/11/2024 Replace existing furnace
that is leaking carbon
monoxide with new Bryant
926TB42060, 96% efficient
furnace.
5,425 Mechanical 7th 2 NE of
Forest
240016 1/11/2024 1/11/2024 Replace garage roof.

Existing roof is unfinished
tarp paper. Install new
Timberline HDZ Pewter HD
composition shingles.
3,400 Roofing Lincoln 3 NW of
4th
240015 1/11/2024 Demolition/removal of
existing hedge and
construction of a new 10'
tall wood fence.
4,500 Building 2981 Franciscan
Way
240014 1/11/2024 Rebuild Garage with new
ADU above.
280,000 Building SW Corner of
Santa Fe and
Mountain View
240013 1/10/2024 1/10/2024 Replacement of a 5'x4'
porch tile section with new
tile. Remove and replace
eroded impervious carmel
stone on back patio and
side patio with new
impervious carmel stone
patio.
0 Exempt Work NE Corner of
Carmelo & 4th
240012 1/10/2024 Kitchen & bath replace all
cabinetry, new opening
kitchen to bedroom, move
laundry
75,000 Building NE Corner of
Mission & 4th,
Unit B
Attachment 2
Page: 5 of 6
240011 1/8/2024 1/12/2024 REQUESTING AN

EXPLORATORY PERMIT TO

REVIEW EXISTING

CONDITIONS FOR FUTURE

MINOR INTERIOR
REMODEL. the work will be
performed in the basement
with approx. 150 sq ft of
1/8" ceiling panel to be
removed and/or opened up
to expose the upper floor
framing and beams. The
purpose of the exploratory
permit is to visually inspect
and document existing floor
framing size and direction
for future interior re-model.
500 Demolition Santa Fe 7 SW of
8th
240010 1/8/2024 New entry face, gate &
trellis. Add new window
and planter box above
garage door. Extend the
deck on the west side of
the residence. Replace one
window with a french door
for better deck access.

Remove redwood decking
and replace with Trex
decking.
25,000 Building SE Corner of San
Antonio & 2nd
240009 1/5/2024 1/5/2024 Tear off (e) wood shake
roof and install (n) Tayler
metal roof in color
"Musket".
25,000 Roofing NW Corner of
San Carlos & 2nd
240008 1/4/2024 1/22/2024 AC COUPLED BATTERY

INSTALLATION WITH
TESLA POWERWALL 2 ESS
UNIT
22,945 Electrical Casanova 4 NW
of Ocean
240007 12/19/2023 12/19/2023 Replace (e) 100 amp
electrical panel with (n) 100
amp electrical panel.
6,000 Electrical NW Corner of
Guadalupe & 6th
240006 1/3/2024 1/3/2024 Upgrade existing 100amp
service panel to 200amp
panel.
2,000 Electrical Monte Verde 5
SW of 13th
240005 1/3/2024 1/4/2024 Reconstruct fence along
rear property line,
approximately 60' long and
6' tall.
2,000 Exempt Work Camino Real 13
NE of 4th
Attachment 2
Page: 6 of 6
240004 1/2/2024 1/24/2024 Repair of existing 120sf
deck. In-kind replacement
of 2x6 redwood decking to
match existing and
replacement of deteriorated
deck substructure per
structural engineer
documents, no change in
deck size.
10,000 Building Monte Verde 2
NW of Ocean
240003 1/2/2024 1/2/2024 Replace leaking gas line in
the right-of-way. Install 1
1/2" gas line from meter to
point of connection at
building. Connect to
existing 1" line feeding
patio & 3/4" line feeding
equipment.
6,500 Plumbing SW Corner of
Ocean & San
Carlos
240002 1/2/2024 1/2/2024 Replace water heater.

Install new Navien NPE-240
A2 tankless water heater.
4,000 Plumbing SW Corner of
Monte Verde &
5th
240001 1/2/2024 1/2/2024 Strip old carpet and install
new vinyl flooring
throughout the inn.
0 Exempt Work Casanova 3 SE of
7th
Total Records: 45 2/9/2024
Attachment 2
Page: 1 of 2
Code Compliance Report
01/01/2024 - 01/31/2024
Case # Case Date Status Location Problem Description Date Received
Date
Closed
24047 1/29/2024 1st NOV
sent
Lopez 5 NW of 4th Transient rental 1/29/2024
24046 1/30/2024 STR
verified
2nd 2 NE of N
Camino Real
Transient rental 1/30/2024
24045 1/29/2024 1st NOV
sent
SEC Lobos and 3rd Transient rental 1/29/2024
24044 1/26/2024 Closed NEC Monte Verde and
13th
Construction signs in
right-of-way
1/26/2024 1/26/2024
24043 1/24/2024 Closed Dolores NE of 6th Cones in parking space 1/24/2024 1/24/2024 24042 1/23/2024 Open Crespi 4 SE of Forest Retaining wall construction
1/23/2024
24041 1/23/2024 Open Junipero 4 NW of
13th
Tree cutting 1/23/2024
24040 1/18/2024 Open Business without a
license
1/18/2024
24039 1/31/2024 Open SEC Dolores and 7th Tent construction requiring a permit
1/31/2024
24038 1/30/2024 Open Scenic 2 SE of 10th Water heater
replacement
1/30/2024
24037 1/23/2024 Open NWC Casanova and
12th
Bathroom remodel 1/23/2024
24036 1/19/2024 Closed San Antonio 3 SW of
13th
Cones and building
materials in right-of-way
1/19/2024
24035 1/19/2024 Open Mission 2 SW of 13th Construction site maintenance
1/19/2024
24034 1/18/2024 Open Lobos 2 SE of 1st Boulders in right-of-way 1/18/2024 24033 1/18/2024 Open Lobos 3 SE of 1st Boulders in right-of-way 1/1/1900 24032 1/18/2024 Open SEC Lincoln and 4th Exterior lighting 1/18/2024 24031 1/18/2024 Closed Lincoln 3 NE of 5th Construction dirt in street 1/18/2024 1/19/2024 24030 1/29/2024 Open SE Corner of Scenic &
9th
Demolition & Repair work
including but not limited
to the garage roof/patio
deck framing consisting
of structural repairs,
drywall and electrical
work. Requires existing
and proposed plans to be
submitted and approved
permit in hand prior to
recommencing work.
1/29/2024
Attachment 2
Page: 2 of 2
24029 1/16/2024 1st NOV
sent
7th 2 SW of Forest Transient Rental 1/16/2024
24028 1/16/2024 Potential
STR
identified
Forest 4 SW of 7th Transient Rental 1/16/2024
24027 1/15/2024 Closed SEC Scenic and 11th Transient rental 1/15/2024 2/8/2024 24026 1/12/2024 Closed Casanova 4 SE of 8th Cones in right-of-way 1/12/2024 1/12/2024 24025 1/12/2024 Closed Ocean NW of Lincoln Sign in sidewalk 1/12/2024 1/12/2024 24024 1/11/2024 Closed 7th NE of Dolores Dresser in sidewalk 1/11/2024 1/11/2024 24023 1/11/2024 Closed Dolores NW of 7th Chair in sidewalk 1/11/2024 1/11/2024 24022 1/9/2024 Closed SWC Camino Real
and Ocean
Portable toilet in right-ofway1/9/2024 1/11/2024
24021 1/8/2024 Closed Dolores NE of 6th Business use violation 1/8/2024 1/19/2024 24020 1/9/2024 Closed 12th NE of San
Antonio
Cones in street 1/9/2024 1/9/2024
24019 1/22/2024 Closed San Carlos 2 SW of
1st
Excessive construction
debris on site, lack
of/missing erosion
controls, construction
debris and equipment in
R.O.W., stock piles
without proper
protection, missing
required rebar
protectionion at all
exposed bars
1/22/2024 1/25/2024
24018 1/8/2024 Open San Carlos SW of
Ocean
Covered outdoor space 1/8/2024
24017 1/9/2024 Closed Mission 6 NW of 6th Exterior signage 1/9/2024 1/15/2024 24016 1/8/2024 Closed Lincoln 5 NE of 6th Trash in street/sidewalk 12/25/2023 1/12/2024 24014 1/11/2024 Open SW Corner Mt. View
& 8th
Construction/Demolition
without proper permits or
authorization including
an entire interior remodel
with new windows and
potentially a new deck.

Because of the amount
of demolition, a new
sprinkler system will be
required.
1/11/2024
Total Records: 33 2/9/2024
Attachment 2
Page: 1 of 1
Transient Rental Report
01/01/2024 - 01/31/2024
Case # Street Status Date Received Last Status
Date
Date Closed
24047 Lopez 1st NOV sent 1/29/2024 2/5/2024
24046 2nd STR verified 1/30/2024 2/6/2024
24045 Lobos 1st NOV sent 1/29/2024 2/6/2024
24029 7th 1st NOV sent 1/16/2024 1/23/2024
24028 Forest Potential STR identified 1/16/2024 1/22/2024 24027 Scenic 1st NOV sent 1/15/2024 1/23/2024
Total Records: 6 2/6/2024
Attachment 2
Page: 1 of 3
Encroachment Permit Report
01/01/2024 - 01/31/2024
Permit
#
Permit
Type
Date
Submitted
Project Description Property
Location
Date
Issued
Status
240021 Temp Ench 1/31/2024 PG&E to complete gas
maintenance. Excavate a 4'x5'
bellhole for one day plus
restoration. PM# 35512144.

San Antonio 2
SW of 12th
2/1/2024 Issued
240020 Temp Ench 1/31/2024 6'x21' asphalt patch for
CalAm, job # 1961.

Casanova 7 NW
of Ocean
2/1/2024 Issued
240019 Temp Ench 1/31/2024 PG&E to replace pole, extend primary, install overhead
transformer, and convert
overhead to underground
service. PM# 35513198.

Dolores 5 SW of
1st
1/31/2024 Issued
240018 Temp Ench 1/30/2024 PG&E to replace poles, install anchors, extend overhead
primary, install overhead
transformers, install buss bars,
and install underground
service. PM# 35471004.

Camino Real 3
SW of 13th
1/31/2024 Issued
240017 Driveway 1/30/2024 Remove and replace existing
driveway. Remove existing
asphalt and install new
decomposed granite with 3'
asphalt apron.

Santa Fe 5 SE of
Ocean
In Review
240016 Temp Ench 1/30/2024 Applicant to trench, backfill & Install electric substructures.

PG&E to replace overhead
transformer & install
underground service. PM#
35481787.

San Antonio 2
NW of 10th
1/31/2024 Issued
240015 Temp Ench 1/29/2024 Applicant to trench, backfill & install electric substructures.

PG&E to install underground
service, replace pole, and
install overhead transformer.

PM# 35420842.

Carmelo 2 SW of
9th
1/29/2024 In Review
240014 Temp Ench 1/26/2024 Construction of new SFR and
ADU. Posting of No Parking
signs in the two parking stalls
in front of the vacant lot being
built on. Encroachment is for
access only, no storage of
materials in the ROW.

Mission 3 NE of
10th
2/7/2024 Issued
Attachment 2
Page: 2 of 3
240013 Temp Ench 1/26/2024 Stormwater management
encroaching into the City right
of way.

Mission 5 NW of
Santa Lucia
1/29/2024 Issued
240012 Driveway 1/25/2024 Remove old broken up,
asphalt approach and replace
with new asphalt 3' x 14'
Santa Fe 3 NW of
3rd
1/25/2024 Issued
240011 Driveway 1/24/2024 Replace existing asphalt with new concrete pavers.

Replacement to be done in the
same location and size.

NW Corner of
Junipero & 1st
1/31/2024 Issued
240010 Temp Ench 1/24/2024 Replace sewer lateral from
house to the City main in the
middle of the road.

CONDITION: No work allowed
1/29/24 - 1/31/24.
5th 2 SE of
Torres
1/25/2024 Issued
240009 Temp Ench 1/19/2024 PG&E to replace poles, install overhead transformers, extend
primary, install overhead
services & install anchors.

PM# 35429581.

Camino Real 4
NE of 11th
1/24/2024 Issued
240008 Temp Ench 1/18/2024 5'x8' asphalt sidewalk repair and 5'x41' asphalt restoration
for CalAm Job #1959.

SE Corner of San
Carlos & 8th
1/18/2024 Issued
240007 Temp Ench 1/16/2024 Excavate a trench for PG&E
purposes.

Lobos 3 SE of 3rd 1/18/2024 In Review
240006 Driveway 1/16/2024 Installation of a new 9' wide by 55' long tire tread driveway
with natural material in the
middle strip.
4910 Monterey St In Review
240005 Temp Ench 1/4/2024 AT&T Job No# A02R7WZ -
TCP for SB and MH access,
place and splice fiber cable, no
excavation.

SE Corner of San
Carlos & 7th, SEC
of Mission & 7th
1/10/2024 Issued
240004 Temp Ench 1/2/2024 Close one lane of Junipero
between 4th and 5th for a
concrete pump truck.

Junipero 3 SW of
4th
1/3/2024 Issued
240003 Temp Ench 1/2/2024 Replace gas line from meter in sidewalk to building. Open
8'x12" concrete for new gas
line.

CONDITIONS: REPLACEMENT
OF THE 3'X8' CONCRETE
PANEL IS REQUIRED.

CONCRETE TO BE COLORED

WITH SEQUOIA SAND
CONCRETE DYE.

SW Corner of
Ocean & San
Carlos
1/3/2024 Issued
Attachment 2
Page: 3 of 3
240002 Temp Ench 1/2/2024 AT&T Job No A02R71W -
Traffic control for SB and MH
access, place and splice fiber
cable, no excavation.

Junipero 2 NE of
5th
1/3/2024 Issued
240001 Temp Ench 1/2/2024 PG&E to trench and backfill a 5'x5' bellhole to abandon
existing gas service. PM#
35514526.

San Carlos 2 NE
of 5th
1/4/2024 Issued
Total Records: 21 2/9/2024
Attachment 2
Page: 1 of 4
Tree Permit Report
01/01/2024 - 01/31/2024
Permit
#
Permit
Date
Permit
Type
Location
of
Property
Description Status Approved
Date
24001 1/2/2024 Tree Monte
Verde 3 NE
of 9th
EMERGENCY: Property Owner and
Applicant claimed that Justin Ono has
already evaluated this tree.

REMOVAL/PRUNING: One (1) Acacia
tree limb; tree is spliced at base; the
secondary tree limb developed into a
2-story tree, and it is leaning. Acacia
limb is 20"+ DBH; it is approx. 2.5
stories tall and is leaning toward
neighbor's property.

In
Review
24002 1/3/2024 Tree Mission
Street, DEL

MISSION
COURT

TRACT NO
758 UNIT 4
Tree trimming Approved
24003 1/3/2024 Tree Dolores
Street 3 SE
of 3rd
REMOVE: One (1) Oak tree. Approved
24004 1/3/2024 Tree w/
Construction
NEC

STERLING

WAY AND
PERRY

NEWBERRY
REMOVE: ONE (1) NOT SIGNIFICANT
TREE (6", 7") UNIDENTIFIED
SPECIES; SEE TREE REPORT.

Proposed project includes REMODEL
AND ADDITION TO (E) SFR.

Approved
24005 1/4/2024 Tree Front of
parcel
within City
right of way
REMOVE: Tree and roots of One (1)
32-inch Monterey Pine within City
right of way.

Approved
24006 1/5/2024 Tree Santa Rita 3
NE of 4th
PRUNING: 6-8 limbs, approx. 4 - 6" in
diameter.

Approved
Attachment 2
Page: 2 of 4
24007 1/8/2024 Tree
Evaluation
Santa Fe 3
NW of 3rd
Ave.

EVALUATION: Assess leaning forked
tree across from my. home. One (1)
forked tree wherein one of the forks is
nearly straight but the other part of
the fork significantly leans towards my
house. I would say the diameter of
the tree is about 24" - 28" at the base
and each of the forks is likely about
18" in diameter. I'd think that half of
the tree would be retained and the
leaning half be excised. This tree is
immediately across the street, on city
property, from my house. It is VERY
tall and if it fell in another rainstorm,
would likely impact 2 - 3 different
homes. I'm submitting a couple
photos of the leaning fork. Note that
my property - across the street from
the leaning tree - has the white SUV
in the front for context.

In
Review
24008 1/10/2024 Tree Guadalupe
3 NE 6th
Pruning/removal of two to three upper
limbs
Approved 1/10/2024
24009 1/10/2024 Tree NW Corner
of Dolores &
10th
REMOVE: One (1) 28-FT Monterey
Pine. PRUNE: one (1) large, lower
limb, while we wait for City to remove
tree.

Approved
24010 1/10/2024 Tree NE Corner
of Lincoln &
10th
PRUNING: One (1) extra large Pine
tree near guest house. 32'. Remove
four (4) lowest limbs over house;
remove large dead wood.

In
Review
24011 1/10/2024 Tree Camino Real
5 SW of 2nd
REMOVAL: One (1) 24" diameter Oak
tree.

Approved
24012 1/10/2024 Tree 0 NE 2nd
Avenue and
Lincoln
Street
EVALUATE: One (1) Redwood tree,
approx. 100 feet tall.

In
Review
24013 1/12/2024 Tree Camino Real
5 SE of
12th,
"Ocean
Song"
AFTER-THE-FACT application
received; work was begun before a
permit was obtained. PRUNING:

Monterey Cypress tree pruning to
maintain health and balance of tree.

In
Review
24014 1/12/2024 Tree 13th 2 SE of
Lincoln
Removal of one Monterey Pine and
one Pittosporum, pruning of one Oak.

Approved
24015 1/12/2024 Tree SE Corner
of 10th &
Lincoln
Removal of one (1) Monterey Pine,
20".

Approved
24016 1/18/2024 Tree Carmelo 2
NW of 12th
Trim tree branches around electrical
wire
In
Review
Attachment 2
Page: 3 of 4
24017 1/23/2024 Tree
Evaluation
5006
Monterey
Street,
Carmel, CA
93923
EVALUATION ONLY. Approved
24018 1/24/2024 Tree SW Corner
of San
Carlos &
12th
Pruning one Monterey Pine of 8
branches ranging from 2" to 8" and
removal of one Monterey Pine, 42"
DBH, 90' tall.

In
Review
24019 1/25/2024 Tree 0 NE 2nd
Avenue and
Lincoln
Street
REMOVE: One (1) Redwood tree,
approx. 100 feet tall.

Approved
24020 1/25/2024 Tree
Evaluation
Casanova 5
SE of 4th;
tree roots
are on
neighbor's
property to
the North
EVALUATION ONLY: One (1) tree,
Monterey Pine, approximately 30 feet.

In
Review
24021 1/29/2024 Tree Carmelo
2NW of
Ocean
Remove Podocarpus in front and
replace with olive tree, remove oak in
right of way
In
Review
24022 1/30/2024 Tree
Evaluation
SW Corner
of San
Carlos &
Vista
Tree Evaluation of large Monterey
Pine
In
Review
24023 1/30/2024 Tree
Evaluation
Mission 4
SW of Vista
Evaluation of one pine on private
property and one pine on public
property.

In
Review
24024 1/30/2024 VOID - DUPLICATE Closed
Attachment 2
Page: 4 of 4
24025 1/30/2024 Tree
Evaluation
Monte
Verde 2 SW
12 Justin I hope this note finds you well.

We are the homeowners at Monte
Verde 3 SW 12th Ave, and along with
our neighbor, Francine Kissler, at
Monte Verde 2 SW 12th Ave, we are
writing to ask for your help with a
Pine Tree that is in the public right of
Way between our houses. Since it is
in the public right of way I understand
that the tree is the responsibility of
the city. I met with Andrew Topes
from Topes tree service today and he
recommended I reach out to you for
your advice and direction on how to
proceed. Andrews observation from
our visit today: The tree is in general
very poor health, with little residual
life span expectancy (Compared to
pines across the street from it - it
does not have any healthy new green
needles) See attached image 1 There
is evidence of beetle rot at the base of
the tree. See attached image 0 There
is a very large dead branch hanging
over our driveway at 3SW. The tree
is leaning pretty significantly in the
SW direction and we are worried that
it is a threat to our houses in severe
winter storms. Can you please let usI
know how we can best start the
process of removing the tree, and
working with you to select a new tree
to plant there. We would ideally like
to plant an Oak Tree. I know we are
entering the holiday season and that
you are busy helping other residents,
but if you could help us with a quick
acknowledgment of what the next
steps are and if there is any leg work
we can do that would be much
appreciated. Thanks for your advice
and suggestions. Stephen Engblom
415-583-9292 Francine Kissler 831-
620-2902
In
Review
24026 1/31/2024 Tree SW Corner
Santa Fe &
1st
City tree removal per Forester's
assessment
Approved
Total Records: 26 2/9/2024
Attachment 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
January 2024

AMBULANCE REPORT
Summary of Carmel Fire Ambulance January Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of January 2024, the ambulance was unable to meet the performance measure. The response time was 89% with (4) code-3 call over 5 minutes.
45 Calls for service in CBTS Average response time: 3:32 min. 38 Code 3 calls for service –Four calls over 5:00 min.
1/8/24; Casanova & 12th; EMS Call: (5:14 min response) – Delay due to distance. 1/9/24; Lincoln & 6th; Hazardous Condition: (5:36 min response)- Response from outside the City. 1/11/24; Dolores St; Hazardous Condition: (5:28 min response)- Delay due to distance. 1/27/24; Scenic & 13th; Hazardous Condition: (5:12 min response)- Delay due to distance

MONTEREY FIRE REPORT
Summary of Monterey Fire January Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of January 2024 the fire department was unable to meet the performance measure. The response time was 92% with (4) code-3 calls over 5 minutes.
74 total calls for service in CBTS Average response time: 4:07 min. 48 total Code-3 calls
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 3
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
1/9/24; Lincoln and 6th; Vehicle Accident w/Injury (5:36 min response) – Response from outside the City. 1/11/24; Dolores St.; Hazardous Conditions (5:28 min response)- Delay due to distance. 1/13/24; San Antonio & 8th; EMS Call (10:40 Min response)- Responded from Monterey. 1/15/24; San Antonio & 8th; EMS Call (5:44 min response)- Delay due to distance.

BEACH FIRES
There were 0 illegal beach fire recorded during the month of Janaury and no propane fires.

Attachment 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 1/7/2024 6:06 PM 240107-MNT00170 0:02:40 MISSION ST 4TH AVE 3 Medical assist, assist EMS crew 1/19/2024 9:04 AM 240119-MNT00470 0:03:57 SAN ANTONIO AVE 8TH AVE 3 Medical assist, assist EMS crew 1/17/2024 9:46 AM 240117-MNT00417 0:04:24 LINCOLN ST 12TH AVE 3 Medical assist, assist EMS crew 1/17/2024 11:17 AM 240117-MNT00419 0:04:30 SAN ANTONIO AVE 8TH AVE 2 EMS call, excluding vehicle accident with injury 1/18/2024 11:01 AM 240118-MNT00441 0:00:31 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/22/2024 8:02 AM 240122-MNT00559 0:00:38 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 1/16/2024 2:44 PM 240116-MNT00398 0:01:00 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/27/2024 11:39 PM 240127-MNT00699 0:01:30 TORRES 4 NE 2ND ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 1/30/2024 2:05 PM 240130-MNT00763 0:01:42 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 1/22/2024 8:08 AM 240122-MNT00560 0:01:46 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/27/2024 3:51 PM 240127-MNT00690 0:01:46 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/26/2024 10:06 PM 240126-MNT00674 0:02:10 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 1/26/2024 8:47 PM 240126-MNT00670 0:02:15 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/28/2024 3:45 PM 240128-MNT00709 0:02:18 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 1/2/2024 12:23 PM 240102-MNT00032 0:03:07 10TH AVE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 1/23/2024 7:55 AM 240123-MNT00580 0:03:17 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/20/2024 9:15 PM 240120-MNT00518 0:03:26 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/10/2024 7:26 PM 240110-MNT00248 0:03:49 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/11/2024 2:52 PM 240111-MNT00272 0:03:54 1ST AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 1/28/2024 8:01 PM 240128-MNT00715 0:04:04 3049 RIO RD 3 EMS call, excluding vehicle accident with injury 1/18/2024 9:28 AM 240118-MNT00440 0:04:05 LINCOLN ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 1/16/2024 6:48 AM 240116-MNT00383 0:04:10 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/15/2024 11:29 AM 240115-MNT00356 0:04:17 PERRY NEWBERRY WAY 6TH AVE 3 EMS call, excluding vehicle accident with injury 1/10/2024 9:09 AM 240110-MNT00239 0:04:28 SAN ANTONIO AVE 8TH AVE NW CORNER 2 EMS call, excluding vehicle accident with injury 1/14/2024 3:38 AM 240114-MNT00326 0:04:38 SANTA RITA ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 1/20/2024 7:03 PM 240120-MNT00513 0:04:51 26095 LADERA DR 3 EMS call, excluding vehicle accident with injury 1/7/2024 11:03 AM 240107-MNT00161 0:04:54 3080 RIO RD 3 EMS call, excluding vehicle accident with injury 1/15/2024 12:26 PM 240115-MNT00360 0:05:44 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/13/2024 10:52 AM 240113-MNT00310 0:10:40 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/2/2024 11:42 AM 240102-MNT00030 0:11:21 JUNIPERO AVE 7TH AVE 2 30 0:03:44

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 01/01/2024 To: 01/31/2024
300-321 Series (EMS)
24 01 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Gasoline or other flammable liquid spill 1/10/2024 3:05 PM 240110-MNT00244 0:00:35 6TH AVE JUNIPERO AVE 2 Gas leak (natural gas or LPG) 1/19/2024 3:15 PM 240119-MNT00475 0:05:55 SAN CARLOS ST OCEAN AVE 2 Gas leak (natural gas or LPG) 1/11/2024 11:54 AM 240111-MNT00265 0:08:01 26185 DOLORES ST 3 Breakdown of light ballast 1/8/2024 3:21 PM 240108-MNT00198 0:01:28 5TH AVE DOLORES ST 3 Breakdown of light ballast 1/21/2024 5:00 PM 240121-MNT00541 0:02:52 MISSION ST 10TH AVE 3 Arcing, shorted electrical equipment 1/9/2024 5:06 PM 240109-MNT00225 0:03:48 SAN CARLOS ST 11TH AVE 2 Accident, potential accident, other 1/5/2024 12:21 PM 240105-MNT00109 0:04:36 11TH AVE SAN CARLOS ST 2 Accident, potential accident, other 1/31/2024 8:38 PM 240131-MNT00796 0:04:38 MONTE VERDE ST & 10TH AVE10TH AVE 3 Vehicle accident, general cleanup 1/9/2024 10:17 AM 240109-MNT00212 0:02:46 6TH AVE LINCOLN ST 2 9 0:03:51
Water or steam leak 1/11/2024 3:44 PM 240111-MNT00273 0:03:56 OCEAN AVE CAMINO REAL ST 2 Water or steam leak 1/13/2024 10:19 AM 240113-MNT00309 0:05:08 5855 JUNIPERO AVE 2 Police matter 1/11/2024 8:12 AM 240111-MNT00255 0:04:31 11TH AVE MONTE VERDE ST 2 Public service 1/8/2024 7:16 PM 240108-MNT00205 0:02:40 DOLORES ST 5TH AVE 3 Public service 1/14/2024 11:23 AM 240114-MNT00330 0:03:22 CASANOVA ST 4TH AVE 2 Public service 1/2/2024 11:07 PM 240102-MNT00048 0:04:27 MISSION ST 10TH AVE 3 Public service 1/16/2024 11:37 AM 240116-MNT00392 0:04:55 TORRES ST 2ND AVE 3 Assist invalid 1/16/2024 2:15 PM 240116-MNT00397 0:02:33 CARMELO ST OCEAN AVE 3 Assist invalid 1/4/2024 2:54 PM 240104-MNT00085 0:03:16 4TH AVE SANTA FE ST 2 Assist invalid 1/8/2024 1:22 AM 240108-MNT00176 0:04:38 CASANOVA ST 12TH AVE 3 Assist invalid 1/17/2024 4:03 PM 240117-MNT00429 0:04:45 LINCOLN ST 12TH AVE 2 Assist invalid 1/20/2024 3:44 PM 240120-MNT00512 0:07:05 26095 LADERA DR 2 Assist invalid 1/20/2024 11:21 AM 240120-MNT00502 0:10:11 26095 LADERA DR 2 Unauthorized burning 1/2/2024 6:25 PM 240102-MNT00041 0:05:08 SCENIC RD 12TH AVE 3 No incident found on arrival at dispatch address 1/11/2024 4:26 PM 240111-MNT00276 0:03:29 7TH AVE CASANOVA ST 3 No incident found on arrival at dispatch address 1/17/2024 9:03 PM 240117-MNT00434 0:03:45 DOLORES ST 5TH AVE 2 No incident found on arrival at dispatch address 1/15/2024 8:31 AM 240115-MNT00352 0:03:49 SAN ANTONIO AVE 8TH AVE 3 No incident found on arrival at dispatch address 1/6/2024 11:26 AM 240106-MNT00135 0:04:13 SCENIC RD 10TH AVE 2 No incident found on arrival at dispatch address 1/28/2024 1:16 AM 240128-MNT00702 0:04:42 CASANOVA ST 11TH AVE 2 No incident found on arrival at dispatch address 1/27/2024 7:30 PM 240127-MNT00694 0:04:54 SCENIC RD 13TH AVE 2 No incident found on arrival at dispatch address 1/25/2024 2:44 PM 240125-MNT00636 0:05:26 DOLORES ST 4TH AVE 2 EMS call, party transported by non-fire agency 1/5/2024 10:30 AM 240105-MNT00104 0:04:03 8TH AVE SAN ANTONIO AVE 3 EMS call, party transported by non-fire agency 1/16/2024 10:52 AM 240116-MNT00389 0:02:12 DOLORES ST 5TH AVE 3 EMS call, party transported by non-fire agency 1/7/2024 9:42 AM 240107-MNT00159 0:05:47 2957 SANTA LUCIA AVE 2 24 0:04:32
Smoke detector activation due to malfunction 1/18/2024 12:31 PM 240118-MNT00449 0:03:45 LINCOLN ST 5TH AVE 3 Alarm system sounded due to malfunction 1/9/2024 12:49 PM 240109-MNT00217 0:03:02 LINCOLN ST 6TH AVE 3 Smoke detector activation, no fire - unintentional 1/20/2024 10:04 AM 240120-MNT00499 0:02:37 OCEAN AVE LINCOLN ST 3 Smoke detector activation, no fire - unintentional 1/31/2024 10:35 PM 240131-MNT00799 0:04:15 JUNIPERO AVE 7TH AVE 3 Smoke detector activation, no fire - unintentional 1/12/2024 3:10 PM 240112-MNT00290 0:04:40 OCEAN AVE LINCOLN ST 3 Detector activation, no fire - unintentional 1/1/2024 9:39 PM 240101-MNT00022 0:03:26 LINCOLN ST 7TH AVE 2 400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
24 01 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Alarm system activation, no fire - unintentional 1/11/2024 4:03 PM 240111-MNT00275 0:01:57 OCEAN AVE LINCOLN ST 3 Alarm system activation, no fire - unintentional 1/29/2024 10:21 AM 240129-MNT00727 0:03:16 OCEAN AVE LINCOLN ST 3 Alarm system activation, no fire - unintentional 1/30/2024 12:03 PM 240130-MNT00760 0:05:44 LINCOLN ST 13TH AVE 2 Alarm system activation, no fire - unintentional 1/1/2024 5:44 AM 240101-MNT00006 0:06:47 CASANOVA ST 13TH AVE 2 Alarm system activation, no fire - unintentional 1/1/2024 2:45 AM 240101-MNT00004 0:08:28 CASANOVA ST 13TH AVE 2 11 0:04:22
Code 2 Calls 26
Code 3 Calls 48
74 92%
700 Series (False Alarms) cont.
240102-MNT00041 E15 responded from St 15, delay due to due to distance Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240115-MNT00360 E15 responded from St 15, delay due to distance 240113-MNT00310 ME11 responded from St 11, delay due to distance 240111-MNT00265 E16 responded from St 15 area, delay due to distance 24 01 Carmel Fire Activity Report.xlsx 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLAND
EMS call, excluding vehicle accident with injury 1/1/2024 240101-CFA00003 00:11:45 35000 HWY 1 3 EMS call, excluding vehicle accident with injury 1/15/2024 240115-CFA00057 00:04:28 25835 HATTON RD 3 EMS call, excluding vehicle accident with injury 1/17/2024 240117-CFA00065 00:10:17 HWY 1 SPINDRIFT RD 3 3 0:08:50

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 1/29/2024 240129-CFA00122 00:09:18 8545 CARMEL VALLEY RD 3 Rescue or EMS standby 1/13/2024 240113-CFA00045 00:14:35 1 OLD RANCH RD 2 2 0:11:56

CYPRESS
Medical assist, assist EMS crew 1/15/2024 240115-CFA00059 00:03:59 24558 PORTOLA RD 3 EMS call, excluding vehicle accident with injury 1/1/2024 240101-CFA00005 00:07:18 3320 KINGSLEY CT 3 EMS call, excluding vehicle accident with injury 1/2/2024 240102-CFA00007 00:08:47 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/3/2024 240103-CFA00010 00:07:36 26254 CARMELO ST 3 EMS call, excluding vehicle accident with injury 1/3/2024 240103-CFA00011 00:05:42 3645 RIO RD 3 EMS call, excluding vehicle accident with injury 1/6/2024 240106-CFA00018 00:04:36 25661 MORSE DR 3 EMS call, excluding vehicle accident with injury 1/6/2024 240106-CFA00019 00:06:05 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 1/7/2024 240107-CFA00023 00:05:39 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 1/7/2024 240107-CFA00024 00:04:50 25910 RIO VISTA DR 3 EMS call, excluding vehicle accident with injury 1/8/2024 240108-CFA00027 00:04:54 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/11/2024 240111-CFA00036 00:06:30 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/11/2024 240111-CFA00038 00:03:59 24558 PORTOLA RD 3 EMS call, excluding vehicle accident with injury 1/11/2024 240111-CFA00042 00:04:56 26135 3 EMS call, excluding vehicle accident with injury 1/14/2024 240114-CFA00048 00:06:59 24911 OUTLOOK TER 3 EMS call, excluding vehicle accident with injury 1/14/2024 240114-CFA00051 00:03:31 26270 DOLORES ST 3 EMS call, excluding vehicle accident with injury 1/14/2024 240114-CFA00052 00:05:04 3600 HIGH MEADOW DR 3 EMS call, excluding vehicle accident with injury 1/15/2024 240115-CFA00054 00:03:37 CARMEL CENTER PL RIO RD 3 EMS call, excluding vehicle accident with injury 1/17/2024 240117-CFA00068 00:06:31 3771 RIO RD 2 EMS call, excluding vehicle accident with injury 1/18/2024 240118-CFA00075 00:05:18 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 1/19/2024 240119-CFA00078 00:05:43 101 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 1/20/2024 240120-CFA0083 00:05:00 21609 LADERA 3 EMS call, excluding vehicle accident with injury 1/22/2024 240122-CFA00087 00:05:45 3378 TREVIS WAY 3 EMS call, excluding vehicle accident with injury 1/22/2024 240122-CFA00090 00:07:27 26135 2 EMS call, excluding vehicle accident with injury 1/23/2024 240123-CFA00094 00:05:01 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/24/2024 240124-CFA00097 00:05:40 24335 SAN PEDRO LN 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 01/01/2024 To: 01/31/2023
24 01 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CYPRESS cont.

EMS call, excluding vehicle accident with injury 1/25/2024 240125-CFA00099 00:05:12 3771 RIO RD 3 EMS call, excluding vehicle accident with injury 1/27/2024 240127-CFA00106 00:10:53 24742 PESCADERO RD 3 EMS call, excluding vehicle accident with injury 1/28/2024 240128-CFA00114 00:04:49 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 1/29/2024 240129-CFA00120 00:05:36 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/29/2024 240129-CFA00118 00:05:36 24281 SAN JUAN RD 3 EMS call, excluding vehicle accident with injury 1/30/2024 240130-CFA00124 00:06:36 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 1/30/2024 240130-CFA00127 00:04:23 25990 S CARMEL HILLS DR 3 Motor vehicle accident with no injuries. 1/15/2024 240115-CFA00053 00:07:38 HWY 1 RIBERA RD 3 False alarm or false call, other 1/11/2024 240111-CFA00041 00:01:04 VALLEY VIEW AVE SCENIC RD 3 34 0:05:39

MID COAST
Motor vehicle accident with no injuries. 1/31/2024 240131-CFA00129 00:16:15 HWY 1 ROCKY PT 3 Motor vehicle accident with no injuries. 1/30/2024 240130-CFA00128 00:17:52 36240 HWY 1 3 2 0:17:04

MONTEREY
EMS call, excluding vehicle accident with injury 1/5/2024 240105-CFA00016 00:10:11 1575 SKYLINE DR 2 EMS call, excluding vehicle accident with injury 1/8/2024 240108-CFA00028 00:10:35 1501 SKYLINE DR 3 EMS call, excluding vehicle accident with injury 1/19/2024 240119-CFA00076 00:08:58 1131 10TH ST 3 EMS call, excluding vehicle accident with injury 1/26/2024 240126-CFA00102 00:06:23 890 FOUNTAIN AVE 3 EMS call, excluding vehicle accident with injury 1/28/2024 240128-CFA00116 00:10:40 2030 N FREMONT ST 3 EMS call, excluding vehicle accident with injury 1/29/2024 240129-CFA00123 00:08:47 1110 CASS ST 3 EMS call, excluding vehicle accident with injury 1/30/2024 240130-CFA00125 00:07:20 1501 SKYLINE DR 3 7 0:08:59

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 1/4/2024 240104-CFA00012 00:10:15 4109 EL BOSQUE DR 3 EMS call, excluding vehicle accident with injury 1/11/2024 240111-CFA00043 00:08:26 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 1/23/2024 240123-CFA00093 00:08:09 1264 VISCAINO RD 3 EMS call, excluding vehicle accident with injury 1/23/2024 240123-CFA00095 00:08:21 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 1/26/2024 240126-CFA00103 00:08:40 1217 BRISTOL LN 3 Motor vehicle accident with injuries 1/26/2024 240126-CFA00101 00:06:58 SEVENTEEN MILE DR PALMERO WAY 3 6 0:08:28
Code 2 Calls 4
Code 3 Calls 50
54 Total Average Response Time 0:10:09
Total # of Incidents
24 01 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Fire, other 1/21/2024 240121-CFA00086 00:02:49 MISSION ST 10TH AVE 3 1 0:02:49
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 1/2/2024 240102-CFA00006 00:11:14 JUNIPERO AVE 7TH AVE 2 EMS call, excluding vehicle accident with injury 1/5/2024 240105-CFA00015 00:03:58 8TH AVE SAN ANTONIO AVE 3 EMS call, excluding vehicle accident with injury 1/7/2024 240107-CFA00021 00:04:02 2957 SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 1/7/2024 240107-CFA00022 00:02:10 3080 RIO ROAD 3 EMS call, excluding vehicle accident with injury 1/7/2024 240107-CFA00025 00:02:39 MISSION ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 1/8/2024 240108-CFA00026 00:05:14 CASANOVA ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 1/10/2024 240110-CFA00035 00:02:24 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/14/2024 240114-CFA00047 00:04:34 SANTA RITA ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 1/15/2024 240115-CFA00058 00:03:00 PERRY NEWBERRY 2NW 6TH 3 EMS call, excluding vehicle accident with injury 1/15/2024 240115-CFA0056 00:04:00 SAN ANTONIO 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/16/2024 240116-CFA00060 00:03:47 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/16/2024 240116-CFA00061 00:02:11 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 1/16/2024 240116-CFA00063 00:02:27 CARMELO ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 1/16/2024 240116-CFA00064 00:00:36 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/17/2024 240117-CFA00066 00:03:00 LINCOLN ST 12TH AVE 2 EMS call, excluding vehicle accident with injury 1/17/2024 240117-CFA00067 00:03:31 SAN ANTONIO AVE 8TH AVE 2 EMS call, excluding vehicle accident with injury 1/18/2024 240118-CFA00071 00:03:38 LINCOLN ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 1/18/2024 240118-CFA00072 00:01:48 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/19/2024 240119-CFA00077 00:04:36 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/20/2024 240120-CFA00084 00:02:18 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/22/2024 240122-CFA00088 00:00:37 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 1/23/2024 240123-CFA00092 00:03:02 SAN ANTONIO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/26/2024 240126-CFA00104 00:02:01 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/26/2024 240126-CFA00105 00:01:48 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 1/27/2024 240127-CFA00110 00:02:00 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/27/2024 240127-CFA00112 00:03:58 TORRES ST 2ND AVE 2 EMS call, excluding vehicle accident with injury 1/28/2024 240128-CFA00115 00:01:48 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 1/28/2024 240128-CFA00117 00:04:47 3049 RIO RD 3 EMS call, excluding vehicle accident with injury 1/30/2024 240130-CFA00126 00:01:29 SAN CARLOS ST OCEAN AVE 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 01/01/2024 To: 01/31/2024
24 01 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS) cont.
29 0:03:12
400 Series (Hazardous Material)
Hazardous condition, other 1/2/2024 240102-CFA00009 00:04:29 MISSION ST 10TH AVE 3 Hazardous condition, other 1/9/2024 240109-CFA00031 00:05:36 LINCOLN ST 6TH AVE 3 Hazardous condition, other 1/11/2024 240111-CFA00039 00:05:28 26185 DOLORES ST 3 Hazardous condition, other 1/11/2024 240111-CFA00040 00:03:20 7TH AVE CASANOVA ST 3 Hazardous condition, other 1/19/2024 240119-CFA00079 00:00:13 SAN CARLOS ST OCEAN AVE 3 Hazardous condition, other 1/27/2024 240127-CFA00111 00:05:12 SCENIC RD 13TH AVE 3 Hazardous condition, other 1/28/2024 240128-CFA00113 00:04:12 CASANOVA ST 11TH AVE 2 Hazardous condition, other 1/31/2024 240131-CFA00131 00:04:09 MONTE VERDE ST 10TH AVE 3 8 0:04:05
500 & 600 Series (Service Calls)
Assist invalid 1/4/2024 240104-CFA00013 00:02:40 4TH AVE SANTA FE ST 2 Assist invalid 1/15/2024 240115-CFA00055 00:03:37 SAN ANTONIO AVE 8TH AVE 3 Assist invalid 1/17/2024 240117-CFA00069 00:04:09 LINCOLN ST 12TH AVE 2 HazMat release investigation w/no HazMat 1/9/2024 240109-CFA00032 00:03:48 SAN CARLOS ST 11TH AVE 3 4 0:03:34
700 Series (False Alarms)
False alarm or false call, other 1/25/2024 240125-CFA00098 00:04:59 DOLORES ST 4TH AVE 3 Unintentional transmission of alarm, other 1/29/2024 240129-CFA00119 00:03:24 OCEAN AVE LINCOLN ST 3 Alarm system activation, no fire - unintentional 1/18/2024 240118-CFA00073 00:03:36 LINCOLN ST 5TH AVE 3 3 0:04:00
Code 2 Calls 7
Code 3 Calls 38
45 89%
Total Average Response Time 0:03:13
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240108-CFA00026 Delayed due to distance
240109-CFA00031 7166 responded from Cypress area, delayed due to distance 240111-CFA00039 Delayed due to distance
240127-CFA00111 Delayed due to distance
24 01 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 45 3:32
Carmel Highlands 3 8:50
Carmel Valley 2 11:56
Cypress 34 5:39
Mid Coast 2 17:04
Monterey 7 8:59
Pebble Beach 6 8:28
Seaside 0 0:00
Marina 0 0:00
Total Responses 99 9:12
Total Code 3 Calls: 38
CFA Response Times for Code 3
Calls ≤ 5 minutes: 89%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
JANUARY 2024
Response Summary Report by District Type
Carmel-By-The-Sea
46%
Carmel Highlands
3% Carmel Valley
2%
Cypress
34%
Mid Coast
2%
Monterey
7%
Pebble Beach
6%
Seaside
0% Marina
0%
Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pebble Beach
Seaside
Marina
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\1 CFA Response Summary Template.xlsx 2/7/2024 City Clerk PRA Log – January 2024
request
number
Date
Requested
10-day
response date
14-day
extension due
date
records requested requestor
date
completed notes
2024-01 1/12/2024 1/22/2024 n/a Harrison Memorial Library-Park Branch Dumbwaiter Decommissioning Project bid opening results 1-11-24
North American
Procurement Council 1/12/2024 emailed response
2024-02 (NR
ID# 24-1) 1/16/2024 1/26/2024 n/a
Request a copy of your building permit records [log]
from October 1, 2023 to the present.

Please include any fields that your permitting system
tracks. This includes, but is not limited to:
-Permit Number
-Applied/Issued Dates
-Work Address
-Permit Type
-Permit Status
-Description of the work being done
-Contractor and Architect Details
-Job Valuations
Rolex Domengiano 1/22/2024 emailed records
2024-03 1/22/2024 2/1/2024 n/a
List of current Carmel-by-the-Sea contact info
including: 1. First Name

2. Last Name

3. Position Title

4. Department

5. Direct Phone Number (if does not exist, list main
phone number with extension)

6. Business Cell Phone (if provided by City of Carmel
by the Sea)

7. Email Address

8. Office Address (Address, City, State, Zip)
Keana Mendez,
SmartProcure 2/5/2024 emailed response
2024-04 1/23/2024 2/2/2024 2/15/2024
Permit No. BP 18-596
Applicant: Jeffrey Fink
Location: Dolores 4 NW of 7th Avenue. Include
applications, permits, amendments, revisions, RFI,
inspection, correspondence, Cert. of Occupancy, plan
review, notice of violation, etc. See email for full
details.

Jane Bednar, Fischer
Schoneman LLP 2/8/2024
sent the following to the requester on 2/1/2024 via
google drive: Permit applications including,
amendments and revisions, Plan submittals and
revisions, Responses to RFIs, Planning Division Files,
Plan review notes, RFIs, Variance or exception
request, Deferred submittals, Administrative actions,
Notices of violation, Certificate(s) of occupancy
(temporary certificate of occupancy). Requested 14
day extension for the rest. New due date 2/15/2024.

Sent remaining records (communications, emails,
file notes, field reports, etc) via google drive 2/8/2024. 2024-05 1/23/2024 2/2/2024 n/a campaign finance disclosures (if any exist) related to measure D, which was on the ballot in 2012. Jack Maedgen 2/5/2024 records sent 2024-06 1/25/2024 2/5/2024 n/a
Property: Formerly known as the Handley Lumber
Company, bounded by Junipero, Third Avenue and
Torres Street, now known as Vista Lobos.

Requested Information:
1) Any and all City of Carmel-by-the-Sea City Council
Ordinances or Resolutions pertaining to said property
(noted above) regarding the acquisition, designated
usage, zoning, said ordinances and resolutions
adopted within two months of the close of escrow and
six months after the close of escrow. 2) A copy of the
Prospectus for the sale of the Certificates of
Participation, said document prepared by Jones, Hall,
Hill & White and/or Dinkelspiel Company and/or
another party. This document may identify the public
agency as the City-of-Carmel-by-the-Sea, the Carmelby-the-Sea Civic Improvement Agency, the Carmel-bythe-Sea Community Improvement Agency or such other public agency listed on the document.

Doug Schmitz 2/5/2024 records for item 1 sent on 2/5/2024. No records found for item #2.

Attachment 4
request
number
Date
Requested
10-day
response date
14-day
extension due
date
records requested requestor
date
completed notes
2024-07 1/29/2024 2/8/2024 n/a
1) the “Indigo Condition Assessment Report.” I
understand the report is 50+ pages in length. 2) the "As Built" plans for the Police and Public Works building
refereced the condition assessment report.

Steve Dallas 2/5/2024 records sent
2024-10 1/26/2024 2/5/2024 2/20/2024
1) All documents (as defined by Gov. Code section
6252(e)) and writings (as defined by Evid. Code section 250) regarding any records you have pertaining to the
tree in front of the house at APN 010-263-002 (owned by Noonan - see screenshots below – note the fence has
since been removed). 2) All documents (as defined by
Gov. Code section 6252(e)) and writings (as defined by
Evid. Code section 250) regarding any/all records you
have pertaining to claims against the City of Carmel by the Sea involving City owned trees.

Kristie Campbell,
Fenton and Keller 2/14/2024 records sent
2024-11 1/30/2024 2/9/2024 n/a
SUBJECT PROPERTY:

Name: Svendsgaard’s Inn
Parcel Number: 010124012000
Address: San Carlos St & 4th Ave, Carmel-By-The Sea,
CA 93923
Please email the following records from 01/01/2019 to
the present:

COMPLIANCE WITH BUILDING CODES, MUNICIPAL

CODES, AND/OR ZONING ORDINANCES
Records of all Certificates of Occupancy
Rick Smith 2/6/2024 Sent email - no responsive records exist.

Attachment 4
Police Records Request Log – January 2024
Request No. Request Date &
Received By 10-Day Due Date Requestor Info Requested Status 2023-0001 1/4/24 DA 1/14/2024 Metropolitan Reporting CA2300408 completed 2023-0002 1/8/2024 1/18/2024 Washoe County Human Services Agency CG1000418 completed 2023-0003 1/10/24 DA 1/20/2024 Metropolitan Reporting Bureaj ca2300408 completed 2023-0004 1/12/2024 1/22/2024 Pacific Coast Law Firm CG2300542 completed 2023-0005 1/12/24 DA 1/22/2024 Lexis Nexis CC2300476 completed 2023-0006 1/15/2024 AI 1/25/2024 Caballero, Briana CQ2400017 denied 2023-0007 1/18/2024 1/28/2024 Lexis Nexis CA2300580 completed 2023-0008 1/18/2024 1/28/2024 Silva, Francisco CA2300580 completed 2023-0009 1/18/2024 1/28/2024 Metropolitan Reporting CA2400009 completed 2023-0010 1/19/2024 1/29/2024 Law Offc. John Coniglio CG2200386 denied 2023-0011 1/25/2024 2/8/2024 Lexis Nexis CA2400010 completed 2023-0012 1/18/2024 1/28/2024 Lexis Nexis CA2000283 completed Attachment 4

CITY OF CARMEL-BY-THE-SEA
Public Works Department
January 2024 Monthly Report
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works SUBMITTED ON: February 1, 2023
APPROVED BY: Chip Rerig, City Administrator
City Council Special Meeting of January 8, 2024
• Held a Study Session regarding the Police Building condition assessment summary, Police Department programming needs, potential options for renovating the existing facility or constructing a new facility, comparison of potential sites, and recommended pursuing schematic design concepts for preferred alternatives. Based on public comments, additional Public Meetings will be held.

City Council Meeting of January 9, 2024
• Adopted Resolution 2024-005 awarding a construction contract to Color New Company, in the amount of $392,150, for painting the exterior of the Sunset Center north wing, exterior of the Harrison Memorial Library (HML), and interior of the HML. A change order is being processed to reduce the amount of HML interior painting.
• Adopted Resolution 2024-006 approving Amendment No. 2 to the Professional Services Agreement (PSA) with Ten Over Studio, for a fee of $29,500, to prepare design concepts for the Sunset Center Portico Project.
• Adopted Resolution 2024-008 ratifying the appointment of Gerard Montmorency to the Forest and Beach Commission to complete the term of former Commissioner Sours, expiring May 30, 2025. • The Public Works Director gave a presentation summarizing the history of the Scout House and comparing pros and cons for the following five options: 1) Renovate the Scout House as a Capital Improvement Project, 2) Sell the property, 3) Reissue the Request for Proposal for a contractor to renovate, lease, and operate the Scout House, 4) Relocate and Renovate the building and sell the existing property, and 5) Status quo. Council directed staff to pursue the relocation of the facility (Option 4) to a site to be determined.

City Council Special Meeting of January 25, 2024
• Based on public comments received at the January 8th Study Session, the Police Building Ad Hoc Committee, comprised of Mayor Potter and Councilmember Baron, presented an overview of the Police Building project and solicited public comments.

Forest and Beach Commission Meeting of January 11, 2024 • Announcements included:
o Thanked Mark Shurvington-Bradley for doing a great job as a temporary Forestry administrator since February. He accepted a permanent position as a Planner with Sonoma County. o Welcomed Gerald Montmorency, who was in the audience, as the new Commissioner. • Received the final Rules of Procedure of the Forest and Beach Commission as adopted in December. • Public Hearing held regarding pruning of two, City-owned, coast live oak trees located at the northwest corner of Lincoln Street and Santa Lucia Avenue. Commission approved structural pruning of one of the two trees under the supervision of the City Forester and at the Applicant’s expense. • Public Hearing held regarding two City-owned holly oak trees and a coast live oak located on Monte Verde Street, 3 northeast of Ninth Avenue, that were significantly over-pruned and damaged by a Attachment 5
Public Works Department Report – January 2024

landscaping contractor without a pruning permit nor a current business license. Commission released a Stop Work Order subject the property owner/responsible party paying fees for a Stop Work Order investigation, double the tree permit fees, cost for an independent arborist report, and depreciated value of the trees totaling $9,140.
• The Commission approved the Environmental Programs Manager’s proposal to install a three-rail, split rail cedar fence on the North Dunes Habitat Site boundary along Ocean and San Antonio Avenues.

The 900-foot long fence will replace the existing post and cable rail fence, and provide openings at designated trails into the Dunes. Fence will be installed by Public Works this Spring. • The City Forester presented the Forester’s Report for December 2023 which included a summary of metrics comparing 2022 and 2023.
• The Public Works Director presented the Public Works Department Report for December 2023.

Administration
• Prepared staff report and resolution with budget amendments for Council to accept donations from Carmel Cares for 2023 totaling $148,814 and 5,958 labor hours at their February 6th meeting. • For the proposed Wave Astound Broadband fiber optic cable project, met with Wave, researched and developed responses to 14 public questions received in October 2023 when the project was introduced, and prepared the staff report and presentation for the February 6th Council meeting. • Met with new Forest and Beach Commissioner, Gerard Montmorency, to provide an overview of the Public Works Departments services and challenges associated with improving and maintaining the City‘s forest, parks, beach, and sensitive habitat areas. • For the Maintenance Worker vacancy, 52 applications were screened, and tentatively 14 candidates will move forward to a panel interview in mid-February. • Met with the City Attorney’s office to review public project cost accounting options, prevailing wages, and insurance issues associated with City support groups. • Served on an interview panel for City Engineer candidates for the City of Marina.

Carmel Cares and Other Volunteer Groups
• Carmel Cares installed a stone paver apron in front of the trash enclosure on the Scenic Pathway near Ninth Avenue.
• “Downtown Detail” volunteers cleaned and improved the downtown area, with particular emphasis on upgrading tree wells.
• “Median Minders” volunteers continued to improve medians across the Village.

Environmental Programs
• The $500,000 Local Coastal Programs (LCP) Grant Agreement was approved by the California Coastal Commission and executed!
• For the Coastal Engineering Study, Phase 2, Amendment No. 1 to the PSA with EMC Planning/ Integral/Haro Kasunich was finalized for a fee of $450,000. A staff report and resolution were prepared for Council to approve the LCP Grant-funded Amendment at the February 6th meeting. • As part of the above Council action, staff is requesting Council to reallocate $100,000 that was included in the Capital Improvement Program for the Coastal Engineering Study Phase 2, to add to funding for the Shoreline Infrastructure Repair Project. • For the Coastal Engineering Study, Phase 1, met with Integral to review preliminary findings of Tasks 3 and 4 associated with sea level rise impacts on the beach and adaptation strategies. • Updated project status worksheets for projects included in the Climate Action and Climate Adaptation Plans. Projects worksheets will be presented at the next Climate Committee meeting in February. • Prepared a staff report for the March Forest and Beach Commission meeting regarding a presentation by the Police Chief to review criteria for closing down Carmel Beach, coordinating emergencies with Monterey County, and potential funding sources for shoreline repairs, such as from FEMA. • Consultant Applied Marine Science obtained watershed samples for water quality laboratory testing and reporting.
• Issued a Purchase Order to Native Solutions to provide oversight of volunteers during weed pulling at the North Dunes Habitat Restoration site.

Attachment 5
Public Works Department Report – January 2024

• Researched funding availability from 3CE for upcoming City EV charging station projects located at the Vista Lobos and Sunset Center north parking lots.
• Continued to coordinate with vendors for the second annual Earth Day, to be held in conjunction with Arbor Day and Community Day, in April 2024.
• Served on the City of Gilroy interview panel for a Public Works Administrative Analyst. • Friday Letter public announcements included information about reducing plastic pollution, home electrification, and king tides.

Facility Maintenance
• As a Capital Improvement Project, at Sunset Center, eight new bollards were received for the area between the west parking area and the box office. A Contractor installed four of the bollards, and four were put in storage for use when other bollards are struck by vehicles and damaged. • At Sunset Center, a Contractor installed and tested a new, $8,300 fire pump bypass system which will allow water pressure testing to recycle, rather than discharge, 40,000 gallons of water each year. • At the Fire Station, a Contractor prepared the back-patio deck surface and applied waterproofing materials. The $10,000 project cost was roughly split with Carmel Cares. • Received a budgetary quote of $14,400 from an electrical contractor to rebuild the electrical panel next to the Ocean/Juniper Christmas tree for safety reasons. Evaluating quote and permit requirements.
• As part of the ADA Upgrade Project Year 6, additional slanted ADA-compliant mirrors were installed in building restrooms.
• Continued making repairs and upgrades in various park restrooms by clearing clogged drains, replacing broken toilets and rusted plumbing, and installing new water filters. • Due to a high Cal Am water bill during winter months, checked water meters, restrooms, and backflow devices for leaks. One leak was found in a park restroom and repaired. A fire hydrant that was struck by a truck driver resulting in the loss of considerable amount of water appears to have also contributed to the increased bill.
• Removed holiday decorations from Devendorf Park and along the Ocean Avenue medians.

Forest Theater
• PacRep Theatre’s request to temporarily place a Conex storage box in the Forest Theater parking lot was authorized.
• 2nd Quarter April 1 - June 30, 2023 Forest Theater Management Report:
o Activities: 50 rehearsals, and 37 performances and events: “Celebrating the Beatles,” “Something Rotten,” SLV – Music in the Forest, FTG – Films/”Ride the Cyclone,” “What the Constitution Means to Me,” and MCTA – “White Knight, Shoes to Tight” o Total Attendance: 2,637. Total Facility Fees paid to City = $2,506. • 3rd Quarter July 1- September 30, 2023 Forest Theater Management Report:
o Activities: 26 rehearsals, and 44 performances and events: FTG- Films/”Ride the Cyclone,” SLVMusic in the Forest, Puddles Pity Party, Monterey Symphony, PacRep Theatre – “The Addams Family,” and PacRep Theatre – “Cymbeline.”
o Total Attendance: 10,917. Total Facility Fees paid to City = $8,247.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• Presented the Police Building Project at the Council Study Session on January 8th. Presentation included the building condition assessment, Police space programming needs, and preliminary alternatives for schematic designs at existing or alternative sites.

Ausonio, Inc. Projects:
• For the Sunset Center North Wing and HML Exterior/Interior Painting Project, the contract documents from Color New Company were submitted, and the construction contract was executed. A kickoff meeting and technical submittals are planned for February.

Attachment 5
Public Works Department Report – January 2024

• Executed Amendment No. 1 to the PSA with M3 Environmental to provide hazardous materials monitoring and testing during painting of Sunset Center and HML, for a fee of $26,147. • Two bids were received for the Park Branch Library Dumbwaiter Decommissioning. The low bid of $8,838, submitted by Elevator Service Company, was responsive. Contract documents were received, and the contract was executed. A separate contractor permanently sealed off a fire sprinkler head in the dumbwaiter shaft as required by the Building Official. Decommissioning is scheduled in mid-February.
• Submitted 90% complete contract documents for re-bidding the City Hall Roof Replacement Project.

This project was extracted from a larger facility renovation project, and will be re-bid to allow roofing contractors to directly bid on the project.
• For the Sunset Center Portico Design Project, Amendment No. 2 to the PSA with Ten Over Studio was executed to develop two portico concept designs, including structural connections, lighting concepts, and a demolition plan. A kickoff meeting was held, and a site visit is planned for early February.
• For the Sunset Center Retaining Walls Repair Project and San Antonio Walkway Repair Project, Second to Fourth Avenues, a PSA with ZFA Structural Engineers for $55,000 was finalized and routed for signatures. Kickoff meeting and site visit scheduled for February 7th.

Wallace Group Projects:
• For the FY 2022/23 Concrete Streets Repair Project, BKF Engineers are incorporating 95% review comments, generated by Wallace Group and staff, on their final construction plans, specifications, and cost estimates.
• For the FY 2023/24 City-wide Paving Project, Wallace Group is finishing up the 30% design package which is scheduled to be submitted to the City for review in mid-February. • For the Shoreline Infrastructure Repair Project, reviewed a draft Request for Proposal to hire an engineering firm with shoreline expertise. Resolving issues including environmental services scope, options for beach stair repairs, and availability of prior reports when the RFP is issued.

Additional Capital Projects:
• For the $1.14M, FY 2021/22 City-wide Paving Project, Monterey Peninsula Engineering dug out and patched failed sections of asphalt, performed conform paving along edges, and constructed an asphalt overlay on Junipero Street, Third to Fourth Avenues, along Santa Fe Street, Fourth to Fifth Avenue, and at the Junipero/Camino del Monte Intersection. Sidewalk repairs are scheduled in February. • For the Mission Trail Nature Preserve (MTNP) 3 Drainage Project, the design plans, specifications, and bidding contract documents were approved, and advertising for construction bids will begin in early February. A proposal received from Dudek for environmental monitoring during construction was rejected.
• For the 4 City-wide Drainage Improvement Projects, 90% plans and cost estimates were submitted by Neill Engineers and are being checked by staff. Denise Duffy & Associates were authorized to prepare Notices of Exemption under CEQA for two of the project sites that discharge into natural channels, and one easement will be required at the south end of Santa Fe Street, south of Eighth Avenue. • For the Sunset Center Electrical Panel Replacement Project, Advanced Design Consultants and staff met with PG&E to evaluate the option of having two electrical services in the north parking lot: one for the existing commercial service for parking lot lighting, and a new service for additional EV charging stations which would provide reduced energy rates, but at a higher capital investment cost.

Street Maintenance
• During and following several storm events throughout January, cleared out storm drains, picked up fallen branches, and placed sandbags to reduce erosion. No flooding problems were reported. • All beach access stairs continue to be temporarily closed. Signs and barricades were replaced as needed.
• Heavily-damaged beach access stairs at Fourth Avenue, Tenth Avenue, Twelfth Avenue, and Martin Way and the equipment access ramp near Eighth Avenue will be closed until further notice. • Filled a number of street potholes that resulted from rain events.

Attachment 5
Public Works Department Report – January 2024

• Filled in puddle spots along the Scenic Pathway using decomposed granite. • Priority sidewalk repairs are underway based on the Annual Sidewalk Survey Update completed in December.
• Reconstructed the MTNP entry gate at Rio Road using salvaged parts from the old Eleventh Avenue gate, and painted the new gate.
• Repaired the new split rail fence along Mission Street at the west border of Forest Hill Park that was damaged by a fallen tree.
• Installed several more ribbon-style trash and recycling containers. • Updated the 5-year Capital Plan for City vehicles and heavy equipment. • The vehicle maintenance lift was inspected and repairs were made. • Prepared two old forestry trucks for public auction.

Forestry, Parks, and Beach (Forester’s Report)
• Status of Davey Resource Group (DRG) development of the Urban Forest Master Plan (UFMP):
o The first draft of the UFMP was expected in December, but has been delayed to February due to the resignation of a key DRG project team member.
o The UFMP technical report regarding the Tree Canopy and Land Cover Assessment will be presented to the Forest and Beach Commission and Steering Committee on February 8th. • Forestry crews planted 14 new trees, removed 8 dead/hazardous trees, pruned 14 trees, and removed 1 stump in January.
• Overgrown acacia was pruned around the viewing deck at the west end of the Del Mar parking lot. • Crews also pruned overgrown trees and shrubs which were partially blocking views of Stop signs. • Crews began to clear out a backlog of logs left over by PG&E line clearing crews. • Crews started driving our new, 2023 Dodge Dakota 1500 trucks which have much larger bed capacity for trees and landscape equipment and materials versus the older trucks they replaced. • Tree contractors removed 4 large stumps and 14 dead or dying trees under contract Task Orders. • Landscape maintenance work across the City continues to be fully engaged by Town & Country. • Forestry staff attended a “Navigating Urban Forestry Workshop” sponsored by West Coast Arborists in Menlo Park. Key topics included tree health and using drones and new technology. • Forestry welcomed back Administrative Analyst Tom Ford from Paternity leave after his wife Michelle gave birth to their baby boy Jason Sergio Ford in late November.

Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February
March
April
May
June
July
August
September
October
November
December
2024 Totals 17 12 1 4 8 6 2 5 1 0 2 6
2024 Permitted removals, pruning, and required planting . Permit Information
Attachment 5
Public Works Department Report – January 2024

Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 8 6 2 6 5 1 75.00% 17
Attachment 5
Public Works Department Report – January 2024

*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities
Attachment 5

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: December 2023 Check Register Summary
RECOMMENDATION:

Approve the check register for December 2023.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of December 2023. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for December 2023, totals $1,084,278.89.

PRIOR CITY COUNCIL ACTION:

Council ratified the November 2023 check register at the January 9, 2024 regular meeting.

ATTACHMENTS:

Attachment 1) December 2023 Check Register
December 2023 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
52516 County of Monterey-Treasury Division Citation Assessments - November 2023 12/07/2023 4,725.00 52583 County of Monterey-Treasury Division Citation Assessments - Reissue September 2023 12/15/2023 9,175.00 52605 Monterey County Convention & Visitors Bureau Sep-Oct 23 TID remittance 12/15/2023 110,931.97 52633 Visit Carmel Sep-Oct 23 CHID remittance 12/15/2023 332,026.69 Total for Department: 000 ___ 456,858.66
Department: 110 City Council
52540 Peninsula Messenger LLC Mail service sorting and delivery 12/07/2023 7,128.00 Total for Department: 110 City Council 7,128.00
Department: 111 City Administration
52503 Amazon Web Services Inc Data and cloud storage fees 12/07/2023 1,017.56 52506 AT&T Telephone service citywide 12/07/2023 2,448.48 52509 Carmel Pine Cone Legal noticing 12/07/2023 912.00 52514 Complete Paperless Solutions Laserfiche Cloud subscription: 1 year Municipal site license 12/07/2023 3,100.00 52520 Digital Deployment Website support agreement:Maint, training, security and updates 12/07/2023 700.00 52525 Image Sales Employee ID Badges 12/07/2023 22.83
52526 J 4 Systems System moderization and resiliency services directed by IT-Amend 12/07/2023 1,655.00 52537 Office Depot, Inc. Office supplies Admin 12/07/2023 55.50 52543 Pitney Bowes Bank Inc Purchase Power Postage-meter refills 12/07/2023 836.55 52546 Robert Half Temporary Finance assistance services - Tony Wong 12/07/2023 5,480.00 52547 Same Day Shred PD-Document shredding services 12/07/2023 45.00 52551 SystemsUp LLC Remote desktop services as directed by IT Manager 12/07/2023 58.50 52554 T-Mobile Monthly cell service, usage and purchases 12/07/2023 1,568.82 52556 Universal Staffing Inc Temporary staffing services:H Griffin 12/07/2023 2,440.00 52557 US Bank Executive meeting expenses 12/07/2023 1,164.73 52557 US Bank NYT digital subscription 12/07/2023 20.00 52557 US Bank Credit - Employee training refund 12/07/2023 -210.00 52557 US Bank Employee appreciation expense 12/07/2023 137.17 52564 AT&T Telephone service citywide 12/15/2023 1,046.42 52565 Benefit Coordinators Corporation (BCC) Monthly COBRA admin fees Aug 22- Dec 2023 12/15/2023 375.00 52581 Copies By-The-Sea Agenda printing services 12/15/2023 1,373.82 52585 Daniel or Kathleen Levine BP 22-294 (LEVINE) $8.75 MERCH. FEE DOUBLE-CHARGED ON 10/05/2023 12/15/2023 8.75 52592 J 4 Systems System moderization and resiliency services directed by IT 12/15/2023 40.00 52611 Office Depot, Inc. Office supplies Admin 12/15/2023 257.70 52615 Pitney Bowes Global Fin S Postage meter lease 12/15/2023 836.55 52626 Traffic Patterns Recruitment services, NEOGOVE implementation and on-call HR supp 12/15/2023 5,400.00 52629 Universal Staffing Inc Temporary staffing services:H Griffin 12/15/2023 4,392.00 52631 US Bank Office reno expenses 12/15/2023 705.38
52631 US Bank City Admin meeting expense 12/15/2023 181.30 52631 US Bank IT Subscriptions 12/15/2023 297.81
52631 US Bank NYT digital subscription 12/15/2023 20.00 Total for Department: 111 City Administration 36,386.87 Department: 112 City Attorney
52549 Sloan Sakai Yeong & Wong Legal services 12/07/2023 175.00 52570 Burke,Williams & Sorensen, LLP City Attorney services-Labor 12/15/2023 10,984.50 Total for Department: 112 City Attorney 11,159.50
Department: 115 Community Planning & Building
52503 Amazon Web Services Inc iPhone Charger Cable (Sullivan C., Building Dept.) 12/07/2023 18.55 52511 Chico State Enterprises-Accts Rec FY 23-24: Website - GIS Map (layers, functions, etc.) 12/07/2023 1,500.00 52521 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset) - OCTOBER 2023 12/07/2023 187.50 52522 FedEx Shipping Fees - Volume Study Plans 12/07/2023 14.09 52537 Office Depot, Inc. Office Supplies: CP&B Dept. 12/07/2023 489.24 52556 Universal Staffing Inc Temporary staffing services:Maura Wetmore 12/07/2023 1,477.20 52557 US Bank APA CA - JOB POSTING - PLANNER 12/07/2023 250.00 52557 US Bank APA CA - JOB POSTING - PLANNER 12/07/2023 395.00 52557 US Bank ePost for eBikes 12/07/2023 88.77
52557 US Bank Mad Dogs - eBike tire repairs 12/07/2023 23.74 52557 US Bank CA Preservation Foundation - Waffle & Wallace 12/07/2023 75.00 52557 US Bank CA Bldg Officials - Carey-Lang 12/07/2023 290.00 52557 US Bank CA Bldg Officials - Dauphinee & Laurie 12/07/2023 580.00 52557 US Bank Int'l Code Council - Dauphinee 12/07/2023 125.00 52557 US Bank Co. Bldg Officials Assn of CA - Laurie 12/07/2023 75.00 52586 De Lage Landen Financial FY 23-24 Financial Services - 11/01 - 11/30/2023 12/15/2023 212.22 52611 Office Depot, Inc. CP&B Office Supplies 12/15/2023 115.36 52631 US Bank CO. BLDG. OFFICIAL ASSN. OF CA. - Training Laurie 12/15/2023 160.00 52631 US Bank Int'l Code Council - Laurie 12/15/2023 300.00 Total for Department: 115 Community Planning & Bu 6,376.67 Department: 116 Police
52502 Allied Universal Beach patrol services 12/07/2023 351.00 Attachment 1
52507 Axon Enterprise, Inc PD-Fleet 2 Unlimited Package Year 5 payment/Evidence storage fee 12/07/2023 28,231.60 52510 Carmel Towing & Garage PD Gas and oil expense 12/07/2023 4,416.86 52513 Community Hospital of the Monterey Peninsula Services 12/07/2023 27.00 52515 County of Monterey, Dept of Emerg Communications NGEN & 0&M Quarterly 12/07/2023 5,106.35 52518 Department of Justice/Accounting Office PD:Fingerprinting services 12/07/2023 32.00 52537 Office Depot, Inc. Office supplies PD 12/07/2023 822.24 52548 Secure Solutions Police chief background check 12/07/2023 3,080.88 52550 Summit Uniforms PD Uniform purchases 12/07/2023 1,256.72 52552 T2 Systems Canada Inc. PD:Digital iris services 12/07/2023 75.00 52553 T2 Systems, Inc Automated owner lookups-Mail services 12/07/2023 131.19 52555 Transunion Risk & Alterna PD: Monthly fee for information services 12/07/2023 75.00 52557 US Bank ID card for employee 12/07/2023 50.75
52557 US Bank Training Fee CSO Academy PD 12/07/2023 437.75 52559 Alhambra Water service-Police Dept 12/15/2023 288.46 52579 Comcast PD Cable serices 12/15/2023 20.82
52586 De Lage Landen Financial PD Copier usage 12/15/2023 161.70 52593 Jacob Clifford Travel expense Camp Roberts seminar 11/6-11/9/2023 12/15/2023 240.13 52614 Petty Cash Dawn Almario Petty Cash Reimbursement for Car Wash 12/15/2023 20.99 52622 Summit Uniforms PD Uniform purchases 12/15/2023 97.34 52625 Tracnet Corporation Annual IBM Service Hardware/Software renewal 12/15/2023 2,582.00 Total for Department: 116 Police 47,505.78
Department: 117 Fire
52510 Carmel Towing & Garage Fire Dept. Gas Expense (E15) 12/07/2023 940.87 52512 City Of Monterey FY 23-24 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 12/07/2023 245,891.60 52515 County of Monterey, Dept of Emerg Communications Dispatch Service 12/07/2023 6,114.03 52535 Mission Linen Service Fire Dept laundry service 12/07/2023 261.96 52582 County of Monterey IT Dept Billing period 11/2023 802 Carmel Police Dept 12/15/2023 460.00 52584 Cypress Coast Ford/Lincoln Ambulance vehicle repairs 12/15/2023 46.54 52603 Mission Linen Service Fire Dept laundry service 12/15/2023 247.24 Total for Department: 117 Fire 253,962.24
Department: 118 Ambulance
52505 American Supply Company Janitorial Supplies-Amb Dept 12/07/2023 463.33 52508 Bound Tree Medical LLC Medical supplies 12/07/2023 882.07 52510 Carmel Towing & Garage Amb Dept. Gas Expense (7166) 12/07/2023 962.23 52512 City Of Monterey FY 23-24 Ambulance Administration fee 12/07/2023 10,251.94 52541 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 12/07/2023 74.63 52586 De Lage Landen Financial Ambulance copier usage 12/15/2023 67.01 Total for Department: 118 Ambulance 12,701.21
Department: 119 Public Works
52501 Airtec Inc HVAC repairs for City facilities 12/07/2023 756.00 52504 American Lock & Key Locksmith and key service for CF- 12/07/2023 2,031.05 52512 City Of Monterey CPR Training 11/13/23 #103147 12/07/2023 275.00 52517 CSC of Salinas Backhow hose 10/27/23 #000970851 and #000975080 12/07/2023 331.87 52523 Ferguson Enterprises, Inc. Plumbing supplies for Facilites 12/07/2023 5,402.90 52527 Justin Ono Poison oak cleaner for PW staff-JO10/23/23 12/07/2023 37.61 52531 Mad Dogs & Englishmen Electric bike for PW 12/07/2023 2,921.33 52534 Michael Feher Safety Boots - Per MOU 12/07/2023 250.00 52544 Poe's Plumbing & Backflow Install a sand filter at Del Mar Beach RR 12/07/2023 1,654.14 52545 PSTS, Inc. Services:Pumping oil-water separator 10/25/23 #1086442 12/07/2023 776.25 52556 Universal Staffing Inc Temporary staffing services PW/Forestry 12/07/2023 2,750.14 52557 US Bank Headlamps, team building supplies 12/07/2023 449.02 52557 US Bank Model 300 Sandbagger 12/07/2023 509.85
52559 Alhambra Water for Public Works Dept. 12/15/2023 399.21 52561 American Supply Company PW/FM Janitorial supplies 12/15/2023 992.09 52563 Assured Aggregates Company, Inc Baserock for MTNP 11/27/23 #62550 12/15/2023 894.31 52571 California Marine Sanctuary Foundation Water quality monitoring August-November 2023 12/6/23 #2075 12/15/2023 2,430.80 52572 California Premier Restoration Mold remediation of books at PBL Local history vault. 12/15/2023 300.00 52573 Carmel Cares-Dale Byrne, President Landscaping Services for Scenic Pathway- 12/15/2023 2,700.00 52574 Carmel Towing & Garage Fuel for PW vehicles 12/15/2023 2,493.71 52577 Cintas Corporation Uniform Service for PW staff 12/15/2023 585.07 52578 City Of Monterey Vehicle services. 12/15/2023 6,285.71 52580 Conte's Generator Service, iNC PW/FM Emergency generator services 12/15/2023 3,500.68 52586 De Lage Landen Financial Lease for copiers for PW 12/15/2023 205.40 52588 Eric Miller Fuel for Chipper Truck Service trip to Livermoore. 12/15/2023 20.00 52589 Ferguson Enterprises, Inc. plumbing for supplies facilites 12/15/2023 3,515.49 52590 Granite Rock Company Public Works supplies 12/15/2023 651.75 52591 Hayward Lumber Materials for MTNP Bridge 12/7/23 #292079 12/15/2023 1,854.17 52596 Justin Ono Membership renewal- Society of Municipal Arborists - 1821 12/15/2023 95.00 52602 Michael Wood Boot reinbursement per MOU-11/3/23 12/15/2023 250.00 52606 Monterey Tire Service Inc Gator flat tire repair 11/29/23 #1-115573 12/15/2023 48.00 52608 Napa Auto Parts PW vehicle supplies 12/15/2023 214.63 52611 Office Depot, Inc. Office Supplies for PW Admin 12/15/2023 502.25 52613 Pacific Smog 6 smogs for city vehicles 12/1/23 #1674 12/15/2023 316.50 52616 Pureserve Building Service Janitorial services FY 23/24 12/15/2023 21,775.59 52617 Ross Roofing Inc Roof repairs for City facilities 12/15/2023 2,878.00 52618 Scarborough Lumber & Building Public Works Streets supplies 12/15/2023 188.32 Attachment 1
52621 State Water Resources Control Board (SWRCB) Annual permit fee SW-0268968 12/15/2023 7,067.00 52623 Sunbelt Rentals, Inc Dump truck rental 12/15/2023 1,095.54 52627 Uline Inc. Tred fro stairs at PW Office 12/15/2023 1,198.50 52629 Universal Staffing Inc Temporary staffing services PW/Forestry 12/15/2023 8,949.19 52631 US Bank Supplies for City projects and facilities: fountain filters, cooler, mini fridge 12/15/2023 728.28 52635 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 12/15/2023 4,309.00 Total for Department: 119 Public Works 94,624.35
Department: 120 Library
52539 Pacific Grove Self Storage Storage Unit - Document storage 12/07/2023 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
52509 Carmel Pine Cone Holidays in Carmel ad 11.24.23 12/07/2023 425.00 52524 Golden State Portables portable restrooms for Homecrafters' Marketplace 11.17-20.23 12/07/2023 1,871.88 52528 Kelly Productions Santa for Holiday Celebration 12.1.23 12/07/2023 535.00 52529 Lucky Poinsettias for Holiday Celebration 12/07/2023 109.14 52624 Tigerlilly Florist&Gifts Wreaths and flowers for Veterans Day ceremony 12/15/2023 447.94 Total for Department: 121 Community Activities 3,388.96 Department: 130 Non-Departmental
52538 Pacific Gas & Electric Citywide gas & electric services 12/07/2023 10,890.95 52612 Pacific Gas & Electric Citywide gas & electric services 12/15/2023 2,663.88 Total for Department: 130 Non-Departmental 13,554.83
Department: 311 Capital Projects
52500 4Leaf, Inc PD Building PM 12/07/2023 7,782.95
52501 Airtec Inc PD AC repair-10/11/23 #26954 12/07/2023 888.92 52530 M3 Environmental Consulting Provide lead consulting services for MTNP water tank project 12/07/2023 985.72 52536 Neill Engineers Corp. Civil engineering design services: Storm Drain capital project A 12/07/2023 11,394.00 52566 BKF Engineers Project managment: Ocean Ave resurface/San Antoinio, San Carlos, 12/15/2023 20,389.25 52573 Carmel Cares-Dale Byrne, President Phase 2 Scenic Pathway 11/20/23 #0022 12/15/2023 2,797.31 52587 EMC Planning Group, Inc Coastal Hazard project services 12/15/2023 1,958.68 52631 US Bank ADA - 6 tilt mirrors 12/15/2023 1,422.50
52634 Wallace Group Concrete Streets 12/15/2023 1,081.75 Total for Department: 311 Capital Projects 48,701.08
Department: 411 Debt Service
52630 US Bank Public Improve Auth 2020 Refunding Lease Sunset Center Bond 12/15/2023 2,035.00 Total for Department: 411 Debt Service 2,035.00
Department: 513 Veh & Equip Replacement
52607 MY Jeep-Chrysler-Dodge-Ram 2 2023 Ram 1500 Crew Cab Trucks per quote 12/15/2023 89,489.74 Total for Department: 513 Veh & Equip Replacement 89,489.74 Grand Total 1,084,278.89
Contract Amt Paid thru December Contract Balance
$ 69,524.00 107,730.00 $ 38,206.00 $
$ 1,238,548.00 2,950,699.00 $ 1,712,151.00 $
$ 151,794.89 272,000.00 $ 120,205.11 $
$ 86,190.52 179,800.00 $ 93,609.48 $
Vendor
Pen Messenger
City of Monterey *
Pureserve *
4Leaf Inc.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: January 2024 Check Register Summary
RECOMMENDATION:

Approve the check register for January 2024.

BACKGROUND/SUMMARY:

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of January 2024. This data can be found on the last page of the report.

FISCAL IMPACT:

The check register summary for January 2024, totals $1,381,839.99.

PRIOR CITY COUNCIL ACTION:

Council ratified the November 2023 check register at the January 9, 2024 regular meeting.

ATTACHMENTS:

Attachment 1) January 2024 Check Register
January 2024 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
52700 County of Monterey-Treasury Division Citations-revenue distribution 01/16/2024 4,037.50 52703 Division of the State Architect DSA report Sep-Dec 2023 01/16/2024 59.20 Total for Department: 000 ___ 4,096.70
Department: 110 City Council
52725 Peninsula Messenger LLC Mail service sorting and delivery 01/16/2024 7,128.00 52805 Dave Potter Reimburse conference expenses 01/26/2024 1,356.01 52811 League of California Cities Memership dues calendar year 2024 01/26/2024 2,870.00 Total for Department: 110 City Council 11,354.01
Department: 111 City Administration
52645 Amazon Capitol Services IT Supplies and Equipment 01/02/2024 1,517.82 52646 AT&T Router & misc services-Junipero Ave 01/02/2024 826.62 52648 Carmel Pine Cone Legal noticing 01/02/2024 585.00 52650 Comcast Business NonNGEN internet and recurring charges 01/02/2024 545.43 52659 J 4 Systems System moderization and resiliency services directed by IT Amend 01/02/2024 120.00 52663 MRC Printer usage fees-All departments 01/02/2024 624.78 52664 Nova Romero Reimburse for travel expenses Clerk training 12/12-12/15/23 01/02/2024 929.32 52665 Office Depot, Inc. Office supplies Admin 01/02/2024 133.27 52668 Robert Half Temporary Finance assistance services 01/02/2024 10,001.00 52669 Same Day Shred Admin-Document shredding services 01/02/2024 45.00 52671 US Bank SideAl 01/02/2024 10.00
52671 US Bank NYT Subscription 01/02/2024 20.00
52671 US Bank HR MetroFax subscription 01/02/2024 11.95 52671 US Bank HR Employee training 01/02/2024 210.00
52671 US Bank HR Conference: M Bermudez 01/02/2024 1,120.00 52671 US Bank Employee holiday lunch 01/02/2024 81.60
52671 US Bank Employee appreciation lunch 01/02/2024 321.23 52671 US Bank HR Pre-employment expense 01/02/2024 17.50 52671 US Bank IT Subscriptions 01/02/2024 411.15
52671 US Bank IT: Freshworks, Constant Contact 01/02/2024 313.00 52671 US Bank IT Subscriptions: Freshworks, Zoom, Adobe, Backblaze 01/02/2024 3,330.73 52671 US Bank IT Equipment maintenance: adapter supplies plug & play, cables 01/02/2024 126.94 52671 US Bank IT training expense 01/02/2024 99.22
52671 US Bank IT telephone: Junction Networks 01/02/2024 1,236.60 52674 Xerox Financial Services Xerox copier leases citywide 01/02/2024 1,452.53 52686 Alhambra Water service-City Hall 01/16/2024 177.86 52688 Amazon Web Services Inc Data and cloud storage fees 01/16/2024 1,050.56 52690 AT&T Telephone service citywide 01/16/2024 3,395.43 52694 Carmel Pine Cone Legal noticing 01/16/2024 262.50 52698 Comcast City Hall cable service 01/16/2024 68.71
52699 Corbin Willits System MOM Financial system monthly fee 01/16/2024 720.79 52702 Digital Deployment Website support agreement:Maint, training, security and updates 01/16/2024 700.00 52708 FedEx Shipping fees-Business office 01/16/2024 89.51 52711 Hinderliter, De Llamas & Associates Sales/transactions tax auditing services 01/16/2024 300.00 52712 Image Sales Employee ID Badges 01/16/2024 23.93
52713 Iron Mountain Records storage and management services 01/16/2024 619.47 52720 MRC Printer usage fees-All departments 01/16/2024 679.78 52721 Office Depot, Inc. Office supplies Admin 01/16/2024 41.06 52728 Robert Half Temporary Finance assistance services 01/16/2024 8,768.00 52731 SESAC - Performance license 1/1/2024-12/31/2024 01/16/2024 581.00 52737 T-Mobile Monthly cell service, usage and purchases 01/16/2024 1,084.88 52740 Universal Staffing Inc Temporary staffing services:H Griffin 01/16/2024 4,113.23 52743 Verizon Wireless Cell phone sales and usage 01/16/2024 2,595.04 52756 Amazon Capitol Services IT Supplies and Equipment 01/19/2024 1,267.92 52759 AT&T Router & misc services-Junipero Ave 01/19/2024 1,018.67 52761 Comcast Business NonNGEN internet and recurring charges 01/19/2024 644.40 52765 DocuSign, Inc eSignature Entreprise Pro Edition renewal 01/19/2024 8,424.59 52767 FedEx Shipping fees-Business office 01/19/2024 21.38 52771 MRC Printer usage fees-All departments 01/19/2024 429.24 52772 Office Depot, Inc. Office supplies Admin 01/19/2024 87.47 52774 PC Specialists, Inc Arctic Wolf subscription Quote 01/19/2024 29,900.82 52779 SystemsUp LLC Remote desktop services as directed by IT Manager 01/19/2024 39.00 52781 Universal Staffing Inc Temporary staffing services:H Griffin 01/19/2024 2,440.00 52782 US Bank HR subscriptions: Metrofax 01/19/2024 11.95 52782 US Bank Forms 1099/W-2 01/19/2024 225.01
52782 US Bank Employee holiday lunch supplies 01/19/2024 68.28 52782 US Bank IT subscriptions 01/19/2024 313.00
52782 US Bank IT Subscriptions: Freshworks, Zoom, Adobe, Backblaze 01/19/2024 3,271.50 52785 Xerox Financial Services Xerox copier leases citywide 01/19/2024 1,452.53 Attachment 1
52796 Carmel Pine Cone Legal noticing 01/26/2024 270.00 52801 Comcast City Hall cable service 01/26/2024 73.26
52802 Copies By-The-Sea Agenda printing services 01/26/2024 1,139.78 52803 Corbin Willits System MOM Financial system monthly fee 01/26/2024 720.79 52806 DFM Associates CA Elections Code books and supplies 01/26/2024 95.05 52809 J 4 Systems System moderization and resiliency services directed by IT Amend 01/26/2024 890.00 52826 Tangent Computer, Inc Quote: DMARC DKIM SPF Planning and Deployment Subscription 01/26/2024 2,990.00 52829 Universal Staffing Inc Temporary staffing services:H Griffin 01/26/2024 1,952.00 52830 US Bank NYT subscription 01/26/2024 20.00
52830 US Bank Employee appreciation expense 01/26/2024 60.37 52830 US Bank SlideAI subscription 01/26/2024 10.00
52830 US Bank Finance charges 01/26/2024 51.11
52830 US Bank Pre-employment expense 01/26/2024 128.47
52830 US Bank IT telephone: Junction Networks 01/26/2024 1,240.18 Total for Department: 111 City Administration 108,619.21 Department: 112 City Attorney
52693 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 01/16/2024 661.00 52776 Sloan Sakai Yeung & Wong Legal services 01/19/2024 3,700.00 Total for Department: 112 City Attorney 4,361.00
Department: 115 Community Planning & Building
52653 De Lage Landen Financial FY 23-24 Financial Services - DEC 2023 01/02/2024 212.22 52655 EMC Planning Group, Inc FY 23-24: SB2 Money - 6th Cycle Housing Element 01/02/2024 86,041.58 52656 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset) - NOV 2023 01/02/2024 500.00 52657 FedEx Shipping Fees: CP&B Dept. - Volume Study Plans 01/02/2024 14.09 52670 Universal Staffing Inc Temporary staffing services: CP&B DEPT - Maura Wetmore 01/02/2024 2,446.61 52671 US Bank Mad Dogs and Englishmen: Electric Bike Repair, D. Dauphinee 01/02/2024 60.72 52763 De Lage Landen Financial FY 23-24 Financial Services - MAR 2023 01/19/2024 644.65 52772 Office Depot, Inc. Office supplies 01/19/2024 549.13 Total for Department: 115 Community Planning & Bu 90,469.00 Department: 116 Police
52649 Comcast PD Cable serices 01/02/2024 342.83
52651 Community Hospital of the Monterey Peninsula PD Testing services 01/02/2024 643.00 52654 Department of Justice/Accounting Office PD:Fingerprinting services 01/02/2024 277.00 52660 Javier Auto Services PD Auto Repairs 01/02/2024 679.02 52661 Liebert Cassidy Whitmore Conference confirmation MKNJVJYBHXT - Paul Tomasi 01/02/2024 645.00 52667 Quality Print & Copy Stationary:Envelopes, letterhead, business cards 01/02/2024 862.95 52687 Allied Universal Beach patrol services 01/16/2024 21.64 52692 Ben's Motorcycle Works Motorcycle repairs PD 01/16/2024 3,143.47 52695 Carmel Towing & Garage PD Towing expense 01/16/2024 4,512.66 52701 De Lage Landen Financial PD Copier usage 01/16/2024 161.70 52707 Evident Safety tests and supplies 01/16/2024 106.76 52709 Flock Group Inc 6 units Flock Safety Wing 01/16/2024 2,250.00 52714 Javier Auto Services PD Auto Repairs 01/16/2024 289.85 52718 Melissa Webster Reimburse for headset 01/16/2024 151.86 52729 Salinas Valley Pro Squad PD Uniform and service clothes 01/16/2024 1,175.37 52732 Sirchie Acquistions Co LLC-Dept #6481 PD Evidence and fingerprinting supplies 01/16/2024 162.52 52734 T2 Systems Canada Inc. PD:Digital iris services 01/16/2024 75.00 52735 T2 Systems, Inc Automated Owner lookups 01/16/2024 288.09 52738 Transunion Risk & Alterna PD: Monthly fee for information services 01/16/2024 75.00 52744 Wanda Vollmer Reimburse for CERT Christmas party expenses 01/16/2024 323.46 52755 Alhambra Water service-Police Dept 01/19/2024 321.91 52760 Comcast PD Cable serices 01/19/2024 23.04
52764 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 01/19/2024 262.00 52768 Hitchcock Road Animal Services Animal control services 01/19/2024 239.00 52778 Swift Car Wash Car washes Police Dept 01/19/2024 54.00 52782 US Bank Ca Animal Welfare subscription 01/19/2024 100.00 52801 Comcast PD Cable serices 01/26/2024 360.40
52804 County of Monterey IT Dept Cellular and network access 01/26/2024 460.00 52821 Salinas Valley Pro Squad PD Uniform and service clothes 01/26/2024 1,175.37 52825 Swift Car Wash Car washes Police Dept 01/26/2024 120.00 52830 US Bank PD car wash 01/26/2024 80.45
52830 US Bank Seniors Helping Seniors- meeting expense 01/26/2024 100.00 52830 US Bank PD office expense 01/26/2024 238.38
52830 US Bank PD Safety meeting expense 01/26/2024 381.55 52830 US Bank PD supplies: Office table 01/26/2024 240.30 52830 US Bank PD training expense 01/26/2024 84.53
52830 US Bank PD Uniform expense - P Tomasi 01/26/2024 64.12 Total for Department: 116 Police 20,492.23
Department: 117 Fire
52686 Alhambra Water service-Fire Dept 01/16/2024 157.88 52695 Carmel Towing & Garage Fire Dept. Gas Expense (E15) 01/16/2024 794.56 52697 City Of Monterey FY 23-24 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 01/16/2024 245,891.60 Attachment 1
52719 Mission Linen Service Fire Dept laundry service 01/16/2024 393.90 52757 American Supply Company Fire Dept janitorial supplies 01/19/2024 145.16 52762 Cypress Coast Ford/Lincoln Ambulance vehicle repairs 01/19/2024 208.38 52770 Mission Linen Service Fire Dept laundry service 01/19/2024 123.62 52788 Alhambra Water servoce Fire Dept 01/26/2024 398.21 52800 City Of Monterey FY 23-24 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 01/26/2024 245,891.60 52804 County of Monterey IT Dept Cellular and network access 01/26/2024 138.00 Total for Department: 117 Fire 494,142.91
Department: 118 Ambulance
52666 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 01/02/2024 34.81 52673 Wittman Enterprises, LLC Ambulance billing service 01/02/2024 2,537.40 52695 Carmel Towing & Garage Amb Dept. Gas Expense (7166) 01/16/2024 967.95 52697 City Of Monterey FY 23-24 Ambulance Administration fee 01/16/2024 1,983.56 52726 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 01/16/2024 125.11 52763 De Lage Landen Financial Ambulance copier usage 01/19/2024 71.01 52766 Dr. James Stubblefield, MD, Inc Annual contract:Medical director Fire Agency Provider Controlled 01/19/2024 7,500.00 52775 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 01/19/2024 200.93 52800 City Of Monterey FY 23-24 Ambulance Administration fee 01/26/2024 1,983.56 52832 Wittman Enterprises, LLC Ambulance billing service 01/26/2024 3,295.80 Total for Department: 118 Ambulance 18,700.13
Department: 119 Public Works
52658 First Alarm Alarm services-Fire Station 01/02/2024 326.46 52671 US Bank Covid tests 01/02/2024 463.79
52686 Alhambra Water for Public Works Dept. 01/16/2024 234.31 52689 American Lock & Key Locksmith and key services for City facilities 01/16/2024 294.33 52691 Ausonio, Inc San Antonio walkeway repairs 01/16/2024 2,220.75 52696 Cintas Corporation Uniform Service for PW staff 01/16/2024 377.11 52697 City Of Monterey Vehicle services. 01/16/2024 7,024.15 52701 De Lage Landen Financial Lease for copiers for PW 01/16/2024 205.40 52704 Drought Resistant Nursery Plants for City locations - 12/6/23 #266912 01/16/2024 81.89 52710 Hayward Lumber MTNP Bridge materiials 12/12/24 #296487 01/16/2024 479.74 52715 Javier Hernandez Day planner for PM 01/16/2024 18.56 52716 Jessica Juico Reimburse for tuition Aug-Dec 2023 01/16/2024 1,000.00 52717 David Sollid Marina Backflow Company PW/FM backflow inspections 01/16/2024 1,835.00 52721 Office Depot, Inc. Office Supplies for PW Admin 01/16/2024 352.23 52722 Overhead Door Co of Salinas Overhead door service 01/16/2024 1,808.16 52730 Scarborough Lumber & Building Public Works Streets supplies 01/16/2024 280.26 52739 Uline Inc. Safety supplies for PW/Forestry 01/16/2024 162.30 52740 Universal Staffing Inc Temporary staffing services PW/Forestry 01/16/2024 2,846.25 52741 US Bank Ribbon can anchors RC-1816 01/16/2024 69.91 52741 US Bank Printer Ink 01/16/2024 61.18
52742 Valley Hills Nursery Plants for City loctions-12/6/23 6681 01/16/2024 551.01 52754 Ailing House Pest Control Pest Control 01/19/2024 584.00 52780 Town and Country Gardening Landscape contractors for City locations 01/19/2024 12,900.00 52787 Ailing House Pest Control Pest Control 01/26/2024 873.00 52788 Alhambra Water for Public Works Dept. 01/26/2024 291.28 52790 AR Gutters & Sheet Metal Inc. Prep for Fire Station patio - 1/4/23 #25292 01/26/2024 480.00 52791 Ausonio, Inc San Antonio walkeway repairs 01/26/2024 1,913.63 52794 California Fire Protection, Inc. Annual fire inspection, extinguishers 01/26/2024 3,385.00 52795 Carmel Cares-Dale Byrne, President Landscaping Services for Scenic Pathway- 01/26/2024 1,620.00 52797 Carmel Towing & Garage Fuel for PW vehicles 01/26/2024 2,317.02 52799 Cintas Corporation Uniform Service for PW staff 01/26/2024 753.12 52808 Golden State Portables Forest Theater events maintenance/cleaning 01/26/2024 650.00 52812 Mike's Appliance, Inc Fire station repair - ice maker - 12/11/23 #430556 01/26/2024 343.11 52813 Monterey Bay Air Resources District Permit renewal 12/29/23 #599-122923 01/26/2024 1,554.00 52814 Monterey Tire Service Inc New tire on van 4 new tires - unit 13 1/11/24 #1-16233 01/26/2024 828.42 52815 Napa Auto Parts PW vehicle supplies 01/26/2024 14.18 52816 Otis Elevatior Company Library dumbwaiters service 01/26/2024 502.86 52817 Pacific Smog Smog inspections unit 2 and 13 - 12/31/23 #1741 01/26/2024 83.50 52818 Poe's Plumbing & Backflow Plumbinf repair for City Facilities 01/26/2024 1,046.16 52819 Pureserve Building Service Janitorial services FY 23/24 01/26/2024 21,775.59 52820 Quinn Company Inc wiper blades for the loader. PC020289014 12/19/23 01/26/2024 56.18 52822 Scarborough Lumber & Building Public Works Streets supplies 01/26/2024 383.16 52823 Sentry Alarm Systems Alarm monitoring 01/26/2024 195.00 52824 Sunbelt Rentals, Inc Skid steer rental for volleyball courts. 01/26/2024 2,948.36 52827 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 01/26/2024 51,249.09 52828 Uline Inc. Safety supplies for PW/Forestry 01/26/2024 174.44 52829 Universal Staffing Inc Temporary staffing services PW/Forestry 01/26/2024 5,947.43 52830 US Bank Apple subscription 01/26/2024 9.99
52830 US Bank Replacement air filters 01/26/2024 413.97 52830 US Bank Christmas plug timers, batteries, décor 01/26/2024 424.26 52830 US Bank Electrical parts for Christmas park, HML furnace fuse, bulbs 01/26/2024 276.02 52830 US Bank Staples, wrenches, bulbs, tree décor, shelf, bucket 01/26/2024 609.47 52831 West Coast Arborists Inc . Clean the logs and debris from Rio Park 01/26/2024 33,801.00 Attachment 1
52833 Zero Waste USA Mutt Mitt purchase-12/15/23 #585125 01/26/2024 3,102.70 Total for Department: 119 Public Works 172,198.73
Department: 120 Library
52724 Pacific Grove Self Storage Storage Unit - Document storage 01/16/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
52652 Copies By-The-Sea 2023 Veterans Day ceremony programs 01/02/2024 85.22 52671 US Bank Supplies for holiday celebration, lunches for staff at Homecraft 01/02/2024 831.13 52736 The Christmas Light Pros Holiday tree, Park Branch, Main Library, park, and City Hall lig 01/16/2024 11,075.00 52772 Office Depot, Inc. 11x17 paper 01/19/2024 95.47
52782 US Bank gift cards for VIPS 01/19/2024 225.00
52798 Carmel Woman's Club, Inc Nonrefundable sanitation fee for use of Woman's Club on 8.28.24 01/26/2024 100.00 Total for Department: 121 Community Activities 12,411.82 Department: 122 Economic Revitalization
52647 Carmel Chamber of Commerce Visitor Center operations:Jan-Jun 2024 01/02/2024 30,000.00 52733 Sunset Cultural Center Inc. Operating Grant FY 23-24 01/16/2024 187,500.00 52783 Visit Carmel Destination marketing funding Jan-Mar 2024 01/19/2024 30,000.00 Total for Department: 122 Economic Revitalization 247,500.00 Department: 130 Non-Departmental
52723 Pacific Gas & Electric Citywide gas & electric services 01/16/2024 265.37 52727 Prism Public Risk Innovation Employee Assistance Program Jan-Mar 2024 01/16/2024 676.20 52773 Pacific Gas & Electric Citywide gas & electric services 01/19/2024 15,937.79 52793 Cal-Am Water Company Water service citywide 01/26/2024 21,900.53 Total for Department: 130 Non-Departmental 38,779.89
Department: 311 Capital Projects
52685 4Leaf, Inc PD Building PM 01/16/2024 6,382.15
52689 American Lock & Key Lock re-do for PD offices-12/18/23 1062 01/16/2024 735.00 52691 Ausonio, Inc CIP PD Renovation project management 01/16/2024 3,344.25 52705 Edges Electrical Group Supplies for PD Building Reno 01/16/2024 2,203.06 52706 EMC Planning Group, Inc Coastal Engineering & Adaptation Planning 10/31/23 #22-020-12 01/16/2024 5,935.85 52741 US Bank ADA - Paper towel receptacles, Tilt mirrors 01/16/2024 1,550.39 52741 US Bank CIP: Portico Design 01/16/2024 742.90
52786 Advance Design Consultants, Inc CIP Electrical panel upgrades 01/26/2024 5,306.25 52789 American Lock & Key PD Basement/PW Garage doors 1/10/24 #1188 01/26/2024 2,901.09 52791 Ausonio, Inc CIP PD Renovation project management 01/26/2024 7,273.88 52792 Bowen Engineering and Enviromental CIP: Project services Decommission of MTNP water well and physic 01/26/2024 119,972.65 52807 Dudek Construction support services for MTNP pump house removal and we 01/26/2024 1,960.89 Total for Department: 311 Capital Projects 158,308.36
Grand Total 1,381,839.99
Contract Amt Paid thru January Contract Balance
$ 76,652.00 107,730.00 $ 31,078.00 $
$ 1,730,331.20 2,950,699.00 $ 1,220,367.80 $
$ 151,794.89 272,000.00 $ 120,205.11 $
$ 92,572.67 179,800.00 $ 87,227.33 $
Vendor
Pen Messenger
City of Monterey *
Pureserve *
4Leaf Inc.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-014, accepting donations from Carmel Cares, an official City Support Group, and approving a Budget Amendment to the Fiscal Year 2023/24 Adopted Budget
RECOMMENDATION:

Resolution 2024-014, accepting donations from Carmel Cares, an official City Support Group, and approving a Budget Amendment to the Fiscal Year 2023/24 Adopted Budget.

BACKGROUND/SUMMARY:

Background
The City of Carmel-by-the-Sea in general, and Public Works in particular, have benefitted significantly from a number of volunteer non-profit organizations who have stepped up to help us beautify and maintain the City. One volunteer organization, “Carmel Cares,” started as a result of the pandemic’s effect on the City’s budget reduction and ability to maintain public spaces, but, over the past 3-1/2 years, has continued to grow in diversity of projects and number of volunteers.

According to their website, “Carmel Cares is a 501(c)3 City Support group dedicated to keeping Carmel-by-the-Sea a beautiful, safe, and inviting place. We help by partnering with the City of Carmel and other non-profits whereby we manage volunteers and fund professional contractors to work on maintenance and improvement projects as well as community engagement programs. We work under the direction of Carmel’s Public Works Department. Our 100% volunteer-managed organization is funded through private donations and grants. Go to www.CarmelCares.org to volunteer or donate.” Carmel Cares operates with oversight from the Public Works Director, City Forester, Administrative Analyst, Public Works Superintendent, Community Planning and Building Director, and other City staff. Biweekly status meetings are held to keep all parties updated on projects and coordinate ongoing activities.

Routine improvement projects and maintenance activities are approved through the Public Works and Community Planning and Building Departments as applicable. Larger projects, or those requiring the allocation of City funds, require approvals from the Forest and Beach and/or Planning Commissions, as well as the City Council, when required. This arrangement is truly a one-of-a- kind, Public-Private Partnership focused on improving the community.

Carmel Cares is a “Keep America Beautiful” affiliate which allows them to apply for grants for litter reduction and beautification projects. Carmel Cares also acts as a fiscal sponsor to allow smaller, non501(c)3 organizations receive grant funding from charitable sources when it helps to achieve their mission.

They also work closely with “Carmel Gives,” which is a donor fund created and partially funded by Tim Allen and managed by Carmel Cares’ President Dale Byrne. Since June 2020, Carmel Gives has issued over $1.7 million in grants charitable organizations and local businesses.

In September 2021, Council adopted Resolution 2021-046, designating Carmel Cares as an official City Support Group in accordance with Support Group Policy No. 89-47. Council previously adopted resolutions accepting donations of projects, equipment, goods, and services in October 2020, January 2021, June 2021, and December 2022 which were collectively valued at approximately $276,000.

Community Engagement Programs
Carmel Cares continues to implement various community engagement programs as follows:

Downtown Detail: A highly-energized team of volunteers who work around downtown to perform beautification projects such as clearing, sweeping, and planting easements, curb bump outs, and trash containers, and weeding, placing, watering, and maintaining pots and plants. Every Thursday and Saturday, 2 to 8 volunteers pick a spot to beautify. In 2023, they performed a major landscape renovation of the Post Office parking lot. They also partnered with other volunteer groups, such as the Carmel Rotaries and Carmel High School lnter-Act Club students, for larger cleanups.

Median Minders: A group of resident volunteers across the City who “adopt” median islands, bump outs, and easements in their neighborhoods, and plant and maintain them over time. Some larger medians, such as at Fourth and San Antonio Avenues and Fourth Avenue and Guadalupe Street, were cleaned up and planted over the past year. Carmel Cares is also partnering with MPC horticulturist Professor Alan Wheat to design, raise funds for, and implement enhanced landscaping for the Ocean Avenue median islands as conceptually approved by the Forest and Beach Commission.

Pick Up Posse: Up to 50 volunteers pick up litter with blue-branded buckets and pick up claws while acting as “Carmel Ambassadors.” This group has scheduled members every day of the week for Carmel Beach, Scenic Pathway, and downtown. Partnering with “Keep America Beautiful,” 55 new cigarette butt receptacles were installed replacing the deteriorated “butt stops here” canisters, mostly attached to trash containers. All butts picked up off the ground and from the receptacles are recycled. Carmel Cares is also participating in Clean California, a joint Keep America Beautiful/CalTrans program to hold large community cleanups.

Tag Team: A small team of volunteers with special training to remove graffiti and stickers within 24 hours after being reported to [email protected] or noticed by other volunteers. The Tag Team reports significant incidents to the Police Department, and works with Public Works on situations that involve special handling.

Key Accomplishments in 2023
Carmel Cares continues to provide ongoing maintenance and improvements around City facilities and public spaces. The following describe some of their most key accomplishments since the last donation acceptance in December 2022.

Scenic Pathway Restoration Project:

Carmel Cares implemented the barrier rail replacement project which replaced 1,200 feet of deteriorated landscape barriers along the Pathway with high-quality redwood. Their contractor, Tony Trujillo Landscaping, completed this first phase of the project in September at a cost of $50,789.

The City also contributed $50,000 from the Capital Improvement Program to pay for the lumber and hardware.

Every Wednesday, 5 to 13 volunteers work their way from Eighth Avenue to Martin Way to maintain this valuable asset. Work included pruning, raking, removing ice plant, sweeping, clearing sand and debris from stairways, gutters, and pathways, and steam-cleaning trash enclosures.

In June 2023, Council authorized $28,000 for FY 2023/24 to reimburse Carmel Cares to provide contracted gardening services along the Pathway.

Carmel Cares purchased new Mutt Mitt dispensers, pink Mutt Mitt bags, and trash enclosure signage.

A new, FY 2023/24 Capital Improvement Project, with a City budget of $100,000, was approved for Phase II Scenic Pathway hardscape improvements. Carmel Cares will endeavor to match those funds.

Forest Theater: Volunteers restored this historic outdoor theater grounds to excellent condition which included:

Contractors pressure washed, sanded, and stained all bench seating and handrails.

Watered trees planted by the Friends of Carmel Forest.

Cleaned the grounds prior to every show, and maintained adjacent pathways and surrounding areas.

Removed a large amount of tree debris from winter storms and 18 stumps.

Funded, installed, and enhanced the native plant garden in partnership with three Carmel Rotary Clubs.

Installed a rollup door for the sound booth and new LED stage lighting.

Continued planning for a proposed ADA pathway and picnic tables at the northwest corner of the grounds.

Vista Lobos Park: Volunteers rejuvenated this park by trimming plants, planting seasonal wildflowers, and keeping the park and the surrounding grounds clean. Last year, the City awarded a $3,000 discretionary grant to repair and rehabilitate portions of the park, and planning is currently underway for this project.

Structures: Volunteers and local professionals have teamed up to create a number of unique structures that provide specific functions and add to Carmel’s character. Last year, maintenance was undertaken on all eight map display cases. Several projects are planned including a new show bill display case for Sunset Center and tables and benches at Vista Lobos Park and Forest Theater.

Carmel Underground: Carmel Cares is working with neighborhood groups to raise donated funds using their 501(c)3 status to underground power and other utility lines. The first proposed project would underground utility lines from the poles along San Antonio Avenue from the Pebble Beach gate to Ocean Avenue. Carmel Cares entered into a contract with a professional project management firm with relevant experience and have coordinated with PG&E to initiate their design. In addition, Carmel Cares assisted another community group to raise funds for an attorney to draft a proposed wireless ordinance.

Cherry Center for the Arts: While not a City property, the park-like grounds at this facility provides a place for public gatherings and enjoyment. Carmel Cares volunteers provide all of the grounds maintenance and are currently planning more improvements.

Combined, these projects and programs have resulted in major improvements and upkeep of important City assets and the overall beautification of the Village.

Donations to be Accepted
The City's Donation and Gift Policy No. 2017-02 establishes a formal process for the acceptance and documentation of donations made to the City in a responsible, transparent, and accountable manner.

Donations of items valued at $2,500 or more must be accepted by the City Council. A Donation Acceptance Form is filled out and issued to the donor for all non-labor donations.

At this time, the City Council should accept the following generous donations from Carmel Cares which have predominantly taken place during calendar year 2023. Expenses for services and materials include actual expenditures and associated volunteer hours. The total value of all goods and services donated to the City during 2023, as listed below, is $148,814 plus 5,958 volunteer hours.

Scenic Pathway Barrier Rails Project - project management and construction contractor installation costs. $50,789 and 500 volunteer hours.

Forest Theater grounds maintenance and materials, including landscaping, weeding, cleaning seating areas, parking lot, and surrounding streets, sanding, and painting seating area, and installing a roll-up door. $45,898 and 350 volunteer hours.

Carmel Underground project management and engineering fees related to an undergrounding utility conversion project. $15,000 and 50 volunteer hours.
"Downtown Detail" buckets, pickers, acquiring, designing, purchasing, and installing graphics and butt dispensers. Picking up litter on Carmel Beach, Scenic Pathway, and downtown, maintaining cigarette butt receptacles, recycling butts, and providing services as "Carmel Ambassadors" with residents and visitors. $7,900 and 1,600 volunteer hours.

Scenic Pathway Mutt Mitt dispensers, pink Mutt Mitt bags, and trash enclosure signage in excess of City reimbursement. $5,255 and 40 volunteer hours.

Acquisition, fabrication, painting, and installation of LED lighting at Forest Theater. $5,117 and 128 volunteer hours.

Architectural services and project planning related to a proposed ADA pathway at Forest Theater. $5,000 and 40 volunteer hours.

Weekly downtown maintenance including holiday decorations, cleaning tree wells and gutters, disposing of refuse, acquiring pots and plants, and planting, watering, and landscape maintenance. $4,624 and 650 volunteer hours.

Donation of a Viking range for the Carmel Fire Station. $3,500.

Median Minder cleaning and planting medians and easements - $2,935 and 150 volunteer hours.

Acquisition of 30 new helmets for Carmel CERT Team. $1,475.

Scenic Pathway weekly landscaping maintenance by volunteers, $1,000 and 2,400 volunteer hours.

Graffiti removal and materials. $321 and 50 volunteer hours.

The above list does not reflect the value of general operating expenses or volunteer hours for the operation of the Carmel Cares’ 501(c)3 nonprofit.

FISCAL IMPACT:

City Donation and Gift Policy No. 2017-02 requires City Council acceptance of donations with a value over $2,500. There were several items listed above that exceed that threshold.

Carmel Cares has donated an array of professional services, materials, and equipment and performed significant labor during 2023. All donations are very much appreciated. For 2023, the combined total cost of items donated to the City from Carmel Cares is approximately $148,814 plus 5,958 volunteer hours.

By adopting the attached Resolution, Council would accept all of these donations and approve the Budget Amendment for Fiscal Year 2023/24 which is a part of the Resolution.

PRIOR CITY COUNCIL ACTION:

In October 2020, Council adopted Resolution 2020-067 accepting donations of projects, equipment, goods, and services valued at $9,262. At the December 2020 Special Meeting, Carmel Cares Chief Caring Officer Dale Byrne gave a presentation regarding the objectives, accomplishments, and pursuits of Carmel Cares and Carmel Gives.

In January 20221, Council adopted Resolution 2021-001 accepting donations of additional projects, equipment, goods and services valued at $86,441. In June 2021, Council adopted Resolution 2021-021 accepting donations of additional projects, equipment, goods and services valued at $29,977. In September 2021, Council adopted Resolution 2021-046, designating Carmel Cares as an official City Support Group in accordance with Support Group Policy No. 89-47.

In December 2022, Council adopted Resolution 2022-105 accepting donations from Carmel Cares of additional projects, equipment, goods and services valued at $150,316 and approving a Budget Amendment to the Fiscal Year 2022/23 Adopted Budget.

ATTACHMENTS:

Attachment 1) Resolution 2024-014

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-014

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING

DONATIONS FROM CARMEL CARES, AN OFFICIAL CITY SUPPORT GROUP, AND APPROVING A BUDGET AMENDMENT TO THE FISCAL YEAR 2023/24 ADOPTED BUDGET WHEREAS, the City of Carmel-by-the-Sea in general, and the Public Works Department in particular, have benefitted significantly from a number of volunteer non-profit organizations who have stepped up to help us maintain and beautify the City since the start of the Covid-19 Pandemic; and WHEREAS, a local nonprofit volunteer group, known as “Carmel Cares,” is credited with the creation of unique, community engagement programs such as the “Downtown Detail,” “Median Minders,” “Pick up Posse,” and “Tag Team,” all of which include volunteers who passionately help the City by maintaining and beautifying Carmel under the guidance of the Public Works and other City Departments; and
WHEREAS, the City’s Donation and Gift Policy No. 2017-02 requires the City Council to accept donations of $2,500 or more; and
WHEREAS, since the City Council last accepted donations from Carmel Cares in December 2022, Carmel Cares donated additional professional services, materials, and supplies for a wide range of projects, at a number of City facilities and properties, collectively valued at $148,814 plus 5,958 volunteer hours, as itemized below.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

Accept the following donations related to the Scenic Pathway Barrier Rails, a Capital Improvement Project, with a value of $50,789 and 500 volunteer hours, from Carmel Cares:
• Scenic Pathway Barrier Rails Project - project management and construction contractor costs. $50,789 and 500 volunteer hours.

Accept the following donations related to Forest Theater, Downtown, Medians, and other landscaping improvements, with a total value of $59,457 and 3,590 volunteer hours, from Carmel Cares:
• Forest Theater grounds maintenance and materials, including landscaping, weeding, cleaning seating areas, parking lot, and surrounding streets, sanding, and painting seating area, and installation of a roll-up door. $45,898 and 350 volunteer hours. • Architectural services and project planning related to a proposed ADA pathway at Forest Theater. $5,000 and 40 volunteer hours.
• Weekly downtown maintenance including holiday decorations, cleaning tree wells and gutters, disposing of refuse, acquiring pots and plants, and planting, watering, and landscaping maintenance. $4,624 and 650 volunteer hours.

Attachment 1
Resolution 2024-014

Page 2 of 4 ends

• Median Minder cleaning and planting medians and easements. $2,935 and 150 volunteer hours. • Scenic Pathway weekly landscaping maintenance, in excess of City reimbursement, by volunteers. $1,000 and 2,400 volunteer hours.

Accept the following donations related to street improvements, with a total value of $28,476 and 1,740 volunteer hours, from Carmel Cares:
• Carmel Underground project management and engineering fees related to an underground utility conversion project. $15,000 and 50 volunteer hours.
• Downtown Detail buckets, pickers, acquiring, designing, purchasing, and installing graphics on butt dispensers and installing dispensers. Picking up litter on Carmel Beach, Scenic Pathway, and downtown, maintaining cigarette butt receptacles, recycling butts, and providing services as “Carmel Ambassadors” with residents and visitors. $7,900 and 1,600 volunteer hours. • Scenic Pathway Mutt Mitt dispensers, pink Mutt Mitt bags, and trash enclosure signage in excess of City reimbursement. $5,255 and 40 volunteer hours.
• Graffiti removal and materials. $321 and 50 volunteer hours.

Accept the following donations related to facility maintenance improvements, with a total value of $10,092 and 128 volunteer hours, from Carmel Cares:
• Acquisition, fabrication, painting, and installation of LED lighting at Forest Theater. $5,117 and 128 volunteer hours.
• Donation of a Viking range for the Carmel Fire Station. $3,500. • Acquisition of 30 new helmets for Carmel CERT Team. $1,475.

Approve a Budget Amendment to the Fiscal Year 2023/24 Adopted Budget, as shown in the attached Exhibit A, to recognize the donations of equipment and other goods.

Recognize and extend our sincere gratitude to all volunteer groups who have stepped up to help the City in so many ways.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_______________________________ ____________________________ Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
Resolution 2024-014

Page 3 of 4 ends

EXHIBIT A
General
Ledger
Account
Account Name Purpose
FY 2023/24
Adopted/
Amended
Budget
Adjustment
Amount
FY 2023/24
Amended
Budget
301-000-
00-38004
Capital Projects
Revenue –
Donations
General
To recognize donation
from Carmel Cares –
Scenic Pathway Barrier
Rails
$125,000 $50,789 $175,789
301-311-
00-43008
Capital Projects
– Construction in
Progress
Donated: Scenic Pathway
Barrier Rails Installation $9,761,100 $50,789 $9,811,889 101-000-
00-36621
General Fund
Revenue
DonationsPublic Works
To recognize donations
from Carmel Cares –
Forest, Parks & Beach
$2,322 $59,457 $61,779
101-119-
45-42001
General Fund
Expenditures PW
Forest & Beach
Contract
Services
Donated Landscape
Services: Forest Theater
Grounds and ADA
Pathway, Downtown
Beautification, Median
Islands, and Scenic
Pathway
$1,028,700 $59,457 $1,088,157
101-000-
00-36621
General Fund
Revenue
DonationsPublic Works
To recognize donations
from Carmel Cares –
Street Maintenance
$61,779 $28,476 $90,255
101-119-
41-42001
General Fund
Expenditures PW
Streets Contract
Services
Donated: Underground
Utility District Planning $65,000 $15,000 $80,000
101-119-
41-42001
General Fund
Expenditures PW
Streets Contract
Services
Donated: Downtown
Detail Litter Pickup on
Beach, Downtown, and
Scenic Pathway,
Cigarette Butts
$80,000 $7,900 $87,900
Attachment 1
Resolution 2024-014

Page 4 of 4 ends

General
Ledger
Account
Account Name Purpose
FY 2023/24
Adopted/
Amended
Budget
Adjustment
Amount
FY 2023/24
Amended
Budget
101-119-
41-42105
General Fund
Expenditures PW
Streets Materials
& Supplies
Donated: Mutt Mitt
Dispensers, Mutt Mitts,
Trash Enclosure Signage
$67,000 $5,255 $72,255
101-119-
41-42105
General Fund
Expenditures PW
Streets Materials
& Supplies
Donated items -Graffiti
Removal Supplies $72,255 $321 $72,576
101-000-
00-36621
General Fund
Revenue
DonationsPublic Works
To recognize donations
from Carmel Cares –
Facilities Maintenance
$90,255 $10,092 $100,347
101-119-
42-42001
General Fund
Expenditures PW
Facilities
Maintenance
Materials &
Supplies
Donated Items –
LED Lighting at Forest
Theater
$587,000 $5,117 $592,117
101-119-
42-42001
General Fund
Expenditures PW
Facilities
Maintenance
Materials &
Supplies
Donated Items –
Viking Range for Fire
Station
$592,117 $3,500 $595,617
101-119-
42-42001
General Fund
Expenditures PW
Facilities
Maintenance
Materials &
Supplies
Donated Items –
30 Helmets $595,617 $1,475 $597,092
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024–015 authorizing the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project, Phase 2, for a not-to-exceed fee of $450,000; and Authorize an Amendment to the CIP FY 2023/24 Budget to include the $500,000 Grant
RECOMMENDATION:

Adopt Resolution 2024-015 (Attachment 1) authorizing the City Administrator to execute Amendment No. 2 to the Professional Services Agreement (PSA) with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project, Phase 2, for a not-to-exceed fee of $450,000; and and Authorize an Amendment to the CIP FY 2023/24 Budget to include the $500,000 Grant.

BACKGROUND/SUMMARY:

In June 2022, the City Council approved the Fiscal Year 2022/23 CIP budget, which included a Sea Level Rise/Coastal Engineering Report and a Beach Sand Survey and Wall Inspections in the combined amount of $175,000. In August 2022, Council adopted the City’s Climate Adaptation Plan and Climate Action Plan which were prepared over the prior years under the guidance of the Climate Committee. While these Plans include various projects to implement over a long period of time, one key initial project is the Coastal Engineering Study and Adaptation Planning Project.

In November 2022, Council approved a PSA with EMC Planning Group, who teamed up with key subconsultants Integral Corp. and Haro Kasunich & Associates, in the amount of $175,000, to conduct the first of two phases for the Coastal Engineering Study and Adaptation Planning Project. The November 2022 staff report (Attachment 2) discussed the extensive, qualifications-based consultant selection process which lead to the selection of the EMC/Integral Corp./Haro Kasunich team for both phases of the project.

In July 2023, the City Administrator executed Amendment No. 1 to the PSA with EMC/Integral/Haro Kasunich to reduce Phase 1, Task 4, “Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan” and add a new Task 5 under Phase 1, “Policy Review”. The overall schedule and total compensation of $175,000 for the PSA did not change due to the scope of services revised in Amendment No. 1.

The Coastal Engineering Study and Adaptation Planning Project scope of work was always planned to be completed in two phases. Phase 1 was fully funded in the prior and current fiscal years’ Capital Improvement Programs. Although Phase 2 was not yet funded at that time, it was clear that the selected consultant team for Phase I would also develop and submit a California Coastal Commission grant application and ultimately prepare a Local Coastal Plan Amendment for this Project under Phase 2.

The deliverables and status of tasks included in Phase 1 are briefly outlined below:

Phase 1 – Coastal Engineering and Hazard Assessment
Task 1 – The findings of the Coastal Infrastructure Condition Assessment were presented to the Forest and Beach Commission in March 2023 and the Climate Committee in November 2023. The final report is available in the following link: https://ci.carmel.ca.us/sites/main/files/fileattachments/12176_carmel_beach_adaptation_coastal_protection_assessment_4-27-2023_rev.pdf? 1692201318
Task 2 – Preparation of the Shoreline and Beach Change Analysis – Long Term and Seasonal. The findings of this analysis were presented to the Forest and Beach Commission in August 2023 and the Climate Committee in November 2023. The final report is available in the following link: https://ci.carmel.ca.us/sites/main/files/fileattachments/carmel_task_2_presentation_fbcommission_08102023.pdf?1692199802 Task 3 – Shoreline and Beach Erosion Exposure Modeling. A technical memo of the methods and maps showing results of the projected existing and future coastal hazard extents is planned to be presented to the Climate Committee and Forest and Beach Commission in February or March 2024.

Task 4– Coastal Hazard and Sea Level Rise Vulnerability Assessment. The consultants will provide an Executive Summary of results, up to five sector profile summaries (land use, transportation, utilities, etc.) which is planned to be presented to the Climate Committee and Forest and Beach Commission in February or March 2024.

Task 5– Policy Review. The consultants provided a memo summarizing the City’s existing coastal hazard policies and attended meetings with California Coastal Commission and staff. The Policy Review was accepted by staff.

Overall, the Consultants were on target for budget and on schedule for Phase 1. The Consultants and staff will also provide an overview of Phase 1 at an upcoming City Council meeting.

Phase 2 – Local Coastal Plan (LCP) Coastal Hazards Policy Update The Phase 2 LCP Coastal Hazards Policy work will build off the technical work completed in Phase 1 and will update the City’s LCP to address Coastal Hazards and identify adaptation strategies.

To fund Phase 2, the EMC Planning Group team worked with the City to receive a California Coastal Commission LCP grant of $500,000 to complete all services anticipated in Phase 2. The Phase 2 scope of work will be focused on the Coastal Hazards section of the LCP, and will address sea level rise hazards, areas of vulnerability, preferred adaptation strategies, potential coastal resiliency projects, and coastal hazards mapping.

Specifically, Phase 2 will include the following tasks:

1. Consultant project management;

2. Develop recommendations for policy and project approaches and identify high priority adaptations;

3. Public outreach and solicit meaningful community engagement;

4. Conduct a socio-economic analysis including developing a cost analysis for certain implementation strategies;

5. Develop adaptation strategies for short, medium- and long-term projects as well as monitoring triggers for steps to move to the next phase of adaptation;

6. Prepare draft language for coastal hazards LCP policy updates;

7. Prepare a Draft LCP Amendment for LCP sections for consistency with Coastal Hazards; and

8. Prepare an LCP Amendment to update coastal hazard policies.

Results of most of the technical Tasks 2-8 will be presented to the Forest and Beach Commission and/or Climate Committee as appropriate. This effort would ultimately result in an updated LCP that identifies areas of coastal vulnerability in the City, addresses environmental justice needs, and plans for coastal resiliency and climate adaptation projects. The LCP Amendment would be subject to approval of the Planning Commission, City Council, and California Coastal Commission.

The Public Outreach tasks includes:
a) Eleven presentations, including: two Climate Committee, two Forest and Beach Commission, one Planning Commission, up to two City Council, two Public Workshops, and up to two Coastal Commission hearings.
b) Outreach efforts include email lists, radio announcements, beach and grocery store informational postings, and a dedicated website for content development.

An Amendment (Attachment 3) was prepared and negotiated with EMC/Integral/Haro Kasunich to provide Phase 2 services. These services were also reviewed and approved by the Coastal Commission to be acceptable to meet their LCP Grant reimbursement specifications. Phase 2 is scheduled to be completed within 24 months of issuance of the Notice to Proceed.

The City’s Fiscal Year 2023/24 CIP Budget established $100,000 to partially fund Phase 2. Since the City received Coastal Commission grant funding of $500,000, staff is now recommending that the City Council re-appropriate these funds ($100,000) to further design and construct the Shoreline Infrastructure Repairs Project to supplement the $250,000 budgeted for that Project. Specifically, these reallocated funds would be earmarked for repairs of the storm-damaged beach access stairs.

Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental Quality Act under Public Resources Code Section 21065. It has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and, therefore, does not require environmental review.

FISCAL IMPACT:

The fee for EMC Planning Group to provide services for Phase 2 of the Coastal Engineering and Adaptation Planning Project is $450,000. Funding is from a $500,000 grant received from the California Coastal Commission and appropriates $50,000 for City staff project management. The total not-to-exceed fee for EMC Planning Group for the original Agreement plus Amendment No. 1 of $175,000, plus this Amendment No. 2 fee of $450,000 for Phase 2, is $625,000.

Since the City received Coastal Commission grant funding for Phase 2, the City Council is being asked to re-appropriate the Fiscal Year 2023/24 CIP funds of $100,000 which were programmed to prepare a portion of the Phase 2 services. These funds would remain in CIP Account #301-311-00-43008, but would be re-appropriated to further design and construct the Shoreline Infrastructure Repairs Project included in the Fiscal Year 2023/24 CIP.

PRIOR CITY COUNCIL ACTION:

In August 2022, Council adopted Resolution 2022-064 approving the City’s Climate Adaptation Plan and Climate Action Plan as recommended by the Climate Committee.

In November 2022, Council approved Resolution 2022-094, authorizing a PSA to EMC Planning Group, for a not-to-exceed fee of $175,000, for the first phase of the Coastal Engineering and Adaptation Planning Project. In June 2023, Council approved the CIP Budget which included:
a) the rollover of remaining funds ($133,000) for the Coastal Engineering and Adaptation Planning Project, Phase 1; and
b) allocation of an additional $100,000 to start Phase 2; and c) $250,000 for the new Shoreline Infrastructure Repairs Project which includes the beach access stair repairs.

ATTACHMENTS:

Attachment 1) Resolution 2024-015
Attachment 2) November 2022 Staff Report
Attachment 3) Amendment No. 2 for EMC PSA

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-015

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 2 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH EMC PLANNING GROUP FOR THE COASTAL ENGINEERING AND ADAPTATION PLANNING PROJECT, PHASE 2, FOR A NOT-TO-EXCEED FEE OF $450,000; AND AUTHORIZE AND AMENDMENT TO THE CIP FY 2023/24 BUDGET TO INCLUDE A $500,000 GRANT
WHEREAS, in June 2022, the City Council approved the Fiscal Year 2022/23 Budget which included a Sea Level Rise/Coastal Engineering Report and a Beach Sand Survey and Wall Inspections in the combined amount of $175,000; and WHEREAS, in August 2022, Council adopted the City’s Climate Adaptation Plan and Climate Action Plan which recommended the Coastal Engineering Study and Adaptation Planning Project as a key initial project; and, WHEREAS, in November 2022, Council approved a Professional Services Agreement with EMC Planning Group in the amount of $175,000 to conduct the first phase of the Coastal Engineering Study and Adaptation Planning Project; and WHEREAS, in July 2023, the City Administrator executed an Amendment No. 1 to the Professional Services Agreement with EMC Planning Group to amend Phase 1, Task 4, “Coastal Hazard and Sea Level Rise Vulnerability Assessment” and add a new task under Phase 1, Task 5, “Policy Review” with no change in schedule or total fee; and WHEREAS, Amendment No. 2 to the Professional Services Agreement was negotiated with EMC Planning Group to perform Phase 2 of the Coastal Engineering and Adaptation Planning Project, for a not-to-exceed fee of $450,000; and WHEREAS, Amendment No. 2 services will include project management, adaptation feasibilities, public outreach, socio-economic analysis, adaptation strategies for short, medium, and long-term projects, and preparation of a Local Coastal Plan Amendment to update the City’s coastal hazard policies; and
WHEREAS, in September 2023, Council adopted Resolution 23-081 authorizing the City Administrator to apply for and accept funds from the California Coastal Commission Local Coastal Program Local Assistance Grant Program for the Coastal Engineering and Adaptation Planning Project; and
WHEREAS, in January 2024, the City of Carmel received a California Coastal Commission grant of $500,000 to complete Phase 2 of the Coastal Engineering and Adaptation Planning Project and prepare an Amendment to the Local Coastal Plan.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

1. Authorize the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project, Phase 2, for a not-to-exceed fee of $450,000.

Attachment 1
Resolution 2024-015

Page 2 of 3 ends

2. Amend the Fiscal Year 2023/24 Adopted Budget as shown in attached Exhibit A to incorporate the California Coastal Commission Grant of $500,000 into this Project in the Capital Improvement Program (CIP) Budget.

3. Amend the Fiscal Year 2023/24 Adopted CIP Budget to reallocate $100,000 from the Coastal Engineering and Adaptation Planning CIP Project, Phase 2, to the Shoreline Infrastructure Repairs Project.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of March, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
Exhibit “A”
AMENDMENT TO FISCAL YEAR 2023/24 ADOPTED BUDGET
General
Ledger
Account
Account Name Purpose
FY 2023/24
Adopted/
Amended
Budget
Adjustment
Amount
FY 2023/24
Amended
Budget
301-000-
00-35011
Capital Projects
Revenue –
Grants
To recognize
California Coastal
Commission Grant –
Coastal Engineering
Study
$267,000 $500,000 $767,000
301-311-
00-43008
Capital Projects
– Construction
in Progress
Coastal Engineering
Study – Phase I & II &
Beach Survey
$9,761,100 $500,000 $10,261,100
301-311-
00-43008
Capital Projects
– Construction
in Progress
Coastal Engineering
Study – Phase I & II &
Beach Survey
$10,261,100 -$100,000 $10,161,100
301-311-
00-43008
Capital Projects
– Construction
in Progress
Coastal Engineering
Study – Shoreline
Infrastructure Repairs
$10,161,100 $100,000 $10,261,100
Resolution 2024-015

Page 3 of 3 ends

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
November 1, 2022

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Agnes Martelet, Manager, Environmental Compliance APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2022-094 Authorizing the City Administrator to execute a Professional Services Agreement with EMC Planning Group Inc., for a not-to-exceed fee of $175,000, to conduct the Coastal Engineering and Adaptation Planning Project
RECOMMENDATION:

Adopt Resolution 2022-094 authorizing the City Administrator to execute a Professional Services Agreement with EMC Planning Group Inc., for a not-to-exceed fee of $175,000, to conduct the Coastal Engineering and Adaptation Planning Project.

BACKGROUND/SUMMARY:

Project Origins
As shown in the Fiscal Year (FY) 2022/23 and 2021/22 Adopted Budgets, there are two funded Capital Improvement Program (CIP) projects involved with this Agenda report as follows:
"Sea Level Rise/Coastal Engineering Report: This report has been identified by the Climate Committee as a critical document for sea level rise resilience planning. This report will ensure the City has the information and tools necessary to make decisions related to the long-term durability and maintenance needs of our coastal resources and infrastructure. For efficiency, this project would be combined with the Beach Sand Survey and Wall Inspections project, a FY 2021/22 carry-over project. A consultant would be needed with an estimated fee of $150,000. Staff is researching whether grant opportunities can be leveraged to fund this project.

A request for Statements of Qualifications has been posted to hire a consultant to execute this, and many other projects. The Environmental Compliance Manager will manage this project." “Beach Sand Survey and Wall Inspections: This project involves collecting and reviewing existing data and aerial imagery to determine rates of beach sand loss. Next, the project establishes a series of beach profile transects to facilitate long-term beach sand monitoring. In addition, this project funds the initial, non-destructive inspection by a coastal engineer of the shoreline armoring structures during low sand levels to determine priorities and phasing for anticipated repairs." At their August 2, 2022 meeting, the City Council adopted the City of Carmel-by-the-Sea's Climate Adaptation Plan and Climate Action Plan under Resolution 2022-064. Council commented that implementation of these Plans is imperative and requested the Climate Committee to continue to oversee the implementation of certain projects, including the Coastal Engineering Study and the Beach Sand Survey.

The adopted Climate Adaptation Plan includes Action 3.1.9, which states, “Sea Level Rise Coastal Vulnerability Study. Hire coastal engineer with experience in planning for climate change to:
(1) Conduct research and prepare a Sea-Level Rise Vulnerability Study to further assess the risks to the city’s coastal assets, including the beach, sea walls, revetments, bluffs, stairs and access, public bathrooms, parking areas, drainage infrastructure, and utilities.
(2) Determine adaptation measures and Local Coastal Program policy options, including but not limited to: a) Mostly natural, unarmored North Dunes area; b) mostly armored bluffs along Scenic Roach south of 8th Avenue; c) Unarmored dunes along private property between 8th Avenue and Del Mar Parking Lot; d) Armored private properties on the bluffs at the north end of the City (Pescadero Canyon area).
(3) Evaluate the use of thresholds for phasing adaptation projects based on changing coastal conditions. Consider applying an adaptive pathways approach which establishes trigger thresholds for different adaptive measures based on the severity of the impact from flooding and erosion associated with sea-level rise.” Attachment 2
impact from flooding and erosion associated with sea-level rise.” Consultant Selection Process
In April 2022, requests for Statements of Qualifications (SOQs) were advertised, from San Jose to Sacramento to San Luis Obispo, seeking qualifications from consultants covering 14 professional service areas, including Coastal Engineering/Geotechnical Engineering and Environmental Services, both with anticipated services related to Climate Adaptation and Action Plan implementation projects.

In May 2022, one SOQ was received for Coastal Engineering/Geotechnical Engineering services and independently evaluated by a Selection Committee consisting of the City Administrator and Public Works Director. The SOQ was submitted by Haro Kasunich & Associates (HKA) who have extensive local knowledge of Carmel Beach and the surrounding shoreline and are extremely well qualified to participate in this Project.

Initial communications with HKA revealed that while they are very interested in the Project and most capable of performing the required engineering and infrastructure cost estimating services, environmental and climate adaptation experts will also be required to provide the full scope of the Project as outlined in the Climate Adaptation Plan.

Next, nine SOQs received for Environmental Services were independently evaluated by a Selection Committee consisting of the Public Works Director and Environmental Programs Manager. EMC Planning Group was determined to be best qualified to provide climate adaptation project management and technical reviews for this Project. EMC included a key subconsultant, Integral Consulting, on their team to provide hazard modeling, shoreline change analysis, and technical policy review.

City staff held a series of meetings with representatives of all three firms to review the scope of the City’s projects and requested that these firms consolidate into one team so that the City could enter into one Professional Services Agreement (Agreement).

As a result, EMC has been recommended as the lead firm to contract with the City for this project and for consistency over the long term for possible subsequent projects. HKA and Integral will perform a majority of the technical work for the project, while EMC will provide policy guidance and project management. This team has worked together in the past on similar projects, including: the 2019 West Cliff Drive Adaptation and Management Plan for the City of Santa Cruz, and the 2019 City of Marina’s Existing Conditions and Sea Level Rise Reports.

Project Scope of Work
To develop the project’s scope of work, the Consultant team performed a cursory review of the 2001 Coastal Development Permit for Scenic Road Armoring Repairs, 2003 Shoreline Management Plan (Shonman and D’Ambrosio), the 2016 Carmel Shoreline Assessment Update, 2016 Assessments of Shoreline Improvements at Carmel Beach (Easton Geology), and the City’s 2022 Climate Adaptation and Climate Action Plans.

The work is proposed to be completed in two phases. Phase I of the project is funded in the current CIP and included in the Agreement in Attachment 2, while Phase 2 is not yet funded. Staff has identified a non-competitive California Coastal Commission grant of $100,000 for which this project is eligible. Staff would work with the consultant team to develop and submit the grant application. Council would approve the receipt of grant funds, and authorize an Amendment to this Agreement, before any work would begin on Phase 2.

Key tasks and associated deliverables for both phases are outlined below:

PHASE 1 – COASTAL ENGINEERING AND HAZARD ASSESSMENT (Funded) Task 1 – Coastal Engineering Condition Evaluation
o Deliverables: Technical memo of results with maps and GIS shapefiles, one Climate Committee presentation.

Task 2 -Shoreline and Beach Change Analysis – Seasonal and Long Term o Technical memo of results with maps and relevant GIS shapefiles, one Climate Committee presentation.

Task 3 – Shoreline and Beach Erosion Exposure Modeling
o Technical memo of methods and maps showing results of the projected existing and future coastal hazard extents, one Climate Committee presentation.

Task 4 – Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation, Identification, and Action Plan o Executive summary of results, up to five sector profile summaries (land use, transportation, utilities, etc.), tables summarizing feasibility, recommendations for policy and project approaches, and identify high priority adaptations, one Climate Committee presentation.

PHASE 2 – HAZARDS POLICY REVIEW AND REVISIONS, OUTREACH, AND ADAPTATION PATHWAY DEVELOPMENT (Subject to Grant funding)
Attachment 2
Task 1 – Policy Review and Revised Hazard Policies
o Memo summarizing the City’s existing coastal hazard policies, technical work and adaptation feasibility completed in Phase I, policy recommendations for climate adaptation, triggers and thresholds recommendations for policy implementation, and recommendations for Local Coastal Program (LCP) updates, and one Climate Committee presentation.

Task 2 - Public Outreach and Engagement
o Technical content and PowerPoint slides for input into presentations by City Staff.

Task 3 - Adaptation Pathway Development
o Technical memo on monitoring needs and adaptation pathway graphics for each section, one Climate Committee presentation.

At their September 15, 2022 meeting, the Climate Committee reviewed the consultant’s proposed project scope of work and recommended its approval by the City Council. During the meeting, the Climate Committee members discussed the importance of public engagement. In order to conserve budget, staff is proposing to take the lead on public engagement, including presenting results of specific tasks to the Forest and Beach Commission, Planning Commission, and City Council, as appropriate.

Schedule
Phase 1 is anticipated to take up to 16 months to complete upon approval of the Professional Services Agreement and issuance of the Notice to Proceed. Phase 2 is also anticipated to take up to 16 months to complete, but is anticipated to be performed somewhat concurrently with Phase 1, subject to approval and timing of the LCP Grant.

FISCAL IMPACT:

Consultant fees for the project are $175,000 for services to be performed in Phase 1 and $100,000 for Phase 2. Funding for Phase 1 in the amount of $175,000 is available in the FY 2022/23 CIP Budget from a combination of $150,000 for the Coastal Engineering Study plus $25,000 for the Beach Sand Survey Project which was carried-over from FY 2021/22. Thus, the total budget amount authorized for this Agreement is $175,000 and will be charged to the CIP account no. 301-311-00-43008.

Funding for Phase 2 is anticipated to come from a non-competitive California Coastal Commission LCP Grant in the amount of $100,000. Work will not be authorized to begin on Phase 2 until the grant is accepted by the City Council.

PRIOR CITY COUNCIL ACTION:

In June 2022, City Council approved the Fiscal Year 2022-23 CIP budget, which included a Sea Level Rise/Coastal Engineering Report and a Beach Sand Survey and Wall Inspections. At their August 2, 2022 meeting, City Council adopted the City’s Climate Adaptation Plan and Climate Action Plan under Resolution 2022-064. The Coastal Engineering Report is identified as a high-priority project in the Climate Adaptation Plan.

ATTACHMENTS:

Attachment 1) Resolution 2022-094
Attachment 2) Professional Services Agreement with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project
Attachment 2
AMENDMENT NO. 2 TO
AGREEMENT # PWD-EMC-188-22-23

EMC PLANNING GROUP

COASTAL ENGINEERING AND ADAPTATION PLANNING PROJECT

1. This Amendment (the "Amendment") is made by City of Carmel-by-the-Sea (“CITY”) and EMC Planning Group, Inc., (“CONSULTANT”) parties to Agreement #PWD-EMC-188-22-23 (the "Agreement") executed on November 3, 2022 and as amended in Amendment No. 1 executed on July 17, 2023.

2. The Agreement is amended as follows:
a. Exhibit “A” of the Agreement (Scope of Services) is modified as follows:

Incorporate attached Exhibit A.2, Scope of Services for Hazard Policy Review and Revisions, Outreach, and Adaptation Pathway Development. b. Exhibit “B” of the Agreement (Compensation and Fee Schedule) is modified as follows:

Incorporate attached Exhibit B.2, Compensation and Fee Schedule. CITY shall pay CONSULTANT an amount not to exceed Four Hundred and Fifty Thousand Dollars ($450,000) for the additional services included in Exhibit A.2. Therefore, the Maximum Authorized Expenditure under the Agreement, Amendment No. 1, and Amendment No. 2, is Six Hundred and Twenty-Five Thousand Dollars ($625,000). c. Exhibit “C” of the Agreement (Project Schedule) is modified as follows:

Incorporate Exhibit C.2, Revised Project Schedule, for the additional services included in Exhibit A.2.
d. Agreement Section 3, “Agreement Term”, Paragraph A is modified as follows:

3.A. Term. The work under this Agreement will commence by November 2, 2022 and must be completed by June 30, 2026 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders)”, in a timely manner or in accordance with the agreed upon Change Order Project Schedule.
e. Agreement Section 5, “Representatives and Communication” is modified as follows:

5.A. City’s Project Representative. The City appoints the individual named below as the City’s Project Representative for the purposes of this Agreement (City’s Project Representative”). The City may unilaterally change its project representative upon notice to the Consultant.

Name: Mary Bilse
Title: Environmental Programs Manager
Attachment 3
Address: PO Box CC, Carmel-by-the-Sea, CA 93921
Telephone: (831) 620-2078
Email: [email protected]

5.B. Consultant’s Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement (“Consultant’s Project Manager”).

Name: Anastazia Aziz, AICP
Title: Principal
Address: 601 Abrego Street, Monterey, CA 93940
Telephone: (831) 649-1799 ext. 206
Email: [email protected]

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this Amendment and the Agreement or any earlier Amendment, the terms of this Amendment will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

EMC Planning Group:

By: _____________________________ Date: ______________________ Michael Groves, President
CITY:

By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:

By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 3
1 EXHIBIT A.2
Scope of Services for Hazard Policy Review and Revisions, Outreach, and Adaptation Pathway Development
A. PROJECT DESCRIPTION
The City of Carmel-by-the-Sea’s Local Coastal Program (LCP) was certified by the Coastal Commission in 2004. The LCP includes a policy document, the Land Use Plan, and a set of ordinances and resolutions to implement those policies, the Coastal Implementation Plan. The Land Use, Circulation, Coastal Access, Recreation, and Coastal Resource Management elements of the City’s General Plan have been combined with its Local Coastal Land Use Plan to ensure coordination of these two policy documents. The Coastal Implementation Plan consists of Carmel Municipal Code Chapter 17 as well as Coastal Implementation Plan appendices which include the City’s Shoreline Management Plan (Appendix A).

Climate change is one of the most significant policy areas to emerge since the certification of Carmel’s LCP in 2004, and statewide attention has focused on sea level rise and climate change considerations for local jurisdictions. As a response, in August 2022, the Carmel City Council adopted the Climate Action Plan and Climate Adaptation Plan. The City provided $175,000 to fund EMC Planning Group, Integral Consulting, and Haro Kasunich Associates (HKA) to complete Phase 1 work to: assess the conditions and lifespans of existing coastal protection structures, analyze historic blufftop and beach width changes, and model coastal hazard exposure within the City of Carmel’s Coastal Zone. Phase 1, Task 1 (Coastal Engineering Condition Evaluation) and Phase 1, Task 2 (Shoreline and Beach Change Analysis) are complete. Phase 1, Task 3 (Shoreline and Beach Erosion Modeling) and Task 4 (Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan) are nearing completion. Phase 1, Task 5 (Policy Review) is complete.

The Coastal Commission LCP Grant Agreement funds the Phase 2 policy work that will build off the technical work done in Phase 1 and will update the City’s LCP to address coastal hazards based on the findings of the Phase 1 technical studies funded by the City of Carmel. Policy updates will be focused on the Coastal Hazards section of the LCP and will address sea level rise and associated hazards, areas of vulnerability, preferred adaptation strategies, potential coastal resiliency projects, and coastal hazards mapping. Specifically, Phase 2 will include: 0) Consultant project management, including $50,000 for City staff project management; 1) develop recommendations for policy and project approaches and identify high priority adaptations; 2) public outreach and community engagement; 3) conduct a socio-economic analysis including developing a cost analysis for certain implementation strategies; 4) develop adaptation strategies for short, medium and long term projects as well as monitoring triggers for steps to move to the next phase of adaptation; 5) prepare draft language for coastal hazards LCP policy updates; 6) Attachment 3
2 prepare a Draft LCP Amendment for LCP sections for consistency with Coastal Hazards; and 7) prepare an LCP Amendment to update coastal hazard policies. This effort would result in an updated LCP that identifies areas of coastal vulnerability in the City of Carmel, addresses environmental justice needs, and plans for coastal resiliency and climate adaptation projects.

Carmel-by-the-Sea aims to complete these tasks expeditiously to ensure that coastal hazards are fully addressed and planned for in the LCP.

B. TASKS
Hazards Policy Review and Revisions, Outreach and LCP Amendment Task 0 – Project Management
This task includes billing hours after the City issues a purchase order to complete project administration, execution of subconsultant contracts, internal team coordination, a kickoff meeting, and quarterly progress calls with summary notes. EMC Planning Group, as Prime, will take the lead for the consultants on project management and administration. The City staff is also requesting funds ($50,000, to be reimbursed directly to Coastal Commission) to support staff participation and project management in the various project tasks.

Task 1 – Adaptation Feasibility
Integral will summarize the wide range of possible adaptation strategies (projects and policy, green vs gray) and briefly describe the secondary consequences of each and using our professional judgement and experiences to identify adaptation strategies that should be left on the table and presented to the community for further analysis and discussion in Phase 2. We will also identify high priority adaptations that have a very good chance of needing to be implemented over the next 10 years. Some of the feasibility criteria for adaptation will include secondary consequences, regulatory viability, as well as initial construction and ongoing maintenance costs. Essentially this will identify which adaptation tools remain on the table for community discussion, which ones are ruled out, and which are of higher priority that should be expedited to the City planning and permit phase. Integral will lead this task with input on costs from HKA and EMC write up for policy approaches.

Deliverables:
• Draft tables summarizing feasibility, recommendations for policy and project approaches, and identify high priority adaptations, sent to City and CCC staff for 6-week review • Final tables reflecting City and CCC comments as appropriate Attachment 3
3 Task 2 – Public Outreach and Engagement
EMC Planning Group and Integral will prepare and present to the Climate Committee, City Council, Planning Commission, and others ($5K per meeting for prep, staff support for staff reports, technical presentation development, participation, travel, and follow ups). Assist staff to identify and engage low-income communities as well as California Native American Tribes and develop outreach and meetings to solicit meaningful engagement. Attended by Integral and EMC lead. EMC will prepare an outreach plan to engage broader community members such as nonhomeowners, members of surrounding communities (Carmel Valley, Big Sur, Monterey, Pacific Grove, etc.), and frequent visitors. Such outreach efforts could include email lists, radio announcements, beach and grocery store informational postings, and a dedicated website for content development prepared and managed by EMC Planning Group. Phase 2 Task 3 (socioeconomic analyses) will help inform outreach strategies and groups to target.

Deliverable:
• Technical content and preparation for at least eleven (11) presentations, including: two (2) Climate Committee, two (2) Forest and Beach Commission, one (1) Planning Commission, up to (2) City Council, two (2) Public Workshops, and up to (2) Coastal Commission hearings led by Integral and EMC Planning Group (these hearings and presentations are inclusive of all anticipated hearings and presentations for the project, and are listed again below for applicable Tasks);
• Draft Outreach Plan sent to City and CCC staff for 6-week review • Final Outreach Plan
• Website content
• Outreach and Education materials.

Task 3 – Socio-Economic Analyses
Integral will lead this socio-economic analysis, which will build upon data collected from Phase 1 Task 4 (Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan) and Phase 2 Task 1 (Adaptation Feasibility) to analyze changes to City revenue streams, asset values and non-market beach and coastal recreational use values from a ‘business as usual’ approach. This task includes a travel-cost survey to understand visitation patterns and values associated with recreational and tourism use of Carmel’s coast, to help guide preferences for adaptation approaches. This task will also include the purchase of cellphone data, to better understand the source of visitors to the area, and the importance of access to the coastline of Carmel to residents of inland communities, particularly during high heat events. This is important to understand both the aggregate value of non-market values of the Carmel coastline (as values are a product of the daily use estimates from the travel cost survey and the number of visitors), Attachment 3
4 but also to examine the feasibility and equitability of different funding and financing options, such as tourism taxes and daily parking fees. Analysis of cellphone data will be based on geo-fencing of points of interest (access points, coastal reserves), and analysis of the ‘home’ location of visitor cellphone devices. The methodology will be similar to that employed by Merrill et al 2020, with advisory input from Associate Professor Kiki Patsch at California State University Channel Islands, who has experience in the use of this data in central California. Finally, this task will include developing indicative cost estimates for construction and maintenance costs associated with various prioritized adaptation strategies, based on unit cost information, to inform the benefit cost analysis (BCA). The results of the data collection and initial analysis will be used to refine a site-specific benefit cost assessment, to evaluate economic and fiscal changes from the baseline case ‘business as usual’ for community/City selected adaptation strategies.

Deliverables:
• Draft technical memo of survey and economic results with maps and tabular data, sent to City and CCC staff for 6-week review
• Final technical memo of survey and economic results with maps and tabular data incorporating City and CCC comments as appropriate
• Two (2) presentations to either the Climate Committee, Planning Commission, Forest and Beach Commission or City Council presented by EMC Planning Group or Integral.

Task 4 – Adaptation Pathway Development
Using results of Phase 1 Task 4 (Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan) and Phase 2 Tasks 1, 2 and 3, develop one adaptation pathway for each of the four sections of the City’s coastline (North Beach, North Dunes, Central Beach, and South Beach) by identifying appropriate adaptation strategies for the short, medium and long term (by time and/or SLR elevation), as well as monitoring triggers for initiating planning steps to move to the next phase of adaptation. This Task will also include engineering cost estimates for potential adaptation pathways, including how to pay for adaptation over time.

Deliverables:
• Short draft technical memo on monitoring needs and adaptation pathway graphics for each coastline section. Cost estimates and funding options for adaptation pathways, sent to City and CCC staff for 6-week review
• Final technical memo and adaptation pathway graphics, incorporating City and CCC staff comments as appropriate
• One presentation to either the Climate Committee, Planning Commission, Forest and Beach Commission or City Council attended by Integral and EMC.

Attachment 3
5 Task 5 – Revised Coastal Hazard Policies
After identifying triggers and thresholds, develop draft coastal hazards policies as needed based on results of hazard policy review, public outreach, the adaptation feasibility and adaptation pathway development, the socio-economic analysis and the Phase 1 Coastal Engineering and Hazard Assessment. This Phase includes LUP and IP policy drafting and coordination with Coastal and City staff to identify and prepare draft language for Coastal Hazards LCP policy areas updates.

Deliverables:
• 1-2 meetings with California Coastal Commission staff to discuss draft coastal hazard policies and obtain Coastal staff’s guidance on scope and policy priorities for the LCP Amendment.
• Draft LUP and IP Amendments sent to City and CCC staff for 6-week review • Final LUP and IP Amendments, incorporating City and CCC staff comments as appropriate • One presentation to the appropriate City body attended by EMC.

Task 6 – Additional Potential Policy Area Updates
This Task leaves time and budget for Amendments to other sections of the LCP, if such Amendments become necessary to maintain consistency throughout the entire LCP. For example, new Coastal Hazards policies may trigger inconsistencies with current Public Access or ESHA policies, which would then need to be updated to maintain consistency throughout the LCP. If no additional Amendments become necessary, the City will request an informal Amendment to reallocate the Task 6 funds within the Budget.

Deliverables:
• Draft LCP Amendments in sections of the LCP other than the Coastal Hazards chapter, for 6-week City and CCC staff review
• Final LCP Amendments in sections of the LCP other than the Coastal Hazards chapter, reflecting City and CCC comments as appropriate
Task 7 – LCP Amendment
Task 7 will be focused on integrating the policies written in Task 5 and Task 6 into a draft LCP and evaluating programmatic changes, and implementation language and making other necessary Amendments to the LCP based on the hazards work completed in the previous tasks. This will result in an updated, uniform, conforming LCP that is internally consistent between all coastal resource policy areas.

This task will result in a final LCP Amendment that focuses on integrating the Coastal Hazard policy updates into other policy area updates, as necessary. This Task will include working with Attachment 3
6 Coastal Commission staff to revise the policies and zoning around the coastal hazards and social vulnerability findings such that future uses are consistent with the City’s LCP policies.

Amendments to the Implementation Plan (IP) will be done concurrently with the Amendments to the Land Use Plan (LUP), as necessary. Task 7 includes the following:
• Preparation of an Administrative and Draft version of the LCP; • Submit draft LCP Amendments for 6-week City and Coastal Commission staff review; • Meet with Coastal Commission staff;
• Present draft LCP Amendments at a public workshop for input and discussion; • Develop revised draft LCP Amendments that addresses feedback received to date; • Prepare the Final Coastal Hazards and Sea Level Rise Draft LCP documents (and any associated LCP Amendments);
• Attend and present at the Planning Commission Hearing (LCP Coastal Hazards and LCP Amendments adoption);
• Attend and present at the City Council Hearing (LCP Coastal Hazards LCP and Amendments adoption);
• Attend the Coastal Commission LCP Amendments (Coastal Hazards LCP and Amendments) Certification hearing and assist the City with response to questions, if needed; • If the Coastal Commission approves the LCP Amendment with suggested modifications, then there will be another City Council hearing to accept the suggested modifications; and • Second Coastal Commission Hearing for certification review.

Deliverables:
• Administrative draft LCP Amendment(s) for City and 6-week Coastal Commission staff review.
• Draft LCP Amendment(s) for public review, revised to reflect City and CCC staff comments. • Local hearing package: Revised draft LCP Amendments for adoption consideration; final Coastal Hazards and Sea Level Rise Draft LCP documents
• Up to four (4) meetings with City and Coastal Commission staff to discuss Amendments. • One (1) public workshop to consider draft LCP Amendments. • One (1) Planning Commission Hearing.
• Up to two (2) City Council Hearings.
• Up to two (2) Coastal Commission Hearings.

Note: All documents will be produced as electronic format files (Word and Adobe pdf).

Attachment 3
Exhibit B.2
Compensation and Fee Schedule
Scope of Work Fee Schedule
Task 0 – Project Management $68,745
Task 1 – Adaptation Feasibility $27,260
Task 2 – Public Outreach and Engagement $62,320
Task 3 – Socio-Economic Analyses $63,850
Task 4 – Adaptation Pathway Development $87,180
Task 5 – Revised Coastal Hazard Policies $50,240
Task 6 – Additional Potential Policy Area Updates $35,740 Task 7 – LCP Amendment $54,665
Consultants Total $450,000
Total Budget Not-to-Exceed $450,000
Tasks will continue to be billed on a time and materials basis. Hourly rates shown in the following pages will be in effect for the duration of Amendment No. 2 services.

Attachment 3

EMC FEE SCHEDULE
(Effective January 1, 2024)
Principals Hourly Billing Rate
Senior Principal .............................................................. $295.00 Principal .......................................................................... $275.00 Planners
Principal Planner ........................................................... $235.00 Senior Planner ................................................................ $205.00 Associate Planner .......................................................... $175.00 Assistant Planner ........................................................... $140.00 Biologists Monitoring Rate
Principal Biologist .......................................................... $225.00 ($150.00) Senior Biologist ............................................................... $185.00 ($130.00) Associate Biologist ......................................................... $170.00 ($120.00) Assistant Biologist .......................................................... $125.00 ($100.00) Archaeologist
Registered Professional Archaeologist ....................... $145.00 Support Staff
Desktop Publisher ......................................................... $150.00 Executive Assistant/Production Manager .................. $125.00 Administrative Assistant .............................................. $115.00 GIS/Graphics Technician .............................................. $140.00 This fee schedule is exclusive of direct reimbursable expenses, such as word processing, editing, printing, copying, travel, lodging, dining, communications, supplies, equipment rental, etc. All expenses are billed at cost plus fifteen percent (15%) for administration. All outside services are billed at cost plus fifteen percent (15%) for administration. This fee schedule is subject to revision at any time.

A retainer of up to fifty percent (50%) of the approved contract amount may be required for new clients or projects. Invoices are due and payable within 30 days. Past due balances are subject to a service charge of one and one-half percent (1.5%) per month. Service charges are in addition to approved contract amount.

Expert witness services are provided at a fifty percent (50%) mark-up.

Attachment 3
Integral Fee Schedule 2024
David Revell $ 280
Matt Jamieson $ 215
Dave Anning $ 250
Luc/Nicole/Sydney $ 165
Ashley/Rae/Kiki $ 190
Charles Lester $ 265
Admin/Production $ 145
Attachment 3
Exhibit C.2
Revised Project Schedule
Project start/end dates: 12/18/23 – 4/30/2026
Task 1. Adaptation Feasibility Projected start/end dates: 12/18/2023 – 7/31/2024

1.1 Prepare Draft tables summarizing
feasibility, recommendations for policy and
project approaches, and identify high
priority adaptations
December 18, 2023 – June 28, 2024

1.2 Prepare Final tables reflecting City and
CCC comments as appropriate July 1, 2024 – July 31, 2024 Outcome/Deliverables:
a. Draft tables summarizing
adaptation feasibility
b. Final tables summarizing adaptation
feasibility
a. June 28, 2024
b. July 31, 2024
Task 2. Public Outreach and Engagement Projected start/end dates: 3/1/2024 – 4/30/2026

2.1 Prepare technical content and
preparation of eight (8) presentations March 1, 2024 – December 31, 2024

2.2 Prepare Draft Outreach Plan March 1, 2024 – March 15, 2024

2.3 Prepare Final Outreach Plan March 22, 2024 – March 29, 2024

2.4 Provide Website Content April 1, 2024 – April 30, 2024

2.5 Prepare Outreach and Education
Materials March 1, 2024 – April 30, 2024
Outcome/Deliverables
a. Technical content and 8
presentations
b. Draft Outreach Plan
c. Final Outreach Plan
d. Website Content
e. Outreach and Education Materials
a. April 30, 2026
b. March 15, 2024
c. March 29, 2024
d. April 30, 2024
e. April 30, 2024
Task 3. Socio-Economic Analysis Projected start/end dates: 1/2/2024 – 7/31/2024

3.1 Prepare draft technical memo of survey
and economic results January 2, 2024 – March 1, 2024

3.2 Prepare final technical memo of survey
and economic results March 29, 2024 – April 12, 2024

3.3 Two presentations to
Commission/Council May 1, 2024 – July 31, 2024
Outcome/Deliverables
a. Draft technical memo of survey and
a. March 1, 2024
b. April 12, 2024
Attachment 3
economic results
b. Final technical memo of survey and
economic results
c. Two Presentations to
Commission/Council
c. July 31, 2024
Task 4. Adaptation Pathway Development Projected start/end dates: 4/1/2024 – 12/31/2024

4.1 Develop adaptation pathway for each
of the four sections of Carmel Beach April 1, 2024 – August 16, 2024

4.2 Prepare engineering cost estimates for
potential adaptation strategies April 1, 2024 – August 16, 2024

4.3 One presentation to
Commission/Council September 2, 2024 – December 31, 2024 Outcome/Deliverables
a. Draft technical memo on monitoring
needs and adaptation pathway
b. Final memo on monitoring needs
and adaptation pathway
c. Engineering cost estimates for
potential adaptation strategies
d. One presentation to
Commission/Council
a. August 1, 2024
b. August 16, 2024
c. August 16, 2024
d. December 31, 2024
Task 5. Revised Coastal Hazard Policies Projected start/end dates: 1/2/2024 – 12/31/2024

5.1 Identify and prepare draft language for
coastal hazards LCP policy updates January 2, 2024 – August 16, 2024

5.2 Prepare final policy language August 19, 2024 – December 31, 2024 Outcome/Deliverables
a. 1-2 meetings with California Coastal
Commission staff
b. Draft policy language shown
embedded in LUP and IP
c. Final policy language
d. One presentation to
Commission/Council
a. March 29, 2024
b. September 30, 2024
c. December 31, 2024
d. December 31, 2024
Task 6. Additional Potential Policy Area
Updates
Projected start/end dates: 3/15/2024 –
4/1/2025

6.1 Preparation of Draft LCP Amendment
other than Coastal Hazards March 15, 2024 – April 1, 2025

6.2 Preparation of Final LCP Amendment
other than Coastal Hazards April 1, 2025 – May 1, 2025
Outcome/Deliverables
a. Draft LCP Amendment other than
a. February 14, 2025
b. May 1, 2025
Attachment 3
Coastal Hazards
b. Final LCP Amendment other than
Coastal Hazards
Task 7. LCP Amendment Projected start/end dates: 1/1/2025 – 2/15/2026

7.1 Preparation of Admin. Draft LCP
Amendment and 6-week City and CCC
Review
January 1, 2025 – March 15, 2025

7.2 Preparation of Draft LCP Amendment March 15, 2025 – April 16, 2025

7.3 Meeting with Coastal Commission staff March 1, 2025 – March 10, 2025

7.4 Present draft LCP Amendment at a
public workshop March 30, 2025

7.5 Prepare revised Draft LCP Amendment April 1, 2025 – May 1, 2025

7.6 Prepare Final Coastal Hazards and Sea
Level Rise Draft LCP documents May 1, 2025 – June 15, 2025

7.7 Public Workshop June 30, 2025

7.8 One Presentation to Planning
Commission Hearing
July 15, 2025

7.9 One Presentation to City Council
Hearing
August 30, 2025

7.10 Attend Coastal Commission LCP
Amendment Hearing October 30, 2025

7.11 City Council Hearing to Accept Coastal
Commission Suggested Modifications (as
needed)
December 1, 2025

7.12 Coastal Commission Certification
Review Hearing (as needed) February 15, 2026
Outcome/Deliverables
a. Admin. Draft LCP Amendment
b. Draft LCP Amendment
c. Meeting with Coastal Commission
d. Revised Draft LCP Amendment
e. Final Coastal Hazards and Sea Level
Rise Draft LCP documents
f. Public Workshop
g. Planning Commission Hearing
h. City Council Hearing
i. Coastal Commission Hearing
j. City Council Hearing – Accept
Suggested Modifications
k. Second Coastal Commission Hearing
a. March 15, 2025
b. April 16, 2025
c. March 10, 2025
d. May 1, 2025
e. June 15, 2025
f. June 30, 2025
g. July 15, 2025
h. August 30, 2025
i. October 30, 2025
j. December 1, 2025
k. February 15, 2026
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-016, authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Donor Salute Event at the Main Library on Sunday, March 10, 2024; and Authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Sterling Circle Event at the Main Library on Sunday, June 9, 2024
RECOMMENDATION:

Adopt Resolution 2024-016, authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Donor Salute Event at the Main Library on Sunday, March 10, 2024; and Authorizing City CoSponsorship of the Carmel Public Library Foundation's Annual Sterling Circle Event at the Main Library on Sunday, June 9, 2024.

BACKGROUND/SUMMARY:

The Carmel Public Library Foundation (CPLF) is requesting the use of the Main Library to hold its annual Donor Salute event, on Sunday, March 10, 2024 (Attachment 2). Donor salute is held each to thank those who donate $100 or more in a calendar year to the CPFL.

The CPLF is also requesting the use of the Main Library to hold its annual Sterling Circle event on Sunday, June 9, 2024 from 3:00pm - 5:00pm at the Main Library. The Sterling Circle event is held annually to thank the CPLF Planned Giving Program donors.

Per City Policy C89-47 "Support Groups Policy" (Attachment 3), the use of library facilities shall be determined by the Harrison Memorial Library Board of Trustees, with the exception of events at which alcoholic beverages are offered. The Board of Trustees considered the CPLF's request at its January 25, 2024 meeting and voted to recommend that the City authorize co-sponsorship of both of the events.

Wine will be served during the event. The CPLF will secure a Daily License Permit from the Department of Alcoholic Beverage Control.

Per policy C89-47, the City will not provide insurance coverage for any City Support Groups in a City building at which alcohol is served, unless the activity is officially co-sponsored by resolution of the City Council.

Both Donor Salute and Sterling Circle are opportunities for the CPLF to extend its gratitude and appreciation to its donors for their support.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

The Council has adopted a resolution authorizing co-sponsorship of both events for over 10 years.

ATTACHMENTS:

Attachment 1) Resolution 2024-016
Attachment 2) Request Letter
Attachment 3) Support Groups Policy

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-016

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING CITY CO-SPONSORSHIP OF THE CARMEL PUBLIC LIBRARY FOUNDATION’S ANNUAL DONOR SALUTE AT THE MAIN LIBRARY ON SUNDAY, MARCH 10, 2024 AT WHICH ALCOHOL WILL BE SERVED AND AUTHORIZING CITY COSPONSORSHIP OF THE CARMEL PUBLIC LIBRARY FOUNDATION’S STERLING CIRCLE EVENT AT THE MAIN LIBRARY ON SUNDAY, JUNE 9, 2024
WHEREAS, the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation are requesting City co-sponsorship of the Annual Donor Salute on Sunday, March 10, 2024 from 3:00 p.m. to 5:00 p.m. at Harrison Memorial Library; and WHEREAS, the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation are requesting City co-sponsorship of the Sterling Circle event on Sunday, June 9, 2024 from 3:00 p.m. to 5:00 p.m. at Harrison Memorial Library; and WHEREAS, City Policy C89-07 requires City Support Groups to obtain City Council approval to cosponsor events at which alcohol is served; and WHEREAS, it is necessary to notify the City’s insurance carrier of the co-sponsorship.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor the Carmel Public Library Foundation’s Annual Donor Salute on March 10, 2024.

2. Agree to co-sponsor the Carmel Public Library Foundation’s Sterling Circle event on June 9, 2024.

3. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the event.

4. Authorize the City Administrator to officially notify the City’s insurance carrier of the cosponsorship.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of March, 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CARMEL PUBLIC

LIBRARY FOUNDATION
December 14, 2023
Chip Rerig. City Administrator and City Council
Monte Verde Street between Ocean and 7th Aves.

P.O. Box CC
Carmel, CA 93921
Dear Mr. Rerig,
The Carmel Public Library Foundation respectfully requests consideration of our request to hold our donor cultivation event, the Donor Salute on Sunday - March 10, 2024 from 3:00pm-5:00pm and our legacy appreciation event, the Sterling Circle on Sunday- June 9, 2024 from 3:00pm-5:00pm at the Main Library.

We plan to serve wine at each of the events. We are eager to obtain whatever approvals are necessary.

Please let us know the necessary steps involved and if you require any additional information or documentation.

Thank you for your consideration of our request.

Sincerely,
((v-k��
Alexandra Fallon
Executive Director
PO. Box 2042, Carmel-by-the-Sea, CA 93921 tel (831) 624-2811 fax (831) 626-1788 www.carmelpubliclibraryfoundation.org -- - ----� ----
Attachment 2

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Support Groups Policy Policy/Procedure No: C89-47 Effective Date: 3 October 1989 Authority: Resolution No. 89-121 Purpose:

To establish a formal procedure for relationships between the City and its support groups.

Policy/Procedure:

As fully set forth in the policy document, attached.

Responsible Party:

City Administrator/City Council
Department of Origin:

Administration/City Council
Revision Dates:
6 March 1990 (Resolution No. 90-26)
4 August 1992 (Resolution No. 92-70)
3 April 2007 (Resolution No. 2007-19)
2 October 2012 (Resolution No. 2012-70)
7 September 2021 (Resolution No. 2021-046)
Rescinded Date:

City Administrator Approval:
_____________________________________________________________________________________ Signature Date
4 January 2022 (Resolution No. 2022-009)
Attachment 3
Support Groups Policy
September 21, 1989
General:

The City Council recognizes that individuals of the community will join together from time to time in support groups to assist the municipal organization (City) or one of its departments for a variety of reasons. The City Council also recognizes the value of the assistance so provided by support groups and encourages the formation of such groups where appropriate and/or a need exists. So that both the City and its entities and the support groups have a clear understanding of the nature and extent of the relationship, the following guidelines have been developed and adopted by the City Council.

Definition:

Support groups are associations of individuals who have voluntarily joined together in a unit whose sole or primary purpose is to provide assistance – monetary, social, cultural or otherwise – but not political – to the City or one of its departments.

Nature of Relationship:

The City recognizes the importance of support groups to the financial, social, cultural and environmental fabric of our community as well as the need for private support groups to be independent and freed of the restrictions which are applicable to public entities. It is also recognized by the City that a relationship will exist between support groups and the City. It is the intent of the City to keep the relationship with all support groups to a minimum, recognizing that support groups are private in existence, a status which requires neither the specific public noticing, reporting and liability responsibilities of, nor financial assistance from, the City.

While members of support groups have the freedom of association guaranteed by the Constitution, the support group is recognized by the City as a private body.

City Involvement with Support Groups/Personnel:

City personnel, whether elected, employed or appointed, shall not serve on the board of directors (either as a member or in an ex officio capacity) of a support group. Employees of support groups are not City employees and support groups and their officers shall refrain from representing themselves as agents or officers of the City. City staff will be assigned by the City Administrator to serve in a liaison capacity and to provide technical assistance to support groups if requested.

Use of City Facilities*:

Support groups are entitles to free use of City facilities for meetings, either general membership, board, executive committee, or special committee as long as:
a) The date and time are convenient to the operation and maintenance of the facility in which the meet is desired;
b) The meeting room is not needed for a City board, committee or commission meeting; Attachment 3
c) The meeting is to occur during regular hours of operation or does not require the scheduling of staff beyond regular schedules if held at a time other than regular hours; d) The desired room is available;
e) The City will not incur a substantial cost for providing the room; and f) The use of the City facilities by the support group is in furtherance of the interests of the City.

The City shall draw up an agreement with each support group which shall outline the terms and conditions for the free use of meeting rooms and of storage space. Support groups may also store assets and belongings in a public facility subject to a valid Hold Harmless Agreement and certificate of insurance being on file with the City Clerk’s office and naming the City as an additional insured party, and provided that the space is not required for municipal properties.

City facilities, with the exception of library facilities, may not be used to provide free space or equipment for the business office of the support group. The use of Library facilities shall be determined by the Harrison Memorial Library Board of Trustees, with the exception of events held at these facilities at which alcoholic beverages are offered. Limitations on such use are described in this Policy in the paragraph titled “Insurance”.*
Use of City Equipment*:

No support group, its officers or members, shall utilize any equipment belonging to the City and/or any of its departments except audio/visual equipment and room furnishings which are normally provided upon request with the use of a room. City equipment is defined but is not limited to telephones, desks, copy machines, computers and computer terminals, mail and stamping devices, facsimile machines, typewriters and adding machines. The City Administrator may grant use of City equipment in special circumstances. The use of library equipment shall be determined by the Harrison Memorial Library Board of Trustees.*
Membership Rolls:

Membership rolls of support groups and the City can be exchanged if an agreement is reached between the parties and is consistent with both State and Federal laws.

Postage:

Each support group shall secure and maintain its own Post Office box or mailing address. The City’s or a City department’s Post Office box or bulk mailing permit is to be used for official City business only. Each support group shall incur all expenses associated with the mailing of its literature, minutes, agendas and fund-raising requests.
__________________________
* For statutory provisions governing use of library facilities and equipment, see Education Code, Title 1, Division 1, Part 11, Chapter 5, Section 18919 and Carmel-by-the-Sea Municipal Code Section 2.72.050.

Attachment 3
Political Activities:

No support group, organized for the purpose of assisting the City or one of its departments shall partake, either officially or unofficially, in any political activity involving the City of Carmel-by-the-Sea, its officers, employees, or facilities. Political activity includes, but is not limited to:
• Mayoral and City Council elections
• Local ballot issues
• Involvement in administrative or personnel matters
Support Groups are encouraged to use proper and accepted internal City communication channels and the public appearances section of City Council meetings.

Insurance:

The City will provide general liability insurance coverage for support groups including the cost of the insurance deductible as long as the support groups are meeting or holding events in public buildings or at public facilities. If a support group meets away from a public building or public facility and/or outside the City limits, then it shall be the option of the support group as to whether it desires to secure insurance protection. The City will not provide insurance protection for activities and events held outside of the City limits or away from public buildings and/or public facilities and will not provide coverage at any activity where alcoholic beverages are being served unless such activity is officially sanctioned and cosponsored via a Resolution of the City Council.

Should support groups desire to serve alcoholic beverages at an event, either in a public building or at a public facility, the support group will be required to secure its own insurance coverage, unless the City Council adopts a Resolution of co-sponsorship.

Co-Sponsorship:

A Resolution of the City Council of the City of Carmel-by-the-Sea is required in order for the City to cosponsor with any support group any event, performance, activity or function, whether one-time, cumulative or ongoing.

Fund-Raising Events within Public Facilities:

The City recognizes that support groups from time to time will request the utilization of public facilities for fund-raising activities. Such requests for the use of public facilities shall be forwarded to the City Council for its review at least thirty (30) days prior to the scheduled event. The City will give preferential consideration to support groups over other groups for fund-raising activities within public facilities.

Requests for the use of Library facilities shall be forwarded to the Harrison Memorial Library Board of Trustees for its review at least thirty days (30) prior to the scheduled event.* However, any event approved by the Library Board of Trustees at which alcoholic beverages are to be offered must also have prior approval of the City Council as set forth in this Policy in the paragraph titled “Insurance”.

Support Groups are cautioned that obtaining such approval by both bodies could take seven weeks or more, depending on the scheduling of their respective meetings.

Attachment 3
Bylaws:

Each support group shall provide a copy of its current bylaws to the City Clerk.

Annual Audit:

The City requires a copy of the annual audit, review or internal financial report of each support group.

Responsibility for Implementation of Policy:

The City Administrator is delegated as the City official responsible for the implementation of this policy.

Periodic Review:

The City Council will, from time to time, review the intent and content of this policy and make any necessary amendments which it deems necessary to protect the interests of the City and the support groups. All support groups will be notified whenever a review is determined to be needed. __________________________
* For statutory provisions governing use of library facilities and equipment, see Education Code, Title 1, Division 1, Part 11, Chapter 5, Section 18919 and Carmel-by-the-Sea Municipal Code Section 2.72.050.

Attachment 3
Attachment 3
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Consideration of Resolution 2024-017, authorizing the consumption of alcohol and the potential erection of tents on public property for the Otto Wedding Dinner to be held Friday, October 11, 2024 in Devendorf Park
RECOMMENDATION:

Adopt Resolution 2024-017 authorizing the consumption of alcohol and the potential erection of tents on public property for the Otto Wedding Dinner to be held Friday, October 11, 2024 in Devendorf Park.

BACKGROUND/SUMMARY:

The Otto Wedding Dinner is proposed to be held in Devendorf Park on Friday October 11, 2024. Set-up will begin at 1:00 p.m. and breakdown will be completed by 9:00 p.m. This is a private dinner for 70 invited guests and is not open to the public.

Components of the event include the following:

A series of stained wood tables placed end to end will create one long table approximately 70' long with 35 people on each side, placed down the center of the park running east to west.

A 42" picket fence will define the perimeter of the event area, spaced out 12' from the tables, leaving plenty of room for the wandering public to utilize the park.

Battery operated candles on the tables will illuminate the setting as sunset approaches near 7 p.m.

A single musician will be playing acoustic guitar and singing with a battery-based amp system.

Catering to be provided by Vesuvio
Wine to accompany dinner will be provided by the bride and groom.

Note: A tent to cover the dining area may need to be erected only in the case of anticipated inclement weather.

Because this event proposes to serve alcohol on public property and erect of tents on public property or some combination thereof, further approval is required by City Council as follows:

Per Carmel Municipal Code section 9.20.020, it is unlawful for any person to drink any alcoholic beverage in or upon any public place within the City. The City Council may, however, authorize exceptions to the code for specific events of limited duration by adopting a resolution.

Per Carmel Municipal Code section 12.32.060, it is unlawful to construct or erect any tent upon any public property. The City Council may, however, authorize exceptions to the code for specific events of limited duration by adopting a resolution.

The City receives applications on a regular basis for private events held on public property, almost 100% of the time for Carmel Beach, most often for wedding related events at which alcohol is served. Consumption, serving, and possession of alcohol on Carmel Beach is allowed between 7:00 a.m. and 10:00 p.m. per the Carmel-by-the-Sea Municipal Code section 9.20.030, which precludes the need for further Council approval for the consumption of alcohol for these events.

FISCAL IMPACT:

There is no fiscal impact associated with adopting the resolution.

PRIOR CITY COUNCIL ACTION:

There has been no prior Council action on this item.

ATTACHMENTS:

Attachment 1) Resolution 2024-017

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-017

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING

THE CONSUMPTION OF ALCOHOL ON PUBLIC PROPERTY AND THE ERECTION OF TENTS ON PUBLIC PROPERTY FOR OTTO WEDDING DINNER TO BE HELD FRIDAY, OCTOBER 11, 2024,

IN DEVENDORF PARK
WHEREAS, Otto Wedding Dinner will be held on Friday, October 11, 2024; and WHEREAS, this is a private, catered dinner at which alcohol will be served; and WHEREAS, the City receives applications on a regular basis for private events held on public property, most often for wedding related events; and
WHEREAS, Chapter and section 9.20 of the Carmel-by-the-Sea Municipal Code states that it is unlawful for any person to drink any alcoholic beverage in or upon any public place, but that the City Council has the right, through adoption of a resolution, to make exceptions to the regulation for specific events of limited duration; and
WHEREAS, Chapter and section 12.32.060, it is unlawful to construct or erect any tent upon any public property, but that the City Council may, however, authorize exceptions to the code for specific events of limited duration by adopting a resolution.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

Authorize the consumption of alcohol and the erection of 8 x 20 tents to house the art exhibits for the 29th Annual Carmel Art Festival in Devendorf Park Friday, May 17th through Saturday May 19th, 2024.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY- THE-SEA this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ _______________________________ Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 4, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-018, Rescinding Resolution 2023-105 and Establishing the City Council meeting dates for the 2024 Calendar Year
RECOMMENDATION:

Adopt Resolution 2024-018, Rescinding Resolution 2023-105 and establishing the City Council meeting dates for the 2024 calendar year.

BACKGROUND/SUMMARY:

On December 4, 2023, the City Council established the 2024 meeting schedule via Resolution 2023-105 in accordance with City Municipal Code Chapter 2.04. Upon review, it has come to our attention that an inadvertent error exists in the resolution that requires correction.

Background
The City's Municipal Code, Chapter 2.04, sets the standard schedule for City Council Meetings on first Tuesday of each month at 4:30 p.m., with a Special Meeting scheduled for the day preceding the regular monthly meeting.

If a holiday occurs in the first week of the month, the Council meeting shifts to the second week for holiday accommodation and agenda preparation.

Upon review, it found that the adopted schedule in Exhibit A of Resolution 2023-105 incorrectly lists the Regular Council Meeting date in October as October 8th instead of the first Tuesday, which is October 1st. The Special Meeting date should be corrected as well, from October 7th to September 30th. As there is no holiday during the first week of October, the first Tuesday meeting scheduled should remain unchanged. The rest of the meeting dates for 2024 are accurate and require no changes.

Below is a redline version to show the correction to be made to the October meeting schedule:

Exhibit A - 2024 City Council Meeting Dates
Recommendation
To remedy the error, staff recommends rescinding Resolution 2023-105 and adopting the corrected 2024 meeting schedule included in Attachment 1.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1) Resolution 2024-018

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-018

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA RESCINDING RESOLUTION 2023-105 AND ESTABLISHING THE MEETING DATES OF THE CITY COUNCIL FOR CALENDAR YEAR 2024
WHEREAS, Section 2.04.010 of the City’s Municipal Code stipulates that the Council regular meetings are held on the first Tuesday of the month beginning at 4:30 p.m. and the Tour of Inspection (Special Meeting) are held on the Monday preceding the regular meeting, unless otherwise established by Resolution; and
WHEREAS, on December 2, 2023, Council adopted Resolution 2023-105, establishing the meeting dates of the City Council for calendar year 2024; and WHEREAS, a correction to the schedule of meeting dates adopted by Resolution 2023- 105 needs to be made to reflect that the October Regular Council Meeting will be held on October 1, 2024, with a Special Meeting the day before on September 30, 2024; and WHEREAS, the corrected 2024 City Council Meeting dates are reflected in “Exhibit A” attached.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Rescind Resolution 2023-105, and approve the corrected calendar of the City Council Meetings for calendar year 2024 as attached hereto as Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of March 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
Resolution No. 2024-018

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Carmel-by-the-Sea City CouncilMarch 4, 2024

Carmel-by-the-Sea City Council
March 4, 2024