CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING - WORKSHOP
Thursday, March 28, 2024
This meeting will be held in person at the Sunset Center, Carpenter Hall, located at San Carlos St. and 9th Ave., Carmel-by-the-Sea, CA 93921, and via Zoom.
HYBRID MEETING ATTENDANCE OPTIONS
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Matters not appearing on the agenda will not receive action at this meeting and may be referred to staff. Persons are not required to provide their names, and it is helpful for speakers to state their names so they may be identified in the minutes of the meeting.
https://ci-carmel-ca-us.zoom.us/j/83966377766 Webinar ID: 839 6637 7766 Passcode:
499933 Dial In: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
OPEN SESSION
10:00 AM
CALL TO ORDER AND ROLL CALL - 10:00 AM
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.
1. Conduct a workshop/retreat to discuss the City Council’s Strategic Priority Projects, gather input from the public, and provide direction to staff regarding prioritization of each project on the list. City Council may give directions to staff during strategic planning, however, any actions to implement such directions will be considered at future scheduled Council meetings.
PUBLIC APPEARANCES - Limited to items on the agenda
Under the Brown Act, public comment for matters on the agenda must relate to that agenda item. This is a warning that if a member of the public attending this meeting remotely violates the Brown Act by failing to comply with this requirement of the Brown Act, then that speaker will be muted. Each person’s comments shall be limited to 3 minutes. People are not required to provide their name but it is helpful to state their names so they may be identified in the minutes of the meeting.
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
March 28, 2024
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Conduct a workshop/retreat to discuss the City Council’s Strategic Priority Projects, gather input from the public, and provide direction to staff regarding prioritization of each project on the list. City Council may give directions to staff during strategic planning, however, any actions to implement such directions will be considered at future scheduled Council meetings.
RECOMMENDATION:
The City Council Workshop will focus on receiving updates and discussing the status of the City Council’s current list of Strategic Priority Projects. Additionally, during the workshop, we aim to gather input from the public and provide direction to staff regarding the prioritization of each project on the list. There will also be an opportunity to discuss potential new priorities for inclusion on the list. Any action resulting from these discussions will be considered at future scheduled Council meetings.
In order to ensure effective strategic planning and decision-making, it is recommended to conduct a workshop where City Council members can have a comprehensive discussion on the existing strategic projects, the level of prioritization, and the level of staff capacity needed to complete. This discussion will allow for the collection of vital input from the public and enable Council members to provide direction to staff regarding project prioritization.
BACKGROUND/SUMMARY:
EXECUTIVE SUMMARY
The City of Carmel-by-the-Sea Strategic Priority Projects have been developed over the last few years through careful deliberation by the City Council with input from the community and city staff to advance the mission and vision of Carmel-by-the-Sea. The priority level and direction of the projects can change over time, based on interest, need, and resources.
The goal of this report and the workshop discussion is to provide Council a status update on the City’s Strategic Priorities, the level of staff capacity needed to complete each project (high, medium, low). With this information, Council will be asked to provide guidance on which of the current projects should remain as a true #1 priority, while perhaps moving some to a level #2, and level #3 or even to a “parking lot list” to designate items will not receive immediate attention until the higher priorities are completed. When considering each priority, time constraints and legal or regulatory factors should be taken into consideration.
This request for direction from Council is in response to feedback received from both the community and some members of Council that the number of “top” priorities has grown too large to be completed in a reasonable amount of time with the existing staff resources. It should be noted, however, that there are no “bad projects” on the existing list. The issue at hand is only about the capacity to complete a certain number of tasks efficiently, not whether those tasks are worthwhile.
Workshop Background
The following is a brief chronological summary of how the City Council Strategic Priority List has evolved over the last few years:
November 19, 2019 – City Council met with a consultant to develop a Vision Statement, a Mission Statement, Guiding Values, and establish Council Priorities. Council defined 5 Priority Goal categories: Financial Sustainability, Natural Environment/Village Character, Community Engagement, Infrastructure, and Business Environment.
February 3, 2020 – The Vision Statement, Mission Statement, and Guiding Values and were adopted by Resolution 2020-014, included as Attachment 1.
October 12th, 2021 - City Council held a public workshop at Sunset Center to discuss roughly sixty (60) different projects associated with the Council’s adopted Strategic Initiatives. Following a hearty and productive discussion, the Council reduced the list of priority projects to a total of thirty (30), recognizing that some tasks were “day to day” or belonged on other lists like the Capital Improvement Program (CIP).
January 4th, 2022 – Council received a presentation from staff on the list of thirty (30) priority projects. To aid in managing the Council’s priority projects, staff created a worksheet called the “Council Priorities Tracker”, which includes information about project completeness and month-bymonth updates/forecasting.
March 10th, 2022 - Council held another public workshop. Department heads presented and discussed each item on the full priority list of thirty (30) projects. Following these detailed discussions, and in consideration of available staff resources, Council opted to elevate sixteen (16) projects as the highest priority and directed staff to focus their efforts on these projects before working on any of the remaining projects on the larger list of thirty (30). The concept behind this top priorities list was that as projects were completed, and resources became available, another project from the larger list of thirty (30) could move up to become a top priority at the direction of the full Council.
September 13th, 2022 – Council received a brief update on each project contained in the tracking list of thirty (30) strategic priority projects, including the percentage complete and the items that have been completed, which were moved off the tracking sheet to a separate “Completed Projects” worksheet. Council gave direction to staff to give an update to Council after the election when the new Councilmember is seated.
January 31st, 2023 – Council conducts another public strategic workshop at Sunset Center.
Department heads presented the status of each project on the full priority list of thirty (30) projects.
This update included percentage of completion for active projects, and those which had been finalized and moved over to a separate list (5 total completed, not including the Climate Action Plan). Council discussed the active projects, and provided some preliminary direction about elevating certain projects to “top priorities”. Council also suggested moving other projects to the list of those that are fully completed (Vacant Positions, and Pandemic Recovery). Council directed staff to return in March at their regular meeting to present the outcomes from the strategic workshop and to receive direction on specific projects.
March 7th, 2023 – Council received a report on the outcome of the January 31, 2023, City Council Strategic workshop. Staff gave a brief summary of the direction received from Council on each item on the priority list, such as items to keep as a top priority, items to elevate, and items that have changed status or to combine.
August 30, 2023 – Council held a public workshop at the Sunset Center, discussing the status of the current priority list, and added 6 new priorities to the list. 14 projects were deemed “Top Priority”. Ad hoc committees were assigned to some of the projects.
October 3, 2023 – Council received a report on the outcome of the August 30, 2023, City Council Strategic Workshop. Staff gave a brief summary of the direction received from Council on each item on the priority list, such as items to keep as a top priority, items to elevate, and items that have changed status or to combine.
Workshop Overview
Each year, Council holds 1 or 2 Strategic Priority Workshops to review the status of the priority projects and provide direction to staff on what projects to prioritize. At an upcoming regular Council meeting, staff will present a report of the direction received at the Workshop to receive clarification and confirmation of which priorities to focus on.
Objectives for workshop
Review the list of in progress Strategic Priorities
Receive input from the community on priorities
Amend the list of “top priorities”, if needed
Provide direction to staff on which priorities should be a focus for FY 24-25 Review of Accomplishments
Originally a list of 60 projects, and then narrowed down to 30 priority projects in October 2021, City Staff has made a great amount of progress on the Priority Projects. 8 Priority Projects have been completed since October 2021:
Develop a multi-pronged financial strategy to address pension liability Restructure peninsula messenger service for at-home letter delivery Develop organics/recycling ordinance
Forest theater facilities manager
Review and update sign ordinance
Filling vacancies
Pandemic recovery
Update Purchasing Policy
Since the last Workshop in August 2023, 4 Priority Projects are nearly complete (95%):
Develop Telecommunication Ordinance consistent with federal law Stormwater Ordinance Update
Car Week Safety and Impacts
Review barriers to construction of affordable housing (Housing Element Adoption) This staff report and attachments will provide an overview the current list of 29 active strategic priority projects and the direction noted at the August 30
th Priorities workshop, and confirmed during a Priorities Recap discussion at the October 3, 2023 meeting.
Attachments to this staff report include:
2020 Vision Statement, Mission Statement, and Guiding Values Strategic Priority Matrix - updated March 2024 (detailed version) Strategic Priority Matrix - updated March 2024 (summary version) Completed Projects List
Projects by Department/Category
Staff is requesting Council review the list of 29 active priorities and provide direction on what items remain a top priority, items to move off the list as complete, or provide other direction to staff. Once this direction is finalized, the Priorities Matrix will be updated and will determine how staff time will be focused until the next strategic workshop or otherwise directed by Council.
Priority Setting
The priority focus area of the City can and does change over time based on interest, need, and resources.
About half of the active priority list projects are deemed as “top priority”.
To quickly summarize the active priorities:
14 projects are designated as “Top Priority”
15 projects are “normal” priority level
6 projects are “New” (added in August)
12 priorities are over 50%complete
The list of Active Priorities below are in order of percentage complete, with the projects closest to completion at the top.
NO.
Priority
Level
Project Description Dept. %
Complete
1 Normal Develop Telecommunication
Ordinance consistent with
federal law
CP&B 95%
2 Normal Stormwater Ordinances
Update
PW 95%
3 Normal NEW - Car Week Impacts
and Safety
PD/
Community
Activities
95%
4 High Review barriers to
construction of affordable
housing & Housing Element
Implementation
CP&B 95%
5 High Volunteer Group Facilitation
and Appreciation
PW 80%
6 Normal NEW - Board and
Commissioner Training
Admin 75%
7 High Develop Accessory Dwelling
Unit (ADU) Ordinance
CP&B 75%
8 High Explore Street Addresses Admin 70%
9 High Develop a plan to ensure that
the City’s natural areas, as
well as private property, are
properly maintained to reduce
fire risk
Fire/PD/PW 65%
10 High Develop Urban Forest Master
Plan (UFMP) & Update Tree
Ordinance
PW 60%
11 Normal Increase Beautification
Efforts - Ongoing
PW 60%
12 High Update Zoning Code and
Design Guidelines
(Residential & Commercial)
AND
Explore Reinstatement of the
Design Review Board (DRB))
CP&B 60%
13 High Develop a Facilities
Maintenance Plan
PW 50%
14 High Underground Utilities Rule
20A
PW 50%
15 Normal Develop and Implement a
Social Media Plan
Admin 50%
16 Normal Explore Parking and Traffic
Management Program
Admin 50%
17 High Explore Opportunities for
Scout House
PW 40%
18 High Review opportunities for
enhanced Fire/Ambulance
services
PD 35%
19 High Coastal Engineering Study
and Climate Committee
PW 35%
20 Normal Review/Reformulate Admin 35%
approach to
reserves/update financial
policies
21 High Police/Public Works Building
Project
PD/PW/CP&B 30%
22 Normal Explore opportunities for
permanent outdoor
dining/Downtown Master Plan
CP&B 25%
23 High Explore Opportunities for
Flanders Mansion
Admin 20%
24 Normal NEW - Undergrounding
Power Lines (separate from
Rule 20A)
PW 5%
25 Normal NEW - Transient Occupancy
Tax (TOT) increase: Explore
a ballot measure for 2024
Election
Admin 5%
26 Normal NEW - Carmel Area
Wastewater District (CAWD)
Bridge to Everywhere Project
Admin 5%
27 Normal Explore redevelopment of the
North Lot at Sunset Center
CP&B 5%
28 Normal Housing Element
Implementation
CP&B 5%
29 Normal NEW - Outdoor Wine Tasting
Ordinance
CP&B 5%
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
ATTACHMENTS:
Attachment 1) Values, Mission Statement, Guiding Principles Attachment 2) Strategic Priority Maxtrix (Detailed Version) Attachment 3) Strategic Priorty Matrix (Summary Version) Attachment 4) Completed Projects List
Attachment 5) Priorities by Department and Category
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2020-014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
ADOPTING AND APPROVING THE VISION STATEMENT, MISSION STATEMENT, GUIDING
VALUES AND COUNCIL PRIORITIES ESTABLISHED AS A RESULT OF THE STRATEGIC PLANNING WORKSHOP HELD BY THE CITY COUNCIL ON NOVEMBER 19, 2019 WHEREAS, the City Council desires to establish a framework to guide the City Council and City staff in the future; and
WHEREAS, the City Council met with a consultant to develop a Vision Statement, a Mission Statement, Guiding Values and establish Council Priorities; and WHEREAS, the attached Vision Statement, Mission Statement, Guiding Values and Council Priorities are the result of discussions among the City Council and staff and provide a base for City staff and the Council to refer to when making decisions that impact the community.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Adopt the Vision Statement, Mission Statement, Guiding Values and Council Priorities as follows:
Vision Statement
Carmel-by-the-Sea will always be a community that values its historic culture, artistic character, and natural environment.
Mission Statement
The City will provide exceptional services that respect residential character, promote local commerce and protect natural resources, while ensuring public health, safety and welfare.
Guiding Values
•:• Public Stewardship
•:• Accountability and Responsibility
•:• Open Communication
•:• Collaboration and Teamwork
•:• Excellence
•:• Respect and Caring
•:• Customer Service
Council Priorities
1. Financial Sustainability
2. Natural EnvironmenWillage Character
3. Community Engagement
4. Infrastructure
5. Business Environment
Attachment 1
Resolution No. 2020-014
Page2
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 3r<1 day of February 2020, by the following vote:
AYES: COUNCIL MEMBERS BARON, REIMERS, THEIS, MAYOR PRO TEM
RICHARDS, MAYOR POTTER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
APPROVED: ATTEST:
Dave Potter
Mayor
~{/Lr
Britt Avrit, MMC
City Clerk
Attachment 1
No. Priority
Level Project Strategic Priority
Category Project Type
Regulatory or
Legal
Requirement?
Dept. Current Status
Level of Staff
Capacity to
Complete
Summary of Accomplishments Since August 2023 % Complete in March 2024
1 regular Develop Telecommunication Ordinance
consistent with federal law
Natural
Environment/Village
Character
Strategic Initiative Yes CP&B
Waiting for the Coastal
Commission to set a
hearing date.
Low
▪ August 2023: Application forms, checklists and design standards approved by Planning Commission
▪ August 2023: Ordinance recommended for approval by Planning Commission ▪ October 2023: Ordinance package adopted by City Council ▪ LCP Amendment package pending Coastal Commission approval 95%
2 regular Stormwater Ordinances Update Infrastructure Strategic Initiative Yes PW Waiting for the Coastal
Commission to Adopt in
FY 24/25
Low
▪ 2nd Reading and adoption of Stormwater Ordinances completed in December 2023 ▪ Local Coastal Program Amendment requires approval by Planning Commission - likely in FY 2024/25
▪ Local Coastal Program Amendment requires approval by Coastal Commission - likely in FY 2024/25
95%
3 regular Car Week Impacts and Safety Misc. Other No PD/Comm.
Activities In progress Medium
▪ Council Presentations in October 2023 and March 2024
▪ October and March presentations discussed planning, preparation, and enforcement efforts for upcoming Car Week event
95%
4 high
Review barriers to construction of
affordable housing (Housing Element
Adoption)
Natural
Environment/Village
Character
Strategic Initiative Yes CP&B
Pending Council
Adoption - Target before
April 15th
High
• Numerous community meetings held
• 1st draft Housing element completed and submitted to State, August 2023 • 2nd draft Housing element completed and submitted to State, January 2024 • Set for adoption before April 15th
95%
5 high
Volunteer Group Facilitation and
Appreciation (elevated to High Priority
in August)
Community
Engagement Strategic Initiative No PW In Progress Medium ▪ Volunteer efforts and oversight have successfully resumed at the North Dunes site ▪ 3rd Leadership Carmel (LC) class completed Forest Hill Park Nature Play project ▪ 4th class will implement Scenic Pathway overlook improvements in Spring 2024 ▪ March 2024: Council accepted $149k in goods and 6k labor hours from Carmel Cares ▪ Numerous ongoing projects/initiatives with Carmel Cares ▪ 2nd Annual Earth/Arbor/Community Day scheduled in April ▪ Increasing collaboration with FOMTNP and Garden Club
▪ Added Carmel Youth Center to volunteer webpage
80%
6 regular Board and Commissioner
Training Misc. Other No Admin On hold Low ▪ City Attorney updated the Board and Commission handbook in February 2024▪ Council decided in March to postpone adoption of new Handbook for now 75% 7 high Develop Accessory Dwelling Unit (ADU)
Ordinance
Natural
Environment/Village
Character
Strategic Initiative Yes CP&B In progress High
• First draft presented to Planning Commission at workshop, November. 2023 - feedback received
• Met with State HCD to discuss policy direction regarding total building square footage on lots
• Waiting on HCD comments on first draft ordinance
75%
8 high Explore Street Addresses
(Ad Hoc Created)
Natural
Environment/Village
Character
Strategic Initiative Yes Admin In progress. High
▪ Presentation to Council at November CC Meeting detailing the results and status of staff's research
▪ Council directed staff to continue research and engage with the USPS Growth Manager ▪ Ad Hoc Committee met in February
▪ Letter with Ad Hoc's questions drafted and mailed to the USPS Growth Manager ▪ Reply from USPS received in February 2024
70%
Council Strategic Priorities Tracker - March 2024
No. Priority
Level Project Strategic Priority
Category Project Type
Regulatory or
Legal
Requirement?
Dept. Current Status
Level of Staff
Capacity to
Complete
Summary of Accomplishments Since August 2023 % Complete in March 2024
9 high
Develop a plan to ensure that the City’s
natural areas, as well as private property,
are properly maintained to reduce fire risk
Natural
Environment/Village
Character
Strategic Initiative No Fire/PD/PW In progress Medium
▪ Community Wildfire Protection Plan (CWPP) presented to Forest & Beach Commission in October 2023
Needs to be presented to Carmel, Monterey, and Pacific Grove Councils for adoption ▪ $75k spent on removing 43 fallen, dead trees in MTNP
▪ Fuel reduction performed in Forest Hill Park
▪ 51 trees, 50 limbs removed following February 4th storm ▪ $200k approved in FY 2023/24 Mid-Year budget for additional dead/hazardous trees and stump removals
▪ Landscape maintenance contractor and staff mowing, weed wacking, debris removal continues
▪ Carmel Prepares programming developed covering personal preparation and the City’s plans for emergency situations
▪ Bi-annual community engagement meetings planned
▪ January 2024: first community meeting held at Sunset Center to discuss Winter Storms ▪ June 2024: second community meeting will discuss wildfire preparation 65%
10 high Develop Urban Forest Master Plan
(UFMP) & Update Tree Ordinance
Natural
Environment/Village
Character
Strategic Initiative No PW In progress Medium
▪ Technical Studies and Community Survey completed
▪ Technical reports presented to Forest & Beach Commission/Steering Committee ▪ April-May 2024: Draft UFMP to be released and hold a Public Workshop ▪ UFMP expected to be completed by 6/30/24, with public outreach and ordinance updates continuing into FY 25
60%
11 regular Increase Beautification Efforts - Ongoing
Natural
Environment/Village
Character
Ongoing No PW Ongoing Medium
▪ MTNP tank, well, pump house, and pole removed in MTNP ▪ August 2023: Forest & Beach Commission selected Carmel Cares proposed design Option 3 for five Ocean Avenue Median Islands makeover
▪ March 2024: Forest & Beach Commission approved landscaping design by MPC Professor Wheat, installation to begin April 2024 with estimated completion in Fall ▪ Community Engagement Programs "Downtown Detail" and "Median Minders" continue beautification efforts
60%
12 high
Update Zoning Code and Design
Guidelines (Residential & Commercial)
AND
Explore Reinstatement of the Design
Review Board (DRB))
Natural
Environment/Village
Character
Strategic Initiative No CP&B In progress High
• Multiple Steering Committee meetings held (5+)
• Steering Committee completed review and comments on guideline language in first draft of residential and commercial guidelines, including new format • Steering Committee completed review and comments on supporting language (intros, history, etc.) in first draft of residential and commercial guidelines • Created "shoot list" for replacement/new photographs throughout all documents • Created "parking lot" list of important items to work on following completion of Design Guidelines
• Staff began working on compilation of all notes and edits to generate 2nd draft of Residential and Commercial Design Guidelines
60%
13 high Develop a Facilities Maintenance Plan
(Facility Renovation Projects) Infrastructure Strategic Initiative No PW In progress High ▪ Completed: Sunset Center fire recirculation pump, bollards, and PB Library dumbwaiter decommissioned, Electrical panel assessments (City Hall, Fire Station, Vista Lobos, Junipero/ Ocean), and Condition Assessments: Police/Public Works building ▪ In Construction: Painting Sunset Center north wing and HM Library exterior, Carpenter Hall heater, and ADA Upgrades Year 6
▪ In Design: Sunset Center north lot electrical panel, retaining wall repairs, and portico, and Vista Lobos electrical panel rebuild
▪ Library Master Plan developed, Pending design of renovations ▪ Ready to re-bid pending supplemental funding in FY 25: City Hall roof replacement, Sunset Center cottage window repairs
50%
14 high Underground Utilities Rule 20A
(Ad Hoc Created) Infrastructure Strategic Initiative Yes PW In progress Medium ▪ November 2023: Presented Rule 20A program, prior reallocations leaving City $668k, CPUC changes, active vs. inactive district, and 2 Underground District Options: Del Mar parking lot and Willow Trail/Ridgewood
▪ Council directed further outreach with Ad Hoc Committee to gauge interest and underground conversion funding for private properties
▪ February 2024: Ad Hoc/Staff toured both sites
▪ Researching costs for private undergrounding before returning to Council to adopt District(s)
50%
No. Priority
Level Project Strategic Priority
Category Project Type
Regulatory or
Legal
Requirement?
Dept. Current Status
Level of Staff
Capacity to
Complete
Summary of Accomplishments Since August 2023 % Complete in March 2024
15 regular Develop and Implement
Social Media Plan
Community
Engagement Strategic Initiative No Admin On hold due to other priorities Medium ▪ No updates on this item 50% 16 regular Explore Parking and Traffic
Management Program
Business
Environment Strategic Initiative No Admin In progress High ▪ Community engagement phase completed in winter 2023▪ Next step - presentation to Council with community feedback and options 50% 17 high Explore Opportunities for Scout House Infrastructure CIP No PW In progress High ▪ January 2024: Presented building condition, challenges (historic, CEQA, ADA, Surplus Lands Act), and 5 options with pros and cons
▪ Options: (1)Renovate as a CIP project, (2)Sell property, (3)Re-issue RFP for contractor to renovate and lease, (4)Relocate and renovate, and (5)Status Quo ▪ Relocation and renovation was selected to advance
▪ Several relocation sites to be evaluated
▪ 5-year CIP, Year 2 (FY 2025/26) includes $250k for project management, historic renovation/relocation design, and environmental services 40%
18 high
Review opportunities for enhanced
fire/ambulance service
(Ad Hoc Created)
Financial
Sustainability Strategic Initiative No PD In progress High ▪ Continued work on plan to improve management and operations of Ambulance with City of Monterey
▪ Management and oversight options discussed with Interim Chief Andrew Miller for future Ad Hoc discussion
35%
19 high
Coastal Engineering Study and Climate
Committee
(Elevated to High priority in August)
Natural
Environment/Village
Character
Strategic Initiative No PW In progress Medium
▪ Climate Committee reformed; met in November 2023 and February 2024 ▪ Coastal Engineering Study Phase 1 completed
▪ Tasks 1-4 presented to F&B Commission and Climate Committee ▪ $500k Local Coastal Program Grant Agreement executed with California Coastal Commission funding Phase 2
▪ March 2024: Council approved Amendment 2 to consultant team for 2-year Phase 2 development, which includes public outreach, coastal adaptation strategies, and an LCP Amendment
▪ Special Meeting Presentation to Council on March 26th ▪ April 2024: Issue RFP for Shoreline Infrastructure Repairs project; retain engineer for 2 structural beach stair repairs (10N, 12), and estimating/environmental for all shoreline repairs ▪
▪March-May 2024: PW staff to repair and open 5 concrete stairs at 8, 10S, 11, 13, and Santa Lucia, and wood stairs at Martin Way
35%
20 regular
Review/Reformulate
approach to
reserves/update financial
policies
Financial
Sustainability Strategic Initiative No Admin On hold due to staffing. High ▪ No updates on this item 35% 21 high Police/Public Works Building Project
(Ad Hoc Created) Infrastructure Strategic Initiative Yes PD/PW /CP&B In progress. High
▪ Multiple Ad Hoc meetings September-December 2023
▪ January 2024: staff presents results of Indigo Architect's building condition assessment and Police space programming needs
▪ January-February: Ad Hoc conducts public meetings to discuss next step options ▪ Listening Session held in March 2024
▪ Facilitated community tours of Carmel and Salinas Police stations scheduled for March 29, 2024
▪ Next step for implementation is to authorize architect to begin schematic design of a possible new building at new site and renovation options at existing site 30%
22 regular Explore opportunities for permanent
outdoor dining/Downtown Master Plan
Business
Environment Strategic Initiative No CP&B On hold due to other priorities. Medium • No project updates at this time 25% 23 high
Explore Opportunities for
Flanders Mansion
(Ad Hoc Created)
Infrastructure Strategic Initiative No Admin On hold due to other priorities. High ▪ Staff has continued research to prepare a City Council update, recommendation, and seek direction 20% No. Priority
Level Project Strategic Priority
Category Project Type
Regulatory or
Legal
Requirement?
Dept. Current Status
Level of Staff
Capacity to
Complete
Summary of Accomplishments Since August 2023 % Complete in March 2024
24 regular
Undergrounding Power Lines (Same Ad
Hoc as Rule 20A) - separate from Rule
20A Priority
Infrastructure Strategic Initiative No PW In progress (overlaps with Rule 20A) High
▪ Staff recommends adopting Underground Utility District(s) for Rule 20A project first before pursuing City-wide undergrounding
▪ Carmel Cares working with residents and PG&E to potentially underground utilities along San Antonio Avenue (Second to Fourth Avenues)
5%
25 regular
Transient Occupancy Tax
(TOT) Increase: Explore
adding to the 2024 Ballot
Financial
Sustainability Strategic Initiative No Admin
Update to Council in
May, then needs Council
direction.
High
▪ Tentatively placed on May City Council Agenda to discuss a report on adding a ballot measure to the November 5th Election and provide staff with direction ▪ Deadline to add a ballot measure is August 9th, making this a time sensitive item 5%
26 regular
New - Carmel Area Wastewater District
(CAWD) Bridge to Everywhere Project
(Mayor Potter representing)
Natural
Environment/Village
Character
Strategic Initiative No Admin/
CP&B In progress Low ▪ The City mailed a letter of support for the project ▪ City Planner Katherine Wallace added to project team 5% 27 regular Explore redevelopment of the north lot at
Sunset Center Infrastructure Strategic Initiative No CP&B On hold due to other priorities. Medium • No project updates at this time• Included as opportunity site in Housing Element - Target RFP in December 2025 5% 28 regular New - Housing Element Implementation
Natural
Environment/Village
Character
Strategic Initiative Yes CP&B
Implementation schedule
pending Council adoption
in April, 2024
High • Implementation schedule created as part of Housing Element • Start date pending adoption of Housing Element in April 2024 5% 29 regular New - Outdoor Wine Tasting Ordinance Business Environment Strategic Initiative No CP&B In Progress Medium • Ad Hoc Committee established • First community listening session held in November 2023 5% No. Priority
Level Project Dept. Current Status Summary of Accomplishments Since August 2023 % Complete in March 2024 1 regular Develop Telecommunication Ordinance
consistent with federal law CP&B
Waiting for the Coastal
Commission to set a
hearing date.
▪ August 2023: Application forms, checklists and design standards approved by Planning Commission
▪ August 2023: Ordinance recommended for approval by Planning Commission ▪ October 2023: Ordinance package adopted by City Council ▪ LCP Amendment package pending Coastal Commission approval 95%
2 regular Stormwater Ordinances Update PW
Waiting for the Coastal
Commission to Adopt in
FY 24/25
▪ 2nd Reading and adoption of Stormwater Ordinances completed in December 2023 ▪ Local Coastal Program Amendment requires approval by Planning Commission - likely in FY 2024/25
▪ Local Coastal Program Amendment requires approval by Coastal Commission - likely in FY 2024/25
95%
3 regular Car Week Impacts and Safety PD/Comm.
Activities In progress
▪ Council Presentations in October 2023 and March 2024
▪ October and March presentations discussed planning, preparation, and enforcement efforts for upcoming Car Week event
95%
4 high
Review barriers to construction of
affordable housing (Housing Element
Adoption)
CP&B
Pending Council
Adoption - Target before
April 15th
• Numerous community meetings held
• 1st draft Housing element completed and submitted to State, August 2023 • 2nd draft Housing element completed and submitted to State, January 2024 • Set for adoption before April 15th
95%
5 high
Volunteer Group Facilitation and
Appreciation (elevated to High Priority
in August)
PW In Progress
▪ Volunteer efforts and oversight have successfully resumed at the North Dunes site ▪ 3rd Leadership Carmel (LC) class completed Forest Hill Park Nature Play project ▪ 4th class will implement Scenic Pathway overlook improvements in Spring 2024 ▪ March 2024: Council accepted $149k in goods and 6k labor hours from Carmel Cares ▪ Numerous ongoing projects/initiatives with Carmel Cares ▪ 2nd Annual Earth/Arbor/Community Day scheduled in April ▪ Increasing collaboration with FOMTNP and Garden Club
▪ Added Carmel Youth Center to volunteer webpage
80%
6 regular Board and Commissioner
Training Admin On hold ▪ City Attorney updated the Board and Commission handbook in February 2024▪ Council decided in March to postpone adoption of new Handbook for now 75% 7 high Develop Accessory Dwelling Unit (ADU)
Ordinance CP&B In progress
• First draft presented to Planning Commission at workshop, November. 2023 - feedback received
• Met with State HCD to discuss policy direction regarding total building square footage on lots
• Waiting on HCD comments on first draft ordinance
75%
Council Strategic Priorities Tracker - March 2024 (Summarized View) No. Priority
Level Project Dept. Current Status Summary of Accomplishments Since August 2023 % Complete in March 2024 8 high Explore Street Addresses
(Ad Hoc Created) Admin In progress.
▪ Presentation to Council at November CC Meeting detailing the results and status of staff's research
▪ Council directed staff to continue research and engage with the USPS Growth Manager ▪ Ad Hoc Committee met in February
▪ Letter with Ad Hoc's questions drafted and mailed to the USPS Growth Manager ▪ Reply from USPS received in February 2024
70%
9 high
Develop a plan to ensure that the City’s
natural areas, as well as private property,
are properly maintained to reduce fire risk
Fire/PD/PW In progress
▪ Community Wildfire Protection Plan (CWPP) presented to Forest & Beach Commission in October 2023
Needs to be presented to Carmel, Monterey, and Pacific Grove Councils for adoption ▪ $75k spent on removing 43 fallen, dead trees in MTNP
▪ Fuel reduction performed in Forest Hill Park
▪ 51 trees, 50 limbs removed following February 4th storm ▪ $200k approved in FY 2023/24 Mid-Year budget for additional dead/hazardous trees and stump removals
▪ Landscape maintenance contractor and staff mowing, weed wacking, debris removal continues
▪ Carmel Prepares programming developed covering personal preparation and the City’s plans for emergency situations
▪ Bi-annual community engagement meetings planned
▪ January 2024: first community meeting held at Sunset Center to discuss Winter Storms ▪ June 2024: second community meeting will discuss wildfire preparation 65%
10 high Develop Urban Forest Master Plan
(UFMP) & Update Tree Ordinance PW In progress
▪ Technical Studies and Community Survey completed
▪ Technical reports presented to Forest & Beach Commission/Steering Committee ▪ April-May 2024: Draft UFMP to be released and hold a Public Workshop ▪ UFMP expected to be completed by 6/30/24, with public outreach and ordinance updates continuing into FY 25
60%
11 regular Increase Beautification Efforts - Ongoing PW Ongoing ▪ MTNP tank, well, pump house, and pole removed in MTNP ▪ August 2023: Forest & Beach Commission selected Carmel Cares proposed design Option 3 for five Ocean Avenue Median Islands makeover
▪ March 2024: Forest & Beach Commission approved landscaping design by MPC Professor Wheat, installation to begin April 2024 with estimated completion in Fall ▪ Community Engagement Programs "Downtown Detail" and "Median Minders" continue beautification efforts
60%
No. Priority
Level Project Dept. Current Status Summary of Accomplishments Since August 2023 % Complete in March 2024 12 high
Update Zoning Code and Design
Guidelines (Residential & Commercial)
AND
Explore Reinstatement of the Design
Review Board (DRB))
CP&B In progress
• Multiple Steering Committee meetings held (5+)
• Steering Committee completed review and comments on guideline language in first draft of residential and commercial guidelines, including new format • Steering Committee completed review and comments on supporting language (intros, history, etc.) in first draft of residential and commercial guidelines • Created "shoot list" for replacement/new photographs throughout all documents • Created "parking lot" list of important items to work on following completion of Design Guidelines
• Staff began working on compilation of all notes and edits to generate 2nd draft of Residential and Commercial Design Guidelines
60%
13 high Develop a Facilities Maintenance Plan
(Facility Renovation Projects) PW In progress
▪ Completed: Sunset Center fire recirculation pump, bollards, and PB Library dumbwaiter decommissioned, Electrical panel assessments (City Hall, Fire Station, Vista Lobos, Junipero/ Ocean), and Condition Assessments: Police/Public Works building ▪ In Construction: Painting Sunset Center north wing and HM Library exterior, Carpenter Hall heater, and ADA Upgrades Year 6
▪ In Design: Sunset Center north lot electrical panel, retaining wall repairs, and portico, and Vista Lobos electrical panel rebuild
▪ Library Master Plan developed, Pending design of renovations ▪ Ready to re-bid pending supplemental funding in FY 25: City Hall roof replacement, Sunset Center cottage window repairs
50%
14 high Underground Utilities Rule 20A
(Ad Hoc Created) PW In progress
▪ November 2023: Presented Rule 20A program, prior reallocations leaving City $668k, CPUC changes, active vs. inactive district, and 2 Underground District Options: Del Mar parking lot and Willow Trail/Ridgewood
▪ Council directed further outreach with Ad Hoc Committee to gauge interest and underground conversion funding for private properties
▪ February 2024: Ad Hoc/Staff toured both sites
▪ Researching costs for private undergrounding before returning to Council to adopt District(s)
50%
15 regular Develop and Implement
Social Media Plan Admin On hold due to other priorities ▪ No updates on this item 50% 16 regular Explore Parking and Traffic
Management Program Admin In progress ▪ Community engagement phase completed in winter 2023▪ Next step - presentation to Council with community feedback and options 50% No. Priority
Level Project Dept. Current Status Summary of Accomplishments Since August 2023 % Complete in March 2024 17 high Explore Opportunities for Scout House PW In progress ▪ January 2024: Presented building condition, challenges (historic, CEQA, ADA, Surplus Lands Act), and 5 options with pros and cons
▪ Options: (1)Renovate as a CIP project, (2)Sell property, (3)Re-issue RFP for contractor to renovate and lease, (4)Relocate and renovate, and (5)Status Quo ▪ Relocation and renovation was selected to advance
▪ Several relocation sites to be evaluated
▪ 5-year CIP, Year 2 (FY 2025/26) includes $250k for project management, historic renovation/relocation design, and environmental services 40%
18 high
Review opportunities for enhanced
fire/ambulance service
(Ad Hoc Created)
PD In progress
▪ Continued work on plan to improve management and operations of Ambulance with City of Monterey
▪ Management and oversight options discussed with Interim Chief Andrew Miller for future Ad Hoc discussion
35%
19 high
Coastal Engineering Study and Climate
Committee
(Elevated to High priority in August)
PW In progress
▪ Climate Committee reformed; met in November 2023 and February 2024 ▪ Coastal Engineering Study Phase 1 completed
▪ Tasks 1-4 presented to F&B Commission and Climate Committee ▪ $500k Local Coastal Program Grant Agreement executed with California Coastal Commission funding Phase 2
▪ March 2024: Council approved Amendment 2 to consultant team for 2-year Phase 2 development, which includes public outreach, coastal adaptation strategies, and an LCP Amendment
▪ Special Meeting Presentation to Council on March 26th ▪ April 2024: Issue RFP for Shoreline Infrastructure Repairs project; retain engineer for 2 structural beach stair repairs (10N, 12), and estimating/environmental for all shoreline repairs ▪
▪March-May 2024: PW staff to repair and open 5 concrete stairs at 8, 10S, 11, 13, and Santa Lucia, and wood stairs at Martin Way
35%
20 regular
Review/Reformulate
approach to
reserves/update financial
policies
Admin On hold due to staffing. ▪ No updates on this item 35% 21 high Police/Public Works Building Project
(Ad Hoc Created)
PD/PW
/CP&B In progress.
▪ Multiple Ad Hoc meetings September-December 2023
▪ January 2024: staff presents results of Indigo Architect's building condition assessment and Police space programming needs
▪ January-February: Ad Hoc conducts public meetings to discuss next step options ▪ Listening Session held in March 2024
▪ Facilitated community tours of Carmel and Salinas Police stations scheduled for March 29, 2024
▪ Next step for implementation is to authorize architect to begin schematic design of a possible new building at new site and renovation options at existing site 30%
22 regular Explore opportunities for permanent
outdoor dining/Downtown Master Plan CP&B On hold due to other priorities. • No project updates at this time 25% No. Priority
Level Project Dept. Current Status Summary of Accomplishments Since August 2023 % Complete in March 2024 23 high
Explore Opportunities for
Flanders Mansion
(Ad Hoc Created)
Admin On hold due to other
priorities.
▪ Staff has continued research to prepare a City Council update, recommendation, and seek direction 20%
24 regular
Undergrounding Power Lines (Same Ad
Hoc as Rule 20A) - separate from Rule
20A Priority
PW In progress (overlaps
with Rule 20A)
▪ Staff recommends adopting Underground Utility District(s) for Rule 20A project first before pursuing City-wide undergrounding
▪ Carmel Cares working with residents and PG&E to potentially underground utilities along San Antonio Avenue (Second to Fourth Avenues)
5%
25 regular
Transient Occupancy Tax
(TOT) Increase: Explore
adding to the 2024 Ballot
Admin
Update to Council in
May, then needs Council
direction.
▪ Tentatively placed on May City Council Agenda to discuss a report on adding a ballot measure to the November 5th Election and provide staff with direction ▪ Deadline to add a ballot measure is August 9th, making this a time sensitive item 5%
26 regular
New - Carmel Area Wastewater District
(CAWD) Bridge to Everywhere Project
(Mayor Potter representing)
Admin/
CP&B In progress ▪ The City mailed a letter of support for the project ▪ City Planner Katherine Wallace added to project team 5% 27 regular Explore redevelopment of the north lot at
Sunset Center CP&B On hold due to other priorities.
• No project updates at this time
• Included as opportunity site in Housing Element - Target RFP in December 2025 5% 28 regular New - Housing Element Implementation CP&B
Implementation schedule
pending Council adoption
in April, 2024
• Implementation schedule created as part of Housing Element • Start date pending adoption of Housing Element in April 2024 5% 29 regular New - Outdoor Wine Tasting Ordinance CP&B In Progress • Ad Hoc Committee established • First community listening session held in November 2023 5% # ITEM DESCRIPTION DEPARTMENT STATUS
1 Develop a multi-pronged financial strategy to
address pension liability Administration Completed
2 Restructure Peninsula Messenger Service for athome letter delivery Administration Completed 3 Develop organics/recycling ordinance PW Completed
4 Forest Theater facilities manager PW/Comm. Act. Completed 5 Review and update sign ordinance CP&B Completed
6 Filling vacancies Administration Completed as of March 2023
7 Pandemic recovery Administration Completed as of March 2023
8 Update Purchasing Policy Administration Completed as of July 2023 COMPLETED PRIORITIES (8 TOTAL)
Attachment 4
Financial Stability
(2 in progress)
Natural
Environment/Village
Character
(11 in progress)
Community
Engagement
(2 in progress)
Infrastructure
(8 in progress)
Business Environment
(3 in progress)
Misc.
(3 in progress)
Review/Reformulate
approach to
reserves/update financial
policies Explore Street Addresses
Volunteer Group
Facilitation and
Appreciation
Stormwater Ordinance Explore Parking and Traffic
Management Program
New - Car Week Safety and
Impacts
New - Transient
Occupancy Tax Increase:
Explore adding to the 2024
Ballot
Urban Forest Master Plan
(UFMP) & Update Tree
Ordinance
Develop and
Implement Social
Media Plan
Develop a Facilities
Maintenance Plan
(Facility Renovation
Projects)
Explore opportunities for
permanent outdoor
dining/Downtown Master
Plan
New - Board and
Commissioner Training
Develop Plan to Reduce Fire
Risk in Natural Areas and
Private Property
Underground Utilities
Rule 20A
New - Outdoor Wine Tasting
Ordinance
Review Opportunities for
Enhances Fire and Ambulance
Services
Increase Beautification
Efforts
Undergrounding
Utilities
Coastal Engineering Study
and Climate Committee
Explore Opportunities
for Scout House
New - Carmel Area
Wastewater District (CAWD)
Bridge to Everywhere Project
(Mayor Potter representing)
Police/PW Building
Project
Update Zoning Code and
Design Guidelines
(Residential & Commercial)
AND
Explore Reinstatement of the
Design Review Board (DRB))
Explore redevelopment
of the north lot at
Sunset Center
Develop Accessory Dwelling
Unit (ADU) Ordinance
Explore Opportunities
for Flanders Mansion
Develop Telecommunication
Ordinance consistent with
federal law
Review barriers to
construction of affordable
housing
New - Housing Element
Implementation
Priorities by Strategic Initiative Category Attachment 5 Administration
(8 projects)
Community Planning &
Building
(10 projects)
Police(4 projects) Public Works(11 projects)
Library & Community
Activities
(1 project)
New - Board and
Commissioner
Training
Develop Telecommunication
Ordinance consistent with
federal law
New - Car Week Impacts and
Safety**
Undergrounding Power Lines
(separate from Rule 20A)
New - Car Week Impacts
and Safety**
Explore Street Addresses Review barriers to construction of affordable housing (Housing
Element Adoption)
Develop a plan to ensure that the
City’s natural areas, as well as
private property, are properly
maintained to reduce fire risk**
Develop a plan to ensure that the
City’s natural areas, as well as
private property, are properly
maintained to reduce fire risk**
Develop and Implement
Social Media Plan
Develop Accessory Dwelling Unit
(ADU) Ordinance
Review opportunities for enhanced
fire/ambulance service Stormwater Ordinances Update
Explore Parking and Traffic
Management Program
Update Zoning Code and Design
Guidelines (Residential &
Commercial)
AND
Explore Reinstatement of the
Design Review Board (DRB))
Police/Public Works Building
Project** Volunteer Group Facilitation and
Appreciation
Review/Reformulate
approach to
reserves/update financial
policies
Explore opportunities for
permanent outdoor
dining/Downtown Master Plan
Develop Urban Forest Master Plan
(UFMP) & Update Tree Ordinance
Explore Opportunities for
Flanders Mansion Explore redevelopment of the
north lot at Sunset Center Increase Beautification Efforts New - Transient Occupancy
Tax
(TOT) Increase: Explore
adding to the 2024 Ballot
New - Housing Element
Implementation
Develop a Facilities Maintenance
Plan
(Facility Renovation Projects)
New - Carmel Area
Wastewater District
(CAWD) Bridge to
Everywhere Project**
New - Outdoor Wine Tasting
Ordinance
Underground Utilities Rule 20A
Police/Public Works Building
Project**
Police/Public Works Building
Project**
New - Carmel Area
Wastewater District (CAWD)
Bridge to Everywhere
Project**
Explore Opportunities for Scout
House
Coastal Engineering Study and
Climate Committee
(Elevated to High priority in August)
Priorities by Department
Attachment 5