CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING
Monday, April 1, 2024
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/85129541226 Webinar ID: 851 2954 1226 Passcode:
423087 Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
CALL TO ORDER AND ROLL CALL
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1. February 9, and March 4, 2024, Special Meeting Minutes, and March 5, 2024, Regular Meeting Minutes
2. February 2024 Monthly Reports
3. February 2024 Check Register Summary
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.
4. Receive a presentation by California American Water Company to introduce the Dolores Street Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval
5. Resolution 2024-023 approving Change Orders #3 for each of the City’s On-Call Tree Service Contractors to include prior tree-related budgeted items totaling $200,000 in addition to a $200,000 mid-year budget allocation
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Sections 54956.9 (d) (1)
Name of Case: Daniel Logan v. City of Carmel-by-the-Sea; Superior Court of Monterey County Case #24CV000088
B. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (d)(4): One potential case
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:
Property: First Murphy House, NE corner Lincoln Street and 6th Avenue, Carmel-by-theSea Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Heritage Society and Chamber of Commerce Under negotiation: Lease amount and terms
D. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6:
Agency Designated Representatives: Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, and Police Chief Paul Tomasi Employee Organization: Carmel Fire Ambulance Association PUBLIC APPEARANCES - Limited to items on Closed Session This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
ADJOURNMENT
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 1, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
February 9, and March 4, 2024, Special Meeting Minutes, and March 5, 2024, Regular Meeting Minutes
RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND/SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None
ATTACHMENTS:
Attachment 1) February 9, 2024 Special Meeting Minutes
Attachment 2) March 4, 2024 Special Meeting Minutes
Attachment 3) March 5, 2024 Regular Meeting Minutes
CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Friday, February 9, 2024
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 1:30 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Richards, and Mayor Dave Potter.
PUBLIC APPEARANCES
None
ORDERS OF BUSINESS
Item 1 - Resolution 2024-013, Ratifying the Amended Proclamation of Existence of a Local Emergency due to the 2024 February Winter Storm Events
City Administrator Rerig gave a brief summary of the item, stating that the City Council must ratify a proclamation of local emergency within 7 days of the issuance of the proclamation. He explained that by ratifying the existence of a local emergency due to the February 2024 storms the City will be able to seek reimbursement funding for storm damages from FEMA.
Motion by Mayor Pro Tem Richards to adopt Resolution 2024-022, seconded by Councilmember Ferlito, and carried 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Council adjourned the meeting at 1:35 p.m.
APPROVED: ATTEST:
________________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Monday, March 4, 2024
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:33 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter.
PUBLIC APPEARANCES
The following members of the public spoke:
Melanie Billig
CONSENT AGENDA
Councilmember Dramov pulled consent items 7, 9, 12. City Administrator Rerig pulled item 6 and 13 for discussion.
Motion by Councilmember Baron to approve consent agenda items #1, 2, 3, 4, 5, 8, 10, and 11, seconded by Mayor Pro Tem Richards and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - January 8th, January 25th, and February 1st Special Meeting Minutes, and January 9th, 2024, Regular Meeting Minutes
Item 2 - December 2023 Monthly Reports
Item 3 - January 2024 Monthly Reports
Item 4 - December 2023 Check Register Summary
Item 5 - January 2024 Check Register Summary
Item 8 - Resolution 2024-016, authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Donor Salute Event at the Main Library on Sunday, March 10, 2024; and Attachment 2
CC Special Meeting Minutes March 4, 2024
Authorizing City Co-Sponsorship of the Carmel Public Library Foundation's Annual Sterling Circle Event at the Main Library on Sunday, June 9, 2024
Item 10 - Resolution 2024-018, Rescinding Resolution 2023-105 and Establishing the City Council meeting dates for the 2024 Calendar Year
Item 11 - Resolution 2024-019, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the AIM youth mental health community event
ITEMS PULLED FROM CONSENT
Item 6 - Resolution 2024-014, accepting donations from Carmel Cares, an official City Support Group, and approving a Budget Amendment to the Fiscal Year 2023/24 Adopted Budget Dale Byrne, President of Carmel Cares, gave an introduction of many key members of the Carmel Cares team, and highlighted their valuable contributions. He thanked the 100 volunteers that give their time and energy and thanked the donors for their generous financial contributions.
Mayor Potter and the Council gave thanks to Carmel Cares for all their hard work in giving back to the community and making the village a better and more beautiful place to live.
Motion by Councilmember Ferlito to adopt Resolution 2024-014, seconded by Mayor Potter and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 7 - Resolution 2024–015 authorizing the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with EMC Planning Group for the Coastal Engineering and Adaptation Planning Project, Phase 2, for a not-to-exceed fee of $450,000; and Authorize an Amendment to the CIP FY 2023/24 Budget to include the $500,000 Grant Mary Bilse, Environmental Programs Manager, gave a brief summary of the item and answered questions from the Council. Public Works Director Bob Harary addressed public comments and provided clarification on concerns brought up by the public.
Public Comment:
Brian Sours
Dale Byrne
Melanie Billig
Council discussion resumed. Councilmember Dramov expressed a desire to rein in money spent on consultants and noted the amount of contracts awarded to EMC for various projects including Attachment 2
CC Special Meeting Minutes March 4, 2024
this one totals over $1 million. Councilmember Baron spoke about the importance of preparing for Climate Change. Mayor Potter said that perhaps contracts for over $100,000 should be placed under Orders of Business instead of Consent agenda in the future.
Motion by Councilmember Baron to approve Resolution 2024-015, seconded by Councilmember Ferlito, and approved 3-2-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Ferlito, and Mayor Potter
NOES: Councilmember Dramov, Mayor Pro Tem Richards
ABSENT: None
ABSTAIN: None
Item 9 - Consideration of Resolution 2024-017, authorizing the consumption of alcohol and the potential erection of tents on public property for the Otto Wedding Dinner to be held Friday, October 11, 2024 in Devendorf Park
Ashlee Wright, Director Library and Community Activities, provided an overview of the item and answered questions from Council. She outlined the process for obtaining special event permits and stated that the current policy does not grant special exceptions for private events in Devendorf Park. Ms. Wright said that in the absence of special rules, the application for a wedding in Devendorf park was processed in accordance with the existing policy. She also noted that the applicant was advised to have a backup plan in the event the permit was not approved.
Public Comment:
Mike Brown
Tasha Witt
Councilmembers Baron, Ferlito, and Mayor Pro Tem Richards said that they do not support the closure of Devendorf Park for a private wedding and noted that events open to the public are more desirable.
Motion by Councilmember Ferlito, seconded by Councilmember Dramov, to deny Resolution 2024-017. Motion carried 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Resolution 2024-017 was denied.
Item 12 - Resolution 2024-020, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Art Festival Attachment 2
CC Special Meeting Minutes March 4, 2024
Library and Community Activities Director Ashlee Wright gave a summary of the item and answered questions from Council. She clarified that unlike the item previously, this is a public event available to anyone to attend.
Public Comment:
None
Motion by Mayor Pro Tem Richards to approve Resolution 2024-020, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 13 - Resolution 2024-021, Adopting the Updated Board and Commission Handbook City Administrator Rerig requested to pull this item from consent and requested it be continued to a future meeting for more discussion, and clarified that when it is brought back it will be under Orders of Business rather than on the Consent agenda.
Motion by Mayor Potter to continue this item to a date uncertain, seconded by Mayor Pro Tem Richards and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Resolution 2024-021 was not adopted; continued to a date uncertain.
CLOSED SESSION
City Attorney Pierik read the closed session agenda titles:
A. Conference with Legal Counsel – Existing Litigation
Government Code Sections 54956.9 (d) (1)
Name of Case: Daniel Logan v. City of Carmel-by-the-Sea; Superior Court of Monterey County Case #24CV000088
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:
Property: First Murphy House, NE corner Lincoln Street and 6th Avenue, Carmel-by-the-Sea Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Heritage Society and Chamber of Commerce Attachment 2
CC Special Meeting Minutes March 4, 2024
Under negotiation: Lease amount and terms
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:
Property: Rio Park, East of Dolores Street and Lasuen Drive, Carmel Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Area Wastewater District (CAWD) Under negotiation: Lease amount and terms
PUBLIC APPEARANCES - Limited to items on the Closed Session agenda:
Sygale Lomas
Cindy Lloyd
Kristi Reimers
Anna Williams
ADJOURNMENT
Council moved into Closed Session at 5:43 p.m. Council adjourned Closed Session at 7:00 p.m.
APPROVED: ATTEST:
________________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2
CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
Tuesday, March 5, 2024
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter.
PLEDGE OF ALLEGIANCE
Mayor Potter led the pledge of allegiance.
EXTRAORDINARY BUSINESS
A. Carmel High School Report Out - No report out.
B. "Keep America Beautiful" Proclamation - Mayor Pro Tem Richards read the proclamation and presented it to Dale Byrne, Carmel Cares President.
C. American Red Cross Month Proclamation - Councilmember Ferlito read the proclamation and presented it to John Cromwell and Dan Ripke of the Central Coast American Red Cross Chapter Board of Directors.
D. Presentation from the Carmel Youth Center (CYC) - Sherilyn Napoli, CYC Director, and John Ruskell, CYC President gave a presentation on the history of the Carmel Youth Center and an overview of the milestones they have met over the past year, as well as their mission to continue to serve the youth in the community. They reported that as of February they are now a licensed childcare facility.
PUBLIC APPEARANCES
The following members of the public spoke:
Drew Lewis
James Ewing
Mallie
Tristan Mayberry
John Plastini
Richard Arnold
John Krisher
Linda Calafiore
Attachment 3
CC Regular Meeting Minutes March 5, 2024
Tim Twomey
Tasha Witt
Andi Carr
Sara Hinds
No Name
Michael McWalters
Cheryl
Catherine
Gail
Sylvia
Craig Rose
ANNOUNCEMENTS
City Administrator - Announced that the Mayor will be hosting a Community Listening Session tomorrow evening at 5 pm to receive public input on the Police Building Project, and announced that there are still spots open to sign up for the Police Station Tour.
City Attorney - No reportable action from yesterday’s closed session.
Mayor Pro Tem Richards - Attended a great concert Van Morrison at the Sunset Center, good job Carmel High Basketball.
Councilmember Ferlito - Announced she will be attending a half day workshop at ReGen and reminded the public to make sure batteries are not placed in the trash and to place them in a bag on top of the trash can for pick up.
Councilmember Dramov - Announced that there will be a City Council Priorities Workshop meeting on March 28, 2024, at the Sunset Center and invited the public to attend and give their input on Council priorities.
ORDERS OF BUSINESS
Item 1 - Receive an update on Car Week 2024
Ashlee Wright, Library and Community Activities Director, gave a presentation on events planned for Car Week in August 2024, provided an overview of parking stall permit changes, and summarized plans for traffic calming measures. Ms. Wright answered questions from Council.
Police Chief Paul Tomasi said that two decibel measuring devices have been ordered to enforce car exhaust noise complaints.
Public Comment: None
Council received the update on Car Week; no action was taken.
Attachment 3
CC Regular Meeting Minutes March 5, 2024
Item 2 - Fiscal Year 2023-2024 Mid-Year Budget Report and Resolution 2024-022 Approving FY 2023-2024 Adopted Budget Amendments
Acting Assistant City Administrator Brandon Swanson introduced the City’s new Finance Manager, Subbhada Winer, and expressed gratitude to Senior Accountant Jane Hogan for her interim role as acting Finance Manager. Finance Manager Winer presented the mid-year budget report for July to December 2023, along with proposed budget amendments for Fiscal Year 23- 24 and their corresponding revenue sources.
Public Comment:
Melanie Billig
Tasha Witt
Councilmember Baron requested inclusion of tree replacement costs in the FY 24-25 budget and a comparison of projected TOT and property tax revenue with actual amounts received.
Councilmember Ferlito raised concerns about utility lines on trees, advocating for action against companies responsible and replanting upper canopy trees on streets without power lines. Mayor Pro Tem Richards suggested inviting the City Forester to a future meeting for an update on tree replacement procedures in the urban forest.
Motion by Councilmember Baron to adopt Resolution 224-022, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Council took a recess at 6:24 p.m. and returned to the dais at 6:34 pm.
Item 3 - Receive a presentation on the proposed Fiscal Year 2024/25 Capital Improvement Program and Five-Year Capital Improvement Plan, and provide direction to staff Public Works Director Bob Harary gave a presentation on the 15 completed CIP projects in Fiscal Year (FY) 23-24, 4 projects to consider modifying or cancelling, review of 14 carry-over projects, and initial review of 12 potential new CIP projects for FY 24-25, and introduction of an updated 5- year CIP plan.
Councilmember Dramov asked if Public Works could come back in April with a list of all of the City’s owned buildings and what the deferred maintenance is for each.
Public Comment:
Tim Twomey
Attachment 3
CC Regular Meeting Minutes March 5, 2024
Christy Hollenbeck
Tasha Witt
Jo Todd
Cindy Lloyd
Dale Byrne
Ian Martin
Richard Kreitman
Michael McWalters
City Administrator Rerig addressed questions from the public and discussed the long-term costs of hiring staff versus using consultants for specialty projects.
Councilmember Dramov voiced concern for staff capacity for handling multiple projects simultaneously. Councilmember Baron proposed hiring a consultant or staff member or a consultant to manage CIP projects, as well as reallocating funds from Sunset Center Portico project to more critical projects like beach stairway repairs. He also raised concerns about increasing drainage repair costs and requested updates on the Library Master Plan. Additionally, he suggested replacing the use of concrete with asphalt at Ocean and Junipero intersection for a more sustainable approach and to repair more streets.
The Council paused the CIP discussion to consider continuing it at a future special meeting due to time constraints and to ensure adequate time for public hearings on remaining agenda items.
Motion Mayor Potter to continue CIP item to a special meeting on March 26th at 4:30 pm, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item #3 was continued to a Special Meeting date of March 26, 2024.
Item 4 - Receive an Update on the 6th Cycle Housing Element (2023-2031), Second Draft MidReview Comments from the State Department of Housing and Community Development (HCD) Principal Planner Marnie Waffle gave a presentation on the 6th Cycle Housing Element Revised Second Draft. She summarized the timeline to adoption, provided an overview of comments received from HCD, summarized the new programs included, and highlighted other amendments.
Public comment:
Nancy Twomey
Victoria Beach
Andi Carr
Christy Hollenbeck
Attachment 3
CC Regular Meeting Minutes March 5, 2024
Kristi Reimers
Vince Kohler
Michael McWalters
Ian Martin
Richard Kreitman
Karyl Hall
City Administrator Rerig addressed several questions brought up by the public, clarifying that that the city doesn’t have any current “surplus” land, there is land owned by the city suitable for housing without eliminating its current uses. Ms. Waffle clarified the RHNA were able to be met by including city owned sites as potential housing locations. Acting Assistant City Administrator Swanson answered additional questions from Council.
Mayor Pro Tem Richards, a housing element ad hoc member, emphasized the intention to distribute affordable housing units across the city. He also cited repercussions faced by other California cities for non-compliance with state mandates. Councilmember Ferlito stated that the Housing Element is a living document that can be amended as needed and emphasized the need for adoption by April 15th to retain local control and avoid legal challenges. She responded to parking concerns, emphasizing that inclusion of structured parking will be required for potential housing developments.
Councilmember Dramov voiced agreement with public concerns regarding housing developments in Sunset Center parking lot and Vista Lobos, as well as the preservation of open spaces.
Councilmember Baron noted public resistance to rezoning R-1 districts or permitting 3rd story buildings to disperse RNHA allocations, prompting inclusion of city-owned sites to meet requirements.
Council provided the following consensus direction to staff to make the following changes to the housing element:
● Program 1.1.B: City owned Sites – Push date to release RFP farther back than Fall 2024. ● Program 1.1.E: City Partnership with Carmel Foundation to Develop Affordable Housing - Change language so that by 2027 the city isn’t absorbing lower income units from a specific site it should apply to all sites.
● Program 3.1.F: Expedited Processing Procedures – keep in the requirement of using story poles but will consider “alternative” methods that achieve the same outcome of story poles. ● Language about the Surplus Lands Act - take out the word “available”, and if it is made available, we confirm adherence to the law.
PUBLIC HEARINGS
Item 5 - MA 23-146 (Lopez 5 NW, LLC): Consideration of a Mills Act Contract application MA 23- 146 (Lopez 5 NW, LLC) for the historic "Cosmas House" located on Lopez Avenue 5 northwest of 4th Avenue in the Single-Family Residential (R-1) District. APN 010-232-028 Attachment 3
CC Regular Meeting Minutes March 5, 2024
Councilmember Baron recused himself due to proximity of his home to the Cosmas House and left the dais at 9:46 p.m.
Principal Planner Waffle gave a presentation on the background of the item, outlined the 5 findings that the applicant has met for consideration of a Mills Act Contract, and summarized the HRB’s recommendation to approve the application.
Public Comment:
Pierre LaComte, applicant, addressed the Council
Katherine Gualtieri
Nancy Twomey
KC Cullen
Motion by Mayor Pro Tem Richards to approve Mills Act Application 23-146 (“Cosmas House”), seconded by Mayor Potter and approved 3-1-0-1 by the following roll call vote:
AYES: Councilmembers Dramov, Richards, and Mayor Potter NOES: Councilmember Ferlito
ABSENT: None
ABSTAIN: Councilmember Baron (recused)
Councilmember Baron returned to the dais at 10:03 p.m.
Item 6 - MA 23-116 (Esperanza Carmel, LLC): Consideration of a Mills Act Contract application MA 23-116 (Esperanza Carmel LLC) for the historic "Mrs. Clinton Walker House" located at 26336 Scenic Road in the Single-Family Residential (R-1) District. APN 009-423-001-000 Principal Planner Waffle gave a presentation on the background of the item, outlined the 5 findings that the applicant has met for consideration of a Mills Act Contract, and summarized the Historic Resources Board’s recommendation to approve the application.
Public Comment:
JB Pastor, applicant, addressed the Council
Chris Mitchell, on behalf of the applicant, addressed the Council Katherine Gualtieri
Nancy Twomey
Kristi Reimers
Karyl Hall
Dale Byrne
Michael McWalters
Mayor Pro Tem Richards stated that staff confirmed the applicant meeting the 5 required findings for approval and reiterated adherence to the current Mills Act policy. Councilmember Baron disagreed, citing his consistent concerns about finding #5 and the $60,000 loss to the local school Attachment 3
CC Regular Meeting Minutes March 5, 2024
district, which is not insignificant and potentially inequitable. Councilmember Ferlito said that the purpose of the Mills Act is to incentivize property owners to take care of their historic properties and noted the current owner's commitment regardless of Mills Act approval. Councilmember Dramov expressed hesitance due to public inequity but intended to vote yes based on approval of the prior application. Mayor Potter acknowledged the applicant meeting the 5 findings and highlighted the significant cost of preserving the property's seawalls not yet factored in.
Councilmember Ferlito emphasized that the Council retains discretion in determining the fulfillment and equity of finding #5, asserting no change in rules.
Motion by Mayor Potter to approve Mills Act, seconded by Mayor Pro Tem Richards, and approved 3-2-0-0 by the following roll call vote:
AYES: Councilmembers Dramov, Richards, and Mayor Potter NOES: Councilmembers Baron, Ferlito
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS
None
ADJOURNMENT
Council adjourned at 10:33 p.m.
APPROVED: ATTEST:
________________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 1, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: February 2024 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND/SUMMARY:
This is a monthly series of reports:
City Administrator Contract Log - No contracts under $60K in Feb.
Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
N/A
ATTACHMENTS:
Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) PRA Log
Attachment 4) Public Works Department Reports
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
FEBRUARY 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In February 2024, 24 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In February 2024, 8 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In February 2024, 55 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In February 2024, 18 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
In February 2024, 3 new transient rental compliance cases were created.
VI. ENCROACHMENT PERMIT APPLICATIONS:
In February 2024, 13 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In February 2024, 53 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Leah R. Young, Administrative Coordinator SUBMITTED ON: March 1, 2024
APPROVED BY: Brandon Swanson, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following February 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
February 2024 totals are provided alongside February 2023 totals for comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2023 YTD
Totals 61 13 99 40 11 32 51
2024 YTD
Totals 57 17 100 52 9 34 79
YTD %
Difference - 6.56% + 30.77% + 1.01% + 30.00% - 18.18% + 6.25% + 54.90% Attachment 1
Page: 1 of 5
Planning Permit Report
02/01/2024 - 02/29/2024
Permit
#
Permit Type Project Description Address/Location Date
Received
Date
Approved
Status
24057 Variance ASSOCIATED DESIGN
STUDY: DS 23-349 (Pac
Rep Theatre). Revisions to
permitted exterior egress
ramps and walkways on
the north and south sides
of the building. Addition of
ADA compliant entrance
ramp and front entry
improvements on Monte
Verde Street side.
Between 8th and
9th Ave off Monte
Verde
2/29/2024 In Review
24056 Sign New monument sign for
Del Mission Court HOA
Mission Street 4 NE
of 5th
2/28/2024 In Review
24055 Design Study HISTORIC EVALUATION.
Proposed Project:
Bathroom addition, 75 SF.
NW Corner of
Torres & 1st
2/13/2024 In Review
24054 Bench
Dedication
--Honoree's name:
Barbara Jean Cate
--Adopt existing bench;
new plaque
--Plaque size: 3 3/4" x 1
1/4."
--Plaque Wording:
"Barbara Jean Snopowski
Cate
Beloved sister, mother,
and grammy
Brave in Spirit, Strong in
LOVE"
Forest Hill Park,
East side of
children's
playground (see
attached photos)
2/21/2024 In Review
24053 Use Permit USE PERMIT
AMENDMENT: Expansion
into adjacent space; 30
available seats; zoned for
130 seats, but only 100
seats are being utilized.
NW Corner of
Mission and 7th,
Court of the
Fountains
2/21/2024 In Review
24052 Preliminary Site
Assessment
Preliminary Site
Assessment
Santa Rita Street
SW corner of 1st
Avenue
2/20/2024 In Review
Attachment 1
Page: 2 of 5
24051 Design Study Replacement of (E) fence
portion on eastern side of
property, DS 24-011 was
approved for the first
portion, this application is
for the remaining portion
of fence on eastern side of
property to southern
corner of property.
25987 Mission
Street
2/20/2024 In Review
24050 Historic
Evaluation
HISTORIC EVALUATION.
Associated Design Study,
DS 24031. Proposed
Project: Remodel of single
family residence consisting
of addition to second story
resulting in additional 46
sq. ft.
SE Corner Perry
Newberry & 5th
2/19/2024 In Review
24049 Temporary Use
Permit
Retroactive permit for
authorized TUP on
12/31/23 for New Years
Eve Party to 1am.
SW Corner of San
Carlos & 6th
2/16/2024 Approved
24048 Use Permit Interior
Remodel/Expansion
Dolores Street 3
SW of Ocean
In Review
24047 Temporary Use
Permit
Requesting authorization
to extend hours from
10pm to 1am on Saturday
2/17/2024. Live music to
play to 10pm and then
amplified house music to
play until closing at 1am.
No additional parking or
actions in the right-of-way
are requested.
SW Corner of San
Carlos & 6th
2/16/2024 2/16/2024 Approved
24046 Design Study THE SCOPE OF WORK IS
FOR DEMOLITION OF AN
EXISTING 1,818 SF 2-
STORY RESIDENCE, W/
ATTACHED GARAGE AND
CONSTRUCTION OF A
NEW 3,164 SF 2-STORY
RESIDENCE W/
ATTACHED GARAGE.
SITEWORK INCLUDES
REORIENTING THE
EXISTING DRIVEWAY,
ENTRY STEPS, PLANTER
BOXES AND A STONE
PAVER PATH .
Carmelo 5NE Ocean
Ave.
2/16/2024 In Review
Attachment 1
Page: 3 of 5
24045 Historic
Evaluation
HISTORIC EVALUATION.
Proposed Project:
Minimize front door for
safety and security. Add
Maglock remote device to
(N) front door. All finishes
to match (E).
Ocean Avenue 2 NE
of San Carlos
2/8/2024 In Review
24044 Design Study Adding hot tub and deck. Dolores St. 2 NW of 12th Ave.
1/30/2024 In Review
24043 Sign NEW SIGN: Earth Cura
Apothecary. Sign will hang
on existing bracket on
outside of building. See
picture attached.
San Carlos Street 3
NW of 8th Street
2/15/2024 In Review
24042 Historic
Evaluation
Review residence for
listing on the Historic
Inventory.
Santa Fe 5 NW of
3rd
2/13/2024 In Review
24041 Historic
Evaluation
Update historic evaluation
for development project.
Lincoln 3 NE of 4th 2/13/2024 In Review
24040 Design Study Interior remodel with
exterior door & window
replacements; electrical,
mech., plumbing updates,
laundry relocation to
basement.
Torres St 4 SW
10th Ave
2/13/2024 In Review
Attachment 1
Page: 4 of 5
24039 Design Study REMODEL OF AN (E) TWO
STORY HOUSE. REPLACE
(E) ASPHALT SHINGLE
ROOF W/ NEW CLAY TILE
ROOF. INSTALL NEW
BROWN ALUM. GUTTERS
& DOWNSPOUTS.
REMOVE (E) ALUMINUM
FRAMED WINDOWS &
REPLACE W/ WOOD
FRAMED WINDOWS TO
MATCH (E). REPLACE (E)
BOARD & BATT SIDING
W/ STUCCO SIDING TO
MATCH (E). INSTALL NEW
FRONT ENTRY DOOR AT
MAIN & LOWER LEVELS.
INSTALL NEW LIGHT
BLUE WOOD SHUTTERS.
PAINT (E) STUCCO
SIDING W/ NEW CREAM
COLOR. PAINT (E) WHITE
WINDOW & DOOR
FRAMES W/ NEW LIGHT
BLUE COLOR. REPLACE
(E) EXTERIOR LIGHTS W/
NEW. REPLACE (E) BOARD
& BATT SIDING ALONG
DETACHED PARKING PAD
/ STORAGE ROOM W/
NEW STUCCO SIDING TO
MATCH HOUSE. SCOPE
ALSO INCLUDES
CONVERTING (E)
DOWNSTAIRS GUEST
UNIT INTO ACCESSORY
DWELLING UNIT. INSTALL
NEW KITCHENETTE.
Camino del Monte 2
SW of Juniper
2/8/2024 In Review
24038 Historic
Evaluation
HISTORIC EVALUATION.
Associated Design Study,
DS 24008. Proposed
Project: Partial interior
remodel, Minor structural
modifications, No
modifications to building
footprint, relocate window,
add (2) windows and
enlarge door to rear patio
Casanova 4 SE of
7th
In Review
Attachment 1
Page: 5 of 5
24037 Appeal APPEAL TO CITY
COUNCIL.
DECISION BEING
APPEALED: Determination
of rebuild as a
"demolition," requiring
conformity to setback
standards; DS 21-186
(Melani).
N. Carmelo Street 4
SW of 2nd Avenue
2/7/2024 In Review
24036 Appeal APPEAL TO CITY
COUNCIL.
DECISION BEING
APPEALED: Planning
Commission denial of the
installation of a driveway
gate as per Design Study
DS 23-108 (Chadwick).
Scenic Road 2 NW
of 8th Avenue
2/6/2024 In Review
24035 Authorized Work DENIED (DS/CDP
Required) - Installation of
three (3) 25' long, 3' tall,
2x12 redwood garden
walls supported by TPosts. See attached
application for full project
description.
Crespi 5 SE
Mountain View
1/23/2024 Denied
24034 Landscape Plan
Check/Inspection
Front yard landscaping
and construction of new
front property fence and
arbor.
Lobos 3 SE of 3rd 2/2/2024 Closed
Total Records: 24 3/8/2024
Attachment 1
Page: 1 of 1
Business License Report
02/01/2024 - 02/29/2024
Entity # Application
Type
Business
Name
Business
Description
Location Date
Received
Date
Approved
Status
24017 New
Business
Ev. Home
Decor
Home Decor SW Corner of San
Carlos Street and
Ocean Avenue
2/20/2024 In Review
24016 New
Business
Carmel's
Christmas
Magic
Holiday items;
Christmas ornaments
and decor
Ocean 2 SW of San
Carlos
2/9/2024 In Review
24015 Location
Change
William A.
Karges Fine
Art
Art Gallery North, 6th Avenue
between Dolores
and San Carlos
2/9/2024 Zoning
Clearance
Issued
24014 New
Business
Business Consulting Torres Street 3 NE
of 2nd Avenue
2/16/2024 In Review
24013 Business
Name
Change
Jeju Kitchen Full line restaurant Ocean Avenue and
Mission Street
2/15/2024 In Review
24012 New
Business
Donna
Eshelman
One-on-one
fitness/neuromuscular
instruction through
quiet, guided
movements.
San Carlos between
7th & 8th
2/7/2024 In Review
24011 Ownership
Change
Neilson
Brothers
Market
Grocery Store San Carlos & 7th 2/8/2024 In Review
24010 Ownership
Change
Hasco
Stations, LLC
# 8026
Gas station and
convenience store
SE Corner San
Carlos & 5th
2/1/2024 In Review
Total Records: 8 3/8/2024
Attachment 1
Page: 1 of 4
Building Permit Report
02/01/2024 - 02/29/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit
Type
Property
Location
240099 2/29/2024 2/29/2024 Re-secured service drop and
secured temp power from storm
damage.
700 Electrical SE Corner of
Palou & 2nd
240098 2/29/2024 2/29/2024 Replace fence on east side of property. Fence to be continuous
6' sloped fence, 50' long.
0 Exempt Work SW Corner of
San Carlos &
2nd
240097 2/29/2024 3/5/2024 To replace an existing tub with a shower.
20,000 Building 13th 2 SE of
Casanova
240096 2/28/2024 2/28/2024 Remove damaged shingles from tree falling on them and installing
new.
5,180 Roofing 9th 2 SE of
Torres
240095 2/28/2024 2/28/2024 Remove existing PVC roof
material and install new 3'x16'
strip of PVC material.
7,000 Roofing San Carlos 3
NE of 6th
240094 2/27/2024 2/27/2024 Demo of existing damaged
fences and retaining structures,
re-build structures to existing
non-conforming levels.
18,000 Building Carpenter 4
NW of 5th
240093 2/27/2024 Reroof single family home with
new Certainteed Presidential TL
roofing.
29,871 Roofing 26004
Ridgewood
Drive
240092 2/26/2024 Remove (e) brown shake roof
and replace with new Brava
synthetic shake in color brown.
100,000 Roofing Dolores 6 SW
of 13th
240091 2/26/2024 3/7/2024 Repair of water damaged framing on exterior patio over garge.
50,000 Building SE Corner of
Scenic & 9th
240090 2/26/2024 2/26/2024 Upgrade electrical panel from 100 amp to 200 amp at new
location for PG&E.
6,000 Electrical Santa Rita 4
NW of 4th
240089 2/23/2024 2/29/2024 Remove & dispose of existing roof system, fasten one layer of
15lb felt, install new flashing,
and 4,704 sf of CertainTeed TriLaminated Presidential Shingles in brown color.
85,075 Roofing San Carlos 2
SW of 4th
240088 2/23/2024 2/23/2024 Replacing tank water with
tankless water heater (gas line
diagram due at inspection)
7,500 Plumbing 9th 2 NE of
San Antonio
240087 2/23/2024 Replace existing exterior wooden
stair case.
15,000 Building SE Corner of
Mission & 5th
Attachment 1
Page: 2 of 4
240086 2/22/2024 2/22/2024 Remove (e) tankless water
heater and replace with (n)
Navien NPE 240A2NG tankless
water heater.
4,800 Plumbing 8th 2 SW of
Monte Verde
240085 2/21/2024 2/21/2024 REMOVE AND REPLACE 60K BTU
FURNACE
9,260 Mechanical Carmelo 3 SE
of 13th
240084 0
240083 2/21/2024 2/21/2024 Change and relocated electric panel damaged by a fallen tree.
4,000 Electrical Santa Fe 3
SW of 4th
240082 2/21/2024 Remodel; replace windows and
doors, replace balcony surface
and railing, interior remodel of
kitchen and baths, upgrade
select electrical, replace (e) mtl.
fireplaces, paint interior and
exterior.
300,000 Building Torres 10
SW of 10th
240081 2/20/2024 3/7/2024 Repair tree damage 10,000 Building Mission 2 SW of Alta
240080 2/20/2024 Phased demolition to begin
removal of debris from tree
damage to house and
exploratory demo.
100,000 Building Mission 2 SE
of 10th
240079 2/20/2024 2/20/2024 Service panel replacement due to corrosion.
2,500 Electrical San Antonio
4 SE of 10th
240078 2/20/2024 3/5/2024 Install new siding to match
existing along rear of main
residence, install new gutters at
garage over stairway, and
replace second floor bathroom
windows in-kind.
20,000 Building Monte Verde
6 SW of 10th
240077 2/20/2024 2/20/2024 Replace (e) tankless water heater with new Navien NPE 210 A2.
2,000 Plumbing San Carlos 5
NE of Santa
Lucia
240076 2/20/2024 2/20/2024 Repair and replace 50' of fence in same material, dimensions, and
height that fell during storm.
0 Exempt Work Lincoln 2 NW
of 8th
240075 VOID 0
240074 2/16/2024 Front entry stairs. walkway and
hand railing
50,000 Building Crespi 2 SW
of Mountain
View
240073 2/16/2024 2/16/2024 Remove and replace interior trim work, fixtures, kitchen cabinets
and tile, floor, and smoke
detectors. Repair doors, cracks in
drywalls, tiles, window and door
seals, and paint. Work to be
interior only.
0 Exempt Work NE Corner of
Junipero &
10th
Attachment 1
Page: 3 of 4
240072 2/16/2024 3/5/2024 Remove (e) track lighting and recessed can lighting. Replace
with (n) tracks and recessed can
LED lights.
5,000 Electrical Ocean 2 SW
of San Carlos
240071 2/16/2024 Remove (e) slat walls, (e) carpet,
and ceiling tiles. Paint interior
walls and (e) cabinets. Install (n)
slat wall and (n) shelves. Install
(n) LVT luxury vinyl tile and
replace ceiling tile.
0 Exempt Work Ocean 2 SW
of San Carlos
240070 2/15/2024 2/15/2024 Replace existing overhead
electrical service with a new
overhead electrical service.
1,500 Electrical Junipero 3
SE of 1st
240069 2/15/2024 2/15/2024 Replace one water heater for Apartment 23.
1,800 Plumbing SE Corner of
San Carlos &
6th
240068 2/15/2024 Remove existing fence, move to
property line in rear yard.
0 Exempt Work 4910
Monterey St
240067 2/15/2024 New ESS: (1) 5kW Tesla
Powerwall 2 and 200 Amp
Gateway
20,745 Electrical Lobos 3 SW
of 1st
240066 2/13/2024 Structural foundation
improvements for earthquake
strengthening.
15,000 Building Lincoln 4 SW
of 13th
240065 2/13/2024 2/14/2024 Replace fallen/broken fence
along south property line to
follow property line at 6' in
height.
0 Exempt Work 25987
Mission St
240064 2/13/2024 2/13/2024 Remove and replace existing
radiant warm board and radiant
tubing. Existing manifolds and
boiler to remain.
7,500 Mechanical Scenic 5 SE
of 9th
240063 2/13/2024 Remodel kitchen, two bathrooms,
heating, plumbing, electrical,
flooring, and painting.
40,000 Building NW Corner
of Casanova
& 12th
240062 2/9/2024 2/9/2024 Electrical repair of damaged
weather head.
900 Electrical 9th 3 NE of
Torres
240061 2/9/2024 2/9/2024 Replace an existing furnace with a new high efficiency 96% AFUE
furnace.
7,195 Mechanical Casanova 2
NW of 13th
240060 2/9/2024 2/9/2024 Remove existing cabinets,
counter tops, and flooring.
Replace with new and install new
wood floor.
0 Exempt Work SE Corner of
Lincoln &
11th
240059 2/8/2024 Install a new 27 kwh Energy
storage system (2 batteries).
15,000 Electrical NE Corner of
Forest & 8th
Attachment 1
Page: 4 of 4
240058 2/8/2024 Interior remodel to existing onestory residence and addition of second story
350,000 Building Dolores 2 SE
of 9th
240057 2/7/2024 2/8/2024 Repair roof structure from fallen tree damage.
10,000 Building Lincoln 4 SW
of 9th
240056 2/7/2024 2/7/2024 Replace main 125 amp electrical panel that was damaged in
storm.
2,500 Electrical Santa Fe 2
SW of 4th
240055 2/7/2024 2/7/2024 Replace (e) leaking tankless
water heater with a Navien NPE
240A2NG.
4,000 Plumbing Junipero 3
NW of 12th
240054 2/7/2024 2/7/2024 Replace (e) tankless water heater with a (n) Navien 210 tankless
water heater.
4,000 Plumbing Junipero 5
SE of 8th
240053 2/7/2024 2/7/2024 Removal of old gutters and
replaced in-kind with stainless
steel painted to match the
existing color.
23,850 Exempt Work NE Corner of
Mission & 7th
240052 2/5/2024 2/5/2024 Repair 70 amp overhead
electrical service damaged by
falling tree.
1,000 Electrical SE Corner of
Ocean &
Camino Real
240051 2/2/2024 2/2/2024 Replace water service from
meter to house, approximately
15' of 3/4" Aquapex and copper
type L.
3,500 Plumbing San Carlos 2
NW of Santa
Lucia
240050 2/2/2024 2/2/2024 Replace a 100 amp sub panel inkind.2,500 Electrical Ocean 3 SE of Monte
Verde, Unit A
240049 2/2/2024 2/2/2024 Remove and Replace Boiler 15,727 Mechanical 5014 Monterey St
240048 2/1/2024 Replace existing patio doors with
new patio doors to match
existing
7,500 Building NE Corner of
Monte Verde
& 13th
240047 2/1/2024 Change existing bath tub to a
walk in shower.
15,000 Building 13th 2 SE of
Casanova
240046 2/1/2024 2/27/2024 Install new roof mounted 4.80kW PV system with Generac ESS
system. No upgrade to main
service panel.
52,719 Electrical Junipero 2
SW of 9th
240000 20,000
Total Records: 55 3/8/2024
Attachment 1
Page: 1 of 2
Code Compliance Report
02/01/2024 - 02/29/2024
Case # Case
Date
Status Location Problem
Description
Date
Received
Date
Closed
24067 2/26/2024 1st NOV sent NEC Carmelo and 9th Transient rental 2/26/2024 24066 2/16/2024 Closed Junipero SW of 3rd Sign in right-ofway2/16/2024 2/16/2024 24065 2/16/2024 Closed Monte Verde 3 SE of
11th
Portable toilet in
right-of-way
2/16/2024 2/19/2024
24064 2/16/2024 Closed NEC Casanova and
12th
Sign in right-ofway2/16/2024 2/16/2024
24063 2/16/2024 Open Lobos 6 NE of 3rd Site drainage 2/16/2024 24062 2/15/2024 Closed Ocean NE of Lincoln Exterior signage 2/15/2024 2/15/2024 24061 2/15/2024 Open Junipero 2 NW of
Vista
Yard debris / Fire
hazard
2/12/2024
24059 2/13/2024 Open Lincoln 2 NE of 6th Exterior signage and unlicensed
business
2/13/2024
24058 2/13/2024 Open 4th 2 NE of Santa Fe Generator noise 2/13/2024 24057 2/13/2024 Open Junipero 2 NW of
Vista
Yard debris / fire
hazard
2/13/2024
24056 2/13/2024 Open 9th 2 NW of Dolores Rocks wall in rightof-way2/13/2024 24055 2/8/2024 Open 6th SE of Dolores Exterior signage 2/8/2024 24054 2/7/2024 Closed Camino Real 5 SE of
9th
Construction debris
in right-of-way
2/7/2024 2/21/2024
24052 2/8/2024 Open Scenic 5 SE of 9th Exceeded scope of work for exempt
work authorization
# 23-528 by
installing a radiant
heating system,
dry wall
replacement of at
least one entire
room and
potentially
electrical work
being done
without proper
permits.
2/7/2024
24051 2/8/2024 Closed 26282 Atherton Transient rental 2/8/2024 3/5/2024 24050 2/7/2024 Open Scenic 4 SW of Ocean Demolition
without a permit
2/6/2024
Attachment 1
Page: 2 of 2
24049 2/2/2024 Closed 8th 2 SW of Monte
Verde
Transient rental 2/2/2024 2/20/2024
24048 2/2/2024 Closed Monte Verde 2 SE of
5th
Fence fallen in
public pathway
2/2/2024 2/5/2024
Total Records: 18 3/8/2024
Attachment 1
Page: 1 of 1
Transient Rental Report
01/01/2024 - 02/29/2024
Case # Street Status Date Received Last Status
Date
Date Closed
24067 Carmelo 1st NOV sent 2/26/2024 3/4/2024
24051 Rio Closed 2/8/2024 3/5/2024 3/5/2024
24049 8th Closed 2/2/2024 2/20/2024 2/20/2024
24047 Lopez 1st NOV sent 1/29/2024 2/28/2024
24046 2nd STR verified 1/30/2024 2/6/2024
24045 Lobos 2nd NOV sent 1/29/2024 2/26/2024
24029 7th Closed 1/16/2024 2/26/2024 2/26/2024
24028 Forest Closed 1/16/2024 2/9/2024 2/9/2024
24027 Scenic Closed 1/15/2024 2/8/2024 2/8/2024
Total Records: 9 3/6/2024
Attachment 1
Page: 1 of 2
Encroachment Permit Report
02/01/2024 - 02/29/2024
Permit # Permit
Type
Date
Submitted
Project Description Property
Location
Date
Issued
Status
240034 Temp Ench 2/29/2024 Replace sewer lateral from
building to City main.
Install BWV and SRV.
CONDITION: Remove up to
4' more of the sidewalk on
either side of the sewer
lateral and gradually ramp
the pavers over the roots.
SW Corner of
Mission & 7th
2/29/2024 In Review
240033 Temp Ench 2/26/2024 Replace sewer lateral using
pipe bursting.
Camino Real 3 SW
of 12th
2/26/2024 Approved
240032 Temp Ench 2/20/2024 Deliver moving POD to
private property.
Pine Ridge Way 3
NE of Forest
2/21/2024 Issued
240031 Perm Ench 2/20/2024 REMODEL AND ADDITION
TO (E) SFR WITH NEW
DETACHED ADU
NE CORNER OF
STERLING WAY
AND PERRY
NEWBERRY
In Review
240030 Temp Ench 2/15/2024 Trench across street for
electrical underground.
Trench to a bell hole in
street for gas tie in. 811#
2024021302122.
Camino Real 3 SW
of 13th
2/22/2024 Issued
240029 Temp Ench 2/14/2024 Trench for underground
PG&E service conduit to
project electrical panel.
Total replacement of 16sf
of sidewalk.
Junipero 2 SE of
Ocean
2/14/2024 Issued
240028 Temp Ench 2/14/2024 Repair irrigation valve
located in sidewalk
Junipero between
ocean and 7th
2/14/2024 Issued
240027 Temp Ench 2/13/2024 2'x30' swale & 30' asphalt
berm for CalmAm Job
#0582
SW Corner of
Camino Real &
Ocean
2/13/2024 Issued
240026 Temp Ench 2/13/2024 Replace sewer lateral using
pipe bursting
2nd Ave between
Camino Real &
Carmelo
2/13/2024 Issued
240025 Temp Ench 2/7/2024 Excavate a 2'x4' and a 4'x4'
pit in the asphalt to repair
water leak.
Junipero 125'
North of 12th
2/7/2024 Issued
240024 Temp Ench 2/6/2024 Replace sewer lateral using
pipe bursting.
Scenic 4 SE of 8th 2/7/2024 Issued
Attachment 1
Page: 2 of 2
240023 Temp Ench 2/5/2024 Temporarily close the
sidewalk a the NE Corner of
Mission & 7th for gutter
repair and replacement.
NE Corner of
Mission & 7th
2/7/2024 Issued
240022 Temp Ench 2/1/2024 Replace sewer lateral using
pipe bursting.
Torres 5 SE of 1st 2/1/2024 Issued
Total Records: 13 3/8/2024
Attachment 1
Page: 1 of 4
Tree Permit Report
02/01/2024 - 02/29/2024
Permit
#
Permit
Date
Permit Type Location of
Property
Description Status Approved
Date
24027 2/1/2024 Tree Evaluation Lopez 2 NE of
4th
Evaluation of two possible
public Eucalyptus trees.
In Review
24028 2/1/2024 Tree
Removal/Pruning
San Carlos 2 NE
of 2nd
Remova of one 8"
Pittosporum and one 8"
Acacia
In Review
24029 2/1/2024 Tree
Removal/Pruning
Torres 2 SW of
Mountain View
Removal of two dying
oak's, one 12" DBH and
one 14" DBH.
In Review
24030 2/1/2024 Tree
Removal/Pruning
Monte Verde 3
SE of 10th
Removal of two Quercus
Agrifolia, 26" and 31"
Approved 2/1/2024
24031 2/1/2024 Tree
Removal/Pruning
SE Corner of
Lobos & 2nd
Removal of one Monterey
Pine
Approved 2/7/2024
24032 2/1/2024 Tree Evaluation 4905 Monterey
St
Evaluation of two large
Pine trees on City
property for possible
trimming or removal.
Approved 2/23/2024
24033 2/1/2024 Tree Evaluation Dolores 3 SW of
12th
Evaluation of one dead
pine in the City ROW.
Approved 2/1/2024
24034 2/2/2024 Tree
Removal/Pruning
Torres 2 NW of
5th
Removal of one 18" DBH
Monterey Cypress
In Review
24035 2/2/2024 Tree
Removal/Pruning
Lincoln 3 NE of
Santa Lucia
Removal of one Oak tree
over 20" in diameter
Approved 2/14/2024
24036 2/2/2024 Tree Evaluation Torres 3 SW of
8th
Tree evaluation, possible
remove and trimming
In Review
24037 2/4/2024 Emergency Tree
Work
4 SW Casanova,
13th Street,
Camel-by-thesea, CA
Remove fallen down tree Approved
24038 2/5/2024 Tree
Removal/Pruning
SW Corner of
Santa Fe & 4th
Removal of one pine tree In Review
24039 2/5/2024 Tree Evaluation Guadalupe 4 SW
of 3rd
EVALUATION ONLY:
Approx. 80-FT / 3-FT
diameter Monterey Pine.
Approved 2/8/2024
24040 2/6/2024 Tree
Removal/Pruning
Guadalupe 3
NW of 6th
REMOVAL: One (1)
Monterey Pine, 22"x51'
(31' crown); one (1) Black
Acacia 8"x12' (17' crown).
Conditionally
Approved
2/23/2024
24041 2/6/2024 Tree Evaluation Camino Del
Monte 2 NW
San Carlos
Evaluation of private trees
due to danger during
storms.
In Review
Attachment 1
Page: 2 of 4
24042 2/6/2024 Tree Evaluation Guadalupe 3 SW
of 3rd
House and yard with 4
trees, "Las Campanitas"
In Review
24043 2/7/2024 Tree
Removal/Pruning
3251 First
Avenue, CarmelBy-The-Sea, CA
Remove Fallen Tree In Review
24044 2/8/2024 Tree w/
Construction
Casanova Street
2 NW of Ninth
Avenue
PRUNING: one (1) 24"
coastal live oak (#12 on
tree evaluation) removal
of two (2) +4" limbs on
east side of tree.
REMOVAL: two (2) 6"
acacia (#3 & #4 on tree
evaluation)
In Review
24045 2/8/2024 Emergency Tree
Work
Camino Real 13
NE 4th
Fallen trees on property Approved 2/9/2024
24046 2/8/2024 Emergency Tree
Work
26041
Ridgewood
Road
Remove dead tree that
has uplifted roots and is
threatening structures.
Approved 2/14/2024
24047 2/8/2024 Tree
Removal/Pruning
Casanova 8 NW
of Ocean
Remove cluster of dead
oaks, as determined by
City Forester, Justin Ono.
Approved 2/16/2024
24048 2/8/2024 Tree
Removal/Pruning
NW Corner of
Ocean &
Carpenter
Removal of one oak tree,
pruning of one pine tree,
and evaluating one
cypress tree in the ROW.
In Review
24049 2/8/2024 Tree
Removal/Pruning
SW Corner of
Forest & Ocean
Removal of one dead
Monterey Pine on City
ROW.
Approved 2/13/2024
24050 2/9/2024 Tree Evaluation NW Corner of
Santa Fe & 5th
Removal of one large pine
tree which may be
partially on City Property
In Review
24051 2/13/2024 Tree
Removal/Pruning
San Carlos 2 SE
of 13th
EVALUATION: One (1)
42" Monterey Pine -
evaluate for full removal
to tree health; beetles.
PRUNING: One (1) 40"
Monterey Cypress - prune
three (3) hanging limbs as
a result of storm on
02/05/2024; One (1) 42"
Monterey Pine - prune
two (2) 8"-10" DBH
branches on the north
side of the tree.
REMOVAL: One (1) 42"
Monterey Pine
- Possible removal of
entire tree.
Approved 2/21/2024
Attachment 1
Page: 3 of 4
24052 2/13/2024 Tree
Removal/Pruning
SE Corner of
Perry Newberry
& Escolle Way
Removal of one 18"
Monterey Pine
In Review
24053 2/13/2024 Tree
Removal/Pruning
3rd 2 NW of
Santa Fe
Removal of three Pines
and two Cypress trees
along with the pruning of
one Cypress.
Approved 3/1/2024
24054 2/13/2024 Emergency Tree
Work
NW Corner of
Junipero & 9th
Remove tree Approved 2/13/2024
24055 2/13/2024 Tree
Removal/Pruning
San Antonio 3
NE of 12th
Removal of one Monterey
Cypress in front of the
property.
Approved 2/23/2024
24056 2/13/2024 Tree
Removal/Pruning
1st 2 SE San
Carlos
Tree removal of 1
Monterey Pine.
Approved 2/29/2024
24057 2/13/2024 Tree
Removal/Pruning
Guadalupe 3 SE
of 2nd
Removal of one Coast Live
Oak, 40' tall.
Approved 2/22/2024
24058 2/13/2024 Tree
Removal/Pruning
Dolores 2 SW of
11th
Removal of a 12" limb
that is nearly resting on
house.
Denied
24059 2/15/2024 Emergency Tree
Work
Guadalupe 2 NE
of Mountain
View
EVALUATION: One (1)
Cypress tree.
Approved 2/15/2024
24060 2/15/2024 Tree
Removal/Pruning
NE Corner of
Torres & 11th
Remove two pines, one
32" and one 44". Trim
one 56" eucalyptis,
remove one hollow trunk
from the eucalyptis.
In Review
24061 2/20/2024 VOID Closed
24062 2/20/2024 Tree
Removal/Pruning
SW Corner of
Mission and
Vista
Remove large leaning tree
that has compromised
roots.
In Review
24063 2/20/2024 Tree
Removal/Pruning
SE Corner of
Carmelo & 7th
Removal of one Monterey
Pine
In Review
24064 2/21/2024 Tree Evaluation 8th 3 SE of
Santa Fe
Evaluate aged oak cluster
for tree removal
In Review
24065 2/21/2024 Tree
Removal/Pruning
Guadalupe
Street 4 SE of
4th
REMOVAL: One (1) dead
Oak tree.
Approved 2/22/2024
24066 2/21/2024 Tree
Removal/Pruning
Dolores 3 SW of
3rd
REMOVAL: Two (2)
Monterey Pines
In Review
24067 2/21/2024 Tree
Removal/Pruning
Torres 2 SW of
9th
Prune one multi-trunk oak
tree overhanging the roof.
In Review
24068 2/21/2024 Tree
Removal/Pruning
San Antonio 3
NW of 12th
Pruning of several
branches from unknown
species of tree.
In Review
Attachment 1
Page: 4 of 4
24069 2/22/2024 Tree
Removal/Pruning
SW Corner of
Mission & 12th
Remove 4 Monterey pines
Justin Ono has
determined to be
hazardous. 2 are on my
property and 2 are in
front of my property on
12th Avenue on city land
In Review
24070 2/22/2024 Tree
Removal/Pruning
25940 Junipero
Street
Removal of 2 trees in
danger of falling
Approved 3/1/2024
24071 2/23/2024 Tree
Removal/Pruning
Santa Fe 3 SW
of 5th
Removal of one 35'
Coastal Redwood
In Review
24072 2/25/2024 Tree
Removal/Pruning
Santa Fe 5 NW
of 4th
Remove remains of storm
damaged tree in city right
of way
In Review
24073 2/27/2024 Tree
Removal/Pruning
Guadalupe 2 NE
of 7th
REMOVAL: One (1) Cork
Oak
In Review
24074 2/27/2024 Emergency Tree
Work
San Carlos St., 5
NE of 13th
Dead Oak Tree In Review
24075 2/27/2024 Tree
Removal/Pruning
SE Corner of
San Antonio and
10th Ave
PRUNING: Tree limb
hanging and weighing
down an Xfinity wire;
interfering with internet
service to our house.
Approved 2/27/2024
24076 2/28/2024 Emergency Tree
Work
Acacia Way 2
SW of Flanders
REMOVAL: One (1) Coast
Live oak ~25 FT.
Approved 2/29/2024
24077 2/29/2024 Tree w/
Construction
Santa Fe 4 SE of
2nd Avenue
ASSOCIATED DESIGN
STUDY, DS 23-124.
Remove 3 Monterey
Pines: 20", 22", 13"
In Review
24078 2/29/2024 Tree
Removal/Pruning
Casanova 9 NW
of Ocean
Removal of one 15" Oak
as identified on the plans.
Removal of an additional
14" oak with 10' canopy,
identified on elevation
990.82' in roof deck well.
Approved 3/5/2024
24079 2/29/2024 Emergency Tree
Work
2nd lot (vacant)
in from the
corner of
Guadalupe
Street and
Mountain View
Avenue across
from the Forest
Theatre
Removal of Two Leaning
Trees Towards Power Line
and House
Approved 3/1/2024
Total Records: 53 3/8/2024
Attachment 1
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
February 2024
AMBULANCE REPORT
Summary of Carmel Fire Ambulance February Calls for Service
AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of February 2024 the ambulance was unable to meet the performance measure. The response time was 92% with (4) code-3 call over 5 minutes.
56 Calls for service in CBTS Average response time: 3:06 min. 50 Code 3 calls for service –Four over 5:00 min.
2/3/2024; North Carmelo & Second; (5:43 min response) – Delayed due to distance 2/5/2024; Santa Lucia and Scenic; (5:43 min response) - Delayed due to distance 2/5/2024; Vizcaino & Flanders Way; (5:05 min response) - Delayed die to distance 2/3/2024; North Carmelo & Fourth; (5:30 min response) - Delayed due to distance
MONTEREY FIRE REPORT
Summary of Monterey Fire February Calls for Service
FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of February 2024 the fire department was unable to meet the performance measure. The response time was 84% with (12) code3 call over 5 minutes. 98 total calls for service in CBTS Average response time: 3:54 min. 75 total Code-3 calls
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
2/4/2024; S. Mountain View & Guadalupe; (20:23 min response) – Engine response from Monterey 2/5/2024; Vizcaino & Flanders: (6:18 min response) – Delayed locating address 2/5/2024; S. Mountain View & Guadalupe; (14:54 min response) - Delayed due to engine malfunction 2/4/2024; Forest Rd & Pine Ridge; (16:38 min response) – Delay due to distance 2/5/2024; Santa Fe & 4th; (8:38 min response) – Delayed due to distance 2/4/2024; Santa Rita & 3rd; (6:14 min response) -Delayed due to weather 2/4/2024; Torres & 8th; (5:19 min response) - Delayed due to weather 2/5/2024; 25969 Ridgewood Rd. (5:49 min response) -Delayed due to weather 2/5/2024; 1sr Ave & Guadalupe (6:01 min response) - Delay due to route obstruction and weather 2/4/2024; Guadalupe & 2nd; (5:24 min response) – Delayed due to distance 2/3/2024; N. Carmelo & 5th; (5:51 min response) - Delay due to trouble locating address 2/4/2024; Scenic & 8th; (5:48 min response) - Delay due to trouble locating address
BEACH FIRES
There were zero illegal beach fires recorded during the month of February.
Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 2/12/2024 1:03 PM 240212-MNT01294 0:02:31 7TH AVE MONTE VERDE ST 3 Medical assist, assist EMS crew 2/16/2024 11:01 AM 240216-MNT01386 0:02:51 CAMINO REAL ST OCEAN AVE 3 Medical assist, assist EMS crew 2/18/2024 9:17 AM 240218-MNT01432 0:01:06 JUNIPERO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/3/2024 1:00 AM 240203-MNT00840 0:04:32 N CARMELO ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 2/6/2024 11:10 PM 240206-MNT01122 0:03:07 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 2/7/2024 8:20 AM 240207-MNT01129 0:00:31 SAN CARLOS ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 2/7/2024 4:13 PM 240207-MNT01145 0:02:02 4TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 2/8/2024 7:09 AM 240208-MNT01159 0:04:13 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 2/8/2024 1:20 PM 240208-MNT01171 0:03:16 2ND AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 2/9/2024 6:36 PM 240209-MNT01217 0:03:15 SAN CARLOS ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 2/10/2024 4:59 PM 240210-MNT01241 0:03:18 MISSION ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 2/11/2024 12:25 AM 240211-MNT01253 0:01:33 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 2/20/2024 7:10 AM 240220-MNT01475 0:04:03 TORRES 3 SW 2ND ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 2/20/2024 8:43 AM 240220-MNT01476 0:04:05 MONTE VERDE 4 SW 4TH ST4TH AVE 2 EMS call, excluding vehicle accident with injury 2/22/2024 10:55 PM 240222-MNT01536 0:00:00 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 2/25/2024 12:34 PM 240225-MNT01596 0:04:22 HATTON RD MONTEREY ST 3 EMS call, excluding vehicle accident with injury 2/25/2024 5:44 PM 240225-MNT01601 0:00:10 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 2/26/2024 2:37 PM 240226-MNT01614 0:04:20 10TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 2/26/2024 6:52 PM 240226-MNT01619 0:01:26 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 2/29/2024 8:28 PM 240229-MNT01698 0:03:04 LOBOS ST 4TH AVE 3 20 0:02:41
Motor vehicle accident with no injuries. 2/25/2024 8:38 PM 240225-MNT01604 0:02:51 2ND AVE SANTA RITA ST 3 Surf rescue 2/24/2024 3:12 PM 240224-MNT01577 0:03:48 SCENIC RD 8TH AVE 3 2 0:03:20
Hazardous condition, other 2/4/2024 4:32 PM 240204-MNT00989 0:04:20 TORRES ST 8TH AVE 2 Gas leak (natural gas or LPG) 2/4/2024 11:34 AM 240204-MNT00903 0:20:23 S MOUNTAIN VIEW AVE GUADALUPE ST 3 Gas leak (natural gas or LPG) 2/4/2024 3:15 PM 240204-MNT00975 0:01:20 CARPENTER ST 3RD AVE 3 Gas leak (natural gas or LPG) 2/5/2024 10:42 AM 240205-MNT01045 0:01:47 3 NE SAN ANTONIO AVE 11TH AVE 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 02/01/2024 To: 02/29/2024
300-321 Series (EMS)
322-399 Series (Rescues)
400 Series (Hazardous Material)
24 02 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Gas leak (natural gas or LPG) 2/19/2024 4:29 PM 240219-MNT01465 0:03:23 2ND AVE JUNIPERO AVE 3 Chemical hazard (no spill or leak) 2/4/2024 10:27 AM 240204-MNT00878 0:05:36 OCEAN AVE SAN CARLOS ST 2 Carbon monoxide incident 2/5/2024 10:39 PM 240205-MNT01079 0:06:18 VIZCAINO FLANDERS WAY 3 Carbon monoxide incident 2/6/2024 11:38 AM 240206-MNT01096 0:06:16 2946 SANTA LUCIA AVE 2 Carbon monoxide incident 2/6/2024 12:23 PM 240206-MNT01100 0:02:07 2946 SANTA LUCIA AVE 3 Electrical wiring/equipment problem, other 2/1/2024 11:07 AM 240201-MNT00808 0:04:28 JUNIPERO AVE 11TH AVE 2 Electrical wiring/equipment problem, other 2/5/2024 3:07 PM 240205-MNT01065 0:03:57 OCEAN AVE GUADALUPE ST 2 Heat from short circuit (wiring), defective/worn 2/5/2024 12:09 PM 240205-MNT01054 0:14:54 S MOUNTAIN VIEW AVE GUADALUPE ST 3 Power line down 2/4/2024 10:20 AM 240204-MNT00876 0:16:38 FOREST RD PINE RIDGE RD 3 Power line down 2/5/2024 6:54 AM 240205-MNT01028 0:06:01 CARPENTER ST 3RD AVE 2 Power line down 2/5/2024 10:52 AM 240205-MNT01046 0:08:38 SANTA FE ST 4TH AVE 3 Power line down 2/6/2024 1:43 PM 240206-MNT01101 0:05:26 2ND AVE N SAN ANTONIO AVE 2 Arcing, shorted electrical equipment 2/4/2024 9:37 AM 240204-MNT00867 0:02:55 SCENIC RD 10TH AVE 3 Biological hazard, confirmed or suspected 2/16/2024 11:48 AM 240216-MNT01387 0:04:27 DOLORES ST 5TH AVE 3 Accident, potential accident, other 2/4/2024 11:29 AM 240204-MNT00909 0:01:47 3RD AVE MONTE VERDE ST 3 Accident, potential accident, other 2/4/2024 12:33 PM 240204-MNT00939 0:02:20 PALOU AVE N CASANOVA ST 3 Accident, potential accident, other 2/4/2024 1:16 PM 240204-MNT00955 0:04:52 5TH AVE GUADALUPE ST 3 Accident, potential accident, other 2/4/2024 2:59 PM 240204-MNT00971 0:03:29 8TH AVE SAN ANTONIO AVE 3 Building or structure weakened or collapsed 2/4/2024 9:01 AM 240204-MNT00863 0:06:14 SANTA RITA ST 3RD AVE 3 Building or structure weakened or collapsed 2/4/2024 9:08 AM 240204-MNT00865 0:03:28 MISSION ST 10TH AVE 3 Building or structure weakened or collapsed 2/4/2024 10:47 AM 240204-MNT00888 0:05:19 TORRES ST 8TH AVE 3 Building or structure weakened or collapsed 2/4/2024 11:35 AM 240204-MNT00904 0:00:00 MISSION ST ALTA AVE 3 Building or structure weakened or collapsed 2/4/2024 12:12 PM 240204-MNT00929 0:01:16 DOLORES ST 1ST AVE 3 Building or structure weakened or collapsed 2/5/2024 7:54 AM 240205-MNT01034 0:05:49 25969 RIDGEWOOD RD 3 Building or structure weakened or collapsed 2/5/2024 10:09 AM 240205-MNT01044 0:06:01 1ST AVE GUADALUPE ST 3 29 0:05:30
Service Call, other 2/4/2024 10:11 AM 240204-MNT00871 0:02:52 MISSION ST SANTA LUCIA AVE 3 Service Call, other 2/4/2024 10:14 AM 240204-MNT00874 0:03:14 OCEAN AVE CASANOVA ST 3 Service Call, other 2/4/2024 12:40 PM 240204-MNT00940 0:00:00 JUNIPERO AVE 7TH AVE 3 Service Call, other 2/4/2024 12:44 PM 240204-MNT00942 0:01:36 LINCOLN ST 9TH AVE 3 Service Call, other 2/4/2024 1:49 PM 240204-MNT00959 0:04:39 3RD AVE SANTA FE ST 3 Service Call, other 2/4/2024 2:00 PM 240204-MNT00962 0:02:51 5895 JUNIPERO AVE 3 Service Call, other 2/4/2024 3:02 PM 240204-MNT00972 0:02:41 GUADALUPE ST 5TH AVE 3 Service Call, other 2/4/2024 4:47 PM 240204-MNT00993 0:05:24 2ND AVE GUADALUPE ST 3 Service Call, other 2/4/2024 5:11 PM 240204-MNT00997 0:03:28 MONTE VERDE ST 3RD AVE 3 Service Call, other 2/4/2024 6:10 PM 240204-MNT01004 0:02:42 GUADALUPE ST 7TH AVE 3 500 & 600 Series (Service Calls)
400 Series (Hazardous Material) cont.
24 02 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Service Call, other 2/13/2024 9:36 PM 240213-MNT01327 0:03:51 SAN CARLOS ST 12TH AVE 3 Lock-out 2/2/2024 1:44 PM 240202-MNT00828 0:03:36 MONTE VERDE ST 7TH AVE 2 Assist police or other governmental agency 2/6/2024 2:26 PM 240206-MNT01103 0:14:13 MISSION ST 8TH AVE 2 Public service 2/5/2024 7:23 AM 240205-MNT01032 0:02:23 2ND AVE JUNIPERO AVE 2 Public service 2/9/2024 1:42 PM 240209-MNT01209 0:06:04 2ND AVE N CASANOVA ST 2 Public service 2/9/2024 3:02 PM 240209-MNT01211 0:05:02 CAMINO DEL MONTE JUNIPERO AVE 2 Public service 2/14/2024 8:41 AM 240214-MNT01337 0:02:55 3RD AVE DOLORES ST 3 Public service 2/19/2024 3:08 PM 240219-MNT01462 0:04:05 MONTE VERDE ST 2ND AVE 3 Public service 2/21/2024 9:57 AM 240221-MNT01502 0:04:20 11TH AVE CASANOVA ST 2 Public service 2/23/2024 2:20 PM 240223-MNT01555 0:01:28 OCEAN AVE MISSION ST 2 Assist invalid 2/17/2024 8:52 AM 240217-MNT01406 0:03:44 GUADALUPE ST 6TH AVE 2 Assist invalid 2/18/2024 9:40 AM 240218-MNT01433 0:02:46 GUADALUPE ST 6TH AVE 2 No incident found on arrival at dispatch address 2/5/2024 6:01 PM 240205-MNT01072 0:04:26 SCENIC RD SANTA LUCIA AVE 3 No incident found on arrival at dispatch address 2/10/2024 7:07 PM 240210-MNT01247 0:02:53 MISSION ST 7TH AVE 3 No incident found on arrival at dispatch address 2/11/2024 1:57 PM 240211-MNT01266 0:03:55 JUNIPERO AVE 4TH AVE 2 No incident found on arrival at dispatch address 2/19/2024 10:29 AM 240219-MNT01457 0:03:08 LINCOLN ST 6TH AVE 3 No incident found on arrival at dispatch address 2/19/2024 12:15 PM 240219-MNT01459 0:03:25 DOLORES ST 10TH AVE 3 EMS call, party transported by non-fire agency 2/18/2024 11:13 AM 240218-MNT01438 0:03:16 25995 RIDGEWOOD RD 3 EMS call, party transported by non-fire agency 2/21/2024 6:53 PM 240221-MNT01510 0:02:17 SAN CARLOS ST 7TH AVE 2 29 0:03:42
Alarm system sounded due to malfunction 2/3/2024 9:34 AM 240203-MNT00843 0:02:39 OCEAN AVE MISSION ST 3 Alarm system sounded due to malfunction 2/3/2024 11:21 PM 240203-MNT00854 0:05:51 N CARMELO ST 4TH AVE 3 Alarm system sounded due to malfunction 2/4/2024 8:40 AM 240204-MNT00860 0:04:50 CARMELO ST 4TH AVE 3 Alarm system sounded due to malfunction 2/4/2024 9:54 AM 240204-MNT00869 0:01:45 SAN CARLOS ST 10TH AVE 3 Alarm system sounded due to malfunction 2/5/2024 12:19 AM 240205-MNT01019 0:04:00 MISSION ST 6TH AVE 2 Alarm system sounded due to malfunction 2/20/2024 2:20 PM 240220-MNT01484 0:03:14 MONTE VERDE ST 6TH AVE 3 Smoke detector activation, no fire - unintentional 2/12/2024 11:17 AM 240212-MNT01288 0:02:53 DOLORES ST 7TH AVE 3 Detector activation, no fire - unintentional 2/4/2024 11:51 AM 240204-MNT00912 0:00:53 DOLORES ST 7TH AVE 3 Detector activation, no fire - unintentional 2/14/2024 2:23 PM 240214-MNT01346 0:02:44 JUNIPERO AVE 6TH AVE 3 Alarm system activation, no fire - unintentional 2/17/2024 7:43 PM 240217-MNT01425 0:05:48 SCENIC RD 8TH AVE 3 Alarm system activation, no fire - unintentional 2/20/2024 12:21 AM 240220-MNT01470 0:03:56 DOLORES ST 7TH AVE 3 Carbon monoxide detector activation, no CO 2/6/2024 6:42 AM 240206-MNT01087 0:04:25 TORRES ST OCEAN AVE, 2 SE 3 Carbon monoxide detector activation, no CO 2/12/2024 5:45 PM 240212-MNT01302 0:03:13 LOBOS ST 1ST AVE 2 13 0:03:33
Wind storm, tornado/hurricane assessment 2/4/2024 10:13 AM 240204-MNT00872 0:07:57 Dolores ST 1st Ave 2 Wind storm, tornado/hurricane assessment 2/4/2024 11:55 AM 240204-MNT00922 0:01:30 Lobos ST 3rd Ave 3 Wind storm, tornado/hurricane assessment 2/4/2024 12:02 PM 240204-MNT00925 0:03:38 9th AVE Torres St 3 700 Series (False Alarms)
800 Series (Severe Weather)
500 & 600 Series (Service Calls) cont.
24 02 Carmel Fire Activity Report.xlsx 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Wind storm, tornado/hurricane assessment 2/4/2024 12:47 PM 240204-MNT00946 0:03:32 Scenic RD Ocean Ave 3 Wind storm, tornado/hurricane assessment 2/5/2024 7:15 AM 240205-MNT01030 0:06:48 Junipero AVE Vista Ave 2 5 0:04:41
Code 2 Calls 23
Code 3 Calls 75
98 84%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240204-MNT00903 ME11 responded from St 11, delayed due to distance 240205-MNT01079 E15 responded from St 15, delayed due to locating address 240205-MNT01054 E15 responded from St 15, delayed due to engine malfunction 240204-MNT00993 ME11 responded from St 11, delay due to distance 240203-MNT00854 E15 responded from St 15, delay due to trouble locating address 240217-MNT01425 E15 responded from St 15, delay due to trouble locating address 240204-MNT00863 E15 responded from St 15, delayed due to weather 800 Series (Severe Weather) cont.
240204-MNT00876 OES327 responded from St 16, delayed due to distance 240205-MNT01046 ME11 responded from St 11, delayed due to distance 240204-MNT00888 E15 responded from St 15, delayed due to weather 240205-MNT01034 E15 responded from St 15, delayed due to weather 240205-MNT01044 E15 responded from St 15, delay due to route obstruction and weather 24 02 Carmel Fire Activity Report.xlsx 4
Type of Call Number Average Response Time
Fire 0 0:00
EMS 20 2:41
Rescue 2 3:20
Hazardous Condition 29 5:30
Service Calls 29 3:42
Severe Weather 5 4:41
False Call 13 3:33
Total Responses 98 3:54
Total Code 3 Calls: 75
Response Times for Code 3
Calls ≤ 5 minutes: 84%
CARMEL-BY-THE-SEA
FEBRUARY 2024
Response Summary Report by Incident Type
Fire
0%
EMS
20% Rescue
2%
Hazardous Condition
30% Service Calls
30%
Severe
Weather
5%
False Call
13%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 02 Carmel Fire Response Summary.xlsx 3/13/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Fire, other 2/20/2024 240220-CFA00229 00:03:52 DOLORES ST 7TH AVE 3 Forest, woods or wildland fire 2/5/2024 240205-CFA00168 00:02:59 S MOUNTAIN VIEW AVE GUADALUPE ST 3 2 0:03:25
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 2/3/2024 240203-CFA00137 00:05:43 N CARMELO ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 2/6/2024 240206-CFA00176 00:02:30 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 2/7/2024 240207-CFA00178 00:02:32 SAN CARLOS ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 2/7/2024 240207-CFA00180 00:01:43 4TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 2/8/2024 240208-CFA00181 00:03:55 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 2/8/2024 240208-CFA00183 00:03:24 2ND AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 2/9/2024 240209-CFA0187 00:05:00 SAN CARLOS 4 NE VISTA 3 EMS call, excluding vehicle accident with injury 2/10/2024 240210-1812-CFA0188 00:03:00 MISSION ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 2/12/2024 240212-CFA00194 00:02:37 7TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 2/12/2024 240212-CFA00195 00:02:03 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 2/16/2024 240216-CFA00210 00:02:21 CAMINO REAL ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/18/2024 240218-CFA00218 00:01:43 JUNIPERO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/18/2024 240218-CFA00219 00:03:10 25995 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 2/20/2024 240220-CFA00231 00:04:22 TORRES ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 2/20/2024 240220-CFA00232 00:04:17 MONTE VERDE ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 2/23/2024 240223-CFA00243 00:03:13 CAMINO REAL ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/25/2024 240225-CFA00247 00:04:00 HATTON ST 3 EMS call, excluding vehicle accident with injury 2/25/2024 240225-CFA0250 00:01:00 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 2/26/2024 240226-CFA00252 00:02:57 JUNIPERO AVE OCEAN AVE 2 EMS call, excluding vehicle accident with injury 2/26/2024 240226-CFA00253 00:03:03 10TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 2/26/2024 240226-CFA00255 00:01:44 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 2/29/2024 240229-CFA00264 00:02:43 LOBOS ST 4TH AVE 3 22 0:03:03
322-399 Series (Rescues)
Motor vehicle accident with no injuries. 2/10/2024 240210-CFA0189 00:02:00 MISSION ST 7TH AVE 3 Motor vehicle accident with no injuries. 2/25/2024 240225-CFA00251 00:02:12 2ND AVE SANTA RITA ST 3 2 0:02:06
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 02/01/2024 To: 02/29/2024
24 02 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material)
Hazardous condition, other 2/4/2024 240204-CFA00144 00:04:04 SANTA RITA ST 3RD AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00145 00:02:55 MISSION ST 10TH AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00146 00:03:21 SCENIC RD 10TH AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00150 00:03:56 MISSION ST ALTA AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00151 00:01:25 LOBOS ST 3RD AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00152 00:02:34 9TH AVE TORRES ST 3 Hazardous condition, other 2/4/2024 240204-CFA00153 00:01:33 5TH AVE GUADALUPE ST 3 Hazardous condition, other 2/4/2024 240204-CFA00154 00:03:18 3RD AVE SANTA FE ST 3 Hazardous condition, other 2/4/2024 240204-CFA00155 00:01:24 5895 JUNIPERO AVE 3 Hazardous condition, other 2/4/2024 240204-CFA00156 00:00:58 GUADALUPE ST 5TH AVE 3 Hazardous condition, other 2/5/2024 240205-CFA00163 00:03:38 MONTE VERDE ST 13TH AVE 3 Hazardous condition, other 2/5/2024 240205-CFA00164 00:03:53 25969 RIDGEWOOD RD 3 Hazardous condition, other 2/5/2024 240205-CFA00167 00:03:43 SAN ANTONIO AVE 11TH AVE 3 Hazardous condition, other 2/5/2024 240205-CFA00169 00:05:43 SCENIC RD SANTA LUCIA AVE 3 Hazardous condition, other 2/13/2024 240213-CFA00204 00:03:54 SAN CARLOS ST 12TH AVE 3 Hazardous condition, other 2/19/2024 240219-CFA00225 00:03:30 DOLORES ST 10TH AVE 3 Hazardous condition, other 2/19/2024 240219-CFA00227 00:02:03 LOBOS ST 3RD AVE 3 Gas leak (natural gas or LPG) 2/19/2024 240219-CFA00228 00:03:39 2ND AVE JUNIPERO AVE 3 Carbon monoxide incident 2/5/2024 240205-CFA00171 00:05:05 VIZCAINO AVE FLANDERS WAY 3 19 0:03:11
500 & 600 Series (Service Calls)
Service Call, other 2/5/2024 240205-CFA00165 00:04:48 MISSION ST 3RD AVE 2 Assist invalid 2/5/2024 240205-CFA00166 00:02:15 MISSION ST 3RD AVE 2 Assist invalid 2/11/2024 240211-CFA00190 00:03:56 JUNIPERO AVE 4TH AVE 2 Assist invalid 2/17/2024 240217-CFA00212 00:03:48 GUADALUPE ST 6TH AVE 2 Assist invalid 2/18/2024 240218-CFA00217 00:01:44 SANTA FE ST 3RD AVE 2 5 0:03:18
700 Series (False Alarms)
False alarm or false call, other 2/12/2024 240212-CFA00192 00:02:44 DOLORES ST 7TH AVE 3 False alarm or false call, other 2/17/2024 240217-CFA00215 00:04:07 SCENIC RD 8TH AVE 3 Alarm system sounded due to malfunction 2/3/2024 240203-CFA00139 00:02:44 OCEAN AVE MISSION ST 3 Alarm system activation, no fire - unintentional 2/3/2024 240203-CFA00142 00:05:30 N CARMELO ST 4TH AVE 3 Alarm system activation, no fire - unintentional 2/5/2024 240205-CFA00159 00:03:55 MISSION ST 6TH AVE 3 Alarm system activation, no fire - unintentional 2/14/2024 240214-CFA00207 00:02:30 JUNIPERO AVE 6TH AVE 3 6 0:03:35
Code 2 Calls 6
Code 3 Calls 50
56 92%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240203-CFA00137 Delayed due to distance
240205-CFA00169 Delayed due to distance
240205-CFA00171 Delayed due to distance
24 02 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
240203-CFA00142 Delayed due to distance Total Average Response Time 0:03:06 24 02 CFA Activity Report.xlsx 3
District Response Number Average Response Time
Carmel-By-The-Sea 56 3:06
Carmel Highlands 2 16:32
Carmel Valley 0 0:00
Cypress 22 6:11
Mid Coast 1 15:11
Monterey 5 8:09
Pacific Grove 5 13:24
Pebble Beach 9 16:51
Seaside 2 12:38
Total Responses 102 10:13
Total Code 3 Calls: 50
CFA Response Times for Code 3
Calls ≤ 5 minutes: 92%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
FEBRUARY 2024
Response Summary Report by District Type
Carmel-By-The-Sea
55%
Carmel Highlands
2% Carmel Valley
0%
Cypress
21%
Mid Coast
1%
Monterey
5%
Pacific Grove
5%
Pebble Beach
9%
Seaside
2% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 02 CFA Response Summary.xlsx 3/13/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 2/5/2024 240205-CFA00160 00:21:48 178 SPINDRIFT RD 2 EMS call, excluding vehicle accident with injury 2/22/2024 240222-CFA00240 00:11:16 231 HWY 1 3 2 0:16:32
CYPRESS
EMS call, excluding vehicle accident with injury 2/2/2024 240202-CFA00135 00:03:16 3600 OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/3/2024 240203-CFA00141 00:06:04 26270 DOLORES ST 3 EMS call, excluding vehicle accident with injury 2/3/2024 240203-CFA00140 00:05:33 26274 INSPIRATION AVE 3 EMS call, excluding vehicle accident with injury 2/4/2024 240204-CFA00158 00:08:08 HILLTOP PL INSPIRATION AVE 2 EMS call, excluding vehicle accident with injury 2/5/2024 240205-CFA00170 00:07:32 26274 INSPIRATION AVE 2 EMS call, excluding vehicle accident with injury 2/7/2024 240207-CFA00177 00:06:30 3650 RIO ROAD 3 EMS call, excluding vehicle accident with injury 2/7/2024 240207-CFA00179 00:04:57 26254 CARMELO ST 3 EMS call, excluding vehicle accident with injury 2/13/2024 240213-CFA00202 00:05:57 4860 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 2/14/2024 240214-CFA00205 00:07:51 4245 CANADA LN 3 EMS call, excluding vehicle accident with injury 2/14/2024 240214-CFA00206 00:04:35 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 2/18/2024 240218-CFA00221 00:06:30 26279 OCEAN VIEW AVE 3 EMS call, excluding vehicle accident with injury 2/18/2024 240218-CFA00220 00:06:59 RIO VISTA DR CHIQUITO PL 3 EMS call, excluding vehicle accident with injury 2/21/2024 240221-CFA00236 00:05:57 26181 VALLEY VIEW AVE 3 EMS call, excluding vehicle accident with injury 2/26/2024 240226-CFA00254 00:03:29 24703 CAMINO DEL MONTE 3 EMS call, excluding vehicle accident with injury 2/27/2024 240227-CFA00256 00:05:46 24697 CAMINO DEL MONTE 3 EMS call, excluding vehicle accident with injury 2/28/2024 240228-CFA00258 00:05:50 24520 OUTLOOK DR 3 EMS call, excluding vehicle accident with injury 2/28/2024 240228-CFA00261 00:04:49 100 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 2/29/2024 240229-CFA00263 00:05:49 3645 RIO RD 3 Motor vehicle accident with injuries 2/8/2024 240208-CFA00182 00:05:22 26135 3 Motor vehicle accident with injuries 2/12/2024 240212-CFA00193 00:12:20 5315 CARMEL VALLEY RD 2 Motor vehicle accident with injuries 2/23/2024 240223-CFA00244 00:05:55 6 CROSSROADS MALL 3 Assist invalid 2/14/2024 240214-CFA00208 00:06:51 25621 CARMEL KNOLLS DR 3 22 0:06:11
MID COAST
Motor vehicle accident with no injuries. 2/17/2024 240217-CFA00213 00:15:11 HWY 1 ROCKY PT 3 1 0:15:11
MONTEREY
EMS call, excluding vehicle accident with injury 2/3/2024 240203-CFA00138 00:10:15 200 GLENWOOD CIR 3 EMS call, excluding vehicle accident with injury 2/13/2024 240213-CFA00201 00:10:35 46 TWIN OAKS DR 3
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 02/01/2024 To: 02/29/2024
24 02 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MONTEREY cont.
EMS call, excluding vehicle accident with injury 2/15/2024 240215-CFA00209 00:05:14 666 CASANOVA AVE 3 Motor vehicle/pedestrian accident (MV Ped) 2/12/2024 240212-CFA00191 00:07:51 DEL MONTE AVE WASHINGTON ST 3 Motor vehicle accident with injuries 2/8/2024 240208-CFA00185 00:06:48 MUNRAS AVE VIA ZARAGOZA 3 5 0:08:09
PACIFIC GROVE
EMS call, excluding vehicle accident with injury 2/2/2024 240202-CFA00134 00:08:43 1229 DAVID AVE 3 EMS call, excluding vehicle accident with injury 2/8/2024 240208-CFA00184 00:16:29 600 PINE AVE 2 EMS call, excluding vehicle accident with injury 2/17/2024 240217-CFA00211 00:16:23 1252 SURF AVE 3 EMS call, excluding vehicle accident with injury 2/21/2024 240221-CFA00235 00:12:55 551 GIBSON AVE 3 Motor vehicle accident with injuries 2/19/2024 240219-CFA00222 00:12:28 551 GIBSON AVE 3 5 0:13:24
PEBBLE BEACH
EMS call, excluding vehicle accident with injury 2/12/2024 240212-CFA00196 00:07:40 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 2/13/2024 240213-CFA00199 00:11:29 101 DRAKE RD 3 EMS call, excluding vehicle accident with injury 2/13/2024 240213-CFA00200 00:06:20 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 2/17/2024 240217-CFA00214 00:07:34 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 2/18/2024 240218-CFA00216 00:09:58 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 2/19/2024 240219-CFA00224 00:16:12 1073 SAN CARLOS RD 3 EMS call, excluding vehicle accident with injury 2/20/2024 240220-CFA00230 00:08:09 3210 MACOMBER DR 3 EMS call, excluding vehicle accident with injury 2/22/2024 240222-CFA00239 01:12:13 3210 MACOMBER DR 3 EMS call, excluding vehicle accident with injury 2/22/2024 240222-CFA00241 00:12:01 3152 FOREST LAKE RD 3 9 0:16:51
SEASIDE
EMS call, excluding vehicle accident with injury 2/23/2024 240223-CFA00245 00:13:16 1876 ST HELENA ST 3 EMS call, excluding vehicle accident with injury 2/25/2024 240225-CFA00249 00:12:00 1443 MINGO AVE 3 2 0:12:38
Code 2 Calls 5
Code 3 Calls 41
46 Total Average Response Time 0:12:42
Total # of Incidents
24 02 CFA Activity Report.xlsx 2
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-08 2/5/2024 2/15/2024 Classification of ADU under APN 010-195-001 (house and the ADU)
Domine Barringer, CAWD 2/5/2024 response sent
2024-09 2/5/2024 2/15/2024 2/29/2024 emails sent to and from Chip Rerig July 1, July 2, July 3, July 4, July 5, 2020. Allan Stevo
asked request to narrow the scope of
request to subject matter if possible.
Waiting for response. 2/8/2024. Sent
email extening response 14 days to 2-
29-2024 due to large volume or
records to review. First set of
responsive records sent 3/8/2024. Will
continue to release records on a
2024-12 2/6/2024 2/16/2024 3/1/2024
All records, including emails, documents, police
reports, complaints, communications, etc. regarding
David or Debra ("Debbie") Hutchings, or referring to
Mr. and Ms. Hutchings as residents of Lincoln St 3 NW
of 9th Ave, including any police reports of any
complaints against Mr. and Ms. Hutchings, for the
time frame of 7/10/2023 to present" to or from
between Carmel City officials, or City employees,
including the Carmel Police Department staff.
Nicholas Smith, Hudson
and Martin PC
3/8/2024
sent 14 day extension email on 2-16-
24. Extended again to March 8, 2024.
First set of records released 3-7-2024.
Second and final set sent 3-8-2024
2024-13 2/6/2024 2/16/2024
owner, and what's their contact information (mailing
address, email, phone number): - Mission 4 Ne Of,
Carmel By The Sea
- Guadalupe 4 Se Of Ocean, Carmel By The Sea
- Monte Verde 5 Ne Of 5th, Carmel By The Sea
- 24497 San Mateo Ave, Carmel
- 25045 Monterey St #B, Carmel
- 5014 Monterey St, Carmel
- 149 Terrace Way, Carmel Valley
- Guadalupe 4 Se Of Ocean, Carmel By The Sea
- San Carlos 5 Nw Of 1st, Carmel By The Sea
- 3800 Sticks and Stones, Carmel by the sea
- Torres 5 Sw Of 2nd, Carmel By The Sea
- NE Corner Of Oak Knoll Way And, Carmel By The
Sea
- 55 Calle De Este, Carmel Valley
- Monte Verde 2 Ne Of 2nd, Carmel By The Sea
- 25940 Junipero Ave, Carmel
Yaiza Garcia Minguez 2/6/2024
Sent email - no responsive records
exist. Contact Monterey County
Assessor.
2024-14 2/8/2024 2/20/2024
1) Any and all communications, correspondence,
letters, emails, notes, memoranda, citations, reports,
records of fees owed the City, stop work orders,
police reports, photographs or any other documentary
evidence relating to the tree pruning incident on
October 9, 2023 at or near Monte Verde Street, 3
Northeast of Ninth Avenue (see Attachment 1 to this
email message for a map of the area). 2) Any and all
documents, correspondence, communications,
letters, emails, notes, memoranda, citations, reports,
photographs, records of fees owed to the City,
appeals, and any other documents relating to Item 4
on the January 11, 2024 Forest and Beach
Commission meeting agenda (Consider the release of
a stop work order at Monte Verde Street 3 Northeast
of Ninth Avenue).
Nicholas Smith, Hudson
and Martin PC
2/20/2024 records sent 2-20-2024.
City Clerk PRA Request Log - February 2024
Attachment 3
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-15 2/9/2024 2/20/2024
With respect to incidents occurring on or after January 1, 2014, we are requesting copies of all public records relating to any of the following circumstances,
pursuant to Penal Code section 832.7(b):
1. Any incident involving the discharge of a firearm at a person by a peace officer or custodial officer
2. Any incident involving the use of force against a
person by a peace officer or custodial officer that
resulted in death or great bodily injury
3. Any incident in which a sustained finding was made
by any law enforcement agency or ovesight agency
that a peace officer or custodial officer engaged in
sexual assault involving a member of the public
4. Any incident in which a sustained finding was made
by any law enforcement agency or oversight agency
involving dishonesty by a peace officer or custodial
officer directly relating to the reporting, investigation, or prosecution of a crime, or directly relating to the
reporting of, or investigation of misconduct by,
another peace officer or custodial officer, including,
but not limited to, any false statements, filing false
reports, destruction, falsifying, or concealing of
evidence, or perjury
5. Any sustained finding involving a complaint that
alleged unreasonable or excessive force
6. Any sustained finding an officer failed to intervene against another officer using force that is clearly
unreasonable or excessive
Muckrock 2/15/2024 sent response
2024-16 2/13/2024 2/23/2024 copy of Pitney Bowes postage meter lease Brien Jones 2/13/2024 records sent. 2024-17 2/13/2024 2/23/2024
Property files for The Cottages of Carmel, 26245
Carmel Randcho Blvd, 93923
Betsy Hosko 2/13/2024
no records. Location is in the County.
Notified requester
2024-18 2/9/2024 2/20/2024 3/5/2024
records regarding claim filed re: Anahit Sargsyan
incident on 10-8-2023 sidewalk in front of Coach
store, NE San Carlos and Ocean Ave
Hermine Khachatryan 3/14/2024 sent response and records 2024-19 2/20/2024 3/1/2024 building permit records from May 1, 2023 - January 31, 2024.
Rolex Domengiano 2/21/2024 records sent
2024-20 2/16/2024 2/26/2024 ALPR Data - Police Department PRA Muckrock forwarded request to PD 2024-21 2/26/2024 3/7/2024 3/21/2024 2023 Employee Compensation Report Mary Schley 3/21/2024 sent 14 day extension email, new due date is 3/21. Record sent 3/21/2024
2024-22 (NR 24-
7)
2/26/2024 3/7/2024
any information/documentation with the Fire
Department regarding the property located at the
northwest corner of San Carlos Street and 4th Avenue,
Carmel by the Sea (APN: 010-124-012-000). Of
particular interest are the following items:
• Records of fire inspections at the subject property;
• Records regarding petroleum product and/or
hazardous substance usage/storage at the subject
property (i.e., permits, inspections, hazardous
materials business plans, SPCC plans, maps, site
plans, chemical inventories);
• Records regarding aboveground storage tank (AST)
and/or underground storage tank (UST) systems at the
subject property;
• Records of hazardous substance and/or petroleum
product releases, contamination or other known
environmental concerns which may have affected the
subject property; and/or
• Records of significant fires that may have used
AFFF/Class B firefighting foams at the subject
property.
The time frame for this request is 1940-2024.
Paige Callahan 2/27/2024
records scanned in GIS map, sent
email to requester via Next Request
with GIS link and instructions on how
to download files. Gave contact
information for Monterey Fire
Department to request specific Fire
Inspectionn records.
Attachment 3
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-22 (NR 24-
8)
2/26/2024 3/7/2024
any information/documentation with the Building
Department regarding the property located at the
northwest corner of San Carlos Street and 4th Avenue,
Carmel by the Sea (APN: 010-124-012-000). Of
particular interest are the following items:
• Available permits, licenses, and certificates of
occupancy (including oldest historical records) OR
permit summary (date, type of permit,
applicant/tenant)
• Construction date(s) [current building(s), and
previous building(s) if applicable]
• Permits of environmental concern (e.g., petroleum
storage tanks, septic systems, oil/water separators)
• Oldest and most recent maps and site layout plan of
the subject property (if available)
• Records of any major environmental violations or
significant complaints registered against the subject
property
The time frame for this request is 1940-2024.
Paige Callahan 3/14/2024 sent response with GIS link to property files.
2024-23 (NR 24-
9)
2/26/2024 3/7/2024
any information/documentation with the Planning
Department regarding the property located at the
northwest corner of San Carlos Street and 4th Avenue,
Carmel by the Sea (APN: 010-124-012-000). Of
particular interest are any environmental property use
limitations/restrictions related to contamination
and/or other environmental conditions at the subject
property (e.g., environmental deed restrictions,
groundwater use restrictions, methane zones). Thank
you.
Paige Callahan 3/14/2024 sent response with GIS link to property files.
Attachment 3
Request No. Request Date &
Received By
10-Day Due
Date
Date Completed by
PSO Requestor Info Requested Status
2023-0001 2/1/2024 2/11/2024 2/2/24 DA Lexis Nexis CC2400005 completed 2023-0002 02/01/2024 JK 2/11/2024 02/01/24 jk Pacific Docu-Scan CA2100610 completed 2023-0003 02/02/2024 MW 2/12/2024 02/02/24 mw State of Idaho occupation license CG2000580/ CG2100337
completed
2023-0004 2/8/2024 2/18/2024 2/9/24 DA David Schwartz CG2400048 completed 2023-0005 02/13/2024 ALI 2/23/2024 02/14/2024 ALI LexisNexis CA2400034 completed 2023-0006 02/23/2024 ALI 3/4/2024 3/7/24 DA Powell, Carmen CA2400060 completed 2023-0007 02/23/2024 ALI 3/4/2024 03/02/2024 DA Farrens, Stacia CG2300476 denied 2023-0008 02/26/2024 ALI 3/7/2024 3/8/24 DA Jara, Elida CG2300471 completed 2023-0009 02/26/2024 ALI 3/8/2024 3/7/24 DA Boarao, Dennis CG2400079 completed 2023-0010 02/26/2024 ALI 3/8/2024 3/8/2024 ALI LexisNexis CA2400065 completed 2023-0011 02/27/2024 ALI 3/9/2024 03/02/2024 DA Attorney CG2300476 denied Police Records Request Log - February 2024
Attachment 3
CITY OF CARMEL-BY-THE-SEA
Public Works Department
February 2024 Monthly Report
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works SUBMITTED ON: March 3, 2024
APPROVED BY: Chip Rerig, City Administrator
City Council Meeting of February 6, 2024
• Meeting cancelled due to the storms. Items deferred to the March 4th and 5th meetings.
Forest and Beach Commission Meeting of February 8, 2024 • Announcements included:
o The City Forester will summarize the impacts from the significant February 4th storms under the City Forester’s Report.
o Police Chief Tomasi will attend the meeting next month to review the criteria of when we need to close the beach, coordinating emergency services with the County, and FEMA funding. o At the February 15th Climate Committee meeting, the consultants preparing the Coastal Engineering Study, Phase 1 will be presenting the results of sea level rise impacts to the shoreline and vulnerable infrastructure. Same presentation will be made at the March F&B Commission meeting.
• Commission approved the proposed project by the Leadership Carmel Class of 2024 for enhancements to the overlook along the Scenic Pathway south of Eighth Avenue, subject to issuance of an encroachment permit by staff.
• City Forester presented the results of one of the technical studies that comprises the Urban Forest Master Plan (UFMP), regarding the Tree Canopy and Land Cover Assessment. This included a summary of the 9,875 City-owned trees that were inventoried, assessed, and geo-located. • City Forester gave a live demonstration of the TreeKeeper computer program in which all City trees are mapped. Each tree is linked to their attribute data, current health, and ties to any permits. • The City Forester presented the Forester’s Report for January 2024 which included the preliminary impacts of the February 4th storm. Impacts included 106 tree incidents, 43 trees fell, 8 trees in active failure removed, 50 large limbs, power lines down in 4 locations, and 12 homes impacted. • The Public Works Director presented the Public Works Department Report for January 2024.
Climate Committee Meeting of February 15, 2024
• Consultants with Integral, Corp., who are completing the Coastal Engineering Study, Phase 1, presented their technical findings of Task 3, Shoreline and Beach Erosion Exposure Modeling, which included an overview of sea level rise impacts to the shoreline over the next 75+ years, and Task 4, Coastal Hazard and Sea Level Rise Vulnerabilities. Presentation is available on the City website under https://ci.carmel.ca.us/public-works .
• Staff presented updated project tracking spreadsheets for Climate Adaptation Plan and Climate Action Plan projects.
Traffic Safety Committee Meeting of February 28, 2024
• Based on recent pruning to improve sight visibility at Santa Rita Street at Fourth Avenue since the last TSC meeting, denied a request for a 4-way stop controlled intersection.
Attachment 4
Public Works Department Report – February 2024
• As a follow-up to the last meeting’s review of trucks using Junipero Street to bypass the designated San Carlos Street truck route, between Eighth and Thirteenth Avenues, the Police noted that 0 to only 6 trucks per day were counted over the course of nearly a week, and most of those trucks were local delivery trucks. Public Works noted that there is adequate signage for trucks to follow the designated truck route although a couple of signs need to be replaced. While no further action required at this time, the TSC will review this item following paving along San Carlos, scheduled for April, to ensure no change in truck routing behaviors once San Carlos is a shared truck/bus/bicycle route. • Continued a request for a "Children at Play" sign(s) on Monte Verde Street, between Eighth and Ninth Avenues, pending more information from the Golden Bough Theater regarding anticipated children attending events following its renovation, and the possibility for the Theater to provide a traffic guard. • Denied a request for a 4-way Stop controlled intersection at Camino Real and Ninth Avenue. • Denied a request for additional Stop signs along San Antonio Avenue, between Eighth and Thirteenth Avenues, noting that San Antonio is an emergency access route, and that the intersecting streets are T-intersections.
• Approved a request for No Parking post(s) on the east side of San Antonio Avenue just north of Eleventh Avenue, due to parked vehicles obstructing the travel lane and reducing visibility. • Approved a request for No Parking post(s) on Dolores Street 2 southeast of Vista Avenue, across from the Stevenson School driveway.
• Approved a request for a convex mirror to be mounted on a power pole at the southwest corner of Santa Fe Street and Mountain View Avenue.
• Acknowledged Public Works’ request to allow for gaps in the split rail fence along the Junipero Street median, between Ocean and Seventh Avenues, rather than continuously repairing fences damaged intentionally by jaywalkers.
Administration
• Prepared staff report for the March 5th Council meeting regarding the first review of the Capital Improvement Program for Fiscal Year 2024/25. The report identified 15 capital plus 14 operating budget-funded projects completed in FY 2023/24, collectively valued at $3.3M, four projects recommended to be canceled or modified, 14 active projects to be carried over into FY 2024/25 with a total value of $8.1M, 6 carry over, “shovel ready” projects that require supplement funding of approximately $1.7M for construction, 6 new equipment and IT purchases valued at $0.5M that could be funded by the Vehicle and Equipment Fund, and 12 potential new capital projects, valued at $2.9M and funding from the Capital Fund. The report makes clear that the list of needed projects may exceed funding availability and contributes to the current one-year backlog in completing existing projects. • Updated the preliminary 5-Year Capital Improvement Plan. • On February 22nd, a meeting was held with the California Coastal Commission (CCC) regarding repairs that are needed along the shoreline that are urgent and longer-term projects, as well as repairs needed for beach access stairs, rock revetments, and seawalls. The CCC advised the City that certain repairs above the mean high tide line could be completed by City forces under a City-issued Emergency Coastal Development Permit.
• Subsequent to the meeting with the CCC, Public Works managers inspected all concrete and wooden beach access stairs and prepared a “Game Plan” to repair and open the concrete stairs located at Eighth, Tenth-South, Eleventh, Thirteenth, and Santa Lucia Avenues. This effort will be followed by repairing the wooden stairs at Martin Way. Remaining stairs require structural engineering/construction measures and more sand to return to the beach to eliminate the steep drop off at the stair bottoms. • On February 21st, the Public Works Director participated in a City Directors on Point event at the Women’s Club that was sponsored by the Carmel Residents Association. • On February 27th and 29th, the City Forester, Public Works Superintendent, Environmental Programs Manager, and Project Manager participated in public Development Workshops to present information on tree permits, encroachment permits, storm water quality measures, and drainage requirements. • Coordinated with Leadership Carmel Class of 2024 to guide submittals required for staff to process the encroachment permit associated with the Scenic Pathway Overlook Legacy Project approved by the Forest and Beach Commission.
Attachment 4
Public Works Department Report – February 2024
• For the Maintenance Worker vacancy, 10 candidates were interviewed by an external panel, and the top four finalists are scheduled for a final departmental interview in early March. • PW managers met with colleagues in the Community Planning & Building Department to continue to review and develop new process improvement strategies.
• Updated a list of 50 active projects and key task assignments for Public Works staff for the months of February through June 2024.
Carmel Cares and Other Volunteer Groups
• For the Ocean Avenue Median Islands Landscaping Project, Carmel Cares prepared landscaping plans, cost estimates, and PowerPoint slides to present the landscaping project to the Forest and Beach Commission for final approval at the March 14th meeting. • Carmel High School Interact Group students worked with Carmel Cares volunteers to do extensive weeding and clean up at the Forest Theater native plant garden. • “Downtown Detail” volunteers continued to clean and improve the downtown area. • “Median Minders” volunteers continued to improve medians across the Village. • The Friends of Mission Trail Nature Preserve coordinated with Environmental Programs staff regarding new, donor-funded MTNP entry signs. Sign designs will be submitted to the Forest and Beach Commission and Planning Department for approval in April.
Environmental Programs
• For the Coastal Engineering Study, Phase 1, received and accepted the consultants’ technical report covering Tasks 3, Shoreline and Beach Erosion Exposure Modeling, and Task 4, Coastal Hazard and Sea Level Rise Vulnerabilities.
• Prepared staff reports for the February 15th Climate Committee meeting associated with the Coastal Engineering Study Tasks 3 and 4, and regarding project tracking spreadsheets for projects identified in the Climate Action and Climate Adaptation Plans.
• For the Coastal Engineering Study, Phase 2, Amendment No. 1 to the PSA with EMC Planning/ Integral/Haro Kasunich was finalized for a fee of $450,000. A staff report and resolution were prepared for Council to approve this LCP Grant-funded Amendment. This item was postponed from the February to March 4th Council meetings.
• CalRecycle representatives visited Carmel and performed a random, “lid flip” audit of trash, recycling, and organics containers in the Village. Happy to report that Carmel is “ahead of the curve” in regards to proper sorting of trash, recyclables, and organics in the waste containers. • Participated in a tour of organizations awarded Edible Food Recovery Program Grants who are redirecting unconsumed, edible food from the landfill, where it breaks down into Greenhouse Gas, to benefit people in need.
• Confirmed 37 organizations and vendors to participate in the second annual Earth Day, to be held in conjunction with Arbor Day and Community Day, on April 20, 2024. Prepared staff report for the March 14th Forest and Beach Commission regarding this event.
• Friday Letter public service announcements included:
o E-waste disposal information
o Link to a new television commercial regarding proper Pet Waste Disposal o Packaging used batteries in bags for recycling pickup, outside of the waste stream o Rain barrels
o Save the date May 4th for “Snapshot Day” for volunteers to collect water quality samples Facility Maintenance
• For the Sunset Center Carpenter Hall Heater Replacement Project (CIP), a Purchase Order was issued, a mechanical building permit is being processed, and parts were ordered. • As part of the ADA Upgrade Project Year 6 (CIP), ADA-compliant railings for the Harrison Memorial Library were fabricated and galvanized by the vendor. Installation scheduled in late March. • Received additional quotes from electrical contractors to rebuild the electrical panel next to the Ocean/Juniper Christmas tree for safety reasons.
Attachment 4
Public Works Department Report – February 2024
• Although the annual fire system inspections were completed last fall, the last of the identified, remedial repairs to sprinkler systems were completed in February. • Following a storm, a drain was clogged in a flat portion of the Sunset Center roof, causing water to leak into the electrical room below. Thanks to Monterey Fire who helped us access the high roof using their ladder truck so we could clear the drains.
• At the request of the Library, began to evaluate the capability of the Park Branch Library emergency generator to be able to backup additional electrical circuits, and possibly heating, to accommodate storm shelter facilities during power outages.
• In the Sunset Center north parking lot, a rusted light pole failed, and a replacement pole was ordered. • At the Del Mar restroom, replaced rusted rollup door components housing the beach ATV vehicle. • At the Norton Court parking garage, repaired a parking exit gate, and assessed options to replace the failing security access system that is reaching the end of its useful life. • Troubleshooting and repairs were completed to prevent short-circuiting of Police parking lot lighting. • Attended the National Fire Protection Association Fire Pump class.
Project Management for the Capital Improvement Program
4 Leaf Projects:
• Similar to the Police Building Project public meeting on January 25th, the Council Ad Hoc Committee held a second public meeting on February 1st to seek additional community input on the building condition assessment, Police space programming needs, and preliminary concepts for potentially relocating the Police Station to a new site or renovating the building in the current location. • Amendment No. 1 to the Professional Services Agreement with 4 Leaf consultants was outlined.
Three of 4 Leaf’s four previously-assigned projects will officially end, and a Notice to Proceed will be issued to authorize $10,180 for additional services associated with the Police Building Project using available supplemental services funds.
Ausonio, Inc. Projects:
• Elevator Service Company decommissioned the Park Branch Library Dumbwaiter in record time.
The contractor also permanently sealed off the dumbwaiter shaft. Notification was also made to the State Department of Industrial Relations/Elevator Unit to release the City of its maintenance obligations for this unused dumbwaiter. A letter was drafted to terminate our costly maintenance contract with Otis Elevator.
• For the Sunset Center North Wing and Harrison Memorial Library Exterior/Interior Painting Project, the construction kickoff meeting was held with the contractor, Color New Co., and technical submittals and encroachment permits were processed. An $85,000 deductive Change Order was executed reflecting significantly-reduced interior painting in the library. Painting to begin at Sunset Center in late March.
• Staff is reviewing 90% complete contract documents for re-bidding the City Hall Roof Replacement Project. This Project will be “shovel ready” for bidding in July should additional CIP funding be allocated for construction.
• For the Sunset Center Retaining Walls Repair Project and San Antonio Walkway Repair Project, Second to Fourth Avenues, ZFA Structural Engineers performed site visits and are developing the 30% design drawings for both projects for City review in early March. • For the Sunset Center Portico Design Project, Ten Over Studio submitted three portico concept designs and renderings. The project team will discuss these options in early March and prepare a preliminary cost figure for potential FY 2024/25 CIP funding.
Wallace Group Projects:
• For the FY 2022/23 Concrete Streets Repair Project, additional meetings were held with BKF Engineers who are incorporating the final 95% review comments, generated by Wallace Group and staff, into their final construction plans, specifications, and cost estimates. Shovel-ready contract documents will be ready well in advance of forecasted construction funding.
Attachment 4
Public Works Department Report – February 2024
• For the FY 2023/24 City-wide Paving Project, Wallace Group submitted the 30% design package and an associated cost estimate of $1.7M. 30% plans are under review while the consultant begins to advance the project design plans to 60% complete.
• For the Shoreline Infrastructure Repair Project, reviewed a second draft Request for Proposal to hire an engineering firm with shoreline expertise. Continuing to resolve issues including environmental services scope, options for beach stair repairs, and availability of prior reports.
Additional Capital Improvement Projects:
• For the $1.14M, FY 2021/22 City-wide Paving Project, Monterey Peninsula Engineering raised manhole covers to the grade of the new asphalt overlays, constructed asphalt berms, and installed thermoplastic legends and markings along Junipero Street, Third to Fourth Avenues, along Santa Fe Street, Fourth to Fifth Avenue, and at the Junipero/Camino del Monte Intersection. Sidewalk repairs were delayed due to weather and delivery of permeable pavers, but are scheduled for March. • For the Mission Trail Nature Preserve (MTNP) 3 Drainage Projects, which includes drainage piping near Rio Road, an 85-foot boardwalk over a bog, and reconstruction of a large swale, the contract was advertised for construction bids. Fourteen contractors attended the mandatory pre-bid meeting and site tour. Bid opening is on March 19th. Also, met with Dudek to significantly down scope their environmental monitoring proposals for during and post construction as required by the regulatory agency permits. A revised proposal is forthcoming.
• For the 4 City-wide Drainage Improvement Projects, Denise Duffy & Associates and staff performed site assessments for discharging into the MTNP and Pescadero creeks, and allowing the project to proceed with two Notices of Exemption under CEQA. Contact was also made with a property owner at the south end of Santa Fe Street, south of Eighth Avenue, who supports the City’s acquisition of an easement through a landscaped area, to allow for drainage line to discharge into the MTNP creek. • For the PG&E Rule 20A underground utility district project, the Council Ad Hoc committee and staff toured the two proposed underground district locations: Del Mar parking lot west of San Antonio Avenue, and along the MTNP Willow Trail for power lines servicing homes located along Ridgewood Road.
• Met with Carmel Area Wastewater District staff and their design and environmental consultants, who are working on their upcoming Scenic Road Sewer pipe bursting project, to coordinate environmental documentation processing and minimize construction impacts to the City.
Street Maintenance
• During and following several storm events in February, cleared out storm drains, picked up fallen branches and tree debris piles, and stockpiled additional sand for sand bags. • Beach access stairs between Eighth Avenue south to Martin Way continue to be temporarily closed.
Signs and barricades were replaced as needed.
• Filled a number of street potholes that resulted from rain events, and performed supplemental street sweeping.
• Continued making priority sidewalk repairs based on the recent Annual Sidewalk Survey Update.
Also began grinding of sidewalk uplifts.
• Installed several more ribbon-style trash and recycling containers. A total of 20 of the 30 recentlypurchase containers have now been installed. • Ordered a new Ford Mustang Mach 3 EV vehicle for Police administration use. • The two old forestry trucks were sold at public auction for $6,400.
Forestry, Parks, and Beach (Forester’s Report)
• Status of Davey Resource Group (DRG) development of the Urban Forest Master Plan (UFMP):
o The first draft of the UFMP was expected in December, but has been delayed and is expected in March.
o The UFMP technical report regarding the Tree Planting Palette will be presented to the Forest and Beach Commission and Steering Committee on March 14th.
Attachment 4
Public Works Department Report – February 2024
o Coordinated with Commissioner Brezoczky regarding coding of information submitted under the UFMP Community Survey to better distinguish input from Carmel residents versus input from respondents from adjacent geographic areas.
• In February, Forestry crews picked up 19 piles of storm-damaged trees and branches, removed 20 fallen, dead or hazardous trees, and pruned 7 trees. Storm cleanup is still ongoing. No new city trees were planted due to the urgency of storm recovery.
• The intense storm in early February brought on a mass of communication from residents seeing over 300 calls and/or emails come in. 224 “tickets” were resolved, but due to staffing challenges, 863 tickets remain outstanding, including correspondences prior to the storm. • Predominantly as a result of the February 4th storm, our 3 tree contractors removed 18 falling trees and pruned 15 trees with broken hanging branches determined by the Forester to be of imminent risk, under contract Task Orders.
• Landscape maintenance work across the City continues to be fully engaged by Town & Country. • Purchased electric chainsaw in first step to electrifying tools for tree crew. • Began to transition tree permit intake processing from the Community Planning and Building counter at City Hall over to the Public Works/Forestry office. Cross training underway with an official transfer date scheduled in March.
Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March
April
May
June
July
August
September
October
November
December
2024 Totals 66 33 5 10 29 17 12 8 4 0 2 12
2024 Permitted removals, pruning, and required planting . Permit Information
Attachment 4
Public Works Department Report – February 2024
Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 8 4
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 29 17 12 12 8 4 41.38% 39
0 20
40 60
80 100
120
140
160
180
2013 2014 2017 2018 2019 2020 2021 2022 2023 2024*
Historic Required Replanting
Re-planting of upper Re-planting of lower
Attachment 4
Public Works Department Report – February 2024
*Year to date
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.
City Forestry, Parks, and Beach Activities
Attachment 4
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 1, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Subbhada Winer, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: February 2024 Check Register Summary
RECOMMENDATION:
Approve the check register for February 2024.
BACKGROUND/SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.
Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of February 2024. This data can be found on the last page of the report.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for February 2024, totals $912,828.23.
PRIOR CITY COUNCIL ACTION:
Council ratified the December 2023 and January 2024 check registers at the March 4, 2024 regular meeting.
ATTACHMENTS:
Attachment 1) February 2024 Check Register
February 2024 Check Register
Check No.Vendor/Employee Transaction Description Date Amount Department: 000 ___
52922 County of Monterey-Treasury Division Citation Receipts Jan 2024 02/16/2024 5,925.00 52931 Monterey County Convention & Visitors Bureau TID Oct-Dec 2023 02/16/2024 84,257.91 52945 Visit Carmel CRID Oct-Dec 2023 remittance 02/16/2024 276,072.91 Total for Department: 000 ___ 366,255.82
Department: 110 City Council
52878 Peninsula Messenger LLC Mail service sorting and delivery 02/05/2024 7,128.00 52918 CHS-ASB Mock Trial Mock Trial grant FY 23-24 02/16/2024 5,000.00 52928 League of California Cities-Monterey Bay Division Membership dues 2024 02/16/2024 300.00 52944 US Bank Cal Chamber membership 02/16/2024 647.90
52973 League of California Cities-Monterey Bay Division D. Potter, B Richards Mty Bay Division 1/25/24 02/26/2024 100.00 52981 Peninsula Messenger LLC Mail service sorting and delivery 02/26/2024 88.00 Total for Department: 110 City Council 13,263.90
Department: 111 City Administration
52847 Alhambra Water service-City Hall 02/05/2024 121.41 52849 AT&T Telephone service citywide 02/05/2024 2,356.32 52851 Carmel Pine Cone Legal noticing 02/05/2024 165.00 52856 Code Publishing Company Municipal Code updates:Web, paper and electronic 02/05/2024 1,711.50 52864 Iron Mountain Records storage and management services 02/05/2024 969.35 52866 J 4 Systems System moderization and resiliency services directed by IT Amend 02/05/2024 617.50 52870 MISAC Membership 2023-24 D DeNoyer 02/05/2024 97.50 52876 Office Depot, Inc. Office supplies Admin 02/05/2024 503.81 52886 Softchoice Corporation SLG EA Microsoft Enterprise agreement/Azure Security upgrade Add 02/05/2024 9,000.00 52890 T-Mobile Monthly cell service, usage and purchases 02/05/2024 1,054.34 52893 Universal Staffing Inc Temporary staffing services:H Griffin 02/05/2024 2,440.00 52895 Verizon Wireless Cell phone sales and usage 02/05/2024 3,396.90 52908 Amazon Web Services Inc Data and cloud storage fees 02/16/2024 956.56 52910 AT&T Telephone service citywide 02/16/2024 2,065.09 52911 Aviate Enterprises Inc Enterprise Immune System Software services IT Dept 02/16/2024 17,193.36 52921 Corbin Willits System MOM Financial system monthly fee 02/16/2024 720.79 52926 J 4 Systems System moderization and resiliency services directed by IT Amend 02/16/2024 95.00 52927 Kathleen O'Connell Coffee and doughnuts for TAC on 2/5/2024 during power outage 02/16/2024 51.00 52929 Marisa Bermudez LCW Conference expenses 2/6-2/9/2024 02/16/2024 198.24 52933 Office Depot, Inc. Admin Office supplies 02/16/2024 132.73 52937 Pitney Bowes Bank Inc Purchase Power Meter refill 2/1/2024 02/16/2024 3,045.00 52938 Pitney Bowes Global Fin S Postage meter lease 02/16/2024 836.55 52939 Softchoice Corporation SLG EA Microsoft Enterprise agreement/Azure Security upgrade 02/16/2024 24,173.48 52943 Universal Staffing Inc Temporary staffing services:H Griffin 02/16/2024 6,725.25 52944 US Bank League of Ca Cities conf refund 02/16/2024 -675.00 52944 US Bank Admin - 2023 W-2 1099s 02/16/2024 118.79
52944 US Bank Office supplies Admin 02/16/2024 44.71
52944 US Bank Election materials - MCA Direct 02/16/2024 416.88 52944 US Bank HR subscription - CPS HR consulting 02/16/2024 310.00 52944 US Bank HR Subscription - Metro Fax 02/16/2024 11.95 52944 US Bank IT subscriptions - Constant Contact, Freshworks 02/16/2024 313.00 52944 US Bank IT subscriptions- Microsoft, Freshworks, Zoom, Adobe, Backblaze, Google 02/16/2024 3,274.40 52947 Xerox Financial Services Xerox copier leases citywide 02/16/2024 1,452.53 52954 Carmel Pine Cone Legal noticing 02/26/2024 738.75 52959 Comcast Business NonNGEN internet and recurring charges 02/26/2024 98.97 52961 Corbin Willits System MOM Financial system monthly fee 02/26/2024 720.79 52968 Image Sales Employee ID Badges 02/26/2024 35.36
52970 Iron Mountain Records storage and management services 02/26/2024 968.28 52971 J 4 Systems System moderization and resiliency services directed by IT Amend 02/26/2024 332.50 52976 MRC Printer usage fees-All departments 02/26/2024 544.48 52978 Office Depot, Inc. Admin Office supplies 02/26/2024 59.55 52982 Pitney Bowes Inc Postage meter repairs 02/26/2024 668.61 Attachment 1
52985 Quality Print & Copy Printing service-Business cards,stationary,envelopes 02/26/2024 202.11 52993 US Bank IT subscriptions - Junction Networks 02/26/2024 1,637.25 52993 US Bank NY Times subscription 02/26/2024 20.00
52993 US Bank Employee appreciation lunch 02/26/2024 70.58 52993 US Bank Employee training 02/26/2024 1,195.00
52993 US Bank Slide AI subscription 02/26/2024 10.00
Total for Department: 111 City Administration 91,196.17 Department: 112 City Attorney
52912 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 02/16/2024 434.50 52914 Burke,Williams & Sorensen, LLP City Attorney services- Oct & Nov General matters 02/16/2024 87,855.40 52987 Sloan Sakai Yeung & Wong Legal services 02/26/2024 300.00 Total for Department: 112 City Attorney 88,589.90
Department: 115 Community Planning & Building
52860 EMC Planning Group, Inc FY 23-24: SB2 Money - 6th Cycle Housing Element, thru 12/31/2023 02/05/2024 25,014.32 52861 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset), DEC 2023 02/05/2024 187.50 52865 IWORQ CP&B Permit Mgmt. Software & Pmt. Processing (Payroc) 02/05/2024 13,125.00 52869 Minuteman Press Correction Notice Booklets, Bldg. Dept. 02/05/2024 914.05 52876 Office Depot, Inc. CP&B Office Supplies 02/05/2024 86.27 Total for Department: 115 Community Planning & Building 39,327.14 Department: 116 Police
52857 Community Hospital of the Monterey Peninsula PD Testing services 02/05/2024 27.00 52867 Javier Auto Services PD Auto Repairs 02/05/2024 2,018.33 52881 Quality Print & Copy PD - Printing services:50 Citation books 02/05/2024 1,395.66 52883 Same Day Shred PD-Document shredding services 02/05/2024 60.00 52888 T2 Systems Canada Inc. PD:Digital iris services 02/05/2024 75.00 52896 When to Work On line scheduling service PD 02/05/2024 412.00 52907 Alhambra Water service-Police Dept 02/16/2024 167.06 52915 California Police Chiefs Association Registration fee E Higgins WLLE 02/16/2024 1,050.00 52917 Carmel Towing & Garage PD Fuel 02/16/2024 4,676.36 52920 Comcast PD Cable serices 02/16/2024 23.04
52923 De Lage Landen Financial PD Copier usage 02/16/2024 493.19 52924 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 02/16/2024 130.00 52932 Monterey County Health Department Forensic examination fee 02/16/2024 2,052.00 52933 Office Depot, Inc. Office supplies PD 02/16/2024 175.91 52941 T2 Systems, Inc Automated owner lookups-Mail services 02/16/2024 640.21 52942 Transunion Risk & Alterna PD: Monthly fee for information services 02/16/2024 75.00 52950 Amazon Capitol Services PD Supplies and Equipment 02/26/2024 606.30 52956 Cintas Corp 2 (First Aid) First Aid supplies PD 02/26/2024 225.35 52958 Comcast PD Cable serices 02/26/2024 360.40
52960 Community Hospital of the Monterey Peninsula PD Testing services 02/26/2024 54.00 52963 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 02/26/2024 64.00 52969 Interstate Battery Specialty batteries 02/26/2024 316.82 52978 Office Depot, Inc. Office supplies PD 02/26/2024 134.83 52988 Swift Car Wash Car washes Police Dept 02/26/2024 120.00 52992 Uretsky Security Professional services: Background investigations for PD 02/26/2024 3,291.12 52995 Veritas CVSA Truth Verification Services PD: Professional services 02/26/2024 350.00 Total for Department: 116 Police 18,993.58
Department: 117 Fire
52871 Mission Linen Service Fire Dept laundry service 02/05/2024 261.96 52909 American Supply Company Fire Dept janitorial supplies 02/16/2024 221.29 52917 Carmel Towing & Garage Fire Dept. Gas Expense (E15) 02/16/2024 708.14 52919 City Of Monterey Vehicle repairs 02/16/2024 7,374.80 52925 Edwards Truck Center Inc Repairs to 2009 Pierce Fire engine 02/16/2024 25,326.97 52930 Mission Linen Service Fire Dept laundry service 02/16/2024 247.24 52949 Alhambra Water service Fire Dept 02/26/2024 126.80 52974 Mission Linen Service Fire Dept laundry service 02/26/2024 123.62 Total for Department: 117 Fire 34,390.82
Department: 118 Ambulance
Attachment 1
52879 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 02/05/2024 90.30 52913 Bound Tree Medical LLC Medical supplies 02/16/2024 367.27 52917 Carmel Towing & Garage Amb Dept. Gas Expense (7166) 02/16/2024 926.07 52919 City Of Monterey FY 23-24 Ambulance overtime reimbursement for staffing by MRY 02/16/2024 4,602.89 52923 De Lage Landen Financial Ambulance copier usage 02/16/2024 71.01 52936 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 02/16/2024 34.81 52996 Wittman Enterprises, LLC Ambulance billing service 02/26/2024 3,667.48 Total for Department: 118 Ambulance 9,759.83
Department: 119 Public Works
52846 Ailing House Pest Control Pest Control 02/05/2024 55.00 52848 Always Under Pressure Oil water seperator 02/05/2024 356.25 52853 Chargepoint, Inc. Maintenance on chargepoint stations 1/18/24 #IN242418 02/05/2024 2,700.32 52854 Cintas Corp 2 (First Aid) Supplies for City FA Cabinets 1/2/24 #5191095293 02/05/2024 941.95 52855 Cintas Corporation Uniform Service for PW staff 02/05/2024 381.82 52858 De Lage Landen Financial Lease for copiers for PW 02/05/2024 205.40 52862 Granite Rock Company Public Works supplies 02/05/2024 922.22 52863 Hayward Lumber Public Works Streets supplies 02/05/2024 200.91 52874 Municipal Maintenance Equipment 6 gutter brooms for sweeper 02/05/2024 1,462.10 52875 Napa Auto Parts PW vehicle supplies 02/05/2024 677.43 52880 PSTS, Inc. Services:Pumping oil-water separator 12/22/23 #1086948 02/05/2024 750.00 52884 Scarborough Lumber & Building Public Works Streets supplies 02/05/2024 15.07 52885 Sentry Alarm Systems Alarm monitoring 02/05/2024 1,368.31 52889 Terex Utilities Service and inspection of the Hi-Ranger 02/05/2024 1,995.00 52892 Uline Inc. Safety supplies for PW/Forestry 02/05/2024 159.39 52894 US Bank La Hearne Supply Company - Gate Lift 02/05/2024 419.15 52894 US Bank USPS Postage 02/05/2024 18.05
52894 US Bank M&S Building Supply - car bumper 02/05/2024 215.71 52894 US Bank Home Depot Plywood for unit 6 siderails 02/05/2024 236.63 52894 US Bank Home Depot Blower and battery 02/05/2024 381.28 52897 Wm Baxter Electric Main Library heater Police parking lights 1/20/24 #1286 02/05/2024 190.00 52919 City Of Monterey November 2023 repair Unit 14 and chipper repair 02/16/2024 4,115.75 52940 Sunbelt Rentals, Inc Rental Truck fro hot mix- Check reissue- 10/25/23 #146291732-000 02/16/2024 1,095.54 52944 US Bank Supplies for City facilities - CW 1/8/24 02/16/2024 1,582.92 52944 US Bank Team building lunch 02/16/2024 348.80
52948 Ailing House Pest Control Pest Control 02/26/2024 424.00 52949 Alhambra Water for Public Works Dept. 02/26/2024 120.89 52952 California Fire Protection, Inc. Annual fire inspection, extinguishers 02/26/2024 975.00 52953 Carmel Cares-Dale Byrne, President Repairs for Firestation deck-1/8/24 #0026 02/26/2024 5,100.00 52955 Carmel Towing & Garage Fuel for PW vehicles 02/26/2024 2,693.83 52957 Cintas Corporation Uniform Service for PW staff 02/26/2024 556.60 52964 Drought Resistant Nursery Plants for City sites1/17/24 #267289 02/26/2024 1,394.41 52966 Golden State Portables Portable RR rental 02/26/2024 650.00 52967 Granite Rock Company Public Works supplies 02/26/2024 772.90 52972 Lakeside Nursery Plants for City sites 12/6/24 #220000215271 02/26/2024 1,090.99 52975 MJ Murphy Lumber and Hardware Supplies for City projects 02/26/2024 671.45 52977 Napa Auto Parts PW vehicle supplies 02/26/2024 639.95 52979 Overhead Door Co of Salinas Overhead door service 02/26/2024 1,160.67 52983 Poe's Plumbing & Backflow Plumbinf repair for City Facilities 02/26/2024 528.24 52984 Pureserve Building Service Janitorial services FY 23/24 02/26/2024 21,775.59 52986 Scarborough Lumber & Building Public Works Streets supplies 02/26/2024 1,198.02 52989 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 02/26/2024 53,468.69 52990 Uline Inc. Safety supplies for PW/Forestry 02/26/2024 1,516.01 52991 Universal Staffing Inc Temporary staffing services PW/Forestry 02/26/2024 5,027.97 52994 Valley Hills Nursery Plants for City sites 1/9/24 #7569 02/26/2024 1,666.69 Total for Department: 119 Public Works 122,226.90
Department: 120 Library
52935 Pacific Grove Self Storage Storage Unit - Document storage 02/16/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
Attachment 1
52944 US Bank Amazon Fire tablet 02/16/2024 151.47
52944 US Bank Carmel Prepares presentation 02/16/2024 990.00 Total for Department: 121 Community Activities 1,141.47 Department: 122 Economic Revitalization
52873 Monterey County Convention & Visitors Bureau Current year Jurisdiction Investment 02/05/2024 51,007.50 Total for Department: 122 Economic Revitalization 51,007.50 Department: 130 Non-Departmental
52877 Pacific Gas & Electric Citywide gas & electric services 02/05/2024 15.97 52934 Pacific Gas & Electric Citywide gas & electric services 02/16/2024 23,426.98 52951 Cal-Am Water Company Water service citywide 02/26/2024 10,087.59 52980 Pacific Gas & Electric Citywide gas & electric services 02/26/2024 451.06 Total for Department: 130 Non-Departmental 33,981.60
Department: 311 Capital Projects
52845 4Leaf, Inc PD Building PM 02/05/2024 8,536.14
52852 Cate Electrical Co., Inc. PD Electrical work 1/5/24 #48247 02/05/2024 260.00 52860 EMC Planning Group, Inc Coastal Hazard project services 02/05/2024 2,779.83 52891 Tombleson Inc. PW double doors replace hinges 1/9/24 #24-869-1 02/05/2024 2,270.90 52946 Wallace Group Shoreline Coastal Protection Improvement Projects 02/16/2024 3,354.75 52953 Carmel Cares-Dale Byrne, President Scenic Pathways - Hardscape - Carmel Cares match 02/26/2024 3,992.60 52962 Davey Resource Group, Inc. CIP:Urban Forest Master Plan Project manager services 02/26/2024 6,951.00 52965 Edges Electrical Group Bollards for SSC 11/3/23 #S5935216.001 02/26/2024 14,142.38 Total for Department: 311 Capital Projects 42,287.60
Grand Total 912,828.23
Contract Amt Paid thru February Contract Balance
$ 83,780.00 107,730.00 $ 23,950.00 $
$ 1,976,222.80 2,950,699.00 $ 974,476.20 $
$ 173,570.48 272,000.00 $ 98,429.52 $
$ 101,108.81 179,800.00 $ 78,691.19 $
Vendor
Pen Messenger
City of Monterey *
Pureserve *
4Leaf Inc.
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 1, 2024
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Receive a presentation by California American Water Company to introduce the Dolores Street Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval
RECOMMENDATION:
Receive a presentation by California American Water Company to introduce the Dolores Street Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval.
BACKGROUND/SUMMARY:
California American Water Company (CalAm) has completed the design of a proposed water main replacement project along Dolores Street, between Eighth and Santa Lucia Avenues, and has applied for a permanent Encroachment Permit (Attachment 1) to proceed into construction.
The Project consists of abandoning in place approximately 3,000 feet of the existing 4-inch diameter water main, and constructing a new, parallel, 8-inch diameter water main which will typically be 3-feet deep. The Project includes upgrading existing and adding two additional fire hydrants, replacing customer water service lines and meter boxes, and installing pipeline appurtenances. All new infrastructure will be located below the ground with the exception of the new fire hydrants. Upon completion of the pipeline, the street will be resurfaced with a slurry seal at no cost to the City. A Project location map is shown in Attachment 2.
This water main replacement project is part of CalAm’s infrastructure upgrade program to replace aging infrastructure in order to reduce leaks, improve water quality, increase flows for fire protection, and provide better reliability for their customers in and around the project area. Customers will continue to have water service at all times except temporarily when service connections are switched over.
Public Works has reviewed the proposed pipeline construction plans, traffic control plans, and arborist report.
The Project design was modified to reduce impacts to existing tree roots by locating the water main further away from the edge of the roadway while still maintaining adequate separation from existing sewer and gas mains that are also in the road right-of-way. No trees will be removed. In addition, the Monterey Fire Department and Carmel Community Planning and Building Department evaluated the proposed fire hydrant locations and spacing, ensuring compliance with current codes.
To minimize impacts to the community before, during, and after construction, Public Works developed 70 Conditions of Approval for the Encroachment Permit which were all negotiated with and accepted by CalAm.
These conditions are listed in Attachment 3. Key Conditions of Approval for the Encroachment Permit include:
Provide $5M general liability insurance coverage
Provide public notices and signs which display a 24/7 hotline phone number for concerns Provide ongoing coordination with Police, Fire, GreenWaste, and others Conform to approved traffic control plans
Provide detour routing around the active construction zones Provide local residence ingress and egress at all times Confirm to all environmental regulations and mitigation measures Provide updated construction schedules to the City
Coordinate and shutdown, if necessary, during City special events Reconstruct any damage to private and public property
At this time, construction is anticipated to begin in May and be substantially completed within four months. CalAm and their engineering consultant, H2O Urban Solutions, will manage construction and oversee the contractor, Monterey Peninsula Engineering. Public Works will ensure adherence to approved traffic control plans, inspect street restoration work, and ensure compliance to the Conditions of Approval. The Directors of Public Works and Public Safety have the authority to immediately shut down the Project if serious problems or safety issues arise.
At the April 1, 2024 Council meeting, Mr. David Pezzini, CalAm’s Engineering Project Manager, will provide a presentation describing the purpose of the Project, anticipated construction impacts, and mitigation measures.
ENVIRONMENTAL REVIEW
The City finds that this Project is exempt from CEQA as it meets the requirements of Section 15302(c) "Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity". The project is for the replacement of an existing water pipeline within the existing roadway right-of-way.
A Notice of Exemption will be filed by the City upon Project approval by the City Council.
FISCAL IMPACT:
Based on the length of pipeline replacement, this Encroachment Permit fee is $13,516.
PRIOR CITY COUNCIL ACTION:
N/A
ATTACHMENTS:
Attachment #1 - CalAm Encroachment Permit
Attachment #2 - Project Location Map 2
Attachment #3 - Conditions of Approval
California American Water Company 9/20/2023
Dolores St - 8th Av to Santa Lucia Av
511 Forest Lodge Rd., Suite 100 Pacific Grove CA 93950
David Pezzini
Same as above
831 521-6367 [email protected]
Jan 2024 Jun 2024
Water main line replacement with new 8" line and
water services, meters, meter boxes, w/ some new fire hydrants and replacement fire hydrants on Dolores St from 8th Av to Santa Lucia Av
David Pezzini
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
2 Project Site Map
Project Limits
Legend:
8th Av
Santa Lucia Av
Public Works General Conditions of Approval
1. Carmel-by-the-Sea to file CEQA Negative Declaration with the County of Monterey.
2. Pipeline Alignment: As-built or redline drawings shall be submitted to the City prior to acceptance of the surface improvements showing offsets of the centerline of the 8" pipeline from the face of curb or centerline of street along each street segment.
3. Blow Off Valves: Obtain prior City approval for placement or relocation. Fire hydrants to be color-coded per NFPA. (Ok. Fire hydrants painted by the Fire Department.
4. Air Release Valves: No ARV’s are proposed. Obtain prior City approval if ARV’s are required.
5. Pressure Reducing Valves: No PRVs are proposed. Obtain prior City approval if PRVs are required.
6. Surface-Accessed Vaults: No surface-accessed vaults are proposed. Obtain prior City approval if surface-accessed vaults are required.
7. Public Relations: CalAm shall implement the following outreach program as a minimum during construction of the Dolores Street Main Replacement:
a) Project shall be presented at City Council Meeting prior to approval, in addition neighborhood meetings throughout the project phases might be required. b) Door hangers and notices
c) Project barricades shall identify Project name and include Project owner contact information.
d) Magnetic truck signs(optional)
8. Council Meeting/Study Session: Cal Am to make additional presentations to the City Council upon request.
9. Joint Utility Coordination Meetings: Cal Am to continue to attend and present updates at bi-monthly Joint Utility Coordination Meetings.
10. Plan Checking: During construction of the Dolores Street Main Replacement, the City will provide plan checking services for: revisions to traffic control plans, ADA ramps, relocated sewer laterals, relocated sewer and storm drain pipelines, intersection modification plans, and street and sidewalk improvements that cannot be reconstructed to meet preconstruction conditions in accordance with ADA standards, due to utility conflicts or similar reasons.
11. Construction Inspection: Quality Control (QC) Inspection shall be performed by Cal Am or Cal Am's contracted inspector, CM Works. The City's inspections, whether by City staff, consultants, testing services, or combination, is intended for Quality Assurance (QA) purposes. City requests copies of all QC inspection daily inspection reports for each heading, Attachment 3
and all QC materials testing results performed by independent firm under the Contractor. City will make City's QA inspection reports and materials testing reports available to Cal Am upon request.
12. Right-of-Way: Provide evidence to the City of any right-of-entry permits and/or temporary or permanent easements on private properties within City limits.
13. Permits (Other): Provide City with a copy of the following permits obtained for this Project:
a) California Department of Health Services Office of Drinking Water Variance for Water/Sewer line separation requirements if applicable.
14. FY 2021/2022 Pavement Rehabilitation Program: While no conflicts are anticipated, the City and Contractor will meet in good faith to determine a resolution which minimizes impacts to both projects.
15. Potholing: Pothole data shall be incorporated into As-Built/Red Line set.
16. Key City Events: Cal Am's External Affairs Manager and City's Communications Officer to coordinate during construction and advise construction team of upcoming events. City to provided listing of key City Events, and Contractor will make good faith efforts to reduce public inconvenience during City events.
17. Water Valves: All water valves located within paved City streets shall be replaced in accordance with Cal AM Standard Drawing No. 4, including installation of new G-5 Valve Box and Cover with Metal Lid Marked "Water."
18. Conformed Plans: Provide City with two (2) full size and two (2) half size sets of conformed plans and four (4) copies of the specifications with all appendices prior to the start of construction at no cost to City. See #38, Potholing.
19. Prior to issuance of a building permit, the applicant shall submit a completed BMP Tracking form for review and approval by the City of Carmel. Best Management Practices shall be implemented and in place prior to any construction operation being initialized.
Forestry Comments/Conditions
20. Street Trees: No trees are to be removed under this Permit. Contractor's arborist to contact City Forester at (831) 877-0949 for site consultations prior to trimming any canopy or roots of any City tree. Any trees damaged by Contractor's operations shall be replaced and maintained for a period for up to five (5) years as required by the City Forester. (Roots no larger than 2 inches shall not be cut without approval by CAW or City Forester.) (It was discussed that CAW and City arborist will walk the project prior to start of construction to identify potential concerning areas or tree locations.
Attachment 3
CITY OF CARMEL BY THE SEA CONTRACTOR CONDITIONS:
21. Blow off discharges: discharges are not permitted into the city's storm drain system, including into lakes or streams. This applies to construction water and future operations of the pipeline.
Discharges into the sanitary sewer system require prior approval of the Monterey regional water pollution control agency (MRWPCA), CAWD, and the city.
22. Street trees: no trees are to be removed under this permit. Contractor's arborist to contact city forester at (831) 877-0949 for site consultations prior to trimming any canopy or roots of any city tree. Any trees damaged by contractor's operations shall be replaced and maintained for a period of up to five (5) years as required by the city forester. Roots no larger than 2 inches shall not be cut without approval by CAWD or City Forester. Caw and city arborist will walk the project prior to start of construction to identify potential concerning areas or tree locations.
23. Staging areas: provide to the city legal evidence of the use of all staging area(s) located within city limits.
24. Haul roads: haul roads will follow pipeline alignment and approved traffic control plans to the extent possible. Deviations require prior approval of the city.
25. Cross gutters: restore cross gutters per city standard. Cross gutters are to be reconstructed from spandrel to spandrel.
26. Striping/markings: existing signs, striping, pavement legends, and markings will be restored to current city standards and as directed by the city. Provide temporary pavement markings and striping on arterials in accordance with MUTCD and Caltrans standards. Provide permanent striping, legends, and markings within ten (10) business days of permanent pavement restoration. City to provide specifications on painting, striping, and markings.
27. Parking notices, tees and stalls: provide a minimum of 72-hour advance notices for no parking zones every 50 feet in each direction affected. Restore parking tees per city standard detail.
Parking notices will indicate the start date and anticipated duration of work within the affected area. Coordinate no parking zones with public works, (831) 620-2070.
28. Crosswalks: restore crosswalk striping per city standard regardless of existing condition.
29. Ingress, egress, and parking impacts: notify, coordinate, and resolve access, ingress, egress, special needs (disabilities), and parking issues with all private property owners/tenants and businesses along the pipeline route. Contractor to always provide access to residents.
30. Incomplete street openings (barriers and steel plates): where street openings cannot be backfilled during the day of opening, suitable barriers shall be placed around the excavation to prevent accidents, and lighted barricades shall be continuously maintained at the opening site.
Alternatively, steel plates may be placed over or flush with the trench if traffic would otherwise be impeded. Steel traffic plates may be used at the end of trench in order to start work the following day without having to re-excavate the trench. No more the two steel plates shall be Attachment 3
used at the finishing end of trench. Trench plates along arterials shall be flush with adjacent asphalt pavement; however, this requirement is waived within concrete pavement.
Temporary trench repair: all streets shall be temporarily restored with either cold mix or hot mix asphalt (HMA). The temporary trench patch must be kept in good condition with a reasonably smooth riding surface until structural pavement restoration. If cold mix asphalt is used, at the discretion of both the city and caw, the contractor may be required to pave the initial half of the alignment with HMA if the conditions or required maintenance of cold mix asphalt continues to be an issue.
The temporary trench repair asphalt shall be removed prior to structural pavement restoration.
Asphalt replacement shall extend 1' beyond trench cut on each side of the trench. Where gutter edge or nearest lane line is less than 3' from trench limit, pave merit shall be replaced to gutter edge or to nearest lane line. When adjacent trenches are less than 3' from edge to edge, asphalt between trenches shall be removed and replaced. Additional pavement beyond the trench limits will be evaluated with site inspections if damage from construction to surrounding pavement occurs. The structural pavement restoration will be paved to a depth of at least 1" greater than existing pavement thickness.
Final surface restoration: within three (3) months of pipeline completion, or as otherwise agreed to by the city, all streets along the pipeline alignment shall be completed with final resurfacing (gutter to gutter, or curb to curb). Preference will be given to pave/resurface long segments of streets at one time. Areas of defective pavement shall be removed and replaced prior to resurfacing in coordination with city inspection and city standards. Pavement resurfacing shall be slurry type ii on residential streets and slurry type iii on all collector and arterial streets. Slurry mix designs to be pre-approved by city.
31. Contractor to avoid trenching or work that would trigger ADA ramps. Contractor shall contact caw and the city if there are any questions or concerns about which work could trigger ADA ramps.
32. Concrete pavement section: all concrete trenches/patches to be doweled with #4 rebar, 2 feet on center and epoxied. Concrete mix design to be pre-approved by city.
33. Prior to issuance of a building permit, the applicant shall submit a completed bmp tracking form for review and approval by the city of Carmel. The contractor shall implement the best management practices and have them in place prior to any construction operation being initialized. Bmp details have been added to the contract documents. Contractor responsible for any additional measures that may be required for this project, or to obtain approval by the city.
34. Environmental mitigation: city requests a copy of all reports, surveys, logs, and records.
A) cover all trucks hauling soil.
B) sweep all paved access roads daily.
C) enclose or cover daily exposed stockpiles.
D) the city may request reasonable technical support from the qualified biologist.
Attachment 3
E) trees and vegetation not planned for removal or trimming shall be protected in place prior to construction.
F) on-site spill containment measures shall be available at all work headings.
G) in addition to other required notifications, “contractor” shall also promptly notify caw and the city of any archaeological findings in the event any are encountered. All excavating is to cease immediately.
H) in addition to other required notifications, “contractor” shall also promptly notify caw and the city of findings of any human remains in the event any are encountered. All excavating is to cease immediately.
I) night time work is not permitted.
J) designate worker parking areas that minimize parking displacement, and review worker parking strategies with city.
35. Project schedule: provide city a construction "3 week look ahead" schedule on a regular basis. In lieu of a weekly construction schedule, a detailed project schedule will be required on at least a monthly basis.
36. Protection: trench compaction shall be limited to the use of a compactor in a manner that induces an external load at the point of compaction of no greater than 2,450 psf at the following locations:
Locations where city utilities (storm drain and sewer only) are found to be located within 6'-5" of the outside diameter of the pipeline (i.e. based on USA markings and/or potholing), and
All crossings where the existing sewer is located below the pipeline trench. in lieu of a compactor, the contractor may backfill the trench with city-approved cement slurry.
Sewer lateral repairs: existing sewer laterals damaged during construction will be repaired as soon as reasonably possible. Leaks as a result of the damaged pipe and/or repair shall be contained on site and disposed of in a lawful manner. All lateral connections will be made by the installation of a "wye" (y) and a straight piece of pipe. Repairs to be made by contractor and in accordance with CAWD requirements if damaged during construction.
37. Blow off valves: obtain prior city approval for placement or relocation.
38. Fire hydrants to be color coded per NFPA. Cal-am will flow test and determine flow capacity and color coding. Contractor to paint fire hydrant caps.
39. Air release valves: no ARV's are proposed. Obtain prior city approval if ARV's are required.
40. Pressure reducing valves: no PRV’s are proposed. Obtain prior city approval if PRV’s are required.
41. Surface accessed vaults: no surface accessed vaults are proposed. Obtain prior city approval if surface accessed vaults are required.
42. Contractor shall hang door hangers and notices.
Attachment 3
43. Contractor to provide project barricades with project name and include project owner contact information.
44. Potholing: pothole data shall be incorporated into As-built/red line set.
45. Water valves: all water valves located within paved city streets shall be replaced in accordance with CalAm standard drawing no. 4, including installation of new g-5 valve box and cover with metal lid marked "water."
46. Emergency contacts: contractor to provide a list of at least three (3) names of 24/7 emergency contacts who can respond to accidents, traffic control and trench restoration issues. In addition, CalAm shall furnish and maintain an updated, comprehensive list of all project stakeholders, to include primary and alternate contacts, including CalAm, engineer of record, Caltrans, PG&E, AT&T, Comcast, city of Carmel by the sea, and other key stakeholders.
47. Construction work hours: night time work under this permit is not allowed. All other work is to be completed within the hours of 8:00 am -5:00 pm, Monday through Friday. If after hours, weekend, or holiday work is requested, prior authorization must be granted by the city. The city will charge an additional fee for all the work occurring outside of standard working hours.
48. Relocated utilities: while no relocations of city facilities are anticipated at this time, if necessary, they will be properly planned, designed, and coordinated in advance of construction as a result of potholing. In the event that an unforeseen condition during construction requires the prompt realignment or relocation of an existing city utility or facility (i.e. sewer or storm drain pipe, drainage inlet, traffic signal pull box), the contractor/engineer of record shall provide sketches of both the existing condition and proposed condition in plan and profile, along with photographs and the improvement plans illustrating the exact location. A meeting will be held at the site, or a phone conference will be held as soon as possible. Upon the city's assessment and approval, the work may proceed. The relocated facility will be shown on the as built plans. In the event of an emergency where immediate repairs are warranted, contractor/engineer of record shall make a good faith effort to contact the city prior to making emergency repairs.
49. Traffic control plans: TCP’s for the 8" water main installation will be submitted for review and approval by the city. TCP’s must be approved by the city for a minimum of two (2) weeks prior to construction of the 8" pipeline along that street segment. Additional or modifications to approved traffic control plans must also be approved by city prior to construction along the affected street segment. A preliminary TCP was provided to the city by caw. Final TCP to be provided by contractor.
50. Pedestrian/bicycle detour plans: provide safe provisions for pedestrians and bicycles around construction zones as required by the city.
51. Hazardous materials: handle, treat, and/or dispose of hazardous materials per specifications sections 01150 and 0220 or as otherwise directed by the regulatory agency having jurisdiction.
52. Preconstruction video: contractor to provide CAWD and City with an indexed (by street address), preconstruction video of existing surface improvements shown from both directions, of Attachment 3
acceptable clarity and quality to the city. In addition, provide copy of preconstruction photographs of specific locations within two (2) business days as requested by city.
53. Survey monuments: survey monuments removed or damaged due to construction operations shall be restored by a licensed land surveyor. All survey monuments located within the trench patch shall be replaced in accordance with city standard.
54. U.S.A. notification: at least two (2) days before any excavation, contractor must contact underground service alert at 1-800-227-2600.
55. Cutting street surfaces: all concrete and asphalt streets, and concrete and asphalt sidewalks, curbs, gutters, medians, and dikes, will be saw cut with smooth straight edges unless otherwise approved by the city.
56. Headings: no more than one (1) pipeline heading is permitted on this project at one time within the city limits without prior approval from the city.
57. Clean up of right of way: upon completion of work along a street segment, all materials, traffic control devices, scraps and other materials and debris shall be entirely removed and the right of way left in a condition satisfactory to the city.
58. Damage to existing facilities: promptly make repairs to the public right-of-way or underground utilities that are damaged by the work authorized by this permit. Damage to city streets outside of the pipeline alignment caused by construction operations, and specifically including haul routes, shall also be repaired to pre-construction conditions. These repairs shall be to the satisfaction of the city. Damage to third party utilities shall be repaired as required by the applicable utility's owner.
59. Storage of materials: absolutely no stockpiling of material will be allowed along the sidewalk or on private property. Stockpiling along the street must be contained within the barricaded/ protected areas of work site as approved by the city. No stockpiling shall be located in the street gutter pan or drainage path.
60. Concrete washout locations: locations must be pre-approved by the city.
61. Emergency access: always maintain access for emergency vehicles.
62. Emergency response notifications: contractor shall notify police and fire (831) 624-6403, and ambulance service providers at least 48 hours in advance as to proposed road/lane closures, detours, and alternate routes available.
63. School zones: avoid truck trips through designated school zones during school drop off and pickup hours. Provide construction schedule updates to the schools for bus route coordination.
64. Road closure notifications: notify postal carrier, transit lines, trash collectors, school districts and affected residences and businesses at least 48 hours in advance as to proposed closures and alternate routes available.
65. Private improvements: restore, repair, or replace private property improvements damaged by construction operations to the pre-construction conditions as commercially practical and to the Attachment 3
private property owner's satisfaction. In the event the private property owner is not satisfied with the restoration or repair of damaged improvements, CalAm’s external affairs manager, construction manager, and/or other such representative shall meet with the property owner to resolve the issue.
66. Construction progress meetings: city expects to be invited and be able to actively participate in stakeholder construction progress meetings. Regardless of attendance, the city shall receive copies of progress meeting agendas and meeting minutes.
67. Construction correspondence: city requests to be copied on project correspondence, submittals, RFI's, etc. Pertaining to restoration of surface improvements within the city limits.
68. Final inspection: prior to a final inspection, all surface improvement work must be approved to the satisfaction of the city in accordance with applicable specifications and standards.
69. Insurance: permit holder shall furnish a certificate of insurance showing there is in force the following valid policy showing the permit holder as the named insured and showing: a) commercial general liability-a minimum $5,000,000 combined single limit per occurrence for bodily injury and property damage including products and completed operations, and 2) workers compensation and employers liability; limit of not less than $1,000,000 per accident as required by the labor code of the state of California. Permit holder hereby waives any rights of subrogation against the city respecting worker's compensation. Commercial general liability certificate must be accompanied by the following endorsements: 1) the city of Carmel by the sea, its officials, officers, directors, employees, agents and volunteers (hereinafter "city covered parties") are named as additional insureds; 2) notice of cancellation or changes of coverage shall be given to the city. The insurance is primary insurance with respect to the city covered parties.
Any other insurance the city may have shall be considered excess insurance only. Permit holder's insurance shall also include a separation of insured's provision so that permit holder's insurance shall apply separately to each insured against whom liability is asserted. Failure of the contractor to obtain and maintain the insurance as noted above may cause the denial and/or revocation of the contractor's permit, at the sole and absolute discretion of the city.
70. Business license: contractor is required to possess or obtain a city of Carmel-by-the-Sea business license prior to the start of work.
Attachment 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
April 1, 2024
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-023 approving Change Orders #3 for each of the City’s On-Call Tree Service Contractors to include prior tree-related budgeted items totaling $200,000 in addition to a $200,000 mid-year budget allocation RECOMMENDATION:
Adopt Resolution 2024-023 approving Change Orders #3 for each of the City’s On-Call Tree Service Contractors to include prior tree-related budgeted items totaling $200,000 in addition to a $200,000 midyear budget allocation.
BACKGROUND/SUMMARY:
In March 2023, Council awarded multi-year On-Call Tree Service Contracts to Community Tree Service (CTS), Tope’s Tree Service (Topes), and West Coast Arborists (WCA) to perform a variety of tree services, predominantly removals of large dead or dangerous trees, prune or remove trees near powerlines, tall tree pruning, stump removals, and emergency storm recovery. The contracts also include other on-call services such as arborist services, tree planting, watering, and invasive removals.
Due to unprecedented storms in early 2023, Change Orders #1 to all three contractors were approved by Council in June 2023 to “true up” expenditures during Fiscal Year (FY) 2022/23. Change Orders #2 were also approved in June 2023 to initiate budgets for FY 2023/24. The original contract amounts and amounts for Change Orders #1 and #2 are tabulated below.
Tree
Contractor
Original Contract
(FY 23)
Change Orders
#1 (FY 23)
Change Orders
#2 (FY 24)
CTS $30,000 $39,977 $175,000
Topes 60,000 -14,388 175,000
WCA 60,000 7,647 175,000
Totals $150,000 $33,236 $525,000
The initial budget for FY 2023/24 under Change Orders #2 of $525,000 did not account for other work identified in the FY 2023/24 Adopted Budget. Specially, $125,000 was reserved for storm response, and $75,000 was budgeted in the Operating Budget, rather than in the Capital Improvement Program, for tree work in the Mission Trail Nature Preserve. The total tree services-related budget was therefore $725,000.
Keeping some funds in reserves allowed the City broader flexibility in allocating the remaining $200,000 not yet under contract. However, following the winter in February 2024, Forestry issued Task Orders for all but $33,000 of the above-mentioned $725,000 for tree-related contract services.
As part of the Mid-Year Budget Adjustments at the March 5, 2024 meeting, Council authorized an additional allocation of $200,000 for additional tree-related services to continue addressing the backlog of City tree and stump removals for the remainder of FY 2023/24.
The combined total amount of Change Orders #3 is $400,000, which consists of the $125,000 in storm reservices, $75,000 for MTNP work, and $200,000 from the Mid-Year Budget augmentation.
Upon Council approval of Change Orders #3:
· Community Tree Service’s contract for FY 23-24 will increase from $175,000 to $325,000. · Tope’s Tree Service’s FY 23-24 contract for FY 23-24 will increase from $175,000 to $350,000. · West Coast Arborists FY 23-24 contract for FY 23-24 will increase from $175,000 to $250,000.
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental Quality Act under Public Resources Code Section 21065. It has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and, therefore, does not require environmental review.
FISCAL IMPACT:
Sufficient funding is available in the Public Works Department/Forestry Contractual Services Account #101- 119-45-42001 to cover the amounts in Change Orders #3.
PRIOR CITY COUNCIL ACTION:
In March 2023, Council awarded multi-year On-Call Tree Service Contracts to Community Tree Service, Tope’s Tree Service, and West Coast Arborists with initial budgets for FY 2022/23. In June 2023, Council approved Change Orders #1 to true up expenses for FY 2022/23, and approved Change Orders #2 to set an initial budget for FY 2023/24 for each of the contractors at $175,000.
In March 2024, Council approved a Mid-Year Budget Adjustment of $200,000 for additional tree services for the remainder of FY 2023/24.
ATTACHMENTS:
Attachment 1) Resolution 2024-023
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING CHANGE ORDERS #3 FOR THE CITY’S ON-CALL TREE SERVICE CONTRACTORS, IN THE COMBINED AMOUNT OF $400,000 FOR THE REMAINDER OF THE FISCAL YEAR 2023/24
WHEREAS, in March 2023, the City Council awarded multi-year, On-Call Tree Service contracts to Community Tree Service, Tope’s Tree Service, and West Coast Arborists; and
WHEREAS, in June 2023, Council authorized Change Orders #1 to these contracts, for a net increase of $33,236, to true up expenses for Fiscal Year 2022/23; and
WHEREAS, in June 2023, Council authorized Change Orders #2 to these contracts provided funding in the amount of $175,000 each for Fiscal Year 2023/24, for a total combined amount of $525,000; and
WHEREAS, the Public Works/Forestry operating budget for Fiscal Year 2023/24 reserved $125,000 for storm response and $75,000 for work in the Mission Trail Nature Preserve; and
WHEREAS, in March 2024, Council approved a Mid-Year Budget augmentation of $200,000 to continue addressing the backlog of tree-related services for the remainder of Fiscal Year 2023/24; and
WHEREAS, Change Orders# 3 will allocate the remaining $400,000 total to the three On-Call Tree Service contractors to cover the remainder of the 2023/24 Fiscal Year.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Approve Change Orders #3 to the On-Call Tree Services Contracts for the remainder of Fiscal Year 2023/24 as follows:
Community Tree Service – Increase Fiscal Year 2023/24 budget of $175,000 by $150,000 for a total of $325,000
Tope’s Tree Service – Increase Fiscal Year 2023/24 budget of $175,000 by $175,000 for a total of $350,000
West Coast Arborists – Increase Fiscal Year 2023/24 budget of $175,000 by $75,000 for a total of $250,000
Attachment 1
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA This 1st day of April, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, M.M.C.
Mayor City Clerk
Attachment 1