Carmel-by-the-Sea City Council
July 8, 2024

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, July 8, 2024
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/87545876814 Webinar ID: 875 4587 6814 Passcode:
813607 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

CALL TO ORDER AND ROLL CALL

ANNOUNCEMENTS

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. June 3, 2024, Special Meeting Minutes, May 7, and June 4, 2024, Regular Meeting Minutes

2. May 2024 Monthly Reports

3. May 2024 Check Register Summary

4. Resolution 2024-049 designating Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternative voting delegate at the 2024 Annual League of California Cities Conference

5. Consideration of a pilot program for Saturday Farmers’ Market July through October 2024, in addition to the market on Thursdays.

6. Resolution 2024-050 Adopting the Annual General Plan and Housing Element Progress Reports for 2023

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

7. Resolutions 2024-051 and 2024-052, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement (PSA) with 4Leaf, Inc., and Amendment No. 2 to the PSA with Ausonio, Inc., both for Project Management Services, for a fee increase of $150,000 and a not-to-exceed fee of $125,000 for Fiscal Year 2024/25, respectively.

8. Resolution 2024-053 authorizing the City Administrator to execute a Construction Contract with California Constructors, in the amount, with a 15% contingency, of $183,310 for the City Hall Roof Replacement Project

9. Resolutions 2024-054, 2024-055, and 2024-056, approving Change Orders #4 and #5 for each of the City’s On-Call Tree Service Contractors to balance spending in Fiscal Year 2023/24, to allocate tree contracts for Fiscal Year 2024/25, and to allocate funds for the City’s On-Call Landscape Maintenance Services contract, respectively.

10. Resolution 2024-057 approving an agreement between the City of Carmel-by-the-Sea and Pacaso, Inc.

11. Receive and review the Request for Proposals for Architectural Services for the Harrison Memorial Library provide staff with direction

12. Consider Resolution 2024-062, directing staff to begin working immediately on the development of alternative sites and programs that would allow for an amendment to the City’s adopted 6th Cycle Housing Element to remove the Vista Lobos and Sunset Center from the Sites Inventory List.

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6:

Agency Designated Representatives: Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Zachery Lopes (Burke, Williams & Sorensen) Employee Organization: General Employees Unit, Management Employees Unit, Affiliated Units of LiUNA
Public Appearances - Items on Closed Session Only

ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

June 3, 2024, Special Meeting Minutes, May 7, and June 4, 2024, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) May 7 2024, Regular Meeting Minutes
Attachment 2) June 3, 2024, Special Meeting Minutes
Attachment 3) June 4, 2024, Regular Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, May 7, 2024
TOUR OF INSPECTION - 4:00 p.m.

Prior to calling the meeting to order, the Council conducted an on-site tour of inspection of the property listed below.

A. Carmelo Street 2 northeast of 8th Avenue, Carmel-by-the-Sea, Block N, Lot 16 APN 010- 265-010 (De Caussin)
OPEN SESSION - 4:30 p.m.

CALL TO ORDER AND ROLL CALL
Mayor Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter were present.

PLEDGE OF ALLEGIANCE
Mayor Potter led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Proclamation Recognizing May 19-25 as National Public Works Week - Councilmember Ferlito read the proclamation and presented it to Public Works Department Director Bob Harary.

B. Proclamation Declaring May as Military Appreciation Month - Mayor Pro Tem Richards read the proclamation and presented it to the Veterans from local post 512.

C. Carmel High School Report Out - Colin Pritchard and Racey Chisum from the Carmel High School ASB reported on happenings at Carmel High School.

PUBLIC APPEARANCES
Helen Rothwell
Richard Kreitman
Craig Rose
Linda Califiore
Ken White
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

ANNOUNCEMENTS
A. City Administrator - City Administrator Rerig thanked Planning Commissioner Michael LePage, who installed irrigation and lighting for the WWII memorial. He thanked Public Works for spreading wood chips out for the Big Sur Marathon recently and reported that the repairs at the Post Office are underway and moving along as quickly as possible. He announced with great sorrow that City Librarian Michaela Carozza passed away yesterday unexpectedly and asked the Council to adjourn the meeting in her memory.

B. City Attorney - City Attorney Brian Pierik said that there was no reportable action from Closed Session yesterday or today.

C. Councilmember Announcements -
Mayor Pro Tem Richards - Announced that the Fire and Ambulance ad hoc held a meeting recently and will hold a public meeting in June. He added that the Flock Camera ad hoc will also hold a public meeting in June and encouraged the public to participate. He requested a future agenda item an ad hoc to discuss the possibility of Carmel becoming a Charter City.

Councilmember Dramov - Announced that there will be a community listening session on the Flock Cameras on June 10th.

Councilmember Ferlito - Provided a brief update from the Street Address ad hoc committee:
o The ad hoc met with the USPS Address Management Systems Manager at the Post Office to address several concerns.
o Implementing street addresses will not result in at home delivery and the post office in town will remain open, and mail delivery to P.O. boxes will continue unchanged. o To comply with the CA Fire Code, the City needs to have house and building numbers visible from the street for community safety.
o Requested a future agenda item in June or July to give a more detailed report and seek direction from Council.

Councilmember Baron - Announced that the next Fire and Ambulance Ad Hoc meeting will be a public meeting on May 14th at 3pm. He agrees with adding an agenda item in June or July regarding a detailed update on street addresses and supports a discussion forming an ad hoc on becoming a Charter City.

Mayor Potter - Thanked the ad hoc committee for their updates and requested that an ad hoc report out item be added to all future agendas to keep the public informed.

ORDERS OF BUSINESS
Item 4 - Consideration and recommendation of FY 2024-2025 Council Discretionary Grant Funds and provide direction for the disbursement of the funds to various organizations Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

City Clerk Romero gave a presentation to Council on the item and requested direction on the total amount of funding to allocate for the Fiscal Year (FY) 2024-2025 budget, and how to allocate the funds among the eligible applicants. She summarized that 16 applications were received, and among those 11 applications were found to have all the eligibility requirements of the Council’s Discretionary Grant Policy, and as of today, the Tor House Foundation submitted additional supporting documentation bringing the total number of eligible applicants to 12.

Public Comment:

Megan Whilden
Councilmember Ferlito said that the Tor House Foundation submitted the documentation missing from their application packet today and requested that the Council consider awarding a grant to the Tor House Foundation. Council consensus was to support as many local non-profits as possible.

Motion by Councilmember Ferlito to allocate $36,000 for FY 24-25 Council Discretionary Grants, and award $3,000 to each of the 12 eligible applicants, including the Tor House Foundation, seconded by Councilmember Baron, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Item 5 - Receive the Fiscal Year 2024-2025 Recommended Budget Assistant City Administrator Brandon Swanson gave a presentation on the Recommended Budget for FY 2024-2025 and stated that the City encourages the public to submit budget questions between today and May 17th, and there will be a budget workshop meeting on May 21, 2024, at 4:30 pm. He added that the budget is scheduled for adoption on June 4th. He went over the budget highlights, such as revenue projections, expenditures by type and function, key changes, employee salaries and benefits, and Capital Projects.

Public Comment:

Beth Bowman
Richard Kreitman
Noel Carr
Melanie Billig
Shirley Moon
City Administrator Rerig clarified that the budget presented does not rely on dipping into the City’s reserves, instead it utilizes unused fund balance from previous years, known as the “fund balance”, which is separate from the reserve fund. Council asked for clarification the staffing Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

levels, and Swanson explained that staffing levels remain consistent. Council discussed that the current CIP budget is a result of playing catch up on projects that were halted during the pandemic. Council directed staff to address budget questions at the next meeting on May 21st.

Item 6 - Receive the Fiscal Year 2024-2025 Fee Schedule for Administrative Services, Community Planning and Building, Public Safety, and Public Works services Assistant City Administrator Swanson gave a presentation to Council summarizing the fee current schedule, proposed fee changes, comparisons with nearby cities, tree permit costs. He added that tonight is to discuss the recommended fee schedule for FY 24-25 which is slated for adoption in June and will incorporate direction received from the council today. Swanson answered questions from Council.

Public Comment:

Mark Stillwell
Staff received comments from Council. No formal action was taken.

Item 7 - Resolution 2024-036, authorizing the City Administrator to execute a Construction Contract with Monterey Peninsula Engineering for the Base Bid, Bid Additive, and 10% contingency, in the total amount of $433,818, for construction of the Mission Trail Nature Preserve, 3 Stream/Drainage Project
Project Manager Javier Hernandez presented a summary of the Mission Trail Nature Preserve (MTNP) projects, covering their background, design and environmental permit phases, bid process, grant funding, and request for supplemental funding to complete the projects.

Public Comment:

Linda Calafiore
Tasha Witt
Andi Carr
Council discussed postponing parts of the project that aren't time-sensitive. Staff explained that postponing could risk permit expiration, which is a time-consuming and costly part of the project.

Motion by Councilmember Ferlito to adopt Resolution 2024-036, seconded by Councilmember Baron, approved 3-2-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmembers Dramov, Richards
ABSENT: None
ABSTAIN: None
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

Item 8 - Resolution 2024-035 ratifying appointments to the Harrison Memorial Library Board of Trustees, Planning Commission, Historic Resources Board, and Forest and Beach Commission City Clerk Romero summarized the item and announced the names of the applicants that are recommended by the Mayor and Mayor Pro Tem for appointment to various boards and commissions. Mayor Potter thanked all of the applicants who applied.

Motion by Councilmember Ferlito to adopt Resolution 2024-035, seconded by Mayor Potter, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Council took a recess at 6:33 pm, and returned to the dais at 7:00 p.m.

Item 9 - Transient Occupancy Tax (TOT) Ballot Measure Discussion and Request for Direction City Clerk Romero gave a presentation on the item, outlining the possible timeline and actions needed to add a TOT ballot measure to the 2024 election, and provided alternate timelines for 2025 or 2026. She asked for Council direction on whether to proceed.

Public Comment:

Mark Watts, hotel owner
Mark Stillwell, hotel owner
Tasha Witt
Kristi Reimers
Victoria Beach
Dale Byrne
Council discussion continued. Councilmember Ferlito requested a revenue comparison between a TOT increase and a paid parking to gauge community support. Councilmember Baron suggested considering other taxes, like a vacancy tax, and agreed on exploring paid parking management for revenue or a transfer tax by becoming a charter city. He suggested finding a compromise solution to raising the TOT rather than deferring the discussion. Councilmember Dramov said that she would support a 1% TOT increase combined with a 1% Hotel Improvement District (HID) tax decrease and using the funds from the increased TOT to use towards a housing fund.

Mayor Potter motioned to table the discussion on a TOT ballot measure to a future meeting date, and to direct staff not to pursue adding a ballot measure to the November 2024 election, seconded by Mayor Pro Tem Richards.

Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

Substitute motion by Councilmember Dramov to decrease the HID tax to 1% and move forward with a 1% TOT special tax used towards a housing fund. Motion died due to lack of second.

Council discussion resumed.

Motion by Mayor Potter to table the discussion on a TOT ballot measure to a future meeting date, and direct staff not to pursue adding a ballot measure to the November 2024 election, seconded by Mayor Pro Tem Richards, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Dramov, Ferlito, Richards, and Mayor Potter NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
Item 10 - Discussion/Direction on housing outreach to identify alternatives to the city-owned sites for the construction of affordable housing.

Principal Planner Marnie Waffle presented on the Housing Element, Regional Housing Needs Allocation (RHNA), identifying housing sites, constraints with religious properties, and other alternatives explored. She answered questions from Council.

Mayor Pro Tem Richards highlighted the Housing Ad Hoc’s outreach since day one to local property owners to gauge interest in developing affordable housing. Ms. Waffle encouraged interested property owners to contact the Planning Department with their ideas for affordable housing. Councilmember Dramov expressed concerns about using City-owned sites, like the Sunset Center south parking lot, for affordable housing. Ms. Waffle explained that developing affordable housing on other sites would reduce the RHNA numbers, be reported in the annual housing element update to the state, while automatically removing city owned sites without requiring amending the adopted housing element document.

Public Comment:

Andi Carr
Ken White
Richard Kreitman
Hans Buder
Victoria Beach
Tasha Witt
Kristi Reimers
Michael McWalters
Dale Byrne
Mike
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

Ms. Waffle addressed public questions and suggested that Council proceed with the adopted housing element projects while also welcoming affordable housing proposals from interested property owners or residents.

Councilmember Dramov said the she would like to receive regular updates from the local citizens group exploring alternative affordable housing sites aside to document the city's active pursuit of housing solutions leading to permits and building projects.

Councilmember Ferlito supported adopting the presented housing element and reiterated that staff will continue to welcome and follow up on any proposals for deed-restricted low-income housing or market-rate housing. She emphasized that the planning staff has other projects to focus on and does not want it to appear to the state that the housing element is being amended or changed immediately after adoption.

The Council directed staff to maintain contact with the citizen group researching alternative housing sites and requested an update in September, followed by quarterly updates.

PUBLIC HEARINGS
Item 11 - MA 23-103 (Cypress Inn): Consideration of a Mills Act Contract application MA 23-103 (Cypress Inn) for the historic "La Ribera Hotel" located on the northeast corner of Lincoln Street and 7th Avenue in the Residential and Limited Commercial (RC) District. APN 010-147-008-000.

Mayor Potter and Mayor Pro Tem Richards recused themselves from the item due to the proximity of their homes to the project and both left the dais at 8:47 p.m. Councilmember Baron resumed as acting chair of the meeting.

Associate Planner Katherine Wallace gave a presentation to Council on the Cypress Inn, and the 5 findings that were found to have been met by the Historic Resources Board recommending approval of a Mills Act Contract.

Public Comment:

Girard Rose, read a comment from the applicant
Ken White
Anthony Lombardo, spoke on behalf of the applicant
Kate Levett, daughter of applicant
Peter Rabbido
Tasha Witt
Kristi Reimers
Tom Bruce
KC, read a comment by David Armanesco
Chris Tescher
Karyl Hall
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

Council discussion resumed, voicing agreement with approval of the Mills Act Contract for the Cypress Inn.

Motion by Councilmember Dramov to approve the Mills Act Contract for the Cypress Inn, seconded by Ferlito, and approved 3-0-0-2 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito
NOES: None
ABSENT: None
ABSTAIN: Mayor Pro Tem Richards, Mayor Potter (recused) Mayor Potter and Mayor Pro Tem Richards returned to the dais at 9:26 p.m.

Council took a recess at 9:26 p.m. returned to the dais at 9:30 p.m.

Item 12 - Resolution 2024-038 ordering the abatement of a declared Public Nuisance, a privatelyowned Monterey pine tree, located at the southeast corner of Casanova Street and Eleventh Avenue
City Forester Justin Ono gave a brief overview of the item and answered questions from Council.

Public comment:

Melanie Billig
Christie Hollenbeck
Council received no objections to the abatement of the privately owned Monterey Pine declared a public nuisance from the public. City Forester Ono reiterated that the City has tried for months to reach the property owner to no avail.

Motion by Councilmember Baron to adopt Resolution 2024-038, seconded by Mayor Potter.

Council discussed the option of abating the nuisance, but not putting a lien on the property owner for the cost of the tree removal.

Councilmember Ferlito made a substitute motion, to amend Resolution 2024-038, to abate the tree, but not file a lien against the property for the cost of the abatement.

Councilmember Baron agreed to the substitute motion.

Motion by Councilmember Ferlito, to adopt Resolution 2024-038 with the amendment that the tree be removed by the City but not file a lien against the property for the cost of the abatement, seconded by Councilmember Dramov, and approved 3-2-0-0 by the following roll call vote:

AYES: Dramov, Ferlito, Dramov, and Mayor Potter
NOES: Councilmembers Baron, Richards
ABSENT: None
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

ABSTAIN: None
Item 13 - PERM EN 23-272 (De Caussin): Consideration of a Permanent Encroachment Permit application, PERM EN 23-272 (De Caussin), for existing encroachments in the public right-ofway, fronting a single-family residence located on Carmelo Street 2 northeast of 8th Avenue. APN 010-265-010-000.

Councilmember Dramov recused herself from the item due to proximity of her home to the property location and left the dais and the meeting at 9:41 p.m.

Associate Planner Katherine Wallace gave a presentation on the item, summarizing the process of approving encroachment permits, and when the permits are deferred to Council to provide direction to staff. She added that in 2004 the previous homeowners installed unpermitted stones, steps, and sealed decomposed granite (DG) landing area similar to paving. She stated that staff reviewed the encroachment permit request and found that the sealed DG area does not meet the guidelines for approval and approval would set a precedent. She summarized the options for Council to consider are either to approve the encroachment permit and allow the existing encroachments to remail or be replace in kind, or, to deny the encroachment permit request and require the homeowner to remove all or some of the encroachments from the public right-of-way at their expense.

Motion by Councilmember Ferlito to deny the encroachment permit request, and direct the homeowner to remove the decomposed granite, crushed rock planter border, and the “half crescent” stone landing with brick edge that was installed without authorization after 2004.

Substitute motion by Mayor Pro Tem Richards, to remove the decomposed granite and put back the mulch, but approve the encroachment permit request for the crushed rock planter boarder and the half crescent stone landing with brick edge. Motion seconded by Mayor Potter.

Council discussion resumed. Mayor Pro Tem Richards removed his substitute motion and made a new motion.

Motion by Mayor Pro Tem Richards to approve the encroachment permit for only the crushed rock planter border and what was authorized in 2004, and order the removal of the encroaching decomposed granite and outer portion of the stone half crescent with brick edge, up to the inside row of bricks and put back the mulch, seconded by Councilmember Baron, and approved 4-0-0-1 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: Councilmember Dramov (recused)
Attachment 1
City Council Regular Meeting Minutes – May 7, 2024

Item 14 - Consideration of a Permanent Encroachment Permit application, PERM EN 23-242 (Maxcy-Levy) for the installation of pavers in the public right-of-way fronting a single-family residence located at Camino Real 3 northwest of 8th Avenue (APN: 010-265-005) - Recommended for continuance to August 6, 2024
Motion by Mayor Potter to continue this item to a public hearing on July 9, 2024, seconded by Councilmember Ferlito, and approved 4-0-1-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: Councilmember Dramov
ABSTAIN: None

FUTURE AGENDA ITEMS
Councilmembers Ferlito and Baron requested an agenda item on Street Addresses be added to the agenda in June or July.

Councilmember Baron and Mayor Pro Tem Richards requested that staff provide an update at the September Strategic Planning Workshop regarding the steps required to become a Charter City.

ADJOURNMENT
Council adjourned at 10:08 pm in memory of Michaela Carozza.

APPROVED: ATTEST:
_____________________________ _______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, June 3, 2024

CALL TO ORDER AND ROLL CALL
Mayor Pro Tem Richards called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, and Mayor Pro Tempore Bobby Richards were present. Mayor Potter arrived at the meeting at 4:34 p.m.

PUBLIC APPEARANCES
None

CONSENT AGENDA
Motion to adopt consent agenda items #1-7.

Motion by Councilmember Dramov to approve consent agenda items 1 through 7, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - May 6, May 7, and May 21, 2024, Special Meeting Minutes Item 2 - April 2024 Monthly Reports
Item 3 - April 2024 Check Register Summary
Item 4 - Resolution 2024-039 calling for a General Municipal Election to be held on Tuesday, November 5, 2024, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California relating to General Law Cities, requesting the County Elections Department to conduct the Election, requesting consolidation of the election, and providing for a procedure for determining a tie vote for the November 5, 2024 City of Carmel-by-the-Sea Municipal Election
Item 5 - Resolution 2024-040 authorizing the City Administrator to amend the existing contract and updated fees for service for a period of one additional year with the Monterey County Health Department’s Animal Services Division ending June 30, 2025 Attachment 2
City Council Special Meeting Minutes – June 6, 2024

Item 6 - Resolution 2024-041 authorizing the consumption of alcohol on public property at the Monterey County Vintners Annual Winemakers' Celebration to be held August 24, 2024 Item 7 - Resolution 2024-045, adopting a Memorandum of Understanding (MOU) between the City of Carmel-by-the-Sea and Carmel Fire Ambulance Association for the period July 1, 2024, through June 30, 2026, and authorizing the City Administrator to execute the Memorandum of Understanding

CLOSED SESSION
City Attorney Pierik read the following closed session titles:

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

Agency Designated Representatives: Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Katy Suttorp (Burke, Williams & Sorensen) Employee Organization:

General Employees Unit, Management Employees Unit, Affiliated Units of LiUNA B. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (d)(4): One potential case Public comment:

None

ADJOURNMENT
Council adjourned into closed session at 4:35 p.m. Closed session adjourned at 6:00 p.m.

APPROVED: ATTEST:
_______________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, June 4, 2024

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:32 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter.

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Richards led the pledge of allegiance.

EXTRAORDINARY BUSINESS
Pride Month Proclamation - Councilmember Baron read the proclamation declaring June as Pride Month in the City of Carmel-by-the-Sea.

Carmel High School Report Out - no reports from Carmel High School.

PUBLIC APPEARANCES
Nancy Twomey
Louis Leder
Tasha Witt
Amy Herzog
Melanie Billig
Kevin Ruse
Hans Buder
Jo Todd
Taylor-Anne Vaughan
Dave
Jude E.

Phone caller (no name)
Mayor Potter called a recess at 4:55 p.m. and the Council left the dais. The Council convened and resumed the meeting at 5:06 p.m.

Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

ANNOUNCEMENTS
City Administrator Rerig - Thanked the City weekend staff for their hard work during the busy summer season and the public for participating in the Carmel Prepares and Urban Forest Master Plan Workshops.

City Attorney Pierik - no reportable action from yesterday’s Closed Session.

Councilmember Announcements -
• Councilmember Baron thanked attendees of the Urban Forest Master Plan workshop and praised Chief Tomasi and Fire Chief Miller for the successful Wildfire Preparedness Workshop. He also said that as the city’s TAMC representative he is available for questions or feedback regarding public transportation.
• Councilmember Dramov bid a fond farewell to longtime Carmel resident Janie Marshman, who is moving to Southern California. She spoke about Janie placing American flags around downtown in honor of veterans for Memorial Day.
• Councilmember Ferlito reminded everyone not to dispose of batteries in the trash due to fire hazards and to place them in a plastic bag on top of the trash bins on collection day instead.
• Mayor Pro Tem Richards reported attending a Memorial Day celebration in Devendorf Park, a surf competition, third grade mock council meetings, and noted the success of the culinary week kickoff.
• Mayor Potter reported that he missed the Memorial Day celebration due to celebrating his mother-in-law’s 100th birthday with family, but did get to enjoy some of culinary week events. He also requested the City Administrator to look into adding another restroom to Piccadilly Park due to long lines over the weekend.

Ad Hoc Committees - Report Out
• Police Building Project Ad Hoc: Councilmember Baron announced another public ad hoc meeting on Thursday, June 6, at 3:30 p.m. to discuss the police building facility assessment.
• Flock Camera Ad Hoc: Councilmember Dramov announced a public meeting on June 10 at 4:00 p.m. and encouraged public attendance.
• Fire and Ambulance Ad Hoc: Mayor Pro Tem Richards reported on the May 14 public meeting and the recommendation was for the City Administrator to revisit the 2021/2022 contract services with Monterey Fire.
• Street Addresses Ad Hoc: Councilmember Ferlito provided an update on the committee's findings and requested an agenda item for the July City Council meeting to seek Council direction on street addresses.

Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

ORDERS OF BUSINESS
Item 1 - Resolution 2024-042, authorizing the City Administrator to execute Amendment No.1 to the Agreement with Visit Carmel, a nonprofit corporation, for marketing services extending the term through June 30, 2027
City Administrator Rerig provided a summary of the item and requested Council to continue the City’s relationship with the Visit Carmel non-profit by extending the agreement for marketing services by adopting the Resolution.

Public Comment:

Andi Carr
Kristi Reimers
Amy Herzog
Rob O’Keefe
Mayor Pro Tem Richards highlighted Visit Carmel's history and the benefits of its partnership with the City to attract visitors. Councilmember Dramov emphasized the need for more public input in Visit Carmel decisions, suggesting a 1-year renewal of the agreement instead of 3 years.

Councilmembers Baron and Ferlito expressed support for renewing the agreement with Visit Carmel.

Motion by Councilmember Baron to adopt Resolution 2024-042, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2024-043, authorizing the City Administrator to execute an agreement with Keep It Simple for the installation and configuration of network firewalls and associated switching hardware in a total amount not to exceed $109,998 for a contract term ending July 30, 2029 Information Systems Manager Joel Staker gave a brief summary of the item giving reasons for executing an agreement to replace old firewalls with new firewalls to keep the city protected from hackers and ransomware.

Public comment:

None
Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

Motion by Councilmember Baron to adopt Resolution 2024-043, authorizing execution of an agreement with Keep It Simple for the installation of network firewalls and associated switching hardware in an amount not to exceed $109,998 for a contract term ending July 30, 2029, seconded by Mayor Potter d approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 3 - Resolution 2024-044 approving a 3.59 percent rate increase to charges by the City’s franchised hauler, GreenWaste Recovery, for the collection of solid waste, recycling and organics, effective July 1, 2024, and approving Amendment No. 3 to the Memorandum of Understanding between ReGen Monterey and Member Agencies for Fiscal Year 2024/25 Environmental Programs Manager Mary Bilse gave a brief overview of the item.

Public Comment:

None
Mayor Pro Tem Richards requested clarification on who pays for the study that justifies the Green Waste franchise cost increases. He stated that annual cost increases are a concern for residents who already pay significantly for weekly trash pickup, with no option to lower costs or exit the contract. Councilmember Ferlito noted that trash service costs in Carmel are higher because the contract includes the service of trash collectors pulling cans from yards, which residents appreciate.

Motion by Mayor Potter to adopt Resolution 2024-044, approving a 3.59 percent rate increase by the City’s franchised hauler, GreenWaste Recovery, and approving Amendment No. 3 to the Memorandum of Understanding between ReGen Monterey for Fiscal Year 2024/25, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None

PUBLIC HEARINGS
Item 4 - Resolution 2024-046 Adopting the Fiscal Year 2024-2025 Appropriations Limit Assistant City Manager Brandon Swanson gave a brief summary of the item.

Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

Public Comment:

None
Motion by Mayor Potter to adopt Resolution 2024-046, Adopting the Fiscal Year 2024-2025 Appropriations Limit, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Resolution 2024-047 Adopting the Fiscal Year 2024-2025 Annual Operating and Capital Budget
Assistant City Manager Swanson gave a presentation on the item and outlined the changes made to the recommended FY 2024-2025 budget based on the direction received at the last workshop.

He thanked the public for submitting so many great questions which were answered by staff and included in the budget booklet. He answered questions from Council.

Public Comment:

Tasha Witt
Andi Carr
Greg Ahn
Richard Kreitman
Rob O’Keefe
Mayor Potter emphasized the City's fiscal responsibility post-pandemic, leading to stability and a healthy budget. He highlighted smart planning for the future reflected in the proposed budget.

Councilmember Baron said the use of the prior years’ fund balance for catching up on past CIP projects and infrastructure repairs should be seen as a benefit to the entire community. He clarified that staff works under Council policy direction, not independently creating the budget.

Councilmember Dramov suggested using the fund balance for the police station and urged careful consideration of tax discussions.

Motion by Mayor Potter to adopt Resolution 2024-047, Adopting the Fiscal Year 2024-2025 Annual Operating and Capital Budget, seconded by Councilmember Ferlito, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

Item 6 - Resolution 2024-048 adopting Fiscal Year 2024-2025 Fee schedule for Administrative Services, Community Planning and Building, Public Safety and Public Works Services Assistant City Administrator Swanson gave a brief summary of the item and answered questions from Council. He highlighted that the dead tree removal fee was lowered to $200, which is less than the cost of providing the service.

Public Comment:

None
Councilmember Dramov expressed concerns about high appeal costs and public feedback on high fees and said she does not support the updated fee schedule. Councilmember Baron clarified that service fees are set to ensure the city breaks even, with some fees lower than actual costs.

He emphasized the city's responsibility to recover service costs.

Motion by Councilmember Ferlito to adopt Resolution 2024-048, adopting Fiscal Year 2024- 2025 Fee schedule for Administrative Services, Community Planning and Building, Public Safety and Public Works Services, seconded by Mayor Pro Tem Richards, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Item 7 - First Reading and Introduction of Ordinance No. 2024-001, adding Chapter 8.30 to Title 8 to the Carmel-by-the-Sea Municipal Code regarding a policy related to the use of Military Equipment by the Carmel-by-the-Sea Police Department
Police Chief Paul Tomasi presented an overview of Assembly Bill 481, its compliance requirements, as well as the police department’s military equipment use police, and the draft ordinance on military equipment use. He clarified that while the City does not own or plan to acquire any military equipment, a policy must be adopted due to the City's partnership with the Monterey Peninsula Regional Special Response Unit (MPRSRU), which has access to such equipment, and provides added transparency to the public. Chief Tomasi also answered questions from the Council.

Public Comment:

Christy Hollenbeck
Sylvia
Dave
Chris Cavgar
City Attorney Pierik read the title of the Ordinance.

Attachment 3
City Council Regular Meeting Minutes – June 4, 2024

Motion by Councilmember Baron to read by title only, waive full reading, and introduce Ordinance 2024-001, adding Chapter 8.30 to Title 8 to the Carmel-by-the-Sea Municipal Code regarding a policy related to the use of Military Equipment by the Carmel-by-the-Sea Police Department; and set a second reading for July 8, 2024. Motion seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None

FUTURE AGENDA ITEMS
None

ADJOURNMENT
Council adjourned the meeting at 7:11 p.m.

SIGNED: ATTEST:
__________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: May 2024 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log
Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) City Administrator Contract Log
Attachment 2) Community Planning and Building Department Reports Attachment 3) Police, Fire, and Ambulance Reports
Attachment 4) Public Records Act Requests
Attachment 5) Public Works Department Reports
City Administrator Contract Log
FY 2023-24
MAY 2024
Date entered Into Contractor Contract Amount Purpose
5/22/2024 CIVICPLUS $21990.00 + TAX CIVIC CLERK ANNUAL FEE:Agenda and Minutes Mgmt package
Attachment 1

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
MAY 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In May 2024, 26 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In May 2024, 4 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In May 2024, 57 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In May 2024, 1 new code compliance case was created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In May 2024, 3 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In May 2024, 31 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In May 2024, 27 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Leah R. Young, Administrative Coordinator SUBMITTED ON: June 1, 2024
APPROVED BY: Brandon Swanson, Assistant City Administrator & Acting Director of Community Planning and Building
Attachment 2
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following May 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
May 2024 totals are provided alongside May 2023 totals for comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2023 YTD
Totals 162 29 256 81 15 113 194
2024 YTD
Totals 152 30 263 63 11 110 152
YTD %
Difference - 6.17% - 3.44% + 2.73% - 22.22% - 26.67% - 2.65% - 21.65% Attachment 2
Page: 1 of 5
Planning Permit Report
05/01/2024 - 05/31/2024
Permit
#
Permit
Type
Project Description Address/Location Date
Received
Date
Approved
Status
24152 Historic
Evaluation
Phase 1 Initial Historic
Evaluation for the removal
and replacement of windows
on the exterior second story
of the building.

NW Corner of San
Carlos & 8th
5/29/2024 In Review
24151 Lot Merger Merger of lots #7 and #9 Santa Fe 2 SW of Mountain View
5/29/2024 In Review
24150 Design
Review
New Full Line Restaurant Su Vecino Court,
Dolores between
5th and 6th 010-
138-020-00
5/29/2024 In Review
24149 Coastal
Development
Permit
The project involves
replacement of an existing
sewer main within the Scenic
Road right-of-way between
Ocean Avenue and Martin
Way in the City (as well as
other areas within County
jurisdiction). Please see the
attached Project Description
for further details..

Right-of-way within
Scenic Road
between Ocean
Avenue and Martin
Way
5/29/2024 In Review
24148 Coastal
Development
Permit
DUPLICATE. See CDP 24149
(CAWD - Scenic Project)
right-of-way within
Scenic Road
between Ocean
Avenue and Martin
Way
Closed
24147 Design Study ASSOCIATED PERMIT: BP
240115. Tear off (e) roof,
install new underlayment
and new Davinci Multi-Width
Slate along with 50-mil
Durolast roofing on flat
portions of roof. Install new
copper gutters and
downspouts.

Ocean 2 SE of
Forest
5/17/2024 In Review
24146 Historic
Evaluation
HISTORIC EVALUATION.

Addition of Skylights
Lobos 5 NE 4th 5/29/2024 In Review
24145 Design Study Addition of rear deck and
removal of hardscape
Forest 3 SW of 7th 5/22/2024 In Review
24144 Preliminary
Site
Assessment
Preliminary Site Assessment
for a future Track 2 Design
Study Application
Mission 2 NW of
Santa Lucia
5/24/2024 In Review
Attachment 2
Page: 2 of 5
24143 Design Study ASSOCIATED PERMITS: BP
230582 & DS 23-022.

Revision to previously
approved Design Study DS
23-022:

Modify dimension of
approved 2nd floor window
AD from : 4'-0" wide x 2'-0"
high
to : 4'-0" wide x 2'-8" high.

Window is fixed. Increase
opening size by 2.67 sq. ft.

Demolish existing wood
fireplace chimney;
re-build in kind.
4th Avenue 2 NE
Lobos Street
5/9/2024 In Review
24142 Historic
Evaluation
Replace exterior doors,
windows, siding. New site
walls, stairs, paving.

Scenic Rd 1 NE of
10th Avenue
5/15/2024 In Review
24141 Sign Replace existing Wells Fargo
signs due to rebrand
26600 Carmel
Center Place
Closed
24140 Design Study Proposed ADU (575 s.f.)
with a Roof Top (161 s.f.)
accessible from the existing
SFD.

Dolores 4 SW of 1st 5/24/2024 In Review
24139 Design Study REPLACE DAMAGED SIDING

AND DECK HAND RAIL, LIKE
FOR LIKE.

Lopez 4 NW of 4th 5/13/2024 In Review
24138 Notice of
Exempt
Work
Paint Home and Garage new
colors. Body: Downing Stone
(SW 2821); Trim: Sage
Green (SW 2851).

Carpenter 3 SE 5th 5/13/2024 5/13/2024 Approved
24137 Historic
Evaluation
Historic evaluation for
Residential interior and
exterior remodel
Santa fe 7 sw of
8th
5/9/2024 In Review
Attachment 2
Page: 3 of 5
24136 Design
Review
Project proposes to refresh
the Vista Lobos Park by
removing invasive species,
dead or end-of-life plants
and planting a variety of
native plants as approved by
the City Forester. Roughly
15% of the space will be
reserved for the current
volunteers that maintain the
park to plant a variety of
seasonal wildflowers. The
existing DG is authorized to
be "refreshed", however no
grading shall occur.

No tree removal or planting
is authorized as part of this
permit. Any further site
modifications require
approval of the Forest &
Beach Commission.

SW Corner of
Torres & 3rd
5/8/2024 5/22/2024 Approved Attachment 2
Page: 4 of 5
24135 Design Study This approval of Design
Study (DS 24135 (California
Coast, LLC)) authorizes
amendments to existing
Design Study Approvals (DS
21-362) for alterations to an
existing single-family
residence located on San
Carlos 2 SW of 1st in the
Single Family Residential (R1) District with an active building permit (BP 22-316).

The modifications approved
under this Design Study
include:

1. Moving “Window J” on the
second floor on the North
Elevation up to a sill height
of 6'-0" from 3’-6”.

2. Moving the pair of
windows labelled “Window I”
on the second floor on the
South Elevation down to a
sill height of 5'-0" from 6’-0”.

Alterations not expressly
listed in this authorization
are not permitted. The
project shall be consistent
with the plans application
materials dated approved by
Community Planning &
Building Department on May
17, 2024, unless modified by
the conditions of approval
contained herein.

San Carlos 2 SW of
1st Ave
5/6/2024 5/17/2024 Approved
24134 Sign NEW SIGN: "Wally's". Simple
sign with lightly raised
lettering and 1” border.

The charcoal and beige
colors blend nicely with
existing building colors
(exterior and interior)
The
27” x 16” reads: “Wally’s” in
custom lettering with “Men’s
Vintage & More” in smaller
lettering.

San Carlos 3 SW of
5th
5/6/2024 5/28/2024 Approved
Attachment 2
Page: 5 of 5
24133 Design Study Rebuild and expand existing
front deck. Rebuild stairs
and deck as necessary.

Remove non-conforming
land coverage. No change to
drainage.

Carpenter 4 NE of
3rd
5/6/2024 Corrections
Required
24132 Authorized
Work
Removal of existing brick
planter, installation of brick
sidewalk area to match
existing sidewalk.

Installation of new wooden
bench and bronze statue on
new sidewalk area.

NE Corner of
Junipero & 6th
5/1/2024 5/3/2024 Approved
24131 Design Study ASSOCIATED PERMIT: DS
21-318. Two-story addition
totaling 319 SQ FT.
(Changes from approved).

Santa Lucia 2 NW
of Casanova
5/7/2024 In Review
24130 Design
Review
Interior Remodel/Expansion Dolores Street 3
SW of Ocean
In Review
24129 Historic
Evaluation
Historic Evaluation, Initial.

See also DS 24114.

RENOVATION TO EXISTING
RESIDENCE. NEW ROOF

OVER SECOND LEVEL

MASTER SUITE WITH

HEIGHTENED ROOF LINE

TOWARDS REAR YARD, AND

ADDITION OF A BAY

WINDOW IN MASTER
BEDROOM. NEW DECK IN

REAR YARD AND

CONVERSION OF

MECHANICAL CLOSET IN

BASEMENT TO STORAGE
SPACE. BUILDING

PREVIOUSLY DETERMINED

INELIGIBLE FOR THE

CARMEL HISTORIC
RESOURCES INVENTORY.

Casanova, 4 S.W.
of 8th Street,
Carmel, CA 93923
4/23/2024 In Review
24128 Design Study ASSOCIATED PERMITS: DS
22-315 & BP 22-067.

Exterior revisions: Change in
site coverage, added
windows, and skylight. See
attached scope of work.

Dolores 4 SW of
10th
5/1/2024 Corrections
Required
24127 Design Study Replace roofing, replace
windows, paint, new patio
San Antonio 2 SE of
10th
5/1/2024 Corrections
Required
Total Records: 26 6/7/2024
Attachment 2
Page: 1 of 1
Business License Report
05/01/2024 - 05/31/2024
Entity # Application
Type
Business
Name
Business Description Location Date
Received
Date
Approved
Status
24030 New
Business
House of
Cardoon
(San Carlos)
Retail concept store
selling home decor,
clothing, jewelry, art,
children's, gifts, toys
San Carlos
Street,
Between 5th &
6th Avenue
5/30/2024
24029 New
Business
Amber
Moon
Womens Clothing Mission 2 SW
Of Ocean
5/30/2024
24028 New
Business
spanish
oasis in
carmel
home rental 26011
Ridgewood
Road
5/23/2024 Closed
24027 Location
Change
Esperanza
Carmel
Office Space San Carlos 3
SW of 5th
5/30/2024 Zoning
Clearance
Issued
Total Records: 4 6/7/2024
Attachment 2
Page: 1 of 6
Building Permit Report
05/01/2024 - 05/31/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit
Type
Property
Location
240261 5/31/2024 6/5/2024 Run 1" gas line from meter
to generator. Run 50' of 1"
wardflex gas line under
house. Run 30' of 1"
polypipe underground.
4,200 Plumbing Mission 2 NE of
Vista
240260 5/31/2024 5/31/2024 Remove & replace existing
rotten fence posts. Replace
section of fencing removed
for construction.
0 Exempt
Work
NE Corner of
Monte Verde &
13th
240259 5/31/2024 Remodel of an (e) two story
house and attached carport.

New driveway, patios,
hardscape, fence.
250,000 Building 9th 2 NE of San
Antonio
240258 5/30/2024 Tear off existing wood shake
roof and replace with
Certainteed Presidential TL
roof in color Moire Black.
42,500 Roofing NW Corner of
Torres & Ocean
240257 5/30/2024 5/30/2024 Replacement of failed water
heater.
1,000 Plumbing Carpenter 3 SW
of 3rd
240256 5/28/2024 Construction of a new 688sf
detached ADU and
supporting site work.
275,200 Building NW Corner of
Casanova & 8th
240255 5/28/2024 5/28/2024 Replace 1" dedicated gas
line from meter to two
fireplaces.
7,000 Plumbing Vizcaino 5 SW of
Mountain View
240254 5/28/2024 5/28/2024 Electrical work to do a
service change, replacing
the 100A overhead to a
200A
2,500 Electrical Torres 3 SE of
9th
240253 5/24/2024 5/24/2024 Remove comp shingles and
replace with comp shingles
landmark TL in color
Platinum.
19,400 Roofing Lobos 2 NE of
3rd
240252 5/24/2024 NEW 200 S.F. DETACHED
GARAGE.
1,000,000 Building Santa Fe 3 SW
of Mountain
View
240251 5/24/2024 NEW 422 S.F. DETACHED
ADU.
1,000,000 Building Santa Fe 3 SW
of Mountain
View
240250 5/24/2024 NEW 1600 S.F. 2 STORY 3
BEDROOM 3 BATH SINGLE
FAMILY HOUSE.
1,000,000 Building Santa Fe 3 SW
of Mountain
View
Attachment 2
Page: 2 of 6
240249 5/24/2024 5/24/2024 Reroofing - Remove existing
wood shingles and replace
with Certainteed Presidential
TL Composition, Autumn
Blend color
94,340 Roofing Santa Fe 2 SW
of 8th
240248 5/24/2024 5/24/2024 Remove and replace 5
existing fence posts to repair
fence at the rear of the lot.

Fence is approximately 5'6"
with 1" of lattice on top.
0 Exempt
Work
4920 Monterey
St
240247 5/23/2024 5/23/2024 Interior demolition only.

Removal of flooring, ceiling
and wall sheetrock,
insulation, and plaster.
15,000 Demolition NE Corner of
Camino Real &
12th
240246 5/23/2024 INSTALLATION OF A 20KW

KHOLER ALL HOME
GENERATOR WITH A 200
AMP TRANSFER SWITCH.
10,000 Building 25971 Mission
St., Carmel by
the Sea, CA,
93923
240245 5/23/2024 5/23/2024 Emergency repair of broken
gas line using 1"
polyethylene gas pipe.
2,500 Plumbing Monte Verde 3
SE of Ocean
240244 5/23/2024 Replace existing heat pump
package unit with new
Bryant 607CNXK48000 like
for like
18,150 Mechanical Ocean 2 NE of
San Carlos
240243 5/21/2024 Tear off existing roof and
install new CertainTeed
Landmark shingles in color
Georgetown Gray.
13,475 Roofing Junipero 3 SE of
1st
240242 5/21/2024 5/21/2024 Repair fence at the east side of the property to correct
structural integrity. Repair to
be in-kind matching location,
height, and material.
0 Exempt
Work
NW Corner of
Santa Fe & 2nd
240241 5/20/2024 5/20/2024 Remove & replace flooring,
closet shelving, and interior
paint.
0 Exempt
Work
Camino Real 11
NE of 4th
240240 5/20/2024 Install new 16"x16" duct
blower, clean roof of debris.
6,000 Mechanical Ocean 3 SW of
Lincoln
240239 5/20/2024 Repair and replace landing
and railing at exterior stair
outside of suite 123.
40,000 Building SW Corner of
Ocean &
Junipero
240238 5/17/2024 5/22/2024 Remove existing wood
shingles and replace with
new CertainTeed Landmark
TL composition shingles in
color Shenandoah Brown.
45,000 Building NW Corner of
Ocean & Dolores
Attachment 2
Page: 3 of 6
240237 5/17/2024 BATH 1 SHOWER PAN TO

BE REPLACED WITH TILE
OR PRE-FAB PAN. BATH 2

TUB TO BE REMOVED AND

REPLACED WITH NEW

SHOWER TILE OR PRE-FAB
SHOWER PAN. NO OTHER
WORK PROPOSED.
10,000 Plumbing 5 Sand & Sea
240236 5/17/2024 Accessibility Improvements
to restroom and walkway
125,000 Building NW Corner of
Mission & 8th
240235 5/16/2024 6/6/2024 Repair leaking upper floor
tile deck, tile to match
existing.
10,000 Building Carmelo 2 NW
of 4th
240234 5/16/2024 5/21/2024 Remove existing shake roof
and replace with new
CertainTeed Presidential TL
in color "Country Gray".
45,780 Roofing Camino Real 3
NW of 9th
240233 5/16/2024 Repair water damage in
kitchen and lower bedroom.

Re-wire kitchen. Replace
existing main electrical panel
and relocate gas meter.
20,000 Building 4th 2 SW of
Dolores
240232 5/16/2024 Replace the existing 150 sq.
ft. second story deck
waterproofing membrane
with a new Grace brand
Bituthane waterproofing
membrane. Existing slate tile
will be removed, and the
matching tile will be
reinstalled.
55,400 Roofing San Antonio 2
SW of 10th
240231 5/15/2024 Repairs and/or replacements
of various retaining walls
around and adjacent to
Sunset Center.
500,000 Building SE Corner of
San Carlos & 8th
240230 5/15/2024 Electrical service upgrade,
remove old knob and tube
wiring and install new
romex, and replace exterior
light fixtures.
10,000 Electrical Santa Fe 2 NE of
4th
Attachment 2
Page: 4 of 6
240229 5/14/2024 Emergency repair of the
carport beam under
waterproof deck which is
failing. The waterproof deck
is failing and requires repair.

Multiple areas below the
deck are required to be
repaired due to water
intrusion. Replace in-kind
structural framing,
waterproofing, insulation,
drywall, and stucco.
100,000 Building Junipero 2 SE of
2nd
240228 5/13/2024 Eligible facilities request
(Sec. 6409) - Install wireless
communications
transmission equipment for
DISH Wireless at an existing
telecom support structure
(building-mounted).
75,000 Building Ocean 2 SW of
San Carlos
240227 5/13/2024 5/14/2024 Remove existing roof. Install new Cedur shake roof in
color "Walden". Install a 30
lbs underlayment with a
22in felt layer to achieve
class "A" fire retardant
roofing.
62,500 Roofing Guadalupe 5 SE
of 7th
240226 5/13/2024 REMODEL OF EXISTING
SINGLE FAMILY RESIDENCE.

MINOR CHANGES TO THE
FLOOR AREA WITH 87 S.F.

REDUCTION AND 43 S.F.

ADDITION TO THE MAIN
LEVEL. REMODEL KITCHEN,
ENTRY, 2 BATHS AND
BEDROOM/CLOSET AREA.

REMODEL ENTRY STAIRS.

REPLACE DRIVEWAY. NEW
ROOFING AND SIDING. ADD
3 SKYLIGHTS- CONVERT
363 S.F. OF LIVING AREA
AND ADD 173 S.F. FOR A
TOTAL OF 536 S.F. ADU

ADDITION/ CONVERSION
499,000 Building Lincoln 5 NE of
3rd
240225 Kitchen Remodel including
demolition of BBQ and
Chimney
25,000 BP
Revision
NE Corner of
Monte Verde &
13th
240224 5/13/2024 Review of new lighting and
power plan.
20,000 Electrical Carmel Plaza,
Suite 305
240223 5/13/2024 5/31/2024 Remove existing concrete
floor and walls at Master
Shower stall only.
1,000 Plumbing Crespi 4 SE of
Mountain View
Attachment 2
Page: 5 of 6
240222 VOID 15,000 Casanova 4 SW
of 4th
240221 5/13/2024 5/28/2024 Interior remodel with MEP
updates throughout, window
and exterior door
updates/changes.
350,000 Building Torres 4 SW of
10th
240220 5/9/2024 Primary and guest bathroom
remodel. Kitchen remodel.

All fixtures to be replaced inkind, update tile, counters, electrical, and plumbing.
40,000 Building NE Corner of
Santa Rita & 3rd
240219 5/9/2024 Install EV outlet 2,750 Electrical SE Corner of Junipero & 10th
240218 5/8/2024 5/8/2024 Remove and replace water
heater.
11,500 Plumbing 2905 Franciscan
Way
240217 5/7/2024 PAINT HOUSE & TRIM,

REPLACEMENT OF ROTTEN

DOORS & WINDOWS NO

SIZE ALTERATION, (N)

ALUMINUM CLAD

WINDOWS, REPAIR

ROTTING DECK BOARDS &

RAILINGS, KITCHEN &
BATHROOM(S) REMODEL.
(N) ON DEMAND HOT
WATER HEATER. ADD
UTILITY SINK. UPDATE

PLUMBING & ELECTRICAL
THROUGHOUT.
350,000 Building Casanova 3 SW
of 7th
240216 5/7/2024 5/7/2024 Construction of new wood
fence along rear and north
property lines. All fence
installations are to be on the
property and outside of the
front setback.
0 Exempt
Work
Casanova 8 NW
of Ocean
240215 5/7/2024 5/7/2024 Replace kitchen cabinets,
appliances, floor tiles, and
counter tops.
0 Exempt
Work
Guadalupe 4 NW
of 2nd
240214 5/7/2024 5/7/2024 Remove existing wood
shingle roofing and replace
with Fire Treated Wood
Shingle Roofing
57,720 Roofing Carmelo 6 NE of
4th
240213 5/6/2024 5/6/2024 Upgrade main electrical
panel from 100 amps to 200
amps.
5,845 Electrical Santa Lucia 2
NW of Casanova
240212 5/6/2024 Installation of new gas line
to Generator house to unit
approx 15ft galvanized pipe
2,500 Plumbing Forest 3 NW of
7th
Attachment 2
Page: 6 of 6
240211 5/6/2024 Repair cottage windows,
including selective
demolition, removal and
replacement of window
components including
sashes, mullions, etc. Project
includes hazardous materials
abatement.
150,000 Building NE Corner of
San Carlos &
10th
240210 5/2/2024 Interior remodel of existing
courtyard pavilion, electrical,
lighting, ceiling insulation,
and sheet rock. 1 (1) new
exterior gas heater, and
awning.
25,000 Building San Carlos
Square, East
side of San
Carlos, between
5th and 6th
240209 VOID AND CLOSED, SEE BP
240171 FOR ALL PERMIT
INFORMATION.
15,000 BP
Revision
Torres 3 SE of
8th
240208 5/1/2024 5/20/2024 Remodel of primary
bathroom.
7,000 Building Guadalupe 3 NE
of 6th
240207 5/1/2024 5/7/2024 Removal of the old electrical
panel at median
intersection. Installation of
new panel, subpanel, and
outlets.
14,400 Electrical Intersection of
Junipero &
Ocean
240201 4/30/2024 5/7/2024 Reinstall wall framing,
mineral wool fireproof
insulation, gypsum board,
and stainless steel finished
paneling in one 28"x68" fire
damaged section of wall and
one 24"x57" section of wall
opened by fire department
totaling 23 sf of wall area.
1,000 Building Carmel Plaza,
Suite 106
220354 9/12/2022 4/19/2023 Modify A.W. Shucks
restrooms to comply with
ADA requirements. Add new
accessible unisex restroom
to tenant restrooms.
42,100 Building Ocean 2 SW of
San Carlos
Total Records: 57 6/7/2024
Attachment 2
Page: 1 of 1
Code Compliance Report
05/01/2024 - 05/31/2024
Case
#
Case Date Status Location Problem Description Date
Received
Date
Closed
24077 5/16/2024 Open Junipero 2
SE of 2nd
Posted SWO for unpermitted
demolition & construction at carport
and NW corner of the house. There
is significant dry-rot that requires
replacement. Unfortunately all
damaged framing was removed at
time of site visit and there is no
record of the existing conditions.

Will require a structural engineer to
provide recommendations.
5/16/2024
Total Records: 1 6/7/2024
Attachment 2
Page: 1 of 1
Transient Rental Report
01/01/2024 - 05/31/2024
Case # Street Status Date Received Last Status
Date
Date Closed
24076 Monte Verde Closed 4/19/2024 5/22/2024 5/22/2024
24069 Torres Closed 3/8/2024 5/3/2024 5/3/2024
24067 Carmelo Closed 2/26/2024 3/22/2024 3/22/2024
24051 Rio Closed 2/8/2024 3/5/2024 3/5/2024
24049 8th Closed 2/2/2024 2/20/2024 2/20/2024
24047 Lopez 2nd NOV sent 1/29/2024 5/6/2024
24046 2nd STR verified 1/30/2024 2/6/2024
24045 Lobos Closed 1/29/2024 3/6/2024 4/6/2024
24029 7th Closed 1/16/2024 2/26/2024 2/26/2024
24028 Forest Closed 1/16/2024 2/9/2024 2/9/2024
24027 Scenic Closed 1/15/2024 2/8/2024 2/8/2024
Total Records: 11 6/5/2024
Attachment 2
Page: 1 of 4
Encroachment Permit Report
05/01/2024 - 05/31/2024
Permit
#
Permit
Type
Date
Submitted
Project Description Property
Location
Date
Issued
Status
240110 Temp Ench 5/30/2024 Temporary closure of
sidewalk and four
parking stall
reservation.

San Carlos 3 NE
of 6th
6/4/2024 Issued
240109 Temp Ench 5/30/2024 Installation of traffic
control plan to access
three separate locations
for test station bonding.

Carmelo from
2nd to Ocean
5/31/2024 Issued
240108 Temp Ench 5/29/2024 Placement of debris
trailer for removal of
roof material.

SW Corner of
Lincoln & 7th
6/3/2024 Issued
240107 Temp Ench 5/29/2024 Replace sewer lateral
using trenchless
method.

Junipero 6 NE of
8th
5/31/2024 Issued
240106 Temp Ench 5/28/2024 Replace sewer lateral
using pipe bursting.

Dolores 2 SW of
8th
5/29/2024 Issued
240105 Temp Ench 5/24/2024 AT&T Job A02TX5S -
Install traffic control
measures to perform
fiber maintenance work.

NE Corner of
Junipero &
Camino del
Monte, NW
Corner of
Junipero & 3rd,
Intersection of
2nd & Torres,
SE Corner of
Torres & 1st
5/28/2024 Issued
240104 Temp Ench 5/24/2024 PG&E to replace pole,
overhead transformer,
and secondary box.

Install underground
service. PM# 35545444.

Carmelo 2 NW
of 12th
5/29/2024 Issued
240103 Temp Ench 5/23/2024 Closure of one lane of
the road to allow for
delivery of roofing
materials.

Guadalupe 5 SE
of 7th
5/23/2024 Issued
240102 Temp Ench 5/23/2024 Crane lift to remove
existing rooftop heat
pump and install new
heat pump unit.

Ocean 2 NE of
San Carlos
In Review
240101 Temp Ench 5/23/2024 Replace sewer lateral
using pipe bursting.

Santa Fe 3 NW
of Mountain
View
5/23/2024 In Review
Attachment 2
Page: 2 of 4
240100 Temp Ench 5/22/2024 Addition of a 4" high
asphalt curb and gutter
per city standards to
direct surface drainage
on Lobos St. Planter
mound to be restored to
match existing
conditions.

Lobos 5 NE of
3rd
6/5/2024 Issued
240099 Temp Ench 5/21/2024 PG&E to replace pole,
install overhead
transformer, and install
SEC breakers. Tree
trimming is required as
part of this work. PM#
35543116.

Lobos 2 SE of
2nd
In Review
240098 Temp Ench 5/21/2024 Cable overpull and vault
upgrade
San Carlos
between Ocean
& 7th
5/22/2024 In Review
240097 Temp Ench 5/17/2024 Demolish existing curb
in the public right of
way and install new
rolled asphalt curb.

Carmelo 5 SW of
2nd
6/5/2024 Issued
240096 Driveway 5/17/2024 REPLACE DAMAGED

EXISTING ASPHALT

DRIVEWAY APPROACH
Mission 4 SW of
10th
240095 Temp Ench 5/14/2024 PG&E to complete gas
maintenance, excavate
4'x5' bell hole. Road
closure required. PM#
47041157.

SW Corner of
Santa Fe & 5th
In Review
240094 Driveway 5/14/2024 Repair asphalt approach
at the entry to the
private property.
13th 2 SE of
Mission
5/24/2024 Issued
240093 Temp Ench 5/13/2024 R&R 50' OF SEWER
LINE 5' DEEP
Santa Fe 4 SE of
1st
5/15/2024 Issued
240092 Temp Ench 5/9/2024 Repair section of sewer
laterals per CAWD.

CONDITIONS: At the
Dolores and 7th
location, #4 rebar
dowels will be needed
at 18" on center.

The concrete will need
to be colored with
Sequoia Sand concrete
color.

Carpenter & 1st,
Monterey & 2nd,
Mission & 7th,
Dolores & 7th
5/13/2024 Issued
Attachment 2
Page: 3 of 4
240091 Driveway 5/9/2024 Remove and haul
existing concrete and
top soil as needed.

Furnish and install
Calstone – Classic
Cobble pavers over 6”
of base rock and ½” of
concrete sand. Pavers at
perimeter to be installed
over concrete footing.

Apply polymeric sand at
paver joints. Approx.
745 SF.

Asphalt walkway
removal – remove and
haul off existing asphalt
walkway and base rock
as needed. Approx. 140
square feet.

NE corner of
Mission St. &
First Ave.

In Review
240090 Temp Ench 5/7/2024 Install exterior
scaffolding to install
new roof.

NE Corner of
Ocean & 7th
5/15/2024 Issued
240089 Temp Ench 5/7/2024 Road closure for
removal of one dead
pine tree on the right
side of the property.

NE Corner of
Dolores & Santa
Lucia
5/8/2024 Issued
240088 Temp Ench 5/6/2024 Closure of sidewalk to
repair exterior secondstory railings.

SW Corner of
Camino Real &
8th
In Review
240087 Perm Ench 5/6/2024 Installation of new
wood landscape walls in
the right of way to
prevent erosion, plant
with no-water California
native plants. New
wood tie and
decomposed granite
steps to entrance,
relocate existing river
rock curb at the
driveway.

SE Corner of
Torres & 5th
In Review
240086 Temp Ench 5/6/2024 Install new water
service for fire
supression.

Crespi 4 SE of
Mountain View
5/8/2024 Issued
Attachment 2
Page: 4 of 4
240085 Temp Ench 5/6/2024 PG&E to perform
general overhead pole
maintenance, including
conductor repair and
bird protection, and top
tree below line. PM#
31687205.

Guadalupe 2 NE
of 1st
5/6/2024 Issued
240084 Temp Ench 5/6/2024 PG&E to perform
general overhead pole
maintenance and top
tree below line. PM#
46215963.

Monterey 3 NE
of 2nd
In Review
240083 Temp Ench 5/3/2024 Installation of
temporary construction
fencing around cardamaged structure.
5th 2 SE of
Dolores
5/6/2024 Issued
240082 Temp Ench 5/1/2024 Close the west side of
Mission St sidewalk at
the Warren Building to
allow contractor access.

SW Corner of
Ocean & Mission
5/1/2024 Issued
240081 Temp Ench 5/2/2024 REPLACE 72' OF SEWER
DRAIN 5' DEEP IN THE
STREET.

Lincoln 3 NE of
3rd
5/2/2024 Issued
240080 Temp Ench 5/1/2024 Closure of sidewalk to
repair plaster soffit and
roof over public
sidewalk
6th Ave 3 NW of
Dolores
5/1/2024 Issued
Total Records: 31 6/7/2024
Attachment 2
Page: 1 of 3
Tree Permit Report
05/01/2024 - 05/31/2024
Permit
#
Permit
Date
Permit Type Location of
Property
Description Status Approved
Date
24126 5/1/2024 Tree
Removal/Pruning
Junipero 2
NE of 8thBack yard
Tree Removal Approved 5/1/2024
24127 5/2/2024 Tree
Removal/Pruning
Casanova
8NW of
Ocean

14.5" oak tree In Review
24128 5/2/2024 Tree
Removal/Pruning
Santa Fe
2NE of 4th
Pine tree in front yard;
Redwood tree in the
backyard corner; oak tree
right side, resting on fence
leaning in neighbor's yard
In Review
24129 5/2/2024 Tree with
Construction
Torres Street
4 SE of 4th
Avenue
Tree removal-see application Approved 5/31/2024
24130 5/3/2024 Tree Evaluation Lincoln 3 NE
of 3rd
Please see attached list. In Review
24131 5/6/2024 Tree Evaluation SE Corner
Casanova
and Palou
Tree removal for one
Monterey pine. 3' diameter;
70 feet tall
In Review
24132 5/8/2024 Tree Evaluation NE of
Flanders on
Vizcaino
1 48" Cypress, 1 8" Oak In Review
24133 5/8/2024 Tree
Removal/Pruning
Santa Rita 5
SE 2nd
Carmel CA
Tree Removal In Review
24134 5/8/2024 Tree
Removal/Pruning
Santa Rita 4
SW of 2nd
Pine tree on right side of
property.

In Review
24135 5/8/2024 Tree Evaluation Dolores St
2se of 8th
Evaluate 3 trees for trimming
or removal
In Review
24136 5/9/2024 Tree
Removal/Pruning
Junipero &
8th Ave. NE
corner
Prune two city trees Approved 6/3/2024
24137 5/9/2024 Tree
Removal/Pruning
2 SE 2nd
Ave. &
Carpenter
Carmel-bythe-Sea CA,
94921
Removal of a diseased Tree In Review
Attachment 2
Page: 2 of 3
24138 5/9/2024 Tree
Removal/Pruning
Across the
street from
Scenic Rd 3
SE of Eighth
Ave, Carmel
By The Sea
Pruning of cypress tree on
City property
In Review
24139 5/10/2024 Tree Evaluation SE Corner of
Junipero and
10th
Live Oak 24" Diameter,
multiple trunks, mature
Approved
24140 5/13/2024 Tree Evaluation 0 Dolores
Street 1sw of
8th
City Trees In Review
24141 5/13/2024 Tree Evaluation SW Corner of
San Carlos &
11th Ave
1 tree, 36", pine (Monterey)
and removal
Pending
Forest and
Beach
Commission
24142 5/16/2024 Tree
Removal/Pruning
Torres 6SW
of 8th
Avenue
1 30"DBG Monterey Pine and
1 24"DBH Monterey Pine
Tree.

In Review 5/16/2024
24143 5/23/2024 Tree with
Construction
Dolores St. 4
SW of 10th,
Carmel
Remove 2 trees near garage
for construction
Approved 5/28/2024
24144 5/23/2024 Tree
Removal/Pruning
San Carlos 3
SE of 13th
Oak tree on right side of
house; 16'
In Review
24145 5/25/2024 Tree Evaluation Monte Verde
2SE of 5th
Evaluate if redwood tree on
city right of way is damaged
or should be trimmed
In Review
24146 5/30/2024 Tree Evaluation 11th and
Mission
Street o SW
tree evaluation for tree
removal. The neighbors and
ourselves believe are at risk
to neighbors themselves and
properties
Approved 5/30/2024
24147 5/30/2024 Tree Evaluation Carmelo 5
SE 12 th
one - 10" quercus agrifolia
limb
In Review
24148 5/30/2024 Tree
Removal/Pruning
City Tree,
11th ave
walkway,
San Antonio
to Scenic
Remove or trim city pine In Review
24149 5/31/2024 Tree
Removal/Pruning
Carmelo 5
SE 12 th
one - 10" quercus agrifolia
limb
Approved 6/4/2024
24150 5/31/2024 Tree
Removal/Pruning
SE Corner of
Junipero and
10th
Live Oak 24" Diameter,
multiple trunks, mature
Approved 5/31/2024
24151 5/31/2024 Tree
Removal/Pruning
In Review
Attachment 2
Page: 3 of 3
24152 5/31/2024 Tree
Removal/Pruning
San Carlos
3SW of 11th
Oak Tree x1, 20' tall roughly
by the deck
1, 20' approx Oak tree in the
backyard- has a swinging
chair hanging from it.

Approved 6/3/2024
Total Records: 27 6/7/2024
Attachment 2

CITY OF CARMEL-BY-THE-SEA
Monthly Report
July 2024
Public Safety

AMBULANCE REPORT
Summary of Carmel Fire Ambulance May Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of May 2024 the ambulance was able to meet the performance measure. The response time was 97% with 1 code-3 call over 5 minutes.
38 Calls for service in CBTS Average response time: 3:15 min. 34 Code 3 calls for service –One call over 5:00 min.
05/25/24; San Antonio & 13th; (5:07 Min Response) Delay due to distance to call.

MONTEREY FIRE REPORT
Summary of Monterey Fire May Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of May 2024 the fire department was unable to meet the performance measure. The response time was 86% with no code-3 calls over 5 minutes.
51 total calls for service in CBTS Average response time: 4:19 min. 42 total Code-3 calls
05/24/24; Vizcaino & Flanders Way; (5:11 Min Response) Delay due to distance 05/25/24; Camino Real & 10th St.; (6:00 Min Response) Delay due to Directions/Unable to Locate 05/15/24; Ocean & Junipero Ave.; (7:48 Min Response) Engine on call, second engine responded from St.11 05/16/24; Crespi Ave.; (5:19 Min Response) Delay due to distance TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Public Safety Director
SUBMITTED ON: June 7, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 3
05/24/24; San Carlos & Santa Lucia Ave. (13:39 Min Response) Engine on call, second engine responded from St.11
05/16/24; Junipero & 2nd Ave; (6:29 Min Response) Delay due to distance.

BEACH FIRES
There were 2 illegal beach fires recorded during the month of May.

Attachment 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 5/10/2024 10:01 PM 240510-MNT03341 0:01:11 OCEAN AVE JUNIPERO AVE 3 Medical assist, assist EMS crew 5/16/2024 11:58 AM 240516-MNT03494 0:03:21 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle accident with injury 5/29/2024 7:46 PM 240529-MNT03836 0:01:56 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 5/5/2024 7:03 PM 240505-MNT03225 0:02:15 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 5/15/2024 5:44 PM 240515-MNT03475 0:02:20 MONTE VERDE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 5/11/2024 2:20 PM 240511-MNT03355 0:02:30 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 5/11/2024 12:10 PM 240511-MNT03353 0:02:34 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 5/3/2024 11:54 AM 240503-MNT03152 0:02:52 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle accident with injury 5/18/2024 5:55 PM 240518-MNT03549 0:02:53 2ND AVE N CASANOVA ST 3 EMS call, excluding vehicle accident with injury 5/17/2024 10:14 AM 240517-MNT03521 0:03:10 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 5/9/2024 2:11 PM 240509-MNT03312 0:03:14 TORRES ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 5/27/2024 5:53 PM 240527-MNT03773 0:03:14 SCENIC RD 8TH AVE 3 EMS call, excluding vehicle accident with injury 5/12/2024 9:56 PM 240512-MNT03393 0:03:18 S MOUNTAIN VIEW AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 5/13/2024 6:32 PM 240513-MNT03419 0:03:34 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 5/3/2024 9:31 AM 240503-MNT03149 0:03:37 SE CRNER 2ND AVE LOBOS ST 3 EMS call, excluding vehicle accident with injury 5/28/2024 4:44 PM 240528-MNT03801 0:04:02 13TH AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 5/6/2024 2:27 AM 240506-MNT03233 0:04:03 JUNIPERO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 5/6/2024 2:27 AM 240506-MNT03234 0:04:03 JUNIPERO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 5/7/2024 9:56 AM 240507-MNT03268 0:04:09 12TH AVE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 5/27/2024 11:58 PM 240527-MNT03780 0:04:26 CASANOVA ST PALOU AVE 3 EMS call, excluding vehicle accident with injury 5/25/2024 10:55 PM 240525-MNT03723 0:04:31 SAN ANTONIO AVE 13TH AVE 3 EMS call, excluding vehicle accident with injury 5/8/2024 8:04 AM 240508-MNT03291 0:04:56 MISSION ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 5/24/2024 3:05 AM 240524-MNT03683 0:05:11 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle accident with injury 5/25/2024 11:59 AM 240525-MNT03715 0:06:00 CAMINO REAL ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 5/25/2024 11:58 AM 240525-1207-MNT 0:06:00 CAMINO REAL ST 10TH 2 EMS call, excluding vehicle accident with injury 5/15/2024 5:52 PM 240515-MNT03476 0:07:48 OCEAN AVE JUNIPERO AVE 3 26 0:03:44
Motor vehicle accident with injuries 5/28/2024 10:11 AM 240528-MNT03787 0:03:18 CASANOVA ST 7TH AVE 3 Motor vehicle/pedestrian accident (MV Ped) 5/17/2024 12:16 PM 240517-MNT03526 0:03:02 OCEAN AVE SANTA FE ST 3 Motor vehicle accident with no injuries. 5/16/2024 6:29 PM 240516-MNT03508 0:02:44 SAN CARLOS ST 7TH AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 05/01/2024 To: 05/31/2024
300-321 Series (EMS)
322-399 Series (Rescues)
24 05 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Motor vehicle accident with no injuries. 5/19/2024 2:04 PM 240519-MNT03561 0:02:46 CASANOVA ST OCEAN AVE 3 4 0:02:58
Carbon monoxide incident 5/16/2024 10:02 AM 240516-MNT03491 0:05:19 2 CRESPI AVE 3 Electrical wiring/equipment problem, other 5/18/2024 11:32 AM 240518-MNT03540 0:04:51 GUADALUPE ST 4TH AVE 2 2 0:05:05
Lock-out 5/15/2024 7:31 PM 240515-MNT03477 0:02:27 SAN CARLOS ST 8TH AVE 3 Lock-out 5/23/2024 8:05 PM 240523-MNT03675 0:06:05 SAN CARLOS ST 13TH AVE 2 Water or steam leak 5/29/2024 10:34 PM 240529-MNT03838 0:03:23 MISSION ST 4TH AVE 2 Water or steam leak 5/30/2024 4:28 PM 240530-MNT03856 0:03:56 JUNIPERO AVE 4TH AVE 3 Public service 5/24/2024 3:28 PM 240524-MNT03699 0:03:51 DOLORES ST 12TH AVE 3 Assist invalid 5/5/2024 3:40 PM 240505-MNT03220 0:06:01 25995 RIDGEWOOD RD 2 Assist invalid 5/25/2024 9:53 AM 240525-MNT03712 0:14:15 VIZCAINO FLANDERS WAY 2 No incident found on arrival at dispatch address 5/24/2024 7:37 PM 240524-MNT03701 0:02:30 MISSION ST 4TH AVE 3 No incident found on arrival at dispatch address 5/30/2024 5:33 PM 240530-MNT03861 0:02:45 MISSION ST 5TH AVE 3 No incident found on arrival at dispatch address 5/22/2024 4:28 PM 240522-MNT03648 0:03:27 DOLORES ST 10TH AVE 3 No incident found on arrival at dispatch address 5/29/2024 10:14 AM 240529-MNT03818 0:04:53 OCEAN AVE DEL MAR AVE 2 No incident found on arrival at dispatch address 5/5/2024 5:43 PM 240505-MNT03222 0:05:44 OCEAN AVE DEL MAR AVE 2 EMS call, party transported by non-fire agency 5/29/2024 5:45 PM 240529-MNT03830 0:03:32 SAN CARLOS ST 3 NW OF 11TH 3 EMS call, party transported by non-fire agency 5/28/2024 4:05 PM 240528-MNT03800 0:05:29 CAMINO REAL ST 10TH AVE 2 EMS call, party transported by non-fire agency 5/24/2024 3:29 AM 240524-MNT03684 0:13:39 SAN CARLOS ST SANTA LUCIA AVE 3 15 0:05:28
Unintentional transmission of alarm, other 5/6/2024 3:16 PM 240506-MNT03254 0:03:00 MISSION ST OCEAN AVE 3 Detector activation, no fire - unintentional 5/16/2024 2:06 PM 240516-MNT03498 0:06:29 2ND AVE JUNIPERO AVE 3 Alarm system activation, no fire - unintentional 5/9/2024 11:15 AM 240509-MNT03308 0:03:09 SAN CARLOS ST 8TH AVE 3 Alarm system activation, no fire - unintentional 5/3/2024 11:29 AM 240503-MNT03151 0:04:42 LINCOLN ST SANTA LUCIA AVE 3 4 0:04:20
Code 2 Calls 9
Code 3 Calls 42
51 86%
700 Series (False Alarms)
240516-MNT03491 Delay due to distance
240524-MNT03684 Due to second call, T11 responded from St11; delay due to distance 240516-MNT03498 Delay due to distance
322-399 Series (Rescues) cont.

Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240524-MNT03683 Delay due to distance
240525-MNT03715 Delay due to directions/unable to locate 240515-MNT03476 Due to second call, ME11 responded from St 11; delay due to distance 400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
24 05 Carmel Fire Activity Report.xlsx 2
Type of Call Number Average Response Time
Fire 0 0:00
EMS 26 3:44
Rescue 4 2:58
Hazardous Condition 2 5:05
Service Calls 15 5:28
Severe Weather 0 0:00
False Call 4 4:20
Total Responses 51 4:19
Total Code 3 Calls: 42
Response Times for Code 3
Calls ≤ 5 minutes: 86%

CARMEL-BY-THE-SEA
MAY 2024
Response Summary Report by Incident Type
Fire
0%
EMS
51%
Rescue
8%
Hazardous Condition
4%
Service Calls
29%
Severe
Weather
0%
False Call
8%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 05 Carmel Fire Response Summary.xlsx 6/4/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Medical assist, assist EMS crew 5/25/2024 240525-CFA00559 00:05:12 VIZCAINO FLANDERS WAY 2 EMS call, excluding vehicle acciddent with injury 5/3/2024 240503-CFA00480 00:03:29 2ND AVE LOBOS ST 3 EMS call, excluding vehicle acciddent with injury 5/3/2024 240503-CFA00482 00:02:13 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle acciddent with injury 5/5/2024 240505-CFA00488 00:03:39 OCEAN AVE DEL MAR AVE 2 EMS call, excluding vehicle acciddent with injury 5/6/2024 240506-CFA00490 00:03:53 JUNIPERO AVE OCEAN AVE 2 EMS call, excluding vehicle acciddent with injury 5/7/2024 240507-CFA00499 00:04:00 12TH AVE CAMINO REAL ST 3 EMS call, excluding vehicle acciddent with injury 5/9/2024 240509-CFA00503 00:03:20 TORRES ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 5/9/2024 240509-CFA00502 00:02:53 SAN CARLOS ST 8TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/10/2024 240510-CFA00509 00:02:16 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle acciddent with injury 5/11/2024 240511-CFA00512 00:02:05 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/11/2024 240511-CFA00513 00:03:17 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle acciddent with injury 5/12/2024 240512-CFA00517 00:04:06 S MOUNTAIN VIEW AVE SANTA RITA ST 3 EMS call, excluding vehicle acciddent with injury 5/13/2024 240513-CFA00519 00:03:25 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/15/2024 240515-CFA00523 00:01:49 MONTE VERDE ST OCEAN AVE 3 EMS call, excluding vehicle acciddent with injury 5/16/2024 240516-CFA00527 00:03:32 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle acciddent with injury 5/18/2024 240518-CFA00535 00:03:13 2ND AVE N CASANOVA ST 3 EMS call, excluding vehicle acciddent with injury 5/24/2024 240524-CFA00555 00:04:32 VIZCAINO FLANDERS WAY 3 EMS call, excluding vehicle acciddent with injury 5/25/2024 240525-CFA00561 00:03:55 CAMINO REAL ST 10TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/25/2024 240525-CFA00565 00:05:07 SAN ANTONIO AVE 13TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/27/2024 240527-CFA00572 00:03:15 SCENIC RD 8TH AVE 3 EMS call, excluding vehicle acciddent with injury 5/27/2024 240527-CFA00573 00:04:25 CASANOVA ST PALOU AVE 3 EMS call, excluding vehicle acciddent with injury 5/28/2024 240528-CFA00579 00:02:46 13TH AVE LINCOLN ST 3 EMS call, excluding vehicle acciddent with injury 5/29/2024 240529-CFA00583 00:03:03 SAN CARLOS ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 5/30/2024 240530-CFA00591 00:03:24 CASANOVA ST OCEAN AVE 3 24 0:03:27
322-399 Series (Rescues)
Motor vehicle accident with injuries 5/19/2024 240519-CFA00539 00:02:36 CASANOVA ST OCEAN AVE 3 Motor vehicle accident with injuries 5/28/2024 240528-CFA00575 00:02:57 CASANOVA ST 7TH AVE 3 Removal of victim(s) from stalled elevator 5/15/2024 240515-CFA00524 00:02:56 SAN CARLOS ST 8TH AVE 2 3 0:02:50
400 Series (Hazardous Material)
Hazardous condition, other 5/18/2024 240518-CFA00533 00:04:58 GUADALUPE ST 4TH AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 05/01/2024 To: 05/31/2024
24 05 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material) cont.

Hazardous condition, other 5/24/2024 240524-CFA00556 00:03:45 DOLORES ST 12TH AVE 3 2 0:04:22
500 & 600 Series (Service Calls)
Water or steam leak 5/29/2024 240529-CFA00585 00:03:17 MISSION ST 4TH AVE 3 Public service assistance, other 5/24/2024 240524-CFA00557 00:02:38 MISSION ST 4TH AVE 3 Assist invalid 5/28/2024 240528-CFA00578 00:03:12 CAMINO REAL ST 10TH AVE 3 3 0:03:02
700 Series (False Alarms)
False alarm or false call, other 5/6/2024 240506-CFA00493 00:00:48 MISSION ST OCEAN AVE 3 False alarm or false call, other 5/11/2024 240511-CFA00514 00:04:17 LOPEZ AVE 2ND AVE 3 False alarm or false call, other 5/22/2024 240522-CFA00552 00:03:16 DOLORES ST 10TH AVE 3 False alarm or false call, other 5/29/2024 240529-CFA00581 00:02:23 OCEAN AVE DEL MAR AVE 3 False alarm or false call, other 5/29/2024 240529-CFA00584 00:01:23 MISSION ST 7TH AVE 3 False alarm or false call, other 5/30/2024 240530-CFA00589 00:03:12 MISSION ST 5TH AVE 3 6 0:02:33
Code 2 Calls 4
Code 3 Calls 34
38 97%
Total Average Response Time 0:03:15
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240525-CFA00565 Delayed due to distance
24 05 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLAND
EMS call, excluding vehicle accident with injury 5/4/2024 240504-CFA00483 00:09:28 120 HIGHLAND DR 3 EMS call, excluding vehicle accident with injury 5/4/2024 240504-CFA00484 00:11:22 63 YANKEE POINT DR 2 EMS call, excluding vehicle accident with injury 5/6/2024 240506-CFA00494 00:12:55 35284-35499 HWY 1 3 EMS call, excluding vehicle accident with injury 5/11/2024 240511-CFA00511 00:09:53 11 MENTONE RD 3 EMS call, excluding vehicle accident with injury 5/23/2024 240523-CFA00554 00:12:09 223 PETER PAN RD 3 EMS call, excluding vehicle accident with injury 5/29/2024 240529-CFA00582 00:11:59 223 PETER PAN RD 2 6 0:11:18

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 5/1/2024 240501-CFA00475 00:05:39 4380 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 5/20/2024 240520-CFA00542 00:07:13 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 5/26/2024 240526-CFA00569 00:04:44 1 OLD RANCH RD 3 Cover assignment, standby, moveup 5/26/2024 240526-CFA00568 00:01:09 8455 CARMEL VALLEY RD 2 4 0:04:41

CYPRESS
EMS call, excluding vehicle accident with injury 5/2/2024 240502-CFA00479 00:08:29 25344 PINE HILLS DR 3 EMS call, excluding vehicle accident with injury 5/5/2024 240505-CFA00485 00:05:32 24726 CABRILLO ST 3 EMS call, excluding vehicle accident with injury 5/5/2024 240505-CFA00489 00:06:35 24388 SAN MATEO AVE 2 EMS call, excluding vehicle accident with injury 5/6/2024 240506-CFA00492 00:07:19 26256 CAMINO REAL 2 EMS call, excluding vehicle accident with injury 5/6/2024 240506-CFA00495 00:05:56 3380 RIO RD 2 EMS call, excluding vehicle accident with injury 5/7/2024 240507-CFA00498 00:04:45 24750 LOWER TRL 3 EMS call, excluding vehicle accident with injury 5/10/2024 240510-CFA00506 00:07:00 3 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 5/11/2024 240511-CFA00515 00:04:10 24624 CASTRO LN 3 EMS call, excluding vehicle accident with injury 5/11/2024 240511-CFA00516 00:04:31 26270 DOLORES ST 3 EMS call, excluding vehicle accident with injury 5/8/2024 240508-CFA00500 00:06:12 24769 HANDLEY DR 3 EMS call, excluding vehicle accident with injury 5/15/2024 240515-CFA00522 00:10:36 25645 RYAN PL 3 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00525 00:04:01 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00526 00:05:27 26262 CARMELO ST 3 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00528 00:05:06 26135 3 EMS call, excluding vehicle accident with injury 5/18/2024 240518-CFA00534 00:05:48 4380 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 5/19/2024 240519-CFA00537 00:08:49 3850 RIO RD 2 EMS call, excluding vehicle accident with injury 5/20/2024 240520-CFA00544 00:04:20 2441 BAY VIEW AVE 3 EMS call, excluding vehicle accident with injury 5/19/2024 240519-CFA00538 00:04:48 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/22/2024 240522-CFA00551 00:06:21 175 HACIENDA CARMEL 3 EMS call, excluding vehicle accident with injury 5/25/2024 240525-CFA00562 00:05:27 26122 MESA DR 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 05/01/2024 To: 05/31/2024
24 05 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CYPRESS cont.

EMS call, excluding vehicle accident with injury 5/27/2024 240527-CFA00570 00:05:36 544 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/27/2024 240527-CFA00571 00:06:57 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/28/2024 240528-CFA00574 00:07:51 5 CROSSROADS BLVD 2 EMS call, excluding vehicle accident with injury 5/28/2024 240528-CFA00577 00:03:20 24800 DOLORES ST 3 EMS call, excluding vehicle accident with injury 5/30/2024 240530-CFA00586 00:09:41 26245 CARMEL RANCHO BLVD 2 EMS call, excluding vehicle accident with injury 5/30/2024 240530-CFA00588 00:04:56 3268 SYCAMORE PL 3 Motor vehicle accident with no injuries. 5/30/2024 240530-CFA00587 00:04:20 HWY 1 OCEAN AVE 3 Motor vehicle accident with injuries 5/5/2024 240505-CFA00487 00:03:08 HWY 1 MESA DR 3 Motor vehicle accident with injuries 5/23/2024 240523-CFA00553 00:07:03 4380 CARMEL VALLEY RD 3 Public service assistance, other 5/3/2024 240503-CFA00481 00:08:12 288 HACIENDA CARMEL 2 Assist invalid 5/10/2024 240510-CFA00508 00:03:29 26122 MESA DR 3 Assist invalid 5/20/2024 240520-CFA00543 00:04:58 275 CROSSROADS BLVD 3 32 0:05:58

MID COAST
Assist invalid 5/28/2024 240528-CFA00576 00:30:14 38089 PALO COLORADO RD 2 1 0:30:14

MONTEREY
EMS call, excluding vehicle accident with injury 5/6/2024 240506-CFA00491 00:16:17 422 CABRILLO ST 3 EMS call, excluding vehicle accident with injury 5/11/2024 240511-CFA00510 00:11:21 1575 SKYLINE DR 2 EMS call, excluding vehicle accident with injury 5/13/2024 240513-CFA00518 00:08:37 200 GLENWOOD CIR 3 EMS call, excluding vehicle accident with injury 5/14/2024 240514-CFA00521 00:10:51 500 HANNON AVE 3 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00531 00:07:05 2401 DEL MONTE AVE 3 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00529 00:10:19 2066 N FREMONT ST 2 EMS call, excluding vehicle accident with injury 5/16/2024 240516-CFA00532 00:09:43 433 CASA VERDE WAY 3 EMS call, excluding vehicle accident with injury 5/21/2024 240521-CFA00545 00:10:57 1575 SKYLINE DR 2 EMS call, excluding vehicle accident with injury 5/25/2024 240525-CFA00564 00:08:49 150 MAR VISTA DR 3 EMS call, excluding vehicle accident with injury 5/29/2024 240529-CFA00580 00:11:20 2910 MONTEREY SALINAS HIGHWAY 3 Motor vehicle accident with injuries 5/5/2024 240505-CFA00486 00:10:18 MTY SNS HWY JOSSEYLN CANYON RD 3 11 0:10:31

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 5/1/2024 240501-CFA00476 00:08:52 3307 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 5/2/2024 240502-CFA00478 00:22:18 926 SYIDA DR 2 2 0:15:35

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 5/2/2024 240502-CFA00477 00:06:47 FOREST LAKE RD STEVENSON DR 3 EMS call, excluding vehicle accident with injury 5/6/2024 240506-CFA00496 00:10:12 1626 CORTE LN 3 EMS call, excluding vehicle accident with injury 5/8/2024 240508-CFA00501 00:07:12 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 5/9/2024 240509-CFA00505 00:07:34 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 5/20/2024 240520-CFA00540 00:07:37 1500 CYPRESS DR 3 24 05 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
PEBBLE BEACH cont.

EMS call, excluding vehicle accident with injury 5/25/2024 240525-CFA00560 00:06:12 3325 SEVENTEEN MILE DR 3 6 0:07:36

SEASIDE
EMS call, excluding vehicle accident with injury 5/1/2024 240501-CFA00474 00:13:04 7 HEATHER CT 3 EMS call, excluding vehicle accident with injury 5/18/2024 240518-CFA00536 00:11:51 1660 BROADWAY AVE 3 EMS call, excluding vehicle accident with injury 5/20/2024 240520-CFA00541 00:12:23 1213 FLORES ST 3 EMS call, excluding vehicle accident with injury 5/21/2024 240521-CFA00546 00:17:17 DEL MONTE BLVD CLEMENTINA AVE 3 EMS call, excluding vehicle accident with injury 5/22/2024 240522-CFA00550 00:14:39 MONTEREY RD FREMONT BLVD 2 5 0:13:51
Code 2 Calls 16
Code 3 Calls 51
67 Total Average Response Time 0:12:28
Total # of Incidents
24 05 CFA Activity Report.xlsx 3
District Response Number Average Response Time
Carmel-By-The-Sea 38 3:15
Carmel Highlands 6 11:18
Carmel Valley 4 4:41
Cypress 32 5:58
Mid Coast 1 30:14
Monterey 11 10:31
Pacific Grove 2 15:35
Pebble Beach 6 7:36
Seaside 5 3:51
Total Responses 105 10:19
Total Code 3 Calls: 34
CFA Response Times for Code 3
Calls ≤ 5 minutes: 97%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
MAY 2024
Response Summary Report by District Type
Carmel-By-The-Sea
36%
Carmel Highlands
6% Carmel Valley
4%
Cypress
30%
Mid Coast
1%
Monterey
10%
Pacific Grove
2%
Pebble Beach
6%
Seaside
5% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 05 CFA Response Summary.xlsx 6/7/2024

CITY CLERK PRA REQUEST LOG
MAY 2024

POLICE RECORDS REQUEST LOG
MAY 2024
request
number
Date
Requested
10-day
response
date
records requested requestor date completed notes
2024-56 5/1/2024 5/10/2024 copy of appeal of Hofsas House Andrew Pridgen 5/1/2024 records sent 2024-59 5/9/2024 5/20/2024
copy of Forest Theatre Lease
and Management Agreement
with PacRep.

Doug Schmitz 5/9/2024 records sent
2024-60 5/9/2024 5/20/2024 list of apartment complexes
with 20 or more units Jessica Knipp 5/9/2024 no records exist 2024-61 5/8/2024 5/20/2024 list of uncashed/unclaimed
checks since 2019 Kelly Mills 5/16/2024 reponse sent
2024-63 5/21/2024 5/31/2024
a copy of your building permit
records for April 2024.

Preferably in excel format.

Rolex Domengiano 5/23/2024 records sent
2024-64 5/28/2024 6/7/2024
"any and all cell tower
application submissions over
the past two years that have
been approved or proposed."
Christy Hollenbeck 6/11/2024 application sent
Attachment 4

CITY OF CARMEL-BY-THE-SEA
Public Works Department
May 2024 Report
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert M. Harary, P.E., Director of Public Works SUBMITTED ON: June 3, 2024
APPROVED BY: Chip Rerig, City Administrator
City Council Special Meeting of May 6, 2024
• Consent Agenda included approval of the March 2024 Check Register which listed Public Works expenditures of $230k in operating budget plus $593k in capital budget, totaling $823k! City Council Meeting of May 7, 2024
• Councilmember Ferlito read the Proclamation recognizing May 19-25 as National Public Works Week. • Adopted Resolution 2024-035 reappointing Forest and Beach Commissioner Sarah Berling and appointing new Commissioner Hans Buder, both with terms ending May 30, 2028. • Adopted Resolution 2024-036 awarding a $433,818 contract to Monterey Peninsula Engineering for construction of the Mission Trail Nature Preserve (MTNP) 3 Stream/Drainage Projects. • Adopted Resolution 2024-038 ordering the City Forester to remove a Public Nuisance, a dead Monterey pine on private property at the southeast corner of Casanova Street and Eleventh Avenue, at the City’s expense.
• First review of the Recommended Operating Budget for Fiscal Year (FY) 2024/25, including the proposed Capital Improvement Program (CIP).
• First review of the Proposed User Fee Schedule for FY 2024/25, including a proposed new “Dead Tree Removal Permit” with a fee of $200, rather than continuing to charge $682 for live tree removal permits.

Planning Commission Meeting of May 8, 2024
• Adopted a Resolution determining that the 30 carry-over FY 2023/24 and new FY 2024/2025 Capital Improvement Plan projects are consistent with the City’s General Plan.

Forest and Beach Commission Meeting of May 9, 2024
• Announcements included:
o Thanked outgoing Chair JC Meyer for his dedication and leadership to the Commission. o Council reappointed Commissioner Sarah Berling and appointed new Commissioner Hans Buder, with terms ending May 2028. Recognized Mr. Buder who was in the audience. The Commission will seat a new Chair and Vice Chair at the June meeting. o City Clerk Romero sent information regarding mandatory AB1234 Ethics Training on June 13th. o Responding to public comment, explained that the estimated 1.5-year timeframe for structural repairs at two beach access stairs was due to acquiring regulatory permits, not construction. • Chair Meyers read a City Council Proclamation for National Volunteer Appreciation Week. • Confirmed Agenda Topics for the Urban Forest Master Plan (UFMP) Community Meeting #2 at Carpenter Hall on May 22nd.
• Attended a Tour of Inspection and approved design concepts proposed by Carmel Cares regarding improvements along the Scenic Pathway, a $200k Capital Improvement Project joint funded with the City. Improvements include: extending redwood barrier rails, widening the pathway, replacing/adding decomposed granite, installing stone edging, and other minor modifications to the Pathway. • The City Forester presented previously-established Goals of the UFMP, a list of proposed Action Items taken from the draft UFMP, and highlighted actions for the UFMP Community Meeting #2 on May 22nd. • The City Forester presented the Forester’s Report for April 2024.

Attachment 5
Public Works Department Report – May 2024

• The Public Works Director presented the Public Works Department Report for April 2024.

City Council Budget Workshop of May 21, 2024
• For the Public Works Department, proposed a FY 2024/25 Operating Budget of $6.5M, removal of one unfilled position, and addition of four new positions: A Project Manager for CIP projects, and an Assistant City Forester, Permit Technician, and Maintenance Worker for the Forestry Division. • The third review of the proposed CIP for FY 2024/25 included 6 Vehicle and Equipment Fund projects and 23 Capital Fund projects, totaling $12.6M. Council decided to defer the Doolittle Bridge and Pathway Realignment and Junipero Bypass Drainage Design Projects, and to implement Windows and Dry Rot Repairs at the Park Branch Library over two fiscal years using Facility Maintenance Budget. Ocean Avenue, between Carpenter and Highway 1, a Monterey County Project, will remain in the CIP pending further outreach with the County and CalTrans.

Urban Forest Master Plan (UFMP) Community Meeting #2 of May 22, 2024 • Meeting held at Carpenter Hall was well attended. Presentation topics included:
o Status of the UFMP and documents available on the City Website. o Notice of upcoming Community Wildfire and Prevention Plan meetings. o Friends of Carmel Forest presented iconic trees, including cypresses along Scenic Road. o Commissioner Brezoczky presented highlights of the UFMP Community Survey. o City Forester presented a TreeKeeper computer demonstration and reviewed the tree inventory o An overview of past, present, and future Forestry Division resources. • Breakout sessions were held to solicit input on the draft Tree Species List, replanting requirements, upper and lower tree designations, and future topics for public education and outreach. • Considerable public feedback was related to reducing the draft Tree Species List to focus on planting maintaining, and replanting native trees, and requests to have scientists more involved in the process.

Traffic Safety Committee Meeting of May 29, 2024
• Second review of proposed No Parking post(s) on Dolores Street, 2 southeast of Vista Avenue, across from the Stevenson School’s south driveway. Installation deferred pending further discussions with a neighbor and school officials.
• Received a briefing from Police Chief Tomasi regarding parking “daylighting” law AB 413 and an approach to implementation. Consensus was to present the approach to implement to the Council. • Reviewed request for directional signs around a tree at Mountain View Avenue and Guadalupe Street.

Decision deferred pending information on any accident data and further monitoring.

Administration
• Celebrated National Public Works Week with a barbeque picnic at Forest Hill Park. Teambuilding activities included basketball, cornhole toss, frisbee, and identifying the next two teambuilding projects. • Public Works Superintendent Rob Culver marked 30 years of service with the City of Carmel. • Temporary Forestry permit administrator Archana Singh received her Master’s degree in Human Resources from the University of Southern California.
• For development of the FY 2024/25 CIP:
o Completed responses to CIP questions.
o Prepared responses to Budget questions associated with Public Works and CIP issues. o Supported Council report and presentation for the 3rd review of the CIP at the May 21st Budget Workshop.
• Attended the May 1st Mock Council meeting to support Carmel High School students. • Met with new Commissioner Hans Buder to review the Public Works Department’s role relative to forestry, beach, and park issues, and to discuss Forest and Beach Commission meeting logistics. • Met with the City Attorney’s office to review public bidding and prevailing wage requirements associated with projects performed by volunteer organizations on City facilities with City contributions over $5,000. • Updated the Council Agenda Report and attachments for the July meeting for Wave Broadband’s proposed fiber optic project and Encroachment Permit with Special Conditions of Approval.

Attachment 5
Public Works Department Report – May 2024

• Identified desirable certifications for PW field personnel which would reduce outside contractor costs, increase safety, and/or improve crew skills and retention. • Staff attended Workplace Violence Prevention training. • Administrative Coordinators from Public Works, Community Planning and Building, and Administration attended a City Clerk’s conference in Hollister.

Carmel Cares and Other Volunteer Groups
• The Leadership Carmel Class of 2024 substantially completed construction of their Scenic Pathway near Eighth Avenue Overlook Legacy Project. A Ribbon Cutting event was held on June 4th. • At the WWI Memorial Arch on Ocean Avenue at San Carlos Street, Michael LePage installed night lighting, and Cindy Lloyd installed new flowers and plants. • Volunteers Cindy Lloyd and Kelly Burke performed significant landscape pruning in the Golden Triangle at the northern entrance to the City.
• Coordinated by Carmel Cares, the John Madden statue was unveiled outside of Bruno’s Market. The statue was sculpted by Steven Whyte.
• For the Ocean Avenue Median Islands Project approved in March by the Forest and Beach Commission, Carmel Cares and staff completed the first island between Dolores and Lincoln Streets, and began to plan and purchase materials for the next two median islands. • Carmel Cares submitted an Encroachment Permit application for landscaping upgrades in the Vista Lobos Park, partially funded by a $3,000 City discretionary grant.

Environmental Programs
• Prepared the staff report, resolution, MOU, and presentation slides for the June 4th Council meeting regarding a 3.59% increase in GreenWaste Recovery’s rates for FY 2024/25, and to approve Amendment No. 3 to the Memorandum of Understanding with ReGEN related to member agency cost sharing for implementing SB 1383 programs.
• For the Coastal Engineering Study, Phase 2, finalized the Community Engagement Plan which was submitted to the Coastal Commission for review. As the first step, set up a new website page where all applicable reports, meeting announcements, and surveys will be posted. • In the North Dunes Habitat Restoration Site, Denise Duffy and Associates set up transects and began to prepare the final restoration report for FY 2023/24. Another consultant applied limited herbicides and oversaw volunteer efforts for invasive and weed pulling. • Processed a Steelhead Counting Agreement with the Monterey Peninsula Water Management District. • Reviewed CAWD’s Initial Study/Mitigated Negative Declaration for their Scenic Road Sewer Pipe Bursting Project, and coordinated with CAWD and their consultants to prepare a Coastal Development Permit upon CAWD’s certification of the CEQA document.
• Because the Council-adopted Stormwater Ordinances are part of the Coastal Development Permit, the Planning Commission must approve all changes to the Local Coastal Plan prior to submitting the Ordinances to the Coastal Commission. Began to coordinate this process with the Community Planning Department.
• Applied Marine Science completed laboratory testing and reporting of stormwater contaminants in the nearshore ocean waters in Carmel Bay. Continued to see higher than threshold levels of copper and dog fecal matter, and one watershed sample indicated human fecal matter – the latter of which is being traced to possible sewage infiltration sources.
• Provided stormwater management and best management practices training to the Police and Fire Department personnel.
• Friday Letter public service announcements included:
o BeachCOMBERS program to support coastal ecosystems
o Food Scraps go in Green Carts
o SB1383 Waiver program for organics recycling
Facility Maintenance
• Contractor replaced a portion of the backflow device for the primary water service line into Sunset Center.

Attachment 5
Public Works Department Report – May 2024

• Contractor installed an upgraded sewer yard trap outside the Park Branch Library to replace the deteriorated trap that clogged often.
• Contractor replaced and upgraded the roof over the hose room at the Carmel Fire Station. • Contractor replaced discolored or damaged acoustic ceiling tiles and sagging supports in City Hall. • Stainless steel and aluminum railings were installed near the bottom of the Martin Way beach access stairs.
• Electrical contractor dismantled the unsafe electrical panel in the Ocean Avenue median island near Junipero, and coordinated with PG&E to deenergize power to install a new panel in June. • A circuit was installed in the Flanders Mansion garage to support Friends of Mission Trail Nature Preserve with electrical power needs.
• Repaired the wood fence behind the Youth Center.
• New steel doors in the restrooms of Devendorf and First Murphy Parks were painted. • Purchase Order issued to replace a cracked skylight at the Upper Forest Hill Park restroom.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project:
o The Council Ad Hoc committee held a listening session on May 2nd to gather feedback from the recent tours of the Carmel and Salinas police stations. o The next public meeting will be on June 6th and will focus on Police space programming needs.

Ausonio, Inc. Projects:
• For the Sunset Center North Wing and Harrison Memorial Library Exterior (and partial interior) Painting Project, contractor Color New Co. completed all field work, including change orders - below budget and well ahead of schedule. The project advanced into the closeout phase. • For the City Hall Roof Replacement Project, eight contractors attended the pre-bid meeting, an addendum was issued, and the Bid Opening is scheduled for June 6th. • Contract and bid documents were completed for re-bidding the Sunset Center Cottage Window Repairs Project. The project was advertised for bids, and the Bid Opening is scheduled for June 27th. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, ZFA Structural Engineers (ZFA) submitted 90% plans and technical specifications. The plans and supporting calculations were submitted for a Building Permit readiness review. Ausonio is compiling contract and bid documents, and the project is anticipated to be advertised for bids by late June. • For the Sunset Center Retaining Walls Repair Project, ZFA submitted 90% plans and technical specifications. The plans and supporting calculations were submitted for a Building Permit readiness review, and an extra work authorization was issued to ZFA for repairs of two large cracks in another concrete wall in the north parking lot.

Wallace Group Projects:
• For the FY 2023/24 City-wide Paving Project, staff returned review comments on the 65% plans and authorized Wallace Group to proceed to 90% design. Held a meeting to solicit a proposal for Wallace Group to incorporate four bid additives from the FY 22 Paving Project and the San Antonio/Ocean Avenue intersection from the FY 23 Concrete Streets Project, which, when combined with the FY 24 Paving Project, will comprise a $2.8M “Conglomerate Paving Project” for FY 25. • For the Shoreline Infrastructure Repair Project, the Request for Proposal was issued seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, reconstruction of the Fourth Avenue seawall/outfall, and to assess, prioritize, and provide cost estimates for all other shoreline infrastructure identified in the Coastal Engineering Study, Phase I’s Condition Assessment Report. Proposals due July 3rd.

Additional Capital Improvement Projects:
• For the $1.14M, FY22 City-wide Paving Project, contractor MPE completed the City’s first ever application of micro-surfacing along Junipero Street, between Fourth and Ocean Avenues, and along Attachment 5
Public Works Department Report – May 2024

San Carlos Street, between Eighth and Thirteenth Avenues, all in one day! Traffic impacts were kept to a minimum. This was followed by installation of thermoplastic striping, crosswalks, and markings, including bike sharrows along San Carlos Street, designating this portion of San Carlos as the City’s first official bike route! Construction of the project is now substantially complete. • For the Cal Am Water Dolores Water Main Replacement Project, the preconstruction meeting was held, notices were posted, and the contractor began tree protection and utility potholing work. • Following City Council award of the construction contract for the MTNP 3 Drainage Projects, which includes drainage piping near the Rio Road entrance, an 85-foot boardwalk over a bog, and reconstruction of a large swale, the Notice of Award was issued to MPE. Contract bonds and insurance documents were received and routed for contract execution. Construction to begin in July. • For the 4 City-wide Drainage Improvement Projects, Neill Engineers submitted 95% complete plans and technical specifications. An alternative alignment is being evaluated to potentially eliminate the need to obtain a drainage easement of the south end of Santa Fe Street, south of Eighth Avenue.

Additional research of maps of the Acacia Way Headwall site revealed ambiguity as to the City’s right of way to install the proposed headwall within a “road and utility” easement on private property. • For the Sunset Center North Lot Electrical Panel Project, PG&E agreed to install a new transformer, at no cost to the City, to provide discounted power to new EV charging stations. Project design can now continue beyond 60% complete.

Street Maintenance
• Coordinated with the Ford dealer and received delivery of the new Mach E and Lightning vehicles.

Both are electric vehicles for the Police Department and are being equipped for Police needs. The EVs will replace two older vehicles that will be sold at a public auction. 3CE rebates are being pursued. • Provided additional staffing, dumpsters, and portable toilets for the busy Memorial Day Holiday, and supported the holiday events.
• Rented a skid steer and redistributed sand at the Del Mar parking lot slope down to the beach, west of the volleyball courts, and added sand at the base of the Eighth Avenue beach access stairs. • Although the washed-out equipment access ramp to the beach from Scenic Road, south of Eighth Avenue, has been closed for over a year, pedestrians have been making their way down to the beach.

Not only dangerous, but the resulting path has further eroded the slope, damaged irrigation lines, and exposed a dry weather diversion facility.
• Potholed utilities at Santa Fe Street and Eighth Avenue, to support final design alignment and depth for a new gravity storm drain pipe, part of the 4 Drainage Repairs Project (CIP). • Around Monte Verde Street and Fourth Avenue, a split rail fence was repaired, and decomposed granite was installed to provide a smoother walking trail. • The new electric street sweeper was repaired and immediately returned to service. • Continued the Annual Traffic Painting Program, and completed white and yellow markings and crosswalks. Painting of blue, green, and red curbs to commence in June. • Continued to fill in tree wells in the downtown area with decomposed granite, for safety reasons. • Continued making priority sidewalk repairs.

Forestry, Parks, and Beach
• Presented the staff report at the May 7th Council meeting requesting Council to order the Forester to remove the declared Public Nuisance, a private, dead Monterey Pine tree, at the southeast corner of Casanova Street and Eleventh Avenue. Council decided to have the City absorb the cost of the removal. The tree was promptly removed.
• Provided partial funding and supported the Leadership Carmel Class of 2024 during construction of their Scenic Pathway near Eighth Avenue Overlook Legacy Project. • Attended a tour of the Mission Trail Nature Preserve (MTNP) with CalFire, Monterey Fire, Friends of MTNP, and the Environmental Programs Manager to consider wildfire reduction strategies in the Preserve. Monterey Fire noted that there has been significant clearing and fuel reduction in the Preserve over the past two decades.

Attachment 5
Public Works Department Report – May 2024

• In preparation for the May 22nd UFMP Community Meeting #2 at Sunset Center Carpenter Hall, staff prepared the agenda, coordinated meeting logistics and speakers, assembled presentation materials, and developed handouts and breakout session materials.
• Completed a review of the first draft UFMP prepared by Davey Resource Group and provided comments back to the consultant.
• Mayor Potter signed a letter to State Senator Jon Laird explaining the City’s disappointment in the highly inefficient CalFire process that City staff has encountered in terms of submitting progress reports and requesting reimbursement for UFMP expenses despite the award of a $150,000 CalFire grant. To date, no reimbursement has been received.
• Held a meeting with CalFire to discuss the halted status of our progress reports for reimbursement and explained why the City is no longer pursuing the grant. CalFire stated that this whole grant process was plagued with problems from the start including delays due to the Pandemic, initial legal issues with the consultant’s contract, turnover of the City Forester, significant storm impacts during two winters, and inconsistent information, unclear requirements, and changeovers of CalFire reporting systems. They suggested that with relatively minor additional effort, the City could finish up at least one progress report and obtain partial funding.
• On-call landscape maintenance contractor, Town & Country, continues to be fully engaged, performed additional fire fuel reduction, and are making repairs to irrigation controller boxes in two parks. • The 3 tree contractors removed 5 dead or hazardous trees and 20 stumps under contract Task Orders.
• In May, Forestry crews planted 15 new trees, pruned 13 trees, removed 12 dead or dangerous trees, removed 5 stumps, and picked up 5 piles of logs left behind by PG&E line clearing crews. • Crews significantly pruned overgrown trees and shrubs, near the southwest corner of San Antonio and Second Avenues, to open up public views in the scenic corridor, as directed by the Forest and Beach Commission. Crews also began to attack the significant growth of weeds along roadways and open spaces.
• Crews removed invasive ice plant adjacent to walkway areas in the North Dunes Habitat Restoration site under guidance of Denise Duffy and Associates’ biologists. • Cleared out a portion of Rio Park to support CAWD’s upcoming “Bridge to Everywhere” trails project.

Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March 26 20 3 5 27 14 13 4 7 0 0 11
April 20 16 3 3 15 8 7 5 5 0 0 10
May 27 7 4 3 8 5 3 2 1 0 0 3
June
July
August
September
October
November
December
2024 Totals 139 76 15 21 79 44 35 19 17 0 2 36
2024 Permitted removals, pruning, and required planting . Permit Information
Attachment 5
Public Works Department Report – May 2024

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 19 17
*year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 76 44 35 36 19 17 47.37% 160
Attachment 5
Public Works Department Report – May 2024

*Year to date – Includes work performed by City crew as well as on-call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities
Attachment 5

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: May 2024 Check Register Summary
RECOMMENDATION:

Approve the check register for May 2024.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of February 2024. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for May 2024, totals $1,489,467.34.

PRIOR CITY COUNCIL ACTION:

Council ratified the April 2024 check register at the June 3, 2024 special council meeting.

ATTACHMENTS:

Attachment 1) May 2024 Check Register
May 2024 Check Register
Check No.Vendor/Employee Transaction Description Date Amount Department: 000 ___
53406 County of Monterey-Treasury Division April 2024 collections 05/03/2024 3,800.00 53529 Visit Carmel CRID Remittance Jan-Mar 2024 05/17/2024 57,791.31 Total for Department: 000 ___ 61,591.31
Department: 110 City Council
53416 Peninsula Messenger LLC Mail service sorting and delivery 05/03/2024 7,216.00 53501 Dave Potter Wash DC trip expenses Mar 9-13,2024 05/17/2024 2,231.13 Total for Department: 110 City Council 9,447.13
Department: 111 City Administration
53398 Amazon Capitol Services IT Supplies and Equipment 05/03/2024 91.04 53399 AT&T Telephone service citywide 05/03/2024 2,338.34 53408 Image Sales Employee ID Badges 05/03/2024 23.06
53410 Liebert Cassidy Whitmore ERC Membership 05/03/2024 3,950.00 53415 Office Depot, Inc. Admin Office supplies 05/03/2024 58.18 53418 Quality Print & Copy Printing service-Business cards,stationary,envelopes 05/03/2024 218.50 53420 Same Day Shred Admin-Document shredding services 05/03/2024 50.00 53422 T-Mobile Monthly cell service, usage and purchases 05/03/2024 1,028.44 53423 Universal Staffing Inc Temporary staffing services: A Malone 05/03/2024 1,770.00 53425 Verizon Wireless Cell phone sales and usage 05/03/2024 3,994.57 53439 Amazon Web Services Inc Data and cloud storage fees 05/14/2024 1,912.35 53442 AT&T Telephone service citywide 05/14/2024 952.48 53445 Carmel Pine Cone Legal noticing 05/14/2024 847.50 53452 Digital Deployment Website support agreement:Maint, training, security and updates 05/14/2024 700.00 53455 FedEx Shipping fees-Business office 05/14/2024 22.09 53458 Iron Mountain Records storage and management services 05/14/2024 314.81 53459 J 4 Systems System moderization and resiliency services directed by IT Amend 05/14/2024 4,325.00 53460 KIS Palo Alto Firewall Discover Quote 05/14/2024 1,700.00 53474 Springbrook Software Subscription:Accounting Software package 05/14/2024 20,131.21 53481 US Bank HR Subscription - Liebert Cassidy Whitmore refund 05/14/2024 -100.00 53481 US Bank HR Subscription- MetroFax 05/14/2024 11.95 53481 US Bank IT Subscription - Microsoft 05/14/2024 1,112.89 53481 US Bank IT Subscription - Freshworks 05/14/2024 715.00 53481 US Bank IT Subscription - Zoom 05/14/2024 667.84
53481 US Bank IT Subscription - BackBlaze 05/14/2024 68.43 53481 US Bank IT Subscription - Adobe 05/14/2024 755.73 53481 US Bank IT Subscription- Google cloud 05/14/2024 2.10 53481 US Bank IT Subscription: Constant Contact, Freshworks 05/14/2024 313.00 53492 AT&T Router & misc services-Junipero Ave 05/17/2024 1,018.67 53499 Comcast Business NonNGEN internet and recurring charges 05/17/2024 545.43 53508 Image Sales Employee ID Badges 05/17/2024 23.06
53509 J 4 Systems System moderization and resiliency services directed by IT Amend 05/17/2024 1,615.00 53510 Juanita Menig Notary service fees 05/17/2024 156.30 53515 MRC Printer usage fees-All departments 05/17/2024 1,111.48 53517 Office Depot, Inc. Admin Office supplies 05/17/2024 290.77 53518 Pitney Bowes Global Fin S Postage meter lease 05/17/2024 836.55 53527 US Bank Office Supplies 05/17/2024 223.65
53527 US Bank NYT Subscription 05/17/2024 20.00
53527 US Bank Slide AL 05/17/2024 10.00
53527 US Bank Lunch meetings 05/17/2024 367.63
53527 US Bank City Council meeting snacks 05/17/2024 168.08 53542 Alhambra Water service-City Hall 05/24/2024 189.86 53546 Carmel Pine Cone Legal noticing 05/24/2024 315.00 53548 City Clerks Assoc of California CCAC membership Nova Romero 05/24/2024 250.00 53550 Comcast City Hall Cable service 05/24/2024 68.51
53552 Corbin Willits System MOM Financial system monthly fee 05/24/2024 720.79 53556 International Institute of Municipal Clerks IIMC Membership 24-25 N Romero 05/24/2024 185.00 53557 J 4 Systems System moderization and resiliency services directed by IT Amend 05/24/2024 950.00 53561 Office Depot, Inc. Admin Office supplies 05/24/2024 186.57 53571 Xerox Financial Services Xerox copier leases citywide 05/24/2024 1,452.53 53575 AT&T Telephone service citywide 05/31/2024 2,342.49 53586 J 4 Systems System moderization and resiliency services directed by IT Amend 05/31/2024 760.00 Attachment 1
53594 Ralph Anderson & Associates CPB Director recruitment services 05/31/2024 15,600.00 53596 SHI International Corp Crowdstrike software subscription per quote 05/31/2024 4,880.20 53599 T-Mobile Monthly cell service, usage and purchases 05/31/2024 1,028.44 53603 Verizon Wireless Cell phone sales and usage 05/31/2024 3,835.14 Total for Department: 111 City Administration 87,125.66 Department: 112 City Attorney
53544 Burke,Williams & Sorensen, LLP City Attorney services 05/24/2024 33,925.00 53566 Sloan Sakai Yeung & Wong Legal services 05/24/2024 575.00 Total for Department: 112 City Attorney 34,500.00
Department: 116 Police
53397 Alhambra Water service-Police Dept 05/03/2024 162.26 53402 Carmel Towing & Garage Police Dept gas expense April 2024 05/03/2024 5,193.51 53404 Community Hospital of the Monterey Peninsula PD Testing services 05/03/2024 81.00 53405 Copies By-The-Sea Printing services 05/03/2024 562.42 53407 Gerald Maldonado Training exp 4/15-4/26/24 05/03/2024 147.91 53409 Javier Auto Services PD Auto Repairs 05/03/2024 616.75 53411 Michael Bruno Training exp 4/16/-4/24/2024 05/03/2024 496.68 53413 MOGO Urgent Care PD Substance testing services 05/03/2024 568.00 53414 Monterey County District Attorney/Accounting Testing expense Blood Alcohol Costs 05/03/2024 759.24 53415 Office Depot, Inc. Office supplies PD 05/03/2024 476.58 53419 Rydin Decal Sales tax omitted from previous invoices per attached. 05/03/2024 547.91 53421 T2 Systems, Inc Automated owner lookups/Color mailed letter services 05/03/2024 132.43 53424 US Bank Safety equipment 05/03/2024 579.09
53424 US Bank Insignia and evidence fridge 05/03/2024 1,289.64 53424 US Bank Savage training group - Multijurisdictional incidents training x2 05/03/2024 598.00 53424 US Bank CA Police Chiefs Seconds in Command training registration 05/03/2024 200.00 53424 US Bank Gridiron training - POST 40 Hour Field Training Officer in person 05/03/2024 676.00 53424 US Bank Meeting refreshments 05/03/2024 130.76
53424 US Bank Airfare for training 05/03/2024 231.20
53424 US Bank Training, meeting and travel expense for education purposes 05/03/2024 426.05 53438 Altius Medical Medican/bio hazard waste disposal 05/14/2024 106.00 53448 Comcast PD Cable service 05/14/2024 34.56
53449 County of Monterey IT Dept Cellular Network access 05/14/2024 460.00 53451 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 05/14/2024 81.00 53466 Proforce Law Enforcement Ammunition 05/14/2024 3,156.60 53469 Same Day Shred PD-Document shredding services 05/14/2024 60.00 53475 T2 Systems, Inc UpSafety Ticketing Platform for PD-Hardware, software tech suppo 05/14/2024 19,460.00 53476 Timothy Ament Training expenses 5/5/2024-5/10/2024 05/14/2024 2,466.42 53477 Transunion Risk & Alterna PD: Monthly fee for information services 05/14/2024 75.00 53543 Angel Armor Safety supplies 05/24/2024 2,934.10
53562 Paul Falworth Reimburse for CERT supplies 05/24/2024 32.72 53572 Alhambra Water service-Police Dept 05/31/2024 164.56 53574 Angel Armor Police safety supplies:handcuffs, gun belts, misc 05/31/2024 2,934.10 53580 Comcast PD Cable service 05/31/2024 447.90
53581 Community Hospital of the Monterey Peninsula PD Testing services 05/31/2024 81.00 53592 Office Depot, Inc. Office supplies PD 05/31/2024 490.73 53598 Swift Car Wash Car washes Police Dept 05/31/2024 120.00 53602 US Bank PD Promo expense - VIPS pens 05/31/2024 561.18 53602 US Bank VIP Subscription expense 05/31/2024 288.00 53602 US Bank PD Safety equipment and supplies 05/31/2024 1,395.24 53602 US Bank CERT/VIPS training meeting expenses 05/31/2024 385.09 53602 US Bank Chief training expense 05/31/2024 336.79
53602 US Bank CATO - Active Shooter Symposium registration 05/31/2024 200.00 53602 US Bank Police records management 05/31/2024 159.00 53602 US Bank Refreshments for CERT Training 05/31/2024 122.00 Total for Department: 116 Police 50,427.42
Department: 117 Fire
53402 Carmel Towing & Garage Fire Dept. Gas Expense (E15) 05/03/2024 934.43 53403 City Of Monterey FY 23-24 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 05/03/2024 250,816.08 53412 Mission Linen Service Fire Dept laundry service 05/03/2024 271.96 53436 Alhambra Water servoce Fire Dept 05/14/2024 158.38 53437 Allstar Fire Equipment Inc Safety apparel Fire Dept 05/14/2024 873.41 53441 American Supply Company Fire Dept janitorial supplies 05/14/2024 278.42 53449 County of Monterey IT Dept Cellular Network access 05/14/2024 138.00 53461 Mission Linen Service Fire Dept laundry service 05/14/2024 133.62 Attachment 1
53559 Mission Linen Service Fire Dept laundry service 05/24/2024 133.62 53579 City Of Monterey FY 23-24 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 05/31/2024 245,891.60 53589 Mission Linen Service Fire Dept laundry service 05/31/2024 139.82 Total for Department: 117 Fire 499,769.34
Department: 118 Ambulance
53400 Bound Tree Medical LLC Medical supplies 05/03/2024 2,850.55 53402 Carmel Towing & Garage Amb Dept. Gas Expense (7166) 05/03/2024 564.24 53403 City Of Monterey FY 23-24 Ambulance overtime reimbursement for staffing by Monter 05/03/2024 6,866.16 53417 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 05/03/2024 90.72 53444 Bound Tree Medical LLC Medical supplies 05/14/2024 1,299.76 53485 Wittman Enterprises, LLC Ambulance billing service 05/14/2024 3,038.88 53554 Golden State Truck & Trailer Ambulance repairs 05/24/2024 5,901.63 53579 City Of Monterey FY 23-24 Ambulance Administration fee 05/31/2024 1,983.56 53583 Golden State Truck & Trailer Ambulance repairs 05/31/2024 2,018.39 53587 LogRx Annual subscription - Drug tracking software 05/31/2024 1,080.00 Total for Department: 118 Ambulance 25,693.89
Department: 119 Public Works
53440 American Lock & Key Locksmith and key services for City facilities 05/14/2024 258.94 53443 Ausonio, Inc San Antonio walkeway repairs 05/14/2024 609.00 53447 Cintas Corporation Uniform Service for PW staff 05/14/2024 669.54 53453 Edges Electrical Group Electrical supplies, LED lights for City facilities 05/14/2024 472.01 53456 Golden State Portables Portable RR rental 05/14/2024 650.00 53457 Granite Rock Company DG for street projects 05/14/2024 469.12 53464 Poe's Plumbing & Backflow Plumbing for City facilities 05/14/2024 2,547.06 53467 Pureserve Building Service Janitorial services FY 23/24 05/14/2024 21,775.59 53468 Robert Half Temp help for Forestry Division 05/14/2024 1,626.20 53470 Scarborough Lumber & Building Public Works Streets supplies 05/14/2024 589.65 53471 Sentry Alarm Systems Alarm monitoring 05/14/2024 231.00 53472 Sherwin-Williams Co. PW Paint and paint supplies 4/15/24 #4323-3 05/14/2024 2,162.33 53478 Tree Stuff Lockbox No 639707 Equipment for Forestry Division 05/14/2024 125.58 53479 Uline Inc. Safety supplies for PW/Forestry 05/14/2024 1,128.09 53480 Universal Staffing Inc Temporary staffing services for Forestry 05/14/2024 2,141.30 53481 US Bank Supplies for FM and City projects CW040824 05/14/2024 255.73 53481 US Bank Solar generator with panels and powerstation 05/14/2024 1,789.31 53482 Valley Saw & Garden Equipment Supplies for Forestry 4/12/24 #369122 05/14/2024 3,972.28 53484 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 05/14/2024 20,178.00 53490 Alhambra Water for Public Works Dept. 05/17/2024 318.33 53491 Applied Marine Sciences ASBS Watershed monitoring 05/17/2024 16,095.22 53493 Beau King Boots for Beau per MOU 05/17/2024 250.00 53494 Blue Moon Native Garden Supplies for work done on Ocean Ave. Medians 05/17/2024 450.66 53496 Carmel Cares-Dale Byrne, President Landscaping Services for Scenic Pathway- 05/17/2024 6,300.00 53497 Carmel Towing & Garage Fuel for PW vehicles 05/17/2024 2,336.20 53498 Cintas Corporation Uniform Service for PW staff 05/17/2024 209.03 53500 Community Tree Service Tree work as directed by City Forester 05/17/2024 55,377.48 53503 Devil Mountain Wholesale Nursery Supplies for work on Ocean Ave. Medians 05/17/2024 1,112.64 53504 Edges Electrical Group Electrical supplies, LED lights for City facilities 05/17/2024 798.68 53505 Gilbert Tomayo Workboots per MOU 05/17/2024 250.00 53507 Hayward Lumber PW fence repair in PW yard near PD and Youth Center 5/7/24 #4433 05/17/2024 408.69 53511 Kona Jerry's LLC PW Week lunch - Deposit and final payment 05/17/2024 597.88 53512 Meadowlark Nursery & Landscaping Supplies for work done on Ocea Ave. Medians 05/17/2024 313.50 53514 Monterey Regional Waste Management District SB 1383 Regional MOU Carmel share of costs 05/17/2024 4,743.00 53519 Poe's Plumbing & Backflow Remove and replace the existing Febco 880v lead Backflow at SSC 05/17/2024 815.83 53520 Robert Half Temp help for Forestry Division 05/17/2024 762.78 53521 Safeway Sign Co. Street sign blank and vinyl for sign plotter 05/17/2024 880.99 53523 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 05/17/2024 1,350.00 53524 Town and Country Gardening Landscape contractors for City locations 05/17/2024 12,900.00 53525 Tree Stuff Lockbox No 639707 Equipment for Forestry Division 05/17/2024 1,889.87 53526 Universal Staffing Inc Temporary staffing services for Forestry 05/17/2024 728.48 53528 Valley Hills Nursery Supplies for Forestry 3/27/24 #6861 05/17/2024 2,178.97 53530 Wm Baxter Electric 2 new outlets that the emergency generator will back up at the P 05/17/2024 3,769.09 53531 ZFA Structural Engineering Stuctural engineering design services:San Antonio Walkway 05/17/2024 3,500.00 53545 California Acoustic Ceilings Inc Comprehensive ceiling tile grid and replacements at City Hall 05/24/2024 3,600.00 53547 Cintas Corporation Uniform Service for PW staff 05/24/2024 236.66 53551 Community Tree Service Tree work as directed by City Forester 05/24/2024 38,374.70 53555 Granite Rock Company DG for street projects 05/24/2024 593.10 53558 Limble Solutions, Inc FM CMMS software 05/24/2024 1,490.40 Attachment 1
53563 Robert Half Temp help for Forestry Division 05/24/2024 780.70 53564 Rooter King PBL yard trap replacement upgrade 05/24/2024 4,895.00 53568 US Bank RC050624- Water cobler clamp light 05/24/2024 43.62 53570 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 05/24/2024 1,529.00 53573 American Lock & Key Locksmith and key services for City facilities 05/31/2024 42.07 53577 Carmel Glass Company Glass repair for City facilited 05/31/2024 528.00 53578 Cintas Corporation Uniform Service for PW staff 05/31/2024 183.98 53582 Denise Duffy & Associates On-call Environmental services 05/31/2024 1,563.50 53584 Granite Rock Company DG for street projects 05/31/2024 676.67 53585 Hayward Lumber Sullpies for Facilities Maint. 4/30/24 #435626 05/31/2024 948.49 53590 Monterey One Water Current year membership and projects FY23/24 5/10/24 #15346 05/31/2024 17,014.00 53591 Napa Auto Parts PW vehicle supplies 05/31/2024 215.03 53595 Scarborough Lumber & Building Supplies for FM 05/31/2024 409.65 53600 Tree Stuff Lockbox No 639707 Equipment for Forestry Division 05/31/2024 2,000.24 53601 Uline Inc. B&P Dept.- Jakes raingear and safety vest 5/7/24 #177857480 05/31/2024 171.92 Total for Department: 119 Public Works 255,284.78
Department: 120 Library
53463 Pacific Grove Self Storage Storage Unit - Document storage 05/14/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
53506 Glastonbury Inc sound system for Memorial Day Ceremony on May 27, 2024 05/17/2024 1,725.00 53527 US Bank Video for Carmel Prepares symposeium June 1 & November 16, 2024 05/17/2024 1,155.00 Total for Department: 121 Community Activities 2,880.00 Department: 130 Non-Departmental
53401 Cal-Am Water Company Water service citywide 05/03/2024 11,502.92 53462 Pacific Gas & Electric City-wide gas and electric services 05/14/2024 21,069.54 53465 Prism Public Risk Innovation Gen Liability Prog 1-Deductible Billing Q3 Jan-Mar 2024 05/14/2024 11,037.64 53495 Cal-Am Water Company Water service citywide 05/17/2024 123.15 Total for Department: 130 Non-Departmental 43,733.25
Department: 311 Capital Projects
53443 Ausonio, Inc CIP Facilities Renovation project management 05/14/2024 5,507.25 53446 Christopher Dinner Heating Inc PD roof lightning rod 4/24/24 #23726 05/14/2024 140.00 53450 Davey Resource Group, Inc. CIP:Urban Forest Master Plan Project manager services 05/14/2024 810.00 53454 EMC Planning Group, Inc Coastal Hazards engineering study 05/14/2024 4,231.23 53502 Davey Resource Group, Inc. CIP:Urban Forest Master Plan Project manager services 05/17/2024 1,790.00 53513 Monterey County Weekly Classifieds Public Notice - City Hall Roofing Project- 5/2/24 #47-072215-000 05/17/2024 438.75 53516 Neill Engineers Corp. Civil engineering design services: Storm Drain capital project A 05/17/2024 26,063.00 53522 Tombleson Inc. Install of pass-through evedence locker at Carmel PD evidence ro 05/17/2024 4,433.00 53531 ZFA Structural Engineering Stuctural engineering design services:SC Walls 05/17/2024 3,000.00 53541 4Leaf, Inc PD Building PM 05/24/2024 3,062.99
53549 Color New Co Hazmant removal and painting SCC exterior, Harrison ML interior 05/24/2024 248,383.46 53553 EMC Planning Group, Inc Coastal Hazards engineering study 05/24/2024 10,738.59 53565 Scudder Roofing Roof repair to Carmel PD roof 12/20/21 #R40455-001 05/24/2024 1,445.51 53567 Ten Over Studio, Inc City Hall Roof Replacement, HML Renovations-EXT/INT painting, 05/24/2024 2,389.85 53593 Pacific Redwood Products, LLC Scenic pathway hardscape phase II - 2/27/24 #3001 05/31/2024 2,292.48 Total for Department: 311 Capital Projects 314,726.11
Department: 513 Veh & Equip Replacement
53560 National Auto Fleet Group 2023 Ford Mustang Mach-E - (Carmel PD-admin vehicle) 05/24/2024 46,433.45 53569 Watsonville Ford 2024 Ford F150 Lightning Electric Truck for Forestry 05/24/2024 57,449.00 Total for Department: 513 Veh & Equip Replacement 103,882.45 Grand Total 1,489,467.34
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-049 designating Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternative voting delegate at the 2024 Annual League of California Cities Conference
RECOMMENDATION:

Adopt Resolution 2024-049 designating Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternative voting delegate at the 2024 Annual League of California Cities Conference.

BACKGROUND/SUMMARY:

Every year, the League of California Cities (LOCC) holds a member-driven General Assembly at the Cal Cities Annual Conference and Expo. This event, scheduled for October 18, 2024, allows city officials to participate directly in shaping Cal Cities policy. Each member city appoints one voting delegate to represent it at the Assembly.

The city council must designate the voting delegate and up to two alternates through a council resolution each year. This designation cannot be made by the Mayor or City Administrator alone. Additionally, the voting delegate and alternates must be registered to attend the conference.

This year, Mayor Potter and Mayor Pro Tem Richards are registered for the General Assembly in Long Beach in October. To ensure the City of Carmel-by-the-Sea has a vote, the city council should adopt Resolution 2024-059 (attachment 1), designating Mayor Potter as the voting delegate and Mayor Pro Tem Richards as the alternate. A copy of this resolution, along with the voting delegate form, must be submitted to the LOCC by August 17, 2024.

FISCAL IMPACT:

None for this item.

PRIOR CITY COUNCIL ACTION:

On July 11, 2023, Council adopted Resolution 2023-068 authorizing Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternate voting delegate for the 2023 annual League of California Cities Conference.

ATTACHMENTS:

Attachment 1) Resolution 2024-049

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-049

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

DESIGNATING MAYOR DAVE POTTER AS THE VOTING DELEGATE AND MAYOR PRO TEM BOBBY RICHARDS AS THE ALTERNATE VOTING DELEGATE AT THE 2024 ANNUAL

LEAGUE OF CALIFORNIA CITIES GENERAL ASSEMBLY
WHEREAS, the League of California Cities allows one vote per member city on matters pertaining to League policy; and
WHEREAS, this year the League of California Cities will convene a member-driven General Assembly at the Cal Cities Annual Conference and Expo on October 18, 2024; and WHEREAS, to cast a vote during the General Assembly, the City must designate a voting delegate and up to two alternate voting delegates by Council action no later than August 17, 2024.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Designate Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternate voting delegate at the 2024 annual League of California Cities General Assembly.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 8th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Consideration of a pilot program for Saturday Farmers’ Market July through October 2024, in addition to the market on Thursdays.

RECOMMENDATION:

Approve a pilot program for Saturday Farmers’ Market July through October 2024, in addition to the market on Thursdays.

BACKGROUND/SUMMARY:

The Farmers’ Market is held every Thursday (holidays and Car Week notwithstanding) from 10:00 a.m. to 2:00 p.m. on Mission Street between Ocean and Sixth Avenues, and Sixth Avenue between Mission and Junipero Streets. Good Roots, Inc. has been managing the market since early 2020 and has done an admirable job making improvements to the Farmers’ Market operation, ensuring that the Village has a vibrant market at which the community can gather each week.

In addition, the once monthly seasonal Third Thursdays evening events that feature Farmers' Market vendors, artist demonstrations, fun games and activities for children, and music sponsored by Sunset Center are well attended by all-ages of locals and visitors.

Proposed Saturday Market
Early this year, Good Roots proposed adding an additional market day on Saturdays, based on feedback from regular farmers market shoppers who would appreciate the additional day/option, community members unable to patronize the market on Thursdays, vendors, and conversations with business owners. This prompted a survey (Attachment 1) to better capture the anecdata that Good Roots management had been hearing and sharing with staff. The survey found overall market satisfaction, with the usual comments about parking challenges, and some great communications suggestions, and openness to the idea of an additional market day for those who work and could not attend the Thursday market.

In addition, Good Roots also reached out to adjacent businesses who submitted letters of support for a Saturday market in addition to the Thursday market (Attachments 2-8). Business owners pointed out the mutual benefit that a Saturday market would provide to both locals and the business owners by providing access to fresh local produce and also increasing foot traffic throughout the village. Those business owners who are also residents, shared that a Saturday market would increase accessibility to the market for those who work.

Good Roots is proposing a pilot program for a new Saturday market, in addition to the Thursday market.

The Saturday market will differ from the Thursday market in the following ways:

1. Focus on local produce only

2. Earlier start time - 9:00 a.m. to 1:00 p.m.

3. Seasonal March through October

4. Smaller footprint - Mission Street between Ocean and Sixth Avenues to keep Sixth open to the buses and minimize congestion
If approved, Good Roots would explore implementing a shuttle for vendors on Saturdays and requiring vendor parking at Vista Lobos to try to mitigate parking impacts on Saturdays.

In California, there are 693 Certified Farmers’ Markets. As of April 1, 2024:

Of those 179 (25%) are held on Saturdays.
130 (18%) on Sundays and
29 (3%) are held on both a weekday and Saturday or Sunday. 103 (14%) are held on Thursdays.

Staff recommends approving the pilot program for a Saturday market July through October 2024. Good Roots has a proven track record of excellent programming and community building. Staff will provide a report out for discussion as part of the annual Farmers’ Market report out.

FISCAL IMPACT:

The approving of the pilot program will not incur any expense to the City.

PRIOR CITY COUNCIL ACTION:

Council has not previously taken action on the proposed pilot program.

ATTACHMENTS:

Attachment 1 - Survey results
Attachment 2 - Support Letter Gorjana
Attachment 3 - Support Letter Flaherty's
Attachment 4 - Support Letter Nut Hut
Attachment 5 - Support Letter Stationaery
Attachment 6 - Support Letter Cromwell Gallery
Attachment 7 - Support Letter Cafe Carmel
Attachment 8 - Support Letter Vesuvio
1 Timestamp
Name (Option to Leave Anonymous) Favorite Vendor Types

2. Market Operations: A ) How satisfied are
you with the overall organization and management of the farmers market?
B ) Are there any
specific aspects of market operations that
you think could be
improved? Please provide details.

3. Vendor Engagement: A ) How would you rate the level of vendor engagement at your stall? B ) What initiatives or improvements could be
implemented to enhance vendor engagement?

4. Communication: A ) How satisfied are you with the communication from the market organizers?
B ) Is there any additional information or
communication you would like to receive
from the organizers?

5. Market Promotion: A
) How effective do you
think the market's promotional efforts are in attracting customers? B ) Do you have any suggestions for
improving the market's promotional activities?

6. Market Audience: A ) What percent of the
customers do you believe are local
community members of Carmel-by-the-Sea?
2/1/2024 8:56:18 Prepared Food - Very Satisfied Saturdays! - Excellent - Very Satisfied - Very Effective 70% 2/9/2024 16:54:52 Prepared Food - Satisfied Keep on keeping dogs out.- Good - Satisfied - Effective 30% 2/9/2024 17:03:00 Agricultural Vendor - Satisfied - Excellent - Satisfied - Effective 60% 2/9/2024 17:24:49 Agricultural Vendor - Satisfied - Good - Neutral - Neutral 50% 2/9/2024 17:46:17 Prepared Food - Very Satisfied - Excellent - Satisfied - Effective 70% 2/9/2024 17:55:41 Small gift items - Satisfied - Good Some new and different vendors - Neutral - Neutral 70% 2/9/2024 18:09:18 Agricultural Vendor - Satisfied - Excellent - Neutral - Neutral 80% 2/9/2024 18:22:28 Agricultural Vendor - Satisfied - Excellent - Satisfied - Effective 70% 2/9/2024 19:02:02 Fran Vardamis Agricultural Vendor - Very Satisfied Perfect.dont change anything - Excellent It's all good - Satisfied - Very Effective 70% 2/9/2024 19:03:43 Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Effective 70% 2/10/2024 0:27:28 Agricultural Vendor - Neutral Less prepared food. More produce - Good - Neutral Specific info on what vendors are there and what they are selling - Ineffective 70% 2/10/2024 7:46:19 Agricultural Vendor - Very Satisfied - Good - Satisfied - Neutral 60% 2/12/2024 14:25:27 Hot Food - Very Satisfied more vendors and broader choices - Excellent If we could somehow know who was coming and what they had to offer, it would be easier to spend more $$. - Satisfied If they could give us advance notice, like at least 3 days, then I would plan to buy more at the market - Very Effective 70% 2/14/2024 8:50:28 LoveFresh Agricultural Vendor - Very Satisfied More vendors - Good Name tags on vendors: Hi, I'm xxxx - Satisfied Change of season produce expected - Neutral food demos; hats and t-shirts 90% 2/16/2024 10:13:15 Susan Murphy Books for the library - Satisfied - Excellent - Very Satisfied - Neutral 60% 2/16/2024 16:51:35 Paul Falworth Flowers, prepared food, fish vendor, pastries, drinks - Satisfied - Excellent Recruiting new vendors to broaden the breadth of items for sale - Neutral - Neutral Promoting instagram/FB Farmers Market accounts with small paper leaflets (6 per page, cut up) handed out by vendors to market buyers 60% 2/16/2024 17:43:44 Agricultural Vendor - Satisfied Please, no crafts - Good - Satisfied - Effective 70% 2/16/2024 18:01:48 Joanie Deis Agricultural Vendor - Very Satisfied - Excellent - Neutral - Very Effective 70% 2/16/2024 18:30:53 Agricultural Vendor - Satisfied More organically grown produce vendors, particularly on the fruit side. - Good - Satisfied - Neutral Sidewalk promotions, sandwich board wearing, displays in libraries, PSA's on KAZU 80% 2/19/2024 15:05:02 Agricultural Vendor - Neutral - Good - Neutral - Ineffective 60% 2/23/2024 16:39:41 Agricultural Vendor - Neutral more diversity - Average a better selection...and more - Dissatisfied - Ineffective a few more ads in the pine cone 30% 2/23/2024 16:45:32 Micarl Hill Agricultural Vendor - Very Satisfied Dairy vendor would be nice with glass bottles. Wish it was dog friendly as we have a well behaved dog and we’d love to include him in our farmers market walk. - Excellent They are pretty engaged and very hospitable. . - Very Satisfied Dog friendly. Daily for milk and yogurt in glass bottles. Knife sharpen vendor would be nice. - Effective How about the Pinecone Have a weekly segment, what’s in season at Thursday’s Carmel market? With vendor highlights and education about
the seasonality Of agriculture. 80%
2/25/2024 9:12:50 Shelly Littlewood Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Neutral 60% 2/26/2024 9:28:31 Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Effective 70% 3/16/2024 12:13:36 Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Neutral 80% 3/17/2024 6:39:06 Agricultural Vendor - Neutral Too many rules! - Good - Neutral - Effective 60% 3/22/2024 16:28:53 Flowers - Satisfied Let me walk my dogs in the market - Good - Satisfied 80% 3/22/2024 16:39:59 Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Very Effective 80% 3/22/2024 17:07:24 Anne Herzog Agricultural Vendor - Very Satisfied - Excellent - Satisfied If you add any special days to the market I would love to know. - Effective 80% 3/22/2024 17:48:48 Agricultural Vendor - Neutral Parking and day of operation. Monday- Wednesday would still serve the public and not adversely affect businesses as much as Thursday does. - Average - Satisfied - Neutral 40% 3/22/2024 17:51:56 Cari White (Customer Agricultural Vendor - Very Satisfied I think its great! - Excellent Can't think of anything - Very Satisfied - Very Effective 80% 3/22/2024 18:15:18 Elen Martin Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Very Effective 60% 3/22/2024 18:34:33 Prepared Food - Satisfied - Good - Satisfied - Effective 60% 3/23/2024 8:44:49 Agricultural Vendor - Very Satisfied - Good - Satisfied - Effective 80% 3/23/2024 15:30:24 Agricultural Vendor - Satisfied - Excellent - Very Satisfied - Very Effective 70% 3/24/2024 6:34:09 Ann Marie Palmer Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Very Effective 80% 3/24/2024 8:21:12 Agricultural Vendor - Satisfied More fresh veggie vendors please. - Excellent - Satisfied - Effective 90% 3/25/2024 9:45:51 Agricultural Vendor - Very Satisfied - Excellent - Very Satisfied - Effective 70% 2 B ) How do you best
suggest we increase
local attendance benefitting the hyper
local residents of Carmel-by-the-Sea?

8. Additional Market Day: A ) Do you think an additional market on the weekend would be better for locals living in Carmel? If so which day? If so what time?

8. General Comments: Please use this space to
share any additional
comments, suggestions, or feedback you may have about your experience at the farmers market.

Shuttle/regular
transportation running
from residential areas to market. Maybe Saturday 10AM-2PM No, too many people
yes Saturday 10AM-2PM Dog owners seem to often ignore signs saying: " No Dogs Allowed." Frequently, large dogs get too close to produce, etc. and it is very disgusting to see them drool over the displays, etc. Owners don't seem to have any sense o Saturday 9AM-1PM
yes
No - too m as my tourists N/A
Yes N/A More organic certified produce
No Carmel has a good thing going for locals and tourists. Everyone is happy. Don't change anything Yes N/A
Yes Saturday 9AM-1PM
Increase selection of agricultural products. Yes Saturday 8AM-12PM Great resource for the community! keep bringing in locally produced, affordable
foods that are really delicious like Wise Goat yes Sunday 10AM-2PM I wish there were more kinds of items offered, like clothing and also shopping bags, baskets, t-shirts, hats, bumper stickers, dog items, promoting the Carmel Farmer's Market (my t shirt is worn out!) . Also it would be interesting punch card from vendors
for repeat biz to earn
free item(s) Might increase visitor attendance too Sunday 8AM-12PM Very nice market; few more vendors would be a plus; No parking is a problem particlarly on weekends. Locals avoid downtown on weekends.

Promote a vendor a week in Friday email: photo and 2/3
sentences. Don’t know Sunday 8AM-12PM Park tables are great for food consumption Saturday 9AM-1PM What is a hyper local
resident? Yes I like the specialty foods like Nut Hut, Haskap juice. The produce vendors are awesome. I love having ad astra bread there. The music, flower vendors, and prepared food options make it an outing and not just a shopping exp Locals discount? Locals membership card,
frequent flyer rewards
like the coffee shops? Sure Sunday 10AM-2PM Raul is doing a good job and always available. Third Thursday events were excellent, though $25-35 hamburgers available there were ridiculous.

No. No parking and too many tourists on the weekend. N/A better promotion and publicity yes Saturday 10AM-2PM
This idea. How about the Pinecone Have a weekly
segment, what’s in
season at Thursday’s Carmel market? With
vendor highlights and education about the
seasonality Of agriculture. Yes but only because your capture part timers who are here on the weekends. Maybe move Thursday to Friday. N/A 10AM-2PM You’re doing a great job. Music is also great. We love Thursday market.

More Organic offerings
Not really. I think it’s too hard to park on weekends in CBTS. Hi. Thank you for your interest in community feedback. I work in a retail store in CBTS and love market day. It seems to bring activity, buzz and pedestrians to the area. I think it is excellent to always offer an artisan coffee cart/ve yeah
I’d appreciate Saturday depending on who is there. Saturday 10AM-2PM More music! No Sunday 10AM-2PM Thanks for asking!
Saturday 8AM-12PM My favs are fig + parsley, bees knees, nut hut and Jose’s flowers I would love to see a Saturday market day--given there isn't any markets in the area on Saturday. However, I also recognize Saturdays are busy in town and the loss of parking may outweigh the benefits of a market. My guess I would love to see a Saturday market at least once a month during the summer months. Saturday 9AM-1PM Really enjoy the market and for me personally I always love the Ad Astra bread, produce and flowers! Adding another Farmers market should only be looked at if it does not take business from established businesses. Having it operate early in the morning before businesses open would be helpful. N/A 8AM-12PM No. Can't imagine how financially it will pay off for them Saturday 9AM-1PM I suppose if the vendors want more time, then more power to them. I don't see how it can be financially beneficial to them, however. Perhaps tourists will walk through if it's a weekend vs a weekday. Thanks for asking.

Advertise and promote! perhaps Sunday 9AM-1PM
Yes Sunday 1PM-5PM
Maybe? Saturday 10AM-2PM
Yes Saturday 9AM-1PM
Yes Saturday 9AM-1PM Have concerns with location of farmers market for Saturday. Parking is issue on Thursdays I walk instead of driving butcgfatblijutsxwgst I can purchase. Can vendors park at police station.

Yes! Saturday 9AM-1PM
Sunday 8AM-12PM
To whom it may concern,
Hello, I'm Taylor, the Store Manager at Gorjana located on the corner of Dolores and Ocean in Carmel-by-the-Sea. I'm excited about the possibility of a second Farmer's Market on Saturdays! Thursdays are consistently busy for us, as we welcome guests throughout the morning and early afternoon, many of whom have visited the market. Both the Farmer's Market and Third Thursday have become vital community events, fostering connections between locals and visitors. These gatherings not only brighten people's days but also provide invaluable support to small businesses showcased at the market, while benefiting businesses in town with increased foot traffic. As most visitors are here over the weekends, an additional market day would add another layer of appeal to Carmel-by-the-Sea, drawing more members of the community out on weekends. There is no one better to lead another market on Saturdays than Raul Lopez, whose contributions have been vital in the market's evolution over the years. I eagerly anticipate seeing what else he brings to our community!
Please don’t hesitate to reach out to me, my contact info is listed below.

Thank you
Attachment 2
Attachment 3
The Nut Hut LLC
Mission St & 7Th AVE
Court of the Fountains
Carmel By The Sea, CA 93921
[email protected]
05/01/2024
To Whom it may concern,
I am writing to voice my support for the establishment of a farmers’ market in our community on Saturdays. As a proud resident and business owner within this city, I believe that bringing a farmers’ market to our neighborhood would be a fantastic addition to our local economy.

I understand that there may be concerns from other businesses about potential competition. However, I firmly believe that the benefits of a farmers’ market far outweigh any perceived drawbacks. Here are a few reasons why:

1. Community Building: Farmers markets have a unique way of bringing people together. They create a sense of community and camaraderie that is often lacking in traditional retail environments. By providing a space for residents to connect with local farmers and artisans, a farmers’ market can help strengthen the bonds within our community.

2. Supporting Local: A farmers’ market can support local artisanal businesses and producers. By providing a venue for small-scale farmers and artisans to sell their goods directly to consumers, we can help bolster our local economy and keep dollars circulating within our community.

3. Promoting Healthy Living: Farmers markets are not just about buying and selling goods—they also promote healthy living. By offering fresh, locally grown produce and other artisanal products, a farmers market encourages residents to make healthier choices and support sustainable agriculture practices.

4. Tourism and Economic Growth: Farmers markets have a proven track record of attracting tourists and visitors to an area. This influx of Attachment 4
foot traffic can provide a significant boost to other local businesses, including restaurants, shops, and art galleries. In addition, a thriving farmers market can attract visitors from neighboring communities.

I understand that there may be challenges and concerns to address, but I believe that with careful planning and community involvement, we can create a farmers’ market that benefits everyone involved. I urge the City Council to seriously consider this proposal and explore ways to make it a reality.

Thank you for your time and consideration.

Sincerely,
Miguel Gutierrez
Co-founder
The Nut Hut LLC
Attachment 4
To whom it may concern,
We are writing to express support for a new Saturday Farmer's Market produced by Raul Lopez at Good Roots Events. As residents and business owners in Carmel-by-the-Sea we would welcome the Saturday market for our own enjoyment and to bring buzz and people to town another day of the week.

Our kids love attending the Thursday Farmers Market - but most weeks they are in school.

Having a Saturday option would allow them to stroll through the market, help mama select our produce and flowers for the week, and of course pick up a sweet treat.

As owners of Stationæry, a restaurant just down the street from the market, we love Thursdays! It brings life and people to the area which benefits our business. We believe that more opportunities to connect with the community, support local farmers and vendors, and be outside is what Carmel-by-the-Sea should be supporting. A rising tide lifts all boats! Carmel-by-the-Sea is a world class destination nestled near an agricultural hub that grows some of the most incredible produce in the country. What an honor to be able to feature that in town for the locals and guests alike!
We urge you to support the new Saturday Carmel-by-the-Sea Farmer's Market! Our best,
Alissa & Anthony Carnazzo
S T A T I O N Æ R Y
831-250-7183
www.thestationaery.com
Attachment 5
To Whom It May Concern,
I am writing to express my strong support for the expansion of the Carmel by the Sea Farmers Market to include an additional day beyond Thursdays. While the Thursday market provides a wonderful opportunity to access fresh local products, it unfortunately coincides with many work schedules, making it difficult for a significant portion of the community to participate.

Many residents, myself included, have busy work schedules that extend into the afternoon or evening on Thursdays. This limitation significantly hinders our ability to enjoy the benefits of the market.

Adding an additional market day, such as a Saturday morning, would greatly increase accessibility for working residents.This would allow more people to experience the market's offerings and contribute to the vibrancy of the local scene.

I believe an additional market day would not only benefit residents but also vendors. By catering to a wider audience,farmers and vendors would have the opportunity to expand their customer base and potentially increase their sales.

I urge you to seriously consider the addition of a second market day. It would be a significant step towards making local products more accessible to a wider range of residents and further strengthen our community's connection to local agriculture and vendors.

Thank you for your time and consideration.

Sincerely,
Nicole Cromwell
Nicole Cromwell Gallery
www.nicolecromwellart.com
Attachment 6
Café Carmel,
Ocean Avenue,
Carmel-by-the-Sea,
CA93921
To whom it may concern:

I am the owner of Café Carmel and am writing to you in support of a proposed Saturday Market. Over the five years that I have owned Café Carmel I have seen the Thursday Farmer’s Market grow in popularity. It is an attraction for local people and visitors alike.

The occasional events which have had an element of the Farmer’s Market on a Saturday have created a lovely community atmosphere in Devendorf Park and the Village.

I hope that you will consider the proposals for a Saturday Market favorably.

With thanks and kind regards,
Sarah
(831) 277 9408
[email protected]
Attachment 7
To Whom It May Concern:

I am writing to express my enthusiastic support for the proposal to establish a Saturday Farmer's Market outside of Vesuvio Restaurant on 6th Avenue. As a proud member of the Carmel community and the owner of Vesuvio, I believe this initiative would greatly benefit our residents and local businesses.

First, I must commend the success of the existing Thursday Farmer's Market, which has become a beloved tradition in our city. It has provided access to fresh, locally sourced produce and fostered a sense of community spirit and support for our local farmers and artisans. Extending this opportunity to a Saturday market would only enhance these positive outcomes and accommodate those who cannot attend on Thursdays due to other commitments.

At Vesuvio, we take great pride in sourcing ingredients from local farmers and producers whenever possible. The Thursday Farmer's Market has been instrumental in facilitating these connections, allowing us to showcase the vibrant flavors of our region on our menu. A Saturday market would further strengthen these relationships and allow us to continue supporting our local economy.

I understand the concerns that some may have regarding potential competition from outside vendors. However, I want to reassure you that the proposed Saturday market would strictly feature local produce and goods, with no hot food vendors from outside Carmel. Therefore, it would not negatively impact businesses within our town but rather complement the existing offerings and attract more visitors to our charming streets.

In conclusion, I urge you to consider approving the establishment of a Saturday Farmer's Market outside of Vesuvio on 6th Avenue. Thank you for your time and attention to this matter.

Sincerely,
Gian Antonio Pepe
CEO, Pepe International | Vesuvio, Carmel Bakery, Little Napoli Attachment 8

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie R. Waffle, AICP, Principal Planner APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-050 Adopting the Annual General Plan and Housing Element Progress Reports for 2023
RECOMMENDATION:

Adopt Resolution 2024-050 Adopting the Annual General Plan and Housing Element Progress Reports for 2023.

BACKGROUND/SUMMARY:

EXECUTIVE SUMMARY
In accordance with Government Code Sections 65400 and 65700, all jurisdictions are required to provide the Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) with General Plan and Housing Element Annual Progress Reports (APRs). Staff has prepared the calendar year 2023 annual reports, which reflect the City's progress in implementing the goals and policies of the General Plan and Housing Element during the 2023 calendar year.

BACKGROUND
All jurisdictions are required to provide the Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) with an annual report on the implementation of the General Plan and a separate report on the implementation of the Housing Element, per Government Code Sections 65400 and 65700. Both reports are due to OPR and HCD by April 1st.

City staff has submitted annual progress reports to HCD on the Housing Element since 2018. Calendar year 2022 was the first annual report submitted to OPR on the General Plan.

As a result of the 6th cycle housing element update, staff was unable to complete the annual reports by the State's deadline of April 1st. The Planning Commission reviewed and accepted the reports at their June 12, 2024 meeting (Attachment 4).

STAFF ANALYSIS
General Plan Annual Progress Report
State law requires each city and county to adopt a comprehensive, long-term general plan for the physical development of the community. The law further requires each plan to include a land use element, circulation element, housing element, conservation element, open space element, noise element, and safety element. Additional elements can be included at the city or county's discretion. In addition to the seven required elements, the Carmel General Plan includes community character, coastal access and recreation, coastal resource management, and public facilities and services.

The General Plan Annual Progress Report is an opportunity to highlight how land-use decisions relate to the adopted goals, policies, and implementation measures of the General Plan. There is no standardized format for the preparation of the annual report. Each jurisdiction is allowed to determine what locally relevant issues are important to include in the annual report.

In the 2023 General Plan Annual Progress Report (Attachment 2), staff has identified various projects and accomplishments related to specific goals, policies, and objectives from each general plan element.

Housing ElementAnnual Progress Report
Since 1969, California has required that all local governments (cities and counties) adequately plan to meet the housing needs of everyone in the community. California's local governments meet this requirement by adopting housing plans (aka housing elements) as part of their "general plan" (also required by the state). General plans serve as the local government's "blueprint" for how the city and/or county will grow and develop and include seven mandatory elements: land use, transportation, conservation, noise, open space, safety, and housing.

Each jurisdiction must prepare an annual progress report (APR) on its status and progress in implementing its housing element using forms and definitions adopted by the California Department of Housing and Community Development (HCD), per Government Code Section 65400. Each jurisdiction's APR must be submitted to HCD and the Governor's Office of Planning and Research (OPR) by April 1 of each year (covering the previous calendar year (CY)).

The Housing Element Annual Progress Report (Attachment 3) includes tables for jurisdictions to report permit activity during the prior calendar year.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

Attachment 1) Resolution 2024-050
Attachment 2) Annual General Plan Progress Report 2023
Attachment 3) Annual Housing Element Report 2023
Attachment 4) Planning Commission Resolution 2024-052

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-050

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

ACCEPTING THE GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE CALENDAR YEAR 2023
WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea General Plan in 1988 and adopted a revised General Plan in 2004; and WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea 2015- 2023 Housing Element in 2015; and
WHEREAS, Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the General Plan and progress made toward implementing its goals and policies; and
WHEREAS, Sections 65400, 65583, and 65584 of the California Government Code require the City to report certain housing information; and WHEREAS, a General Plan Annual Progress Report and Housing Element Annual Progress Report for the Year 2023 were prepared for submission to the State of California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR); and
WHEREAS, both annual progress reports accurately reflect the City’s progress in implementing the goals and policies of the General Plan and Housing Element during the 2023 calendar year; and
WHEREAS, on June 12, 2024, the Planning Commission held a duly noticed public meeting and adopted Resolution 2024-052-PC recommending the City Council accept the General Plan Annual Progress Report and Housing Element Annual Progress Report for 2023 and authorize its submittal to the State HCD and OPR; and WHEREAS, on July 8, 2024, the City Council held a duly noticed public meeting to review the General Plan Annual Progress Report and Housing Element Annual Progress Report for 2023; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulation 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, pursuant to CEQA regulations, the acceptance of the General Plan and Housing Element Annual Progress Reports is “not a project” pursuant to section 15378 of the CEQA Guidelines; and
Attachment 1
Resolution 2024-050

WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY accept the City of Carmel-by-the-Sea 2023 General Plan Annual Progress Report and Housing Element Annual Progress Report in a manner fully in conformity with the Coastal Act (CA Section 30510).

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 8th day of July 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

COMMUNITY PLANNING & BUILDING DEPARTMENT
2023 GENERAL PLAN ANNUAL PROGRESS REPORT

TABLE OF CONTENTS

1. Introduction
A. Purpose and Summary
B. General Plan Background

2. General Plan Implementation Efforts

1. INTRODUCTION
A. Purpose and Summary
Government Code Section 65400 requires cities and counties to submit an Annual Progress Report (APR) on the status of the General Plan and implementation progress to their legislative bodies, the State Office of Planning and Research (OPR), and the Department of Housing and Community Development (HCD). The 2023 reporting period did not include amendments to the Carmel-bythe-Sea General Plan. Four urgency ordinances were passed in the reporting period, which rescinded various Covid-19 pandemic health and safety measures (UO 2023-001); adopted rules of conduct for public meetings (UO 2023-002); banned wood burning fires on Carmel Beach (UO 2023-004); and paused the intake of new Mills Act applications (UO 2023-008). The California Coastal Commission approved two updates to the City’s Local Coastal Program, one which strengthened timeshare provisions and one which extended the Carmel Historic Context Statement to cover an additional twenty-year period (1966-1986). These actions, along with additional efforts to implement the City’s General Plan during the 2023 reporting period, are detailed in Section 2. General Plan Implementation Efforts.

This General Plan Annual Progress report will be presented to the Carmel-by-the-Sea Planning Commission for review on June 12, 2024. The City Council will be asked to review and adopt the annual report on July 9, 2024.

B. General Plan Background
In 1929, the Carmel City Council adopted Ordinance No. 96 to direct the future development of Carmel. This ordinance, now outlined in Title 17 of the Municipal Code, established the residential character of Carmel and specifically outlined the City's intent that Carmel should subordinate other activities in order to preserve the community's unique residential character. The 1929 ordinance stated the following:
“The City of Carmel-by-the-Sea is hereby determined to be primarily, essentially and predominantly a residential city wherein business and commerce have in the past, are now, and are proposed to be in the future, subordinated to its residential Attachment 2

character; and that said determination is made having in mind the history and the development of said city, its growth and the causes thereof; and also its geographical and topographical aspects, together with its near proximity to the cities of Pacific Grove and Monterey, and the businesses, industries, trades, callings and professions in existence and permissible therein.”
The city council adopted Carmel’s General Plan in the spring of 1988. The 1988 General Plan superseded the City’s first plan from 1957, which was subsequently amended and updated over the decades (see GP/LUP page I-4 for a summary).

The General Plan is a comprehensive statement of the planning goals and policies for the City of Carmel-by-the-Sea and its surrounding Sphere of Influence that is periodically reviewed and updated. California Government Code (Section 65302) requires the General Plan to include seven specific elements (information topics): Land Use, Circulation, Housing, Conservation, Open Space, Noise, and Safety. Elements may be combined, and additional elements may be added at a jurisdiction’s discretion. Though the titles of the seven required elements may be modified, all elements shall contain the content and analysis required by the State.

Because the entire City falls within the California Coastal Commission’s Coastal Zone, all of Carmel’s policies, practices, ordinances, and plans must conform with the requirements of the 1976 Coastal Act. Carmel’s Local Coastal Land Use Program (certified in December 2002) set forth goals, objectives, and policies governing the use of land and water in Carmel-by-the-Sea consistent with Chapter 3 of the California Coastal Act of 1976 (as amended through January 2003). Carmel’s Local Coastal Program was combined with Carmel's General Plan in 2003 to ensure coordination of the two policy documents. The combined Local Coastal Program/General Plan includes:

Land Use and Community Character. This Chapter covers topics required in the State-mandated Land Use Element and also includes policies for topics in sections 30244 and 30250 through 30254 of the Coastal Act.

Circulation. This Chapter, also referred to as the Circulation Element, is required by the State.

Several of the policies in this element also implement provisions of the Coastal Act.

Coastal Access and Recreation. This Chapter includes policies for topics covered in sections 30210 through 30224 of the Coastal Act.

Coastal Resource Management. This Chapter includes policies for topics in sections 30230 through 30243 and 30251 of the Coastal Act.

Each of these Chapters begins with a discussion of the local setting and policy direction adopted by the City to address the requirements of the Coastal Act. Specific Goals, Objectives and Policies are then listed. Much of the background information and policy contained in the Coastal Land Use Attachment 2

Program is incorporated directly from existing plans and reports that address special topics. The following documents are appendices to the General Plan/Coastal Land Use Program:
• Forest Management Plan
• Mission Trail Nature Preserve Master Plan
• Final Results of the Environmentally Sensitive Habitat Area Study Conducted for the City of Carmel-by-the-Sea (ESHA Study)
• Historic Context Statement, Carmel-by-the-Sea
The Carmel-by-the-Sea General Plan additionally contains the following Elements which are not associated with the Coastal Program:

Housing. This required element sets the city's policy and programs for housing construction and rehabilitation.

Public Facilities and Services. This is an optional element, not required by California Statutes. This element addresses the management and use of City-owned properties and facilities.

Open Space and Conservation. Open Space and Conservation elements are required elements often addressed separately, but Carmel has combined them into a single element.

Environmental Safety. This is a required element that covers topics related to earthquakes, fires, floods and other hazardous conditions.

Noise. Thisis a required element that addressessources of noise in the community and establishes policies to protect noise-sensitive land uses.

The various elements have been updated and reorganized over the years and are currently ordered as follows: 1) Land Use and Community Character (2003), 2) Circulation (2010); 3) Housing (2015); 4) Coastal Access and Recreation (2003); 5) Coastal Resource Management (2003); 6) Public Facilities and Services (2009); 7) Open Space and Conservation (2009); 8) Environmental Safety (2009); and 9) Noise (2009). The City has submitted a Housing Element Update to the State Housing and Community Development Department for review, and a Safety Element Update is underway. The updated Housing and Safety Elements are on track to be adopted in 2024.

Throughout the General Plan, goals, objectives, and policies are differentiated by an alphanumeric system and are identified by the letters “G,” “O,” and “P,” respectively. The second character identifies the General Plan element in which the goal, objective, or policy is found. For example, “P4-1” refers to a Policy within Element #4 (Coastal Access & Recreation) and specifically references policy number 1.

Attachment 2

2. GENERAL PLAN IMPLEMENTATION EFFORTS
Please note the summary below is not intended to be exhaustive or all-inclusive; rather, it issimply a snapshot of major developments, accomplishments, projects, and practices during the 2023 calendar year. In many cases, an item may fulfill multiple goals/policies within an element or even across multiple elements. However, in the interest of reducing redundancy, only the most relevant implemented goals/objectives/policies have been listed.

Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
1) Land Use and
Community
Character
‘Design Traditions 1.5’ project to
update the City’s Design
Guidelines and Zoning Code
underway.

G1-1: Continue to preserve and maintain
the predominance of the residential
character in Carmel through appropriate
zoning and land development regulations
in all districts. O1-10: Apply design
regulations for the commercial district
that will protect its established character
while supporting the land uses contained
therein.

Carmel Inventory of Historic
Resources maintained and
updated.

O1-14: Maintain an inventory of historic
resources.

CA Coastal Commission approved
Historic Context Statement Phase I:

LCP-3-CML-23-0021-1-Part A
(Historical Context Statement
Update).

Historic Context Statement Update
Phase II Certified Local
Government $40k grant award
received and consultant RFP
released.

P1-85: Maintain an Historic Context
Statement.

City entered into 2 Mills Act
contracts: L’Auberge (MA 21-238)
and the Bird House (MA 23-117).

G1-5: Protect and enhance historic
resources. Ensure that City ordinances,
development review processes and
administrative policies support, facilitate
and coordinate with preservation
activities. Provide incentives for property
owners to preserve and rehabilitate
historic resources.
2) Circulation Resolution 2023-033 approving a
list of street projects for Fiscal Year
2023/24 partially funded by SB1:

The Road Repair and
Accountability Act of 2017.

G2-1: Provide and maintain a
transportation system and facilities that
promote the orderly and safe
transportation of people and goods while
preserving the residential
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Resolution 2023-004, awarding a
Professional Services Agreement
to BKF Engineersfor the Concrete
Streets Repair Project for a notto-exceed fee of $214,667 / Resolution 2023-083, authorizing
the City Administrator to execute
Amendment No. 1 to the
Professional Services Agreement
with BKF Engineers for the
Concrete Streets Repair Project,
for a not-to-exceed fee of
$49,092.
character and village atmosphere of
Carmel.

Council received a presentation
and provided direction to staff
regarding the proposed paving,
bike route, and median island
projects along San Carlos Street,
between Eighth and Thirteenth
Avenues.

O2-2: Ensure safety improvements are
undertaken in response to the changing
travel environment.

P2-6: Maintain and encourage informal
landscaped median strips and natural
landscaped areas within public rightsof-way. (LUP)
Parking and Congested Traffic
(PACT) program launched, along
with public engagement effortsto
gauge interest in paid parking.

P2-25: Evaluate a paid parking program
for the downtown.
3) Housing
Element
Resolution 2023-024 Authorizing
a Professional Services Agreement
with EMC Planning Group Inc. to
update the General Plan Housing
and Safety Elements.

Resolution 2023-074 authorizing
an Amendment to Professional
Services Agreement No. PBDEMC-037-22-23 with EMC
Planning Group, Inc. to prepare an
Initial Study in accordance with
CEQA.

N/A (See Housing Element Annual
Progress Report)
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Submitted Draft 2023-2031
Housing Element to the California
Housing and Community
Development Department on
8/3/23 and revised draft on
10/17/23.
4) Coastal
Access and
Recreation
Continued Short Term Rental
(STR) enforcement in 2023. STRs
are identified through Host
Compliance (a 3rd party
compliance monitor) and resident
complaints. In addition to
NOV's/citations, the City sends
educational "reminders" to local
vacation rental companies and
real estate agents. In 2023, 36
cases were logged in the City’s
tracking system.

P4-63 Retain measures to restrict
commercial short-term rental ofsinglefamily residences in the R-l district. (LUP) Adoption of Ordinance No. 2022-
007 - Amending Carmel Municipal
Code (CMC) Sections 17.14.040,

17.28.010, and 17.70.020, to
prohibit timeshare and fractional
interest uses, as well as
advertising and sale thereof, in a
manner fully in conformity with
the California Coastal Act (CA
Section 30510).

CA Coastal Commission approved
LCP-3-CML-23-0022- 1-Part B
(Timeshare Provisions).

P4-64 Continue to prohibit the sale of
interests in and rights to use real
property in the City on a timesharing
basis. (LUP)
5) Coastal
Resource
Management
Based on the report, “Tracing
Fecal Contaminants and Copper
From Watershed Sources to the
Ocean (October 11, 2022)” and
Council guidance, the Planning
Division and Planning Commission
ceased approval of copper as an
O5-43 Protect and enhance the water
quality and biological productivity of
local creeks, wetlands, and Carmel Bay
through the prevention of point- and
non-point-source water pollution. (LUP)
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
architectural metal forwaterconveying elements.G5-3: Protect, conserve and enhance the unique natural beauty and irreplaceable
natural resources of Carmel and its
Sphere of Influence, including its
biological resources,water resources,
and scenic routes and corridors.

Ongoing progress following
Resolution 2022-094, agreement
with EMC Planning Group Inc., for
the Coastal Engineering and
Adaptation Planning Project.

Resolution 2023-081, authorizing
the City Administrator to apply for
and accept funds from the
California Coastal Commission
Local Coastal Program Local
Assistance Grant Program for the
Coastal Engineering and
Adaptation Planning Project.

G5-2: Establish and implement a
comprehensive shoreline management
program for the beach, bluffs and dunes
that mitigates degradation caused by
public use and natural forces.

Resolution 2023-107 approving
Policy C2023-01 establishing
Guidelines for Carmel Beach
Cleanup Operations.

Urgency Ordinance 2023-004
Regarding Wood Burning Beach
Fires on Carmel Beach, Amending
Municipal Code Section

17.20.200.E.

O5-6: Keep the beach free of refuse.

City Council Discretionary Funds
Grant Program.

P5-39: Encourage volunteer programs
for beach and bluff clean-up activities.
(LUP)
Enforcement of existing tree
planting standards and required
tree protection during
development projects; ongoing
City tree planting efforts per the
Urban Forest Master Plan Project.

O5-11: Maintain, restore and enhance
the upper and lower tree canopy of
Carmel’s urbanized forest. (LUP)
O5-13: Perform all tree work and
landscaping within the City in
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Resolution 2023-070, authorizing
Amendment No. 1 to the
Professional Services Agreement
with Davey Resource Group for
additional services to complete
the Urban Forest Master Plan.

Resolution 2023-015 authorizing
purchase orders with John Ley’s
Tree Service and Tope’s Tree
service; Resolution 2023-060
authorizing on-call arborist
services with Ono Consulting, LLC;
and Resolutions 2023-028/2023-
058/2023-059, authorizing OnCall Tree Maintenance Service Contracts with Community Tree
Service, Tope's Tree Service, and
West Coast Arborists.
accordance with City codes and policies
and uniform planting practices that
reflect the best current knowledge of
tree and plant care.

City continues to require tree
removal and pruning permits.

O5-12: Implement policies,standards
and procedures to regulate removal,
pruning, and replacement of trees on
private property.

City continues to regulate the
Right-of-Way per the Municipal
Code and the Right-of-Way Vision
Statement.

Discretionary grant award to
Carmel Cares for Vista Lobos
landscaping.

O5-16 Remove or reduce unnecessary
or excessive hardscape and other
nonconforming encroachments on City
parklands and within street rights-ofway to provide for and promote planting of trees and native vegetation. (LUP)
City continuesto require drainage
plans for additions and new
builds.

O5-22: Maximize retention of surface
water on each site through site design
and use of best management practices.
(LUP)
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Resolution 2023–103,selecting an
Overhead to Underground Utility
Conversion Project and
establishing the Carmel
Underground Utility District
utilizing Rule 20A Allocations.

Undergrounding of utilities
required when a project valuation
reaches $200,000 over a
cumulative five-year period
(exemptions considered if needed
to protect significant trees).

City Council received a
Presentation by Wave Astound
Broadband on 10/3/23 to
introduce a new Fiber Optic
Project and authorize issuance of
an Encroachment Permit with
Special Conditions of Approval;
Council inquired about
undergrounding and micro trench
options and deferred a decision
on the item, directing staff to
return at a future date with more
information on undergrounding
costs.

P5-183: Promote the placement of
utilities undergroundwhere feasible and
with minimum detriment to the root
system of trees. (LUP)
6) Public
Facilities and
Services
Approve Fiscal Year 2021/22 and
Fiscal Year 2022/23 carry-over
projects, approve proposed Fiscal
Year 2023/24 Capital
Improvement Plan Projects.

P6-14: Maintain the City’s five-year
Capital Improvement Program and
conduct a yearly review by the Planning
Commission of the Capital Improvement
Program consistent with this Element.

Ad Hoc Committee made
recommendations on the
Police/Public Works Building;
authorized staff to move forward
with RFP for architectural firms
O6-2: Support adequate levels of public
services and facilities to serve the needs
of the community, including police and
fire protection, refuse and
Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
with a strong practice in Police
Department design and
rehabilitation.

Resolution 2023-063, authorizing
a Professional Service Agreement
with Hammond+Playle Architects,
LLP (Indigo), for preparation of a
functional program report,
conceptual drawings, and cost
estimates for the Police Building
Project.

Resolution 2023-003 to extend
purchase contract with AXON for
Police Body Cameras and related
equipment and services.

Resolution 2023-031 authorizing a
24-month service agreement with
Flock Group Inc. for the lease of
twenty-four (24) Falcon
automated license plate reader
(ALPR) cameras and six (6) Wing
(ALPR) software overlays onto
existing city cameras.

Resolution 2023-034, authorizing
a Construction Contract with
Rehak General Engineering for the
City Hall Wall Repair Project.

Resolution 2023-002, authorizing
a Professional Services Agreement
with Jayson Architecture for the
Library Master Plan Project.

Council received a presentation
on the exploration of street
addresses and provided staff with
direction.
sanitary disposalservices, building safety
and public utility services.

Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Resolution 2023-100, funding the
San Carlos Bicycle Route, Eighth
to Thirteenth Avenues, and
Sidewalk Improvements Project.

P6-18: Pursue roadside improvements
funds and other available sources to
develop bicycle paths and pedestrian
trails.

Resolution 2023-072, authorizing
Professional Services Agreement
with Neill Engineers Corp. for civil
engineering services associated
with city-wide Drainage
Improvement Projects.

First Reading of Ordinance No.
2023-007 Amending the Carmel
Municipal Code Title 17 (Zoning)
by Repealing and Replacing
Chapter 17.42 Stormwater Quality
and Utility and Chapter 17.43
Water Quality Protection.

P6-19: Maintain the City’s roadways,
storm drains, and other public
infrastructure to ensure they are safe
and functioning adequately.

Resolution 2023-041 Establishing
the Electronic Form of Payment
(Online).

Ongoing public education of
newly digitized Planning/Building
records.

P6-20: Continue to evaluate ways to
streamline the development review
process.
7) Open Space
and
Conservation
Resolution 2023-014, authorizing
Amendment No. 1 to the
Professional Services Agreement
with Ten Over Studio for
architectural services for five
facility renovation projects.

Resolution 2023-082, rejecting all
bids received for four Facility
Renovation Projects, and directing
staff to evaluate alternative
contracting methods before readvertising for bids.
07-1: Use, maintain and enhance
publicly owned land for the benefit of
Carmel residents.

Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
Resolution 2023-073, authorizing
Amendment No. 1 to the
Professional Services Agreement
with Ausonio, Inc. for Project
Management Services for facility
renovation projects for a not-toexceed fee of $125,000 for Fiscal Year 2023/24
Resolution 2023-077, authorizing
a Construction Contract with
Bowen Engineering and
Environmental for the Water Well
Decommissioning, and Tank and
Pump House Removal Project in
the Mission Trails Nature
Preserve.

G7-1: To protect, conserve, and
enhance the unique natural beauty and
irreplaceable natural resources of
Carmel and its Sphere of Influence.

P7-8: Maintain the City’s beach, park
and open space in a manner that
encourages use and enjoyment by
residents and visitors while protecting
the aesthetic and environmental quality
of these areas.
8)
Environmental
Safety
Education and outreach about
alerts(Monterey County, PG&E,
Nixle, City of Carmel).

The Planning Commission and
Planning Division approved
specific metal roof products and
manufactured fauxwood shingle
products (as opposed to wood
shake) and manufactured siding
products due to flammability
concerns.

G8-1: Ensure there is adequate
preparedness to respond to a disaster.

G8-2: Provide protection from natural
hazards.

G8-3: Reduce potential impactsfrom
natural hazards.

G8-4: Control land uses siting to avoid
exposure to excessive risk.

O8-4: Prevent or reduce the potential for
life loss, injury, and property damage
from fire hazards.

Weekly vlog and email updates
used to disseminate emergency
alerts and recommendations,
such as City-provided sand bags
O8-3: Provide public education about
what to do in case of emergencies and
means available to avoid or minimize
their effects.

Attachment 2

Element 2023 Projects and
Accomplishments
Implemented Goals/Objectives/Policies
and emergency shelter at the
Youth Center/Park Branch Library.

Resolutions 2023-011, 027, 032,
and 043, declaring the continued
existence of a local emergency
due to the 2022-23 Atmospheric
River Winter Storm Event.

Resolution 2023-026 Rescinding
Resolution 2020-021 and
Terminating the Proclamation of a
Local Emergency within the City
due to COVID-19.

G8-2: Provide protection from natural
hazards.

Site coverage limited to 22% of
allowed base floor area; extra 4%
bonus granted if at least 50% of
the site coverage is pervious.

P8-29: Limit the amount of impervious
surface in flood-prone areas.
9) Noise 2 electric bicycles purchased for
use by the Community Planning
and Building Department.

P9-1: Noise emission levels shall be
considered along with performance and
cost, when purchasing City owned
vehicles and construction equipment.

Noise emission checks for all new
generators, heating/AC, hot tubs,
or similar systems upon permit
approval and upon request.

P9-6: Develop a noise enforcement
program to minimize disturbance of the
community tranquility.

Gas-powered leaf blowers
prohibited.

P9-15: Continue to prohibit the use of
gas-powered leaf blowers in the City.

Truck route maintained. P9-16: Continue to maintain a truck route to limit noise impacts in the City.

Live Music Ordinance enforced. P9-18: Continue to enforce the City’s Live Music Ordinance limiting the sound
and location of live music in the
commercial districts.

Attachment 2
Jurisidiction Name
Reporting Calendar YearFirst NameLast NameTitle Click here to download APR InstructionsEmailPhoneStreet AddressCityZipcode v_2_15_24
Click here to add rows to a table. If you add too many rows, you may select a cell in the row you wish to remove and type ctrl + d.

PO Box CC
Carmel-by-the-Sea
93921
Marnie
Waffle
Principal Planner
[email protected]
8316202057
Mailing Address
Please Start Here
General Information
2023
Carmel-by-the-Sea
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You will be prompted to pick an old workbook to import from. Project and program data will be copied exactly how it was entered in last year's form and must be updated. If a project is no longer has any reportable activity, you may delete the project by selecting a cell in the row and typing ctrl + d.

Annual Progress Report January 2020
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic  cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing. Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is reopened.

Optional: This macro identifies dates entered that occurred outside of the reporting year. RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://apr.hcd.ca.gov/APR/login.do Toggles formatting that turns cells green/yellow/red based on data validation rules.

Submittal Instructions
Please save your file as Jurisdictionname2023 (no spaces). Example: the city of San Luis Obispo would save their file as SanLuisObispo2023 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.

Attachment 3
Jurisdiction Carmel-by-the-Sea
Reporting Year 2023
Housing Element Planning Period 5th Cycle
Current Year
Deed Restricted 0
Non-Deed
Restricted 11
Deed Restricted 0
Non-Deed
Restricted 0
Deed Restricted 0
Non-Deed
Restricted 0
3 14
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 0 1 1
2 to 4 units per structure 3 3 0
5+ units per structure 0 0 0
Accessory Dwelling Unit 16 8 6
Mobile/Manufactured Home 0 0 0
Total 19 12 7
Infill Housing Developments and Infill Units Permitted # of Projects Units 12 12
00 14
16 16
0 0
0 (Jan. 1 - Dec. 31)
12/31/2015 - 12/31/2023
Number of SB 35 Streamlining Applications Approved
Very Low
Low
Moderate
Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of SB 35 Streamlining Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
Attachment 3
Income Rental Ownership Total
Very Low 00 0
Low 00 0
Moderate 00 0
Above Moderate 00 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 00
SB 9 (2021) - Residential Lot Split 00
AB 2011 (2022) 00
SB 6 (2022) 00
SB 35 (2017) 00
Ministerial and Discretionary Applications # of Applications Units Ministerial 88
Discretionary 68
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 29 0
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 35 Streamlining Permits
Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 5th Cycle 12/31/2015 - 12/31/2023 Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 34 6 78 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID Unit Category (SFA,SFD,2 to 4,5+,ADU,MH) Tenure R=Renter O=Owner Date Application Submitted (see instructions) Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low-Income Deed Restricted Low-Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Total PROPOSED Units by Project Total APPROVED Units by project Total DISAPPROVED Units by Project Please select
streamlining
provision/s the
application was
submitted
pursuant to.

Did the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Summary Row: Start Data Entry Below 3 2 0 0 0 0 11 16 16 0 010-214-026-000 010-214-026-000 Casanova 3 SE of
4th Liniger DS 23-354 ADU R 11/14/2023 1 0 0 0 0 0 0 1 1 NONE No 010-121-005-000 010-121-005-000 San Carlos 2 NE of
2nd Harrison DS 23-328 ADU R 10/26/2023 1 0 0 0 0 0 0 1 1 NONE No 010-082-002-000 010-082-002-000 Santa Fe 3 SW of
Mountain View The Golden Mean DS 23-290 ADU R 9/11/2023 1 0 0 0 0 0 0 1 1 NONE No 010-021-030-000 010-021-030-000 Guadalupe 5 NE of
2nd Ave CRI on Carpenter DS 23-205 SFD O 7/3/2023 0 0 0 0 0 0 1 1 1 NONE No 010-021-031-000 010-021-031-000 Guadlupe 4 NE of
2nd Ave CRI on Carpenter DS 23-206 SFD O 7/3/2023 0 0 0 0 0 0 1 1 1 NONE No 009-162-025-000 009-162-025-000 NEC Sterling &
Perry Newberry Das DS 23-171 ADU R 6/16/2023 0 0 0 0 0 0 1 1 1 NONE No 010-265-010-000 010-265-010-000 Carmelo 2 NE of
8th Ave De Caussin DS 23-019 ADU R 1/24/2023 0 0 0 0 0 0 1 1 1 0 NONE No 010-214-024-000 010-214-024-000 Casanova 10 NE of
Ocean Schwartz-Young DS 23-005 ADU R 1/6/2023 0 0 0 0 0 0 1 1 1 NONE No 010-076-014-000 010-076-014-000 Mission 3 NE of
10th Ave Coria BP 23-120 SFD O 3/20/2023 0 0 0 0 0 0 1 1 1 0 NONE No 010-076-014-000 010-076-014-000 Mission 3 NE of
10th Ave Coria BP 23-383 ADU R 8/11/2023 0 1 0 0 0 0 0 1 1 0 NONE No 010-031-021-000 010-031-021-000 NWC Carpenter &
5th Ave Heyermann BP 23-304 SFD O 6/27/2023 0 0 0 0 0 0 1 1 1 0 NONE No 010-031-021-000 010-031-021-000 NWC Carpenter &
5th Ave Heyermann BP 23-305 ADU R 6/27/2023 0 1 0 0 0 0 0 1 1 0 NONE No 0 010-146-010-000 010-146-010-000 Dolores 4 NE of
7th Ave
Scandia
Lopez/Hakim BP 23-571 2 to 4 R 12/6/2023 0 0 0 0 0 0 3 3 3 NONE No 010-082-002-000 010-082-002-000 Santa Fe 3 SW of
Mountain View The Golden Mean DS 23-291 SFD O 9/11/2023 0 0 0 0 0 0 1 1 1 0 NONE No 0000000000000000000
Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica 10 Housing Development Applications Submitted
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID Unit Category (SFA,SFD,2 to 4,5+,ADU,MH) Tenure R=Renter O=Owner Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low- Income Deed Restricted Low- Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Entitleme nt Date Approved # of Units issued Entitleme nts Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low- Income Deed Restricted Low- Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Building Permits Date Issued # of Units Issued Building Permits Very Low- Income Deed Restricted Very Low- Income Non Deed Restricted Low- Income Deed Restricted Low- Income Non Deed Restricted Moderate- Income Deed Restricted Moderate- Income Non Deed Restricted Above Moderate- Income Certificate
s of
Occupanc
y or other
forms of
readiness
(see
instructio
ns) Date
Issued
# of Units
issued
Certificate
s of
Occupanc
y or other
forms of
readiness
How many of the
units were
Extremely Low
Income?
Please select the
streamlining
provision the
project was APPROVED
pursuant to. (may
select multiple)
Infill Units?
Y/N+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select multiple -
see instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)+
Number of
Demolished/Destroyed
Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied to
the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 3 0 0 0 0 16 19 0 11 0 0 0 0 3 12 0 3 0 0 0 0 4 7 0 0 009-351-007-000 009-351-007-000 26011 Ridgewood Road Saunders BP 21-022 ADU R 0 0 0 0 0 0 1 4/13/2021 1 0 0 0 NONE Y 010-032-006-000 010-032-006-000 Carpenter 4 NW 6th Avenue Keire BP 21-097 ADU R 0 0 0 0 0 0 1 9/14/2021 1 0 0 0 NONE Y 009-382-019-000 009-382-019-000 26185 Dolores Street Howley BP 21-112 ADU R 0 0 0 0 0 0 1 7/7/2021 1 0 0 0 0 0 0 1 10/5/2021 1 0 0 NONE Y 009-351-002-000 009-351-002-000 25921 Ridgewood Road Bardsley BP 21-125 ADU R 0 0 0 0 0 0 1 7/21/2021 1 0 0 0 0 0 0 1 8/13/2021 1 0 0 0 0 0 0 1 11/16/2021 1 0 NONE Y 010-144-004-000 010-144-004-000 San Carlos 4 SW 8th Avenue Myong BP 21-147 ADU R 0 0 0 0 0 0 1 6/25/2021 1 0 0 0 0 0 0 1 6/25/2021 1 0 0 0 0 0 0 1 6/27/2023 1 0 NONE Y010-224-002-000 010-224-002-000 Palou 2 SE 2nd Avenue Keegan BP 21-239 ADU R 0 0 0 0 0 0 1 9/20/2021 1 0 0 0 0 0 0 1 10/18/2021 1 0 0 0 0 0 0 1 2/16/2023 1 0 NONE Y 010-091-019-000 010-091-019-000 Santa Fe 3 SW 4th Avenue Ahmed BP 21-241 ADU R 0 0 0 0 0 0 1 12/10/2021 1 0 0 0 NONE Y 010-091-019-000 010-091-019-000 Santa Fe 3 SW 4th Avenue Ahmed BP 21-393 ADU R 0 0 0 0 0 0 1 12/10/2021 1 0 0 0 NONE Y010-126-017-000 010-126-017-000 San Carlos 2 SW 1st Avenue Bauer BP 21-301 ADU R 0 0 0 0 0 0 1 9/24/2021 1 0 0 0 0 0 0 1 10/8/2021 1 0 0 NONE Y010-156-017-000 010-156-017-000 NWC San Carlos
Street & 10th
AVenue
Robichaud BP 21-339 ADU R 0 0 0 0 0 0 1 11/9/2021
1 0 0 0 0 0 0 1 11/10/2021 1 0 0 NONE Y
010-081-008-000 010-081-008-000 Torres Street 3 SE Ocean Avenue Mignon Trust BP 20-205 ADU R 0 0 0 0 0 0 1 8/21/2020 1 0 0 0 0 0 0 1 11/9/2020 1 0 0 0 0 0 0 1 6/29/2021 1 0 NONE Y 009-352-008-000 009-352-008-000 26040 Ridgewood Road Cindric BP 20-118 ADU R 0 0 0 0 0 0 1 8/25/2020 1 0 0 0 0 0 0 1 9/22/2020 1 0 0 0 0 0 0 1 7/20/2021 1 0 NONE Y 010-172-029-000 010-172-029-000 Dolores Street 7 SW 13th Avenue Micovic BP 19-032 ADU R 0 0 0 0 0 0 1 1/16/2019 1 0 0 0 0 0 0 1 3/25/2019 1 0 0 0 0 0 0 1 3/19/2021 1 0 NONE Y010-076-007-000 010-076-007-000 Junipero 4 NW 10th Ave Zhang-Ding BP 20-283 ADU R 0 0 0 0 0 0 1 10/8/2020 1 0 0 0 0 0 0 1 2/4/2021 1 0 0 0 0 0 0 1 4/20/2022 1 0 NONE Y 009-162-023-000 009-162-023-000 Sterling Way 2 SE Perry Newberry Sayre BP 20-181 ADU R 0 0 0 0 0 0 1 9/29/2020 1 0 0 0 0 0 0 1 9/16/2021 1 0 0 0 0 0 0 1 10/31/2023 1 0 NONE Y 010-251-003-000 010-251-003-000
Casanova 7 NW
Ocean Avenue (Lot
1)
McLeod BP 20-515 ADU R 0 0 0 0 0 0 1 3/11/2021
1 0 0 0 0 0 0 1 10/6/2021 1 0 0 0 0 0 0 1 11/27/2023 1 0 NONE Y 010-251-003-000 010-251-003-000
Casanova 7 NW
Ocean Avenue (Lot
3)
McLeod BP 20-536 ADU R 0 0 0 0 0 0 1 3/11/2021
1 0 0 0 0 0 0 1 10/6/2021 1 0 0 NONE Y
010-021-016-000 010-021-016-000
NWC Carpenter
Street & 2nd
Avenue
Desai BP 20-330 ADU R 0 0 0 0 0 0 1 10/8/2021
1 0 0 0 0 0 0 1 9/7/2022 1 0 0 NONE Y
010-211-004-000 010-211-004-000 Lincoln 2 NW of 5th Strimiatis BP 22-008 ADU R 0 0 0 0 0 0 1 5/6/2022 1 0 1 0 0 0 0 0 11/20/2023 1 0 0 NONE Y Other Other Affordable by design009-352-016-000 009-352-016-000 25965 Junipero Osborne BP 22-045 ADU R 0 0 0 0 0 0 1 9/8/2022 1 0 1 0 0 0 0 0 10/19/2023 1 0 0 NONE Y Other Other Affordable by design010-153-001-000 010-153-001-000 SWC Mission & 11th Cronin BP 22-303 ADU R 0 0 0 0 0 0 1 10/19/2022 1 0 0 0 NONE Y 010-193-024-000 010-193-024-000 Lincoln 2 SW of 8th Altomare BP 22-483 ADU R 0 0 0 0 0 0 1 2/22/2023 1 0 1 0 0 0 0 0 3/28/2023 1 0 1 0 0 0 0 0 12/20/2023 1 0 NONE Y Other Other Affordable by design 010-164-015-000 010-164-015-000 SEC Dolores & 12th Eaton BP 22-493 ADU R 0 0 0 0 0 0 1 4/5/2023 1 0 1 0 0 0 0 0 4/21/2023 1 0 0 NONE Y Other Other Affordable by design010-103-015-000 010-103-015-000 SEC Torres & 3rd Ardaiz BP 22-029 ADU R 0 0 0 0 0 0 1 5/24/2022 1 0 0 0 0 0 0 1 7/11/2022 1 0 0 NONE Y 010-232-012-000 010-232-012-000 N. Camino Real 2 NE of 4th Westphal BP 22-259 ADU R 0 0 0 0 0 0 1 6/22/2022 1 0 0 0 0 0 0 1 11/3/2022 1 0 0 NONE Y 010-311-016-000 010-311-016-000 Scenic 6 SE of Ocean Soo-Wetherill BP 22-408 ADU R 0 0 0 0 0 0 1 11/3/2022 1 0 0 0 0 0 0 1 11/8/2022 1 0 0 NONE Y 010-331-044-000 010-331-044-000 Acacia 2 SW of Flanders Reed BP 22-227 ADU R 0 0 0 0 0 0 1 12/20/2022 1 0 1 0 0 0 0 0 2/10/2023 1 0 0 NONE Y Other Other Affordable by design010-075-015-000 010-075-015-000 Junipero 2 SW of 10th Coward BP 22-085 ADU R 0 0 0 0 0 0 1 4/20/2022 1 0 1 0 0 0 0 0 2/15/2023 1 0 0 NONE Y Other Other Affordable by design010-312-004-000 010-312-004-000 Scenic 3 SW of Ocean Paboojian BP 22-412 ADU R 0 0 0 0 0 0 1 1/9/2023 1 0 1 0 0 0 0 0 2/17/2023 1 0 0 NONE Y Other Other Affordable by design 010-036-001-000 010-036-001-000 SWC Guadalupe &th Brown BP 22-398 ADU R 0 0 0 0 0 0 1 1/31/2023 1 0 1 0 0 0 0 0 3/2/2023 1 0 1 0 0 0 0 0 12/11/2023 1 0 NONE Y Other Other Affordable by design 010-076-014-000 010-076-014-000 Mission 3 NE of 10th Ave Coria DS 22-143 ADU R 0 0 0 0 0 0 1 12/14/2022 1 0 0 0 NONE Y010-031-021-000 010-031-021-000 NWC Carpenter & 5th Ave Heyermann DS 21-243 ADU R 0 0 0 0 0 0 1 12/14/2022 1 0 0 0 NONE Y 009-202-015-000 009-202-015-000 NEC Forest & 8th Rezai BP 17.211 ADU R 0 0 0 0 0 0 1 9/20/2017 1 0 0 0 0 0 0 1 11/28/2017 1 0 NONE Y 010-165-015-000 010-165-015-000 NWC Santa Lucia & San Carlos Slingerlend-Speers BP 17-268 ADU R 0 0 0 0 0 0 1 10/17/2017 1 0 0 0 0 0 0 1 10/20/2017 1 0 NONE Y010-193-011-000 010-193-011-000 Monte Verde 3 NE 9th Huang BP 19-027 ADU R 0 0 0 0 0 0 1 1/14/2019 1 0 0 0 0 0 0 1 2/6/2019 1 0 NONE Y 010-269-005-000 010-269-005-000 Carmelo 2 NW 9th Witt BP 19-722 ADU R 0 0 0 0 0 0 1 6/4/2020 1 0 0 0 0 0 0 1 10/6/2020 1 0 NONE Y010-129-022-000 010-129-022-000 SWC Dolores & 3rd DeBerry BP 20-311 ADU R 0 0 0 0 0 0 1 12/11/2020 1 0 0 0 0 0 0 1 12/30/2020 1 0 NONE Y010-102-009-000 010-102-009-000 3rd 2 NW Santa Fe Lyons BP 21-023 ADU R 0 0 0 0 0 0 1 11/14/2022 1 0 0 0 0 0 0 1 11/22/2022 1 0 NONE Y Other Other Affordable by design010-037-003-000 010-037-003-000 Santa Rita 3 SW 4th Laney BP 21-422 ADU R 0 0 0 0 0 0 1 3/11/2022 1 0 0 0 0 0 0 1 9/26/2022 1 0 NONE Y 010-284-003-000 010-284-003-000 Camino Real 3 SW 4th Jung BP 21-425 ADU R 0 0 0 0 0 0 1 2/28/2022 1 0 0 0 0 0 0 1 3/11/2022 1 0 NONE Y 010-292-003-000 010-292-003-000 San Antonio 2 SW 12th Welsh BP 17-047 ADU R 0 0 0 0 0 0 1 5/18/2017 1 0 0 0 0 0 0 1 5/22/2017 1 0 0 0 0 0 0 1 8/9/2018 1 0 NONE Y 009-202-010-000 009-202-010-000 Forest 2 SE 8th Carthy BP 17-090 ADU R 0 0 0 0 0 0 1 5/15/2017 1 0 0 0 0 0 0 1 8/8/2017 1 0 0 0 0 0 0 1 1/9/2018 1 0 NONE Y 010-126-007-000 010-126-007-000 Dolores 2 NE 2nd Hall BP 17-106 ADU R 0 0 0 0 0 0 1 4/19/2017 1 0 0 0 0 0 0 1 8/25/2017 1 0 0 0 0 0 0 1 3/29/2019 1 0 NONE Y Other Other Affordable by design 010-102-013-000 010-102-013-000 Torres 4 NE 3rd Aamodt BP 17-136 ADU R 0 0 0 0 0 0 1 5/10/2017 1 0 0 0 0 0 0 1 9/14/2017 1 0 0 0 0 0 0 1 11/6/2019 1 0 NONE Y 009-122-008-000 009-122-008-000 2nd 2 NW Lincoln May BP 17-138 ADU R 0 0 0 0 0 0 1 7/6/2017 1 0 0 0 0 0 0 1 7/6/2017 1 0 0 0 0 0 0 1 11/1/2018 1 0 NONE Y010-173-007-000 010-173-007-000 Lincoln 3 NW Santa Lucia McMills BP 17-297 ADU R 0 0 0 0 0 0 1 12/1/2017 1 0 0 0 0 0 0 1 12/12/2017 1 0 0 0 0 0 0 1 12/21/2018 1 0 NONE Y 010-071-016-000 010-071-016-000 Torres 3 NW 10th Mower BP 17-396 ADU R 0 0 0 0 0 0 1 7/3/2017 1 0 0 0 0 0 0 1 4/13/2018 1 0 0 0 0 0 0 1 2/25/2019 1 0 NONE Y010-127-023-000 010-127-023-000 SEC Lincoln & 1st Broedlow BP 18-563 ADU R 0 0 0 0 0 0 1 2/14/2019 1 0 0 0 0 0 0 1 3/4/2019 1 0 0 0 0 0 0 1 9/23/2019 1 0 NONE Y 010-221-012-000 010-221-012-000 Monte Verde 3 NE 3rd Plum Holdings LLC BP 19-096 ADU R 0 0 0 0 0 0 1 3/7/2019 1 0 0 0 0 0 0 1 3/25/2019 1 0 0 0 0 0 0 1 4/8/2019 1 0 NONE Y010-108-012-000 010-108-012-000 Junipero 2 NW 3rd Kirz BP 19-646 ADU R 0 0 0 0 0 0 1 11/20/2019 1 0 0 0 0 0 0 1 1/30/2020 1 0 0 0 0 0 0 1 2/7/2020 1 0 NONE Y010-125-012-000 010-125-012-000 San Carlos 2 SW 2nd Moore BP 20-200 ADU R 0 0 0 0 0 0 1 8/21/2020 1 0 0 0 0 0 0 1 9/28/2020 1 0 0 0 0 0 0 1 4/8/2022 1 0 NONE Y010-175-016-000 010-175-016-000 Casanova 5 SE 12th Pot D' Or BP 20-308 ADU R 0 0 0 0 0 0 1 12/1/2020 1 0 0 0 0 0 0 1 12/4/2020 1 0 0 0 0 0 0 1 5/6/2022 1 0 NONE Y010-111-003-000 010-111-003-000 Junipero 4 NW Vista Desiderio BP 20-337 ADU R 0 0 0 0 0 0 1 11/24/2020 1 0 0 0 0 0 0 1 12/3/2020 1 0 0 0 0 0 0 1 3/8/2022 1 0 NONE Y010-082-011-000 010-082-011-000 Torres 5 NE 8th Terry BP 20-503 ADU R 0 0 0 0 0 0 1 1/14/2021 1 0 0 0 0 0 0 1 3/3/2021 1 0 0 0 0 0 0 1 8/25/2022 1 0 NONE Y 010-082-011-000 010-082-011-000 Torres 5 NE 8th Terry BP 20-375 ADU R 0 0 0 0 0 0 1 10/22/2020 1 0 0 0 0 0 0 1 12/14/2020 1 0 0 0 0 0 0 1 8/25/2022 1 0 NONE Y010-072-004-000 010-072-004-000 Torres 4 SW 10th Cliff BP 19-189 ADU R 0 0 0 0 0 0 1 1/6/2020 1 0 NONE Y010-043-005-000 010-043-005-000 Guadalupe 5 SW Ocean Marazzo BP 23-119 ADU R 0 0 0 0 0 0 1 5/22/2023 1 0 NONE Y010-186-007-000 010-186-007-000 Monte Verde 2 NW 10th Pavesi BP 21-003 ADU R 0 0 0 0 0 0 1 1/11/2021 1 0 0 0 0 0 0 1 1/19/2021 1 0 0 0 0 0 0 1 9/14/2022 1 0 NONE Y 010-039-003-000 010-039-003-000 6th Ave Giordano BP 17-210 ADU R 0 0 0 0 0 0 1 7/3/2017 1 0 NONE Y010-301-020-000 010-301-020-000 San Antonio 1 NW 9th Libreri BP 23-594 ADU R 0 0 0 0 0 0 1 12/21/2023 1 0 NONE Y010-073-005-000 010-073-005-000 Junipero 3 NE 12th 1540Mescalst LLC DS 22-221 ADU R 0 0 0 0 0 0 1 6/23/2022 1 0 NONE Y 010-043-014-000 010-043-014-000 Santa Rita 2 NW 4th Gaya DS 22-330 ADU R 0 0 0 0 0 0 1 11/21/2023 1 0 NONE Y010-214-024-000 010-214-024-000 Casanova 10 NE Ocean Schwartz-Young DS 23-005 ADU R 0 0 0 0 0 0 1 1/6/2023 1 0 NONE Y010-029-009-000 010-029-009-000 Santa Rita 2 NW 4th Mitchell-Bercham BP 23-361 ADU R 0 1 0 0 0 0 0 10/10/2023 1 0 1 0 0 0 0 0 10/12/2023 0 NONE Y Other Other Affordable by design010-174-024-000 010-174-024-000 NEC Monte Verde & 13th Tilton BP 23-099 ADU R 0 1 0 0 0 0 0 7/21/2023 1 0 1 0 0 0 0 0 9/27/2023 0 NONE Y Other Other Affordable by design010-027-012-000 010-027-012-000 Santa Fe 3 NE 2nd Beck BP 23-178 ADU R 0 0 0 0 0 0 1 4/21/2023 1 0 NONE Y 010-033-006-000 010-033-006-000 NWC Ocean & Carpenter Carlson BP 23-242 ADU R 0 0 0 0 0 0 1 5/24/2023 1 0 NONE Y 010-033-006-000 010-033-006-000 NWC Ocean & Carpenter Carlson BP 23-243 ADU R 0 0 0 0 0 0 1 5/24/2023 1 0 NONE Y009-162-025-000 009-162-025-000 NEC Sterling & Perry Newberry Das DS 23-171 ADU R 0 0 0 0 0 0 1 6/16/2023 1 0 NONE Y 010-015-016-000 010-015-016-000 Carpenter 3 NE 3rd Pomeroy BP 23-286 ADU R 0 0 0 0 0 0 1 8/28/2023 1 0 NONE Y 010-251-002-000 010-251-002-000 Casanova 4 SW 4th MacDonald BP 22-329 ADU R 0 0 0 0 0 0 1 10/10/2022 1 0 0 0 0 0 0 1 10/26/2022 0 NONE Y 010-273-001-000 010-273-001-000 SWC 11th & Casanova Sweet BP 23-335 ADU R 0 1 0 0 0 0 0 11/15/2023 1 0 NONE Y010-076-015-000 010-076-015-000 Mission 3 NE 10th Avenue Demars BP 21-090 SFD O 0 0 0 0 0 0 1 6/18/2021 1 0 0 0 0 0 0 1 10/21/2021 1 0 0 0 0 0 0 1 10/25/2021 1 0 NONE Y 010-115-016-000 010-115-016-000 Mission Street 2 NW Vista Blustone LLC BP 17-186 SFD O 0 0 0 0 0 0 1 8/10/2017 1 0 0 0 0 0 0 1 10/25/2017 1 0 0 0 0 0 0 1 9/15/2021 1 0 NONE Y010-038-002-000 010-038-002-000 Santa Rita Street 2 SW 5th Avenue Mei BP 19-399 SFD O 0 0 0 0 0 0 1 10/4/2019 1 0 0 0 0 0 0 1 1/27/2021 1 0 0 NONE Y010-033-005-000 010-033-005-000 SWC Carpenter Street & 6th Avenue Davis (Quan) BP 20-113 SFD O 0 0 0 0 0 0 1 4/19/2021 1 0 0 0 0 0 0 1 6/2/2021 1 0 0 NONE Y 010-129-014-000 010-129-014-000 SEC Lincoln & 3rd Ave OSBT Investments BP 21-082 SFD O 0 0 0 0 0 0 1 7/13/2021 1 0 0 0 0 0 0 1 7/20/2021 1 0 1 0 0 0 0 0 4/14/2023 1 0 NONE Y Other Other Affordable by design 010-076-014-000 010-076-014-000 Mission 3 NE of 10th Ave Coria DS 22-143 SFD O 0 0 0 0 0 0 1 12/14/2022 1 0 0 0 NONE Y010-031-021-000 010-031-021-000 NWC Carpenter & 5th Ave Heyermann DS 21-243 SFD O 0 0 0 0 0 0 1 12/14/2022 1 0 0 0 NONE Y 010-021-014-000 010-021-014-000 SEC Guadalupe & 1st Ave CRI on Carpenter Lot 2 DS 22-150 SFD O 0 0 0 0 0 0 1 5/2/2022 1 0 0 0 NONE Y010-021-013-000 010-021-013-000 Guadalupe 2 SE of 1st Ave CRI on Carpenter Lot 4 DS 22-151 SFD O 0 0 0 0 0 0 1 5/2/2022 1 0 0 0 NONE Y 010-162-009-000 010-162-009-000 Mission 5 NW of Santa Lucia Turner BP 21-444 SFD O 0 0 0 0 0 0 1 6/14/2022 1 0 1 0 0 0 0 0 11/29/2023 1 0 0 NONE Y Other Other Affordable by design 010-114-009-000 010-114-019-000 San Carlos 3 NE of 1st Salehi "B" BP 18-404 SFD O 0 0 0 0 0 0 1 12/10/2018 1 0 0 0 0 0 0 1 12/20/2018 1 0 0 0 0 0 0 1 7/15/2020 1 0 NONE Y 010-146-010-000 010-146-010-000 Dolores 3 SE of Ocean Hakim DR 21-327 2 to 4 R 0 0 0 0 0 0 3 7/13/2022 3 0 0 0 NONE Y010-147-005-000 010-147-005-000 Dolores 3 NW of 7th Brosche BP 19-031 2 to 4 R 0 0 0 0 0 0 2 2/28/2019 2 0 0 0 0 0 0 2 3/5/2019 2 0 0 0 0 0 0 2 4/21/2021 2 0 NONE Y 010-147-003-000 010-147-003-000 Dolores 3 SW of Ocean Goodhue/Fink BP 18-596 SFA O 0 0 0 0 0 0 1 8/19/2019 1 0 0 0 0 0 0 1 9/16/2019 1 0 0 NONE Y 010-135-024-000 010-135-024-000 San Carlos 4 NW of 6th MDC Real Estate BP 17-108 SFA O 0 0 0 0 0 0 1 7/3/2017 1 0 0 0 0 0 0 1 7/3/2017 1 0 0 0 0 0 0 1 7/23/2020 1 0 NONE Y 010-136-018-000 010-136-018-000 San Carlos 2 NW of 5th Great Valley Holdings BP 20-251 2 to 4 R 0 0 0 0 0 0 2 12/30/2020 2 0 0 0 0 0 0 2 4/1/2021 2 0 0 0 0 0 0 2 9/30/2022 2 0 NONE Y 010-145-021-000 010-145-021-000 San Carlos 2 NW 8th Minnich BP 22-355 2 to 4 R 0 0 0 0 0 0 3 2/6/2023 3 0 0 0 0 0 0 3 2/6/2023 3 0 0 NONE Y 0 0 00 0 00 0 00 0 00 0 00 0 00 0 0
Note: "+" indicates an optional field
Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
Note: "+" indicates an optional field
0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 0 Attachment 3
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 5th Cycle 12/31/2015 - 12/31/2023 1 Projection Period 34
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years) Total Remaining RHNA by Income Level Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - 11
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Above Moderate 13 - - - - 7 - - 14 5 3 29 -
31 - - - - 7 - - 14 5 14 40 11
5 67
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total Units to
Date
Total Units
Remaining
4 - - - - - - - - - - 4
VLI Deed Restricted
VLI Non Deed Restricted
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD s online APR system, or contact HCD staff at [email protected].
6 11
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. -
Moderate
7 5 6
Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
-
5 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Year 2023 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 5th Cycle 12/31/2015 - 12/31/2023 Date of Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of Rezone Very Low- Income Low-Income Moderate-Income Above Moderate- Income Rezone Type Parcel Size (Acres) General Plan Designation Zoning Minimum Density Allowed Maximum Density Allowed Realistic Capacity Vacant/Nonvacant Description of Existing Uses Note: "+" indicates an optional fieldCells in grey contain auto-calculation formulas Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction Carmel-by-the-Sea
Reporting Year 2023 (Jan. 1 - Dec. 31)
123 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 3-1.1.a: Housing Rehabilitation Information
Provide information on rehabilitation programs, inspection services and home repair financing on a continuous basis in City Hall and other public offices.

Throughout planning period
The City provides information on rehabilitation programs, inspection services and home repair financing at City Hall and our the website.

Program 3-1.1.b: Residential Inspection Services
Provide residential inspection services to residents to facilitate preservation of 5 units.

Throughout planning period The City continues to provide residential inspection services to residents.

Program 3-1.1.c: Housing Maintenance Information
Provide housing maintenance information to facilitate preservation of 5 units.

Throughout planning period
The City provides housing maintenance information to facilitate the preservation of the existing housing stock.

Program 3-2.1.a: Incentives for Mixed-Use Development
Encourage affordable housing in mixeduse development. Throughout planning period The City continues to encourage affordable housing in mixed-use development.

Program 3-2.1.b: Preserve and Increase Second Floor Residential Uses Preserve and increase second floor residential uses (5 units) Ongoing, project based The City continues to preserve existing second floor residential uses and encourages the conversion of second floor commercial space to residential use.

Program 3-2.1.c: Incentives for Mixed Use Affordable Housing Increase affordable housing opportunities
Review options and if additional incentives are necessary, initiate a Zoning Code amendment in 2016-17 The City continues to look for ways to increase affordable housing opportunities.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 Program 3-2.1.d: MultiFamily Residential
Development Review
Continue to monitor the review process for multi-family residential development projects to ensure that the CUP requirement is not acting as an unreasonable constraint to development.

Throughout planning period. If the multi-family development review process is found to be acting as an unreasonable constraint, initiate an amendment to the Zoning Code and LCP.

The City continues to monitor the review process for multi-family residential development.

Program 3-3.1.a: Adequate Sites
Encourage and facilitate construction of new dwelling units to meet the City's remaining RHNA need Ongoing through 2023 The City continues to encourage and facilitate the construction of new dwelling units to meet the City's RHNA requirements.

Program 3-3.1.b: Surplus Sites
Identify surplus sites that may be suitable for residential development Ongoing The City continues to evaluate the feasiblity of constructing new housing on surplus land.

Program 3-3.1.c: Development on Small Sites
Encourage and facilitate development on small sites
Continue to offer lot merger incentives on an on-going basis; review lot consolidation incentives in 2016 and if changes are determined to be necessary, initiate a Zoning Code amendment.

The City continues to promote incentives associated with lot mergers including additional floor area for accessory dwelling units.

Program 3-3.2: Address Infrastructure Constraints
Address regional and local infrastructure constraints to housing development Ongoing
The City continues to work with regional agencies such as the Monterey Penninsula Water Management District and the Carmel Area Wastewater District to ensure that adequate infrastructure is in place to accommodate new housing and maintenance of existing residential units.

Program 3-4.1.a: Permanent Housing
Continue to implement City ordinances on the prohibition of short-term, transient rentals and timeshares of residential dwellings in the R-1 district Ongoing
The City continues to enforce the prohibition of short term rentals in the residential zones and utilizes Host Compliance as part of the ongoing enforcement.

Program 3-4.1.b: Conversion of R-1 Motels
Continue to allow conversion of R-1 motel units to permanent residences Ongoing, project based The City continues to promote the conversion of R-1 motels to permanent residences.

Program 3-4.2.a:

Neighborhood Com
patibilit
y
New construction compatible with existing neighborhood Ongoing, project based The City continues to review new construction for compatibility with the existing neighborhood.

Program 3-4.2.b: Support Neighborhood Or
ganizations
Support and partner with neighborhood organizations Ongoing The City continues to support and partner with neighborhood organizations such as the Carmel Residents Association.

Program 3-4.3.a: Neighborhood Preservation Educational Pro grams
Community education and preservation of historic resources Ongoing The City continues to implement the Historic Preservation Ordinance and the review of properties for historical significance upon submittal of a planning application.

Program 3-5.1: Reasonable Accomodation Procedures
Continue to implement the City's reasonable accomodation procedures Throughout the planning period
The City continues to promote the reasonable accomodation process to residents on a project specific basis.

Program 3.5.3.a: Condominium Conversions
Continue policies on the restriction of apartment to condominium conversions Ongoing, project based The City continues to implement the Condominium Conversion Ordinance to preserve and protect existing apartments.

Program 3-5.3.b: Section 8 Rental Assistance
Facilitate use of Section 8 rental assistance for lower-income families Provide information on an ongoing basis
The City continues to provide information regarding Section 8 rental assistance as appropriate.

Program 3-5.3.c: Subordinate Units Development of 5 subordinate units Review subordinate unit regulations during 2016-17 and if changes are determined to be necessary, initiate a Zoning Code amendment The City reviewed the subordinate unit regulations in 2016-17. In 2018, the Coastal Commission approved an amendment to the Local Coastal Plan for amendments that facilitate new subordinante units.During calendar year 2021, the City received 18 new applications for Accessory Dwelling Units (ADUs) and issued building permits for 10 ADUs. Additionally, the Cit y issued Certificats of Occu
panc
y for 3 ADUs.

Program 3-5.3.d: Monitor Affordable Housing Stock
Monitor and facilitate preservation of 59 affordable housing units Continue to monitor affordable housing throughout the planning period
The City continues to monitor the existing affordable housing stock.

Program 3-5.4.a: Density Bonus
Revised denstiy bonus to comply with State requirements Concurrent with Housing Element adoption
The City adopted a new density bonus ordinance in conformance with State requirements in 2017.

Program 3-5.4.b: Housing
for Extremely-Low Income Households
Encourage and facilitate development of 4 housing units affordable to ExtremelyLow Income households consistent with the remaining RHNA need.

Outreach to developers on at least an annual basis; apply for or support applications for funding on an ongoing basis; review and prioritize developments that include housing targeted to ELI households; Initiate a Zoning Code amendment in 2015-16 The City continues to work with developers and promote the construction of affordable housing. Projects that include affordable housing units receive an expedited review.

Program 3-5.5.a: Reduced Entitlement and Development Fees Continue to offer reduced planning fees as an incentive to facilitate affordable housing development, if feasible Ongoing, project based The City continues to offer reduced parking in-lieu fees for the construction of new residential units in the commercial zones.

Program 3-5.5.b: Reduced Parking Requirements
Reduced parking requirements for affordable housing
Review parking requirements in 2016-17 if revisions are determined to be appropriate, initiate a Code amendment The City continues to offer reduced parking requirements for affordable housing and senior housing units. Apartment units in the Central Commercial (CC) zoning district are not required to provide parking or pay in-lieu fees.

Program 3-5.5.c: Expedited Processing Procedures
Expedited review and processing for projects with an affordable housing component Ongoing, project based The City continues to expedite the review of projects that include an affordable housing component.

Program 3-5.6.b: Water Conservation Promote water conservation Ongoing The City continues to promote water conservation in coordination with the Monterey Peninsula Water Management District.

Program 3-5.6: Fair Housing Services
Provide fair housing information and service referrals in City Hall, on the website and at other public buildings Throughout the planning period
The City is in the process of collecting fair housing information to provide to the public at City Hall and on the City website.

Program 3-5.8: Zoning for Transitional and Supportive Housing Facilitate the provision of transitional and supportive housing Throughout the planning period
In 2022, the City did not receive any inquiries regarding transitional or supportive housing.

General Comments
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 5th Cycle 12/31/2015 - 12/31/2023 Description of Commercial
Development Bonus
Commercial Development Bonus
Date Approved
34 APN Street Address Project Name+ Local Jurisdiction Tracking ID+ Very Low Income Low Income Moderate Income Above Moderate Income Description of Commercial Development Bonus Commercial Development Bonus Date Approved Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction Carmel-by-the-Sea ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2023 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 5th Cycle 12/31/2015 - 12/31/2023
The description should adequately document how each unit complies with subsection (c) of Government Code Section 65583.1+.

For detailed reporting requirements, see the chcklist here:

Extremely LowIncome+ Very Low-Income+ Low-Income+ TOTAL UNITS+ Extremely Low- Income+ Very Low- Income+ Low-Income+ TOTAL UNITS+ https://www.hcd.ca.gov/community‐ development/docs/adequate‐sites‐checklist.pdf Rehabilitation ActivityPreservation of Units At-RiskAcquisition of UnitsMobilehome Park PreservationTotal Units by Income Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020

CITY OF CARMEL-BY-THE-SEA PLANNING COMMISSION
RESOLUTION NO. 2024-052-PC

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA

RECOMMENDING CITY COUNCIL ACCEPTANCE OF THE GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE CALENDAR YEAR 2023 WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea General Plan in 1988 and adopted a revised General Plan in 2004; and WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea 2015- 2023 Housing Element in 2015; and
WHEREAS, Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the General Plan and progress made toward implementing its goals and policies; and
WHEREAS, Sections 65400, 65583, and 65584 of the California Government Code require the City to report certain housing information; and
WHEREAS, a General Plan Annual Progress Report and Housing Element Annual Progress Report for the Year 2023 were prepared for submission to the State of California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR); and
WHEREAS, both annual progress reports accurately reflect the City’s progress in implementing the goals and policies of the General Plan and Housing Element during the 2023 calendar year; and
WHEREAS, on or before June 7, 2024, a meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing to review the progress reports; and
WHEREAS, on June 12, 2024, the Planning Commission held a duly noticed public hearing to receive public testimony, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony, and considered recommending that the City Council accept the General Plan Annual Progress Report and Housing Element Annual Progress Report for 2023 and authorize its submittal to the State HCD and OPR; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ Attachment 4
Resolution 2024-052-PC
June 12, 2024
15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, pursuant to CEQA regulations, the recommendation that the City Council accept the General Plan and Housing Element Annual Progress Reports is “not a project” pursuant to section 15378 of the CEQA Guidelines; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY recommend that the City Council accept the City of Carmelby-the-Sea 2023 General Plan Annual Progress Report and Housing Element Annual Progress Report in a manner fully in conformity with the Coastal Act (CA Section 30510).

PASSED, APPROVED, AND ADOPTED BY THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA this 12th day of June 2024, by the following vote:

AYES: ALLEN, DELVES, KARAPETKOV, LOCKE, LEPAGE
NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Michael LePage Leah Young
Chair Planning Commission Secretary
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolutions 2024-051 and 2024-052, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement (PSA) with 4Leaf, Inc., and Amendment No. 2 to the PSA with Ausonio, Inc., both for Project Management Services, for a fee increase of $150,000 and a not-to-exceed fee of $125,000 for Fiscal Year 2024/25, respectively.

RECOMMENDATION:

Adopt Resolutions 2024-051 (Attachment 1) and 2024-052 (Attachment 2), authorizing the City Administrator to execute Amendment No. 1 to the PSA with 4Leaf, Inc., and Amendment No. 2 to the PSA with Ausonio, Inc., both for Project Management Services, for a fee increase of $150,000 and a not-toexceed fee of $125,000 for Fiscal Year 2024/25, respectively.

BACKGROUND/SUMMARY:

In April 2022, requests for Statements of Qualifications (SOQs) were advertised, from San Jose to Sacramento to San Luis Obispo, seeking qualifications from consultants covering 14 professional service areas, including Project Management services. In May 2022, based on the SOQs submitted by seven project management consultants, 4Leaf, Inc. and Ausonio, Inc. were selected by an evaluation committee as best qualified to implement certain Capital Improvement Projects (CIP) and facility renovation-oriented projects.

In September 2022, Council adopted Resolution 2022-075 awarding a two-year Professional Services Agreement (PSA) to 4Leaf, Inc., for a fee of $197,780, to support four CIP projects as described below.

In August 2022, Council adopted Resolution 2022-065 awarding a three-year PSA to Ausonio, Inc., for management of nine facility renovation projects, for a fee of $125,000 for FY 2022/23 services. In July 2023, Council adopted Resolution 2023-073 approving a fee of $125,000 to Ausonio for seven ongoing and additional facility renovation projects assigned for FY 2023/24.

Project Assignments – 4Leaf
Since the execution of their PSA in September 2022, 4Leaf supported four CIP projects as follows:

1. FY 2021/22 Paving Project: 4Leaf checked technical specifications and prepared contract and bidding documents. The project has since been constructed and is substantially complete.

2. Electrical Panel Upgrades for City Hall, Fire Station, Sunset Center, and Vista Lobos: Supported planning efforts and provided input into the selection of the electrical engineering consultant. The electrical panel assessments have since been completed. That project set the foundation for two active CIP projects - the Sunset Center North Lot Electrical Panel Replacement and Vista Lobos Parking Lot 3 EV Charging Stations and Building Electrical Panel Replacement Projects.

3. Resilience Infrastructure Pilot Project: Supported initial planning efforts in concert with the Police Building Project. Since it became apparent that this project is integral with the Police Building, the remaining funding was rolled into the Police Building Project, and this separate project was cancelled as of FY 2024/25.

4. Police Building Renovation: This major initiative will be the only project to be covered in the proposed Amendment No. 1 with 4Leaf. To date, 4Leaf’s Project Manager was instrumental in assessing modern police standards and long-term needs as compared to prior, partial renovation projects, preparing a Request for Proposals, leading the consultant selection process and agreement negotiations with the selected architect with expertise in public safety facilities, managing the architectural team during their development of the condition assessment report and Police space needs evaluation, meeting with the Council Ad Hoc Committee and attending public meetings/listening sessions, and preparing Council agenda reports and presentations.

The PSA with 4Leaf was based on estimated fees for performing tasks on assigned CIP projects. Moving forward, the structure for 4Leaf services under proposed Amendment No. 1 will change to be based on providing on-call, as-needed services and only for the Police Building Project over and above what can be managed by the City's Project Manager(s), which includes the pending new hire that will take place as approved in the FY 2024-25 Budget. This approach allows for maximum flexibility for both the City and 4Leaf as the Police Building progresses and major decisions are made during the upcoming design process. The proposed Amendment will also extend the PSA term through June 30, 2027. Amendment No. 1 is included as Attachment 3.

Project Assignments - Ausonio
During FY 2023/24, the seven facility renovation projects assigned to Ausonio progressed as follows:

Three projects were completed:

1. Sunset Center Hazardous Materials (Haz Mat) Remediation and Exterior Painting of the North Wing

2. Harrison Memorial Library Haz Mat Remediation and Exterior and Partial Interior Painting

3. Sunset Center Portico – Design Concepts
Two projects, previously bundled and bid together with the two painting projects, were extracted and modified to reduce cost, and are currently in the bidding and construction award phase:

4. City Hall Roof Replacement

5. Sunset Center Cottage Window Repairs
Two additional projects were designed to 90% complete, are currently in the Building Permit readiness review and contract document compilation phase, and will be advertised for bids shortly:

6. San Antonio Pathway Reconstruction

7. Sunset Center Retaining Wall Repairs
Upon approval of Amendment No. 2, Ausonio will provide the following services for five CIP projects during FY 2024/25:

Construction management and inspection services through project closeout for four CIP projects #4 - #7 listed above.

Oversee a structural engineering condition assessment for the wooden Lincoln Street/Fourth Avenue Trestle Bridge, a new FY 2024/25 CIP project.

Potential on-call, as-needed services such as: support Facilities Maintenance with dry rot repairs and replace windows at the Park Branch Library, prepare cost estimates for other CIP or Public Works operating budget projects, etc.

Coordinate projects with Public Works, Community Planning & Building, other City staff, design consultants, construction contractors, vendors, and building occupants.

Provide project updates with the City.

Conduct pre-bid meetings, issue addenda, and evaluate bid proposals.

Issue Notice to Proceed letters, conduct construction meetings with agendas and minutes, approve schedules and submittals, inspect construction work, negotiate change orders, process punch lists, and close out projects.

Amendment No. 2 is included as Attachment 4.

Ausonio has been notified that the City’s adopted FY 2024/25 Operating Budget includes hiring a second full time Project Manager for the City. This is intended as a cost savings measure for the City and should not be misconstrued as receiving less than excellent services by Ausonio.

Once the City’s Project Manager is hired, the City may shift responsibilities for any of the assigned projects back to the City’s responsibility. That said, and assuming that a new City Project Manager is not on board for 3-4 months, all four projects, #4 - #7 are anticipated to be in the construction phase by that time. It is advised that projects that are well into construction should not change construction managers mid-stream; in other words, those projects should remain under the responsibility of Ausonio until construction completion.

Projects that have not yet started construction would be more conducive to transferring back to a City Project Manager. This approach will allowAusonio-provided services to phase out in an orderly fashion over time.

FISCAL IMPACT:

In June 2024, Council adopted Resolution 2024-047 approving the CIP Budget for FY 2024/25 which set the following six CIP project budgets listed below. All CIP projects and PM services will be charged to CIP Account Number 301-311-00-43008 (except as noted below).

No. Firm CIP Project
2024/25
Budgets
PM Fees Fee %
4 Leaf
1 Police Building $3,239,000 $150,000
4 Leaf Projects Total $3,239,000 $150,000 4.6%
Ausonio
2 City Hall Roof
Replacement
$350,000 20,000
3 Sunset Center
Cottage Windows 200,000 20,000
Repairs
4 San Antonio Pathway
Reconstruction
550,000 45,000
5 Sunset Center
Retaining Wall Repairs
550,000 20,000
6 Lincoln/Fourth Trestle
Bridge Assessment
40,000 10,000
On-Call PM Services 10,000
Ausonio Projects
Total
$1,690,000 $125,000 7.4%
4Leaf Fees
4Leaf’s fee under their original PSA was $197,780, and nearly all funds have been expended. This amount included $138,253 for services associated with the Police Building Project. The proposed fee increase under Amendment No. 1 of $150,000 represents 4.6% of the current Police Building budget. Fees will continue to be billed on an actual time and materials basis. The FY 2024/25 hourly rate for their Project Manager of $206.88 is below industry standards.

A future amendment may be necessary as the Police Building moves into final design and construction phases, or those duties could be transferred back to City staff at that time.

Ausonio Fees
For the past two fiscal years, Ausonio was authorized not-to-exceed fees of $125,000 per fiscal year, and they have remained below budget. The proposed fee for FY 2024/25 under Amendment No. 2 of $125,000 represents 7.4% of the combined budgets for their assigned CIP project, which is below industry standards for project management services. The Fees will continue to be billed on an actual time and materials basis.

PM Services for on-call, as-needed services for incidental projects not associated with CIP projects that may arise over the year, would be charged to the Public Works/Facility Maintenance Services Division Account #101-119-42-42001.

PRIOR CITY COUNCIL ACTION:

In September 2022, Council adopted Resolution 2022-075, awarding a two-year PSA to 4Leaf, Inc. for a not-to exceed fee of $197,780 to support four CIP projects.

In August 2022, Council adopted Resolution 2022-065, awarding a three-year PSA to Ausonio, Inc., for management of nine facility renovation projects, for a fee of $125,000 for FY 2022/23. In July 2023, Council adopted Resolution 2023-073 approving a fee of $125,000 to Ausonio for seven ongoing and additional facility renovation projects assigned for FY 2023/24.

In June 2024, Council adopted Resolution 2024-047 approving funding for all carry-over and new CIP projects as listed in the Fiscal Impact section above.

ATTACHMENTS:

Attachment 1) Resolution 2024-051
Attachment 2) Resolution 2024-052
Attachment 3) Amendment 1 with 4 Leaf
Attachment 4) Amendment 2 with Ausonio

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2023-051

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR PROJECT MANAGEMENT SERVICES FOR THE POLICE BUILDING PROJECT FOR A NOT-TOEXCEED FEE OF $150,000 AND A TERM EXPIRING ON JUNE 30, 2027 WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving 25 Fiscal Year (FY) 2022/23 Capital Improvement Projects; and
WHEREAS, in September 2022, Council adopted Resolution 2022-075 awarding a Professional Services Agreement to 4Leaf, Inc. to provide project management services for four Capital Improvement Projects, for a not-to-exceed fee of $197,780 and a term expiring on June 30, 2024; and
WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving funding for all carry-over and new Capital Improvement Projects for FY 2024/25, including the Police Building Project with a reset budget of $3,239,000; and
WHEREAS, Amendment No. 1 to the Professional Services Agreement was negotiated with 4Leaf to provide project management services during the schematic design, design development, bidding, and construction phases of the Police Building Project on an on-call, asneeded basis through June 30, 2027; and WHEREAS, there is sufficient budget available in the Capital Fund Account to cover the proposed fees.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with 4Leaf, Inc. for Project Management Services for the Police Building Project for a not-to-exceed fee of $150,000 and a term expiring on June 30, 2027.

Attachment 1
Resolution No. 2024-051

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 8th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ __________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-052

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH AUSONIO, INC. FOR PROJECT MANAGEMENT SERVICES FOR FACILITY RENOVATION PROJECTS FOR A NOT-TOEXCEED FEE OF $125,000 FOR FISCAL YEAR 2024/25 WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving 25 Fiscal Year (FY) 2022/23 Capital Improvement Projects, and in August 2022, Council adopted Resolution 2022-065 awarding a three-year Professional Services Agreement to Ausonio, Inc. for nine facility renovation projects, for a fee of $125,000 for FY 2022/23; and WHEREAS, in July 2023, Council adopted Resolution 2023-073 approving Amendment No. 1 to the Professional Services Agreement with Ausonio to provide project management services for seven continuing and new facility renovation projects for FY 2023/24; and in June 2024, Council adopted Resolution 2024-047 approving funding for all carry-over and new Capital Improvement Projects for FY 2024/25, including facility renovation projects that were designed in FY 2023/24 but not yet constructed; and WHEREAS, Amendment No. 2 to the Professional Services Agreement with Ausonio will provide bidding and construction management services for the following five projects: City Hall Roof Replacement Project, Sunset Center Cottage Window Repairs, San Antonio Walkway Reconstruction Project, Sunset Center Retaining Walls Repair Projects, assessment of the Lincoln Street/Fourth Avenue Trestle Bridge, and any on-call, as-needed project management services, for a not-to-exceed fee of $125,000 for FY 2024/25; and WHEREAS, there is sufficient budget available in the Capital Fund Account to cover fees for the Capital Improvement Projects, as well as in the Public Works/Facility Maintenance contractual services account to cover any facility-related non-CIP projects and on-call services.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with Ausonio, Inc. for Project Management Services for facility renovation projects for a not-to-exceed fee of $125,000 for Fiscal Year 2024/25.

Attachment 2
Resolution No. 2024-052

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 8th day of July, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ __________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 2
AMENDMENT NO. 1 TO
AGREEMENT NUMBER PWD-4Leaf-177-22-23

FOR PROJECT MANAGEMENT SERVICES

1. This amendment (the "Amendment") is made by City of Carmel-by-the-Sea (“City”) and 4Leaf, Inc., (“Consultant”), parties to Agreement #PWD-4Leaf-177-22-23 (the "Agreement") executed on September 13, 2022.

2. The Agreement is amended as follows:
a. Section 1.A – Scope of Services of the Agreement is amended as follows:
“Consultant agrees to provide to the City, as the scope of Services under this Amendment No. 1, additional Project Management Services listed in Exhibit A.1, during the Programming, Schematic Design, Design Development, Contract Documents, Bidding, and Construction Phases of the Police Building/Public Works Building Project(s) on an on-call, as-needed basis. Service requests may be issued to Consultant by the City Administrator, Assistant City Administrator, Police Chief, Public Works Director, or designees as the Project progresses.”
b. Section 2.A (Compensation) of the Agreement is amended and restated as follows:
“Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Fee Schedule (Exhibit B.1), in a total amount not-to-exceed One Hundred Fifty Thousand Dollars ($150,000.00), for services rendered under Amendment No. 1.

The maximum authorization under the original Agreement, as modified by Supplemental Services Authorizations #1 (authorized $7,800 from Contingency) and #2 (authorized $10,180 from Contingency plus the remaining budget for Project 3A of $21,293, totaling $31,473, and deleting unused $47,288 from Projects 1 and 3B), is $150,493. Therefore, the revised “Maximum Authorized Expenditure” under the Agreement, as modified by Supplemental Services Authorizations #1 and #2, and this Amendment No. 1, is Three Hundred Thousand Four Hundred Ninety-Three Dollars ($300,493.00). Reference Exhibit B.1, Fee Summary, for details.

The Fee Schedule includes, but is not to, fully-burdened hourly rates, mark-ups for direct expenses and subconsultants. Subconsultants are to be approved by the City prior to providing services on this Project.

Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.”
c. Section 3.A (Term) of the Agreement is amended and restated as follows:

Attachment 3
“The work under this Agreement will commence by September 15, 2022 and must be completed by June 30, 2027 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders)”, in a timely manner or in accordance with the agreed upon Change Order Project Schedule.”
d. Project Schedule of the Agreement is amended follows:
“Services for Amendment No. 1 must be completed by Consultant in accordance with the Project Schedule set forth in Exhibit C.1.”

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this Amendment No. 1 and the Agreement or any earlier amendment, the terms of this Amendment No. 1 will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected, and the Amendment will be read and construed without the invalid, void or unenforceable provision.

CONSULTANT:

By: _____________________________ Date: ______________________ Gene Barry, Vice President
CITY:

By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:

By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 3
EXHIBIT A.1 – ADDITIONAL PROJECT MANAGEMENT SERVICES FOR AMENDMENT NO. 1 Upon request by City, Consultant shall provide the following services an on-call, as needed basis for the Police Building/Public Works Building Project(s). The following list is not intended to include all potential services reasonably associated with implementation of the Project.

Project Management:
 Draft staff reports for City Council and Commissions
 Develop and deliver City Council and Commission presentations  Develop PowerPoint slides
 Participate in City Project Team meetings
 Participate in Council Ad Hoc Committee meetings
 Develop and make Ad Hoc Committee presentations and memorandums  Assist City staff with public outreach
 Coordinate with all Project stakeholders
 Support City with Project funding options and grant applications Schematic Design/Design Development/Contract Documents
 Assist City staff with development of Requests for Proposals, proposal evaluations, and selection of professional services in support of the Project, including, but not limited to:
architectural services and construction management/inspection services  Support City staff in negotiations and agreement development for professional services  Draft Notice to Proceed letters
 Conduct progress meetings with consultants and stakeholders  Implement project controls including schedules, progress tracking, costs, and risk management  Develop instructions for Architectural Team
 Review Architectural Team submittals, including technical reports, schematics, drawings, technical specifications, contract documents, and cost estimates  Review Architectural Team invoices
 Negotiated change orders or supplemental services with Architectural Team  Ensure Project compliance with laws, regulations, codes, permits, and City standards  Research swing space availability and logistics during construction Bidding Phase:
 Complete constructability/biddability reviews
 Assist Architectural Team in moving Project through City permit approval process  Assist City staff in advertising of Project availability for bids  Assist City staff with pre-bid conferences and preparation of addenda  Coordinate Bid Opening process with City staff
 Review bid proposals
Construction Phase:
 Coordinate with City staff for award of construction contracts  Assist City staff with contract administration
 Assist City staff with processing and tracking of submittals, RFIs, and substitution requests with Contractors and Architectural Team
 Coordinate with Contractor to develop construction schedule and schedule monitoring  Assist City staff with change orders, extra work authorizations, claims, and dispute prevention  Assist Building Official with Project inspections
 Review Contractor progress payment requests and fund tracking  Assist City staff with development of Project Punchlist and closeout documentation Attachment 3
Exhibit B.1 – CONSULTANT’S FEE SCHEDULE FOR AMENDMENT NO. 1 SERVICES No. Key Personnel Role
FullyBurdened
Rate
7/1/2024-
6/30/2025
FullyBurdened
Rate
7/1/2025 -
6/30/2026
FullyBurdened
Rate
7/1/2026 -
6/30/2027
1 Gene Barry, P.E. Principal-inCharge $217.48 $224.00 $230.72 2 Fred Meurer Project Manager $206.88 $213.09 $219.48
3 Admin. Support $100.79 $103.81 $106.93
4 Plan Checker
5 Inspector
6  4Leaf’s fully-burdened rates include: software, phone/cell, and vehicles.  Direct costs include: mileage, printing, postage/courier, subconsultants, and similar expenses with a 10% administrative markup.

FEE SUMMARY
No. Project Original
Agreement Expended Reduced Amount
Project
Total
1 Annual Paving $55,470 $9,655 $45,815 $9,655
2 Resilience Pilot 23,000 1,707 Add Serv 2 1,707
3 Elect Panels 2,350 878 1,473 878
4 Police Building 98,980 98,980
Add Service 1 –
from Conting. 7,800
Add Service 2 –
from Conting. 10,180
Add Service 2
from Resilience 21,293
Police Total $138,253
5 Contingency 17,980 To Add
Service 1, 2 0
Totals $197,780 $150,493 $47,288 $150,493
No. Project Prior
Authorization
Amendment
No. 1
Total
Authorization
6 Other 3 Projects $12,240 $0 $12,240
7 Police Building 138,253 150,000 288,253
$150,493 $150,000 $300,493
EXHIBIT C.1 – PROJECT SCHEDULE FOR AMENDMENT NO. 1 SERVICES When the City requests a particular service, or group of services, for which the on-call Consultant is retained, a task-order schedule will be negotiated with the City and that Consultant for those services.

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Attachment 4
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Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 8, 2024

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-053 authorizing the City Administrator to execute a Construction Contract with California Constructors, in the amount, with a 15% contingency, of $183,310 for the City Hall Roof Replacement Project
RECOMMENDATION:

Adopt Resolution 2024-053 authorizing the City Administrator to execute a Construction Contract with California Constructors, in the amount, with a 15% contingency, of $183,310 for the City Hall Roof Replacement Project.

BACKGROUND/SUMMARY:

In June 2022, Council adopted Resolution 2022-048 approving the Capital Improvement Program (CIP) Budget for Fiscal Year (FY) 2022/23, which included six Facility Renovation Projects, including the City Hall Roof Replacement Project, as generally described below.

City Hall Roof Replacement: The City Hall roof was last replaced in 1984 and is 15-years past its warranty. Roof leaks have been increasing, and repairs have become increasingly costly over the past few years as the roof progressively deteriorates. The Project scope has since been modified to include removal (recycle) of copper gutters, downspouts, and flashing and replacement with new metal components.

Funded by Measure C, the initial budget for the Project, based on one courtesy quote, was $100,000.

In August 2022, Council adopted Resolution 2022-065, awarding a Professional Services Agreement (PSA) to Ausonio, Inc. for Project Management Services for nine facility renovation projects, including this Project. In February 2023, Council adopted Resolution 2023-041, approving Amendment No. 1 to the oncall architectural PSA with Ten Over Studio to design five facility renovations, including this Project, for a fee of $13,500. In July 2023, Council adopted Resolution 2023-073 approving Amendment No. 1 to the PSA with Ausonio to continue to implement this Project and other facility renovations.

In June 2024, Council adopted Resolution 2024-047 approving the CIP Budget for FY 2024/25 which reset a budget of $350,000 for this Project. In 2023, four facility renovation projects were bundled together with the intent that a larger project would attract more construction contractors, be more cost-effectiveness due to economies of scale, and be more efficient for our consultants, contractors, and staff by having to manage one consolidated construction contract rather than multiple contracts. The bundled project included painting of the Sunset Center north wing and Harrison Memorial Library, which have recently been completed, this City Hall Roof Replacement Project, and the Sunset Center Cottage Window Repair Project which is currently in the bidding phase.

In August 2023, only two bids were received for the four bundled Facility Renovation Projects, and the bids came in well over budget. Specifically, just for the City Hall Roof Replacement component of the bundled project, the bids were $365,970 and $631,171. In September 2023, Council adopted Resolution 2023-082 rejecting all bids and directed staff to evaluate alternative contracting methods before re-advertising for bids.

Ausonio and staff scrutinized the bids and subsequently implemented cost-cutting measures prior to readvertising for bids. In the case of the City Hall Roof, the contract documents were modified to allow roofing contractors to bid directly on the Project, rather than as a subcontractor. Also, the most-costly, previously-specified cedar shake roof materials were removed from the Project, and the bid documents were split into two bids, one for each type of composition shingle roofing material, to provide maximum flexibility and cost advantage for the City to award the construction contract.

In May 2024, the Project was extensively re-advertised for bids. Notices were published in the Carmel Pine Cone, Central Coast Builders Association, and posted on the City’s and other public purchasing websites.

In addition, courtesy calls and emails were made to numerous potential contractors. Ten contractors attended the mandatory pre-bid meeting and site tour on May 14, 2024. Five bid proposals were received and opened at a Public Bid Opening held on June 18, 2024, with the following results:

Contractor Name
Landmark
Shingles
Presidential
Shake Shingles
Project Team Cost Estimate $200,000 $200,000
California Constructors 159,400 168,500
Scudder Roofing 161,135 169,925
Valenti Builders 213,466 216,238
Stronger Builders 231,000 235,000
Ben Franklin Construction 400,160 400,160
All bids were responsive. Each bidder submitted two separate bids: one for Landmark TL Shingles, and one for Presidential Shake TL Shingles. The City may award the contract for either type of composite roofing shingles. Both shingle options were deemed acceptable by the Public Works and Community Planning and Building Departments, and both options carry the same 50-year warranty. Due to the slightly lower cost and its rustic appearance similar to hand-split wood shakes, the Planning Department recommends the Landmark TL shingle option.

The low bid of $159,400, submitted by California Contractors, is 20% below the Project Team’s cost estimate and just 1% below the second low Bidder. When the prior, bundled project was bid in August 2023, the low bid for the roofing replacement was $365,970. Thus, by implementing these cost-cutting measures, the City’s cost for the same work was reduced by $206,570.

California Constructors possess valid building and roofing Contractor’s licenses. Established in 2012, they are an Escondido, California-based business specializing in building renovations, predominantly for military and healthcare clients. For this Project, they teamed up with Five Brothers Absolute, a Fresno-based roofing contractor established in 2006. Both firms had favorable references, and in the past few years completed eight roofing projects for four government clients.

A 15% construction contingency is recommended. Roofing replacement projects have inherent risks, especially with historic buildings which cannot be damaged or put out of service for an extended period.

Should differing site conditions warrant an urgent field change, this contingency would be immediately available. Any funds remaining would be returned to the CIP fund balance.

Weather permitting, work will be completed within four months following issuance of the Notice to Proceed.

City Hall will remain open during re-roofing, and the Contractor will not be permitted to work during Council, Commission, and other public meetings. The Contractor’s staging area will be located in the south parking lot, and one ADA parking stall will remain accessible to the public during construction. Following completion of the Project, Public Works will repave the parking lot, and install bike racks and plantings.

FISCAL IMPACT:

Council appropriated $350,000 to complete this Project in the FY 2024/25 Capital Improvement Budget in Account Number 301-311-00-43008. Total estimated expenses for this Project, including the cost for this construction contract and contingency, is $231,810 as listed below.

No. Company Services Cost
1 Ausonio, Inc.

Project Management and
Construction Management
$35,000
2 Ten Over Studio
Architects
Design Drawings and
Technical Specifications
13,500
4 California Constructors City Hall Roof Replacement 159,400 5 California Constructors 15% Contingency 23,910
Total $231,810
Therefore, there is sufficient funding to award this contract.

The lower than anticipated cost for this Project results in a balance of $118,190 below the $350,000 allocation. These funds could be earmarked for a companion facility renovation project, the Sunset Center Cottage Window Repairs which is currently out for bids, or can returned to the CIP fund balance for other future projects.

PRIOR CITY COUNCIL ACTION:

In June 2022, Council adopted Resolution 2022-048 approving the CIP Budget for FY 2022/23, including the City Hall Roof Replacement Project. In August 2022, Council adopted Resolution 2022-065, awarding a PSA to Ausonio, Inc. for Project Management Services for facility renovation Projects, including this Project.

In February 2023, Council adopted Resolution 2023-041, approving Amendment No. 1 to the PSA with Ten Over Studio to design five facility renovations, including this Project. In July 2023, Council adopted Resolution 2023-073 approving Amendment No. 1 to the PSA with Ausonio, to continue to implement this Project and other facility renovations. In September 2023, Council adopted Resolution 2023-082 rejecting all bids received for the bundled facility renovation projects and directed staff to evaluate alternative contracting methods before re-advertising for bids.

In June 2024, Council adopted Resolution 2024-047 approving the CIP Budget for FY 2024/25 which reset a budget of $350,000 for this Project.

ATTACHMENTS:

Attachment 1) Resolution 2024-053

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-053

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONSTRUCTION CONTRACT WITH CALIFORNIA CONSTRUCTORS, IN AN AMOUNT, WITH CONTINGENCY, OF $183,310,

FOR THE CITY HALL ROOF REPLACEMENT PROJECT
WHEREAS, the City Hall roof was last replaced in 1984, is over 15 years past the warranty, and roof leak repairs have become increasingly costly as the roof progressively deteriorates; and WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving the carry-over of prior Fiscal Year Capital Improvement Projects, including four Facility Renovation Projects, with a carryover budget of $649,000; and
WHEREAS, in the Summer of 2023, the City Hall Roof Replacement Project was bundled with the Sunset Center and Harrison Memorial Library Painting projects and the Sunset Center Cottage Window Repairs project for efficiency; however, only two bids were received for these four bundled facility renovation projects with bids nearly twice the cost estimate; and WHEREAS, in September 2023, Council adopted Resolution 2023-082 rejecting all bids and directing staff to evaluate alternative contracting methods before re-advertising for bids; and WHEREAS, in the Spring of 2024, the City Hall Roof Replacement Project was repackaged and extensively re-advertised for bids, and five responsive bid proposals were received at the Public Bid Opening held on June 18, 202; and WHEREAS, California Constructors submitted the low bid of $159,400 for Landmark Shingles which was 20% below the Project Team’s estimate, 1% below the second low bidder, and $206,570 below the bid from the prior, bundled project for the same roof replacement work; and
WHEREAS, due to inherent risks associated with historic building renovations and roofing projects, a 15% contingency of $23,910 is recommended, resulting in a total contract amount of $183,310; and
WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving the Capital Improvement Program Budget for Fiscal Year 2024/25 with a reset budget of $350,000 for the City Hall Roof Replacement Project; and
WHEREAS, sufficient funding is available in the Capital Projects fund account.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute a Construction Contract with California Constructors, in the amount, with contingency, of $183,310, for City Hall Roof Replacement Project.

Attachment 1
Resolution No. 2024-053