Agenda packet — Carmel-by-the-Sea City Council, August 5, 2024

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, August 5, 2024
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/87545876814 Webinar ID: 875 4587 6814 Passcode:
813607 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

CALL TO ORDER AND ROLL CALL

ANNOUNCEMENTS

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. July 8, 2024, Special Meeting Minutes, and July 9, 2024, Regular Meeting Minutes

2. June 2024 Monthly Reports

3. June 2024 Check Register Summary

4. Resolution 2024-063 authorizing the City Administrator to establish the newly created Police Services Supervisor job description and salary range.

5. Resolution 2024-064, Authorizing three (3) free use days of the Sunset Cultural Center theater and lobby for the Carmel Unified School District Annual district-wide choral, string, and band festivals for Spring 2025

6. Resolution 2024-065 authorizing the City Administrator to execute a budgeted agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the term of July 1, 2024 to June 30, 2025 in an amount not to exceed $226,297

7. Resolution 2024-066 Authorizing a refund of Design Study application fees, associated with DS 23-144 (Wagner), in the amount of $5,645.25 to Christopher and Karen Wager

ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: July 8, 2024, Special Meeting Minutes, and July 9, 2024, Regular Meeting Minutes RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) July 8, 2024, Special Meeting Minutes
Attachment 2) July 9, 2024, Regular Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, July 8, 2024

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter.

ANNOUNCEMENTS
City Attorney made an announcement regarding public appearances.

PUBLIC APPEARANCES
Nancy Twomey
Karyl Hall

CONSENT AGENDA
Councilmember Dramov requested to pull consent items #4, 5, and 6 for discussion.

Motion by Mayor Pro Tem Richards to approve consent agenda items 1-3, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - June 3, 2024, Special Meeting Minutes, May 7, and June 4, 2024, Regular Meeting Minutes
Item 2 - May 2024 Monthly Reports
Item 3 - May 2024 Check Register Summary

ITEMS PULLED FROM CONSENT
Item 4 - Resolution 2024-049 designating Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternative voting delegate at the 2024 Annual League of California Cities Conference
Attachment 1
City Council Special Meeting Minutes – July 8, 2024

Page 2 of 7 ends

Councilmember Dramov made a request that when the Mayor and Mayor Pro Tem return from the League of Cities conferences they provide a report back to the rest of Council on the issues facing the state and any other legislative updates.

Public Comment: None
Motion by Councilmember Baron to adopt Resolution 2024-049 designating Mayor Dave Potter as the voting delegate and Mayor Pro Tem Bobby Richards as the alternative voting delegate at the 2024 Annual League of California Cities Conference, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Consideration of a pilot program for Saturday Farmers’ Market July through October 2024, in addition to the market on Thursdays.

Councilmember Dramov requested that Council consider continuing this item to a future date for further consideration and public input.

Public Comment:

Parker Logan
Todd Tyse
Jim Oaken
Raul Lopez
Kristi Reimers
Motion by Councilmember Dramov to continue this item to a date uncertain for more discussion and public input, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Resolution 2024-050 Adopting the Annual General Plan and Housing Element Progress Reports for 2023
Councilmember Dramov requested that in the future the Annual General Plan and Housing Element Progress reports not be placed on consent.

Attachment 1
City Council Special Meeting Minutes – July 8, 2024

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Public Comment: None
Motion by Councilmember Baron to adopt Resolution 2024-050 Adopting the Annual General Plan and Housing Element Progress Reports for 2023, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 7 - Resolutions 2024-051 and 2024-052, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement (PSA) with 4Leaf, Inc., and Amendment No. 2 to the PSA with Ausonio, Inc., both for Project Management Services, for a fee increase of $150,000 and a not-to-exceed fee of $125,000 for Fiscal Year 2024/25, respectively.

Environmental Programs Manager and Acting Public Works Director Mary Bilse presented the item to Council. She summarized the consultant selection process, prior council action, and the scope of work for both 4Leaf and Ausonio. She said that both consultants provide essential project management and consulting services to support specific city projects.

Public Comment:

Parker Logan
Council discussion resumed. Councilmember Dramov expressed concern about excessive spending on consultants despite adding another project manager position. Mayor Pro Tem Richards and Councilmember Ferlito disagreed, noting that consultants are cost-effective as they provide project specific expertise, support city staff, and since they complete their work and leave the city avoids ongoing expenses such as employee benefits, insurance, and retirement.

Motion by Councilmember Ferlito to approve Resolutions 2024-051 and 2024-052, seconded by Mayor Pro Tem Richards, and approved 4-1-0-0 by the following vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Item 8 - Resolution 2024-053 authorizing the City Administrator to execute a Construction Contract with California Constructors, in the amount, with a 15% contingency, of $183,310 for the City Hall Roof Replacement Project
Attachment 1
City Council Special Meeting Minutes – July 8, 2024

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Environmental Programs Manager and Acting Public Works Director Mary Bilse presented the item to Council, summarizing the project background, bidding process and results, and the 4- month timeline for project completion.

Public Comment:

None
Motion by Councilmember Ferlito to approve Resolutions 2024-053, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 9 - Resolutions 2024-054, 2024-055, and 2024-056, approving Change Orders #4 and #5 for each of the City’s On-Call Tree Service Contractors to balance spending in Fiscal Year 2023/24, to allocate tree contracts for Fiscal Year 2024/25, and to allocate funds for the City’s On-Call Landscape Maintenance Services contract, respectively.

Administrative Analyst Tom Ford presented the item to Council and summarized the three Resolutions for approval, which include approval of change orders to on-call tree service contracts for fiscal year 24-25, and a change order for the on-call landscape maintenance services contract.

Ford emphasized the importance approving additional funds for these contracts to address stormrelated recovery, continue on-going tree maintenance, aiming for a 3-year catchup plan to remove dead and poor trees and replacement. He added that the landscaping contract supplements the city’s capacity to maintain the landscape.

Public Comment:

None
Motion by Councilmember Ferlito, to adopt Resolutions 2024-054, 2024-055, and 2024-056, seconded by Councilmember Baron, and approved 5-0-0-0 by the following vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 10 - Resolution 2024-057 approving an agreement between the City of Carmel-by-the-Sea and Pacaso, Inc.

City Attorney Pierik presented the item to Council and summarized the proposed agreement between the City and Pacaso. He stated the proposed agreement terms are that the Dolores Attachment 1
City Council Special Meeting Minutes – July 8, 2024

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home be deemed legal non-conforming use, and that in return Pacaso agrees not to market, sell, or purchase any fractionalized ownership properties within the city, except for the Dolores Home.

Public Comment:

Bill Caddell
Councilmember Baron expressed significant concerns about the agreement with Pacaso Inc., stating that the City’s Ordinance on timeshares already provided sufficient protection against fractional ownership and would rather pursue litigation than approve the agreement.

Councilmember Dramov agreed that although the agreement is not ideal, she considers it a necessary step to prevent further fractional ownership issues in the city while acknowledging the challenges faced by affected neighbors.

Motion by Mayor Potter, to adopt Resolution 2024-057 approving an agreement between the City of Carmel-by-the-Sea and Pacaso, Inc., seconded by Mayor Pro Tem Richards, and approved 4-1-0-0 by the following vote:

AYES: Councilmembers Dramov, Ferlito, Richards, and Mayor Potter NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
Item 11 - Receive and review the Request for Proposals for Architectural Services for the Harrison Memorial Library provide staff with direction
Library and Community Activities Director Ashlee Wright presented the item to Council and answered questions. She summarized the background of the Library Master Plan, community engagement workshops, and the request for proposals (RFP) development. She also spoke about the project scope and timeline and requested any input from Council on the RFP before moving forward with issuance.

Public Comment:

John Krisher
Alexandra Fallon
Councilmember Baron requested clarity on the city's financial obligations once the RFP is issued.

He also suggested an agreement between the city and the Carmel Public Library Foundation (CPLF) to outline funding and contingency obligations. Additionally, he said he would like to see the list of people on the RFP evaluation committee that includes city staff and local architects.

Councilmember Ferlito agreed, stating that addressing these questions before starting the project would help avoid confusion. Mayor Potter acknowledged the need to protect the city's interests and ensure good project management but expressed concerns about potential project delays.

Attachment 1
City Council Special Meeting Minutes – July 8, 2024

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Motion by Mayor Potter to have Library Director Wright return in August with a list of the Library Master Plan RFP evaluators, amend the RFP specifically in the criteria section calling out the necessity of a library consultant for the project, and an agreement between the City and CPLF outlining the project funding obligations for Council approval, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 12 - Consider Resolution 2024-062, directing staff to begin working immediately on the development of alternative sites and programs that would allow for an amendment to the City’s adopted 6th Cycle Housing Element to remove the Vista Lobos and Sunset Center from the Sites Inventory List.

Assistant City Administrator and Acting Community Planning and Building Director Brandon Swanson gave a presentation to Council on the item and answered questions from Council. He requested Council direction to allocate staff time and effort to explore and develop viable alternatives to produce 149 different affordable units from new sites or new or refined programs and receive confirmation that the city will not lose State certification of Housing Element if exploring or submitting an amendment.

Public Comment:

Hans Buder
Victoria Beach
Beth Bowman
Ken White
Dr. Noakes
Michael McWalters
Mayor Pro Tem Richards and Councilmember Ferlito asked Mr. Swanson contact HCD to clarify the process, time frame, and receive assurances that submitting an amendment will not decertify the existing housing element. Mayor Pro Tem Richards asked if it would be possible for staff to return with a rough draft of the possible amendment by September or October, with a final version ready for a Council vote by December.

Motion by Councilmember Dramov, to adopt Resolution 2024-062, directing staff to begin exploring and developing viable alternative affordable housing sites and programs, and to return in September with an update on the progress and return in October with a rough draft amendment, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
Attachment 1
City Council Special Meeting Minutes – July 8, 2024

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ABSENT: None
ABSTAIN: None

CLOSED SESSION
City Attorney Pierik read the closed session agenda item title.

A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6: Agency Designated Representatives: Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Zachery Lopes (Burke, Williams & Sorensen) Employee Organization: General Employees Unit, Management Employees Unit, Affiliated Units of LiUNA
Public Appearances: None

ADJOURNMENT
Council adjourned to closed session at 6:49 p.m.

APPROVED: ATTEST:
_______________________________ __________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, July 9, 2024
TOUR OF INSPECTION - 3:30 PM
Prior to calling the regular meeting to order, the Council conducted an on-site tour of inspection of the property listed below:

A. Hofsas House Hotel - San Carlos Street 4 northwest 4th Avenue Block 34, Lot Multiple APN 010-124-014, 010-124-001

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter.

PLEDGE OF ALLEGIANCE
Assistant City Administrator Brandon Swanson led the pledge of allegiance.

ANNOUNCEMENTS
City Attorney made an announcement regarding public appearances.

Council gave consensus direction to move up the public hearing item #8 on the agenda earlier in the meeting to consider a request made by the appellant to continue this item to the August City Council meeting.

PUBLIC HEARING
Item 8 - APP 24118 (Hofsas House, Inc.) - Consideration of an appeal of the Planning Commission's approval of Design Review application DR 24059 (Hofsas House, Inc.) associated Lot Line Adjustment and Coastal Development Permit for the demolition of an existing 38-room hotel and the construction of a new 38-room hotel, and Use Permit application UP 24060 for the hotel and associated accessory uses located on San Carlos Street 2 northwest of 4th Avenue in the Residential & Limited Commercial (RC) District. APN: 010-124-001-000 and 010-124-014- 000
Mayor Potter announced that the appellant made a request to Council to continue the appeal hearing to August because his attorney was not available to attend the meeting. Mayor Potter asked the appellant, Neal Kruse, and the applicant, Carrie Theis, to address the Council on the appeal continuation request.

Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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Mayor Potter invited the public to speak, limited to the topic of continuing the appeal to August.

Public Comment:

Neal Kruse
Carrie Theis
Tony Lombardo
Carolyn Hardy
Eric Miller
Peter Prows
Melanie Billig
Carrie
David O’Neil
Ian Martin
Leslie Dunn
Linda Smith
Craig Rose
David Gomez
Richard Kreitman
Council discussion resumed. Councilmember Dramov favored postponing the appeal to August.

Councilmember Ferlito preferred hearing the item tonight, noting that the appellant’s attorney could attend via Zoom or in person. Councilmember Baron asked for clarification on the timeline of the appellant's request to postpone the hearing. Mr. Swanson detailed the timeline, provided by City Clerk Romero. Mayor Potter and Councilmember Baron expressed satisfaction with the timeline, noting that the appellant had ample time between June 4 and June 24 to request a continuance, and his attorney had sufficient time to attend the hearing via Zoom or in person and considered June 24 too late to request a continuance. Mayor Pro Tem Richards emphasized that the City strives to hold appeal hearings promptly and that July was ample time for the appellant to prepare, given that the decision being appealed was made in April.

Motion by Mayor Potter to deny the appellant’s request for continuation and hold the appeal public hearing tonight as scheduled, seconded by Councilmember Ferlito, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None

EXTRAORDINARY BUSINESS
A. Presentation of the Results of the Urban Forest Master Plan Community Survey Forest and Beach Commission Chair Kelly Brezoczky and City Forester Justin Ono gave a presentation to Council on the results of the Urban Forest Master Plan Community Survey and answered questions from Council.

Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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Public Comment:

Andi Carr
Ian Martin
Walter Wagner
Kristi Reimers
Victoria Beach
Brian Rosen
David O’Neil
Linda Smith

ANNOUNCEMENTS
A. City Administrator Announcements - Assistant City Administrator Swanson had no announcements.

B. City Attorney Announcements - City Attorney Pierik announced that there was no reportable action from closed session on July 8th.

C. Councilmember Announcements
Councilmember Dramov - Thanked staff for the 4th of July event. She reported that many residents have expressed concerns over the beach access stairs getting fixed soon.

Councilmember Ferlito - Reported that she serves on the ReGen board and shared a timeline of notable changes made by ReGen over the past 60 years to responsibly manage waste.

D. Ad Hoc Committees - Report Out
Councilmember Dramov reported that the Flock Camera Ad Hoc Committee held a public meeting on June 11 to gather input and plans to update the City Council in the fall. Mayor Potter noted that the Police Ad Hoc Committee will provide their report later in tonight's agenda.

PUBLIC APPEARANCES
Keith Rutzer
Didier Diaz
Parker Logan
John Crashner
Craig Rose
Michael McWalters
Cindy Lloyd
Walter Wagner
Brian Rosen
Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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CONSENT AGENDA
Motion by Mayor Pro Tem Richards to approve consent agenda items #1-5, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - Second Reading and Adoption of Ordinance No. 2024-001, adding Chapter 8.30 to Title 8 to the Carmel-by-the-Sea Municipal Code regarding a policy related to the use of Military Equipment by the Carmel-by-the-Sea Police Department
Item 2 - Letter authorizing the County of Monterey to execute all documents necessary to continue to implement the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2024/25
Item 3 - Resolution 2024-058, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for Peace of Mind Dog Rescue and the Carmel Dance Festival event "DANCE for the Love of Dogs" in April 2025
Item 4 - Resolution 2024-059 approving a list of street projects for Fiscal Year 2024/25 partially funded by SB1: The Road Repair and Accountability Act of 2017 Item 5 - Resolution 2024-060 accepting a $9,800 donation from Community Emergency Response Volunteers (CERV) for the purchase of a Community Emergency Response Team trailer
Council took a recess at 6:35 p.m. and returned to the dais at 7:06 p.m.

ORDERS OF BUSINESS
Item 6 - Receive a report from the Police Building Ad Hoc Committee and provide direction on authorizing Indigo/Hammond+Playle Architects to proceed with schematic design concepts for the Police Building Project.

Police Chief Tomasi presented on the item and answered questions from Council. He reported that while the Police Building Project Ad Hoc Committee agrees on moving the project forward, they are divided on the approach. He outlined three options for the project:

1. Rehabilitate and expand the existing building.

2. Demolish and rebuild the existing building.

3. Explore building a new police facility on a different site.

He outlined the two potential directions:

Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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Option 1: Focus on the current building and prepare schematic design concepts for both rehabilitation and expansion (Options 1 & 2, above), or, Option 2: Prepare a schematic design for a new site (Vista Lobos) and for one or both of the current site options (Options 1 & 2, above).

Public Comment:

Parker Logan
Andi Carr
David O’Neil
Mayor Potter moved to proceed with Option 1, directing the architect to create a schematic design for rehabilitating and expanding the existing police building, seconded by Councilmember Dramov.

Council discussion resumed. Councilmembers Baron and Ferlito made a case for schematic designs of remodeling and expanding the existing building as well as schematics designs for building on a new site, since the city has already paid for two schematic designs. Councilmember Baron emphasized that without comparing options, it’s impossible to know if a new site might be better or more cost-effective. Mayor Potter preferred focusing on the existing building, avoiding changes to the Vista Lobos site and riling up the community. Councilmember Ferlito highlighted the need for a safe workspace for police officers, expressing concern about working in a building under construction.

Motion by Mayor Potter to proceed with Option #1, directing the architect to create a schematic design for rehabilitating and expanding the existing building, seconded by Councilmember Dramov. and approved 3-2-0-0 by the following roll call vote:

AYES: Councilmembers Dramov, Richards, and Mayor Potter NOES: Councilmembers Baron and Ferlito
ABSENT: None
ABSTAIN: None
Item 7 - Receive a presentation on the exploration of street addresses, to be discussed, and provide staff with direction
Administrative Analyst Emily Garay presented on street address implementation, answering Council questions and presenting supporting research. She outlined that street address implementation would not trigger at home mail delivery or cause the post office to close. Garay emphasized that numbered street addresses would enhance public safety response times and that the California Fire Code and Building Code, adopted by the City, sets foundational safety standards. She also noted concerns from residents about inconveniences and public safety issues, such as delays in financial verifications, lost packages, utility setup delays, and undeliverable medications and medical equipment.

Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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Councilmember Ferlito, representing the street address ad hoc committee, recommended moving forward with street address implementation. She summarized the committee’s recommendation to direct staff to move forward with street address implementation and return at future meeting date with an implementation and community engagement plan. She noted that alternatively, the Council could choose to conclude its research and maintain the current system.

Public Comment:

Deanna Dickman
Andi Carr
Susan Vierra
Nancy Twomey
Betty Kullas
Alice Corey
Connie Irish-Hess
Carolyn Hardy
Karyl Hall
David O’Neil
Harvey Billig
Joe Danucci
Todd Muck
Kimberly Cole
Oleg Pierson
Neal Kruse
David Gomez
Parker Logan
Mike Brown
Melanie Billig
Shirley Moon
Kevin Ruess
Maria Ruess
Betty Maurutto
Wanda Vollmer
Jon Levy
Christy Hollenbeck
Linda Marie Rosier
Linda Smith
Kristi Reimers
Council discussion resumed. Councilmember Ferlito said a decision on whether to follow the law cannot put forward to the voters and emphasized public safety as the primary reason for implementing street addresses. Mayor Pro Tem Richards voiced support for street addresses for public safety reasons. Councilmember Dramov pointed out that the current Municipal code allows directional addresses. City Attorney Pierik explained that while the City adopted the State Fire and Building Code, they can implement more restrictive rules but not less restrictive ones. He added that if the Council moves forward with street address implementation, then the City Code Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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would need to be amended to align with the Fire and Building Code requirements. Councilmember Baron agreed with Richards, acknowledging the balance between preserving the village's quaintness and ensuring safety and convenience. He added that the village's charm also comes from its beach, houses, and the compassion of its residents. Mayor Potter expressed concern that street addresses would detract from the village's character.

Councilmember Ferlito motioned to direct staff to move forward with street address implementation, and return in September with an implementation plan, community engagement plan, seconded by Mayor Pro Tem Richards.

Council discussed coming back at the next meeting with an Ordinance to amend the municipal code to remove the section about directional addresses being allowed.

Councilmember Ferlito amended her motion to include returning in September with an Ordinance to amend the municipal code removing the provision allowing directional addresses.

Motion by Councilmember Ferlito to direct staff to move forward with street address implementation, and return in September with an implementation plan, community engagement plan, and return in September with an Ordinance to amend the municipal code removing the provision allowing directional addresses, seconded by Mayor Pro Tem Richards, and approved 3-2-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards
NOES: Councilmember Dramov, Mayor Potter
ABSENT: None
ABSTAIN: None
Council took a recess at 9:31 and returned to the dais at 9:40 p.m.

Councilmember Dramov left the meeting at 9:31 p.m.

PUBLIC HEARINGS
Item 8 - APP 24118 (Hofsas House, Inc.) - Consideration of an appeal of the Planning Commission's approval of Design Review application DR 24059 (Hofsas House, Inc.) associated Lot Line Adjustment and Coastal Development Permit for the demolition of an existing 38-room hotel and the construction of a new 38-room hotel, and Use Permit application UP 24060 for the hotel and associated accessory uses located on San Carlos Street 2 northwest of 4th Avenue in the Residential & Limited Commercial (RC) District. APN: 010-124-001-000 and 010-124-014- 000
Assistant City Administrator Swanson provided a CEQA overview, explaining its purpose to inform government decision-makers and the public about potential environmental impacts of projects and ways to avoid or mitigate them. Principal Planner Marnie Waffle provided a presentation to Council on the appeal of the Hofsas House Hotel Project, approved by the Planning Commission Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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in April, involving the demolition and reconstruction of the 38-room hotel. She responded to Council questions. Neal Kruse, the appellant, argued that the project's CEQA exemption was inappropriate due to inadequate environmental impact assessment.

Public comment:

Neal Kruse, appellant
Chuck Najarian
Tony Lombardo
Eric Miller
Peter Prows
Karyl Hall
Arlene Eachan
David Gomez
Melanie Billig
Carolyn Hardy
Walter Wagner
Dan Silvieri
Leslie Dunn
Mark Watson
Victoria Beach
Kristi Reimers
Lee Rosen
Carie Theis
Assistant City Administrator Swanson addressed public questions. Council discussed the issue and reached a consensus that the appellant did not provide sufficient evidence to invalidate the CEQA exemption determined by the Planning Commission and found no valid reason to overturn the Planning Commission's decision that the project is exempt from CEQA.

Motion by Baron to adopt Resolution 2024-061 denying the appeal, determining that the Carmel Legacy Hotel project is exempt from CEQA and upholding the Planning Commission decision April 10, 2024, seconded by Mayor Potter, and approved 4-0-1-0 by the following roll call vote:

AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: Councilmember Dramov
ABSTAIN: None

FUTURE AGENDA ITEMS
None
Attachment 2
City Council Regular Meeting Minutes – July 9, 2024

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ADJOURNMENT
Council adjourned at 11:48 p.m.

APPROVED: ATTEST:
_______________________________ __________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 2024 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (no contracts under $60K for June) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
JUNE 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In June 2024, 44 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In June 2024, 1 business license application was received.

III. BUILDING PERMIT APPLICATIONS:

In June 2024, 48 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In June 2024, 2 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In June 2024, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In June 2024, 19 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In June 2024, 23 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Leah R. Young, Administrative Coordinator SUBMITTED ON: July 1, 2024
APPROVED BY: Brandon Swanson, Assistant City Administrator & Acting Director of Community Planning and Building
Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following June 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
June 2024 totals are provided alongside June 2023 totals for comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2023 YTD
Totals 195 34 315 94 19 136 220
2024 YTD
Totals 196 31 311 82 12 129 175
YTD %
Difference + 0.51% - 8.82% - 1.27% - 12.77% - 36.84% - 5.15% - 20.45% Attachment 1
Page: 1 of 10
Planning Permit Report
06/01/2024 - 06/30/2024
Permit
#
Permit Type Project Description Address/Location Date
Received
Date
Approved
Status
24195 Use Permit Use Permit Amendment:

Cultura Restaurant
Lincoln
Street/between 5th
& 6th, Carmel, CA
6/27/2024 In Review
24194 Preliminary Site
Assessment
Preliminary Site
Assesment
Lincoln 3 N/E of
4th, Carmel
6/28/2024 In Review
24193 Design Study Convert previously
approved carport to
garage
Monte Verde 3 NW
of 11th Carmel-ByThe-Sea CA 93923
In Review
24192 Reasonable
Accommodation
Reasonable
accommodation to
construct a detached
ADU on a building site
with an existing guest
house and to exceed
two accessory buildings
on a building site.

Monte Verde 2 SE
of 8th Ave
6/25/2024 In Review
24191 Historic
Evaluation
PRELIMINARY PHASE 1 -

INITIAL ASSESSMENT

OF HISTORIC

SIGNIFICANCE
Carmelo Street, 5
Southeast of Ocean
Ave.
6/25/2024 In Review
24190 Design Study Replace roof, window
replace, chimney cap,
front porch, and range
hood roof jack.

Scenic 3 NW of 8th 7/1/2024 In Review
24189 Design Study This capital
improvement project
continues work from DS
23-173 to replace an
additional approximately
932 linear feet of
heavily-deteriorating and
missing portions of
railing along the Scenic
Pathway.

Scenic Pathway
between 9th and
Martin Way
6/25/2024 In Review
Attachment 1
Page: 2 of 10
24188 Appeal DECISION BEING

APPEALED TO CITY
COUNCIL: Approval of
Design Study DS 21-376
(Mardani); approval of
categorical exemption
from CEQA pursuant to
Section 15301 (Class 1)
- Existing Facilities.

GROUNDS FOR APPEAL:
(Attached photos and
appendices.) Project
does not comply with
the applicable
requirements as set out
under the Carmel
Municipal Code and,
therefore, should have
never been presented to
and/or considered by the
Planning Commission in
the first place. 1) No
recent, independent,
land survey required or
done; 2) Lot does not
qualify for a legal
building site for two
reasons; 3) Nonconforming setbacks
combined with
demolition greater than
50% require entire
cottage to be rebuilt up
to current code 4)
Project entails more than
a 50% increase in floor
area.

Ocean Avenue 4 NE
of Guadalupe
6/24/2024 In Review
24187 Historic
Evaluation
HISTORIC EVALUATION.

Hotel Renovation,
Svendsgaard's Inn
San Carlos St & 4th
Ave
6/26/2024 In Review
24186 Preliminary Site
Assessment
232 S.F. ADDITION Junipero Avenue 4
SE of 8th Avenune
Corrections
Required
24185 Design Study Sitework and patio
associated with A.D.U.

NW Corner of
Casanova & 8th
6/26/2024 Pending
Assignment
Attachment 1
Page: 3 of 10
24184 Landscape Plan
Check/Inspection
New landscaping around
the existing home and
new approved ADU. The
existing lawn is to be
replaced with a mostly
native meadow and oak
woodland species. A new
path is proposed to the
front door.. Additional
features include two
water features for bird
habitat, a small circular
lawn and addiitonal
planting strip in the
driveway. to reduce
impervious surface area.
6th Street and
Santa Fe
7/2/2024 In Review
24183 Coastal
Development
Permit
Coastal Development
Permit for associated
design study, DS 24127
San Antonio 2 SW
of 10th
6/20/2024 In Review
24182 Banners Installation of banner
signs along both sides of
10 banner poles along
Ocean Ave from
Junipero to Monte
Verde, and two double
banner postings at the
Sunset Center. Banners
to be installed for the
following dates:

November 8, 2024 -
November 19, 2024,
Feb 7, 2025 - Feb 18,
2025, March 7, 2025 -
March 18, 2025, April
18, 2025 - April 29,
2025, May 9, 2025 - May
20, 2025.

Ocean Ave from
Junipero to Monte
Verde
6/20/2024 In Review
24181 Design Study Addition of two (2)
22"x22" skylights above
the kitchen. Color is
proposed to be Neutral
Gray Velux units made
of aluminum.

Dolores 2 SE of 9th 6/20/2024 In Review
24180 Design Study Re-stucco of two
chimneys using an
Omega Travertino
Smooth finish in the
color "Quake", color
code 1C035.

Palou 2 SW of 2nd 6/19/2024 In Review
Attachment 1
Page: 4 of 10
24179 Sidewalk
Vending
Roaming sidewalk
vending application for
Ocean 2 NE of Dolores,
in front of the Linggi
Building. Proposing to
operate Sunday through
Saturday from 11am to
8 pm selling gelato. Cart
to be 1.6mx.8mx2.4m.

Ocean 2 NE of
Dolores
6/19/2024 In Review
24178 Sidewalk
Vending
Roaming sidewalk
vending application for
Dolores 4 SE of Ocean
and Picadilly Park.

Proposing to operate
Sunday through
Saturday from 11am to
8 pm selling gelato and
clam chowder bread
bowls with an electrical
induction stove top. Cart
to be 1.6mx.8mx2.4m.

Dolores 4 SE of
Ocean & Picadilly
Park
6/19/2024 In Review
24177 Lot Merger Voluntary merger of
three existing lots into
one parcel. No change
to existing structures
proposed.

San Carlos 3 & 4
NW of 6th
6/19/2024 In Review
24176 Historic
Evaluation
Historic evaluation in
conjunction with DS
24133 (Brinks).

Carpenter 4 NE of
3rd
6/18/2024 Closed
24175 Design Study 708 sf two-story addition
to the existing 852sf
residence located at the
rear of the property,
including a family room
on the lower level and a
bedroom and bath at the
upper level. Project
includes reconfiguring an
interior hallway and
addition of stairs to
access the addition.
4910 Monterey St 6/18/2024 In Review
24174 Banners Installation of banners
along banner poles 9 &
10, both sides.

Installation to be for six
days from August 8th,
2024 to August 15, 2024
and banners shall
feature an Aston Martin
driving through Furka
Pass, designed by Simon
Bull.

Ocean from Monte
Verde to Lincoln
6/18/2024 In Review
Attachment 1
Page: 5 of 10
24173 Design Study This approval of Design
Study DS 24173 (Berner)
authorizes a proposed
alteration to an existing
single-family residence
located on at San
Antonio 3rd SE of 8th in
the Single-Family
Residential (R-1)
District; 1)Construct a
concrete retaining wall
with a brick veneer in
the front yard. 2) Fill in
the new area with wood
chips and mulch.

Alterations not expressly
listed in this
authorization are not
permitted unless
modified by the
conditions of approval
contained herein.
located at San Antonio
3rd SE of 8th in the R1
District and, APN:
010269011000 as
depicted in the plans
stamped approved by
Community Planning and
Building Department on
06/20/2024 unless
modified by the
conditions of approval
contained herein.

San Antonio 3rd SE
of 8th
6/18/2024 6/20/2024 Approved
24172 Design Study Interior remodel of
existing single family
residence with exterior
window replacement
Camino Real 10NE
4th
6/18/2024 In Review
24171 Design Study In-kind window
replacement for six
windows and one slider
consisting of two
sidelights and two sliding
door panels.

SW Corner of
Mission & 3rd, Unit
C4
6/17/2024 In Review
24170 Design Study Replacement of two
existing windows with
new windows in-kind.
13th 2 SE of
Casanova
6/17/2024 In Review
24169 Historic
Evaluation
Historic evaluation of
existing hotel.

SE Corner of
Dolores & 4th
6/17/2024 In Review
Attachment 1
Page: 6 of 10
24168 Design Study This approval of Design
Study application DS 24-
168 (Lutz) authorizes a
205-square-foot
basement, as depicted in
the plans prepared by
Thomas Bateman Hood
Architecture dated May
1, 2024, unless modified
by the conditions of
approval. DS 24-168
(Lutz) has been
submitted as a revision
to DS 23-160 (Lutz)
approved by the
Planning Commission on
February 13, 2024,
which authorized
additions totaling 211
square feet consisting of
a 76-square-foot kitchen
addition and a 135-
square-foot bedroom
addition (Bldg Permit
240154), as well as a
new 235-square-foot
detached garage in the
front yard setback (Bldg
Permit 240155) and
associated site
improvements located at
Santa Fe Street 4
northwest of 6th Avenue
in the Single-Family
Residential (R-1) District.

Santa Fe 4 NW of
6th
6/17/2024 6/21/2024 Approved
24167 Design Study Exterior remodel of
doors, windows, siding,
roof material, and
fireplace. Site
Improvements to site
walls, stairs, pathways,
patios, driveway, hot tub
and fire pit.

NE Corner of Scenic
& 10th
6/18/2024 In Review
24166 Design Study Construct Fencing in
front yard with gate.

Camino Real 2 NW
8th Ave
6/13/2024 Corrections
Required
Attachment 1
Page: 7 of 10
24165 Design Review VOID - DUPLICATE
APPLICATION.

Demolition of 2
buildings, trash
enclosure, 2 trellis
structures, & 2 parking
areas. New construction
for ground floor parking
garage, commercial
spaces on ground floor,
& 8 residential
apartments on 2nd floor;
3 bedroom units w/ roof
top deck.

Dolores Street, 2
SE of 7th Avenue
Closed
24164 Design Study Exterior remodel of
existing residence
including replacing doors
and windows at the
front, adding a roof over
the existing front deck,
expanding the
uncovered front deck,
replacing siding with
stucco and stone, and
construction of new site
walls, stairs, pathways,
patios and driveway.

Scenic Road 3 SE
12th Avenue
6/18/2024 In Review
Attachment 1
Page: 8 of 10
24163 Design Study This approval of Design
Study (DS 24163, Harris)
authorizes alterations to
an existing historic
single-family residence
located on at Lincoln 2
SE of 12th Avenue in the
Single-Family Residential
(R-1) District;
1) Replacement of the
cedar shake roof, like for
like.
2) Repairing the exterior
of all the steel windows
and painting the
windows dark green.

Applicant to putty the
windows with a window
glazing compound; the
finish will remain
consistent with the
original install of the
windows.
4) Replace and add
additional gutters with
anodized aluminum.
5) Interior countertop
and appliance
replacement.

Alterations not expressly
listed in this
authorization are not
permitted unless
modified by the
conditions of approval
contained herein.

Lincoln 2 SE of 12th
Ave.
6/11/2024 6/13/2024 Approved Attachment 1
Page: 9 of 10
24162 Design Study Adding new stone
veneer to the East &
North Elevations. The
Stone Veneer Extends
beyond the garage door
& aligns with the second
floor. - Moving Upper
Level Window #13 from
North Side to South side
adding window #18 on
South side upper level. -
Change existing metal
roof to composite
asphalt shingles.

Certainteed Presidential
TL - Shadow Gray
Planning application
#19-067 revision
Mission 5 NW of
Santa Lucia
6/18/2024 In Review
24161 Design Study Replace leaking roof
decks at upper and
lower level, reinstall
metal railing with glass
panels leaving off wood
lattice, replace dry rot
2"x6" exterior trim
around windows and
doors at the entry area
south side and deck
patio doors, replace dry
rot front door, replace
existing exterior lights
with lights less than or
equal to 300 lumens.

NW Corner of
Camino Real & 8th
6/4/2024 In Review
24160 Design Study Construction of new
wood pergola
North Camino Real,
2N/e of 4th
6/17/2024 In Review
24159 Use Permit Amend Conditions of
Approval item #26 from
requiring a re corded
easement to allow for a
"Revocable Agreement
for Right of Use" as the
owners of the Cypress
Inn have not yet agreed
on allowing an easment
to be pla ced on th eir
par cel. They have
agreed to a revocable
right of use agr eement
which has been
recorded.

Dolores 6 SW of
Ocean
5/23/2024 In Review
Attachment 1
Page: 10 of 10
24158 Design Study Amend previously
approved landscape &
hardscape design. Install
new plants, site walls,
fencing, side yard steps,
lighting, and spa in year
yard.

Casanova Street 4
SW of 4th Avenue
5/21/2024 In Review
24157 Historic
Evaluation
HISTORIC EVALUATION NW Corner of 8th
Ave & Lincoln St
5/13/2024 In Review
24156 Sign NEW SIGN: "Mother
Hearth"
Lincoln 2 SW of
Ocean
5/8/2024 6/11/2024 Approved
24155 Design Review VOID 2 SE of 13th
Avenue
Closed
24154 Design Study Front yard fence; new
design.

LINCOLN 5 SW of
10th
5/7/2024 In Review
24153 Design Study Addition of a 250 S.F.

Garage
Lobos St. 2 NE of
4th Ave.

Closed
24000 THIS IS A TEST PERMIT 6/5/2024
Total Records: 44 7/5/2024
Attachment 1
Page: 1 of 1
Business License Report
06/01/2024 - 06/30/2024
Entity # Application
Type
Business
Name
Business
Description
Location Date
Received
Date
Approved
Status
24031 Ownership
Change
La Coiffure Hair Salon NW corner
Monte Verde
and Ocean
Ave
6/25/2024 In Review
Total Records: 1 7/5/2024
Attachment 1
Page: 1 of 5
Building Permit Report
06/01/2024 - 06/30/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit
Type
Property
Location
240309 6/28/2024 Remove (e) composition roof and
replace with new 30lb felt and
Presidential TL Class "A" fire
retardant roof in color "
17,425 Roofing Crespi 5 SE of
Mountain View
240308 6/27/2024 6/27/2024 Main service panel change,
replacing the exisitng 100amp
overhead with a new 200amp
overhead service.
2,500 Electrical Torres 3 SE of 9th
240307 6/27/2024 Exterior painting of windows and
doors on the North and West
sides of garage and South side of
house to match existing colors.

Replace garden shed and garage
man doors to match existing,
door jambs to remain.
0 Exempt
Work
Lopez 10 NW of
4th
240306 6/27/2024 New roof-mounted solar PV
system (11.480 kW)
45,134 Electrical Dolores 3 NW of
6th
240305 6/26/2024 PARTIAL REPIPE FOR 2

BATHFROM SUB FLOOR DOWN

TO FOUNDATION
11,704 Plumbing 6th 2 SW of
Carpenter
240304 6/26/2024 Remove existing fireplace, install
new exterior doors, and install
new electrical fireplace.
47,500 Building 4th 2 SE of Torres
240303 6/26/2024 Conversion of existing 384 sq ft
detached studio to ADU with no
changes to exterior or to site
coverage.
25,000 Building Camino Real 10
NE of 4th
240302 6/26/2024 Waterproofing: Replace 115 SF
2nd story deck waterproofing
membrane with Grace brand
Bithurhane waterproofing
membrane. Existing slate tile will
be removed, and the matching
tile will be installed.
23,710 Building Torres 3 NE of
4th
240301 6/26/2024 6/26/2024 Reroof: Remove existing Wood shakes and replace with
CertainTeed Landmark TL
Composition Country Grey.
43,750 Roofing Torres 3 NE of
4th
240300 6/25/2024 Remodel of kitchen and two
bathrooms
35,000 Building SE Corner of San
Carlos & Camino
Del Monte, Unit
C4
Attachment 1
Page: 2 of 5
240299 6/25/2024 Installation of new 5.55kW PV
system and two new Tesla
Powerwall 2's and a new 200
amp gateway.
63,645 Electrical Carmelo 5 NW of
Ocean
240298 6/24/2024 6/24/2024 Interior repairs/modifications that do not change existing electrical,
plumbing, or structural: replace
can lights, replace plumbing
fixtures in both bathrooms and
kitchen, install new countertops
in bathrooms and kitchen, install
new doors, door hardware, and
new floors. Update all existing
pendant, chandelier, and
bathroom sconces. Paint interior
and install new appliances.
0 Exempt
Work
NE Corner of San
Carlos & 8th, Unit
4 240297 6/24/2024 Sawcut (e) concrete slab for
replacement of (e) electrical line
for (e) China Arts Bldg. Remove
portion of low block wall in front
of electrical panel for access to
(e) meter. Remove portion of (e)
low wall for installation of new
exterior exit doors at (e) China
Arts Bldgs. Replace (e) conc. slab
to match (e).
15,000 Building NE Corner of
Lincoln & 7th
240296 6/21/2024 Installation of two skylights in the
main living room and installation
of one skylight in the kitchen.
15,000 Building Lobos 5 NE of 4th
240295 6/21/2024 6/24/2024 Remove existing tar & gravel roof and install new insulation board
and two-ply granulated torch
down.
31,427 Roofing Monterey 3 NE of
Valley Way
240294 6/21/2024 6/21/2024 Repair of broken sewer lines under the foundation of the
residence.
24,128 Plumbing 25975 Junipero St
240293 6/20/2024 6/21/2024 Remove existing roofing material and replace with new CERT
Carriage House Shingles roofing
material in color "Brownstone".
70,500 Roofing NE Corner of
Mission & 7th
240292 6/20/2024 Replacement of exterior doors
and windows, in-kind
replacement of wood siding,
resurfacing the upper rear deck
with Trex to mimic wood, and a
new wood-and-cable railing at
the upper rear deck.
200,000 Building SW Corner of San
Carlos & 2nd
240291 6/20/2024 6/20/2024 CLOSED - Upgrade and replace current 125amp main panel to a
200amp main panel.
4,000 Electrical 3142 8th Ave
Carmel, 93923
Attachment 1
Page: 3 of 5
240290 6/20/2024 6/20/2024 Installation of a new gas line to generator in conjunction with EP
240129.
2,500 Plumbing SW Corner on 4th
& Santa Fe St
240289 5/13/2024 CONVERT 363 S.F. OF LIVING
AREA AND ADD 173 S.F. FOR A
TOTAL OF 536 S.F. ADU

ADDITION/ CONVERSION
70,000 Building Lincoln 5 NE of
3rd
240288 6/20/2024 6/20/2024 Remove existing composition roof and install new Landmark TL 50
year composition shingles in color
Shenandoah.
53,000 Roofing SE Corner of
Mission & 5th
240287 6/20/2024 6/20/2024 Remove existing wood shake roof and install new Landmark TL 50
year shingle roof in color
Shenandoah
39,000 Roofing Monte Verde 2 SE
of Ocean
240286 6/20/2024 Replace bathtub with tub/shower
combo.
11,000 Building Monte Verde 3 SE
of 12th
240285 6/19/2024 Additional of a new ADUAccessory Dwelling Unit 782.2 sq, ft.
351,990 Building NW Corner of
Dolores & Santa
Lucia
240284 6/19/2024 install one battery 13.5kwh. 7,000 Electrical Forest 2 SW of 7th
240283 6/18/2024 Repairing and moving fence to
the property line. Fence to be
approximately 130' long and no
more than 6' in height.
0 Exempt
Work
Camino Del
Monte 4 NW of
San Carlos
240282 6/18/2024 6/27/2024 Repair and/or replace door
hinges and dead bolt
mechanisms as needed on front
door. No changes to front door.
1,000 Exempt
Work
Ocean 3 SE of
Lincoln
240281 6/18/2024 6/19/2024 Re-face existing original fireplace no charge to firebox or gas inlet.
3,000 Building SE Corner of San
Carlos & Camino
Del Monte
240280 6/17/2024 6/17/2024 Overlay TPO roofing over existing roof, install TPO in gray color
with a ballast finish.
10,400 Roofing Ocean 2 NE of
Dolores
240279 6/14/2024 6/18/2024 Remove existing fence on the 10th Ave side. Install new fence
and redwood posts to be placed
in same location and same
height.
0 Exempt
Work
NW Corner of
Casanova & 10th
240278 6/14/2024 Repair water damage to floor and
ceiling and wall of front bedroom
due to leaking skylight and wall.

Replace existing door with new
French door. Reroof whole house.

Repaint exterior of house with
similar existing color.
100,000 Building San Antonio 4 SW
of 10th
Attachment 1
Page: 4 of 5
240277 6/14/2024 New roof-mounted solar pv
system (10.660 kW) with energy
storage.
59,063 Electrical Santa Rita 2 NW
of 4th
240276 6/14/2024 6/14/2024 Interior painting, install laminate flooring over existing plywood,
install new baseboards and paint
cabinets.
0 Exempt
Work
Carpenter 3 SW
of 3rd
240275 6/12/2024 6/20/2024 Retail TI to include: Trim repair, repair on walls with holes,
addition of a new partition wall to
create backroom area, and
interior painting throughout.
5,000 Exempt
Work
San Carlos 3 NE
of 6th
240274 6/12/2024 Partial reconstruction of an
existing pedestrian walkway,
retaining wall, and wood fence
that were damaged during
rainstorms. Replacement of failed
wood lagging and posts, a new
concrete pier cap, doweled into
the existing piers, and removal
and replacement of grape-stake
fencing.
275,000 Building N San Antonio
between 2nd and
4th
240273 6/12/2024 6/12/2024 Remove sheetrock as necessary in studio to expose potential leak
origin from second story deck.
1,200 Demolition San Antonio 2 SW
of 7th
240272 6/11/2024 Minor addition to and remodel of
existing single family residence.

New front door, french doors,
and deck over existing garage.
75,000 Building Lincoln 3 NE of
10th
240271 6/11/2024 6/11/2024 Restoration of approximately 64sf of damaged drywall in the
bathroom and kitchen. Replace
damaged cabinets, countertops,
and paint damaged area to
match. No MEP work authorized.
0 Exempt
Work
Mission 3 SE of
4th, Unit 3S
240270 6/10/2024 Installing rooftop mounted 4.1kW
PV system with 13.6kWH Battery
Backup
35,000 Electrical Mission 4 SW of
Alta
240269 6/10/2024 6/10/2024 Replace existing tar and gravel roof in-kind.
5,000 Roofing 25987 MIssion St
240268 6/7/2024 6/24/2024 Tear off existing comp shingles and install new presidential
shingles in color "Country Gray".
40,675 Roofing San Carlos 5 SE
of 12th
240267 6/7/2024 New 128 sf 2nd floor deck over
1st floor deck.
18,000 Building San Carlos 2 NW
of 3rd
240266 6/6/2024 6/12/2024 Remove wood shake. Install class "A" Presidential composition
shingles in color "Country Gray".
45,000 Roofing Casanova 2 SW of
10th
Attachment 1
Page: 5 of 5
240265 6/6/2024 6/11/2024 Partial re-roof using Fleeceback 60mil light gray PVC membrane
92,900 Roofing NE Corner of
Monte Verde &
Ocean
240264 6/5/2024 6/12/2024 Remove existing 2,800sf of rolled roof and replace with Flintlastic
SA roof system in color
"Weathered Wood".
15,600 Roofing Ocean 3 NE of
Carpenter
240263 6/5/2024 6/5/2024 Interior painting and
miscellaneous cabinetry finishes.
0 Exempt
Work
Casanova 3 SW of
10th
240262 6/4/2024 6/4/2024 Replace select damaged
deckboards at landing. Paint
railings and deck boards.
0 Exempt
Work
Monte Verde 2 SE
of Ocean
Total Records: 48 7/5/2024
Attachment 1
Page: 1 of 1
Code Compliance Report
06/01/2024 - 06/30/2024
Case # Case Date Status Location Problem
Description
Date
Received
Date Closed
24096 6/20/2024 1st NOV sent Torres 2 SE
of 1st
Transient
rental
6/20/2024
24078 6/4/2024 Closed Lobos 5 SE of
2nd
Total Records: 2 7/5/2024
Attachment 1
Page: 1 of 1
Transient Rental Report
01/01/2024 - 06/28/2024
Case # Street Status Date
Received
Last Status
Date
Date Closed
24096 Torres 1st NOV sent 6/20/2024 6/21/2024
24076 Monte Verde Closed 4/19/2024 5/22/2024 5/22/2024
24069 Torres Closed 3/8/2024 5/3/2024 5/3/2024
24067 Carmelo Closed 2/26/2024 3/22/2024 3/22/2024
24051 Rio Closed 2/8/2024 3/5/2024 3/5/2024
24049 8th Closed 2/2/2024 2/20/2024 2/20/2024
24047 Lopez Closed 1/29/2024 5/6/2024 6/5/2024
24046 2nd Closed 1/30/2024 2/6/2024 6/12/2024
24045 Lobos Closed 1/29/2024 3/6/2024 4/6/2024
24029 7th Closed 1/16/2024 2/26/2024 2/26/2024
24028 Forest Closed 1/16/2024 2/9/2024 2/9/2024
24027 Scenic Closed 1/15/2024 2/8/2024 2/8/2024
Total Records: 12 6/28/2024
Attachment 1
Page: 1 of 2
Encroachment Permit Report
06/01/2024 - 06/30/2024
Permit
#
Permit
Type
Date
Submitted
Project Description Property
Location
Date
Issued
Status
240129 Perm Ench 6/27/2024 Legalize existing encroachment permits for curb stones in the
public right of way. No work is
proposed to element,
encroachment permit to waive
Planning Commission condition
DS 23-217 #21 if approved.

Torres 4 NE
of 6th
In Review
240128 Temp Ench 6/27/2024 PG&E to trench and backfill a 5'x5' bellhole and abandon
existing gas service. PM#
35555242.

Torres 6 NE
of 5th
7/1/2024 Issued
240127 Temp Ench 6/27/2024 TCP for MH and SB access, place and splice fiber cable with no
excavation.

Intersection
of Dolores &
Ocean and
Dolores &
7th
6/27/2024 Issued
240126 Perm Ench VOID - Missile bore to connect
services
24690

CABRILLO

ST CARMEL
CA 93923
240125 Temp Ench 6/20/2024 Closure of sidewalk space to paint building and perform stucco
repair.

NE Corner of
Ocean &
Dolores
6/24/2024 Issued
240124 Temp Ench 6/20/2024 Close sidewalk to properly
remove existing composition roof
and install new roof. Trailer to be
parked on Mission St and
"Sidewalk Closed Ahead" signs
will be placed at each corner
block
SE Corner of
Mission &
5th
6/24/2024 Issued
240123 Temp Ench 6/18/2024 Temporary TCP to overlash
poles.

Camino Real
between 9th
ave and
10th ave
6/24/2024 Issued
240122 Temp Ench 6/14/2024 4'x37' asphalt trench for CalAm #2489.

NE Corner of
Dolores &
2nd
6/14/2024 Issued
240121 Temp Ench 6/11/2024 Replacement of sewer lateral using pipe bursting.

NE Corner of
Santa Fe &
1st
6/12/2024 Issued
Attachment 1
Page: 2 of 2
240120 Temp Ench 6/11/2024 Roof cleaning using industry standard water wash with
reclaimed water.

SE Corner of
Dolores &
6th
6/12/2024 Issued
240119 Temp Ench 6/11/2024 Install scaffolding in front of Heid's Shoes & Tommy Bahama
to change upstairs windows.

Install tile mural, stucco patch &
paint.

Ocean 2 NW
of Mission
6/12/2024 Issued
240118 Temp Ench 6/11/2024 PG&E to complete gas
maintenance, excavate a 4'x5'
bellhole and restore.

Intersection
of
Guadalupe &
1st
6/12/2024 Issued
240117 Temp Ench 6/10/2024 Establish TCP to access to poles in order to overlash
San Carlos
from Ocean
to 11th
6/11/2024 Issued
240116 Temp Ench 6/7/2024 Remove single check in sidewalk and replace with DDC on existing
riser.

CONDITION: The new concrete
replacing the box must be
exposed aggregate to match in
kind.

Lincoln 4 NE
of 7th
6/25/2024 Issued
240115 Temp Ench 6/5/2024 REPLACE 80' OF SEWER LINE

WITH NEW CLEAN OUTS
SE Corner of
San Carlos &
7th
6/7/2024 Closed
240114 Temp Ench 6/5/2024 Create trench to tie-in new sewer line.

Scenic 3 SW
of Ocean
6/11/2024 Issued
240113 Temp Ench Buddy pole is being removed by
PG&E Comcast is to transfer their
cable
25127
Hatton Road
Closed
240112 Temp Ench 6/3/2024 Placement of one dumpster and reservation of one parking stall in
front of project.

Mission 3 NE
of 8th
6/10/2024 Issued
240111 Perm Ench 6/3/2024 Pipe bursting roughly 8,000lf of sanitary sewer pipe, rehabilitation
of roughly 24 manholes,
installation of 9 new manholes,
removal of 9 flush inlets, and
replacement of 6 flush inlets.

Santa Rita
from Ocean
to 2nd,
Guadalupe
from Ocean
to 1st, minor
work along
6th, 5th,
4th, and
3rd.

In Review
Total Records: 19 7/5/2024
Attachment 1
Page: 1 of 2
Tree Permit Report
06/01/2024 - 06/30/2024
Permit
#
Permit
Date
Permit Type Location of
Property
Description Status Approved
Date
24153 6/3/2024 Tree
Removal/Pruning
Camino Real
4 NW of 11th
Pruning of tree on private
property.

In Review
24154 6/3/2024 Tree
Removal/Pruning
Mission 4 SE
of 10th
Remove one large limb from
oak tree which is currently
sitting on the roof
Approved 6/14/2024
24155 6/4/2024 Emergency Tree
Work
13th
Casanova SE
corner
Remove dead oak in the SW of
the property
Approved 6/6/2024
24156 6/4/2024 Tree
Removal/Pruning
Dolores 3 NW
of 4th
Remove oak limb off of
bedroom deck
In Review
24157 6/4/2024 Tree
Removal/Pruning
Mission 3 NW
of Santa Lucia
Prune: Two (2) Pine trees. In Review
24158 6/4/2024 Tree Evaluation Vizcaino 3 NE
of Flanders
Way
2 Large Oaks In Review
24159 6/5/2024 Tree
Removal/Pruning
Carpenter 3SE
of 5th
Prune 3 Cypress Trees Approved 6/6/2024
24160 6/5/2024 Tree
Removal/Pruning
Lincoln 3 SW
of 9th
1 Cypress, 30" x 70' Remove
large South Side limbs, shorten
branches (Approved by Justin
on 5/15/24)
Approved 6/6/2024
24161 6/10/2024 Tree Evaluation Junipero 4NW
of 3rd
2 Large Pines, leaning
significantly, 80-100 ft
In Review
24162 6/10/2024 Tree Evaluation 4SE of 8th on
Junipero
tree evaluation In Review
24163 6/11/2024 Tree
Removal/Pruning
4th Ave. 2 NE
of Torres St.

I plan to prune all of the trees
that are on my property, 2
neighbors trees and a few oaks
on the City set back property. I
will not prune the 2 Pine trees
on the set back area.

Approved 6/24/2024
24164 6/11/2024 Tree
Removal/Pruning
Camino Real
4 SE of 10th
Evaluation: Oak
Pruning: 2 small Oak branchesmuch less than 3 inches in diameter
In Review
24165 6/13/2024 Tree
Removal/Pruning
San Carlos 3
SE of 13th
Oak tree on right side of
house; 16'
Approved 6/13/2024
24166 6/14/2024 Tree
Removal/Pruning
Vizcaino 3 NE
of Flanders
Way
2 Large Oaks In Review
Attachment 1
Page: 2 of 2
24167 6/14/2024 Tree
Removal/Pruning
backyard Tree seems dead unfortunately
but would need confirmation
and next steps advice
In Review
24168 6/17/2024 Tree
Removal/Pruning
Torres 3 NW
of 8th Avenue
EVALUATION: All trees on lot,
one additional dead tree and
limbs on tree to the west.
**NOTE**Please call, so owner
may be present during the
evaluation.

Approved 6/17/2024
24169 6/18/2024 Tree Evaluation Monte Verde
2SE of 13th
1 80 ft Pine Tree for removal In Review
24170 6/18/2024 Tree Evaluation Junipero 2
SW of 4th
Approximately 24" in diameter,
60' high
Approved 7/1/2024
24171 6/20/2024 Tree
Removal/Pruning
12th 2SW of
Monte Verde
Requesting to remove about 5
2-4" limbs over roof
Approved 6/20/2024
24172 6/20/2024 Tree
Removal/Pruning
Santa Fe 3 NE
of 5th
1 11" Coast Live Oak Approved 6/20/2024
24173 6/24/2024 Tree
Removal/Pruning
Lincoln 2 NW
of 5th
Removal of dead oak trees Approved 6/27/2024
24174 6/27/2024 Tree Evaluation NW Corner of
Carpenter &
5th
1 approx. 80' height- Redwood Closed
24175 6/28/2024 Emergency Tree
Work
Junipero 3
SW of Alta
Removal of Eucalyptus tree and
trimming of Cypress limbs.

One 12 inch Eucalyptus, three
5 inch limbs of Cypress tree.

Approved 7/2/2024
Total Records: 23 7/5/2024
Attachment 1

CITY OF CARMEL-BY-THE-SEA
Monthly Report
June 2024
Public Safety

AMBULANCE REPORT
Summary of Carmel Fire Ambulance June Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of June 2024, the ambulance was unable to meet the performance measure. The response time was 94% with 2 code-3 calls over 5 minutes.
39 Calls for service in CBTS

36 Code 3 calls for service –Average response time 3:15 min Two calls over 5:00 min. 06/21/24; Dolores & 5th (7:04 Min Response); Delay due to response from Monterey 06/27/24; Monte Verde & 4th; (5:14 Min Response); Delay due to time of day.

MONTEREY FIRE REPORT
Summary of Monterey Fire June Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of June 2024 the fire department was able to meet the performance measure. The response time was 98% with 1 code-3 calls over 5 minutes.
53 total calls for service in CBTS Average response time: 3:27 min. 40 total Code-3 calls
6/06/24; (5:44 min response); Lincoln & 7th; Early Morning Response

BEACH FIRES
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Public Safety Director
SUBMITTED ON: July 15, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
There were 2 illegal beach fires reported during the month of June. One Propane and one we were unable to locate.

Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 6/7/2024 8:04 PM 240607-MNT04086 0:02:22 JUNIPERO AVE 4TH AVE 3 Medical assist, assist EMS crew 6/25/2024 8:26 AM 240625-MNT04503 0:04:47 LOBOS ST 4TH AVE 3 Emergency medical service incident, other 6/20/2024 6:00 PM 240620-124743-MNT 0:00:00 6TH AVE MISSION 2 EMS call, excluding vehicle accident with injury 6/11/2024 2:01 PM 240611-MNT04181 0:01:25 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 6/27/2024 11:52 AM 240627-MNT04567 0:01:34 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/21/2024 11:59 AM 240621-MNT04413 0:01:42 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/5/2024 10:38 AM 240605-MNT04012 0:02:06 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/15/2024 1:18 PM 240615-MNT04277 0:02:26 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 6/9/2024 8:54 AM 240609-MNT04125 0:02:41 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 6/4/2024 8:48 PM 240604-MNT03997 0:02:43 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/7/2024 7:50 AM 240607-MNT04068 0:03:00 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/22/2024 9:37 PM 240622-MNT04436 0:03:02 MONTEREY ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 6/4/2024 2:12 PM 240604-MNT03987 0:03:06 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/12/2024 8:52 AM 240612-MNT04194 0:03:07 CARPENTER ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/4/2024 8:20 PM 240604-MNT03996 0:03:19 MISSION ST 4TH AVE 2 EMS call, excluding vehicle accident with injury 6/8/2024 6:52 PM 240608-MNT04115 0:03:28 CARPENTER ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/27/2024 5:27 PM 240627-MNT04577 0:03:29 DEL MAR AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/2/2024 11:52 AM 240602-MNT03934 0:03:31 STERLING WAY PERRY NEWBERRY WAY 3 EMS call, excluding vehicle accident with injury 6/18/2024 3:44 PM 240618-MNT04359 0:03:35 CARMELO ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 6/9/2024 3:57 PM 240609-MNT04135 0:03:39 CARPENTER ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 6/26/2024 8:42 AM 240626-MNT04536 0:03:40 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 6/2/2024 10:26 PM 240602-MNT03948 0:03:42 5TH AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 6/16/2024 9:32 AM 240616-MNT04299 0:03:52 CAMINO DEL MONTE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/2/2024 7:58 AM 240602-MNT03925 0:03:54 MONTE VERDE ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 6/20/2024 1:31 AM 240620-MNT04389 0:04:10 TORRES ST S MOUNTAIN VIEW AVE 3 EMS call, excluding vehicle accident with injury 6/9/2024 9:41 AM 240609-MNT04127 0:04:23 3080 RIO RD 3 EMS call, excluding vehicle accident with injury 6/26/2024 2:45 AM 240626-MNT04533 0:04:28 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 6/27/2024 5:23 AM 240627-MNT04560 0:04:30 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 6/1/2024 2:24 PM 240601-MNT03904 0:04:35 OCEAN AVE SCENIC RD 3 29 0:03:11

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 06/01/2024 To: 06/30/2024
300-321 Series (EMS)
24 06 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Motor vehicle accident with no injuries. 6/13/2024 9:30 AM 240613-MNT04219 0:03:10 LINCOLN ST 8TH AVE 3 1 0:03:10
Hazardous condition, other 6/16/2024 9:12 PM 240616-MNT04319 0:05:46 MONTE VERDE ST 3RD AVE 2 Gas leak (natural gas or LPG) 6/8/2024 11:15 AM 240608-MNT04097 0:02:46 CAMINO REAL ST 4TH AVE 3 Power line down 6/25/2024 10:15 AM 240625-MNT04509 0:03:32 MISSION ST 7TH AVE 2 3 0:04:01
Water problem, other 6/22/2024 10:25 AM 240622-MNT04427 0:00:00 SCENIC RD OCEAN AVE 2 Water or steam leak 6/11/2024 11:15 AM 240611-MNT04174 0:04:24 TORRES ST 2 SW MOUNTAIN VIEW AVE 2 Water or steam leak 6/2/2024 12:43 PM 240602-MNT03935 0:05:25 MONTE VERDE ST 10TH AVE 2 Police matter 6/7/2024 10:41 PM 240607-MNT04087 0:04:53 SANTA FE ST 1ST AVE 3 Public service 6/1/2024 10:53 PM 240601-MNT03916 0:00:00 OCEAN AVE CARPENTER ST 2 Public service 6/27/2024 10:24 PM 240627-MNT04585 0:03:56 LINCOLN ST 9TH AVE 3 Public service 6/28/2024 3:20 PM 240628-MNT04602 0:04:06 MISSION ST 1ST AVE 3 No incident found on arrival at dispatch address 6/30/2024 5:42 PM 240630-MNT04651 0:01:51 5TH AVE MISSION ST 3 No incident found on arrival at dispatch address 6/25/2024 3:55 PM 240625-MNT04516 0:02:26 SCENIC RD SANTA LUCIA AVE 3 No incident found on arrival at dispatch address 6/2/2024 12:40 AM 240602-MNT03918 0:03:51 SAN CARLOS ST 4TH AVE 3 No incident found on arrival at dispatch address 6/25/2024 2:13 PM 240625-MNT04514 0:04:11 5855 JUNIPERO AVE 3 No incident found on arrival at dispatch address 6/17/2024 7:27 PM 240617-MNT04337 0:05:07 FOREST RD PINE RIDGE RD 2 No incident found on arrival at dispatch address 6/6/2024 2:08 AM 240606-MNT04035 0:05:44 7TH AVE LINCOLN ST 3 EMS call, party transported by non-fire agency 6/24/2024 2:14 AM 240624-MNT04473 0:04:15 OCEAN AVE JUNIPERO AVE 3 EMS call, party transported by non-fire agency 6/17/2024 11:35 PM 240617-MNT04341 0:07:59 2ND AVE MONTE VERDE ST 2 15 0:03:53
Smoke detector activation due to malfunction 6/1/2024 10:28 PM 240601-MNT03915 0:03:22 SAN CARLOS ST 3RD AVE 3 Alarm system sounded due to malfunction 6/25/2024 9:18 AM 240625-MNT04504 0:00:01 SAN CARLOS ST 6TH AVE 2 Smoke detector activation, no fire - unintentional 6/15/2024 7:46 AM 240615-MNT04266 0:03:56 SAN ANTONIO AVE 8TH AVE 3 Smoke detector activation, no fire - unintentional 6/3/2024 10:16 AM 240603-MNT03955 0:04:10 MONTE VERDE ST 6TH AVE 2 Carbon monoxide detector activation, no CO 6/2/2024 9:37 PM 240602-MNT03947 0:03:49 4TH AVE TORRES ST 2 5 0:03:04
Code 2 Calls 13
Code 3 Calls 40
53 98%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240606-MNT04035 Staff delay
322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
24 06 Carmel Fire Activity Report.xlsx 2
Type of Call Number Average Response Time
Fire 0 0:00
EMS 29 3:11
Rescue 1 3:10
Hazardous Condition 3 4:01
Service Calls 15 3:53
Severe Weather 0 0:00
False Call 5 3:04
Total Responses 53 3:27
Total Code 3 Calls: 40
Response Times for Code 3
Calls ≤ 5 minutes: 98%

CARMEL-BY-THE-SEA
JUNE 2024
Response Summary Report by Incident Type
Fire
0%
EMS
55%
Rescue
2%
Hazardous Condition
6%
Service Calls
28%
Severe
Weather
0%
False Call
9%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 06 Carmel Fire Response Summary.xlsx 7/9/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 6/1/2024 240601-CFA00592 00:03:43 OCEAN AVE SCENIC DR 3 EMS call, excluding vehicle accident with injury 6/2/2024 240602-CFA00594 00:02:00 SAN CARLOS 4TH AVE 3 EMS call, excluding vehicle accident with injury 6/2/2024 240602-CFA00595 00:05:00 MONTE VERDE 2NE OF 3RD 3 EMS call, excluding vehicle accident with injury 6/2/2024 240602-CFA00596 00:03:00 PERRY NEWBERRY STERLING WAY 3 EMS call, excluding vehicle accident with injury 6/2/2024 240602-CFA00599 00:03:19 SANTA FE 2SW OF 4TH 3 EMS call, excluding vehicle accident with injury 6/4/2024 240604-CFA00602 00:03:06 DOLORES 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/5/2024 240605-CFA00603 00:02:25 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00607 00:02:19 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00611 00:01:39 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00612 00:04:51 SANTA FE ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 6/9/2024 240609-CFA00618 00:01:56 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 6/9/2024 240609-CFA00619 00:03:32 3080 RIO ROAD 3 EMS call, excluding vehicle accident with injury 6/9/2024 240609-CFA00620 00:03:27 CARPENTER ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 6/11/2024 240611-CFA00624 00:02:24 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 6/12/2024 240612-CFA00629 00:02:55 CARPENTER ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/15/2024 240615-CFA00641 00:01:55 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 6/16/2024 240616-CFA00644 00:03:52 CAMINO DEL MONTE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/18/2024 240618-CFA00645 00:04:20 CARMELO ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 6/20/2024 240620-CFA00648 00:04:17 TORRES ST S MOUNTAIN VIEW AVE 3 EMS call, excluding vehicle accident with injury 6/21/2024 240621-CFA00651 00:07:04 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 6/22/2024 240622-CFA00655 00:04:48 MONTEREY ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 6/24/2024 240624-CFA00656 00:03:54 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/24/2024 240624-CFA00659 00:02:01 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 6/26/2024 240626-CFA00660 00:04:00 4TH AVE MONTE VERDE 3 EMS call, excluding vehicle accident with injury 6/26/2024 240626-CFA00661 00:06:18 LOBOS ST 1ST AVE 2 EMS call, excluding vehicle accident with injury 6/26/2024 240626-CFA00662 00:02:47 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 6/27/2024 240627-CFA00665 00:05:14 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 6/27/2024 240627-CFA00666 00:01:13 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/27/2024 240627-CFA00667 00:02:35 DEL MAR AVE OCEAN AVE 3 29 0:03:27

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 06/01/2024 To: 06/30/2024
24 06 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
322-399 Series (Rescues)
Motor vehicle accident with injuries 6/13/2024 240613-CFA00633 00:02:26 LINCOLN ST 8TH AVE 3 1 0:02:26
400 Series (Hazardous Material)
Hazardous condition, other 6/2/2024 240602-CFA00597 00:03:00 MONTE VISTA/10TH 10TH AVE 2 Hazardous condition, other 6/8/2024 240608-CFA00614 00:05:00 CAMINO REAL ST 4TH AVE 3 HazMat release investigation w/no HazMat 6/14/2024 240614-CFA00635 00:03:19 MONTE VERDE ST 4TH AVE 3 3 0:03:46
500 & 600 Series (Service Calls)
Assist invalid 6/21/2024 240621-CFA00652 00:04:34 1ST AVE SAN CARLOS ST 2 Assist invalid 6/27/2024 240627-CFA00668 00:03:03 LINCOLN ST 9TH AVE 3 Vicinity alarm (incident in other location) 6/15/2024 240615-CFA00639 00:04:34 SAN ANTONIO AVE 8TH AVE 3 3 0:04:04
700 Series (False Alarms)
False alarm or false call, other 6/3/2024 240603-CFA00600 00:04:00 MONTE VERDE 6TH AVE 3 Alarm system activation, no fire - unintentional 6/2/2024 240602-CFA00593 00:00:41 SAN CARLOS 3RD AVE 3 Carbon monoxide detector activation, no CO 6/2/2024 240602-CFA00598 00:03:00 NW CORNER TORRES ST 4TH AVE 3 3 0:02:34
Code 2 Calls 3
Code 3 Calls 36
39 94%
Total Average Response Time 0:03:15
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240621-CFA00651 Delayed due to responding from Monterey 240627-CFA00665 Delay due to time of day
24 06 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

BIG SUR
EMS call, excluding vehicle accident with injury 6/18/2024 240618-CFA00646 00:28:16 PALO COLORADO RD HWY 1 3 Motor vehicle accident with no injuries. 6/12/2024 240612-CFA00631 00:39:57 HWY 1 GARRAPATA CREEK RD 3 2 0:34:07

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 6/14/2024 240614-CFA00636 00:07:07 500 DEL MESA CARMEL 3 EMS call, excluding vehicle accident with injury 6/22/2024 240622-CFA00653 00:15:29 2 DEL FINO PL 3 2 0:11:18

CYPRESS
EMS call, excluding vehicle accident with injury 6/3/2024 240603-CFA00601 00:05:48 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 6/6/2024 240606-CFA00605 00:03:56 MONTE VERDE ST 15TH AVE 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00608 00:07:48 275 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00609 00:10:03 25372 OUTLOOK DR 3 EMS call, excluding vehicle accident with injury 6/8/2024 240608-CFA00615 00:07:38 26135 2 EMS call, excluding vehicle accident with injury 6/8/2024 240608-CFA00613 00:05:05 3556 TAYLOR RD 3 EMS call, excluding vehicle accident with injury 6/8/2024 240608-CFA00617 00:08:56 48 HWY 1 3 EMS call, excluding vehicle accident with injury 6/10/2024 240610-CFA00621 00:04:42 DOLORES ST VISTA AVE 2 EMS call, excluding vehicle accident with injury 6/11/2024 240611-CFA00625 00:01:30 2655 15TH AVE 3 EMS call, excluding vehicle accident with injury 6/11/2024 240611-CFA00627 00:05:54 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 6/11/2024 240611-CFA00628 00:05:24 26240 ATHERTON DR 3 EMS call, excluding vehicle accident with injury 6/13/2024 240613-CFA00632 00:07:38 26122 MESA DR 3 EMS call, excluding vehicle accident with injury 6/15/2024 240615-CFA00638 00:05:58 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 6/15/2024 240615-CFA00642 00:06:32 3483 GREENFIELD PL 3 EMS call, excluding vehicle accident with injury 6/19/2024 240619-CFA00647 00:04:23 3650 RIO RD 3 EMS call, excluding vehicle accident with injury 6/20/2024 240620-CFA00649 00:05:45 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 6/26/2024 240626-CFA00664 00:06:24 26541 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 6/26/2024 240626-CFA00663 00:05:44 26600 CARMEL CENTER PL 3 EMS call, excluding vehicle accident with injury 6/30/2024 240630-CFA00670 00:04:04 3415 RIO RD 3 Medical assist, assist EMS crew 6/14/2024 240614-CFA00637 00:06:55 26245 CARMEL RANCHO BLVD 3 20 0:06:00

MONTEREY
EMS call, excluding vehicle accident with injury 6/13/2024 240613-CFA00634 00:07:43 115 SPRAY AVE 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 06/01/2024 To: 06/30/2024
24 06 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MONTEREY cont.

EMS call, excluding vehicle accident with injury 6/24/2024 240624-CFA00657 00:09:48 680 JEFFERSON ST 3 EMS call, excluding vehicle accident with injury 6/24/2024 240624-CFA00658 00:10:24 1006 ROOSEVELT ST 3 3 0:09:18

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 6/15/2024 240615-CFA00643 00:10:01 551 GIBSON AVE 3 1 0:10:01

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 6/6/2024 240606-CFA00604 00:05:48 SPYGLASS HILL RD SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 6/7/2024 240607-CFA00610 00:07:41 1463 ALVA LN 3 EMS call, excluding vehicle accident with injury 6/8/2024 240608-CFA00616 00:08:02 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 6/15/2024 240615-CFA00640 00:07:03 3253 STEVENSON DR 3 EMS call, excluding vehicle accident with injury 6/22/2024 240622-CFA00654 00:09:34 3136 SPRUANCE RD 3 EMS call, excluding vehicle accident with injury 6/28/2024 240628-CFA00669 00:08:21 3253 STEVENSON DR 3 EMS call, excluding vehicle accident with injury 6/20/2024 240620-CFA00650 00:08:17 1418 CANTERA CT 3 EMS call, excluding vehicle accident with injury 6/30/2024 240630-CFA00671 00:07:04 1500 CYPRESS DR 3 8 0:07:44
Code 2 Calls 2
Code 3 Calls 34
36 Total Average Response Time 0:13:05
Total # of Incidents
24 06 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 39 3:15
Big Sur 2 8:50
Carmel Valley 2 34:07
Cypress 20 6:00
Marina 0 0:00
Mid Coast 0 0:00
Monterey 3 9:18
Pacific Grove 1 10:01
Pebble Beach 8 7:44
Total Responses 75 7:31
Total Code 3 Calls: 36
CFA Response Times for Code 3
Calls ≤ 5 minutes: 94%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
JUNE 2024
Response Summary Report by District Type
Carmel-By-The-Sea
Big Sur 52%
3%
Carmel Valley
3%
Cypress
27%
Marina
0%
Mid Coast
0%
Monterey
4%
Pacific Grove
1%
Pebble Beach
10% Carmel-By-The-Sea
Big Sur
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 06 CFA Response Summary.xlsx 7/10/2024 City Clerk PRA Log
June 2024
request
number
Date
Requested
10-day
response
date
records requested requestor
date
completed
notes
2024-65 6/4/2024 6/14/2024

1. a copy of the tree
inventory.(preferably in .shapefile
format)

2. the annual budget for tree
maintenance for the most recent
three fiscal years.

3. a copy of the tree
inventory.(preferably in .shapefile
format).

4. a copy of "the actual expenditures
for the most recent three fiscal
years."
Andrew Jones 6/14/2024
records for item 2,
3, and 4 sent
6/4/2024. Records
for item 1 sent
6/14/2024.
2024-66 6/4/2024 6/14/2024 Ownership record for Torres NW 2nd Ave Susan McGlynn 6/7/2024
no records. Gave
requester the
contact info for the
Monterey County
Assessor's office to
request records.
2024-67 6/7/2024 6/17/2024 Parcel record for 4 Santa Fe Street, Carmel by the Sea Thomas Morrison 6/7/2024
emailed requester
6/7/24 - the address
is incomplete. Need
a full address to
respond to this PRA.

No response
received.
2024-68 6/7/2024 6/17/2024
the last 4 years of Springbrook
Software invoices for Fiscal Years
2020-21, 2021-22, 2022-23 and 2023-

24. I would also like to request the SaaS
agreement or MSA that governs your
relationship with Springbrook.

SaaSAbuse.com 6/14/2024 records sent
2024-69 6/11/2024 6/21/2024
staff reports, invoices, agreements,
or other documents related to the
purchase of two new electric
vehicles for the police department
Mary Schley 6/11/2024 records sent
2024-70 6/11/2024 6/21/2024
all communications by or to David
or Debra Hutchings, or in regard to
David or Debra, held by the City of
Carmel by the Sea, between the
dates of July 1, 2023 to present.

Including correspondence, reports,
complaints, police records against
the Hutchings.

Gavin Kogan,
Hudson and Martin
PC
6/20/2024 records sent
Attachment 3
City Clerk PRA Log
June 2024
(continued)
request
number
Date
Requested
10-day
response
date
records requested requestor
date
completed
notes
2024-71 6/11/2024 6/21/2024
all communications by or to Ruth
Gupta, or in regard to Ruth Gupta,
held by the City of Carmel by the Sea,
between the dates of October 1,
2023 to present. Including
correspondence, reports,
complaints, police records
pertaining to Ruth Gupta.

Gavin Kogan,
Hudson and Martin
PC
6/20/2024 records sent
2024-72 6/18/2024 6/28/2024
bid tabulation and contract award
information AS IT IS AVAILABLE for
City Hall Roof Replacement Project
Bid Date: 6/18/24
North American
Procurement
Council
6/19/2024
sent copy of bid
tabulation. No
contract awarded
yet.
2024-73 6/12/2024 6/24/2024
Junipero 7 SE of 8th Avenue:
-APN/parcel number
-Name(s) of current owner
-Name(s) of owner on June 24, 2022
Amanda GlandinKramer, Esq.

Mercado Kramer
LLP
6/14/2024 records sent
2024-74 6/24/2024 7/5/2024
Could you please provide me with
the amount of money the city of
Carmel has spent on consultants
for the last 24 months? Please also
provide details of how much per
consultant, who the consultants
are, who authorized the payment for
them and for what purpose/scope
of work that was performed.

Parker Logan 6/28/2024 records sent
2024-75 6/26/2024 7/8/2024
a list of any uncashed checks
issued by the city 3 months or more
ago that are over $500
Catherine Ford 7/3/2024 records sent
2024-76 6/26/2024 7/8/2024
any records, such as permit
applications, dig tickets, etc.,
regarding damage to a buried fiber
optic cable at 25490 Vía Mariquita,
Carmel-by-the-Sea, CA, 93923,
Monterey County on or about
3/22/2024.

Justin Reinschmidt 6/26/2024
no records
(location is in
Monterey County).
2024-77 6/27/2024 7/8/2024
geotechnical reports from block I;
North West CASANOVA and 9th,
South East CAMINO REAL & 8th.

Bradley Green 7/2/2024 records sent
Attachment 3
Police Records Request Log
June 2024
Request
No.

Request Date &
Received By 10-Day Due Date Date Completed by PSO Requestor Info Requested Status 2024-0001 06/03/24 mw 6/13/2024 06/04/24 mw Diablo Law Group report incident date 08/23/2022 no record - email
2024-0002 6/6/24 DA 6/16/2024 6/6/24 DA Alameda County DA's Office CG2100209 completed
2024-0003 6/3/24 DA 6/13/2024 6/6/24 DA Rockin Dhaliwal CA2300408 completed 2024-0004 6/7/2024 6/17/2024 Metropolitan Reporting
Bureau
UTL report with info
provided no record - mailed
2024-0005 6/7/2024 6/17/2024 6/9/24 DA Lexis Nexis CA2400229 completed 2024-0006 6/19/2024 6/29/2024 6/21/24 DA Nancy Garton CG2400236 completed 2024-0007 6/26/2024 7/6/2024 7/18/24 DA Bogmila Pfeiffer CG2100370 denied 2024-0008 6/27/2024 7/7/2024 06/27/24 mw Nancy Garton CG2400236 completed 2024-0009 6/27/2024 7/7/2024 06/28/24 mw Lexis Nexis CA2400255 completed 2024-0010 6/27/2024 7/7/2024 06/27/24 mw Lexis Nexis CA2400259 completed 2024-0011 6/27/2024 mw 7/7/2024 7/17/24 DA Ryan Brennen CG1900625 Body cam/photos denied
2024-0012 6/30/2024 7/10/2024 6/30/2024 MW Howard Raphael CC1200410 completed Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
June 2024 Report
City Council Meeting of June 4, 2024
• Adopted Resolution 2024-044 approving a 3.59% increase in GreenWaste Recovery’s rates for FY 2024/25, and approved Amendment No. 3 to the Memorandum of Understanding with ReGEN related to member agency cost sharing for implementing SB1383 programs. • Adopted Resolution 2024-048 approving Fiscal Year 2024-25 Fee Schedule for Administrative Services, Community Planning and Building, Public Safety and Public Works Services, including a new “Dead Tree Removal Permit” with a fee of $200, rather than continuing to charge $682 as charged for live tree removal.

Forest and Beach Commission Meeting of June 13, 2024
• Announcements included:
o Commission elected Commissioner Brezoczky for the new Chair and Commissioner Michie for the new Vice-Chair of the Forest and Beach Commission. o Mandatory AB 1234 Ethics Training was conducted on June 13th, 2024. • City Forester presented a review of the public comments received at the Urban Forest Master Plan Community Meeting held on May 22, 2024 as well as a “Next Steps” list. • City Forester presented the Forester’s Report for May 2024. • The Public Works Director presented the Public Works Department Report for May 2024.

Carmel Cares and Other Volunteer Groups
• The Leadership Carmel Class of 2024 held a graduation ceremony at Forest Theater. Several members of Public Works and City Hall attended to support the graduating class. • Friends of Carmel Forest has been putting up signs in vacant tree planting wells and in locations where a like-for-like, native tree will be replaced where a tree was previously removed.
• Greg D’Ambrosio and Scott Lonergan of Friends of Mission Trail Nature Preserve have been coordinating with the City Forester, Justin Ono (pictured below), to turn a previouslyoverturned tree stump into an educational piece to demonstrate root structures in Mission Trail Nature Preserve.
• Carmel Cares volunteers installed new native flowers and plants in the Ocean Avenue Medians with the leadership of Alan Wheat and handiwork assistance from Michael LePage and Cindy Lloyd.
• An encroachment permit application was submitted by City staff for a joint Scenic Pathway Barrier Rail project with Carmel Cares.
• Carmel Cares substantially completed a replanting effort of native plants at Vista Lobos, partially funded by a $3,000 City discretionary grant
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Acting Director of Public Works SUBMITTED ON: July 3, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
Environmental Programs
• In the North Dunes Habitat Restoration Site, Denise Duffy & Associates prepared and submitted a final restoration report for FY 2023/2024.
• North Dunes Habitat Restoration Site, Joey Dorrell-Canepa coordinated volunteer days with Carmel Garden Club, MEarth and three Carmel High School student field trips. • Conducted stormwater inspections for two restaurants and four new residential construction sites.
• Conducted Stormwater Best Management Practices and Illegal Discharges staff training with the Fire Department.
• Attended the management meeting of the Monterey Regional Storm Water Management Program (MRSWMP).

Facility Maintenance
• Sunset Center's Carpenter Hall heating system replacement/upgrade. • Public Works commercial roll-up door replacement/upgrade. • Ocean/Junipero electrical panel replacement/upgrade.
• Flanders Mansion garage lighting system upgrade.
• Flanders Mansion front door restoration project started. Estimated completion in early July • Vista Lobos window frame replacement started. Estimated completion in early July. • Vista Lobos multi-purpose room restroom flooring and toilet replaced/upgraded. • Additional panic alarms were installed at Harrison Memorial Library Main, Park Branch Library and Public Works.
• The Upper Forest Hill Park tennis court restroom skylight was replaced. • Del Mar restroom drinking fountain drainage repaired. • All City Electric Vehicle chargers were repaired.
• Devendorf Park UV pond filtration system replaced.
• City Hall faulty sump system was replaced.
• City-wide public 911 phones replaced.
• Harrison Memorial Library Main and Sunset Center painting projects completed. • The Park Branch library sheetrock replacement project is completed.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project:
o Police Building Project Ad Hoc Committee Meeting was held on June 6th, 2024 in the City Council Chambers.

Ausonio, Inc. Projects:
• The Sunset Center North Wing and Harrison Memorial Library Exterior (and partial interior) Painting Project was completed on May 15, 2024.
• For the City Hall Roof Replacement Project, the Bid Opening was on June 6th and the City received five bids. Award of the contract in the amount of $175,340, which includes a 10% contingency, to California Constructors is recommended to be approved by the City Council at their July 8th meeting.
• Contract and bid documents were completed for the Sunset Center Cottage Window Repairs Project. The project was advertised for bids, and the Bid Opening occurred on June 27, 2024 and the City received two bids. Award of the contract in the amount of $161,040, which includes a 10% contingency, to Pro-Ex Construction is recommended to be approved by the City Council at their August 2024 meeting.

Attachment 4
• For the San Antonio Pathway Repair Project, Second to Fourth Avenues, ZFA Structural Engineers submitted 90% plans and technical specifications. Ausonio is compiling contract and bid documents, and the project is anticipated to be advertised for bids in July 2024. • For the Sunset Center Retaining Walls Repair Project, ZFA submitted 90% plans and technical specifications. An extra work authorization was issued to ZFA for repairs of two large cracks in another wall in the north parking lot. This project is in review by City Public Works and Permitting departments and is anticipated to go out to bid in the Fall.

Wallace Group Projects:
• For the FY 2023/2024 City-wide Paving Project, staff is in the process of reviewing a proposed contract amendment for the creation of the FY 2024/25 conglomerate paving project approved by Council with a budget of 2.8 million.
• For the Shoreline Infrastructure Repair Project, the Request for Proposal was issued seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, reconstruction of the Fourth Avenue seawall/outfall, and to assess, prioritize, and provide cost estimates for all other shoreline infrastructure identified in the Coastal Engineering Study, Phase 1 Condition Assessment Report. Addendum 1 was issued June 17, 2024 and the new proposals are due July 17, 2024.

Additional Capital Improvement Projects:
• For the City-wide Paving Project, contractor MPE completed the City’s first ever application of micro-surfacing along Junipero Street, between Fourth and Ocean Avenues, and along San Carlos Street, between Eighth and Thirteenth Avenues, all in one day! Traffic impacts were kept to a minimum. This was followed by installation of thermoplastic striping, cross walks, and markings, including bike sharrows along San Carlos Street, designating this portion of San Carlos as the City’s first official bike route. This project was constructed under budget and a result staff was able to authorize repairs of asphalt at Vista Lobos parking lot and a deteriorating drainage swale between Franciscan Way and Lasuen Drive. Construction of the project is now substantially complete.
• For the Cal Am Water Dolores Water Main Replacement Project, this project is in the main installation phase which is expected to last a couple of weeks, it will then move into the lateral installation/connection phase followed by the pressure testing and new asphalt placement phase.
• For the MTNP 3 Drainage Projects, which includes drainage piping near the Rio Road entrance, an 85-foot boardwalk over a bog, and reconstruction of a large swale, the preconstruction meeting was held on June 28, 2024. The new anticipated start of construction date is July 15, 2024 which is preceded by sensitive habitat training and endangered species surveys which will be conducted by a biologist the week of July 8 – 12, 2024. • For the 4 City-wide Drainage Improvement Projects, Neill Engineering was instructed to proceed with design to 100%. City staff will generate a Bidding Packet and advertise in the coming weeks. If the City receives favorable bids this project should break ground around September 2024.
• For the Sunset Center North Lot Electrical Panel Project, PG&E agreed to install a new transformer, at no cost to the City, to provide discounted power to new EV charging stations.

Submittals are being coordinated with PG&E Engineering and design will move to 90% upon approval.

Street Maintenance
• Continued the Annual Traffic Painting Program, and painted blue, green, and red curbs. • Continued to fill in tree wells in the downtown area with decomposed granite, for safety reasons.

Attachment 4
• Continued making priority sidewalk repairs at 13 locations. • Removed six "squirrel cans" and replaced with dual recycling and trash Ribbon Style cans.

Received an order of five additional single and five dual ribbon cans. Installation of Ribbon style cans will continue throughout the summer.
• Installed two rubber tree wells at Dolores and Seventh Avenue. • Repaired 40 feet of cobblestone curb on Ocean Avenue at Devendorf Park. • Ground down raised concrete sidewalks at 14 locations. • Repaired a concrete bulkhead damaged by a vehicle accident at Dolores and First Avenue. • Continued with in-house fleet vehicle repairs and oil changes. • Collaborated with Leadership Carmel in the design and installation of the Scenic Outlook southwest of Eighth Avenue Restoration Project.
• Completed the Pine Tree Root System display in Mission Trail Nature Preserve. • Started the annual weekend staffing shift to pick up litter and clean the beach during the busy summer season.

Forestry, Parks, and Beach
• See separate Forester’s Report
Attachment 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:
• UFMP:
o City Forester and Administrative Analyst have reviewed draft of report and have been holding meetings with Davey Resource Group to address corrections in plan to reflect comments heard in recent public meetings.
o Engaged with local Consulting Ecologist, Nicole Nedeff, to retain her for additional professional review of plan.
• Contractors:
o City tree contractors removed 20 dead or hazardous trees and pruned 4 trees under contract Task Orders.
o City tree contractors worked on two large scale fuel management and invasive species removal projects during the month of June:
 In Mission Trail Nature Preserve, over 40 invasive Black Acacia trees were removed and their stumps were ground. Nearby areas were masticated to remove invasive cape ivy and poison hemlock, the newly cleared meadow areas can now be replanted with native site appropriate trees.
 In Upper Forest Hill Park, Tope’s Tree Service removed 10 dead, failed, or immanently hazardous trees along trails and adjacent to the Tennis Courts. Crews also removed downed fallen debris from prior storms and invasive Acacia trees. • City Crews:
o In June, Forestry crews planted 3 new trees, picked up 2 piles of logs left behind by PG&E line clearing crews, pruned 9 trees, removed 5 dead or dangerous trees, and removed 7 stumps.
o Crews performed fuel management abating the significant growth of weeds around trails and tennis courts in Upper Forest Hill Park as well as along the Second Ave fire road along Pescadero Canyon.
o Streets crews installed 2 additional rubberized tree wells on the southwest corner of Seventh Avenue and Dolores and refilled several tree wells on Ocean Ave with Granitecrete.
• Carmel Cares:
o Began a landscaping project at Vista Lobos Park under a City Discretionary Grant. Project included removal of non-native shrubs, installation of new native plants, and touch up of walkway surfaces.
o Ocean Ave Median project continued with a goal to finish by the 4th of July. o Permit Submitted for Scenic Pathway Barrier Rail Project.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: June 2024 Forester’s Report
Attachment 4
Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March 26 20 3 5 27 14 13 4 7 0 0 11
April 20 16 3 3 15 8 7 5 5 0 0 10
May 27 7 4 3 8 5 3 2 1 0 0 3
June 28 21 8 17 21 5 16 4 5 2 11 9
July
August
September
October
November
December
2024 Totals 167 97 23 38 100 49 51 23 22 2 13 45
2024 Permitted removals, pruning, and required planting . Permit Information
Attachment 4

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 23 22
*year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 100 59 51 45 23 22 45.00% 167
Attachment 4
*Year to date – Includes work performed by City crew as well as on call tree contractors. *Numbers only represent correspondence received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 2024 Check Register Summary
RECOMMENDATION:

Approve the check register for June 2024.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of June 2024. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for June 2024, totals $1,182,013.93.

PRIOR CITY COUNCIL ACTION:

Council ratified the May 2024 check register at the July 8, 2024 special council meeting.

ATTACHMENTS:

Attachment 1) June 2024 Check Register
June 2024 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
53651 County of Monterey-Treasury Division March 2024 remittance of fees 06/13/2024 3,950.00 53660 See Monterey Mar-Apr TID remittance 06/13/2024 104,914.75 53685 Visit Carmel Mar-Apr 2024 CRID remittance 06/13/2024 248,756.30 Total for Department: 000 ___ 367,669.70
Department: 110 City Council
53670 Peninsula Messenger LLC Mail service sorting and delivery 06/13/2024 7,304.00 53771 Peninsula Messenger LLC Mail service sorting and delivery 06/28/2024 88.00 Total for Department: 110 City Council 7,392.00
Department: 111 City Administration
53619 Brandon Swanson Expenses - Walter the talking dog" ceremony 06/07/2024 69.79 53632 Amazon Web Services Inc Data and cloud storage fees 06/13/2024 962.42 53636 AT&T Telephone service citywide 06/13/2024 1,046.42 53641 Carmel Pine Cone Legal noticing 06/13/2024 1,687.50 53645 CivicPlus LLC Agenda and Minutes Management package/Consulting/Training 06/13/2024 22,255.21 53647 Comcast Business NonNGEN internet and recurring charges 06/13/2024 644.40 53652 Digital Deployment Website support agreement:Maint, training, security and updates 06/13/2024 700.00 53657 Iron Mountain Records storage and management services 06/13/2024 425.81 53665 Municipal Resource Group, LLC HR on-demand misc services 06/13/2024 3,862.50 53666 Office Depot, Inc. Admin Office supplies 06/13/2024 -20.32 53672 Pitney Bowes Bank Inc Purchase Power Postage-meter refills 06/13/2024 3,356.99 53678 SRS Private Investigations Pre-employment report services 06/13/2024 405.00 53699 Alhambra Water service Ctiy Hall 06/24/2024 202.35 53702 AT&T Router & misc services-Junipero Ave 06/24/2024 1,018.67 53705 Carmel Pine Cone Legal noticing 06/24/2024 270.00 53707 Copies By-The-Sea Agenda printing services 06/24/2024 472.33 53720 MRC Accessoreis ofr AltalinkC8155H2 with Scan to Cloud enablement ki 06/24/2024 582.03 53722 Office Depot, Inc. Admin Office supplies 06/24/2024 57.43 53727 Quality Print & Copy Printing service-Business cards,stationary,envelopes 06/24/2024 2,446.76 53736 US Bank IT Subscriptions- Junction Networks 06/24/2024 2,167.95 53744 Amazon Capitol Services IT Supplies and Equipment 06/28/2024 58.95 53746 AT&T Telephone service citywide 06/28/2024 2,342.27 53747 Benefit Coordinators Corporation (BCC) Cobra Admin fee Mar, Apr, May Jun 2024 $75 per mo 06/28/2024 300.00 53750 Carmel Pine Cone Legal noticing 06/28/2024 180.00 53753 Comcast City Hall Cable service 06/28/2024 68.51
53760 Hinderliter, De Llamas & Associates Sales/transactions tax auditing services 06/28/2024 1,402.56 53761 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 06/28/2024 5,737.00 53768 Minuteman Press Adopted Budget booklets 06/28/2024 1,233.01 53770 Municipal Resource Group, LLC HR on-demand misc services 06/28/2024 2,375.00 53772 Pitney Bowes Bank Inc Purchase Power Postage-meter refills 06/28/2024 3,356.99 53782 T-Mobile Monthly cell service, usage and purchases 06/28/2024 1,028.44 53786 US Bank NY Times Subscription 06/28/2024 20.00
53786 US Bank SlideAI 06/28/2024 10.00
53786 US Bank Clerk - Logikcull.com 06/28/2024 404.00
53786 US Bank HR - training expenses 06/28/2024 65.39
53786 US Bank Employee appreciation expenses 06/28/2024 665.09 53786 US Bank IT Subscription - Microsoft, Freshworks, Zoom, Adobe, Backblaze 06/28/2024 3,544.46 53786 US Bank IT Subscription - Constant Contact, Freshworks 06/28/2024 313.00 53787 Xerox Financial Services Xerox copier leases citywide 06/28/2024 1,452.53 Total for Department: 111 City Administration 67,170.44 Department: 112 City Attorney
53638 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 06/13/2024 434.50 53677 Sloan Sakai Yeung & Wong Legal services 06/13/2024 190.00 Total for Department: 112 City Attorney 624.50
Department: 115 Community Planning & Building
53669 Past Consultants LLC FY 23-24: Historic Context Statement Update 06/13/2024 20,700.00 53709 EMC Planning Group, Inc FY 23-24: REAP Grant - - 6th Cycle Housing Element 06/24/2024 9,640.88 53710 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset) 06/24/2024 3,000.00 53711 FedEx Shipping fees-Planning 06/24/2024 85.59
Attachment 1
53714 IWORQ Software management services and support:Add'l letters and forms 06/24/2024 833.33 53722 Office Depot, Inc. PBD Office supplies 06/24/2024 904.79 53736 US Bank Flowers - T Benjamin 06/24/2024 54.61
53736 US Bank Award plaque expenses 06/24/2024 393.30
Total for Department: 115 Community Planning & Bu 35,612.50 Department: 116 Police
53634 AmyLynn Iliff Reimburse for conference expenses Tactical Dispatch, Davis CA 06/13/2024 542.00 53635 Angel Armor PD RUC 2.0 Dark Navy (2) 06/13/2024 124.52 53642 Carmel Towing & Garage PD Vehical towing 06/13/2024 4,016.63 53646 Comcast PD Cable service 06/13/2024 34.56
53658 Michael Bruno Reimburse for travel expenses Supervisor Leadership Training 06/13/2024 496.68 53666 Office Depot, Inc. PD OFFICE SUPPLIES 06/13/2024 433.82 53676 Sirchie Acquistions Co LLC-Dept #6481 PD Evidence and fingerprinting supplies 06/13/2024 177.49 53679 T2 Systems Canada Inc. PD:Digital iris services 06/13/2024 75.00 53680 T2 Systems, Inc Automated owner lookups/Color mailed letter services 06/13/2024 157.73 53683 Valley Trophies and Detectors Awards for PD 06/13/2024 324.47 53686 Wayside Garage Repairs PD 2021 Dodge Durango 06/13/2024 8,507.56 53708 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 06/24/2024 32.00 53726 Point Emblems Police Dept-Badges and insignia 06/24/2024 1,555.64 53735 Transunion Risk & Alterna PD: Monthly fee for information services+past due ba due balance 06/24/2024 150.00 53743 Alhambra Water service-Police Dept 06/28/2024 174.75 53753 Comcast Cable service PD 06/28/2024 447.90
53755 Department of Justice/Accounting Office PD:Fingerprinting and misc ID services 06/28/2024 168.00 53758 FasTrak Bridge Toll invoice I712417711892 06/28/2024 7.00 53762 Intoximeters Breathalizer mouthpieces 06/28/2024 261.20 53769 MOGO Urgent Care Testing 06/28/2024 15.00
Total for Department: 116 Police 17,701.95
Department: 117 Fire
53631 Alhambra Water servoce Fire Dept 06/13/2024 239.90 53642 Carmel Towing & Garage Fire Dept. Gas Expense (E15) 06/13/2024 1,087.25 53659 Mission Linen Service Fire Dept laundry service 06/13/2024 267.24 53706 City Of Monterey Vehicle repairs 06/24/2024 8,035.98 53719 Mission Linen Service Fire Dept laundry service 06/24/2024 133.62 53763 Knox Company Wall mount adaptor 06/28/2024 89.59
Total for Department: 117 Fire 9,853.58
Department: 118 Ambulance
53639 Bound Tree Medical LLC Medical supplies 06/13/2024 1,731.30 53642 Carmel Towing & Garage Amb Dept. Gas Expense (7166) 06/13/2024 432.61 53644 City Of Monterey FY 23-24 Ambulance overtime reimbursement for staffing by Monter 06/13/2024 3,071.54 53655 Golden State Truck & Trailer Ambulance repairs 06/13/2024 7,879.06 53671 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 06/13/2024 180.60 53739 Wittman Enterprises, LLC Ambulance billing service 06/24/2024 2,566.09 53748 Bound Tree Medical LLC Medical supplies 06/28/2024 574.21 53759 Golden State Truck & Trailer Ambulance repairs 06/28/2024 21,793.90 53764 L.N. Curtis & Sons 5 Respiratory Fit testing and report 06/28/2024 355.06 Total for Department: 118 Ambulance 38,584.37
Department: 119 Public Works
53616 Ailing House Pest Control Pest Control 06/07/2024 774.00 53617 Always Under Pressure Oil water seperator 06/07/2024 317.50 53618 American Lock & Key Locksmith and key services for City facilities 06/07/2024 423.88 53620 Golden State Portables Portable RR rental 06/07/2024 2,403.10 53622 Griggs Nursery Inc Supplies for work done on Ocean Ave. Medians 06/07/2024 321.55 53625 Napa Auto Parts PW vehicle supplies 06/07/2024 642.89 53626 Office Depot, Inc. Office Supplies for PW Admin 06/07/2024 168.35 53627 Robert Half Temp help for Forestry Division 06/07/2024 1,437.12 53628 Town and Country Gardening Landscape contractors for City locations 06/07/2024 17,250.00 53629 Universal Staffing Inc Temporary staffing services for Forestry 06/07/2024 2,103.76 53633 American Supply Company PW/FM Janitorial supplies 06/13/2024 178.62 53637 Ausonio, Inc San Antonio walkeway repairs 06/13/2024 2,034.38 53642 Carmel Towing & Garage Fuel for PW vehicles 06/13/2024 3,420.55 53643 Cintas Corporation Uniform Service for PW staff 06/13/2024 406.60 53648 Community Tree Service Tree work as directed by City Forester 06/13/2024 11,339.61 53649 On Point Generators PW/FM Emergency generator services 06/13/2024 1,300.00 Attachment 1
53654 Edges Electrical Group Electrical supplies, LED lights for City facilities 06/13/2024 228.96 53656 Granite Rock Company Granite crete mix for Ocean Ave. 5/18/24 #2158993 06/13/2024 707.94 53663 Monterey Sanitary Supply FM Cleansers-COVID supplies 06/13/2024 1,253.71 53664 Monterey Tire Service Inc 2 newq tires unit 10 5/30/24 #1-118600 06/13/2024 440.96 53673 Pureserve Building Service Janitorial services FY 23/24 06/13/2024 21,775.59 53674 Robert Half Temporary help in Forestry Division 06/13/2024 772.69 53675 Scarborough Lumber & Building Public Works Streets supplies 06/13/2024 14.00 53682 US Bank CW-6191-FM Supplies 06/13/2024 2,011.20
53684 Vineyard Rock Products Ocean Ave. Medians Boulders-4/26/24 #42397 06/13/2024 4,587.09 53687 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 06/13/2024 76,778.00 53688 ZFA Structural Engineering Stuctural engineering design services:San Antonio Walkway 06/13/2024 2,800.00 53700 American Supply Company PW/FM Janitorial supplies 06/24/2024 458.96 53712 Hayward Lumber Public Works Streets supplies 06/24/2024 160.27 53717 Legacy Roofing and Waterproofing Inc Replacement of the Carmel Fire Station hose room and gutter 06/24/2024 6,054.00 53721 Napa Auto Parts PW vehicle supplies 06/24/2024 167.10 53722 Office Depot, Inc. Office Supplies for PW Admin 06/24/2024 172.89 53724 Pacific Smog Unit FD15 Smog 6/5/24 #2055 06/24/2024 63.75 53725 Poe's Plumbing & Backflow Remove and replace the existing Febco 880v lead Backflow at SSC 06/24/2024 7,712.87 53728 Rental Depot - Monterey Skid Steer for beach errosion 5/30/24 361967-1 06/24/2024 1,287.31 53729 Robert Culver Workboots per MOU 23/24 FY6/9/24 06/24/2024 250.00 53731 Scarborough Lumber & Building Public Works Streets supplies 06/24/2024 15.07 53733 TNT Painting and Decorating Inc Painting for City Facilities 06/24/2024 1,500.00 53737 Valley Hills Nursery Supplies for forestry and City projects 5/3/24 #9222 06/24/2024 691.07 53741 Ailing House Pest Control Pest Control 06/28/2024 664.00 53742 Alan Wheat Tree pruning 4/26 #2426 06/28/2024 4,999.00 53743 Alhambra 6/2/24 #11790604-060224 PW Water 06/28/2024 221.82 53745 Applied Marine Sciences ASBS Watershed monitoring 06/28/2024 4,378.69 53749 Carmel Cares-Dale Byrne, President Landscape Service for Scenic Pathway for April and May 2024 5/5/2 06/28/2024 5,175.00 53751 Cintas Corporation Uniforms for PW 6/18/24 #4196200055 06/28/2024 625.26 53752 City Of Monterey 6/12/24 #105240 #105240 Unit 5 Service 06/28/2024 2,355.77 53754 Copies By-The-Sea Printing of tree cards for Forestry #1215 7/14/24 06/28/2024 147.90 53756 Devil Mountain Wholesale Nursery Trees for city sites - #341748 6/11/24 06/28/2024 1,801.75 53757 Drought Resistant Nursery Supplies for City sites 5/3/24 #268582 06/28/2024 1,401.56 53765 David Sollid Marina Backflow Company PW/FM backflow maintenance & repairs 06/28/2024 375.00 53766 Martins Irrigation Supply, INC. Supplies for Forestry #656232 7/17/24 06/28/2024 1,019.90 53767 Meadowlark Nursery & Landscaping Plants for City locations 6/7/24 #18506 06/28/2024 405.55 53773 Poe's Plumbing & Backflow Jet Del Mar drain. 6/11/24 #I-35442-1 06/28/2024 1,250.00 53774 PSTS, Inc. Services:Pumping oil-water separator 5/15/24 #1088179 06/28/2024 815.00 53775 Quality Print & Copy Business crads for RC- 6/17/24 #23956 06/28/2024 92.86 53776 Rana Creek Habitat Restoration Trees/plants for city sites #250573 5/3/24 06/28/2024 296.89 53777 Robert Half Temporary help in Forestry Division 06/28/2024 2,109.94 53778 Scarborough Lumber & Building Supplies for Forestry 6/17/24 #400247-4 06/28/2024 57.45 53779 Security Shoring & Steel Plates Inc Rental equipment 06/28/2024 808.00 53783 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 06/28/2024 19,044.34 53785 Universal Staffing Inc Temporary staffing services 06/28/2024 474.38 53786 US Bank RC-1816 - PW Supplies - replacement welder 06/28/2024 2,499.76 Total for Department: 119 Public Works 225,445.16
Department: 120 Library
53668 Pacific Grove Self Storage Storage Unit - Document storage 06/13/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
53621 Good Roots Events, Inc. Final distribution of FY 2023-2024 farmers' market & 3rd Thursda 06/07/2024 20,700.00 53623 Holiday Outdoor Decor wreaths & garlands for Devendorf Park light poles 06/07/2024 1,207.40 53650 Copies By-The-Sea 100 Memorial Day ceremony programs 06/13/2024 85.22 53681 Tigerlilly Florist&Gifts Memorial Day ceremony wreath and flowers 06/13/2024 458.86 Total for Department: 121 Community Activities 22,451.48 Department: 130 Non-Departmental
53667 Pacific Gas & Electric City-wide gas and electric services 06/13/2024 17,198.03 53703 Cal-Am Water Company Water service citywide 06/24/2024 17,749.07 53723 Pacific Gas & Electric Citywide gas and electric services 06/24/2024 310.43 Total for Department: 130 Non-Departmental 35,257.53
Department: 311 Capital Projects
53624 Monterey Peninsula Engineering CIP Equipment, material and labor 21-22 Pavement Rehab Program p 06/07/2024 212,245.68 Attachment 1
53630 Wallace Group Street Resurfacing Project FY23/24 06/07/2024 13,193.00 53637 Ausonio, Inc CIP Sunset Center Portico Project-Project management services 06/13/2024 27,294.75 53641 Carmel Pine Cone Legal Notice 5/17/24 #2420MND015 06/13/2024 425.00 53653 Dudek On call environmental services, construction support for the Mis 06/13/2024 3,198.75 53661 Monterey County Weekly Classifieds Public Notice - SSC Cottages Window Repair Project 5/23/24 48-07 06/13/2024 1,374.75 53662 Monterey Peninsula Engineering CIP Equipment, material and labor 21-22 Pavement Rehab Program p 06/13/2024 64,801.40 53682 US Bank CW-6191-FM Supplies 06/13/2024 190.71
53688 ZFA Structural Engineering Stuctural engineering design services:SC Walls 06/13/2024 5,820.00 53713 Indigo/Hammon & Playle Architects, LLP Architect & Engineering Services for PD/PW Building Project 06/24/2024 8,637.50 53740 4Leaf, Inc PD Building PM 06/28/2024 1,057.05
53780 Ten Over Studio, Inc FM Reno Project:Sunset Center Portico 06/28/2024 15,606.13 Total for Department: 311 Capital Projects 353,844.72
Grand Total 1,182,013.93
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-063 authorizing the City Administrator to establish the newly created Police Services Supervisor job description and salary range.

RECOMMENDATION:

Adopt Resolution 2024-063 authorizing the City Administrator to establish the newly created Police Services Supervisor position and adopt the job description and salary range.

BACKGROUND/SUMMARY:

Pursuant to Municipal Code 2.52.040, it is the City Administrator’s responsibility for administering the salary plan and proposing new positions to the City Council to authorize. Municipal Code 2.52.520, the City Council adopts the salary resolution, establishing the legal current salary range from the salary schedule for each class of employee positions. Additionally, California Public Employee’s Retirement Law (PERL) and Section 570.5 of the California Code of Regulations (CCR) Title 2 requires the City pay rates and ranges meet required elements and be approved, in its entirety, by the City Council each time a modification occurs.

The recommended salary range for the Police Services Supervisor is as follows:

Longevity
Step
Classification Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police
Services
Supervisor
Hourly: $37.00 $38.85 $40.79 $42.83 $44.97 $46.32
Monthly: $6,413.33 $6,734.00 $7,070.27 $7,423.87 $7,794.80 $8,028.80 Annual: $76,960.00 $80,808.00 $84,843.20 $89,086.40 $93,537.60 $96,345.60 FISCAL IMPACT:

The Police Services Supervisor position was adopted in the FY 24/25 operating budget.

PRIOR CITY COUNCIL ACTION:

None specific to this action.

ATTACHMENTS:

Attachment 1) Resolution 2024-063
Attachment 1) Resolution 2024-063
Attachment 2) Exhibit A - Job Description
Attachment 3) Exhibit B - POA Salary Schedule

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING

THE CITY ADMINISTRATOR TO ESTABLISH AND ADOPT THE JOB DESCRIPTION AND SALARY

RANGE FOR POLICE SERVICES SUPERVISOR
WHEREAS, the City Council in accordance with Carmel-by-the-Sea Municipal Code 2.52.040 (D) approves jobs, positions and funding job descriptions and salaries; and WHEREAS, Police Services Supervisor, represented by the City of Carmel-by the-Sea Police Association is a newly created job classification; and
WHERAS, Municipal Code 2.52.520 and amendments thereto provide, among other things, that the City Council establish the legal current salary range from the salary schedule for each class of position; and
WHEREAS, the California Public Employee's Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City to publish pay rates and ranges on the City's internet site and the City Council to approve the pay rates and range in its entirety each time a modification is made; and
WHEREAS, a salary resolution is adopted annually or periodically by the City Council upon review and recommendation of the City Administrator.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

1. Authorize and approve the City Administrator to establish the newly created Police Services Supervisor job description (Exhibit A).

2. Authorize and approve the City Administrator to establish the salary range for the Police Supervisor Position as follows:

Longevity
Step
Classification Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Police Services
Supervisor
pending approval
Hourly: $37.00 $38.85 $40.79 $42.83 $44.97 $46.32
Monthly: $6,413.33 $6,734.00 $7,070.27 $7,423.87 $7,794.80 $8,028.80 Annual: $76,960.00 $80,808.00 $84,843.20 $89,086.40 $93,537.60 $96,345.60 Attachment 1
Resolution 2024-063

Page 2 of 2 ends

3. The City of Carmel-by-the-Sea City Council authorizes and approves the City of Carmel bythe-Sea current pay rates and ranges (salary schedule) for City of Carmel-by-the-Sea Police Officers Association (Exhibit B).

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 5th day of August, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
____________________________ __________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

POLICE SERVICES SUPERVISOR
Definition

Under direction of the Chief of Police, to supervise, assign, review and participate in the work of the staff responsible for providing safety dispatch and police records maintenance services and activities; to supervise the property/evidence technician; to serve as Administrative Assistant to the Chief of Police; and to perform a variety of technical tasks relative to assigned areas of responsibility.

Supervision Exercised

Exercises direct supervision of technical and clerical staff.

Examples of Important and Essential Duties

• Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for providing safety dispatch, police records maintenance services and activities including in the use and operation of dispatch and records management systems. • Participate in the selection and evaluation of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. • Prepare various reports on operations and activities. • Maintain and submit all departmental payroll records. • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing responsible safety dispatch and police records maintenance services; implement policies and procedures; maintain and update procedural and related manuals. • Participate in the preparation of assigned budget; submit budget and equipment purchase recommendations.
• Supervise the management of police records and safety dispatch record keeping systems and files; supervise the release of records; provide records to authorized personnel and public as appropriate; respond to court subpoenas requiring police record information as well as process subpoena duces tecum for department staff.
• Process and supervise all Public Records Act (PRA) requests for the Police Department.

Attachment 2
City of Carmel-by-the-Sea
Police Services Supervisor (continued)
Examples of Important and Essential Duties (continued)
• Process state audits for CLETS, security audits for CLETS data and process UCR statistical reporting to the state.
• Serve as the agency administrator/coordinator for LiveScan, CLETS, Tri Tech Browser, Cal Photo, CSAR, Rapid Deploy and TracNet (including adding new users). Process Department of Justice Validations.
• Supervise and perform LiveScan fingerprinting for the public and city applicants. Follow-up with the fingerprint results/returns through AAJC.
• Process disputes from Carmel Fire Ambulance patients contesting ambulance services; process refunds, overpayments and overbilling for ambulance. • Ensure accurate, timely and correct procedures are used in logging, indexing and retrieving information.
• Oversee and administer the sealing and purging of records; maintain records of the disposition of documents and records.
• Supervise bookkeeping, billing and collection for services including resident parking permits, alarm account information and false alarm activation; oversee the collection and processing of monies received.
• Attend to and process administrative details not requiring the immediate attention of assigned staff members; independently respond to routine letters and general correspondence; compose and prepare letters, memoranda and reports pertaining to standard policies. • Receive, compile and organize information for the preparation of correspondence, documents and reports as assigned; prepare a variety of correspondence, documents and reports. • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; perform varied and responsible administrative duties to assist in the processing and completion of administrative operations for assigned staff. • Serve as a resource and information source regarding department policies, procedures, objectives and operational functions; receive and interview office visitors and telephone callers; answer questions and provide information where judgment, knowledge and interpretations are utilized; resolve complaints; refer caller to appropriate source as necessary.

Be responsible for public and interdepartmental complaints pertaining to non-sworn personnel pursuant to departmental policies and procedures.

Attachment 2
City of Carmel-by-the-Sea
Police Services Supervisor (continued)
Examples of Important and Essential Duties (continued)
• Prepare information needed in administrative decisions and in facilitating the implementation of department policies and programs; research, collect, compile, tabulate, analyze and summarize data and information pertaining to specified activities, operations or functions as assigned; prepare a variety of fiscal, statistical and administration summaries and reports. • Maintain detailed calendar of department activities and for assigned staff; arrange interviews, appointments, schedules, conferences, travel arrangements and itineraries. • Establish and maintain complete records and files including financial, budget, personnel, operational and administrative records.
• Coordinate, supervise, and monitor special projects, assignments and activities as assigned; maintain control files on matters in progress and expedite their completion. • Participate and assist in the administration of the assigned office; recommend organizational or procedural changes affecting support activities; recommend improvements in workflow, procedures and use of equipment and forms.
• Ensure the maintenance of communications and records equipment. • Order forms, office supplies, evidence supplies for police department and ambulance; maintain inventory for items related to the department, communications and records. • Perform the full range of duties of Police Services Officer personnel including dispatch and record functions.
• Supervise Communication Training Officer’s (CTO’s) including supervision of CTO’s.

Other Job Related Duties

Perform related duties and responsibilities as assigned.

Job Related and Essential Qualifications

Knowledge of:

• Operations, services and activities of a safety dispatch and police records management program.
• Principles of supervision, training and performance evaluation.

Attachment 2
City of Carmel-by-the-Sea
Police Services Supervisor (continued)
Knowledge of: (continued)
• Procedures, methods and techniques of dispatching emergency services and records management.
• City geography, including streets, public buildings, landmarks, businesses, medical facilities, community centers and adjacent jurisdictional points of interest. • Operating characteristics of emergency dispatch communications equipment including radio, telephone, and teletype equipment and the Federal, State and local regulations governing their use.
• Standard radio broadcasting and dispatch procedures and rules.

• Pertinent Federal, State, local and municipal laws, codes and regulations. • Principles and practices of basic fiscal, statistical and administrative data collection and report preparation.
• Modern officer procedures, methods and equipment including computer equipment and applicable software programs.
• Principles and practices of business letter writing.
• Principles and techniques used in dealing with the public. • Word processing, methods, techniques and programs including spreadsheets and database applications, including basic knowledge of Microsoft Office programs or similar. • Principles and procedures of record keeping.
• Basic mathematical principles.
• Proficient in the English language to include spelling, vocabulary, grammar and punctuation, as well as proficient in speaking of the English language. • Safe driving principles and practices.

Skill to:
• Operate emergency dispatch and communications equipment including radio, telephone and teletype equipment.

• Operate modern office equipment including computer equipment.

Attachment 2
City of Carmel-by-the-Sea
Police Services Supervisor (continued)
Skill to: (continued)
• Type and enter data at a speed necessary for successful job performance. • Transcribe recorded materials at a speed necessary for successful job performance. • Operate a motor vehicle safely.

Ability to:

• Respond to request and inquiries for information regarding safety dispatch and records management policies and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions.
• Work under limited supervision within a framework of standard policies and procedures. • Use independent judgment, initiative and good human relations and problem-solving skills in the application and follow through on decisions.
• Work cooperatively with other departments, City officials and outside agencies. • Independently prepare correspondence, memoranda and minutes of meetings. • Compile and tabulate data and information and prepare summaries and reports. • Plan and organize work to meet schedules and timelines. • Act quickly and calmly in emergencies.
• Meet and deal tactfully and effectively with the public. • Prepare clear and concise reports.
• Respond to requests and inquiries from the public.
• Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.

Attachment 2
City of Carmel-by-the-Sea
Police Services Supervisor (continued)
Ability to: (continued)
• Communicate clearly and concisely, both orally and in writing. • Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

Minimum Qualification

Experience and Training Guidelines:

Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience:

Three years of increasingly responsible law enforcement clerical or communications experience including some supervisory and training experience.

Training:

Equivalent to the completion of the twelfth grade supplemented by college level course work and specialized training in police records and communications.

License or Certification:

Possession of, or ability to obtain, an appropriate and valid driver’s license.

Possession of, or ability to obtain, a P.O.S.T. Basic Dispatcher’s Course Certificate.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to sit, stand, walk, crouch, stoop, squat and lift 25 lbs.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

Updated 07/2024
Attachment 2
Effective July 1, 2024 0-12 months 12-120 months 120 months + Classification Grade Pay Step 1 Step 2 Step 3
Hourly: $62.13 $65.40 $67.36 Monthly: $10,769.20 $11,336.00 $11,675.73 Annual: $129,230.40 $136,032.00 $140,108.80 Hourly: $71.46 $75.22 $77.48 Monthly: $12,386.40 $13,038.13 $13,429.87 Annual: $148,636.80 $156,457.60 $161,158.40 3% effective July 1, 2024 Longevity Step
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Hourly: $29.83 $31.32 $32.89 $34.53 $36.26 $37.35 Monthly: $5,170.53 $5,428.80 $5,700.93 $5,985.20 $6,285.07 $6,474.00 Annual: $62,046.40 $65,145.60 $68,411.20 $71,822.40 $75,420.80 $77,688.00 Hourly: $32.17 $33.78 $35.47 $37.24 $39.10 $40.27 Monthly: $5,576.13 $5,855.20 $6,148.13 $6,454.93 $6,777.33 $6,980.13 Annual: $66,913.60 $70,262.40 $73,777.60 $77,459.20 $81,328.00 $83,761.60 Hourly: $37.00 $38.85 $40.79 $42.83 $44.97 $46.32 Monthly: $6,413.33 $6,734.00 $7,070.27 $7,423.87 $7,794.80 $8,028.80 Annual: $76,960.00 $80,808.00 $84,843.20 $89,086.40 $93,537.60 $96,345.60

POLICE NON-SWORN CLASSIFICATIONS
Community Services Officer P-1Police Services Officer P-2Police Services Supervisor P-4 City Council Meeting: September 12, 2023 |Reso #2023-086

POLICE SWORN CLASSIFICATIONS
Police Officer P-3Police Sergeant P-5
City of Carmel by the Sea SALARY SCHEDULE Effective July 1, 2024

POLICE OFFICERS ASSOCIATION

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-064, Authorizing three (3) free use days of the Sunset Cultural Center theater and lobby for the Carmel Unified School District Annual district-wide choral, string, and band festivals for Spring 2025
RECOMMENDATION:

Adopt Resolution 2024-064, Authorizing three (3) free use days of the Sunset Cultural Center theater and lobby for the Carmel Unified School District Annual district-wide choral, string, and band festivals for Spring 2025.

BACKGROUND/SUMMARY:

The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the spaces have not already been committed to rental customers by SCC.

Executive Summary
The Carmel Unified School District (CUSD) is requesting three (3) of the City's free use days of the Sunset Center for their Spring 2025 music festivals (Attachment 2). These festivals, which include district-wide choral, string, and band performances, have historically taken place at the Sunset Center, with the City Council previously supporting these events.

The CUSD annual spring music festivals are significant for several reasons:

1. Accommodating Attendees: The Sunset Center can host the large number of students, families, and community members who attend.

2. Inspiring Environment: The venue offers a remarkable performance space, enhancing the experience for performers and spectators.

3. Community Engagement: These festivals highlight student growth and talent, fostering community pride and involvement in local music programs.

Recommendation
Staff requests that Council consider adopting the attached Resolution, which will grant three (3) free use days of the Sunset Cultural Center theater and lobby for the Carmel Unified School District Annual districtwide choral, string, and band festivals in Spring 2025.

FISCAL IMPACT:

None for this item.

PRIOR CITY COUNCIL ACTION:

Council adopted a similar Resolution in 2023.

ATTACHMENTS:

Attachment 1) Resolution 2024-064
Attachment 2) CUSD Spring Music Festival Letter

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-064

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THREE FREE USE DAY OF THE SUNSET CENTER THEATER AND LOBBY

FOR THE CARMEL UNIFIED SCHOOL DISTRICT ANNUAL CHORAL, STRING AND BAND FESTIVALS FOR SPRING 2025
WHEREAS, the City's Amended and Restated Lease Agreement with Sunset Center Cultural Center (SCC), adopted by the City Council on June 6, 2017, stipulates that the City shall have the right to use the Sunset Center theater, lobby and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and
WHEREAS, the Carmel Unified School District (CUSD) has requested the use of the Sunset Cultural Center through the City's Free Theater Days for a total of three (3) days in Spring 2025, to accommodate their annual choral, string, and band festivals; and WHEREAS, CUSD has established a time-honored tradition of hosting their Spring Music Festival at the Sunset Center, which serves as a platform for elementary, middle, and high school musicians to present the developmental progression of their music programs; and WHEREAS, the support of the City in facilitating these performances at the Sunset Center is deeply valued by parents, musicians, and the administration, as it allows for the accommodation of a substantial number of attendees and fosters an environment that inspires and elevates the performances of our community's young musicians.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the Carmel Unified School District three (3) of the City's Sunset Center Free Theater Days for their annual spring music festival in 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHESEA this 5th day of August 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
______________________________ ____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-065 authorizing the City Administrator to execute a budgeted agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the term of July 1, 2024 to June 30, 2025 in an amount not to exceed $226,297
RECOMMENDATION:

Adopt Resolution 2024-065 authorizing the City Administrator to execute a budgeted agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the term of July 1, 2024 to June 30, 2025 in an amount not to exceed $226,297.

BACKGROUND/SUMMARY:

The purpose of this agenda item is for Council to authorize the City Administrator to execute an agreement with the Monterey County Destination Marketing Organization Inc., dba Monterey County Convention and Visitors Bureau (MCCVB) for destination marketing for Fiscal Year 2024-2025 per the adopted budget.

The City has historically collaborated with MCCVB to manage visitors, including promoting overnight stays within the Village during mid-week and off-season. MCCVB has specialized expertise and experience in destination marketing of the Monterey Peninsula, which includes the City of Carmel-by-the-Sea.

Invoices will be paid as received bi-monthly from MCCVB based on 3% of actual transient occupancy tax revenue, not-to-exceed the amount of $226,297 during Fiscal Year 2024-2025.

The Carmel Municipal Code requires Council approve agreements with a value of $60,000 or more. The proposed agreement with MCCVB is for an amount not to exceed $226,297 and is therefore presented for approval.

FISCAL IMPACT:

The Adopted Fiscal Year 2024-2025 Budget includes funding for MCCVB. The amount of the funding is based upon 3% of the City's Fiscal Year 2024-2025 budgeted transient occupancy tax revenue of $7.5 million.

PRIOR CITY COUNCIL ACTION:

Council adopted the FY 24-25 budget on June 4, 2024, via Resolution 2024-047, approving funding for MCCVB in the amount of $226,297.

Council adopted a similar agreement with MCCVB in 2023 for an amount not to exceed $204,030, via Resolution 2023-078.

ATTACHMENTS:

Attachment 1) Resolution 2024-065
Attachment 2) Exhibit A - Contract for Services MCCVB FY 24-25

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-065

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH THE

MONTEREY COUNTY CONVENTION AND VISITORS BUREAU FOR DESTINATION MARKETING FOR THE TERM OF JULY 1, 2024 TO JUNE 30, 2025 IN AN AMOUNT NOT TO EXCEED $226,297
WHEREAS, transient occupancy tax and sales and use tax contribute to the City of Carmelby-the-Sea's revenue sources and are heavily influenced by tourism; and WHEREAS, the Monterey County Convention and Visitors Bureau possesses specialized knowledge and benefits from economy of scale in advertising and other marketing efforts in order to promote tourism within the Monterey Peninsula region and the City of Carmel-by-the-Sea; and WHEREAS, in accordance with the Carmel Municipal Code, contracts of $60,000 or more require Council approval, and
WHEREAS, a true copy of the Agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the Term of July 1, 2024 to June 30, 2025 is attached hereto as Exhibit A.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL- BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute an agreement with the Monterey County Convention and Visitors Bureau for destination marketing for the term of July 1, 2024 through June 30, 2025 in an amount not to exceed $226,297.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of August, 2024, by the following vote:

AYES: Councilmembers
NOES: Councilmember
ABSENT: None
ABSTAIN: None
APPROVED: ATTEST:
__________________________ __________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
Exhibit A - Coversheet
Agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the term of July 1, 2024 to June 30, 2025 (attached) Attachment 1
1 PROFESSIONAL SERVICES AGREEMENT
Monterey County Convention and Visitors Bureau
Destination Marketing Services
THIS AGREEMENT is executed this ____ day of August 2024, by and between the City of Carmel-by-the-Sea, a municipal corporation (hereinafter "City"), and Monterey County Destination Marketing Organization Inc., dba Monterey County Convention and Visitors Bureau, (hereinafter "Consultant"), collectively referred to herein as the "parties".

WHEREAS, the City wishes to engage the Monterey County Convention and Visitors Bureau (MCCVB) to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds all necessary licenses and certifications to perform the services required by this Agreement.

NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:

1. SERVICES
A. Scope of Services. Consultant agrees to provide to the City, as the scope of services ("Scope of Services") under this Agreement, the following: to create interest, visitation and drive overnight stays within the City. The Scope of Services under this Agreement should include, but is not limited to:
i. Stimulate interest in key feeder markets as mutually agreed to encourage visits to Carmel-by-the-Sea
ii. Marketing through advertising, promotions and social media to promote Carmel-bythe-Sea iii. Promoting Carmel-by-the-Sea hotels, inns and lodging establishments on MCCVB's website
iv. Provide semi-annual reports highlighting MCCVB's web and digital activity and media relations as they pertain to Carmel-by-the-Sea and the economic impact of MCCVB's performance to the City.

Consultant agrees to all of the following:
i. Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement.
ii. Consultant's designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under Attachment 2
2 this Agreement is the President/CEO of the Monterey County Convention and Visitors Bureau.
iii. Consultant represents that it has the qualifications, experience and facilities necessary to property perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement. In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.
iv. City may inspect and accept or reject any of Consultant's work under this Agreement. either during performance or when completed. Acceptance of any of Consultant's work by City will not constitute a waiver of any of the provisions of this Agreement.

B. Change Orders.
i. Agreements and Change Orders exceeding $59,999 require City Council approval to be valid.
ii. The City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly. All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties. However, any increase in compensation beyond the compensation limit amount approved by the City Council must be authorized in advance by the City Council and any service provided by Consultant in the absence of such approval are at Consultant's sole risk.
iii. Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City. iv. If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Administrator with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.

C. Familiarity with Services and Site.
i. By executing this Agreement, Consultant represents that Consultant:
a. has thoroughly investigated and considered the Scope of Services to be performed;
b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
Attachment 2
3 d. possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.

2. COMPENSATION
A. Total Fee. Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement a total amount not-to-exceed Two Hundred Twenty Six Thousand T w o h u n d r e d and Ninety-Seven Dollars ($226,297.00). Such compensation is the "Maximum Authorized Expenditure" under this Agreement. Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

B. Invoicing. Consultant shall submit to the City quarterly written invoices to the City's Project Representative, identified in Section 5 below. Consultant's invoices must include but are not limited to. the following information:
i. Invoice number and date;
ii. A brief description of services performed;
iii. The total amount due for the period covered by this invoice The City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid.

Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, the City will pay on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement. If any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant.

City reserves the right to withhold future payment to Consultant if any aspect of the Consultant's work is found to be non-conforming to the terms of this Agreement.

Consultant agrees to remit and is responsible for all withholding taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for Consultant, its employees, subconsultants and vendors of services or goods.

C. Adjustment of Maximum Authorized Expenditure. The City may increase or decrease the Maximum Authorized Expenditure by issuing a Change Order to the Agreement in accordance with Section 1.8 "Change Orders" above. Should Consultant consider that any request or instruction from the City's Project Representative constitutes a change in the scope of services, Consultant will advise the City's Project Representative, in writing, Attachment 2
4 within fourteen (14) calendar days of such request or instruction. Without said written advice within the time period specified, the City is not obligated to make any payment of additional compensation to Consultant.

D. Audit and Examination of Accounts:
i. Consultant must keep and will cause any assignee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement. ii. Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditing. iii. Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to this Agreement to the City. iv. Consultant must include the requirements of Section 20, "Audit and Examination of Accounts", in all contracts with assignees or subconsultants under this Agreement. v. All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, litigation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litigation, appeals or claims.

3. AGREEMENT TERM
A. Term. The work under this Agreement will commence by July 1, 2024 and must be completed by June 30, 2025, unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement. except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.8, "Amendment of Services (Change Orders)", in a timely manner or in accordance with the agreed upon Change Order Project Schedule.

B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, "Term" of this Agreement. Failure to perform is deemed a material breach of this Agreement, and the City may terminate this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.

4. CONSULTANT'S EMPLOYEES AND SUBCONSULTANTS
A. Not an Agent of the City. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer of anyone working for or subcontracted by Consultant, and Consultant must not do anything that would result in anyone working for or subcontracted by Consultant being considered an employee of the City. Consultant is not, and must not claim to be, an agent of the City.

Attachment 2
5 B. Independent Contractor:
i. Consultant is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. The City may not control or direct the details, means, methods or processes by which Consultant performs the Services. Consultant is responsible for performance of the Services and may not delegate or assign any Services to any other person except as provided for in this Agreement. Consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
ii. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and Consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave. vacation, retirement benefits, workers' compensation coverage, insurance or disability benefits. Consultant will be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Consultant's performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant's failure to pay such taxes.

5. REPRESENTATIVES AND COMMUNICATIONS
A. City's Project Representative. The City appoints the individual named below as the City's Project Representative for the purposes of this Agreement ("City's Project Representative"). The City may unilaterally change its project representative upon notice to Consultant.

Name: Chip Rerig
Title: City Administrator
Address: P.O. Box CC, Carmel-by-the-Sea, CA 93921
Telephone: 831.620.2058
Email: [email protected]
B. Consultant's Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement ("Consultant's Project Manager").

Name:

Title:

Company:

Address:

Telephone:

Email:

Rob O'Keefe
President/CEO
Monterey County Convention and Visitors Bureau
P.O. Box 1770, Monterey, CA 93942
831.657.6425
[email protected]
Attachment 2
6 C. Meet and Confer. Consultant agrees to meet and confer with the City's Project Representative, its agents or employees with regard to Services as may be required by the City to insure timely and adequate performance of this Agreement.

D. Communications and Notices. All communications between the City and Consultant regarding this Agreement, including performance of Services, will be between the City's Project Representative and Consultant's Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writing and will be validly given to and received by the addressee, if delivered personally, on the date of such personal delivery, if delivered by email, on the date of transmission. or if by mail, seven (7) calendar days after posting.

6. INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause:

To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2652 and 2652.6), Consultant will defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and its officers, designated agents, departments, officials, representatives and employees (collectively "lndemnitees") from and against claims, loss, cost, damage, injury expense and liability (including incidental and consequential damages, Court costs, reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant or subcontractor, anyone directly or indirectly employed by them, or anyone that they control (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any lndemnitee will not apply to the extent that such Liabilities are caused in part by the active negligence or willful misconduct of such lndemnitee.

Notwithstanding the provisions of the above paragraph, Consultant agrees to indemnify and hold harmless the City from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging to Consultant or Consultant's employees, subconsultants, representatives, patrons, guests or invitees.

In no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2652, 2652.6, and 2652.8.

7. INSURANCE
Consultant must submit and maintain in full force all insurance as described herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

A. Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

Attachment 2
7 B. Professional Liability Insurance with limits of not less than $1,000,000 per occurrence or claim and $2,000,000 in the aggregate. Consultant will have a policy for professional liability coverage that provides coverage on an occurrence basis or obtain extended reporting (tail) coverage (with the same liability limits) for at least three years following the City's acceptance of the work.

C. Automobile Liability Insurance covering all automobiles. including owned, leased, nonowned, and hired automobiles, used in providing Services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.

D. Workers' Compensation Insurance, If Consultant employs others in the performance of this Agreement, Consultant must maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.

E. Other Insurance Requirements:
i. All insurance required under this Agreement must be written by an insurance company either:
a. admitted to do business in California with a current A.M. Best rating of no less than A:VI; or
b. an insurance company with a current A.M. Best rating of no less than A:VII.

Exception may be made for the State Compensation Insurance Fund when not specifically rated.
ii. Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.
iii. The general liability and auto policies must
a. Provide an endorsement naming the City of Carmel-by-the-Sea, its officers, officials, employees, and volunteers as additional insureds. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 1O 11 85 or both CG 20 10 and CG 24 37 forms if later revisions used).
b. Provide that such Consultant's insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the City of Carmel-by-the-Sea is excess to the Consultant's insurance and will not contribute with it. c. Contain a "Separation of Insureds'' provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent. d. Provide for a waiver of any subrogation rights against the City via an ISO CG 25 01 10 93 or its equivalent.
iv. Prior to the start of work under this Agreement, Consultant will file certificates of insurance and endorsements evidencing the coverage required by this Agreement with the City. Consultant will file a new or amended certificate of insurance Attachment 2
8 promptly after any change is made in any insurance policy that would alter the information on the certificate then on file.
v. Neither the insurance requirements hereunder, nor acceptance or approval of Consultant's insurance, nor whether any claims are covered under any insurance, may in any way modify or change Consultant's obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the Consultant as named insured will also be available and applicable to the additional insured. Notwithstanding these insurance requirements, Consultant is financially liable for its indemnity obligations under this Agreement. vi. All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions ("SIR") must be declared to and approved by the City. At the option of the City, either: the insured will reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. In no event will any SIR or insurance policy contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured. vii. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
viii. Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement. ix. If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant's expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement. x. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant's indemnity obligations under this Agreement. Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.

Attachment 2
9 xi. Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies. xii. The Consultant hereby waives any right of subrogation that any of its insurers may have or that they may accrue out of the payment of any claim related to the Consultant's performance of this Agreement, regardless of whether any endorsements required by this section are obtained.

8. PERFORMANCE STANDARDS: Consultant agrees to the following performance standards for the term of the Agreement:

A. MCCVB will collaborate with the City and Visit Carmel on the development and implementation of visitor marketing campaigns focused on safe, responsible and respectful travel, including the "Love Carmel Like a Local" campaign B. MCCVB will work with Visit Carmel to cross-promote Carmel-by-the-Sea in at least one focused owned media post per quarter
C. MCCVB will include Carmel-by-the-Sea within its 2024-25 group marketing programs D. MCCVB will include Carmel-by-the-Sea within its 2024-25 earned media programs E. MCCVB will attend Visit Carmel Board Meetings as requested and also hold up to four 30 minute "working sessions" as requested with Visit Carmel to gauge progress in meeting objectives and make adjustments in marketing strategies as needed F. Visit Carmel Executive Director will hold a position on MCCVB Marketing committee G. MCCVB will make a concerted effort to maintain up-to-date and accurate information about Carmel-by-the-Sea and its tourism-based businesses on MCCVB's website and in print and digital materials
H. MCCVB will highlight events at the Sunset Center by supporting Sunset Center events in the online event calendar as information is available and include the Sunset Center as a venue for performances, meetings and conferences and wedding and special events on MCCVB's website and marketing materials

9. OWNERSHIP AND USE OF MATERIALS
A. No Patent or Copyright Infringement. Consultant guarantees that in its creation of the Materials produced under this Agreement, no federal or state patent or copyright laws were violated. Consultant agrees that all copyrights, which arise from creation of the work or Services pursuant to this Agreement, will be vested in the City and waives and relinquishes all claims to copyright or intellectual property rights in favor of the City.

Consultant covenants that it will defend, indemnify and hold City harmless from any claim or legal action brought against the City for alleged infringement of any patent or copyright related to City's use of Materials produced by Consultant and its employees, agents and subconsultants under this Agreement.

Attachment 2
10 10. CONFIDENTIALITY
A. No Disclosure. Consultant must keep confidential and may not disclose, publish or release any information, data, or confidential information of the City to any person other than representatives of the City duly designated for that purpose in writing by the City.

Consultant may not use for Consultant's own purposes, or for any purpose other than those of the City, any information, data, or confidential information Consultant may acquire as a result of the performance of the Services under this Agreement. Consultant must promptly transmit to the City any and all requests for disclosure of any such confidential information or records. The obligations under this Section will survive the expiration or earlier termination of this Agreement.

B. California Public Records Act. Consultant acknowledges that the City is subject to the California Public Records Act (Government Code Section 6250 et seq.), known as the PRA, and agrees to any disclosure of information by the City as required by law.

Consultant further acknowledges that it may have access to personal information as defined under the PRA, and Consultant will not use any such personal information for any purposes other than for the performance of Services under this Agreement without the advance written approval of the City.

All Scopes of Services and related documents received will be public records, with the exception of those elements, identified by the Consultant as business trade secrets and are plainly marked "Trade Secret", "Confidential" or "Proprietary". If disclosure is required under the PRA or otherwise by law, the City will not be liable or responsible for the disclosure of any such records and the Consultant will indemnify, defend, and hold the City harmless for any such disclosure.

11. CONFLICT OF INTEREST
Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City relating to this Agreement or that would in any way hinder Consultant's performance of services under this Agreement. Consultant's attention is directed to the conflict of interest rules applicable to governmental decision making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.), and California Government Code section 1090.

Consultant is required to file a Form 700 in compliance with the City's Conflict of Interest Code unless a written determination by the City Administrator is made modifying or eliminating said requirement, or unless otherwise exempted by law.

In addition, Consultant, Consultant's employees, and subconsultants agree as follows:

A. That they will conduct their duties related to this Agreement with impartiality, and must, if they exercise discretionary authority over others in the course of those duties, disqualify themselves from dealing with anyone with whom a relationship between them could bring the impartiality of Consultant or its employees into question;

8. May not influence, seek to influence, or otherwise take part in a decision of the City knowing that the decision may further their private interests;
Attachment 2
11 C. May not accept any commission, discount, allowance, payment, gift, or other benefit connected, directly or indirectly, with the performance of Services related to this Agreement, that causes, or would appear to cause, a conflict of interest; D. May have no financial interest in the business of a third party that causes, or would appear to cause. a conflict of interest in connection with the performance of the Services related to this Agreement, and if such financial interest is acquired during the term of this Agreement, Consultant must promptly declare it to the City, and;
E. May not, during the term of this Agreement, perform a service for, or provide advice to, any person, firm, or corporation, which gives rise to a conflict of interest between the obligations of Consultant under this Agreement and the obligations of Consultant to such other person, firm or corporation.

12. DISPUTE RESOLUTION
A. Dispute Resolution Procedures. The parties will make reasonable efforts to promptly resolve any dispute, claim, or controversy arising out of or related to this Agreement ("Dispute") using the Dispute Resolution Procedures set forth in this Section.

B. Negotiations. First, the City's Project Representative and Consultant's Project Manager will make reasonable efforts to resolve any Dispute by amicable negotiations and will provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations. Should these negotiations be unsuccessful in resolving the Dispute, the matter will be promptly referred to the Mayor or Mayor Pro Tempore, and the Consultant's Chair of the Board of Directors, who will meet and confer. in good faith, to resolve the Dispute to mutual satisfaction of the parties.

C. Mediation. If all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days of the date that the matter was referred to the Mayor or Mayor Pro Tempore pursuant to subsection B above, either party may, by notice to the other party, submit the Dispute for formal mediation to a mediator selected mutually by the parties from the Monterey Superior Court's Court-Directed Mediator Panel list. The duration of any such mediation may not exceed 2 hours unless otherwise agreed to by the parties. The cost of the mediation (including fees of mediators) will be borne equally by the parties, and each party will bear its own costs of participating in mediation. The mediation will take place within or in close proximity to the City of Carmel- by-the-Sea.

In any mediation conducted pursuant to this section, the prov1s1ons of California Evidence Code section 1152 will be applicable to limit the admissibility of evidence disclosed by the parties in the course of the mediation. In the event the parties are unsuccessful in resolving the dispute through the mediation process, then the parties agree that the dispute will be submitted to Binding Arbitration to a single Arbitrator in accordance with the existing Rules of Practice and Procedure of the Judicial Arbitration and Mediation Services, Inc. (JAMS) within thirty (30) days of the close of mediation as declared by the mediator.

D. Arbitration. The submission to Mediation and Arbitration in accordance with the requirements of this section of any and all agreements, differences, or controversies that Attachment 2
12 may arise hereunder is made a condition precedent to the institution of any action or appeal at law or in equity with respect to the controversy involved. The award by the arbitrator will have the same force and effect and may be filed and entered, as a judgment of the Superior Court of the State of California and is subject to appellate review upon the same terms and conditions as the law permits for judgments of Superior Courts. A "Prevailing Party" will be determined in the Arbitration, and the prevailing party will be entitled to reasonable attorney's fees and costs incurred, and accrued interest on any unpaid balance that may be due. Costs will include the cost of any expert employed in the preparation or presentation of any evidence. All costs incurred and reasonable attorney fees will be considered costs recoverable in that proceeding, and be included in any award.

13. TERMINATION OF AGREEMENT
A. Termination for Cause or Default. The City reserves the right to immediately terminate this Agreement. in whole or in part, if Consultant or any subconsultant defaults or fails to deliver the Services in accordance with the terms and conditions of this Agreement. Such termination must be in writing, setting forth the effective date of termination, and will not result ln any penalty or other charges to the City, and may be issued without any prior notice. Without limitation, Consultant is in default of its obligations contained in this Agreement if Consultant, or any subconsultant:
i. Fails to perform the required Services within the term and/or in the manner provided under this Agreement;
ii. Fails to supply sufficient, properly skilled workers or proper workmanship, products, material, tools and equipment to perform the Services;
iii. Fails to observe or comply with all laws, ordinances, including all requirements of governmental or quasi-governmental authorities, including federal, state, and local government enactments, bylaws, and other regulations now or, following the date of this Agreement, in force that pertain to;
iv. Fails to observe or comply with the City's reasonable instructions; v. Breaches the Conflict of Interest provisions of this Agreement; or vi. Otherwise violates any provision of this Agreement.

B. Termination for Convenience. The City may, at its option and sole discretion, terminate this Agreement, in whole or in part, with or without cause, at any time during the Agreement Term for the convenience of the City, upon ten (10) days written notice to the Consultant.

C. Steps after Termination:
i. Upon termination of this Agreement by the City for any reason, the City will pay Consultant for satisfactorily performed Services and disbursements incurred by Consultant to the date of termination pursuant to this Agreement. less any amounts necessary to compensate the City for damages or costs incurred by the City arising Attachment 2
13 from Consultant's default. Termination will be without prejudice to any other rights or remedies the City may have.
ii. Upon receipt of written notice of termination of this Agreement by the City for any reason, Consultant must promptly cease all Services, including Services provided by any subconsultant, unless otherwise directed by the City; and iii. If this Agreement is terminated by the City for any reason, the City is hereby expressly permitted to assume the projects and Services, and to complete them by any means including, but not limited to, an agreement with another party.

14. LEGAL ACTION/ VENUE
A. Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement will be controlled by and construed under the laws of the State of California, excluding California's choice of law rules.

B. Venue for any such action relating to this Agreement will be in Monterey County.

C. If any legal action or proceeding, including action for declaratory relief, ts brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party may recover reasonable attorneys' fees as may be determined by the Arbitrator, experts' fees, and other costs, in addition to any other relief to which the party may be entitled.

15. MISCELLANEOUS PROVISIONS
A. Non-discrimination. During the performance of this Agreement, Consultant, and its subconsultants, may not unlawfully discriminate on the basis of class of persons protected under California and federal law, either in Consultant's employment practices or in the furnishing of services to recipients. Consultant further acknowledges that harassment in the workplace is not permitted in any form, and will take all necessary actions to prevent such conduct.

B. Acceptance of Services Not a Release. Acceptance by the City of the Services to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the Services performed.

C. Force Majeure. Either party is absolved from its obligation under this Agreement when and to the extent that performance is delayed gr prevented, and in the City's case, when and to the extent that its need for vehicles, materials, or Services to be supplied hereunder are reduced or eliminated by any course, except financial, for reasons beyond its control.

Such reasons include, but are not limited to: earthquake, flood, epidemic, fire, explosion, war, civil disorder, act of God or of the public enemy, act of federal, state or local government, or delay in transportation to the extent that they are not caused by the party's willful or negligent acts or omissions, and to the extent that they are beyond the party's reasonable control.

D. Headings. The headings do not govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement. The headings are for convenience only.

Attachment 2
14 E. Entire Agreement. This Agreement, including the Exhibits attached hereto, constitutes the entire agreement between the parties hereto with respect to the terms, conditions, and Services and supersedes any and all prior proposals. understandings, communications, representations and agreements, whether oral or written, relating to the subject matter thereof pursuant to Section 18, "Change Order of Services". Any Change Order to this Agreement will be effective only if it is in writing signed by both parties hereto and will prevail over any other provision of this Agreement in the event of inconsistency between them.

F. Conflict between Agreement and Exhibits. In the event of a conflict between a provision in this Agreement and a provision in an Exhibit attached to this Agreement. the provisions in this Agreement will take precedence.

G. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and may be signed in counterparts, but all of which together will constitute one and the same Agreement.

H. Multiple Copies of Agreement. Multiple copies of this Agreement may be executed, but the parties agree that the Agreement on file in the office of the City's City Clerk is the version of the Agreement that governs should any difference exist among counterparts of this Agreement.

I. Authority. Any individual executing this Agreement on behalf of the City or Consultant represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.

J. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby. Limitations of liability and indemnities will survive termination of the Agreement for any cause. If a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.

K. Non-exclusive Agreement. This Agreement is non-exclusive and both the City and Consultant expressly reserve the right to enter into agreements with other Consultants or Cities/Jurisdictions for the same or similar services, or may have its own employees perform the same or similar services.

L. Assignment of Interest. The duties under this Agreement are not assignable, delegable, or transferable without the prior written consent of the City. Any such purported assignment, delegation, or transfer constitutes a material breach of this Agreement upon which the City may terminate this Agreement and be entitled to damages.

M. City Business License. Prior to receiving a Notice to Proceed from the City, Consultant will obtain and maintain a valid City of Carmel-by-the-Sea Business License for the duration of the Agreement. Costs associated with the license are the responsibility of Consultant.

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15 N. Laws. Consultant agrees that in the performance of this Agreement it will comply with all applicable federal, state and local laws and regulations. This Agreement will be governed by and construed in accordance with the laws of the State of California and the City of Carmel-by-the-Sea.

IN WITNESS WHEREOF, the parties enter into this Agreement hereto on the day and year first above written in Carmel-by-the-Sea, California.

CITY OF CARMEL-BY-THE-SEA CONSULTANT
City Administrator Signature
Chip Rerig
Printed Name
Date:
_____
Rob O'Keefe
Printed Name
Date:
_____
City Administrator
Title
President/CEO
Title
Monterey- County Destination Marketing
Organization Inc. dba Monterey County
Convention and Visitors Bureau
Consultant Legal Company Name
APPROVED AS TO FORM:

By:

Brian Pierik, City Attorney
Date:
_____
Attest:

Nova Romero, City Clerk
Date:
_____
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
August 5, 2024

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Evan Kort, Associate Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2024-066 Authorizing a refund of Design Study application fees, associated with DS 23-144 (Wagner), in the amount of $5,645.25 to Christopher and Karen Wager
RECOMMENDATION:

Adopt Resolution 2024-066 Authorizing a refund of Design Study application fees, associated with DS 23- 144 (Wagner), in the amount of $5,645.25 to Christopher and Karen Wager.

BACKGROUND/SUMMARY:

The project applicant, Thomas Hood, submitted a Track 2 Design Study application on behalf of the property owners, Christopher and Karen Wagner. The associated application fee of $5,392, Volume Study Application Fee of $135, and Volumetric Deposit of $1,500 were paid by the property owners (a total of $7,027). The project was reviewed by staff and a completeness review was completed on June 28, 2023 – no response to the completeness review was received and the application was never deemed complete.

On July 1, 2024, the property owner formally notified staff of their intent to withdrawal their application and requested a refund of the application fees. This item is on the Council’s agenda to authorize a refund of 75% of the permit fee costs, $5,645.25, in accordance with CMC Section 17.02.120 (Fees) which allows a partial refund of fees in the amount of 75% for applications that are withdrawn before a determination has been made as to whether the application is complete. Staff notes that $1,500 of the previously mentioned $7,027 application fees were deposited into a deposit account and any unused amount could have been returned to the applicant. The applicant submitted an application on May 16, 2023 and withdrew the application on July 1, 2024 prior to staff making a determination as to the completeness of the application.

CMC Section 3.06.060 (Return of Funds) requires refunds of $1,000 or more to be approved by Council.

Specifically, Section 3.06.060 states that “from time to time it becomes necessary to refund certain permit fees, taxes, licenses, etc., in the normal course of City business. Upon recommendation from the Assistant City Administrator, the City Administrator or his/her duly authorized representative is authorized to approve such refunds in an amount not to exceed $1,000. All refunds over $1,000 shall require approval by the City Council.”
FISCAL IMPACT:

Other than the cost of processing the refund, there is no fiscal impact to the City for issuing the permit fee refund.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

Attachment 1) Resolution 2024-066

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2024-066

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING A REFUND OF A DESIGN STUDY PERMIT FEE IN THE AMOUNT OF $5,645.25

TO CHRISTOPHER AND KAREN WAGER
WHEREAS, the applicant, Thomas Hood, submitted a Design Study Track 2 application, DS 23-144 (Wagner), on behalf of property owners Christopher and Karen Wagner on May 16, 2023; and WHEREAS, the applicant was assessed a permit fees in the sum of $7,027 for the review of the application and associated volume study; and
WHEREAS, on July 1, 2024 the applicant submitted a request to withdraw the application; and WHEREAS, CMC Section 17.02.120 (Fees) allows a partial refund of permit fees in the amount of 75% for applications that are withdrawn before a determination has been made as to whether the application is complete; and
WHEREAS, the applicant submitted an application on May 16, 2023 and withdrew the application on July 1, 2024 prior to staff making a determination as to the completeness of the application; and
WHEREAS, the applicant is entitled to a 75% refund of the permit fee which amounts to $5,645.25; and
WHEREAS, CMC Section 3.06.060 (Return of Funds) requires refunds of $1,000 or more to be approved by the City Council.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize a refund of $5,645.25 which is 75% of the associated permit fees for a Design Study Track 2 application to Christopher and Karen Wager.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA this 5th day of August, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
___________________________________ _____________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

Carmel-by-the-Sea City CouncilAugust 5, 2024

Carmel-by-the-Sea City Council
August 5, 2024