CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING
Monday, September 30, 2024
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/87545876814 Webinar ID: 875 458 76814 Passcode:
813607 Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
CALL TO ORDER AND ROLL CALL
ANNOUNCEMENT REGARDING PUBLIC APPEARANCES
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1. September 9, 2024, Special Meeting Minutes, and September 10, 2024, Regular Meeting Minutes
2. August 2024 Monthly Reports
3. August 2024 Check Register Summary
4. Resolution 2024-081, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with ZFA Structural Engineers, for a fixed fee of $25,000, for the Lincoln Street Trestle Bridge Evaluation Project
5. Resolution 2024-082 authorizing the submittal of applications for all CalRecycle Grants for which the City of Carmel-by-the-Sea is eligible
6. Resolution 2024-083 rescinding Resolution 2022-077 and re-establishing the list of designated classifications and the disclosure categories in the City's Conflict of Interest Code
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
September 9, 2024, Special Meeting Minutes, and September 10, 2024, Regular Meeting Minutes
RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND/SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None
ATTACHMENTS:
Attachment 1) August 5, 2024 Special Meeting Minutes
Attachment 2) August 6, 2024 Regular Meeting Minutes
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Monday, August 5, 2024
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter.
ANNOUNCEMENTS
City Attorney read an announcement regarding public comment.
PUBLIC APPEARANCES
None
CONSENT AGENDA
Councilmember Dramov requested to pull item #6 from consent for discussion.
Councilmember Baron made a motion to adopt consent agenda items #1-5 and 7, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - July 8, 2024, Special Meeting Minutes, and July 9, 2024, Regular Meeting Minutes Item 2 - June 2024 Monthly Reports
Item 3 - June 2024 Check Register Summary
Item 4 - Resolution 2024-063 authorizing the City Administrator to establish the newly created Police Services Supervisor job description and salary range.
Item 5 - Resolution 2024-064, Authorizing three (3) free use days of the Sunset Cultural Center theater and lobby for the Carmel Unified School District Annual district-wide choral, string, and band festivals for Spring 2025
Attachment 1
City Council Special Meeting Minutes – August 5, 2024
Item 7 - Resolution 2024-066 Authorizing a refund of Design Study application fees, associated with DS 23-144 (Wagner), in the amount of $5,645.25 to Christopher and Karen Wager ITEMS PULLED FROM CONSENT:
Item 6 - Resolution 2024-065 authorizing the City Administrator to execute a budgeted agreement with the Monterey County Convention and Visitors Bureau for Destination Marketing for the term of July 1, 2024 to June 30, 2025 in an amount not to exceed $226,297 Councilmember Dramov requested that the Monterey County Convention and Visitors Bureau (MCCVB) present metrics on how their funds are spent and how it benefits tourism in Carmel.
City Administrator Rerig agreed to invite Mr. O’Keefe from MCCVB to a future meeting to provide this information.
Motion by Mayor Potter to adopt Resolution 2024-065 authorizing the City Administrator to execute a budgeted agreement with the Monterey County Convention and Visitors Bureau, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Council adjourned meeting at 4:34 p.m.
APPROVED: ATTEST:
_____________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
Tuesday, August 6, 2024
TOUR OF INSPECTION - 3:45 PM
Prior to calling the regular meeting to order, the Council conducted an on-site tour of inspection of the property listed below:
A. NW Corner of Sterling Way and Perry Newberry Way, Carmel (Das)
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tempore Bobby Richards, and Mayor Dave Potter.
PLEDGE OF ALLEGIANCE
City Administrator Chip Rerig led the pledge of allegiance.
EXTRAORDINARY BUSINESS
A. Hugh Comstock Proclamation
Councilmember Dramov read the proclamation and presented it to Thomas Hood, President of the Carmel Heritage Society.
ANNOUNCEMENTS
City Attorney read an announcement regarding public comment.
Mayor Potter announced that the City has received several emails from the public stating their views that a Brown Act violation occurred at the July 9th City Council meeting in regard to the street address agenda item. He said that in order for Council to discuss the concerns raised the Council would need to make a motion to add an item to the agenda. City Attorney Pierik outlined the three requirements in Government Code section 54954.2 (b)(2) for adding an item to the agenda, and he summarized that all three requirements have been met.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Mayor Pro Tem Richards made a motion to add a subsequent need item to the agenda pursuant to Government Code section 54954.2 (b)(2) to consider a motion finding that the city Council did not violate the Brown Act on July 9, 2024, regarding street addresses, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None ABSTAIN: None
SUBSEQUENT NEED ITEM ADDED TO THE AGENDA
A. To consider a motion finding that the City Council did not violate the Brown Act on July 9, 2024
City Attorney Pierik presented the item, explaining that the July 9th agenda title on street addresses met the Brown Act's requirement a brief general description of the item with 15 words.
He noted that a detailed staff report was available to the public, which included the recommended action by the ad hoc committee. Pierik then summarized the motion from July 9th, which directed staff to return in September with an implementation plan, community outreach plan, and draft ordinance to amend the municipal code regarding street addresses. He emphasized that no final decision was made on July 9th, and the direction was to return at the next meeting with the next steps towards moving forward with street addresses implementation and highlighted several past meetings on the topic of street addresses as well as many future opportunities for public input on street addresses. Mr. Pierik concluded that the City Council did not violate the Brown Act during the July 9th meeting.
Public comment:
Michael McWalters
Girard Rose
Andi Carr
David O’Neil
Melanie Billig
Chris White
Cari White
Karyl Hall
Carol Hillburn
Kathleen Moyer
Linda Calafiore
Janet
Maria Ruess
Ken White
Craig Rose
Lindamarie Rosier
Richard Kreitman
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Council discussion resumed. Councilmember Dramov made a motion to request that the City reach out to the Fair Political Practices Commission decide if a Brown Act Violation was made.
Motion failed due to lack of second.
City Attorney Pierik said that the Brown Act allows the legislative body to give direction to staff related to the subject matter on the agenda during the discussion. He reiterated that at the July 9th meeting, the Council did not take any action or make changes to the code, they directed staff to return at a future meeting with an implementation plan, a community engagement plan, and consideration of an Ordinance to update the municipal code. He added that the Ordinance would first be introduced at one meeting, and if passed, would proceed to a second reading for adoption with public input at both meetings.
Motion by Mayor Potter, to find that the City Council did not violate the Brown Act on July 9, 2024, regarding the item on street addresses for the reasons that were explained by the City Attorney, seconded by Mayor Pro Tem Richards, and approved 4-1-0-0 by the following roll call vote:
AYES: Councilmember Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Mayor Potter suggested the City consider putting the implementation of street addresses on the ballot for voters to decide and asked staff to provide an analysis at the September meeting.
Councilmember Ferlito voiced concerns about letting voters decide on compliance with the State Building and Fire Codes and emphasized the importance of understanding the consequences if voters were to vote against implementing street addresses.
Motion by Mayor Potter to direct staff to come back in September with a discussion on whether street addresses should be up to the voters to decide on, and provide analysis on what that would like, in addition to the direction to staff that was given during the July 9th meeting, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
ANNOUNCEMENTS
A. City Administrator Announcements - City Administrator Rerig said that the Community Planning & Building Department and the AHA Group will host a housing workshop at Carpenter Hall on August 21st at 6:00 p.m. and encouraged everyone to attend.
B. City Attorney Announcements - no reports
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
C. Councilmember Announcements -
Mayor Pro Tem Richards shared that a 15-year-old driving student recognized him from a Mock City Council meeting she attended in the 3rd grade.
Councilmember Dramov suggested moving public appearances earlier on the agenda, so the public doesn't have to wait as long.
D. Ad Hoc Committees - no reports from ad hoc committees.
PUBLIC APPEARANCES
Michael McWalters
James Smith
Linda Califiore
Cari White
Julia Christopher
Hans Buder
Kevin Ruess
Carol Hillburn
Paul Tomasi
Jo Todd
Joe Danucci
Craig Rose
Artist
No name
ORDERS OF BUSINESS
Item 1 - Resolution 2024-067 adopting a Memorandum of Understanding (MOU) between the City of Carmel-by-the-Sea and LIUNA/UPEC, Local 792 (General Unit) for the period of July 1, 2024 through June 30, 2026 and authorizing the City Administrator to execute the MOU City Attorney Zachery Lopes explained that, following the City Council's direction, City management has been meeting with LIUNA/UPEC, Local 792 (General Unit), and they have reached a tentative agreement on terms for a new MOU. Mr. Lopes highlighted key provisions of the agreement and recommended that the Council adopt a resolution to authorize the MOU's execution.
Public comment:
None
Council thanked employees for their participation in the negotiation process and for their hard work.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Motion by Mayor Tem Richards to adopt Resolution 2024-067 authorizing the execution of an MOU with the General Employee Unit, for the period of July 1, 2024, through June 30, 2026, and adopting an updated salary schedule, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2024-068 adopting a Memorandum of Understanding (MOU) between the City of Carmel-by-the-Sea and LIUNA/UPEC, Local 792 (Management Unit) for the period of July 1, 2024, through June 30, 2026, and authorizing the City Administrator to execute the MOU City Attorney Zachery Lopes presented to Council that the Management Unit has also reached a tentative agreement on terms for a new MOU, similar to the General Unit’s MOU and recommended that the Council adopt a resolution to authorize the MOU's execution.
Public comment: None
Motion by Mayor Pro Tem Richards to adopt Resolution 2024-068, authorizing the execution of an MOU with the Management Unit, for the period of July 1, 2024, through June 30, 2026, and adopting an updated salary schedule, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Council took a recess at 6:15 p.m. and returned the dais at 6:30 p.m. Meeting resumed at 6:31 p.m.
Item 3 - Resolution 2024-069 of the City Council of the City of Carmel-by-the-Sea amending the At-Will (Unrepresented) salary ranges to incorporate and align with Cost of Living Adjustments (COLAs) for the Management (LiUNA) Unit, in accordance with Municipal Code 2.52.520, effective August 1, 2024
Assistant City Administrator Swanson presented the item to Council, which is to consider aligning the at-will employees’ compensation with the recent changes approved for the general and management employee units. He emphasized the importance of competitive salaries for recruitment and retention and highlighted the risk of salary compaction, where staff could end up earning more than their supervisors. He noted that maintaining a 10-15% salary difference between supervisors and staff is standard practice.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Public Comment:
None
Councilmember Baron suggested that the Council should discuss creating a policy to make salary schedules more consistent to reduce compaction. He also recommended further discussions on reclassifying employees to ensure their positions are in the appropriate units.
Motion by Councilmember Baron to adopt Resolution 2024-069 amending the At-Will (Unrepresented) salary ranges to align with Management Unit COLAs, effective August 1, 2024, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 4 - Resolution 2024-070, authorizing the City Administrator to execute a Construction Contract with Pro-Ex Construction, Inc., in the amount, with a 15% contingency, of $168,360 for the Sunset Center Cottages Window Repairs Project
Acting Public Works Director Mary Bilse gave a presentation to Council on the item and answered questions from Council. Duston Conner, Project Consultant, answered questions from Council regarding how asbestos abatement is conducted during the construction.
Public Comment:
None
Motion by Councilmember Baron to adopt Resolution 2024-070, authorizing a contract with Pro-Ex Construction, Inc., in the amount, with a 15% contingency, of $168,360 for the Sunset Center Cottages Window Repairs Project, seconded by Councilmember Ferlito, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Review the Request for Proposals (RFP) for Architect Services for the renovation of the Harrison Memorial Library and the list for the Architect Selection Committee Library and Community Activities Director Ashlee Wright presented the item, outlining the project timeline to date, the goal of the RFP, and summarized the role of the Harrison Memorial Library Board of Trustees, Library staff, the Carmel Public Library Foundation (CPLF), and the Friends of the Harrison Memorial Library. She requested direction from Council on releasing the RFP, as well Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
as provide direction on the architect selection committee members. CPLF Executive Director Alexandra Fallon announced that the CPFL has a donor willing to make a $5 million lead gift that has a matching donation requirement by June 2025.
Public comment:
Lettie Bennett
Ben Heinrich
Ken Cranston
Susan Galvan
Pam Nightman
Erik Dyar
Council discussion resumed.
Mayor Pro Tem Richards made a motion to approve and release the RFP for Architect Services for the renovation of the Harrison Memorial Library and approve the list of 19 people on the Architect Selection Committee, seconded by Mayor Potter.
Councilmember Baron asked about the status of the agreement between the City and with CPLF to secure funding for the Library Master Plan project, and expressed concerns that the agreement has not been executed. Ms. Fallon said that the CPLF is committed to providing the initial $250,000 towards the architectural services agreement for the Library Master Plan.
Mayor Pro Tem Richards amended his motion to add that the City acknowledges that the CPLF has committed to funding $250,000 towards the architectural services agreement, in addition to approving and releasing the RFP, and approving the list of 19 people on the architectural selection committee. Amended motion seconded by Councilmember Baron.
Motion by Mayor Pro Tem Richards to approve and release the RFP for Architect Services for the renovation of the Harrison Memorial Library; approve the list of 19 people on the Architect Selection Committee; that the CPLF will enter into an agreement with the City to secure funding for the project once the architect is selected; and acknowledge that the CPLF has committed to funding $250,000 towards the initial architectural services agreement, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: Non
Item 6 - An update on development of the City’s Accessory Dwelling Unit (ADU) Ordinance.
Assistant City Administrator and Acting Community Planning and Building Director Swanson presented an update on the development of an ADU Ordinance covering the background of the ADU Ordinance, process and review, development standards, design standards, and next steps.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Public comment:
Nancy Twomey
Melanie Billig
Dale Byrne
Council received the update on the ADU Ordinance; no action was taken.
Item 7 - Consider directing staff and the Forest and Beach Commission to explore a policy, prior to the end of 2024, that would balance the pickleball and tennis activities at Forest Hill Park with the surrounding residential uses.
Assistant City Administrator and Acting Community Planning and Building Director Swanson requested direction from Council to direct staff and the Forest and Beach Commission to explore a policy, prior to the end of 2024, that would balance the pickleball and tennis activities at Forest Hill Park with the surrounding residential uses.
Public comment:
Suzie
Alan Schooley
Nancy Hubbe
Michael Kennedy
Donna Kostigan
Didier Diaz
Kimberly Edwards
Nancy Twomey
John Kratchmer
Jay Swaggerman
Debbie Streeter
Kelly Brezoczky
Council thanked both sides of topic for being respectful to each other. Council consensus was that a policy around pickleball noise is needed, and the Forest and Beach Commission is the appropriate board to explore a policy.
Motion by Mayor Pro Tem Richards directing staff and the Forest and Beach Commission to explore a policy on pickleball, seconded by Councilmember Dramov, and approved 5-0- 0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None ABSENT: None ABSTAIN: None
PUBLIC HEARINGS
Councilmember Ferlito left the dais at 8:29 pm and returned at 8:32 pm.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Item 1 - APP 24117 (Rodriguez) - Consideration of an Appeal of the Historic Resources Board's decision to add an individual property known as the "Henry J. Ohloff House" located at Camino Real 4 northwest of 11th Avenue to the Carmel Inventory of Historic Resources. APN: 010-275- 006. RECOMMENDED FOR CONTINUANCE
Motion to continue the item to a date uncertain by Councilmember Baron, seconded by Mayor Potter, and approved 4-0-1-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Richards, and Mayor Potter NOES: None
ABSENT: Councilmember Ferlito
ABSTAIN: None
Item 2 - PERM EN 23-242 (Maxcy-Levy) - Consideration of a Permanent Encroachment Permit application, PERM EN 23-242 (Maxcy-Levy), for the installation of pavers in the public right-ofway, fronting a single-family residence located at Camino Real 3 northwest of 8th Avenue.
RECOMMENDED FOR CONTINUANCE.
Motion to continue the item to a date uncertain by Councilmember Baron, seconded by Mayor Potter, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmember Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 3 - PERM EN 240031 (Das) - Consideration of a Permanent Encroachment Permit application, PERM EN 240031 (Das), for the legalization of, and modification to, existing encroachments in the public right-of-way, adjacent to a single-family residence located at the northeast corner of Sterling Way and Perry Newberry Way.
Associate Planner Evan Kort presented the item, summarizing that the City has adopted clear standards that guide the treatment of the right-of-way in the residential district. He stated that the staff recommendation is to deny the permanent encroachment application from the Das family to legalize their existing encroachments in the public right-of-way due to the applicant not providing any justifiable need for maintaining the encroachment, and the proposed encroachment is contrary to policy direction, design objectives, and the zoning code.
Public comment:
Antoni, Architect for the applicant
Mayor Potter said that although he normally agrees with staff’s recommendation, in this instance he feels that allowing the existing retaining wall acts as a berm, protects the existing vegetation, and reduces the number of cars that would crowd the street. Mayor Pro Tem Richards and Councilmember Dramov agreed with Mayor Potter and noted that based on the letters received from the neighbors they support the existing encroachment.
Attachment 2
City Council Regular Meeting Minutes – August 6, 2024
Councilmembers Baron and Ferlito expressed support for the recommendation by staff to deny the encroachment, and voiced concerns that authorizing the existing illegal encroachment gives the homeowner 1,200 square feet of public space as their private property, approval goes against the city’s codes and design guidelines and would set a precedent.
Motion by Mayor Potter to approve a Permanent Encroachment Application (EN 240031) at the northeast corner of Sterling Way and Perry Newberry Way, except for the brick wall in the southeast corner of the property which must be removed, seconded by Mayor Pro Tem Richards, and approved 3-2-0-0 by the following roll call vote:
AYES: Councilmembers Dramov, Richards, and Mayor Potter NOES: Councilmembers Baron, Ferlito
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS
None
ADJOURNMENT
Council adjourned the meeting at 8:55 p.m.
APPROVED: ATTEST:
_________________________________ _________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: August 2024 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND/SUMMARY:
This is a monthly series of reports:
City Administrator Contract Log (none under $60K in August) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
N/A
ATTACHMENTS:
Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
AUGUST 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In August 2024, 33 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In August 2024, 4 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In August 2024, 43 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In August 2024, 9 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
VI. ENCROACHMENT PERMIT APPLICATIONS:
In August 2024, 19 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In August 2024, 29 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Leah R. Young, Administrative Coordinator SUBMITTED ON: September 1, 2024
APPROVED BY: Brandon Swanson, Assistant City Administrator & Acting Director of Community Planning and Building
Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following August 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
August 2024 totals are provided alongside August 2023 totalsfor comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2023 YTD
Totals 276 51 417 161 187 278
2024 YTD
Totals 270 42 394 117 172 252
YTD %
Difference - 2.17% - 17.64% - 5.52% - 27.33% - 8.02% - 9.35% Attachment 1
Page: 1 of 6
Planning Permit Report
08/01/2024 - 08/31/2024
Permit # Permit
Type
Permit
Identifier
Track Project Description Address/L
ocation
Date
Received
Date
Approved
Status
24269 Historic
Evaluation
HE 24269
(Thorburn)
I would like to buy this property
and remodel for my family.
Santa Rita 5
Sw of 3rd,
Carmel CA
93921
9/3/2024 In Review
24268 Design Study DS 24268
(Kadar)
APPLICATION
PENDING
ADDITIONAL
INFORMATION
One FOR ADDITIONAL PROJECT
DESCRIPTION PLEASE REFER TO
"PROJECT DESCRIPTION EMAIL"
below, uploaded 9/5/24.
Window replacement of 11ea
windows and 1ea door. 4ea
openings will be modified from
existing to include 1ea window new
opening with new header. ALL
windows will be aluminum clad with
wood interior and simulated divided
lite grids.
5 Southwest
of Ocean on
Forest
9/5/2024 In Review
24267 Design Study DS 24267
(Rainey)
PENDING
OWNER
SIGNED
APPLICATION
One Proposed approval for driveway
gate
Lincoln 5
SW of 10th
In Review
24266 Design Study DS 24266
(Murrin)
One Scope of work is to remove the
front walkway, and remove Gravel
Parking area, and install a Carmel
stone border with mulch inside.
Also we will be landscaping public
right of way with a plant list
provided by the city. As well as
installing Drip irrigation. We will not
plant around oak trees or pine
trees to protect them.
NW Corner
of Casanova
& 10th Ave.
8/28/2024 In Review
24265 Design Study DS 24265
(Vais)
One ASSOCIATED PERMITS: DS 23-201
and BP 240042. See attached file
upload "REVISION DESCRIPTION,
PLANS, & PHOTOS: Stucco and
shear wall removal to repair dry
rot."
Lincoln 4
NW Santa
Lucia
8/25/2024 In Review
24264 Design Study DS 24264
(Kaiser)
One New backyard pavers, 331 SQ FT
proposed.
5 Torres
S.E. 1st
Tousjours
Pending
Assignment
Attachment 1
Page: 2 of 6
24263 Variance VA 24263
(Brown)
ASSOCIATED PERMIT: DS 24164.
Exterior remodel of existing
residence including replacing doors
and windows at the front, adding a
roof over the existing front deck,
expanding the uncovered front
deck, replacing siding with stucco
and stone, and construction of new
site walls, stairs, pathways, patios
and driveway.
Scenic Road
3 SE 12th
Avenue
6/18/2024 In Review
24262 VOID - BUS.
LICENSE APP
SUBMITTED
IN WRONG
MODULE
"The Big Squeezy" Juice smoothie
shop
Lincoln 3 be
of eighth
Closed
24261 Historic
Evaluation
HE 24261
(Great Valley
Holdings, LLC)
HISTORIC EVALUATION: Mews
Building.
Dolores 1
NE of 5th
8/19/2024 In Review
24260 Historic
Evaluation
HE 24260
(Great Valley
Holdings, LLC)
HISTORIC EVALUATION: Sunset
Terrace Buildings.
NW Corner
of Mission
and 8th
8/19/2024 In Review
24259 Design Study DS 24259
(Sievert)
One Replacement of existing chimney
caps
Scenic 5 SE
of 13th
8/19/2024 In Review
24258 Design Study DS 24258
(Herrick)
Streamlined This approval of Design Study DS
24258 (Herrick) authorizes a
project for the construction of a
retaining wall to stabilize the
hillside in the backyard after the
occurrence of a landslide. The
retaining wall will
have a guardrail on top as a safety
measure. located at Vizcaino, 8 SW
Mountain View in the R-1 District
and,
APN: 010055028000 as depicted in
the plans stamped approved by
Community Planning and Building
Department on 09/04/2024 unless
modified by the conditions of
approval contained herein.
Vizcaino, 8
SW
Mountain
View
8/21/2024 9/4/2024 Approved
24257 Zoning
Compliance
Request
ZCR 24257
(Carmel
Fireplace Inn)
I am requesting a zoning
verification letter for the property.
CARMEL BY
THE SEA
LOT 1, 3, 5
BLK 51
8/16/2024 In Review
24256 Design Study DS 24256
(Schwyzer)
One Repair of staircase at rear of house
as needed in like only bringing up
to code if necessary in areas that
are needed.
Fourth
House
South East
of 10th st.
on Camino
Real
8/16/2024 In Review
Attachment 1
Page: 3 of 6
24255 Sign SI 24255
(Amber Moon
Boutique)
NEW SIGN: "Amber Moon
Boutique." Installation of one
western red cedar dimensional
hand-painted exterior store front
signage.
Mission 2
SW of
Ocean
8/29/2024 In Review
24254 Lot Merger LM 24254
(Hobbs)
Lot Merger of APN 009-146-028
(County of Monterey) and 009-146-
029 (City of Carmel-by-the-Sea)
Santa Rita
Street 3 NE
of 1st
Avenue
8/19/2024 In Review
24253 Preliminary
Site
Assessment
PSA 24253
(Hobbs)
Preliminary Site assessment for
planned Track 2 Design Study.
(Remodel and addition to existing
residence.)
Santa Rita
Street 3 NE
of 1st
Avenue
8/19/2024 In Review
24252 Design Study DS 24252
(Ayres)
One Fence. Propose bramble fence
(wood) 3 ft. tall follow red line. Set
back from yellow existing retaining
wall.
San Antonio
2 NE Santa
Lucia
8/15/2024 In Review
24251 Use Permit TUP 24251
(Edwin's)
Proposed event to extend
restaurant hours on 8/16/24 &
8/17/24 from 9PM to 1AM.
NE Corner
of San
Carlos & 6th
8/14/2024 Closed
24250 Design Study DS 24250
(Maxcy-Levy)
One Driveway addition & landscape
updates
Camino Real
3NW 8th
8/14/2024 In Review
24249 Design Study DS 24249 -
PENDING APN
& MAILING
ADDR
Paint entire exterior of house White
Dove by Benjamin Moore
Lincoln 3
SW between
10 and 11
Pending
Assignment
24248 Temporary
Use Permit
TUP 24248
(Seventh &
Dolores)
1) This temporary event approval is
for Thursday, August 15th to
Saturday, August 17th, and allows
the restaurant to remain open until
1:00 a.m. with the last guests
seated indoors at 11:30 p.m.
2) The outdoor seating area will
close at 10 p.m., and no additional
guests will be seated outdoors after
that time.
3) This approval allows a DJ to play
music indoors on Saturday evening
only. All noise shall be maintained
at a level not discernable at the
property lines.
SE Corner of
Seventh Ave
& Dolores St
8/13/2024 8/16/2024 Approved
Attachment 1
Page: 4 of 6
24247 Use Permit UP 24247
(Perfectly
Pressed)
Conversion to Specialty Restaurant.
Conversion of existing retail unit
119 at Carmel Plaza into a Cold
Pressed Juice/Smoothie/Bowl
location. We will not be changing
storefront. We will be altering
electrical outlet location, adding
two floor sinks and installing a
countertop and dividing wall. There
will be no cooking on site (no hood
or hot prep) and the only food prep
will be smoothies and bowls
prepared on site.
Mission and
Ocean - 119
- Carmel
Plaza
8/15/2024 In Review
24246 Design Study DS 24246
(Taylor-Green)
One Replace 4 windows with same-size
units, Marvin ultimate all-wood.
Painted. Replace 1 door with a
sliding door, Kolbe heritage, allwood slider. Repaint wood siding exterior and exterior trim with
similar dark-blue color. Entry door
to be contrasting color. Add darkly
compliant exterior light fixture
outside sliding door.
San Antonio
4 SW 10th
8/14/2024 In Review
24245 Preliminary
Site
Assessment
VOID -
SUBMITTED
IN WRONG
MODULE
Permanent Encroachment Permit as
part of larger planning permit
DS24-071
2 SW
JUNIPERO &
10TH AVE.,
CARMEL, CA
93923
Closed
24244 Design Study DS 24244
(Koch)
PENDING SITE
MAP
One Addition of a hot tub/concrete pad
under/power source garage panel.
2 Person TX Model - Spas of
Monterey (would love to install in
September 2024 if possible)
OSW Corner
Santa Fe &
Second
(Ohana By
The Sea)
8/12/2024 In Review
24243 Sign SI 24243
(Maui Fine
Jewelry)
Business Sign Ocean
Avenue, 2E
of Lincoln,
North Side
8/9/2024 9/5/2024 Approved
Attachment 1
Page: 5 of 6
24242 Sign SI 24242
(Chevron)
NEW SIGN: "Chevron." Property
Owner: H&S Energy / HASCO
Holdings, LLC / Hassan.
Rebrand existing Shell service
station to Chevron: Remove (2)
Shell metal price signs and (1) Shell
hanging logo sign from west
planter. Remove (2) 'Shell' channel
letter signs mounted on the west
fueling canopy and north side of cstore. Remove (1) Shell 'Air & Water' sign in east planter next to
c-store. Install (2) new Chevron
metal price signs in existing
architectural wood frames and (1)
hanging Chevron logo sign in same
locations as existing signs in west
planter. Install (1) new Chevron
Air/Water sign in east planter.
Replace all Shell decals on (4)
existing fuel dispensers with new
Chevron product/ regulatory decals
and new door skins. Install
(4) new information pump flag
number signs mounted on the
existing canopy columns above the
dispensers.
San Carlos
St. & 5th
Ave, Carmel
By-The-Sea,
CA 93921
8/8/2024 In Review
24241 Design Study DS 24241
(Lewis)
One Window replacement Carmelo
3SW 8th
8/7/2024 In Review
24240 Temporary
Use Permit
TUP 24240
(Barmel
Supper Club)
1) This temporary event approval is
for Friday, August 16th, and
Saturday, August 17th, and allows
the Barmel Supper Club to remain
open until 1:00 a.m. with the last
guests seated at 12:00 a.m.
2) This approval does not include
any live music.
3) Private on-site security shall
remain on-site until all guests have
left the property.
San Carlos 2
NE of 7th
8/7/2024 8/16/2024 Approved
24239 VOID -
CREATED IN
ERROR
Closed
24238 Sign SI 24238
(Karges Fine
Art)
NEW SIGN: "Karges Fine Art." This
application is for a sign permit for
the recently re-located business
"Karges Fine Art"
N 6th
between
Dolores and
San Carlos
8/6/2024 In Review
24237 Historic
Evaluation
HE 24237
(Faia)
Historic Evaluation North East
Corner of
Torres and
2nd Ave
8/6/2024 9/5/2024 Closed
Attachment 1
Page: 6 of 6
Total Records: 33 9/6/2024
Attachment 1
Page: 1 of 1
Business License Report
08/01/2024 - 08/31/2024
Entity # Application
Type
Business
Name
Business
Description
Location Date
Received
Date
Approved
Status
24042 Ownership
Change
Jeju Kitchen Full line
restaurant
Ocean Avenue and
Mission Street
8/23/2024 In Review
24041 New Business Coastal
Luxury RE
Inc.
Real Estate San Carlos 3 NE of
Ocean Ave.
8/26/2024 In Review
24040 Location Change Monterey
Design Build
Contractor Junipero 2 SE of
2nd, Carmel,
8/16/2024 Closed
24039 New Business Talbott
Family
Foundation
Private
Foundation
San Carlos 2 NW 8th 8/19/2024 In Review
Total Records: 4 9/6/2024
Attachment 1
Page: 1 of 6
Building Permit Report
08/01/2024 - 08/31/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit
Type
Property
Location
240392 8/29/2024 8/29/2024 Retroactive permit to repair gas leak.
200 Plumbing Torres 2 SE
of 1st
240391 8/29/2024 8/29/2024 Remove existing wood
shake from main residence
and guest house. Install
new underlayment, cap
sheet, and new wood shake
roof on the main residence
and a new Flintlastic cap
sheet in color "Burnt
Sienna" with a crushed
ballast finish on the guest
house.
103,460 Roofing Camino Real
2 NE of 11th
240390 8/29/2024 INSTALLATION OF
RESIDENTIAL ROOF
MOUNT GRID-TIED PV
SYSTEM (4.8kW) +
13.5kWh/11.5kW BATTERY
ENERGY STORAGE
SYSTEM(BESS)
39,740 Electrical SW Corner
of Torres &
9th
240389 8/29/2024 8/29/2024 Remove existing shake roof
and install a new layer of
1/2" CDX plywood with a
30lbs underlayment. Install
a Certainteed Presidential
TL roof in color Autumn
Blend.
19,400 Roofing Dolores 3
SW of 4th
240388 8/28/2024 Remodel of existing
bathroom to replace shower
and lighting.
12,000 Building San Antonio
3 NW of 8th
240387 8/28/2024 8/28/2024 Replacement of kitchen
cabinets, add new counter
top, and replace sink/faucet
with no new plumbing or
electrical work.
0 Exempt
Work
25962
Mission St
240386 8/27/2024 Replacement of 11 windows
and 1 door. Close off 2
window openings. Frame
and install 1 new window in
master bathroom and
master bedroom.
69,000 Building Forest 5 SW
of Ocean
Attachment 1
Page: 2 of 6
240385 8/26/2024 Remove 18 windows and
one double french door and
install replacement Pella
"Reserve Series" windows
and new french door inkind. No framing changes.
Paint to match in color
Auburn Brown.
0 Exempt
Work
San Carlos 4
SE of 12th
240384 8/26/2024 Construction of a 200 sf
detached garage.
0 Building Casanova 2
NW of 13th
240383 8/26/2024 Construction of an attached
423sf accessory dwelling
unit.
0 Building Casanova 2
NW of 13th
240382 8/26/2024 CONSTRUCTION OF A NEW
1,177 SF ONE STORY
HOUSE ON A 4,000 SF
VACANT LOT. CONSTRUCT
NEW 4'H GRAPE STAKE
FENCE & GATE ACROSS
FRONT OF PROPERTY,
CONSTRUCT NEW 4'H TO
6'H VERTICAL BOARD
FENCES ALONG NORTH
SIDE YARD & REAR YARD.
CONSTRUCT NEW STONE
PATIO, STONE WALKWAY,
& OUTDOOR GAS FIRE PIT.
NEW LANDSCAPING PER
SHEET L1.0.
1,100,000 Building Casanova 2
NW of 13th
240381 8/26/2024 Renovation of interior &
exterior of an existing twostory residence to include:
replacement of existing
roof, installation of new
solar system, installation of
new windows and front
doors, new oriel window,
new driveway, new firepit
and fence. Repair existing
rear deck and install new
FAU and electrical panel.
120,000 Building Lincoln 2 NE
of 2nd
240380 8/26/2024 Remove hot tub from
exterior deck. Install new
joists and IPE decking to
match existing.
1,500 Building Santa Lucia
2 NE of
Scenic
240379 8/26/2024 8/26/2024 Upgrade electrical panel
from 100amp panel to new
200 amp meter/main
combo panel.
4,325 Electrical 26004
Ridgewood
Rd
Attachment 1
Page: 3 of 6
240378 8/26/2024 8/26/2024 Replace water service from
meter to house.
Approximately 30' of 1"
copper pipe and fittings.
2,000 Plumbing Mission 3
SW of Alta
240377 8/22/2024 8/22/2024 Replace main water line,
approximately 60', with new
3/4" aquapex pipe.
2,000 Plumbing SE Corner of
Flanders &
Crespi
240376 8/22/2024 Installation of residential
roof mount grid-tied PV
system (6.64 kW).
Installation of 15
kWh/11.52kW battery
energy storage systems.
31,556 Electrical Scenic 3 SW
of Ocean
240375 8/21/2024 8/22/2024 Replace defective 100amp
meter main panel with
distribution with a new 100
amp meter main with
distribution.
6,750 Electrical Scenic 3 NW
of 8th
240374 Add an interior door
between the primary
residence & ADU. Plans
have been uploaded to the
Google Drive.
5,000 BP Revision 3 SW of 13th
Ave. on
Camino Real
240373 8/20/2024 8/20/2024 Tear off existing
composition roofs at the
house and garage. Install
new underlayment, install
19.5 squares at the main
residence and 5.5 on the
garage. New roof material
to be CertainTeed
Landmark TL in color
"Autumn Blend".
63,510 Roofing Carmelo 4
NW of 4th
240372 8/19/2024 Dry rot repair of existing
plywood floor sheathing in
garage – repair and replace
to match existing.
10,000 Building Carmelo 2
NW of 10th
240371 8/19/2024 8/19/2024 Remove existing wood
shingle roofing and install
new Davinci Multi-Width
shake in color "Tahoe".
67,000 Roofing Carmelo 2
SE of 12th
240370 8/16/2024 8/16/2024 Remove existing cedar
wood shake roof and
replace with new
CertainTeed Landmark TL
in color "Country Gray".
28,000 Roofing Junipero 4
NE of 10th
240369 8/16/2024 8/16/2024 REMOVE AND REPLACE
BOILER
15,997 Plumbing NW Corner
of Dolores &
12th
240368 VOID - DO NOT USE 0
Attachment 1
Page: 4 of 6
240367 8/15/2024 74 sf addition to an existing
SFR for a new bathroom.
65,000 Building NW Corner
of Torres
and 1st
240366 8/15/2024 8/19/2024 Remove existing crown,
base boards, and flooring.
Replace flooring with vinyl
waterproof planks, install
new baseboards, patch
drywall damage, sand and
paint with new off-white
color. Sand and paint
existing cabinets black,
replace counter tops,
replace existing shampoo
bowls with new bowls
utilizing existing plumbing,
and replace existing cutting
stations.
0 Exempt
Work
SE Corner of
Monte Verde
& 7th
240365 8/15/2024 8/26/2024 Remove existing wood
shingle roof and replace
with new DaVinci Slate
roofing in color "Steel
Gray".
50,152 Roofing Guadalupe 2
SE of 3rd
240364 8/13/2024 8/13/2024 Exploratory demolition to
determine cause of water
leak.
0 Demolition East Side of
San Carlos
Between 9th
and 10th
240363 8/13/2024 8/13/2024 Re-roof front upper roof
section only. Remove
existing 20 year roof and
install new CertainTeed
Landmark TL Pro in color
"Burnt Sienna".
4,945 Roofing Lopez 3 NW
of 4th
240362 VOID. Replace existing
defective dutch front door
with a new dutch front door
same opening and no
framing changes. Same
color black paint., no
mullions in the glass.
Replace existing side gate
with a new side gate with a
lock 72 inches tall- see
attachments of current
photos and new proposed
gate and door.
5,000 Building Monte Verde
2 SW of 9th
Attachment 1
Page: 5 of 6
240361 8/13/2024 8/13/2024 Remove (1) old leaking
Navien 199k btu tankless
water heater and install (1)
new Navien NPE-240A2
199k btu tankless water
heater in same location.
5,000 Plumbing SE Corner of
Palou and
Casanova
240360 8/8/2024 Construction of a new bar,
back bar, and associated
plumbing and electrical as
an extension of the Anton
and Michel restaurant.
150,000 Building NW Corner
of Mission &
7th
240359 8/8/2024 Interior remodel of existing
single family residence.
25,000 Building Camino Real
10 NE of 4th
240358 8/8/2024 8/8/2024 Remove and replace two
furnaces.
23,588 Mechanical San Antonio
3 SW of
Ocean
240357 8/7/2024 Convert the existing home
theater room to a 522 sf
ADU with kitchenette.
0 Building San Antonio
4 NE of 4th
240356 8/7/2024 Kitchen remodelreplacement of interior finishes including millwork,
appliances and countertops.
Add half bath to upstairs
bedroom #2 (1 toilet & 1
sink). No modifications to
structural or building
footprint,
30,000 Building Santa Fe 5
SW of 5th
240355 8/6/2024 8/6/2024 Remove (1) old leaking
Navien 199k btu tankless
water heater and install (1)
new Navien NPE-240A2
199k btu tankless water
heater in same location
4,500 Plumbing Lobos 3 SW
of 3rd
240354 8/6/2024 8/13/2024 Remove existing wood
shakes and install a 50 year
CertainTeed TL Presidential
roof in color "Country
Gray".
28,779 Roofing Dolores 3 NE
of 10th
240353 8/6/2024 New Detached Garage 175,000 Building Torres 4 NE of 6th
240352 8/6/2024 Storm repair to garage,
deck and fence.
20,000 Building Junipero 2
SW of 1st
240351 8/2/2024 8/2/2024 Removal of existing roof
and replacement with new
asphalt composition
shingles.
183,310 Roofing Monte Verde
3 SE of
Ocean
Attachment 1
Page: 6 of 6
240350 8/1/2024 8/29/2024 Partial reroof. Remove
wood shake areas from five
roof pitches, install new
underlayment, and install
new wood shakes to meet
class "A" assembly
requirements.
123,875 Roofing NW Corner
of San Carlos
& 6th
Total Records: 43 9/6/2024
Attachment 1
Page: 1 of 1
Code Compliance Report
08/01/2024 - 08/31/2024
Case # Case Date Status Location Problem Description Date Received
Date
Closed
24131 8/23/2024 Open Lincoln 3 NW
of 6th
Sign installation deviates
from planning approval
packet dated 06-20-2023
(attached); sign lettering is
wired for illumination; no
building permit obtained for
installation of electric wiring
to sign.
6/25/2024
24130 8/22/2024 Open SE Corner of
Dolores & 7th
Noise violation; sound level
of activities violated
Temporary Use Permit TUP
24248 Condition #3
8/22/2024
24129 8/29/2024 NWC
Carpenter &
5th
Unsupported cut/excavation
in excess of 8' tall and
within 11' of the
neighboring property, track
out onto 5th and
excavations made within 6'
of trees required to be dug
by hand.
8/27/2024
24128 8/22/2024 Open San Carlos 3
SE of First
Vacant house with
overgrown weeds and misc.
debris
8/15/2024
24127 8/22/2024 Open NW Corner of
Mission & 8th
Exterior signage 8/19/2024
24116 8/20/2024 Closed Junipero NE
of 8th
Cones in the public right-ofway8/19/2024 8/22/2024
24115 8/16/2024 Open NWC
Casanova and
10th
Landscaping public right-ofway8/16/2024 1/1/1900
24114 8/14/2024 Open Torres 2 SE
of 1st
Transient rental 8/14/2024
24113 8/12/2024 Open NEC Mission
and 9th
Transient rental 8/12/2024
Total Records: 9 9/6/2024
Attachment 1
Page: 1 of 3
Encroachment Permit Report
08/01/2024 - 08/31/2024
Permit
#
Permit
Type
Date
Submitted
Project Description Property
Location
Date Issued Status
240172 Temp
Ench
temporary tcp setup to work
on existing pole to relocate
cable
24718
UPPER TRL
CARMEL CA
93923
Closed
240171 Temp
Ench
PROOF, DIG AND REPAIR A
DAMAGED CONSUIT IN
CITY ROW
26200
SCENIC DR
Closed
240170 Temp
Ench
8/30/2024 PG&E to trench and backfill
a 5'x5' bellhole to abandon
existing gas service. PM#
35449903.
NW Corner
of San
Antonio &
9th
9/3/2024 Issued
240169
240168 Temp
Ench
8/29/2024 Closure of sidewalk in front
of Cantinetta Luca building
to perform fire pump system
testing.
CONDITIONS: 1) Sidewalk
closed ahead signs will be
needed at the north and
south corners of Dolores.
2) BMP's will be needed on
the catch basin at the NE
corner of Lincoln and 7th.
3) Any erosion or sediment
deposits downstream
towards Scenic caused by
their discharge will need to
be cleaned up by the
contractor.
4) Contractor must contact
Rob Culver at (831) 620-
2074 the day before work is
scheduled so the drain on
Scenic can be opened.
Dolores 3
SW of Ocean
9/3/2024 Issued
240167 Temp
Ench
8/29/2024 Trench across sidewalk and
in dirt area for new electrical
service.
Junipero 6
NE of 8th
9/4/2024 Issued
240166 Temp
Ench
8/27/2024 Replace waste line from
residence to city main.
Replace sewer line with
trenchless and install 2 way
clean out overflow and
backwater valves.
San Antonio
4 SE of 11th
8/29/2024 Issued
Attachment 1
Page: 2 of 3
240165 Temp
Ench
8/27/2024 PG&E to clear vegetation
around poles and install pole
clearance.
In Review
240164 Temp
Ench
8/27/2024 Restoration of 3'x4' pavers
for CalAm Job #3955.
Mission 5
NW of 4th
8/28/2024 Issued
240163 Driveway 8/26/2024 Demolition of current
driveway and replace with
new pavers.
San Antonio
2 NW of 4th
In Review
240162 Temp
Ench
8/26/2024 Replace sewer lateral using
pipe bursting
Casanova 4
NE of 8th
8/26/2024 In Review
240161 Temp
Ench
8/21/2024 Replace sewer lateral using
pipe bursting.
Guadalupe 2
NW of 5th
8/22/2024 Issued
240160 Temp
Ench
8/16/2024 Remove overhead service,
remove enclosure, install
underground service and
two new enclosures, then
backfill. PM# 35546641.
San Carlos 6
SW of 13th
8/26/2024 Issued
240159 Perm
Ench
8/16/2024 Replacement of existing
steps and retaining walls
and addition of one new low
wood landscape retaining
wall in the right of way.
Junipero 2
SW of 10th
In Review
240158 Temp
Ench
8/13/2024 Cut bell hole over main in
street to pull new 4" sewer
through existing lateral.
Replace tap with wye at
main. Backfill, compact, and
re-asphalt road after
inspection.
SE Corner of
Monte Verde
& 3rd
8/13/2024 Issued
240157 Temp
Ench
8/8/2024 Replace sewer lateral using
pipe bursting.
CONDITIONS: Final
pavement restoration needs
to be concrete.
Colored with Sequoia Sand
concrete dye.
#4 rebar dowels spaced
every 18" on center.
Concrete patch shall match
existing thickness.
No full road closure will be
approved.
San Carlos 3
NE of 6th
8/8/2024 Issued
240156 Temp
Ench
8/6/2024 Excavate a 6'x6' pit in the
asphalt to repair damages
due to a water service
repair.
Santa Fe St
115' South
of 8th
In Review
Attachment 1
Page: 3 of 3
240155 Temp
Ench
8/6/2024 Excavate a 2'x2' and a 2'x6'
of asphalt to repair damages
due to water service repair.
SW Corner
of Santa Fe
& Mountain
View
8/7/2024 Issued
240154 Temp
Ench
8/6/2024 Close single lane in front of
property for concrete trucks
and pumps.
Camino Del
Monte 2 SW
of Junipero
8/19/2024 Approved
Total Records: 19 9/6/2024
Attachment 1
Page: 1 of 3
Tree Permit Report
08/01/2024 - 08/31/2024
Permit
#
Permit
Date
Permit Type Location of
Property
Description Status Approved
Date
24224 8/2/2024 Tree
Removal/Pruning
San Antonio 3NW
of 11th
1 Monterey
Cypress Tree
In Review
24225 8/2/2024 Tree
Removal/Pruning
Santa Rita 2 SE of
2nd
1 Tree- See
attached picture
In Review
24226 8/2/2024 Tree
Removal/Pruning
Lobos 4 NE of 3rd REMOVAL: One
Monterey pine,
Size: 95' , WIDTH:
33' , SPREAD: 50'
In Review
24227 8/4/2024 Tree
Removal/Pruning
San Carlos 3 SW
of 8th, Carmel-bythe-Sea
Remove dead Oak
tree
Approved 8/6/2024
24228 8/5/2024 Tree Evaluation Santa Fe 3rd NE
OF 8th
Cypress tree
leaning, pruning or
removal
In Review
24229 8/5/2024 Tree Evaluation Vizcaino 6 SW of
Mountain View
1 Monterey pine
tree approximately
4-5 feet in
diameter. See site
plan. Tree hilighted in yellow.
Approved 8/6/2024
24230 8/5/2024 Tree
Removal/Pruning
Mission 4 SE of
13th
1 Coast Live Oak
that is dead
Approved 8/5/2024
24231 8/5/2024 Tree
Removal/Pruning
Guadalupe 2 SE of
7th
Remove 2 large
lower limbs over
garage and
remove large limb
touching roof
Approved 8/23/2024
24232 8/5/2024 Tree
Removal/Pruning
NE Corner of
Santa Fe & 1st
PRUNING: Prune 1
Cypress tree west
side of property;
prune Oaks
encroaching onto
north side of
house.
REMOVAL:
Remove extra
large pine south
side of property;
remove large
incense cedar tree
south side of
property.
In Review
Attachment 1
Page: 2 of 3
24233 8/7/2024 Tree
Removal/Pruning
Mission 2 NE of
12th
PRUNING- 5
Coastal Live Oaks
REMOVAL-1 dead
and rotting away
Coastal Live Oak
In Review
24234 8/7/2024 Tree
Removal/Pruning
2 SE of 9th on San
Antonio Ave
Holly Oak- Specs
TBD by City of
Carmel. Tree is on
City Setback
In Review
24235 8/8/2024 Tree
Removal/Pruning
San Carlos 2 NW
of Santa Lucia
2 Cypress trees on
the right side of
property
In Review
24236 8/14/2024 Tree with
Construction
Santa Fe 3 SW of
Mountain View
Remove trees In Review
24237 8/15/2024 Tree
Removal/Pruning
San Carlos 4 SE of
First Avenue
Remove Damaged
Pine Tree on City
Property
Approved 9/5/2024
24238 8/16/2024 Tree Evaluation Mission St, 3SW of
Alta
Tree Removal Approved 8/20/2024
24239 8/20/2024 Tree
Removal/Pruning
Mission St, 3SW of
Alta
Tree Removal Approved 8/20/2024
24240 8/22/2024 Tree
Removal/Pruning
Camino Real 3 SE
of 9th
Large dead spar
on oak tree in the
left side yard
In Review
24241 8/23/2024 Tree Evaluation Santa Fe 3 SE of
5th Avenue
Tree Evaluation of
diseased white oak
on private property
In Review
24242 8/23/2024 Tree
Removal/Pruning
0 Monte Verde
and 3rd NE
CITY TREES:
Assess health of
one (1) large
Monterey Pine on
City property, and
if healthy, remove
lichen and thin out
branches. If
unhealthy and
possible hazard,
approve removal
of tree. Assess
Cypress trees with
dead branches on
City property and
permission to
prune corner trees.
In Review
24243 8/26/2024 Tree Evaluation GUADALUPE 4 NE
OF 6TH
EVALUATION FOR
TREE REMOVAL
Approved 8/29/2024
24244 8/26/2024 Tree Evaluation Camino Real 3 SW
of 4th
REMOVE: 1 Acacia
Tree, 14' over
hanging roof
In Review
Attachment 1
Page: 3 of 3
24245 8/26/2024 Tree
Removal/Pruning
2 NE of Flanders
on Vizcaino
1 48" Cypress, 1 8"
Oak
Approved 8/29/2024
24246 8/29/2024 Tree
Removal/Pruning
2 SE of 10th and
Lincoln
Removal of one (1)
Monterey Pine on
Private Property
Approved 8/29/2024
24247 8/29/2024 Tree
Removal/Pruning
GUADALUPE 4 NE
OF 6TH
TREE REMOVAL Approved 8/29/2024
24248 8/29/2024 Tree Evaluation Monte Verde 2 SW
of 13th
EVALUATION:
Coastal Live Oak
for pruning or
removal
In Review
24249 8/30/2024 Tree
Removal/Pruning
San Carlos 2 SE of
Alta
REMOVAL: Oak,
large
Approved 9/3/2024
24250 8/30/2024 Tree
Removal/Pruning
Monte Verde 2SE
of 13th
1 80 ft Pine Tree
for removal
Approved 8/30/2024
24251 8/30/2024 Tree Evaluation Crespi 9 SE of
Mountain View
EVALUATION: 2
Pinus radiata
(huge, 80'?); 3
Quercus agrifolia
(~15-20')
In Review
24252 8/30/2024 Tree
Removal/Pruning
Santa Rita 3 SW of
2nd
Five Monterey Pine
Trees
Approved 8/27/2024
Total Records: 29 9/6/2024
Attachment 1
CITY OF CARMEL-BY-THE-SEA
Monthly Report
August 2024
Public Safety
AMBULANCE REPORT
Summary of Carmel Fire Ambulance August Calls for Service
AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of August 2024 the ambulance was unable to meet the performance measure. The response time was 90% with (3) code-3 calls over 5 minutes.
77 Calls for service in CBTS Average response time: 3:31 min. 71 Code 3 EMS calls for service –Seven calls over 5:00 min. • All reported as delayed due to distance.
MONTEREY FIRE REPORT
Summary of Monterey Fire August Calls for Service
FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of August 2024 the fire department was able to meet the performance measure. The response time was 89 % with (9) code-3 calls over 5 minutes.
103 total calls for service in CBTS Average response time: 3:25 min. 80 total Code-3 calls
• 1 - delay due to a response from station 11-Carmel engine on another call • 3 - delays due to heavy traffic
• 1 - delay due to time of day
• 1 - delay due to locating victim vehicle
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Public Safety Director
SUBMITTED ON: September 17, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
• 3 - delays due to distance to call
BEACH FIRES
There were 5 reported illegal beach fires during the month of August.
Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 8/23/2024 12:01 PM 240823-MNT06147 0:02:50 OCEAN AVE DEL MAR AVE 3 Medical assist, assist EMS crew 8/28/2024 2:15 AM 240828-MNT06302 0:03:12 MONTE VERDE ST OCEAN AVE 3 Medical assist, assist EMS crew 8/19/2024 10:36 AM 240819-MNT06007 0:03:27 25945 JUNIPERO ST 3 Medical assist, assist EMS crew 8/24/2024 5:25 PM 240824-MNT06197 0:03:34 OCEAN AVE MONTE VERDE ST 3 Medical assist, assist EMS crew 8/20/2024 7:22 AM 240820-MNT06034 0:04:08 CARMELO ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 8/17/2024 4:23 PM 240817-MNT05939 0:01:48 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/23/2024 8:31 PM 240823-MNT06167 0:02:05 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 8/22/2024 10:22 AM 240822-MNT06110 0:02:09 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/24/2024 1:49 PM 240824-MNT06187 0:02:19 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 8/17/2024 10:53 AM 240817-MNT05928 0:02:24 OCEAN AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 8/19/2024 8:49 PM 240819-MNT06028 0:02:29 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 8/15/2024 9:49 AM 240815-MNT05850 0:02:34 26156 LADERA DR 3 EMS call, excluding vehicle accident with injury 8/14/2024 3:10 PM 240814-MNT05827 0:02:37 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/16/2024 1:24 PM 240816-MNT05888 0:02:38 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 8/24/2024 12:36 PM 240824-MNT06184 0:02:39 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/12/2024 9:48 AM 240812-MNT05757 0:02:44 MISSION ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 8/2/2024 5:54 PM 240802-MNT05558 0:02:48 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/16/2024 7:53 PM 240816-MNT05907 0:02:54 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/13/2024 6:28 PM 240813-MNT05802 0:03:00 LINCOLN ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 8/30/2024 4:14 PM 240830-MNT06383 0:03:00 TORRES ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 8/13/2024 8:20 AM 240813-MNT05779 0:03:11 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/11/2024 10:43 AM 240811-MNT05742 0:03:13 LOPEZ AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 8/25/2024 10:49 AM 240825-MNT06222 0:03:21 DOLORES ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 8/23/2024 11:10 PM 240823-MNT06173 0:03:25 SAN CARLOS ST 2 SW 4TH AVE 3 EMS call, excluding vehicle accident with injury 8/23/2024 6:18 PM 240823-MNT06163 0:03:32 26004 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 8/18/2024 5:07 PM 240818-MNT05981 0:03:33 2ND AVE GUADALUPE ST 3 EMS call, excluding vehicle accident with injury 8/16/2024 8:13 AM 240816-MNT05877 0:03:40 LINCOLN ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 8/11/2024 12:59 AM 240811-MNT05738 0:03:50 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/1/2024 4:01 PM 240801-MNT05517 0:03:53 RIO RD LASUEN DR 3 EMS call, excluding vehicle accident with injury 8/24/2024 5:07 PM 240824-MNT06196 0:03:53 SCENIC RD 8TH AVE 3 EMS call, excluding vehicle accident with injury 8/2/2024 12:22 AM 240802-MNT05527 0:03:54 LINCOLN ST OCEAN AVE 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 08/01/2024 To: 08/31/2024
300-321 Series (EMS)
24 08 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 8/18/2024 1:34 AM 240818-MNT05962 0:03:56 OCEAN AVE TORRES ST 3 EMS call, excluding vehicle accident with injury 8/23/2024 8:13 AM 240823-MNT06138 0:04:00 MONTE VERDE 2 SW 5TH 3 EMS call, excluding vehicle accident with injury 8/21/2024 10:18 PM 240821-MNT06102 0:04:08 5TH AVE GUADALUPE ST 3 EMS call, excluding vehicle accident with injury 8/18/2024 11:40 PM 240818-MNT05991 0:04:10 JUNIPERO AVE 10TH AVE 3 EMS call, excluding vehicle accident with injury 8/13/2024 5:21 PM 240813-MNT05799 0:04:13 7TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/24/2024 10:27 PM 240824-MNT06207 0:04:22 2ND AVE N CASANOVA 3 EMS call, excluding vehicle accident with injury 8/28/2024 8:03 AM 240828-MNT06307 0:04:32 DOLORES ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 8/6/2024 4:38 AM 240806-MNT05628 0:04:50 SANTA FE ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 8/20/2024 11:30 PM 240820-MNT06061 0:04:59 LINCOLN ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 8/21/2024 5:22 AM 240821-MNT06063 0:06:40 5104 MONTEREY ST 2 EMS call, excluding vehicle accident with injury 8/23/2024 6:18 PM 240823-MNT06164 0:09:24 N CARMELO ST 4TH AVE 3 42 0:03:34
Motor vehicle accident with injuries 8/29/2024 10:01 AM 240829-MNT06336 0:03:10 OCEAN AVE FOREST RD 3 Motor vehicle accident with injuries 8/8/2024 4:12 PM 240808-MNT05684 0:04:22 2ND AVE GUADALUPE ST 3 Motor vehicle accident with no injuries. 8/29/2024 11:53 AM 240829-MNT06342 0:04:14 SCENIC RD 8TH AVE 3 Motor vehicle accident with no injuries. 8/19/2024 10:36 AM 240819-MNT06006 0:04:31 CARMELO ST 13TH AVE 2 4 0:04:04
Gas leak (natural gas or LPG) 8/24/2024 9:41 AM 240824-MNT06181 0:03:00 JUNIPERO AVE 7TH AVE 3 Gas leak (natural gas or LPG) 8/27/2024 6:03 PM 240827-MNT06296 0:03:38 GUADALUPE ST 6TH AVE 3 Gas leak (natural gas or LPG) 8/22/2024 9:23 AM 240822-MNT06106 0:04:35 PERRY NEWBERRY WAY 4TH AVE 3 Chemical spill or leak 8/13/2024 8:49 AM 240813-MNT05780 0:06:48 MISSION ST 6TH AVE 3 Biological hazard, confirmed or suspected 8/19/2024 10:27 AM 240819-MNT06005 0:08:26 JUNIPERO AVE 5TH AVE 2 5 0:05:17
Person in distress, other 8/15/2024 9:44 PM 240815-MNT05867 0:03:25 SAN CARLOS ST 5TH AVE 3 Person in distress, other 8/5/2024 12:16 AM 240805-MNT05600 0:08:31 5104 MONTEREY ST 2 Water or steam leak 8/3/2024 1:40 PM 240803-MNT05574 0:00:00 CARMELO ST 13TH AVE 2 Water or steam leak 8/15/2024 9:06 AM 240815-MNT05848 0:03:49 MISSION ST 3RD AVE 2 Water or steam leak 8/2/2024 9:38 AM 240802-MNT05541 0:06:33 SCENIC RD 9TH AVE 2 Public service 8/3/2024 12:50 PM 240803-MNT05572 0:00:00 SANTA FE ST 5TH AVE 2 Public service 8/1/2024 9:49 AM 240801-MNT05504 0:03:03 CASANOVA ST 7TH AVE 3 Public service 8/27/2024 7:34 PM 240827-MNT06298 0:03:12 TORRES ST S MOUNTAIN VIEW AVE 2 Public service 8/2/2024 5:15 PM 240802-MNT05557 0:03:16 SAN CARLOS ST 12TH AVE 3 Public service 8/1/2024 11:06 AM 240801-MNT05509 0:03:52 DOLORES ST 12TH AVE 3 322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
300-321 Series (EMS) cont.
24 08 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Public service 8/3/2024 1:06 PM 240803-MNT05573 0:03:58 JUNIPERO AVE 12TH AVE 2 Public service 8/2/2024 7:13 AM 240802-MNT05535 0:04:17 12TH AVE DOLORES ST 3 Public service 8/2/2024 4:25 PM 240802-MNT05555 0:04:57 GUADALUPE ST OCEAN AVE 2 Public service 8/17/2024 11:03 AM 240817-MNT05929 0:10:53 TORRES ST OCEAN AVE 2 Assist invalid 8/16/2024 3:12 PM 240816-MNT05894 0:01:51 11TH AVE SAN ANTONIO AVE 2 Assist invalid 8/2/2024 6:07 PM 240802-MNT05559 0:03:31 CARMELO ST 11TH AVE 2 Assist invalid 8/24/2024 9:01 PM 240824-MNT06202 0:03:43 LINCOLN ST 7TH AVE 2 Assist invalid 8/12/2024 4:39 PM 240812-MNT05765 0:04:21 LINCOLN ST 12TH AVE 3 Assist invalid 8/17/2024 4:52 PM 240817-MNT05940 0:04:27 MONTE VERDE ST SANTA LUCIA AVE 2 Cover assignment, standby, moveup 8/3/2024 2:00 PM 240803-113143-MNT 0:10:00 6TH AVE 2 No incident found on arrival at dispatch address 8/15/2024 2:11 PM 240815-MNT05858 0:01:01 SAN CARLOS ST OCEAN AVE 3 No incident found on arrival at dispatch address 8/24/2024 9:06 PM 240824-MNT06203 0:02:09 2946 FRANCISCAN WAY 2 No incident found on arrival at dispatch address 8/18/2024 9:38 PM 240818-MNT05989 0:02:42 SANTA FE ST 6TH AVE 3 No incident found on arrival at dispatch address 8/4/2024 4:55 PM 240804-MNT05596 0:02:44 TORRES ST 6TH AVE 3 No incident found on arrival at dispatch address 8/27/2024 10:35 AM 240827-MNT06283 0:03:00 SAN CARLOS ST SANTA LUCIA AVE 2 No incident found on arrival at dispatch address 8/5/2024 11:43 AM 240805-MNT05612 0:03:42 GUADALUPE ST OCEAN AVE 3 No incident found on arrival at dispatch address 8/7/2024 8:47 AM 240807-MNT05655 0:04:05 GUADALUPE ST 2ND AVE 3 No incident found on arrival at dispatch address 8/25/2024 9:18 AM 240825-MNT06219 0:05:10 SAN ANTONIO AVE 4TH AVE 2 No incident found on arrival at dispatch address 8/14/2024 3:02 AM 240814-MNT05812 0:05:23 DOLORES ST 8TH AVE 3 No incident found on arrival at dispatch address 8/30/2024 6:40 AM 240830-MNT06368 0:06:22 MONTEREY ST VALLEY WAY 3 No incident found on arrival at dispatch address 8/24/2024 2:18 PM 240824-MNT06189 0:07:27 2ND AVE N CASANOVA ST 2 31 0:04:14
Smoke detector activation due to malfunction 8/17/2024 9:17 PM 240817-MNT05953 0:04:02 GUADALUPE ST 2ND AVE 3 Alarm system sounded due to malfunction 8/2/2024 5:34 AM 240802-MNT05533 0:01:07 NE 4TH AVE MISSION ST 3 Alarm system sounded due to malfunction 8/19/2024 7:00 PM 240819-MNT06024 0:02:39 OCEAN AVE MISSION ST 3 Alarm system sounded due to malfunction 8/12/2024 7:25 PM 240812-MNT05769 0:03:16 SAN ANTONIO AVE OCEAN AVE 3 Alarm system sounded due to malfunction 8/6/2024 1:44 PM 240806-MNT05632 0:03:21 4TH AVE JUNIPERO AVE 3 Alarm system sounded due to malfunction 8/2/2024 5:11 AM 240802-MNT05532 0:03:46 NE 4TH AVE MISSION 3 Alarm system sounded due to malfunction 8/21/2024 10:35 AM 240821-MNT06075 0:06:22 LINCOLN ST OCEAN AVE 3 Smoke detector activation, no fire - unintentional 8/21/2024 2:15 PM 240821-MNT06087 0:05:38 11TH AVE CASANOVA ST 3 Smoke detector activation, no fire - unintentional 8/27/2024 2:57 PM 240827-MNT06292 0:07:01 OCEAN AVE DOLORES ST 3 Smoke detector activation, no fire - unintentional 8/16/2024 5:56 PM 240816-MNT05904 0:11:33 4TH AVE DOLORES ST 2 Detector activation, no fire - unintentional 8/2/2024 10:10 AM 240802-MNT05543 0:02:54 OCEAN AVE LINCOLN ST 3 Detector activation, no fire - unintentional 8/24/2024 11:32 AM 240824-MNT06182 0:03:21 CASANOVA ST OCEAN AVE 3 Detector activation, no fire - unintentional 8/18/2024 12:55 PM 240818-MNT05975 0:13:46 SCENIC RD 8TH AVE 2 Alarm system activation, no fire - unintentional 8/21/2024 12:15 PM 240821-MNT06083 0:00:39 6TH AVE DOLORES ST 3 700 Series (False Alarms)
500 & 600 Series (Service Calls) cont.
24 08 Carmel Fire Activity Report.xlsx 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Alarm system activation, no fire - unintentional 8/12/2024 2:05 PM 240812-MNT05764 0:02:32 JUNIPERO AVE 7TH AVE 3 Alarm system activation, no fire - unintentional 8/23/2024 2:14 PM 240823-MNT06156 0:02:47 OCEAN AVE DOLORES ST 3 Alarm system activation, no fire - unintentional 8/6/2024 1:28 AM 240806-MNT05624 0:03:01 10 CARMEL WAY 3 Alarm system activation, no fire - unintentional 8/26/2024 6:22 PM 240826-MNT06270 0:04:16 CASANOVA ST 13TH AVE 3 Alarm system activation, no fire - unintentional 8/9/2024 7:30 PM 240809-MNT05716 0:04:47 CAMINO REAL ST 8TH AVE 3 Alarm system activation, no fire - unintentional 8/9/2024 2:10 PM 240809-MNT05705 0:05:21 5TH AVE GUADALUPE ST 3 Alarm system activation, no fire - unintentional 8/1/2024 11:25 AM 240801-MNT05512 0:07:05 4TH AVE JUNIPERO AVE 3 21 0:04:44
Code 2 Calls 23
Code 3 Calls 80
103
89%
240830-MNT06368 Delay looking for vehicle
240821-MNT06075 Delay due to distance
240821-MNT06087 Delay due to distance
240827-MNT06292 Delay due to distance
240809-MNT05705 Delay due to traffic
240801-MNT05512 Delay due to traffic
700 Series (False Alarms) cont.
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240823-MNT06164 ME11 responded from St 11, delay due to distance 240813-MNT05780 Delay due to traffic
240814-MNT05812 Delay due to time of day
24 08 Carmel Fire Activity Report.xlsx 4
Type of Call Number Average Response Time
Fire 0 0:00
EMS 42 3:34
Rescue 4 4:04
Hazardous Condition 5 5:17
Service Calls 31 4:14
Severe Weather 0 0:00
False Call 21 4:44
Total Responses 103 4:22
Total Code 3 Calls: 80
Response Times for Code 3
Calls ≤ 5 minutes: 89%
CARMEL-BY-THE-SEA
AUGUST 2024
Response Summary Report by Incident Type
Fire
0% EMS
41%
Rescue
Hazardous Condition 4%
5%
Service Calls
30%
Severe
Weather
0%
False Call
20%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 08 Carmel Fire Response Summary.xlsx 9/3/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Medical assist, assist EMS crew 8/24/24 9:08 PM 240824-CFA00916 00:04:00 2946 FRANCISCAN WAY 3 Emergency medical service incident, other 8/15/24 2:12 PM 240815-CFA00850 00:02:54 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 8/1/24 4:01 PM 240801-CFA00778 00:04:03 RIO RD LASUEN DR 3 EMS call, excluding vehicle accident with injury 8/2/24 12:23 AM 240802-CFA00781 00:03:42 LINCOLN ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 8/2/24 5:16 PM 240802-CFA00789 00:03:19 SAN CARLOS ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 8/2/24 5:55 PM 240802-CFA00790 00:02:50 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/4/24 4:56 PM 240804-CFA00795 00:03:00 JUNIPERO ST 6TH AVE 2 EMS call, excluding vehicle accident with injury 8/5/24 12:19 AM 240805-CFA00796 00:07:00 5104 MONTEREY ST 2 EMS call, excluding vehicle accident with injury 8/6/24 4:39 AM 240806-CFA00803 00:04:49 SANTA FE ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 8/7/24 8:48 AM 240807-CFA00809 00:03:00 GUADALUPE ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 8/11/24 1:00 AM 240811-CFA00828 00:03:59 GUADALUPE ST 7TH AVE 2 EMS call, excluding vehicle accident with injury 8/11/24 10:44 AM 240811-CFA00829 00:03:26 LOPEZ AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 8/13/24 8:21 AM 240813-CFA00835 00:02:29 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/13/24 5:22 PM 240813-CFA00836 00:02:56 7TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/13/24 6:29 PM 240813-CFA00837 00:02:50 LINCOLN ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 8/14/24 3:10 PM 240814-CFA00842 00:02:36 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/15/24 9:49 AM 240815-CFA00848 00:05:13 26156 LADERA DR 3 EMS call, excluding vehicle accident with injury 8/16/24 8:13 AM 240816-CFA00855 00:04:27 LINCOLN ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 8/16/24 1:24 PM 240816-CFA00856 00:02:27 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 8/16/24 7:54 PM 240816-CFA00860 00:02:55 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/17/24 10:56 AM 240817-CFA00862 00:05:10 OCEAN AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 8/17/24 4:24 PM 240817-CFA00865 00:02:09 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/18/24 1:35 AM 240818-CFA00870 00:04:02 OCEAN AVE TORRES ST 3 EMS call, excluding vehicle accident with injury 8/18/24 11:43 PM 240818-CFA00876 00:02:11 JUNIPERO AVE 10TH AVE 3 EMS call, excluding vehicle accident with injury 8/19/24 10:41 AM 240819-CFA00878 00:02:02 25945 JUNIPERO ST 3 EMS call, excluding vehicle accident with injury 8/19/24 8:50 PM 240819-CFA00883 00:02:19 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 8/20/24 7:23 AM 240820-CFA00884 00:04:32 CARMELO ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 8/20/24 11:30 PM 240820-CFA00889 00:04:49 LINCOLN ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 8/21/24 10:19 PM 240821-CFA00896 00:03:35 5TH AVE GUADALUPE ST 3 EMS call, excluding vehicle accident with injury 8/22/24 10:23 AM 240822-CFA00898 00:02:35 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/23/24 12:02 PM 240823-CFA00900 00:01:40 OCEAN AVE DEL MAR AVE 3 EMS call, excluding vehicle accident with injury 8/23/24 6:18 PM 240823-CFA00903 00:03:32 26004 RIDGEWOOD ROAD 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 08/01/2024 To: 08/31/2024
24 08 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS) cont.
EMS call, excluding vehicle accident with injury 8/23/24 8:32 PM 240823-CFA00904 00:02:16 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 8/23/24 11:11 PM 240823-CFA00905 00:03:26 SAN CARLOS ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 8/24/24 12:37 PM 240824-CFA00910 00:02:40 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 8/24/24 1:50 PM 240824-CFA00911 00:02:32 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 8/24/24 5:26 PM 240824-CFA00913 00:02:06 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 8/25/24 10:50 AM 240825-CFA00919 00:03:27 DOLORES ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 8/27/24 1:46 PM 240827-CFA00931 00:01:26 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 8/28/24 2:15 AM 240828-CFA00935 00:03:20 MONTE VERDE ST OCEAN AVE 3 40 0:03:18
322-399 Series (Rescues)
Motor vehicle accident with injuries 8/8/24 4:13 PM 240808-CFA00813 00:03:11 2ND AVE GUADALUPE ST 3 Motor vehicle accident with injuries 8/8/24 4:13 PM 240808-CFA00813 00:03:11 2ND AVE GUADALUPE ST 3 Motor vehicle accident with injuries 8/18/24 5:08 PM 240818-CFA00874 00:03:22 2ND AVE GUADALUPE ST 3 Motor vehicle accident with no injuries. 8/6/24 7:32 AM 240806-CFA00804 00:01:49 OCEAN AVE JUNIPERO AVE 3 Motor vehicle accident with no injuries. 8/29/24 11:53 AM 240829-CFA00939 00:03:42 SCENIC RD 8TH AVE 3 5 0:03:03
400 Series (Hazardous Material)
Hazardous condition, other 8/1/24 9:50 AM 240801-CFA00774 00:03:14 CASANOVA ST 7TH AVE NW CORNER 3 Hazardous condition, other 8/1/24 11:07 AM 240801-CFA00775 00:03:43 DOLORES ST 12TH AVE 3 Hazardous condition, other 8/2/24 7:14 AM 240802-CFA00784 00:04:14 12TH AVE DOLORES ST 3 Hazardous condition, other 8/2/24 12:45 PM 240802-CFA00786 00:03:02 MONTE VERDE ST 4TH AVE 3 Hazardous condition, other 8/3/24 12:50 PM 240803-CFA00792 00:01:22 SANTA FE ST 5TH AVE 3 Hazardous condition, other 8/3/24 1:07 PM 240803-CFA00793 00:06:30 JUNIPERO AVE 12TH AVE 3 Hazardous condition, other 8/5/24 11:44 AM 240805-CFA00798 00:03:47 GUADALUPE ST OCEAN AVE 3 Hazardous condition, other 8/6/24 1:29 AM 240806-CFA00802 00:06:13 10 CARMEL WAY 3 Hazardous condition, other 8/22/24 9:23 AM 240822-CFA00897 00:05:02 PERRY NEWBERRY WAY 4TH AVE 3 Hazardous condition, other 8/25/24 9:19 AM 240825-CFA00918 00:05:11 SAN ANTONIO AVE 4TH AVE 3 Gas leak (natural gas or LPG) 8/27/24 6:05 PM 240827-CFA00933 00:02:09 GUADALUPE ST 6TH AVE 3 11 0:04:02
500 & 600 Series (Service Calls)
Assist police or other governmental agency 8/30/24 6:41 AM 240830-CFA00943 00:05:35 MONTEREY ST VALLEY WAY 3 Water or steam leak 8/15/24 9:07 AM 240815-CFA00847 00:04:47 MISSION ST 3RD AVE 2 Assist invaild 8/12/24 4:40 PM 240812-CFA00832 00:02:31 LINCOLN ST 12TH AVE 3 Assist invaild 8/15/24 9:45 PM 240815-CFA00853 00:02:14 SAN CARLOS ST 5TH AVE 3 Assist invaild 8/16/24 3:13 PM 240816-CFA00857 00:05:00 11TH AVE SAN ANTONIO AVE 2 Assist invaild 8/24/24 9:02 PM 240824-CFA00915 00:03:20 LINCOLN ST 7TH AVE 2 Vicinity alarm (incident in other location) 8/1/24 11:26 AM 240801-CFA00776 00:03:53 4TH AVE JUNIPERO AVE 3 Vicinity alarm (incident in other location) 8/17/24 9:18 PM 240817-CFA00868 00:03:52 GUADALUPE ST 2ND AVE 3 24 08 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
500 & 600 Series (Service Calls) cont.
Vicinity alarm (incident in other location) 8/23/24 2:15 PM 240823-CFA00901 00:02:44 OCEAN AVE DOLORES ST 3 Vicinity alarm (incident in other location) 8/24/24 9:42 AM 240824-CFA00908 00:03:08 JUNIPERO AVE 7TH AVE 3 10 0:03:42
700 Series (False Alarms)
False alarm or false call, other 8/2/24 5:11 AM 240802-CFA00782 00:04:44 MISSION ST 4TH AVE 3 False alarm or false call, other 8/6/24 1:45 PM 240806-CFA00806 00:03:02 4TH AVE JUNIPERO AVE 3 False alarm or false call, other 8/12/24 2:06 PM 240812-CFA00831 00:02:42 JUNIPERO AVE 7TH AVE 3 Smoke detector activation due to malfunction 8/24/24 11:33 AM 240824-CFA00909 00:03:15 CASANOVA ST OCEAN AVE 3 Alarm system sounded due to malfunction 8/2/24 5:34 AM 240802-CFA00783 00:03:53 4TH AVE MISSION ST 3 Alarm system sounded due to malfunction 8/12/24 7:25 PM 240812-CFA00833 00:03:58 SAN ANTONIO AVE OCEAN AVE 3 Smoke detector activation, no fire - unintentional 8/21/24 2:16 PM 240821-CFA00894 00:04:49 11TH AVE CASANOVA ST 3 Alarm system activation, no fire - unintentional 8/9/24 7:34 PM 240809-CFA00824 00:03:00 CAMINO REAL 8TH AVE 3 Alarm system activation, no fire - unintentional 8/19/24 7:02 PM 240819-CFA00882 00:02:12 OCEAN AVE MISSION ST 3 Alarm system activation, no fire - unintentional 8/26/24 6:23 PM 240826-CFA00925 00:04:12 CASANOVA ST 13TH AVE 3 Alarm system activation, no fire - unintentional 8/27/24 2:57 PM 240827-CFA00932 00:03:05 OCEAN AVE DOLORES ST 3 11 0:03:32
Code 2 Calls 6
Code 3 Calls 71
77 90%
0:03:31
240822-CFA00897 Delayed due to distance
240830-CFA00943 Delayed due to distance
240825-CFA00918 Delayed due to distance
Total Average Response Time
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240815-CFA00848 Delayed due to distance
240817-CFA00862 Delayed due to distance
240803-CFA00793 Delayed due to distance
240806-CFA00802 Delayed due to distance
24 08 CFA Activity Report.xlsx 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 8/31/2024 240831-CFA00951 00:10:07 120 HIGHLAND DR 3 EMS call, excluding vehicle accident with injury 8/14/2024 240814-CFA00845 00:10:13 160 SPINDRIFT RD 3 EMS call, excluding vehicle accident with injury 8/5/2024 240805-CFA00800 00:09:03 73 FERN CANYON RD 3 EMS call, excluding vehicle accident with injury 8/1/2024 240801-CFA00773 00:09:45 63 YANKEE POINT DR 3 EMS call, excluding vehicle accident with injury 8/27/2024 240827-CFA00927 00:10:27 181 SPINDRIFT RD 3 EMS call, excluding vehicle accident with injury 8/7/2024 240807-CFA00811 00:10:40 155 HIGHLAND DR 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00817 00:11:47 4 YANKEE BEACH WAY 3 EMS call, excluding vehicle accident with injury 8/2/2024 240802-CFA00787 00:15:02 146 SAN REMO RD 2 EMS call, excluding vehicle accident with injury 8/7/2024 240807-CFA00808 00:12:58 163 SPINDRIFT RD 3 Search for person in water 8/9/2024 240809-CFA00821 00:11:16 30500 HWY 1 3 10 0:11:08
CARMEL VALLEY
Fire, other 8/1/2024 240801-CFA00777 00:28:19 137 FORD RD 3 EMS call, excluding vehicle accident with injury 8/14/2024 240814-CFA00844 00:09:05 5315 CARMEL VALLEY RD 3 2 0:18:42
CYPRESS
EMS call, excluding vehicle accident with injury 8/30/2024 240830-CFA00945 00:06:28 6 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 8/30/2024 240830-CFA00944 00:05:46 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/29/2024 240829-CFA938 00:08:00 4380 CARMEL VALLEY ROAD 3 EMS call, excluding vehicle accident with injury 8/28/2024 240828-CFA00936 00:05:58 25620 HATTON RD 3 EMS call, excluding vehicle accident with injury 8/26/2024 240826-CFA00924 00:07:44 1 POINT LOBOS STATE RESERVE 3 EMS call, excluding vehicle accident with injury 8/25/2024 240825-CFA00921 00:03:57 555 CARMEL RANCHO SHOPPING CENTER 3 EMS call, excluding vehicle accident with injury 8/24/2024 240824-CFA00907 00:06:50 26344 OCEAN VIEW AVE 3 EMS call, excluding vehicle accident with injury 8/21/2024 240821-CFA00890 00:08:18 25425 KNOLL LN 3 EMS call, excluding vehicle accident with injury 8/20/2024 240820-CFA00888 00:05:43 3665 RIO RD 3 EMS call, excluding vehicle accident with injury 8/20/2024 240820-CFA00887 00:03:28 24659 DOLORES ST 3 EMS call, excluding vehicle accident with injury 8/20/2024 240820-CFA00886 00:08:02 275 CROSSROADS BLVD 2 EMS call, excluding vehicle accident with injury 8/19/2024 240819-CFA00879 00:07:23 25372 OUTLOOK DR 3 EMS call, excluding vehicle accident with injury 8/15/2024 240815-CFA00852 00:06:18 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/14/2024 240814-CFA00840 00:05:50 200 CLOCK TOWER PL 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00820 00:09:26 275 CROSSROADS BLVD 2 EMS call, excluding vehicle accident with injury 8/8/2024 240808-CFA00814 00:04:28 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 8/3/2024 240803-CFA00794 00:05:04 2487 BAY VIEW AVE 3 EMS call, excluding vehicle accident with injury 8/2/2024 240802-CFA00788 00:06:20 26433 RIVERSIDE WAY 3
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 08/01/2024 To: 08/31/2024
24 08 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CYPRESS cont.
EMS call, excluding vehicle accident with injury 8/25/2024 240825-CFA00922 00:06:33 3720 THE BARNYARD 3 EMS call, excluding vehicle accident with injury 8/22/2024 240822-CFA00899 00:06:08 26536 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00822 00:06:52 3775 RIO RD 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00819 00:06:48 6 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 8/8/2024 240808-CFA00815 00:04:55 26521 WILLOW PL 3 EMS call, excluding vehicle accident with injury 8/5/2024 240805-CFA00799 00:08:54 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 8/2/2024 240802-CFA00791 00:08:57 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 8/26/2024 240826-CFA00926 00:06:21 555 CARMEL RANCHO SHOPPING CENTER 3 EMS call, excluding vehicle accident with injury 8/20/2024 240820-CFA00885 00:05:56 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/18/2024 240818-CFA00873 00:05:32 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/18/2024 240818-CFA00871 00:05:16 6 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 8/15/2024 240815-CFA00846 00:07:52 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/14/2024 240814-CFA00841 00:05:50 126 CLOCK TOWER PL 3 EMS call, excluding vehicle accident with injury 8/14/2024 240814-CFA00838 00:07:04 2713 15TH AVE 3 EMS call, excluding vehicle accident with injury 8/11/2024 240811-CFA00830 00:06:52 25740 CARMEL KNOLLS DR 3 EMS call, excluding vehicle accident with injury 8/10/2024 240810-CFA00827 00:04:37 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00816 00:06:06 3665 RIO RD 3 EMS call, excluding vehicle accident with injury 8/8/2024 240808-CFA00812 00:05:43 3775 RIO RD 3 EMS call, excluding vehicle accident with injury 8/6/2024 240806-CFA00805 00:05:12 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 8/7/2024 240807-CFA00810 00:05:54 3600 HIGH MEADOW DR 3 Motor vehicle accident with injuries 8/29/2024 240829-CFA00941 00:05:00 CARMEL VALLEY RD CARMEL KNOLLS DR 3 Motor vehicle accident with injuries 8/19/2024 240819-CFA00877 00:05:52 RIO RD HWY 1 3 Motor vehicle accident with injuries 8/14/2024 240814-CFA00843 00:04:35 CARPENTER ST SERRA AVE 3 Motor vehicle accident with injuries 8/5/2024 240805-CFA00797 00:05:25 HWY 1 RIO RD 3 Motor vehicle accident with no injuries. 8/31/2024 240830-CFA00948 00:06:07 HWY 1 FLANDERS DR 3 Motor vehicle accident with no injuries. 8/18/2024 240818-CFA00872 00:03:50 3600 OCEAN AVE 3 Swimming/recreational water areas rescue 8/25/2024 240825-CFA00920 00:07:24 2729 CALLE LA CRUZ 3 Hazardous condition, other 8/1/2024 240801-CFA00780 00:04:18 MORSE DR FLANDERS DR 3 46 0:06:12
MONTEREY
EMS call, excluding vehicle accident with injury 8/27/2024 240827-CFA00930 00:18:52 2 UPPER RAGSDALE DR 2 EMS call, excluding vehicle accident with injury 8/21/2024 240821-CFA00892 00:10:13 200 IRIS CANYON RD 3 EMS call, excluding vehicle accident with injury 8/28/2024 240828-CFA00937 00:09:45 143 CARMELITO AVE 3 EMS call, excluding vehicle accident with injury 8/9/2024 240809-CFA00818 00:10:18 1110 CASS ST 2 EMS call, excluding vehicle accident with injury 8/6/2024 240806-CFA00807 00:14:00 1178 3RD STREET 3 Motor vehicle accident with no injuries. 8/31/2024 240831-CFA00949 00:07:14 HWY 1 MUNRAS AVE NB OFF RAMP 3 6 0:11:44
PACIFIC GROVE
EMS call, excluding vehicle accident with injury 8/30/2024 240830-CFA00947 00:10:43 1227 LAWTON AVE 3 EMS call, excluding vehicle accident with injury 8/29/2024 240829-CFA00942 00:10:55 850 CONGRESS AVE 3 EMS call, excluding vehicle accident with injury 8/26/2024 240826-CFA00923 00:13:23 310 5TH ST 2 24 08 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
PACIFIC GROVE cont.
EMS call, excluding vehicle accident with injury 8/21/2024 240821-CFA00895 00:14:24 651 SINEX AVE 2 EMS call, excluding vehicle accident with injury 8/21/2024 240821-CFA00891 00:10:39 840 CONGRESS AVE 3 5 0:12:01
PEBBLE BEACH
EMS call, excluding vehicle accident with injury 8/27/2024 240827-CFA00929 00:07:36 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 8/27/2024 240827-CFA00928 00:12:08 1469 ALVA LN 2 EMS call, excluding vehicle accident with injury 8/24/2024 240824-CFA00917 00:14:08 2700 SEVENTEEN MILE DR 2 EMS call, excluding vehicle accident with injury 8/24/2024 240824-CFA00914 00:12:15 3041 CORMORANT RD 3 EMS call, excluding vehicle accident with injury 8/24/2024 240824-CFA00912 00:07:06 4153 CREST RD 3 EMS call, excluding vehicle accident with injury 8/17/2024 240817-CFA00864 00:07:57 3211 PALMERO WAY 3 EMS call, excluding vehicle accident with injury 8/15/2024 240815-CFA00849 00:09:25 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 8/10/2024 240810-CFA00826 00:07:00 1500 CYPRESS DRIVE 3 EMS call, excluding vehicle accident with injury 8/1/2024 240801-CFA00779 00:10:29 1223 PORTOLA RD 3 EMS call, excluding vehicle accident with injury 8/19/2024 240819-CFA00881 00:12:32 1087 MARINERS WAY 3 EMS call, excluding vehicle accident with injury 8/18/2024 240818-CFA00875 00:07:44 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 8/15/2024 240815-CFA00851 00:13:50 1567 GRIFFIN RD 2 Assist invalid 8/16/2024 240816-CFA00854 00:10:42 3202 DEL CIERVO RD 3 13 0:10:13
Code 2 Calls 10
Code 3 Calls 72
82 Total Average Response Time 0:11:40
Total # of Incidents
24 08 CFA Activity Report.xlsx 3
District Response Number Average Response Time
Carmel-By-The-Sea 77 3:31
Carmel Highlands 10 11:08
Carmel Valley 2 18:42
Cypress 46 6:12
Mid Coast 0 0:00
Monterey 6 11:44
Pacific Grove 5 12:01
Pebble Beach 13 10:13
Seaside 0 0:00
Total Responses 159 10:30
Total Code 3 Calls: 71
CFA Response Times for Code 3
Calls ≤ 5 minutes: 90%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
AUGUST 2024
Response Summary Report by District Type
Carmel-By-The-Sea
49%
Carmel Highlands
6%
Carmel Valley
1%
Cypress
29%
Mid Coast
0%
Monterey
4%
Pacific Grove
3%
Pebble Beach
8%
Seaside
0% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 08 CFA Response Summary.xlsx 9/11/2024 City Clerk PRA Request Log
August 2024
Request
No.
Date
Requested
10-day
response
date
14-day
extension
due date
Records Requested Requestor Date
Completed Notes
2024-83 8/7/2024 8/19/2024
We are requesting copies of
your current property and
casualty insurance policies
including premium, or a
summary document that
includes coverage, carrier,
limits, deductibles and
premium.
Michael
Rost, Allium
Data
8/22/2024 records sent
8/22/2024
2024-84 8/14/2024 8/26/2024
5 Sand and Sea, Carmel /
APN: 010-321-025. I am
looking for all of the
planning and building
permit history for the above
noted property.
Hansen
Reed,
Walker &
Reed PC
8/30/2024
first set of
records sent
8/16/2024,
second set of
records sent
8/23/2024, and
last set sent on
8/30/2024
2024-85 8/16/2024 8/26/2024
Property Address: 4th and
San Carlos Street, Carmel,
CA 93921. Parcel Number:
010-136-021-000.
I am requesting:
1. Variances, Special
Exceptions, Zoning
Reliefs/Waivers, or
Conditional/ Special Use
Permits. 2. Approved Site
Plan and/or conditions of
approval for building height,
setbacks, parking, density,
uses, and lot size. 3. Current
open/active zoning or
building code violations on
file. Please provide
inspection reports and
Notice(s) of Violation. 4.
Certificates of Occupancy
(COs) or Temporary
Certificate(s) of Occupancy
(if applicable?)
Emma
Jarahian 8/23/2024
notified the
requester that
the Planning
Department has
received the
request for a
Zoning Report
and will respond
with the records
when they are
ready.
2024-86 8/16/2024 8/26/2024
Copies of all Signature
Status checks for nominees
for CBTS for 2024 election
Parker
Logan
(Candidate)
8/19/2024 records sent to
all Candidates
Attachment 3
Request
No.
Date
Requested
10-day
response
date
14-day
extension
due date
Records Requested Requestor Date
Completed Notes
2024-87 8/23/2024 9/3/2024
electronic copies of all
invoices received by
Carmel-By-The-Sea for
tree services between
January 1, 2024, and
August 16, 2024.
Jane Haines 8/30/2024 records sent
2024-88 8/23/2024 9/3/2024
Code compliance report,
case number # 24101
On Parcel APN #
010155004000
Building application request
# 240314
Caroline
Stepovich 9/6/2024 records sent
2024-89 8/29/2024 9/9/2024
Copy of Resolution on wine
tasting policy, Reso #2015-
020, and the use-case
permit for The Annex on 7th
and Dolores
Lance
Anderson 9/19/2024
sent the
Resolution on
8/29/24; sent
the restaurants
use permit
documents on
9-19-24
2024-90 8/26/2024 9/5/2024
Requesting building permit
summary for:
NW CORNER DOLORES AND
7TH, Carmel-By-The-Sea, CA
93921
APN: 010-147-007
Cary Geare 9/6/2024
all records are
in GIS. Sent link
to GIS property
files.
2024-91 8/30/2024 9/10/2024 9/23/2024
All communications re:
the applicability and
scope, including
exemptions, of CEQA
to/from, Council
members,
Commissioners, staff,
regarding these
projects/topics: Hofsas
House/Legacy Hotel,
Ulrika Plaza (the Pit), the
current updated UFMP,
and the current Housing
Element, from January 1,
2022 to the present.
Parker
Logan
(Candidate)
In progress.
sent email to
request
extension to 9-
23 due to the
large volume of
emails to go
through.
Attachment 3
Police Records Request Log
August 2024
Request
No.
Date
Received
10-Day
Response Date Requestor Info Requested Status Date Completed 2024-01 8/1/2024 8/11/2024 Lexis Nexis Accident Report No Record 8/1/24 DA 2024-02 8/1/2024 8/11/2024 Lexis Nexis 9730 Not our case 8/1/2024 2024-03 08/05/24
MW 8/15/2024 NPS KELLEN JONES CQ2400327 Email to NPS Investigation 8/5/2024 2024-04 08/12/24
mw 8/22/2024 makkabi law group CA2400371, 911, CAD mailed by DA 9/13/2024 2024-05 08/12/2024
mw 8/22/2024 The Freel Agency PI CG2400132/Fallows Denied-Under Investigation w/DA emailed
requestor
2024-06 08/12/2024
mw 8/22/2024 Jose Mendoza Hernandes CA2400375
2024-07
08/16/2024
RT 8/30/2024 Lexis Nexis CA 2400374 completed mailed by DA 2024-08
08/16/2024
RT 8/30/2024 Lexis Nexis CA 2400212 completed mailed by DA 2024-09
08/16/2024
RT 8/30/2024 Lexis Nexis CA 2400369 completed mailed by DA 2024-10
08/16/2024
RT 8/30/2024 Lexis Nexis CA 2400359 completed mailed by DA 2024-11
08/20/24
mw 8/30/2024 Luke Meyers CG2400316 mailed 08/20/24 mw
2024-
0012
08/20/24
mw 8/30/2024 OSHA /Frank CG2400125/Photos emailed 08/20/24 mw 2024-
0013 08/08/24 jk 8/18/2024 Lexis Nexis CA2400252 cpmpleted mailed by DA 2024-
0014 8/9/2024 8/19/2024 Fermin Sanchez CG2400191 Completed mailed by DA 2024-
0015 8/12/2024 8/22/2024
Jose Mendoza
Hernandes CA2400375 Completed
2024-
0016
8/21/2024
RT 9/4/2024 Sonia Avila / DMV CQ2400336 Completed Emailed 8/21/2024 RT 2024-
0017
8/21/2024
RT 9/4/2024 Lexis Nexis CA2400382 Report on submit Mailed by RT 2024-
0018 8/28/24 DA 9/8/2024 Leona Williams CA2400375 Completed mailed by DA 2024-
0019 8/8/24 DA 8/18/2024 Lexis Nexis Accident Report completed mailed by DA 2024-
0020 8/30/2024 9/9/2024 Rich Pepe CG2400418/CG2400411 denied 2024-
0021 8/29/2024 9/9/2024 Jesse Gonzales CG2400256 completed released at front counter Attachment 3
CITY OF CARMEL-BY-THE-SEA
Public Works Department
August 2024 Report
September 30, 2024
City Council Meetings of August 6, 2024
• Adopted Resolution 2024-070, authorizing the City Administrator to execute a construction contract with Pro-Ex Construction for hazardous materials remediation and repairs to most windows at Sunset Center’s two cottages for a cost, with contingency, of $168,360. • Heard testimony from advocates and opponents of pickleball play at the Forest Hill Park tennis courts, and directed the Forest and Beach Commission and staff to develop a policy to balance pickleball and tennis activities with the surrounding residential neighborhood.
Forest and Beach Commission Meeting of August 8, 2024
• Announcements included:
o A change in title from the “Urban Forest Master Plan” to “Carmel Forest Master Plan” o Update on the status of the Carmel Forest Master Plan, including receiving a revised draft from the consultant by mid-September, followed by initial reviews by the Forest and Beach Commission and Steering Committee, a third public meeting, and potential joint session with the City Council • Consultants with Denise Duffy and Associates presented the report for the North Dunes Habitat Restoration Project for Fiscal Years (FY) 2021/22 through 2023/24. • The City Forester presented the Forester’s Report for July 2024, which noted: a) a 97.6% budget utilization rate for tree services in FY 2023/24, and b) executed new Change Orders to the three oncall tree services contractors, awarding $333,000 to each for FY 2024/25. • The Acting Public Works Director presented the Public Works Report for July 2024.
Traffic Safety Comittee Meeting of August 28, 2024
• Police Chief Tomasi reviewed the state’s “Daylighting” Assembly Bill AB 413 requirements, and introduced a flexible implementation plan to modify parking spaces in the downtown area to comply with AB 413 while minimizing impacts to parking. Public comments and Committee members enthusiastically endorsed the proposed plan and recommended conducting a public meeting in September followed by introduction of an Ordinance to the City Council in October. • Second review of a request for a No Parking post on Dolores Street near the Stevenson School south driveway is dependent on contacting with neighbors and school officials. • Second review of a request for directional sign around a tree which forms a small roundabout, offset from a skew intersection at Mountain View Avenue and Guadalupe Street. Due to no reported accident data at the site over the past 20 years, the Committee recommended no change to signage or pavement markings at this time.
• Initial review of a request for a Stop sign and/or No Parking posts at the intersection of Torres Street and Sixth Avenue. Committee directed Public Works to relocate the existing Stop sign for westbound Sixth Avenue closer to the intersection, restripe the stop bar and legend for eastbound Sixth Avenue to TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E., Director of Public Works SUBMITTED ON: September 6, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
be closer to the intersection, and remove the first two diagonal parking space(s) on Torres on the southwest corner to improve driver visibility.
Administration
• Coordinated with Finance to close out Capital Improvement Program (CIP) projects for FY 2023/24 and carry-over remaining balances for incomplete projects as per the Council-adopted CIP Budget for FY 2024/25.
• Finance and Public Works issued dozens of Purchase Orders for both ongoing Public Works operating budget expenditures and CIP project consultants and contractors for FY 2024/25. • Supported the Library by responding to technical questions asked by potential proposers to the Harrison Memorial Library Renovation Project’s Architectural Services Request for Proposals (RFP) and attended the pre-proposal meeting.
• Reviewed applications for the new Project Manager position and set up an interview panel. • Public Works enjoyed the City-sponsored Employee Appreciation Lunch at Forest Hill Park.
Carmel Cares, Friends of Mission Trail Nature Preserve, and Other Volunteer Groups • Carmel Cares completed landscaping modifications at the Vista Lobos Park, partially funded by a $3,000 City discretionary grant.
• Completed final adjustments for the Ocean Avenue Medians landscaping renovation project. • Carmel Cares’ contractors are over 60% complete with installation of the Scenic Pathway Hardscape Project which includes barrier rail replacement/extension, pathway widening, and installation of landscape borders, a project which is joint-funded with the City.
Environmental Programs
• Working with consultants at EMC Planning Group, completed the Community Engagement Plan for the Coastal Engineering, Phase II Project and submitted the Plan to the California Coastal Commission.
• Started gathering data to include in the upcoming annual Stormwater Quality Report which must be submitted to the Water Quality Control Board in October. • Researched requirements to obtain a permit from the National Oceanic and Atmospheric Administration to allow the City to properly bury dead sea mammals that get washed on shore. • The Environmental Administrative Analyst/Technician position vacancy was posted. • Public service messages in August included: Seeking 1st Flush Event volunteers, and information about grease control in food establishments as required by the Carmel Area Wastewater District.
Facility Maintenance
• At Sunset Center, investigation of water damaged walls near the main stage revealed a leak in the fire suppression pipeline. An emergency repair involved mold testing, demolition of wet drywall and structural members, removal of a portion of roof for access to the pipe, replacement of pipe and fittings, pressure testing, and patching the walls and roof, all done by different contractors on a time and materials basis. No theater productions had to be canceled during this critical repair. • A plumbing contractor replaced a broken sump pump for the Park Branch Library basement. • Repaired a plumbing leak at Devendorf Park restrooms. • A contractor completed installation of the refurbished front door at Flander’s Mansion. • For the $15k Norton Court Parking Garage Security Access (CIP) Project, quotes were received, and a Purchase Order was issued to the selected vendor. Parts were ordered, and installation is planned for mid-September.
Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, Indigo/Hammond+Playle Architects are proceeding with the schematic design concept to rehabilitate and expand the existing building on-site to accommodate programmatic functional needs of a contemporary police department. In support of this effort, the Project Team:
o Reviewed an updated schedule submitted by Indigo
Attachment 4
o Provided existing survey information and approved site surveying services o Requested additional quotes for geotechnical services to trim costs o Reviewed schematic space needs for various police offices and functional areas with Indigo o Obtained clarification regarding Public Works office and field operations space needs relative to potentially staying on the existing site after full build out Ausonio, Inc. Projects:
• For the City Hall Roof Replacement Project, a preconstruction meeting was held with California Constructors, technical submittals were approved, and construction began in late August. During removal of most of the 40-year old shingles, some dry rot and termite damage was found in the roof plywood, as anticipated, and promptly repaired.
• For the Sunset Center Cottage Window Repairs Project, following Council’s award of the $168,360 contract to Pro-Ex Construction, documents were received and the contract was executed. Technical submittals and a preconstruction meeting are planned for September. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, the pre-bid site tour was conducted, an addendum was issued in response to bidder questions, and three bids were received at the public Bid Opening held on August 29th. Pending bid evaluation, the low bid of $437,000 is below the available budget and is scheduled to be awarded by the City Council at their October meeting. • For the Sunset Center Retaining Walls Repair Project, building-permit readiness review comments from the Building Official revealed that four minor ADA upgrades need to be incorporated into the project, or concurrently performed by others. Further, coordination is underway for repairs on two walls at the north end of the north parking lot with electrical panel relocations and a new transformer planned as part of the separate Sunset Center North Lot Electrical Panel Upgrade Project. Bidding is anticipated later this Fall.
Wallace Group Projects:
• Amendment No. 2 to the Professional Services Agreement was prepared with Wallace Group to: a) incorporate other paving project components into the FY 2023/2024 City-wide Paving Project, such that it forms the FY 2024/25 Conglomerate Paving Project as approved by the City Council under the FY 2024/25 CIP with a budget of $2.8M, and b) add a new task for map checking and related services by a licensed land surveyor on an on-call, as-needed basis. A staff report and resolution were prepared for Council approval at their September meeting. • For the Shoreline Infrastructure Repair Project, which was combined with Reconstruction of the Fourth Avenue Outfall Wall Project, the selection committee evaluated three proposals received in response to the City’s RFP seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, and assess, prioritize, and provide cost estimates for all other shoreline infrastructure identified in the Coastal Engineering Study, Phase 1 Condition Assessment Report. The best qualified consultant was selected, and their fee envelope was opened; however, staff is evaluating options to reduce the fee prior to negotiating with the selected firm.
Additional Capital Improvement Projects:
• For Cal Am Water’s Dolores Water Main Replacement Project, the new water main, service laterals, meters, and fire hydrants were installed, and the trenches were backfilled. During pressure testing and connections, the City and Cal Am issued a colored-water advisory until the system could be flushed out. Paving is scheduled in September.
• For the MTNP 3 Drainage Projects, which includes drainage piping near the Rio Road entrance, an 85-foot boardwalk over a bog, and reconstruction of a large swale, 19 dusky footed woodrat nests were found within the California Department of Fish and Wildlife’s (CDFW) permit setback restriction to construction areas, temporarily halting the start of construction. Working with Dudek, our environmental consultant, the CDFW approved our request to reduce the setback to 10 feet allowing construction to proceed. Construction to begin in early September. • For the four City-wide Drainage Improvements Project, the project was advertised for construction bids, a pre-bid meeting was held, an addendum was issued to answer bidder questions, and the Public Bid Opening is set for September 5th.
Attachment 4
Street Maintenance
• Car Week preparations and support activities during the week included: installation of green netting fencing along the Ocean Avenue median islands, placing vehicle barriers and speed bumps, setting up No Parking signs and barricades, supporting the Police and Community Activities Departments with traffic control and other logistics needs, providing additional trash bins, and additional staffing. • Replaced a bollard at the WWI Memorial Arch which was knocked over by a bus. • Replaced cracked, rolled concrete curb and gutter at Mission Street and Fourth Avenue. • Continued making priority sidewalk repairs and miscellaneous fencing repairs. • Began hauling wood chips from the stockpile at the Rio Park site and spreading the chips along the main trails in the Mission Trails Nature Preserve.
• Obtained quotes for a new 5-yard Public Works Dump Truck via a local government procurement agency, and prepared a staff report and resolution for Council approval of a $135,825 Purchase Order at their September meeting. The City’s expired 1995 dump truck was sold for salvage value for $3,550 at a public auction.
Forestry, Parks, and Beach
Carmel Forest Master Plan:
• The City Forester and Administrative Analyst met with Davey Resource Group to get a first look at the second draft of the Forest Master Plan which is scheduled to be submitted to the City during the week of September 9th.
• Official name of the document was changed to “Carmel Forest Master Plan” to eliminate any confusion around the term “Urban”.
Contractors:
• Tree Contractor West Coast Arborists was issued a task order for grinding 40 stumps. The contractor will prepare the sites after stump removal and plant native trees provided by the Forestry staff. Tree species include Monterey Pine, Coast Live Oak, Catalina Ironwood, Big Leaf Maple, and California Sycamore.
• Tree Contractor Community Tree Service (CTS) was issued a task order for the removal of 9 dead or dangerous trees plus 15 high stumps/stems. The stumps will be ground, and replanting will occur in the same location that the trees and stems were removed. • Of the 24 trees given to CTS, 15 are high stump/stem “totem poles” either removed for PG&E electrical service reliability or formerly housing utility lines. • Tree Contractor Tope’s Tree Service was issued a task order for clearance pruning to allow access for equipment required for the Mission Trail Nature Preserve 3 Drainage Project. • As work is completed, task orders will continue to be issued to all three contractors in an effort to catch up with removals of poor, very poor, and dead trees identified in the City’s tree inventory survey. • Issued task orders to the City's landscape contractor, Town & Country, for additional routine maintenance including beach cleanups along the bluffs and the entire length of the beach. • Tasked Town & Country to modify irrigation components along the Scenic Pathway near Thirteenth Avenue due to installation of the new redwood Barrier Railings.
City Crews:
• In August, Forestry crews planted 19 new trees, pruned 31 trees, removed 16 dead, dangerous, or small overgrown trees impinging on the right of way, removed 5 stumps, and picked up 6 piles of logs and brush.
• Crews assisted in the ongoing maintenance of Mission Trail Nature Preserve by removing brush piles cut by the Friends of MTNP during trail maintenance.
• Crew replaced two swings at the lower Forest Hill Park playground. • Crew cleared branches away from the City Hall roof in preparation for the Roof Replacement Project.
Attachment 4
Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March 26 20 3 5 27 14 13 4 7 0 0 11
April 20 16 3 3 15 8 7 5 5 0 0 10
May 27 7 4 3 8 5 3 2 1 0 0 3
June 28 21 8 17 21 5 16 4 5 2 11 9
July 35 31 9 5 16 8 8 11 15 0 1 26
August 29 23 6 13 13 8 5 7 9 0 1 16
September
October
November
December
2024 Totals 231 151 38 56 129 65 64 41 46 2 15 87
2024 Permitted removals, pruning, and required planting Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 41 46
*year to date
Historic permitted removals and required planting
. Permit Information
Attachment 4
*Year to date – Includes work performed by City crews and City tree contractors.
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 129 65 64 87 41 46 67.44% 231
City Forestry, Parks, and Beach Activities
Attachment 4
*Numbers represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. (The spike in resolutions in August was partly due to large ticket cleanup projects undertaken by Forestry support staff.) Attachment 4
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: August 2024 Check Register Summary
RECOMMENDATION:
Approve the check register for August 2024.
BACKGROUND/SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.
Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of August 2024. This data can be found on the last page of the report.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for August 2024, totals $2,220,629.76.
PRIOR CITY COUNCIL ACTION:
Council ratified the July 2024 check register at the September 9, 2024 special council meeting.
ATTACHMENTS:
Attachment 1) August 2024 Check Register
August 2024 Check Register
Check No Vendor/Employee Transaction Description Date Amount Department: 000 ___
54041 County of Monterey-Treasury Division Citations July 2024 08/09/2024 6,162.50 54148 See Monterey TID May-Jun 2024 08/23/2024 112,183.33 54151 Visit Carmel CHID May-Jun 2024 08/23/2024 378,642.26 Total for Department: 000 ___ 496,988.09
Department: 110 City Council
54031 Community Emergency Response Volunteers Community Promotions Grant FY24-25 08/06/2024 3,000.00 54035 Association of Monterey Bay Area Governments FY 2024-25 Member Jurisdiction dues per AMBAG BOD 08/09/2024 3,838.50 54106 Peninsula Messenger LLC Mail service sorting and delivery 08/15/2024 14,696.00 54174 Monterey County Film Commission Community Promotions Grant FY 2024-25 08/29/2024 3,000.00 Total for Department: 110 City Council 24,534.50
Department: 111 City Administration
54011 NHA Advisors FY23-24 Pension Consulting:Bond arbitrage 08/02/2024 2,350.00 54037 Bridge IT Consulting I year renewal HYCU per quote 08/09/2024 1,935.36 54044 General Code Municipal Code updates:Web, paper and electronic 08/09/2024 672.15 54052 Office Depot, Inc. Office supplies Admin 08/09/2024 16.38 54063 Tech Ing Grp Arctic Wolf Managed Detention and Response Retainer 08/09/2024 1,573.58 54064 T-Mobile Monthly cell service, usage and purchases 08/09/2024 1,028.44 54069 US Bank B Swanson lodging - League of CA Cities Annual Conference 08/09/2024 1,094.13 54069 US Bank C Rerig lodging - League of CA Cities Annual Conference 08/09/2024 1,094.13 54069 US Bank Airfare for B Swanson and C Rerig - League of CA Cities Annual Conference 08/09/2024 521.88 54069 US Bank B Swanson registration - League of CA Cities Annual Conference 08/09/2024 650.00 54069 US Bank Simpletexting 08/09/2024 279.32
54071 Verizon Wireless Cell phone sales and usage 08/09/2024 3,835.96 54075 Carmel Pine Cone Legal noticing 08/13/2024 846.00 54078 Digital Deployment Website support agreement:Maint, training, security and updates 08/13/2024 700.00 54085 Rotary Club/Peter J Tansill, CPA Membership Chip Rerig/Brandon Swanson FY 2024-25 08/13/2024 2,780.00 54091 Alhambra Water service-City Hall 08/15/2024 214.84 54092 AT&T Telephone service citywide 08/15/2024 1,046.42 54098 Comcast Business NonNGEN internet and recurring charges 08/15/2024 644.40 54099 Copies By-The-Sea Agenda printing services 08/15/2024 807.69 54105 Office Depot, Inc. Office supplies Admin 08/15/2024 178.29 54109 Ralph Anderson & Associates Recruitment services 08/15/2024 7,800.00 54116 US Bank IT Training exp 08/15/2024 1,647.58
54116 US Bank NYT and SlideAI subscription 08/15/2024 30.00 54116 US Bank HR Subscription - MetroFax 08/15/2024 11.95 54116 US Bank IT Subscriptions - Constant Contact and Freshworks 08/15/2024 313.00 54116 US Bank IT Subscriptions - Zoom, Freshworks, Junction Networks, Microsoft 08/15/2024 3,332.65 54116 US Bank IT Lunch meeting 08/15/2024 209.80
54130 Amazon Capitol Services IT Supplies and Equipment 08/23/2024 521.62 54132 AT&T Telephone service Citywide 08/23/2024 1,018.67 54135 Carmel Pine Cone Legal noticing 08/23/2024 345.00 54136 Chavan and Associates, LLC Financial auditing services 08/23/2024 14,600.00 54137 City of Foster City Calopps Recruitment services 08/23/2024 567.00 54142 MRC Xerox copier usage citywide 08/23/2024 630.18 54143 Office Depot, Inc. Office supplies Admin 08/23/2024 73.09 54145 Pitney Bowes Global Fin S Postage meter lease 08/23/2024 836.55 54152 Xerox Financial Services Xerox copier leases citywide 08/23/2024 1,452.53 54155 Amazon Capitol Services IT Supplies and Equipment 08/29/2024 30.58 54160 City Clerks Assoc of California Training 8/22/24 N Romero 08/29/2024 95.00 54161 Comcast City Hall cable service 08/29/2024 560.99 54167 FedEx Shipping fees-Business office 08/29/2024 23.64 54187 US Bank APA Membership C Rerig 08/29/2024 748.00
Total for Department: 111 City Administration 57,116.80 Department: 112 City Attorney
54149 Sloan Sakai Yeung & Wong Legal services 08/23/2024 2,830.62 54157 Burke,Williams & Sorensen, LLP City Attorney services 08/29/2024 85,512.25 Total for Department: 112 City Attorney 88,342.87
Department: 116 Police
Attachment 1
54032 101 Trailer 1 Wills Cargo Trailer CERV Donation purchase 08/09/2024 6,088.73 54034 Alhambra Water service-Police Dept 08/09/2024 215.51 54040 Comcast Cable service PD 08/09/2024 447.91
54042 Department of Justice/Accounting Office PD:Fingerprinting services 08/09/2024 32.00 54046 Michael Bruno Training Michael Bruno: SLI Session 5 08/09/2024 975.57 54052 Office Depot, Inc. PD Office supplies 08/09/2024 101.77 54060 Sirchie Acquistions Co LLC-Dept #6481 PD Evidence and fingerprinting supplies 08/09/2024 74.61 54061 T2 Systems Canada Inc. Acct credit: PYMNT0133943 per Chris Williams 08/09/2024 0.99 54062 T2 Systems, Inc Citation collection services/Lookup services 08/09/2024 187.64 54065 Tracnet Corporation Annual maintenance MSP 08/09/2024 23,107.50 54070 Valley Trophies and Detectors Promotional custom mugs PD 08/09/2024 755.96 54072 Wayside Garage Repairs 19 Dodge Lic 1576662 08/09/2024 1,958.02 54086 US Bank VIP Jackets 08/13/2024 412.13
54086 US Bank Floral arrangements for condolences 08/13/2024 213.02 54086 US Bank VIP Award Ceremony luncheon 08/13/2024 310.97 54086 US Bank Shipping 08/13/2024 13.46
54086 US Bank Laptop for patrol vehicle 08/13/2024 859.13 54086 US Bank Vehicle Decal - F150 08/13/2024 927.00
54086 US Bank Department training - Carmel Belle and CrossRoad BBQ 08/13/2024 225.41 54087 Wayside Garage Auto repairs PD 08/13/2024 1,993.98 54088 Wellspring Info Office supplies - Wall charts 08/13/2024 2,457.00 54113 T2 Systems Canada Inc. PD Pay Station management and Tech Support 8/31/2024-8/31/25 08/15/2024 500.00 54153 10-8 Uniforms LLC Uniform and miscellaneous clothing/insignia items PD 08/29/2024 422.80 54154 Alhambra Water service-Police Dept 08/29/2024 166.86 54162 Community Hospital of the Monterey Peninsula PD Testing services 08/29/2024 27.00 54164 Department of Justice/Accounting Office PD:Fingerprinting services 08/29/2024 356.00 54166 Elissa Higgins Training Expenses 9/4/24-9/7/24 Women Leaders in Law Enforcement 08/29/2024 176.00 54172 Michael Bruno Training expenses 8/18-8/21/24 08/29/2024 1,034.03 54177 Paul Tomasi Refreshments/meals for volunteers during Car Week August 2024 08/29/2024 164.81 54181 Same Day Shred PD-Document shredding services 08/29/2024 60.00 54183 Swift Car Wash Car washes Police Dept 08/29/2024 160.00 54184 Tracnet Corporation Annual maintenance MSP 08/29/2024 2,971.34 54185 Transunion Risk & Alterna PD: Monthly fee for information services 08/29/2024 75.00 54186 Uretsky Security Professional services: Background investigations for PD 08/29/2024 2,212.45 54187 US Bank Uniform Patches 08/29/2024 1,199.36
54187 US Bank Training luncheon - Papa Chevos 08/29/2024 124.80 54187 US Bank Car Wash - El Estero 08/29/2024 48.45
54187 US Bank Vehicle Decal 08/29/2024 721.00
54187 US Bank Lunch interview 08/29/2024 48.53
54187 US Bank Waiting Room chair 08/29/2024 152.94
54187 US Bank Uniform Patches 08/29/2024 90.46
54188 Wayside Garage Auto repairs PD 08/29/2024 5,523.33 ######## De Lage Landen Financial Printer lease PD 08/29/2024 646.80 Total for Department: 116 Police 58,240.27
Department: 117 Fire
54033 Alert-All Corp Fire Dept:Community promotion items 08/09/2024 324.48 54047 Mission Linen Service Fire Dept laundry service 08/09/2024 273.88 54073 Alhambra Water service-Fire Dept 08/13/2024 158.38 54074 American Supply Company Fire Dept janitorial supplies 08/13/2024 287.05 54080 Mission Linen Service Fire Dept laundry service 08/13/2024 156.90 54173 Mission Linen Service Fire Dept laundry service 08/29/2024 430.71 Total for Department: 117 Fire 1,631.40
Department: 118 Ambulance
54036 Bound Tree Medical LLC Medical supplies 08/09/2024 245.34 54054 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 08/09/2024 90.30 54077 City Of Monterey Ambulance overtime reimbursement for staffing by Monterey Fire 08/13/2024 10,986.08 54082 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 08/13/2024 34.81 54156 Bound Tree Medical LLC Medical supplies 08/29/2024 2,627.28 54158 CENCAL EMS Training,LLC PHTLS PH-24-14799-17 Isaac Eckels cert 08/29/2024 250.00 54163 De Lage Landen Financial Printer lease PD 08/29/2024 232.71 54169 Golden State Truck & Trailer Ambulance repairs Ford F450 Lic 1344777 08/29/2024 12,401.36 54178 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 08/29/2024 90.72 ######## De Lage Landen Financial Printer lease AMB 08/29/2024 359.05 Total for Department: 118 Ambulance 27,317.65
Department: 119 Public Works
54003 Ailing House Pest Control FM Pest control services Citywide 08/02/2024 424.00 Attachment 1
54005 Cintas Corporation Uniform Services 08/02/2024 627.10 54007 Golden State Portables Portable restroom rentals 08/02/2024 3,730.55 54008 Granite Rock Company Street Supplies 08/02/2024 3,569.35 54009 David Sollid Marina Backflow Company FM Backflow services 08/02/2024 75.00 54010 Napa Auto Parts PW vehicle supplies 08/02/2024 125.51 54014 Pureserve Building Service FM Janitiorial services Citywide 08/02/2024 22,428.86 54015 Rental Depot - Monterey Equipment Rentals 08/02/2024 1,677.00 54016 Robert Half Temp help in Forestry 08/02/2024 805.86 54017 Scarborough Lumber & Building Public Works Streets supplies 08/02/2024 143.21 54018 Sherwin-Williams Co. FM Paint, supplies for City facilities 08/02/2024 78.42 54034 Alhambra Water for PW 08/09/2024 296.27
54038 Cintas Corporation Uniform Services 08/09/2024 385.45 54039 Cleve Waters Work boot reinbursement for FY24/25 08/09/2024 98.43 54043 Drought Resistant Nursery Forestry Plants and trees 08/09/2024 2,372.23 54045 Granite Rock Company Street Supplies 08/09/2024 747.18 54048 Monterey County Health Department APSA Surecharge FA0813557 7/26/24 08/09/2024 26.00 54049 Monterey Regional Waste Management District 23/24 Annual Proportions Share of Costs for CA Senate Bill 1383 08/09/2024 4,743. 00 54050 Monterey Tire Service Inc Tire for unit 10 7/29/24 #1-19578 08/09/2024 201.73 54051 Napa Auto Parts PW vehicle supplies 08/09/2024 71.06 54053 Overhead Door Co of Salinas FM Overhead door services 08/09/2024 296.39 54054 Peninsula Welding & Medical Supply, inc. Welding gas. 6/14/24 #262389 08/09/2024 45.92 54056 Robert Half Temp help in Forestry 08/09/2024 1,060.50 54057 Scarborough Lumber & Building Public Works Streets supplies 08/09/2024 113.46 54066 Uline Inc. Uline 08/09/2024 1,368.24
54067 Underground Service Alert Nor Cal State fees for USA 7/26/24 #112607USB24 08/09/2024 3,614.78 54068 Universal Staffing Inc Temporary staffing services 08/09/2024 1,848.83 54069 US Bank CW- 7/8/24 6191 08/09/2024 1,794.23
54069 US Bank Portable power station solar powered generator 08/09/2024 760.37 54069 US Bank Pond maintenance for Dev Park 08/09/2024 108.25 54069 US Bank Home Depot: water dispenser and key cabinet 08/09/2024 435.90 54089 Ailing House Pest Control FM Pest control services Citywide 08/15/2024 195.00 54090 Alan Wheat Ocean Ave. Median work 8/1/24 #2443 08/15/2024 4,999.00 54093 Blue Moon Native Garden Plants for City sites 6/24/24 #2461 08/15/2024 655.50 54094 California Fire Protection, Inc. Annual fire inspection, extinguishers 08/15/2024 225.00 54095 Carmel Cares-Dale Byrne, President 7/23/24 #0036 08/15/2024 4,580.00 54096 Cate Electrical Co., Inc. troubleshoot circuit breaker at CH-7/12/24 #48675 08/15/2024 505.87 54097 Cintas Corporation Uniform Services 08/15/2024 235.24 54101 Granite Construction Company Asphalt 08/15/2024 1,108.89 54102 Granite Rock Company Street Supplies 08/15/2024 105.00 54103 Justin Ono training- 7/37/24- JO 08/15/2024 25.00 54104 Monterey Bay Air Resources District Per Capita Assessment Monterey County current fiscal year - 7/30 08/15/2024 1,717.10 54107 Pureserve Building Service FM Janitiorial services Citywide 08/15/2024 22,428.86 54108 R & S Erection of Monterey Bay Inc Fire Station garage door replacement. #C4647 7/22/24 08/15/2024 4,456.00 54110 Robert Half Temp help in Forestry 08/15/2024 804.71 54111 Scarborough Lumber & Building Public Works Streets supplies 08/15/2024 267.72 54112 Signworks Inc Sand blasted Sign- Red Eagle Trail- 7/1/24 #15500 08/15/2024 1,333.31 54114 Tope's Tree Service Inc. Tree work in City 08/15/2024 12,220.00 54115 Tree Stuff Lockbox No 639707 Chain Saw Supplies 08/15/2024 2,280.59 54117 Vineyard Rock Products Boulders for City projects - 6/19/24 #43120 08/15/2024 6,004.63 54118 West Coast Door & Gates Repair of PW rear gate and contolle code 7/30/24 #2487 08/15/2024 195.00 54128 Ailing House Pest Control FM Pest control services Citywide 08/23/2024 319.00 54129 Airtec Inc FM HVAC services 08/23/2024 172.00
54131 American Lock & Key Locksmith services 08/23/2024 1,422.82 54134 Carmel Cares-Dale Byrne, President Materials for Ocean Ave. medians 7/22/24 #0033 08/23/2024 3,735.48 54139 David Sollid Marina Backflow Company FM Backflow services 08/23/2024 675.00 54140 Michael Wood Boot reinbursement for work boots FY24/25 08/23/2024 322.27 54146 Robert Half Temp help in Forestry 08/23/2024 762.78 54147 Ross Recreation Equipment, Inc. Chains for swing at Forest Hill Park 8/8/24 I25944 08/23/2024 845.43 54150 Tree Stuff Lockbox No 639707 Chain Saw Supplies 08/23/2024 632.52 54159 Cintas Corporation Uniform Services 08/29/2024 184.79 54163 De Lage Landen Financial Buyout contract #25501132 KONMIN BHC458 Ser#A79M011022137 08/29/2024 882.15 54165 Dominic Marquez Work boots DM FY24/25 8/9/24 08/29/2024 350.00 54168 Golden State Portables Portable restroom rentals 08/29/2024 1,083.00 54170 Granite Rock Company Street Supplies 08/29/2024 704.66 54179 PSTS, Inc. Oil - Water separator 08/29/2024 945.00 54180 Rental Depot - Monterey Road closed Sign 8/12/24 #365783-1 08/29/2024 394.94 54182 Scarborough Lumber & Building Public Works Streets supplies 08/29/2024 136.15 Total for Department: 119 Public Works 130,678.97
Attachment 1
Department: 120 Library
54081 Pacific Grove Self Storage Storage Unit - Document storage 08/13/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
54141 Monterey County Pops Inc Share of Monterey County Pops 4th of July Pine Cone ads 08/23/2024 312.00 54171 Harrison Memorial Library Reimb purchase of 4 holiday garlands 08/29/2024 159.48 Total for Department: 121 Community Activities 471.48
Department: 122 Economic Revitalization
54058 See Monterey TOT Destination Marketing Jurisdiction Investment 1Q Jul-Sept 08/09/2024 56,574.25 Total for Department: 122 Economic Revitalization 56,574.25 Department: 130 Non-Departmental
54055 PG&E Citywide gas and electric services 08/09/2024 346.51 54083 PG&E Citywide gas and electric services 08/13/2024 4,303.53 54084 Prism Public Risk Innovation Primary Workers Compensation 7/1/24-6/30/25 08/13/2024 1,116,812.00 54133 Cal-Am Water Company Water service citywide 08/23/2024 23,105.49 54144 PG&E Citywide gas and electric services 08/23/2024 17,715.39 Total for Department: 130 Non-Departmental 1,162,282.92 Department: 311 Capital Projects
54004 Carmel Cares-Dale Byrne, President Materials for Scenic Pathway - 7/22/24 #0034 08/02/2024 20,397.00 54012 Pacific Redwood Products, LLC Supplies for Scenic Pathway - 7/12/24 #3093 08/02/2024 30,568.20 54013 PG&E Vista Lobos parking lot Service Upgrade-Inv# 0008308098-6 6/24/ 08/02/2024 3,500.00 54019 California Dept of Fish & Wildlife MTNP Trail Project permit fee 08/05/2024 1,752.50 54059 Signworks Inc MTNP 3 Stream Project 08/09/2024 386.25 54100 EMC Planning Group, Inc Coastal eng. and adaptation planning project 7/31/24 22-020-21 08/15/2024 1,701.81 54175 Monterey County Weekly Classifieds Public Notice - Storm drain Improvement 8/1/24 #53-072215-00000 08/29/2024 760.50 54176 Monterey Peninsula Engineering Pavement rehabilitation project 08/29/2024 56,978.30 Total for Department: 311 Capital Projects 116,044.56
Grand Total 2,220,629.76
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E, Director of Public Works APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-081, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with ZFA Structural Engineers, for a fixed fee of $25,000, for the Lincoln Street Trestle Bridge Evaluation Project RECOMMENDATION:
Adopt Resolution 2024-081, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with ZFA Structural Engineers, for a fixed fee of $25,000, for the Lincoln Street Trestle Bridge Evaluation Project.
BACKGROUND/SUMMARY:
In June 2023, Council adopted the Capital Improvement Program (CIP) Budget for Fiscal Year (FY) 2023/2024 which included the Sunset Center Retaining Walls Repair Project.
Using a qualification-based selection process performed last year by Monterey Peninsula College followed by an informal interview with staff, ZFA Structural Engineers (ZFA) was determined to be best qualified to provide structural engineering services for the City of Carmel. ZFA was established in 1974 and has offices surrounding the San Francisco Bay Area.
In January 2024, a Professional Services Agreement (PSA) was prepared with ZFA to provide structural engineering services for two projects:
1. San Antonio Pathway Reconstruction Project, with design services funded by the Public Works Department’s Streets Operating Budget. This funding was used to get the design underway while seeking FEMA funding for these repairs.
2. Sunset Center Retaining Wall Repairs, funded by the CIP.
As detailed in the Fiscal Impact Section below, the not-to-exceed fee for ZFA to design both projects, as well as a budget established for on-call, as-needed structural engineering services through June 30, 2026, was $55,500. The PSA was executed under the City Administrator’s purchasing authority.
Design of the San Antonio Pathway Reconstruction Project was completed, bids were received, and that project is scheduled to be presented to the City Council for award of the construction contract at the October 1, 2024, meeting. To date, the design of the Sunset Center Retaining Wall Repairs Project is 95% complete and is in the Building Permit readiness review process. This process identified additional ADA improvements that must be incorporated into the project. This project is anticipated to be advertised for construction bids by late 2024 with construction occurring during the Spring of 2025. ZFA will provide design support services during the construction of both projects.
In June 2024, Council adopted Resolution 2024-047 approving the CIP for FY 2024/25 which included the Lincoln Street Trestle Bridge Evaluation Project with a budget of $40,000. The CIP for FY 2024/25 described this new project as follows,
“Originally built in the 1930s, the Lincoln Street/Fourth Avenue wooden trestle bridge was last formally inspected in 1998 when the footbridge was modified to provide parking for two homes adjacent to the bridge. Since then, Public Works crews have made numerous repairs to damaged boards, posts, and railings. Currently, there are some rotten deck boards, loose posts, and noticeable settling of concrete pier blocks on the east side of the bridge.
This project consists of hiring a structural engineering firm to assess the condition of the bridge, identify needed repairs and their urgency, and prepare cost estimates. Depending on the condition findings, the design plans, CEQA review, and construction of the repairs would be programmed in subsequent fiscal year CIP budgets.”
Amendment No. 1 (Attachment 2) was negotiated with ZFA to provide the structural engineering services needed for the Lincoln Street Trestle Bridge Evaluation Project. Specifically, ZFA’s services include:
Site visit and meetings with City staff and the Ausonio Project Manager Exploratory demolition and test pit drawings
Structural as-built drawings based on field measurements Calculations to determine the structural adequacy of the existing framing and connections based on the Building Code
A Condition Assessment and Structural Evaluation Report which will include photo documentation of current conditions and conceptual repair recommendations at areas of concern.
ZFA’s proposed fixed fee for the evaluation described above is $25,000. Ausonio will prepare preliminary cost estimates based on ZFA’s findings. The cost estimate will be basis for budgeting any critical repairs in the FY 2025/26 CIP, or subsequent CIP Budgets.
The evaluation will take approximately three months to complete from issuance of the Notice to Proceed.
FISCAL IMPACT:
Council appropriated $40,000 for this Project in the FY2024/25 CIP. Sufficient funding is availablein CIP Account Number 301-311-00-43008 to cover both ZFA’s structural engineering services and Ausonio’s cost estimates
The total not-to-exceed fee for ZFA under the original PSA plus Amendment No. 1 services for the Lincoln Street Trestle Bridge Evaluation is $80,500 as tabulated below.
Project
No. Project Name
ZFA Fee –
Original PSA
ZFA FeeAmend. No. 1
Total Fee
1 San Antonio Pathway
Reconstruction
$19,500 $19,500
2 Sunset Center Retaining
Walls Repairs
16,000 16,000
3 On-Call, As-Needed
Structural Engineering
(Partially Authorized)
20,000 20,000
4 Lincoln Street Trestle
Bridge Evaluation
$25,000 25,000
Totals, Not-to-Exceed $55,500 $25,000 $80,500
PRIOR CITY COUNCIL ACTION:
In June 2023, Council adopted the CIP Budget for FY 2023/2024 which included the Sunset Center Retaining Walls Repair Project.
In June 2024, Council adopted Resolution 2024-047 approving the CIP for FY 2024/25 which included funding for the San Antonio Pathway Reconstruction Project, and for this new Lincoln Street Trestle Bridge Evaluation Project with a budget of $40,000.
ATTACHMENTS:
Attachment 1) Resolution 2024-081
Attachment 2) Amendment No. 1 with ZFA Structural Engineers
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-081
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ZFA STRUCTURAL ENGINEERS, FOR A FIXED FEE OF $25,000,
FOR THE LINCONL STREET TRESTLE BRIDGE EVALUATION PROJECT WHEREAS, in June 2023, Council adopted the Capital Improvement Program (CIP) Budget for Fiscal Year (FY) 2023/2024 which included the Sunset Center Retaining Walls Repair Project; and WHEREAS, in January, 2024, the City entered into a Professional Services Agreement with ZFA Structural Engineers (ZFA) for design and construction support services the San Antonio Avenue Pathway Reconstruction Project, the Sunset Center Retaining Walls Repairs Project, and for on-call, asneeded structural engineering services through June 30, 2026 for a not-to-exceed fee of $55,500; and WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving the CIP Budget for FY 2024/2025 which included funding for the San Antonio Pathway Reconstruction Project and a new CIP project, the Lincoln Street Trestle Bridge Evaluation Project, with a budget of $40,000; and WHEREAS, Amendment No. 1 to the Professional Services Agreement was negotiated with ZFA to provide structural engineering services for the Lincoln Street Trestle Bridge Evaluation Project for a fixed fee of $25,000; and
WHEREAS, the combined, not-to-exceed fee for all services included in the Professional Services Agreement and Amendment No. 1 with ZFA is $80,500; and
WHEREAS, sufficient funding is available in the Capital Projects Fund to cover the fees for these Capital Improvement Projects.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with ZFA Structural Engineers, for a fixed fee of $25,000, for the Lincoln Street Trestle Bridge Evaluation Project.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 30th day of September, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
________________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AMENDMENT NO. 1
for
Structural Engineering Services
Agreement #PWD-ZFA-208-23-24
1. This amendment (the "Amendment") is made by City of Carmel-by-the-Sea (“CITY”) ZFA Structural Engineers (“CONSULTANT”), parties to Agreement PWD-ZFA-208-23-24 (the "Agreement") executed on January 26, 2024.
2. The Agreement is amended as follows:
a. Section 1, Services, Item A, Scope of Services, of the Agreement is modified as follows:
Incorporate services for the Lincoln Street Trestle Bridge Evaluation Project as shown in Exhibit A.1, Scope of Services for Amendment No. 1.
b. Section 2, Compensation, Item A, Total Fee, of the Agreement is modified as follows:
Incorporate the fixed fee for the Lincoln Street Trestle Bridge Evaluation as shown in Exhibit B.1, Revised Compensation for Amendment No. 1. The Maximum Authorization for all services under the Agreement and Amendment No. 1 shall not exceed Eighty Thousand Five Hundred Dollars ($80,500).
c. Section 3, Agreement Term, Item C, Project Schedule, of the Agreement) is modified as follows: Incorporate Exhibit C.1, Revised Project Schedule for Amendment No. 1.
3. Except as set forth in this Amendment No.1, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this Amendment No.1 and the Agreement or any earlier amendment, the terms of this Amendment will prevail.
4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.
5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.
6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected, and the Amendment will be read and construed without the invalid, void or unenforceable provision.
Attachment 2
CONSULTANT:
By: _____________________________ Date: ______________________ Matt Frantz, Principal
CITY:
By: _______________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:
By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachments:
1. Exhibit A.1 - Scope of Services for Amendment No. 1
2. Exhibit B.1 - Revised Compensation for Amendment No. 1
3. Exhibit C.1 – Revised Project Schedule for Amendment No. 1 Attachment 2
Exhibit A.1
Scope of Services for Amendment No. 1
Project 4. Lincoln Street Trestle Bridge Evaluation:
PROJECT DESCRIPTION
The proposed project consists of a visual Condition Assessment and Structural Evaluation for an existing footbridge. The bridge is constructed with wood framing and is comprised of a series of 16- foot spans between wood supports that bear on concrete pier footings. The total length of the bridge is approximately 80 feet, and is located between Third and Fourth Avenues. Evaluation of the existing bridge foundations is not included in the scope of work. Our proposed project scope is based on the email received on April 3, 2024, which included partial existing drawings of a previous modification of the bridge by Frank Lee Consulting Engineer dated 1998, and our site visit on April 30, 2024
SCOPE AND APPROACH
Our overarching approach is to provide full-service engineering with a focus on strong collaboration and coordination with all team members. The following lists the scope of services that will be provided for each phase of this project.
Condition Assessment and Structural Evaluation
1. Attend (1) in-person kick-off meeting with client.
2. Perform (1) site visit to observe the existing bridge, measure all existing framing, and collect any required information. (Site visit to be performed the same day as kick-off meeting).
3. Take photographs of any areas of concern.
4. Review of existing drawings and previous reports, if available.
5. Provide Exploratory Demolition and Test Pit drawings. The exploratory demolition and test pits are to be completed by an owner-hired contractor. The exploratory demolition is anticipated to include removal of (3) to (4) decking boards to observe the tops of the beams, drilling of small (i.e. ½” diameter) holes in selective beams and posts to investigate hidden interior rot, and localized test pits adjacent to abutments.
6. Perform (1) additional site visit after completion of exploratory demolition to observe results, if required.
7. Create structural as-built drawings in Revit based on field measurements.
8. Perform calculations to determine the structural adequacy of the existing framing and connections for both gravity and lateral loads, based on requirements of the California Existing Building Code (CEBC).
9. Document our findings in a draft combined Condition Assessment and Structural Evaluation Report. The report will include conceptual repair recommendations at any areas of concern, which will be annotated on the as-built drawings, along with photo documentation of current conditions.
Based on our observations and previous experience, provide a ROM life expectancy for bridge after completion of repairs.
10. Incorporate (1) round of comments from client and provide a Final Report.
11. Attend (1) virtual meeting with client to review findings.
PROJECT ASSUMPTIONS
General project assumptions are as follows:
1. All structural design and structural related services will be in accordance with the latest edition of the 2022 California Existing Building Code.
2. Drawings will be provided in Revit 2023 and Bluebeam.
3. ZFA assumes that all the deliverables for this job will be electronic.
4. Any additional work outside of the Scope of Services outlined above will be billed separately in accordance with our current rate schedule included in Attachment A.
Attachment 2
EXCLUSIONS
This agreement does not include the following:
1. Design of temporary support systems, shoring, bracing, or construction means and methods items.
2. Permit drawings for any recommended repairs. Only conceptual repair recommendations will be provided for preliminary pricing purposes.
3. Cost estimates for any required repairs. Cost estimates will be provided by a contractor.
4. Major changes in the scope or design of the project as initiated by the Owner.
5. Structural evaluation of the existing foundations.
6. Removal of decking or installation of test pits – this is to be performed by an owner-hired contractor.
Attachment 2
Exhibit B.1
Revised Compensation for Amendment No. 1
4. Lincoln Street Trestle Bridge Evaluation
The fixed fee for all services performed for Project 4, Lincoln Street Trestle Bridge Evaluation, is $25,000. The Grand Total (Maximum Authorization) not-to-exceed fee for all services in the original Professional Services Agreement (PSA) and Amendment No. 1 is $80,500 as tabulated below.
Project
No. Contract Project Name Fee
1 Original PSA North San Antonio Avenue
Walkway Repairs $19,500
2 Original PSA Sunset Center Retaining Walls
Repairs 16,000
3 Original PSA On-Call, As-Needed Structural
Engineering Services
20,000
Partially Authorized
4 Amendment
No. 1
Lincoln Street Trestle Bridge
Evaluation
25,000
Fixed Fee
Grand Total, Not-to-Exceed $80,500
Exhibit C.1
Revised Project Schedule for Amendment No. 1
4. Lincoln Street Trestle Bridge Evaluation
All services associated with the Lincoln Street Trestle Bridge Evaluation, as listed in Exhibit A.1, Scope of Services for Amendment No. 1, shall be completed within three (3) months following issuance of the Notice to Proceed.
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-082 authorizing the submittal of applications for all CalRecycle Grants for which the City of Carmel-by-the-Sea is eligible RECOMMENDATION:
Adopt Resolution 2024-082 authorizing the submittal of applications for all CalRecycle Grants for which the City of Carmel-by-the-Sea is eligible.
BACKGROUND/SUMMARY:
Public Resources Code sections 4800 et seq. authorize the California Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs in furtherance of the State’s efforts to reduce, recycle, and reuse solid waste generated in the state. CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution authorizations related to the administration of CalRecycle grants.
On September 10, 2018, Council approved Resolution 2018-096 authorizing the submittal of applications for all CalRecycle Grants for which the City is eligible. The City has used CalRecycle Beverage and Container City/County Payment Program funds ($5,000 per year) to purchase and install dual trashrecycling containers in City parks, at City buildings, in the downtown area and certain residential areas, and at coastal access locations. The dual containers have helped increase the City’s waste diversion rate, which helps us meet the State’s 75% diversion goal and increases the capacity of public waste containers by using larger capacity containers than the former squirrel can, trash-only containers. Adoption of this Resolution is part of the grant application process.
FISCAL IMPACT:
If the City is selected as a grant recipient by CalRecycle, the grant will supplement the Public Works Department’s Environmental Programs Operating Budget 101-119-43-42001 to replace trash only containers with dual trash-recycling containers. This grant does not require a match from the City.
PRIOR CITY COUNCIL ACTION:
In September 2018, Council approved Resolution 2018-096 authorizing the submittal of applications to CalRecycle for all grants which the City is eligible for five years. The City has used CalRecycle Beverage Container City/County Payment Program funds ($5,000 per year) to purchase and install dual trashrecycling containers around the City.
ATTACHMENTS:
Attachment 1) Resolution 2024-082
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING
THE SUBMITTAL OF GRANT APPLICATIONS TO CALRECYCLE FOR ALL GRANTS FOR WHICH
THE CITY OF CARMEL-BY-THE-SEA IS ELIGIBLE FOR FIVE YEARS WHEREAS, the California Public Resources Code sections 4800 et seq, authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various Grant Programs in furtherance of the State of California’s efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health, safety, and the environment; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the application, awarding, and administration of grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution authorizations related to the administration of CalRecycle grants.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
Authorize the submittal of applications to CalRecycle for all grants for which the City of Carmel-bythe-Sea is eligible for five (5) years from the date of adoption of this Resolution.
BE IT FURTHER RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA DOES HEREBY:
Authorize and empower the City Administrator to execute in the name of the City of Carmel-by-theSea all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 30th day of September 2024 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
September 30, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-083 rescinding Resolution 2022-077 and re-establishing the list of designated classifications and the disclosure categories in the City's Conflict of Interest Code
RECOMMENDATION:
Adopt Resolution 2024-083 rescinding Resolution 2022-077 and re-establishing the list of designated classifications and the disclosure categories in the City's Conflict of Interest Code.
BACKGROUND/SUMMARY:
The Political Reform Act of 1974 ("the Act")(Government Code Sections 81000, et seq.) requires that cities and other local agencies adopt a Conflict of Interest Code (Code).
The Act requires that the Code:
1. Lists the classifications that involve making, or participating in making, decisions that have a reasonably forseeable material effect on an economic interest; and
2. Lists the disclosure categories for those classifications that are reportable based on the scope of the decision-making authority of the classification.
The Political Reform Act further requires the City Council to act as the code-reviewing body of the Code and requires local agencies to review its Code biennially. The City Council reviewed and updated the City's Code 2 years ago on September 13, 2024, via Resolution 2022-077. Attachment 1 shows the redlined changes made to the Conflict of Interest Code based on the current position control list and re-evaluation of the scope of the decision making authority of the designated positions.
Adoption of the Resolution (Attachment 2) will update and re-establish the designated classifications and the associated disclosure categories for the City's Code.
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
On September 13, 2022, the City Council adopted Resolution 2022-077 re-establishing the list of designated classifications and the disclosure categories in the City's Conflict of Interest Code.
ATTACHMENTS:
Attachment 1) REDLINED - Conflict of Interest Code
Attachment 2) Resolution 2024-083
EXHIBIT A - REDLINED
DESIGNATED OFFICIALS, EMPLOYEES, AND CONSULTANTS
The following positions are required to file Fair Political Practices Commission (FPPC) Form 700 pursuant to the Government Code Section 87200:
● Mayor
● Council Members
● City Administrator
● City Attorney
● City Treasurer
● Candidates for Elective Office
● Planning Commissioners
All designated officials, employees, and consultants shall file Statements of Economic Interests with the City Clerk and shall file statements based on disclosure categories as described herein.
LIST OF DESIGNATED EMPLOYEE CLASSIFICATION AND DISCLOSURE
CATEGORIES
The following positions are required to file Statements of Economic Interest pursuant to the Political Reform Act of 1974:
Accountant; 1, 2
Administrative Analyst; 1, 2
Assistant City Administrator; 1, 2
Assistant Planner; 1, 2, 3, 4
Associate Planner; 1, 2, 3, 4 (added in current position control list) Board/Commission Member; 1
Building Inspector; 1, 2, 3, 4
Building Official; 1, 2, 3, 4
City Administrator; 1
Attachment 1
City Attorney; 1
City Clerk; 1, 2
City Council Member; 1
City Forester; 1, 2
Community Planning and Building Director; 1, 2, 3, 4
Director of Budgets and Contracts; 1, 2 (removed in current position control list) Director of Public Works; 1, 2, 3, 4
Finance Manager; 1, 2
Finance Analyst; 1, 2 (added in current position control list) Finance Specialist; 1, 2 (remove - does not participate in financial decision making) Environmental Compliance Manager; 1, 2 (added to list – participates in decision making) Head Reference Librarian; 1, 2 (removed/changed in current position control list) Information Systems/Network Manager; 2
Library Circulation Supervisor; 1, 2 (removed/changed in current position control list) Librarian Il; 1, 2
Librarian II (Local History); 1, 2 (amended title in position control list) Library and Community Activities Director; 1, 2
Mayor; 1
Police Commander; 1, 2
Principal Planner; 1, 2, 3, 4
Project Manager; 1, 2, 3, 4
Public Safety Director; 1, 2
Public Works Superintendent; 1, 2, 3, 4
Attachment 1
Senior Human Resources Analyst; 1, 2
Senior Planner; 1, 2, 3, 4 (removed/amended in current position control list) Youth Services Librarian; 1, 2 (removed/amended in current position control list) Consultants:
An individual is a consultant if the person either serves in a staff capacity with the agency or performs the same or substantially the same duties for an agency that would otherwise be performed by a person holding a position specified or that should be specified in the City's Conflict of Interest Code.
The City Administrator will determine if a consultant is required to file a Statement of Economic Interest and will determine the appropriate disclosure category based on the scope of the consultant agreement. The City Administrator may determine that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to comply with the disclosure requirements described in this code.
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic investments that the designated position must disclose for each disclosure category to which he or she is assigned. Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business in the jurisdiction of the City.
1. All investments and business positions in business entities, sources of income, and interests in real property.
2. Investments and business positions in business entities, and sources of income from entities providing supplies, services, equipment, or machinery of the types used by the designated employee's unit.
3. Investments and business positions in business entities, and income from sources engaged in construction, building, or material supply.
4. Investments and business positions in, and income from sources engaged in the construction of public works projects.
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA RESCINDING RESOLUTION 2022-077 AND RE-ESTABLISHING THE LIST OF
DESIGNATED CLASSIFICATIONS AND THE DISCLOSURE CATEGORIES OF THE
CITY'S CONFLICT OF INTEREST CODE
WHEREAS, pursuant to California Government Code Section 87306.5, the City of Carmel-by-the-Sea must review its Conflict of Interest Code every even-numbered year and update it as necessary; and
WHEREAS, the City Council of the City of Carmel-by-the-Sea, (the "City Council"), previously adopted Resolution No. 2022-077 on September 13, 2022, thereby amending the List of Designated Employee Classifications of the Conflict of Interest Code; and WHEREAS, Section 87307 of the Government Code provides that an agency may at any time amend its Conflict of Interest Code; and
WHEREAS, pursuant to the biannual review, the City Clerk and City Attorney are recommending adoption of an updated Conflict of Interest Code with reflects current staff positions and applicable disclosure categories.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1) Rescind and supersede all previously adopted Resolutions and amendments thereto approving or adopting Conflict of Interest Codes for the City of Carmel-by-theSea. 2) Approve and adopt Exhibit A in which officials and employees are designated and disclosure categories are set forth, which constitutes the Conflict of Interest Code for the City of Carmel-by-the-Sea.
3) Require all designated officials and employees file Statements of Economic Interests with the City Clerk, who will make the statements available for public inspection and reproduction.
Attachment 2
Resolution 2024-083
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 30th day of September 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
___________________________________ ___________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Exhibit A – Conflict of Interest Code
Attachment 2
Resolution 2024-083
EXHIBIT A
DESIGNATED OFFICIALS, EMPLOYEES, AND CONSULTANTS
The following positions are required to file Fair Political Practices Commission (FPPC) Form 700 pursuant to the Government Code Section 87200:
● Mayor
● Council Members
● City Administrator
● City Attorney
● City Treasurer
● Candidates for Elective Office
● Planning Commissioners
All designated officials, employees, and consultants shall file Statements of Economic Interests with the City Clerk and shall file statements based on disclosure categories as described herein.
LIST OF DESIGNATED EMPLOYEE CLASSIFICATION AND DISCLOSURE
CATEGORIES
The following positions are required to file Statements of Economic Interest pursuant to the Political Reform Act of 1974:
Accountant; 1, 2
Administrative Analyst; 1, 2
Assistant City Administrator; 1, 2
Assistant Planner; 1, 2, 3, 4
Associate Planner; 1, 2, 3, 4
Board/Commission Member; 1
Building Inspector; 1, 2, 3, 4
Building Official; 1, 2, 3, 4
City Administrator; 1
Attachment 2
Resolution 2024-083
City Attorney; 1
City Clerk; 1, 2
City Council Member; 1
City Forester; 1, 2
Community Planning and Building Director; 1, 2, 3, 4
Director of Public Works; 1, 2, 3, 4
Finance Manager; 1, 2
Finance Analyst; 1, 2
Environmental Compliance Manager; 1, 2
Information Systems/Network Manager; 2
Librarian Il; 1, 2
Librarian II (Local History); 1, 2
Library and Community Activities Director; 1, 2
Mayor; 1
Police Commander; 1, 2
Principal Planner; 1, 2, 3, 4
Project Manager; 1, 2, 3, 4
Public Safety Director; 1, 2
Public Works Superintendent; 1, 2, 3, 4
Senior Human Resources Analyst; 1, 2
Consultants:
An individual is a consultant if the person either serves in a staff capacity with the agency or performs the same or substantially the same duties for an agency that would otherwise be performed by a person holding a position specified or that should be specified in the City's Conflict of Interest Code.
Attachment 2
Resolution 2024-083
The City Administrator will determine if a consultant is required to file a Statement of Economic Interest and will determine the appropriate disclosure category based on the scope of the consultant agreement. The City Administrator may determine that a particular consultant is hired to perform a range of duties that is limited in scope and thus is not required to comply with the disclosure requirements described in this code.
DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic investments that the designated position must disclose for each disclosure category to which he or she is assigned. Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business in the jurisdiction of the City.
1. All investments and business positions in business entities, sources of income, and interests in real property.
2. Investments and business positions in business entities, and sources of income from entities providing supplies, services, equipment, or machinery of the types used by the designated employee's unit.
3. Investments and business positions in business entities, and income from sources engaged in construction, building, or material supply.
4. Investments and business positions in, and income from sources engaged in the construction of public works projects.
Attachment 2