CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dave Potter, Councilmembers Jeff Baron,
Alissandra Dramov, Karen Ferlito, and Bobby
Richards
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING
Monday, November 4, 2024
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/83289524838 Webinar ID: 832 8952 4838 Passcode:
904814 Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
Tour Time - 3:30 PM
TOUR OF INSPECTION
Prior to calling the meeting to order, the Board/Commission will conduct an on-site tour of inspection of the properties listed on the agenda and the public is welcome to join. After the tour is complete, the Board/Commission will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.
A. Mission Trail Nature Preserve, Rio Road Entrance, across the street from 3100 Rio Road, Carmel
B. Monte Verde Street 4 SW of 8th Avenue (PERM EN 240143, Pac Rep Theatre)
CALL TO ORDER AND ROLL CALL
ANNOUNCEMENTS
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1. April 8, 2024, Special Meeting Minutes, September 30, 2024, Special Meeting Minutes, October 1, 2024, Regular Meeting Minutes, October 25, 2024, Special Meeting Minutes, and October 29, 2024, Special Meeting Minutes
2. September 2024 Monthly Reports
3. September 2024 Check Register Summary
4. Resolution 2024-086 granting an appeal, APP 24117 (Rodriguez), of the Historic Resources Board’s decision to add an individual property known as the “Henry J.
Ohloff House” and issuing a Determination of Ineligibility for the property located at Camino Real 4 northwest of 11
th Avenue to the Carmel Inventory of Historic
Resources. APN: 011-275-006-000.
5. Resolution 2024-087 approving a Permanent Encroachment Permit application, PERM EN 240129 (Voris), for the legalization of existing encroachments in the public right-of-way, fronting a single-family residence located on Torres Street 4 northeast of 6th Avenue. APN: 010-092-010-000.
6. Resolution 2024-088, approving a Permanent Encroachment Permit Application (PERM EN 240143, Pac Rep Theatre) to Install a Stormwater Overflow Bubbler Box in the Public Right-of-Way Between the Property Line and Street Edge on the East Side of Casanova Street, 4 Northeast of 9th Avenue.
7. Resolution 2024-089, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Public Library Foundation 13th Annual Fundraiser Benefit
CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:
Property: Rio Park, East of Dolores Street and Lasuen Drive, Carmel-by-the-Sea (APN: 009-521-002-000)
Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Area Wastewater District (CAWD) Under negotiation: Price and terms of payment
PUBLIC COMMENT - Limited to Items on Closed Session
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
April 8, 2024, Special Meeting Minutes, September 30, 2024, Special Meeting Minutes, October 1, 2024, Regular Meeting Minutes, October 25, 2024, Special Meeting Minutes, and October 29, 2024, Special Meeting Minutes RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND/SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None
ATTACHMENTS:
Attachment 1) April 8, 2024, Special Meeting Minutes
Attachment 2) September 30, 2024, Special Meeting Minutes Attachment 3) October 1, 2024, Regular Meeting Minutes
Attachment 4) October 25, 2024, Special Meeting Minutes Attachment 5) October 29, 2024, Special Meeting Minutes
CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING
Monday, April 8, 2024
CALL TO ORDER AND ROLL CALL
Mayor Potter called the meeting to order at 6:45 p.m.
Roll Call: Councilmembers Jeff Baron, Alissandra Dramov, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter were present. Councilmember Ferlito joined the meeting via Zoom webinar from Vermont.
ANNOUNCEMENT
Mayor Potter announced that Councilmember Ferlito is attending the meeting via Zoom from Vermont under Government Code Section 54953(b), and that all votes will be taken by roll call.
PUBLIC HEARING
Item 1 - Consider the Planning Commission's recommendation on a General Plan amendment, adopting the 6th Cycle 2023-2031 Housing Element and associated Initial Study/Mitigated Negative Declaration
Marnie Waffle, Principal Planner, gave a brief presentation on the item, and summarized the recommendation to: 1) adopt Resolution 2024-028, adopting the mitigated negative declaration and associated mitigated monitoring and reporting program for the 2023-2031 Housing Element by Resolution, and 2) adopt Resolution 2024-029 approving a General Plan Amendment repealing the 2015-2023 Housing Element and adopting the updated 6th Cycle 2023-2031 Housing Element.
Public comment:
Andi Carr
Nancy Twomey
Victoria Beach
City Attorney Pierik addressed a written public comment from Michael McWalters, who raised concerns about potential conflicts of interest for Councilmember Ferlito and Mayor Pro Tem Richards, due to their past involvement with the LandWatch board. Mr. Pierik stated that after reviewing state laws and case law cited by McWalters, he concluded that neither Councilmember Ferlito nor Mayor Pro Tem Richards needed to recuse themselves from voting on the issue.
Council discussed whether to retain the Sunset Center North and South parking lots and the Vista Lobos site in the updated Housing Element, and the consensus was to keep these City-owned Attachment 1
City Council Special Meeting Minutes – April 8, 2024
sites in the plan, noting that the proposed Housing Element could be amended after certification by the state. Councilmember Dramov dissented, proposing that staff should make a focused effort in the next year to find alternative sites for affordable housing and engage with downtown business owners and the public.
Public comment:
Andi Carr
Joe Danucci
Victoria Beach
Hans Buder
Motion by Councilmember Dramov to agendize a discussion in May or as soon as possible, on whether to direct staff to conduct outreach to the downtown and residents with the goal to get the city owned sites off of the Housing Element plan, and replaced with a more “dispersed” plan for affordable housing, seconded by Mayor Potter, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Council discussion on the agenda item resumed. Council thanked staff, community members, consultants, and the Housing Ad Hoc members for their work on this updated Housing Element.
Motion by Councilmember Ferlito to Adopt Resolution 2024-028 adopting a Mitigated Negative Declaration and associated Mitigation Monitoring and Reporting Program for the 2023-2031 Housing Element of the General Plan, and approved 4-1-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Motion by Mayor Pro Tem Richards to adopt Resolution 2024-029 approving a General Plan Amendment to repeal the 2015-2023 Housing Element and adopt the 2023-2031 Housing Element of the General Plan in compliance with State housing element law, seconded by Councilmember Ferlito, and approved 4-1-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Ferlito, Richards, and Mayor Potter NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Attachment 1
City Council Special Meeting Minutes – April 8, 2024
ORDERS OF BUSINESS
Item 2 - Resolution 2024-024 receiving the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2023
Sheldon Shavon, CPA, provided a report to council on the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2023.
Public Comment: None
Motion by Councilmember Baron to adopt Resolution 2024-024 receiving the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2023, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Council adjourned the meeting at 8:07 p.m.
APPROVED: ATTEST:
___________________________ ______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Monday, September 30, 2024
ALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:36 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter.
PUBLIC APPEARANCES
None
CONSENT AGENDA
City Administrator Rerig requested that item #6 be pulled for discussion, Councilmember Dramov requested to pull item #2 for questions.
Motion by Mayor Pro Tem Richards, to approve consent items #1, 3, 4, 5, seconded by Councilmember Baron, approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - September 9, 2024, Special Meeting Minutes, and September 10, 2024, Regular Meeting Minutes
Item 3 - August 2024 Check Register Summary
Item 4 - Resolution 2024-081, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with ZFA Structural Engineers, for a fixed fee of $25,000, for the Lincoln Street Trestle Bridge Evaluation Project Item 5 - Resolution 2024-082 authorizing the submittal of applications for all CalRecycle Grants for which the City of Carmel-by-the-Sea is eligible
Attachment 2
City Council Special Meeting Minutes – September 30, 2024
ITEMS PULLED FROM CONSENT
Item 2 - August 2024 Monthly Reports
Councilmember Dramov inquired about the Chevron station sign's alignment with the village's character, and Acting Community Planning and Building Director Swanson confirmed it would fit, noting the possibility of preserving the historic Shell sign. Councilmember Ferlito questioned Chief Tomasi on Carmel Ambulance response times and the high volume of Pebble Beach calls. Chief Tomasi explained that mutual aid agreements include calls outside City limits. He also clarified that 911 calls from Carmel residents first go to the Carmel Police dispatch, which handles police issues, while fire or medical calls are transferred to the regional 911 center.
Motion by Councilmember Ferlito to approve consent item #2, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Resolution 2024-083 rescinding Resolution 2022-077 and re-establishing the list of designated classifications and the disclosure categories in the City's Conflict of Interest Code City Clerk Romero gave a brief presentation on the item and answered questions from Council.
Public Comment:
Laura Davis
City Attorney Pierik addressed an email from Mr. McWalters suggesting adding language to the Conflict of Interest Code (“code”) about ethical issues and favoritism due to pre-existing relationships, and called out Councilmember Ferlito’s past involvement with Land Watch. Pierik explained that the code only addresses financial conflicts, making the proposed addition inappropriate. Councilmember Ferlito denied any conflict of interest due to her past involvement with Land Watch, highlighting her long-standing commitment to community service and pushed back against criticism of the organization Land Watch.
Motion by Councilmember Baron to adopt Resolution 2024-083 rescinding Resolution 2022-077 updating the City’s Conflict of Interest Code, seconded by Councilmember Dramov, and adopted 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
Attachment 2
City Council Special Meeting Minutes – September 30, 2024
ABSTAIN: None
ADJOURNMENT
Council meeting adjourned at 4:56 p.m.
APPROVED: SIGNED:
____________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
Tuesday, October 1, 2024
TOUR OF INSPECTION - 4:00 PM
Prior to calling the regular meeting to order, Council conducted an on-site tour of inspection of the property listed below:
A. Torres Street 4 northeast of 6th Avenue, Carmel, 93921 (Voris)
CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, Mayor Dave Potter.
PLEDGE OF ALLEGIANCE
Police Chief Tomasi led the pledge of allegiance.
EXTRAORDINARY BUSINESS
A. Carmel Youth Center Presentation
Marcia Mo from the Carmel Youth Center (CYC) gave a presentation to Council on the 2023 and 2024 accomplishments, 2 year strategic plan and the success of this year’s summer youth camps.
PUBLIC APPEARANCES
Julia (CHS)
Kevin Ruess
Julia Norman
Sara Hinds
Nina Beety
ANNOUNCEMENTS
A. City Administrator Announcements - City Administrator Rerig reported that the donation grant request for the Carmel Mock Trial Team may be added to a future agenda once received. He also mentioned that green net barriers will be installed along the medians on Ocean Ave to protect the landscaping for the CHS Homecoming Parade and the Halloween Parade.
Attachment 3
City Council Regular Meeting Minutes – October 1, 2024
B. City Attorney Announcements - No reports
C. Councilmember Announcements
Mayor Pro Tem Richards - Thanked the Carmel High School students for coming out tonight and congratulated the Carmel High football team that is undefeated.
Councilmember Ferlito – Reported that she serves on ReGen which serves Santa Cruz, Monterey, and San Benito County to dispose of our waste, process recycling, and composting.
She said that eventually the landfill will be closed once it is full, and ours is projected to stay open until the year 2142.
Councilmember Dramov – Requested that all City Council candidates to keep their interactions positive and be respectful to each other.
D. Ad Hoc Committees - Report Out
Councilmember Baron reported that the Rule 20A Underground Utility Ad Hoc will have a Community Meeting next Monday, October 7 at 4:00 pm. Mayor Pro Tem Richards reported that there will be a Flock Camera Ad Hoc on October 8th and October 24th and encouraged the public to attend. Councilmember Ferlito said that she will be setting up a Street Addresses Ad Hoc Community Meeting in the near future.
ORDERS OF BUSINESS
Item 1 - Receive the 2024 Car Week After Action Report and provide staff with feedback and direction
Library and Community Activities Director Wright gave a presentation on the 2024 Car Week Events and outlined staff plans for improvements for next year.
Public Comment:
None
Council discussed the impact of Car Week on city staff and events. Councilmember Dramov requested an update on police overtime, with Ms. Wright clarifying that overtime was related to visitor impacts, not specific events. Councilmember Baron raised concerns about noise and searchlights from private events, suggesting event permits be more aligned with the village's character. City Administrator Rerig noted improvements at Sunset Center compared to last year but acknowledged ongoing issues. Council received the report; no action taken.
Item 2 - Receive a report from the Traffic Safety Committee on a proposed plan regarding the implementation of AB413 and provide direction
Attachment 3
City Council Regular Meeting Minutes – October 1, 2024
Police Chief Tomasi presented options for complying with the AB 413, the “Daylighting Bill,” that went into effect this year and enforcement begins January 2025. He requested Council's guidance on implementing the Traffic Safety Committee's (TSC) parking plan to minimize the loss of parking spaces.
Public Comment:
Mary Gifford
Tim Twomey
Nancy Twomey
Councilmember Ferlito suggested the TSC review additional intersections for safety improvements, and Councilmember Baron recommended adding bike parking in high-use areas.
Council consensus was agreement with the proposed plan developed by the Traffic Safety Committee. Council provided direction to staff.
Item 3 - Resolution 2024-085 authorizing the City Administrator to execute a construction contract with Sharp Engineering & Construction, Inc., in an amount, including a contingency, of $503,470 for the San Antonio Avenue Pedestrian Pathway Reconstruction Project Project Manager Javier Hernandez presented the item to Council, summarizing the project background, timeline, and cost.
Public comment:
Laurel Overit
Andi Carr
Public Works Director Bob Harary answered questions from the public.
Motion by Mayor Potter to adopt Resolution 2024-085 executing a construction contract with Sharp Engineering & Construction for the San Antonio Avenue Pedestrian Pathway Reconstruction Project, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Council took a recess at 6:18 p.m. and returned to the dais at 6:39 p.m.
Attachment 3
City Council Regular Meeting Minutes – October 1, 2024
Item 4 - Receive a follow up presentation by Wave Astound Broadband to address public comments regarding their Fiber Optic Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval.
Public Works Director Bob Harary presented a project overview, including its history, key conditions for the encroachment permit, and responses to frequently asked questions. Jeff Buckingham from Wave Astound Broadband outlined the project’s scope, community benefits, customer satisfaction, and public outreach efforts. Councilmember Baron questioned the need for new above-ground wires on Junipero, where utility wires are already underground, and suggested that the fiber cables should also be undergrounded wherever possible in Carmel, as done in Pebble Beach, to better align with the community's preferences.
Public comment:
Tasha Witt
Christy Hollenbeck
David O’Neil
Tim Twomey
Mayor Pro Tem Richards expressed opposition to approving new above-ground utilities, citing efforts to preserve the city's safety and character. Councilmember Dramov shared the same concerns mentioned by members of the public as well as about the potential for more 5G cell towers. Councilmember Baron suggested a compromise where Astound resubmits their application with a different route for the cable that takes advantage of using existing undergrounded lines, such as on Junipero, 8th Avenue, and Ocean Avenue.
Motion by Councilmember Baron to continue this application to a later date, and have Wave Astound work with Staff on submitting a new encroachment permit application with an alternative cable route that maximizes areas where underground utilities already exist, seconded by Mayor Potter, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Update on City Council Resolution 2024-062 to develop alternative sites and programs that would allow for an amendment to the City’s adopted 6th cycle Housing Element to remove Vista Lobos and Sunset Center from the Housing Sites Inventory List Principal Planner Marnie Waffle provided an update on alternative housing sites and programs, noting that consultant Veronica Tam is working on an inventory of vacant commercial spaces, lot consolidation options, and land-to-improvement ratio analysis. Ms. Waffle said that the next steps include assessing the viability of replacement sites. Ms. Waffle and members of the Affordable Housing Alternatives (AHA) group answered Council's questions. Councilmember Ferlito inquired Attachment 3
City Council Regular Meeting Minutes – October 1, 2024
about hotels with use permits for on-site manager units and requested staff follow-up. Victoria Beach from AHA mentioned that the HCD confirmed affordable deed-restricted properties can have 5- or 10-year agreements, offering more incentives for private owners.
Public comment:
Andi Carr
Council received the update and requested the next one be presented at the December meeting.
PUBLIC HEARINGS
Item 6 - PERM EN 240129 (Voris): Consideration of a Permanent Encroachment Permit application, PERM EN 240129 (Voris), for a stone border around a landscape planter in the public right-of-way, fronting a single-family residence located on Torres Street 4 northeast of 6th Avenue.
APN: 010-092-010-000.
Mayor Pro Tem Richards recused himself from this item due to proximity of his home to the applicant and left the dais at 8:16 pm.
Principal Planner Waffle presented on the item, summarizing that the applicant has met the 9 encroachment standards required in the municipal code, such as need, safety, and public benefit.
She outlined that Council has the discretion to provide findings in support of approving or denying permanent encroachments, in part or in full, and requested direction from Council.
Public comment:
Brian Congleton spoke on behalf of the applicant.
Bobbi Voris (applicant)
David O’Neil
Council discussed the findings that have been met in support of approving the encroachment.
Motion by Councilmember Dramov, to approve the encroachment permit PERM EN 240129 (Voris), fronting a single-family residence located on Torres Street 4 northeast of 6th Avenue, and the Resolution for adoption at the next meeting, seconded by Mayor Potter, and approved 4-0-0-1 by the following roll call vote:
AYES: Councilmembers Baron, Dramov, Ferlito, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: Mayor Pro Tem Richards (recused)
FUTURE AGENDA ITEMS
None
Attachment 3
City Council Regular Meeting Minutes – October 1, 2024
ADJOURNMENT
Council adjourned the meeting at 8:35 p.m.
APPROVED: SIGNED:
_____________________________ ________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Friday, October 25, 2024
ALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 3:11 p.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter.
CLOSED SESSION
Mayor Potter read the closed session title:
A. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title: City Administrator
PUBLIC APPEARANCES
None
ADJOURNMENT
Council adjourned to Closed session at 3:13 PM.
APPROVED: ATTEST:
______________________________ ___________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 4
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Tuesday, October 29, 2024
ALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 10:02 a.m.
Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter.
CLOSED SESSION
Mayor Potter read the closed session title:
A. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title: City Administrator
PUBLIC APPEARANCES
None
ADJOURNMENT
Council adjourned to Closed session at 10:03 AM.
APPROVED: ATTEST:
________________________________ ___________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 5
Attachment 5
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: September 2024 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND/SUMMARY:
This is a monthly series of reports:
City Administrator Contract Log
Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:
N/A
PRIOR CITY COUNCIL ACTION:
N/A
ATTACHMENTS:
Attachment 1) City Administrator Contract Log
Attachment 2) Community Planning and Building Department Reports Attachment 3) Police, Fire, and Ambulance Reports
Attachment 4) Public Records Act Requests
Attachment 5) Public Works Department Reports
City Administrator Contract Log
FY 2024-25
SEPTEMBER 2024
Date entered Into Contractor Contract Amount Purpose
9/12/2024 Regional Government Services Authority
(RGS) $59,999.00 Payroll Services
9/23/2024 Veronica Tam & Associates $59,999.00 Technical assistance in support of an amendment to the 6th cycle Housing Element.
Attachment 1
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
SEPTEMBER 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In September 2024, 23 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In September 2024, 3 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In September 2024, 33 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In September 2024, 6 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
In September 2024, 3 new transient rental compliance cases were created.
VI. ENCROACHMENT PERMIT APPLICATIONS:
In September 2024, 30 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In September 2024, 41 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Leah R. Young, Administrative Coordinator SUBMITTED ON: October 1, 2024
APPROVED BY: Brandon Swanson, Assistant City Administrator & Acting Director of Community Planning and Building
Attachment 2
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following September 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
September 2024 totals are provided alongside September 2023 totals for comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2023 YTD
Totals 301 57 466 178 27 217 309
2024 YTD
Totals 293 45 427 151 18 202 293
YTD %
Difference - 2.66% - 21.05% - 8.37% - 15.17% - 33.33% - 6.91% - 5.18% Attachment 2
Page: 1 of 4
Planning Permit Report
09/01/2024 - 09/30/2024
Permit
#
Permit
Type
Permit
Identifier
Track Project Description Address/Location Date
Received
Date
Approved
Status
24292 Use Permit UP 24292
(Mad Dogs &
Englishmen)
SUMMARY: Change Primary Use
from Sporting Goods to Specialty
Restaurant and ancillary secondary
use from Coffee Bar to Sporting
Good/Retail.
HOURS/EMPLOYEES: 7am- 6pm
(may end up being 8am to 5pm).
2-3 employees each day in the
Ocean Ave facing shop, 2-4
employees working downstairs in
the shops facing Red Eagle Lane.
SW Corner of
Ocean Ave and
Mission St
10/1/2024 In Review
24291 Preliminary
Site
Assessment
PSA 24291
(Graney)
Repair Water Damage, Restore
Historic Cottage, Interior
Reconfigurations and 90SF addition
at portion of home where there is
an existing non historic addition.
Camino Real NEC
12th
9/25/2024 In Review
24290 Banners BA 24290
(Monterey
Peninsula
Ballet
Theatre)
Installation of 8 single banners
along Ocean Avenue from
12/6/2024 - 12/16/2024.
Ocean Ave from
Junipero to Monte
Verde
9/24/2024 9/27/2024 Approved
24289 Design
Study
DS 24289
(Your Golden
Key No. 1,
LLC)
Two Associated PSA 23-318.
1. DEMOLITION OF AN EXISTING
ONE-STORY SFD, WITH A
DETACHED ONE-CAR GARAGE 2.
CONSTRUCTION OF A NEW TWOSTORY SINGLE FAMILY
DWELLING, WITH AND ATTACHED
ONE-CAR GARAGE AND AN
ATTACHED ACCESSORY DWELLING
UNIT. 3. NO TREE REMOVAL.
13th 2 SE of
Mission, Carmel-ByThe-Sea, CA
9/24/2024 In Review
24288 Use Permit UP 24288
(The Big
Squeezy)
To open a juice bar as a 'specialty
restaurant' within the CC Zone
District, requiring a Conditional Use
Permit issued by the Planning
Commission. We confirm that there
is sufficient water at the property
for this use.
Lincoln 3 SW of
Ocean, Unit #1
9/23/2024 In Review
24287 Historic
Evaluation
HE 24287
(Chevron)
HISTORIC EVALUATION. Proposed
project: Rebrand the existing Shell
Service Station to Chevron with
similar signs & decals.
Service Station
located at corner of
San Carlos St. &
5th Ave.
9/24/2024 In Review
Attachment 2
Page: 2 of 4
24286 Preliminary
Site
Assessment
PSA 24286
(GartnerFelmlee)
PENDING
AFFIDAVIT &
TOPO
SURVEY
New second story primary suite
addition with ocean view balcony,
reconfigure main floor, convert
basement to an ADU (with
footprint of the deck)
Dolores 2 NW of
10th Ave.
In Review
24285 Design
Study
DS 24285
(FedermanBenjamin)
Streamlined Replace two downstairs (in the
back of the house) existing French
doors with new French doors,
within the same frame and header,
to be painted as close to the same
color as we can find.
NWC Scenic Rd &
8th Ave
9/26/2024 In Review
24284 Design
Study
DS 24284
(Willis)
Streamlined Replace old fence at the front of
property. Install a grape stake
fence - 2" apart across front, to
match side gate. Build within the
15' foot setback.
Camino Real 6 NW
of Ocean
9/11/2024 In Review
24283 Design
Study
DS 24283
(Overett)
One Replace garage door with Amarr
Steel Door, folding panels into
garage.
San Antonio 2NW
of 4th
9/11/2024 In Review
24282 Preliminary
Site
Assessment
PSA 24282
(Gibbons)
Requesting a PSA and Historical
Evaluation
25981 Ridgewood
Road
In Review
24281 Historic
Evaluation
HE 24281
(Barmel)
PENDING HE
APPLICATION.
HISTORIC EVALUATION INITIAL.
Associated Design Review, DR
24277 (Barmel). Proposed Project:
replace 34 failed windows with 25
fixed glazing units, and 9 operable
awning windows. fit new units to
existing openings. Remove and
replace existing Bathroom floor and
wall finishes, No change to
plumbing locations, No changes to
structure.
San Carlos,
between Ocean &
7th, Carmel Way
square, Carmel By
the sea, CA 93921
In Review
24280 Design
Study
DS 24280
(Van
Diggelen)
One Remove two existing windows and
replace with two new bay windows.
Provide new entry gate @ existing
gate@ wood fence. Remove partial
bd. & batt. @ south elevation and
replace with cem. plaster finish as
per original design.
Guadalupe St. 5NW
of 6th Ave.
9/18/2024 In Review
24279 Preliminary
Site
Assessment
VOID -
DUPLICATE
APPLICATION
SEE PSA 24270 Santa Rita 3 SW of
3rd Ave. 010-029-
005
Closed
24278 Historic
Evaluation
HE 24278
(Eden8, LLC)
HISTORIC EVALUATION.
ASSOCIATED PERMIT ID: DS
24227. Proposed project: Add
Exterior Deck.
SAN CARLOS 7 NE
OF CAMINO DEL
MONTE
9/17/2024 In Review
Attachment 2
Page: 3 of 4
24277 Design
Review
DR 24277
(Barmel)
One replace 34 failed windows with 25
fixed glazing units, and 9 operable
awning windows. fit new units to
existing openings. Remove and
replace existing Bathroom floor and
wall finishes, No change to
plumbing locations, No changes to
structure.
San Carlos,
between Ocean &
7th, Carmel Way
square, Carmel By
the sea, CA 93921
9/20/2024 In Review
24276 Design
Study
DS 24276
(Johnson)
PENDING
ADD'L INFO
One New Detached Garage to an
Existing 3,122 SF Single-Family
Residence on the Historic Inventory
with an existing detached 116 SF
Guesthouse. The project includes:
New 323 SF garage (9.9% of
existing floor area -less than 10%).
No changes are proposed to Main
Residence and Guesthouse.
Proposed Exterior Site changes
include: Removal of 970 SF of
existing site coverage, New natural
turf area at courtyard, New Stone
Garden Wall at courtyard, New
planter areas. No Trees to. be
Removed.
NW Corner of San
Carlos and Santa
Lucia
9/12/2024 In Review
24275 Historic
Evaluation
HE 24275
(Coffin)
HISTORIC EVALUATION, INITIAL.
Replace 4 to 8 single pane
windows from 1940 with wood or
aluminum clad wood double pane
windows
NE Corner Carmelo
Street and Ninth
Avenue
9/17/2024 In Review
24274 Historic
Evaluation
HE 24274
(Barretta)
HISTORIC EVALUATION. Proposed
project, DS 24273: The existing
roof is wood shake; the work is to
be done at main house and
detached garage. The garage will
be tar and gravel, 2 sqrs. Tearoff
shake roof and install 13 sqrs. of
.040 aluminum 16" wide
mechanically seamed panels in
dark bronze.
10th & Junipero SE
Corner, Carmel, CA
93921
9/9/2024 9/25/2024 Approved
24273 Design
Study
DS 24273
(Barretta)
PENDING
PLANS &
ROOFING
MATERIAL
SPECS
One The existing roof is wood shake;
the work is to be done at main
house and detached garage. The
garage will be tar and gravel, 2
sqrs. Tearoff shake roof and install
13 sqrs. of .040 aluminum 16" wide
mechanically seamed panels in
dark bronze.
10th & Junipero SE
Corner, Carmel, CA
93921
9/9/2024 Pending
Assignment
Attachment 2
Page: 4 of 4
24272 Historic
Evaluation
HE 24272
(Comfort Inn
Carmel)
HISTORIC EVALUATION.
Associated Permit ID DR 24196.
Full project description refer to pg.
3 of application. Proposed project:
Reroof, Remove existing cedar
wood shake, internal CertainTeed
Presidential TL shake/charcoal Blk,
new underlayment, new flashings.
NWC of Ocean Ave.
& Torres Street
9/20/2024 In Review
24271 Historic
Evaluation
HE 24271
(Reilly)
HISTORIC EVALUATION. Proposed
project: Window replacement
(same size) and interior remodel.
San Antonio, 2 SE
of 7th
9/5/2024 In Review
24270 Preliminary
Site
Assessment
PSA 24270
(Thorburn)
Preliminary assessment for
Residential Track 2
Santa Rita 5 SW of
3rd Avenue
9/17/2024 In Review
Total Records: 23 10/4/2024
Attachment 2
Page: 1 of 1
Business License Report
09/01/2024 - 09/30/2024
Entity # Application
Type
Business Name Business
Description
Location Date
Received
Date
Approved
Status
24045 New
Business
ORGANICJOHNPATRICK CLOTHING
RETAIL
SALES
San Carlos 3 SW of 5th,
Carmel, CA 93921
9/10/2024 In Review
24044 New
Business
The Big Squeezy Juice shop 3 SW of Ocean, Lincoln Ave., Carmel, CA 93921
9/10/2024 In Review
24043 New
Business
Communitie LLC Clothing
Retail
San Carlos 3 sw of 5th UNIT
A CARMEL, CA 93921
Closed
Total Records: 3 10/4/2024
Page: 1 of 4
Building Permit Report
09/01/2024 - 09/30/2024
Permit
#
Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 240425 9/30/2024 9/30/2024 Replace exisitng furnace and ductwork with new Bryant 96% efficient 926TC36060 in-kind.
14,598 Mechanical Casanova 3 SW of 7th
240424 9/24/2024 9/24/2024 Re-roof: Remove and replace existing roofing with Certainteed Brand Landmark TL
Composition Shingle, Color Shenandoah (does
not include Yafa restaurant building roof)
35,810 Roofing 5th 2 NW of Junipero
240423 9/24/2024 Construction of a new dividing wall with a door in the directors office. New construction to
meet ADA standards.
0 Building NE Corner of Mission & 6th
240422 9/24/2024 9/24/2024 Remove and replace water heater. Install Bradford White 40 gallon RG140T6N-394
1,800 Plumbing Junipero 2 NE of 11th
240421 9/24/2024 Replace rotten floor in bathroom. 4,000 Building Guadalupe 2 SW of 5th 240420 9/23/2024 Renovate bathroom and shower to include new shower pan, new toilet, and new sink. Floor to
have new tiles. Replace light fixture with new
LED version. Addition of new GFI circuit.
0 Building 25962 Mission St
240419 9/23/2024 9/23/2024 Remove and replace electric water heater - Install Bradford White 50 gallon water heater.
2,200 Plumbing NW Corner of Casanova and
Fraser
240418 9/23/2024 Interior buildout of new full line restaurant (convert from gallery).
250,000 Building Dolores 2 NW of 6th
240417 9/20/2024 Replace kitchen cabinets and appliances.
Update electrical circuits throughout kitchen to
code.
52,000 Building SE Corner of Flanders & Acacia
240416 9/20/2024 Interior remodel of main level bathrooms, new attic space above primary bathroom for new
water heater and FAU.
15,000 Building Scenic 3 NW of 8th
240415 9/20/2024 7.14 kW roof mounted PV solar system
including a 20 kWh energy storage system.
Total of 17 panels and (4) 5kW batteries.
54,251 Electrical Carmelo 4 SW of 2nd
Page: 2 of 4
240414 9/20/2024 9/20/2024 Water main repair using 3/4" PEX and copper. 5,000 Plumbing 6th 2 SE of Perry Newberry 240413 9/18/2024 9/18/2024 Remove (e) shake roof and install new TL asphalt shingles in color "Autumn Blend".
10,000 Roofing Mountain View 2 SW of Santa
Rita
240412 9/18/2024 REROOF/STUCCO PATCHING/PLUMBING 16,200 Roofing Santa Fe 2 SE of 8th 240411 9/17/2024 9/18/2024 Replace existing composition roof with a new Certainteed Presidential TL composition roof in
color "Autumn Blend".
30,000 Building Mission 5 NE of 10th
240410 9/17/2024 9/17/2024 Remove shingles where damaged rafter is located. Replace rafters and reinstall new
shingles.
8,500 Roofing Junipero 2 SW of 1st
240409 9/17/2024 Interior remodel of all three bathrooms with new tile, fixtures, and paint.
92,000 Building 26070 Ridgewood Rd
240408 9/17/2024 Repair of rotten floors and replacement of foundation.
11,000 Building NW Corner of Ocean & Dolores
240407 9/16/2024 Legalize the installation of an existing bar sink.
Replace three toilets with high efficiency units
to complete water credit requirement.
0 Building Lincoln 2 SE of 12th
240406 9/16/2024 9/18/2024 Repaint existing house. Current house is wood siding painted a dark gray/black. All exterior
walls of house and retaining walls to be painted
"Smokey Taupe", and all eaves and soffits to be
painted "Gauntlet Gray". Metal windows are to
remain unpainted.
0 Exempt Work Scenic 1 NE of 10th
240405 9/16/2024 9/16/2024 Replace AC and Furnace 15,000 Mechanical San Antonio 4 NE of 7th 240404 9/16/2024 New PV & ESS: (15) mods 6.30 kW, (2) New Tesla Powerwall3’s, (1) 200A Gateway, (1) New
150A Sub panel, (1) New 60A Disconnect, (1)
New 32A Tesla Car Charger
59,605 Electrical Santa Fe 6 SE of 8th
240403 9/16/2024 Replace 22 failed louvered windows and 12 fixed, single-pane glazed openings with 9
operable awning units and 25 fixed, insulated
glass units; fit into existing opening, and
matching existing finishes as closely as possible.
Replace floor and wall finishes in existing 40 SF
bathroom. no change to plumbing, electrical,
structure, etc.
20,000 Building San Carlos, between Ocean &
7th,Carmel Way Courtyard,
Carmel by the sea, CA. 93921
Page: 3 of 4
240402 9/16/2024 Full interior renovation of hotel, including the demolition of non-load bearing partition walls.
Construction of non-load bearing partition walls,
finishes, and light, and plumbing fixtures
throughout 2 ADA Guest Rooms.
1,500,000 Building NW Corner of San Carlos & 4th
240401 9/9/2024 Creation of new 700sf ADU. 545,000 Building Santa Rita 2 NE of 4th 240400 9/9/2024 Remodel kitchen and bath. Replace interior and exterior doors, all windows, existing fence, wall
units with HVAC, and on demand water heater.
Paint exterior of house and trim color. Update
electrical panel, install new patio and pathway
materials with carmel stone, install new lighting
and electrical. Replace gutters and install new
stucco siding to replace the existing wood
siding.
350,000 Building 2nd 2 SW of Carpenter
240399 9/9/2024 9/18/2024 Repair vehicle damage to the front of the building, windows, store front, and wood posts.
Repair brick flower bed and wood trim around
windows.
Condition: All exterior work shall match existing
colors, materials and finishes. Any deviation
from existing colors, materials, or finishes shall
require Planning Department approval.
35,000 Building 5th 2 SE of Dolores
240398 9/6/2024 9/6/2024 Upgrade service panel from 100 amp to 200 amp.
2,000 Electrical 4801 Monterey St
240397 9/6/2024 Replace subpanel in closet. 1,000 Electrical Santa Rita 3 SW of 2nd 240396 9/6/2024 Demolition of 2 existing residences totaling 1,295 SF and construction of new 2,730 SF twostory SFR inclusive of a 300 SF attached garage.
950,000 Building Carmelo 3 NE of 4th
240395 9/6/2024 Retroactive authorization for a previously installed generator.
0 Electrical Monte Verde 4 NW of 13th
240394 9/5/2024 Install ventless hood and new kitchen
equipment.
30,000 Building Carmel Plaza Suite #122
Page: 4 of 4
240393 9/4/2024 9/4/2024 Replace water heater - Install RG250T6N394 - in pan to code.
3,200 Plumbing 26230 Dolores St
Total Records: 33 10/4/2024
Page: 1 of 1
Code Compliance Report
09/01/2024 - 09/30/2024
Case # Case Date Status Location Problem Description Date Received
Date Closed
24164 9/3/2024 Potential STR
identified
Casanova 3
SW of 9th
Transient rental 8/31/2024
24161 9/9/2024 Closed Monte Verde
3 SE of 3rd
Transient Rental 9/9/2024 9/20/2024
24160 9/23/2024 Open San Antonio 3
SE of 7th
Demoltion & Construction of a flat roof deck including
the stairs and guard/handrailing's. The newly installed guard posts require additional blocking & hardware.
Need to obtain proper building permit/s for deck, deck
posts, deck stairs and deck railings. Also include the
re-roof scope and proposed materials.
9/23/2024
24159 9/4/2024 Closed Junipero 4 NE
of 10th
Transient rental 9/4/2024 9/20/2024
24136 9/13/2024 Open NW corner of
Ocean and
Dolores
Demolition to interior walls and foudation 9/13/2024
24132 9/5/2024 Closed Carpenter
Street & 2nd
Avenue
Political sign in public ROW 9/5/2024
Total Records: 6 10/4/2024
Page: 1 of 1
Transient Rental Report
01/01/2024 - 09/30/2024
Case # Street Status Date Received Last Status Date Date Closed 24172 Junipero Potential STR identified 9/21/2024 9/24/2024 24164 Casanova Potential STR identified 8/31/2024 9/16/2024 24161 Monte Verde Closed 9/9/2024 9/20/2024 9/20/2024
24159 Junipero Closed 9/4/2024 9/20/2024 9/20/2024
24114 Torres Fines administered 8/14/2024 8/16/2024
24113 Mission Closed 8/12/2024 9/6/2024 9/6/2024
24096 Torres Closed 6/20/2024 6/21/2024 7/19/2024
24076 Monte Verde Closed 4/19/2024 5/22/2024 5/22/2024
24069 Torres Closed 3/8/2024 5/3/2024 5/3/2024
24067 Carmelo Closed 2/26/2024 3/22/2024 3/22/2024
24051 Rio Closed 2/8/2024 3/5/2024 3/5/2024
24049 8th Closed 2/2/2024 2/20/2024 2/20/2024
24047 Lopez Closed 1/29/2024 5/6/2024 6/5/2024
24046 2nd Closed 1/30/2024 2/6/2024 6/12/2024
24045 Lobos Closed 1/29/2024 3/6/2024 4/6/2024
24029 7th Closed 1/16/2024 2/26/2024 2/26/2024
24028 Forest Closed 1/16/2024 2/9/2024 2/9/2024
24027 Scenic Closed 1/15/2024 2/8/2024 2/8/2024
Total Records: 18 10/4/2024
Page: 1 of 3
Encroachment Permit Report
09/01/2024 - 09/30/2024
Permit
#
Permit
Type
Date
Submitted
Project Description Property Location Date Issued Status 240202
240201
240200 Driveway 9/25/2024 Remove and replace 1,436sf
asphalt driveway.
Junipero 2 SW of 8th In Review
240199 Temp
Ench
9/25/2024 Park reach lift on San Carlos St to
load out construction debris from
residence on the second floor.
NE Corner of San Carlos & 8th Unit 216 9/26/2024 Issued 240198 Temp
Ench
9/24/2024 Traffic control for a crane lift to
install steel columns and beams.
San Antonio 2 NW of 11th 9/26/2024 Issued
240197 Temp
Ench
9/23/2024 Remove service attached to tree,
install new pole, trim tree and
install new service. PM# 35539148
Santa Rita 5 SW of Ocean 9/25/2024 Issued
240196 Temp
Ench
9/20/2024 Reserve two parking stalls for
approved hedge trimming and
removing of dead wood on oak
trees.
Lincoln 2 NW of 9th 9/30/2024 Issued
240195 Temp
Ench
9/19/2024 Close road to fully replace sewer
lateral and add 30 ft. Add BWV &
SRV.
SW Corner of Guadalupe & 6th 9/25/2024 Issued
240194 Temp
Ench
9/19/2024 Replace sewer lateral using pipe
bursting.
Lincoln 2 NW of 5th 9/26/2024 Issued
240193 Temp
Ench
9/18/2024 7'x12' asphalt patch for CalAm job
#0418
NE Corner of Torres & 11th 9/25/2024 Issued
240192 Temp
Ench
9/16/2024 PG&E to trench and backfill, install
underground services and replace
overhead services. PM#
35571413.
Guadalupe 3 SE of 3rd 9/26/2024 Issued
Page: 2 of 3
240191 Temp
Ench
9/16/2024 Excavate a 13'x7' pit to repair
damages due to water service
repair.
Carmelo 100' North of 13th 9/25/2024 Issued
240190 Temp
Ench
9/16/2024 Excavate a 4'x4' pit to repair
damages due to water service
repair.
Guadalupe 275' South of Ocean 9/25/2024 Issued
240189 Temp
Ench
9/16/2024 Replace sewer lateral from house
to City main.
Perry Newberry 3 SW of 4th In Review
240188 Temp
Ench
9/16/2024 PG&E to trench and backfill a 5'x5'
bellhole to abandon existing gas
service.
Carmelo 2 NE of 8th 9/16/2024 Issued
240187 Temp
Ench
9/16/2024 PG&E to trench and backfill a 5'x5'
bellhole to abandon existing gas
service. PM# 35433048. Contact:
PG&E (408) 478-1894
Casanova 4 NE of 10th In Review
240186 Temp
Ench
9/16/2024 Removal of stump in public rightof-way.SW Corner of Monte Verde & 10th 9/16/2024 Issued 240185 Temp
Ench
9/12/2024 Crane use to hoist structural steel
into place.
Casanova 9 NW of Ocean 9/18/2024 Issued
240184 Temp
Ench
Access to 7 existing poles.
(JB1905963)
Carmelo St & 4th Ave Carmel-By-TheSea, CA 93921
240183 Temp
Ench
9/10/2024 Replacement of asphalt sidewalk
with stone pavers in front of the
restaurant area.
Mission 2 SW of 4th In Review
240182 Temp
Ench
9/10/2024 Replace cast iron portion of 4”
sewer lateral Install cleanout with
SRV Install Backwater valve
Dolores 2 NW of 8th 9/16/2024 Issued
240181 Temp
Ench
9/10/2024 Applicant to trench, backfill &
install electric substructures. PG&E
to install underground service and
overhead transformer.
Junipero 6 NE of 8th 9/16/2024 Issued
240180 Temp
Ench
9/10/2024 Temporary encroachment to allow
portable toilet in ROW during
remodel due to site constraints.
11th 2 SE of Lincoln 9/10/2024 Issued
Page: 3 of 3
240179 Temp
Ench
9/10/2024 PG&E to replace underground
service, overhead service &
overhead transformer. PM#
35563128.
Santa Lucia 2 NE of Casanova 9/16/2024 Issued
240178 Temp
Ench
9/6/2024 Install backwater valve and two
way clean out
Dolores 2 NW of 8th In Review
240177 Driveway 9/6/2024 Spot filling/overlaying of damaged driveway with asphalt.
Camino Real 2 NW of 10th In Review
240176 Perm
Ench
Replace damaged HH, and place
a new HH to cover exposed cable
26359 RIVER PARK PL CARMEL CA
93923
240175 POD 9/5/2024 Placement of temporary storage
pod in front of property.
Mission 4 SE of 13th 9/5/2024 Issued
240174 Temp
Ench
9/4/2024 30' of asphalt restoration for
emergency PG&E repair. PG&E to
replace #6 lid and frame as well
as replace barrel vault.
Intersection of Ocean & Monte Verde 9/4/2024 Issued
240173 Temp
Ench
9/3/2024 PG&E to replace pole and install
overhead transformer. PM#
35320063.
Santa Rita 2 SW of 5th 9/4/2024 Issued
Total Records: 30 10/4/2024
Page: 1 of 4
Tree Permit Report
09/01/2024 - 09/30/2024
Permit # Permit
Date
Permit Type Location of Property Description Status Approved Date
24253 9/2/2024 Emergency Tree
Work
4th 2 SW of Camino
Real
Evaluation for tree removal. Large oak tree is
leaning on the roof of the house. The house
is over 100 years old.
Approved 9/3/2024
24254 9/3/2024 Tree
Removal/Pruning
4SE of 8th on Junipero tree removal/ pruning Approved 9/4/2024 24255 9/3/2024 Tree Evaluation Lincoln 2 NW of 13th Oak tree in rear yard Approved 9/17/2024 24256 9/3/2024 Tree
Removal/Pruning
Carmelo 2 NW 13th Removal of 1 holly tree in middle of front yard, 1 stump. Replacement of holly with
native species elsewhere.
In Review
24257 9/4/2024 Tree
Removal/Pruning
SW Corner of 4th and
Santa Rita
2 x dead and dangerous pine trees Approved 9/17/2024
24258 9/4/2024 Tree
Removal/Pruning
Forest Rd 4 SW of
Ocean
PRUNING: Oak Approved 9/6/2024
24259 9/5/2024 Tree
Removal/Pruning
Lobos 4 SE of 2nd Monterey pine tree (1) 20 ft tall, shedding large branches.
Approved 9/5/2024
24260 9/5/2024 Tree Evaluation NE corner Santa Fe and
8th Avenue
Evaluate removal of Black Acacia due to roots
damaging patio, retaining wall and fence of
subject property
In Review
24261 9/6/2024 Tree
Removal/Pruning
Dolores 3 NW of 13
Avenue
010-171-004-000 Approved 9/6/2024
24262 9/6/2024 Tree
Removal/Pruning
Monte Verde 2 SW of
13th
Coastal Live Oak for pruning or removal Approved 9/6/2024 24263 9/9/2024 Closed
24264 9/9/2024 Tree
Removal/Pruning
Monte Verde 3 SW of
4th
One Large Oak for removal Approved 9/9/2024
24265 9/9/2024 Tree
Removal/Pruning
Carmelo 6SW of 2nd Remaining 3 mature oak trees to evaluate health for removal.
Approved 9/9/2024
Page: 2 of 4
24266 9/9/2024 Tree Evaluation 3251 First Avenue,
Carmel
Evaluate Tree for Removal Closed 9/10/2024
24267 9/10/2024 Tree
Removal/Pruning
11th 2 SW of Junipero REMOVAL: 1 Oak In Review
24268 9/11/2024 Tree
Removal/Pruning
NE Corner of Lincoln
and 3rd
REMOVAL: 24" pine Approved 9/17/2024
24269 9/12/2024 Tree
Removal/Pruning
NW Corner of Dolores
and Santa Lucia
Tree Removal Approved 9/13/2024
24270 9/16/2024 Tree
Removal/Pruning
Vizcaino 4 SW of
Mountain View
1 triple spar oak 12', 14', 15' In Review
24271 9/16/2024 Tree Evaluation Carpenter 3 NE 6th Remove branches from my neighbors tree damaged by storm and reduce large branch
over house
In Review
24272 9/16/2024 Tree
Removal/Pruning
Guadalupe 2 SW of 4th 1 Monterey Pine 60'- dead Approved 9/17/2024 24273 9/16/2024 Tree
Removal/Pruning
Crespi 9 SE of Mountain
View
2 Pinus radiata (huge, 80'?); 3 Quercus
agrifolia (~15-20')
Approved 9/16/2024
24274 9/17/2024 Tree
Removal/Pruning
Santa Fe 4 SW of Ocean Pine tree left front side of property Approved 9/17/2024 24275 9/17/2024 Tree
Removal/Pruning
Lincoln 2 NW of 13th Oak tree in rear yard Approved 9/17/2024 24276 9/17/2024 Tree
Removal/Pruning
Dolores 2 SE of 11th Remove large dead oak right side of yard. Approved 9/17/2024 24277 9/18/2024 Tree Evaluation Dolores 5 SE of 9th EVALUATION: 2 Cypresses >5 ft. diameter; 1 black Acacia 3 ft. diameter PRUNING: 2
Cypress >5 ft. diameter, 1-4" branch; 1 black
Acacia 3 ft. diameter, 1-4" branch
Approved 9/27/2024
24278 9/22/2024 Tree
Removal/Pruning
Torres St. & 10th Ave.
NW Corner, Carmel by
the Sea
Removal of (2) Trees In Review
24279 9/23/2024 Tree
Removal/Pruning
Dolores 4 SW of 1Oth
Ave
one coast live oak In Review
Page: 3 of 4
24280 9/23/2024 Tree Evaluation 25921 Ridgewood Rd Two oaks about 15" diameter at baseleaning- each movement about 8" this past year PRUNING: Significant pruning or
REMOVAL
Approved 9/27/2024
24281 9/23/2024 Tree Evaluation Casanova 2 NE of 7th 2 pines, looks like its dying and leaning into street
In Review
24282 9/24/2024 Tree
Removal/Pruning
Lincoln 2 northeast of
11th Ave
Remove failing acacia tree at NE corner of lot In Review 24283 9/24/2024 Tree
Removal/Pruning
Santa Fe 2 SW of Ocean PRUNING: Pine, 6 inches wide/20 feet long? In Review 24284 9/24/2024 Tree
Removal/Pruning
Lincoln 3 SW of 9th REMOVAL: Monterey Cypress 30" diameter Monterey Pine 20" Diameter
In Review
24285 9/25/2024 Tree
Removal/Pruning
26011 Ridgewood rd Dead tree removal Approved 9/25/2024 24286 9/26/2024 Tree
Removal/Pruning
San Carlos 4 SW of 8th PRUNING: Top Heavy- Pictures were sent via email
Approved 10/1/2024
24287 9/26/2024 Tree
Removal/Pruning
APN: 010-102-020 Tree removal In Review
24288 9/27/2024 Tree
Removal/Pruning
Lincoln 3SW of 13th 1 city oak remove 8 in limb over-hanging driveway; remove dead, dying pine tree in
front yard, DBH 21"
Approved 9/27/2024
24289 9/27/2024 Tree
Removal/Pruning
Dolores 5 SE of 9th 2 Cypresses >5 ft. diameter; 1 black Acacia 3 ft. diameter PRUNING: 2 Cypress >5 ft.
diameter, 1-4" branch; 1 black Acacia 3 ft.
diameter, 1-4" branch
Approved 9/27/2024
24290 9/27/2024 Tree
Removal/Pruning
Santa Fe 3 SE of 5th
Avenue
Diseased white oak on private property Approved 9/27/2024 24291 9/27/2024 Tree Evaluation NW Corner Monte Verde
and 8th streets, Carmel,
CA 93921
Remove tree branch in power line please.
See attached photo.
In Review
24292 9/27/2024 Tree
Removal/Pruning
25921 Ridgewood Rd Two oaks about 15" diameter at baseleaning- each movement about 8" this past year PRUNING: Significant pruning or
REMOVAL
Approved 9/30/2024
Page: 4 of 4
24293 9/28/2024 Tree
Removal/Pruning
NE Corner of Pine Ridge
Way & Forest
Tree removal In Review
Total Records: 41 10/4/2024
CITY OF CARMEL-BY-THE-SEA
Monthly Report
September 2024
Public Safety
AMBULANCE REPORT
Summary of Carmel Fire Ambulance September Calls for Service
AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of September 2024 the ambulance was unable to meet the performance measure. The response time was 93% with (3) code-3 calls over 5 minutes.
49 Calls for service in CBTS Average response time: 3:13 min. 43 Code 3 calls for service –Three calls over 5:00 min. 9/20/24; Ridgewood & Junipero; (6:00 min response); Delay due to time of day- Early morning call. 09/27/24; Carmelo & 12th; (5:20 min response); Delay due to distance. 09/04/24; Torres & 2nd; (5:36 min response); Delay due to time of day- Early Morning call.
MONTEREY FIRE REPORT
Summary of Monterey Fire September Calls for Service
FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of September 2024 the fire department was unable to meet the performance measure. The response time was 94% with (3) code-3 calls over 5 minutes.
66 total calls for service in CBTS Average response time: 2:48 min. 52 total Code-3 calls
09/27/24; Carmelo & 12th; (5:10 min response)-Delay due to distance. 09/01/24; Lasuen & Rio; (6:46 min response)- Delay due to distance.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Public Safety Director
SUBMITTED ON: October 14, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 3
09/13/24; Monte Verde & 7th; (9:23 min response)-Delay due to engine being on another call- back -up engine from station 11 responded.
BEACH FIRES
There were 2 illegal beach fires recorded during the month of September.
Attachment 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Cooking fire, confined to container 9/1/2024 4:46 PM 240901-MNT06453 0:02:41 JUNIPERO AVE 5TH AVE 3 1 0:02:41
Medical assist, assist EMS crew 9/26/2024 8:16 PM 240926-MNT07154 0:02:27 MISSION ST 7TH AVE 3 Medical assist, assist EMS crew 9/13/2024 1:14 PM 240913-MNT06767 0:02:29 DOLORES ST 5TH AVE 3 Medical assist, assist EMS crew 9/26/2024 4:23 PM 240926-MNT07152 0:02:32 DOLORES ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/17/2024 5:13 PM 240917-MNT06898 0:01:40 CASANOVA ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 9/29/2024 6:39 PM 240929-MNT07233 0:01:44 SANTA FE ST 3 NE 6TH AVE 3 EMS call, excluding vehicle accident with injury 9/11/2024 7:53 PM 240911-MNT06730 0:02:09 8TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 9/16/2024 11:38 AM 240916-MNT06856 0:02:17 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/1/2024 6:05 PM 240901-MNT06457 0:02:19 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/24/2024 10:16 AM 240924-MNT07093 0:02:20 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 9/28/2024 5:04 PM 240928-MNT07207 0:02:41 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 9/21/2024 9:22 PM 240921-MNT07025 0:02:42 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/28/2024 5:44 PM 240928-MNT07210 0:02:43 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 9/17/2024 4:04 PM 240917-MNT06894 0:02:50 SCENIC RD OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/1/2024 8:59 AM 240901-MNT06436 0:02:54 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 9/1/2024 9:57 AM 240901-MNT06439 0:03:10 FOREST RD 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/2/2024 1:33 PM 240902-MNT06476 0:03:16 CASANOVA ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/3/2024 8:54 AM 240903-MNT06490 0:03:20 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/27/2024 3:54 PM 240927-MNT07177 0:03:20 SAN CARLOS ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 9/28/2024 6:37 PM 240928-MNT07212 0:03:23 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 9/23/2024 7:48 PM 240923-MNT07081 0:03:26 JUNIPERO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/23/2024 11:33 AM 240923-MNT07067 0:03:28 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/25/2024 7:34 AM 240925-MNT07119 0:03:43 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 9/10/2024 8:30 PM 240910-MNT06696 0:03:46 LOBOS ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 9/30/2024 9:25 PM 240930-MNT07262 0:03:47 SAN CARLOS ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 9/8/2024 2:44 AM 240908-MNT06628 0:03:49 SAN CARLOS ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 9/13/2024 7:58 PM 240913-MNT06783 0:03:49 PERRY NEWBERRY WAY 4TH AVE 3 EMS call, excluding vehicle accident with injury 9/14/2024 10:12 PM 240914-MNT06814 0:04:13 TORRES ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 9/27/2024 9:21 AM 240927-MNT07166 0:04:24 SCENIC AND OCEAN RD OCEAN AVE 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 09/01/2024 To: 09/30/2024
100 Series (Fires)
300-321 Series (EMS)
24 09 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires) EMS call, excluding vehicle accident with injury 9/19/2024 12:04 AM 240919-MNT06935 0:04:27 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 9/20/2024 8:03 AM 240920-MNT06976 0:04:37 26010 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 9/9/2024 7:24 PM 240909-MNT06671 0:04:42 3080 RIO RD 3 EMS call, excluding vehicle accident with injury 9/30/2024 1:52 AM 240930-MNT07239 0:04:52 TORRES ST 3 NE 9TH AVE 3 EMS call, excluding vehicle accident with injury 9/27/2024 10:29 PM 240927-MNT07188 0:05:10 CARMELO ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 9/13/2024 12:30 AM 240913-MNT06753 0:05:32 SAN CARLOS ST 12TH AVE 2 EMS call, excluding vehicle accident with injury 9/1/2024 9:31 AM 240901-MNT06437 0:06:46 3029 LASUEN DR 3 EMS call, excluding vehicle accident with injury 9/13/2024 8:00 PM 240913-MNT06784 0:09:23 MONTE VERDE ST 7TH AVE 3 36 0:03:37
Lock-in (if lock out , use 511 ) 9/6/2024 5:16 PM 240906-MNT06588 0:00:10 SAN CARLOS ST 7TH AVE 2 1 0:00:10
Gas leak (natural gas or LPG) 9/1/2024 12:19 PM 240901-MNT06443 0:03:03 MISSION ST 6TH AVE 3 Electrical wiring/equipment problem, other 9/1/2024 3:36 PM 240901-MNT06450 0:00:50 OCEAN AVE DOLORES ST 3 Electrical wiring/equipment problem, other 9/2/2024 1:58 PM 240902-MNT06477 0:04:39 LINCOLN ST 8TH AVE 3 3 0:02:51
Person in distress, other 9/30/2024 12:11 PM 240930-MNT07248 0:05:36 SCENIC RD 13TH AVE 2 Water or steam leak 9/21/2024 10:07 PM 240921-MNT07028 0:03:13 JUNIPERO AVE 5TH AVE 2 Public service assistance, other 9/4/2024 1:10 AM 240904-MNT06514 0:05:29 TORRES ST 2ND AVE 2 Police matter 9/16/2024 9:08 AM 240916-MNT06849 0:00:06 6TH AVE MISSION ST 2 Assist invalid 9/20/2024 6:30 PM 240920-MNT06987 0:01:37 JUNIPERO AVE 4TH AVE 2 Assist invalid 9/21/2024 6:00 AM 240921-MNT07003 0:03:46 MONTE VERDE ST OCEAN AVE 2 Assist invalid 9/6/2024 3:39 AM 240906-MNT06572 0:05:44 TORRES ST 2ND AVE 2 Assist invalid 9/27/2024 3:05 PM 240927-MNT07176 0:06:29 25995 RIDGEWOOD RD 2 Dispatched & canceled en route 9/27/2024 9:35 AM 240927-MNT07167 0:04:45 DOLORES ST 1ST AVE 2 No incident found on arrival at dispatch address 9/8/2024 7:29 PM 240908-MNT06640 0:01:50 SAN CARLOS ST 7TH AVE 3 No incident found on arrival at dispatch address 9/6/2024 9:47 AM 240906-MNT06576 0:03:03 SAN CARLOS ST 7TH AVE 2 No incident found on arrival at dispatch address 9/30/2024 9:35 AM 240930-MNT07244 0:04:22 CASANOVA ST 12TH AVE 3 No incident found on arrival at dispatch address 9/26/2024 7:39 AM 240926-MNT07143 0:04:53 SAN CARLOS ST 11TH AVE 2 HazMat release investigation w/no HazMat 9/6/2024 3:57 PM 240906-MNT06587 0:04:14 OCEAN AVE MISSION ST 3 14 0:03:56
System malfunction, other 9/16/2024 11:07 AM 240916-MNT06853 0:03:21 DOLORES ST 8TH AVE 3 Smoke detector activation due to malfunction 9/11/2024 4:27 PM 240911-MNT06723 0:02:27 TORRES ST OCEAN AVE 3 Alarm system sounded due to malfunction 9/16/2024 6:32 PM 240916-MNT06870 0:02:22 SANTA FE ST OCEAN AVE 2 322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
24 09 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires) Alarm system sounded due to malfunction 9/14/2024 10:44 PM 240914-MNT06816 0:03:23 JUNIPERO AVE OCEAN AVE 3 Alarm system sounded due to malfunction 9/14/2024 11:39 PM 240914-MNT06818 0:03:26 JUNIPERO AVE OCEAN AVE 3 Alarm system sounded due to malfunction 9/10/2024 12:37 AM 240910-MNT06678 0:03:58 LINCOLN ST 7TH AVE 3 Detector activation, no fire - unintentional 9/24/2024 12:05 PM 240924-MNT07095 0:04:38 11TH AVE LINCOLN ST 3 Alarm system activation, no fire - unintentional 9/14/2024 4:38 PM 240914-MNT06806 0:02:50 MONTE VERDE ST OCEAN AVE 3 Alarm system activation, no fire - unintentional 9/15/2024 3:32 PM 240915-MNT06832 0:04:22 LINCOLN ST 3RD AVE 3 Alarm system activation, no fire - unintentional 9/14/2024 10:35 AM 240914-MNT06795 0:04:24 MONTE VERDE ST 8TH AVE 3 Medical Alarm Device Activation - unintentional 9/29/2024 8:26 AM 240929-MNT07222 0:04:17 ACACIA WAY 2 SW FLANDERS WAY 3 11 0:03:35
Code 2 Calls 14
Code 3 Calls 52
66 94%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240927-MNT07188 E15 delay due to distance
240901-MNT06437 Delay due to distance
240913-MNT06784 Delay due to second medical in Carmel, ME11 responded from St11 24 09 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 1 2:41
EMS 36 3:37
Rescue 1 0:10
Hazardous Condition 3 2:51
Service Calls 14 3:56
Severe Weather 0 0:00
False Call 11 3:35
Total Responses 66 2:48
Total Code 3 Calls: 52
Response Times for Code 3
Calls ≤ 5 minutes: 94%
CARMEL-BY-THE-SEA
SEPTEMBER 2024
Response Summary Report by Incident Type
Fire
1%
EMS
55%
Rescue
1%
Hazardous Condition
5%
Service Calls
21%
Severe
Weather
0%
False Call
17%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 09 Carmel Fire Response Summary.xlsx 10/3/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Fire, other 9/1/24 4:47 PM 240901-CFA00955 00:02:43 JUNIPERO AVE 5TH AVE 3 1 0:02:43
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 9/1/24 9:00 AM 240901-CFA00952 00:02:21 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 9/1/24 9:58 AM 240901-CFA00953 00:03:35 FOREST RD 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/2/24 1:33 PM 240902-CFA00957 00:03:09 CASANOVA ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/8/24 2:45 AM 240908-CFA00982 00:02:59 SAN CARLOS ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 9/8/24 7:29 PM 240908-CFA00986 00:01:43 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/9/24 7:24 PM 240909-CFA00992 00:04:12 3080 RIO ROAD 3 EMS call, excluding vehicle accident with injury 9/10/24 8:32 PM 240910-CFA00996 00:02:34 LOBOS ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 9/11/24 7:55 PM 240911-CFA01000 00:02:03 8TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 9/13/24 12:30 AM 240913-CFA001004 00:05:00 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 9/13/24 7:58 PM 240913-CFA001005 00:04:00 PERRY NEWBERRY 3 EMS call, excluding vehicle accident with injury 9/14/24 10:14 PM 240914-CFA01009 00:04:08 TORRES ST 2ND AVE 2 EMS call, excluding vehicle accident with injury 9/16/24 11:39 AM 240916-CFA01018 00:02:25 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/17/24 4:05 PM 240917-CFA01023 00:02:35 SCENIC RD OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/17/24 5:13 PM 240917-CFA01024 00:03:31 CASANOVA ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 9/19/24 12:05 AM 240919-CFA01028 00:03:57 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 9/20/24 8:03 AM 240920-CFA001033 00:06:00 26010 RIDGEWOOD 3 EMS call, excluding vehicle accident with injury 9/21/24 9:22 PM 240921-CFA001036 00:03:00 DOLORES ST 7TH AVE 2 EMS call, excluding vehicle accident with injury 9/23/24 11:34 AM 240923-CFA01040 00:00:56 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/23/24 7:49 PM 240923-CFA01042 00:01:46 JUNIPERO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/24/24 10:17 AM 240924-CFA01043 00:03:48 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 9/25/24 7:35 AM 240925-CFA01046 00:03:14 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 9/26/24 7:40 AM 240926-CFA01049 00:04:38 SAN CARLOS ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 9/26/24 4:24 PM 240926-CFA01051 00:01:51 DOLORES ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 9/26/24 8:17 PM 240926-CFA01052 00:01:52 MISSION ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 9/27/24 1:57 AM 240927-CFA01055 00:02:30 OCEAN AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 9/27/24 9:22 AM 240927-CFA01056 00:05:00 SCENIC RD OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/27/24 3:55 PM 240927-CFA01057 00:03:20 SAN CARLOS ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 9/27/24 3:55 PM 240927-CFA01057 00:03:20 SAN CARLOS ST SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 9/27/24 10:30 PM 240927-CFA01058 00:05:20 CARMELO ST 12TH AVE 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 09/01/2024 To: 09/30/2024
24 09 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS) cont.
EMS call, excluding vehicle accident with injury 9/28/24 5:04 PM 240928-CFA1059 00:02:41 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 9/28/24 5:45 PM 240928-CFA1060 00:02:43 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 9/28/24 6:38 PM 240928-CFA1069 00:03:23 GUADALUPE ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 9/29/24 6:40 PM 240929-CFA01063 00:01:25 SANTA FE ST 6TH AVE 3 EMS call, excluding vehicle accident with injury 9/30/24 1:53 AM 240930-CFA01064 00:04:05 TORRES ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 9/30/24 9:26 PM 240930-CFA01068 00:03:25 SAN CARLOS ST 11TH AVE 3 35 0:03:13
400 Series (Hazardous Material)
Hazardous condition, other 9/30/24 9:36 AM 240930-CFA01065 00:04:00 CASANOVA ST 12TH AVE 3 1 0:04:00
500 & 600 Series (Service Calls)
Public service 9/4/24 1:10 AM 240904-CFA00964 00:05:36 TORRES ST 2ND AVE 2 Public service assistance, other 9/20/24 6:30 PM 240920-CFA001034 00:02:00 JUNIPERO ST 4TH AVE 2 Assist invalid 9/16/24 9:08 AM 240916-CFA01016 00:00:06 6TH AVE MISSION ST 2 Assist invalid 9/21/24 6:15 AM 240921-CFA001035 00:02:00 OCEAN AVE MONTE VERDE ST 2 Vicinity alarm (incident in other location) 9/16/24 6:34 PM 240916-CFA01021 00:01:58 SANTA FE ST OCEAN AVE 3 HazMat release investigation w/no HazMat 9/6/24 3:58 PM 240906-CFA00975 00:02:16 OCEAN AVE MISSION ST 3 6 0:02:19
700 Series (False Alarms)
False alarm or false call, other 9/10/24 12:37 AM 240910-CFA00993 00:03:49 LINCOLN ST 7TH AVE 3 False alarm or false call, other 9/14/24 10:36 AM 240914-CFA01006 00:02:40 MONTE VERDE ST 8TH AVE 3 False alarm or false call, other 9/15/24 3:33 PM 240915-CFA01012 00:03:55 LINCOLN ST 3RD AVE 3 False alarm or false call, other 9/29/24 8:27 AM 240929-CFA01061 00:04:24 ACACIA WAY FLANDERS WAY 3 Alarm system sounded due to malfunction 9/16/24 11:08 AM 240916-CFA01017 00:03:23 DOLORES ST 8TH AVE 3 Alarm system activation, no fire - unintentional 9/14/24 4:38 PM 240914-CFA01008 00:02:48 MONTE VERDE ST OCEAN AVE 3 6 0:03:30
Code 2 Calls 6
Code 3 Calls 43
49 93%
Total Average Response Time 0:03:13
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
240927-CFA01058 Delayed due to time of day
240927-CFA01058 Delayed due to distance
240904-CFA00964 Delayed due to time of day
24 09 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response Time Combined Address Cross Street Priority
CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 9/1/2024 240901-CFA00954 01:58:29 34500 HWY 1 3 EMS call, excluding vehicle accident with injury 9/6/2024 240906-CFA00976 00:11:53 201 SPINDRIFT RD 3 EMS call, excluding vehicle accident with injury 9/29/2024 240929-CFA01062 00:12:09 134 MT DEVON RD 3 Motor vehicle accident with no injuries. 9/7/2024 240907-CFA00980 00:07:07 HWY 1 LOWER WALDEN RD 3 4 0:37:24
CARMEL VALLEY
EMS call, excluding vehicle accident with injury 9/6/2024 240906-CFA00971 00:09:10 253 HACIENDA CARMEL 3 1 0:09:10
CYPRESS
EMS call, excluding vehicle accident with injury 9/3/2024 240903-CFA00960 00:08:05 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 9/3/2024 240903-CFA00962 00:05:25 26135 3 EMS call, excluding vehicle accident with injury 9/3/2024 240903-CFA00963 00:06:16 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 9/4/2024 240904-CFA00966 00:05:32 24833 SANTA FE ST 3 EMS call, excluding vehicle accident with injury 9/4/2024 240904-CFA00968 00:08:02 3262 TAYLOR RD 2 EMS call, excluding vehicle accident with injury 9/6/2024 240906-CFA00973 00:03:41 26135 3 EMS call, excluding vehicle accident with injury 9/7/2024 240907-CFA00979 00:05:21 3262 TAYLOR RD 3 EMS call, excluding vehicle accident with injury 9/7/2024 240907-CFA00981 00:05:03 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 9/8/2024 240908-CFA00983 00:06:41 26197 MESA PL 2 EMS call, excluding vehicle accident with injury 9/8/2024 240908-CFA00987 00:06:41 26245 CARMEL RANCHO BLVD 2 EMS call, excluding vehicle accident with injury 9/9/2024 240909-CFA00988 00:06:42 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 9/9/2024 240909-CFA00991 00:06:04 3262 TAYLOR RD 3 EMS call, excluding vehicle accident with injury 9/10/2024 240910-CFA00994 00:09:02 24962 OUTLOOK LN 3 EMS call, excluding vehicle accident with injury 9/11/2024 240911-CFA00998 00:05:22 MONTE VERDE ST 15TH AVE 3 EMS call, excluding vehicle accident with injury 9/11/2024 240911-CFA00999 00:07:17 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 9/11/2024 240911-CFA00997 00:06:41 CARMEL RANCHO LN CARMEL RANCHO SHOPPING CENTER 3
EMS call, excluding vehicle accident with injury 9/11/2024 240911-CFA01001 00:05:33 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 9/12/2024 240912-CFA01002 00:05:20 HWY 1 OCEAN AVE 3 EMS call, excluding vehicle accident with injury 9/14/2024 240914-CFA01007 00:05:55 208 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 9/15/2024 240915-CFA01013 00:04:42 OCEAN AVE HWY 1 3 EMS call, excluding vehicle accident with injury 9/15/2024 240915-CFA01011 00:09:28 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 9/16/2024 240916-CFA001020 00:04:00 3650 CROSSROADS BLS 3 EMS call, excluding vehicle accident with injury 9/17/2024 240917-CFA01022 00:07:36 25513 HACIENDA PL 3 EMS call, excluding vehicle accident with injury 9/16/2024 240916-CFA01019 00:03:10 3650 RIO RD 3 EMS call, excluding vehicle accident with injury 9/18/2024 240918-CFA01026 00:07:16 5315 CARMEL VALLEY RD 3
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 09/01/2024 To: 09/30/2024
24 09 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response Time Combined Address Cross Street Priority CYPRESS cont.
EMS call, excluding vehicle accident with injury 9/20/2024 240920-CFA01032 00:07:22 3650 RIO RD 3 EMS call, excluding vehicle accident with injury 9/23/2024 240923-CFA01039 00:05:46 241 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 9/25/2024 240925-CFA01047 00:04:45 24639 CABRILLO ST 2 EMS call, excluding vehicle accident with injury 9/26/2024 240926-CFA01053 00:03:52 2643 15TH AVE 3 EMS call, excluding vehicle accident with injury 9/27/2024 240926-CFA01054 00:07:18 24611 LOWER TRL 3 Public service assistance, other 9/23/2024 240923-CFA01041 00:03:25 25224 FLANDERS DR 3 31 0:06:03
MARINA
EMS call, excluding vehicle accident with injury 9/30/2024 240930-CFA01066 00:15:01 3128 CRESCENT AVE 3 1 0:15:01
MID COAST
EMS call, excluding vehicle accident with injury 9/9/2024 240909-CFA00989 00:22:07 36260 WESTON RIDGE RD 3 EMS call, excluding vehicle accident with injury 9/19/2024 240919-CFA01030 00:25:13 PALO COLORADO RD HWY 1 3 2 0:23:40
MONTEREY
EMS call, excluding vehicle accident with injury 9/1/2024 240901-CFA00956 00:12:13 200 IRIS CANYON RD 3 EMS call, excluding vehicle accident with injury 9/3/2024 240903-CFA00959 00:12:50 1575 SKYLINE DR 3 EMS call, excluding vehicle accident with injury 9/8/2024 240908-CFA00985 00:07:19 DEL MONTE AVE CAMINO EL ESTERO 3 EMS call, excluding vehicle accident with injury 9/9/2024 240909-CFA00990 00:19:43 23 UPPER RAGSDALE DR 3 EMS call, excluding vehicle accident with injury 9/26/2024 240926-CFA01050 00:10:41 412 DELA VINA AVE 2 5 0:12:33
PACIFIC GROVE
EMS call, excluding vehicle accident with injury 9/4/2024 240904-CFA00967 00:12:53 700 BRIGGS AVE 3 EMS call, excluding vehicle accident with injury 9/17/2024 240917-CFA01025 00:01:15 1126 FOREST AVE 3 EMS call, excluding vehicle accident with injury 9/18/2024 240918-CFA01027 00:10:57 3041 CORMORANT RD 3 3 0:08:22
PEBBLE BEACH
EMS call, excluding vehicle accident with injury 9/2/2024 240902-CFA00958 00:09:27 3347 ONDULADO RD 3 EMS call, excluding vehicle accident with injury 9/7/2024 240907-CFA00977 00:07:21 1518 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 9/10/2024 240910-CFA00995 00:08:36 1518 PALMERO WAY 3 EMS call, excluding vehicle accident with injury 9/15/2024 240915-CFA01014 00:06:47 1576 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 9/16/2024 240916-CFA01015 00:06:08 3364 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 9/24/2024 240924-CFA01044 00:10:08 SEVENTEEN MILE DR CRESPI LN 3 EMS call, excluding vehicle accident with injury 9/24/2024 240924-CFA01045 00:10:12 1303 PADRE LN 3 EMS call, excluding vehicle accident with injury 9/26/2024 240926-CFA01048 00:12:59 2932 CONGRESS RD 3 8 0:08:57
SEASIDE
EMS call, excluding vehicle accident with injury 9/5/2024 240905-CFA00970 00:03:22 1775 VALLEJO ST 3 Motor vehicle accident with injuries 9/22/2024 240922-CFA01038 00:10:58 MILITARY AVE FREMONT BLVD 3 24 09 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response Time Combined Address Cross Street Priority SEASIDE cont.
Motor vehicle accident with injuries 9/22/2024 240922-CFA01038 00:10:31 MILITARY AVE FREMONT BLVD 3 Motor vehicle accident with injuries 9/22/2024 240922-CFA01038 00:10:58 MILITARY AVE FREMONT BLVD 3 Motor vehicle accident with injuries 9/22/2024 240922-CFA01038 00:10:31 MILITARY AVE FREMONT BLVD 3 4 0:09:16
Code 2 Calls 5
Code 3 Calls 55
60 Total Average Response Time 0:15:10
Total # of Incidents
24 09 CFA Activity Report.xlsx 3
District Response Number Average Response Time
Carmel-By-The-Sea 49 3:13
Carmel Highlands 4 37:24
Carmel Valley 1 9:10
Cypress 31 6:03
Marina 1 15:01
Mid Coast 2 23:40
Monterey 6 8:28
Pacific Grove 3 8:22
Pebble Beach 8 8:57
Seaside 4 9:16
Total Responses 109 10:14
Total Code 3 Calls: 43
CFA Response Times for Code 3
Calls ≤ 5 minutes: 93%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
SEPTEMBER 2024
Response Summary Report by District Type
Carmel-By-The-Sea
45%
Carmel Highlands
4% Carmel Valley
1%
Cypress
28%
Marina
1%
Mid Coast
2%
Monterey
5%
Pacific Grove
3%
Pebble Beach
7%
Seaside
4%
Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 09 CFA Response Summary.xlsx 10/7/2024 request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-92 9/4/2024 9/16/2024 9/30/2024
copies of all active
leases/licenses for cell
towers, rooftop antennas,
or other wireless
installations on property
owned or managed by the
City of Carmel-by-the-Sea,
California along with 24
months of associated
payment histories. From
2022-present
Angel Tormis 9/20/2024
Extended due date to 9/30.
sent records on 9/20/24.
2024-93 8/30/2024 9/10/2024
bid tabulation and contract
award information as it is
available for the Pedestrian Trail
Repairs Project Solicitation
Number: solicitation number 24-
25-002, Bid Date: 08/29/24
North America
Procurement
Council, Inc
9/18/2024 sent bid tabulation (only record
available at this time).
2024-94 9/6/2024 9/16/2024
bid tabulation and contract
award information as it is
available for FY 2023/2024
Storm Drain Improvement
Projects, Solicitation Number:
solicitation number #124PWDRAINDE,
Bid Date: 09/05/24
North America
Procurement
Council, Inc
9/18/2024 sent bid tabulation (only record
available at this time).
2024-95 9/6/2024 9/16/2024 property files for APN:
010091020000
Mr. Nelson 9/6/2024 sent GIS link to property files
2024-96 9/9/2024 9/19/2024
List of properties with code
violations issued by the city
code enforcement department
that have been in the list for the
past 6 months open or closed. I
understand that some
information may be redacted to
protect privacy or ongoing
investigations, but I request that
any redactions be clearly noted
and justified according to
relevant statutes.
Drew Hutchinson 9/20/2024 record sent
City Clerk PRA Log - September 2024
Attachment 4
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-97 9/9/2024 9/19/2024 10/17/2024
Please provide any and all
records of communications
concerning the Surplus Land
Act (SLA) as relates to the
Sunset Center and the Vista
Lobos parking lots and the
current housing element .
Please include communications
to, and/or from, the City Council
members, the Planning
Commission, the staff, and
other government agencies
including the Department of
Housing and Community
Development (HCD). This
request encompasses the
timeframe starting January 1,
2022, to the present.
Parker Logan
In progress.
sent email to request extension
to 10-3 due to the large volume
of emails to go through.
Extended request again to 10-
17-24 due to the large number
of communications requested.
2024-98 9/11/2024 9/23/2024
A list of all vendors your
institution has used from 2022-
01-01 onward.
Purchase Orders: A list of all
purchase orders dated 2022-01-
01 onward.
A list of all current employee /
staff contact information
including:
1. First Name, 2. Last Name, 3.
Position Title, 4. Department, 5.
Employment Type ie: full-time,
part-time, contractor, 6.
General Office Phone Number,
7. Direct Office Phone Number,
8. Email Address
Justin Cunningham 9/20/2024
sent record of Vendor names
used from 2022 to present,
sent list of PO's and amounts
paid from 2022 to present, sent
list of current employees name,
titles dept, and link to website
with contact numbers for each
dept.
Attachment 4
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-99 9/11/2024 9/23/2024
any and all communication
regarding any appeals and
copies of any appeals filed for
RHNA allocations for the
current housing element cycle
2023-2031
Parker Logan (City
Council Candidate)
9/17/2024
no records exist. Sent email to
requester and to all Council
Candidates for 2024.
2024-100 9/12/2024 9/23/2024
2023 Employee Compensation
Report, including: Employee
Name (full name, including first
and last), Position/Job Title,
Total Regular Pay,
Overtime Pay, Other Pay,
Retirement Contribution Costs,
Healthcare Contribution Costs
Transparent
California
9/20/2024 record sent
Attachment 4
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
2024-101 9/17/2024 9/27/2024
APN 010-087-019-000
(Fountain)
1) any earlier proposed and now
superseded plans, (From past
PC or CC meetings)
2) documents related to
purchase abutting public land
and subsequent third-party
legal research on this topic,
(From past PC or CC meetings)
3) documents regarding current
encroachment permits,
applications, hearings, and
outcomes,
4) recent documents related to
the subsequent noticing and
approval of new landscaping on
public property. and APN 010-
087-020-000
Victoria Beach 9/27/2024 records sent.
2024-102 9/17/2024 9/27/2024
video footage records from
Wednesday 9/11/2024 from
4:50 p.m. to 6:10 p.m. The
video footage records being
requested are for camera(s)
that record the front terrace of
the Carmel Police Department
and cameras that record
Junipero St. from the Carmel
PD.
Jesse Herrera,
Cavassa O'Connell
9/26/2024
request denied. Exempt from
disclosure per Government
Code 7927.705 and Evidence
Code 1041.
2024-103 9/19/2024 9/30/2024
Video footage of the
intersection of "Junipero and
4th" and Junipero and 5th" on
9/11/2024 between 4:45 pm
and 6:10 pm.
Jesse Herrera,
Cavassa O'Connell
10/3/2024
request denied. Exempt from
disclosure per Government
Code 7927.705 and Evidence
Code 1041.
2024-104 9/23/2024 10/3/2024
parking ticket revenue for
calendar year 2023, including
the number of parking tickets
issued
Parker Logan
(Candidate)
9/25/2024 sent response to all candidates
Attachment 4
request
number Date Requested
10-day
response
date
records requested requestor status date & PSO Mailed
2024-00001 09/02/24 mw 9/12/2024 CC2400333 Jane Centrella completed pick up mw 2024-00002 09/03/24 mw 9/13/2024 CG2400213/CG2400220
Linnea Van Kirk
(Daughter) completed emailed by DA
2024-00003 09/03/2024 ALI 9/13/2024 CA2400422 Lexis Nexis completed mailed ALI 2024-00004 09/03/2024 ALI 9/13/2024 CA2400721 Metopolitan Reporting Bureau completed mailed ALI
2024-00005 9/6/24 DA 9/16/2024 CC2400339 Albert Zhang completed emailed by DA 2024-00006 9/6/24 DA 9/16/2024 CQ2000548 Amie Aamodt completed mailed by DA 2024-00007 9/10/2024 mw 9/20/2024 CA2400371 Lexis Nexis completed mailed by MW 2024-00008 9/11/24 DA 9/21/2024 CA2400436 Lexis Nexis completed mailed by DA 2024-00009 09/16/24 mw 9/26/2024 CG2400460 Tyrone Hill completed Denial letter pend dda
2024-00010 9/20/24 DA 9/30/2024 CG2400443 Lexis Nexis completed mailed by DA 2024-00011 9/20/24 DA 9/30/2024 CC2400330 Lexis Nexis completed mailed by DA 2024-00012 09/23/24 mw 10/3/2024 CA2400470 Frank Primrose completed pick up 09/23/24 mw
Police Records Request Log - September 2024
Attachment 4
CITY OF CARMEL-BY-THE-SEA
Public Works Department
September 2024 Report
City Council Special Meeting of September 9, 2024
• Adopted Resolution 2024-070, authorizing the City Administrator to execute an Amendment to the Professional Services Agreement (PSA) with Wallace Group, for a fee increase of $39,770, for final design and design support services during construction of the $2.8M Conglomerate Paving Project for Fiscal Year (FY) 2024/25, and for on-call map checking services by a licensed land surveyor.
• Adopted Resolution 2024-076, approving a Purchase Order, in the amount of $135,825, to National Automotive Fleet Group for a new, 5-yard, Ford F-750 dump truck.
City Council Special Meeting of September 10, 2024
• Adopted Resolution 2024-077 accepting the Community Wildfire Protection Plan (CWPP). The CWPP includes a number of fuel reduction projects and other ongoing forestry maintenance recommendations to minimize wildfire risk in the Village.
Forest and Beach Commission Meeting of September 12, 2024 • Announcements included:
o Inquired about the Commissioner’s interest in being in the Halloween/City Birthday Parade on October 31st.
o Thanked Environmental Programs Manager Mary Bilse for filling in as Acting Public Works Director for the past two Commission meetings.
• A Public Hearing regarding the requested removal of a Torrey Pine at 26010 Ridgewood Road was postponed at the last minute when the Applicant’s counsel notified staff that a survey just found the subject tree to be on the property line with a neighbor – Continued to next meeting. • Administrative Analyst Tom Ford introduced Pickleball Considerations at Upper Forest Hill Park. Background information included the 2021 pickleball survey and Commission’s approval to restripe the second tennis court, and a summary of common concerns, such as noise, from public testimony at the August City Council meeting, at which time Council requested the Commission to review and recommend a policy to balance pickleball play within the residential surroundings. City Forester Justin Ono then reviewed the General Plan’s Noise Element.
Public comments were supportive of finding a reasonable solution to allow pickleball play with reduced hours or other method(s) to reduce noise impacts. Information on other agencies approach to this issue, a sound survey, and potential sound mitigation options, with pros and cons, will be forthcoming over the next few Commission meetings. • The City Forester presented the Forester’s Report for August 2024, which noted: a) the current status of the Administrative Draft Carmel Forest Master Plan, b) Carmel Cares and City crews TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E., Director of Public Works SUBMITTED ON: October 2, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 5
completed the final tasks associated with the Ocean Avenue Medians Landscaping Project, and c) began to remove the first round of tall stumps (“totem poles”) now that the utilities are starting to relocate their electrical lines off of these stumps, with more stumps to follow. • The Public Works Director presented the Public Works Report for August 2024, which noted:
a) Update on the beach access stairs recently reopened at Ninth Avenue, and the remaining closed stairs, at Tenth North and Twelfth Avenues, which need structural repairs, b) after a delay due to dusky footed woodrat nests found near the construction areas, construction was able to begin on the three drainage improvement projects near the south of the Mission Trails Nature Preserve (MTNP), and c) an upcoming topic will be for the Commission to review a draft Community Survey regarding Sea Level Rise adaptation strategies.
Administration
• Complied links for Master Plans and other key infrastructure documents to distribute to all candidates running for Mayor and City Council.
• Prepared updated staff report and presentation slides for the follow-up of the Wave Astound Broadband Fiber Optic Project for the October 1st Council meeting. • Continued to support the Library by responding to technical questions asked by potential proposers to the Harrison Memorial Library Renovation Project’s Architectural Services RFP. • Coordinated with Finance to review transportation project funding from Measure X, SB1, Gas Tax, Maintenance of Effort, Local Streets and Roads Program, RTP, and other sources. • Conducted panel interviews with 4 Project Manager candidates. An offer was made to a candidate but was subsequently rejected. Departmental interviews with others in progress. • Conducted panel interviews with 5 candidates for the Environmental Analyst/Technician position. Departmental interviews with the top candidates are scheduled for early October.
Carmel Cares, Friends of Mission Trail Nature Preserve, and Other Volunteer Groups • On September 21st, the “Save Our Shores 40th Anniversary Beach Cleanup” resulted in 50.5 pounds of trash picked up from the beach.
• At the North Dunes Habitat Restoration site, 25 Stevenson School students worked with ecologist Joey Canepa to pull invasive plants.
• Carmel Cares’ contractor is over 85% complete with installation of the Scenic Pathway Hardscape Project which includes barrier rail replacement/extension and pathway widening, a CIP project which is joint-funded with the City.
• A request to slightly adjust the location of five benches associated with Scenic Pathway widening are in review for a modified encroachment permit.
Environmental Programs
• For the Coastal Engineering, Phase II Project, EMC, Integral, and staff prepared a draft Community Survey associated with Sea Level Rise. The draft Survey is scheduled to be reviewed by the Forest and Beach Commission in November. Also, the consultants prepared a draft economic analysis technical memorandum and are compiling adaptation strategies for which their long-term recommendations will be tied to the results of the Community Survey. • Continued to compile data and prepare reports for the tedious Annual Stormwater Quality Report which must be submitted to the Water Quality Control Board by mid October. • Prepared staff report and resolution for the 5-year Cal Recycle Grant program for the September 30th Council meeting.
• For the North Dunes Habitat Restoration Site, continued to work with our consultants who are overseeing ice plant and invasive removals, as well as coordinating with Forestry for acacia trimming. Also began to review the feasibility of upgrading post and cable fencing protecting sensitive habitat areas within the Dunes to more sturdy, cedar post and rail fencing.
Attachment 5
• Research concluded that no permits are required from the National Oceanic and Atmospheric Administration to allow the City to bury dead sea mammals that get washed on shore; however, NOAA and the Moss Landing Marine Laboratories advised the City to wait 48 hours before burial, and that they wish to be notified of any unusual mammal deaths on the beach. • Prepared for the annual Blue City Forum to be held in October. • Public service messages in August included: Seeking 1st Flush Event volunteers, Stormwater Awareness Week (September 23-27), and Edible Food Recovery Program grant opportunity.
Facility Maintenance
• At Sunset Center, completed emergency repairs and restoration associated with a broken fire suppression pipe and patching the walls and roof. The revised cost of $30,000 is a significant reduction of the original $50-$100,000 ballpark estimate. • For the Norton Court Parking Garage Security Access (CIP) Project, the vendor installed the new system, and FOBs were issued to all tenants who rent parking spaces from the City.
However, the installation triggered other problems including with the old motor of the garage rollup door. Staff negotiated a settlement with the vendor to split the cost of the replacement motor.
• For the ADA Upgrades Project, Year 6 (CIP), the Planning and Building Departments approved the proposed stone design of an ADA drinking fountain to be installed outside of the Devendorf Park restrooms.
• An electrical contractor installed additional circuits tied to the emergency generator in the Park Branch Library. These circuits can now be used while the library is serving as a shelter during storms.
• A contractor renovated the Library Director and Executive Assistant’s suite in the Park Branch Library by creating a small conference room with a separate door. • Two electrical contractors were used to troubleshoot the exhaust fan for the City Hall basement restroom. It was determined that both the fan and motor had to be replaced. • The Underwriters Laboratory (UL) supporting our security contractor, Sentry Alarms, conducted a survey of wiring at all City buildings protected by Sentry equipment. UL found a number of wires that were not properly insulated per code. Sentry will have these repairs made at no cost to the City.
• Quotes were received for additional office space for new Public Works employees. Quotes obtained to create 4 offices in the Vista Lobos main room proved to be considerably more costeffective than converting the existing Project Manager’s office and adjacent storage room into only 3 offices. Revisions to the lowest quote are in progress with the contractor based on Building Code, safety, and other issues. Quotes are also being pursued from furniture and modular cubicle space vendors.
Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, several meetings were held with Indigo Architects and the Project Team to discuss initial schematic design concepts to rehabilitate and expand the existing building on-site. As part of this effort, basic programming needs for the Public Works side of the building and Corporation Yard were reviewed. • An initial Conceptual Design was unveiled by the Architect and reviewed by the Project Team.
The Concept does fit all needs of the Police Department, expands professional offices and most shop spaces of the Public Works Department, and thus merits further review. However, to make this concept work, Public Works equipment, material bays, and some shops would have to be relocated offsite, and both departments would need to vacate during construction.
Attachment 5
Ausonio, Inc. Projects:
• For the City Hall Roof Replacement Project, California Constructors completed removal of the old shingles and repaired roof plywood damaged by dry rot and termites. On September 13th, new roof shingles were delivered and hoisted onto the roof by a crane. Allegedly, the subcontractor lifting and distributing these shingles damaged the new protective felt placed over the plywood exposing the building to rain. Rain on the morning of September 16th entered into the City Hall building in numerous locations causing the building’s electrical system to be shut down, and three public meetings had to be cancelled. The moisture intrusion in numerous locations throughout the building prompted immediate remediation measures by Disaster Kleenup Specialists. All costs for cleanup will be charged to the contractor. By the end of the month, over 75% of the new shingles were installed, and final roofing and new gutters and downspouts are scheduled to be completed by mid-October. • For the Sunset Center Cottage Window Repairs Project, a preconstruction meeting was held with the contractor, Pro-Ex Construction, and arrangements were made with the hazardous materials monitoring firm. Sunset Center was successful in having their tenants temporarily vacant the cottages during the window repairs. Construction to begin in mid-October. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, the three bid proposals were evaluated, and the low bid of $437,000, submitted by Sharp Engineering & Construction of Carmel, is scheduled to be awarded by the City Council at the October 1st meeting. In addition, a Professional Services Agreement (PSA) was prepared with Moore Twining to provide special welding and anchor testing during construction, as required by the Building Code, and a Notice to Proceed was issued to Haro Kashunich & Associates for geotechnical and concrete testing during construction.
• For the Sunset Center Retaining Walls Repair Project, staff proposed ADA upgrades including 8 stair rail extensions, 2 contrasting stair noses, and an ADA bench, to partially meet the requirement of 20% of the value of the Project to meet ADA. The proposal was accepted by the Building Official. Also, ZFA Engineering submitted final plans, specifications, and calculations in response to Building Permit review comments, and bidding and construction contract documents were compiled by Ausonio. Bidding is anticipated later this Fall. • For the Lincoln Street Trestle Bridge Evaluation Project, an Amendment to the PSA with ZFA Engineering was prepared for a fixed fee of $25,000. A staff report and resolution were also prepared for Council approval of the Amendment at the September 30th meeting.
Wallace Group Projects:
• Wallace Group submitted 95% complete plans, specifications, and costs estimates for the FY 2024/25 Conglomerate Paving Project. Over the next two months, staff will restructure the design documents to identify additive bid items, check the plans and specifications, and prepare the bidding and contract documents. Bidding is forecasted by late 2024/early 2025 with construction commencing in the Spring of 2025.
• For the Shoreline Infrastructure Repair Project, which was combined with Reconstruction of the Fourth Avenue Outfall Wall Project, negotiations are underway with the best qualified firm; however, their proposed fee was higher than anticipated and budgeted. The Project Team requested, and received, additional backup materials from the selected consultant which can now be used to slightly reduce the scope of services, phase certain services for a later time, and renegotiate certain fees and hourly rates. The selected firm also requested a number of modifications to the PSA, many of which were rejected by the City Attorney’s office.
Additional Capital Improvement Projects:
• For CalAm Water’s Dolores Water Main Replacement Project between Santa Lucia and Eighth Avenues, CalAm’s contractor repaved the water main trench. In October, City street crews will Attachment 5
install additional asphalt drainage berms, after which, CalAm’s contractor will slurry seal the entire width of the street, thus concluding this project. • For the Mission Trail Nature Preserve (MTNP) 3 Drainage Projects, which includes drainage piping near the Rio Road entrance, an 85-foot boardwalk over a bog, and reconstruction of a large swale, construction began in early September. By the end of the month, the drainage piping and large swale were substantially completed, and the new redwood boardwalk was roughly 75% complete. Construction will conclude in early October followed by revegetation and final permit inspections required by the regulatory agencies. A change order is being processed to use remaining contingency funds to repair a drainage sink hole located near the intersection of Eighth Avenue and Scenic Road; however, State Park grant funds will not be eligible for this urgent repair.
• For the 4 City-wide Drainage Improvements Project, four bids were received at the public bid opening held on September 5th. All bids were found to be responsive and responsible. The Base Bid amount for three of the highest priority drainage improvements was over budget and requires a considerable allocation of CIP Contingency account funds to award the bid. The bids include one additive item for a nuisance drainage problem which could be resolved by a headwall and paving at Acacia Way; however, this bid would further tap into contingency funds and may be deferred. Award of the contract is anticipated at the November or December Council meeting.
• Kyler Engineering reviewed the current conditions of the closed beach access stairs at Tenth Avenue North and Twelfth Avenue, and determined that structural repairs are necessary before they can be reopened to the public. Their report included repair recommendations to provide for short term use while permanent repairs are pursued under the Shoreline Infrastructure Repair Project and its associated permits. Staff will be posting signs advising of the structural damage at these stairs, and meet with local contractors for expediting repairs. • For the Rule 20A Undergrounding Project, the Ad Hoc Committee decided to remove a prior option of undergrounding overhead lines along the Willow Trail in the MTNP and focus on a proposed underground district boundary within the Del Mar parking lot site. Staff knocked on doors and met with some of the residents within the boundary to discuss the project and answer questions. A Public Meeting on the matter, scheduled for September 16th, had to be rescheduled to October 7th.
Street Maintenance
• Labor Day holiday weekend activities included: setting up No Parking signs and barricades, supporting the Police and Community Activities Departments with traffic control and other logistical needs, providing additional trash bins, toilets, and additional staffing. • The new 5-yard Dump Truck was ordered and was equipped with a back-up safety camera and an automatic tarp cover prior to delivery to the City. It was immediately put to good use. • At the direction of the Traffic Safety Committee, the following modifications were made to the intersection of Torres Street and Sixth Avenue: relocated the existing Stop sign for westbound Sixth Avenue closer to the intersection, restriped the stop bar and legend for eastbound Sixth Avenue to be closer to the intersection, and removed the first two diagonal parking spaces on Torres on the southwest corner to improve driver visibility. • Began the Annual Storm Drain Inspection Program. This program includes inspecting every drainage pipe, culvert, open channel, inlet, and other drainage infrastructure throughout the City. All lines are cleared out prior to the winter storms, and repairs are made where needed. • Coordinated with the Finance and Environmental Programs Managers regarding upgrading bus stop parking and other City signs along Junipero Street at the Carmel Plaza. • Reconstructed the concrete pad at the top of the CDS unit located in the Del Mar parking lot at Ocean Avenue.
• Continued making priority repairs for sidewalks, split rail fences, and traffic signs.
Attachment 5
Forestry, Parks, and Beach
• Carmel Forest Master Plan:
o Steering Committee public meetings to review the Administrative Draft of the CFMP are scheduled for October 28th and 29th at Sunset Center Carpenter Hall. o Consulting Ecologist Nikki Nedeff signed a contract amendment to review and provide input on the Administrative Draft of the CFMP, as well as to attend both days of the Steering Committee meetings.
• Contractors:
o Tree Contractor West Coast Arborists completed their task order to grind 40 stumps. The contractor prepared the sites after stump removal occurred and planted native trees provided by the Forestry staff. Tree species planted were Monterey Pine and Coast Live Oak. Local nursery stock has been limited recently and Catalina Ironwood, Big Leaf Maple, and California Sycamore were not available as originally planned. o Following completion of the recent paving project and bicycle route along San Carlos Street, between Eighth and Thirteenth Avenues, West Coast Arborists removed a number of stumps along both sides of the street, and began planting new trees. A total of 10 new trees are planned.
o Tree Contractor Tope’s Tree Service performed clearance for traffic line of sight at the northwest corner of Junipero and Eleventh Avenue.
o As work is completed, task orders will continue to go out to the three tree contractors in an effort to catch up with the removals of trees rated poor, very poor, or dead trees in the Citywide tree inventory survey.
• City Crews:
o In September, Forestry crews planted 20 new trees, pruned 14 trees, and removed 12 dead, dangerous, or small overgrown trees impinging on the right of way. Trees planted were comprised of 15 Monterey Pines, 3 Coast live oaks, and 2 Monterey cypress. o Reached out to new nurseries to expand local plant availability. o City crews performed weed mitigation at the Scout House prior to transitioning the work to our landscape maintenance contractor, Town and Country. o Ross Playground provided recommendations for repairs and safety upgrades in the Forest Hill Park Playground.
o A Monterey Cypress trunk was cut into a bench to be installed along the Scenic Pathway. o At the North Dunes Habitat Restoration site, City crews cleared out fallen limbs, dead and invasive vegetation, and other debris under the direction of the project ecologist. . Permit Information
Attachment 5
Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March 26 20 3 5 27 14 13 4 7 0 0 11
April 20 16 3 3 15 8 7 5 5 0 0 10
May 27 7 4 3 8 5 3 2 1 0 0 3
June 28 21 8 17 21 5 16 4 5 2 11 9
July 35 31 9 5 16 8 8 11 15 0 1 26
August 29 21 8 13 13 8 5 7 9 0 1 16
September 41 35 15 22 46 16 30 36 25 0 1 51
October
November
December
2024 Totals 272 184 55 78 175 81 94 77 71 2 16 138
2024 Permitted removals, pruning, and required planting Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 77 71
*year to date
Historic permitted removals and required planting
Attachment 5
*Year to date – Includes work performed by City crew as well as on call tree contractors.
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 175 81 94 138 77 71 78.86% 287
City Forestry, Parks, and Beach Activities
Attachment 5
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.
Attachment 5
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: September 2024 Check Register Summary
RECOMMENDATION:
Approve the check register for September 2024.
BACKGROUND/SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.
Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of September 2024. This data can be found on the last page of the report.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for September 2024, totals $1,312,291.75.
PRIOR CITY COUNCIL ACTION:
Council ratified the August 2024 check register at the September 30, 2024 special council meeting.
ATTACHMENTS:
Attachment 1) September 2024 Check Register
September 2024 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
54216 County of Monterey-Treasury Division Citation funds 09/06/2024 9,400.00 90624001 CALPERS Active medical premium 09/06/2024 136,861.14 Total for Department: 000 ___ 146,261.14
Department: 110 City Council
54240 Monterey Peninsula Ballet Theatre Grant proceeds FY 24-25 09/06/2024 3,000.00 54243 Peninsula Messenger LLC Mail service sorting and delivery 09/06/2024 7,304.00 54372 United Way Of Monterey County 211 Monterey County Support FY 24-25 09/27/2024 3,000.00 Total for Department: 110 City Council 13,304.00
Department: 111 City Administration
54203 Amazon Capitol Services IT Supplies and Equipment 09/06/2024 353.59 54204 Amazon Web Services Inc Data and cloud storage fees 09/06/2024 544.90 54208 AT&T Telephone service citywide 09/06/2024 2,488.11 54209 Bridge IT Consulting I year renewal HYCU 09/06/2024 9,825.41 54211 Carmel Pine Cone Legal noticing 09/06/2024 150.00 54218 Digital Deployment Website support agreement:Maint, training, security and updates 09/06/2024 700.00 54225 GovInvest Inc Finance Forecasting module-Annual subscription fee 09/06/2024 25,000.00 54229 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 09/06/2024 1,888.89 54233 KnowBe4 USA Security Awareness Training/PhishER Subscriptions 09/06/2024 3,599.64 54235 Livewire Information Systems IT Consulting services 09/06/2024 3,600.00 54239 MISAC Membership renewal 2024-25 Staker, DeNoyer 09/06/2024 260.00 54241 Netkiller, Inc. GWS Enterprise Plus-Google Workspace subscription Year 2 of 3 09/06/2024 22,464.00 54250 Softchoice Corporation ODSA Program 09/06/2024 3,874.00 54253 T-Mobile Monthly cell service, usage and purchases 09/06/2024 1,028.44 54259 Verizon Wireless Cell phone sales and usage 09/06/2024 5,478.18 54264 Winners Awards Plaques for outgoing council members Ferlito and Richards 09/06/2024 600.88 54266 Alhambra Water service-City Hall 09/13/2024 252.31 54268 AT&T Telephone service citywide 09/13/2024 1,046.42 54272 Comcast PD Cable service 09/13/2024 39.31
54283 City of Carmel Petty Cash Reimburse for expenses CA lunch exp 09/13/2024 168.39 54285 Potter's Electronics IT materials 09/13/2024 93.41 54301 Amazon Web Services Inc Data and cloud storage fees 09/20/2024 947.88 54334 AT&T Telephone service Citywide 09/27/2024 1,025.70 54335 Benefit Coordinators Corporation (BCC) Cobra Monthy Admin Fee 09/27/2024 167.20 54338 Carmel Pine Cone Legal noticing 09/27/2024 630.00 54340 Comcast PD Cable service 09/27/2024 516.43
54341 Comcast Business NonNGEN internet and recurring charges 09/27/2024 644.40 54348 General Code Municipal Code updates:Web, paper and electronic 09/27/2024 117.50 54350 Hacienda Sales tax omitted on original payment 09/27/2024 391.50 54351 Iron Mountain Records storage and management services 09/27/2024 1,591.05 54352 IWORQ Software management services and support:Add'l letters and forms 09/27/2024 500.00 54359 MRC Xerox copier usage citywide 09/27/2024 603.97 54361 Office Depot, Inc. Office supplies Admin 09/27/2024 537.02 54365 SHI International Corp 15 Workstations15 monitors 09/27/2024 28,366.11 54374 US Bank NYT Digital Subscriptions 09/27/2024 20.00 54374 US Bank CA Meeting expenses 09/27/2024 128.78
54374 US Bank CPB meeting 09/27/2024 12.39
54374 US Bank Clerk election handbook 09/27/2024 546.25 54374 US Bank HR office expense 09/27/2024 43.69
54374 US Bank Metrofax 09/27/2024 11.95
54374 US Bank AISlides subscription 09/27/2024 10.00
54374 US Bank IT Subscriptions - Microsoft, Freshowrks, Bitwarden, Adobe, Backblaze 09/27/2024 3,831.27 54374 US Bank IT Telephone - Junction Networks 09/27/2024 3,672.85 54377 Xerox Financial Services Xerox copier leases citywide 09/27/2024 1,452.53 90624001 CALPERS GASB 68 calculations 09/06/2024 3,220.59 Total for Department: 111 City Administration 132,444.94 Department: 112 City Attorney
54336 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 09/27/2024 316.00 Total for Department: 112 City Attorney 316.00
Department: 115 Community Planning & Building
54203 Amazon Capitol Services CP&B Office Supplies - earbuds, Diane Backer 09/06/2024 24.02 Attachment 1
54221 Engineered Fire Systems FY 24-25: Fire Systems Review (revenue offset) 09/06/2024 500.00 54238 Minuteman Press Booklets: 6th Cycle Housing Element - $500 of $551.55 09/06/2024 551.55 54257 Universal Staffing Inc Temporary staffing services: Diane Backer 09/06/2024 3,696.00 54318 Harris & Associates, Inc In-office staffing espense:Planning support 09/20/2024 23,700.00 54344 EMC Planning Group, Inc FY 23-24: REAP Grant - - 6th Cycle Housing Element 09/27/2024 1,243.48 54345 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset) 09/27/2024 1,750.00 54346 FedEx Shipping fees-Planning 09/27/2024 15.26
54354 Katherine Wallace Reimburse for Planning Webinar fees Ethics In Comm Planning 09/27/2024 280.00 54356 Margaret Clovis Historical evaluation flat rate Great Valley Holdings 09/27/2024 2,844.00 54361 Office Depot, Inc. FY 23-24: Office Supplies, CP&B Dept. 09/27/2024 157.63 54363 Past Consultants LLC 2024 CBTS Historic Context Statement Update-Ph 2,3 09/27/2024 31,140.00 54373 Universal Staffing Inc Temporary staffing services 09/27/2024 11,088.00 54374 US Bank Dues: Regent Uni, American Council of Engineers, Int'l Code Council 09/27/2024 1,395.31 Total for Department: 115 Community Planning & Building 78,385.25 Department: 116 Police
54207 ArmorerLink Annual subscription:Firearm management system 09/06/2024 2,400.00 54212 Carmel Towing & Garage PD Fuel charges 09/06/2024 9,494.74 54215 County of Monterey, Dept of Emerg CommunNGEN O&M 09/06/2024 6,036.00 54252 T2 Systems, Inc Automated Owner Lookups/Color Mailed Letters 09/06/2024 491.95 54262 Wayside Garage Auto repairs PD 09/06/2024 5,378.93 54269 Axon Enterprise, Inc PD: Bundled services Tech Assurance-Body Cameras 09/13/2024 11,814.13 54273 De Lage Landen Financial PD copier lease 09/13/2024 397.91 54274 Elissa Higgins Training 9/-/-9/6/24 Women Leaders in Law Enforcement 09/13/2024 1,797.84 54300 Alhambra Water service-Police Dept 09/20/2024 264.67 54309 De Lage Landen Financial Copier contract #500-50383370 buyout 09/20/2024 5,232.99 54326 Salinas Valley Pro Squad PD Uniform and service clothes 09/20/2024 448.96 54327 San Diego Police Equiptment Co Inc Range supplies PD 09/20/2024 6,644.02 54329 Seaside Cadillac-CDJR Repairs 2021 Dodge Durango 09/20/2024 96.43 54339 City Of Monterey Monterey Bay Defense Alliance contributions (SWAT training) 09/27/2024 5,000.00 54342 Community Hospital of the Monterey Peninsu PD Testing services 09/27/2024 108.00 54343 Department of Justice/Accounting Office PD:Fingerprinting services 09/27/2024 32.00 54353 Jacob Clifford Training expense CATO Conf 9/30/24 09/27/2024 176.00 54364 Rita Torres Training expense Dispatch course 11/7/24 09/27/2024 1,000.00 54366 South Bay Regional Public Safety Training seminar: Basic Dispatch/Rita Torres 10/7/24-11/1/24 09/27/2024 895.71 54368 Swift Car Wash Car washes Police Dept 09/27/2024 160.00 54369 T2 Systems Canada Inc. Digital Iris Scanner Service 09/27/2024 75.00 54374 US Bank PD CERT and safety expenses/Car Week 09/27/2024 1,740.24 54374 US Bank PD Vehicle expense 09/27/2024 312.37
54374 US Bank PD Office supplies 09/27/2024 131.08
54374 US Bank PD meeting expense 09/27/2024 76.49
Total for Department: 116 Police 60,205.46
Department: 117 Fire
54212 Carmel Towing & Garage Fire Dept. Gas Expense 09/06/2024 2,244.20 54214 City Of Monterey FY 24-25 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 09/06/2024 271,133.00 54215 County of Monterey, Dept of Emerg CommunDispatch Service 09/06/2024 6,556.00 54220 Emergency Vehicle Group, Inc Fire Dept Vehicle repairs 09/06/2024 1,277.83 54266 Alhambra Water service-Fire Dept 09/13/2024 186.65 54267 American Supply Company Fire Dept janitorial supplies 09/13/2024 178.62 54280 Mission Linen Service Fire Dept laundry service 09/13/2024 277.24 54321 Mission Linen Service Fire Dept laundry service 09/20/2024 133.62 54339 City Of Monterey Fire Dept Vehicle repairs 09/27/2024 5,107.67 54347 First Alarm Alarm services-Fire Station 09/27/2024 326.46 Total for Department: 117 Fire 287,421.29
Department: 118 Ambulance
54212 Carmel Towing & Garage Amb Dept. Gas Expense 09/06/2024 1,612.63 54214 City Of Monterey Ambulance Administration fee 09/06/2024 15,538.86 54244 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 09/06/2024 90.30 54270 Bound Tree Medical LLC Medical supplies 09/13/2024 3,427.32 54271 City Of Monterey Ambulance overtime reimbursement for staffing by Monterey Fire 09/13/2024 2,736.79 54273 De Lage Landen Financial Printer lease Fire/Amb Dept 09/13/2024 71.01 54277 Golden State Truck & Trailer Ambulance repairs 09/13/2024 8,879.66 54282 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 09/13/2024 121.71 54289 Wittman Enterprises, LLC Ambulance billing service 09/13/2024 2,204.17 54305 Bound Tree Medical LLC Medical supplies 09/20/2024 334.96 54309 De Lage Landen Financial Copier contract # 500-50133654 buyout 09/20/2024 862.73 54323 Myles Routh Reimburse for Paramedic License renewal 09/20/2024 250.00 54360 Myles Routh EMS class reimbursement 09/27/2024 41.95 54374 US Bank Amb vehicle exp 09/27/2024 148.75
Attachment 1
Total for Department: 118 Ambulance 36,320.84
Department: 119 Public Works
54201 Airtec Inc FM HVAC services 09/06/2024 648.33
54202 Alhambra Water for PW 09/06/2024 221.82
54205 American Lock & Key Locksmith services 09/06/2024 202.96 54206 American Supply Company FM Janitiorial Supplies 09/06/2024 21.25 54210 California Fire Protection, Inc. Annual fire inspection, extinguishers 09/06/2024 450.00 54212 Carmel Towing & Garage Fuel for PW vehicles 09/06/2024 3,160.37 54213 Cintas Corporation Uniform Services 09/06/2024 492.63 54219 Elevator Service Co of Central Callifornia Inc Labor/Materials to decommission dumbwaiter per scope of work. 3/ 09/06/2024 7,685.00 54223 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 09/06/2024 2,643.72 54224 Golden State Portables Portable restroom rentals 09/06/2024 2,260.18 54227 Hayward Lumber Public Works Streets supplies 09/06/2024 320.53 54237 David Sollid Marina Backflow Company FM Backflow services 09/06/2024 450.00 54242 Office Depot, Inc. Office Supplies for PW Admin 09/06/2024 283.57 54246 Poe's Plumbing & Backflow FM Plumbing services Citywide 09/06/2024 1,236.48 54247 Robert Half Temp help in Forestry 09/06/2024 2,707.28 54248 Scarborough Lumber & Building Forestry Supplies 09/06/2024 278.09 54249 Sentry Alarm Systems FM Alarm services 09/06/2024 3,282.54 54251 Sunbelt Rentals, Inc Equipment Rentals 09/06/2024 1,643.28 54254 Town and Country Gardening Tree work in City 09/06/2024 12,900.00 54255 Transportation Agency for Monterey County PMP Consultant Services-Nichols Consulting-6/30/24 #JUNE2024 09/06/2024 16,287.08 54256 Tree Stuff Lockbox No 639707 Chain Saw Supplies 09/06/2024 908.99 54258 US Bank Breakfast for PW staff 09/06/2024 116.14
54258 US Bank Supplies for Car Week 09/06/2024 1,582.96 54258 US Bank Traffic Cones RC #1816 09/06/2024 609.54
54258 US Bank Charger for Forestry 09/06/2024 54.07
54275 Ewing Irrigation and Landscape Supply Supplies for Forestry 8/14/24 #23139628 09/13/2024 147.17 54276 Golden State Portables Portable restroom rentals 09/13/2024 2,566.65 54278 Granite Rock Company Supplies for PW Streets 09/13/2024 725.44 54283 City of Carmel Petty Cash Reimburse for expenses County fees 09/13/2024 2.00 54286 Pureserve Building Service FM Janitiorial services Citywide 09/13/2024 22,428.86 54287 Robert Half Temp help in Forestry 09/13/2024 1,346.40 54299 Ailing House Pest Control FM Pest control services Citywide 09/20/2024 974.00 54302 American Lock & Key Locksmith services 09/20/2024 387.80 54303 Ausonio, Inc On-call services 09/20/2024 1,005.38 54304 Blancas Construction Inc General Contract for City 09/20/2024 2,422.81 54306 Carmel Cares-Dale Byrne, President Sidewalk pressure washing 9/5/24 #0040 09/20/2024 6,500.00 54307 Carmel Towing & Garage Fuel for PW vehicles 09/20/2024 2,629.42 54308 Cintas Corporation Uniform Services 09/20/2024 500.49 54310 Denise Duffy & Associates Planning and Environmental contract 9/3/24 #9387 09/20/2024 7,805.25 54311 Drought Resistant Nursery Forestry Plants and trees 09/20/2024 526.09 54313 Eric Miller Work boots per MOU-FY 24-25 09/20/2024 350.00 54314 Ferguson Enterprises, Inc. Plumbing repair parts 5/20/24 #5055218 09/20/2024 4,626.50 54315 Forestry Suppliers, Inc F & B Materials and supplies 09/20/2024 2,630.42 54316 Golden State Portables Portable restroom rentals 09/20/2024 3,466.00 54317 Griggs Nursery Inc Flowers and supplies for Forestry dept. 6/4/24 2889 09/20/2024 1,157.58 54319 Hayward Lumber Public Works Streets supplies 09/20/2024 242.92 54320 David Sollid Marina Backflow Company FM Backflow services 09/20/2024 495.00 54322 MJ Murphy Lumber and Hardware Lumber 09/20/2024 643.10 54324 Office Depot, Inc. Office Supplies for PW Admin 09/20/2024 165.70 54325 Robert Half Temp help in Forestry 09/20/2024 781.84 54328 Scarborough Lumber & Building Public Works Streets supplies 09/20/2024 11.62 54330 Tree Stuff Lockbox No 639707 Chain Saw Supplies 09/20/2024 133.20 54333 Zero Waste USA Mutt Mitts 09/20/2024 6,205.40
54338 Carmel Pine Cone Public Noticing 09/27/2024 180.00 Total for Department: 119 Public Works 131,503.85
Department: 120 Library
54362 Pacific Grove Self Storage Storage Unit - Document storage 09/27/2024 406.00 Total for Department: 120 Library 406.00
Department: 121 Community Activities
54316 Golden State Portables portable restrooms for sandcastle contest 9.14.24 09/20/2024 1,362.03 54374 US Bank snacks for VIPS during Car Week, Homecrafters' jury lunch 09/27/2024 243.05 Total for Department: 121 Community Activities 1,605.08 Department: 122 Economic Revitalization
54367 Sunset Cultural Center Inc. Current fiscal year Operating Grant 09/27/2024 187,500.00 Attachment 1
Total for Department: 122 Economic Revitalization 187,500.00 Department: 130 Non-Departmental
54245 PG&E Citywide gas and electric services 09/06/2024 360.07 54284 PG&E Citywide gas and electric services 09/13/2024 20,814.48 90624001 CALPERS Retired medical premium 09/06/2024 7,065.00 Total for Department: 130 Non-Departmental 28,239.55
Department: 311 Capital Projects
54200 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 09/06/2024 4,569.37 54217 Denise Duffy & Associates Drainage Repairs for Lincoln St and Santa Fe 09/06/2024 1,031.50 54230 Indigo/Hammon & Playle Architects, LLP Prep functional program report, concept drawings and cost estima 09/06/2024 7,490.00 54232 KIS Palo Alto Networks PA-1410 Network Security/Firewall Appli 09/06/2024 103,548.00 54265 Advance Design Consultants, Inc Vista Lobos 3 EV Charger electrical Panel Upgrade 09/13/2024 8,953.09 54281 Pacific Redwood Products, LLC Supplies for Scenic Pathway. 8/27/24 #3122 09/13/2024 15,532.31 54288 Ten Over Studio, Inc Sunset Center Cottage Windows 09/13/2024 2,750.00 54303 Ausonio, Inc City Hall Roofing Replacement 09/20/2024 12,936.00 54312 Dudek MTNP Drainage Project 09/20/2024 6,433.11
54331 Wallace Group Streets Resurfacing 09/20/2024 15,065.00 Total for Department: 311 Capital Projects 178,308.38
Department: 513 Veh & Equip Replacement
54279 Jays Tires Outfitting expenses PD EV 09/13/2024 30,069.97 Total for Department: 513 Veh & Equip Replacement 30,069.97 Grand Total 1,312,291.75
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Katherine Wallace, Associate Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-086 granting an appeal, APP 24117 (Rodriguez), of the Historic Resources Board’s decision to add an individual property known as the “Henry J.
Ohloff House” and issuing a Determination of Ineligibility for the property located at Camino Real 4 northwest of 11
th Avenue to the Carmel Inventory of Historic
Resources. APN: 011-275-006-000.
RECOMMENDATION:
Adopt Resolution 2024-086 finding an individual property located at Camino Real Street 2 northwest of 11 th
Avenue in the Single-Family Residential (R-1) Zoning District ineligible for listing on the Carmel Inventory of Historic Resources and issue a Determination of Ineligibility for listing on the Carmel Inventory (Attachment 2); APN: 010-275-006-000.
BACKGROUND/SUMMARY:
EXECUTIVE SUMMARY
The subject appeal application (APP 24117, Rodriguez) was considered at the September 10, 2024 City Council hearing. Staff recommended denial of the appeal and prepared a resolution for denial; the Council moved to grant the appeal. Staff has returned with an amended resolution for adoption by the Council, and a Determination of Ineligibility for listing on the Carmel Inventory.
BACKGROUND/SUMMARY
On May 16, 2023, Design Study application DS 23147 (Rodriguez) was submitted for after-the-fact alterations to the residence at Camino Real Street 4 northwest of 11th Avenue. The 5,000-square-foot residential property (APN 010-275-006) is located in the Single-Family Residential (R-1) zoning district and is developed with a one-story residence and detached garage. Carmel Municipal Code (CMC) Section
17.32.130.A requires that upon submittal of a design study application, the City shall determine if the property contains historic resources. Therefore, on July 11, 2023, the applicant submitted an application for a Historic Evaluation (HE 23209, Rodriguez). City-contracted qualified professional, Margaret Clovis, prepared a DPR 523 Form in August, 2023, and found the "J. Henry Ohloff House" eligible for listing in the Carmel Inventory as a good local example of a Tudor Revival style cottage, constructed in 1933 by local master designer/builder Ernest Bixler, rebuilt to Bixler’s original design by Miles Bain in 1940 after a fire.
The applicant submitted second opinions by qualified professionals. The matter was considered by the Historic Resources Board on April 15, 2024; the Board voted 3-1-1 (with one Board member absent) to pass Resolution 2024-002-HRB adding the property to the Inventory.
Decisions of the Historic Resources Board are appealable to the City Council. On April 25, 2024, property owners Greg and Van Rodriguez filed an appeal of the Historic Resources Board’s decision, citing lack of clear evidence the home is a Tudor style that represents a particular idea or theme, and aspect, or a particular phase of the work of a “master” builder or architect. On September 10, 2024, Staff recommended denial of the appeal and provided a resolution for denial; the City Council passed a motion (3-2) finding the subject property ineligible for listing on the Historic Inventory due to lack of sufficient Tudor Revival characteristics and loss of integrity. Based on the Council findings, Staff has returned with a resolution finding the subject property ineligible for listing on the Carmel Inventory and a Determination of Ineligibility.
In accordance with CMC Section 17.32.060.D (Determinations of Ineligibility) determinations of ineligibility shall be valid for a period of five years from the date of issuance.
ENVIRONMENTAL REVIEW:
Pursuant to section 15378 of the CEQA Guidelines, finding the property ineligible for listing on the Carmel Inventory does not grant any permits or entitlements approving a project that would result in a direct or indirect physical change in the environment. Staff recommends the determination of ineligibility for listing on the Carvel Inventory be found “not a project.”
FISCAL IMPACT:
None for this action. The time and materials necessary for the processing of the application was previously allocated in the FY23/24 budget.
PRIOR CITY COUNCIL ACTION:
On September 10, 2024, the City Council granting an appeal (APP 24117, Rodriguez) of a Historic Resources Board decision to list a property on the Carmel Inventory of Historic Resources. A resolution for denial was prepared for that hearing, and as such, the item needs to be brought back to the Council for adoption of a revised resolution.
ATTACHMENTS:
Attachment 1) Resolution 2024-086
Attachment 2) Determination of Ineligibility
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA FINDING AN INDIVIDUAL PROPERTY LOCATED AT CAMINO REAL STREET 4 NORTHWEST OF 11TH AVENUE IN THE SINGLE-FAMILY RESIDENTIAL (R-1) ZONING DISTRICT INELIGIBLE FOR LISTING ON THE CARMEL INVENTORY OF HISTORIC RESOURCES; APN: 010-275- 006
WHEREAS, on July 11, 2023, Jeremy McCullough, (“Applicant” and “Agent”) submitted a Historic Evaluation application “(HE 23-209, Rodriguez)” on behalf of Greg and Van Rodriguez (“Owner”) for the property located at Camino Real Street 4 northwest of 11th Avenue, in the SingleFamily Residential (R-1) Zoning District (Block Q, Lots 11 & 13); and WHEREAS, in accordance with the City’s Historic Preservation Ordinance (CMC 17.32), upon receipt of a Historic Evaluation application, an initial assessment of historic significance shall be conducted to determine whether the property may have historic resource potential sufficient to warrant conducting an intensive survey (CMC 17.42.060.B); and WHEREAS, in accordance with CMC 17.32.060.B, if a property appears to meet the criteria for the inventory or, if based on the initial assessment, a definitive determination of eligibility or ineligibility cannot be made, a qualified professional under contract to the City must prepare an intensive survey of the property; and
WHEREAS, Margaret Clovis, a qualified professional and City-contracted historic consultant, conducted an initial assessment of the property and was unable to disqualify the residence from listing based on the criteria for listing as a historic resource as outlined in the Carmel Municipal Code (CMC 17.32.040) and therefore a definitive determination of ineligibility could not be made by staff; and
WHEREAS, staff retained the services of Ms. Clovis to prepare an intensive review of the property (HE 23-209, Rodriguez) described herein as “application”, to determine whether the property meets the criteria for listing on the Carmel Inventory; and WHEREAS, the review concluded that the subject property is eligible for listing in the Carmel Inventory as a locally significant Tudor Revival style cottage built in 1933 by master builder Ernest Bixler (and rebuilt in 1940 by master builder Miles Bain to the original design), representative of Carmel’s architectural chronology; and WHEREAS, the intensive survey dated August 2023 prepared by Margaret Clovis identified the property as the “J. Henry Ohloff House” with the following character defining features: cross-gabled roof system with sloping eaves; compound floor plan; horizontal and vertical boards within the apex of the gables; louvred vents in the front gables; original old brick chimney (recently covered with stucco); multi-paned casement windows; partial-width porch; and stucco exterior walls; and
WHEREAS, the intensive survey concluded that the residence is eligible for listing on the Carmel Inventory of Historic Resources as the property is representative of Theme 5: Architectural Development in Carmel (1888-1965) in the Historic Context Statement; retains a sufficient degree Attachment 1
Resolution No. 2024-086
of integrity; is greater than 50 years old; and, meets California Register Criteria 3 (Architecture) as a good example of a Tudor Revival style building and also as a work of master local builder(s) Ernest Bixler and Miles Bain; and
WHEREAS, in accordance with CMC 17.32.070.A, properties determined to be eligible by an administrative determination, or by the Historic Resources Board on appeal, shall become part of the Inventory upon completion of an inventory form documenting the resource and issuance of an administrative determination finding by the Department or adoption of a finding by the Board that the property meets the criteria for historic resources; and WHEREAS, on behalf of the property owner, Anthony Lombardo, Attorney, challenged the administrative determination made by the Department and requested that the Historic Resources Board consider the decision to list the property on the Historic Inventory; and WHEREAS, on April 15, 2024, the Historic Resources Board held a public hearing to receive public testimony regarding whether to list an individual property located at the Camino Real Street 4 northwest of 11th Avenue in the Single-Family Residential (R-1) Zoning District on the Carmel Inventory of Historic Resources; and
WHEREAS, on or before April 5, 2024, on behalf of the property owner, Gail Hatter posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, notice of the public hearing was published in the Carmel Pine Cone on April 5, 2024 and posted in three locations on April 12, 2024 in compliance with State law (California Government Code 54956); and
WHEREAS, the Historic Resources Board did hear and consider all said reports, attachments, recommendations, and testimony herein above set forth and used their independent judgement to evaluate the project; and
WHEREAS, based upon evidence presented to the Board at the April 15, 2024 hearing including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department, the Historic Resources Board of the City of Carmel-by-theSea passed Resolution 2024-002-HRB adding an individual property, the “J. Henry Ohloff House” located at Camino Real 4 northwest of 11th Avenue in the Single-Family Residential (R-1) zoning district, APN: 010-275-006, to the Carmel Inventory of Historic Resources; and WHEREAS, decisions of the Historic Resources Board are appealable to the City Council per CMC 17.54.040.C; and
WHEREAS, on April 25, 2024, Greg and Van Rodriguez (Appellant) filed an appeal of the Historic Resources Board’s decision, citing lack of clear evidence the home is a Tudor style that represents a particular idea or theme, and aspect, or a particular phase of the work of a “master” builder or architect; and
WHEREAS, on August 23, 2024, a notice of the public hearing scheduled for August 6, 2024, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and Attachment 1
Resolution No. 2024-086
WHEREAS, on or before September 1, 2024, the appellant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before September 6, 2024, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on September 10, 2024, the City Council held a public hearing and did hear and consider all said reports, attachments, recommendations, and testimony herein above set forth and used their independent judgment to evaluate the project; and WHEREAS, on September 10, 2024, Staff recommended denial of APP 24117 (Rodriguez); and
WHEREAS, on September 10, 2024, the City Council moved to grant APP 24117 (Rodriguez), passing a motion (3-2) finding the subject property ineligible for listing on the Historic Inventory due to lack of sufficient Tudor Revival characteristics and loss of integrity; and WHEREAS, Staff has prepared a revised resolution based on the findings and direction made by the City Council at the September 10, 2024 hearing and has returned to the City Council at this November 4, 2024 meeting for adoption of the findings and issuance of the Determination of Ineligibility; and
WHEREAS, on October 25, 2024, a notice of the public hearing scheduled for November 4, 2024, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091); and
WHEREAS, on or before November 1, 2024, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, this Resolution and its findings are made based upon the analysis and evidence presented to the City Council at the September 10, 2024 hearing, including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department; and
WHEREAS, the City Council did hear and consider all said reports, attachments, recommendations and testimony herein above set forth and used their independent judgement to evaluate the project; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA"), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the "CEQA Guidelines") and City Environmental Regulations (CMC 17.60) require the review of certain projects for environmental impacts and preparation of environmental documents; and
WHEREAS, finding the subject property ineligible for listing on the Carmel Inventory is “not a project” pursuant to section 15378 of the CEQA Guidelines and does not grant any permits or entitlements approving a project that would result in a direct or indirect physical change in the environment; and
Attachment 1
Resolution No. 2024-086
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Carmel-bythe-Sea adopts the following findings regarding APP 24117 (Rodriguez), disqualifying the property from listing on the Carmel Inventory of Historic Resources:
1. The property lacks sufficient Tudor Revival characteristics to qualify it as a good example of the architectural style.
2. The property has lost physical integrity.
BE IT FURTHER RESOLVED that the City Council finds an individual property located at Camino Real 4 northwest of 11th Avenue in the Single-Family Residential (R-1) zoning district ineligible for listing in the Carmel Inventory of Historic Resources and issues a Determination of Ineligibility with the basis of said determination being: 1) The property lacks sufficient Tudor Revival characteristics to qualify it as a good example of the architectural style and 2) The property has lost physical integrity. The determination is final and shall remain valid for a period of five (5) years.
PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA THIS 4 th DAY OF NOVEMBER 2024, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
CARMEL-BY-THE-SEA
DETERMINATION OF INELIGIBILITY
For the Carmel Historic Resources Inventory
On November 4, 2024, the City Council adopted findings via Resolution 2024-086 that the property identified below does not constitute a historic resource and is therefore ineligible for the Carmel Inventory of Historic Resources.
Assessor’s Parcel Number: 010-275-006-000
Current Owner: Greg & Van Rodriguez
Block: Q
Lot: S 10 ft of Lot 11 & all of Lot 13
Street Location: Camino Real Street 4 northwest of 11th Avenue Lot size: 5,000 square feet
Date of Construction: 1933, reconstructed in 1940 after a fire The basis for this determination is:
The property lacks sufficient age to be considered historic. The property has substantially lost its historic integrity through alterations, additions, deterioration, changes in the surrounding environment or other causes. The property does not relate to historic themes or property types established in the Historic Context Statement for Carmel-by-the-Sea.
The property has no association with important events, people or architecture that are identified in the Historic Context Statement or that represent the historical/cultural evolution of Carmel-by-the-Sea.
There are other better examples of the builder’s work in the city.
This Determination of Ineligibility is based on the City Council’s review of the Intensive survey prepared for HE 23209 (Rodriguez) by qualified professional Margaret Clovis dated 08/2023 (attached) and subsequent consideration of application APP 24117 (Rodriguez), appealing Resolution 2024-002-HRB, during the regular City Council meeting on September 10, 2024. The Council subsequently adopted findings of Ineligibility via Resolution 2024-086 during the special City Council meeting on November 4, 2024. This Determination shall remain valid for a period of 5 years and shall expire on November 4, 2029.
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie R. Waffle, AICP, Principal Planner APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-087 approving a Permanent Encroachment Permit application, PERM EN 240129 (Voris), for the legalization of existing encroachments in the public right-of-way, fronting a single-family residence located on Torres Street 4 northeast of 6th Avenue. APN: 010-092-010-000.
RECOMMENDATION:
Adopt Resolution 2024-087 approving a Permanent Encroachment Application (EN 240129) for existing encroachments in the public right-of-way, adjacent to the historic Hansel & Gretel cottages located on Torres Street 4 northeast of 6
th Avenue (APN 010-092-010-000).
BACKGROUND/SUMMARY:
On March 13, 2024, the Planning Commission adopted Resolution 2024-019-PC approving the construction of a 250-square-foot detached garage in the front yard setback of the historic Hansel and Gretel Cottages (Attachment 2). The Planning Commission recommended the removal of existing encroachments in the public right-of-way and adopted Condition of Approval No. 21, requiring the encroachments to be removed prior to the final inspection of the detached garage (Attachment 3). The standard condition would have typically included “…or apply for an encroachment permit.” This verbiage was inadvertently left out of the condition of approval. The encroachment permit review standards were not discussed in detail with the Planning Commission, only the treatment of the right-of-way as described in the Residential Design Guidelines.
The application for the permanent encroachment was referred to the City Council and considered at the October 1, 2024 hearing. The item was brought to the City Council in accordance with CMC 12.08.050.D which states: If the proposed encroachment does not conform to these standards, or it is the opinion of the City Administrator that the nature of the encroachment is contrary to the public interest or should be referred to the City Council for determination, then the application shall be scheduled for action by the City Council. The City Administrator referred the application to the City Council for action. The City Council has the authority to exercise discretion in determining conformance with applicable review standards.
The subject encroachment permit (EN 240129, Voris) was considered at the October 1, 2024, City Council hearing. Following deliberation, the Council moved to approve the encroachment. Staff has returned with a resolution of approval with findings for adoption by the City Council.
Project Description:
The Applicant is seeking approval for existing stone borders around landscaped areas in the public right-ofway in front of the historic Hansel & Gretel cottages. The stone border resembles Carmel stone and compliments the stone patio and pathways on the property, as well as the stone foundation and chimney on Hansel. Secondary encroachments include the Carmel stone walkway at the front entry gate and excess asphalt across the property frontage. Previously installed landscape lights have been removed from the right-of-way.
Applicable Regulations:
General Plan Policy P1-43 states,
Maintain and enhance the informal, vegetated, open space character of the City’s rights-of-way. Trees in the rights-of-way shall not be removed to provide parking. With the exception of driveways, installation of new paving in the rights-of-way by private property owners is prohibited. (LUP) CMC Section 17.34.070.B (Public Right-of-Way in the R-1 District) states that pathways paved only with decomposed granite or other soil materials are permitted and above-ground encroachments are prohibited (except paving for driveways). The full text of the section is provided below.
1. Landscaping in public rights-of-way in the R-1 district is limited to drought-tolerant plants that are native and are consistent with the character of the Monterey Peninsula environment.
2. Plants should be natural in character and informally arranged to reflect the surrounding forest atmosphere. Landscaping shall not include bedding plants, highly colorful flowering plants and “formal plant arrangements.”
3. Landscaping should consist of leafy ground covers, low shrubs and/or trees of the urbanized forest.
Natural dirt rights-of-way with pine needles is also permitted. Parking spaces may be defined in the unpaved right-of-way with landscaping.
4. Paving, gravel, boulders, logs, timbers, planters or other above-ground encroachments are prohibited, except paving for driveways. Pathways paved only with decomposed paved only with decomposed granite or other soil materials made of soil materials are permitted.
Residential Design Guideline 1.5 states,
Maintain and enhance the informal, vegetated, open space character of the right-of-way.
Use simple planting plans when right-of-way landscaping is proposed.
Emphasize native plants.
Do not add paving or boulders to the right-of-way.
Residential Design Guideline 1.7 states,
Where a parking area in the right-of-way is to be defined, use a design that will reinforce the forest image.
Natural soil, shredded bark and wood chips are preferred surface materials. Gravel is prohibited.
Separate an existing parking space in the right-of-way from any driveway with plantings.
Only the city is authorized to add paving or boulders in the public right-of-way, except in the cases of driveways and authorized encroachments.
Residential Design Guideline 2.2 states,
Maintain existing patterns of street edge design and street paving.
Avoid adding new pavement at the edge that would widen the street or create a parking space.
Maintain an informal unpaved and/ or landscaped edge where it exists.
Residential Design Guideline 10.3 states,
Planting in areas visible from the street or other public places should continue the forest character.
Locate plants in relaxed, informal arrangements that are consistent with the urban forest character.
Avoid formal, unnatural arrangements of plants and paving except in areas out of public view.
Reserve the use of bedding plants and exotic flowering plants to small accents at walkways, entries or near special site features.
Lawns visible from the street are inappropriate to the forest setting and should be avoided.
Residential Design Guideline 10.4 states,
Plants in the public right-of-way should be predominantly green foliage plants, in keeping with the design traditions of Carmel.
Leaving the right-of-way natural is encouraged.
Naturalized landscaping consistent with the City's forest character may be added to the right-of-way and be designed to blend into landscaping on site to enhance the sense of open space.
If planted, the use of native trees, ground covers and low shrubs is preferred.
Avoid the use of bedding plants and exotic species in the public right-of-way.
Note: No new paving for parking may be created in the right-of-way and when development occurs on a site any existing paving in the right-of-way must be removed unless specifically authorized through an encroachment permit.
Carmel Municipal Code Chapter 12.08 (Encroachments) states that it is the policy of the City to discourage encroachments onto public lands. When approving an encroachment, they shall be kept to a minimum and permitted only when a) consistent with the General Plan, b) preserve the public health, safety, or welfare, c) contribute to the general planning and zoning objectives of the City, and d) are characteristic with the appearance of the neighborhood and City.
A permit is required to place or maintain any encroachment in the public right-of-way. “Encroachment” is defined as, any excavation, structure or object, temporary or permanent, upon, over, or under any City property or public right-of-way, except driveways…A permanent encroachment is any encroachment that remains in the public right-of-way for more than 90 days.
ANALYSIS:
Staff has reviewed the discussion from the October 1, 2024 hearing. Where a finding was made by the Council, staff has included the finding under the applicable section below. In some cases a specific discussion was not had about a required finding, however the Council found the encroachment was consistent with applicable review standards.
CMC 12.08.060 - Encroachment Application Review Standards There are nine (9) review standards A through I. Standard I applies only to wireless communication facilities and does not apply to this application.
A. Need. The applicant shall be determined to have a justifiable need for the encroachment, and the encroachment shall not be contrary to the public interest.
Council Finding: The proposed encroachments provide a defined area, off the street for public viewing of the historic cottages.
B. Safety. The granting of an encroachment permit shall not create a hazard to public health or safety.
Council Finding: The proposed encroachment would not create a hazard to public health or safety, instead provides a safer environment for visitors to the Hansel and Gretel Cottages.
C. Drainage. The proposed encroachment shall not adversely affect the normal drainage of surface water, unless an acceptable mitigation is included that will be advantageous to the general public and meet the standards herein.
Council Finding: No specific finding was made for this standard.
D. Circulation and Parking.
1. The proposed encroachment shall not adversely affect vehicular and/or pedestrian traffic nor the parking of vehicles.
2. The proposed encroachment shall not adversely impact existing rights-of-way nor preclude or make difficult the establishment or improvement of existing or potential streets or pedestrian ways.
Council Finding: The proposed encroachments allow for safe movement of pedestrians and vehicles as the areas protect important public views of the historic Hansel & Gretel cottages.
E. Public Use and Enjoyment.
1. The proposed encroachment shall not diminish public use or enjoyment, either visual or physical, of the City property or public right-of-way to be encroached upon.
2. The encroachment and enjoyment shall be in the public interest.
3. The length of time an encroachment has existed shall not by itself prejudice a decision.
Council Finding: The proposed encroachments enhance public use and enjoyment by creating a dedicated area to gather and photograph the historic cottages.
F. Compatibility.
1. The proposed encroachment and its mitigation shall be consistent with the General Plan and the adopted ordinances of the City. Particular attention shall be given to Section P1-48 of the General Plan, which prohibits the construction of sidewalks and concrete curbs in the R-1 district, unless necessary for drainage and/or pedestrian safety.
2. The encroachment shall not create, extend, or be reasonably likely to lead to an undesirable land use precedent.
3. Granting of a permit shall not adversely affect the usability or enjoyment of one or more adjoining parcels.
4. The proposed encroachment and its mitigation shall be compatible with the surrounding area and adjoining properties.
Council Finding: The proposed encroachments fit the character of the surrounding neighborhood.
G. Public Property/Greenbelt.
1. The proposed encroachment shall not adversely affect any public property, including existing vegetation or its root structure, and shall not significantly reduce greenbelt area that may be used for tree planting.
2. Significant trees which would be affected by the proposed encroachment shall be identified by the Director of Forest, Parks and Beach and approval for removal shall follow City policy.
Council Finding: No specific finding was made for this standard H. Mitigation. When deemed appropriate by the City, the applicant shall include those measures appropriate to compensate the City for the loss of the use of City property or the public right-of-way, or to repair damage thereto.
Council Finding: No specific finding was made for this standard FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
On October 1, 2024, the subject encroachment permit was referred to the City Council to determine conformance with applicable review standards. The City Council moved to approve the Permanent Encroachment Permit. Approval of the resolution is needed from council.
ATTACHMENTS:
Attachment 1) Resolution 2024-087
Attachment 2) Existing Photo
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A PERMANENT ENCROACHMENT PERMIT (EN 240129, VORIS) FOR
EXISTING ENCROACHMENTS IN THE PUBLIC RIGHT-OF-WAY ADJACENT TO THE HISTORIC HANSEL AND GRETEL COTTAGES LOCATED ON TORRES STREET 4 NORTHEAST OF 6TH AVENUE (APN 010-092-010-000)
WHEREAS, Brian Congleton, Architect (“Applicant”) submitted an application on behalf of Michael J & Roberta W Voris TRS requesting approval of a Permanent Encroachment Permit (PERM EN 240129, Voris) described herein as (“Application”); and WHEREAS, the Application has been submitted for the property located on Torres Street 4 northeast of 6th Avenue in the Single-Family Residential (R-1) District (Block 60, Lots 10 & N. 20’ of 12); and
WHEREAS, the Applicant is requesting approval to maintain a stone curb/border around a landscaped area in the public right-of-way; and
WHEREAS, in accordance with Carmel Municipal Code (CMC) Section 12.08.030 (PermitRequired), a permit is required to create, erect, construct, place, operate, or maintain any obstruction, structure, or encroachment, including utility lines, sanitary system transmission lines, or reclaimed water system lines in, over, under or on any sidewalk area, street, public right-ofway, park or parkway; and WHEREAS, in accordance with CMC Section 12.08.050 (Permit-Process and Determination), the City Administrator or his/her designee may approve the application if it conforms to the standards set forth in CMC 12.08.060 (Encroachment Application Review Standards); and
WHEREAS, if the proposed encroachment does not conform to these standards, or it is the opinion of the City Administrator that the nature of the encroachment is contrary to the public interest or should be referred to the City Council for determination, then the application shall be scheduled for action by the City Council; and
WHEREAS, on October 1, 2024, the City Council held a duly noticed public hearing to receive public testimony regarding the Permanent Encroachment application, including, without limitation, the information provided to the City Council by City staff and through public testimony on the project; and
WHEREAS, at the October 1, 2024, City Council hearing, following deliberations and consideration of the facts of Application, the Council moved to approve the Application; and WHEREAS, staff has prepared a resolution based on the findings and direction made by the City Council at the October 1, 2024 hearing for approval and adoption and has returned to the City Council at this November 4, 2024 meeting for adoption of the findings and conditions; and WHEREAS, this Resolution and its findings are made based upon the evidence presented to the City Council at the hearing date, including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department; and Attachment 1
Resolution 2024-087
WHEREAS, the City Council did hear and consider all said reports, attachments, recommendations, and testimony herein above set forth and used their independent judgment to evaluate the project; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, the City Council finds that pursuant to CEQA regulations, the Application is categorically exempt under Section 15305 (Class 5) – Minor Alterations in Land Use Limitations, and no exceptions to the exemption exist pursuant to section 15300.2 of the CEQA Guidelines; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carmel-ByThe-Sea does hereby make the following findings and determinations regarding the Permanent Encroachment:
REVIEW STANDARDS FOR A PERMANENT ENCROACHMENT
For each of the review standards listed below, the City Council must determine whether the application meets the standards.
CMC 12.08.060 Encroachment Application Review Standards YES NO A. Need. The applicant shall be determined to have a justifiable need for the encroachment, and the encroachment shall not be contrary to the public interest.
B. Safety. The granting of an encroachment permit shall not create a hazard to public health or safety.
C. Drainage. The proposed encroachment shall not adversely affect the normal drainage of surface water, unless an acceptable mitigation is included that will be advantageous to the general public and meet the standards herein.
N/A
D. Circulation and Parking.
1. The proposed encroachment shall not adversely affect vehicular and/or pedestrian traffic nor the parking of vehicles.
2. The proposed encroachment shall not adversely impact existing rights-of-way nor preclude or make difficult the establishment or improvement of existing or potential streets or pedestrian ways.
E. Public Use and Enjoyment.
1. The proposed encroachment shall not diminish public use or enjoyment, either visual or physical, of the City property or public right-of-way to be encroached upon.
2. The encroachment and enjoyment shall be in the public interest.
3. The length of time an encroachment has existed shall not by itself prejudice a decision.
F. Compatibility.
1. The proposed encroachment and its mitigation shall be consistent with the General Plan and the adopted ordinances of the City. Particular attention shall be given to Section P1-48 of the General Plan, which prohibits the construction of sidewalks and concrete curbs in the R-1 district, unless necessary for drainage and/or pedestrian safety.
Attachment 1
Resolution 2024-087
2. The encroachment shall not create, extend, or be reasonably likely to lead to an undesirable land use precedent.
3. Granting of a permit shall not adversely affect the usability or enjoyment of one or more adjoining parcels.
4. The proposed encroachment and its mitigation shall be compatible with the surrounding area and adjoining properties.
G. Public Property/Greenbelt.
1. The proposed encroachment shall not adversely affect any public property, including existing vegetation or its root structure, and shall not significantly reduce greenbelt area that may be used for tree planting.
2. Significant trees which would be affected by the proposed encroachment shall be identified by the Director of Forest, Parks and Beach and approval for removal shall follow City policy.
N/A
H. Mitigation. When deemed appropriate by the City, the applicant shall include those measures appropriate to compensate the City for the loss of the use of City property or the public right-of-way, or to repair damage thereto.
N/A
I. For applications that are subject to both Chapters 12.08 and 17.46 CMC, only the standards in Chapter 17.46 CMC and the applicable administrative guidelines shall apply.
N/A
BE IT FURTHER RESOLVED that the City Council of the City of Carmel-by-the-Sea does hereby approve a Permanent Encroachment Permit (PERM EN 2401129, Voris) to maintain a stone curb/border around a landscaped area in the public right-of-way adjacent to the historic Hansel & Gretel cottages located on Torres Street 4 northeast of 6th Avenue (APN 010-092-010- 000), subject to the following Conditions of Approval:
CONDITIONS OF APPROVAL
No.
1. Authorization. This approval authorizes a permanent encroachment in the public rightof-way as described in Permanent Encroachment Application PERM EN 240129 (Voris) to maintain a stone curb/border around a landscaped area in the public right-of-way adjacent to the historic Hansel & Gretel cottages located on Torres Street 4 northeast of 6th Avenue (Block 60, Lot 10 & N. 20’ of 12, APN 010-092-010-000) in the Single-Family Residential (R-1) District unless modified by the conditions of approval contained herein.
2. Permit Validity. The property owner shall complete and record the Hold Harmless Encroachment Agreement within six (6) months of the date of this action. Failure to record the Agreement within six months shall render this decision null and void.
3. Hold Harmless Agreement, Insurance, and Bond Requirement. Before receiving an encroachment permit, and as a condition of that permit, the permittee shall execute an agreement holding the City harmless from any and all claims, actions and demands of third parties of any kind, character and description arising out of or due to any accident or mishap in, on or about said encroachment so constructed or maintained or any error or omission resulting in personal injury or property damage. The permittee shall provide a certificate of insurance and an endorsement naming the City as an additional insured for the term of the maintenance of the encroachment establishing that the permittee has $2,000,000 in combined single limit insurance for personal injury and/or property damage per occurrence and $4,000,000 in aggregate caused by or due to the presence of the encroachment in the CC, SC, RC and R-4 districts and $500,000 of this coverage in the R-1 district unless some other insurance is approved by the City Administrator or the designee of the City Administrator. The limit of insurance and any other requirements relating to the insurance required may be adjusted by the City Council from time to time by resolution. The insurance carrier shall certify that the insurance is currently in force Attachment 1
Resolution 2024-087
and that it will notify the City 10 days in advance of any material change in the policy, including cancellation or nonrenewal thereof. This insurance shall be primary over any other collectible or valid insurance the City may have. In addition, the bonding requirement set forth in Chapter 12.16 CMC shall be met for an encroachment involving excavation work. The City shall have the executed hold harmless agreement recorded with the Monterey County Recorder’s office. The recorded document becomes a permanent record, and an encroachment permit and its conditions run with the land. In the event of change of ownership of the property, the terms and conditions of the hold harmless agreement are conveyed with the title.
4. Revocation. The City Council reserves the right to revoke any encroachment permit at any time if the permit is not in the public interest or if it fails to meet the other requirements of this chapter. Failure of the permit holder to maintain the required insurance or pay an assessed fee shall result in the immediate revocation of the permit. The City Council may order the removal of the encroachment by the permittee. Should a permittee fail to comply with the Council’s order for removal, the City may undertake the removal of the encroachment. In that event, the City’s costs of removal shall be assessed against the permit holder and/or the property and become a lien against the property.
5. Indemnification. The Applicant agrees, at his or her sole expense, to defend, indemnify, and hold harmless the City, its public officials, officers, employees, and assigns from any liability; and shall reimburse the City for any expense incurred, resulting from, or in connection with any project approvals. This includes any appeal, claim, suit, or other legal proceedings to attack, set aside, void, or annul any project approval. The City shall promptly notify the Applicant of any legal proceeding and cooperate fully in the defense.
The City may, at its sole discretion, participate in any such legal action, but participation shall not relieve the Applicant of any obligation under this condition. Should any party bring any legal action in connection with this project, the Superior Court of the County of Monterey, California, shall be the situs and have jurisdiction for resolving all such actions by the parties hereto.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 4th day of November 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-088, approving a Permanent Encroachment Permit Application (PERM EN 240143, Pac Rep Theatre) to Install a Stormwater Overflow Bubbler Box in the Public Right-of-Way Between the Property Line and Street Edge on the East Side of Casanova Street, 4 Northeast of 9th Avenue.
RECOMMENDATION:
Adopt Resolution 2024-088, approving a Permanent Encroachment Permit Application (PERM EN 240143, Pac Rep Theatre) to Install a Stormwater Overflow Bubbler Box in the Public Right-of-Way Between the Property Line and Street Edge on the East Side of Casanova Street, 4 Northeast of 9th Avenue and Adoption of the Associated Maintenance Agreement.
BACKGROUND/SUMMARY:
The Golden Bough Theatre remodel project located at Monte Verde Street 4 southwest of 8th Avenue has been ongoing since the permit was first issued in 2023. The Carmel Municipal Code (CMC) states that when a property is developed or improved, the property owner is responsible for installing stormwater control elements. The current stormwater policy, SOG 17-07, dictates that capture facilities be placed onsite and stormwater dissipated through infiltration trenches, rain gardens, or other similar systems.
To meet the requirements of the CMC and SOG 17-07 a new 18’x20’x48” stormwater collection pit was installed at the rear of the Theatre property abutting the Casanova Street driveway entrance. This collection pit was intended to receive the stormwater from the entirety of the site, including roof drainage and sheetflowing drainage from hardscaped surfaces. Roof drainage is collected via gutters and downspouts and ran through underground pipes down the North and South sides of the property before draining into the collection pit. Prior to installation of these elements, the City’s building department and environmental compliance staff confirmed the collection area to be appropriately sized and located to handle the stormwater drainage for the site.
As part of this collection system and in compliance with SOG 17-07, the Golden Bough Theatre proposes to install an emergency overflow for the collection pit. The intent of this overflow is to properly direct stormwater away from the subject property or any neighboring properties in the case of extreme storm events. The proposed overflow solution is a bubbler box located in the public right-of-way. This bubbler box is an underground installation connected to the on-site collection pit by a 19’ long 4” wide PVC pipe. The above ground element is seen as a 12”x12” traffic-rated grate with a 2” berm proposed to run along the South and West sides of the grate. The bubbler box will receive the overflow stormwater and disperse this into a 12” deep layer of ¾” crushed drain rock to distribute the overflow water into the soil beneath the public right-of-way. The berm surrounding the grate is intended to keep debris, oil, or other material from the street out of the bubbler box.
To ensure that the system is well maintained and kept in good working order, Staff has drafted a maintenance agreement (Attachments 2 & 3) to be recorded against the property deed if the permanent encroachment is approved. The maintenance agreement provides the City sufficient authority to inspect the element on a yearly basis to ensure it is kept free of debris and functions as intended. The Hold Harmless Agreement is included as Attachment 4.
Environmental Review: If the Council is inclined to approve the application, Staff recommends the project be found categorically exempt from the California Environmental Quality Act (CEQA), State CEQA guidelines and local environmental regulations, pursuant to Section 15303 (Class 3) – New Construction or Conversion of Small Structures. Class 3 exemptions include but are not limited to the construction of small facilities or structures and the installation of new small equipment. The proposed project consists of the installation of an underground stormwater overflow box. The project does not change the existing or former use of the property and does not present any unusual circumstances that would result in a potentially significant environmental impact as proposed and conditioned. No exceptions apply to the exemption pursuant to Section 15300.2 of the CEQA guidelines.
FISCAL IMPACT:
No fiscal impact is anticipated through the approval of this encroachment permit.
PRIOR CITY COUNCIL ACTION:
None related specifically to the permanent encroachment at the Pacific Repertory Theater.
ATTACHMENTS:
Attachment 1) Resolution 2024-088
Attachment 2) Maintenance Agreement
Attachment 3) Maintenance Agreement Attachments A through E Attachment 4) Hold Harmless Agreement
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING PERMANENT ENCROACHMENT PERMIT APPLICATION (PERM EN 240143,
PAC REP THEATRE) TO INSTALL A STORMWATER OVERFLOW BUBBLER BOX IN THE
PUBLIC RIGHT-OF-WAY BETWEEN THE PROPERTY LINE AND STREET ON THE EAST SIDE OF CASANOVA, FOUR NORTHEAST OF 9TH AND ADOPTION OF THE ASSOCIATED
MAINTENANCE AGREEMENT
WHEREAS, on July 22, 2024, Stephen Moorer, (“Applicant”) submitted an application on behalf of the Pacific Repertory Theatre (“Owner” & “Permittee”) requesting approval of a Permeant Encroachment Permit application PERM EN 240143 (Pacific Rep Theatre) described herein as (“Application”); and
WHEREAS, the Application has been submitted for the property located at Monte Verde St 4 Southwest of 8th Ave in the Single-Family Residential (R-1) District; and WHEREAS, CMC 12.08.030 states, A permit is required to create, erect, construct, place, operate or maintain any obstruction, structure or encroachment including utility lines, sanitary system transmission lines or reclaimed water system lines in, over, under or on any sidewalk area, street, public right-of-way, park or parkway; and WHEREAS, the application has been referred to the City Council in accordance with CMC
12.08.050.D, which states: If the proposed encroachment does not conform to these standards (CMC 12.08.060), or it is the opinion of the City Administrator that the nature of the encroachment is contrary to the public interest or should be referred to the City Council for determination; and WHEREAS, on October 3, 2024, Staff performed an on-site inspection to view the constructed and proposed condition; and
WHEREAS, as a result of the October 3, 2024 inspection Staff determined that due to the public nature of this project the City Council shall be the approving body for this encroaching element; and
WHEREAS, the proposed encroaching element is sufficiently compliant with CMC
17.42.020 and SOG 17-07; and
WHEREAS, the associated maintenance agreement and hold harmless agreement (attachments #1 – 3 of the associated staff report) are to be fully executed and annual inspections performed to ensure the system remains in good working order; and WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, the City Council finds that pursuant to CEQA regulations, the Application is categorically exempt under Section 15303 (Class 3) – New Construction or Conversion of Small Structures and no exceptions to the exemption exist pursuant to section 15300.2 of the CEQA Guidelines; and
Attachment 1
Resolution 2024-088
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Carmel-ByThe-Sea does hereby make the following findings and determinations regarding Encroachment Permit Application PERM EN 240143 (Pac Rep Theatre)
1) The authorized encroachment would not create a hazard to public health or safety; 2) The encroachment is minimal in nature and complies with adopted policy SOG 17-07; 3) The associated maintenance agreement and inspection schedule shall be adhered to ensuring the encroaching element remains in good working order.
BE IT FURTHER RESOLVED that the City Council of the City of Carmel-by-the-Sea does hereby APPROVE a permanent encroachment permit application (PERM EN 240143, Pac Rep Theatre) to install a stormwater overflow bubbler box in the public right-of-way between the property line and street on the east side of Casanova, Four Northeast of 9th and adoption of the associated maintenance agreement.
CONDITIONS OF APPROVAL
No.
1. Authorization. This approval authorized a permanent encroachment permit application (PERM EN 240143, Pac Rep Theatre) to install a stormwater overflow bubbler box in the public right-of-way between the property line and street on the east side of Casanova, Four Northeast of 9th and adoption of the associated maintenance agreement.
2. Validity. The property owner (permittee) shall complete and obtain a permanent encroachment permit from the Community Planning and Building Department in accordance with CMC 12.08.040 within six (6) months of the date of this action. Failure to obtain the encroachment permit within six months shall render this decision null and void.
3. Conditions of Approval. All Conditions of Approval of this Resolution, Resolution 2024-088, shall be Conditions of the subject Encroachment Permit as described in Condition of Approval #2, above. This Resolution, Resolution 2024-088, shall be included with the Encroachment Permit Application described in Condition of Approval #2, above.
4. Authorized Encroachments. The City Council of the City of Carmel-By-The-Sea does hereby authorize the encroachments expressly shown/listed in Exhibit A (attached to this Resolution) and no other encroachments provided an encroachment permit is obtained, as described in Condition of Approval #2, above.
5. Hold Harmless & Insurance. Prior to issuance of the encroachment permit (refer to Condition of Approval #2, above), the permittee shall execute an agreement holding the City harmless from any and all claims, actions and demands of third parties of any kind, character and description arising out of or due to any accident or mishap in, on or about said encroachment so constructed or maintained or any error or omission resulting in personal injury or property damage. The permittee shall provide a certificate of insurance and an endorsement naming the City as an additional insured for the term of the maintenance of the encroachment establishing that the permittee has $2,000,000 in combined single limit insurance for personal injury and/or property damage per occurrence and $4,000,000 in aggregate caused by or due to the presence of the encroachment in the CC, SC, RC and R-4 districts and $500,000 of this coverage in the R-1 district unless some other insurance is approved by the City Administrator or the Attachment 1
Resolution 2024-088
designee of the City Administrator. The limit of insurance and any other requirements relating to the insurance required may be adjusted by the City Council from time to time by resolution. The insurance carrier shall certify that the insurance is currently in force and that it will notify the City 10 days in advance of any material change in the policy, including cancellation or nonrenewal thereof. This insurance shall be primary over any other collectible or valid insurance the City may have. In addition, the bonding requirement set forth in Chapter 12.16 CMC shall be met for an encroachment involving excavation work. The City shall have the executed hold harmless agreement recorded with the Monterey County Recorder’s office. The recorded document becomes a permanent record, and an encroachment permit and its conditions run with the land. In the event of change of ownership of the property, the terms and conditions of the hold harmless agreement are conveyed with the title.
6. Revocation. The City Council reserves the right to revoke any encroachment permit at any time if the permit is not in the public interest or if it fails to meet the other requirements of this chapter. Failure of the permit holder to maintain the required insurance or pay an assessed fee shall result in the immediate revocation of the permit.
The City Council may order the removal of the encroachment by the permittee. Should a permittee fail to comply with the Council’s order for removal, the City may undertake the removal of the encroachment. In that event, the City’s costs of removal shall be assessed against the permit holder and/or the property and become a lien against the property.
7. Indemnification. The Permitee agrees, at his or her sole expense, to defend, indemnify, and hold harmless the City, its public officials, officers, employees, and assigns from any liability; and shall reimburse the City for any expense incurred, resulting from, or in connection with any project approvals. This includes any appeal, claim, suit, or other legal proceedings to attack, set aside, void, or annul any project approval. The City shall promptly notify the Applicant of any legal proceeding and cooperate fully in the defense. The City may, at its sole discretion, participate in any such legal action, but participation shall not relieve the Applicant of any obligation under this condition. Should any party bring any legal action in connection with this project, the Superior Court of the County of Monterey, California, shall be the situs and have jurisdiction for resolving all such actions by the parties hereto.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of November 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _______________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1
MAINTENACE AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX
IN PUBLIC RIGHT OF WAY
OPERATION, MAINTENANCE AND SERVICE REQUIREMENTS
FOR PACIFIC REPERTORY THEATRE APN. 010-194-016-000
THIS AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX IN PUBLIC
RIGHT OF WAY OPERATION, MAINTENANCE
AND SERVICE REQUIREMENTS
(“Agreement”) is made and entered into in the City of Carmel-by-the-Sea, California, this day of _, 2024 by and between the Pacific Repertory Theatre, hereinafter referred to as “Owner” and the City of Carmel-by-the-Sea, hereinafter referred to as “City”, a municipal corporation. This Agreement applies to the property in the City of Carmel-bythe-Sea, County of Monterey, State of California, referred to as APN No. 010-194-016- 000. The Agreement is subject to the following recitals:
RECITALS
WHEREAS, the Owner owns real property (“Property”) in the City of Carmel-bythe-Sea, County of Monterey, State of California, more specifically described in Exhibit “A” attached hereto and incorporated herein by this reference; and WHEREAS, the Public Works Department of the City of Carmel-by-the-Sea approved Permanent Encroachment Permit Application No. 240143 attached hereto as Exhibit “B”, which consists of a storm drain outlet/bubbler box in the public right of way; and WHEREAS, the installation of a storm drain outlet/bubbler box is required for overflow drainage of stormwater located in the City; and, due to site constraints, the Owner requested that the outlet/bubbler box be located in the public right-of-way on the East side of Casanova Street between Eighth Avenue and Ninth Avenue, as shown on the site plan attached hereto as Exhibit “C”; and
WHEREAS, the City of Carmel-by-the-Sea Municipal Code Chapter 17.42.020 Urban Runoff Water Quality and Discharge Management, regulates urban stormwater quality and provides requirements, known as Best Management Practices (BMPs) for managing and controlling stormwater quality and non-stormwater discharges to the storm drain system; and
WHEREAS, the Permit requires the Owner to record a deed restriction requiring the approved BMPs not to be removed, relocated, covered, or hampered with in any way which may prevent them from performing their intended function, and to provide for ongoing maintenance and verification of ongoing maintenance of the BMPs by Owner and the Owner’s successors in interest; and
WHEREAS, the BMPs, with installation and implementation on private property and draining only private property, are part of a private facility with all maintenance or replacement, therefore, the sole responsibility of the Owner in accordance with the terms of this Agreement; and
WHEREAS, the Owner is aware that periodic maintenance is required to assure peak performance of all BMPs, furthermore, such maintenance activity will require compliance with all Local, State, or Federal laws and regulations, including those Attachment 2
MAINTENACE AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX
IN PUBLIC RIGHT OF WAY
OPERATION, MAINTENANCE AND SERVICE REQUIREMENTS
FOR PACIFIC REPERTORY THEATRE APN. 010-194-016-000
pertaining to confined space and waste disposal methods, in effect at the time such maintenance occurs; and
NOW, THEREFORE, in consideration of the foregoing premises, the mutual stipulations and agreements contained herein, and the following terms and conditions, the parties hereto agree as follows:
1. Responsibility for Operation and Maintenance of BMPs: Owner shall diligently maintain all BMPs in a manner that maintains the original flow and treatment requirements at all times. An Operation and Maintenance Plan is included as Exhibit “D”. All reasonable precautions shall be exercised by Owner and Owner’s representative or contractor in the removal and extraction of any material(s) from the BMPs and the ultimate disposal of the material(s) in a manner consistent with all relevant laws and regulations in effect at the time. As may be requested from time to time by the City, the Owner shall provide the City with documentation identifying the material(s) removed, the quantity, and disposal destination.
2. Owner consents and agrees to inspect and maintain the BMPs based on the schedule and procedures identified in the Operation and Maintenance Plan (Exhibit “D”). Each year during a period beginning on September 1 and ending no later than September 30, and at the time of any sale or other transfer of title to the Property, Owner shall provide the City with a Maintenance Certificate in the form attached hereto marked Exhibit “E” and by this reference incorporated herein certifying that the BMPs have been recently inspected and are functioning in compliance with the Operation and Maintenance Plan or, if such BMPs were not in compliance with the Operation and Maintenance Plan, what measures have been taken to bring the BMPs and the maintenance thereof into compliance with the Operation and Maintenance Plan. Proof of maintenance, such as copies of maintenance records and/or receipts shall be included with the Maintenance Certificate. Certificate shall be completed and stamped by a licensed engineer or Qualified Stormwater Developer (QSD).
3. Right of Access: Owner hereby provides the City or City’s agent complete access, of any duration, to the BMPs and their immediate vicinity, excluding any buildings, at any time, upon reasonable notice, or in the event of emergency, as determined by the City Engineer, with no advance notice, for the purpose of inspection, sampling, testing of the BMPs, and in case of emergency, to undertake, in the City’s sole discretion, necessary repairs or other preventative measures at Owner’s expense as provided in paragraph 4 below. City shall make every effort at all times to minimize or avoid interference with Owner’s use of the Property.
4. Penalty: In the event Owner, or its successors or assigns, fails to accomplish the necessary maintenance contemplated by this Agreement or if the BMP’s do not perform in a manner that maintains the original treatment requirements at all times, then the Owner shall be subject to monetary fines per day or per occurrence in accordance with the City of Carmel-by-the-Sea Municipal Code Chapter
17.42.020 Urban Runoff Water Quality and Discharge Management.
Attachment 2
MAINTENACE AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX
IN PUBLIC RIGHT OF WAY
OPERATION, MAINTENANCE AND SERVICE REQUIREMENTS
FOR PACIFIC REPERTORY THEATRE APN. 010-194-016-000
5. Recording: This Agreement shall be recorded in the Office of the Recorder of Monterey County, California, at the expense of the Owner and shall constitute notice to all successors and assigns of the title to said Property of the obligation herein set forth, and also a lien in such amount as will fully reimburse the City, including interest as herein above set forth, subject to foreclosure in event of default in payment.
6. Attorney’s Fees: In event of legal action occasioned by any default or fault of the Owner, or its successors or assigns, the Owner and its successors or assigns agree(s) to pay all costs incurred by the City in enforcing the terms of this Agreement, including attorney’s fees and costs. In the event of legal action occasioned by any default of the City, the City agrees to pay all costs incurred by the Owner and its successors or assigns in enforcing the terms of this Agreement, including attorneys’ fees and costs.
7. Covenant: It is the intent of the parties hereto that burdens and benefits herein undertaken shall constitute covenants that run with said Property and constitute a lien there against.
8. Binding on Successors: The obligations herein undertaken shall be binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. The term “Owner” shall include not only the present Owner, but also its heirs, successors, executors, administrators, and assigns. Owner shall notify any successor to title of all or part of the Property about the existence of this Agreement. Owner shall provide such notice prior to such successor obtaining an interest in all or part of the Property. Such notice shall include the Stormwater Control Plan and the Operations and Maintenance Plan. The transfer of this information shall also be required with any subsequent sale of the property. Owner shall provide a copy of such notice to the City at the time of property transfer.
9. Indemnity and Insurance: The Owner, its heirs, successors, executors, administrators and assigns agree to defend, indemnify and hold harmless the City, its officials, employees and its authorized agents from any and all damages, accidents, casualties, occurrences or claims (collectively, “Claims”) which might arise or be asserted against the City and which are connected with the construction, operation, existence or maintenance of the storm drain/bubbler box by the Owner; provided, however, that notwithstanding the foregoing, the Owner, its heirs, successors, executors, administrators and assigns shall have no obligation to defend, indemnify or hold harmless pursuant to this Section 9 for any Claims arising from the willful acts or omissions, or negligence, of the City or any other public entities, their officials, employees, or agents. The Owner shall maintain liability insurance with amounts not less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in the annual aggregate covering occurrences associated with the permanent encroachment, and shall name City, its officers and employees as an additional insured on such liability policy. The Owner shall provide the City with proof of insurance annually as required by the City.
Attachment 2
MAINTENACE AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX
IN PUBLIC RIGHT OF WAY
OPERATION, MAINTENANCE AND SERVICE REQUIREMENTS
FOR PACIFIC REPERTORY THEATRE APN. 010-194-016-000
10. Notice: Any notice to a party required or called for in this Agreement shall be served in person, or by deposit in the U.S. Mail, first class postage prepaid, to the address set forth below. Notice(s) shall be deemed effective upon receipt, or seventy-two (72) hours after deposit in the U.S. Mail, whichever is earlier. A party may change a notice address only by providing written notice thereof to the other party.
IN WITNESS THEREOF, the parties hereto have affixed their signatures as of the date first written above.
By: By:
Signature Signature
Name: Name:
Title: Title:
List of Exhibits
A. Plat and Legal Description
B. Permanent Encroachment Permit Application
C. Site Plan
D. Stormwater Infiltration System Operation and Maintenance Plan E. Annual Maintenance Certificate
Attachment 2
WHEN RECORDED MAIL TO:
City Clerk
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, CA 93921 THIS SPACE FOR RECORDERS USE ONLY
MAINTENANCE AGREEMENT FOR STORM DRAIN OUTLET/BUBBLER BOX
IN PUBLIC RIGHT OF WAY
OPERATION, MAINTENANCE, AND SERVICE REQUIREMENTS
FOR PACIFIC REPERTORY THEATRE APN. 010-194-016-000
Attachment 3
Property Information
Parcel #: 010194016000
Address: Monte Verde 4 SW of 8th
City: Carmel
State: CA
Zip: 93921
Legal: CARMEL BY THE SEAADD 1 LOTS 11, 12, 13 & 14 BLK C Subdivision:
Lot: ALL LOTS 11, 12, 13, AND 14
Block: C
Zoning: A-1
Owner: PACIFIC REPERTORY THEATRE
Owner Address: PO BOX 222035
Owner City: CARMEL
Owner State: CA
Owner Zip: 939222035
Owner Phone:
Owner Email:
Notes
Date Note Created By:
11/03/2020 Refer to City Council Resolution 2020-074 for partial waiver of Building and Planning fees. Marnie R. Waffle, AICP
Uploaded Files
Date File Name
06/15/2016 1678183-Block C; Lot 7, 8, 10, 12, 14.pdf
Attachment 3
Attachment 3
Attachment 3
MONTE VERDE STREET
CASANOVA STREET
EXISTING BUILDING
AS SHOWN 1 INCH = 10 FEET
1050 20
sheet
scale date
GOLDEN BOUGH PLAYHOUSE
RENOVATION
drawn by
AC / MD
issue date description A 11.11.2022 PERMIT RESUBMISSION title
03/15/2024 B 02.13.2023 PERMIT RESUBMISSION C 03.17.2023 PERMIT RESUBMISSION D 03.31.2023 ADDENDUM 1 1 05.08.2023 BULLETIN 1 2 10.06.2023 BULLETIN 2 3 12.08.2023 BULLETIN 3
12.18.2023 FINISH PACKAGE 5 06.18.2024 BULLETIN 4 PR1
C0.1 MART I N L . DEFORGE REE IN GNE L NA ROFESSIO P DERETSI GER CAL I FORN I A OF ETATS CIVI L No. 68876
S:\PROJECTS\663800\LD\ON-SITE IMPROVEMENT PLAN\PLOT DRAWINGS\663800PP01 EXISTING CONDITIONS.DWG project
project # 22028.00 (HMH 6638.00)
client
GOLDEN BOUGH PLAYHOUSE
LOCATED BETWEEN 8TH AND 9TH AVE
OFF MONTE VERDE
CARMEL BY THE SEA, CA 93921
PACIFIC REPERTORY THEATRE
PO BOX 222035
CARMEL, CA 93922
architect & structural engineer
THE DESIGN COLLABORATIVE
LOS ANGELES, CA 90014
[email protected]
design architect
RFM ARCHITECTS
SIERRA MADRE, CA 91024
[email protected]
mechanical engineer
AIRTEC SERVICE
WATSONVILLE, CA 95076
[email protected]
plumbing engineer
SEED SANTA CRUZ INC.
SANTA CRUZ, CA 95060
[email protected]
electrical & technology systems engineer
ALFATECH
SAN JOSE, CA 95131
[email protected]
civil engineer
HMH
SAN JOSE, CA 95131
[email protected]
landscape architect
NINA CAPRIOLA
CARMEL BY THE SEA, CA 93921
[email protected]
stamp 4 04.26.2024 BULLETIN 4
TOPOGRAPHIC SURVEY 4
SURVEY NOTES
1. THE BOUNDARY SHOWN WAS PROVIDED BY BESTOR ENGINEERS AND IT WAS ROTATED TO FIT HMH'S SURVEY CONTROL. SEE TOPOGRAPHIC MAP, WO: 6669.00, DATED 7/16/2009, BY BESTOR ENGINEERS FOR MORE INFORMATION.
2. ELEVATIONS FOR THIS SURVEY ARE BASED ON AN ASSUMED DATUM. AN ELEVATION OF 114.28' HAS BEEN ASSIGNED TO A MAG NAIL AND TAG IN THE PAVEMENT NEAR THE NORTHEAST CORNER OF SUBJECT PROPERTY.
3. HMH TOPOGRAPHIC SURVEY PERFORMED ON 5/26/2023 AND 5/30/2023.
LEGAL DESCRIPTION
LOTS 11, 12, 13 AND 14 IN BLOCK "C" AS PER VOLUME 1, PAGE 45 1/2 OF CITIES AND TOWNS,
AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MONTEREY COUNTY, CALIFORNIA. 06.27.2024 2024.06.27
7/12/24 21-272 Rv03
Attachment 3
2"
4" PERFORATED PVC SDR 35 PIPE
(SLOPE AT 0.50% MIN) W/
PERFORATIONS DOWN (SEE PLAN
FOR LOCATION)
FLAT BOTTOM
TOS ELEVATION
GEOTEXTILE ON BOTTOM AND
SIDES OF OPEN-GRADED BASE
TYP. SAND AGGREGATE IN
OPENINGS
PERVIOUS CONCRETE PAVERS
(SEE LANDSCAPE PLANS FOR
TYPE, COLOR AND FINISH)
2" SAND AGGREGATE
BEDDING COURSE
12" (MIN)
1-1/2" - 1-3/4"
CRUSHED AGGREGATE
4" CONNECTION
TO STORM DRAIN
STORM DRAIN (SEE PLAN
FOR SIZE AND LOCATION)
INFILTRATION AREA B NTS
PERVIOUS PAVING A NTS
SEE PLAN
36"
OVERFLOW PIPE ~ 4" SOLID
PERFORATED PVC PIPE (SEE PLAN)
12"
IN ASPHALT AREAS PROVIDE 2.5" AC
OVER A MINIMUM OF 4" AB PER
GEOTECHNICAL RECOMMENDATIONS.
PROVIDE 1-1/2" - 1-3/4" CRUSHED
AGGREGATE TO GRADE UNDER
PLANTER (SEE PLAN)
FILTER FABRIC WRAP
AROUND TOP AND SIDES OF
TRENCH (DO NOT PLACE FABRIC
AT BOTTOM OF TRENCH)
1-1/2" - 1-3/4"
CRUSHED AGGREGATE
6" MIN
1 TOP OF VERTICAL CURB (TVC)
2 2.5" ASPHALT CONCRETE PAVEMENT (AC)
3 4" CLASS II AGGREGATE BASE (AB)
4 COMPACTED SUBGRADE PER GEOTECH REPORT
2" - 3"
2" TO 6"
(SEE PLAN)
6"
R0.5"
5 EXTEND 2" TO 3" INTO PREPARED
SUBGRADE PER GEOTECH REPORT
6 PLANTING AREA, REFER TO LANDSCAPE
PLANS FOR MORE INFORMATION
NOTE:
1. SEE BAGG GEOTECHNICAL REPORT FOR MORE INFORMATION.
2. ALL VERTICAL CURB TO BE 6" UNLESS OTHERWISE SPECIFIED ON THE PLANS.
6 1
2 3
4 5
VERTICAL CURB C NTS
1 TOP OF VERTICAL CURB (TVC)
2 FORM BOARD (AS REQUIRED)
3 2.5" ASPHALT CONCRETE
PAVEMENT (AC)
4 4" CLASS II AGGREGATE
BASE (AB)
R0.5"
FOC
6-3/4"
5 SLOPE = 1/4" PER FOOT
EXISTING CONCRETE WALL OR
FENCE (PROTECT IN PLACE)
6 6-3/4"
18" MAX
(SEE PLAN)
NOTE:
SEE BAGG GEOTECHNICAL REPORT
FOR MORE INFORMATION.
7 7
8 5
1 2
TALL VERTICAL CURB D NTS
3 4
PROJECT
SITE
6 7
8 #3 REBAR 18" O.C. EACH
WAY, 3" CLEAR
SUBGRADE
7 PORTLAND CEMENT CONCRETE (P.C.C.)
2 9
PORTLAND CEMENT
CONCRETE (P.C.C.)
9 GEOTEXTILE BELOW
BEDDING COURSE
5.5"
(2" MIN)
12" MIN
x FS
x EG
NTS
ROOF WATER LEADER CONNECTION E NTS
SEE PLAN
FOUNDATION WALL
1 2
3 6
6 5
4 STORMDRAIN LATERAL (SEE PLAN) FOUNDATION WALL
2 6
1 FINISH SURFACE (PATIO / WALK)
2 VERTICAL RISER PIPE
3 4
ROOF LEADER (SEE ARCHITECTURAL PLANS)
OFFSET DOWNSPOUT ADAPTER (INSTALL TOP
FLUSH WITH ADJACENT SURFACE)
7 AREA DRAIN (CHRISTY V01 DRAIN BOX WITH
CAST IRON GRATE OR APPROVED EQUAL)
7 8
5 ELBOW
8 SURROUND DRAIN WITH COBBLE
PEDESTRIAN
AREAS
PLANTING
AREAS
9 9 PROVIDE SOLID BOTTOM
2 IN+/-
12"
12"
INFILTRATION
OVERFLOW PIPE
3/4" (SEE PLAN)
CRUSHED
DRAIN ROCK
V 12 CHRISTY BOX WITH H20
TRAFFIC RATED OPEN GRATE
(SEE PLAN FOR RIM ELEVATION)
ASPHALT CONCRETE BERM
(DIVERTS STREET STORM FLOWS
FROM INFILTRATION SYSTEM)
CONTRACTOR TO DRILL
2 ROWS OF (2)
2" DIA. WEEPHOLES
DRAIN ROCK TO BE LINED
WITH 20-MIL HDPE WATER
BARRIER ALONG VERTICAL
EDGE WITH A 2" WRAP
OPEN TO DRAIN
BUBBLER BOX DETAIL F NTS
CASANOVA STREET
3" MIN
2 IN+/-
VERTICAL CURB PER
DETAIL C (TO PREVENT
LANDSCAPE EROSION)
2" - 3" PER
GEOTECH
5' TYP
(ON CENTER)
12" MIN
TO EDGE
12" MIN
TO EDGE
DISTRIBUTION LATERALS ~ 4" SOLID
PERFORATED PIPE LAID LEVEL (SEE PLAN)
EX AC ROAD
SURFACE
AC BERM DETAIL G NTS
ASPHALT CONCRETE BERM
(DIVERTS STREET STORM FLOWS
FROM INFILTRATION SYSTEM)
EX AC ROAD
SURFACE
2 IN+/-
AS SHOWN
sheet
scale date
GOLDEN BOUGH PLAYHOUSE
RENOVATION
drawn by
AC / MD
issue date description
A 11.11.2022 PERMIT RESUBMISSION
title
03/15/2024
B 02.13.2023 PERMIT RESUBMISSION
C 03.17.2023 PERMIT RESUBMISSION
D 03.31.2023 ADDENDUM 1
1 05.08.2023 BULLETIN 1
2 10.06.2023 BULLETIN 2
3 12.08.2023 BULLETIN 3
12.18.2023 FINISH PACKAGE
5 06.18.2024 BULLETIN 4 PR1
C1.0
MART I N L . DEFORGE
REE IN
GNE
L NA ROFESSIO
P DERETSI GER
CAL I FORN I A
OF ETATS
CIVI L
No. 68876
S:\PROJECTS\663800\LD\ON-SITE IMPROVEMENT PLAN\PLOT DRAWINGS\663800PP01 EXISTING CONDITIONS.DWG project
project # 22028.00 (HMH 6638.00)
client
GOLDEN BOUGH PLAYHOUSE
LOCATED BETWEEN 8TH AND 9TH AVE
OFF MONTE VERDE
CARMEL BY THE SEA, CA 93921
PACIFIC REPERTORY THEATRE
PO BOX 222035
CARMEL, CA 93922
architect & structural engineer
THE DESIGN COLLABORATIVE
LOS ANGELES, CA 90014
[email protected]
design architect
RFM ARCHITECTS
SIERRA MADRE, CA 91024
[email protected]
mechanical engineer
AIRTEC SERVICE
WATSONVILLE, CA 95076
[email protected]
plumbing engineer
SEED SANTA CRUZ INC.
SANTA CRUZ, CA 95060
[email protected]
electrical & technology systems engineer
ALFATECH
SAN JOSE, CA 95131
[email protected]
civil engineer
HMH
SAN JOSE, CA 95131
[email protected]
landscape architect
NINA CAPRIOLA
CARMEL BY THE SEA, CA 93921
[email protected]
stamp
4 04.26.2024 BULLETIN 4
NOTES AND DETAILS
GRADING NOTES
THE FOLLOWING NOTES ARE NOT PART OF THE CITY OF CARMEL-BY-THE-SEA STANDARD NOTES AND ARE PROVIDED AS SUPPLEMENTAL NOTES BY HMH.
1. THE DESIGN INTENT OF THIS PLAN IS TO SET LINES AND GRADES ONLY. REFER TO THE GEOTECHNICAL REPORT REFERENCED IN NOTE 3 BELOW FOR GEOTECHNICAL DESIGN AND MITIGATION.
2. BASE KEYS AND SUBDRAINS SHALL BE INSTALLED PER THE PROJECT GEOTECHNICAL REPORTS AS DIRECTED BY THE PROJECT GEOTECHNICAL ENGINEER IN THE FIELD.
3. THE CONTRACTOR SHALL POTHOLE AND VERIFY LOCATIONS AND ELEVATIONS OF ALL CONNECTIONS TO EXISTING UNDERGROUND FACILITIES BEFORE ANY CONSTRUCTION.
THE ENGINEER MUST BE NOTIFIED IMMEDIATELY IF CONDITIONS DIFFER FROM THOSE SHOWN ON THE PLANS SO THAT DESIGN CHANGES CAN BE MADE.
4. IT IS THE CONTRACTOR'S RESPONSIBILITY TO VERIFY THE LOCATIONS OF ALL EXISTING UNDERGROUND UTILITIES. CALL USA (UNDERGROUND SERVICE ALERT) 2 WORKING DAYS BEFORE DIGGING AT 811. LOCATIONS SHOWN ON THE PLANS WERE TAKEN FROM
AVAILABLE RECORDS AND ARE APPROXIMATE AND SHOWN FOR GENERAL INFORMATION ONLY, AND MAY BE INCOMPLETE. RELOCATION OR REPAIR OF ANY
DAMAGE TO UTILITIES OR PIPELINES AND PLUGGING OR REMOVAL OF ABANDONED LINES SHALL BE THE CONTRACTOR'S RESPONSIBILITY.
5. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS TO PRESERVE AND PROTECT ANY FENCES WHICH MAY BE REQUIRED TO REMAIN BY THE OWNER.
6. ALL EXISTING CESSPOOLS, FOUNDATIONS, BASEMENTS, TANKS OR OTHER
UNDERGROUND STRUCTURES SHALL BE REMOVED AND THE RESULTING
DEPRESSIONS BACKFILLED AND COMPACTED UNDER THE OBSERVATION OF THE SOILS ENGINEER. ALL COST INVOLVED IN THIS WORK SHALL BE CONSIDERED AS INCLUDED
IN THE CONTRACT PRICE FOR THE GRADING ITEMS UNLESS COVERED IN SEPARATE PAY ITEMS.
7. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS TO PRESERVE AND PROTECT THOSE TREES WHICH ARE TO REMAIN.
8. COMPACTION TO BE DETERMINED USING ASTM D 1557-78.
9. ALL WORK AND MATERIALS SHALL CONFORM TO THE REQUIREMENTS OF THE CITY OF
SANTA CRUZ STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION UNLESS SPECIFICALLY NOTED OTHERWISE.
10. ALL GRADING SHALL COMPLY WITH THE REQUIREMENTS CONTAINED IN THE PROJECT E.I.R. AND PROJECT GEOLOGIC/GEOTECHNICAL REPORT REGARDING ANY ASBESTOS
REMOVAL, ENCAPSULATION, AND/OR GEOTECHNICAL OBSERVATION AND TESTING REQUIRED.
11. CONSTRUCTION ENTRANCES SHALL BE INSTALLED PRIOR TO COMMENCEMENT OF GRADING. ALL CONSTRUCTION TRAFFIC ACCESSING AND EXITING THE SITE MUST CROSS THE STABILIZED CONSTRUCTION ENTRANCE WAYS.
12. FOR PROJECTS THAT INVOLVE ANY TYPE OF EXCAVATION, GRADING, OR OTHER EARTH MOVING OPERATIONS: “CONTRACTOR SHALL OBTAIN AN 8-1-1/DIG ALERT TICKET PRIOR
TO PERMIT ISSUANCE AND SHALL MAINTAIN THE TICKET IN ACTIVE STATUS THROUGHOUT THE PROJECT. TICKET SHALL BE KEPT ON SITE FOR INSPECTOR REFERENCE.”
13. FOR PROJECTS THAT INVOLVE ANY TYPE OF SOIL COMPACTION OPERATIONS: “TO
MINIMIZE OFF-SITE VIBRATION AND DAMAGE TO NEARBY PROPERTIES, CONTRACTOR
SHALL UTILIZE THE SMALLEST FEASIBLE COMPACTION EQUIPMENT CAPABLE OF ACHIEVING THE DESIRED COMPACTION LEVEL. CONTRACTOR IS RESPONSIBLE FOR
ANY AND ALL OFF-SITE DAMAGE AND SHALL REPAIR ANY DAMAGE IN A TIMELY MANNER PRIOR TO ISSUANCE OF A CERTIFICATE OF OCCUPANCY FOR THE PROJECT.”
DEMOLITION NOTES
1. ITEMS DEMOLISHED ARE TO BECOME THE PROPERTY OF THE CONTRACTOR AND SHALL BE DISPOSED OF IN A LEGAL MANNER.
2. PROTECT TREES TO REMAIN, BOTH ON-SITE AND ADJACENT PROPERTIES.
3. PROTECT NEIGHBORING PROPERTIES FROM DAMAGE DURING CONSTRUCTION AND DEMOLITION ACTIVITIES.
4. IT IS THE CONTRACTOR'S RESPONSIBILITY TO MAINTAIN AND PRESERVE THE EXISTING MONUMENTS OF RECORD. SHOULD THE CONTRACTOR DESTROY OR DISTURB ANY
MONUMENTS OF RECORD, THE CONTRACTOR SHALL, AT ITS SOLE EXPENSE, RETAIN A
CALIFORNIA LICENSED LAND SURVEYOR TO REPLACE SAID MONUMENTS AND FILE AN APPROPRIATE CORNER RECORD.
4 5
5 06.27.2024 2024.06.27
Attachment 3
1 2 3 4 5 6 7
1 2 3 4 5
UP
5% MAX SLOPE
2% MAX SLOPE UP
UP
UP
1:12 MAX. RAMP SLOPE
1:12 MAX. RAMP SLOPE
1:12 MAX. RAMP SLOPE
UP UP
1 2 3 4 5 6 7 8 91011121314
2% SLOPE
EXISTING
TRANSFORMER
PAD 61" X 80"
UP
UP
UP
UP
UP 1:12 MAX. RAMP SLOPE
1 2 3 4 5
UP
SD
SD
SD
SD SD SD SD SD SD SD SD
SD SD
SD SD SD SD SD
SD
SD
SD
SD
SD
SD
MONTE VERDE STREET
CASANOVA STREET
FS 106.65
FS 108.95
FS 108.95
FS 109.08
FS 111.70 FS 112.08
FS 109.38
FS 109.11
FS 109.11
FS 109.30
FS 109.01
FS 109.01
FS 106.09
FS 106.09
FS 108.59
FS 106.32 FS 106.32
FS 106.65
FS 103.10
FS 111.46
FS 111.93
FS 112.11
FS 109.58
FS 109.26
EXISTING BUILDING
FF 106.84
FF 106.32
FF 109.13±
FF 109.19±
FF 109.31±
EX FIRE RISER,
PROTECT IN PLACE
EX FIRE RISER DRAIN,
PROTECT IN PLACE
FF 106.09
FF 106.65
8.33%
MAX
8.33%
MAX
8.33%
MAX
FS 106.65
EG 92.53±
EG 96.60±
GB
2.0%
EG 94.53±
EG 93.78±
EG 94.43±
EG 92.53±
EG 94.19±
EG 94.50±
GB
2.0%
MAX
GB
GB
GB
GB
GB
8.33%
MAX
2.0%
MAX
5.0%
GB MAX
GB
FF 106.84
FF 106.32
FF 106.09
FF 106.09 FF 106.32
FS 106.32
EG 94.56±
EG 94.58±
EG 93.82±
EG 93.44±
EG 93.96±
EG 92.58±
EG 95.23±
TVC 103.10
TVC 103.12
TVC 101.17
FS 109.39
EG 99.87± EG 99.33±
EG 95.87±
EG 102.91±
FS 103.10
FS 94.51
EG 94.39±
EG 94.49±
18.2% 18.2%
FS 98.13
FS 97.36
GRADE BREAK
SDCO
RIM 96.18
INV 94.78~ 8" IN(E)
INV 94.78~ 4" PERF IN(N)
INV 92.39 ~ 8" OUT (W) 72' ~ 8" SD
@ 8.36%
CAP END, TYP
CAP END
57' ~ 4" PERVIOUS PAVER
PERFORATED SUBDRAIN
(ALONG DOWN SLOPE EDGE)
4" PERVIOUS PAVER PERFORATED
SUBDRAIN (APPROX. 5' O.C.)
4"x4" TEE
WYE
INV 103.46
3' ~ 6" @ 2.0% MIN
SD DROP INLET
RIM 108.59
INV 106.95 ~ 4" IN
INV 106.95 ~ 6" IN (2 LOC)
INV 106.95 ~ 8" OUT
WYE
INV 95.34
5' ~ SD @ 2.0% MIN
WYE
INV 92.53
WYE
3' ~ 6" SD @ 2.0% MIN INV101.21
3' ~ 6" @ 2.0% MIN
31' ~ 6" @ 2.0% MIN
4" PERVIOUS PAVER
PERFORATED SUBDRAIN
5' ~ 6" @
2.0% MIN
26.5' ~ 6" @ 2.0% MIN
25' ~ 8" SD @ 0.5%
6' ~ 6" @
2.0% MIN
WYE
INV 94.01
4.8' ~ 6" @ 2.0% MIN
7' ~ 6" @ 2.0% MIN
WYE
INV 96.79
6.4' ~ 6" @
2.0% MIN WYE
INV 104.04
11.7' ~ 6" @ 2.0% MIN
3.4' ~ 6" @ 2.0% MIN
57' ~ 8" SD @ 2.8%
SDCO
INV 104.15
SDCO
INV 100.91~ 8" IN
INV 96.22 ~ 8" OUT
59' ~ 8" SD @
2.3%
SDCO W/ TRAFFIC
RATED COVER
INV 91.60 ~ 8"
EX 14.5%±
EX 4.2%± 58' ~ 8" SD @ 8.5%
SDCO W/ TRAFFIC
RATED COVER
INV 93.26
SDCO
INV 104.02 ~ 8" IN
INV 98.19 ~ 8" OUT
11.3' ~ 8" SD @ 1.0%
PROVIDE VERTICAL RISER AND
CONNECT TO CHANNEL DRAIN
PROVIDE VERTICAL RISER AND
CONNECT TO CHANNEL DRAIN
PROVIDE VERTICAL RISER AND
CONNECT TO CHANNEL DRAIN
PROVIDE VERTICAL RISER AND
CONNECT TO CHANNEL DRAIN
CONNECT TO RWL
(SEE DETAIL E ON SHEET C1.0)
CONNECT TO RWL
(SEE DETAIL E ON SHEET C1.0)
CONNECT TO RWL (SEE
DETAIL E ON SHEET C1.0)
EX 6.8%±
CONNECT TO RWL
(SEE DETAIL E ON SHEET C1.0)
CONNECT TO RWL (SEE
DETAIL E ON SHEET C1.0)
EX GAS METER
INFILTRATION AREA
SEE DETAIL B ON SHEET C1.0
16' ~ 4" PERF LATERAL, TYP
(CAP END)
BUBBLER BOX
RIM 90.03± (FIELD VERIFY)
INV 89.33
SEE DETAIL F ON SHEET C1.0
19' ~ 4" SOILD PVC SD
OVERFLOW @ 5%
6" VERTICAL CURB
(SEE DETAIL C ON
SHEET C1.0)
EX ELEC
TRANSFORMER
8-DEG DEFLECTION
2-FT HIGH (MAX) RETAINING
WALL; PROVIDE 1/2" WEEP
HOLES EVERY 2' O.C. (OR
APPROVED EQUAL), DISCHARGE
TO GRADE.
2-FT HIGH (MAX) RETAINING WALL
PROVIDE 1/2" WEEP HOLES EVERY 2' O.C.
THAT DISCHARGE PERMEABLE PAVEMENT
BASE ROCK (OR APPROVED EQUAL)
PERMEABLE PAVEMENT (SEE
DETAIL A ON SHEET C1.0) SEE
ARCHITECTURAL PLANS FOR
MORE INFORMATION
PERMEABLE PAVEMENT (SEE
DETAIL A ON SHEET C1.0) SEE
ARCHITECTURAL PLANS FOR
MORE INFORMATION
PERMEABLE PAVEMENT (SEE
DETAIL A ON SHEET C1.0) SEE
ARCHITECTURAL PLANS FOR
MORE INFORMATION
EX 4" SS
EX 4" SS
EX 2" W EX 2" W
EX 4" SS (APPROX. LOCATION)
EX FIRE SERVICE BACKFLOW
4" VERTICAL CURB
(SEE DETAIL C ON
SHEET C1.0)
EX
SSCO
2-FT HIGH (MAX) RETAINING WALL
TALL VERTICAL CURB
(SEE DETAIL D ON SHEET C1.0)
6"x6" TEE ~ INV 107.57 (INSTALL 4"x6"
REDUCER FOR WALL DRAIN)
INSTALL 4" PERFORATED
SUBDRAIN AT BASE OF WALLS
(SEE GEOTECHNICAL REPORT
FOR MORE INFORMATION)
CAP END
12' ~ 4" @ 2.0% MIN
6"x4" TEE
7' ~ 4" @ 2.0% MIN
CONNECT SOLID PIPE
TO PERF SUBDRAIN
CONNECT SOLID PIPE
TO PERF SUBDRAIN
ELBOW
14' ~ 4" @ 2.0% MIN
11' ~ 4" PERVIOUS PAVER
PERFORATED SUBDRAIN
(ALONG DOWN SLOPE EDGE)
2' ~ 4" @
2.0% MIN
FS 108.59
FS 109.24
FS 111.74
15' ~ 4" PERF HEADER (PROVIDE
TEE OR ELBOW FOR LATERAL)
20'
18'
3'
MIN
AC BERM
SEE DETAIL G ON SHEET C1.0
TUNNEL UNDER
EX CONC. WALL
2" VERTICAL CURB
SEE DETAIL C ON SHEET C1.0
WYE
INV 92.05
WYE
INV 90.87
17' ~ PERF
OVERFLOW @ 0.5%
12"X12" CATCH BASIN(SILT TRAP)
RIM 94.36± (CONFORM)
INV 91.48 ~ 8" IN (2 LOCATIONS)
INV 91.46 ~ 8 OUT
SDCO W/ TRAFFIC
RATED COVER
INV 92.04
4"X8"X4" TEE
INV 91.46 ~ 4"
SDCO
INV 91.95 IN
INV 90.28 OUT
18-DEG
DEFLECTION 50' ~ 8" SD @ 1.8%
EG 94.39±
FS 99.32
FS 98.92 FS 96.52 EG 96.09±
EG 96.5±
FS 96.40
2.5'
TYP
5'
TYP
PROTECT HISTORIC
WALL IN PLACE
1" = 10'
1 INCH = 10 FEET
0 5 10 20
sheet
scale date
GOLDEN BOUGH PLAYHOUSE
RENOVATION
drawn by
AC / MD
issue date description
A 11.11.2022 PERMIT RESUBMISSION
title
03/15/2024
B 02.13.2023 PERMIT RESUBMISSION
C 03.17.2023 PERMIT RESUBMISSION
D 03.31.2023 ADDENDUM 1
1 05.08.2023 BULLETIN 1
2 10.06.2023 BULLETIN 2
3 12.08.2023 BULLETIN 3
12.18.2023 FINISH PACKAGE
5 06.18.2024 BULLETIN 4 PR1
C4.0
MART I N L . DEFORGE
REE IN
GNE
L NA ROFESSIO
P DERETSI GER
CAL I FORN I A
OF ETATS
CIVI L
No. 68876
S:\PROJECTS\663800\LD\ON-SITE IMPROVEMENT PLAN\PLOT DRAWINGS\663800PP02 GRADING & DRAINAGE.DWG project
project # 22028.00 (HMH 6638.00)
client
GOLDEN BOUGH PLAYHOUSE
LOCATED BETWEEN 8TH AND 9TH AVE
OFF MONTE VERDE
CARMEL BY THE SEA, CA 93921
PACIFIC REPERTORY THEATRE
PO BOX 222035
CARMEL, CA 93922
architect & structural engineer
THE DESIGN COLLABORATIVE
LOS ANGELES, CA 90014
[email protected]
design architect
RFM ARCHITECTS
SIERRA MADRE, CA 91024
[email protected]
mechanical engineer
AIRTEC SERVICE
WATSONVILLE, CA 95076
[email protected]
plumbing engineer
SEED SANTA CRUZ INC.
SANTA CRUZ, CA 95060
[email protected]
electrical & technology systems engineer
ALFATECH
SAN JOSE, CA 95131
[email protected]
civil engineer
HMH
SAN JOSE, CA 95131
[email protected]
landscape architect
NINA CAPRIOLA
CARMEL BY THE SEA, CA 93921
[email protected]
stamp
4 04.26.2024 BULLETIN 4
GRADING & DRAINAGE
GRADING LEGEND:
PERVIOUS PAVERS
SAW CUT LINE
DIRECTION OF SURFACE
DRAINAGE
CONCRETE
EX TREE TO BE PROTECTED AND
REMAIN IN PLACE.
ROOF LEADER / DOWNSPOUT
TRENCH DRAIN
4 GRADING & DRAINAGE NOTES
PACIFIC REPERTORY THEATRE WILL PROVIDE THE CITY WITH A PERMANENT ENCROACHMENT
PERMIT/MAINTENANCE AGREEMENT FOR THE STORM WATER IMPROVEMENTS THAT WILL BE CONSTRUCTED ON THE PUBLIC RIGHT-OF-WAY. THIS DOCUMENT WILL BE RECORDED PRIOR TO ISSUANCE OF OCCUPANCY.
5 5 06.27.2024 2024.06.27
Attachment 3
STORMWATER INFILTRATION SYSTEM OPERATION AND MAINTENANCE PLAN • Cleaning: Remove debris, trash, and sediment from inlets, outlets, and underground pipes.
• Inspecting: Check observation wells for standing water after rainfall, and inspect pretreatment structures for sediment.
• Replacing: Replace pea gravel, topsoil, and filter fabric when needed. • Removing vegetation: Remove trees, shrubs, and other vegetation every six months. • Mowing: Mow grass filter strips and remove clippings monthly. • Stabilizing: Ensure the contributing area is stabilized and there is no active erosion. • Vacuuming and pressure washing: Vacuum and pressure wash permeable pavements at least three to four times a year.
• Replanting: Replant or seed bare soil areas as needed. • Using pretreatment devices: Use features like screens, catch basin inserts, and hydrodynamic separators to prevent clogging.
Attachment 3
City of Carmel-by-the-Sea PO Box CC, Carmel-by-the-Sea, CA 93921 Tel: (831) 620-2070 City of Carmel-by-the-Sea
Stormwater Management Facilities
Annual Maintenance Certificate
For Calendar Year _______
I, ________________________________ certify that the stormwater management facilities at Print Name
_____________________________________________________________ (Location), _____________________________________________________________ (APN), including the stormwater site design measures, treatment measures and source control measures have been properly operated and maintained during the preceding year, and have been recently inspected during a period beginning on September 1 and ending no later than September 30 and repaired as necessary to ensure continued proper operation. (Attach copies of any maintenance records and/or receipts, if applicable) _____________________________________ __________________ Signature Date
_____________________________________
Title
This Certificate shall be submitted to the City of Carmel-by-the-Sea no later than October 1 annually.
Pursuant to City of Carmel-by-the-Sea Municipal Code Title 17.42 Stormwater Quality and Utility, the Public Works Director or designee maintains the authority, whenever reasonably necessary, to make an inspection, make copies of related records, take water samples and perform any testing necessary to ensure compliance with the provisions of the Stormwater Ordinance.
Attachment 3
Revised: 0 5
WHEN RECORDED, MAIL TO:
CITY OF CARMEL-BY-THE-SEA
BOX CC
CARMEL-BY-THE-SEA, CA 93921
THIS SPACE FOR RECORDER’S USE ONLY
HOLD HARMLESS ENCROACHMENT AGREEMENT
AGREEMENT made this _________ day of _____________, 20___, between the CITY OF CARMEL-BY-THE-SEA, hereinafter called CITY, and ____________________________________, hereinafter called OWNER, with reference to the following facts:
OWNER is in possession of and owns certain real property in CITY known as Block ________, Lot(s) _________, Assessor’s Parcel No. ________________________ Zoning District _____, street location ________________________________________.
OWNER has requested from CITY permission to construct and maintain a structural encroachment on CITY street or sidewalk area adjacent to or near the property, described as follows:
____________________________________________________ __ __________________________________________________________________________________ _____________________________________________________________ NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein, agree as follows:
CITY grants permission to OWNER to construct and maintain a structural encroachment on CITY street or sidewalk area adjacent to or near OWNER’S property, as described above. Said permission is subject to the following conditions:
Execution of the Hold Harmless Agreement and compliance with the provisions of paragraph 3 below.
________________________________________________________________ ______________________________________ ______
OWNER, his successors and assigns, agrees to name CITY an additional insured and to hold CITY harmless from any and all claims, actions and demands of third parties of any kind, character and description arising out of or due to any accident or mishap in, on , or about said structural encroachment so constructed or so maintained or any error or omission resulting in personal injury or property damage.
Attachment 4
6 3. OWNER, agrees to provide CITY and maintain a certificate of insurance from an insurance carrier acceptable to CITY certifying that OWNER has public liability and property damage insurance with limits of not less than $ combined single limit for personal injury and/or property damage for property located in the R-1 zoning district and limits of not less than $ ,000,000 for property located in all other zoning districts. The certificate must indicate this insurance is primary over any other valid or collectible insurance CITY may have, insures owner’s performance of this Hold Harmless Agreement and that the Carrier will notify CITY in the event of any material change in the policy, including the nonrenewal thereof. Said Certificate of Insurance must name CITY, its elected officials, officers, agents and employees as additional insured insofar as the insurance pertains to this encroachment. Owner further agrees to maintain said insurance as long as said encroachment remains on CITY property.
In the event of cancellation or nonrenewal, the insurance company will give thirty (30) days’ written notice to CITY. The Certificate must be signed by an authorized employee of the insurance carrier and mailed to: City Clerk, Carmelby-the-Sea, P.O. Box CC, Carmel-by-the-Sea, CA 93921.
4. CITY may terminate and revoke this Agreement at any time that it is determined by the City Council to be in the best interests of City and necessary to promote the public health, safety or welfare. Any expenses caused to OWNER, his successors or assigns, by termination of this Agreement shall be borne by OWNER, his successors or assigns.
5. The parties agree that this contract is for the direct benefit of the land in that it makes the property more usable and increases its value, as such, agree that the covenants herein shall run with the land, and the parties agree that the covenants shall bind the successors and assigns of OWNER.
OWNER(S):
Attachment 4
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
November 4, 2024
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2024-089, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Public Library Foundation 13th Annual Fundraiser Benefit RECOMMENDATION:
Adopt Resolution 2024-089, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Public Library Foundation 13th Annual Fundraiser Benefit BACKGROUND/SUMMARY:
The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the spaces have not already been committed to rental customers by SCC.
The Carmel Public Library Foundation (CPLF), a non-profit organization, is requesting one of the City’s free use days of the theater and lobby. CPLF plans to hold its 13th annual fundraising benefit, on Tuesday, April 22, 2025, at the Sunset Center Theater. Granting the Carmel Public Library Foundation one of the Sunset Center free use days will result in significant savings in facility use fees. Proceeds from the evening will benefit CPLF, whose mission is "to fund the Carmel Public Library, keep the doors open, and maintain the library’s preeminence as a steward and cherished cultural institution on the Central Coast of California." The request letter from CPLF is included as Attachment 2.
The Carmel Public Library Foundation has tentatively booked the theater and lobby for the requested date and will confirm with Sunset Center should the Council authorize the free use day.
FISCAL IMPACT:
Proceeds from the event will be used to support of the Harrison Memorial Library.
PRIOR CITY COUNCIL ACTION:
Council has granted the CPLF free use days of the Sunset Center for past fundraising events that benefit the Carmel Public Library.
ATTACHMENTS:
Attachment 1) Resolution 2024-089
Attachment 2) CPLF Request Letter
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2024-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING A FREE USE DAY OF THE SUNSET CENTER THEATER AND LOBBY FOR THE CARMEL PUBLIC LIBRARY FOUNDATION 13TH ANNUAL FUNDRAISER BENEFIT WHEREAS, the City's Amended and Restated Lease Agreement with Sunset Center Cultural Center (SCC), adopted by the City Council on June 6, 2017, stipulates that the City shall have the right to use the Sunset Center theater, lobby and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and
WHEREAS, the Carmel Public Library Foundation is requesting use of the Sunset Cultural Center through the City's Free Theater Days for their annual fundraiser benefit on Tuesday, April 22, 2025; and
WHEREAS, the proceeds generated from the benefit will fund the Carmel Public Library, to keep the doors open and maintain the library’s preeminence as a steward and cherished cultural institution on the Central Coast; and
WHEREAS, granting the Carmel Public Library Foundation one of the Sunset Center Free Theater Days will result in significant savings in facility use fees for this organization.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the Carmel Public Library Foundation to utilize one of the City's Sunset Center Free Theater Days for their annual spring benefit in April 2025.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 4th day of November, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
________________________ _________________________
Dave Potter Nova Romero, MMC
Mayor City Clerk
Attachment 1
October 22, 2024
Chip Rerig Administrator &
City Council
CarmeI-by-the-Sea City Hall
P.O. Box CC
Carmel, CA 93921
Dear Mr. Rerig:
The Carmel Public Library Foundation respectfully requests consideration of our request to be granted one ofthe City of Carmel's “free use days” atthe Sunset Center Theater. We plan to hold our 13’" annual fundraising benefit thisspring: Tuesday, April 22, 2025.
Set in the beautiful Sunset Center Theater, our annual fundraising benefits highlight national renowned authors, historians and scholars. Proceedsfrom the evening will benefit the Carmel Public Library Foundation whose mission isto fund the Carmel Public Library, to keep the doors open and to maintain the library‘s preeminence as a steward and cherished cultural institution on the Central Coast of California. Ticketsto the program are typically $75 and include book sale and signing and a wine reception.
Thank you for your consideration of ourrequest. We hope to make this a successful and profitable eventfurthering our mission to fund the library. Please let me know if you require any additional information or documentation.
Sincerely,
Alexandra Fallon
Executive Director
Nova Romero, City Clerk
Ashlee Wright, Library Director
Marci Meaux, CPLF President
John Krisher, Library Trustee President
Sasha Swift, Sunset Center
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