CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
CITY COUNCIL SPECIAL MEETING
Tuesday, January 7, 2025
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/87923135197 Webinar ID: 879 2313 5197 Passcode:093953 Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
CALL TO ORDER AND ROLL CALL
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.
1. Appointment of Mayor Pro Tempore for 2025
2. Discussion on Council Appointments to Ad Hoc Committees and potential appointments
3. Resolution 2025-01 confirming Councilmember appointments to outside agencies for 2025
4. Fiscal Year 2024-2025 Mid-Year Budget Report and Resolution 2025-02 Approving FY 2024-2025 Adopted Budget Amendments
5. Receive a Status Report on the Police Building Renovation Project, review the Conceptual Design for renovating and expanding the Police and Public Works building on the existing site, and provide direction to staff
ADJOURNMENT
6. Presentations received after agenda posting
7. Correspondence Received After Agenda Posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Appointment of Mayor Pro Tempore for 2025
RECOMMENDATION:
That the Mayor appoint a member of City Council as the Mayor Pro Tempore for the 2025 calendar year.
BACKGROUND/SUMMARY:
The process of appointing the Mayor Pro Tempore is outlined in City Council Policy C89-02, "City Council Rules and Procedures". The process is as follows:
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.
FISCAL IMPACT:
None
PRIOR CITY COUNCIL ACTION:
None for this action
ATTACHMENTS:
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Discussion on Council Appointments to Ad Hoc Committees and potential appointments
RECOMMENDATION:
Council discussion on appointments to Ad Hoc Committees and provide direction on potential appointments.
BACKGROUND/SUMMARY:
The City Council will review and discuss the current list of ad hoc committees, and provide direction on which ad hoc committees will remain and appoint members as necessary.
Below is a list of the current ad hoc committees and their appointed members:
1. Ambulance and Fire Services Ad Hoc - Richards, Baron
2. Police Building Renovation Ad Hoc - Potter, Baron
3. Housing Ad Hoc - Richards, Ferlito
4. Outdoor Wine Tasting Ad Hoc - Potter, Baron
5. Flanders Mansion Ad Hoc - Potter, Dramov
6. Underground Utility Ad Hoc/Rule 20A Funds - Dramov, Baron
7. Board and Commission Training Ad Hoc - City Attorney, City Clerk (no members of Council)
8. Street Addresses Ad Hoc - Ferlito
9. Flock Cameras - Richards, Dramov
10. Mills Act Policy - Richards, Baron
Recommended Action:
Council will discuss the list of current ad hoc committees and advise which ad hoc committees will continue at this time or be dissolved, and for those ad hoc committees that will continue, the Mayor will make appointments.
FISCAL IMPACT:
None for this item
PRIOR CITY COUNCIL ACTION:
None for this item
ATTACHMENTS:
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2025-01 confirming Councilmember appointments to outside agencies for 2025
RECOMMENDATION:
Adopt Resolution 2025-01 confirming Councilmember appointments to various outside agencies for 2025.
BACKGROUND/SUMMARY:
In addition to their duties on the City Council, Council Members serve as the City’s representatives to various outside agencies.
At the beginning of each year it is appropriate to appoint or reappoint Council Members to the following outside agency Boards and Commissions:
Association of Monterey Bay Area Governments (AMBAG) - AMBAG governed by a twenty-four member Board of Directors comprised of elected officials from each City and County within the region. Elected officials from 18 cities and two supervisors from each county make up the AMBAG Board. The AMBAG region includes Monterey, San Benito and Santa Cruz County. AMBAG serves as both a federally designated Metropolitan Planning Organization (MPO) and Council of Governments (COG).
Central Coast Community Energy (3CE) Policy Board of Directors - Policy Board Directors must be elected members of the Board of Supervisors or City Council of the municipality. Seats rotate per MOU between Pacific Grove, Carmel-by-the-Sea, and Monterey. For the two-year term 1/2025-12/2026, Monterey holds primary representative seat and Carmel-by-the-Sea holds the alternate seat on this board.
Community Human Services Board of Directors - Community Human Services is a 501c(3) nonprofit and Joint Powers Authority (JPA) with a governing board of representatives from 15 cities and school districts in Monterey County. JPA members include: City of Carmel, City of Del Rey Oaks, City of Marina, City of Monterey, City of Pacific Grove, City of Salinas, City of Sand City, City of Seaside, Carmel Unified School District, Monterey Peninsula Unified School District, Pacific Grove Unified School District, Monterey Peninsula Community College District, North Monterey County Unified School District, Monterey County Office of Education, and Santa Rita Union School District.
Illegal Dumping and Litter Abatement Task Force - The Illegal Dumping and Litter Abatement Task Force (IDLATF) is a working group with members from local city and county governments, solid waste haulers and landfill operators, law enforcement, business leaders in agriculture, members of the community, as well as private landowners and ranchers, whose only focus is to reduce illegal dumping in Monterey County. The Monterey County Health Department, Environmental Health Bureau is chair of the IDLATF and meetings are held monthly.
Monterey Peninsula Regional Water District Policy Advisory Committee - The purpose of this committee is to make recommendations to the MPWMD Board of Directors on policy matters referred by the Board. The Committee is not currently active, but it is recommneded to appoint a representative from Carmel City Council in the event a meeting is needed this year.
Monterey Regional Taxi Authority (MRTA) - Meets once per year. Administered by MST.
Monterey Salinas Transit (MST) Board of Directors - The MST board of directors is comprised of a representative from each member jurisdiction, which governs the agency and appoints the general manager. Current members of the district are the Cities of Carmel, Del Rey Oaks, Gonzales, Greenfield, King City, Marina, Monterey, Pacific Grove, Salinas, Sand City, Seaside, Soledad and the County of Monterey.
ReGen Monterey (Formerly Monterey Regional Waste Management District) Board of Directors - The nine-member ReGen Monterey Board of Directors includes a representative from each of the jurisdictions within its district boundaries, including Monterey, Pacific Grove, Carmel-bythe-Sea, Marina, Sand City, Del Rey Oaks and Seaside, Monterey County District 4, and the Pebble Beach Community Services District. Board members are appointed by their individual jurisdictions for four-year terms.
Transportation Agency of Monterey County (TAMC) Board of Directors - The Transportation Agency for Monterey County's Board of Directors is composed of each of the five members of the Monterey County Board of Supervisors, or his or her individually designated alternate, and one member appointed from each incorporated city within Monterey County or his or her designated alternate.
Tor House Foundation - The Robinson Jeffers Tor House Foundation, affiliated with the National Trust for Historic Preservation, is a nonprofit organization of volunteer members established in 1978 to acquire, maintain and provide for public access to Tor House, Hawk Tower and the surrounding gardens.
City Administrator Chip Rerig serves the City representative to the Carmel Unified School District, and Visit Carmel.
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
The City Council routinely appoints members to outside agencies by Resolution at the beginning of each year or as necessary.
ATTACHMENTS:
Attachment 1) Resolution 2025-01
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
CONFIRMING COUNCILMEMBER APPOINTMENTS TO VARIOUS OUTSIDE AGENCIES FOR 2025
WHEREAS, in addition to their duties on the City Council, Councilmembers serve as the City’s representatives to outside agencies; and
WHEREAS, following a General Municipal Election it is appropriate to appoint or reappoint Councilmembers to these outside agency Boards and Committees; and WHEREAS, the list of outside agency appointments for 2025 is included as Exhibit A.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
Appoint Carmel-by-the-Sea City Councilmembers to represent the City as primary and alternate members of various outside agencies for 2025 as listed in Exhibit A of this Resolution.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of January, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
Attachment 1
Resolution No. 2023-005
EXHIBIT A
2025 Representatives to Outside Agencies
Outside Agencies Appointed by City
Council Primary
Member
Alternate
Member
(if applicable)
Meeting
Date/Time of
each Month
Association of Monterey Bay Area
Governments (AMBAG) Board of
Directors
Buder Dramov 2nd Wednesday
6:00 p.m.
Central Coast Community Energy
(3CE) Policy Board of Directors
(Seats rotate per MOU between PG, Carmel, and
Monterey. For 2025-2026, Monterey holds
primary seat, and Carmel holds the alternate
seat)
(N/A – City of
Monterey
holds this
seat)
Baron
4x/year and as
scheduled,
usually 1:30 p.m.
Community Human Services Board of
Directors Baron No alternate for this board
3rd Thursday
11 a.m. – 1 p.m.
Illegal Dumping and Litter Abatement
Task Force (Monterey County Health
Department Administers)
Byrne Dramov As scheduled
Monterey Peninsula Regional Water
District Policy Advisory Committee Delves
No alternate
for this
committee
As scheduled
Monterey Regional Taxi Authority
(MRTA) Board of Directors (MST
Adminsters)
Baron Buder 1x/year
Monterey Salinas Transit (MST) Board
of Directors Baron Buder 2nd Monday
10:00 a.m.
ReGen Monterey Board of Directors
(Formerly Monterey Regional Waste Mgmt.
District) (term ends 12/2026)
Byrne No alternate
for this board
3rd Friday
9:00 a.m.
Transportation Agency of Monterey
County (TAMC) Board of Directors (2
year term ends 12/2025)
Byrne Baron
4th Wednesday or
as sched.
9:00 a.m.
Tor House Foundation Dramov Byrne As scheduled
Carmel Unified School District City
Representative Rerig Byrne As scheduled
Visit Carmel City Representative Rerig No alternate
for this board
2nd Thursday at
2:30 p.m.
Attachment 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Fiscal Year 2024-2025 Mid-Year Budget Report and Resolution 2025-02 Approving FY 2024-2025 Adopted Budget Amendments
RECOMMENDATION:
Receive the Fiscal Year 2024-2025 Mid-Year Budget Report and Adopt Resolution 2025-02 Approving FY 2024-2025 Adopted Budget Amendments.
BACKGROUND/SUMMARY:
The purpose of this agenda item is to provide an update regarding the Fiscal Year 2024-2025 budget based upon the revenues received and expenses incurred through the first five months of the fiscal year (July 1 – November 30, 2024). In addition, staff recommends Council approve budget amendments.
Revenue
The City’s three major sources of revenue are property taxes, sales and use taxes, and transient occupancy taxes. The City received its first tranche of property taxes in December 2024. Property taxes received to date total $5.2 million, which is 60% of the total budgeted property tax revenue. The State remits sales and use taxes on a quarterly basis. The State sales taxes received to date include receipts for the July – September quarter plus an advance for the October – December quarter. The remaining quarterly balance will be received in February 2024. The $1.6 million received in State Sales Tax thus far aligns with budget projections. Measure C local sales tax of approximately $2.7 million also aligns with budget projections thus far, with receipts for November and December to be received in January and February 2025 respectively.
Transient occupancy tax (TOT) revenue of approximately $4.2 million is currently outpacing its budget target as the revenue to date reflects remittance from the reporting periods of July and October 2024. Revenue from Charges for Services totals approximately $1.1 million (44% of the budget) while Other Revenue (which includes Business License Renewals) totals approximately $2.3 million, or 78% of budget. Both revenues align with budget projections.
A summary of revenues to date is as follows:
Revenue Category
FY 24-25
Adopted
Budget
Jul - Nov
Receipts
Percent
Received
Percent
Received
prior FY
Jul-Dec
Property Taxes* 8,634,384 5,176,750 60% 57%
State Sales & Use
Tax
3,738,511 1,590,926 43% 34%
Local Sales Tax -
Measure C
6,045,063 2,685,321 44% 36%
Transient Occupancy
Taxes
7,543,234 4,238,029 56% 53%
Charge for Services 2,550,029 1,134,161 44% 63%
Other 2,920,028 2,279,031 78% 55%
Total 31,431,249 17,104,218 54% 50%
* July - Dec Receipts
Expenditures
The City’s largest expenditure category is salaries and benefits, which account for 37% of the Fiscal Year 2024-2025 Adopted Budget. For the period of July through November, the salaries and benefits expenditures, inclusive of the annual Worker’s Compensation insurance premium, total $5.3 million. These expenditures represent 33% of the total budgeted salaries and benefits expense and generally align with budget projections (see discussion of overtime below). Services and supplies expenditures total $5.2 million, or 42% of the budget. The City paid the annual unfunded pension liability (UAL) payment of approximately $2.4 million in July and will be making the $1 million payment to the Section 115 trust in March 2025. Debt service principal payments have all been executed for Fiscal Year 2024-2025. Capital expenses currently reflect spending on 23 active projects, including the Sunset Center window and City Hall roof replacements, Stream/Drainage Improvements, Police Building project analysis, and the San Antonio walkway rebuild. An additional $1.2 million is currently encumbered within Capital Outlay and the remaining budget is available for adopted CIP projects. Worker Comp claims expenditures are below budgeted expenditures.
A summary of expenditures to date is as follows:
Expense
Category
FY 24-25
Amended
Budget
July-Nov
2024
Percent
Expended
Percent
Expended
prior FY
Jul-Nov
Salaries/Benefits 15,958,392 5,330,623 33% 33%
Services/Supplies 12,465,001 5,216,393 42% 36%
Pension 2,375,351 2,298,486 97% 100%
Debt Service 519,100 445,784 86% 85%
Capital Outlay 12,184,000 1,081,242 9% 10%
Total 43,501,844 14,372,528 33% 31%
Budget Adjustments
Revenue
Ambulance Services (-$177,000): Based on current ambulance operations, the budget for ambulance services revenues is overstated and should be reduced.
Planning & Building Permits (-$203,000 total): Based on permit activity year-to-date, the budget for permit revenue for the fiscal year is overstated and should be reduced.
Traffic Safety Violations ($64,000): Based on year to date activity, the budget for traffic safety vioations is understated and should be increased.
Interest & Investment Earnings ($122,000): Based on year to date activity, the budget for interest income is understated and should be increased.
Expenses
Ambulance ($167,480): Additional funds are needed for Overtime and Vehicle Maintenance costs.
Overtime costs are forecast to exceed budget as staffing shortages are covered with overtime hours, and vehicle maintenance costs have escalated as the old Ambulance continues to require repairs while the City waits for its replacement (current scheduled to be received in the fall).
Fire ($86,600): Additional funds are needed for Vehicle Maintenance costs and to reimburse the City of Monterey for fire services and a Jaws of Life purchased for the fire engine.
Police ($268,000): Additional funds are needed for Overtime and Vehicle Maintenance costs. Overtime costs have exceeded budget and are forecast to continue to do so as vacant positions are filled but will continue to require training. Likewise training and contract services costs are exceeding budget as a number of new recruits are brought on-line in the next few months. Finally, Vehicle costs are exceeding budget.
Non-Departmental ($55,000): An increase in the budget for utilities costs is needed in order to fund projected budget shortfalls.
PERS UAL (-$75,865): A decrease in the budget for payment of the unfunded pension liability is due to the City realizing savings over the budgeted amount.
Capital Outlay
Sunset Center Retaining Wall Project ($400,000): Based on the condition of the wall, it is recommended that the City Council consider adding this project to the current year’s project list.
Sunset Center Elevator Modernization ($50,000): The elevator system at the Sunset Center is a significant aging asset. This project will utilize experts who originally built the elevators in order to determine how best to repair or replace this asset in the safest and most cost effective way.
FISCAL IMPACT:
Tax revenues through the November/December timeframe are generally running ahead of budgeted to-date amounts. Based on the gains realized, the City anticipates that it will have adequate funds available to meet the above $194,000 revenue, $501,215 expense and $450,000 Capital outlay needs. As a result, there is no net change to the Fiscal Year 2024-2025 budget for operational needs.
In addition, the CIP fund balance, estimated at $10,745,000, is available to fund further investment in CIP projects.
PRIOR CITY COUNCIL ACTION:
Council adopted the Fiscal Year 2024-2025 Budget on June 4, 2024 (Resolution 2024-047).
ATTACHMENTS:
1) Resolution 2025-02
2) Exhibit A
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA RECEIVING THE FISCAL YEAR 2024-25 MID-YEAR BUDGET REPORT AND APPROVING BUDGET AMENDMENTS TO THE FISCAL YEAR 2024-2025 ADOPTED BUDGET
WHEREAS, the City Council adopted Resolution No. 2024-047 approving the Fiscal Year 2024-2025 annual operating and capital budget on June 4, 2024; and WHEREAS, the Mid-Year Budget report provides an update regarding revenue and expenditure trends and whether fiscal performance to date aligns with budget assumption; and
WHEREAS, after review of expenditures and revenues as of December 31, 2024; and WHEREAS, the City requires additional appropriations to increase the budget for the use of contracted services, unanticipated expenses, and unanticipated revenue; and WHEREAS, the Carmel Municipal Code Section 3.06.030 requires Council to approve all transfers of appropriations between departments.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY- THE-SEA DOES HEREBY:
Approve budget amendments to Fiscal Year 2024-2025 Budget as shown in the attached Exhibit A.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA this 7th day of January 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
___________________________________ _________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
General Ledger
Account and
Description
Purpose FY 2024/25
Amended Budget
Adjustment
Amount
FY 2024/25 Adjusted
Budget
101-118-00-41006
Ambulance : Overtime -
Safety
Increase for overtime. $140,000 $142,480 $282,480
101-118-00-42203
Ambulance : Vehicle
Maintenance
Increased vehicle
repair costs.
$37,000 $25,000 $62,000
101-117-00-42001 Fire :
Contract Services
Increase for Monterey
Fire Services True-up
payment variance.
$3,346,924 $36,000 $3,382,924
101-117-00-42203 Fire :
Vehicle Maintenance
Increased vehicle
repair costs.
$40,000 $35,000 $75,000
101-117-00-42104 Fire :
Machinery and
equipment
Increase for Jaws of
Life for Fire engine.
$27,500 $15,600 $43,100
101-116-00-41006
Police : Overtime -Safety
Increase for overtime. $205,000 $190,000 $395,000
101-116-00-42203
Police : Vehicle
Maintenance
Increased vehicle
repair costs.
$53,000 $40,000 $93,000
101-116-00-42301
Police : Training &
Education
Increase for training of
new positions.
$28,000 $8,000 $36,000
101-116-00-42001
Police : Contract
Services
Increase for additional
background services.
$388,555 $20,000 $408,555
101-116-00-42415
Police : Other
Expenditures
Increase for office
furniture to support
new positions.
$19,800 $5,000 $24,800
503-513-00-43005
Police : Vehicles & Fire
Trucks
Increased vehicle
repair costs.
$240,000 $5,000 $245,000
101-130-00-42505 NonDepartmental : UtilitiesIncreased utilities costs.
$269,500 $55,000 $324,500
101-000-00-36226
Charges for Services:
Ambulance Services
Decrease in
ambulance billing
receipts.
$824,043 $177,000 $647,043
101-000-00-36301
Charges for Services:
Planning Permits
Decrease in Planning
receipts.
$353,747 $115,000 $238,747
101-000-00-36401
Charges for Services:
Building Permits
Decrease in Building
receipts.
$635,558 $88,000 $547,558
Attachment 2
General Ledger
Account and
Description
Purpose FY 2024/25
Amended Budget
Adjustment
Amount
FY 2024/25 Adjusted
Budget
101-000-00-36214
Charges for Services:
Traffic Safety Citations
Increase in Traffic
Safety ticket
collections.
$36,093 $64,000 $100,093
101-000-00-37001
Other: Interest &
Investment Earnings
Increase in investment
income.
$28,892 $122,000 $150,892
101-130-00-42503 NonDepartmental: PERS UALDecrease for budgeted savings.
$2,375,351 $75,865 $2,299,486
301-311-00-43008
Capital Outlay: CIP -
Sunset Center Retaining
Walls Project
Increase for new
proposed project.
$11,614,000 $400,000 $12,014,000
301-311-00-43008
Capital Outlay: CIP -
Sunset Center Elevator
Modernization
Increase for
emergency repairs.
$11,614,000 $50,000 $11,664,000
Tax Revenue Increased realization. $31,431,249 $1,145,215 $32,576,464 Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Receive a Status Report on the Police Building Renovation Project, review the Conceptual Design for renovating and expanding the Police and Public Works building on the existing site, and provide direction to staff RECOMMENDATION:
Receive a Status Report on the Police Building Renovation Project, review the Conceptual Design for renovating and expanding the Police and Public Works building on the existing site, and provide direction to staff.
BACKGROUND/SUMMARY:
Executive Summary:
In July 2024, the Ad Hoc Committee asked the full Council for direction on preparing a Design Concept for the Police Building Renovation Project, to either:
1) Evaluate a new Police Station on an alternate site,
2) Demolish the existing Police/Public Works building on the existing site and rebuild, and/or 3) Maintain the "bones" of the existing building, and renovate and expand on the existing site Following deliberation and public comments, Council provided direction to pursue only Option #3. Since that time, the Ad Hoc Committee and staff have worked with the City’s architect, Indigo, to produce a schematic Design Concept, based on the programming needs of the Police Department, and a high-level estimate of project costs.
The purpose of this Agenda Item is to present Council with the results of the “homework assignment” given to the Police Building Ad Hoc Committee and staff at the July meeting. Following receipt of this presentation, Council is asked to provide comments, questions, and any desired added direction for how to proceed with the Project.
Background:
The current building that houses the Police and Public Works Departments was designed and constructed in the mid-1960s and has been occupied since 1968. No significant renovations or upgrade projects have been undertaken since its original occupancy.
Over the last seven years, several prior projects were generated with limited funding to improve only portions of the Police station. Other than minor improvements, no major repairs or upgrades were designed.
More importantly, none of these past projects adequately addressed all essential repairs and improvements required to meet officer safety, building safety, current Police standards, or current Building Code requirements. Additionally, past City Council guidance was to focus on the needs of the Police Department component of the building to minimize costs and defer needed repairs on the Public Works portion of the building.
In June 2023, the Council awarded a Professional Service Agreement (PSA) to Indigo Architects, in the amount of $300,000, to perform a building condition assessment, develop space programming needs for the Police Department, and generate schematic designs. Their work started with an evaluation of the existing building and all its component systems. The analysis showed that because of the lack of prior investment and periodic updating to meet new codes, the current building and its power, ventilation, heating, plumbing, roof integrity, structural bracing, IT, and other building systems do not meet current codes and are at the end of their useful lives. Additionally, it was clear from the condition analysis that the building and system renovations are required for the whole building, including the Public Works segment of the building.
It was also evident that even if the Police Department were to be relocated to a new site, a large investment would still be required to upgrade and repair the current building to acceptable safety standards for occupancy by any department. The order of magnitude cost of a new Police station and renovation of the existing facility was estimated at over $30 million.
In January 2024, Council received a report from the Ad Hoc Committee and staff regarding the condition of the current building and the space programming needs of the Police Department. The discussion included a concept to explore building a new Police Station on an alternate site, such as at Vista Lobos. Based on public comments, additional public listening sessions were subsequently held by the Ad Hoc Committee over the first half of 2024.
The July 2024 Council meeting was the culmination of six months of Ad Hoc Committee public meetings/listening sessions to provide information on Police needs, building conditions, and potential siting options for a new or renovated Police station. The staff report from the July meeting is included as Attachment 1. After receiving the Ad Hoc Committee recommendations and further public comments, Council directed staff to do the following:
· Abandon the idea of building a new Police station at another site · Abandon the idea of demolishing the existing Police/Public Works Building on the existing site and build a completely new facility
· Maximize the use of the existing building and site to accommodate all current required Police programs as a priority, and accommodate Public Works programs to the extent that space is available · Identify Public Works functions that cannot be accommodated on site · Consider program growth potential to provide 50-year building functionality The Council direction resulted in a substantial change in the original scope of work to be provided by the architect. While the firm did not have to prepare a Design Concept for a new Police facility on a unknown site, for which we have received a credit, they were required to expand the scope of improvements on the current site to accommodate Public Works functions, develop a concept plan for a satellite Corporation Yard at a site to be determined, and develop construction phasing plan that minimize swing space needs.
Indigo and staff have now completed the City Council directive and will report on the results at the January 7, 2025, meeting. The result of this effort is a preliminary Design Concept that lays out key operational/functional requirements and needed adjacencies. However, these floor plans and building mass diagrams do not show the style or architectural character of the buildings. All the other design disciplines, including structural, electrical, and mechanical engineering still need to complete their initial designs to develop complete floor plans, prepare a budget level construction cost estimate, and provide meaningful value engineering opportunities.
The Concept Design floor plans and mass diagrams for the proposed building are enclosed as Attachment 2. These plans will be presented by Chief Tomasi at the meeting. These plans demonstrate that all the Police programs and a large portion of the Public Works programs can be housed on the existing site if the building envelope is expanded. Indigo developed these plans in such a way as to minimize the impact on the residents adjacent to the proposed expanded facility. Also attached are conceptual plans for a notional Public Works equipment yard and storage space to house the overflow programs.
In addition, Indigo developed a very ingenious construction phasing plan that is designed to minimize the cost of providing swing space that would be abandoned after occupying the rebuilt facility. All of the above noted plans are available on the City website at: Police Building Project - City of Carmel With Council’s direction to proceed on with the Project as currently planned, the Council will need to approve an Amendment to the PSA with Indigo to allow them to complete the preliminary design work necessary to provide good answers to the questions that the City and public will have. The Amendment will tentatively be on City Council agenda in February.
FISCAL IMPACT:
There is no fiscal impact to receiving this Status Report.
In June 2023, Council awarded a PSA with Indigo Architects, in the amount of $300,000, to perform a building condition assessment, develop space programming needs for the Police Department, and generate a schematic design. As noted in the report above, only one Design Concept was prepared to renovate and expand the building on the existing site, but this credit was offset by preparing a Design Concept that included the Public Works portion of the building, a Public Works satellite Yard concept, and construction phasing plans that minimize swing space needs. These funds have now been expended. An Amendment to the PSA has been developed with Indigo and is anticipated to be presented to Council at the February meeting.
The total project cost to accommodate Police and Public Works in the renovated facilities that are needed to meet required Police functional needs, current Building Codes, and public safety requirements, and that will serve the community for the next 50 years is anticipated to be in excess of $30 million. It is premature to develop a more precise cost estimate at this very early stage of a Design Concept. Strategies for financing this obligation have not yet been developed pending completion of the initial design phase and more refined budget estimates, and most importantly, direction from the City Council.
PRIOR CITY COUNCIL ACTION:
In December 2022, the City Council appointed an Ad Hoc Committee to guide the development of the Police Building Project. In June 2023, Council awarded a PSA with Indigo Architects to perform a building condition assessment, develop space programming needs for the Police Department, and generate a schematic design concept.
In January 2024, Council received a report from the Ad Hoc Committee and staff regarding the condition of the current building and the space programming needs of the Police Department. The discussion included a concept to explore building a new Police Station on an alternate site, such as at Vista Lobos. Based on public comments, additional public listening sessions were subsequently held by the Ad Hoc Committee over the first half of 2024.
In July 2024, Council received a report from the Ad Hoc Committee and staff with recommendations that the architect proceed with three design concepts: 1) Evaluate a new Police Station on an alternate site, 2) Completely demolish the existing Police/Public Works Building on the existing site and rebuild, and 3) Maintain the “bones” of the existing building, and renovate and expand on the existing site. Council directed staff to pursue Option 3 and focus on the current site to facilitate all Police programs and as much of the Public Works programs as feasible.
ATTACHMENTS:
Attachment #1 - July 9, 2024 Council Report Police Building Project Attachment #2 - Police and Public Works Building Design Concept, Initial Renderings, and Phasing Plan Attachment 1
Attachment 1
Attachment 2
Attachment 2
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Presentations received after agenda posting
RECOMMENDATION:
BACKGROUND/SUMMARY:
FISCAL IMPACT:
PRIOR CITY COUNCIL ACTION:
ATTACHMENTS:
Mid-Year Budget Presentation
Police Building Project Presentation
Fiscal Year 2024-2025
Mid-Year Budget Report
City Council Meeting
January 07, 2025
Purpose
• Provide a mid-year update of FY 24-25
• Request approval of budget amendments
Summary
• Tax revenues through the November/December timeframe
are generally running ahead of budgeted to-date amounts. • Certain expenditures are forecast to exceed previously budgeted amounts
Purpose and Summary
Percent
Received
prior FY
Jul-Dec
Percent
Received
Jul - Nov
Receipts
FY 24-25
Adopted
Revenue Category Budget
Property Taxes* 8,634,384 5,176,750 60% 57%
State Sales & Use Tax 3,738,511 1,590,926 43% 34%
6,045,063 2,685,321 44% 36% Local Sales Tax - Measure
C
7,543,234 4,238,029 56% 53% Transient Occupancy
Taxes
Charge for Services 2,550,029 1,134,161 44% 63%
Other 2,920,028 2,279,031 78% 55%
Total 31,431,249 17,104,218 54% 50%
* July - Dec Receipts
FY 24-25 Revenues
FY 24-25 Expenditures
Percent
Expended
prior FY
Jul-Dec
Percent
July-Nov 2024 Expended
FY 24-25
Amended
Expense Category Budget
Salaries/Benefits 15,958,392 5,330,623 33% 33%
Services/Supplies 12,465,001 5,216,393 42% 36%
Pension 2,375,351 2,298,486 97% 100%
Debt Service 519,100 445,784 86% 85%
Capital Outlay* 12,184,000 1,081,242 9% 10%
Total 43,501,844 14,372,528 33% 31%
*Encumbered amounts for capital outlay projects are not included FY 24-25 Positions
FY 24-25 Capital Improvement Projects
• Ambulance Services (-$177,0000): Forecast shortfall based on current ambulance operations
• Planning & Building Permits (-$203,000 total): Budget overstated based on permit activity year-to-date
• Traffic Safety Violations ($64,000): Year-to-date activity exceed the budget for traffic safety violations
• Interest & Investment Earnings ($122,000): Forecast
surplus based on year-to-date activity
Budget Amendments - Revenue
• Ambulance ($167,480):
• Overtime costs exceed budget due to staffing shortages • Vehicle maintenance costs escalated as City waits for ambulance replacement • Fire ($86,600):
• Additional Vehicle Maintenance costs
• Reimbursements for fire services and a Jaws of Life purchase • Police ($268,000):
• Overtime costs have exceeded budget as vacant positions are filled and trained • Training and contract services costs needed to facilitate new hires • Vehicle costs are exceeding budget
Budget Amendments - Expenses
• Non-Departmental ($55,000) - increase to fund projected budgeted utility cost shortfalls
• Pension Unfunded Liability (-$75,865) - realized cost savings due to pre-funding contribution
Budget Amendments - Expenses
• Sunset Center Retaining Wall Project ($400,000) -
recommended additional funding based on completed
engineering
• Sunset Center Elevator Modernization ($50,000) - utilize experts to determine how best to repair or replace the two elevators in the safest and most cost-effective way
Budget Amendments – Capital Outlay
• Based on the revenue gains realized and forecast, the City anticipates that it will have adequate funds available to meet the above $194,000 net revenue, $501,215 expense
and $450,000 Capital outlay needs.
• As a result, there is no net change to the net Fiscal Year 2024-2025 budget.
• Recommend to receive report and approve budget
amendments
Recommendations
Police Facility Status
Report
City Council Meeting
January 7, 2025
CITY OF CARMEL-BY-THESEA
Brief History
• Current Building 50+ Years Old
• 7 + Year Project
• Council Priority last 3 years
• June 2022: Council appoints a Police Building
Ad Hoc Committee
• June 2023: PSA to Indigo Architects $300,0000
• Building Assessment
• Space Programming Needs for PD
• Generate Schematic Designs
CITY OF CARMEL-BY-THESEA
Brief History
CITY OF CARMEL-BY-THESEA
Brief History
January 2024: Council Report from Ad Hoc
• Conditions Report
• Space Programming Needs
• Discussion included exploring building on another
site, such as Vista Lobos & Potential Costs $30
Million (New Building & Renovation of Existing Site)
• Six additional Months of Public Meetings, Listening
Sessions, Tours to seek public comment
CITY OF CARMEL-BY-THESEA
Brief History
July 2024- Council Report
Council Direction:
• Maintain the “Bones” of the existing building
* Accommodate all PD programs
* PW functions (to extent that space is available)
• Identify PW functions that cannot be accommodated on site • Consider Program growth potential 50-year functionality CITY OF CARMEL-BY-THESEA
Review of Plans
• Plans developed by Indigo with Staff
Comments
• Captures all of Councils Direction from
July 2024 Meeting
• Includes all of Needs for PD and PW
***Does not show architectural design****
CITY OF CARMEL-BY-THESEA
Review of Plans
CITY OF CARMEL-BY-THESEA
Review of Plans
CITY OF CARMEL-BY-THESEA
Review of Plans
CITY OF CARMEL-BY-THESEA
COST
• Total Cost (Estimate)
$30+ Million
• Further plans need to be developed to get
more accurate cost estimates
• Finance options have not been developed
• Council direction needed
CITY OF CARMEL-BY-THESEA
Conclusion
• Take Comments and Questions
• Meet at a future date/time (TBD)
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
January 7, 2025
ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posting
RECOMMENDATION:
BACKGROUND/SUMMARY:
FISCAL IMPACT:
PRIOR CITY COUNCIL ACTION:
ATTACHMENTS:
Correspondence #1
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Welcome Dale and any new Council members, we hope and trust that your terms will be prosperous and ones of remembering that your primary function is to protect our rights.
Everything else is secondary. And that the illusion ofpower can be very seductive.
We want to acknowledge that we do not hate the police. We acknowledge that Chief of Police Paul Tomasi and his police departrnent have inserted themselves into dangerous situations, and Officers Michael Bruno and Jacob Clifford helped stop a teenager a few years back from committing suicide. These acts of bravery must be recognized and we have gratitude for the great things they have done.
Some people last month said the siege of our beach wasn't important anymore, because it was ancient history. Duty compels us to explain why it is as important todan as it was back then:
because it was not just the siege ofour beach, there were also the curfews imposed upon grown adults, the shuttering ofour businesses we had taken years to build, and a police force was sent to ourjob sites to stop us from working so we could feed our families, when your gravy train of bloated tax payer funded salaries, never missed a beat. As a reminder, those responsible were Jan Reimers, Carrie Theiss, Dave Potter, Chip Rerig, Jeff Baron, and Chief of Police Paul Tomasi of Carmel by the Sea CA.
Ifyou need any proof that back then and obviously today, they regard themselves as monarchs, we would like to read to you how the police described the two people that tried to enjoy Carmel Beach in 2020, which they wrote in their reports:
(quote) "I spoke with the SUBJECT, and she wished to express her disagreement with the beach being closed.
"Carmel units were notified of a male SUBJECT with a dog." (End quote) It is even embedded in the language they use to talk about us, that we have been denigrated to "subjects" and not the authors and source of govemment.
Last month, a caller explained that his father had died because of the restrictions, or udawful dictates, or whatever you want to call them, that were imposed upon the country by agents just like you. He explained that his wife had lost her business. He said countless people had lost their businesses because of your policies and asked ifyou had any idea the amount of trauma you had caused. Despite that a large portion of the City Council meeting people were Attachment 1
made up ofpeople calling in to explain the devastation that had befallen us because ofyour policies, FOUR YEARS LATER" and showing you photos of actual violence, Bobby Richards not only laughed at us for most of the meeting, but he sat there and shook his head in smug, arrogance in response to that callel showing he was ufterly unconcemed as to what our City Council had done to us. Despite the fact that in an article from the Carmel Pine Cone from October in 2020, Richards boasted that, (quote) "having empathy in leadership, allows him to .listen to their problems and concems." And his "strong sense of loyalty makes him a good leader." (End quote).
Two callers last month asked if any ofyou would like to apologize for what you had inflicted on us, and you offered us nothing. To then, have Mayor Dave Potter' just a few days later on December 9th, say, (quote) "he couldn't be too full of himself, to not admit that he made a mistake." (End quote) Perhaps you've gone on way too long, believing that we, the People weren't watching.
Because despite the people showing the council members, Jeff Baron, Bobby Richards, Dave Potter and Alissa Dramov, actual photographic proof of the violence that Rerig's choices had inllicted upon the people he swore to protect that arrived here for the Fourth ofJuly weekend, after being invited by Rerig to do so, You, Aliss4 and YoU Jeff, showed how worthy of derision that violence was, and your complete lack of regard for our dignity, when you extended Rerig's contract and dumped even more ofour money into his bank account in THE VERY SAME MEETING. This was not only dishonorable, but foolish, politically speaking' Asyouwereclearlynotlisteningtous,here,syetanotherreminder,ofwhatyourCity Manager, chip Rerig did when on June 17,2020 in a vlog, he encouraged people to attend a celebration in Devendorf Park on June 20, and this is a photo of that celebration: people crammed into a space, I don't know, there's gotta be hundreds ofus here, which is great, because that is the right of we, the People' which Rerig admitted in that same vlog, was because of that quote "pesky little First Amendment, the right to gather'" That may have been interpreted as sarcasm, but in light of what happened a mere two weeks later, it should be interpreted as truthful
Attachment 1
Because for the Fourth ofJuly weekend, that "pesky little First Amendment, the right to gather" was "so pesky" it was rendered a privilege, when it was yanked out from undemeatl us, by those that carried on as though they were our Lords and masters. Because as Bobby Richards said, "they were blocking all the entrances to the beach" and chief of Police Paul Tomasi said in an interview that, (quote) "We tried repeatedly to get him to comply and leave the beach. He refused. He refused to talk to us, he just kept walking, so when we did get out to have a face-toface with him, he ended up fighting with our officers." As a reminder Chief Tomasi, that was that man's right, and you had no authority to kidnap him and force him to comply with an unlawful dictate by an unelected politician.
So what happened exactl5 why was this encouraged, and yet this man attacked for exercising THE EXACT SAME RIGHT? ( hold up both posters) In fact, HE WASN'T EVEN GATHERED, AROLTND ANYBODY?! He was all alone. Perhaps at least a part of it' is embedded in your language: We are not your SUBJECTS, but your bosses. And our rights belong to us, and they will never belong to you.
And why is this still as important today, as it was back then. Because NO ONE has ever atoned for these hypocrisies, for these crimes, threats, extortions' violence against the People' imposing curfews, and stopping us from working so we could feed our families. NOTA SINGLE COUNCIL MEMBER SINCE. NOt JAN REiMCTS, DAVC POttET, CANiC ThCiSS, JEff BATON, KATCN Ferlito or Alissa Dramov, has denounced any of it. Not only have they not atoned, but YOU, ALISSA DRAMOV, AND YOU, JEFF BARON Dave Potter and Bobby Richards, didn't even have the propriety to consider, that maybe you shouldn't dump more of our money into Rerig's bank account after you were showed evidence of the violence Rerig inflicted on his fellow man' and his neighbors.
It was bad optics. Maybe it was going to hurt your political careers even to be this selfserving, that this wasn't going to look good for the community, for the country. BUT YOIJ ruST DIDN'T CARE. You made it clear, you think so little of us, you hold our opinions and airing of grievances to be a contemptible affair. How little respect, you Jeff Baron and Alissa Dramov showed for us. You rewarded Rerig with a raise, and extended his contract, tlle Fourth time since Attachment 1
he was responsible for the siege of Carmel Beach. I mean, what exactly is going on here? Quoted in the Carmel Pine Cone:
"You all took tums praising Rerig.
Potter told Rerig he is "grateful for all his hard work. To keep it up. Don't give up." Alissa Dramov said (quote) "she appreciated Rerig because he is on duty 2417. And it cart be a thanklessjob." (End quote).
Jeff Baron, said (quote) "much of the City Administrator's hard work, goes unseen by the public. @nd quote) (Hold up photo ofJay). You cannot define this as unseen Jeff, because this was showed to you for an extended period of time. How can you say this was unseen, and then give him even more of our money. Of this man's money?
And you are aware, that the country is now watching. That we, the people were none too pleased with the obvious contempt you had for our well being, when we aired our grievances, when some of them even included violent attacks.
We have sued you. Your attomeys, screwed up so bad it's possible this case is unprecedented, and yet you plowed along giving him four raises since, and this is one of the reasons for why this must continue to be discussed. Maybe things will change, now that you know you are being watched. Maybe, that will align those ofyou up there, Baron, Dramov, back to your primary functions. It is unfortunate, it must be a public reckoning that would cause you to stop acting like our monarchs, rather than our humble servants. we have hope for you Dale, that when your fellow Council members and Rerig pressure you into making tyrannical decisions, you will remember the words we speak here today, so as to remain strong and honorable, and who is in charge.
And to all of you: Do the right thing. Stop giving this man more of our money when we've clearly given you incontrovertible evidence that he thinks nothing of hurting us. AND TERMINATE HIS CONTRACT ALREADY!
We,thePeopledemandanapologyfromalltheCouncilmembers.tobeissuedatonce, to the peaceful man walking his dog, and a statement to tlle carmel Pine cone, that this type of violence, this type of tyrannical overreach with curfews, forcing the elderly and terminally ill to die alone separated from their loved ones, and the dystopian nightmare infused with such Attachment 1
propaganda terms as "flattening the cuwe" that we were told was going to last two weeks, and "social distancing", WILL NEVER AGAIN BEFALL YOUR PEACEFUL NEIGHBORS. You do not have the authority to tell us how close we can stand to one another. And you never will.
An publicly issued apology is the least of what is owed to us.
The People have spoken.
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