Carmel-by-the-Sea City Council
January 13, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, January 13, 2025
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81991221369 Webinar ID: 819 9122 1369 Passcode:055985 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

Tour Time - 4:00 PM

TOUR OF INSPECTION
Prior to calling the meeting to order, the Board/Commission will conduct an on-site tour of inspection of the properties listed on the agenda and the public is welcome to join. After the tour is complete, the Board/Commission will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.

A. Southeast Corner of Torres Street and 5th Avenue, Carmel (PERM EN 23-077 - Givens)
4:30 PM

CALL TO ORDER AND ROLL CALL

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. December 2 & 9, 2024, Special Meeting Minutes and December 3, 2024 Regular Meeting Minutes

2. November 2024 Monthly Reports

3. November 2024 Check Register Summary

4. Resolution 2025-03 adopting the Fiscal Year 2025-2026 budget schedule

5. Resolution 2025-04, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the 2025 AIM Ideas Lab Youth Presentation and Awareness Design Challenge Reception

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

6. Resolution 2025-05 authorizing the City Administrator to execute a multi-year contract with MoGo Express for the delivery of mail from the Post Office to recipients within the City for a new not to exceed amount of $270,000, granting the contract through June 30, 2025, with options to extend annually thereafter

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6:

Agency Designated Representatives: Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Police Commander Todd Trayer, and Police Chief Paul Tomasi
Employee Organization: Carmel Fire Ambulance Association PUBLIC COMMENT - Limited to Items on Closed Session

ADJOURNMENT

2. Correspondence Received After Agenda Posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

December 2 & 9, 2024, Special Meeting Minutes and December 3, 2024 Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) December 2, 2024 Minutes
Attachment 2) December 3, 2024 Minutes
Attachment 3) December 9, 2024 Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, December 2, 2024

CALL TO ORDER AND ROLL CALL
Mayor Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, and Mayor Pro Tem Bobby Richards and Mayor Potter were present.

ANNOUNCEMENTS
None

PUBLIC APPEARANCES
None

CONSENT AGENDA
Councilmember Dramov pulled item 4 from consent.

Motion by Councilmember Baron to approve consent agenda items #1-3 and #5, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - November 4, 2024, Special Meeting Minutes and November 5, 2024 Regular Meeting Minutes
Item 2 - October 2024 Monthly Reports
Item 3 - October 2024 Check Register Summary
Item 5 - Resolution 2024-093 authorizing a refund of Building Permit Title 15 Plan Check fees in the amount of $3,486.75 to Jan Nash for Building Permits BP 240165 (Nash) and BP 240202 (Nash – Garage)
Attachment 1
City Council Special Meeting Minutes – December 2, 2024

ITEMS PULLED FROM CONSENT
Item 4 - Resolution 2024-092, Establishing the meeting dates of the City Council for calendar year 2025
Councilmember Dramov noted that this item is to adopt the Council Meeting dates for 2025 and asked for confirmation that if the new Council seated in 2025 wants to change the time of the meetings or add additional regular meetings to each month that would require Council consensus and an Ordinance to amend the municipal code. City Administrator Rerig confirmed that would be the correct process, and alternatively, the Council could simply add Special meetings as needed next year.

Motion by Dramov, to approve, seconded by Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None

ADJOURNMENT
Council adjourned the meeting at 4:33 p.m.

APPROVED: ATTEST:
_____________________________ _____________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, December 3, 2024
TOUR OF INSPECTION - 3:00 PM
Prior to calling the regular meeting to order, Council conducted an on-site tour of inspection of the properties listed below:

A. Southeast Corner of Torres Street and 5th Avenue, Carmel (PERM EN 23-077 - Givens) B. Rio Park, East of Dolores Street and Lasuen Drive, Carmel

CALL TO ORDER AND ROLL CALL
Mayor Dave Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, Mayor Pro Tem Bobby Richards, and Mayor Dave Potter were present.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out
Juliette Norman, Carmel High School (CHS) Associated Student Body (ASB) President announced that CHS won 3rd place in the International Mock Trial Competition in Chicago and the CHS Football team has advanced to the Nor Cal Regional Football Championship for the first time in 15 years and mentioned the winter season of several other sports and winter concerts.

She spoke about the gift drive the students participated in to donate to local children and the Monterey County Food Bank. She thanked Mayor Potter for his support and years of service on Council on behalf of CHS.

B. Recognition of Mayor Dave Potter, Mayor Pro Tem Bobby Richards, and Councilmember Karen Ferlito for their years of service on City Council City Administrator Rerig said this is an opportunity to recognize the years of outstanding service from Mayor Potter, Mayor Pro Tem Richards, and Councilmember Ferlito as their terms on Council come to an end. He thanked each outgoing Councilmember for their support and dedication to the community through public service. Councilmembers Baron and Dramov also voiced their appreciation for each of the outgoing members, and Mayor Potter, Mayor Pro Tem Richards, and Councilmember Ferlito each spoke about their experience on Council, thanked the community for their support over the years, and offered words of wisdom to the newly elected members of Council.

Attachment 2
City Council Regular Meeting Minutes – December 3, 2024

Public Comment:

Gary Richard Arnold
Ellie
Liz
No name
No name
Sam Farr
Carmel Youth Center outgoing board president
Graeme Robertson
Andi Carr
Sara Hinds
Ian Martin
Catherine
Jean
C Roy
Tim
Brian Rosen
Lara Bezich
Gail Nekunam
No name
Donna Jett
Cindy Lloyd
Linda Califore
C. Bridge to Everywhere (Rio Park) Committee Presentation Ken White, Laura Bolling, Patrick from the Carmel Area Wastewater District (CAWD) gave a presentation on the “Bridge to Everywhere” project, which is to replace a bridge across the Carmel River that is over 70 years old, and turn into pedestrian walking bridge that connects the trails in Carmel-by-the-Sea to the State and Regional Parks south of the Carmel River.

Public comment:

Ian Martin
Victoria Beach
Andi Carr
No name
Council thanked CAWD for their presentation.

PUBLIC APPEARANCES
Andi Carr
No name
Council took a recess at 6:21 pm and returned at 6:31 pm.

Attachment 2
City Council Regular Meeting Minutes – December 3, 2024

ANNOUNCEMENTS
A. City Administrator Announcements – City Administrator Rerig requested that the meeting be adjourned in memory of Esther Pardida and John Henson, who are retired members of the City of Carmel who sadly passed away recently.

B. City Attorney Announcements - no announcements
C. Councilmember Announcements
Mayor Pro Tem Richards – Requested to adjourn the meeting also in memory of Brent Bispo, a friend who passed away recently, who lives locally, was a surfing legend, retired Monterey Fire Fighter, and a dear friend to many.

Councilmember Dramov - Reported that although the Veterans Day Celebration was canceled due to rain, she thanked the veterans and said that the City will work on improving the communication when events are canceled. She also reminded everyone that the new Councilmembers and Mayor will be sworn in next week on December 9th.

Councilmember Ferlito – Reported that she attended the Jersey Boys play at the Pac Rep Theater and it was a beautiful performance.

D. Ad Hoc Committees - Report Out
Ad Hoc Committee on Housing - Councilmember Ferlito thanked Mayor Pro Tem Richards, Planning Staff, and EMC for their work on adopting the Housing Element, but especially thanked Marnie Waffle for her dedication. She also said that she served on the Street Addresses Ad Hoc, and thanked Emily Garay for her exemplary work and thorough research on street addresses and thanked Chief Tomasi and Chief Miller for their support on street addresses. She also thanked Brian Pierik and his firm for his work on the street addresses item and staff report.

Councilmember Dramov said the Flock Camera Ad Hoc will have a report for Council in February.

CONSENT AGENDA
Councilmember Ferlito pulled consent item #1 for a brief comment. She requested that the AB 413 parking plan be reviewed annually to see if it’s working and re-evaluate it if needed.

Public comment on consent agenda:

None
Attachment 2
City Council Regular Meeting Minutes – December 3, 2024

Motion to approve consent agenda items 1 & 2 by Councilmember Baron, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - Second Reading and Adoption of Ordinance No. 2024-002, amending Chapter 10.36.010 of the Carmel-by-the-Sea Municipal Code by adding subsection (1), under Section (C); Identifying Commercial Loading Zones to comply with CVC 22500 and Assembly Bill 413-The "Daylighting Bill" Approved 5-0-0-0
Item 2 - Resolution 2024-094 authorizing the City Administrator to establish and adopt the new class specification and salary schedule of Library Associate, adopt revisions to the current Librarian I and II classes and new salary schedules Approved 5-0-0-0

ORDERS OF BUSINESS
Item 3 - Resolution 2024-095 Authorizing the Mayor to Execute a Seventh Amendment to the City Administrator At-Will Employment Agreement Effective October 1, 2024.

City Attorney Pierik gave a brief summary of the item.

Public Comment:

No name
Council thanked City Administrator for his leadership and service and said that the raise is well deserved and overdue.

Motion by Councilmember Ferlito to adopt Resolution 2024-095 to approve a Seventh Amendment to the City Administrator At-Will Employment Agreement Effective October 1, 2024, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 4 - Resolution 2024-098 authorizing the City Administrator to execute a construction contract with Coastal Paving & Excavating, Inc., in an amount, including contingency, of $1,285,185, for Projects #1, 2, and 3 of the Drainage System Repairs Projects.

Attachment 2
City Council Regular Meeting Minutes – December 3, 2024

Public Works Director Harary gave a presentation on the item.

Public comment:

Victoria Beach
Donna Kostigan
Kathy Stokes
Councilmembers Baron and Dramov questioned why the City has so many berms, noting they are not natural and cause drainage problems. City Administrator Rerig explained that many residents requested berms to address drainage and erosion on their property, but this often shifts the problem to neighboring properties. Councilmember Ferlito suggested working with the residents affected by the Acacia headwall to help come up with a cost sharing solution to fix the issue. Councilmember Baron emphasized that the primary concern is not the cost but the liability and risk to the City.

Motion by Mayor Pro Tem Richards to adopt Resolution 2024-098 approving a construction contract with Coastal Paving & Excavating, Inc., for Projects #1, 2, and 3 of the Drainage System Repairs Projects, and explore possibilities for drainage project #4, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Receive a Report regarding Public Works Department Services, Key Accomplishments over the past seven years, and the 2024 Infrastructure Report Card Public Works Director Harary gave a presentation to Council reviewing the significant accomplishments of the past 7 years by the public works department, and the status of the city’s infrastructure since 2017 which has overall improved.

Public comment:

Cindy Lloyd
Andi Carr
Dale Byrne
Janine Chiccorat
Brandon Swanson
Council thanked Mr. Harary for his thorough presentation and his many years of service to the city and wished him the best in his upcoming retirement.

Item 6 - Update on City Council Resolution 2024-062 to develop alternative sites and programs that would allow for an amendment to the City’s adopted 6th cycle Housing Element to remove Vista Lobos and Sunset Center from the Housing Sites Inventory List.

Attachment 2
City Council Regular Meeting Minutes – December 3, 2024

Assistant City Administrator Brandon Swanson gave a presentation to Council to provide an update on the City’s work with the citizen formed Affordable Housing Alternatives (AHA) Group as well as with consultant Veronica Tam on the viability of replacing some of the city owned sites on the housing element with other sites.

Public comment:

Dale Byrne

PUBLIC HEARINGS
Item 7 - Resolution 2024-099 - Consideration of a partial after-the-fact Permanent Encroachment Permit, PERM EN 23-077 (Givens), for development in the public right of way which includes a series of terraced retaining walls, a new staircase with handrail, and a new driveway retaining wall located on the southeast corner of Torres Street and 5th Avenue in the Single-Family Residential (R-1) District.

City Administrator Rerig said that the applicant for the Givens Encroachment item has requested to continue this item due to a future meeting date due to the lateness of the meeting.

Motion by Mayor Potter to continue PERM EN 23-077 (Givens) to January 14, 2025, seconded by Mayor Pro Tem Richards, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item continued to January 14, 2025

FUTURE AGENDA ITEMS
None

ADJOURNMENT
The meeting adjourned at 8:22 p.m. in memory of John Hansen, Esther Pardido, and Brent Bispo.

APPROVED: ATTEST:
_______________________________ ________________________________ Dave Potter, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, December 9, 2024

CALL TO ORDER AND ROLL CALL
Mayor Potter called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Alissandra Dramov, Karen Ferlito, and Mayor Pro Tem Bobby Richards and Mayor Potter were present.

ORDERS OF BUSINESS
Item 1 - Resolution 2024-100 declaring the results of the General Municipal Election held in the City of Carmel-by-the-Sea on November 5, 2024
City Council acknowledged the staff report by City Clerk Romero declaring the results of the General Municipal Election held on November 5, 2024.

Public comment:
none
Motion by Councilmember Baron to adopt Resolution 2024-100, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Dramov, Ferito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Remarks by outgoing members of Council
Councilmember Ferlito, Mayor Pro Tem Richards, and Mayor Potter thanked the public for their support over the years and congratulated the newly elected Mayor and Councilmembers.

Item 3 - Administer Oath of Office
City Clerk Romero administered the oaths of office to Councilmember Bob Delves, Councilmember Hans Buder, and Mayor Dale Byrne
Attachment 3
City Council Special Meeting Minutes – December 9, 2024

Item 4 - Remarks by newly elected Councilmembers
Councilmembers Delves, Buder, and Mayor Byrne expressed gratitude to the public and thanked their families for their support, thanked the outgoing members of Council for their leadership, and shared their commitment to working together for the community.

Public comment:

None
Council adjourned the meeting at 4:51 p.m.

APPROVED: ATTEST:
_____________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: November 2024 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (none under $60K for November) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
NOVEMBER 2024 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In November 2024, 32 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In November 2024, 5 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In November 2024, 41 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In November 2024, 7 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In November 2024, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In November 2024, 24 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In November 2024, 24 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: November 1, 2024
APPROVED BY: Brandon Swanson, Assistant City Administrator & Acting Director of Community Planning and Building
Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following November 2024 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
November 2024 totals are provided alongside November 2023 totalsfor comparison. Compared to the same time period in the year 2023, Table 1 denotes percentage changes in the year 2024.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2023 YTD
Totals 373 68 568 219 35 262 360
2024 YTD
Totals 365 56 468 166 19 238 362
YTD %
Difference - 2.14% - 17.65% - 17.61% - 24.20% -45.71% - 9.16% +0.56% Attachment 1
Permit # Permit Type Track Project Description Address/Location Date Received Date Approved Status 24364 Variance ASSOCIATED PERMIT DS 24014 for a new, non-conforming parking pad to replace an existing garage located in the front yard setback.

San Carlos Street 3
SW of Vista Avenue
11/26/2024 Pending
Assignment
24363 Historic
Evaluation
HISTORIC EVALUATION to determine the scope of work, a
2nd story addition.

CAMINO REAL 2 SW
OF 9TH
12/27/2024 Pending
Assignment
24362 Planning Permit
Revision
Adding window to bathroom at lower level. NE Corner of 12th and San Antonio
Pending
Assignment
24361 Design Study Streamlined Add a 4'0" x 1'7" window in the stairwell on the South elevation to allow more natural light in the stairwell.

Camino Real 4 SE of
Ocean
11/22/2024 In Review
24360 Historic
Evaluation
ASSOCIATED PERMIT: DS 24321. Replace existing, failing, wood roof with nonflammable metal standing seam roof.

Proposed color is Sheffield metals medium bronze.

Replace existing copper gutters and downspouts with new medium bronze non-copper to comply with environmental
rules for City of Carmel.

Santa Lucia 2 NE of
Scenic
11/26/2024 Pending
Assignment
24359 Landscape Plan
Check/Inspection
Lawn replacement, 2,200 SQ FT. Existing footprint for
replacement of new sod lawn. Irrigation system retrofitted 5 years ago is still in good status.

SW Corner of
Camino Real and
8th
11/19/2024 In Review
24358 Design Review One 1) CHANGE IN USE: Change the use of a portion of the 1st floor commercial space to residential use.
2) STRUCTURAL MODIFICATIONS: Enclose an exterior
covered area on the 1st floor to provide a compliant,
accessible toilet for the 1st floor offices. Reconfigure a portion of the 2nd story apartments to one (1) 1-bedroom apartment and one (1) 3-bedroom townhouse.

San Carlos 2 NW of
8th Ave
11/21/2024 In Review
24357 Historic
Evaluation
HISTORIC EVALUATION. ASSOCIATED PERMIT DS 24308:

Proposed project: Conversion of storage room into a full bathroom, new laundry room, new entry stairs, new
proposed terrace
San Carlos St 2 NE
of Santa Lucia Ave
11/20/2024 In Review
24356 Design Study Streamlined Replace 2 sections of existing side fence on south property line
Monte Verde 3 SW
of 2nd Ave
11/20/2024 In Review
24355 Design Study Streamlined Custom cedar gate Lobos Street 3 SE of 3RD
11/12/2024 In Review
11/01/2024 - 11/30/2024
Permit
Identifier
VA 24364
(Lewis &
McClellan Trust)
HE 24363
(Devine)
DS 24361
(Landi)
HE 24360
(Jensen)
LD 24359 (La
Playa Carmel
Hotel, LLC)
DR 24358
(Esperanza
Carmel
Commercial,
LLC)
HE 24357
(JackowskiSpidell)
DS 24356
(Hardy)
DS 24355
(Schiavi)
Planning Permit Report
Page: 1 of 4
24354 Non-historic assessment / Hotel remodel SW corner of San Carlos St. and 4th
Ave.

Closed
24353 Design Study Roof deck change in height; privacy screen under stair Casanova 9 NW of Ocean
11/18/2024 In Review
24352 Landscape Plan
Check/Inspection
Streamlined Revision to Permit #23250 planting plan for public right of way
NWC Junipero &
8th ROW
11/16/2024 In Review
24351 Design Study One Interior renovation, replace one door and 2 windows, add 3 skylights and add glass panel wind break at front patio.

Scenic Road 4 SE
8th Avenue
11/13/2024 In Review
24350 Temporary Use
Permit
Authorization. This approval grants extended hours of
operation for the Barmel Supper Club (operating as a fullline restaurant under a Use Permit).

The approved closing time has been extended from 11 pm
on Wednesday, November 27th to 1 am on Thursday,
November 28th. Additional staffing and security will be onsite to manage patrons.

Supper Club to be fully closed and empty no later than
1:15 am. No live music. Maximum occupancy of 48
individuals.

San Carlos 2 NE of
7th
11/13/2024 11/22/2024 Approved
24349 Design Review One Repair 2nd story balcony on the south side of hotel portion. Paint hotel tower. Remove portion of south side garden wall to allow for equipment.

NE Corner of 7th &
Lincoln Street
In Review
24348 Design Study One ASSOCIATED PERMIT DS 21-439 (Burchill): guest house rehabilitation that includes extending the bedroom and
bathroom walls, replacing with wood-clad windows, new
roofing to match flat wooden shingles, removal of a
skylight, and in the main house, removing high windows
above garage and master bedroom, and adding Carmel
stone veneer and wood paneling to front elevation. DS
24348 proposes no change in previously approved project scope; new design study in conjunction with building
permit reactivation.
26106 Ladera Dr.,
Carmel, CA 93921
11/12/2024 In Review
24347 Design Study One Landscape planting, gas fire pit, wood fence, trellis, granite paving stone, granite slab.

Dolores St. 4SW of
10th Ave.
11/15/2024 In Review
24346 Design Study Two Remove existing house and carport. Build new single family house with two story portion at rear; and new
detached garage.

Santa Rita 5 SW of
3rd
11/11/2024 In Review
24345 Authorized Work VOID - APPLICATION SUBMITTED IN WRONG PORTAL LOPEZ 3NW OF 4TH Closed VOID -

SUBMITTED IN
ERROR
DS 24347
(Dearborn)
DS 24346 (P&T
2024 LLC)
VOID -

APPLICATION
DS 24353
(Casanova Pines
LD 24352
(Fountain)
DS 24351 (Del
Mar Carmel
LLC)
TUP 24350
(Barmel Supper
Club)
DR 24349
(Cypress Inn
Investment)
DS 24348
(Burchill)
Page: 2 of 4
24344 Design Study One This project involves the installation of a 30kW liquidcooled Kohler generator along with a Kohler automatic transfer switch both on the NE corner of the property,
located in the side/back yard and behind a closed fence and retaining wall. The installation includes a 44"x86" concrete pad to serve as the foundation for the generator.

Additionally, sound attenuation measures will be put in place if after the 3rd party sound testing determines they are necessary.
26174 Dolores
Street, Carmel,
11/8/2024 In Review
24343 Design Study One Restoration & Repair of building structure & interior finishes that were damaged by water event. Relocate
interior partition walls and make structural modifications as required. Primary bathroom addition of 80.0 SF.

NE Corner of
Camino Real &
12th, Carmel, CA
93921
In Review
24342 Preliminary Site
Assessment
Site Assessment for Existing. Remodel 2BDR, 2BA SFR with basement garage. Propose 2 BDR, 1BA, one car garage
with attached 469 sf ADU. Propose new ext. finishes,
doors, windows, and roof. Basement mechanical & storage space to be added adjacent to garage. Roof deck at real half of structure to be added & site improvements to
paving & planters.

Carmelo St 2 NE of
Ocean Ave
11/7/2024 In Review
24341 Design Study One Replace 3 windows Camino Real In Review 24340 Design Study One Replaced rotted windows and doors Guadalupe 4 NW of 1st, Carmel
11/8/2024 Corrections
Required
24339 Design Review One Roof modification and planter removal NW Corner of Mission and 8th
11/6/2024 In Review
24338 Design Study One Remove (E) Asphalt Driveway, (N) Paver driveway with paver walkway through R.O.W.
2NW Guadalupe St.
& 6th Ave.

In Review
24337 Historic
Evaluation
Phase I Historic Determination Corner of Crespi
and Flanders
11/5/2024 In Review
24336 Historic
Evaluation
Phase I Historic Determination Crespi 12 SE of
Mountain View
11/5/2024 In Review
24335 Temporary Use
Permit
Temporary Use Permit Application for a food truck from
Chillin' and Grillin' for the Homecrafters art fair. Set up will begin at 8:00am and run from 10:00am to 3:00pm. Trash
containers and removal to be provided by Chillin' and
Grillin'. Food truck to be located along 9th, taking three parking stalls.

SW Corner of San
Carlos & 9th
11/5/2024 11/22/2024 Approved
24334 Historic
Evaluation
Historic Evaluation SW corner San
Antonio & 11th
10/31/2024 11/19/2024 Approved
DS 24344
(Ocean View
Venture LLC)
DS 24338
(Williams)
HE 24337
(Walker)
HE 24336
(Walker)
TUP 24335
(Carmel
Woman's Club)
HE 24334
(Woodyard)
DS 24343
(Graney)
PSA 24342
(McWhorter)
DS 24341
DS 24340
(Hockersmith)
DR 24339
(Clark)
Page: 3 of 4
24333 Sign Minimal wooden sign, black color with white letters, double-sided
SE Corner Monte
Verde and 7th Ave.,
Suite 16-17, Carmelby-the-Sea, CA
93921
SI 24333 (Studio 10/31/2024 In Review
Florencia)
Total Records: 32 12/2/2024
Page: 4 of 4
Entity # Application
Type
Business Description Location Date Received Date Approved Status 24056 Ownership
Change
Rental Units San Carlos 2
NW of 8th
11/19/2024
24055 Ownership
Change
Rental Units San Carlos 3 NE
of 6TH Street
11/19/2024
24054 Ownership
Change
Packing and Shipping 2 NW of 5TH
Avenue and San
Carlos Street
11/18/2024
24053 New Business Retail Clothing/Jewelry Lincoln 2 SW of Ocean
11/8/2024
24052 New Business Professional Service/Architecture
Services
8th & Mission 11/6/2024
Total Records: 5 12/2/2024
Business License Report
Esperanza
Carmel
Commercial,
Pakmail Carmel
by the Sea
Samali
Fuse
Architecture
11/01/2024 - 11/30/2024
Business Name
Esperanza
Carmel
Page: 1 of 1
Permit # Date Submitted Project Description Valuation Permit Type Property Location 240514 11/27/2024 Bathroom remodels with minor plumbing and electrical upgrades.
25,000 Building Torres 2 SE of 5th
240513 11/27/2024 Remediate water damage in wood floors, under tile bathroom floor, undertile around shower fixtures and
ceiling of storage area. Repair/replace in-kind, no new fixtures, electrical, or plumbing changes.
49,000 Building Palou 4 NW of
Casanova
240512 11/26/2024 Helical pier foundation stabilization and retaining wall construction.
125,000 Building Torres 5 SE of 9th
240511 11/25/2024 Tear off existing 5,500sf roof and replace with new CertainTeed Presidential TL in color "Autumn Blend".
52,500 Building NW Corner of
Ocean & Torres
240510 11/26/2024 Repairs to second level patio 20,000 Building Santa Rita 2 NW of 6th
240509 11/25/2024 Replace existing shower/tub with a walk-in jetted tub with 20 amp dedicated circuit.
8,000 Building Monte Verde 2 SW
of 5th
240508 11/26/2024 New ADA restroom for the Carmel Belle Restaurant 50,000 Building San Carlos 3 SW of Ocean
240507 11/25/2024 Like-for-life re-roof 5,000 Roofing NW Corner of 4th and Mission
240506 11/22/2024 Kitchen electrical and plumbing changes 12,000 Building Monterey 3 SW of 1st
240505 11/22/2024 Add battery backup to existing PV solar system. 20,000 Electrical San Antonio 3 NW of 10th
240504 11/21/2024 Construct new 442sf ADU 0 Building Santa Fe 3 NE of 5th
240503 11/21/2024 Demolish existing SFR and garage. Construct new 1,800 two-story SFR with attached garage.
720,000 Building Santa Fe 3 NE of
5th
11/01/2024 - 11/30/2024
Building Permit Report
11/27/2024
11/25/2024
Date Approved
Page: 1 of 4
240502 11/20/2024 Remove and replace the hardwood floor in the kitchen, guest bathroom, and master bathroom. Remove wall
paper and paint in both bathrooms. Change
cabinets/vanity and repaint.
0 Exempt Work Crespi 3 SE of
Mountain View
240501 11/20/2024 Exterior deck addition at rear yard of existing SFR including the removal of specific existing site coverage to bring property into compliance
30,000 Building Forest 3 SW of 7th
240500 11/19/2024 Remove and dispose of existing roof system. Install new layer of 15lb felt, new flashing, and 4,984 sf of
CertainTeed Presidential TL Shingles in color "Burnt
Sienna".
95,000 Roofing Junipero 3 NW of
8th
240499 11/19/2024 Commercial interior TI for a juice bar-adding sink/drain, gfi outlets, counter installed.
5,200 Building Lincoln 3 SW of
Ocean, Unit #2
240498 11/19/2024 Tear off existing roof on the rear unit. Install new underlayment and comp shingle in color "Mojave".
7,000 Roofing Monte Verde 5
NW of Santa Lucia
240497 11/19/2024 Replace guardrail, demo existing brick on stair landing, waterproof, re-install salvaged bricks and install new
guardrail.
15,000 Building Carmel Plaza
240496 11/19/2024 New 575sf ADU with a 161sf rooftop accessible from the main SFD.
150,000 Building Dolores 4 SW of 1st
240495 11/15/2024 We will be restoring the exterior facade wood shingle due to dry rot and/or water damage. The restoration includes replacing select areas with damaged shingles, power
washing and sealing of the exterior wood shingles and
wood beams. The select areas where exterior repair and
replacement is required consists of replacing materials "In Kind" with new to match existing materials, color and finish.
15,000 Building San Carlos 2 NW of
8th
240494 11/15/2024 Removing all the knob and tube wiring in the garage and crawl space.
3,000 Electrical Carmelo 5 SE of
13th
11/26/2024
11/20/2024
Page: 2 of 4
240493 11/14/2024 Remove and replace electric tank type water heater.

Install Bradford White BRE250T6 50 gal electric - relocate away from electrical panel, install new heater in pan and run drain and T & P to code.
2,900 Plumbing San Antonio 2 NW
of 12th
240492 11/14/2024 Intall whole-home LiPO3 battery backup inside utility room.
32,000 Electrical Lopez 3 NW of 4th
240491 11/14/2024 New 558 SF Accessory dwelling unit with roof top deck 300,000 Building SW Corner of Santa Rita & 1st
240490 11/14/2024 Addition of 96 SF to existing Main house. Lower existing garage floor by 12" and existing Utility room by 21".Reuse existing 7'-0"x6'-4" garage door, adding material and framing to create new 8'-6"x7'-0" single panel overhead garage door. Convert existing asphalt driveway to
permeable paver driveway. Addition of 4 wood step to
existing wood steps going up to existing patio.
100,000 Building SW Corner of
Santa Rita & 1st
240489 11/13/2024 New paint for exterior of an existing historic residence. 35,000 Exempt Work Monte Verde 2 NE of 9th
240488 11/13/2024 Replace two termite damaged vertical support posts and sagging roof beam on carport.
2,000 Building 2nd 2 SE of Dolores
240487 11/12/2024 Remodel (E) single car garage with new pre-fab trusses and all new exterior and interior finishes.
50,000 Building Santa Fe 7 SW of
8th
240486 11/8/2024 Conversion of existing garage & laundry room into a Junior ADU. Relocate W/D hook-up into main house.

Replace garage doors with fence doors and sidelights. NO structural modification & NO change to building footprint of site coverage
60,000 Building Casanova 4 NW of
13th
240485 Refurbish Primary bathroom, replacement of interior finishes including millwork, plumbing fixtures, tile &
countertops. Add new French drain along N property
boundary and add (2) rain gardens along E boundary to
enhance site drainage.
10,000 BP Revision Santa Fe 5 SW of
5th, Carmel
11/26/2024
11/14/2024
11/19/2024
Page: 3 of 4
240484 Landscaping 91,000 BP Revision Dolores St 4SW of 10th Ave.
240483 11/7/2024 Remove existing wood shake roof and install new CertainTeed Presidential TL composition roof in color
"Country Gray".
18,982 Roofing 7th 4 SE of Forest
240482 11/6/2024 Replace decking on existing roofing and repair guard rails with new post and repair existing siding where needed.
20,000 Building San Antonio 3 SE
of 7th
240481 11/7/2024 Installation of small-scale (1.600 kW) roof-mounted PV system.
8,846 Electrical NW Corner of
Santa Rita & 5th
240480 11/7/2024 INTERIOR AND EXTERIOR REMODEL, NEW WINDOWS

AND DOORS, AND PAINT ETC
150,000 Building Santa Fe 7 SW of
8th
240479 11/5/2024 Remove existing roof and install new torch down roof with ground embedded on emulsion.
19,500 Roofing Santa Fe 4 SE of
Ocean
240478 11/5/2024 Exterior and interior wall painting with new color "Otter Tail" by Behr.
0 Exempt Work NW Corner of
Mission & 4th
240477 11/5/2024 Replacement of two existing wood french doors with new wood french doors within the same frame and header.

Paint to match existing doors.
17,000 Exempt Work NWC Scenic Rd &
8th Ave
240476 11/5/2024 Reroof of existing commercial flat roof with new TPO roof in color "White".
14,000 Roofing Ocean 3 NW of
Dolores
240475 11/5/2024 Install roof mounted solar pv 4.620 kWp system. 11-PV solar panels.. Install 2-Enphase 5p batteries .
24,000 Electrical SW Corner of
Santa Fe &
Mountain View
240474 11/4/2024 Remove existing wood shake roof and replace with new CertainTeed Presidential TL Comp shingles in color "Aged Bark".
45,000 Roofing NW Corner of
Carmelo & 13th
Total Records: 41 12/2/2024
11/5/2024
11/5/2024
11/4/2024
11/7/2024
11/5/2024
Page: 4 of 4
Case # Case Date Location Problem Description Date Received Date Closed 24180 11/22/2024 San Carlos 6 SE of 13th Bright exterior light 11/15/202424179 11/27/2024 San Carlos 2 NE of 7th Loud bar noise 11/25/202424178 11/25/2024 Casanova 2 SE of 9th Dead tree and dilapidated shed 10/10/202424177 11/15/2024 SW corner of Monte Verde and 7th
Re-roof residence and garage without a permit 11/14/2024 24176 11/14/2024 SE Corner Dolores &
7th
Follow up on complaint about presure washing garbage cans onto the street. Made contact with Jesus the kitchen supervisor, and confirmed they were presure washing the patio area and some rubber mats. Instructed to not allow any water to leave the site if pressure washing in the future. Failure to do so may result in fines or penalties. Did not appear the water had flowed to the storm drain inlet. No notice was posted. 11/14/2024 11/14/2024
11/01/2024 - 11/30/2024
OpenOpenOpen
Closed
Status
Open
Code Compliance Report
Page: 1 of 2
24175 11/14/2024 SWC Dolores & 7th Follow up on complaint for pressure washing garbage can onto street. Spoke with the kitchen supervisor, Jesus, and confirmed that they were washing off the patio area and some rubber mats but not garbage cans. Informed him they can not allow water to leave the site if any pressure washing is to occur in future, failure to do so may result in fines or penalties. Water discharge did not appear to flow to the storm drain inlet. No notice was delivered. 11/14/2024 11/14/2024
24174 11/12/2024 Ocean SE of San
Antonio
Open Driveway construction in public right-of-way 11/12/2024 1/1/1900 Total Records: 7 12/2/2024
Closed
Page: 2 of 2
Page: 1 of 1
Transient Rental Report
01/01/2024 - 11/30/2024
Case # Street Status Date Received Last Status Date Date Closed 24183 Torres Potential STR identified 11/11/2024 11/19/2024 24172 Junipero Closed 9/21/2024 10/4/2024 10/4/2024
24164 Casanova Closed 8/31/2024 10/4/2024 10/4/2024
24161 Monte Verde Closed 9/9/2024 9/20/2024 9/20/2024
24159 Junipero Closed 9/4/2024 9/20/2024 9/20/2024
24114 Torres Closed 8/14/2024 10/28/2024 10/28/2024
24113 Mission Closed 8/12/2024 9/6/2024 9/6/2024
24096 Torres Closed 6/20/2024 6/21/2024 7/19/2024
24076 Monte Verde Closed 4/19/2024 5/22/2024 5/22/2024
24069 Torres Closed 3/8/2024 5/3/2024 5/3/2024
24067 Carmelo Closed 2/26/2024 3/22/2024 3/22/2024
24051 Rio Closed 2/8/2024 3/5/2024 3/5/2024
24049 8th Closed 2/2/2024 2/20/2024 2/20/2024
24047 Lopez Closed 1/29/2024 5/6/2024 6/5/2024
24046 2nd Closed 1/30/2024 2/6/2024 6/12/2024
24045 Lobos Closed 1/29/2024 3/6/2024 4/6/2024
24029 7th Closed 1/16/2024 2/26/2024 2/26/2024
24028 Forest Closed 1/16/2024 2/9/2024 2/9/2024
24027 Scenic Closed 1/15/2024 2/8/2024 2/8/2024
Total Records: 19 12/4/2024
Permit # Permit Type Project Description Property Location Date Issued Status 240238 Temp Ench Veg management has identified 88 trees to be maintained. This consists of 20 removals and two poles with vines to be cleared or trimmed as they are in contact with power facilities.
88 locations In Review
240237 Temp Ench Replace sewer lateral using pipe bursting. Casanova 2 NE of 10th
11/25/2024 Issued
240236 Temp Ench PG&E to install overhead transformer and replace overhead service. PM# 35591366
Santa Rita 2 NW
of 4th
11/22/2024 Issued
240235 Temp Ench Excavate a 3'x3' pit in the asphalt to repair damages made during a water leak. Dolores 2 SE of 2nd
11/21/2024 Issued
240234 Temp Ench Excavate a 11'x6' pit in the asphalt to repair damages made during a water leak.

CONDITION: Damaged sidewalk and cracks caused by water leaks are required to be repaired.

Intersection of
Junipero & 4th
11/21/2024 Issued
240233 Driveway Replace existing driveway with new paver driveway, reducing size from 16' wide to 14' to meet current code.

SE Corner of San
Antonio & Ocean
11/20/2024 Issued
240232 Temp Ench Repair section of sewer lateral near CAWD's manhole. 4th 2 NE of Lobos 11/20/2024 Issued 240231 Temp Ench PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service. San Antonio 2 NE of 12th
In Review
240230 Temp Ench Applicant to trench, backfill, and install electric substructures. PG&E to replace pole, riser, and underground secondary. PG&E to install new overhead transformer and underground service. PM# 35573676
SW Corner of
Lincoln & 5th
11/14/2024 Issued
240229 Temp Ench Trenching and installation of conduit for PG&E underground service line. Camino Real 4 SE of Ocean
11/14/2024 Issued
240228 Temp Ench Excavate and locate spot repair with max adapters and new pipe, Backfill, compact and asphalt.

Lobos 4 SW of 1st 11/13/2024 Issued
240227 Driveway Remove asphalt driveway and install new paver driveway. Guadalupe 2 NW of 6th
In Review
Date Submitted
11/25/2024
11/22/2024
11/21/2024
11/20/2024
11/20/2024
11/19/2024
11/19/2024
11/19/2024
11/13/2024
11/13/2024
11/13/2024
11/01/2024 - 11/30/2024
Encroachment Permit Report
11/8/2024
Page: 1 of 2
240226 Temp Ench Dead tree removal that is making contact with power facilities. 6th 2 NW of Santa Rita
11/7/2024 Issued
240225 Temp Ench Overhead to underground conversion. Applicant to trench, backfill and install electrical substructures. PG&E to remove overhead and install underground service. PM# 35571399
Carmelo 2 NE of
8th
11/13/2024 Issued
240224 Driveway Improvements to driveway and asphalt connection at the right of way in association with BP 240312 (West).

SW Corner of
Carmelo & 7th
11/7/2024 Issued
240223 Temp Ench Street opening for sewer main connection. Casanova 4 SE of 8th
11/7/2024 Issued
240222 Temp Ench Reservation of three parking stalls SW Corner of San Carlos & 9th
In Review
240221 Temp Ench Overlash approx. 646' of new cable along 5 existing poles & Access existing poles & existing power supply cabinets. (JB1958226)
Various locations
from Monte
Verde to Junipero
and 7th to 13th
11/7/2024 Issued
240220 Temp Ench Removal of existing single check valve in the sidewalk and tie in to install a backflow device in owners property, replace pavers in sidewalk.

NW Corner of San
Carlos & 6th
11/13/2024 Issued
240219 Temp Ench Replace sewer lateral using pipe bursting. Sterling Way 2 SE of Perry Newberry
11/6/2024 Issued
240218 Temp Ench Replace sewer lateral using pipe bursting. Santa Rita 3 SW of 4th
11/6/2024 Issued
240217 Temp Ench PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service.

PM# 35584746
Monte Verde 2
SE of 8th
11/6/2024 Issued
240216 Temp Ench PG&E to trench and backfill a 5'x5' bellhole, PG&E to abandon existing gas service. PM# 35478138
Carmelo 2 NW of
12th
11/6/2024 Issued
240215 Temp Ench PG&E to trench and backfill a 5'x5' bellhole and abandon existing gas service.

PM# 35424974.

Carmelo 2 SW of
11th
11/6/2024 Issued
11/7/2024
11/7/2024
12/2/2024
11/4/2024
11/4/2024
11/4/2024
Total Records: 24
11/6/2024
11/6/2024
11/5/2024
11/4/2024
11/4/2024
11/7/2024
11/7/2024
Page: 2 of 2
Permit # Permit Date Location of
Property
Description Status Approved Date
24339 11/4/2024 San Carlos 2 SE of
13th
EVALUATION FOR REMOVAL: (1) Pine Tree, 40+ feet Approved 11/19/2024 24340 11/5/2024 Carmelo 5 NE of
Santa Lucia
PRUNING: Removal of small les than 4" branches, grows
into Oak tree
Approved 11/5/2024
24341 11/6/2024 NE Corner of
Torres & 2nd Ave.

REMOVAL: Pine, Dead, Huge Approved 11/6/2024
24342 11/7/2024 Crespi 2 SW of
Mountain View
EVALUATION: 2 very large pine trees Approved 11/19/2024 24343 11/7/2024 25960 Junipero Ave PRUNING: Remove large Oak tree limb overhanging roof; 10" DBH
In Review
24344 11/7/2024 San Antonio 1 SW
of 11th Ave.

PRUNING: One Monterey pine, 38" DBH remove one 20"
limb from southside of tree overhanging the house
REMOVAL: One coast oak 24" DBH along northside of
house. One Eucalyptus, 24 inch DBH in back yard
Approved 11/21/2024
24345 11/8/2024 SE Corner of Ocean
and Monte Verde
PRUNING: City trees touching the building of roof height on Ocean Ave and Monte Verde side
In Review
24346 11/8/2024 4802 Monterey St. EVALUATION: Monterey pine (1 tree) very tall Approved 11/15/2024 24347 11/11/2024 Dolores 2 SW of
4th Street
Trim large limbs over house per insurance letter In Review 24348 11/11/2024 GUADALUPE 5 TH

SE OF SEVENTH
STREET

REMOVAL OF TWO LIVE OAKS DAMAGED IN STROM OF
FEB 2024
Approved 11/22/2024
24349 11/12/2024 Scenic Road 5th
house SE of 10th
Removal of 2 Cypress Trees in front yard In Review
11/01/2024 - 11/30/2024
Tree Permit Report
Tree
Removal/Pruning
Tree Evaluation
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree
Removal/Pruning
Emergency Tree
Work
Tree Evaluation
Tree
Removal/Pruning
Tree
Removal/Pruning
Permit Type
Tree Evaluation
Page: 1 of 2
24350 11/12/2024 Junipero 2nd nw of
third
Pruning one oak and one pine Approved 11/12/2024
24351 11/13/2024 Dolores 5 SE of
10th
Evaluate tree for removal or pruning. 1 Mongolia tree/
approx. 35' tall.

In Review
24352 11/14/2024 Camino Real 11 NE
of 4th
EVALUATION: QTY 1, 28" Diameter Oak In Review
24353 11/19/2024 End of 12th & E.

Junipero
PRUNING: large pine on driveway REMOVAL: (possible)
oak at front of driveway
Approved 11/19/2024
24354 11/20/2024 Palou 3 NW of N.

Casanova
REMOVAL: 1 Coastal Live Oak 15" DBH Approved 11/21/2024 24355 11/20/2024 NW Corner of
Santa Rita & 4th
EVALUATION: One HUGE pine tree, one #1 City owned
pine- red marked REMOVAL: one #2 Dead city owned pine
tree (Leaning towards house- Top heavy)
In Review
24356 11/21/2024 Lincoln 3 NW of 9th REMOVAL: One Acacia Tree 30 feet high (guess) Approved 11/21/2024 24357 11/21/2024 Carmelo 2NW of
10th
One city Pine for removal
Cypress trees for pruning
Approved 11/21/2024
24358 11/22/2024 25983 MISSION ST Removal of Oak limb Approved 11/22/2024 24359 11/25/2024 NW Corner of
Carmelo & 4th
REMOVAL: One dead oak tree In Review
24360 11/25/2024 SW Corner Santa
Rita & 2nd,
Carmel,CA 93921
Single Family Home In Review
24361 11/26/2024 NE Corner 5th &
Carpenter
CITY TREES - REMOVAL & PRUNING: One (1) Monterey
pine.

In Review
24362 11/29/2024 4th Avenue and
Mission Street
Remove 40' high Sweet-gum tree in front of walkway to
property.

In Review
12/2/2024
Tree Evaluation
Tree
Removal/Pruning
Tree
Removal/Pruning
Total Records: 24
Tree Evaluation
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree
Removal/Pruning
Tree Evaluation
Tree Evaluation
Tree
Removal/Pruning
Tree
Removal/Pruning
Page: 2 of 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
November 2024

AMBULANCE REPORT
Summary of Carmel Fire Ambulance November 2024 Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of November 2024, the ambulance was able to meet the performance measure. The response time was 100% with (0) code-3 calls over 5 minutes.
38 Calls for service in CBTS Average response time: 3:21 min. 29 Code 3 calls for service –Zero calls over 5:00 min.

MONTEREY FIRE REPORT
Summary of Monterey Fire November 2024 Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of November 2024, the fire department was unable to meet the performance measure. The response time was 91% with (4) code-3 calls over 5 minutes.
65 total calls for service in CBTS Average response time: 4:01 min. 44 total Code-3 calls – Four calls with a response time over 5:00 min. 11/5/2024- Scenic & 11th- Response Time 12:25 min- Response from Monterey Station 11 11/18/2024 – Ocean & Santa Rita- Response Time 5:37 min- Response from another call 11/25/2024- San Antonio & 12th- Response Time 5:51 min- Delay due to distance 11/5/2024-Monte Verde & 12th -Response Time 5:03 min.- Delay due to distance

BEACH FIRES
There were 3 illegal beach fires reported during the month of November.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 11/5/2024 6:19 PM 241105-MNT08263 0:11:07 DOLORES ST 9TH AVE 2 EMS call, excluding vehicle accident with injury 11/2/2024 1:19 PM 241102-MNT08162 0:02:15 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 11/3/2024 8:03 AM 241103-MNT08178 0:04:22 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 11/4/2024 2:11 PM 241104-MNT08217 0:02:29 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 11/4/2024 3:38 PM 241104-MNT08221 0:03:06 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/5/2024 3:57 PM 241105-MNT08256 0:00:02 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 11/5/2024 4:36 PM 241105-MNT08260 0:12:25 11TH AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 11/6/2024 12:03 PM 241106-MNT08287 0:01:53 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 11/11/2024 1:26 AM 241111-MNT08429 0:06:50 SANTA FE ST 1ST AVE 2 EMS call, excluding vehicle accident with injury 11/11/2024 11:19 AM 241111-MNT08436 0:06:06 MISSION ST 5TH AVE 2 EMS call, excluding vehicle accident with injury 11/12/2024 2:30 PM 241112-MNT08459 0:00:49 DOLORES ST 5TH AVE 2 EMS call, excluding vehicle accident with injury 11/13/2024 11:40 AM 241113-MNT08475 0:04:06 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 11/17/2024 1:41 AM 241117-MNT08555 0:04:17 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/18/2024 2:23 PM 241118-MNT08591 0:02:50 5TH AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 11/18/2024 2:33 PM 241118-MNT08593 0:05:37 OCEAN AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 11/19/2024 2:19 AM 241119-MNT08601 0:04:01 CAMINO REAL ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 11/22/2024 9:19 AM 241122-MNT08675 0:03:01 OCEAN AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 11/23/2024 6:56 PM 241123-MNT08711 0:02:28 8TH AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 11/24/2024 11:52 AM 241124-MNT08727 0:01:51 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 11/25/2024 2:23 AM 241125-MNT08744 0:05:51 SAN ANTONIO AVE 12TH AVE 3 EMS call, excluding vehicle accident with injury 11/25/2024 7:32 PM 241125-MNT08770 0:02:44 OCEAN AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 11/26/2024 5:26 PM 241126-MNT08789 0:03:04 MISSION ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 11/29/2024 12:09 PM 241129-MNT08858 0:00:50 8TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 11/29/2024 4:30 PM 241129-MNT08861 0:04:01 26152 LADERA DR 3 24 0:04:00
Gas leak (natural gas or LPG) 11/27/2024 11:47 AM 241127-MNT08815 0:03:39 SAN CARLOS ST 6TH AVE 3 Electrical wiring/equipment problem, other 11/25/2024 9:28 AM 241125-MNT08751 0:03:41 S MOUNTAIN VIEW AVE SANTA FE ST 3 Electrical wiring/equipment problem, other 11/28/2024 1:27 PM 241128-MNT08837 0:02:57 SANTA FE ST S MOUNTAIN VIEW AVE 3 Biological hazard, confirmed or suspected 11/16/2024 1:53 PM 241116-MNT08543 0:03:00 MISSION ST 4TH AVE 3 4 0:03:19

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 11/01/2024 To: 11/30/2024
300-321 Series (EMS)
400 Series (Hazardous Material)
24 11 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Lock-out 11/24/2024 5:56 PM 241124-MNT08733 0:02:54 DOLORES ST 4TH AVE 2 Water problem, other 11/13/2024 4:42 PM 241113-MNT08488 0:05:57 12TH AVE MONTE VERDE ST 3 Water problem, other 11/14/2024 11:56 AM 241114-MNT08503 0:05:00 FOREST RD 7TH AVE 2 Water or steam leak 11/17/2024 11:15 AM 241117-MNT08566 0:08:38 SAN CARLOS ST 2ND AVE 2 Water or steam leak 11/24/2024 1:43 AM 241124-MNT08720 0:04:54 SANTA RITA ST 3RD AVE 2 Public service assistance, other 11/25/2024 10:55 AM 241125-MNT08756 0:08:57 CAMINO REAL ST 4TH AVE 2 Public service assistance, other 11/26/2024 12:04 PM 241126-MNT08784 0:05:09 11TH AVE CARMELO ST 2 Public service assistance, other 11/25/2024 2:27 PM 241125-MNT08763 0:05:06 CARMELO ST 11TH AVE 2 Public service 11/23/2024 10:00 AM 241123-MNT08698 0:04:28 LOBOS ST 1ST AVE 3 Assist invalid 11/16/2024 2:07 PM 241116-MNT08544 0:14:14 SAN CARLOS ST 12TH AVE 2 Assist invalid 11/18/2024 10:32 AM 241118-MNT08588 0:07:00 CARMELO ST 2 NE OF 11TH AVE 2 Assist invalid 11/24/2024 6:55 PM 241124-MNT08735 0:00:21 CARMELO ST 11TH AVE 2 Assist invalid 11/29/2024 10:44 PM 241129-MNT08867 0:04:43 MONTE VERDE ST 11TH AVE 2 No incident found on arrival at dispatch address 11/5/2024 10:40 AM 241105-MNT08241 0:03:12 CASANOVA ST 7TH AVE 2 No incident found on arrival at dispatch address 11/5/2024 2:05 PM 241105-MNT08254 0:01:58 OCEAN AVE JUNIPERO AVE 3 No incident found on arrival at dispatch address 11/13/2024 11:43 AM 241113-MNT08477 0:11:11 OCEAN AVE SAN CARLOS ST 2 No incident found on arrival at dispatch address 11/23/2024 5:10 PM 241123-MNT08708 0:05:36 SCENIC RD SANTA LUCIA AVE 2 No incident found on arrival at dispatch address 11/24/2024 12:30 PM 241124-MNT08728 0:04:06 DOLORES ST SANTA LUCIA AVE 3 No incident found on arrival at dispatch address 11/24/2024 12:59 PM 241124-MNT08729 0:01:58 OCEAN AVE SCENIC RD 3 No incident found on arrival at dispatch address 11/7/2024 6:07 PM 241107-MNT08330 0:04:10 LINCOLN ST 2ND AVE 3 EMS call, party transported by non-fire agency 11/3/2024 6:04 PM 241103-MNT08192 0:04:47 LOBOS ST 3RD AVE 3 21 0:05:27
Smoke detector activation due to malfunction 11/26/2024 1:08 PM 241126-MNT08787 0:03:38 OCEAN AVE LINCOLN ST 3 Heat detector activation due to malfunction 11/22/2024 7:50 PM 241122-MNT08683 0:03:43 MISSION ST OCEAN AVE 3 Alarm system sounded due to malfunction 11/7/2024 12:40 AM 241107-MNT08306 0:03:33 MONTE VERDE ST 6TH AVE 3 Alarm system sounded due to malfunction 11/9/2024 5:15 PM 241109-MNT08388 0:01:33 SANTA FE ST OCEAN AVE 2 Alarm system sounded due to malfunction 11/13/2024 12:14 PM 241113-MNT08479 0:02:15 8TH 4SW AVE DOLORES ST 3 Alarm system sounded due to malfunction 11/22/2024 7:15 PM 241122-MNT08681 0:03:15 OCEAN AVE MISSION ST 3 Alarm system sounded due to malfunction 11/22/2024 11:17 PM 241122-MNT08688 0:03:41 SAN CARLOS ST 4TH AVE 3 Alarm system sounded due to malfunction 11/29/2024 11:32 AM 241129-MNT08855 0:03:39 OCEAN AVE LINCOLN ST 3 Alarm system sounded due to malfunction 11/30/2024 9:42 AM 241130-MNT08877 0:03:09 OCEAN AVE MONTE VERDE ST 2 Alarm system sounded due to malfunction 11/30/2024 7:20 PM 241130-MNT08891 0:04:00 JUNIPERO AVE 11TH AVE 2 Smoke detector activation, no fire - unintentional 11/30/2024 7:20 PM 241130-MNT08892 0:04:00 JUNIPERO AVE 11TH AVE 3 Detector activation, no fire - unintentional 11/29/2024 6:32 PM 241129-MNT08863 0:04:10 SANTA RITA ST 3RD AVE 3 Detector activation, no fire - unintentional 11/30/2024 2:01 PM 241130-MNT08884 0:02:55 LINCOLN ST 6TH AVE 3 Alarm system activation, no fire - unintentional 11/10/2024 11:10 AM 241110-MNT08410 0:03:47 4TH AVE MISSION ST 3 500 & 600 Series (Service Calls)
700 Series (False Alarms)
24 11 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Alarm system activation, no fire - unintentional 11/12/2024 2:11 PM 241112-MNT08458 0:02:53 DOLORES ST 2ND AVE 3 Alarm system activation, no fire - unintentional 11/28/2024 11:47 AM 241128-MNT08834 0:03:23 OCEAN AVE LINCOLN ST 3 16 0:03:21
Code 2 Calls 21
Code 3 Calls 44
65 91%
241113-MNT08488 Delay due to distance
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
241105-MNT08260 T11 responded from St. 11 area
241118-MNT08593 Delay due to second call in Carmel and distance 241125-MNT08744 Delay due to distance
700 Series (False Alarms) cont.
24 11 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 0 0:00
EMS 24 4:00
Rescue 0 0:00
Hazardous Condition 4 3:19
Service Calls 21 5:27
Severe Weather 0 0:00
False Call 16 3:21
Total Responses 65 4:01
Total Code 3 Calls: 44
Response Times for Code 3
Calls ≤ 5 minutes: 91%

CARMEL-BY-THE-SEA
NOVEMBER 2024
Response Summary Report by Incident Type
Fire
0%
EMS
37%
Rescue
0%
Hazardous Condition
6%
Service Calls
32%
Severe
Weather
0%
False Call
25%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\24 11 Carmel Fire Response Summary.xlsx 12/3/2024 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 11/03/2024 06:06 PM 241103-CFA01197 00:01:54 LOBOS ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 11/04/2024 03:39 PM 241104-CFA01201 00:02:13 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/05/2024 02:06 PM 241105-CFA01205 00:02:16 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 11/05/2024 06:20 PM 241105-CFA01207 00:11:17 DOLORES ST 9TH AVE 2 EMS call, excluding vehicle accident with injury 11/06/2024 12:03 PM 241106-CFA01209 00:04:53 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 11/10/2024 11:07 PM 241110-CFA01223 00:02:31 SAN CARLOS ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 11/11/2024 01:26 AM 241111-CFA01224 00:06:51 SANTA FE ST 1ST AVE 2 EMS call, excluding vehicle accident with injury 11/11/2024 11:20 AM 241111-CFA01225 00:03:40 MISSION ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 11/17/2024 01:42 AM 241117-CFA01235 00:04:17 SAN CARLOS ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/18/2024 02:23 PM 241118-CFA01239 00:03:11 5TH AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 11/19/2024 02:20 AM 241119-CFA01240 00:04:54 CAMINO REAL ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 11/22/2024 09:20 AM 241122-CFA01243 00:03:01 OCEAN AVE 2 SW SANTA RITA 3 EMS call, excluding vehicle accident with injury 11/24/2024 11:53 AM 241124-CFA01247 00:01:57 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 11/25/2024 02:24 AM 241125-CFA01250 00:04:22 SAN ANTONIO AVE 12TH AVE 3 EMS call, excluding vehicle accident with injury 11/25/2024 07:32 PM 241125-CFA01251 00:02:57 OCEAN AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 11/26/2024 05:27 PM 241126-CFA01254 00:02:53 MISSION ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 11/29/2024 12:09 PM 241129-CFA01264 00:01:06 8TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 11/29/2024 04:30 PM 241129-CFA01265 00:04:30 26152 LADERA DR 3 18 0:03:49
322-399 Series (Rescues)
Search for person in water 11/24/2024 01:00 PM 241124-CFA01248 00:02:09 OCEAN AVE SCENIC RD 3 1 0:02:09
400 Series (Hazardous Material)
Hazardous condition, other 11/05/2024 10:39 AM 241105-CFA01204 00:04:43 CASANOVA ST 7TH AVE 2 Hazardous condition, other 11/28/2024 01:28 PM 241128-CFA01261 00:03:14 SANTA FE ST S MOUNTAIN VIEW AVE 3 2 0:03:59
500 & 600 Series (Service Calls)
Lock-out 11/24/2024 05:58 PM 241124-CFA01249 00:02:53 DOLORES ST 4TH AVE 2 Water or steam leak 11/13/2024 04:42 PM 241113-CFA01231 00:05:59 12TH AVE MONTE VERDE ST 2 Water or steam leak 11/14/2024 11:56 AM 241114-CFA01233 00:07:59 FOREST RD 7TH AVE 2 Water or steam leak 11/17/2024 11:16 AM 241117-CFA01237 00:04:00 SAN CARLOS ST 2 SE 2ND AVE 2

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 11/01/2024 To: 11/30/2024
24 11 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
500 & 600 Series (Service Calls) cont.

Assist invalid 11/17/2024 04:28 PM 241117-CFA01238 00:03:06 DOLORES ST 1ST AVE 2 Assist invalid 11/29/2024 10:45 PM 241129-CFA01267 00:04:53 MONTE VERDE ST 11TH AVE 2 6 0:03:22
700 Series (False Alarms)
False alarm or false call, other 11/10/2024 11:11 AM 241110-CFA01218 00:03:22 4TH AVE MISSION ST 3 Alarm system sounded due to malfunction 11/26/2024 01:09 PM 241126-CFA01253 00:03:07 OCEAN AVE LINCOLN ST 3 Unintentional transmission of alarm, other 11/01/2024 01:23 PM 241101-CFA01190 00:04:33 CARMELO ST OCEAN AVE 3 Alarm system activation, no fire - unintentional 11/07/2024 12:41 AM 241107-CFA01211 00:03:46 MONTE VERDE ST 6TH AVE 3 Alarm system activation, no fire - unintentional 11/13/2024 12:15 PM 241113-CFA01229 00:02:44 8TH AVE DOLORES ST 3 Alarm system activation, no fire - unintentional 11/22/2024 07:16 PM 241122-CFA01244 00:03:44 OCEAN AVE MISSION ST 3 Alarm system activation, no fire - unintentional 11/22/2024 07:52 PM 241122-CFA01245 00:03:08 MISSION ST OCEAN AVE 3 Alarm system activation, no fire - unintentional 11/22/2024 11:18 PM 241122-CFA01246 00:04:05 SAN CARLOS ST 4TH AVE 3 Alarm system activation, no fire - unintentional 11/29/2024 11:32 AM 241129-CFA01263 00:03:04 OCEAN AVE LINCOLN ST 3 Alarm system activation, no fire - unintentional 11/30/2024 02:01 PM 241130-CFA01269 00:03:03 LINCOLN ST 6TH AVE 3 Alarm system activation, no fire - unintentional 11/30/2024 07:21 PM 241130-CFA01270 00:03:42 JUNIPERO AVE 11TH AVE 3 11 0:03:29
Code 2 Calls 9
Code 3 Calls 29
38 100%
Total Average Response Time 0:03:21
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
24 11 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 11/14/2024 241114-CFA01234 00:09:58 1401 LISBON LN 2 1 0:09:58

CYPRESS
EMS call, excluding vehicle accident with injury 11/30/2024 241130-CFA01268 00:05:58 27720 HWY 1 3 EMS call, excluding vehicle accident with injury 11/29/2024 241129-CFA01266 00:04:59 26270 DOLORES ST 3 EMS call, excluding vehicle accident with injury 11/28/2024 241128-CFA01260 00:02:25 2377 BAY VIEW AVE 3 EMS call, excluding vehicle accident with injury 11/26/2024 241126-CFA01252 00:07:10 24750 LOWER TRL 3 EMS call, excluding vehicle accident with injury 11/27/2024 241127-CFA01257 00:09:35 4245 CANADA LN 3 EMS call, excluding vehicle accident with injury 11/19/2024 241119-CFA01241 00:06:31 25835 HATTON RD 3 EMS call, excluding vehicle accident with injury 11/14/2024 241114-CFA01232 00:11:07 252 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 11/10/2024 241110-CFA01220 00:07:20 CALLE LA CRUZ RIBERA RD 3 EMS call, excluding vehicle accident with injury 11/8/2024 241108-CFA01217 00:09:13 24411 PORTOLA RD 2 EMS call, excluding vehicle accident with injury 11/8/2024 241108-CFA01216 00:09:33 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 11/7/2024 241107-CFA01212 00:06:53 24308 SAN JUAN RD 3 EMS call, excluding vehicle accident with injury 11/5/2024 241105-CFA01206 00:03:31 SEVENTEEN MILE DR CARMEL WAY 3 EMS call, excluding vehicle accident with injury 11/6/2024 241106-CFA01210 00:05:29 3305 RIO RD 3 EMS call, excluding vehicle accident with injury 11/5/2024 241105-CFA01203 00:07:51 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 11/4/2024 241104-CFA01202 00:02:48 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 11/3/2024 241103-CFA01196 00:05:24 3262 TAYLOR RD 3 EMS call, excluding vehicle accident with injury 11/3/2024 241103-CFA01195 00:05:27 25835 HATTON RD 3 EMS call, excluding vehicle accident with injury 11/11/2024 241111-CFA01227 00:07:35 3745 WHITMAN CIR 3 EMS call, excluding vehicle accident with injury 11/10/2024 241110-CFA01222 00:05:39 26334 RIVER PARK PL 3 Motor vehicle accident with injuries 11/6/2024 241106-CFA01208 00:06:59 HWY 1 CARPENTER ST 3 20 0:06:34

MONTEREY
EMS call, excluding vehicle accident with injury 11/10/2024 241110-CFA01221 00:07:51 23795 HOLMAN HWY 3 EMS call, excluding vehicle accident with injury 11/7/2024 241107-CFA01214 00:10:51 1000 AGUAJITO RD 3 EMS call, excluding vehicle accident with injury 11/7/2024 241107-CFA01213 00:09:55 6 VIA VENTURA 3 EMS call, excluding vehicle accident with injury 11/2/2024 241102-CFA01192 00:09:17 1501 SKYLINE DR 3 EMS call, excluding vehicle accident with injury 11/1/2024 241101-CFA01191 00:09:37 576 HARTNELL ST 3 Motor vehicle accident with no injuries. 11/13/2024 241113-CFA01230 00:11:45 MTY SNS HWY MONTERRA RD 3 6 0:09:53

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 11/2/2024 241102-CFA01193 00:14:27 1229 DAVID AVE 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 11/01/2024 To: 11/30/2024
24 11 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
1 0:14:27

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 11/11/2024 241111-CFA01226 00:07:21 LIVE OAK MEADOWS RD 3 EMS call, excluding vehicle accident with injury 11/8/2024 241108-CFA01215 00:11:49 3353 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 11/19/2024 241119-CFA01242 00:08:55 1491 PADRE LN 3 EMS call, excluding vehicle accident with injury 11/13/2024 241113-CFA01228 00:08:36 1700 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 11/4/2024 241104-CFA01198 00:19:02 66 SPANISH BAY CIR 3 Public service assistance, other 11/10/2024 241110-CFA01219 00:05:55 3212 PALMERO WAY 3 6 0:10:16
Code 2 Calls 2
Code 3 Calls 32
34 Total Average Response Time 0:10:18
Total # of Incidents
24 11 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 38 3:21
Carmel Highlands 1 9:58
Carmel Valley 0 0:00
Cypress 20 6:34
Mid Coast 0 0:00
Monterey 6 9:53
Pacific Grove 1 14:27
Pebble Beach 6 10:16
Marina 0 0:00
Total Responses 72 6:21
Total Code 3 Calls: 29
CFA Response Times for Code 3
Calls ≤ 5 minutes: 100%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
NOVEMBER 2024
Response Summary Report by District Type
Carmel-By-The-Sea
53%
Carmel Highlands
2%
Carmel Valley
0%
Cypress
28%
Mid Coast
0%
Monterey
8%
Pacific Grove
1%
Pebble Beach
8% Marina
0%
Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Marina
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\24 11 CFA Response Summary.xlsx 12/3/2024 City Clerk PRA Log
November 2024
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed notes
2024-114 11/11/2024 11/21/2024 12/11/2024
PDF copies of the MOST RECENT or LAST
purchase invoice(s) for Janitorial
supplies and or any cleaning supplies
Veronica Sumler,
Zero Waste USA 12/10/2024
deadline extended due to
short staffing in November.

Records sent to requester on
12/10/2024
2024-115 11/13/2024 11/25/2024 12/11/2024
A list of all trees cut down in the Village of
Carmel over the last three years to the
date of this request to include the
following information:

Species of tree removed
Exact Location of tree
Exact reason for tree removal
Neal Kruse 12/10/2024
deadline extended due to
short staffing in November
and staff time to compile
records. Records sent to
requester on 12/10/2024
2024-116 11/25/2024 12/5/2024
100+ page request for records pertaining
to the May 14, 2022 mass shooting in
Buffalo New York (See request)
Michael Ayele
(aka "W") 12/6/2024 no responsive records exist.
2024-117 11/26/2024 12/11/2024
Please report the transient occupancy tax
(TOT) revenue accrued each month or
quarter during the 2023-2024 fiscal year,
as well as the TOT rate imposed during
that time. If possible, please also provide
a breakdown of the TOT revenue accrued
by short-term vacation rentals (Airbnb,
Vrbo, etc.).

Ginger Jensen,
Dean Runyan
Associates
12/19/2024
deadline extended due to
short staffing in November.
records sent to requester on
12/19/24.
2024-118 11/26/2024 12/6/2024
Please provide all approved plans and
contracts for the San Antonio Ave.
pathway reconstruction project that the
city is currently undertaking.

Sheryl Fox,
Anthony
Lombardo &
Associates
12/10/2024 records sent.
2024-119 11/27/2024 12/9/2024 1/16/2025
all records including, but not limited
to, decisions, directions, discussions,
communications, and studies
concerning pickle ball at Forest Hill
Park involving the City Council,
Planning Commission, and Forest and
Beach Commission, from January 1,
2011 to the present time. In addition,
please provide all City staff records
concerning pickle ball at Forest Hill
Park for the same time period.

John Kratchmer
extended deadline to
1/16/2025 due to GC
7922.535( c )(2). Sent first
batch of records to
requester on 1/3/2025.

Attachment 3
Police Records Request Log
November 2024
Request
No.

Request Date &
Received By
10-Day
Due Date
Info
Requested Requestor
Date
Completed by
PSO
Status Date & PSO Mailed
2024-0001 11/6/2024 mw 11/15/2024 CG2400527 Metropolitan reporting 11/15/2024 da completed mailed 2024-0002 11/12/2024 NS 11/22/2024 CG2200421 Velo Carmel - Mad Dogs & Englishmen
11/20/2024
mw
completed released at counter
2024-0003 11/12/24 mw 11/22/2024 CG0500616 Melissa Macias 11/12/2024 mw
completed mailed 11/13/2024
mw
2024-0004 11/13/2024 NS 11/23/2024 CG2400546 Ana Gamboa 12/02/24 mw completed released at counter 2024-0005 11/13/24 mw 11/23/2024 no record
ref to MCSO
pacific docu scan - rebecca
king 11/19/2024 completed No record, fax response
2024-0006 11/14/2024 mw 11/24/2024
Arrest &
Crime Log
10/07/2017 -
10/08/2017
Washington Post. com 11/20/24 AI completed Email 11/20/2024 AI 2024-0007 11/18/2024 NS 11/18/2024 CQ2400553 World Oil 11/18/2024 completed Picked Up 11/18/2024 NS
2024-0008 11/19/2024 mw 11/29/2024 CG2400465 Metropolitan reporting 11/19/2024 mw
No
releasable
Pending
investigation DDA
2024-0009 11/20/2024 NS 11/30/2024 CC2400453 Glen Wild 11/25/24 mw completed picked up 2024-0010 11//19/2024 mw 11/29/2024 CG24000482 Harris Esq. Dustin Smith 11/20/2024 Cancelled request
cancelled via
telephone (mw)
destroy check when
receive
2024-0011 11/20/2024 NS 11/30/2024 CA2400553 Leonard Cangiamilla 11/20/2024 completed Mailed 11/20/2024 2024-0012 11/26/2024 NS 12/6/2024 No record
on file Lexis Nexis 11/26/2024 Completed Mailed 11/26/2024 2024-0013 11/29/2024 AI 12/9/2024 CA2400481 Metropolitan Reporting Bureau 12/2/2024 Completed Mailed 12/02/2024 AI
Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
November 2024 Report
City Council Special Meeting of November 4, 2024
• Councilmembers and Forest and Beach Commissioners toured the site of the Mission Trail Nature Preserve (MTNP) three drainage improvement projects located near the Rio Road entry gate.

City Council Meeting of November 5, 2024
• Received a presentation from the Carmel Area Wastewater District regarding the Santa Rita and Guadalupe Sewer Main Pipe Bursting Project, and authorized the issuance of an Encroachment Permit with 53 special conditions of approval to minimize construction impacts. • Adopted Resolution 2024-091 establishing the Del Mar Underground Utility District and authorizing the Del Mar Utility Undergrounding Project utilizing PG&E Rule 20A work credits. • First Reading and introduction of Ordinance No. 2024-002, amending Chapter 10.36.010 of the Municipal Code to include AB 413, known as the “Daylighting Law.” Once the Council adopts the associated Ordinance in December, Public Works will repaint curbs adjacent to intersections at over 100 locations in downtown.

Forest and Beach Commission Meeting of November 14, 2024 • Announcements included:
o Commissioner Buder has been elected to serve on the City Council effective December 9th; therefore, this will be his last Commission meeting. He was thanked for his service. o Introduced Val Gaino, the City’s new Environmental Analyst who will be supporting climate change initiatives, projects in sensitive habitats, water quality, and recycling projects. o Bob Harary announced his retirement at the end of the year, and Environmental Programs Manager Mary Bilse will be Acting Director while the recruitment gets underway. o Mr. Harary recommended that he present the Public Works Report and Infrastructure Report Card to the Commission at the December meeting, and this was supported by the Commissioners.
• A follow-up to the October Public Hearing was held to consider the release of a Stop Work Order at the northwest corner of Carpenter Street and Fifth Avenue. During excavation for a foundation of a new home, multiple significant trees were damaged or destroyed in violation of Carmel Municipal Code Section 17.48.110 and the Building Permit. Commission approved the release of the Stop Work Order subject to payment of $19,720 in fees and depreciated value of the trees, issued no other citations, and noted that the property owner will still need to resolve the Stop Work Order issues associated with the Building Permit before construction resumes.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Robert Harary, P.E., Director of Public Works SUBMITTED ON: December 4, 2024
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
• A follow-up to the September Public Hearing was held regarding the removal of a large Torrey pine at 26010 Ridgewood Road. Initially, City Forester Ono recommended against removal; however, since then, the neighboring property provided documentation by a structural engineer that the tree is directly damaging their home. Based on testimony by both neighbors and the revised recommendation by the Forester, the Commission approved removal of the tree. • As part of the Coastal Engineering Study, Phase 2 Project, representatives of EMC Planning Group and Integral Corp. presented a draft Sea Level Rise Community Survey. The Survey will gather data in the public’s use of Carmel Beach and identify community interest in possible adaptation strategies to maintain as much beach as possible over many future years as the sea level rises. The Commission requested changes to the draft Survey and directed staff to return for further review and approval.
• Administrative Analyst Ford recapped the September and October meetings regarding noise concerns associated with pickleball play at Upper Forest Hill Park. An informal sound survey revealed that there were only a few instances where the noise level exceeded 60 decibels, the limit in the City’s Noise Element, but the ongoing “pop” sounds” was more disturbing to nearby residents. Mr. Ford also introduced information and costs associated with noise-reducing acoustic fencing and noted other negligible cost mitigation measures such as reducing the days/times allowed for pickleball play, or requiring players to use sound reducing equipment.

The Commission requested staff to return with a representative of the acoustic fencing vendor for more information.
• Staff briefly recapped the results of the Carmel Forest Master Plan (CFMP) Workshop sessions held at Carpenter Hall on October 28th and 29th and received confirmation from the Commission to continue editing the draft CFMP per comments received and support consulting ecologist Nicole Nedeff who will oversee the revisions. • The City Forester presented the Forester’s Report for October 2024, which noted: a) We received a letter from CalFire officially terminating the grant for the CFMP for which we spent an enormous amount of time to administer but received no reimbursements, b) commenced a qualification-based selection process to hire an environmental firm to perform the CEQA analysis regarding the CFMP, and c) crews began to trim overgrown acacia around the North Dunes Habitat Restoration site.
• The Public Works Director presented the Public Works Report for October 2024, which noted:
a) Council’s adoption of the Del Mar Underground Utility District will ultimate open up the views at the main entry onto Carmel Beach and along the North Dunes site, b) working with a contractor to obtain an informal quote to repair the closed beach access stairs at Tenth Avenue North, if we can do so for under $60k, and c) 25 students from Stevenson Upper School removed invasives at the North Dunes site, and 15 students planted, watered, trimmed, and added compost at the Forest Theater garden.

Traffic Safety Committee Meeting of November 26, 2024
• Public Works Director Harary introduced the “Monterey County Regional Vision Zero Plan” which is intended to reduce injury accidents and improve traffic safety. The Plan will be managed by the Transportation Agency of Monterey County (TAMC) over the next two years. • Continued a request to modify the two-way stop-controlled intersection at Sixth Avenue and Dolores Street to four-way stops, so that a downtown circulation report from approximately 2005 can be reviewed and discussed at the next Committee meeting. • Approved modifications to the Fifth Avenue/San Carlos Street intersection by installing a new Stop Sign for westbound travel - subject to Council approval, removing a misleading arrows sign on the post in the northwest planter, painting the pavement for eastbound travel to discourage travel into the one-way street, painting an eastbound directional arrow at the driveway east of the Post Office, and reviewing the site conditions in approximately six months.

Attachment 4
• Approved a request for marked parking stalls on the east side of Mission Street between Eighth and Ninth Avenues.
• Modified a request for a No Parking post on Santa Rita Street, 2 southeast of Ocean Avenue, by approving the painting of one directional arrow on an existing post and painting No Parking on the pavement next to a retaining wall.
• Reviewed the Santa Rita Street/Mountain View Avenue intersection, and approved installation of a convex mirror to be installed in the southeast quadrant. • Denied a request for a No Parking post at the southeast corner of Tenth Avenue and Dolores Street.

Administration
• Prepared the staff report and presentation slides for the December 3rd City Council meeting for the Public Works Director to review Public Works operations, highlight key accomplishments over the past 7+ years, and present six categories in the Infrastructure Report Card comparing current 2024 infrastructure conditions with that of 2017. • The Public Works Director updated the 1995 Job Description, and the position was posted in early December. Director Harary will be retiring on December 23rd. Environmental Programs Manager Mary Bilse will be Acting Director and is well underway in getting up to speed on key Public Works projects, programs, and challenges.
• Valeria Gaino began her position as Environmental Analyst effective November 1st. • A background check is in progress with a candidate to fill the new Maintenance Worker position for Forestry that was included in the Fiscal Year 2024/25 Budget. • The Maintenance Worker I/II position(s) anticipated to be vacant in 2025 were posted for recruitment.
• A second final candidate withdrew from further consideration for the vacant Project Manager position, and the position was reposted.
• Director Harary attended his last TAMC TAC meeting where he shared the City’s success in implementing the AB 413 Daylighting Bill. He also announced his retirement to peers who may be interested in applying for the Carmel opportunity. Project Manager Javier Henandez will serve on the TAMC TAC, effective January, and Public Works Superintendent Rob Culver will continue to serve as our alternate member.
• Met with Mayor-Elect Byrne to review new ideas to improve the Village. • Met with the Leadership Carmel Class of 2025 Project Manager and provided feedback for a few potential Legacy Projects that the class is proposing to accomplish next year. • At the request of Public Works Staff, and with support from the City Administrator, Director Harary began to hold a series of eight informal training sessions dubbed “Bob University.” Training sessions held in November included: “Public Presentation Tips,” “Budgeting and Financial Tips,” and “Leadership and Management Tips.” December sessions will include:
“Consultant Selection Process and Professional Services Agreements,” “Capital Improvement Projects from Programming through Construction Closeout,” “Facility Maintenance,” and “Community Awareness of Public Works.” Sessions are being video recorded for future reference.
• Attended the CalPERA Class at the Monterey Conference Center regarding Public Sector Compensation and Labor Trends.

Carmel Cares and Other Volunteer Groups
• City Lloyd once again improved the flowers and plantings in the WWI Memorial Arch located at Ocean Avenue and San Carlos Street.
• The Friends of MTNP (FOMTNP) upgraded single panel map signs with adjacent matching panels containing cork boards for public postings, at all five primary entrances into the Attachment 4
Preserve. The City will be upgrading the map displays in the original panels also using FOMTNP donated funds.
• The FOMTP and the City Forester will be providing a joint presentation at the December 12th Forest and Beach Commission regarding shared maintenance programs and success in the MTNP over the years.
• Carmel Cares received two more donations, one from a private fund and one from the Pine Inn, to offset expenses associated with the Ocean Ave Median Landscaping project. • Carmel Cares sent in another 9,000 cigarette butts collected in the downtown area to Terracycle for conversion into furniture.

Environmental Programs
• For the MTNP 3 Drainage Projects, a) submitted a request from the California State Parks grant for reimbursement of $177k, and b) submitted a letter to the Army Corps of Engineers to close out the first of three regulatory permits obtained for this project. • For the Coastal Engineering Study, Phase 2 Project, worked with the consultants to modify the draft Community Survey associated with Sea Level Rise based on feedback received at the November 14th Forest and Beach Commission meeting.
• Researched and updated CalRecycle procurement records. • Began to update and streamline the SB 1383 recycling/organics program’s waiver process. • Coordinated City staff attendance at an annual training event, hosted by the Monterey Regional Stormwater Management Program, regarding implementation of Construction Best Management Practices and Site Inspections.
• Selected a furniture vendor, refined office furniture needs to maximize refurbished furniture, and reviewed quotes. The selected furniture will be installed in the new Public Works offices for environmental and project management staff currently being constructed at Vista Lobos. • Public service messages in Friday Letters included information on California King Tides, and proper Food Composting of Thanksgiving feast leftovers.

Facility Maintenance
• For the ADA Upgrades Project, Year 7, requested quotes from steel fabricators to install eight ADA-compliant handrail extensions to existing railings around the Sunset Center site. • A Contractor is nearing completion of three enclosed offices for Public Works staff in the back of the Vista Lobos community room. Completed work included framing, electrical modifications, dry wall installation, texturing, and installation of windows. Remaining work includes lighting and painting by the contractor, and carpeting and relocation of an air duct by Facility Maintenance staff.
• Problems persist with the roll up door at the Norton Court Garage. Although the security access system was upgraded as a capital improvement project, the motor to the roll up door failed and cannot be repaired. Efforts to find a replacement motor have been unsuccessful to date, and replacement of the entire roll up door with a new motor is upwards of $30,000. • Removed Halloween decorations around Devendorf Park and installed white year-end holiday lighting along the Ocean Avenue medians and lighted reindeer in Devendorf Park. • Checked roofs, cleared gutters, and tested sump pumps and generators in preparation for winter storms.
• Replaced several damaged window screens for the Fire Station. • Coordinated troubleshooting efforts for a backup phone line to Flanders Mansion used for the security system.
• Made minor adjustments to the tree up-lights along the Ocean Avenue medians.

Attachment 4
Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, additional meetings were held with Indigo Architects and the Project Team to review the Design Concept to rehabilitate and expand the existing building onsite. Indigo provided refined floor plans which included potential furniture layouts, initial architectural renderings of the proposed building complex from different perspectives and refined the preliminary construction phasing plan based on staff comments. The date to unveil the design concept dates was considered factoring in new City Councilmembers coming on board and changes to the Ad Hoc Committee. The next public meeting is anticipated in early January 2025.

Ausonio, Inc. Projects:
• For the Sunset Center Cottage Window Repairs Project, once the hazardous materials were remediated and cleared in October, the Contractor made great progress on the repairs of the windows in November. The City Planner assessed the repaired windows, noted the good “aged character look,” and agreed that the windows meet the historic quality standards. A punch list was prepared for minor remaining items. The project is anticipated to be completed in December, ahead of schedule and under budget.
• For the City Hall Roof Replacement Project, the Contractor installed the gutters and downspouts and performed several additional punch list items in November; however, the gutters and downspouts were substandard in several locations and require rework. Also, due to water intrusion that occurred in September due to the responsibility of the Contractor, a change order was issued reducing the contract amount by $35,000 to cover actual costs incurred by the City for DKS disaster cleanup, additional Ausonio fees, and key City staff time directly involved in the cleanup. In addition, a subcontractor filed a Stop Payment Notice to the City claiming that they were not paid for their work. A response letter, with input from the City Attorney’s office, is forthcoming.
• For the San Antonio Pathway Repair Project, Second to Fourth Avenues. the Contractor mobilized to the site in early November. A detour for southbound San Antonio traffic, going east on Second Avenue and south on Camino Real and/or Carmelo, both met with strong local resident opposition. Traffic control adjustments continue to be made as needed. The Contractor also excavated the concrete piers in the southerly half of the project and set up forms for the steel-reinforced pier caps. Unfortunately, several additional piers were found to need pier caps which will result in change orders on the order of $70k. A mid-year budget augmentation will be needed to continue to advance construction. • For the Sunset Center Retaining Walls Repair Project, Ausonio prepared a revised construction cost estimate based on staff’s review of their initial, overly conservative estimate.

The new estimate of $1.4M exceeds the available budget of $550k. The Project Team is proposing to defer repair of the wall along Mission Street, south of Eighth Avenue, to a future Phase 2 which will reduce the Phase 1 project cost to $900k. In addition, an option to revise the Carmel stone wall along Eighth Avenue with a railing element rather than a full height stone wall is being considered to further reduce costs. A mid-year budget adjustment of $400k is also being considered to allow this “Shovel Ready” project to advance into construction in the springtime.
• For the Lincoln Street Trestle Bridge Evaluation Project, north of Fourth Avenue, a kickoff meeting and site visit was held with ZFA Structural Engineers. The engineers also took field measurements, photos of problem areas, and tested the footings.

Attachment 4
Wallace Group Projects:
• For the Shoreline Infrastructure Repair Project, which is combined with Reconstruction of the Fourth Avenue Outfall Wall Reconstruction Project, negotiations were concluded with the selected firm, Moffat & Nichol. The scope of work, fees (approximately $400k), schedule, and contractual terms have now all been agreed to, and the documents are currently being converted into a Professional Services Agreement. The Agreement is anticipated to be submitted to Council for award in January.

Additional Capital Improvement Projects:
• For CalAm Water’s Dolores Water Main Replacement Project, between Santa Lucia and Eighth Avenues, two special conditions of the encroachment permit are being resolved as necessary to close out this project.
• For the MTNP 3 Drainage Projects, City Councilmembers and Forest and Beach Commissioners toured the site on November 4th. The Contractor previously completed all three projects in the MTNP and the urgent repair of a drainage sink hole located near Eighth Avenue and Scenic Road. Using the remaining $12k left in the contract, the Contractor also repaired a large pavement patch on Ladera Drive. All field work is now complete. A Notice of Completion was prepared and recorded.
• For the 4 City-wide Drainage Improvements Project, staff prepared the staff report, resolution, and presentation slides to request the City Council to award the Base Bid at their December 3rd meeting. The Base Bid contains three projects which were included in the Storm Drain Master Plan Update as high priorities at a cost, with contingency, of $1,285,185. • For the Sunset Center North Lot Electrical Panel Replacement and EV Charging Stations Project, PG&E prepared their design for a new transformer to provide EV service, and prepared a draft Agreement, under Rule 29A, which would offer the City and EV charging patrons discounted electrical rates for the charging stations. • For the Rule 20A Undergrounding Project, the City Council established the Del Mar Underground Utility District at their November 5th meeting. Staff provided the adopted Resolution and District boundary map to PG&E, and PG&E notified staff that the City is now an “Active Community,” thus eliminating the risk of losing any further Work Credits. • For Wave Astound Broadband’s proposed Fiber Optic project, staff met with Wave to outline the path ahead. Wave appears opposed to installing their cables underground. As an alternative, good faith effort to work with the City, Wave suggested providing the City with a dedicated dark fiber line which would improve the City’s IT connectivity between computer servers in various City buildings and would lead to improved Hot Spots for the community.

Technical parameters are currently being explored. Once established, the project will return to the City Council seeking approval of the corresponding Encroachment Permit with Special Conditions of Approval in early 2025.

Street Maintenance
• Supported the Veteran’s Day event (although canceled due to weather) and the Craft Fair by setting up no parking and detour signs, barricades, and providing additional staffing. • Cleaned up after several November storms. No flooding was reported and only a few tree limbs fell, but more potholes were observed, and extra street sweeping was required. • Based on citizen concerns about upcoming winter storms, additional drainage berms were installed at several locations using hot mix asphalt.
• For the City Hall Parking Lot Resurfacing Project, restriped the parking lot, including with an ADA-accessible van parking space, and installed new tire stops and a bike rack. Some fine tuning of parking spaces to improve safety is scheduled for December. • At Rio Park, site cleanup continues by removing old bollards, discarded pipes and lumber, and debris. In addition, the metal beach fire cauldrons were sold at a public auction.

Attachment 4
• Finished spreading wood chips along the last segment of Willow Trail in the MTNP. • Continued making priority repairs for sidewalks, including at four locations requested by the Police Department.
• Made repairs to the wooden boardwalk along the Fourth Avenue pathway towards the beach access stairs.
• Removed a deteriorated wood bench and supports at Scenic Road near Thirteenth Avenue and ordered a replacement bench.
• The old vehicle lift in the Garage has been out of service for some time. A contractor notified us that a $22k hydraulic cylinder needs to be replaced. Alternatives are being considered in lieu of further investment in the old vehicle lift such as a portable lift that could be relocated and reused when the Police and Public Works Building is renovated.

Forestry, Parks, and Beach
• Carmel Forest Master Plan (CFMP):
o Based on a selection committee’s review of eight Statements of Qualifications received from environmental firms, three firms were short-listed for informal interviews in early December. The selected firm will conduct the CEQA analysis of the final CFMP when it is ready.
• Contractors:
o Landscape maintenance contractor Town & Country began to provide landscape maintenance services along the Scenic Pathway previously funded by Carmel Cares. This contractor also continues their landscape maintenance throughout the City with new task orders issued for watering newly planted trees and relocating an irrigation box on the Scenic Pathway.
o City Contractor Tope’s Tree Service began working on a Task Order including 40 dead or dying trees for removal or pruning.
o New Task Orders are being compiled for West Coast Arborists and Community Tree Service and will be sent by late December/early January. • City Staff and Crews:
o City Forester Justin Ono earned certification as a Parks and Recreation Professional from the National Recreation and Parks Association.
o Forestry and Environmental staff attended Stevenson Lower School to launch the National Oceanic and Atmospheric Administration’s “Ocean Guardians Program.” Students will be supporting this initiative by ongoing cleanup efforts in Forest Hill Park. o Administrative Analyst Tom Ford conducted an informal sound survey around the Upper Forest Hill Park pickleball courts and researched acoustical fencing information. o In November, Forestry crews planted 6 new trees, pruned 32 trees, removed 8 dead or dangerous trees, and ground or removed 6 stumps.
o Installed landscaping around the retaining wall planter in the south City Hall parking lot.

Plantings included Ceanothus: Ray Hartman and Carmel creeper, Flannel bush, Emerald carpet manzanita, and red flowering currant.
o Continued to prune overgrown acacia at the North Dunes Habitat Restoration site. o In preparation for construction on the San Antonio Pathway Reconstruction Project, crews trimmed trees and landscaping from Fourth Avenue northwards. The process will be repeated in the section south of Second Avenue as the construction contractor completes work in the first section.

Attachment 4
Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 17 12 1 4 8 6 2 5 1 0 2 6
February 49 21 4 6 21 11 10 3 3 0 0 6
March 26 20 3 5 27 14 13 4 7 0 0 11
April 20 16 3 3 15 8 7 5 5 0 0 10
May 27 7 4 3 8 5 3 2 1 0 0 3
June 28 21 8 17 21 5 16 4 5 2 11 9
July 35 31 9 5 16 8 8 11 15 0 1 26
August 29 23 8 13 13 8 5 7 9 0 1 16
September 41 49 15 22 46 16 30 36 25 0 1 61
October 45 24 11 19 21 9 12 11 12 0 2 23
November 24 22 8 12 16 8 8 16 18 0 4 34
December
2024 Totals 341 246 74 109 212 98 114 104 101 2 22 205
2024 Permitted removals, pruning, and required planting . Permit Information
Attachment 4
Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024* 104 101
*year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 212 98 114 205 104 101 96.70% 356
Attachment 4
*Year to date – Includes work performed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. (Spike in resolutions partly due to large ticket cleanup project undertaken by Forestry support staff.)
City Forestry, Parks, and Beach Activities
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: November 2024 Check Register Summary
RECOMMENDATION:

Approve the check register for November 2024.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of October 2024. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for November 2024, totals $2,292,882.43 PRIOR CITY COUNCIL ACTION:

Council ratified the October 2024 check register at the December 2, 2024 special council meeting.

ATTACHMENTS:

Attachment 1) November 2024 Check Register
November 2024 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
54574 See Monterey Jul-Aug 24 TID 11/01/2024 127,918.39 54584 Visit Carmel Jul-Aug 2024 CHID 11/01/2024 453,454.85 54695 Visit Carmel CRID remittance Jul-Sep 2024 11/22/2024 86,089.51 110724001 CALPERS Health Premium Statement - November Active premiums 11/07/2024 136,877.32 Total for Department: 000 ___ 804,340.07
Department: 110 City Council
54614 Peninsula Messenger LLC Mail service sorting and delivery 11/07/2024 7,568.00 54628 Dave Potter League of Cal Cities Conference travel reimbursement 11/15/2024 3,074.75 54669 Carmel Chamber of Commerce Table for 10 Membership luncheon 11/22/2024 1,300.00 54694 US Bank Promo and meeting supplies 11/22/2024 175.23 Total for Department: 110 City Council 12,117.98
Department: 111 City Administration
54541 Amazon Capitol Services IT Supplies and Equipment 11/01/2024 526.63 54542 AT&T Telephone service citywide 11/01/2024 2,449.07 54543 AT&T Telephone service Citywide 11/01/2024 1,025.70 54549 Carmel Pine Cone Legal noticing 11/01/2024 630.00 54552 Comcast City Hall cable service 11/01/2024 550.99 54557 Granicus, Inc. Novus Agenda, Novus Agenda Vidio streaming services extended sup 11/01/2024 2,500.00 54560 Iron Mountain Records storage and management services 11/01/2024 1,129.34 54563 Juanita Menig Reimburse for Workshop expense 10/18/24 11/01/2024 61.57 54567 MRC Xerox copier usage citywide 11/01/2024 602.05 54569 Office Depot, Inc. Office supplies Admin 11/01/2024 110.84 54576 SHI International Corp QUOTE:NASPO Cloud Solutions (CArahsoft) subscription 11/01/2024 5,838.60 54582 US Bank Clerk PRA software 11/01/2024 1,002.50
54582 US Bank GFOA membership - Finance Manager 11/01/2024 150.00 54582 US Bank HR Metrofax subscription 11/01/2024 11.95 54582 US Bank HR meeting expenses 11/01/2024 86.46
54582 US Bank IT subscriptions: Constant Contact, Freshworks 11/01/2024 320.00 54582 US Bank IT subscriptions: Microsoft, Bitwarden, Freshworks, Adobe, Google, Backb 11/01/2024 3,054.77 54582 US Bank IT telephone: Junction Network 11/01/2024 1,646.36 54583 Verizon Wireless Cell phone sales and usage 11/01/2024 5,478.90 54587 Xerox Financial Services Xerox copier leases citywide 11/01/2024 1,452.53 54598 Alhambra Water service-City Hall 11/07/2024 195.35 54599 Amazon Web Services Inc Data and cloud storage fees 11/07/2024 542.49 54606 Digital Deployment Website support agreement:Maint, training, security and updates 11/07/2024 700.00 54609 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 11/07/2024 7,300.00 54612 Municipal Resource Group, LLC City Administrator evaluation 11/07/2024 7,360.00 54621 Brandon Swanson Cal Cities Conference travel reimbursement 11/15/2024 347.60 54643 Richard Rerig Travel expense reimbursement - League of Cal. Cities Conference 11/15/2024 802.00 54662 AT&T Telephone service citywide 11/22/2024 1,053.09 54663 AT&T Telephone service Citywide 11/22/2024 1,025.70 54664 Benefit Coordinators Corporation (BCC) Cobra Monthy Admin Fee 11/22/2024 83.60 54670 Carmel Pine Cone Legal noticing 11/22/2024 622.50 54672 Comcast Cable service PD 11/22/2024 447.91
54673 Comcast Business NonNGEN internet and recurring charges 11/22/2024 644.40 54674 Copies By-The-Sea Agenda printing services 11/22/2024 253.59 54680 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 11/22/2024 5,818.81 54681 ICMA Dues: JS #1139386 11/22/2024 200.00
54682 Image Sales Employee ID Badges 11/22/2024 60.16
54687 MRC Xerox copier usage citywide 11/22/2024 53.17
54688 Municipal Resource Group, LLC HR Services on demand 11/22/2024 562.50 54691 Pitney Bowes Global Fin S Postage meter lease 11/22/2024 836.55 54692 Regional Government Services Payroll services 11/22/2024 7,160.25 54693 SRS Private Investigations Pre-employment report services 11/22/2024 358.00 54694 US Bank Subscription exp IT: Miscrosoft, Bitwarden, Adobe, Zoom, Backblaze, Fre 11/22/2024 3,281.97 54694 US Bank Supplies exp IT 11/22/2024 1,316.32
54694 US Bank Telephone exp IT: Junction Networks 11/22/2024 1,645.12 Attachment 1
54718 US Bank IT subscriptions 11/27/2024 320.00
54718 US Bank Office supplies Finance 11/27/2024 30.50
54718 US Bank Finance Subscription - Travel Bank expense management 11/27/2024 1,248.00 54718 US Bank Refund League of California Cities 11/27/2024 -575.00 110724001 CALPERS Health Premium Statement - Admin fee 11/07/2024 420.63 Total for Department: 111 City Administration 72,743.47 Department: 112 City Attorney
54545 Burke,Williams & Sorensen, LLP City Attorney services- 11/01/2024 16,032.25 54665 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 11/22/2024 9,274.50 54668 Burke,Williams & Sorensen, LLP City Attorney services- 11/22/2024 46,633.00 Total for Department: 112 City Attorney 71,939.75
Department: 115 Community Planning & Building
54562 Jermel Laurie Boot reimbursement 11/01/2024 245.80 54607 Engineered Fire Systems FY 23-24: Fire Systems Review (revenue offset) 11/07/2024 1,000.00 54610 Margaret Clovis Historical evaluation 11/07/2024 4,266.00 54619 Universal Staffing Inc Temporary staffing services 11/07/2024 5,544.00 Total for Department: 115 Community Planning & Bu 11,055.80 Department: 116 Police
54540 Alhambra Water service-Police Dept 11/01/2024 234.98 54553 Community Hospital of the Monterey PeninsuPD Testing services 11/01/2024 81.00 54554 Department of Justice/Accounting Office PD:Fingerprinting services 11/01/2024 32.00 54561 Jacqueline Keisling Reimburse for conference 10/27-/10/30/2024 11/01/2024 953.32 54564 Michael Bruno Reimburse for training expenses 10/29-11/2/2024 expenses 11/01/2024 961.08 54577 Swift Car Wash Car washes Police Dept 11/01/2024 160.00 54578 T2 Systems Canada Inc. Digital Iris Scanner Service 11/01/2024 75.00 54580 Transunion Risk & Alterna PD: Monthly fee for information services 11/01/2024 75.00 54586 Wayside Garage Auto repairs PD 11/01/2024 16,526.87 54603 Carmel Towing & Garage PD Fuel charges 11/07/2024 2,285.67 54616 Petty Cash-Michael Bruno Replenish PD petty cash 11/07/2024 36.00 54617 T2 Systems, Inc Automated Owner Lookups/Color Mailed Letters 11/07/2024 61.44 54636 Jacob Clifford SLI Session 1 11/15/2024 1,270.71
54671 Chaplin and Hill Investigative Investigative services 11/22/2024 3,389.89 54675 Department of Justice/Accounting Office PD:Fingerprinting services 11/22/2024 96.00 54684 Lexipol LLC Annual Law Enforcement Daily Training/Policy Update and Training 11/22/2024 14,305.95 54703 Cindi Mitchell Reimburse for OnDemand Class 11/27/2024 99.00 54718 US Bank PD Conference exp-Bruno,Maldonado,Clifford 11/27/2024 3,870.00 Total for Department: 116 Police 44,513.91
Department: 117 Fire
54551 City Of Monterey FY 24-25 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 11/01/2024 271,133.00 54565 Mission Linen Service Fire Dept laundry service 11/01/2024 256.28 54598 Alhambra Water service-Fire Dept 11/07/2024 211.63 54603 Carmel Towing & Garage Fire Dept. Gas Expense 11/07/2024 947.43 54605 City Of Monterey Fire Services True-Up FY23-24 11/07/2024 87,811.43 54611 Mission Linen Service Fire Dept laundry service 11/07/2024 131.64 54683 JD Repairs, Inc Vehicle repairs Fire Dept 11/22/2024 15,688.90 54685 Mission Linen Service Fire Dept laundry service 11/22/2024 256.28 Total for Department: 117 Fire 376,436.59
Department: 118 Ambulance
54544 Bound Tree Medical LLC Medical supplies 11/01/2024 4,751.18 54551 City Of Monterey Ambulance Administration fee 11/01/2024 8,055.46 54600 Bound Tree Medical LLC Medical supplies 11/07/2024 1,604.61 54603 Carmel Towing & Garage Amb Dept. Gas Expense 11/07/2024 806.81 54605 City Of Monterey Ambulance overtime reimbursement for staffing by Monterey Fire 11/07/2024 4,314.18 54615 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 11/07/2024 90.30 54667 Bound Tree Medical LLC Medical supplies 11/22/2024 480.69 54689 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 11/22/2024 54.72 54696 Wittman Enterprises, LLC Ambulance billing service 11/22/2024 3,470.63 Total for Department: 118 Ambulance 23,628.58
Attachment 1
Department: 119 Public Works
54540 Alhambra Water for PW 11/01/2024 314.76
54547 California Fire Protection, Inc. Annual fire inspection, extinguishers 11/01/2024 1,340.22 54550 Cintas Corporation Uniform Services 11/01/2024 205.43 54556 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 11/01/2024 86.05 54558 Granite Rock Company Supplies for PW Streets 11/01/2024 467.55 54566 Monterey Sanitary Supply FM Janitiorial Supplies 11/01/2024 1,542.64 54568 National Stock Sign Company 6 cases of No Parking Signs 11/01/2024 1,556.81 54569 Office Depot, Inc. Office Supplies for PW Admin 11/01/2024 243.38 54570 Overhead Door Co of Salinas FM Overhead door services 11/01/2024 1,411.39 54572 Poe's Plumbing & Backflow FM Plumbing services Citywide 11/01/2024 918.86 54573 Robert Half Temp help in Forestry 11/01/2024 3,016.37 54575 Sentry Alarm Systems FM Alarm services 11/01/2024 231.00 54581 Tree Stuff Lockbox No 639707 Forestry Supplies 11/01/2024 1,130.54 54620 Always Under Pressure Service Call 10/22/24 #102348 11/15/2024 302.50 54622 California Fire Protection, Inc. Annual fire inspection, extinguishers 11/15/2024 1,575.00 54624 Carmel Towing & Garage Fuel for PW vehicles 11/15/2024 2,964.29 54625 Carpet Caravan Inc. Flooring replacement CPD, detectoives office. #CG404627 11/15/2024 800.00 54626 Cintas Corporation Uniform Services 11/15/2024 423.74 54627 City Of Monterey Vehicle repairs 11/15/2024 4,580.37 54629 Drought Resistant Nursery Forestry Materials and Supplies. 11/15/2024 1,804.89 54632 Granite Construction Company Hot mix #2821137 11/15/2024 843.96 54633 Granite Rock Company Supplies for PW Streets 11/15/2024 4,268.37 54638 Legacy Roofing and Waterproofing Inc Roof maintenance at Flanders 11/15/2024 3,520.00 54640 Napa Auto Parts PW vehicle supplies 11/15/2024 71.74 54641 PSTS, Inc. Oil - Water separator 11/15/2024 960.00 54642 Pureserve Building Service FM Janitiorial services Citywide 11/15/2024 22,428.86 54644 Robert Culver Work boots FY24/25 11/15/2024 205.00 54645 Scarborough Lumber & Building Public Works Streets supplies 11/15/2024 70.43 54647 Tope's Tree Service Inc. Tree work in City 11/15/2024 2,400.00 54648 Town and Country Gardening Tree work in City 11/15/2024 14,477.67 54649 Tree Stuff Lockbox No 639707 Forestry Supplies 11/15/2024 1,157.74 54650 US Bank Federico - Embrodery on caps 11/15/2024 375.00 54650 US Bank Interview lunch panel 11/15/2024 270.42
54650 US Bank Forestry CE - Certified Arborist Exam 11/15/2024 405.00 54650 US Bank Compostable trash bags for Farmer's Market 11/15/2024 149.20 54650 US Bank Grainger - band saw blade 11/15/2024 36.38 54650 US Bank Autozone - backup camera 11/15/2024 152.93 54650 US Bank Facilities: Grammerly subscription 11/15/2024 144.00 54650 US Bank Facilities supplies: moisture meter, door mats, bulbs, tools 11/15/2024 343.90 54650 US Bank Forestry wirecore lanyard with steel snaps 11/15/2024 114.69 54666 Blue Moon Native Garden Trees for city sites 9/26/24 #2496 11/22/2024 646.80 54676 Drought Resistant Nursery Plants for City locations 9/10/24 #269775 11/22/2024 18.46 54679 Granite Rock Company Supplies for PW Streets 11/22/2024 502.74 54698 Ailing House Pest Control FM Pest control services Citywide 11/27/2024 549.00 54700 California Premier Restoration Remove the damaged section of the retaining wall in the basemen 11/27/2024 4,950.00 54702 Carmel Pine Cone CFMP Public Notice 10/25/24 #2443MND017 11/27/2024 425.00 54704 Cintas Corporation Safety jacket and vests for FM #19049855493 7/26/24 11/27/2024 776.19 54705 Community Tree Service Tree work in City 11/27/2024 9,200.00 54707 Golden State Portables Portable restroom rentals 11/27/2024 1,733.00 54708 Granite Construction Company Hot Mix 2848081 11/14/24 11/27/2024 835.77 54709 Granite Rock Company Supplies for PW Streets 11/27/2024 1,173.16 54711 MJ Murphy Lumber and Hardware Lumber 11/27/2024 36.79 54713 Office Depot, Inc. Office Supplies for PW Admin 11/27/2024 95.94 54715 Sentry Alarm Systems FM Alarm services 11/27/2024 871.67 54716 Tope's Tree Service Inc. Tree work in City 11/27/2024 5,250.00 54717 Town and Country Gardening Tree work in City 11/27/2024 14,477.67 54718 US Bank Team building expenses 11/27/2024 288.98
54718 US Bank Printer ink 11/27/2024 61.18
Total for Department: 119 Public Works 119,203.43
Department: 120 Library
54613 Pacific Grove Self Storage Storage Unit - Document storage 11/07/2024 407.00 Attachment 1
Total for Department: 120 Library 407.00
Department: 121 Community Activities
54623 Carmel Pine Cone Halloween events ad 10/25/2024 11/15/2024 425.00 54631 John Given 13 bins of pumpkins for Pumpkin Roll 10.26.24 11/15/2024 1,950.00 54634 Hear & Now Monterey, LLC Lighting for Halloween event band 10.31.24 11/15/2024 950.00 54637 Thomas Korper Reimbursement for purchase of hot dogs and buns for Halloween ev 11/15/2024 189.62 54646 Solutions Office Interiors, Inc Balance due on office furniture project 11/15/2024 3,210.48 Total for Department: 121 Community Activities 6,725.10 Department: 122 Economic Revitalization
54669 Carmel Chamber of Commerce Visitor Support Jul-Dec 2024 11/22/2024 30,000.00 Total for Department: 122 Economic Revitalization 30,000.00 Department: 130 Non-Departmental
54546 Cal-Am Water Company Water service citywide 11/01/2024 15,199.03 54571 PG&E Citywide gas and electric services 11/01/2024 32,548.20 54686 Monterey County Tax Collector Property tax per attached FY 2024-25 11/22/2024 94,133.92 54690 PG&E Citywide gas and electric services 11/22/2024 3,445.09 54699 Cal-Am Water Company Water service citywide 11/27/2024 17,534.93 110724001 CALPERS Health Premium Statement - Retired premiums 11/07/2024 7,065.00 Total for Department: 130 Non-Departmental 169,926.17
Department: 311 Capital Projects
54539 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 11/01/2024 4,396.20 54548 California Premier Restoration PBL CA Building Improvements 11/01/2024 9,725.00 54555 EMC Planning Group, Inc Outreach Adaptation Pathway Development 11/01/2024 9,777.33 54559 Indigo/Hammon & Playle Architects, LLP Prep functional program report, concept drawings and cost estima 11/01/2024 52,784.88 54579 Ten Over Studio, Inc Sunset Center Cottage Windows 11/01/2024 840.85 54585 Wallace Group Streets Resurfacing 11/01/2024 1,015.00 54601 California Constructors All equipment, material and laor to complete City Hall Roof Repl 11/07/2024 45,620.56 54630 Dudek Environmental support:Drainage and erosion control plan reviews, 11/15/2024 4,053.20 54635 Indigo/Hammon & Playle Architects, LLP Prep functional program report, concept drawings and cost estima 11/15/2024 1,455.00 54639 Monterey Peninsula Engineering All equipment, material and labor to complete MTNP, 3 Stream/Dra 11/15/2024 374,661.00 54677 EMC Planning Group, Inc PM-Outreach and Adaptation Pathway Development 10/31/24 #22-020- 11/22/2024 13,050.51 54697 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 11/27/2024 5,327.16 54701 Carmel Cares-Dale Byrne, President Scenic Pathway supplies 10/8/024 #0045 11/27/2024 431.89 54706 Dudek Environmental support:Drainage and erosion control plan reviews, 11/27/2024 10,386.25 54710 Haro, Kasunich and Associates, Inc San Antonio Pathway Recon. 11/27/2024 491.25 54712 Neill Engineers Corp. Drainage system repairs 11/27/2024 7,959.61 54714 Pacific Redwood Products, LLC 9/23/24 #3141 Forestry Supplies for City 11/27/2024 7,868.89 Total for Department: 311 Capital Projects 549,844.58
Grand Total 2,292,882.43
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-03 adopting the Fiscal Year 2025-2026 budget schedule RECOMMENDATION:

Adopt Resolution 2025-03 adopting the Fiscal Year 2025-2026 budget schedule.

BACKGROUND/SUMMARY:

This item is on the Council's agenda to adopt the Fiscal Year 2025-2026 budget schedule in accordance with the Carmel-by-the-Sea Municipal Code. Specifically, Municipal Code §3.06.020 requires the City Administrator to present a proposed budget schedule to Council on or before February 15 of each year.

The budget schedule includes several meetings to encourage public participation in developing and prioritizing capital projects, programs and services given limited resources. The Fiscal Year 2025-2026 covers the period of July 1, 2025 through June 30, 2026.

FISCAL IMPACT:

There is no fiscal impact associated with adopting this budget schedule.

PRIOR CITY COUNCIL ACTION:

Not applicable.

ATTACHMENTS:

Attachment 1) Resolution 2025-03

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE FISCAL YEAR 2025-2026 BUDGET SCHEDULE
WHEREAS, Carmel-by-the-Sea Municipal Code §3.06.020 requires the City Administrator to present to Council a proposed budget schedule on or before February 15 of each year; and WHEREAS, the budget schedule includes public meeting dates pertaining to the development and review of the capital improvement plan and annual operating budget to allow for public participation in the budget process; and
WHEREAS, the budget schedule is intended to allow City Council time to deliberate while also ensuring the budget is adopted before July 1 in accordance with the City’s Municipal Code.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Approve the Fiscal Year 2025-2026 budget schedule per Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 13th day of January, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dale Byrne Nova Romero
Mayor City Clerk
Attachment 1
Resolution No. 2025-03

EXHIBIT A
Activity Date*
Adoption of FY 25-26 Budget Schedule Special Council Meeting January 13, 2025
Development: FY 25-26 Operating Budget /
Five-Year Capital Improvement Plan (CIP) &
Five-Year Financial Forecast
January - March 2025
Five-Year CIP and Financial Forecast Workshop Special Council Meeting Week of March 10, 2025 or
Week of March 17, 2025
Council consideration of funding projects as part of the FY 25-26 Capital Improvement Plan (CIP)
Council Meeting
April 1, 2025
Submittal of FY 25-26 Proposed Budget to Council Council Meeting May 6, 2025
FY 25-26 Proposed Budget Workshop Special Council Meeting Week of May 12, 2025 or
Week of May 19, 2025
Adoption of FY 25-26 Budget and GANN Limit Council Meeting June 3, 2025
Adoption of FY 25-26 Budget and GANN Limit as Needed Special Council Meetings June 16, 2025
June 23, 2025
FY 25-26 Begins July 1, 2025
*Dates are tentative and subject to change
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-04, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the 2025 AIM Ideas Lab Youth Presentation and Awareness Design Challenge Reception
RECOMMENDATION:

Adopt Resolution 2025-04, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the 2025 AIM Ideas Lab Youth Presentation and Awareness Design Challenge Reception BACKGROUND/SUMMARY:

The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the spaces have not already been committed to rental customers by SCC.

Executive Summary
AIM Youth Mental Health is a local non-profit that supports youth mental health in Monterey County, through research, access to care, and empowering youth. AIM Youth Mental Health submitted a request to Council to consider granting them 1 (one) free use day of the Sunset Center in connection with their community event, the "AIM Ideas Lab Youth Presentation and Awareness Design Challenge Reception" scheduled for April 9, 2025 (Attachment 2). This event is designed to empower youth to share their perspectives on the mental health challenges they face today.

The event will celebrate local youth involved in two programs:

AIM Ideas Lab: The AIM Ideas Lab provides high school students with guidance and support in identifying their own mental health solutions. The reception at the Sunset Ceneter will provide students with the opportunity to present their research findsings to our community during an AIM Ideas Lab Youth Panel.

AIM Awareness Design Challenge: This art challenge enables middle and high school students to voice mental health challenges through creative expression, with the hope of raising awarenes, increasing understanding and empathy, and encouraging other youth to speak up and seek help. In collaboration with the Carmel Sunset Rotary Club, the artwork will be judged, framed, ad ready for display at the reception, where the winners in each category will be presented to the community.

The Sunset Center offers an ideal venue to host this event showcasing AIM youth, their research, and inspiring art. Granting AIM Youth Mental Health one (1) Sunset Center Free Theater Day will result in significant savings in facility use fees for this organization, and help provide a memorable evening for local youth and families, reflecting months of collaboration to enhance youth mental health.

Recommendation
Staff requests that Council consider adopting a Resolution (Attachment 1), which will grant one (1) of the City's Free Use Days of the Sunset Cultural Center Theatre and Lobby for AIM Youth Mental Health to host a community event.

FISCAL IMPACT:

None for this item.

PRIOR CITY COUNCIL ACTION:

None for this item.

ATTACHMENTS:

Attachment 1) Resolution 2025-04
Attachment 2) AIM Letter

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING ONE (1) FREE USE DAY OF THE SUNSET CENTER THEATER AND LOBBY

FOR THE AIM YOUTH MENTAL HEALTH COMMUNITY EVENT
WHEREAS, the City's Lease Agreement with Sunset Center Cultural Center (SCC), adopted on June 6, 2017, allows the City to use the Sunset Center theater, lobby, and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and
WHEREAS, AIM Youth Mental Health, a non-profit organization, supports youth mental health in Monterey County, through research, access to care, and empowering youth; and WHEREAS, AIM Youth Mental Health is requesting one (1) Sunset Center Free Theater Day for the “AIM Ideas Lab Youth Presentation and Awareness Design Challenge Reception” on April 9, 2025; and
WHEREAS, this community event celebrates local youth and showcases their research and art, promoting collaboration to improve youth mental health; and WHEREAS, granting AIM Youth Mental Health one (1) Sunset Center Free Theater Day will result in significant savings in facility use fees for this organization.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize AIM Youth Mental Health to utilize one (1) of the City's Sunset Center Free Theater Days in 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 14th day of January, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AIMIIEII*
Oclobet 24.2024
Mayor Potter
City of Carmel-by-the-Sea
Post Office Box CC
Carmel. California 93921
City oI CarmelBy-The'Sea
No\/ 05 2024
O4fice ot the CitY Clerk
Dear l\4ayor Potter:

On behalf of AIM Youth Menlal Health, we would like to extend our heartfelt appreciation for the tremendous support the city provides to the youth of Monterey County and for our Sunset Center Free Day this past iilay. Oureventsaw great attendance and appreciation from some of the youth who attended the beautiful venue to showcase their art One young man expressed his thanks and shared that he couldn't wait to enter next year and come back to the Sunset Center in the Spring of 20251
Today, we are writing to request your consideration in granting AIM a Sunset Center Free Day to host the AIM ldeas Lab Youth Presentation and Awareness Design Challenge Reception on April 9,2025. This annual event is designed to empower youth to share their perspectives on the mental health challenges they face today. Now more than ever, our youth need to know that they are seen and heard by their community.

Our event will celebrate local youth involved in two programs AIM ldeas Lab: The AIM ldeas Lab provides high school students with guidance and support in identifying their own mental health solutions. The kickoff for this program will be held this December in person and virtually, with adult mentors and a greater number of high school applicants expected this year. January through March 'lsth, youth cohorts will create peer-to-peer mental health surveys, analyze responses, and draw conclusions. Our reception at the Sunset Center will provide students with the opportunity to presenl their research flndings to our community during an AIM ldeas Lab Youth Panel.

AIM Awareness Design Challenge: This art challenge enables middle and high school students to voice mental health challenges through creative expression, with the hope of raising awareness, tncreasing understanding and empathy, and encouraging other youth to speak up and seek help. lt is heartening to see the level of emotional awareness, compassion, and creativity that emerges through students' art. The 8rh Annual AIM Design Challenge kickoff is November 1st with the assistance of the [ronterey County Offlce of Education dispersing the challenge information among the schools in Monterey County and throughout California. ln collaboration with the Carmel Sunset Rotary Club, the artwork will bejudged, framed, and ready for display at the reception, where the winners in each category will be presented to the community.

This reception will provide a memorable evening for local youth and families, reflecting the culmination of months of collaboration to improve youth mental health. AIM ldeas Lab youth presenters will share their research, andthe Design Challenge winners will be presented with awards and offered a chance to share their message.

We believe that hosting this event at the beautiful Sunset Center offers the perfect venue to showcase our youth, their dedicated research, and inspiring art. We kindly request your assistance in providing AIM with a Free Day to hold this special event, allowing us to utilize this local treasure and all the resources and support the Sunset Center has to offer.

We await your response to this request and appreciate your consideration. Should you require further information or have any questions, please do not hesitate to contact us. Thank you for your time and support. ryitn'9ratitude,
. ,-/ ._
( ,",t,,u /,,).1 t)1L I
bonnie Cumming t '- '->
Administrative Coordinator
PO Box 4294 Carmel, CA 93921 I aimymh.org
AIM Youth Mental Health is a 501(c)(3) nonprofit organization, Tax lD#:47-3992060 Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-05 authorizing the City Administrator to execute a multi-year contract with MoGo Express for the delivery of mail from the Post Office to recipients within the City for a new not to exceed amount of $270,000, granting the contract through June 30, 2025, with options to extend annually thereafter RECOMMENDATION:

Adopt Resolution 2025-05 authorizing the City Administrator to execute a multi-year contract with MoGo Express for the delivery of mail from the Post Office to recipients within the City for a new not to exceed amount of $270,000, granting the contract through June 30, 2025, with options to extend annually thereafter.

BACKGROUND/SUMMARY:

In 2015 staff issued a Request for Proposals (RFP) for home delivery of mail, in response to the then perceived difficulties of home deliveries, with a three year not-to-exceed amount of $154,500 ($51,500 annually) to support a private mail courier service delivering and collecting mail for residents. The resolution stated that the City wished to preserve its quality of life and community character, a part of which is the absence of house addresses and the use of post office boxes, whereas some residents were unable to collect their mail at the local post office.

In recent years, the City Council added an eligibility requirement that served to reduce the number of participants and overall cost. In order to receive this free service, the participant must now fill out an application and provide a doctor’s note verifying that they are not able to pick up their own mail.

The contract with Peninsula Messenger Service has been extended a number of times across the years, most recently in July of 2024 after the lapse of the 2022 extension. An analysis of Courier Cost Trends, which have continued to increase, are as follows:

At this time City staff is recommending the replacement of the existing contract. The existing contract can be ended with no penalties. The City will save will save an estimated $2,250 per month by doing this. As part of the next fiscal year’s budget, staff will be looking for Council’s direction as to whether this service should be continued to be provided at no cost to residents. The proposed contract will be structured so that only the remaining portion of this current fiscal year would be ‘guaranteed’. In order to continue providing courier service through fiscal year 2025-26, the City would need to approve the first option of the contract, and so on into years two and three. The conversation with Council as part of the budget discussions would inform this decision each year of whether or not to exercise the option to continue providing free courier service.

The actual costs of services will vary based on the number of qualified participants. The estimated potential expenses under this contract are:

FISCAL IMPACT:

Authorizing a new contract for services through June 30, 2025 with three annual options to renew and a not to exceed amount of $270,000. The amount of the current year's contract is within the amount allocated in the 2024-2025 budget for this service.

PRIOR CITY COUNCIL ACTION:

Council adopted Resolution 2019-003 on January 8, 2019, contracting with Peninsula Messenger Services and authorized Amendment No. 1 on January 7, 2020 (Resolution 2020-005), Amendment No. 2 on January 5, 2021 (Resolution 2021-003), Amendment No. 3 on July 7, 2021 (Resolution 2021-035) and Amendment No. 4 on September 9, 2024 (Resolution 2024-074).

ATTACHMENTS:

Attachment 1) Resolution 2025-05
Attachment 2) Summary of Proposals Received
Attachment 3) MoGo Courier Services Proposal

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION 2025-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A MULTI-YEAR CONTRACT

WITH MOGO EXPRESS FOR THE DELIVERY OF MAIL FROM THE POST OFFICE TO RECIPIENTS WITHIN THE CITY FOR A NEW NOT TO EXCEED AMOUNT OF $270,000 WHEREAS, the City of Carmel-by-the-Sea wishes to preserve its quality of life and community character; and
WHEREAS, part of the City's character is the absence of house addresses and the use of post office boxes at the local postal office; and
WHEREAS, some residents are physically unable to collect their mail at the local postal office and the City wishes to support a private mail courier service delivering and collecting mail for residents; and
WHEREAS, on November 6, 2024, Request for Proposal No.24-25-004 for Mail Courier Services was issued by the City; and
WHEREAS, on or before December 6, 2024, the City received four (4) responsive proposals; and
WHEREAS, the City reviewed, evaluated and scored all four responsive proposals; and WHEREAS, based on a combination of technical ability and cost, the City determined MOGO Courier Services to be their preferred vendor; and WHEREAS, the City wishes to enter into an agreement with MOGO Courier Services for a six-month contract with three annual options for a total contract amount not to exceed $270,000; and
WHEREAS, professional services agreements exceeding $59,999.00 total value require City Council approval to be valid.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

Authorize the City Administrator to execute a multi-year professional services agreement Attachment 1
Resolution 2025-05

with MOGO Courier Service with a total term of February 1, 2025 – June 30, 2025, and total not to exceed amount of $270,000. The first term of the contract will run from February 1, 2025 to June 30 2025. Subsequent terms of the contract will run from July 1 to June 30 of each following year and will require an option to be approved by the City prior to commencing.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE SEA on this 14th day of January 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
__________________________________ __________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Summary of Mail Delivery
Proposals MOGO Unified Delivery Senpex
Peninsula Messenger
Service
Proposal Summary
Qualifications/References 10 years of experience,
background checks
10 years of experience,
background checks, gov
and medical experience
8 years of experience,
background checks, City
or citizen must schedule
through their portal
50 years of experience
Work Plan uniforms, dedicated
couriers, technology for
routing, tracking and
communication
uniforms, dedicated
couriers, local manager
on-call with City
scheduling
currently providing this
service to the City
Proposed Cost $5,500 $22,080
Calculated Cost $5,092 $6,670 $20,369 $5,904
Evaluation
quality of proposal good good incomplete good
experience & staffing capability good good incomplete OK ability to perform yes yes yes yes
cost to City best good high good
Common Assumption 82 customers 82 customers 82 customers 82 customers Monday - Friday Monday - Friday Monday - Friday Monday - Friday Additional City Assumptions
frequency of mail 90% 90%
mail received 9 our of 10 days
work days in the month 23 23 23
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ON.SITE MAI L

DELIVERY

SERVICES

PROPOSAL

PREPARED FOR
City of Carmel-by-the-Sea
Attn: City Clerk
[email protected]. us.

PREPARED BY
Rhandal Sayat, CEO
Mayon Capital, lnc.
dba: MoGo Express
(831) 760-1324
[email protected]
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Attachment 3

PROPOSAL SUMMARY
MoGo Express is pleased to submit our proposal to the City of Carmel-by-the-Sea for establishing a service agreement to provide on-site mail delivery services within the city limits. With our proven track record of delivering timely, consistent, and customer-focused mail services, we are committed to meeting the Ci!y's needs in full compliance with U.S. Postal Service standards, as well as the Citys contracting and insurance requirements.

Carmel-by-the-Sea is a historic and unique coastal village known for its natural beauty, cultural heritage, and commitment to preserving its quality of life. As a one-square-mile community with a population of 4,000, the City has maintained its long-standing tradition of not using visible street addresses for mail delivery, relying instead on post office boxes. MoGo Express understands the importance of this tradition and is prepared to enhance the existing on-site mail delivery service for residents with qualifying medical conditions and designated City facilities. For residents without qualiling conditions, MoGo Express offers the option to contract directly with us for these services.

Our proposal ensures seamless mail delivery and collection services for the Ciqy's participating customers and multiple facilities, including City Hall and the Police Department. On average, MoGo Express will handle two totes of mail per day, delivering to residences and City facilities and returning collected mail to the U.5. Post Office. Our services will operate Monday through Friday, excluding federal holidays, with mail pickup beginning at 7:30 AM and deliveries completed no later than 5:00 PM.

As part of our commitment to excellence, MoGo Express will adhere to all U.S. Postal Service policies while ensuring customer accessibility through telephone support available from 8:00 AM to 5:OO PM. At the customefs request and expense, we will deliver or replace mailboxes as needed. our operations will respect city regulations, avoiding mail delivery within public rights-of-way unless explicitly authorized. All MoGo Express couriers will be uniformed and undergo background checks in accordance with the standards of the Citys Police Department.

MoGo Express is confident in our ability to deliver this essential service while upholding the Ci!y's standards and preserving its community traditions. We welcome the opportunity to partner with carmel-by-the-sea to provide a reliable and professional mail delivery solution tailored to the Ciqy's unique needs.

Attachment 3
KEY FEATURES:

Service Scope and Delivery
r Provide on-site mail delivery services for Carmel-by-the-Sea residents and City facilities.
o Deliver and collect mail within the City's one-square-mile boundaries. o Handle approximately 82 customers and two totes of mail per day. r Deliver mail to customer locations, including City Hall and the Police Department.
. Return collected mail to the U.S. Post Office daily.

Service Frequency and Timing
. Operate Monday through Friday, excluding federal holidays. r Mail pickup begins at 7:30 AM; deliveries must be completed by 5:00 PM.

Operational Standards
o Comply with all U.S. Postal Service policies and any updates. o Provide customer support via telephone from 8:00 AM to 5:00 PM. o Deliver or replace mailboxes upon customer request and expense. o Ensure no deliveries occur in public rights-of-way unless authorized by the City. . Adhere to City contracting and insurance requirements.

Courier Requirements
o Couriers must wear uniforms and carry identification as employees of the service provider.
o All couriers must pass a background check in compliance with City Police Department standards.

Additional Features
. Coordinate efforts with City staffto maintain service quality and compliance. r Enhance customer satisfaction through courteous and consistent service.

Jayme Fields - Finance Manager
City of Carmel-by-the-Sea
(8311620-2017
jfi [email protected]
KEY CONTACTS:

Attachment 3

QUALTFTCATTONS
& REFERENCES
Trained Professionals: Our team of uniformed couriers undergoes rigorous background checks and comprehensive training to ensure the highest

COMPANY OVERVIEW
Building on this foundation, the founders went on to create the first on-demand delivery service platform in emerging countries, recognizing the potential for innovation and service enhancement in the last-mile delivery space. This groundbreaking platform introduced a new level of efficienry and flexibility to the logistics industry, particularly in areas where traditional delivery systems had yet to gain traction.
with a commitment to operational excellence and customer satisfaction, Moco Express now leverages this extensive experience to offer reliable and efficient delivery solutions tailored to meet the unique needs of our clients. whether in emerging markets or established cities like Carmel-by-the-Sea, we understand the importance of connecting people with services that enhance their quality of life, and we remain dedicated to delivering those services with professionalism, reliability, and care.

KEY QUALIFICAT!ONS
Proven Expertise: With over 10 years of experience in providing reliable, professional parcel delivery and logistics services, we have consistently tailored our offerings to meet the diverse needs of our clients, ensuring exceptional service delivery.

Customer-Centric Approach: Our commitment to customer satisfaction is evident in the courteous, timely, and efficient services we deliver. we prioritize communication, flexibility, and reliability to ensure that every customefs needs are met.
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MoGo Express was founded by a team of visionaries with deep expertise in the logistics and delivery sector. Our founders were former contractors with FedEx, where they honed their skills in parcel delivery and logistics management. Their experience gave them invaluable insight into the complexities of supply chain operations, customer service, and time-sensitive deliveries.

Attachment 3
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standards of quality, compliance, and professionalism in every delivery.

Regulatory Compliance: We possess extensive knowledge of U.S. Postal Service policies and local regulations. We consistently adhere to all postal service standards, ensuring seamless operations and compliance at every stage of the delivery process.

Operational Excellence & Technology lntegration: our established processes, resources, and proprietary technology platform enable us to manage high-volume mail delivery and collection efficiently, even during fluctuating demand. Couriers are seamlessly connected through their smartphones, receiving real-time updates on delivery schedules, route management, and driver status. This integrated approach helps us optimize operations, reduce costs, and ensure timely deliveries, while providing visibility for both our team and customers.

Scalable Workforce Solutions: MoGo Express prides itself on maintaining a fully in-house workforce. All couriers are direct hires and undergo a rigorous selection and training process to ensure they meet the highest standards of professionalism, safety, and customer service. Each courier is uniformed and undergoes background checks per the City's requirements, ensuring full compliance with both city and industry standards.
lnsurance & Liability Coverage: We secure superior insurance coverage, including Professional Liability, workers Compensation, Commercial Automobile Liability and Cyber & Data Risk, with policies issued by insurers rated A+ by AM Best. This ensures that we are fully compliant with the City of Carmel-by-the-Sea's insurance requirements, offering peace of mind for both the City and its residents. Our robust coverage underscores our commitment to risk management and protecting the interests of all parties involved in the mail delivery services.
lndustry Versatility: Our company has successfully served a wide range of industries, including municipalities, retail, healthcare, and e-commerce. This diverse experience equips us with the flexibility and expertise to address the unique needs of the City of Carmel-by-the-Sea.

Community Focus: We are deeply committed to maintaining the heritage and qualiry of life in communities like Ca rmel-by-the-Sea. We understand the unique character of the City and are dedicated to preserving its traditions while providing top-tier mail delivery services.
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Attachment 3
a Robust lnfrastructure: Our reliable systems for route management, customer support, and performance tracking ensure that we can efficiently meet daily service demands and quickly resolve any service issues that may arise.

Flexible Solutions: We offer tailored solutions to accommodate special requests from residents, including mailbox delivery and replacement services.

Our ability to address individual needs ensures that we provide an all-encompassing service experience.

Khrystyna Layman
(737)33344s4
New Bath Expo: Delivery of materials for their remodeling projects throughout Monterey and the Bay Area.

Edward Robins
(831)s2142O4
Karssli Corporation (FedEx Ground Contractor): Delivery and route management for their route contract in Santa Cruz.

Mustafa Karssli
(831) 818-1449
PREVIOUS RELEVANT EXPERIENCE:

Boray Express (FedEx Ground Contractor): Delivery and operations for their route contract in Monterey, Paciflc Grove and Pebble Beach Mohammad Rizwan
(41 5) s19-2366
Layman Logistics (Amazon Logistics Contractor: Sub for some of their routes in the Bay Area
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SUMMARY:

MoGo Express is fully committed to meeting the City of Ca rmel-by-the-Sea's mail delivery requirements with the utmost professionalism and attention to detail. Our work plan ensures seamless service execution, from daily mail collection and delivery to exceptional customer service and compliance with City and U.S. Postal Service requirements..

Service Delivery Approach
To ensure that mail is delivered and collected consistently and on schedule, we will implement the following processes:

Collection and Delivery: Mail will be collected once a day, Monday through Friday, excluding federal holidays, from the U.S. Post Office at 7:30 AM, and delivered to the designated locations within the Ciqy's one-square-mile boundari€s. We will ensure that all deliveries are completed by 5:00 PM each day.

Addressing the Unique Environment: Since the City does not use visible street addresses, we will utilize a detailed, updated list of residents who have requested mail delivery services, ensuring that each location receives mail on time, whether it's to a specific residence or City facility like City Hall or the Police Department.
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Delivery to City Facilities: ln addition to residents' homes, we will provide services to City properties, including City Hall and the Police Department. These facilities will be prioritized according to the Citys needs.

Staffing Plan
Our staffing model is designed to ensure we can meet the Ciqy's needs consistently, with the ability to scale operations if the number of residential accounts increases or changes.
o Couriers: We will assign dedicated couriers who are familiar with the local geography, including the particularities of non-traditional addresses. Couriers will be uniformed and identified with clear documentation. They will be responsible for ensuring timely deliveries and maintaining consistent, a

WORK PLAN
Attachment 3
Quality Control and Timeliness
To ensure service delivery aligns with the Citys expectations, we will implement robust systems to track and manage operations.

Route Optimization: Our team will use a route management system to ensure that deliveries are made in the most efficient manner. Routes will be adjusted dynamically, based on daily mail volume and service needs, to ensure on-time delivery.
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high-qualiry service.

Training and Support Each courier will receive training on the Ciqy's layout and special requirements for navigating mail delivery in a community without street addresses. Additionally, they will be trained on customer service best practices to ensure a positive experience for all residents and City personnel.

Tracking and Reporting: Our system will track the daily mail collection and delivery progress. We will provide the City with regular updates, allowing for full transparenry. This system will ensure that no deliveries are missed and that each delivery is completed on time.

Contingency Plan: ln case of service disruptions (e.9., weather, courier absence), we will implement a backup plan that includes temporary courier replacements or adjusted schedules. Affected customers will be notified promptly.

Feedback and Resolution: We will regularly collect feedback from residents and City staff regarding our service quality and address any concerns as quickly Customer Service and SuPPort
We prioritize customer satisfaction and have designed a comprehensive support system to address customer inquiries and resolve issues promptly. o Customer Support Line: We will maintain a dedicated customer service line available from 8:OO AM to 5:OO PM, ensuring residents and City staff can easily reach us with any concerns or requests.

Mailbox services: As requested by residents, we will provide and replace wooden mailboxes, coordinating with customers for delivery at their expense. we will ensure these services are timely and meet customer expectations. a
Attachment 3
as possible. This proactive approach ensures we continually improve our service delivery.

Compliance and Communication with City
We are committed to working closely with the City to ensure our operations comply with all applicable standards and regulations.

Adherence to U.S. Postal Service Standards: We will maintain full compliance with U.S. Postal Service regulations to ensure that all mail delivery and collection activities are in line with national standards.
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a Coordination with City Staff: Our team will maintain open lines of communication with City staff to ensure we remain aligned with the Cit/s needs and to address any operational issues or changes in service requirements.

Attachment 3

PROPOSED COST
Service Type Proposed Price Notes
Service lnitiation $TBD
One time cost to initiate the service.

Change order will also incur this fee.

For regular mail or small packages up to
1 00 stops.

Covers signature confirmation and
tracking.

Standard Mail
Delivery
Registered or
certified Mail
Oversized Parcels
Express Delivery
(Same Day)
Special Handling
(Fragile ltems)
$3.00 per
address/day
Additional $3.00 per
item
Additional $5.00 per
item
For items exceeding 1 0 lbs or large
dimensions
Additional $10.00 per
address
Urgent delivery before 12PM
Additional $5.00 per
trip
For safe transport of sensitive items
requiring extra care.

Total Estimated Monthly Cost: Based on the Cirys projected delivery volume, the estimated monthly cost is approximately $5.500.00.

Attachment 3
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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
January 13, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Correspondence #1
Nova Romero <[email protected]>
January 13 Council Meeting
2 messages
'WILLIAM ONEIL' via cityclerk <[email protected]> Mon, Jan 13, 2025 at 11:15 AM Reply-To: WILLIAM ONEIL <
To: [email protected]
Cc:

I would like comment on Resolution 2025-05
It is very kind of the city to pay for mail delivery to a select few. I am concerned about the cost to our city for this service.

First, mail delivery does not have to be delivered every day. We pickup our mail twice a week, and still find, most of it is junk mail. Secondly, we have many different groups that are able to volunteer to deliver mail to the 82 people, on a twice a week proposed. VIPs, Rotary, Carmel Cares, etc, etc… Thirdly, the person receiving this service should be required to participate in the cost of this service.

Let’s look at the number of days for this service. reduce it to two days a week, and see … Look at what is being delivered . Junk mail, magazines, advertisements…
Have volunteers help, cost participation…..

We are a village of helping others, or at least we should be, lets do this without the huge cost to our city.

Thank you
William ONeil
Nova Romero <[email protected]> Mon, Jan 13, 2025 at 2:27 PM To: Jeff Baron <[email protected]>, Hans Buder <[email protected]>, Alissandra Dramov <[email protected]>, Dale Byrne <[email protected]>, Robert Delves <[email protected]> Cc: Chip Rerig <[email protected]>, Brandon Swanson <[email protected]>, Brian Pierik <[email protected]>, Jayme Fields <[email protected]> Good afternoon Mayor and Council,
Please see the correspondence below regarding Item #5 on today's agenda regarding mail delivery service. (Reminder: please do not reply all)
Nova Romero, MMC
City Clerk
City of Carmel-by-the-Sea
P.O. Box CC
Carmel-by-the-Sea, CA 93921
(831) 620-2016
[email protected]
[Quoted text hidden]
1/13/25, 4:01 PM Carmel-by-the-Sea Mail - January 13 Council Meeting https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permthid=thread-f:1821162337768008980&simpl=msg-f:18211623377680089… 1/1 Attachment 1