CITYOF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
REGULAR MEETING
Tuesday, February 4, 2025
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/86890317537 Webinar ID: 868 9031 7537 Passcode:
100836 (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
OPEN SESSION
4:30 PM
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
EXTRAORDINARY BUSINESS
A. Carmel High School Report Out (Estimated time - 5 min) B. Introduction of New City Employees (Estimated time - 20 min) C. Non-Profit Spotlight - Harmony at Home (Estimated time - 10 min)
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.
Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
ANNOUNCEMENTS (Estimated time - 10 min)
A. City Administrator Announcements
B. City Attorney Announcements
C. Councilmember Announcements
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.
1. Receive the Ad Hoc Committee report from staff and provide direction regarding the future of the Flock camera system, and consider adoption of Resolution 2025- 015 authorizing the City Administrator to execute a modified agreement with Flock Safety Group Inc. for the continued use of Automated License Plate Reader (ALPR) technology, with provisions for the new number of cameras leased, and language added to the agreement that protects the privacy of Carmel-by-the-Sea residents, in an amount not to exceed $30,000 over two years (Estimated time - 30 min)
2. Resolution 2025-016, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013 (Estimated time - 5 min)
3. Resolution 2025-017, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-toexceed fee of $58,020 (Estimated time - 5 min)
4. Resolution 2025-018, authorizing the City Administrator to execute Amendment No. 3 to the Professional Services Agreement (PSA) with AUSONIO, INC. for Project Management Services for a fee increase of $50,000 and a not-to-exceed fee of $175,000 for Fiscal Year 2024/25 (Estimated time - 10 min)
5. Resolution 2025-019 ratifying appointments to the Planning Commission, and Forest and Beach Commission (Estimated time - 10 min)
6. Discussion of Draft Agreement with Carmel Public Library Foundation Regarding Harrison Memorial Library Centennial Restoration and Request for Direction (Estimated time - 30 min)
FUTURE AGENDA ITEMS
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
February 4, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Receive the Ad Hoc Committee report from staff and provide direction regarding the future of the Flock camera system, and consider adoption of Resolution 2025- 015 authorizing the City Administrator to execute a modified agreement with Flock Safety Group Inc. for the continued use of Automated License Plate Reader (ALPR) technology, with provisions for the new number of cameras leased, and language added to the agreement that protects the privacy of Carmel-by-the-Sea residents, in an amount not to exceed $30,000 over two years (Estimated time - 30 min) RECOMMENDATION:
Receive the Ad Hoc Committee report from staff, provide direction regarding the future of the Flock camera system, and adopt Resolution 2025-015 authorizing the City Administrator to execute a modified agreement with Flock Safety Group Inc. for the continued use of Automated License Plate Reader (ALPR) technology, with provisions for the new number of cameras leased, and language added to the agreement that protects the privacy of Carmel-by-the-sea residents, in an amount not to exceed $30,000 over two years.
BACKGROUND/SUMMARY:
In April 2023, the city entered into an agreement with Flock camera system for 30 license plate reader cameras (Attachment 2) via Resolution 2023-031 (Attachment 3). Twenty-four (24) of those cameras being “Falcon” pole mounted cameras and 6 being “Wing” style cameras. Wing style cameras use existing camera systems rather than being a newly installed camera on poles like the Falcon cameras. The wing cameras were added to the existing six locations where the city in 2017 placed perimeter cameras at various entry/exit point in and out of the Village.
Shortly after installing the Flock cameras, several community members raised concerns about the cameras.
In July 2023, The City Council created an Ad Hoc Committee, comprised of Councilmember Alissandra Dramov and then Councilmember Bobby Richards. During 2024, several Ad Hoc Committee meetings were held and the concerns raised focused on four specific concerns.
Privacy: How do we protect the community’s personal data (license plate information) from a cloudbased system owned and managed by a corporation? Number of Cameras: Do we need 30 cameras in Carmel-by-the-Sea? What is an appropriate number?
Aesthetic: Can we change the look, size, location of the cameras to lessen the visual impact on our village?
Expense vs Safety: What is the cost of the cameras and how do we better manage the cost while improving safety?
Privacy:
The camera records license plates and the storage are via a cloud-based storage system. Flock does not have the ability to obtain registration or owner information from license plates. This type of information is obtained by the Police Department. Flock does not have the ability to access any local, state, or federal systems.
For example: If the Police Department is doing an investigation and searching for a vehicle, we enter the license plate into the system as a search. If we receive a match, we run the vehicle through our various databases to confirm it is the wanted vehicle, before acting. If another agency adds a license plate to the system, commonly referred to as a Hotlist, we receive a notification when that vehicle goes by one of our cameras. We then required to run that license plate through our database systems to confirm that we have the right vehicle. All data recorded by Carmel cameras is owned by Carmel and is never sold to 3rd parties.
Number of Cameras:
This number should be based on how safe we want to make the Village and at what cost. We could place a camera on each corner but that would be a lot of cameras and very expensive. Given our crime rates, we may not need 30 cameras. We have had six cameras on the perimeter of the City which have provided us with useful data for the prevention and capture of criminals. Having additional cameras in the downtown area and scattered throughout the residential area helps the Police track movement of wanted vehicles and prosecute cases against subjects who commit crimes by providing evidence they were in specific locations.
The City Council should make the decision about how many cameras it would like to have with the input from the Chief of Police.
Aesthetic:
The look of the poles, size of the camera boxes, and solar panels take away from the view of scenery in the village. The cameras were placed in areas that have raised a lot of concern with some residents. There are options to consider with the Flock cameras, or any camera we use. These options include direct power to existing light poles, which would eliminate the need for additional poles and large solar panels. Like the perimeter cameras we installed in 2017, the city was able to negotiate with PG&E for use of their existing poles to mount our camera system. Should the City elect to install cameras downtown, we could work with PG&E to directly install the cameras to their existing light poles in specific areas downtown. This would eliminate the poles and solar panels making these cameras much less obtrusive.
Expense vs Safety:
The Falcon cameras (Pole) are $2500, and the Wing cameras (existing on our perimeter cameras) are $1500 each year. Our initial contract was for two years, with 24 Falcon cameras ($60,000) and 6 Wing cameras ($9000) per year. Year 1 cost the City $77,900 due to a one-time $8,900 for Implementation fees and the second year cost the city $69,000. We may see an increase due to inflation and a change in cost for the cameras in subsequent years, but these were the costs in 2023 when the City signed the contract.
The City Council needs to decide how many cameras are needed and what expense we are willing to pay.
Options to Consider:
The Ad Hoc developed a series of options for Council to consider in their decision making for future use of the cameras.
1. Make no changes to the Flock Camera System: Our current contract which expires in April 2025, is a two-year agreement for 30 ALPR cameras, consisting of 24 Falcon cameras and 6 Wing cameras. If Council elects this option, the contract will automatically renew on March 30 th
.
2. Cancel the contract with Flock and remove all of the Flock cameras, leaving the city with the six 2017 perimeter cameras. Cancellation of modification of the contract is required prior to 30 days before the automatic renewal. Dependent on councils decision, written notification to terminate or amend the existing contract would need to be made prior to March 4, 2025.
3. Renegotiate a new contract with Flock with staff recommendations or modifications of staffs recommendation. Should council select this option, we would need to contact Flock no less than 30 days prior to the end of the existing contract and advise them of our intention to modify the existing contract.
4. Start over and research other companies that also provide this type of service. There are other camera systems we could explore. Consideration for this option should include the fact that almost all of our agency partners use the Flock camera system which creates a network of cameras that Carmel can use.
Recommendation from Staff:
It is the professional opinion of the Chief of Police that the Flock cameras are a benefit to the safety of the Village. Although our crime rates aren’t as high as some cities, we still have a history of significant crimes taking place and we remain a prime target for criminals who are looking to victimize both our residents and businesses. Our Village contains several high-end retail shops and vacant residences, both of which make us a desirable location for criminal activity. These cameras act as both a preventative precaution as well as a enforcement tool to deter and prosecute crime.
Cameras are a visual deterrent for criminals who are looking for easy targets. The use of the Flock cameras connects us to other peninsula cities, who use the Flock cameras. Being a part of this regional camera system has helped us multiple times in 2024, solve and prevent serious criminal activity in our village.
Being a part of a broader network of Flock cameras that can directly alert the officers in the field of a wanted vehicle helps us protect the Village. This greatly increases the ability of police officers to do their jobs of protecting the village. These cameras act as extra eyes for officers, essentially expanding the effectiveness of our police force without actually expanding our police force.
Flock has developed several safeguards for use with these cameras, including adding the Transparency Portal, which we have placed on our city webpage. The portal requires that any data retrieved from the Flock cameras is associated with an existing case. Random checks of license plates are not allowed and violate our City and Department use policy, which is also located on our city webpage along with Flock’s Policies.
Flock also does not run any license plates through any databases. Only Police Department officials can retrieve license plate data and run those plates through our database. Access to any license plate data is only though the Transparency portal and requires a case number be assigned as justification. This security of people’s personal information is far more secure with the Transparency portal than other operating systems.
The Flock cameras, even though we have only had a handful of them active, have helped us continue to protect this village despite the very low staffing numbers. The balance between Safety and Expense cannot adequately be provided with a certain number of cameras. The goal is to find a balance between a costeffective way to improve the safety of the community, while addressing the issues of Aesthetics and Privacy for our village.
It is my recommendation that the City continue with the Flock Camera system, and adopt the Resolution (Attachment 1) which includes the following conditions:
1. Advise Flock of our intention to modify the existing contract to include the following.
Keep the six wing cameras that have been integrated into our existing perimeter camera system.
2. Keep the option of adding 6-10 additional cameras during the term of the contract, once PG&E approval is obtained for installation on existing light poles in our business district. Payment of these additional cameras won’t begin until they are able to be installed on existing city light poles. Installing cameras on existing light poles greatly reduces the visual appearance while still providing the same security.
3. Incorporate a yearly Police Department Council report showing the use and effectiveness of the camera system. This data would help navigate potential changes to the camera system. It is suggested we incorporate the yearly report in with the already required yearly report of the use and acquisition of Military Equipment (AB481) and include other relevant police data for the public.
4. Work with Flock to ensure language preventing the sharing of personal data by Flock is clearly stated in the contract.
5. Have Flock clearly state in our contract language that any expansion of the system beyond our agreed upon terms to include the use of facial recognition must be approved by the City of Carmel-bythe-Sea prior to implementation.
During the past year, we have worked with Flock on one additional suggested condition for the village:
* Create an Opt-out program for residents to 'self-remove' from the system. The opt out means the person who opted out will not have their license plate data stored in the system.
Since presenting this option at our last Ad Hoc meeting, we have been in contact with Flock who have stated that this option would be problematic to implement for any city. Due to potential legal problems associated with this option we are no longer including it as a recommendation.
FISCAL IMPACT:
Fiscal Impact is dependent on Council Direction and the number of cameras staff is directed to maintain or install.
Each pole mounted camera "Falcon" $2500 per year lease.
Each wing camera "Wing" $1500 per year lease.
The current agreement, which was a two year agreement entered into on April 5th 2023, was for a total amount of $146,900.
PRIOR CITY COUNCIL ACTION:
April 4, 2023, Council Adopted Resolution 2023-031 - Authorizing the City Administrator to execute a 24- month service agreement with Flock Safety Group Inc. for the lease of twenty-four (240 Falcon automated license plate reader (ALPR) cameras and six (6) wing (ALPR) software overlays onto existing city cameras, for a year 1 cost of $77,900 and authorize the city manager to extend into a two-year renewal agreement to maintain the program, not to exceed $69,000 annually.
ATTACHMENTS:
Attachment 1) Resolution 2025-015
Attachment 2) Flock Professional Service Agreement (current PSA) Attachment 3) 2023 Resolution
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A MODIFIED AGREEMENT WITH FLOCK SAFETY GROUP INC. FOR THE CONTINUED USE OF AUTOMATED LICENSE
PLATE READER (ALPR) TECHNOLOGY, WITH PROVISIONS FOR THE NEW NUMBER OF
CAMERAS LEASED, AND LANGUAGE ADDED TO THE AGREEMENT THAT PROTECTS
THE PRIVACY OF CARMEL-BY-THE-SEA RESIDENTS, IN AN AMOUNT NOT TO EXCEED $30,000 OVER TWO YEARS
WHEREAS, Flock Safety is a recognized leader in the provision of Automated License Plate Reader (ALPR) technology, utilized by numerous municipalities throughout California, including many within Monterey County; and
WHEREAS, in April 2023, the City entered into a two year agreement with Flock Safety Group Inc. for the lease of twenty-four (24) Falcon ALPR cameras and six (6) Wing (ALPR) software overlays onto existing city cameras, and is due to be renewed again soon; and WHEREAS, the City has received community input regarding the use of ALPR technology, including concerns related to aesthetics, privacy, and the number of deployed cameras; and WHEREAS, the City has actively engaged with the community through public meetings to address these concerns; and
WHEREAS, the City Council desires to continue the use of ALPR technology while addressing community concerns and optimizing the program; and WHEREAS, the City Council authorizes the City Administrator to negotiate and execute a modified agreement with Flock Safety Group, Inc., incorporating appropriate terms and conditions to address community concerns regarding privacy.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1. Authorize the City Administrator to execute a modified Professional Services Agreement with Flock Safety Group, Inc., for the continued lease of six (6) Wing software overlays on existing city cameras, with any future expansion requiring Council approval.
2. The modified agreement shall explicitly prohibit Flock Safety from sharing any personal data collected by the ALPR system or expanding the camera capabilities without authorization of the City, to include facial recognition.
3. The modified agreement shall include a provision for adding cameras during the term of the contract, providing Council approves of the number and location of the cameras.
Attachment 1
Resolution No. 2025-015
4. The total contract amount for the duration of the agreement shall not exceed $30,000 with any addition of cameras requiring Council approval of an amended amount.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 4th day of February 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
February 4, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2025-016, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013 (Estimated time - 5 min)
RECOMMENDATION:
Adopt Resolution 2025-016 (Attachment 1), authorizing the City Administrator to execute a Professional Services Agreement (Attachment 2) with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-toexceed budget of $399,013.
BACKGROUND/SUMMARY:
Background
In June 2021, the City Council adopted Resolution 2021-033, approving the Capital Improvement Plan (CIP), which included the Beach Sand and Wall Inspections project, with an allocated budget of $25,000.
This project aimed to assess the rates of beach and sand loss along the coastline by reviewing existing data and aerial imagery. These inspections were essential for understanding coastal erosion trends and identifying areas that required further intervention or preservation efforts.
In June 2022, the City Council adopted Resolution 2022-048, approving 25 Capital Improvement Projects (CIPs) for Fiscal Year 2022/23, including the Sea Level Rise/Coastal Engineering Report project. This project was allocated a budget of $150,000 and was structured to gather critical data and analysis to inform long-term decisions related to the durability and maintenance of the City's coastal resources and infrastructure. Recognizing potential overlaps in objectives, this project was efficiently combined with the Beach Sand Survey and Wall Inspections project, which had been carried over from the previous fiscal year.
In November 2022, the City Administrator executed a contract with EMC Planning Group, Inc. (EMC) to analyze four key coastal sections outlined in the Climate Committee Implementation Appendix. These sections were as follows:
1. Armored private properties on the bluffs at the north end (Pescadero Canyon area).
2. Mostly natural, unarmored North Dunes area.
3. Unarmored dunes along private property between Eighth Ave. and Del Mar Parking Lot.
4. Mostly armored bluffs along Scenic Road south of Eighth Ave.
The goal of this project was to assess the current coastal conditions, identify vulnerabilities to sea level rise and erosion, and develop actionable recommendations for long-term coastal management. EMC's approach was structured around a series of tasks aimed at evaluating these conditions and preparing an action plan including the following scope:
Coastal Engineering Condition Evaluation – Assessing the structural condition and resilience of coastal protection infrastructure
Shoreline and Beach Change Analysis – Analyzing historical and current trends in beach and shoreline changes, including both seasonal fluctuations and long-term erosion patterns.
Shoreline and Beach Erosion Exposure Modeling – Modeling future erosion risks under various scenarios, including sea level rise and storm surges.
Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan – Identifying vulnerable areas and proposing high-priority adaptation strategies for each coastal section.
In July 2023, a "no cost" amendment (Amendment No. 1) was executed to the EMC agreement, adding an additional task to review the City’s existing hazard policies, specifically the Local Coastal Program (LCP).
This was to ensure alignment with the City’s adaptation strategies and guide future updates to the LCP as necessary.
In April 2023, Haro, Kasunich, and Associates performed an assessment and evaluated the condition of key shoreline infrastructure (stairs, revetments, and sea walls) and identified critical repairs necessary to ensure long-term coastal resilience. These assessments were performed following extensive damage observe following winter storms in 2022/23. Their findings are contained within the Carmel Beach Coastal Protection Assessment Report (Attachment 3) and included the following recommendations:
Seawalls: Of the 11 existing seawalls, 2-4 were identified as needing repairs, with the Fourth Avenue Outfall Wall marked as a high priority for immediate repair.
Beach Access Stairs: Of 11 beach access stairs, 9 were found to be in need of repair, with three identified as high priority due to severe damage, two of which had been closed following winter storms.
Rock Revetments: Of 6 existing rock revetments, 4 require repairs, with 3 of these being high priority due to their critical role in protecting coastal infrastructure.
In June 2023, Council adopted Resolution 2023-067, approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. To address the most urgent repairs identified in the assessment by Haro Kasunich, the Shoreline Infrastructure Repairs project was allocated a budget of $250,000. The total estimated cost for the engineering design, environmental permitting, and construction of all necessary repairs is expected to exceed $2 million over the next few years. This initial $250,000 allocated for FY 2023/24 was intended to begin the engineering and design work for these repairs, focusing on the highest-priority tasks, including repairing the Fourth Avenue Outfall Wall seawall and restoring the high-priority beach access stairs, particularly those that were closed due to storm damage.
In March to May 2024, City Staff performed repairs to re-open select stairs that experienced additional damage from storms in winter 2023/2024. These repairs were able to be completed within 30 to 60 days to reopen access and were performed under an Emergency Coastal Development Permit (ECDP). Multiple stairs remain closed due to more extensive structural repairs required or lack of beach sand causing an unsafe transition at the bottom stair landing. At this time, it was determined a more robust plan be developed and an engineering firm consulted to design the repairs and evaluate more long term solutions to maintain select beach/stair access year round and increase the resiliency of existing infrastructure to resist future storm damage and sea level rise.
Summary
In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 CIP, which included the carryover of previous fiscal year projects, including the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000) described in more detail below.
Shoreline Infrastructure Repair Project (FY 2024/25):
This project will begin engineering and design for the highest-priority shoreline repairs and beach access stair restorations. It will use materials similar to those already in place, streamlining the regulatory approval process. The initial phase will help estimate future costs and develop a phased approach for the repairs. A Request for Proposal (RFP) has been prepared to hire a consultant with expertise in environmental permitting, coastal and structural engineering, and cost estimating.
Funding for this project includes the $250,000 allocated in FY 2023/24, plus an additional $100,000 reallocated from the Coastal Engineering Study, Phase 2, and approximately $50,000 from a FEMA grant for stair repairs.
Fourth Avenue Outfall Seawall Repair (FY 2024/25):
The Fourth Avenue Outfall seawall was identified as the highest priority for repair in the 2023 Carmel Beach Coastal Infrastructure Condition Assessment. The seawall has significant structural issues, including an undermined foundation, cracks, and exposed corroded steel. The assessment recommended complete reconstruction, including the drainage box culvert outfall. This new project for FY 2024/25 has a budget of $250,000 for engineering design and environmental permitting.
Construction is estimated at $900,000 and will be included in the 5-Year CIP for FY 2025/26.
Consultant Selection Process (2024):
To proceed with planning, design, and construction of the two projects above, a professional engineering consultant is required. In May 2024, the City advertised Requests for Statements of Qualifications (SOQs) from consultants to develop a multi-phased plan for coastal protection and access improvements. The project aims to develop an improvement and repair capital improvement program to maintain safe coastal access via stairways and perform coastal protection improvements for existing seawalls and revetments.
In July 2024, the City received three submissions from EnGeo, MME, and Moffat & Nichol. After a comprehensive evaluation by a Selection Committee, Moffat & Nichol was determined to be the most qualified for the project.
Scope of Services, Fee, and Schedule:
Task Scope of Work Budget
1 Wood Stairs – Existing Condition Survey Report $16,583 2/4 Geotechnical Drilling Investigation for Stairs Repair Project – 10th Ave North (ST7) and 12th Ave (ST4) and Fourth Ave
Seawall Repair Project (S10)
$41,429
Total $58,012
No. Project/Task Firm Budget
A Wallace Group Project Management Wallace Group $63,594 B Coastal Protection Stairs & Seawall Assessment +
Design
Moffatt &Nichol $399,013
C Budget Allowance for Construction Phase TBD $187,393
Total $650,000
As outlined in the Professional Services Agreement, Moffat & Nichol will perform the following tasks:
Task Scope of Work Budget
1 Wood Stairs – Existing Condition Survey Report $90,160 2 Stairs Repair Project – 10th Ave North (ST7) and 12th Ave (ST4)
$163,695
4 Fourth Ave Seawall Repair Project (S10) $87,146
Total $341,001
The base fee for these services was negotiated at $341,001. The anticipated timeline includes completing Task 1 within 3 months, while Tasks 2 and 3 are expected to be ready for construction by Spring/Summer 2026, mainly due to environmental permitting requirements.
Additionally, a budget of $58,012 is allocated for as-needed geotechnical support services throughout the agreement term, which expires on June 30, 2027. This work may be authorized pending the repair or replacement recommendations from Task 1 – Existing Condition Survey Report and is summarized below.
FISCAL IMPACT:
The following table recaps the current budget associated with the Carmel Beach Coastal Protection project with a total budget of $650,000.
All expenditures for these projects are covered in the Capital Projects fund Account No. 301-311-00-43008 PRIOR CITY COUNCIL ACTION:
In June 2021, the City Council adopted the Capital Improvement Plan (CIP), which included the Beach Sand and Wall Inspections project, with an allocated budget of $25,000. This project aimed to assess the rates of beach and sand loss along the coastline by reviewing existing data and aerial imagery. These inspections were essential for understanding coastal erosion trends and identifying areas that required further intervention or preservation efforts.
In June 2022, the City Council adopted Resolution 2022-048, approving 25 Capital Improvement Projects (CIPs) for Fiscal Year 2022/23, including the Sea Level Rise/Coastal Engineering Report project. This project was allocated a budget of $150,000 and was designed to gather critical data and analysis to inform long-term decisions related to the durability and maintenance of the City's coastal resources and infrastructure. Recognizing potential overlaps in objectives, this project was efficiently combined with the Beach Sand Survey and Wall Inspections project, which had been carried over from the previous fiscal year.
In June 2023, Council adopted Resolution 2023-067, approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. One of these projects was the Shoreline Infrastructure Repairs project, which was allocated a budget of $250,000. This project arose from the recommendations in the Coastal Engineering Study, specifically its Shoreline Conditions Assessment. The assessment evaluated the condition of key shoreline infrastructure and identified critical repairs necessary to ensure long-term coastal resilience.
In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 CIP, which included the carryover of previous fiscal year projects, such as the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000).
ATTACHMENTS:
Attachment 1) Resolution 2025-016
Attachment 2) Professional Services Agreement
Attachment 3) Carmel Beach Adaptation Coastal Protection Assessment
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT & NICHOL, INC. FOR COASTAL ENGINEERING AND
ENVIRONMENTAL SERVICES RELATED TO THE CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENT PROJECTS, WITH A NOT-TO-EXCEED BUDGET OF $399,013 WHEREAS, in June 2021, Council adopted Resolution 2021-033 approving capital improvement projects for Fiscal Year (FY) 2021/22, including Beach Sand and Wall Inspection Project, with a budget of $25,000; and
WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving capital improvement projects for Fiscal Year (FY) 2022/23, including the Sea Level Rise/Coastal Engineering Report Project, with a budget of $150,000; and WHEREAS, in November 2022, the City Administrator executed a Professional Services Agreement with EMC Planning Group, Inc., in an amount of $175,000, to analyze four key coastal sections outlined in the Climate Committee Implementation Appendix; and WHEREAS, in April 2023 Haro Kasunich performed and assessment and evaluated the conditions of key shoreline infrastructures and identified critical repairs necessary to ensure longterm coastal resilience. Their findings are contained within the Carmel Beach Coastal Projection Assessment Report; and
WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. To address the most urgent repairs identified in the assessment by Haro Kasunich, the Shoreline Infrastructure Repairs project, with a budget of $250,000; and WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving the capital improvement projects for Fiscal Year (FY) 2024/25, including the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000); and
WHEREAS, in May 2024, the City advertised Requests for Statements of Qualifications (SOQs) from consultants to develop a multi-phased plan for coastal protection and access improvements; and
WHEREAS, in July 2024, the City received three submissions from EnGeo, MME, and Moffat & Nichol. After a comprehensive evaluation by a Selection Committee, Moffat & Nichol was determined to be the most qualified for the project; and Attachment 1
Resolution 2025-016
WHEREAS, sufficient funding is available for these services in the Capital Projects fund account, leaving a balance of approximately $187,393 for subsequent construction.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator to execute the Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services associated with the Carmel Beach Coastal Protection and Access Improvement Projects, for a not-toexceed fee of $399,013.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of February 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
1 PROFESSIONAL SERVICES AGREEMENT
for the
Carmel Beach Coastal Protection and Access Improvement Projects THIS AGREEMENT is executed this ____ day of _____________, 20___, by and between the City of Carmel-By-The-Sea, a municipal corporation, (hereinafter "City"), and Moffatt & Nichol, Inc. (hereinafter "Consultant"), collectively referred to herein as the “parties”.
WHEREAS, the City wishes to engage Consultant to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds all necessary licenses and certifications to perform the services required by this Agreement.
NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:
1. SERVICES
A. Scope of Services. Consultant agrees to provide to the City, as the scope of services (“Scope of Services”) under this Agreement, the following: Provide professional coastal engineering and environmental services for the Carmel Beach Coastal Protection and Access Improvement Projects. The Scope of Services is attached hereto as Exhibit “A.” The Scope of Services under this Agreement should include, but is not limited to, a project description, project phases, task descriptions, identification of key personnel, identification of subconsultants, their key personnel and general description of services that will be performed, as further set forth in this Agreement and attachments hereto. Consultant agrees to all of the following:
i. Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement. ii. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in Exhibit “B,“ Key Personnel, Compensation, and Fee Schedule which is made a part of this Agreement.
iii. Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subcontractors, if any, listed in Exhibit B to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.
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2 iv. Consultant must obtain City’s prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the subcontractor and the terms of compensation. v. Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.
In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. vi. City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement. vii. The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.
B. Change Orders.
i. Agreements and Change Orders exceeding Fifty-Nine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) require City Council approval to be valid. ii. The City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly.
All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties. However, any increase in compensation beyond the compensation limit amount approved by the City Council must be authorized in advance by the City Council and any service provided by Consultant in the absence of such approval are at Consultant’s sole risk.
iii. Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City. iv. If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Administrator with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.
C. Familiarity with Services and Site.
i. By executing this Agreement, Consultant represents that Consultant:
a. has thoroughly investigated and considered the Scope of Services to be performed; Attachment 2
3 b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
d. possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.
ii. If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.
Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.
2. COMPENSATION
A. Total Fee. Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Key Personnel, Compensation, and Fee Schedule (Exhibit “B”), in a base amount not-to-exceed Three Hundred Forty-One Thousand and One Dollars ($341,001). A Supplemental Services budget of Fifty-Eight Thousand and Twelve Dollars ($58,012) is available, but only upon prior written authorization by the City for as-needed geotechnical support services. The combined amount of Three Hundred and Ninety Nine Thousand and Twelve Dollars ($399,013) is the “Maximum Authorized Expenditure” under this Agreement. The Fee Schedule includes, but is not limited to, fees for each phase and task, notto-exceed total fee, hourly rates, reimbursable rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount. Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.
B. Invoicing. Consultant must submit to the City monthly written invoices to the City’s Project Representative, identified in Section 5 below. Invoices must be prepared in a form satisfactory to the City, describing the services rendered and associated costs for the period covered by the invoice. The City will provide invoicing format upon request. Consultant may not bill the City for duplicate services performed by more than one person. Consultant’s invoices must include, but are not limited to, the following information:
i. Project Title, the City’s Purchase Order number and City’s Project Code(s) for each project; ii. Invoice number and date;
iii. A brief description of services performed for each project phase and/or task; iv. The budgeted amount for each phase, task and item, including the total amount, with the same for approved Change Orders, if any;
Attachment 2
4 v. Amount invoiced to date divided by the agreed total compensation, expressed as a percentage, with the same for approved Change Orders, if any; vi. The amount earned and invoiced to date for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; vii. The amount previously invoiced for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; viii. The amount due for the period covered by this invoice for each phase, task, and/or item, including the total amount, with the same for approved Change Orders, if any; ix. For time and materials authorizations, the number of hours spent, by whom and their hourly rate for each phase, task and/or item, including the total amount; x. The costs incurred, including reimbursables, for each phase, task, and/or item for the agreed total compensation and approved Change Orders, if any, along with a brief description of those costs;
xi. The total amount due for the period covered by this invoice, including subconsultants and vendors of services or goods;
xii. Copies of subconsultant, vendor, and reimbursable invoices including hourly breakdowns when requested by City.
xiii. Copies of subconsultant and vendor lien releases.
Any such invoices must be in full accord with any and all applicable provisions of this Agreement.
Consultant must submit invoices to the City on or before the sixteenth (16th) day of each month for services performed in the preceding month.
The City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid.
Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, the City will pay on each such invoice within thirty (30) days of receipt; provided, however, that Consultant submits an invoice which is not incorrect, incomplete, or not in accord with the provisions of this Agreement. If any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found to be non-conforming to the terms of this Agreement.
Attachment 2
5 The City is not obligated to pay Consultant a greater percentage of the Maximum Authorized Expenditure than the actual percentage of services completed as of the invoice date.
Consultant agrees to remit and is responsible for all withholding taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for Consultant, its employees, subconsultants and vendors of services or goods.
C. Adjustment of Maximum Authorized Expenditure. The City may increase or decrease the Maximum Authorized Expenditure by issuing a Change Order to the Agreement in accordance with Section 1.B “Change Orders” above. Should Consultant consider that any request or instruction from the City’s Project Representative constitutes a change in the scope of services, Consultant will advise the City’s Project Representative, in writing, within fourteen (14) calendar days of such request or instruction. Without said written advice within the time period specified, the City is not obligated to make any payment of additional compensation to Consultant.
D. Hourly Rates. Payment for all authorized services, including payment for authorized on-call, asneeded services, will be made by the City to Consultant in accordance with the various hourly rates as set forth in the Consultant’s Key Personnel, Compensation & Fee Schedule (Exhibit “B”).
E. Subconsultants and Vendors. Invoices for subconsultants and vendors of services or goods will be paid by the City to Consultant in accordance with the various rates as set forth in the Consultant’s Compensation & Fee Schedule (Exhibit “B”). All reimbursable expenses will be considered as included within the Maximum Authorized Expenditure. Consultant is solely responsible for payment to subconsultants and vendors of services or goods, and the City is not responsible or liable for any payments to subconsultants and vendors, either directly or indirectly.
F. Audit and Examination of Accounts:
i. Consultant must keep and will cause any assignee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement. ii. Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditing. iii. Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to this Agreement to the City and any city of the County of Monterey, or other federal, state, regional or governmental agency which provides funding for these Services.
iv. Consultant must include the requirements of Section 2F, “Audit and Examination of Accounts,” in all contracts with assignees or subconsultants under this Agreement.
Attachment 2
6 v. All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, litigation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litigation, appeals or claims.
3. AGREEMENT TERM
A. Term. The work under this Agreement will commence by February 15, 2025 and must be completed by June 30th, 2027 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders),” in a timely manner or in accordance with the agreed upon Change Order Project Schedule.
B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, “Term,” and Section 3.C, “Project Schedule,” of this Agreement.
Failure to perform is deemed a material breach of this Agreement, and the City may terminate this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.
C. Project Schedule. Services must be completed by Consultant in accordance with the Project Schedule set forth in Exhibit “C.” The parties may, from time to time, by Change Order, alter the Project Schedule. Consultant will provide the Services pursuant to the Project Schedule or any applicable Project Schedule Change Order. If at any time Consultant discovers that the Project Schedule cannot be met, Consultant must promptly notify the City in writing and provide a revised Project Schedule for review and consideration by City.
D. Notice to Proceed. Upon execution of this Agreement by both parties and the receipt of all documentation required by this Agreement to be provided by Consultant to the City, including proof of insurance and tax identification numbers, the City will issue a written Notice to Proceed to the Consultant. The City may, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultant will diligently proceed with the Services authorized and complete those Services within the agreed time specified in said notice. Consultant will not proceed with any of the Services unless they have received a Notice to Proceed from the City.
4. CONSULTANT’S EMPLOYEES AND SUBCONSULTANTS
A. Listed Employees and Subconsultants. Consultant will perform the Services using the individuals listed in the Key Employees and Subconsultants List attached hereto in Exhibit “B.” B. Substitution of Employees or Subconsultants:
i. Consultant may not substitute any key employee or subconsultant listed in Exhibit “B” without the prior written approval of the City, and such approval will not be unreasonably withheld. The City will not approve removal or substitution of employees or subconsultants Attachment 2
7 for the reason that Consultant or its affiliates has called on such individuals to perform services for another client of the Consultant.
ii. If, at any time, the City reasonably objects to the performance, experience, qualifications or suitability of any of Consultant’s employees or subconsultants, then Consultant may, upon written request from the City, replace such employee or subconsultant. Consultant must, subject to scheduling and staffing considerations, make reasonable efforts to replace the individual with an individual of similar competency and experience. iii. Whether or not the City consents to, or requests a substitution of any employee or subconsultant of Consultant, the City will not be liable to pay additional compensation to Consultant for any replacement or substitution.
C. Sub-agreements with Subconsultants. Consultant will incorporate the terms and conditions of this Agreement into all sub-agreements with subconsultants in respect of the Services necessary to preserve all rights of the City under this Agreement. Consultant is fully responsible to the City of all acts and omissions of subconsultants and of persons employed by any subconsultant.
D. Not an Agent of the City. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer of anyone working for or subcontracted by Consultant, and Consultant must not do anything that would result in anyone working for or subcontracted by Consultant being considered an employee of the City.
Consultant is not, and must not claim to be, an agent of the City.
E. Independent Contractor:
i. Consultant is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. The City may not control or direct the details, means, methods or processes by which Consultant performs the Services.
Consultant is responsible for performance of the Services and may not delegate or assign any Services to any other person except as provided for in this Agreement. Consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
ii. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and Consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits. Consultant will be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Consultant’s performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant’s failure to pay such taxes.
5. REPRESENTATIVES AND COMMUNICATIONS
Attachment 2
8 A. City’s Project Representative. The City appoints the individual named below as the City’s Project Representative for the purposes of this Agreement (“City’s Project Representative”). The City may unilaterally change its project representative upon notice to Consultant.
Name: Javier Hernandez
Title: Project Manager
Address: Junipero St, Carmel-By-The-Sea, CA 93921
Telephone: 831-427-7665
Email: [email protected]
B. Consultant’s Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement (“Consultant’s Project Manager”).
Name: Jaclyn Gnusti
Title: Senior Coastal Engineer
Company: Moffatt & Nichol
Address: 2185 N California Blvd, Suite 500, Walnut Creek, CA 934596 Telephone: 925-944-5411
Email: [email protected]
C. Meet and Confer. Consultant agrees to meet and confer with the City’s Project Representative, its agents or employees with regard to Services as may be required by the City to insure timely and adequate performance of this Agreement.
D. Communications and Notices. All communications between the City and Consultant regarding this Agreement, including performance of Services, will be between the City’s Project Representative and Consultant’s Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writing and will be validly given to and received by the addressee, if delivered personally, on the date of such personal delivery, if delivered by email, on the date of transmission, or if by mail, seven (7) calendar days after posting.
6. INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause:
To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant will defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and its officers, designated agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against claims, loss, cost, damage, injury expense and liability (including Court costs, reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant or subcontractor, anyone directly or indirectly employed by them, or anyone that they control (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee will not apply to the extent that such Liabilities are caused in part by the active negligence or willful misconduct of such Indemnitee.
Attachment 2
9 Notwithstanding the provisions of the above paragraph, Consultant agrees to indemnify and hold harmless the City from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging to Consultant or Consultant's employees, subconsultants, representatives, patrons, guests or invitees.
In no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2782, 2782.6, and 2782.8.
7. INSURANCE
Consultant must submit and maintain in full force all insurance as described herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:
A. Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.
B. Professional Liability Insurance with limits of not less than $1,000,000 per occurrence or claim and $2,000,000 in the aggregate. Consultant will have a policy for professional liability coverage that provides coverage on an occurrence basis or obtain extended reporting (tail) coverage (with the same liability limits) for at least three years following the City's acceptance of the work.
C. Automobile Liability Insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing Services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.
D. Workers' Compensation Insurance. If Consultant employs others in the performance of this Agreement, Consultant must maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.
E. Other Insurance Requirements:
i. All insurance required under this Agreement must be written by an insurance company either:
a. admitted to do business in California with a current A.M. Best rating of no less than A:VI; or
b. an insurance company with a current A.M. Best rating of no less than A:VII.
Exception may be made for the State Compensation Insurance Fund when not specifically rated.
ii. Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.
iii. The general liability and auto policies must:
Attachment 2
10 a. Provide an endorsement naming the City of Carmel-by-the-Sea, its officers, officials, employees, and volunteers as additional insureds. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 23 37 forms if later revisions used).
b. Provide that such Consultant’s insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City is excess to the Consultant’s insurance and will not contribute with it.
c. Contain a “Separation of Insureds” provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.
d. Provide for a waiver of any subrogation rights against the City via an ISO CG 24 01 10 93 or its equivalent.
iv. Prior to the start of work under this Agreement, Consultant will file certificates of insurance and endorsements evidencing the coverage required by this Agreement with the City. Consultant will file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.
v. Neither the insurance requirements hereunder, nor acceptance or approval of Consultant’s insurance, nor whether any claims are covered under any insurance, may in any way modify or change Consultant’s obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the Consultant as named insured will also be available and applicable to the additional insured. Notwithstanding these insurance requirements, Consultant is financially liable for its indemnity obligations under this Agreement.
vi. All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions (“SIR”) must be declared to and approved by the City. At the option of the City, either: the insured will reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. In no event will any SIR or insurance policy contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured.
vii. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. viii. Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement.
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11 ix. If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement. x. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement.
Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.
xi. Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies. xii. The Consultant hereby waives any right of subrogation that any of its insurers may have or that they may accrue out of the payment of any claim related to the Consultant’s performance of this Agreement, regardless of whether any endorsements required by this section are obtained.
8. PERFORMANCE STANDARDS
A. Consultant represents that Consultant and Consultant’s agents, employees, and subconsultants performing Services under this Agreement are specially trained, experienced, and competent and have the degree of specialized expertise contemplated within California Government Code Section 37103, and further, are appropriately licensed to perform the work and deliver the Services required under this Agreement.
B. Consultant, its agents, employees, and subconsultants must perform all Services in a safe and skillful manner consistent with the usual and customary standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields in accordance with sound professional practices. All work product of Consultant must comply with all applicable laws, rules, regulations, ordinances and codes. Consultant also represents that it is familiar with all laws that may affect its performance of this Agreement and will advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. All Services performed under this Agreement that are required by law to be performed or supervised by licensed personnel must be performed in accordance with such licensing requirements.
C. Consultant must furnish, at its own expense, all materials, equipment and personnel necessary to carry out the terms of this Agreement. Consultant may not use the City premises, property Attachment 2
12 (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.
D. Consultant agrees to perform all work under this Agreement to the satisfaction of City and as specified herein. The City’s Project Representative or his or her designee will evaluate the work.
If the quality of work is not satisfactory, City in its discretion may meet with Consultant to review the quality of work and resolve the matters of concern, and may require Consultant to repeat the work at no additional fee until it is satisfactory.
9. CITY INFORMATION AND RESOURCES
A. Available Information. The City will make available to Consultant all relevant information, plans, maps, reports, specifications, standards and pertinent data which is in the hands of the City and is required by Consultant to perform the Services. Consultant may rely upon the accuracy and completeness of such information and data furnished by the City, except where it is stated otherwise or unreasonable.
B. City Resources. The City acknowledges that Consultant’s ability to provide the Services in accordance with this Agreement may be dependent on the City providing available information and resources in a prompt and timely manner as reasonably required by Consultant. To the extent that the City fails to provide City resources, Consultant will not be liable for any resulting delay in the Services or failure to meet the Project Schedule, but in no event will such delay or failure to provide City resources constitute a breach of this Agreement by the City, nor will Consultant be entitled to extra compensation for same. Consultant’s sole remedy shall be an extension of time to complete the Scope of Services.
C. Obligations of Consultant. No reviews, approvals, or inspections carried out or supplied by the City will derogate from the duties and obligations of Consultant, and all responsibility related to performance of the Services will be and remain with Consultant.
10. OWNERSHIP AND USE OF MATERIALS
A. Ownership of the Materials. All data, studies, reports, calculations, field notes, sketches, designs, drawings, plans, specifications, cost estimates, manuals, correspondence, agendas, minutes, notes, audio-visual materials, photographs, models, software data, computer software (if purchased on the City’s behalf) and other documents or products produced by Consultant under this Agreement (collectively, “the Materials”) are and will remain the property of the City even though Consultant or another party may have physical possession of them or a portion thereof. Consultant hereby waives, in favor of the City, any moral rights Consultant, its employees, subconsultants, vendors, successors or assignees may have in the Materials.
B. No Patent or Copyright Infringement. Consultant guarantees that in its creation of the Materials produced under this Agreement, no federal or state patent or copyright laws were violated.
Consultant agrees that all copyrights, which arise from creation of the work or Services pursuant to this Agreement, will be vested in the City and waives and relinquishes all claims to copyright or intellectual property rights in favor of the City. Consultant covenants that it will defend, indemnify and hold City harmless from any claim or legal action brought against the City for Attachment 2
13 alleged infringement of any patent or copyright related to City’s use of Materials produced by Consultant and its employees, agents and subconsultants under this Agreement.
C. Delivery and Use of the Materials. All Materials will be transferred and delivered by Consultant to the City without further compensation following the expiration or sooner termination of this Agreement, provided that the City may, at any time prior to the expiration or earlier termination of this Agreement, give written notice to Consultant requesting delivery by Consultant to the City of all or any part of the Materials in which event Consultant must forthwith comply with such request. The Materials created electronically must be submitted in a format and medium acceptable to the City. The Materials may be used by the City in any manner for the intended purpose or as part of its operations associated with the Materials.
D. Survival of Ownership and Use Provisions. The provisions contained in Section 10, Ownership and Use of Materials survives the expiration or earlier termination of this Agreement, and that this Section is severable for such purpose.
E. Additional Copies. If the City requires additional copies of reports, or any other material that Consultant is required to furnish as part of the Services under this Agreement, Consultant must provide such additional copies, and the City will compensate Consultant for the actual costs related to the production of such copies by Consultant.
11. CONFIDENTIALITY
A. No Disclosure. Consultant must keep confidential and may not disclose, publish or release any information, data, or confidential information of the City to any person other than representatives of the City duly designated for that purpose in writing by the City. Consultant may not use for Consultant’s own purposes, or for any purpose other than those of the City, any information, data, or confidential information Consultant may acquire as a result of the performance of the Services under this Agreement. Consultant must promptly transmit to the City any and all requests for disclosure of any such confidential information or records. The obligations under this Section will survive the expiration or earlier termination of this Agreement.
B. California Public Records Act. Consultant acknowledges that the City is subject to the California Public Records Act (Government Code Section 6250 et seq.), known as the “PRA,” and agrees to any disclosure of information by the City as required by law. Consultant further acknowledges that it may have access to personal information as defined under the PRA, and Consultant will not use any such personal information for any purposes other than for the performance of Services under this Agreement without the advance written approval of the City.
All Scopes of Services and related documents received will be public records, with the exception of those elements, identified by the Consultant as business trade secrets and are plainly marked “Trade Secret,” “Confidential,” or “Proprietary.” If disclosure is required under the PRA or otherwise by law, the City will not be liable or responsible for the disclosure of any such records and the Consultant will indemnify, defend, and hold the City harmless for any such disclosure.
12. CONFLICT OF INTEREST
Attachment 2
14 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City relating to this Agreement or that would in any way hinder Consultant’s performance of services under this Agreement. Consultant’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.), and California Government Code section 1090.
Consultant is required to file a Form 700 in compliance with the City’s Conflict of Interest Code unless a written determination by the City Administrator is made modifying or eliminating said requirement, or unless otherwise exempted by law.
In addition, Consultant, Consultant’s employees, and subconsultants agree as follows:
A. That they will conduct their duties related to this Agreement with impartiality, and must, if they exercise discretionary authority over others in the course of those duties, disqualify themselves from dealing with anyone with whom a relationship between them could bring the impartiality of Consultant or its employees into question;
B. May not influence, seek to influence, or otherwise take part in a decision of the City knowing that the decision may further their private interests;
C. May not accept any commission, discount, allowance, payment, gift, or other benefit connected, directly or indirectly, with the performance of Services related to this Agreement, that causes, or would appear to cause, a conflict of interest;
D. May have no financial interest in the business of a third party that causes, or would appear to cause, a conflict of interest in connection with the performance of the Services related to this Agreement, and if such financial interest is acquired during the term of this Agreement, Consultant must promptly declare it to the City, and;
E. May not, during the term of this Agreement, perform a service for, or provide advice to, any person, firm, or corporation, which gives rise to a conflict of interest between the obligations of Consultant under this Agreement and the obligations of Consultant to such other person, firm or corporation.
13. DISPUTE RESOLUTION
A. Dispute Resolution Procedures. The parties will make reasonable efforts to promptly resolve any dispute, claim, or controversy arising out of or related to this Agreement (“Dispute”) using the Dispute Resolution Procedures set forth in this Section.
B. Negotiations. First, the City’s Project Representative and Consultant’s Project Manager will make reasonable efforts to resolve any Dispute by amicable negotiations and will provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations. Should these negotiations be unsuccessful in resolving the Dispute, the matter will be promptly referred to the City Administrator or designee, and the Consultant’s Principal, who will meet and confer, in good faith, to resolve the Dispute to mutual satisfaction of the parties.
Attachment 2
15 C. Mediation. If all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days of the date that the matter was referred to the City Administrator pursuant to subsection B above, either party may, by notice to the other party, submit the Dispute for formal mediation to a mediator selected mutually by the parties from the Monterey Superior Court’s Court-Directed Mediator Panel list. The duration of any such mediation may not exceed 2 hours unless otherwise agreed to by the parties. The cost of the mediation (including fees of mediators) will be borne equally by the parties, and each party will bear its own costs of participating in mediation. The mediation will take place within or in close proximity to the City of Carmel-by-the-Sea.
In any mediation conducted pursuant to this section, the provisions of California Evidence Code section 1152 will be applicable to limit the admissibility of evidence disclosed by the parties in the course of the mediation. In the event the parties are unsuccessful in resolving the dispute through the mediation process, then the parties agree that the dispute will be submitted to Binding Arbitration to a single Arbitrator in accordance with the existing Rules of Practice and Procedure of the Judicial Arbitration and Mediation Services, Inc. (JAMS) within thirty (30) days of the close of mediation as declared by the mediator.
D. Arbitration. The submission to Mediation and Arbitration in accordance with the requirements of this section of any and all agreements, differences, or controversies that may arise hereunder is made a condition precedent to the institution of any action or appeal at law or in equity with respect to the controversy involved. The award by the arbitrator will have the same force and effect and may be filed and entered, as a judgment of the Superior Court of the State of California and is subject to appellate review upon the same terms and conditions as the law permits for judgments of Superior Courts. A “Prevailing Party” will be determined in the Arbitration, and the prevailing party will be entitled to reasonable attorney’s fees and costs incurred, and accrued interest on any unpaid balance that may be due. Costs will include the cost of any expert employed in the preparation or presentation of any evidence. All costs incurred and reasonable attorney fees will be considered costs recoverable in that proceeding, and be included in any award.
14. TERMINATION OF AGREEMENT
A. Termination for Cause or Default. The City reserves the right to immediately terminate this Agreement, in whole or in part, if Consultant or any subconsultant defaults or fails to deliver the Services in accordance with the terms and conditions of this Agreement. Such termination must be in writing, setting forth the effective date of termination, and will not result in any penalty or other charges to the City, and may be issued without any prior notice. Without limitation, Consultant is in default of its obligations contained in this Agreement if Consultant, or any subconsultant:
i. Fails to perform the required Services within the term and/or in the manner provided under this Agreement;
ii. Fails to supply sufficient, properly skilled workers or proper workmanship, products, material, tools and equipment to perform the Services;
Attachment 2
16 iii. Fails to observe or comply with all applicable laws, ordinances, including all requirements of governmental or quasi-governmental authorities, including federal, state, and local government enactments, bylaws, and other regulations now or, following the date of this Agreement, in force to;
iv. Fails to observe or comply with the City’s reasonable instructions; v. Breaches the Conflict of Interest provisions of this Agreement; or vi. Otherwise violates any provision of this Agreement.
B. Termination for Convenience. The City may, at its option and sole discretion, terminate this Agreement, in whole or in part, with or without cause, at any time during the Agreement Term for the convenience of the City, upon ten (10) days written notice to the Consultant.
C. Steps after Termination:
i. Upon termination of this Agreement by the City for any reason, the City will pay Consultant for satisfactorily performed Services and disbursements incurred by Consultant to the date of termination pursuant to this Agreement, less any amounts necessary to compensate the City for damages or costs incurred by the City arising from Consultant’s default. Termination will be without prejudice to any other rights or remedies the City may have.
ii. Upon receipt of written notice of termination of this Agreement by the City for any reason, Consultant must:
a. Promptly cease all Services, including Services provided by any subconsultant, unless otherwise directed by the City; and
b. Deliver to the City all the Materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such Materials are to be delivered to the City in completed form; however, notwithstanding the provisions of Section 10, Ownership and Use of Materials, herein, the City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such Materials.
iii. If this Agreement is terminated by the City for any reason, the City is hereby expressly permitted to assume the projects and Services, and to complete them by any means including, but not limited to, an agreement with another party.
15. LEGAL ACTION / VENUE
A. Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement will be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.
B. Venue for any such action relating to this Agreement will be in Monterey County.
Attachment 2
17 C. If any legal action or proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party may recover reasonable attorneys’ fees as may be determined by the Arbitrator, experts’ fees, and other costs, in addition to any other relief to which the party may be entitled.
16. MISCELLANEOUS PROVISIONS
A. Non-discrimination. During the performance of this Agreement, Consultant, and its subconsultants, may not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age, or sexual orientation, either in Consultant’s employment practices or in the furnishing of services to recipients. Consultant further acknowledges that harassment in the workplace is not permitted in any form, and will take all necessary actions to prevent such conduct.
B. Acceptance of Services Not a Release. Acceptance by the City of the Services to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the Services performed.
C. Force Majeure. Either party is absolved from its obligation under this Agreement when and to the extent that performance is delayed or prevented, and in the City’s case, when and to the extent that its need for vehicles, materials, or Services to be supplied hereunder are reduced or eliminated by any course, except financial, for reasons beyond its control. Such reasons include, but are not limited to: earthquake, flood, epidemic, fire, explosion, war, civil disorder, act of God or of the public enemy, act of federal, state or local government, or delay in transportation to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.
D. Headings. The headings do not govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement. The headings are for convenience only.
E. Entire Agreement. This Agreement, including the Exhibits attached hereto, constitutes the entire agreement between the parties hereto with respect to the terms, conditions, and Services and supersedes any and all prior proposals, understandings, communications, representations and agreements, whether oral or written, relating to the subject matter thereof pursuant to Section 1B, “Change Order of Services.” Any Change Order to this Agreement will be effective only if it is in writing signed by both parties hereto and will prevail over any other provision of this Agreement in the event of inconsistency between them.
F. Conflict between Agreement and Exhibits. In the event of a conflict between a provision in this Agreement and a provision in an Exhibit attached to this Agreement, the provisions in this Agreement will take precedence.
G. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and may be signed in counterparts, but all of which together will constitute one and the same Agreement.
Attachment 2
18 H. Multiple Copies of Agreement. Multiple copies of this Agreement may be executed, but the parties agree that the Agreement on file in the office of the City’s City Clerk is the version of the Agreement that governs should any difference exist among counterparts of this Agreement.
I. Authority. Any individual executing this Agreement on behalf of the City or Consultant represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.
J. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby.
Limitations of liability and indemnities will survive termination of the Agreement for any cause.
If a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.
K. Non-exclusive Agreement. This Agreement is non-exclusive and both the City and Consultant expressly reserve the right to enter into agreements with other Consultants for the same or similar services, or may have its own employees perform the same or similar services.
L. Assignment of Interest. The duties under this Agreement are not assignable, delegable, or transferable without the prior written consent of the City. Any such purported assignment, delegation, or transfer constitutes a material breach of this Agreement upon which the City may terminate this Agreement and be entitled to damages.
M. City Business License. Prior to receiving a Notice to Proceed from the City, Consultant will obtain and maintain a valid City of Carmel-by-the-Sea Business License for the duration of the Agreement. Costs associated with the license are the responsibility of Consultant.
N. Laws. Consultant agrees that in the performance of this Agreement it will comply with all applicable federal, state and local laws and regulations. This Agreement will be governed by and construed in accordance with the laws of the State of California and the City of Carmel-by-theSea.
IN WITNESS WHEREOF, the parties enter into this Agreement hereto on the day and year first above written in Carmel-by-the-Sea, California.
CITY OF CARMEL-BY-THE-SEA CONSULTANT
City Administrator Consultant Signature
Printed Name Date Printed Name Date
Attachment 2
19 Title
Consultant Legal Company Name
APPROVED AS TO FORM:
By: _______________________________ Date: ______________________ Brian Pierik, Esq., City Attorney
ATTEST:
By: _________________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Exhibit “A” Scope of Services
Exhibit “B” Key Personnel, Compensation, and Fee Schedule Exhibit “C” Project Schedule
Attachment 2
HARO, KASUNICH AND ASSOCIATES, INC.
CONSULTING GEOTECHNICAL & COASTAL ENGINEERS
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Date: 27 April 2023
Client: City of Carmel
Subject: Carmel Beach Coastal Protection Assessment
Reference: Carmel Beach Adaptation Plan
Project No.: 12176
CARMEL BEACH COASTAL PROTECTION ASSESSMENT REPORT
EXECUTIVE SUMMARY
Previous evaluations of coastal protection structures have focused on maintenance and repair. For this evaluation HKA inventoried the length, footprint and other factors. Using engineering judgment HKA determined the effectiveness of restacking rip rap revetment structures and lateral/vertical extensions of both revetments and vertical seawalls. HKA estimated the existing life of structure until it ceases to adequately provide protection for the bluff and roadway. HKA provided this written condition and assessment report and tabular inventory.
In December 2022 through February 2023 Haro Kasunich and Associates Inc. evaluated the condition of the coastal protection structures and stairways that were visible at Carmel Beach.
Fortunately, severe winter storms and ocean wave runup scoured portions of the beach in early 2023, temporarily removing beach sand that covered the lower portions of some coastal protection structures, allowing them to be inspected. These structures consisted of 8 publicly owned seawalls, 6 publicly owned revetments and 11 publicly owned stairways were inspected.
Two privately owned seawalls (S1 and S11), one at each end of the beach were viewed fom the beach but not inspected in detail. One coastal access path retaining wall that is not subject to wave runup or wave impact was viewed but not evaluated. It total we inspected 5537 lineal feet of coastline, which contained 4119 lineal feet of coastal armoring.
The Appendices in this report include a Coastal Protection Datasheet (in Appendix A) listing and detailing numerous characteristics of the coastal protection structures we evaluated; as well as a Coastal Protection Map (in Appendix B) locating and labeling the coastal protection structures we evaluated. Vertical seawalls are labeled with S, sloping revetments are labeled with R and stairways are labeled with ST. Our evaluation began at the Frank Lloyd Wright home at the south (downcoast) end of Carmel Beach and ended at Pescadero Creek at the north (upcoast) end of Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Carmel beach.
All but one of the publicly owned seawalls are presently providing adequate protection. One seawall is in need of replacement (S10; at the Dunes Outfall); potential collapse of this structure poses a risk to beach users. We recommend this seawall have a high priority for replacement; a detailed set of plans and specifications will be required for that work. One spot on another seawall at a failed storm drain outlet needs repair ( S7; by 10th Avenue), which we rank as a medium priority. There was an area of exposed concrete grout on the beach seaward of S3; by 13th Avenue; this poses a hazard to barefoot beach users. In our opinion most of the seawalls have at least 30 years of remaining useful life, with the exception of seawall S10 at the Dunes Outfall, which could fail anytime in the next 10 years.
Of the 6 rip-rap revetments, only 4 could be assessed because the other two (R5 and R6) were buried by beach and dune sand. All four of those revetments need repair, with 3 of them found to be high priority and 1 to be medium priority. None of the 4 are providing adequate protection along their full lengths. The anticipated repairs at 3 of the revetments (The north 1/3 of R1, the south 1/4 of R3, and the north 1/3 of R4) consist of restacking the quarrystone rip-rap boulders; a detailed set of plans and specifications will be required for that work. The north 1/3 of one of the revetments (R1; by Santa Lucia Avenue) is oversteepened and potentially unstable, posing a safety risk to beach users. Revetment R2 (in Cooks Cove between 12th and 13th Avenue) is composed of undersized quarrystone and is failing. The south 1/4 of Revetment R3 (between 11th Avenue and 12th Avenue) is poorly stacked had has evidence of instability. The north 1/3 Of Revetment R4 consists of very undersized rock that provides little coastal protection. We recommend the two revetments that were buried by beach and dune sand be inspected and evaluated whenever they are next exposed.
Of the 11 stairways we inspected, we found that 9 are in need of repair. We found that 4 have high priority for repair; 4 have medium priority for repair; and 3 have low priority for repair. Three have bent or broken or missing guards and/or handrails. Two were undermined and had vertical drop-offs from the lowest stair tread to the beach as a result of natural beach scour. Three terminate at an elevation before they reach the beach, requiring beach users to traverse slippery irregular rip-rap or bedrock surfaces to traverse the remaining distance to the beach. Two have worn and irregular tread surfaces. Three appear to have substantial corrosion of hardware and reinforcing bar. Further evaluation of the structure by an independent licensed structural engineer Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
(and if need be a licensed corrosion engineer) should be scheduled to verify the structure is safe for public use. Regular maintenance of all stairways is essential for pedestrian safety. Of the 11 stairways inspected, we found that 3 pose risks to stairway users during periods (seasons) of beach scour, 5 will pose risks to stairway users until they are repaired, and 1 is unknown until a structural and corrosion inspection is completed, which we recommend be a high priority.
Table 1 is a condensed version of Appendix A, containing selected data and findings concerning the coastal protection structures and stairways that Haro Kasunich and Associates Inc. evaluated.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
REPORT AND PHOTOGRAPHS
S1
Photograph 1: Privately Owned Seawall S1 on December 22, 2022 Photograph 1 shows a seawall located on private property at the well-known Frank Lloyd Wright designed oceanfront home at the southern end of Carmel Beach on December 22, 2022. It appears to be in good condition. At some point it will need maintenance and/or repair. Close inspection was not possible without entering onto the private property.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 2: Unnamed shotcrete between S1 and S2 on December 22, 2022 Photograph 2 shows some shotcrete or gunite fascia exists on the bedrock portion of the coastal bluff face between S1 and S2 (where located on the map contained in Appendix B) north from the Frank Lloyd Wright home on December 22, 2022. Its age, origin, and position relative to the boundary between the privately owned and publically owned upland parcel's common boundary line is unknown. It looks to be in good condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 3: Seawall S2 on December 22, 2022
Photograph 3 shows a view looking north at Seawall S2, which extends from the Frank Lloyd Wright home to Santa Lucia Avenue, on December 22, 2022. This seawall is in good condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 4: Stairway ST1 on December 22, 2022
Photograph 4 shows Public Access Stairway ST1 located at Martin Way on December 22, 2022 which is in average condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 5: Public Access Stairway ST1 on December 22, 2022 Photograph 5 shows Public Access Stairway ST1 on December 22, 2022. Corrodible fasters and brackets were used on this stairway and those are deteriorating. At some point it will need maintenance and/or repair. Visually it appears satisfactory to us at this time. Further evaluation of the structure by an independent licensed structural engineer (and if need be a licensed corrosion engineer) should be scheduled to verify the structure is safe for public use, and recommend any needed repairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 6: Showing Stairway ST1 on January 30, 2023
Photograph 6: shows Stairway ST1 along Seawall S2 on January 30, 2023. The beach sand level was scoured lower compared to December 2022. The Seawall S2 foundation is exposed and is bearing upon sandstone bedrock; no maintenance is presently recommended.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 7: Showing Stairway ST1 in February 2016 (Photo from Easton Geology) Stairway ST1 was unsupported in 2016 as shown in Photograph 7 by Easton Geology. The landing area is ianirregular surface and the seawall footing is slightly undermined. We recommend it be verified that the stairway structure is presently founded upon bedrock. Repairs appear to be needed due to corrosion of fasteners and hardware.
We rank the repair as a medium priority, pending structural and corrosion inspection, which we rank as a high priority. There is an unknown risk to users of the stairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 8: Showing Seawall S2 on January 30, 2023
Photograph 8 shows Seawall S2 on January 30, 2023 inspection. No rip riprap revetments seaward of the seawall were evident during ourinspection. Some bedrock platform exposures are observed seaward of seawall, indicating scour levels were near the bottom of the sand deposit.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 9: Seawall S2 on December 22, 2022
Photograph 9 shows Public Access Seawall S2 on December 22, 2022. The exposed portion is in excellent condition. The seawall foundation is buried by beach sand, which is normal. After severe ocean storms in January 2023 we revisited this location and almost all of this seawall's foundation was still buried by beach sand. Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade, but could be possible this winter. No repairs appear needed at this time and the seawall does not pose any extraordinary risks to beach users. This seawall appears to have more than 30 years of remaining life.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 10: Storm Drain nearNorthNorthern End of Seawall S2 on December 22, 2022 Photograph 10 shows a Storm Drain Outfall near the north end of Seawall S2 on December 22, 2022.
Storm runoff had gullied the beach sand at that location. Minor erosion had occurred adjacent to the seawall foundation footing. This location should be periodically monitored as time passes, so that if repairs are needed (such as plugging cavity under the footing) they can be done in a timely manner. No repair work is presently needed.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 11: NorthEnd of Seawall S2 on December 22, 2022 Photograph 11 shows an area at the northern end of Seawall S2 on December 22, 2022, where the edge of the seawall footing is exposed and it has been slightly undermined. Easton Geology inspected this location as well. Photograph 12 (below) is an Easton Geology photograph of the north end of Seawall S2 showing it was undermined in 2016. Comparison of that photo with the 2022 photo (above) shows there has been very little change in the conditions; there has been no continued undermining during that 7 year period. It is likely that this area was buried in beach sand during most of those 7 years; when the bedrock supporting the footing is buried, wave action does not contact the bedrock and no erosion or bedrock retreat occurs under the footing.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 12: Easton Geology Photograph of the North End of Seawall S2 in June 2016 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 13: NorthEnd of Seawall S2 on December 22, 2022 Photograph 13 shows the very northern tip of Seawall S2 on December 22, 2022, where noticeable groundwater seepage is present.The end of the seawall was historically undermined and a repair consisting of a small concrete patch was done in the past. This area appears to be in reasonable condition, and the seawall appears to be stable.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 14: Public Access Stairway ST2 on December 22, 2022 Photograph 14 shows the seaward portion of Public Access Stairway ST2, located at Santa Lucia Avenue, on December 22, 2022, which is in good condition. The south handrail of ST2 is bent; likely from a wave carried log impacting it. The stairway seems functional despite this minor damage. The bottom of the stairway foundation is buried by beach sand, which is the normal condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 15: Showing Revetment R1 and Stairway ST2 on January 30, 2023 Photograph 15 shows Revetment R1, which is located between Seawalls S2 and S3, and shows Stairway ST2 during our January 30, 2023 inspection after severe ocean storms occurred in January 2023 and it was still buried by beach sand. Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade but could be possible this winter. The estimated life of Stairway ST1 is 30 years or more. The south railing is bent from floating log impact. This does not pose a substantial risk to users of the stairs. We rank the repair as a low priority.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 16: Showing Revetment R1 on January 30, 2023 Photograph 16: shows Revetment R1 on January 30, 2023.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 17: Revetment R1 on December 22, 2022
Photograph 17 shows the southern end of Revetment R1 on December 22, 2022, which consists of ovelysteep riprap, making it relatively unstable. One displaced boulder (a "fugitive" rock) can be seen poking out of the beach sand seaward of the revetment. Historic instability and the use of undersized boulders to construct this revetment have caused cavities to develop in the revetment and have diminished the erosion protection it provides. We recommend the holesin the revetment structure be filled and the 1 to 4 ton rocks be restacked. It is presently unsafe.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 18: Revetment R1 Showing Undersized Overly Steep Riprap on December 22, 2022 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 19: Revetment R1 on December 22, 2022
Photograph 19 shows the northern end of Revetment R1 on December 22, 2022, which consists of overly steep riprap at a 0.5:1 (H:V) gradient. The northern 1/3 of the Revetment R1 riprap is unstable, poses risks to beach users, and we recommend it has a high priority for repair. We recommend bringing in additional larger riprap quarrystone boulders to lower the revetment gradient. Alternately the revetment could be removed and replaced with a vertical seawall to match the appearance of the other nearby seawalls along Carmel Beach.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 20: Showing Revetment R1 and the Southern End of Seawall S3 on January 30, 2023 Photograph 20 shows Revetment R1 and the South End of Seawall S3on January 30, 2023.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 21: Very Southern End of Seawall S3 on December 22, 2022 Photograph 21 shows Seawall S3 where it's foundation is founded on bedrock and steps upward at the very southern end of Seawall S3, which is located near 13th Avenue, on December 22, 2022. A vertical crack, which appears to be a shrinkage crack or expansion crack,is visible, but is not of concern.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 22: Southern End of Seawall S3 on December 22, 2022 Photograph 22 shows a view looking to the south along Seawall S3 on December 22, 2022.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 23: Concrete Debris on Beach at Base of Seawall S3 on December 22, 2022 Photograph 23 shows Seawall S3 on December 22, 2022 which has pumped concrete debris located on the beach at base of the seawall. Easton Geology inspected Seawall S3 in February 2016 and again in June 2016 for the City. Photograph 24 from Easton Geology shows that the beach was more scoured then than during our 2022 and 2023 inspections.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 24: Southern End of Seawall S3 in February 2016 Photographed by Easton GeologyShowing Pumped Concrete Repair of Undermining of Seawall S3 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 25: Looking North at Seawall S3 on December 22, 2022 Photograph 25 is looking north along Seawall S3 on December 22, 2022. At that time the seawall foundation was buried by beach sand, which is normal. After severe ocean storms in January 2023, we revisited this location and it was still partially buried by beach sand. This seawall, including the portion of the foundation we were able to inspect, appears to be in satisfactory condition. Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade but could be possibleduring any winter. Except for the possible removal of some of the pumped concrete on the beach at the southern end, no repairs appear needed at this time, and the seawall does not pose any significant risks to beach users. This seawall appears to have more than 30 years of remaining life.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 26: Seawall S3 Showing Missing Rock on December 22, 2022 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 27: Public Access Stairway ST3 on December 22, 2022 Photograph 27 shows the seaward portion of Public Access Stairway ST3 located at 13th Avenue, on December 22, 2022, which is in good condition. Seawall S3 is on both sides of ST3.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 28: Showing Public Access Stairway ST3 with Seawall S3 on Both Sides On January 30, 2023
Photograph 28 shows the seaward portion of Public Access Stairway ST3 on January 30, 2023, when beach sand levels were scoured much lower in elevation than in December 2022. Stairway ST3 is primarily a rock andmortarset of steps that appear to be performing well. This staircase terminates onto a bedrock platform that was an approximately 5 feet vertical height drop fromthe platform down to beach level at the time of the photograph. This is not a safe transition for public use and itshould be investigated for a safer alternative stair termination that accounts for scoured beach conditions. Stairway ST3 repairs do not appear to be needed, but extension of the stairs does appear to be prudent. There is risk to users of the stairs because they do not extend to beach level during periods of low sand levels from scouring. We rank extension of the stairs to beach level as a low priority if they are securely closed off at both the top and bottom during times of low beach levels.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
North of Public Beach Access Stairway ST3, Seawall S3 had an exposed foundation in February 2016.
Easton's June 2016 letter states "exposed undercuts (identified and documented in February 2016) between the wall footing and the underlying bedrock within the 13th Avenue Cove (referred to as S3 in this document) were filled with concrete" (between February and June 2016) (italicized portions added by HKA for clarity). Photographs 29 and 30 from Easton Geology illustrate the condition of S3 in 2016.
Photograph 29: Seawall S3 Just North of ST4 in February 2016 (Easton Geology) Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 30: Seawall S3 Just North from ST4 in February 2016 (Easton Geology) Photograph 30 shows that the footing of Seawall was bearing on bedrock and slightly undermined in 2016.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 31: Looking South at Seawall S3 Adjacent to ST3 on January 30, 2023 Photograph 31 shows Seawall S3 at the south endofCooks Cove, adjacent to ST3, showing its foundation is still bearing on a sandstone bedrock platform, and the footing remains slightly undermined. It is still performingwell, and we have no recommended maintenance at this time. We note that when beach sand levels are naturally higher, the footing is buried and naturally protected from wave impact, resulting in no undermining occurring during those time periods, which are typically present in most years all year long. We recommend the undermining shown in Photographs 30 and 31 be photographically monitored whenever it is exposed, to verify the that undermining is occurring atover time.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 32: North End of Seawall S3 on December 22, 2022 Photograph 32 shows the north end of Seawall S3 where it adjoins Revetment R2 on December 22, 2022. The north end of Seawall S3 was historically slightly undermined, and the resultant cavities have been repaired with concrete patchwork, and or grouted riprap. The north end of Seawall S3 appears to be stable.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 32: Showing Revetment R2 between Seawalls S3 and S4 on January 30, 2023 As shown in Photograph 32, the beach at Revetment R2, which is located between Seawalls S3 and S4, had similarsand levels on January 30, 2023 as it did duringour December 2022 inspection.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 33: Showing South End of Revetment R2 on December 22, 2022 Photograph 33 shows the south end of Revetment R2 on December 22, 2022, which has some displaced fugitive riprap. The revetment surface gradient is not uniform and the coastal erosion protection this revetment provides could be improved from restacking the riprap boulders. Revetment R2 includes a large volume of undersized riprap, which is vulnerable to plucking from wave attack.
Revetment R2 poses risks to beach users, and we recommend it as a high priority for repair. The base of the revetment was buried by beach sand during our inspections and so its condition is unknown.
Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade but could be possible any winter.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 34: Showing North End of Revetment R2 on December 22, 2022 Photograph 34 shows the north end of Revetment R2 on December 22, 2022, Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 35: Showing Seawall S4 on January 30, 2023
Photograph 35 shows the southern portion of Seawall S4 on January 30, 2023 which is in similar conditionsto whenourDecember inspection was done. This seawall is in good to excellent condition and is founded on the bedrock platform. No repairs appear to be needed.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 36: Showing North Portion of Seawall S4 on December 22, 2022 Photograph 36 shows the north portion of Seawall S4 on December 22, 2022, which is founded on a natural bedrock platform that is elevated above the beach level. This wall was designed by Neill Engineers and constructed in 2001.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 37: Showing Unnamed Rip-rap BouldersNorth of Seawall S4 on December 22, 2022 Photograph 37 shows a few rip-rap boulders located north of Seawall S4 and south of Public Access Stairway ST4 on December 22, 2022. These boulders are founded on a natural bedrock platform that is elevated above the beach level. They presently appear stable.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 38: Showing Public Access Stairway ST4 on December 22, 2022 Photograph 38 Shows Public Access Stairway ST4, located at 12th Avenue, on December 22,2022. This stairway was undermined as shown in Photograph 39 (below) contained in a letter from Easton Geology dated February 8, 2016
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 39: Undermined Stairway ST4 in February 2016 (Easton Geology) The undermined portion of Stairway ST4 that was visible in 2016 was not visible during our December 2022 inspection but was subsequently exposed by beach scour and visible in our January 2023 inspection. The metallic hardware for the railing is severely corroded and is expanding and splitting the timber framework of these stairs, which are located at 12th Avenue.
As shown in Photograph 40 (below) the foundation of Public Access Stairway ST4 was not exposed during either our December 2022 inspection or our January 2023 inspection. Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade but could be possible during any winter.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 40: Showing Base of Stairway ST4 naturally buried in beach sand on December 22, 2022 Stairway ST4 has severely corroded hardware and fasteners as well as some split timber elements, as shown in Photographs 41 and 42 below. Further evaluation of the structure by an independent licensed structural engineer (and if need be a licensed corrosion engineer) should be scheduled to verify the structure is safe for public use, and recommend any needed repairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 41: Showing Corroded Hardware and Split Timbers on Stairway ST4 on December 22, 2022 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 42: Showing Corroded Hardware and Split Timbers on Stairway ST4 on December 22, 2022 Stairway ST4 repairs appear to be needed due to corrosion of fasteners and hardware, split timbers, and the vertical drop off and lack of foundation support at the base of the stairs during times of beach scour.
Extension of the stairs does appear to be prudent. There is risk to users of the stairs because they do not extend to beach level during periods of low elevation sand levels. Due to the vertical drop off we rank extension of the stairs to beach level as a high priority and recommend prompt structural and corrosion inspection. There is a high risk to users of the stairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 43 (below) shows a storm drain outfall just northeast of Stairway ST4 with a rock and mortar seawall that armors the bluff face below the outfall that is Seawall S5. A small amount of riprap below the outfall and Seawall S5 was barely visible during our December 2022 inspection.
Photograph 43: Storm Drain Outfall and Seawall S5 Northeast from Stairway ST4 on December 22, 2022
Seawall S5 is immediately below the storm drain outfall near 12th Avenue.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 44: Storm Drain Outfall with Minor Armoring Between ST4 and R3 on January 30, 2023 As Photograph 44 shows, a greater amount of riprap below the outfall and Seawall S5 was visible during our January 2022 inspection. The rip-rap dissipates the energy from the runoff flowing onto the beach and serves to reduce bedrock erosion during times of low beach elevation.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 45: Seawall S5 Just North from ST4 in February 2016 (Easton Geology) Easton Geology's Recommendations Are Shown on the Photo Photograph 43 shows a storm drain outfall with minor armoring (Seawall S5) south of Revetment R5 and Stairway ST4 on December 22, 2022. Photograph 44 shows the same outfall and Seawall S5 after during January 2023 when considerable additional sand scour had occurred, exposing the grouted riprap energy dissipater placed on the bedrock platformbelow the outfall. About 75% of the coastal bluff height consists of erosion resistant bedrock, and appears to be in good shape. A seawall may be needed to slow bluff retreat in the future. Photograph 45 by Easton Geology (above) shows the conditions in February 2016, and includes their recommendations regarding extending the culvert and restacking the rip-rap they made at that time. Seawall S5 has no maintenance recommended by HKA at this time. It appears to have at least 30 years remaining life.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Revetment R5, which is between 8th and 10th Avenue, starts northnorth from Seawall S5.
Photograph 46: Looking South along Revetment R3 towards ST4 on December 22, 2022 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 47: Revetment R3 Showing Scattered Rip-rap Boulders on December 22, 2022 Photograph 47 shows Revetment R3 with scattered rip-rap boulders on December 22, 2022. We recommend that Revetment R3 be restacked to increase coastal protection and reduce the revetment footprint.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 48: Revetment R3 Showing Area of Rip-rap on December 22, 2022 Where the Public Could Benefit from Quarrystone Re-stacking The southern 1/4 of the Revetment R3 riprap unstable, poses risks to beach users, and we recommend it as a high priority for repair. The over-steepened portion of R3 should be re-stacked to alower gradient to increase its stability and provide better coastal protection.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 49: Showing Revetment R3 Looking South on January 30, 2023 Most of the portionof R3 shown in Photograph 49 has begun to slump and requires routine maintenance. needs to be re-stacked. The portion of R3 shown in Photograph 48 appearsto have been constructed at a different time using smaller rock that may have been dumped into place rather than placed boulder by boulder, perhaps due to emergency conditions during construction. There is displaced undersized rock atthe toe of the revetment at a lower gradient, and the revetment appearsto be founded on the sandstone bedrock platform andwe expect it will continue to provide service for 10 to 20 years. However, the rip-rap boulders are subject to displacement from wave impact. We recommend a vertical reinforced concrete seawall with rock fascia be designed and planned for and considered as a replacement for this portion of the R3 Revetment. The public coastal access atthe top ofthe bluffis reliant upon bluff toe stability, which is currently provided by the R3 rip-rap armoring.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 50: Most of Revetment R3 is in Good Condition on December 22, 2022 The northern three-quarters of Revetment R3 is composed of 2-to-4-ton riprap stacked at approximately a 1.5 to 1.7 to 1 (H:V) gradient and looks to be performing well. No maintenance is recommended here.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 51: Showing the Middle Portion ofRevetment R3on January 30, 2023 Photograph 51 shows the middleportionofRevetment R3with bearing support on the bedrock platform and on the outboard side of keyway, with the bedrock still providing lateral support of the toe of the structure, except in a couple locations. Twoover-steepened sections could benefit from re-stacking, however, this riprap revetmentis in good condition and performing well.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 52: Showing Revetment R3 Looking North on January 30, 2023 Photographs 51 and 52 show Revetment R3 looking north and south. The portion of R3 shown in Photograph 52 is in great condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 53: Profile View of Revetment R3 on January 30, 2023 Photograph 53 is a profile view of Revetment R3. It was constructed following the severe 1983 storms with the toe of riprap revetmentstructure properly keyed into the bedrockplatform, and still is performing well.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 54: Over-steepened portion of Revetment R3 on December 22, 2022 Photograph 55 shows that small portions near the north end of Revetment R3 are overly steep and could be re-stacked to be more stable and resistant to wave impact energy. During repair of the south 1/4 of R3, this area should be checked and the positions of a few boulders should be adjusted to improve boulder stability.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 55: Another Profile View of Revetment R3 on January 30, 2023 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 56: Showing Stairway ST5 on January 30, 2023 Stairway ST5 is located at 11th Avenue and terminates on a bedrock platform, which is exposed when natural beach scour has lowered the beach elevation.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 57: Showing Stairway ST5 on January 30, 2023 Stairway ST5 repairs are needed due to corrosion of the concrete reinforcing, concrete spalling, and worn irregular concrete tread surfaces. We rank the concrete repair as a medium priority to abate slip and fall hazards. There is risk to users of the stairs because they do not extend to beach level during sand scour events. Extension of the stairs appears to be prudent. We rank extension of the stairs to beach level as a low priority if they are securely closed off at both the top and bottom during times when beach sand Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
elevations are low as a result of periodic natural beach scour.
Photograph 58: Showing Stairway ST5 and North End of Revetment R6 on December 22, 2023 Photographs 57 and 58 show Stairway ST5 before and after the severe January 2023 coastal storms and ocean wave events that resulted in beach scouring. Photograph 58 is a December 2022 photo of ST5 to show the influence of the scour event on beach conditions. This staircase is bearing upon sandstone bedrock platform and appears to be stable. The handrails are in decentshape. The ST5 stair treads are Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
worn and cracked and should be resurfaced.
We note that Seawall S6, which was initially mapped by Integral Consulting as a seawall, is not actually a seawall, but rather is a blufftop retaining wall located atthe top of the bluff along Scenic Road. It is not influenced by the ocean. It appears to be in good condition; no repairs appear needed.
Photograph 59: Showing Bluff South of Revetment R4 on January 30, 2023 At the time of our inspection along the bluff face between Stairway ST5 and Revetment R4, a sandstone bedrock platform was discontinuously exposed, with very few fugitive riprap boulders exposed along the toe of the bluff at beach level. The bedrock exposed in the vertical lower bluff face appears to be erosion resistant and in good shape. No maintenance or armoring is necessary now. However, a future bluff face seawall with artificial rock fascia may be needed in the future to retard long-term erosion.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 60: Showing Very Few Boulders Exposed in Revetment R4 Area on December 22, 2022 Revetment R4 is located between 9th Avenue and 10th Avenue and was mapped by Integral Consulting extending from Stairway 5 and Stairway 6.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 61: Northern 1/3 of Revetment R4 Showing Scattered Undersize Riprap Boulders on January 30, 2023
Photograph 61 shows Revetment R4 in profile view showing over 50%of the visible structure is composed of veryy undersized scattered rock, that is subject to displacement and scattering onto the beach from wave action. The northern 1/3 of the Revetment R4 riprap is unstable, poses risks to beach users and we recommend it as a high priority for repair. Because this structure is composed of undersized, unstable rock, it increases the rate of bedrock erosion when the boulders are tumbled by wave action and abrade the bluff and bedrock platform. We recommend bringing in additional larger riprap quarrystone boulders to lower the revetment gradient. Alternately the revetment could be removed and replaced with a vertical seawall to match the appearance of the other nearby seawalls along Carmel Beach.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 62: Northern 1/3 of Revetment R4 Showing Very Undersized Scattered Rock on January 30, 2023
We recommend that Revetment R4, which is composed of very undersized scattered rock be completely reconstructed or replaced with a vertical concrete seawall faced with rock fascia.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 63: Showing Few Boulders Exposed at the North End of Revetment R4 On December 22, 2022
Photographs 61, 62 and 63 show Revetment R4,which is comprised of mostly undersized rock and broken concrete debris. The exposed portion of R4 where we observed substantially undersized scattered rock is approximately 225 feet in length and 8 to 10 feet tall. This structure has been undermined and has collapsed. Undersized riprap has been tumbling around in the wave action and is abrading the bedrock platform seaward of the riprap revetment structure toe. Future wave action could cause the steep slope below the path to slump, undermining the large cypress trees and public pathway along Scenic Road. A vertical concrete seawall at the toe of the bluff would be a preferred alternative here, as opposed to the riprap revetment structure, which requires more maintenance, and takes up a larger footprint.
Recommended maintenance and repair is to clean up the undersized riprap and replace it with a properly engineered, riprap revetment structure, founded into the bedrock platform. Alternately, this revetment could be removed, uncovering beach area, and a vertical seawall could be constructed at the toe of the bluff to prevent Scenic Road from being undermined.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 64: Showing Stairway ST6 on December 22, 2022 Photograph 64 shows Stairway ST6 is located south of 10th Avenue. The base of the stairs was buried in beach sand.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 65: Showing Recent Maintenance on Stairway ST6 on December 22, 2022 Photographs 65, 66 and 67 show Stairway ST6, which is a combination reinforced concrete (lower portion) to wooden (upper portion) public beach access staircase. The base of the staircase is founded on the sandstone bedrock platform below the beach sand. Several stair treads have spalled concrete areas, exposing highly corroded rebar, which is expanding,resulting in internal pressures within the concrete,which causes the stairtreads to spall. This spalling creates a hazardous condition, and we recommend it be repairedand maintained to a safe standard for public use, using corrosion resistant reinforcing bar such as ChromX 4100 or 9100. Stairway ST5 repairs are needed due to corrosion of the concrete reinforcing, concrete spalling, and worn irregular concrete tread surfaces. We rank the concrete repair as a medium priority to abate slip and fall hazards.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 66: Stairway ST6 Well Founded in Bedrock on January 30, 2023 Photograph 67: Stairway ST6 with Tread Deterioration on January 30, 2023 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 68: South Foundation of Seawall S7 on January 30, 2023 Photograph 68 shows the south foundation of Seawall S7, located between Stairways ST6 and ST7, is bearing on the sandstone bedrock platform. The foundation is in good condition. Seawall S7 isflanked by the north end of R6.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 69: Storm Drain Outfall near South End of Seawall S7 on January 30, 2023 Photograph 69 shows the south end of Seawall S7 where a 24-inch diameter concrete storm drain culvert outfall is in good condition. No maintenance is recommended here.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 70: Seawall S7 Foundation on January 30, 2023 Photograph 70 shows the Seawall S7 foundation, which was partially exposed during our inspection. This foundation appears to be a conventional spread footing foundation, approximately 20 inches wide at its toe andembedded in bearing upon the sandstone bedrock platform. The seawall above grade has slowly deteriorating mortar between individual rocks that form the wall face. The seawall foundation appears to be in good condition, and no maintenance is recommended at this time.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 71: Seawall S7 Foundation on January 30, 2023 Photograph 71 shows a view looking down coast at Seawall S7,showing additional exposed foundation area that is bearing on the sandstone bedrock platform.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 72: Storm Drain in Seawall S7 on January 30, 2023 Photograph 72 shows a storm drain culvert projecting out of the top portion of S7. This culvert is composed of highly corroded corrugatedmetal pipe that is 16 inchesin diameter and appears to be collapsed about 3 feet landward of the wall. We observed large cracks in the seawall just below the culvert outfall. We recommend replacing this corrugated metal culvert with watertight HDPE N-12 storm drainpipe. We classified this as a medium priority. Except for this area of recommended repair, Seawall S7 has 30 years of remaining life.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 72: Stairway ST7 on December 22,2022
Photograph 72 shows Stairway ST7, which is located north of 10th Avenue.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 73: Stairway ST7 on January 30, 2023
Photographs 72 and 73 show Stairway ST7 at different beach scour conditions. Photo 73 shows the lower end of the stairs ending in mid-air at the time of our January inspection. Stairway ST7 repairs are needed due to corrosion of fasteners and hardware, and the vertical drop off and lack of foundation support at the base of the stairs during times of low beach surface elevations from scour. We rank the repair as a high priority and recommend prompt structural and corrosion inspection. There is a high risk to users of the stairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 74: Stairway ST7 on January 30, 2023 Showing Undermining Photograph 74 illustrates the 2 1/2-foot vertical drop down to current beach sand elevation after the considerable winter scour event. At the time of our inspection the stairs were unsafe for public use in this condition. Extension of the stairs does appear to be prudent. We recommend that the stairs should be structurally evaluated and extended down to a landing constructed on the bedrock platform that they are secured to at their base. There is risk to users of the stairs because they do not extend to beach level during times of low beach sand surface elevations. Due to the vertical drop off we rank extension of the stairs to beach level as a high priority and recommend prompt structural and corrosion inspection.
There is a high risk to users of the stairs.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 75: South Portion of Revetment R5 on January 30, 2023 Showing Bedrock Platform Below Beach Sand and Old Erosional Scarp in Ice Plant Above Revetment Photograph 75 shows the southern end of Revetment R5, which is located between 8th Avenue and 10th Avenue, and was possibly initially founded on beach sand in an emergency effort to buttress the bluff failure above it. The wave action then likely scoured away the beach sand, and undermined the emergency revetment, causing it to collapse, and spread boulders out onto the beach.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 76: Showing Collapsed Southern End of Revetment R5 on January 30, 2023 Photograph 76 shows the southern end of Revetment R5, which has partially collapsed, and a majority of the riprap is now fugitive. We recommend re-stacking the fugitive riprap boulders on and at the toe of the existing revetment at a 1.5 to 1 slope gradient with the total base of the revetment structure founded below the beach sand on the bedrock platform.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 77: Southern Portion of Revetment R5 on January 30, 2023 Showing Steep Slope Photograph 77 shows the southern portion of Revetment R5 and large cypress trees on the bluff face where driftwood has washed up onto the bluff face by waverunup. The upper portion of the riprap revetment looks steep. The top of the riprap revetment elevation is unknown. The estimated total height of the riprap revetment is 12 to 15 feet high and is likely sloped at a 1.5:1 or 2:1 (H to V) slope gradient.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 78: Central Portion of Revetment R5 on January 30, 2023 Photograph 78 shows the central portion of Revetment R5, where the coastal access path at the top of the bluff is dependent on bluff toe armoring and stability. A riprap revetment structure which is armoring the toe of the bluff is barely visible,. About 3 to 5 feet of the revetment height is visible The total height of a revetment is unknown, but estimated at 12 to 15 feet. Future wave action could cause the steep slope below the path to slump, undermining the large cypress trees, and public pathway along Scenic Road. A vertical concrete seawall at the toe of the bluff would be a preferred alternative here, as opposed to the riprap revetment structure, which requires more maintenance, and takes up a larger footprint.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 79: Showing Beach Access Stairway ST8 on January 30, 2023 Photograph 79 shows Beach Access Stairway ST8, which is near 9th Avenue just south of the central part of Revetment R5. It is a wooden stairway that is in good condition; however, it terminates before reaching the beach when the beach sand levels are seasonally low. We recommend that that the stairway be extended approximately 12 vertical feet down to the bedrock platform (which is presently buried by beach sand) at beach level. The existing beach access path across the R5 rip-rap below these stairs is hazardous and poses risk to stair users attempting to cross the revetment. Extension of the stairs is a high priority. This stairway does not have any other maintenance recommended atthis time. Extending the stairway across the rip-rap revetment should be done carefully. A detailed design study will be necessary to properly found the stairway in and seaward of Revetment R5.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 80: Showing South End of Central Portion of Revetment R5 on January 30, 2023 Photograph 80 shows the south end of the central portion of Revetment R5 adjacent to Stairway ST8.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 81: Small Amount of Revetment R5 Riprap on January 30, 2023 As shown in Photograph 81, in the center portion of Revetment R5 we observed a small amount of visible riprapwhich was approximately 12 feet long and 6 feet tall. It was not possible to see enough riprap to draw meaningful conclusions regarding the extent, dimensions, condition and need for repair (if any) of this reported structure.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 82: Showing A Small Amount of Additional Revetment R5 Riprap on January 30, 2023 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 83: Showing Additional Revetment R5 Rip-rap on January 30, 2023 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 84: Showing a Small Amount of Revetment R5 Riprap on January 30, 2023 Photographs 82, 83 and 84 show the location of the center portion of Revetment R5 where we observed approximately 100 linearfeet of 3-to 5-foot-highrip-rap that was exposed. It was not possible to see enough riprap to draw meaningful conclusions regarding the extent, dimensions and condition of this reported structure. We suspect most of this revetment structure is below sand level, not visible during our inspection.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 85: Location of North Area of Revetment R5 on January 30, 2023 We observed the area where the north portion of Revetment R5 was mapped by Integral Consulting.
No riprap was visible.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 86: Stairway ST9 on January 30, 2023
Photographs 86 and 87 show Stairway ST9, which is near 8th Avenue, is a set of rock and mortar landscape or decorative steps. No recommended maintenance at thistime is needed. The natural rock (Carmel Stone) treads are becoming worn, and their irregular surface should be evaluated for safety and code compliance by a qualified professional. A detailed study would be required to assess how to protect the stairs from being undermined.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 87: Toe Conditions at Seaward End of Stairway ST9 on January 30, 2023 Because the treads of Stairway ST9 are worn and have an irregular (bumpy) surface that poses some slip and fall risks to stair users, we recommend they be repaired and classify that as a medium priority.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 88: Seawall S8 on January 30, 2023
Photograph 88 shows Seawall S8 on January 3, 2023. Itis a retaining wall (not a seawall) near 8th Avenue and Stairway ST9 and appearsto be supporting a cut slope created to construct a municipal infrastructure system. It is not influenced by ocean wave impact. Seawall S8 appears to have at least 30 years of remaining life and no repairs are needed now.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 89: Revetment R5 and Seawall S9, Showing Small Amount of Riprap Boulders on January 30, 2023
Photograph 89shows that Seawall S9 is a storm drainpipe headwall just north of 8th Avenue. No noticeable maintenanceis recommended at this time. As exposed during our inspection, the north end of Revetment R5 has scattered riprap in this location and it does not seem laterally continuous. During our inspection, only the crest of the revetment structure was visible during inspection. Seawall S9 appears to have 20 years of remaining life and no repairs are needed now.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 90: Stairway ST10 Overlook Platform on January 30, 2023 Photograph 90 shows a Public Overlook Platform at the end of a boardwalk at the end of Ocean Avenue, we have named ST10, as seen on January 30, 2023. Our firm (Haro Kasunich and Associates Inc.) assisted in the design of this overlook in 2012. The ST10 wooden platform has reinforced concrete piers supporting it that appear to be performing reasonably well and we do not note the need for any maintenance at this time. We estimate the anticipated life of the structure is approximately 20 years.
We recommend that the platform structure be monitored for deterioration of the wood and corrosion of the metallic hardware and reinforcing. If any problems are noted in the future, appropriate maintenance and repair should be done.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 91: Revetment R6 Showing Small Amount of Rip-rap Boulders on January 30, 2023 Photograph 91 shows riprap that forms part of the R6 Revetment structure seaward of the end of Ocean Avenue which incorporates a storm drain outfall, as seen on January 30, 2023. The rip rap has an approximately 2:1 (H to V) surface slope gradient and the exposed portion is 6 to 7 feet tall. The remainder of the revetment, including its foundation condition, is buried in sand and is unlikely to be visible until the next extreme scour event. Whenever it is next exposed by natural beach sand scour processes, it should be inspected. That may not be for a decade but could be possible during any winter.
Based on what we observed, no maintenance is presently recommended. We estimate the lifespan of this structure is 10 to 30 years, depending upon its foundation condition.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 92: Seawall S10 on January 30, 2023
Photographs 92, 93, 94 and 95 show Seawall S10 on January 30, 2022. This seawall is a storm drain headwall for a 3 by 3-foot reinforced concrete box culvert located in the dunes area north of Ocean Avenue. It is in poor condition. Photograph 92 shows that the central part of the Seawall S12 foundation is bearing upon sandstone bedrock. In adjacent areas the foundation is partially undermined horizontally up to 16 inches at the toe.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 93: Central Part of Foundation of Seawall S10 on January 30, 2023 Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 93 is a photograph that shows concrete spalling, exposing steel reinforcement.
Photograph 94: Seawall S10 on January 30, 2023
Photograph 94 is a photograph that shows Seawall S12 being undermined where it steps up the coastal bluff on the north side. Also visible is that the guard at the top of the wall is broken creating an unsafe condition there that needs to be remedied.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 95: Seawall S10 on January 30, 2023
Photograph 95 is a photograph that shows a large structural crack in Seawall S12 above the box. The crack is wider at the top than the bottom and the wall has been displaced. Reinforcing bars have been exposed by spalling concrete. It appears the south side of the seawall has rotated out in the seaward direction. The north side of the seawall appears to bevertical (plumb) and straight. Most of the rebar of the structure is corroded and not salvageable. We recommend reconstruction of the box culvert and seawall in its entirety. The down coast end of the seawall is outflanked and has been partially undermined, contributing to instability on that side of the structure. This structure has 0 to 10 years of remaining service life before it may collapse. It could collapse catastrophically this year. We do not expect it to survive 10 years. We recommend the City budget for and construct a new structure as soon as possible. This structure poses risks to beach users, and we recommend it have a high priority for replacement
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 96: Stairway ST11 on January 30, 2023
Photograph 96 shows Public Beach Access Stairway ST11, located in the dunes area north of Ocean Avenue, on January 30, 2022. Our firm (Haro Kasunich and Associates Inc.) designed this stairway. The lowest elevation run of the stairway has a damaged handrail, minor corrosion in a few spots along the handrail, a broken wooden guard and handrail on the north side of the lowest flight of stairs. The bottom 3 or so feet of the stairs were buried in beach sand at the time of our inspection. We recommend re-inspection during the next natural beach scour event that exposes the lowest portion of the stairs which were founded on bedrock at the time of initial construction. Further evaluation of the structure by an independent licensed structural engineer (and if need be, a licensed corrosion engineer) should be scheduled to verify the structure condition is safe for public use. We recommend the broken guard and handrail be repaired or replaced for the sake of pedestrian safety, and rank that as a high priority, since the current conditions pose slip and fall risks to stair users.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photographs 97, 98 and 99 show Seawall S11 on January 30, 2022. This is a privately owned seawall and is the furthest north coastal protection structure protecting the furthest north home in the City of Carmel. The total height of the seawall is unknown. Photograph 71 shows the north portion. At the time of our inspection 6 to 10 feet of retaining wall was exposed above the beach sand level. The seawall appeared to be in good condition, and we did not observe any maintenance or repair that was needed.
Photograph 97: South Portion of Privately Owned Seawall S11 on January 30, 2023 Photograph 97 shows the south part of Seawall S11 on January 30, 2022. The south portion is approximately 6 feet high. This portion includes a private access stairway at the south end. The seawall appeared to be in good condition, and we did not observe any maintenance or repair that was needed.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 98: Central Portion of Privately Owned Seawall S13 Center on January 30, 2023 Photograph 98 shows the central part of Seawall S11 on January 30, 2022. The center portion is approximately 6 feet high. The seawall appeared to be in good condition, and we did not observe any maintenance or repair that was needed.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
Photograph 73: North Portion of Privately Owned Seawall S11 on January 30, 2023 Seawall S11 connects to a retaining wall along the margin of Pescadero Creek that has steel H-beam soldier piles and wood lagging. Evaluation of it is outside of our scope of services.
Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
References
Easton Geology, 8 February 2016, Mid-winter Assessment of Shoreline Improvements at Carmel Beach, Carmel-by-the-Sea, California.
Easton Geology, 13 June 2016, Second Winter Inspection of Shoreline Improvements at Carmel Beach, Carmel-by-the-Sea, California
APPENDIX A
Carmel Adaptation Coastal Protection Datasheet
Dated 4-27-2023
Attachment 3
APPENDIX A Haro Kasunich and Associates, Inc.
City of Carmel Coastal Protection Datasheet4/27/2023
Structure Identifier Approximate Location Date of Inspection Length (Ft)* Visible Height (Ft)
Total Height (Ft)
Guesstimated Footprint Area (Ft2)
Estimated Surface Slope Gradient (H:V)
Estimated Quarrystone Size Range (Tons)
Estimated Rip Rap Volume (CY)
Adequate Protection? Repair Needed? Risk to Beach Users Priority of Repair Estimated Existing Life of Structure Until it Ceases to Protect Coastal Access Path, Stairs and Roadway (Yrs) Note 1 Note 2 Seawalls
S1 At FLW House 12/22/2022 & 1/30/2023 27 5 5 162 0:1 (Vertical) NA 0 YES UNKNOWN NO NA 30+? Private Property, Not evaluated; Upcoast Corner Will Need Maintenance at Some Future Point Private PropertyS2 FLW Home to Santa Lucia 12/22/2022 & 1/30/2023 565 8 to 13 8 to 13 1695 0:1 (Vertical) NA 0 YES NO NO VERY LOW 30+ Good Condition, Slight Undermining Noted in Two Spots Upcoast End (Last 5 Ft) Has been Undermined and Patched, Some Seepage Below WallS3 13th Avenue 12/22/2022 & 1/30/2023 556 6 to 14 11 to 14? 1668 0:1 (Vertical) NA 0 YES NO YES VERY LOW (Upcoast) LOW (Downcoast) Upcoast Part = 50, Downcoast = 20+ In Cove, Sloppy Pumped Concrete on Beach, Downcoast Part is Subject to Slow Undermining Upcoast Part is Newer Neill Engineers Wall (2010?)S4 N of 13th Avenue 12/22/2022 & 1/30/2023 168 6 to 8 6 to 8 504 0:1 (Vertical) NA 0 YES NO NO VERY LOW Most =30+ Mostly Good Condition; Founded on Bedrock PlatformS5 Outfall at 12th Avenue 12/22/2022 & 1/30/2023 13 8 8 39 0:1 (Vertical) NA 0 YES NO NO VERY LOW 30+ Good Condition, Monitor Annually Small Storm Drain Splash Block ArmorS6 Scenic Rd Retaining Wall 12/22/2022 & 1/30/2023 317 3 3 951 0:1 (Vertical) NA 0 YES NO NO NA Not a Coastal Protection Structure Short Coastal Path Wall Not Subject to Wave ImpactS7 Between Stairways 6 and 7 12/22/2022 & 1/30/2023 241 8 to 13 8 to 13 723 0:1 (Vertical) NA 0 YES YES NO MEDIUM 30 Wall Crack Below Failed Metal 16 " Dia Storm Drain Pipe Thru Seawall; Pipe Replacement Needed Mortar is starting to deteriorate; maintenance consisting of mortar tuck pointing by a stone mason is neededS8 Retaining Wall at 8th Ave 1/30/2023 37 2 to 4 2 to 4 111 0:1 (Vertical) NA 0 YES NO NO VERY LOW 30+ Blufftop Retaining Wall Around Pump Station Good ConditionS9 Outfall at 8th Ave 1/30/2023 13 8 to 10 8 to 10 39 0:1 (Vertical) NA 0 YES NO NO VERY LOW 20 CMP Storm Drain Headwall ; 60 LF Scattered Rip-rap Below; Rip-rap Foundation Condition Uncertain Monitor during ScourS10 Dunes Outfall 1/30/2023 31 15 15 93 0:1 (Vertical) NA 0 NO YES YES HIGH 0 to 10 Until Collapse Failing/Failed 3'x3' Box Culvert Storm Drain Outfall Wall; Needs Replacement Concrete Cracked, Undermined, Outflanked, Corroded Rebar, Visually Undesirable; Replacement RecommendedS11 At Pescadero Creek Home 1/30/2023 290 6 to 10 Unknown 2900 0:1 (Vertical) NA 0 YES UNKNOWN NO NA 30? Private Property; Not Evaluated, No Obvious Need for Repairs is Evident Private Property Revetments
R1 Between S2 and S3 12/22/2022 & 1/30/2023 118 2360 Upcoast 1/3 is 1:1 Upcoast 1/3 is 1 Ton NO; Upcoast 1/3 YES; Upcoast 1/3 YES HIGH Upcoast 1/3 = 0 Upcoast 1/3 Oversteepened, No Filter Fabric, Unstable, Potentially Unsafe Public Will Benefit from ReplacementR2 Between S3 and S4 12/22/2022 & 1/30/2023 50 1000 3:1? < 1 Ton NO YES NO HIGH 0 to 5 Failing Structure, Has Voids, Undersized Quarrystone Public Will Benefit from Restacking or Replacement; Consider Vertical Wall HereR3 Between 11th and 12th Ave 12/22/2022 & 1/30/2023 406 Unknown Unknown 8120 1.5 to 2.0:1 Upcoast 3/4; 2 to 4 Ton YES; Upcoast 3/4 YES; Downcoast 1/4 NO MEDIUM (Downcoast 1/4 ); VERY LOW(Upcoast 3/4) Downcoast 1/4 = 10; Upcoast 3/4 = 30 Downcoast 1/4 Poorly Stacked, Has Had Instability; Upcoast 3/4 REJA 1983 Upper 1/2? Covered by Iceplant; Could Not Inspect ItR4 Between 10th and 11th Ave 12/22/2022 & 1/30/2023 336 Unknown Unknown 6720 Unknown Unknown Unknown NO; Upcoast 1/3 YES; Upcoast 1/3 NO HIGH (Upcoast 1/3 ); UNKNOWN (Downcoast 2/3) Upcoast 1/3= 0 to 5; Downcoast 2/3 = Unknown Undersized rock Upcoasst 1/3 ; Few Quarrystones Visible; Back Beach Vegetated 12/2022; Monitor When Exposed Downcoast 2/3 Not Exposed Enough to Inspect Now; Recommend Re-Inspection When ExposedR5 Between 8th and 10th Ave 1/30/2023 815 6** Unknown 16300 Unknown Unknown Unknown MAYBE Unable to Assess NO Unable to Assess Unknown Few Quarrystones Visible 1/2023; Monitor When Exposed; May Be Founded on Sand; Downcoast End Has Slumped; Not Exposed Enough to Inspect Now; Recommend Re-Inspection When ExposedR6 At Ocean Avenue 1/30/2023 136 6 to 7 2:1 MAYBE Unable to Assess NO Unable to Assess 10 to 30 years? Few Quarrystones Visible 1/2023; Monitor When Exposed; May Be Founded on Sand; Downcoast End Has Slumped; Not Exposed Enough to Inspect Now; Recommend Re-Inspection When Exposed Stairways
ST1 Martin Way 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA YES UNKNOWN*** MEDIUM*** Regular Maintenance is Essential Corroded Structural Elements, Footing on Bedrock Maintenance Is Essential for Pedestrian SafetyST2 Santa Lucia Avenue 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA YES NO NONE NOW Regular Maintenance is Essential Downcoast Railing Bent from Log Impact Maintenance Is Essential for Pedestrian SafetyST3 13th Avenue 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA NO YES During Scour Events LOW Regular Maintenance is Essential Great Condition, Stairs End on Elevated Bedrock Platform; Consider Extending Stairs to Scoured Beach Level Maintenance Is Essential for Pedestrian SafetyST4 12th Avenue 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA YES YES HIGH Regular Maintenance is Essential Hazardous; Undermined in EG Fig 1 (2016?), Corroded Hardware Maintenance Is Essential for Pedestrian SafetyST5 11th Avenue 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA YES YES During Scour Events MEDIUM Regular Maintenance is Essential Concrete Treads Worn; Stairs End on Elevated Bedrock Platform; Consider Extending Stairs to Scoured Beach Level Maintenance Is Essential for Pedestrian SafetyST6 S of 10th Avenue 12/22/2022 & 1/30/2023 NA NA NA NA NA NA NA NA YES YES MEDIUM Regular Maintenance is Essential Needs Minor Tread Work; Corroded Rebar Exposed; Concrete Spalling Maintenance Is Essential for Pedestrian SafetyST7 N of 10th Avenue 1/30/2023 NA NA NA NA NA NA NA NA YES YES During Scour Events HIGH*** Regular Maintenance is Essential Toe of Stairs Undermined by Scour 1/2023; Hazardous; Easton (2016) Said Look at 2008 CRP Photo Maintenance Is Essential for Pedestrian SafetyST8 9th Avenue 1/30/2023 NA NA NA NA NA NA NA NA YES YES During Scour Events HIGH Regular Maintenance is Essential Stairway Terminates Before Reaching Beach During Scour; Needs Seaward Extension Across Revetment Maintenance Is Essential for Pedestrian SafetyST9 8th Avenue 1/30/2023 NA NA NA NA NA NA NA NA YES YES MEDIUM Regular Maintenance is Essential Rock and Mortar Steps; Worn Natural Rock Surfaced Treads Create Slippery Condition Maintenance Is Essential for Pedestrian SafetyST10 Ocean Avenue 1/30/2023 NA NA NA NA NA NA NA NA NO NO NONE NOW Regular Maintenance is Essential Coastal Overlook and Boardwalk; Not Subject to Wave Impact Maintenance Is Essential for Pedestrian SafetyST11 Dunes 1/30/2023 NA NA NA NA NA NA NA NA YES YES HIGH Regular Maintenance is Essential Hazardous; Broken Guard and Handrail on Upcoast Side of lowest Run Maintenance Is Essential for Pedestrian SafetyTotal Armor Length (feet) 4119Total Coastline Length (feet) 5537* = As mapped by Integral consulting; Some structures may not exist or be of different as-built length** = Scattered Spots Along < 10% of Length Observed*** = Structural and Corrosion Inspection is High Priority Attachment 3
27 April 2023
Coastal Protection Evaluation 22 December 2022 thru 30 January 2023 Carmel Adaptation Plan - Carmel Beach All Areas
Project No. 12176
116 EAST LAKE AVENUE WATSONVILLE, CALIFORNIA 95076 (831) 722-4175 WWW.HAROKASUNICH.COM
APPENDIX B
Carmel Coastal Protection Map
With Structure Identifiers and Structure Lengths
Dated 4-27-2023
Attachment 3
ST1
ST2
ST3
ST4
ST5
ST6
ST7
ST8
ST9
ST10
ST11
S2
R2
406'
R6
R5
13'
FEET
0 400 800
S9
S7
S6
S4
565'
S3
556'
S10
31'
168'
S5
317'
241'
13'
S11
290'
136'
815'
336'
R4
R3
50'
R1
118'
S8
37'
S1
27'
N SAN ANTONIO AVE
SCENIC RD
FLW HOUSE
SANTA LUCIA AVE
MARTIN WAY
13TH AVE
11TH
AVE
12TH
AVE
10TH
AVE
9TH
AVE
8TH AVE
OCEAN AVE
PESCADERO
CREEK HOUSE
PBGL 10TH
HOLE
DUNES COASTAL
ACCESS PATH
2023-4-27 Carmel Coastal Protection Structures & Stairways S# = SEAWALL NUMBER WITH APPROXIMATE LENGTH IN FEET NOTED R# = REVETMENT NUMBER WITH APPROXIMATE LENGTH IN FEET NOTED ST# = STAIRWAY NUMBER
D:\FOXX\City of Carmel\2023-4-27 Carmel Adaptation.dwg, 4/27/2023 11:28:13 AM Attachment 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
February 4, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2025-017, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-toexceed fee of $58,020 (Estimated time - 5 min) RECOMMENDATION:
Adopt Resolution 2025-017 (Attachment 1), authorizing the City Administrator to execute Amendment No. 1 (Attachment 2) to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-to-exceed fee of $58,020.
BACKGROUND/SUMMARY:
In June 2022, the City Council approved Resolution 2022-048, which allocated funding for 25 Capital Improvement Projects for Fiscal Year (FY) 2022/23. Among these projects, the Electrical Panel Upgrades for City Hall, Public Works, Sunset Center, and Vista Lobos Facilities were included, with a total budget of $75,000.
In December 2022, the City Administrator entered into a contract with PG&E to install a new meter and related equipment, valued at $200,000, at no cost to the City. This installation will provide discounted power to new EV charging stations along the southern row of the Vista Lobos parking lot, including a high-capacity station for the electric street sweeper. The plan also includes rerouting the existing dual-capacity EV charger, which is currently powered by the near-capacity electrical panel at the Vista Lobos building, to take advantage of the discounted power rates.
In June 2023, the Council adopted Resolution 2023-067, approving 16 new FY 2023/24 Capital Improvement Projects, including the Sunset Center North Lot Electrical Panel Replacement Project with a budget of $100,000. Located along Eighth Avenue, the existing panel is overburdened, frequently causing breakers to trip and resulting in EV charging stations being taken out of service. The panel has also been flagged by the Building Official. It currently powers the parking lot lights, the CERT Connex box, and five EV charging stations. The replacement panel will be properly sized to support current loads and accommodate additional EV charging stations, subject to PG&E service charges.
In July 2023, the Council adopted Resolution 2023-071, authorizing the City Administrator to execute a Professional Services Agreement with Advance Design Consultants, Inc. for electrical engineering services related to the electric panel upgrades and other associated projects, for a not-to-exceed fee of $79,560.
In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 Capital Improvement Plan, approving the carryover of prior fiscal year projects. This included the Sunset Center North Lot Electrical Panel Replacement Project, with a budget of $100,000, and the Vista Lobos: 3 EV Charging Stations and Building Electrical Panel project, with a budget of $460,000, for a combined total of $560,000.
To proceed with the design and construction phases for both projects, an amendment to the existing agreement with Advance Design Consultants is required. Amendment No. 1 includes additional electrical engineering design services for the Sunset Center North Lot and construction support for both the Sunset Center and Vista Lobos projects. The amendment has been negotiated for a not-to-exceed fee of $58,020 and includes a provision for $15,000 in on-call electrical and mechanical engineering services to address urgent facility maintenance needs through June 30, 2026. This ensures timely expert support for ongoing maintenance and repairs at these facilities.
FISCAL IMPACT:
Engineering design and construction support services by Advance Design Consultants for Amendment No. 1 are outlined in the table below:
No. Scope of Work Fee
1 Sunset Center – Parking Commercial Service
Relocation
$19,760
2 Vista Lobos – Construction Support Services (Fleet
and Commercial)
$11,630
3 Sunset Center – Construction Support Services
(Rule 29 and Commercial)
$11,630
4 On-Call Architecture-Engineering Services $15,000
Total $58,020
The total fee for Advance Design Consultants, including the original Agreement authorization of $79,560, plus this Amendment No. 1 for a not-to-exceed fee of $58,020, is $137,580.
The two electrical projects have been bundled for efficiency in design, bidding, and construction, resulting in cost savings through economies of scale. However, due to ongoing inflation, rising construction labor costs, and supply chain challenges, additional funds may be required once the construction contract is awarded.
The FY 2024/25 Capital Improvement Program includes a Contingency Fund to address these potential needs.
The following table provides a recap of the current budget allocations for the Sunset Center North Lot Electrical Panel Replacement Project ($100,000) and the Vista Lobos: 3 EV Charging Stations and Building Electrical Panel ($460,000).
All expenditures for these projects are covered in the Capital Projects Fund, Account No. 301-311-00- 43008.
PRIOR CITY COUNCIL ACTION:
In June 2022, the City Council approved Resolution 2022-048, which included 25 Capital Improvement Projects for Fiscal Year (FY) 2022/23. Among these projects was the Electrical Panel Upgrades for City Hall, Public Works, Sunset Center, and Vista Lobos Facilities, with an allocated budget of $75,000.
In June 2023, Council adopted Resolution 2023-067, approving 16 new Capital Improvement Projects for FY 2023/24, including the Sunset Center North Lot Electrical Panel Replacement Project with a budget of $100,000.
In July 2023, Council adopted Resolution 2023-071, authorizing the City Administrator to execute a Professional Services Agreement with Advance Design Consultants, Inc. for electrical engineering services related to electric panel upgrades and related projects, for a not-to-exceed fee of $79,560.
In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 Capital Improvement Plan (CIP), approving the carryover of prior fiscal year projects. This included the Sunset Center North Lot Electrical Panel Replacement Project, with a budget of $100,000, and the Vista Lobos: 3 EV Charging Stations and Building Electrical Panel project, with a budget of $460,000, for a total combined budget of $560,000.
ATTACHMENTS:
Attachment 1) Resolution 2025-017
Attachment 2) Amendment No. 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ADVANCE DESIGN CONSULTANTS, INC.
FOR PROFESSIONAL ELECTRICAL ENGINEERING AND CONSTRUCTION SUPPORT SERVICES FOR A NOT-TO-EXCEED FEE OF $58,020 FOR FISCAL YEAR 2024/25 WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving capital improvement projects for Fiscal Year 2022/23, including the Electric Panel Upgrades Project for four City buildings; and
WHEREAS, in December 2022, the City Administrator executed a contract with PG&E to install electrical equipment in the Vista Lobos parking lot, at no cost to the City, to allow for new electric vehicle charging stations and reduce power loads for the Vista Lobos building; and WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving capital improvement projects for Fiscal Year 2023/24, including the Sunset Center North Lot Electrical Panel Replacement Project; and
WHEREAS, based on Statements of Qualifications received from four firms, an evaluation committee selected Advance Design Consultants (ADC) as best qualified to provide electrical and mechanical engineering services for these types of projects; and WHEREAS, a Professional Services Agreement was prepared with ADC for electrical panel evaluations, designs, and construction support services for the Vista Lobos and Sunset Center projects for a base fee of $64,560; and
WHEREAS, a budget of $15,000 is included to provide on-call, as-needed electrical or mechanical services for urgent safety repairs, for a combined not-to-exceed fee of $79,560 and a term expiring on June 30, 2025; and
WHEREAS, Amendment No. 1 to the Professional Services Agreement was negotiated with Advance Design Consultants, Inc. to provide electrical service relocation design and EV charging station construction support at Vista Lobos and Sunset Center; and WHEREAS, per Amendment No. 1, a budget of $15,000 is included to provide on-call, asneeded electrical or mechanical services for urgent safety repairs and PG&E construction coordination, for a combined not-to-exceed fee of $58,020 and a term expiring on June 30, 2026; and
WHEREAS, the original Professional Services Agreement in the amount of $79,560, together with Amendment No. 1 in the amount of $58,020, results in a total contract value of $137,580; and
WHEREAS, there is sufficient budget available in the Capital Fund Account to cover fees for the Capital Improvement Projects.
Attachment 1
Resolution 2025-017
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Engineering and Construction support services for a not-to-exceed fee of $58,020 for Fiscal Year 2024/25.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of February, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AMENDMENT NO. 1 TO
AGREEMENT # PWD-AVDSN-198-23-24
PROFESSIONAL ELECTRICAL ENGINEERING SERVICES
FOR FISCAL YEAR 2023/24
1. This amendment (the "Amendment") is made by City of Carmel-by-the-Sea and Advance Design Consultants, Inc., parties to Agreement #PWD-AVDSN-198-23-24 (the "Agreement") executed on July 20, 2023.
2. The Agreement is amended as follows:
a. Section 1, Services, is amended to include the following engineering and constructions support services and related services during Fiscal Year 2024/25, as described in the Scope of Services in Exhibit A.1:
Sunset Center Parking – Commercial Electric Service Relocation Design Vista Lobos – Construction Support Services
o Commercial Service Relocation and Electric Vehicle Charging Station Construction.
o Fleet Electric Vehicle Charging Station Construction. Sunset Center – Construction Support Services
o Commercial Service Relocation
o Rule 29 Electric Vehicle Charging Station Construction On-Call, As-Needed Services,
b. Section 2, Compensation, of the Agreement is amended and restated as follows:
Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Fee Schedule (Exhibit “B.1”), in a total amount not-to-exceed Fifty-Eight Thousand Twenty Dollars ($58,020.00) for services performed in Fiscal Year 2024/25. Therefore, the “Maximum Authorized Expenditure” under this Agreement, including Amendment No. 1, is One Hundred Thirty-Seven Thousand Five Hundred Eighty Dollars ($137,580).
c. Section 3, Agreement Term, of the Agreement is amended and restated as follows:
The work under this Agreement will commence by July 20, 2023 and must be completed by June 30, 2026 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement.
Consultant will perform Amendment No. 1 services in a timely manner and in accordance with the Project Schedule for Fiscal Year 2024/25 in Exhibit C.1.
3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.
Attachment 2
4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.
5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.
6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.
CONSULTANT:
By: _____________________________ Date: ______________________
CITY:
By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:
By: _____________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 2
The scope of work shall include the following;
1. Sunset Center Parking Commercial Service Relocation
a. Provide electrical engineering for construction documents to relocate the existing commercial service relocation at Sunset Center Parking Lot. This will include a new concrete housekeeping pad and equipment seismic anchorage for relocated equipment.
2. Vista Lobos - Construction Support Services
a. Provide response to RFI’s, equipment submittal review and provide 3 construction site visits.
b. (Fleet and Commercial) construction expected to begin March 2025
3. Sunset Center - Construction Support Services
a. Provide response to RFI’s, equipment submittal review and provide 3 construction site visits.
b. (Both Rule 29 and Commercial) construction expected to begin July 2025.
4. On-Call Architecture-Engineering Services
a. Provide engineering services on an on-call basis, scope, and fees to be negotiated. b. Refer to the 2025 hourly rate sheet attached.
5. Extend PSA contract to "June 30th 2026"
Total cost time and material cost to provide value engineering services fee is:
$ 58,020 (Fifty-Eight thousand, Twenty dollars)
Attachment 2
PRINCIPAL PROJECT
MANAGER
ARCHITECT/
STRUCTURAL
SENIOR
ENGINEER
DESIGN
ENGINEER
REVIT/CADD
DESIGNER
CADD
DRAFTER CLERICAL TOTAL HOURS
$19,760
Kick-Off Meeting 2 2 2 2 0 0 2 1 11 $2,200
Mobilization / Programming / Scheduling 0 2 0 0 0 0 0 0 2 $430 Field Work / As-Built (ASMEP) 0 0 0 0 0 0 0 0 0 $0
General Schematic Design 0 0 0 2 4 0 2 0 8 $1,330
Structural Schematic Design 0 1 2 0 0 0 4 0 7 $1,205
Electrical Schematic Design 0 0 0 2 4 0 4 0 10 $1,590
Quality Assurance/Control 1 1 1 2 4 0 4 0 13 $2,315
30% SD Review Meeting 1 1 0 2 4 0 0 2 10 $1,720
General Construction Design 0 0 0 2 4 0 1 0 7 $1,200
Structural Construction Design 0 1 2 0 0 0 4 0 7 $1,205 Electrical Construction Design 0 0 0 2 4 0 4 0 10 $1,590 Quality Assurance/Control 1 2 1 2 4 0 4 0 14 $2,530
90% CD Review Meeting 1 2 0 2 4 0 0 3 12 $2,015
100% CD Review Meeting 0 2 0 0 0 0 0 0 2 $430
$11,630
Bid-Walk Meeting Support 0 4 0 0 0 0 0 4 8 $1,180
Submittal Review 0 2 0 8 0 0 0 8 18 $2,710
RFI Review 0 2 0 8 0 0 0 8 18 $2,710
Site Inspections (qty. 3) 0 12 0 0 0 0 0 0 12 $2,580
"As-Builts" and Close-Out 0 2 0 4 0 0 8 2 16 $2,450
$11,630
Bid-Walk Meeting Support 0 4 0 0 0 0 0 4 8 $1,180
Submittal Review 0 2 0 8 0 0 0 8 18 $2,710
RFI Review 0 2 0 8 0 0 0 8 18 $2,710
Site Inspections (qty. 3) 0 12 0 0 0 0 0 0 12 $2,580
"As-Builts" and Close-Out 0 2 0 4 0 0 8 2 16 $2,450
$15,000
Subtotal Hours 6 58 8 58 32 0 45 50
RATE $275 $215 $235 $205 $165 $190 $130 $80
PERSONNEL COST $1,650 $12,470 $1,880 $11,890 $5,280 $0 $5,850 $4,000 Task 2: Vista Lobos Construction Support
Task 3: Sunset Center Construction Support
Task 4: On-Call Services
Task 1: Sunset Center Parking Commercial Service Relocation TOTAL $58,020
ENGINEERING SERVICES
Fee Proposal to the CITY OF CARMEL
PERSONNEL
TASK TOTAL
VALUE TASK DESCRIPTION
Attachment 2
Form G: Hourly Rate Sheet | 16
FORM G - HOURLY RATE SHEET
No. Key Personnel from FORM C Role
Fully Burdened Hourly Rates
7/1/2022 to
6/30/2023
7/1/2023 to
6/30/2024
7/1/2024 to
6/30/2025
1. Lorenzo Rios, P.E. Principal-inCharge $260 $260 $275
2. Lorenzo Rios Jr., P.E. Project Manager $200 $200 $215
3. Craig Olivier, P.E. Project
Manager/Sr. Cost
Estimator
$200 $200 $215
4. Gewargis Youssefi, P.E. LEED
AP
Sr. Mechanical
Engineer $190 $190 $205
5. David Hammond, P.E. Sr. Plumbing
Engineer $190 $190 $205
6. Alex Hernandez, P.E. Sr. Electrical
Engineer $190 $190 $205
No. Other Staff
(or Classifications)
Role
Fully Burdened Hourly Rates
7/1/2022 to
6/30/2023
7/1/2023 to
6/30/2024
7/1/2024 to
6/30/2025
7. Mechanical Designer $155 $155 $165
8. Electrical Designer $155 $155 $165
9. Drafter $120 $120 $130
10. Spec Writer $120 $120 $125
11. Clerical $80 $80 $85
12. Architect $220 $220 $235
13. Architect – Designer $180 $180 $190
14. Cost Estimator $175 $175 $185
Does your firm's fully burdened hourly rates include the following? Software Yes ; 1RƑ VehiclesYes ; 1RƑ
Phone/Cell Yes ; 1RƑ Printing Yes ; 1RƑ
Mileage Yes ; 1RƑ Postage/Courier Yes ; 1RƑ
Please initial here to acknowledge that markups for subconsultants and other direct costs shall not exceed 10.0%.
cknowledg
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
February 4, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2025-018, authorizing the City Administrator to execute Amendment No. 3 to the Professional Services Agreement (PSA) with AUSONIO, INC. for Project Management Services for a fee increase of $50,000 and a not-to-exceed fee of $175,000 for Fiscal Year 2024/25 (Estimated time - 10 min) RECOMMENDATION:
Adopt Resolution 2025-018 (Attachment 1), authorizing the City Administrator to execute Amendment No. 3 to the Professional Services Agreement (PSA) with AUSONIO, INC. for Project Management Services (Attachment 2) for a fee increase of $50,000 and a not-to-exceed fee of $175,000 for Fiscal Year 2024/25.
BACKGROUND/SUMMARY:
In April 2022, the City issued requests for Statements of Qualifications (SOQs) for consultants in 14 professional service areas, including Project Management services, covering a wide geographic range from San Jose to Sacramento to San Luis Obispo.
In May 2022, based on the SOQs submitted, an evaluation committee selected 4Leaf, Inc. and Ausonio, Inc. as best-qualified consultants to manage certain Capital Improvement Projects (CIP) and facility renovation-oriented projects.
In August 2022, the City Council adopted Resolution 2022-065, awarding a three-year Professional Services Agreement (PSA) to Ausonio, Inc. to manage nine facility renovation projects, with a fee of $125,000 for FY 2022/23.
In July 2023, the City Council adopted Resolution 2023-073, approving an additional $125,000 fee for Ausonio to manage seven ongoing and additional facility renovation projects in FY 2023/24.
In July 2024, the City Council adopted Resolution 2024-052, approving a $125,000 fee to Ausonio to manage five ongoing and additional facility renovation projects in FY 2024/25.
Project Assignments - Ausonio
As of FY 2024/25, the five facility renovation projects assigned to Ausonio are progressing as follows:
1. Sunset Center Cottage Window Repairs - Substantially complete, in final closeout phase.
2. City Hall Roof Replacement - Substantially complete, in final closeout phase.
3. Lincoln & 4th Street Footbridge Assessment - Substantially complete, in final closeout phase.
4. San Antonio Ave. Pedestrian Trail Repairs - In construction.
5. Sunset Center Retaining Wall Repairs - 90% design complete; in the Building Permit readiness and contract document phase.
Upon approval of the Resolution (Attachment 1), Amendment No. 3 will provide retroactive compensation to Ausonio for additional work performed on the San Antonio Avenue Pedestrian Trail Repairs and City Hall Roof Replacement projects. Additionally, Ausonio will oversee a condition assessment for the Sunset Center Elevators, a new CIP project for FY 2024/25. Amendment No. 3 is included as Attachment 2.
City's Second Full-Time Project Manager
The City's FY 2024/25 Operating Budget includes hiring a second full-time Project Manager as a costsaving measure. This should not be seen as a reduction in the level of service provided by Ausonio.
Once the new City Project Manager is hired, the City may take on responsibility for certain projects.
However, it is recommended that Ausonio continue to oversee ongoing projects (e.g. Sunset Center Retaining Walls Repair and Sunset Center Elevator Assessment) until their completion. Projects that are in the earlier stages of construction, or not yet started, would be more appropriate for transfer to the City Project Manager. This approach will ensure a smooth transition and minimize disruption during project implementation.
FISCAL IMPACT:
In June 2024, Council adopted Resolution 2024-047, approving the CIP Budget for FY 2024/25 and setting project budgets for Items No. 1-5 listed below. All CIP projects and PM services are charged to CIP Account #301-311-00-43008. PM services for on-call, as-needed projects not associated with specific CIP projects will be charged to the Public Works/Facility Maintenance Services Division Account #101- 119-42-42001.
No. CIP Project
2024/25
Budgets
PM Fees
Add
Services
Fees
New Fee
Total
1 City Hall Roof
Replacement
$350,000 $20,000 $15,000
2 Sunset Center Cottage
Windows Repairs $200,000 $20,000
3 San Antonio Pathway
Reconstruction
$550,000 $45,000 $15,000
4 Sunset Center
Retaining Wall Repairs
$550,000 $20,000
5 Lincoln/Fourth Trestle
Bridge Assessment
$40,000 $10,000
6 Sunset Center Elevator
Assessment (New Project)
N/A $20,000
7 On-Call PM Services $10,000
Ausonio Projects Total $1,690,000 $125,000 $50,000 $175,000 The $15,000 required for the San Antonio Pathway Reconstruction add services is available from the $400,000 CIP Contingency Fund, which currently has a balance of $292,335. This reallocation would reduce the Contingency Fund to $277,335. Both the City Hall Roof Replacement and Sunset Center Elevator Assessment have available budget under their current project allocations.
City Hall and Sunset Center Cottages Cost Savings
The final costs for the City Hall Roof Replacement and Sunset Center Cottage Window Repairs projects came in significantly under budget. Hazardous materials abatement was not required at City Hall, as the hazmat survey revealed no hazardous materials in the roof. Additionally, construction bids for both projects came in lower than anticipated. As a result, the combined final cost for both projects in FY 2024-25 was over $200,000 under budget:
Project FY 2024/25 Budgeted Amount Actual Cost Savings
City Hall Roofing Replacement $350,000 $159,860
Sunset Center Cottage Window Repairs $200,000 $185,918
Total $550,000 $345,778 $204,222
Ausonio Fees
Over the past two fiscal years, Ausonio was authorized not-to-exceed fees of $125,000 per fiscal year, and the fees remained under budget. The proposed fee for Amendment No. 3, totaling $50,000, will continue to be billed on an actual time and materials basis.
PRIOR CITY COUNCIL ACTION:
August 2022, Council adopted Resolution 2022-065 awarding a three-year PSA to Ausonio, Inc., for management of nine facility renovation projects, for a fee of $125,000 for FY 2022/23.
July 2023, Council adopted Resolution 2023-073 approving a fee of $125,000 to Ausonio for seven ongoing and additional facility renovation projects assigned for FY 2023/24.
July 2024, Council adopted Resolution 2024-052 approving a fee of $125,000 to Ausonio for five ongoing and additional facility renovation projects assigned for 2024/25.
ATTACHMENTS:
Attachment 1) Resolution 2025-018
Attachment 2) Amendment No. 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ADVANCE DESIGN CONSULTANTS, INC.
FOR PROFESSIONAL ELECTRICAL ENGINEERING AND CONSTRUCTION SUPPORT SERVICES FOR A NOT-TO-EXCEED FEE OF $58,020 FOR FISCAL YEAR 2024/25 WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving capital improvement projects for Fiscal Year 2022/23, including the Electric Panel Upgrades Project for four City buildings; and
WHEREAS, in December 2022, the City Administrator executed a contract with PG&E to install electrical equipment in the Vista Lobos parking lot, at no cost to the City, to allow for new electric vehicle charging stations and reduce power loads for the Vista Lobos building; and WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving capital improvement projects for Fiscal Year 2023/24, including the Sunset Center North Lot Electrical Panel Replacement Project; and
WHEREAS, based on Statements of Qualifications received from four firms, an evaluation committee selected Advance Design Consultants (ADC) as best qualified to provide electrical and mechanical engineering services for these types of projects; and WHEREAS, a Professional Services Agreement was prepared with ADC for electrical panel evaluations, designs, and construction support services for the Vista Lobos and Sunset Center projects for a base fee of $64,560; and
WHEREAS, a budget of $15,000 is included to provide on-call, as-needed electrical or mechanical services for urgent safety repairs, for a combined not-to-exceed fee of $79,560 and a term expiring on June 30, 2025; and
WHEREAS, Amendment No. 1 to the Professional Services Agreement was negotiated with Advance Design Consultants, Inc. to provide electrical service relocation design and EV charging station construction support at Vista Lobos and Sunset Center; and WHEREAS, per Amendment No. 1, a budget of $15,000 is included to provide on-call, asneeded electrical or mechanical services for urgent safety repairs and PG&E construction coordination, for a combined not-to-exceed fee of $58,020 and a term expiring on June 30, 2026; and
WHEREAS, the original Professional Services Agreement in the amount of $79,560, together with Amendment No. 1 in the amount of $58,020, results in a total contract value of $137,580; and
Attachment 1
Resolution 2025-018
WHEREAS, there is sufficient budget available in the Capital Fund Account to cover fees for the Capital Improvement Projects.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Engineering and Construction support services for a not-to-exceed fee of $58,020 for Fiscal Year 2024/25.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of February, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AMENDMENT NO. 3 TO
AGREEMENT #PWD-AUSON-180-22-23
ADDITIONAL PROJECT MANAGEMENT/CONSTRUCTION MANAGEMENT
SERVICES
FOR FISCAL YEAR 2024/25
1. This amendment (the "Amendment") is made by City of Carmel-by-the-Sea and Ausonio, Incorporated, parties to Agreement #PWD-AUSON-180-22-23 (the "Agreement") executed on August 2, 2022.
2. The Agreement is amended as follows:
a. Section 1, Services, is amended to include the following facility renovationoriented capital improvement projects and related services during Fiscal Year 2024/25, as described in the Scope of Services in Exhibit A.3:
Sunset Center Elevator Assessment – New project: procurement and evaluation of third-party condition assessments
San Antonio Pedestrian Walkway Reconstruction – Procuring special inspections, phased construction, ongoing traffic controls, unforeseen conditions (added columns, larger footings)
City Hall Roof Replacement – Additional work due to rain intrusion, stop notice for subcontractor, front entrance fascia revision b. Section 2, Compensation, is amended and restated as follows:
Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Fee Schedule (Exhibit B.3), in a total amount not-to-exceed Fifty Thousand Dollars ($50,000.00) for services performed under Amendment 3. Therefore, the “Maximum Authorized Expenditure” under this Agreement, including Amendment No. 1, No. 2, and No. 3 is Four Hundred Twenty-Five Thousand Dollars ($425,000.00).
c. Section 3, Agreement Term, is amended and restated as follows:
The work under this Agreement will commence by August 2, 2022 and must be completed by June 30, 2025 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement.
Attachment 2
Consultant will perform Amendment No. 3 services in a timely manner and in accordance with the Project Schedule in Exhibit C.3.
3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.
4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.
5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.
6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.
CONSULTANT:
By: ______________________ Date: _______________
CITY:
By: ______________________ Date: _______________
Chip Rerig, City Administrator
ATTEST:
By: __________________________ Date: _______________
Nova Romero, MMC, City Clerk
Attachment 2
EXHIBIT A.3 – Additional Services for Fiscal Year 2024/25 Section 1 – Additional Services:
This Additional Services document outlines the responsibilities, duties, and deliverables for the Project Management (PM) and Construction Management (CM) services to be provided by Ausonio under the Professional Services Agreement between the City of Carmel and Ausonio, Inc. The below scope is intended as a general outline and may need to be customized to apply to the specific projects identified in Section 2 of this document, as well as for additional projects that may be assigned under the on-call, asneeded component of Amendment No. 3.
1. Project Management
a) Establish project objectives and quality standards.
b) Develop and implement project controls, including progress tracking, cost control, and risk management.
c) Coordinate with all project stakeholders, including architects, engineers, contractors, suppliers, applicable City departments, and building occupants.
d) Facilitate regular meetings with the City to review project progress and provide summary minutes with action items.
e) Ensure compliance with all applicable laws, regulations, codes, and permits.
2. Design and Bidding Phase
a) Assist with the selection and negotiation of professional services agreements and amendments with design professionals. Support contract execution and draft Notice to Proceed and similar letters. b) Conduct progress meetings with design consultants, and prepare summary minutes with action items.
c) Review design documents, including technical reports, plans, specifications, and cost estimates, for biddability/constructability, value engineering, and adherence to project goals.
d) Develop and maintain project schedules, including critical path analysis and milestones.
e) Prepare and manage project budgets, including cost estimates, bid analysis, and change orders.
f) For designated projects, prepare basic site plans, details, photographs, specifications, bid item descriptions, and compile bidding documents. g) Assist in obtaining permits, approvals, and other necessary regulatory requirements.
h) Provide bid phase services, coordinating advertising with the City, conducting pre-bid meetings, answering bidder questions, issuing addenda, attending the bid opening, compiling bid results, and supporting Attachment 2
contract awards and contract document execution. Draft Notice of Award and Notice to Proceed letters for awarded contractors.
3. Construction Phase
a) Provide construction management and daily inspection services as needed.
b) Oversee all construction activities, including scheduling, quality control, and inspections. Coordinate with applicable City departments. c) Ensure contractor compliance with contract documents, project specifications, quality standards, industry best practices, and permit conditions.
d) Conduct regular progress meetings with contractors, resolving any issues or disputes, and prepare summary minutes with action items. e) Review and approve contractor payment applications and change orders.
4. Post-construction Phase
a) Prepare the project punch list, and manage the resolution of outstanding issues, defects, or punch list items.
b) Coordinate project closeout activities, including final inspections, testing, and commissioning.
c) Facilitate the turnover of the project to the City, including spare parts, training, and transition support.
d) Review project record documents, warranties, and as-built drawings. e) Provide post-construction support and warranty management.
5. On-Call, As-Needed Services
a) Additional services requested by the City or required by project-specific needs are anticipated during the term of the Agreement. These may include closing out prior year projects, managing other new projects, or providing other services including value engineering, sustainability consulting, LEED certification, cost estimating, etc.
Section 2 – Assigned Projects
Project #1, Sunset Center Elevator Assessment:
Sunset Center has two elevators; one in the Lobby and a second one backstage. In late 2024, the Lobby elevator got stuck twice with passengers inside. This prompted City personnel to seek repair proposals from multiple service providers. The resulting proposals ran the gamut from recommendations for increased lubrication to complete modernization. Public Works has asked Ausonio to solicit and evaluate proposals from neutral third-party firms (not local service providers) to perform a facility assessment to Attachment 2
determine scope of work and lifespan of existing equipment, and schedule an assessment.
Ausonio to provide Project Management and preliminary Design phase services.
Project #2, San Antonio Pedestrian Walkway Reconstruction (Ongoing Project):
The San Antonio Avenue Pathway, located on the west side between Second and Fourth Avenues, was damaged by winter storms in early 2023. FEMA funding was promptly applied for reconstruction costs, but this effort was not successful. Funded out of the Public Works/Streets and Forestry operating budgets for Fiscal Year (FY) 23-24, ZFA Engineering, a structural engineering firm, designed the repairs to restore the pathway. The design process revealed that the original construction was deficient in that while the original buried concrete piers were fine, the wooden lagging supporting the pathway did not accommodate proper drainage, and the connection of the wooden posts supporting the grape stake fencing were not properly connected to the piers.
Consequently, stormwater traveled along the west edge of the fencing, rotting the lagging and the bottom of the posts, and resulted in the fence falling down.
The original scope of work involved excavating 44 concrete piers, constructing concrete pier caps to support new column posts, replacing the wood lagging, restoring the pathway, and installing grape stake fence to match the appearance of the original fence.
Construction began in November, 2024, and is on track to be completed by the end of January 2025. Additional construction management work has been needed due to reasons beyond Ausonio’s control, including procurement of special inspections, adding a phased construction plan, ongoing traffic controls, and unforeseen conditions including five added concrete piers, longer spans between some existing piers, and larger existing footings. Ausonio’s original fee was $45,000 and is being increased to $60,000.
Ausonio to continue to provide Project Management, Design, Bidding, Construction Management, and Post-Construction Phase Services.
Project #3, City Hall Roof Replacement (Ongoing Project):
The City Hall roof was last replaced in 1984 and was 16-years past its warranty when re-roofing began in September, 2024. This project is currently in the end stages of the construction phase and is anticipated to be completed by late January 2025. Additional construction management work has been needed due to reasons beyond Ausonio’s control, including a September rain event, a stop notice from the roofing subcontractor, and revisions to the front entrance fascia. Ausonio’s original fee was $20,000 and is being increased to $35,000.
Ausonio to continue to provide Project Management, Bidding, Construction Management, and Post-Construction Phase Services.
Attachment 2
EXHBIT B.3 - Compensation and Fee Schedule for Fiscal Year 2024/25 Costs for Project Management Services will be hourly per the rate chart below, and billed out monthly. Hourly rates are fully burdened rates and include labor, benefits, overhead, and profit. An annual rate increase of 5% will be accessed every January 1st during the project. The anticipated manpower will be a part-time Project Manager and a part-time Project Engineer with minor support staff.
Key Staff:
Dustin Conner, Senior Project Manager/Construction Manager Diane Miller, Project Manager
Geraldo "Jerry" Ramirez, Assistant Project Manager
Jill Kronick, Project Engineer
Subconsultants:
Martin D. Frankis, Cost estimator/Scheduler
Ausonio will provide its staff with a computer and phone. All other expenses, if needed, to be paid by City such as, but not limited to: office space, printing, travel, etc. All reimbursable expenses are in addition to the above and will include a 10% mark-up.
Fully Burdened Hourly Rates
No. Key Personnel Role 7/1/24 to
6/30/2025
1 Samuel J. Phillips Principal-in-Charge $275.63
2 Brian Tracy Construction Manager $203.96
3 Dustin Conner Construction Manager $203.96
4 Diane Miller Project Manager $154.35
5 Steve Pichler Project Manager $154.35
6 Jill Kronick Project Engineer $104.74
7. Jerry Ramirez Assistant Project
Manager
$137.81
8. Martin D. Frankis Estimator $172
No. Project Name Original Fee Add Services Fee
1 Sunset Center Elevators N/A $20,000
2 San Antonio Pathway Reconstruction $45,000 $15,000
3 City Hall Roof Replacement $20,000 $15,000
Totals $65,000 $50,000
Attachment 2
EXHBIT C.3 – Project Schedule for Additional Services Work
1. Sunset Center Elevators: Solicitation of third-party assessment consultants began in December, 2024. A consultant will be selected by the end of January, 2025 and the assessment will be completed by the end of March, 2025. The City will then determine the schedule of work for the design and construction phases, if applicable, based on the assessment report findings.
2. San Antonio Walkway: Construction began November 13, 2024 and is contractually required to be substantially complete by March 7, 2025.
3. City Hall Roofing Replacement: Construction began September 2, 2024 and is substantially complete at this time. Punch list items are in progress and are scheduled to be completed by the end of January, 2025.
Attachment 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
February 4, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:
Resolution 2025-019 ratifying appointments to the Planning Commission, and Forest and Beach Commission (Estimated time - 10 min)
RECOMMENDATION:
Adopt Resolution 2025-019 ratifying appointments to the Planning Commission, and Forest and Beach Commission.
BACKGROUND/SUMMARY:
Background
Following the November 5, 2024, election, Hans Buder and Bob Delves were sworn in as City Councilmembers on December 9, 2024. This created vacancies on the Forest and Beach Commission and Planning Commission, respectively, as their prior service on those bodies ended upon assuming their Council seats. To ensure the continued function of these commissions, the City promptly initiated an appointment process to fill the vacancies.
Application and Interview Process
In December, 2024, the City Clerk's office published the notice of vacancies in accordance with the City's policies and Government Code Section 54974(a) through the Pine Cone, City notice boards, website, and public newsletters, which invited qualified residents to apply. Twelve (12) applications were received by the January 10, 2025 deadline (Attachment 1).
An Ad Hoc Committee, comprised of Mayor Byrne and Mayor Pro Tem Delves, interviewed all applicants. The Committee was impressed by the applicants' commitment to community service and their strong desire to contribute meaningfully to the Carmel-by-the-Sea community. The Committee extends its sincere appreciation to all applicants for their time, dedication, and the valuable insights they shared during the interview process.
Recommendation
Based on the interview process and careful consideration, the Ad Hoc Committee recommends the following appointments:
Forest and Beach Commission: Appointment of Neal Rutta - Term expiring May 30, 2028.
Planning Commission: Appointment of Mel Ahlborn - Term expiring May 30, 2029.
For the Planning Commission, the Committee recommends a full four-year term to ensure continuity and maintain a staggered term structure.
Staff recommends that the City Council adopt the attached Resolution (Attachment 2) to formally ratify the above appointments and term lengths.
FISCAL IMPACT:
None for this action
PRIOR CITY COUNCIL ACTION:
None for this action
ATTACHMENTS:
Attachment 1) Applications received (redacted)
Attachment 2) Resolution 2025-019
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DEC t6 2024
Offioe ol the Crty Clerk
APPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, SUbmitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published i*itn tignrirr".
"nd
personal contact infbrmation redacted) in the agendas of relevant meetings of the City Council. boards and commissions
NAME David O'Neil DATE December 1 4, 2024
RESIDENCE ADDRESS CITY Carmel-by-the-Sea ZIP 93921
MAILING ADD RESS PO CITY Carmel-by-the-Sea ztP 93921
RESIDENCE PHON BUSINESS PHONE
EMAIL
HOW LONG HAVE YOU LIVED IN CARMEL-B Y-THE-SEA? 4 Years
Will you be available lo attend board/commission meelings regularly? s\-THf
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Community Activities & Cultural Commlssion (meels lhc s€cod Tuesdav orth' ll16th al 9:3o a m ) Harrison Memorial Library Board of Tfustees (m"ls th' lourth wcdnesdav of th' month at 9:oo a m ) Planning commission (mcct6 the second wednesdav or the month 6t 4 o0 p'm tour ot insp.clio at 2 oO P.m ) X Forest & Beach Commission (mcclsth. socond Thursday orthe mo.rth at 3 30 p m lolJr ol Insp*lio' 'i 3 p m ) Historic Resources Board (meets thc third Moodav of thc month st it:oo p'm ' t@r of inspcction al 3:15 p m ) Board of Appeals (once annuallv and o 6n 'enccded bssis) Revised July 16, 2019
Yes
Board or Commission Selection:
YoumayapplyformorethanoneBoardorCommission.Pleasenote,however,thatmembersshall not serve simulraneously on more than one Council'appointed Board or Commission' l!o
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Attachment 1
All members ol boards and commissions are subject to the Conflict of lntetest Laws of the State of Calilornia and are required to submit Form 7OO, 'statement of Economic lnterest,' within 30 days of assuming oflice Form 700 must be filed annually lherearter. and within 30 days of leaving office as well ln accordance with Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Education upon appointment and every two years thereafter.
Do you agree to flle all required statements in a timely manner as prescribed by law or the City's Conflict of lnterest Code? YE
Reason for lnterest in the Position
Carmel- {he-Sea's ca tvatin landsca an rchitecture have fueled m assion and career in constru on, and annrn and real estate sha edb m mother s role as a Montere ea Estate B er an m ther's wor asa enera ntractor o tn with t em since childhood ma e me value the a eve o ment. eau tn e anntn ommtssron ced the tm ou communt nee r ecrsrons a n our overnln ocuments en ance rrness a ctenc Encoura e cr zens VE ASSIS am comml o cont n u tn meanrn to arme S lam e tca nu nng our communl sor can e enJoy or gene ons please list any relevant qualifications or experience you possess that would enhance the mission and goals diSCUSSIO SW e rgen ys U yrng oca p an n rng ocumen
please list any local area associations, boards, commissions, foundations, or companies in which you have an investmenl, or serve as an officer or director:
Carmel Ca
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Dav Lvnq Real Estate, REALTOR
Course of Stu De ree Year s
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Coll Pre Di Leland Hiqh School Colleoe Preo.
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en ror eal Estate ervice Desi na on
at ona As oS CIation of Rea to
Revised July 16,2019
of the board(s) or commission(s ) for which you are applying:
Education:
Attachment 1
Organization
Po sition
Chateau de
Year 201
Year
Organization
Ene Talk Radio
nor ublic service civic or volu ctivities
Position rketin & Sales Director / P n I
Organization:
Carmel ResidentsAssociation-Boardof-Directors
Dircctor
Organization
VIPS - Volunteer in Po ice Service
Position: , Volunteej P-atrcLAgstslils1ar C-a$rt-e1fallce-Oepartment.
Organrzation
ls on Wheel IV ntere Pe
Y ear:2023-2024
Year:2023-Present
2021-Present
2024-Present
Dece 6er 14 ?O 4
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council tontributes to making carmel by the Sea the special place it is. The City of Carmel-by-the Sea thanks you for your interest in serving on a city board or commission' Return apptication to the city clerk's office, East side of Monte verde street, between ocean and seventh Avenues or mail to PO Box ac, carmel-by-the'Sea, 93921, attention: City Clerk's Office' Positron tch ndraiser Yeat:2 I
Revised July 15,2019
Emolovment Exoerience (Start with Most Recent):
Organization:
Position:
SPCA of Monerey County
Volunteer Cashier Shop & Telethon Fundraiser Operator
Carmel Cares
Board of Directors
Attachment 1
DAVID O'NEIL
Carmel-by-the-Sea is the epitome of proper preservation and advancement through charming architecture, natural landscape and commercial development.
While in France remodeling a chateau, opening it to the public and helping with local development, I used Carmel-by-the-Sea as the prime example of the perfect balance of architecture, nature, real estate, localenioyment, tourism, and commerce.
I have profound respect for Carmel-by-the-Sea and would be honored to be of service in its continued protection and development.
OBJECTIVE:
Planning Commission or Forest and Beach Commission
TECHNICAL SKILLS:
Extensive participation in various Carmel City meetings, plan design and review land planning and development, property management. submittals/ budgets/RFls for commercial and residential, historic research, coordinating cont-ractors, pre-planning in 3D Software/Sketch-up, PowerPoint, and Photoshop for architects/designers/clients, web design, commercial and high-end iesidential real estate sales and marketing, and 1031 tax deferred exchanges.
PERSONAL SKILLS;
Love of architecture and histoly, excellent listener, patient, reasonable' optimistic, obiective, forthright, understanding, sympathetic, collaborative' perceptive. and a diplomatic communicator, facilitator and negotiator' RELEVANT EXPERIENCE:
2021 - Present - Full time resident and volunteer in Carmel-by-the-Sea:
Excellent understanding of the designs, landscape, architecture and commerce of the town demonstrated at many city meetings in Carmel' and other municipalities both state, national and international' Have a vested interest in the long term development of the community' Volunteer for Meals on Wheels, SPCA, Carmel Preservation Association' Carmel Cares, Carmel Womant Club, Carmel Rotary, and PacRep' 2OO7 - Present - Commercial and Residential Real Estate Agent:
Excellent understanding of values, pricing and marketing Negotiations and contracts.
Discerning architecture and design observations'
1O31 exchanges education and processing.
1998 - Present - Commercial & Residential Construction
Commercial and historic remodels and tenant improvements' Property management for both residential, commercial and HOAS 3D Attachment 1
visual plans for architects and clients.Management of plans, submittals, RFls and correspondence.Liaison with contractors, owners, HOAs, architects, design boards and
municipalities.
2005 - Present - Land Planning/Development & Landscape Architecture Work with clients, planning departments and communities to approve concepts, mixed use development and international large scale development.
Negotiate needs between parties to find alternatives and solutions.
Listen and communicate clearly to determine needs, benefits and costs.
VOLUNTEEX EXPERIENCE:
Carmel Cares
Board of Directors, Co-Chair
Carmel Residents Association
Event Planning, Management & Civic Leadership
Carmel Police Department
Volunteer in Police Service - PR & Security
Pacific Regertory Theatre
Event Pla nning & Fundraising
Carmel Rotary
Event Planning
Carmel Chamber of Commerce
Public Relations & Event Management
Meals on Wheels
Fund Raising, Dispatch, Database & Event Management
SPCA of Monterey County
Cashier Salesperson & Fund Raising
Stop AIDS Proiect
Operations Managel, Fund Raising & Human Resources
Uassociation 3P I Pass6 Pr6sent Patrimoine
French Historic Association
Rtritanthropist, Event Manager, Donor, Community Development, and PR MORE iNFORMATION:
PROTECTCARMEL.NET
CARM ELCOASTAL.COM
LANGUAGES:
English and French
Attachment 1
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JAN 06 2025
Offic€ of the City Clerk
NAME bot r J Q.Sr"t,6 DATE \/4lzcz5
RESIDENCE ADDRESS l crry Cc\fiNel zp qb12l
MAILING ADDRESS C|TY C".trn" ( Zf p o,
RESTDENCE PHoNE BUSTNESS pHoNE
en,tnrr
mtssron election:
You may apply for mo.e than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.
Will you b€ available to attend board/commission meetings regularly? Revised July 16, m19
g1'Tt f
Community Activities & Cultuaal Commi6sion (m..16 rh6 sccdd Tucactay ol the month ar 9:30 a.m.) Harrison Memorlal Library Board of Taustees (m..t. th.loudh W.dnosday ot th. rndrrh at 9:oO a.m.) Planning Commission (m.ets th. s.con.t W.dn.sday or th. month at 4:oO p.m., tour of insp.ctio al 2:oo p.m.) Forest & Beach Commissron (m..ts thc s.c6d Thursday of tho m6rth ar 3:3o p m.. to.Jr of insp.ction ar 3 p.m.) Historic Resources Board (m.oE th. thkd Mdday or rho m.nth ar 4:Oo p m . torr ot tnsp.dton .t 3:1s p m.) Board of Appeals (onco snnualry dnd 6 .n as-no.d6d basts) v*
APPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.
q
HOW LONG HAVE YOU LIVED IN CARMEL.BY-TH5.5542 i 5VC,<r\ Attachment 1
All members of boards and commissions are subject to the Confict of lnterest Laws of the State of Califomia and are required to submit Form 700, 'Slatement of Economic lnterest," within 30 days of assuming office. Form 7OO must be flled annually thereafter, and within 30 days of leaving office as well. ln accordance with Assembly Bill (AB) 1234 appointed members are required to atlend Public Service Ethics Education upon appoinlment and every t\nlo years hereafter.
Do you agree to file all requiredstate
Conflict of lnterest Code? YEfl
Reason for lnterest in the Position:
<oo o{k.f,-/tr
ments in a timeIy manner as prescribed by law or the City's N
Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) op corpmission(s) for which you are applying:
See qtla.\d^
Please list any local area associations, boards, commissions, foundations, or companies in which you have an investm
No "e
ent, or serve as an officer or director:
lnstitution Cource of Study Degree Year (s)
cts t eftn l C4 Eqt l.{r2
Revised July 16,2019
Education:
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Emplovment Experience (Start with Most Recent):
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r*tTfir:[qftla IEIlEffiIIi! CclL-+ d, i n\ Year: 2o \ -2A\q \ /4 lzo>S
Date
Citizen knowledge, interest and participation are vital ingredienG to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is. The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission.
Return application to the City Clerk's Office, East side of Monte Vede Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.
Revised JUV 16,2019
Prior public service. civic or volunteer activities:
Attachment 1
Carmel by the Sea Application to Serve on the Forest
and Beach Commission
Reason for lnterest in the Position:
I walk the white sand beach every weekend with my wife and our two dogs which allows me to keep in tune with the main issues that are facing our top tourist attraction. With the past two years of major storms, access to the beach from the 8th Ave dune is no longer possible and 2 stairwells from Scenic Ave need repair which further limits public access. ln addition, those 2 years of storms have potentially undermined the walls and supporting rock features that protect Scenic Drive from being compromised. As I see it, these are some of the Beach issues that must be addressed if the City is to maintain the crown jewel of the local economy.
I walk my dogs 3-4 miles per day throughout the urban forest that surrounds Carmel and l'm aware of the number of trees that we've lost during the past two seasons of winter storms due to the epic wind events and many other trees that were removed inbetween storms because of concerns that they might fall. There is a Forest management plan in place and it's the Forest and Beach Commissions responsibility to make sure that it is followed and updated so that the forest is maintained for future generations.
Because we live in a Village in the forest by the sea, I feel that it is important to ensure that both the beach and urban forest are fully maintained in the short term and that proper measures are put in place for their long-term preservation. One way to accomplish this is to be a responsible/involved resident and volunteer to serve on the Forest and Beach Commission as ! have done previously.
Attachment 1
Please List anv relevant qualifications or experience that u possess that would enhance the missions and goals of the board(s) commission(s) for which vou are aoplvins:
I previously served on the Carmel by the Sea Forest and Beach Commission for 8 years from 2011 -2019 and during the two terms, I was the Chair for 3 % ol those 8 years. For the two terms, I was appointed by 2 different mayors, Sue McCIoud and Jason Burnett, respectively. During my tenure as the Chair, the original Beach Fire Management Program was thoroughly vetted in many meetings and was approved by the Coastal Commission. We also updated the Forest Management Plan and put into place more strict guidelines for Tree replanting and subsequent monitoring by the city during my tenure.
The North Dunes habitat restoration project was also started during my 2nd term. Beach and Shoreline assessments from a local Coastal Biologist were completed 1-2 times during my two terms and I hope that something as complete as those surveys is still being done today.
From those assessments, public works projects were completed on the 13th Ave cove to shore up the infrastructure supporting the wall.
Attachment 1
-)--brd + k^ul,'-- t\Yy
neS,l-l,--CAPPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance wilh the Public Records Act, submitted applications and attachmenls are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published lwittr signatures and personal contact information redacted) in the agendas of relevanl meetings ofthe City Council, boards and
NAME IJ
commissions
,,, ?37A1
0.4 zlP t)
&\-
RESIDENCE AODRE
MAILING ADDRESS
RESIDE PHONE
EMAIL
HOW LO
CIT
SINESS PHONE
You may apply for more than one Board or Commission' Please note' however' thet membars shall nol serJe jimuttaneously on more than one Council'appointed Board or Commission' HAVE YOU LIVED IN CARM .BY-THE.SEA? a/
Board Commission Selection:
Will you be available toatlend board/commission meetings regularly?
RECIIVTD
JANO320
BY
Activities & CultLrral Commission (mccts thc secod Tuesdav orthe month at 9 3() a m ) Community
Harrison Memorial Library Board of Trustees (meets the tourth wednesdav of the mohth al 9:oo a m ) Planning Commission (meets the second w'dnesday of thc month al 4roo p m tour ofinspectacn at 2 OO P.m.) Forest & Beach commission (meels the sec6d Thu.sday of the month at 3:3o p m" tour or hspeclion el 3 p'm ) Hrstoric Resources Board (mccts thc third Mcnd6v of thc mohlh at 4:oo p'm ' tour of inspection at 3:15 p m') DATE ls lao^t
Board of Appeals (or'ce annuallv and 6 en alneeded t'6sis) Revised July 16. m19
Attachment 1
All members of boards and commissions are subject to the Conflict of lnlerest Laws of the Slate of Caliromia and are required to submit Form 7OO. 'statement of Economic lnterest," within 30 days of assuming oftice Form 700 must b€ filed annually thereafter, and within 30 days of leaving office as well. ln accordance with Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Education upon appointment and every lwo years thereafter.
Oo you ents in a timely manner as prescribed by law or the City's agree to flle all required€lzlem Conflict of lnterest Code? YEflAI
Reaso lnterest in Position: Fx B
please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which yo a ng:
Please list any local area associations, boards, commissions. foundations, or companies in which you have an investment. or serve as an officer or director: Yi,rvrrn-- I'Jr:..r. ,4.
lns tion
1 Course of u
Revised Juty 16,2019
Education:
Degrte-Year (s)
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Attachment 1
Em Ex nence Sta
Prior public servi ce, civic or volunteer activities:
Organiza
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Citizen knou,ledge, inlerest and Paiticipation are vital ingredients to the delivery of high-quality public services.-Tire richness that comes from citizens sewing in advisory rolcs to the City Council ;ontributes to making Garmel by the sea the special place it is. The city of carmel-by'the sea thanks you for your interest in serving on a City board or commission' re Date
Organization
Position: Year
Organi
Year:
Organization:
Position: Year:
Year:
oreani(1il
Position: \
Year:
orsanif\
Year: Posi
Revised July 16,2019
Return application to the City Clerk's Office, East side ol Monte Verde Street, between Ocean and Sevenlh Avenues or mailto PO Bor iC, Carmel-by'the-Sea, 93921, attention: City Clerk's Oftice' Attachment 1
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3615 r!$ ex1:0?
Oty ot Carnrergy-n+Sea
JAN u8 2025
Offce of the
APPLICATION TO SERVE ON A CARMEL-BY.THE-SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, submitted applications and atlachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.
NAME Cktu L*tnd DAIE ot -o].57 {
REstoENCE Aggpgss htrY (+?4€L- ztp 4?12-l
cfiY zle.xu- zP 4 47A
RESIDENCE PHoNE P BUSINESS PHoNE 4*TC
EMN
HOW LONG HAVE YOU LIVED IN CARMEL-BY.THE.SEA? €o leaz-1 goard or Comlnbsion
You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.
Community Activities & Cultural Commission (meets the second Tuesd6y or lh. mohth at 9:30 s.m ) Harrison lMemorial Library Board of Trustees (meets the Jourth weclnesday of the marlh at 9:oo a.m.) Planning Commission (me.ts thc s.cond wedncsday of tho month al 4:oO p.m., tour of inspectio at 2:0o p.m.) ,/ Forest & Beach Commission (mcets the second Thursday of the month at 3:30 p.m.. tour of inspection at 3 p.m.) Historic Resources Board (meets the third Moriday olthe moith at 4:oo p.m., tour of insp.ction at 3:15 p.m.) Board of Appeais (once annually and on an as-needed basis) will you be available to attend board/commission meetin g rqul"ayz Y€1 RevisedJuV 16,2019 -
MAILING ADDRESS
Attachment 1
AII members of boards and commissions are subiect to the Conffict of lnterest Laws of the State of Califomia and are required to submit Form 700, 'Statement of Economic lnterest,' within 30 days o, assuming office. Form 700 musl be filed annually thereafter, and within 30 days of leaving office as well. ln accordance with Assembly Bill (AB) '1234 appointed members are required to attend Public SeMce Ethics Education upon appointment and every two years thereafler.
Do you agree to flle all required state
Conflict of tnterest Codo? YEUI
ments in a timely manner as pre3cribed by law or the City's N
Reason for lnterest in the Position:
oa
N C
Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
L N M
o
Please list any local area associations, boards, commissions, foundations, or companies In which you have an investment. or serve as an otficer or director: I
lnstitution Course of Study Degree Year (s)
L ? c.J.---H.ca. * t
Revised July 16,2019
Education:
424 kt,rALu<.4
Attachment 1
tion:
a- I E€ *trkx<-v c-V, ?4ast 41 1- 4
Position: Yeer
Organization:
Position Yea,:
Organization
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Emolovment Experience (Start with Most Recent)r
Prior oublic service. civic or volunteer activities:
Orosnizalion: - ?-effie g€ *TTa.ct+4t7 a.v. ?l<. s A-l
Year:
et- og- 262-{
sig Date
Citiren kno ledgo, intere6t and participation are vital ingrodients b the delivery of highquality pubtic services. The richness that com€s from citizens eewlng in advisory roles to the Clty Council contributes to making Cermel by the Se. the special plaee it is. The City of Carmel-by-the Sea thanks you for your intorsst in serving on a City board or commission.
Retum applicdion to tho Clty Clerk's Office, East eide ol Monte Vetde Str€et, belwsen Osean and s€vanth Avenue. or mail to PC, Box CC, Clrmel-by-the€ea, 93921, anonfion: City Clatk'3 Offico.
Position:
O€anization:
Position: Year
Organization
Position: Year:
Revisld July 16, 2olg
Attachment 1
GAIL LEHMAN
EDUCATION:
Cornell University 1957- 1960
Harvard College 1959
New School for Social Research 1960-1961
New York School of Interior Design 1963-65
PROFESSIONAL AFFILIATIONS:
American Institute of Architects, (affiliate member)
Institute of Business Designers
Design International
Central Coast Art Association
National Society of Acrylic Painters
Women Artists of the West
SERVICE:
Interior Design Guild of Monterey Bay,1980-84, President, 1983-84 Soroptomist International
Chamber of Commerce, Santa Cruz, San Francisco, Monterey City of Monterey, Design Review Board L977-78
City of Carmel by the Sea,
Planning Commissioner, Vice-Chair 2076-2022
Arts Council of Monterey County, Grants evaluator
HONORS AND AWARDS:
. Design International award winner 1983,1984, for
. "Excellence in the field of Interior Design and Space Planning." Design projects included in the :
"Compendium of Women in Design International"
"Prix des Femmes International" award for:
Excellence in commercial office design.
Certificate of special Congressional Recognition for selection as:
The Judge in " An Artistic Discovery" 2017
"The Congressional Art Competition for High School Students" EMPLOYMENT HISTORY:
GAIL LEHMAN FINE ART
Carmel by The Sea, California
1/2000-Present
See :Artist Bio at: www.gaillehmanfineart.com
PROFILE
Attachment 1
1/1988-Present
2/7977 to 2005
5/76 ta 2/77
THE GOLDEN MEAN, LLC
Carmel by the Sea, CaliFornia
GAIL LEHMAN AND ASSOCIATES
Carmel By The Sea, California
MILTON SWIMMER PLANNING AND DESIGN
Beverly Hills, California
Position: Owner, Designer, Project Manager
Supervised the design and construction of thirty-six
homes in Washington, New Jersey
The majority in Carmel by the Sea, California
Position: Owner. Project Director/Desig ner
Responsibilitles: Principal Designer, Long range feasibility planning, space evaluations for lease negotiations, project coordination, project design, marketing, coordination and direction of office personnel.
Major Clients :
American Tin Cannery
Bayou Cafe
Crocker National Bank Building
Dalgety Foods
Dominican Santa Cruz Hospital
Fort Ord dining room, disco, modular units, barracks)
Fortuna Communications
Hartnell College, Child Development
Hudson, Martin, Ferrante & Street
IBM Corporation, on call field consultant
Lakin-Spears, law office
Lavorato & House, Law building
Robert Louis Stevenson School
Salinas Public Library
University of California, San Francisco
UCSF/ Stanford Health Care
UCSF Long Hospita l/Ped iatric
(Floors six and seven)
Position: Project Director, Senior Designer
Responsibilities: Coordinate and direct projects for major corporations. Supervise initial space planning, working drawings and construction in progress.
2 Attachment 1
3/77-9/ ENVIRONMENTATRESEARCHANDDEVELOPMENT
Beverly Hills, California
Position : Project Director/Designer
Responsibilitiesi Identical to previous position
Major Clients:
Ayre Jorgensen MacDonald
Billy Jack Productions
The Colwell Company
Ernst & Ernst (Salt Lake City)
Kellog & Andelson
National Medical Enterprises
Peat, Marwick, Mitchell (New Orleans)
Prudential Insurance Company
Rosenfeld, Horn, Denton & Harrell
Shapiro, Robin, Cohen & Powell
9/73. SAPHIER LERNER SCHINDLER ENVIRONETICS
West Los Angeles, California
Position: Project Director
Responsibilities: The same as above.
Major Clients:
Major Clients:
Buckeye Realty & Construction
Columbia Savings & Loan
Freedman & Low
Korean Exchange Bank
National Distillers & Chemical Corporation
Gate Realty, Inc.
Harbor Insurance Building
Johnson & Higgins
Monogram Industries
Tishman Reality & Construction
Unionamerica Insurance
(Los Angeles, San Francisco, Dallas, Houston and
3 Attachment 1
9/70 to 9/73
New York)
Urban Projects, Inc.
Major clients:
Avco Center
Charles Dunn Company
Dillingham Development Company
S. Jon Kreedman Company
Matlow- Kennedy Corporation
The Realty Group
The State of California
Shell Oil
Tishman Realty & Construction
COUNTY OF LOS ANGELES
Department of Health Services
LAC-USC Planning Division
Los Angeles, California
Position: Senior Project Planner
Responsibilities: Design, plan and execute
schematics and working drawings for major county
hospitals. Write service and facility programs for
capital projects. Conduct feasibility studies to
determine optimum utilization of facilities.
Position: Director of Technical Services
Responsibilities: Supervised production control
operation. Duties included direct supervision of
Draftsmen, Detailers and Tenant Development
Project Directors. Responsible for job scheduling,
determining building standards for construction, final
approval of working drawings, building permits and
computer operation. Acted as major contact
between company, tenant and construction
coord inators.
4 Attachment 1
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JAN 07 202s
Otrce ol the qV Cldk
APPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, submitted applicalions and atlachments are considered public records and will be disclosed upon receipt of a public records requesl. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings ofthe City Council, boards and commissions.
NAME Jo:6Fr D ir.Jucci DATE o r /oc l-o z-{
RESIDENC E ADDRES c,rv C^^-.lt
ctTY < a.,"*,(
RESIOENCE PHON BUSINESS PHONE SArv\E
EMAIL
HOW LONG HAVE YOU LIVED IN CARMEL-BY.THE.SEA? 4o-{en44= rvr o"'t\s 4 o -lequ,-r /9 n, ",-.
Will you be available t attend board/commission meetings regulady? -
-
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d t! l.J r./L
You may apply for more than one Board or Commission' Please note, hoflever' that members shall not serJe jimultaneously on mo.e than one Council-appointed Board or Commission.
CommunitY
Harrison Mernorial Labrary Board of Trustees (mccts thc fourth wedn's'lsv olthc mo.lth tl 9:oo a m') Planning commission (m.cts tha sccond wcdnc'd'v o' th' month ai 4:oo p'm iour ol lnspcction at 2:oo P.m-) A Forest & Beach commission (mcels th. s.c6d Thursday of the mdlth at 3:3o p.m . l@r ol l^sp'cllon al 3 P'm ) Historic Resources Board (mccts thc ihlrd Mdd6y ol the mq1lh at 4:oo p m. tc.rroflnspccttonat3:15Pm') Ebard of Appeals (-c. annuallv.nd dr .n een'Gd'd bsgs)
Revised Juty'l6.20ll
ztP q7q<(
ztP q3la ) MAILING ADDRESS
Board or Commission Selection:
l!o
Activities & Cultural Commlssron (m.cl3 th. sccod Tu'3dav of th6 rnooih tt 9r3o a m ) Attachment 1
All members of boards and commissions are subject to the Conflict of lnterest Laws ofthe State of Califomia and are required to submit Form 700, 'Statement of Economic lnterest,' within 30 days of assuming office. Form 700 must be tiled annually thereaner, and within 30 days of leaving of{ice as well. ln accordance with Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Education upon appointment and every t\,rc years hereafter.
Do you agree to flle all required statemonts in a timely manner a3 prescribed by law or the city's Conflict of lnterest Code? YEUI N
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Course of Slu ree Year lnstitution 4- G<vt ir{ thre<A( Mvlu-o Ari ! C r.r I t q'?
Revised July 16,2019
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Date
Citizen knowledge, interest and participation aie vital ingredients to the delivery of high-quality prlirc ""-i""".-fie richness that comes from citizens serving in advisory roles to the Gity Council iont.iurtes to making Carmel by the sea the special place it is. The city of carmel'by-the sea thanks you for your interest in serving on a City board or commission' Retum application to the city clerk's oftice, East side of Monte verde street, between oceao and seventh arlnr"i'Ji ."ir to Po Bor 6c, Carmel-by-the-Sea, 93921, attention: city clerk's office' S€1.'r
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Position e !eF.11- P /LG e/lt t{o{,J t\ Year: t o
Revised J!ly 16,2019
Emolovment Exoerience (Start with Most Recent):
Prior oublic service. civic or volunteer activities:
Attachment 1
o
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Ptq -Cwt,n,ssn ksiltf
Glty d Ca.md€fTtre.S..
JAN 0 7 2025
Office ol the City Clak
APPLICATION TO SERVE ON A CARMEL-BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Acl, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact informalion redacted) in lhe agendas of relevant meetings of the City Council, boards and commissions.
NAME i(e,ri,.' t\.aet: rf I />r>zsRESIDENCE ADDRESS cmy (qrael zre!1;111 zP q17U
RESIDENCE PHONE BUSINESS PHONE
EMAIL
HOW LONG HAVE YOU LIVEO IN CARMEL.BY.THE.SEA? V'rq,>
MATLTNG Rooness - CITY (irm<l
\
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--r
Board or Commission Selection:
Will you be available to atlend board/commission meetings ]egulady? RevisedJuV 16.2010
community Activities & cuttural commission (mccts the second Tuesday otthe month at 9:3o 6.m.) Harrason Memorial Lib.ary Eloard of Trustees (mecE or. fourth wedhcsdBy olth. mdrth at 9:oo s.m.) Planning commission (mects the s€coid w..hesclsy d the mohth st lt:oo p-m-, tour d inspcc-tio,r al 2:oo p.m.) Forest & Beaoh Commission (meets &! sccdrl Thurs.try of th! mdtth 6t 3:30 p.m.. tqrr of inspcction at 3 P m.) Historic Resources Board (m..ts thc thnd Mqrdey ofth€ mqrtn at 4:oo P.m . lcur of insgcction al 3:15 p.m.) Elcard of Appeals (d|c. annually end dt an as-nccd,ad b€3ls) I
IaI
I
I
ve>
DATE
you may apply for moae than one Board or Commission. Please noto, horirevor, that members shall not sar\re jimultaneously on more than one Council-app6inted Board or Commission.
Attachment 1
AII members of boards and commissions are subject to the Conflict of lnterest Laws of the State of Califomia and are required to submit Form 700, 'Statement of Economic lnterest,' within 30 days ot assuming office. Form 700 must be filed annually lhereafter, and within 30 days of leaving office as well. ln accordance wilh Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Educalion upon appointment and every t\rro years thereafter.
Do you agree to llle all requiredsllle
Conflict of lnterest Code? YE{
|
ments in a timely manner as prescribed by law or the City's Reason for Inlerest in the Pos on:
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Please list ission and goals any relevant qualifications or expenence you possess lhat would enhance the m of the board(s) or commission(s) for which you are applying:
please list any local area associations, boards, commissions, foundations, or companies in which you have an investment. or serve as an officer or director:
lnstitution Cource of Study Degree Year (s)_
I 9LD 2G.D
na 9s9
Education:
{,*".-. P.-lu, -+*
1it,"I;-#
Revised July 16,2019
Attachment 1
(o,*.<-l t1h< te-,t LiLt,< r. t
position: .4=: L,E;;,:.an ( i"'.1 ,tt ,J{ be<:o,ti,a .1 ro!,rl\ Yeac 2-o)-O a Oroanization: " lqkl vr'f {+^l,wuL-w, | 4. Positida6 : eql-i -t- Year'ZJO) -2ot4, Oroanization: '6e-,-* lVl.y^ JqrA^AFosiion:71o.+ p"l".-.or-' Year TLaU ->o.>3 Organization:
lau brps Voluu er
Position: E> L Year: 14 -t1
Organization:
Position: Year.
Position Year:
7 -z
Signature Da
Citizen knowledge, interest and participataon are vital ingredients to the delivery of high'quality public services.-ire richness that comes from citizens serving in advisory- roles to the City Council tontributes to making Carmel by the Sea the special place it is. The City of Carmel'by-the Sea thanks you for your interest in serving on a City board or commission' Return application to the city clert's office, East side ot ilonte verde stteet, between ocean and seventh Avenues'or mail to PO Bor CC, Carmel-by'the-Sea, 93921, attention: City Clerk's Office' Organization:
Emplovment Exoerience (Start with Most Recent):
Prior oublic service. civic or volunteer activities:
Organization:
Revised July 16.2019
Attachment 1
pAl-tunt 4
Wmtssrm /r^f
Clty of CarmetBy-The-Sea
JAN 06 202s
Office ot the City Cterk
APPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact informalion redacted) in the agendas of relevant meetings ofthe City Council, boards and commissions.
NAME Mel Ahlborn
RESIDENCE 4pgpggg 91ry Carmel Ztp 93921
MA;L1NG ADDRESS 6g1y Carmel Vp 93921
o
n
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RESIDENCE PHONE
EMAIL
HOW LONG HAVE YOU LIVED IN CARMEL-By-THE-SEA? B+ years
Board or Comm ission Selection:
you may apply for moie than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council'appointed Boaid or Commission.
Communrty Activities & Cultural Commission (m.!ts thc sccod Tu.sdav of the mnlh al 9r3o . m ) Planning Commissio n (m.cts thc sccond w.dn cadav of th. month al 4:oo p.m. tour ol ansp.ctin at 2:oo p m' ) Forest & Beach Commigsion (meels the secmd Thursdav orthe mooth at 3:30 p.m , loJr of inspection al 3 P'm') Historic Resources Board (m€.ls thc third Mqtdav of the m6th al 4:00 p m , t@r of inspection at 3:15 p.m ) will you be available to atlend board/commission meetings regulady? Yes, of cou rse Revised Jut 16,2018
96E 06 Jan 2025
BUSINESS PHONE
Harrison Memorial Labrary Board of Trustees (meets the roudh wednesdav of the mc.ith al 9:oo a.m.) X
Board of Appeals (6ce annually and on an as-needed basis) Attachment 1
All members of boards and commissions are subject to the Conffict of lnterest Laws of the State of Califomia and are required to submit Form 700, 'Statement of Economic lnterest," within 30 days ot assuming office. Form 700 must be filed annually lhereafter, and within 30 days of leaving ofllce as well. ln accordance with Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Education upon appointment and every two years thereafter.
Do you agree to flle all required statements in a timely manner as prescribed by law o. the City's Conflict of lnterest Code? YE N
Reason for lnterest in the Position
lamd invested in the future of Carmel the-sea and its uni ue charm interest in otnt the Plannin Commission 5tems rom a desire lo contribute to the thou ttu I rvation and develop ment of our community, balancing groMh with sustainabili and innovation. lva uet city's rich histqy, aesthetic beauty, and quali of life, and I am eager to exp ore how no ogrca advancement5 can be t ully integra to en ance community infrastructure and ensure sustaina pEnning. My skills and experience can bring valuable perspectives to t rng so utions
he commission s decision-making process, comlinin il
respect tra Itton wrt tn
Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
. My q work as an enqineer, consultant, and programmer has consistently placed me as an integral member of client-facin proiect teams. ln the context of a "client" would be the people of Carmel. cily commrsston, mY . I have worked in thelields ol aerospace manufacturin p; residential, multiJamil y, and commercial real estate mana geme nt and renovation; CAD desi pn and custom build for clients in National Historic Landmark properties; and, consultation with architects on the historic, svmbolic, and aesthetic needs of my clients. . My regulatory experi ence includes extensive engapenrent with H( lDLA, the Housing and Community Developmenl Depart ment of the City of Los Angeles. r lf seated as a Pl.rnn in Commissioner, I would support initiatives that lore how best to streamline the ci 9- rocess for devel ent. A review of these es has the potential to imprcve accessibility and comp iance while offering the ciry its businesses, and prop erty owners the opportunrtv k) save time and money. Representin the people of Carmel, decisions and eries would be uided b the ci 's Ceneral Plan Munrcrpa IC e, Loca Coastal Plan, toBet er with the archived history of approaches taken by past councils and commissioners Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:
rll mination Stu io. Owner
lnslitution Course of Study Degree Year (s)
Tufts U niver I
niversit o ra
CLA
Archeolosical Science.,t4aferials-IeS lng
Market tnq, Certificate
Revised July 16,2019
Education:
Attachment 1
org
tlll
anization:
umination Studio, Owner 1989-present
Position Year:
2015-2020
Organization:
Contractor - Prosrammer and Multimedia Specialist
Position Year
Organization:
Rirhard lv'larF)nnald Strrdioc - ArlarLetino l')ircctor 2012-2015 Organization:
Carmelite Monaster Volunteer
6 lanuary 2O25
Signature Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making carmel by the sea the special place it is. The city of carmel-by-the sea thanks you for your interest in serving on a City board or commission.
Retuan application to the City Clerk's Office, East side ot Monte Verde Streel, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.
Year
Oroanization:
Cirmet Cares. Volunteer
Posilion: Year:
Oroanization:
ECVA, Inc (501c3)- 25 years of service
Position Year
Revised July 16,2019
Position: Year.
Emolovment Experience {Start with Most Recent):
Prior oublic service. civic or volunteer activities:
Position:
Attachment 1
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Gtyol Cam+By-The.S€e
JAN 0Z zozs
Offce o, Ule Oty Clerx
APPLICATION TO-SERVE ON A CARMEL.BY.THE-SEA CITY BOARD OR COMMISSION - -_, ln accordance with the public R€ rec.ords and *,,, o" j,"",o]."a0", \ccords Act' submitted applicalions and a achments are considered p,Jbtic u:nf m*il j,,1Hffkt#il:Hi#?J: j:r%i:,ilTff :ffjttt[::Jt""":n::a?n:Ti NAME
RESIDENCE ADDRESS
MAILING ADDRESS
RESIDENCE PHONE
EMAiL
nY +L-'*:{i.,.,,9' ztP t<??-l ffiYW zrp 13<)-
DATE
C
How LoNG HAVE you LrvED rN cARMEL-By_THE-sEA? Lqn
I?: .", appty for more than one Board or Commis not serve simultaneously on more than one Councilsion. Please note, however, that members shall appointed Board or Commission. g\'T1,6
a
7 -
Com IJ nity Act IV rt es & Co SS o
v th I 30
Ha ll son M la L bra ry Board T ust
tour of inspection at 2:OO p m )
a nn ng Co SS
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ores & 8ea h Co
Th th 30
Historic R Boa rd M :oo 3 5
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wiltI you be available to altend board/con
re,: JLl, ,d.:0r9 xmission meetings ,€gularly?
BUSINESS PHONE
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Attachment 1
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Fri::i:'fffi:Jii,ffi',"#:lj-.l(S:]Jffi;Ji:,?;::#I*^ are required,oa,end pub,ic service Ethics Do you agree to file a ll require d state sp Conflict of lnterest Code? YE ments in a timely manner as prescribed
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by law or the City,s
Reason for lnterest in the pos on
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- Vaa4 ",.-\., Please Iist any relevant qualificatjon +01 *LL s or experience you possess thal would en hance t and goals 4/V--a.l._
of the board(s) or commission(s) for which you are applying 1*,
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a d. PIease list any local areaas*m;.ft[ *-t.-
an rnvestment, or serve as an offlcer or director
4 ards, commissions, founda
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ons, or companies in which you have
fa!'-'t 4- o-z a=fu
lnstitution
ourse ot Stud ree Year
Revised July 16.2019
Education:
Attachment 1
lo me nenc e Sta rt wi hM ec nt
Oroaniz alion +
Position
Or9anrzation Year
Positio;
organizati on: Year:
Position
Prior public service, civic or VO lunteer activities: I Yearl
Org
Position
anization
organization Year
Pos tion
organization
Position
Year
Year
!
S nature
!.i.tj.1,e_n_tnoyteOOg, interest and participarion are vitat inqrec i"ii@f;"'*:J':ll;';:'a.r comes i.., ",i"","'L=Jr""l,i::,!!i;]fi:l?lli,l"nl1,ii33,"",, thanks you r",' v.,,, iitJl"r;:1I;;".,",:".i?"r":1,:,::""1;";,]*;; bll,i,ii-lliil,"" Return application to the Citv Cte Avenues or mair,,Ecib-*'3"1EIl,iffi;5t1j,3:#,:ii::,f;til,Bij;*.ffii"?""an and seventh Revised Juty j6, 2019
Attachment 1
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City o, CarmetBy-The-Sea
JAN w2025
citrfird5nf;bryi-tll%T"
JAN 10 2025
Olfice ol the CitY Clerk
"h1/LAPPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the PuHb Reco.ds A.t, submined apdications and attacknents ate considered p.tblic records and will be discbsed upon receipt of a public records r€quesl. Apdbations lIEy also be puMshed (with sbnatures and pefsonal contaci infofinatbn redsc*ed) in the agendas cf rebMar rneetittgs of the City Councit. boards and commissions.
NAME /\/arr. ,,Q-zzrn DATE /-,/o -2o'z-S
RESIDENC p apgpEg CIT\G *",o <-
MAILING ADDRESS
Wtl you b€ availaue lcstlend b@rdrcorrmissioo tn€etngs r€gul'tf R.rit d Jury tA 23tg
gny3a-.na,*
ztP 9 39 2-/
71p esJ u/
RESIDENCE PHONE BUSINESS PHONE
EMAIL
HOW LONG HAVE YOU LIVED IN CARMEL-BY-THE-SEA? 2 yz-s € mar '
Board or Commission S€loctlon:
you may apply for moro than ono Board or Commission. Please note, hos,ovot, that members shall not s6rv€ simultaneously on moro than one council-aPpoint€d Eoard or commission. $\
?
-
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E. o
Community Act|vlties & Cultural Commission (me.ts thc sccdrd Tu€sdav orlh. .not\lh Et 9:3o a m ) Harrison Memonal Labrary Board of Trustees (meets the f@rth wcdnesday ortho mcnlh at 9:oo a m ) Planningcommission(m.Gtsth.sec€adwc.hcsdayofthc.rEothrl4.oopm.to.!r.'rinsD.ctia,elzoopm) Forest & Beach commasslon (me€ts tn€ secstd ThursdBy otlhe mdrlh st 3:3o p m. tcur ol lns?edon at 3 p.m.) X HrstoricResourcesBoardlmeersttenrdirqldavollh.mcnthat4oopm.lc.,rolrnsP€cridat315pm) Board of Appeals rc.rcc.nnusny..d q! an .s-needed tais) \,,,,: <
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Attachment 1
All m€rnbcrs d boards ard commissims are $Sts'ct lo the Co.tril of lnteresl La!!,s ol the State ol Hitomia and are required to sr&nit Fdm 700, 'slatsnert oI Econqnic lnterest ' withir 30 days of as$mhg dEe. Fom 700 mu$ be filed annudly theredbr, and witin 3) days of tsav € office s uE[. ln accordarEe with AssemHy Bif (AB) 123{ 4pointEd mernbers arc reSired to atEnd PuUh S€rvice Ethics Education upon epointnerd and et try tlro )€8rs thetesftsDo you agrc. to flle all required ma mannor a5 pEscribed by law ot tho Gity's Gonflicl of lntarest Goda?
Reason for lnterest in the Position:
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of the board(s) or commission(s) {or whic\you are applying:
47 444. lyquqaata (g-s4A'lA) = -€A.L2 -rlLl-.ar-- .l-e -ye4r5 -94 7'r{Y$ A
r-rPa eze p7 7Z Z,.J<,-.it 4^,4 Z' <.a-<l <, /<} D AA ,/4 e.rexperience you possess that trculd enhance the mission and goals :<-
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Please list any local area associations, boards, commissions, fourdatims, or companies in which you have ar irwestmenl. oa serve as an ofter or director:
*,/tt
r lnstitution
G<-rf9:LA.a Szazs AJ
, C)u.aa-sr=2 , MSull y9-
Courss of Study Degree Year (s)
Co^,tt;€\ ucZ ,/79 -)
Revised Jrty t6,2019
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Education:
Attachment 1
Orgargzanm:
e-SrJ4 /.!S o 4.4 *c4 C>,Zto o p
Positim: S- a1!, s-i- /4AyA\ a Year: a
Oroart'zalirn:
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Positio.r: ft:6.-'
Organization:
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Position:
Prior oublic service. civic or volunteer activities:
Organiza!'on:
Poeition:
Year: Zt>€, 7
Ye{:
o{ganfzatirxr:
Posilion: Year:
Organizzlion;
Posilion: Yw:
/ - /o - 2-o 2{
Signalure Date
Citizen knorledgo, intor€s( and pa.ticip.tion are vital ingrediertts !o the dslit,3ry of high-quality public sol.ic6. The richness that oomst from citiEns sorving in advisory rdes to the City Gouncil contributos !o making Garmel by the Sea the special placa it b- The City of Carmel-bfths S€a thanks you for your int r€st in serving on a Gi$ hoard or conrmassion.
Retum applbation b the City Clorlcs Office, East side d Uonte Verde St eet. b€iu6en Ocean and Seventi Avenuea or mail to PtO Bor CC. CarmeHy-rhe-Sea, Clgrlt, atlerdon: City Clett'3 Otfcr.
R6vised Jut 1A 2O'|9
Emplovment Experience {Start with tost Recent):
t- Yea'. Zoto - a-Ot
I
Attachment 1
Jfit{ 10'25 Ptr315t
crydCffirclqfrls$ea
JAr{ l0 2025
Olfco ot fi€ City Clefi
APPLICATION TO SERVE ON A CARMEL.BY.THE.SEA CITY
BOARD OR COMMISSION
ln accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signalures and personal contact information redacted) in the agendas of relevant meelings of the City Council, boards and commissions.
NAME faer"R LIHN DATE ZoZSRES;DEN6EADDRE55 CITY Q^f'r'a- aP 13qz/ MAILING ADDRESS aP Tsez 7
RESIDENCE PHON BUSINESS PHONE
EMAIL
How LoNG HAVE you LrvED rN cARMEL-By-rHE-sEA? / 5 1rs
goard or Commissio
.
You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.
CITY k r-eL
tc m:
-T'tt
Community Activities & Cultural Commission (meets thc sccond Tuesdsy ot the month ct 9i30 a.m.) Harrison MerYrorial Library Board of Trustees (me€tsthefounh weclnesday ot the mdrth at 9:Oo B m ) Planning Commission (me€ts the socond wednGs.lsy of the month at 4:oo p.m., tour of inspectacn et 2:OO p m.) Forest & Beach Commission (ryEGls th. second Thursday ol lhc mcnlh at 3:3o p.m., tour of inspcctron at 3 p.m.) Historic Resources Board (m..ts th. third Mohday ot thc month at 1t:oo p.m., tour of inspection at 3:15 p m.) Board of Appeals (ooce annually and ofl an a=nee.led ba.is) wall you be avaalable b attend board/commission meeting s tqulatly? t/ E3 Revised July -16.2019
I i0
Attachment 1
All members of boards and commissions are subject to the Corilict of lnterest Laws of the State of California and are required to submit Form 700, 'Statement of Economic lnterest,' within 30 days of assuming office. Form 700 must b€ filed annuslly thereafter, and within 30 days of leaving ofFrce as well. ln accordance with Assembly Bill (AB) 1234 appointed members are required to atlend Pubiic SeNice Ethics Education upon appoinlment and every tro years hereafler.
Do you agree to flle ell required nts in a tlmely mann.r !r prercrlbed by lew or tha Clty's Gonllict of lntorest Codo?
R6ason for lnterest in the PositionhO ta re- ilv0 p) +L d,I,..lt*... r$eL t L ft (o ItPlease list any relevant qualifications or experience you possess that would enhance of the board(s) or commission(s) for which you are applying:
please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an offrcer or direc{ot,
N ONf
T!) G**^'-\'-
the mission Fnd goals
bJ,,L
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Revised Juty 16,20'lg
Educationi
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Attachment 1
orsanizarirn: gJffis Coqcynl8
Position t)u atsR- Yea?: 7 9t -
orsanization: lot*tt (L€hu E<vtr7'
Posilion: ON N4..- BPOY6F- Year P i -ZbZl
Organization:
Position Year:
Emplovment Experience (Start with Most Recent):
signature
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality fublic services. -Tire richness that comes from citizens serving in advisory roles to the City Council lontributes to making carmel by the Sea the special place it is. The City of carmel'by-the sea thanks you for your interest in sorving on a City board or commission' l0 7oz{
Retum application to the city clerk's oflice, East side of uonle verde street, between ocean and seventh Avenues'or mail to PO Box CC, Carmel-by'the-Sea, 93921, attention: City Clerk's Office' Organization:
Position Year:
Organization:
Year: Position:
Organization
Year. Position
IIIf,til
RevEed July'!6, 2()19
Prior oublic service. civic or volunteer activities:
Attachment 1
* Ba'L
(t r.s L$e\^"')
Clty of CamelBy-The,Sea
JAN 06 2925
Ofllce ol the City Clerk
ln accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council. boards and commissions.
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MAILING ADDRESS CITY
RESIDENCE PHONE BUSINESS PHONE
You may apply for mote than one Board or Commission. Please note, however, that members shall not serve simultaneously on more lhan one Council-appointed Board or Commission.
Will you be available to altend board/commission meetangs regularly? Revised July 16.2019
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Community Activrties & Cultural Commissron (mcet. rh€ 3.c..rd Tuelday ot the monlh at 9:30 a.m.) Harrrson Memorial Library Ebard of TrusteeS (m€ets rhe rourth Wcc,ncsday of thc month ar grOO a.m.) Planning CommiSSiOn (meets the second Wednesday or the month at 4:Oo p.m., rour ot inspeciis ar 2:OO p.m.) FOreSt & BeaCh Commission (meets lho s6cood Thurscray ol th. mo.rth 6t 3:30 p.m.. rour of inspoction at 3 p.m.) Historic ReSourceS BOard (m€els rh. ulird Mdday or the monlh .r 4.OO p.m.. rour ot insp.crion ai 3 15 p.m.) o
APPLICATION TO SERVE ON A CARMEL.BY-THE.SEA CITY
BOARD OR COMMISSION
ZIP
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How LoNG HAVE you LrvED rN cARMEL-Bv-rHE-sEA? 1 Zlgrs
Board or Commission Selection:
Board of Appeals (qtcc annuarry and oo an ss-necded basls) Attachment 1
All members of boards and commissions are subiect to the Corilict of lnterest Laws o, tho State of Califomia srd are required lo submit Fo(m 700, 'Stalement of Economic lnl€.€st,' wilhin 30 deys of ssuming ofrice. Form 700 mu* be tiled annually ttlereafter, end within 30 days of leeving office es well. ln accordance with Assembly Bill (AB) 1234 appointed membeG are required to attend Public SBMco Elhics Educalion upon appoinlmsnt and every two years lhereafter.
Reason for lnterest in the Position: u3 I
Please list any rel€vant qualifications or experbnca you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applfng:
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Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:
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Education:
Course of Study Degree Year (s)
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Do you agr.e to flle ell requlredplqleronts in a tlmoly manner as prescribed by law or the City's Confllctof lnt restGode? YESlgf' *u
lnstitution
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Attachment 1
Emolovment Exoerience (Statt with i,llost Recent):
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Citizen knowledge, lnterest and partaciPation are vital ingredi public services. Th€ richns$ that comes from citizens servl contributes to making Carmel by the Sea tho special Place it zoZ{
ents to the delivery of high-quality
ng in advisory roles to the City Council
is. The Gity of carmel.by-the Soa
thanks you for your intetest in serving on a City board or commisslon' Rotum applicatlon to the clu clerk's oftics' East slde ot Il'llonte vcrde street' between ocean and sssnth aveoucs'6r mait to FO Bor CC, Camel-by'ttre-S€8, 93921, sttention: City Cletk'8 Office' Rcvls€d Jllr 16,2019
Prior oublic service. civac or volunt€or activities:
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Attachment 1
JAN O 9 2025
Olllce ot the City Cieri<
L1JJLAPPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY
BOARD OR COMMISSION
In accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the Oty Council, boards and commissions.
Name: Philip (Phil) Mitchell Date: January 10, 2025
RESIDENCE ADDRESS: CITY: Carmel-by-the Sea ZIP: 93921
MAILING ADDRESS: CITY: Carmel-by-the-Sea
RESIDENCE PHONE: BUSINESS PHONE:
EMAIL:
ZIP: 93921
HOW LONG HAVE YOU LIVED IN CARMEL-BY-THE-SEA? Our home purchased was by my family in 1976. I've owned it since 2007. My wife and I lived part-time there beginning in 2019 (3 years) and full-time beginning in 2022 (2.5 years).
Board or Commission Selection:
You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.
Cornmunrty Activities & Cultural Commission (meels the second Tuesday of tile month at 9:30 a.m.) Hamson Memorial Library Board of Trustees (meets the fourth Wednesday of the month at 9 oo am) Planning Commission (meets the second weooesday or the month a1 4.00 p.m, Iour o1111speclion at 2:00 p.m.J >< Forest & Beach CommIssIon (meels tile second Thursday of the month at 3 30 pm. tour of inspection et 3 pm> Htstonc Resources Board (meets the third Monday of the month et 4:00 p.m tour of inspection et 3 15 p.m l Board of Appeals (once annually and on an as-needed basis) - -
Will you be available to attend board/commission meetings regularly? ru R��ed July 16, 201'!
Attachment 1
All members of boards and commissions are subject to the Conflict of Interest Laws of the State of California and are required to submit Form 700, "Statement of Economic Interest," within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.
In accordance with Assembly Bill (AB) 1234 appointed members are required to attend Public Service Ethics Education upon appointment and every two years thereafter.
Do you agree to file all required statements In a timely manner as prescribed by law or the City's Conflict of Interest Code? YES ..x_ NO_
Reason for Interest in the Position:
I've been interested in design and architecture from an early age. Prior to high school, my family owned an historic home in the village of Mendocino. The house was built in 1878 from first growth redwood with square nails. As a teen, I contributed to the design of our family home constructed from the ground up. My father was trained as an architect- he took the lead in the design. I have been involved in design and construction professionally and in remodeling of 3 homes.
I'm eager to serve on the Planning Commission to contribute my skills and experience, my passion for design, and to help in the transition to greener building approaches.
Please list any relevant gualifications or experience you possess that would enhance the mtsston and a;oals of the board(s) or cororo1ss1on(s) for which you are app1Yln&:
I am a licensed Civil Engineer, with a specialization in water and wastewater treatment.
While working for IBM in San Jose, I led a major soil and groundwater cleanup, including design and construction of multiple water treatment and reuse facilities. This role also involved negotiating a cleanup order with 4 state and federal oversight agencies, the regional water district, and 3 local water companies. I co-authored a book on International environmental management standards.
Recently, major remodels of homes in Oakland and Carmel have given me insights into design, permitting, and construction challenges. Our recent Carmel remodel involved switching to all-electric appliances and heating coupled with adding solar and battery backup with the goal of reducing our greenhouse gas emissions.
On the leadership front, my career has included managing several teams while at IBM and subsequently at 4 ventures as president, interim CEO, and Co-Founder. In multiple roles at R�lsed July 16. 2019
Attachment 1
IBM, I was responsible for building alliances with other technology companies, primarily in Silicon Valley.
As an angel investor, I have been involved with multiple enterprises. I have also mentored student-led startups at UC Davis and judged numerous social ventures at UC Berkeley.
Through my consulting company, I have helped numerous ventures improve their business approaches.
Please list any local area associations. boards. commissions. foundations. or companiEts�JLb.ayJt..an jnvestment, or serve as an officer or director:
Besides investments in bonds and exchange-listed stocks, I currently have investments in 2 un-listed companies: Biolite (Brooklyn, NY) and Vision Science Labs (Palo Alto, CA).
Education:
Institution Course of Study
UC Davis BS - Civil Engineering
UC Berkeley Masters, Business Administration
Employment Experience (Start with Most Recent):
Organization: lncubato Consulting
Position: Founder/CEO
Organization: Vision Science Labs
Position: Founder/CEO
Organization: Oneeros
Position: Business Strategy Consultant/Interim CEO
Organization: Four Dad Foods, Inc
Position: President
Organization: IBM
Position: Various Engineering & Management Positions
Degree Year(s)
1978
1984
Year: 2014 - Present
Year: 2018 - 21
Year: 2013 - 15
Year: 2011 -12
Year: 1981 - 201 0
Linkedln Profile: /
Attachment 1
Prior public service, civic or volunteer activities:
Organization: UC Davis Student Startup Center
Position: Advisory Board Member, Mentor
Organization: Global Social Venture Competition (at UC Berkeley) Position: Judge
Organization: Santa Teresa Action Group
Position: Board Member
Organization: Silicon Valley Environmental Partnership
Position: Board Member
Year: 2022 - Present
Year: 2016-17
Year: 2001 - 2003
Year: 1996-2003
i-1.o--iozs
Signature Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is. The City of Carmel-by-the Sea thanks you for your Interest In serving on a City board or commission.
Return application to the City Clerk's Office, East side of Monte Verde Street, between Ocean end Seventh Avenues or mall to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.
Rev"•d lulv 16 701'1
Attachment 1
Contact
www.linkedin.com/in/philmitchell-8253431 (Linkedln)
Top Skills
New Business Development
Alliances
Business Strategy
Certifications
Licensed Civil Engineer
Publications
ISO 14000 Guide - The New
Environmental Management
Standards
Phil Mitchell
Founder / Entrepreneur
Summary
Strategy and Planning
Business Development / Alliances and Partnerships
Building / Leading Teams
Product Development (Software, Solutions)
Product Marketing
Project Management
Specialties: Managing people, product development, alliances, and projects, identifying market opportunities, capturing new business opportunities, setting business and technology strategy, starting up new ventures
Experience
lncubato Consulting
Founder/CEO
2014 - Present (11 years)
Business consulting aimed at helping start-ups. Clients have included a broad range of industries, including nutraceuticals, therapy services, financial services and technology, health technology, and nutrition to boost wellness.
Vision Science Labs
3 years 6 months
Founder
January 2018 - June 2021 (3 years 6 months)
CEO
January 2018 - November 2018 (11 months)
An early-stage company focused on improving eye fitness. Developing science-based software applications to assess and improve eye fitness for