Agenda packet — Carmel-by-the-Sea City Council, February 10, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, February 10, 2025
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81254679205 Webinar ID: 812 5467 9205 Passcode:
230950 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

CALL TO ORDER AND ROLL CALL

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

1. Receive status report and provide policy guidance on the Carmel Police Department Project
Public Appearances - Limited to item(s) on the agenda

ADJOURNMENT

1. Correspondence Received After Agenda Posting

2. Presentations Received After Agenda Posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
February 10, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive status report and provide policy guidance on the Carmel Police Department Project
RECOMMENDATION:

Receive a report on the status of the Police Department Project and provide any updated policy guidance deemed necessary as follows:

Discuss, validate or amend guidance from the previous council on the current project.

Discuss, validate or amend the functional programs, Needs, for Police and Public Works.

Discuss, validate or amend guidance regarding extent of repairs and code upgrades required and to be undertaken for the existing building.

BACKGROUND/SUMMARY:

At the City Council meeting on the 7th of January 2025, the City Council received its initial briefing on the Police Department Project . The City Council and the public had several questions and comments regarding the size, scope, siting and cost of the project. There were also questions regarding the staff’s interpretation of some of the former City Council policy decisions. This presentation is structured to provide the Council with the opportunity to reconsider and update guidance where necessary.

The most fundamental guidance that needs to be validated is the overall objective of the project. Currently, the staff and design team are focused on a project that accomplishes the following:
“Develop new/upgraded police and public works facilities that meet the requirements of law, building codes and functionality that the Community expects and is required to provide to assure public safety, officer safety, worker safety and expected public services now and into the future.” The decision by previous councils to make this a top priority is because this current facility does not meet safety or legal standards, both of which are problematic as a public facility. This project began in 2017, because of complaints by staff and the public about safety and security issues. Although this project, in 2017 started out with a focus on just addressing the safety and security issues for the police department, this project has grown substantially.

In June 2023, the Council awarded a Professional Service Agreement (PSA) to Indigo Architects, in the amount of $300,000, to perform a building condition assessment, develop space programming needs for the Police Department, and generate schematic designs. Their work started with an evaluation of the existing building and all its component systems. The analysis of the overall condition of the existing building and how the building system was configured led the City Council to the realization that a remodel for the police function would require the remodel and upgrade of the whole building and all its building systems.

This dictated that Public Works programmatic requirements would also have to be considered as part of the project. Further, the scope of the deterioration of the existing building and the public liabilities associated with the deteriorated roofing, electrical, heating, ventilating and structural systems dictated that the existing building required a major renovation even if the Police Department were to be totally relocated.

Adherence to the requirements of the law and current building codes is not an optional policy. The policy guidance the staff needs from the City Council is whether the project scope will just address today’s “required” needs or whether the new facilities, which should be expected to serve the community for 50 years should be designed to meet “desired” needs and provide the City maximum future flexibility. Given the scarcity and value of city owned land, the current design approach has been to provide for future flexibility.

When this project was started, the objective was to build a new police facility or remodel the existing facility to meet current standards for a Police station. It was planned to leave Public Works in its current facilities.

The initial guidance to the architect was to explore the concepts of a standalone police facility on a site to be determined and the concept of meeting the police requirements on the existing site.

The initial concept approaches before the Council had also included developing the police facilities on a new site or demolishing and rebuilding on the existing site. There was a 6-month series of Ad Hoc City Council meetings, listening sessions, 3 site tours of the Carmel station and one tour of the new Salinas station prior to the Council meeting where the current policy direction was decided. There was near public unanimity that the existing building must be remodeled and upgraded. There was substantial pro and con discussion associated with the tear down concept and sometimes passionate discussion of the concept of building on Vista Lobos. Ultimately the City Council, on a split vote, approved the onsite repair and upgrade.

After receiving the Ad Hoc committee split recommendations and rationale for their positions and public comment at the July 9th City Council meeting, the City Council directed staff to do the following:

Abandon the idea of building a new police station at another site.

Maximize the use of the existing site to accommodate all current required police programs as a priority, and public works programs as space is available.

Consider program growth potential to provide 50-year building functionality.

A by-product of the City Council direction was to also Identify public works functions that cannot be accommodated on site.

Staff has the following questions for Council to consider:
1) Does the City Council wish to amend the current guidance given to staff? “Develop new/upgraded police and public works facilities that meet the requirements of law, building codes and functionality that the Community expects and is required to provide to assure public safety, officer safety, worker safety and expected public services now and into the future.” The City Council members had several questions regarding the size, scope and resulting cost of the building. As mentioned at the City Council meeting, reliable estimated project costs cannot be developed until all the design disciplines have had an opportunity to complete their concept design work. We ultimately need the City Council to approve an amendment to the Indigo contract to allow that work to be completed.

The policy decisions you are considering at this time may also have further impact on the scope of the required amendment.

Staff requests that the City Council review the police and public works program analysis. The service programs required by law, policing practice and City Council’s program desires for their citizens drive the functional requirements that must be included in the design. These decisions will drive the size and cost of the building.

The functional plans for the building will be presented at the February 10th meeting. These plans demonstrate that all the police programs and a large portion of the public works programs can be housed on site if the building envelope is expanded substantially. The plans for a notional public works equipment yard that would house the overflow public works programs will also be presented at the Feburary 10th meeting.

Indigo developed the plans in such a way as to minimize the impact on the residents adjacent to the proposed expanded facility.

While not attached, Indigo has developed a very ingenious construction phasing plan that is designed to minimize the cost of providing swing space that would be abandoned after occupancy of the rebuilt facility.

Staff has the following questions for Council to consider based on previous council comments. 2) Does council need further justification of the program analysis “Needs” completed for the Police/Public Works Building renovation?
During the last City Council meeting there was some discussion about using the remaining project allocated money to make essential repairs to the existing building. There are several considerations to be considered before the city takes this approach.

First, as will be explained in further detail below, the remaining funds would be insufficient for anything other than a minimal start on what is required. Any substantive investment will trigger a requirement to meet current codes to maintain occupancy. There is no low-cost way of dealing with a 60-year-old building with almost all systems being original at the end of their useful life. In several cases like the roof, they have exceeded their useful life.

Second, the city is on notice of a wide number of system degradations that could lead to incidents that have the potential for impacting officer safety and public safety. The potential liabilities of this reality are substantial. Regardless of the future use or programs housed in the current facility a major repair of the building system and code upgrade must be undertaken.

The current building that houses the police department and public works department was designed in 1966 and constructed and occupied in 1968. No significant renovation or upgrade projects have been undertaken since its original occupancy. Over the last seven years several projects have been generated that were titled police station renovation. Until the current project, these past projects were generally scoped to address the department’s highest priority functional needs that could be addressed within a given budget. Other than some very minor improvements, no major repairs or upgrades have been made to the building since its original occupancy. None of these past planned or implemented projects adequately addressed the essential repairs and improvements required to meet officer safety, building safety, current police standards or modern building codes.

The building assessment that was completed as one of the first Indigo products is included as Attachment

1. There have been several emergency repairs made because of the report, but they in no way have been sufficient to meet the repair and upgrade needs of the building.

For this City Council meeting staff will be prepared to have an initial discussion of the report. Given the short time available for this special meeting, a more complete presentation of the building conditions and needs can be scheduled if deemed necessary by council.

After reading the building assessment report and going on the tours of the building there was uniform if not unanimous support from the public for the building repairs/upgrades.

Staff has the following question based on these comments from the council:
3) Does the City Council desire a more in-depth discussion of the scope of failing building systems, near total lack of current code compliance and liability exposures associated with the deteriorated conditions in the current building?
In summary, the July City Council direction to renovate on site and to include the Public Works department resulted in a substantial change in the original project scope given to Indigo. While the firm did not have to do a concept for a new PD facility on an unknown site, for which we have gotten a credit, they were required to do a functional program analysis for the Public Works function, expand the scope of improvements on the current site and develop an initial concept for housing the public works functions that could not be accommodated on the existing site. The Council will need to approve an amendment to the Indigo contract to allow them to complete the design work that is necessary to provide good answers to the questions that the City and public will have because of this presentation. Depending upon this City Council’s policy direction, the contract amendment will tentatively be on your next City Council agenda.

FISCAL IMPACT:

The current estimated cost to complete the Indigo initial design effort will be $334,400. This cost could change depending on further direction provided by Council.

The total project cost to accommodate Police and Public Works in the two facilities that are needed to meet currently required police functional requirements, current codes and public safety requirements and that will serve for 50 years will be in excess of $30M+ dollars. Strategies for financing this obligation have not been developed pending completion of the initial design phase and quality budget estimates.

PRIOR CITY COUNCIL ACTION:

December 2022, City Council appoints Police Building AD Hoc Committee.

June 2023, City Council approved a Professional Service Agreement with Indigo Architects to assess the current building systems and develop recommended program for an adequate police facility.

January 2024, City Council study session to receive public comments and approve staff and architect moving forward on developing schematic designs.

July 2024, City Council directed staff to focus on maximizing the current site to facilitate all Police programs and as much of the Public Works programs as feasible.

January 2025, City Council requested additional information on project scope and project sites.

ATTACHMENTS:

Attachment 1) Indigo Condition Assessment Report

PRELIMINARY DRAFT
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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
February 10, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Correspondence #1
February 10, 2025
Carmel Police Station
Vision
Safwat Malek
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Questions?
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
February 10, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Presentations Received After Agenda Posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Indigo - Architectural Presentation
Indigo - PD Program Report
Indigo - PD Assessment Report
H a m m o n d + P l a y l e A r c h i t e c t s, L L P

DRAFT CONCEPTUAL PROGRAM PLAN UTILIZING
THE EXISTING SITE @ JUNIPERO STREET

POLICE BUILDING, PUBLIC WORKS BUILDING
FEBRUARY 10TH, 2025

POLICE BUILDING LEVEL 1
POLICE BUILDING LEVEL 2
POLICE BUILDING LEVEL 3
PUBLIC WORKS BUILDING LEVEL 1
PUBLIC WORKS BUILDING LEVEL 2

H a m m o n d + P l a y l e A r c h i t e c t s, L L P
PROGRAMMING ASSESSMENT –

POLICE BUILDING, PUBLIC WORKS BUILDING
February 10th, 2025
Police Building – Existing (7,320 SF)
KENNEL
LEVEL 2
(3,617 SF)
LEVEL 3
(3,703 SF)

STORAGE

PARKING
Public Works Office Building – Existing (4,530 SF)
LEVEL 1
(3617 SF)
LEVEL 1
(913 SF)
Public Works Site, Garage, and Shops– Existing
Garage and Workshops (13,486 SF)
Corp. Yard (9,879 SF)
Total (23,365 SF)
Note: Some equipment, materials, and tree
chips and logs stored offsite.

STORAGE GARAGE
SHOP
SHOP
SHOP
SHOP
CORP. YARD
GARAGE
GARAGE
SHOP
Cellular Service Building – Existing (350 SF)

CELLULAR

SERVICE
SHED

FLAGPOLE/

CELL TOWER
Programmatic Requirements
for Police and Public Works
Organization Chart – Police
Commander (1)
Trayer
SERGEANT (1)
(Maldonado)
CFA Personnel (6)
Ambulance
Paramedic/Firefighters
(1) Vacant
Desk PSO
Dispatchers (6)
(2) Vacant
Police Officers (3)
(1) Vacant
VIPS (10)
(1) Vacant
SERGEANT (1)
(Clifford)
Police Officers (4)
(1) Vacant
Detective (1)
CERT (20)
PSO Parking (1)
(1) Vacant
Animal Control (1)
PSO Supervisor
(1) Vacant
Traffic (1)
Director of Public Safety (1)
Total Full Time On-Site
Personnel: 22
VIPS/CERT Volunteers
Temporary On-Site: 30
Space Standards Developed for Each Function
Typical Examples
INTERVIEW ROOM –
120 SF
DIRECTOR’S OFFICE
– 250 SF
OFFICE –
120 SF
CONFERENCE –
250 SF

INTERVIEW MONITOR
ROOM– 90 SF
BREAK ROOM –
250 SF
LOBBY –
360 SF
OPEN OFFICE UNIT –
100 SF
Program – Police
SITE

BUILDING
PATROL 500 970 0 1,299
STAFF ENTRY 0 90 1 90 0 0 1 495
DUTY WATCH OFFICE W/ CLOSET 114 120 1 120 0 0 0 0
COMMANDER'S OFFICE 113 0 0 0 0
SERGEANT'S OFFICES 0 90 2 180 0 0 1 256
REPORT WRITING/ BRIEFING ROOM 273 400 1 400 0 0 1 311
VEHICLE EQUIPMENT STORAGE 1 135
PATROL KIT LOCKERS 0 90 1 90 0 0 1 0
ARMORY 0 90 1 90 0 0 1 0
POLICE EQUIPEMT STORAGE 1 102
JUVENILE WAITING 0 140 0 0 0 0 0 0
FIRING RANGE 2,070 2,070 0 2,084
25-YARD RANGE 1,850 1,850 1 1,850 0 0 1 1,766
FOUR STALLS 175 175 1 175 0 0 1 136
CLEANING ROOM 45 45 1 45 0 0 1 182
SWAT 0 0 100 107
STAGING AREA 0 100 0 0 1 100 1 0
CERT EQUIPMENT STORAGE 1 107
STAFF 724 1,440 770 1,565
BREAK ROOM 250 250 1 250 0 0 1 244
PHYSICAL TRAINING/ GYM 0 35 12 420 8 280 1 514
ALL-GENDER LOCKER ROOM 0 35 20 700 10 350 1 477
MEN'S LOCKER ROOM 230 0 0 0 0
WOMEN'S LOCKER ROOM 201 0 0 0 0
UNISEX SHOWER W/ TOILET 43 70 1 70 0 0 5 300
BUNK ROOM/ QUIET ROOM 0 90 0 0 1 90 0 0
LAUNDRY PICK-UP SPACE 0 50 0 0 1 50 1 30
BOOKING 81 190 100 310
INTAKE ROOM 81 120 1 120 0 0 1 0
SOFT INTERVIEW ROOM 0 140 0 0 0 0 0 0
HARD INTERVIEW ROOM 0 120 0 0 0 0 0 164
INTERVIEW MONITOR ROOM 0 80 0 0 0 0 1 75
BOOKING TOILET 0 70 1 70 0 0 1 71
TEMPORARY HOLDING CELL 0 90 0 0 0 0 0 0
SECURE STORAGE 0 50 0 0 1 50 0 0
TESTING 0 50 0 0 1 50 0 0
PROPERTY 384 1,420 100 1,426
EVIDENCE PREPARATION 0 120 1 120 0 0 1 129
EVIDENCE PROCESSING 0 200 1 200 0 0 1 141
MAIN STORAGE 315 900 1 900 0 0 1 991
HIGH VALUE STORAGE 69 100 1 100 0 0 1 165
COLD STORAGE 0 100 1 100 0 0 1 0
EVIDENCE TECH OFFICE 0 100 0 0 1 100 0 0
EMERGENCY OPERATIONS 641 0 0 0
MAIN E.O.C. SPACE 291 1,080 0 0 0 0 0 0
OPEN OFFICE 97 0 0 0 0 0 0
COMMAND CONF RM W/ CLOSET 179 250 0 0 0 0 0 0
E.O.C. STORAGE 74 100 0 0 0 0 0 0
GARAGE 190 500 0 0
MOTORCYCLE BAY 190 130 2 260 0 0 0 0
E-BIKES 0 60 4 240 0 0 0 0
INFORMATION TECHNOLOGY 132 220 0 241
TRAINING CLASSROOM 0 1,080 0 0 0 0 0 0
TRAINING STORAGE 0 100 0 0 0 0 0 0
IT MANAGER'S OFFICE 0 90 1 90 0 0 0 0
SERVER ROOM 98 130 1 130 0 0 3 241
ALARM ROOM 34 50 0 0 0 0 0 0
SERVICE/ UTILITY 341 140 0 193
JANITOR CLOSET 40 50 1 50 0 0 1 50
MECHANICAL ROOM 301 90 0 0 0 0 1 31
ELECTRICAL ROOM 0 90 1 90 0 0 1 112

SPACE EXISTING

UNIT SF QTY TOTAL SF QTY TOTAL SF QTY TOTAL SF
PUBLIC 210 2,130 0 1,945
LOBBY 210 360 1 360 0 0 1 360
UNISEX RESTROOM 0 70 1 70 0 0 1 86
PERSONNEL SALLY PORT 0 100 1 100 0 0 0 0
SOFT INTERVIEW ROOM 0 140 1 140 0 0 1 139
LIVE SCAN ROOM 0 80 1 80 0 0 1 0
MULTI-PURPOSE LARGE MEETING RM 0 1,080 1 1,080 0 0 1 1,066 MPR STORAGE ROOM 0 200 1 200 0 0 1 179
EOC STORAGE CLOSET 0 100 1 100 0 0 1 115
ADMINISTRATION 216 635 0 880
CHIEF'S OFFICE W/ CLOSET 174 250 1 250 0 0 1 284
DEPUTY CHIEF'S OFFICE 1 222
ADMIN OPEN OFFICE 0 90 1 90 0 0 1 64
EXECUTIVE CONFERENCE ROOM 0 250 1 250 0 0 1 245
STORAGE ROOM 42 45 1 45 0 0 1 65
RECORDS 0 180 0 496
RECORDS OPEN OFFICE 0 90 1 90 0 0 5 496
SECURE FILE STORAGE ROOM 0 90 1 90 0 0 0 0
DISPATCH 381 340 0 0 642
OPEN OFFICE 381 170 2 340 0 0 1 280
SUPERVISOR OFFICE 1 123
REST AREA 1 239
COMMUNITY SERVICES & CODE ENFORCEMENT 0 270 0 0 315
OPEN OFFICE (SHARED W/ RECORDS?) 0 90 3 270 0 0 4 315
TRAFFIC 0 0 50 0 166
STORAGE 0 50 0 0 1 50 0 0
TRAFFIC AND EVENTS COORDINATION 1 166
COMMUNITY ENGAGEMENT 0 340 190 0 121
OPEN OFFICE 0 90 1 90 0 0 1 0
STAGING SPACE (IN OPEN OFFICE) 0 160 1 160 0 0 1 0
COMMUNITY ROOM 0 1,080 0 0 0 0 0 0
STORAGE 0 90 1 90 0 0 1 121
V.I.P. ROOM 0 190 0 0 1 190 0 0
INVESTIGATIONS 104 410 370 135
DETECTIVE OFFICE 104 120 1 120 0 0 1 135
INVESTIGATIONS SERGEANT 0 90 1 90 0 0 1 0
SOFT INTERVIEW ROOM 0 140 0 0 0 0 0 0
INTERVIEW ROOM 0 120 1 120 0 0 1 0
INTERVIEW MONITOR ROOM 0 80 1 80 0 0 1 0
CRIME ANALYST OFFICE 0 90 0 0 1 90 0 0
SECURE FILE ROOM 0 90 0 0 1 90 0 0
INVESTIGATIONS CONFERENCE RM 0 190 0 0 1 190 1 0
INTERNAL AFFAIRS 0 0 90 0
DOCUMENT STORAGE 0 90 0 0 1 90 0 0
RECRUITMENT & FACILITIES (INCL. CADETS & VOLS) 0 0 140 0 TRAINING ROOM 0 1,080 0 0 0 0 0 0
RECRUITMENT STORAGE 0 50 0 0 1 50 0 0
FACILITIES STORAGE 0 90 0 0 1 90 0 0
CADETS & VOLUNTEER SPACE 0 250 0 0 0 0 0 0

REQUIRED WANT PROVIDED

DIVISION

SPACE EXISTING

UNIT SF QTY TOTAL SF QTY TOTAL SF QTY TOTAL SF
PUBLIC PARKING 10,560 4,600 0 10,516
VISITOR PARKING 0 500 2 1,000 0 0 12 4,212
VISITOR ACCESSIBLE PARKING 0 800 1 800 0 0 2 886
PUBLIC PLAZA 9,350 800 1 800 0 0 1 4,418
BUILDING ACCESS RAMPS, ETC 0 2,000 1 2,000 0 0 1 900
NON-ACCESSIBLE ACCESS STAIRS, ETC 1,210 0 0 0 0 0 1 100 SECURE SWORN & STAFF PARKING 0 4,400 5,300 3,377
STAFF PARKING 0 500 0 0 5 2,500 3 0
STAFF ACCESSIBLE PARKING 0 800 0 0 1 800 0 0
PATROL PARKING 0 500 6 3,000 0 0 6 3,077
OTHER FULL-SIZE SPACES 0 500 1 500 4 2,000 0 0
COMPACT SPACES FOR METERING 0 300 3 900 0 0 0 0
BUILDING ACCESS RAMPS, ETC 0 2,000 0 0 0 0 0 0
MOTORCYCLE PARKING 0 0 0 0 0 0 1 300
NON-SECURE STAFF PARKING 3,950 0 0 0 2,000
MIXED PARKING 3,950 0 0 0 0 0 4 2,000
SALLY PORT 0 0 1,520 0
FENCED VEHICLE PULL-IN/ PULL-THROUGH 0 500 0 0 1 500 0 0 PATROL BIKE GARAGE 0 20 0 0 12 240 0 0
EVIDENCE BIKE ENCLOSURE 0 12 0 0 20 240 0 0
K-9 KENNELS 0 180 0 0 3 540 0 0
OTHER POLICE SITE USE 2,670 2,000 3,000 6,650
LANDSCAPING 2,000 2,000 1 2,000 0 0 1 6,278
STORAGE & KENNELS (NON-SECURE) 670 0 0 0 0 0 1 372
SECURE COURT FOR STAFF 0 1,500 0 0 1 1,500 0 0
PASSANGER DROP-OFF 0 1,500 0 0 1 1,500 0 0

REQUIRED WANT PROVIDED
SITE

EXISTING

TOTAL SF TOTAL SF TOTAL SF TOTAL SF

REQUIRED WANT PROVIDED
TOTALS
NET SITE AREA 17,180 11,000 9,820 22,543
EFFICIENCY 75% 75% 75% 93%
GROSS AREA (ROUNDED) 23,000 25,400 14,900 24,125

EXISTING

TOTAL SF TOTAL SF TOTAL SF TOTAL SF

REQUIRED WANT PROVIDED
TOTALS
NET AREA 5,974 11,255 1,910 11,925
EFFICIENCY 82% 70% 70% 69%
GROSS AREA (ROUNDED) 7,320 16,100 2,700 17,190
Program Plan Diagram – Police (16,118 SF)
LEVEL 3
(5,335 SF)
LEVEL 2
(5,250 SF)
LEVEL 1
(5,533 SF)
Pink – Spaces assigned to specific Position
Blue – Common Spaces
Green – Storage Spaces
Orange – Unassigned Spaces
White – Circulation Spaces
Organization Chart – Public Works
Admin. Coordinator
Yvette Culver
Facilities
Maintenance
Supervisor
Cleve Waters
Admin. Technician
Vacant
Director of Public Works
Mary Bilse (Acting Director)
Admin. Analyst
Tom Ford
Project Manager
Javier Hernandez
Environmental
Programs
Manager
Mary Bilse
Facilities
Maintenance
Specialist
Leo Hernandez
City Forestor
Justin Ono
Assistant City Forester
Vacant
Admin. Technician
Vacant
Project Manager
Vacant
Tree Climber & Care
Specialist
Eric Miller
Public Works
Superintendent
Rob Culver
Streets Supervisor
Jesse Garibay
Maintenance
Workers (8)
Jim Pingree (III)
Jaime Aquino (II)
Michael Feher (II)
Tom Lang (II)
Dom Marquez (II)
Gilbert Tomayo (I)
David Saldivar (II)
Beau King (I)
Maintenance Workers (3)
Rene Aldama (II)
Michael Wood (II)
Maintenance Worker (I)
Total Full-Time On-Site Personnel: 14
Total Off-Site Personnel (use site on daily basis for
workshops, showers and lockers): 12
Total: 26
Program – Public Works
SITE

BUILDING

SPACE EXISTING

UNIT SF QTY TOTAL SF QTY TOTAL SF QTY TOTAL SF
PUBLIC 0 530 0 380
LOBBY 0 360 1 360 0.0 0 1 280
COUNTER 0 100 1 100 0 0 1 100
UNISEX RESTROOM 0 70 1 70 0 0 0 0
ADMINISTRATION 0 520 0 0 750
DIRECTOR'S OFFICE W/CLOSET 0 250 1 250 0 0 1 280
ADMINISTARTIVE COORDINATOR 0 170 1 170 0 0 1 280
ADMINISTRATIVE ANALYST 0 100 1 100 0 0 1 190
FACILITY MAINTENANCE 0 200 0 185
FACILITIES MAINTENANCE SUPERVISOR 0 200 1 200 0 0 1 185 FACILITY MAINTENANCE SPECIALIST 0 0 0 0 0 0 0 0
PROJECT MANAGEMENT 0 390 0 456
PROJECT MANAGER 0 170 1 170 0 0 1 162
PROJECT MANAGER 0 120 1 120 0 0 1 162
PLAN LAYOUT AREA & STORAGE 0 100 1 100 0 0 1 132
ENVIRONMENTAL PROGRAMS 0 520 0 505
ENVIRONMENTAL PROGRAM MANAGER 0 170 1 170 0 0 1 162
ADMIN TECHNICIAN 0 100 3 300 0 0 3 255
LAB 0 50 1 50 0 0 1 88
FOREST, PARKS, & BEACH 0 340 0 409
CITY FORESTER 0 170 1 170 0 0 1 162
ASSISTANT CITY FORESTER 0 100 1 100 0 0 1 162
PERMIT TECHNICIAN 0 70 1 70 0 0 1 85
TREE CLIMBER & CARE SPECIALIST 0 0 1 0 0 0
MAINTENANCE WORKERS 0 0 3 0 0 0
ADDITIONAL SPACES 672
OFFICE 0 2 162
OPEN OFFICE 0 6 510
STREET MAINTENANCE 0 490 0 545
PW SUPERINTENDENT 0 170 1 170 0 0 1 192
STREETS SUPERVISOR 0 120 1 120 0 0 1 123
REPORT WRITING 0 200 1 200 0 0 1 230
SHARED SPACES 0 1,995 0 2,093
OFFICE SUPPLIES COPY AREA, MAIL ROOM 0 200 1 200 0 0 1 144 OFFSITE MAIL ROOM 0 100 0 0 0 0 0 0
VOLUNTEER STORAGE 0 100 1 100 0 0 1 65
ALL-GENDER LOCKER ROOM W/CHANGING ROOM 0 35 20 700 0 0 1 852 DEPARTMENT MEETING ROOM 0 0 0 0 0 0 0 0
EXECUTIVE MEETING ROOM 0 250 1 250 0 0 1 257
FIELD STAFF MEETING 0 350 0 0 0 0
BREAK ROOM 0 300 1 300 0 0 1 356
LACTATION / RELAXATION ROOM 0 70 1 70 0 0 1 101
RESTROOMS 0 350 1 350 0 0 1 318
LAUNDRY SPACE - STORAGE FOR PICK UP 0 25 1 25 0 0 0 0
SERVICE/ UTILITY 0 300 0 254
JANITOR CLOSET 0 50 1 50 0 0 1 41
IT SERVER ROOM 0 50 1 50 0 0 1 55
MECHANICAL ROOM 0 100 1 100 0 0 1 65
ELECTRICAL ROOM 0 100 1 100 0 0 1 93

ONSITE PROVIDED

DIVISION

OFFSITE SPACE EXISTING

UNIT SF QTY TOTAL SF QTY TOTAL SF QTY ONSITE SF OFFSITE SF PUBLIC PARKING 0 7,690 0 5,203 0
VISITOR PARKING 0 500 12 6,000 0 0 12 4,212 0
VISITOR ACCESSIBLE PARKING 0 800 2 1,600 0 0 2 886 0
BIKE PARKING 0 30 3 90 0 0 3 105 0
STAFF PARKING 0 0 0
ADMIN PARKING 0 500 0 0 0 0 0 0 0
FIELD PARKING 0 500 0 0 0 0 0 0 0
ACCESSIBLE PARKING 0 800 0 0 0 0 0 0 0
BIKE PARKING 0 30 0 0 0 0 0 0 0
PUBLIC WORKS PARKING 0 7,800 4,000 4,905 6,611
PARKING, CARS, AND PICK UPS 0 500 14 7,000 0 0 9 4,905
HIGH RANGER BAY 0 800 0 0 1 800 1 0 6,611
BACKHOE BAY/AWNING 0 800 0 0 1 800 1 0 0
LOADER BAY/AWNING 0 800 0 0 1 800 1 0 0
SWEEPERS 0 800 0 0 2 1,600 1 0 0
TRUCK DELIEVRIES (PARTS) 0 800 1 800 0 0 1 0 0
WORKSHOP / FABRICATION 0 3,700 0 2,512 1,459
WOOD SHOP 0 400 1 400 0 0 1 440 0
PAINT SHOP BUILDING 0 400 1 400 0 0 1 0 919
WELDING SHOP 0 400 1 400 0 0 1 336 0
FACILITIES SHOP 0 400 1 400 0 0 1 262 0
SIGN SHOP 0 400 1 400 0 0 1 308 0
TOOLS STORAGE AREA 0 400 1 400 0 0 1 227 0
MATERIALS STORAGE - STREETS 0 400 1 400 0 0 1 336 0
FORESTRY STORAGE 0 200 1 200 0 0 1 603 0
IRRIGATION SUPPLIES 0 200 1 200 0 0 0 0 0
NURSERY STORAGE 0 500 1 500 0 0 1 0 540
FLEET MAINTENANCE & STORAGE 0 2,500 0 1,984 546
FLEET MAINTENANCE SHOP W/STORAGE 0 2,000 1 2,000 0 0 1 1,984 0 WASH BAY TRUCKS & EQUIPMENT 0 800 0 0 0 0 0 0 0
WASH BAY 0 500 1 500 0 0 2 0 546

FUELING
GASOLINE 0 0 0 0 0 0 0 0 0
DIESEL 0 0 0 0 0 0 0 0 0
ELECTRIC CHARGING 0 0 0 0 0 0 0 0 0
YARD SPACE 0 1,100 16,900 3,570 12,116
OPERATIONS SPACE 0 15,000 0 0 1 15,000 1 2,206
GENERATOR 0 400 1 400 0 0 2 1,000 1,000
MAINTENANCE PARTS AND MATERIAL SPAC 0 400 1 400 0 0 1 262 0 TRASH ENCLOUSURE 0 300 1 300 0 0 1 102 0
COVERED STORAGE 0 400 0 0 1 400 1 0 948
SAND 0 500 0 0 1 500 1 0 2,227
GRAVEL 0 500 0 0 1 500 1 0 0
MULCH 0 0 0 0 1 0 1 0 0
LOGS 0 0 0 0 1 0 1 0 7,108
HAZARDOUS MATERIAL STORAGE 0 500 0 0 1 500 1 0 0
OFFICE AND RESTROOM 1 0 833
ONSITE
SITE

OFFSITE PROVIDED
TOTALS
NET AREA 5,775 0 6,794
EFFICIENCY 70% 70% 73%
GROSS AREA (ROUNDED) 8,300 0 9,210

TOTAL SF TOTAL SF TOTAL SF

ONSITE OFFSITE PROVIDED
TOTALS
NET SITE AREA 22,790 20,900 18,174 20,732
EFFICIENCY 70% 70% 82% 99%
GROSS AREA (ROUNDED) 32,600 29,900 22,061 20,900
(NEEDED)
(NEEDED)

TOTAL SF TOTAL SF ONSITE SF OFFSITE SF

ONSITE OFFSITE NET PROVIDED
Program Plan Diagram – Public Works (14,831 SF)
LEVEL 2
(6,419 SF)
LEVEL 1
(8,412 SF)
Pink – Spaces assigned to specific Position
Blue – Common Spaces
Green – Storage Spaces
Orange – Unassigned Spaces
White – Circulation Spaces
Program Plan Diagram – Equipment Yard (+/- 2 Acres)
Pre-engineered Metal Building
(9,386 SF)
Pink – Spaces assigned to specific Position
Blue – Common Spaces
Green – Storage Spaces
Orange – Unassigned Spaces
White – Circulation Spaces
MISC. STORAGE

LOGS AND WOOD

CHIPS STORAGE

OPEN STORAGE BINS

PRE-ENGINEERED METAL

BUILDING PARKING AND

STORAGE
Conclusion
Indigo’s Program Assessment indicates the need for a significantly larger Police Station with increased parking, citing a minimum need for a 16,100 sq ft facility, with the current plans showing 17,190 sq ft.

The Public Works department needs a minimum of 8,300 sq ft office building with current on-site plans showing 9,300 sq ft office building, and 5,531 sq ft of shops spaces and storage.

Public Works also requires an additional 2 acres of yard space for equipment and bulk storage. Equipment would be parked in a pre-engineered metal building.

The likely construction cost for either a new or remodeled and expanded facility is in the range of $30+ million.

H a m m o n d + P l a y l e A r c h i t e c t s, L L P
EXISTING CONDITIONS ASSESSMENT –
POLICE and PUBLIC WORKS BUILDING
February 10th, 2025
Executive Summary
The Carmel Police/ Public Works buildings are almost 60 years old. It is in such poor condition that it is no longer suitable for occupancy by any City department. • Suffers from years of deferred maintenance.
• Never undergone a major remodel.
• Does not comply with many current code standards.
• Does not comply with modern police operational requirements. • Does not comply with life safety and accessibility regulations.

The findings point to the urgent need for the City of Carmel-by-the-Sea to either begin to move towards a complete and thorough remodel of the existing Police facility or the construction of a new facility.

Good Bones
While most of the building
systems are obsolete and
beyond repair. The basic
concrete structural system
appears to be sound and
reusable.

Goals of City
• Improving the safety and security of the Police Station. • Creating a more functional and efficient work environment for Police and Public Works.
• Making the Police Station accessible to members of the public with disabilities.
• To ensure that the Police Station meets community needs. • Cost-effective and sustainable.
• Considers impact of tourism on department workload.
• Provided a safe and welcoming environment for visitors. • Improve the overall appearance and image of the Police Station and Public Works Facility.
• Fits and compliments the surrounding neighborhood.

Site Accessibility
ADA Title III regulations require all government facilities be readily accessible to and usable by people with disabilities.

Existing Conditions:
• Stairs without ramps or elevators.
• Doors too narrow and heavy for people with disabilities. • Bathrooms lack accessible clearances and grab bars.
• Zero accessible public and staff parking spaces.
• The main access off Junipero Street is too steep for
accessibility.

Recommendations:
• Make main public and staff paths of travel to and from the public way accessible.
• Provide new accessible entry doors and landings.
• Install permanent ramps and walks meeting accessible
grades.

Building Accessibility
Existing Conditions:
• Narrow flights of stairs connect all three stories of the Police Building.
• Code required vertical circulation requirements for
accessibility and egress are not met.
• No elevators.
• Most halls will need to be widened to allow for
horizontal circulation and egress.
• Restrooms do not meet accessibility requirements.

Recommendations:
• Provide accessible doors, hardware, and signage.
• Provide elevator.
• Provide new stairs that meet or exceed minimum code
standards.
• Provide new accessible restrooms with more fixtures.

Site Security
The Police Building site is open to unrestricted access along Junipero Street and 4th Avenue, including parking lot. This makes it easy for criminals to target police vehicles and officers, and it also potentially makes it difficult for police officers to respond to calls quickly.

Existing Conditions:
• No provisions for secure parking.
• Obsolete security system.
• Current design has no security system for windows that people can walk up to.

Recommendations:
• Provide security fencing / wall at the perimeter.
• Provide police parking sheltered from view.
• Provide motorized vehicular gate.
• Provide new site lighting.
• Provide new site security system.
• Maintain the cloud-based camera system at this facility.

Potential shooters view from 4th Ave.

Unimpeded access to Police Building Windows from Junipero Street Building Security
Existing Conditions:
• Police building has no intrusion alarm system.
• The primary access door between the lobby and the
“secure side” unrated for impact-resistance or ballistics. • Primary access from parking lot lacks sally port.
• Members of the public must access “secure side” of police station to reach restroom.
• The Police share their building with Public Works, creating both security and chain of custody issues.

Recommendations:
• Provide an intrusion alarm system in the evidence storage to create a log of access for chain of custody purposes. • Provide access control system.
• Provide secure ballistic-rated partition walls, windows, and doors.
• Provide personnel sally ports at access points where
feasible.

Site Civil
Existing Conditions:
• There is adequate domestic water service; however, no provisions for fire water for fire sprinkler system.
• Plaza Deck drainage system needs inspection to determine source of water leaks into garage.
• Garage below plaza suffers from extensive leakage.
• Garage floor drains may discharge into storm drain system.

Recommendations:
• Remove all plaza surfaces to allow garage roof repairs. • Run a color dye test of the garage floor drains to confirm discharge to sewer system.
• Sprinkle both wings of the combined structure for life safety. • Provide new fire water service.

Tub for roof leak collection
Structural
Existing Conditions:
• Police building wood roof is in good condition with no evidence of structural deterioration or damage. • Concrete walls and floor slabs at Police building appear to be in good condition.
• At the Police building, the attachments of the wood
framed roof to the concrete shear walls are inadequate. • At the Police building, the wood framed roof diaphragm is inadequate.
• Moisture stains through cracks in existing concrete slab, caused by roof leak in garage roof.

Recommendations:
• Conduct additional testing to determine the extent of damage to the garage roof structure and the north
concrete retaining wall.
• Repair the cracks in the north concrete retaining wall. • Strengthen attachment of the wood framed roof to the
concrete shear walls.
• Introduce additional concrete shear walls and beams at the Police building and garage.
• Strengthen existing concrete columns and beams at
garage with FRP wrap.

Mechanical
Existing Conditions:
• The existing HVAC systems are old and beyond their
useful life.
• Personnel have complained about the lack of exhaust
ventilation.
• The evidence room does not have acceptable exhaust.

Dangerous materials may be recirculating back into the
HVAC system.
• The locker areas are under ventilated.
• Shooting range exhaust system is obsolete and
inadequately filtered.
• The boiler flue pipe location does not meet code.
• Heating hot water pipes in the Garage are located
almost directly above electrical panels and generator
ATS.

Shooting Range
Mechanical
Recommendations:
• Provide a new, high efficiency heating boiler.
• Relocate pipes for life safety and code compliance.
• Evidence room needs to be negative and 100%
exhausted at no lower than 12 air changes per hour.
• The indoor shooting range ventilation exhaust and
filtration system needs to be replaced to meet OSHA
requirements for air quality.
• Provide non-cooled airflow during the summer months.
• Replace entire HVAC system.

Non-Compliant boiler exhaust
Electrical
Existing Conditions:
• Power utility service transformer is not compliant with current PG&E standards.
• The roof top lightning protection system has failed. The installation is antiquated and no longer complies with
NFPA 780.
• The lighting in the Police parking area is insufficient and is a safety risk.
• The building is supported by an emergency power
system that is fairly new.
• The generator’s waterproof enclosure tends to leak
moisture when it rains.
• The raised platform for the generator has insufficient working clearances.
• The breakers in the emergency power distribution
switchboard are not labeled for the loads supported as
required by the electrical code.

Electrical
Existing Conditions:
• The existing 400-amp main switchboard and sub panels
installed in 1966, at end of useful life.
• No spaces for future breakers, typical.
• No evidence of maintenance testing as recommended by
NETA and ANSI.
• Panel nameplates have amperage ratings greater than
feeder size, no labels to indicate limited feeder rating. • Existing non-code compliant and exposed wire splices in attic.
• Electrical boxes missing covers.
• Mounting heights of existing fire alarm control panel and manual pull station do not meet code.
• No remote annunciator located in the lobby.

Electrical box missing cover
Electrical
Recommendations:
• Replace all electrical panels.
• Replace all wiring.
• Replace all fire alarm system.
• Replace all interior lighting.
• Replace all exterior lighting.
• Extend generator platform to meet working space
requirements per manufacturer and OSHA.

Water intrusion at electrical equipment
Plumbing
Existing Conditions:
• Existing corroded pipes are likely to leak.
• Clogged sewer lines can cause backups and flooding.
• Restricted water lines can cause low water pressure.
• Buildup of minerals and bacteria in the pipes create
unsanitary conditions.
• The water heater recently preplaced, however has no code required expansion tank installed.
• Restroom plumbing fixtures outdated.
• Additional restroom facilities are needed per code.

Recommendations:
• Only recommended if entire plumbing system is replaced. • Install water softeners to remove minerals and calcium buildup from the water.
• Replace all plumbing systems.
• Provide additional restroom facilities.

Architectural Systems
Existing Conditions:
• The Program Assessment has determined that the Police have less than half the space they need to meet
minimum standards.
• Exterior walls are uninsulated.
• Single-paned glazing fails to meet current energy code and has poor acoustic properties.
• Numerous leaks through out building.
• Original mansard shingles are failing.
• Hazardous materials like lead and asbestos are present in the building.
• Water intrusion is causing damage to equipment and
creating environmental hazards.

Recommendations:
• Expand building to provide adequate space for police
operations.
• Replace worn architectural systems to meet current
code standards. Non secure door at dispatch leading to unsecured parking area Telecom
Existing Conditions:
• Many existing legacy equipment unused.
• Floor mounted cabinet houses existing security head
end equipment.
• An intermediate station cabling distribution frame (IDF), Motorola antenna amplifiers and antenna distribution
exists in the attic. Access cramped and unsafe.
• Radio equipment in current dispatch area should be
relocated.

Recommendations:
• Remove and consolidate legacy equipment.
• Relocate radio equipment in dispatch area.
• Provide safe access to IDF.

Budget Level Renovation Only Cost Estimate
Police Building Renovation (Public Works Currently Occupies Level 1) $10.9 million Estimated Total Project Development Costs Scope of Work: A “gut job” renovation of existing Police Building Area Only without expanding square footage.

Basis: 9,300 sq ft at $1,175/ square foot.

Public Works Renovation (Including Garage, Workshops, and Office Building attached to Garage) $4.0 million Estimated Total Project Development Costs
Scope of Work: A “gut job” renovation of existing Public Works Building Area and Garage Roof without expanding square footage.

Basis: 11,600 sq ft at $350/ square foot.

Conclusion
Carmel-by-the-Sea needs a new Police Station and improved Public Works environment as soon as possible due to
multiple life safety concerns and code deficiencies. The band aid approach or continuing to do nothing is not a viable approach from an officer safety or public safety perspective.

Carmel-by-the-Sea City CouncilFebruary 10, 2025

Carmel-by-the-Sea City Council
February 10, 2025