Carmel-by-the-Sea City Council
March 3, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, March 3, 2025
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81991221369 Webinar ID: 819 9122 1369 Passcode:
055985 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

Tour Time - 3:30 PM

TOUR OF INSPECTION
Prior to calling the meeting to order, the Board/Commission will conduct an on-site tour of inspection of the properties listed on the agenda and the public is welcome to join. After the tour is complete, the Board/Commission will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.

A. Southwest Corner of Santa Rita and 1st Street, Carmel (PERM EN 250005 - Salehi) B. Santa Lucia Avenue, 2 Northeast of Scenic, Carmel (APP 25-032 - Jensen) CALL TO ORDER AND ROLL CALL - 4:30 PM

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. February 3 & 10, 2025, Special Meeting Minutes and Feburary 4, 2025, Regular Meeting Minutes

2. January 2025 Monthly Reports

3. January 2025 Check Register Summary

4. Resolution 2025-020 Amending City Council appointments to the Monterey Salinas Transit (MST) Board of Directors, and the Transportation Agency of Monterey County (TAMC) Board of Directors

5. Resolution 2025-021, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Culinary Week

6. Resolution 2025-022, authorizing the serving of alcohol and public property for the Carmel Public Library Foundation's Donor Salute event Sunday, March 9, 2025 and the Sterling Circle event, Sunday, June 8, 2025

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

1. Receive Presentation from the Carmel Area Wastewater District on the Scenic Road Pipeline Replacement Project and Authorize Issuance of an Encroachment Permit with Special Conditions of Approval (Estimated time - 10 min)

2. Resolution 2025-023, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013 (Estimated time - 15 min)

3. Resolution 2025-024, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-toexceed fee of $58,020 (Estimated time - 15 min)

4. Resolution 2025-025, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program (Estimated time - 20 min)

5. Discuss City Policy C89-02: City Council Meetings/Orders of Council/Agenda Packets/Minutes of Meeting and Agenda Distribution and provide direction to City Administrator (Estimated time - 15 min)

CLOSED SESSION
A. Public Employee Performance Evaluation pursuant to Government Code Section 54957;
Title: City Administrator
B. Public Employee Performance Evaluation pursuant to Government Code Section 54957;
Title: City Attorney
C. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6:

Agency Designated Representatives: City Attorney Brian Pierik, Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Police Commander Todd Trayer, and Police Chief Paul Tomasi
Employee Organization: Carmel Fire Ambulance Association

ADJOURNMENT

4. Correspondence Received After Agenda Posting

5. Presentations received after agenda posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

February 3 & 10, 2025, Special Meeting Minutes and Feburary 4, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) February 3, 2025, Special Meeting Minutes Attachment 2) February 4, 2025, Regular Meeting Minutes Attachment 3) February 10, 2025, Special Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, February 3, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

EXTRAORDINARY BUSINESS
City Administrator Rerig announced that the city is preparing for this week’s storms.

A. Presentation on Fire Preparedness in the Village
City staff, including the Police Chief, Fire Chief, Interim Public Works Director, City Forester, Building Official, and Assistant City Administrator, provided a joint presentation on the City's emergency preparedness and response. The presentation covered preparedness, response, recovery, and mitigation efforts, including training, planning, equipment, emergency operations, communication methods, evacuation routes, temporary assistance centers, wildfire resilience, and the county evacuation map.

Public comment:

Carolyn Hardy
Donna Manning
Linda Calafiore
Chris Hardy
No name
Laura Bolling
Maryann Schicketanz
Karen Ferlito
Laurie Flanagan
Council received the presentation and engaged in discussion. Councilmember Baron suggested considering the entire village as a high-fire severity zone, not just the Pescadero and MTNP areas.

He proposed a future discussion on fire inspections for private properties, particularly for second homeowners who may not be available to schedule them. He also recommended exploring ways to protect local fire insurance policies.

Attachment 1

PUBLIC APPEARANCES
Maryann Schicketanz
Karen Ferlito
Cindy Lloyd

ORDERS OF BUSINESS
A. Discuss City Policy C89-02: City Council Meetings/Orders of Council/Agenda Packets/Minutes of Meeting and Agenda Distribution and provide direction to City Administrator - Item continued to March 3, 2025
Mayor Byrne said that due to the lateness of the meeting, and this item is not time sensitive, he requested to continue this to the March agenda and received no objections from Council. Item continued to March.

CONSENT AGENDA
The consent agenda items were approved with one vote.

Motion by Councilmember Buder to approve consent agenda items 1-7, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - January 7 & 13, 2025, Special Meeting Minutes and January 14, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - December 2024 Monthly Reports - Approved, 5-0-0-0 Item 3 - December 2024 Check Register Summary - Approved 5-0-0-0 Item 4 - Resolution 2025-09 rescinding and replacing Resolution 2024-094, authorizing the City Administrator to establish and adopt the new class specification and salary schedule of Library Associate, adopt revisions to the current Librarian I and II classes and new salary schedules in accordance with Municipal Code 2.52.590(B) - Approved 5-0-0-0 Item 5 - Resolution 2025-010 authorizing the consumption of alcohol at the Farmers' Market Third Thursday events in 2025 - Approved 5-0-0-0
Item 6 - Resolution 2025-011, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Art Festival - Approved 5-0-0-0 Attachment 1
Item 7 - Resolution 2025-012 Authorizing a refund of Design Study application fees, associated with DS 24-331 (Susko), in the amount of $1,869.75 to Holdren Lietzke Architecture - Approved 5-0-0-0
RECESS
Council took a recess at 6:08 p.m. and resumed the meeting at 6:20 pm.

ORDERS OF BUSINESS
Item 8 - Resolution 2025-013 receiving the Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2024
Finance Manager Jayme Fields provided a brief overview of the Annual Comprehensive Financial Report (ACFR) and introduced Sheldon Chavan from Chavan and Associates LLP, who conducted the City's annual audit. He summarized the findings of the audit to Council.

Councilmember Dramov asked about conducting a real estate appraisal of the Flanders Mansion and Scout House to better assess the City's net position. City Administrator Rerig agreed to explore the feasibility and noted that an appraisal may involve costs.

Public comment:

None
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-013, formally accepting the ACFR for fiscal year ending June 30, 2024, with corrections to typographical errors in the transmittal letter, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 9 - Resolution 2025-014 for a Professional Services Agreement with Conti, LLC, with a not to exceed value of $110,543, to complete Audio/Visual upgrades to the Council Chambers Assistant City Administrator Swanson presented a request for additional funding and an agreement with Conti LLC to upgrade the audio-visual equipment and renovate the dais in the Council Chambers.

Public comment:

None
Attachment 1
Council thanked Mr. Swanson and IT Director Joel Staker for taking on this project for much needed upgrades.

Motion by Councilmember Dramov to adopt Resolution 2025-014 to enter into an agreement with Conti LLC for audio visual upgrades to the Council Chambers, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 10 - Discussion on establishing a Financial Stewardship Workgroup and an Emergency Preparedness Workgroup
City Administrator Rerig outlined the proposed composition, purpose, and potential discussion topics for a Financial Stewardship Workgroup.

Mayor Byrne proposed creating a Financial Stewardship Ad Hoc Committee for six months to evaluate the best structure for a long-term standing committee. Mayor Pro Tem Delves supported the idea, emphasizing the need for greater public engagement, policy review, and clearer budget presentation. Mayor Byrne recommended appointing Mayor Pro Tem Delves and Councilmember Buder to the committee.

Councilmember Baron expressed hesitation about forming a Financial Stewardship ad hoc committee at this time, preferring to wait until new Councilmembers experience the current budget process. He also sought clarification on the role of a future standing committee and stressed that it should focus on reporting improvements rather than auditing or directing staff.

Councilmember Buder supported the ad hoc committee, citing the value of subcommittees conducting research and making recommendations. Councilmember Dramov welcomed the financial expertise of new Councilmembers and saw potential benefits in a standing committee.

Public Comment: None.

City Administrator Rerig advised against forming an Emergency Preparedness Working Group, as professional staff already coordinate efforts through multi-agency mutual aid and volunteer groups like CERT. The Council unanimously agreed. Councilmember Buder noted the need to reconcile the City's wildfire protection plan with design guidelines, as current policies conflict.

Attachment 1
Motion by Councilmember Dramov to establish a Financial Stewardship ad hoc committee, consisting of Mayor Pro Tem Delves and Councilmember Buder, for 6 months to review financial policies and processes and present its findings and recommendations to the City Council at the end of the 6 months. Motion seconded by Councilmember Buder and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

CLOSED SESSION
Mayor Byrne read the closed session title.

A. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title: City Administrator
Public comment: none

ADJOURNMENT
Council adjourned to closed session at 7:42 PM.

APPROVED: ATTEST:
______________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, February 4, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Delves led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out
3 CHS students spoke about the Sports Medicine program.

B. Introduction of New City Employees
SR HR Analyst Marisa Bermudez introduced several new employees hired by the City.

C. Non-Profit Spotlight - Harmony at Home
Julianne Leavy, President and CEO of Harmony and Home gave a presentation on her nonprofit’s mission, which aims to break cycles of violence and abuse by equipping children, young adults, and families with the skills and confidence to lead healthy lives.

PUBLIC APPEARANCES
Cindy Lloyd
Nancy Twomey
Laura Bolling
Robert Knight
No name
Lydia Morell
Ian Martin
Victoria Beach
Evan Russell
Melanie Billig
Craig Rose
Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

ANNOUNCEMENTS
A. City Administrator - reminded everyone there is a Special City Council meeting next Monday, February 10th on the Police Building Project. He said that Council will have a Strategic Planning Workshop on February 27th and addressing public comments, mentioned that Flanders Mansion is one of the priorities that will be discussed.

B. City Attorney - no announcements.

C. Councilmember Buder – reported that the Affordable Housing Alternatives (AHA) Group and the City are working on amending the City’s Housing Element and there are opportunities for volunteers to help with this.

Councilmember Dramov - announced that the Robinson Jeffers Tor House was designated as a national historic landmark, and there will be a ceremony to celebrate this designation in May.

Mayor Byrne – announced he and Mr. Rerig will be attending an annual County legislative update with the Board of Supervisors, State and Federal elected officials.

ORDERS OF BUSINESS
Mayor Byrne requested to move up items #5 and #6 to the beginning of the meeting.

Item 5 - Resolution 2025-019 ratifying appointments to the Planning Commission, and Forest and Beach Commission
City Clerk Romero summarized the item, outlining the Boards and Commissions recruitment process. Mayor Byrne shared his interview experience and thanked all applicants. He then introduced Neal Rutta and Mel Ahlborn, the top candidates for the Forest and Beach Commission and Planning Commission, respectively.

Public Comment: None
Motion by Councilmember Dramov, to adopt Resolution 2025-019 ratifying appointments to the Planning Commission, and Forest and Beach Commission, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0, by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Discussion of Draft Agreement with Carmel Public Library Foundation Regarding Harrison Memorial Library Centennial Restoration and Request for Direction Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

City Attorney Pierik presented the item, summarizing the Carmel Public Library Foundation (CPLF)'s draft agreement and potential risks for the City. He offered alternative agreement language to minimize risk and advised that the Council could provide specific direction to staff on contract negotiations with the CPLF.

Council took a recess at 6:39 p.m., and resumed the meeting at 6:52 p.m.

CPLF Chair Marci Mo and CPLF Executive Director Alexandra Fallon spoke in favor of the proposed agreement on behalf of the Foundation. CPLF Attorney Brian Call stated that the proposed contract had undergone at least four iterations before reaching the final version presented to the Council and requested Council approval.

Public Comment:

Lettie Bennett
Polly Osborn
Susan Prest
Pam Nyman
Lacy Williams
Erik Dyar
Helen Wolf
Ken Cranstone
Cindy Lloyd
Alexandra Fallon
Jackie Henning
Susan Galvan
Kent Seavey
Carolyn Hardy
Nancy Twomey
Mary Smith
Council expressed gratitude for CPLF’s support of the Library renovation project while discussing concerns about the proposed agreement. Councilmember Buder supported the project but stressed the need to protect the City legally. Mayor Pro Tem Delves suggested a joint venture where the City cedes some control in exchange for funding, proposing an oversight committee and a joint bank account with dual signatures.

Councilmember Dramov voiced support for a legally protective agreement ensuring the City retains final authority. Councilmember Baron agreed the City could cede some power but cautioned against delegating too much authority, emphasizing compliance with state laws. Mayor Byrne supported the project and suggested Library Director Ashlee Wright be on the oversight committee.

Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

Council unanimously agreed on prioritization the project, acknowledging time sensitivity and the need for a City-weighted oversight committee due to legal constraints. City Attorney Pierik requested clarification on funding, contingencies, and committee composition before negotiating with CPLF’s attorney. Councilmember Buder proposed a 25% contingency, with any excess costs split 50/50 between the City and CPLF.

Councilmember Buder made a motion directing City staff to return with an amended agreement between the City and the CPLF that includes the following:
● The Project Executive Committee will consist of three city-appointed and two CPLFappointed members, with specific member composition to be determined. ● The CPLF will have mutual approval on key decisions, as outlined in the City Attorney's presentation: Design, Changes in Design, Contract with Architect, Contract with Construction Contractor, Notice Inviting Bids, Award of Contract for Construction (Lowest Responsible Bidder), Phases for Construction Work if found feasible by Architect.
● Deposits will be made into a segregated City bank account in advance of each phase, with funds coming from the CPLF.
● The contingency amount will be 25% of the anticipated cost. ● Cost overruns exceeding the contingency will be shared 50/50 between the City and CPLF.
● Recitals will be included that the contract processes will conform with state law, City Municipal Code and Policies, as well as the processes of the Library Board of Trustees, Planning Commission, Historic Resources Board. ● The Project Executive Committee will provide opportunities for community input. ● The parties agree to comply with applicable laws and in the event the parties come to a disagreement the matter will be resolved under state law.

The motion also confirms that City staff will prioritize the project and ensure adherence to the Library Master Plan. Motion seconded by Mayor Pro Tem Delves, and approved 5-0-0- 0, by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a break at 8:55 p.m. and returned at 9:07 p.m.

Mayor Byrne suggested that Items #2 and #3 be continued to March due to the lateness of the meeting.

Public Comment:

Brian Sours
Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

Motion by Mayor Pro Tem Delves to continue agenda items #2 and #3, and JB seconded.

Motion approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2025-016, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013 - Item continued to March, 2025 Item 3 - Resolution 2025-017, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-to-exceed fee of $58,020 - Item continued to March, 2025
Item 4 - Resolution 2025-018, authorizing the City Administrator to execute Amendment No. 3 to the Professional Services Agreement (PSA) with AUSONIO, INC. for Project Management Services for a fee increase of $50,000 and a not-to-exceed fee of $175,000 for Fiscal Year 2024/25
Project Manager Javier Hernandez presented a summary of the ongoing projects managed by Ausonio. He outlined the additional funds required to complete these projects and pay Ausonio for work already completed.

Public Comment:

None
Mayor Byrne stated that the city is currently exploring alternative solutions to the elevator project at the Sunset Center and proposed that the elevator project be removed from Ausonio's list and that the proposed budget increase be reduced by $20,000 to reflect this change.

Motion by Mayor Pro Tem Delves to adopt Resolution 2025-018, approving Amendment No. 3 to the agreement with Ausonio Inc. for Project Management Services, with the amendment to the Resolution that the increase be $30,000 instead of $50,000, seconded by Mayor Byrne, and approved 4-1-0-0, by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, and Mayor Byrne NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

Item 1 - Receive the Ad Hoc Committee report from staff and provide direction regarding the future of the Flock camera system, and consider adoption of Resolution 2025-015 authorizing the City Administrator to execute a modified agreement with Flock Safety Group Inc. for the continued use of Automated License Plate Reader (ALPR) technology, with provisions for the new number of cameras leased, and language added to the agreement that protects the privacy of Carmel-bythe-Sea residents, in an amount not to exceed $30,000 over two years Chief Tomasi presented on the item and summarized the Flock Camera Ad Hoc Committee's recommendations resulting from several community meetings. He requested further direction from the Council. Councilmember Dramov, a former member of the Flock Camera Ad Hoc Committee, also gave a presentation on Flock.

Public Comment:

Nancy Twomey
Ian Martin
Victoria Beach
Michael McWalters
Christy Hollenbeck
Commander Trayer shared his experience using Flock cameras in San Jose. The Council voiced a preference for retaining the existing 6 "wing" cameras and supplementing them with only a few more cameras placed at city entry/exit points to cover other perimeter areas. Council expressed concerns about Flock Camera Group's reputation brought up by members of the public and discussed exploring other vendors. The Council concurred with Chief Tomasi's recommendation that the Police Department incorporate the efficacy and utilization of the ALPR cameras into their annual report.

Motion by Mayor Pro Tem Delves adopt Resolution 2025-015 to execute a modified agreement with Flock Safety Group for the continued lease of the existing 6 “wing” cameras for 2 years, with an option to add up to 6 more perimeter cameras in the future, adding language to the agreement to protect the privacy of residents, and directing staff to research other ALPR companies over the next 2 years to explore alternative vendors, seconded by Councilmember Dramov, and approved 4-1-0-0, by the following roll call vote:

AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None

FUTURE AGENDA ITEMS
None
Attachment 2
City Council Regular Meeting Minutes – February 4, 2025

ADJOURNMENT
Meeting adjourned at 10:51 p.m.

APPROVED: ATTEST:
_____________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, February 10, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

ORDERS OF BUSINESS
Item 1 - Receive status report and provide policy guidance on the Carmel Police Department Project
Police Chief Tomasi gave a presentation summarizing the following:

Project Background & History:
• The Police Department building was deemed not historic in 2017 but is due for reevaluation. • Previous architect Kassavan’s plans were developed in 2017 but put on hold during COVID in 2020.

Project Objectives:
• Upgrade police and public works facilities to meet legal codes, ensure safety, and accommodate current and future community needs.

Key Policy Considerations:
• Confirm or amend previous Council guidance.
• Define functional needs for Police and Public Works.
• Determine necessary repairs and code upgrades.

Council Policy Questions:
• Should current project plans be revised?
• Should the scope address only immediate needs or allow for future expansion? • Is further justification needed for the Police/Public Works analysis? • Does Council need a detailed review of building deficiencies and compliance issues? Chief Tomasi highlighted urgent safety and structural issues with the outdated police building, emphasizing that it is beyond repair and requires immediate action. He noted that the 2023 conditions assessment identified major structural and functional deficiencies. He urged the Council to provide clear direction on next steps to address these concerns.

Attachment 3
City Council Special Meeting Minutes – February 10, 2025

Public Comment:

Safwat Malek, local architect with Enviro, presented his designs for renovation of the police building
Ken White
Rich Pepe
Cynthia Williams
Andi Carr
Hugo Ferlito
Joe DiNucci
Maryann Schickentanz
Amy Lind
Greg Johnson
Al Saroyan
Christy Hollenbeck
Councilmember Baron noted that in 2017 the police department project lacked direction and was led by an inexperienced architect. He added that last year, the Council changed direction and prioritized rebuilding on the existing site and changed directions to the new architect, Indigo+Hammond, to design plans that integrate the current structure while adhering to city guidelines for views, open space, and a campus-like design. He reiterated that only remodeling on the current site has been explored as an option. He proposed evaluating a smaller new building by removing features like the firing range, to allow for a fair comparison.

Councilmember Dramov thanked local Architect Safwat Malek for presenting draft plans and expressed a preference for his proposal over continuing with Indigo’s plans. She stressed the need to focus on financing and supported a phased approach to minimize disruptions.

Councilmember Buder said that the issue is complicated and requires a structured decisionmaking process, including:

1. Whether the facility will house only the Police Department or also Public Works (PW).

2. Plans for the PW yard.

3. Essential vs. optional facility components.

4. Budget constraints and funding options.

5. Whether to renovate or completely rebuild.

He stressed the importance of exploring funding sources, considering debt service projections, and potentially issuing bonds to fund a long-term solution. Mayor Pro Tem Delves agreed, stating that the primary options are a major remodel or a full rebuild—neither of which will be inexpensive.

He emphasized the need to determine funding limits and explore municipal financing options, and suggested evaluating city-owned properties, such as the Vista Lobos building, to determine if relocation of Public Works offices would free up current building space for the Police Department’s needs.

Mayor Byrne asked what temporary solutions, such as a building for evidence storage and security improvements, could be implemented. He requested that the City Administrator and Attachment 3
City Council Special Meeting Minutes – February 10, 2025

Police Chief identify the most essential public safety upgrades and work on finding immediate solutions to the most urgent safety and operational concerns. City Administrator Rerig noted that $2.5 million is available in the budget for urgent repairs or temporary measures. Mayor Byrne also shared that Congressman Panetta may be able to secure federal funding for the project if "shovelready" plans are prepared.

City Administrator Rerig asked the Council if they would like to hold a special meeting to review the police needs analysis, including space requirements and cost estimates, and refine the list accordingly. The Council agreed to schedule a follow-up meeting to:
• Review and compare the needs analysis with the architect’s floor area estimates and costs.
• Determine if any elements can be adjusted to reduce the overall size and cost of the project.
• Consider renaming the project as the Police and Public Works Building Project to reflect its broader scope.

ADJOURNMENT
Meeting adjourned at 7:06 pm.

APPROVED: ATTEST:
_____________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: January 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (no contracts under $60K in Jan.) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning & Building Report
Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
JANUARY 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In January 2025, 32 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In January 2025, 5 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In January 2025, 49 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In January 2025, 3 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In January 2025, 3 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In January 2025, 25 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In January 2025, 43 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: January 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following January 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
January 2025 totals are provided alongside January 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 33 9 45 33 6 21 26
2025 YTD
Totals 32 5 49 3 3 25 43
YTD %
Difference - 3.03% - 44.44% +8.89% - 90.91% -50.00% +19.05% +65.38% Attachment 1
Permit # Permit Type Track Project Description
Address/Loc
ation
Date
Received
Date
Approved Status
25032 Appeal
DS 24321 (Jensen): Denial of a Track 1 Design Study Referral, DS 24321 (Jensen), for the replacement of an existing wood shake roof with a new metal roof on an existing single-family residence located on Santa Lucia 2 NE of Scenic in the Single-Family Residential (R-1) District. APN:
010-293-013-000
Santa Lucia 2
NE of Scenic 1/27/2025 In Review
25031 Appeal
DS 24164 (Brown): Approval of a Combined Concept and Final Design Study (DS 24164), and associated Coastal Development Permit for substantial alterations to an existing single-family residence, and Variance (VA 24263) for modifications to maximum site coverage regulations located at Scenic Road 3 southeast of 12th Avenue located in the Single Family Residential (R-1) Zoning District, Beach and Riparian (BR) Overlay, and Park (P) Overlay. APN: 010-292-011 Scenic Road 3
SE 12th
Avenue
1/28/2025 In Review
25030 Historic Evaluation
I am requesting a historical evaluation for my property that closed escrow 1/31/25 (current owner information may not be yet updated). I am planning to improve/remodel the property and would like to skip the preliminary evaluation stage (if applicable) and go straight to phase 1 of the evaluation. I would like to use Meg Clovis as the historian for this evaluation, and I spoke to Jake Olander and he confirmed this. 25988
Ridgewood Rd In Review
25029 Historic Evaluation Currently requesting a Phase 1 Intensive Historical Assessment to determine if the existing building will be designated as historic. SW Corner of Junipero & 5th In Review 25028
Preliminary
Site
Assessment
In Review
25027 Sign In Review25026 Historic Evaluation In Review Planning Permit Report
HE 25026
(Minelli)
APP 25031
(Brown)
PSA 25028
(Kshire
Property
SI 25027
01/01/2025 - 01/31/2025
Permit
Identifier
APP 25032
(Jensen)
Page: 1 of 4
25025 Temporary Use Permit
DATE & TIME: Friday 01/31/2025, 7:00PM- 10PM.

EVENT DESCRIPTION: Vocalist and acoustic guitarist with small speaker and microphone; easy listening music; family dinner.NUMBER OF GUESTS: Twenty (20) guests.CONDITIONS: Music shall not be audible outside of the restaurant to the extent that it disturbs occupants of adjacent properties. At no time shall the dining space exceed its posted building occupancy
NW Corner of 6th & Mission
Street
1/31/2025 1/31/2025 In Review
25024 Use Permit
Samali Perfumes LLC, a locally founded and operated business, seeks a use permit to transition its primary retail focus from clothing to the sale of premium, handcrafted perfumes and essential oils. Inspired by the natural beauty of Carmel and the rich fragrances of Dubai, our products are meticulously crafted to reflect the region’s botanical treasures, with many fragrances named after iconic local landmarks and flora. Currently operating under a "retail" designation, we propose to reclassify our store to "cosmetics" to align with our core business of selling luxury fragrances. While we will continue to offer a curated selection of designer clothing and unique jewelry, perfumes will become the primary focus. This shift will allow us to better serve our loyal customer base and attract tourists seeking unique, locally inspired souvenirs. As a business deeply connected to the Monterey Peninsula, we are committed to enhancing Carmel’s vibrant community by offering high-quality, niche fragrances that embody the charm and artistic spirit of the area. We believe this change will contribute to the local economy and provide residents and visitors alike with a truly unique shopping experience. We respectfully request approval for the use permit to reclassify our store’s designation to "cosmetics" and look forward to continuing our contribution to Carmel’s cultural and economic landscape.

Lincoln 2 SW
of Ocean Unit
A
Pending
Assignment
25023 Temporary Use Permit
Installation of a 1,500sf outdoors tent to cover patio from Jan 31, 2025 - February 18, 2025. Tent to be illuminated from the interior and will not have live music. Total occupancy of tent not to exceed seating for 45 guests and tent to operate from 5:00 PM - 10:00 PM in conjunction with restaurant operating hours.

SE Corner of
Dolores & 7th 1/30/2025 1/30/2025 Approved
TUP 25025
(Grasing's
Restaurant)
TUP 25023
(7th &
Dolores - Tent)
Page: 2 of 4
25022 Authorized Work Install 4-foot wide decomposed granite walkway in the public right-of-way in place of the concrete walkway recently demolished. Torres Street 2 SW 10th Avenue 1/27/2025 1/30/2025 In Review 25021 Design Review Home Renovation and Addition
Santa Fe -
2NE of Fifth
Avenue
Pending
Assignment
25020 Design Study One Add (2) Skylights in roof over Living Room Lincoln 3SW of 12th Street Pending Assignment 25019 Design Study
Remodel of existing single family residence; new exterior finishes, doors, windows and roof; new attached ADU. Site improvements to paving and planters.

Carmelo 2 NE
of Scenic
Pending
Assignment
25018 Design Review
New accessory Dwelling Unit over existing attached garage. 409 SF ADU. All exterior colors and materials to match existing.

Trail View 2
SE of Flanders
Way
Pending
Assignment
25017 Design Study Remodel of existing 1,106 SF residence and 465 SF addition. Add new detached 224 SF garage in the front yard setback Santa Rita Street 3 NE of 1st Avenue Pending Assignment 25016 Design Study One Replace existing wood shake roof with new Class A (fire proof) standing seam metal roof NEC Torres & 2nd Ave 1/24/2025 In Review 25015 Design Review Section 6409(a) Eligible Facilities Request (EFR) to modify an existing T-Mobile wireless facility. Torres St & 5th Avenue Corrections Required 25014 Bench Dedication
NEW PLAQUE ON EXISTING ROCK BENCH: Outside Devendorf Park, Ocean & Mission.PLAQUE INSCRIPTION: "EISEI AND REIKO TSUKAMOTO." NE Corner of
Ocean &
Mission
1/22/2025 Pending Assignment
25013
Preliminary
Site
Assessment

PRELIMINARY SITE ASSESSMENT
Corner of
Viscaino and
Mountain View
Pending
Assignment
25012 Historic Evaluation Historic evaluation for building for associated roof replacement. NW Corner of Lincoln & 7th 1/22/2025 Closed 25011
Coastal
Development
Permit
Remove and replace asphalt driveway with new asphalt driveway.

Scenic 7 SE of
8th 1/22/2025 Pending Assignment
25010 Historic Evaluation Tear off 2 layers of comp shingles on north side only and reroof using Owens Corning Duration comp shingles-Color Chateau Green NW Lincoln St. and 7th Ave. Closed 25009 Historic Evaluation
HISTORIC EVAL - PHASE 1 INTENSIVE. We'd like to skip the preliminary evaluation and go straight to the full historic review. We'd like to request the review to be completed by Seth Bergstein.

San Carlos
Street 2 NW
11th Street
Camel, CA
93921
Pending
Assignment
25008 Design Study One Replace existing french doors with new casement window in same location. Colors and materials to match existing. 8th 2 NE OF Santa Fe 1/22/2025 In Review CDP 25011
(Hallman)

INCOMPLETE
HE 25009
(Damore) PENDING
OWNER

MAILING
DS 25008
(Hardie)
DS 25016
(Faia)
BD 25014
(Tsukamoto)
HE 25012
(Church of
the Wayfarer)
AW 25022
(Alfait)
Page: 3 of 4
25007
Preliminary
Site
Assessment
PROPOSED PROJECT: (1) Additions to the existing SFD for primary bedroom, studio and enlarged kitchen. (2) Addition of a detached garage with ADU on second floor. (3) Repairs and restoration of the original structure. (4) Landscaping and fence.

Monte Verde
2 NW of 12th
Pending
Assignment
25006 Lot Line Adjustment Lot line adjustment, APNs 010-165-024 & 010-165-025 Dolores 4 SE of 13th 1/16/2025 In Review 25005 Notice of Exempt Work Paint exterior of house. Lincoln 3 SW of 12th 1/14/2025 1/17/2025 Approved 25004
Reasonable
Accommodatio
n
One Install new lift at SFD, exterior. No grading and no tree removal. Santa Rita 4 NE of 6th 1/14/2025 In Review 25003
Preliminary
Site
Assessment
Tear down both buildings and Rebuild SFR and attached ADU Vizcaino 8 SE
of Mountain
View
1/10/2025 In Review
25002
Preliminary
Site
Assessment
130 SQ FT ADDITION TO RESIDENCE; NEW DETACHED GARAGE (264 SF); total proposed additional floor area = 394 SQ FT 5855
JUNIPERO AVE In Review
25001 Design Review One
This approval of Design Review (DR 25001) reauthorizes an expired Design Review approval (DR 22-303) for an in-kind re-roof for the removal of approximately 10,000 SF of existing roof shingles, and installation of new CertainTeed Landmark 30-year shingles in color black over sloped portion of roof and approximately 4,000 SF of the flat portions of roof to be reroofed using CertainTeed Flintlastic SA membrane in color moire black at the “Pine Inn”. This approval also authorizes as-necessary in-kind replacement of any existing dry rotted or damaged wood roof sheathing planks at sofits, sculpted roof rafters tails and sculpted outrigger tails during the re-roofing process for the northwest building at the Pine Inn site. All work shall be completed in-kind to match the existing condition. The project is located at the northwest corner of Monte Verde Street and Ocean Avenue in the Central Commercial (CC) Zoning District and located within the Downtown Conservation as depicted on the plans and scope of work prepared by Erik Dyar dated approved by Community Planning & Building on January 23, 2025, unless modified by the conditions of approval contained herein.

NE Corner of
Ocean Ave and Monte
Verde St
1/3/2025 1/23/2025 Approved DR 25001 (Pine Inn)
Total Records: 32 2/4/2025
LLA 25006
(Sarepta
EW 25005
(Matteson
Living Trust)
RA 25004
(Garren)

PENDING
PSA 25003
(White)
PSA 25002
(5855
Junipero, LLC)
PSA 25007
(Smith & Chi)

INCOMPLETE
APP &

OUTDATED
Page: 4 of 4
Entity # Application
Type
Business
Name
Business Description Location Date
Received
Date
Approved
Status
2500525004 New Business Carmel
Modern
Art Gallery - multiple artist designation carry over from Galerie Plein Aire 6th St between Dolores and
Lincoln
1/27/2025 In Review
25003 New Business Owl & Kittycat A whimsical, well-curated shop, selling artwork, gently used designer clothing, vintage accessories, gifts, and home decor SE Corner of San Carlos and 7th
1/8/2025 In Review
25002 New Business The Diesel
Gallery
Art Gallery San Carlos
between Ocean Ave &
7th Street
1/6/2025 In Review
25001 Ownership
Change
Carmel Belle Food, beverages, some retail items San Carlos 3 SW of Ocean
1/6/2025 In Review
Total Records: 5 2/4/2025
Business License Report
01/01/2025 - 01/31/2025
Page: 1 of 1
Permit # Date Submitted Date Approved Project Description Valuation Permit Type Property Location 250049 1/31/2025 1/31/2025
Installation of 1,500 outdoors tent to cover patio from January 31, 2025 - February 18, 2025.CONDITIONS: TENT OCCUPANCY NOT TO EXCEED 60. NO PROPANE PATIO HEATERS AUTHORIZED IN TENT AREA.
11,900 Building SE Corner of Dolores & 7th
250048 1/30/2025 Interior renovation of kitchen area. 15,000 Building SW Corner of Carmelo & 7th 250047 1/30/2025 1/30/2025 Remove and replace tankless water heater - with same tankless model -NNPE240A2NG 3,500 Plumbing SE Corner of Carmelo & 4th 250046 1/29/2025 1/29/2025 Remove and replace tankless water heater - Install Nortiz NR980D-NG2 outdooor unit 2,900 Plumbing SW Corner of Monte Verde & 12th250045 1/29/2025 1/29/2025 Exploratory demolition permit to examine concrete perimeter foundation and saw cut slab diagnosis. Cut sheetrock at finished floor and up less than 12" for sill plate anchoring diagnosis.
5,000 Demolition 4th 2 NE of Torres
250044 1/29/2025 Install gas line & trench for prefab firepit. 10,000 Plumbing SW corner of
Mountain
View &
Vizcaino
250043 1/29/2025 Replacement of display case on west end of building on Ocean Ave in-kind. 3,200 Building NE Corner of Dolores & Ocean 250042 1/28/2025 1/29/2025 Installation of new water heater. 1,000 Plumbing Torres 3 SE
of Mountain
View
250041 1/28/2025
Replace existing shower/tub with new walk in jetted tub with 20 amp dedicated circuit – no change in footprint, drain will not be moved. 8,000 Building Monte Verde 2 SW of 5th
250040 1/28/2025 1/28/2025 Remove and Replace 75 gallon water heater - install Bradford White BRG275h6n 3,200 Plumbing SE Corner of Carmelo & 2nd Building Permit Report
01/01/2025 - 01/31/2025
Page: 1 of 5
250039 1/27/2025
Remove damaged drywall caused by a roof leak and repair the affected areas in Magnolia and Willow, including patching drywall underneath the roof deck. Remove the existing roofing material, clean and prepare the roof surface, and install DensDeck 1/4” 4x8 primed panels to provide Class A fire-rated protection. Install Versico TPO Reinforced Roofing Membrane and two TPO scupper box drains to ensure proper drainage. Complete the repair and waterproofing of the rooftop decks above the building named Gypsy Cottage, ensuring all areas are fully restored and sealed. 7,500 Roofing
SE Corner of
Casanova &
7th
250038 1/24/2025 1/24/2025 Remove leaking water heater - install new Bradford White BRG130T6N 30 gallon heater to code 2,300 Plumbing Torres 5 SW of Mountain View 250037 1/24/2025 1/24/2025 R&R 80K BTU FURNACE 9,562 Mechanical 5th 2 SW of
Perry
Newberry
250036 0250035 1/23/2025 1/23/2025 Replace eight wood windows in kind to match existing windows in design, size, and material. 0 Exempt Work San Carlos 3 SW of 1st250034 1/21/2025 1/22/2025 Replace gas line from meter to building for furnace feed. 21' of 2" pipe, 80' of 1" galvanized and 15' of 1" galvanized to connect. 9,150 Plumbing San Carlos 3 NE of 6th
250033 1/22/2025 1/22/2025
Install new Presidential TL roof system at the main house and detached car port in color "Autumn". Install new tar and gravel roof system at flat roof on the main house. 35,216 Building
SE Corner of
Junipero &
10th
250032 1/22/2025 Bathroom Renovation 19,218 Building Lincoln 5 SW of 9th250031 1/17/2025 Install new gas fire place insert. 8,255 Plumbing NE Corner of Santa Fe & 1st 250030 1/16/2025
Remove and replace flooring with new laminate flooring. Remove bathroom floor time and replace with new tile. Paint interior of unit space. Install new baseboards. 0 Exempt Work Lincoln 3 NE of 8th
250029 1/16/2025 1/16/2025 Remove and replace boiler in-kind. 13,794 Mechanical Carmelo 3 SE of 9th Page: 2 of 5
250028 1/16/2025
Conversion of existing garage, Bath/Bedroom #1 into a Junior ADU. Relocate W/D Hook uo into Main house. Replace Garage Doors with French Door and Sidelights. No structural modifications and no change to building footprint or site coverage. 60,000 Building Scenic 3 NW of 8th
250027 1/16/2025 1/16/2025
Cosmetic remodel of bathroom to include: Vanity, sink, and counter top replacement, floor tile replacement, toilet to be replaced with 1.28 gpf toilet. No location changes to existing plumbing and electrical. 0 Exempt Work
2996
Franciscan
Way
250026 1/16/2025

1. NEW 749.6SF SECOND STORY ADDITION & ROOF OVER EXISTING LEVEL TO AN EXISTING ONE STORY SFD. 2. NO TREE REMOVAL & GRADING 3. NO CHANGES ARE PROPOSED TO THE EXISTING ONE-CAR DETACHED GARAGE 426,105 Building Guadalupe 2 NE of 1st
250025 1/16/2025 1/16/2025
Tear off existing wood shake shingles. Install new underlayment and 32 squares of Landmark TL composition shingles in the color "Shenandoah". Home has existing copper gutters that will not be removed or worked on. 70,645 Roofing Carmelo 6 NE of 4th
250024 1/16/2025 1/29/2025 Replace stairs to unit #3 in-kind. Bring all guardrails up to code by adding a metal extension. 18,000 Building Mission 3 NE of 5th 250023 1/16/2025 1/16/2025 Upgrade main electrical panel from 100 t0 200. 4,000 Electrical NE Corner of Lincoln & 2nd 250022 1/16/2025 1/16/2025 Replace galvanized water line from meter to house in-kind. 3,000 Plumbing Dolores 4 SE of 13th250021 1/16/2025 1/24/2025 Solar PV - Roof-mounted on the detached garage - 10 Solar Panels AC - Total system size 4.25 kW, (New 200A MSP will be installed by a separate Electrical Contractor on a separate permit) 29,980 Electrical NE Corner of Lincoln & 2nd
250020 1/14/2025 1/24/2025 Addition of a shower to existing half bathroom. 20,000 Building Crespi 7 SE
of Mountain
View
250019 1/14/2025 1/23/2025
Tear off two layers on the northside of tile and comp shingle roof. Install new Owens Corning Duration shingle in color "Chateau Green" to be an in-kind replacement of the existing material. 22,912 Roofing NW Corner of Lincoln & 7th
250018 1/13/2025 Remove existing shower and replace with new curbless shower. 5,000 Building 1st 2 NW of Santa Fe250017 1/13/2025 1/13/2025 Replace 3 meter electrical panel in same location with no additional load. 4,000 Electrical Mission 3 SW of 4th Page: 3 of 5
250016 1/13/2025 Addition of a single-story detached ADU (260sf remodeled from existing garage and 430sf new addition) 430,000 Building SW Corner of Torres & 8th 250015 1/10/2025 1/10/2025
Re-roof: Remove existing composition roof on the house and detached garage. Replace with a Class A, CertainTeed Landmark TL, color Country Grey 47,920 Roofing NE Corner of Lincoln & 2nd
250014 1/10/2025 1/28/2025
Sitework to include: Demolition of existing wood retaining wall and fence along Eastern edge of the property. New retaining wall to be constructed out of CMU block, to be veneered with stucco finish on the lower face of wall. New fence at top of grade, set back 6" from proposed retaining wall. New fence to be constructed out of traditional grape stakes.
50,000 Building Forest 2 SE of 8th
250013 1/10/2025
708sf addition to a two-story residence at the rear of the property. Remodel existing layout and interior hallway to add necessary stairs. Addition of a 68sf balcony off the primary bedroom.
362,140 Building 4910 Monterey St
250012 1/10/2025 1/10/2025 New furniture, fixtures, and improvements to eight guest rooms to finish phase two remodel project. 210,000 Building NE Corner of Monte Verde & 7th 250011 1/10/2025
Replacement of 11 windows and 1 door. Four openings will be modified from existing to include one ea window new opening and new header. All windows will be aluminum clad with wood and simulated divided light grids. 69,000 Building Forest 5 SW of Ocean
250010 1/9/2025 TI project to build out unit in San Carlos Square for the new Carmel Creperie restaurant. 75,000 Building San Carlos 2 NE of 7th 250009 1/9/2025 1/13/2025
Garage Only - tear off existing composition roof and replace with a new composition roof from CertainTeed TL in color "Country Grey". 7,860 Roofing
SW Corner of
Monte Verde
& 10th
250008 1/9/2025 1/27/2025 Bathroom remodel 75,000 Building 8th 3 SE of Monte Verde 250007 1/8/2025 1/9/2025
Remove and replace water heater - install Bradford White 40 gallon in pan - with earthquake straps and t & p to daylight. 2,300 Plumbing San Carlos 5 NE of 1st
250006 1/9/2025 Install 8.4 kWDC/6.9 kWAC roof mounted PV system - 21 panels/microinverters/battery 51,810 Electrical Carmelo 2 NW of 12th 250005 1/6/2025 1/9/2025 Remove wood shakes add new substrate and replace with Landmark TL shingles in Shenadoah color. 30,000 Roofing San Antonio 2 SE of 8th 250004 1/9/2025 1/9/2025 Furnace change out in the attic. 7,878 Mechanical Vizcaino 2 NE Page: 4 of 5 of Flanders 250003 1/3/2025 1/9/2025 Water Heater Replacement. 2,500 Plumbing Lincoln 5 SW of 9th 250002 1/2/2025 1/9/2025
Remove and replace original roof with Landmark TL composition shingle roof in color "Country Gray" as well as add CertainTeed cap sheet roof system at three cricket locations. 42,600 Roofing Santa Rita 2 NE of 6th
250001 1/2/2025 1/13/2025
Commercial TI of existing unit. Replace floor, replace fixtures in restrooms, volunatry accessibility improvements in both existin g restrooms.
15,000 Building NW Corner of Junipero & 6th
Total Records: 49 2/4/2025
Page: 5 of 5
Case # Case Date Status Location Problem Description Date Received
Date Closed
25003 1/14/2025 Open NW Corner of
5th and
Car
penter
Potential water discharge from the property under construction 1/14/2025
25002 1/14/2025 26090

LADERA DR
Multiple violations, incl. work done without permits: ADU construction, basement addition, electrical work. 11/21/2024
25001 1/14/2025 Open San Antonio
5 SE 8th
Unpermitted exterior modifications to residence 12/20/2024 Total Records: 3 2/4/2025
Code Compliance Report
01/01/2025 - 01/31/2025
Page: 1 of 1
Page: 1 of 1
Transient Rental Report
01/01/2025 - 01/31/2025
Case # Street Status Date Received Last Status Date Date Closed 25016 Casanova 1st NOV sent 1/21/2025 1/24/2025
25014 Lobos 1st NOV sent 1/16/2025 1/16/2025
25006 San Antonio Potential STR identified 1/6/2025 1/6/2025 Total Records: 3 2/6/2025
Permit # Permit Type Date Submitted Project Description Property Location Date Issued Status 250025 Perm Ench 1/30/2025 Legalize retaining wall installation along the eastern edge of a new driveway installation. SE Corner of San Antonio & Ocean In Review250024 Temp Ench 1/29/2025 PG&E to remove overhead service, install underground service, install seconday breakers and install overhead transformer.

Perry
Newberry 4
SW of 5th
In Review
250023 Temp Ench 1/28/2025
PG&E to complete gas maintenance, excavate a 4'x5' bell hole. PM# 35599158.CONDITION: "Do Not Enter" signs placed at the intersection of Junipero and 10th in the southbound lane.

Junipero 5 NE
of 10th 1/30/2025 Issued
250022 Temp Ench 1/27/2025
Expand scope of existing encroachment permit, TEMP EN 240221 to include: overlashing approx. 1439', access 27 existing poles, & 3 existing power supply cabinets.

Various
throughout
City
1/28/2025 Issued
250021 Temp Ench 1/24/2025 Closure of sidewalk and one parking stall to load/unload roofing materials. Lincoln 4 NE of 6th 1/28/2025 Issued 250020 Temp Ench 1/23/2025 New driveway on property and improved asphalt approach and 12" berm. 2730 Santa Lucia Ave In Review250019 Temp Ench 1/22/2025 Trench and bellhole to connect new sewer line to main.

SW Corner of
Vizcaino &
Mountain View
1/23/2025 Issued
250018 Temp Ench 1/22/2025
PG&E to replace underground service and secondary enclosure. PG&E to trench for secondary and enclosure replacement.

Scenic 3 SW
of Ocean 1/22/2025 Issued
250017 Temp Ench 1/22/2025
Saw cut sidewalk from gas meter to flower bed and replace gas line from meter to building.CONDITION: Pedestrian control and "Sidewalk Closed Ahead" signs to be implemented around work site.

San Carlos 3
NE of 6th 1/22/2025 Issued
250016 Perm Ench 1/22/2025 Remove 7" stonewall curb to widen driveway. Rebuild a new stone retaining wall to match existing. Ocean 4 NE of Guadalupe In Review Encroachment Permit Report
01/01/2025 - 01/31/2025
Page: 1 of 3
250015 Temp Ench 1/17/2025 Reserve parking stalls and load/unload roofing materials. NW Corner of Lincoln & 7th In Review 250014 Temp Ench 1/17/2025 5'x5' asphalt restoration. Monte Verde 3 SE of 8th 1/22/2025 Issued 250013 Temp Ench 1/17/2025 PG&E to replace pole and install new pole top antenna. Carmelo 4 SE of 10th In Review 250012 Temp Ench 1/15/2025
Reservation of parking spaces and closure of sidewalk areas to facilitate new tile, sidewalk, and concrete on pro
pert
y.

NW Corner of
Mission & 8th In Review
250011 Temp Ench 1/15/2025 Replace full sewer lateral from property to City main. Carmelo 4 SW of 11th 1/16/2025 Issued250010 Temp Ench 1/15/2025 8'x10' asphalt restoration.

NE Corner of
Santa Fe &
8th
1/15/2025 Issued
250009 Temp Ench 1/15/2025
PG&E to replace poles, over
hea
d service
& over
hea
d
transformer. PG&E to install overhead transformer. PM# 35539368.CONDITION: TCP shall show a detour sign at Junipero and 12th detouring southbound traffic right onto 12th and a detour sign at Mission and 12th detouring left, southbound onto Mission.
25965
Junipero St 1/16/2025 Issued
250008 Temp Ench 1/13/2025 Trenching for installation of conduit for PG&E under ground service line.

Casanova 4
SW of 13th 1/16/2025 Issued
250007 Perm Ench 1/13/2025
Sewer main replacement project using open trench and pipe bursting methods. This project also includes manhole rehabilitation and replacement.

Scenic
between
Ocean and
Santa Lucia
In Review
250006 Driveway 1/10/2025 Remove and replace 660sf asphalt driveway with a new as phalt drivewa
y.

Scenic 7 SE
of 8th In Review
250005 Perm Ench 1/9/2025
Legalize and approve existing retailing wall along the East side of the driveway, the existing retaining walls with historic carmel stone veneer, and planters with stone curbs.

SW Corner of
Santa Rita &
1st
In Review
250004 Temp Ench 1/9/2025 PG&E pole replacement/tree trim, same hole set. PM# 35549875 SE Corner of Monte Verde & 4th 1/9/2025 Issued250003 Temp Ench 1/3/2025 PG&E to install underground service, replace pole, and replace overhead transformer. PM# 35436539 NW Corner of San Carlos & 10th 1/9/2025 Issued Page: 2 of 3 250002 Temp Ench 1/2/2025 Excavate a 6'x6' pit in the asphalt to repair damages made during a water leak repair. Ocean 152' SW of Scenic 1/3/2025 Issued 250001 Temp Ench 1/2/2025 6'x27' asphalt restoration for CalAm. Mission 3 NW of 11th 1/2/2025 Issued Total Records: 25 2/4/2025
Page: 3 of 3
Permit # Permit Date Permit Type Location of Property Description Status Approved Date 25001 1/2/2025 1. Tree Evaluation
Perry
Newberry
Way 3 NW of
6th
EVALUATION: 1 40' Acacia Tree on NE Corner of lot; seeking permit to remove tree entirely In Review 25002 1/3/2025

2. Tree
Removal/Pruni
ng
Santa Fe
between 3rd
and 4th, 3rd
house on NE
side
Prune trees In Review
25003 1/3/2025 4. Emergency Tree Work
2NW of
Carpenter &
3rd, Carmel,
CA 93924
1 Pine Tree Removal Approved 1/7/2025
25004 1/6/2025

2. Tree
Removal/Pruni
ng
San Carlos 2
SW of 10th 1 30 DBH Monterey pine In Review
25005 1/6/2025 1. Tree Evaluation Dolores 4 SE of 13th 1 Monterey pine (36" DBH) + 2 Coastal live Oaks (6" and 5" DBH) = total 3 trees Approved 1/10/2025 25006 1/6/2025

2. Tree
Removal/Pruni
ng
Backyard
Crespi 6 SE
of Mountain
View
Evaluate existing trees Approved 1/14/2025
25007 1/6/2025

2. Tree
Removal/Pruni
ng
Monte Verde
4 SW of
Ocean
Cypress (one) 65 feet Approved 1/7/2025
25008 1/7/2025

2. Tree
Removal/Pruni
ng
Lincoln 2 NE
of 3rd 1- 30" pine tree In Review
25009 1/7/2025 1. Tree Evaluation Casanova 7 SE of 13th EVALUATION: 2 Large Oak Trees for pruning (unknown - I see several 4" branches that appear dead) Approved 1/17/202525010 1/8/2025

2. Tree
Removal/Pruni
ng
NW Corner of
Carpenter
and 5th
Removal of one redwood, one oak, and prune one oak damaged in storm Approved 1/8/2025 01/01/2025 - 01/31/2025
Tree Permit Report
Page: 1 of 4
25011 1/8/2025 1. Tree Evaluation Lobos 2 NW of 4th
FOR REMOVAL: Monterey pine, large, very old- with storm, tree roots are unstable and uneven ground, falling limbs after tree maintenace, saw multiple Monterey pine bark beetles on ground
Approved 1/10/2025
25012 1/10/2025 VOID- DUPLICATE Closed25013 1/10/2025

2. Tree
Removal/Pruni
n
g
Dolores 4 SE
of 13th
1 Monterey pine (36" DBH) + 4 Coastal live Oaks (6", 5", 5", 5" DBH) = total 5 trees Approved 1/14/2025 25014 1/10/2025

2. Tree
Removal/Pruni
n
g
SE Corner of
3rd and
Santa Rita
REMOVAL: Dead Oak Tree - 25' Tall - 20' Spread In Review 25015 1/10/2025

2. Tree
Removal/Pruni
ng
LINCOLN 5
NE & 2nd
Ave, Carmel,
CA 93921
Evaluate dead oak tree for removal. In Review
25016 1/13/2025

2. Tree
Removal/Pruni
n
g
2nd Ave 2 SE
of Junipero 2 pines #698 18 inch diameter, # 699 30 inch diameter In Review 25017 1/14/2025

2. Tree
Removal/Pruni
n
g
Carpenter 2
NE of 2nd
PRUNING: the PG&E wires are going through the trees. Cypress tree in front of my house on city property In Review 25018 1/15/2025

2. Tree
Removal/Pruni
n
g
8th Ave 2 SE
of Torres REMOVAL: 42 in. Oak tree in backyard of residence In Review 25019 1/15/2025

2. Tree
Removal/Pruni
n
g
Guadalupe 3
NW of 3rd PRUNING: One broken limb and many dead branches In Review 25020 1/15/2025

2. Tree
Removal/Pruni
n
g
NE Corner of
2nd and
Lincoln
PRUNING: Oak In Review
25021 1/15/2025

2. Tree
Removal/Pruni
ng
Lobos 2 NW
of 4th
Monterey pine, large, very old- with storm, tree roots are unstable and uneven ground, falling limbs after tree maintenace, saw multiple Monterey pine bark beetles on ground
Approved 1/16/2025
25022 1/16/2025

2. Tree
Removal/Pruni
ng
Lincoln Street
3rd lot north
west of 11th
Residential lot on Lincoln close to 11th Approved 1/17/2025 Page: 2 of 4
25023 1/16/2025 1. Tree Evaluation O SW Corner of Santa Rita & 3rd dying large city oak tree/evaluation & removal Approved 1/27/2025 25024 1/16/2025 1. Tree Evaluation Camino Real 6 SW of 2nd Acacia and Junk(Unknown Species) Approved 1/31/2025 25025 1/17/2025

2. Tree
Removal/Pruni
n
g
Mission + 3rd
1st option- remove tree, leaning towards residence and contacting roof. 2nd option- remove 6" codominant leader contactin g roof.

In Review
25026 1/17/2025 1. Tree Evaluation Dolores 4 SE of 10th 1 pine tree approximate 100' height Approved 1/23/2025 25027 1/17/2025

2. Tree
Removal/Pruni
ng
Santa Fe and
5th Avenue,
Southeast
corner
remove one 18" oak tree In Review
25028 1/21/2025 VOID- DUPLICATE OF 24-384 In Review25029 1/21/2025

2. Tree
Removal/Pruni
n
g
San Carlos 3
NE of 11th 1 branch of 1 Quercus Agrifolia, Aprox 8-10" diameter In Review 25030 1/22/2025

2. Tree
Removal/Pruni
n
g
Junipero 3 NE
of 11th
PRUNING: 2 overgrown trees, 42 inches circumference. Munltiple branches leaning on wires overhead. In Review 25031 1/23/2025

2. Tree
Removal/Pruni
n
g
Monte Verde
5 SW of
Ocean
REMOVAL: One very large tree in diameter and height (over 50 feet); Monterey pine Approved 1/24/2025 25032 1/23/2025 1. Tree Evaluation Dolores 2 SW of 10th EVALUATION: 1 oak tree and 2 other trees blocking gate. PRUNING: Would like to prune both for full access to the pro
pert
y
In Review
25033 1/24/2025 1. Tree Evaluation
SE Corner of
San Antonio
and 13th
(tree is on
13th)
FOR PRUNING OR REMOVAL: Cypress tree, 5'8" at base and very tall (150 ft??) 9" thick roots ~30 ft long, three or more roots In Review
25034 1/24/2025

2. Tree
Removal/Pruni
n
g
Santa Rita 5
SE of Ocean
Ave.

REMOVAL: 1 oak tree located in the front of the proeprty. Approx 18-20 feet. Approved 1/30/2025 25035 1/27/2025

2. Tree
Removal/Pruni
n
g
Casanova 7
SE of 13th
2 Large Oak Trees for pruning (unknown - I see several 4" branches that appear dead) In Review Page: 3 of 4
25036 1/27/2025

2. Tree
Removal/Pruni
ng
Dolores 4 SE
of 10th 1 pine tree approximate 100' height In Review
25037 1/27/2025

2. Tree
Removal/Pruni
ng
Lincoln 3 SE
of 11th REMOVAL: leaning oak on right side of the front yard In Review 25038 1/27/2025

2. Tree
Removal/Pruni
ng
Casanova 3
NW of 13th
REMOVAL: 2 oaks 1. front yard 15' 2. Backyard 17'
In Review
25039 1/27/2025

2. Tree
Removal/Pruni
ng
Camino Real
2 SW of 2nd
PRUNING: Remove dying oak limbs from the north side of property In Review 25040 1/28/2025

2. Tree
Removal/Pruni
ng
NW Corner of
6th and
Carpenter
REMOVAL: 1 oak tree on the left side of the property In Review 25041 1/30/2025

2. Tree
Removal/Pruni
ng
0 NW Corner
of Dolores &
3rd in Carmelby-the-Sea
Removal of two coast live oaks measured multistems at 14", 9", 10", 12" and another approx. 16" In Review 25042 1/31/2025

2. Tree
Removal/Pruni
ng
Guadalupe 4
NW of 3rd
1 Pine & 1 Oak REMOVAL: hopefully Approved 2/3/2025
25043 1/31/2025 1. Tree Evaluation SW Corner of Lopez & 4th 1 Monterey pine w/appx 44" diameter In Review Total Records: 43 2/4/2025
Page: 4 of 4
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
January 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance January Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of January 2025, the ambulance was unable to meet the performance measure. The response time was 90% with (5) code-3 call over 5 minutes.
54 Calls for service in CBTS Average response time: 3:59 min. 49 Code 3 calls for service –Five calls over 5:00 min.
1/14/25; Dolores & Vista; (6:18 min) – Time of Day.
1/26/25; Santa Fe & 3rd; (5:56 min) – Time of Day.
1/30/25; Franciscan Way; (5:13 min) - Distance to Call. 1/20/25; Monte Verde & 12th; (6:10 min) -Distance to Call. 1/30/25; San Antonio & 13th; (5:13 min)- Distance to Call.

MONTEREY FIRE REPORT
Summary of Monterey Fire January Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of January 2025 the fire department was unable to meet the performance measure. The response time was 93% with (5) code-3 calls over 5 minutes.
78 total calls for service in CBTS Average response time: 3:43 min. 67total Code-3 calls
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
1/30/25; Franciscan Way; (5:24 min) – Distance to Call. 1/05/25; Forest & 8th; (9:51 min)- Delay Due Staging for Crew Safety. 1/20/25; Monte Verde & 12th (6:52 min)- Responded from Monterey. 1/02/25; Scenic & Martin (5:07 min)- Distance to Call.
1/12/25; Mission & 2nd; (7:22 min) - Distance to Call.

BEACH FIRES
There were 0 illegal beach fire recorded during the month of Janaury and no propane fires.

Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Medical assist, assist EMS crew 1/9/2025 2:43 PM 250109-MNT00239 0:04:59 2957 SANTA LUCIA AVE 3 Medical assist, assist EMS crew 1/19/2025 3:01 PM 250119-MNT00516 0:02:13 OCEAN AVE JUNIPERO AVE 3 Medical assist, assist EMS crew 1/25/2025 12:43 AM 250125-MNT00669 0:04:10 TORRES ST 6TH AVE 3 Medical assist, assist EMS crew 1/26/2025 4:00 AM 250126-MNT00700 0:04:32 3RD AVE SANTA FE ST 3 Medical assist, assist EMS crew 1/27/2025 8:15 AM 250127-MNT00730 0:03:57 LOPEZ AVE 2ND AVE 3 Medical assist, assist EMS crew 1/30/2025 11:20 PM 250130-MNT00819 0:05:24 2928 FRANCISCAN WAY 3 Medical assist, assist EMS crew 1/31/2025 11:23 AM 250131-MNT00831 0:04:39 CAMINO REAL ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 1/1/2025 4:03 AM 250101-MNT00004 0:03:48 MISSION ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 1/1/2025 2:49 PM 250101-MNT00018 0:04:26 MISSION ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 1/2/2025 4:15 PM 250102-MNT00048 0:03:11 2ND AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/3/2025 12:09 AM 250103-MNT00058 0:04:18 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 1/3/2025 12:03 PM 250103-MNT00069 0:04:59 5104 MONTEREY ST 3 EMS call, excluding vehicle accident with injury 1/4/2025 3:53 AM 250104-MNT00086 0:04:01 DOLORES ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 1/5/2025 12:42 AM 250105-MNT00114 0:09:51 8TH AVE FOREST RD 3 EMS call, excluding vehicle accident with injury 1/5/2025 2:36 AM 250105-MNT00117 0:03:30 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 1/5/2025 2:36 AM 250105-MNT00118 0:03:30 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 1/5/2025 8:37 PM 250105-MNT00141 0:03:37 MONTE VERDE ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 1/6/2025 4:23 AM 250106-MNT00148 0:04:54 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 1/7/2025 10:26 AM 250107-MNT00176 0:02:11 12TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/9/2025 9:58 AM 250109-MNT00233 0:02:17 SAN CARLOS ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 1/9/2025 3:10 PM 250109-MNT00243 0:01:39 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 1/10/2025 3:27 PM 250110-MNT00265 0:02:30 DOLORES ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 1/11/2025 7:47 AM 250111-MNT00273 0:03:32 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 1/11/2025 11:40 AM 250111-MNT00281 0:02:00 2ND AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/11/2025 12:10 PM 250111-MNT00283 0:02:23 JUNIPERO AVE 11TH AVE 3 EMS call, excluding vehicle accident with injury 1/11/2025 7:20 PM 250111-MNT00294 0:02:53 DOLORES ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/12/2025 9:10 AM 250112-MNT00307 0:03:30 MONTE VERDE ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 1/12/2025 5:19 PM 250112-MNT00323 0:03:48 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 1/13/2025 6:10 PM 250113-MNT00344 0:02:02 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/13/2025 8:47 PM 250113-MNT00351 0:03:39 LOBOS ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 1/14/2025 1:46 AM 250114-MNT00354 0:06:02 DOLORES ST VISTA AVE 2

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 01/01/2025 To: 01/31/2025
25 01 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS) cont.

EMS call, excluding vehicle accident with injury 1/16/2025 7:49 PM 250116-MNT00422 0:02:03 6TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 1/17/2025 1:42 PM 250117-MNT00444 0:02:29 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 1/17/2025 11:16 PM 250117-MNT00462 0:04:51 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 1/18/2025 11:27 AM 250118-MNT00475 0:02:22 4TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/18/2025 2:40 PM 250118-MNT00480 0:04:33 SCENIC RD SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 1/19/2025 2:22 PM 250119-MNT00513 0:04:07 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 1/20/2025 10:54 AM 250120-MNT00536 0:04:05 2ND AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/20/2025 3:46 PM 250120-MNT00545 0:00:46 3RD AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 1/21/2025 12:05 AM 250121-MNT00553 0:04:40 CASANOVA ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 1/22/2025 9:21 PM 250122-MNT00606 0:02:48 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 1/24/2025 6:48 AM 250124-MNT00636 0:00:05 3RD AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 1/27/2025 10:47 AM 250127-MNT00736 0:04:31 4903 MONTEREY ST 3 43 0:03:37
322-399 Series (Rescues)
Motor vehicle accident with injuries 1/17/2025 12:05 PM 250117-MNT00443 0:04:17 MONTE VERDE ST 13TH AVE 3 Motor vehicle/pedestrian accident (MV Ped) 1/4/2025 3:23 PM 250104-MNT00103 0:02:06 OCEAN AVE JUNIPERO AVE 3 Motor vehicle accident with no injuries. 1/27/2025 4:45 PM 250127-MNT00743 0:02:37 6TH AVE LINCOLN ST 3 3 0:03:00
400 Series (Hazardous Material)
Carbon monoxide incident 1/30/2025 7:53 PM 250130-MNT00814 0:03:57 JUNIPERO AVE 4TH AVE 3 Electrical wiring/equipment problem, other 1/11/2025 12:14 PM 250111-MNT00284 0:02:18 SAN CARLOS ST 13TH AVE 3 Electrical wiring/equipment problem, other 1/25/2025 2:20 PM 250125-MNT00683 0:04:00 LINCOLN ST 2ND AVE 3 Power line down 1/6/2025 2:08 PM 250106-MNT00157 0:04:50 10TH AVE CARMELO ST 3 4 0:03:46
500 & 600 Series (Service Calls)
Water problem, other 1/19/2025 9:07 AM 250119-MNT00507 0:03:10 MISSION ST 4TH AVE 2 Water or steam leak 1/8/2025 4:04 PM 250108-MNT00217 0:03:56 8TH AVE SANTA FE ST 3 Water or steam leak 1/18/2025 12:50 PM 250118-MNT00478 0:05:56 VISTA AVE & VISTA 2 NE OF JUNIPERO VISTA 2 NE OF JUNIPERO 2 Animal rescue 1/7/2025 7:04 PM 250107-MNT00192 0:04:08 3024 SANTA LUCIA AVE 3 Public service assistance, other 1/12/2025 10:34 AM 250112-MNT00312 0:04:35 MONTE VERDE ST 9TH AVE 3 Public service assistance, other 1/24/2025 2:01 PM 250124-MNT00653 0:05:10 3RD AVE SANTA FE ST 2 Public service 1/4/2025 1:19 PM 250104-MNT00098 0:03:23 4TH AVE CAMINO REAL ST 3 Public service 1/18/2025 7:21 PM 250118-MNT00492 0:03:02 DOLORES ST DOLORES 2 NE 8TH STREET 3 Public service 1/20/2025 5:48 AM 250120-MNT00529 0:06:52 MONTE VERDE ST 12TH AVE 3 Public service 1/26/2025 1:58 PM 250126-MNT00715 0:07:24 DOLORES ST VISTA AVE 2 Public service 1/26/2025 3:42 PM 250126-MNT00719 0:07:35 OCEAN AVE LINCOLN ST 2 25 01 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
500 & 600 Series (Service Calls) cont.

Assist invalid 1/5/2025 1:40 AM 250105-MNT00116 0:04:03 DOLORES ST VISTA AVE 2 Assist invalid 1/12/2025 3:16 PM 250112-MNT00321 0:03:18 MONTE VERDE ST 9TH AVE 2 Assist invalid 1/15/2025 1:51 AM 250115-MNT00373 0:04:40 SAN ANTONIO AVE OCEAN AVE 3 Assist invalid 1/16/2025 9:21 AM 250116-MNT00406 0:06:20 26010 RIDGEWOOD RD 2 Assist invalid 1/17/2025 8:48 AM 250117-MNT00433 0:02:10 CARMELO ST OCEAN AVE 2 Assist invalid 1/23/2025 2:51 PM 250123-MNT00622 0:06:07 26010 RIDGEWOOD RD 2 No incident found on arrival at dispatch address 1/2/2025 1:04 PM 250102-MNT00040 0:05:07 SCENIC RD MARTIN WAY 3 No incident found on arrival at dispatch address 1/12/2025 9:23 AM 250112-MNT00309 0:07:22 MISSION ST 2ND AVE 3 Smoke scare, odor of smoke 1/9/2025 6:33 PM 250109-MNT00250 0:03:27 TORRES ST 1ST AVE 3 Smoke scare, odor of smoke 1/12/2025 10:56 AM 250112-MNT00314 0:05:00 LOBOS ST 2ND AVE 3 21 0:04:54
700 Series (False Alarms)
Smoke detector activation due to malfunction 1/21/2025 3:21 PM 250121-MNT00565 0:03:42 MONTE VERDE ST 12TH AVE 3 Alarm system sounded due to malfunction 1/3/2025 10:53 AM 250103-MNT00067 0:03:05 OCEAN AVE LINCOLN ST 3 Alarm system sounded due to malfunction 1/8/2025 11:31 AM 250108-MNT00205 0:03:48 OCEAN AVE LINCOLN ST 3 Alarm system sounded due to malfunction 1/23/2025 1:21 PM 250123-MNT00620 0:02:20 OCEAN AVE DOLORES ST 3 Alarm system sounded due to malfunction 1/29/2025 2:50 PM 250129-MNT00778 0:02:12 OCEAN AVE DOLORES ST 3 Detector activation, no fire - unintentional 1/30/2025 12:13 PM 250130-MNT00800 0:04:30 13TH AVE SAN ANTONIO AVE 3 Alarm system activation, no fire - unintentional 1/8/2025 12:11 PM 250108-MNT00208 0:04:00 MONTE VERDE ST 9TH AVE 3 7 0:03:22
Code 2 Calls 11
Code 3 Calls 67
78 93%
250102-MNT00040 Delay due to distance
250112-MNT00309 Delay due to distance
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250130-MNT00819 Delay due to distance
250105-MNT00114 Delay due to staging for crew safety
250120-MNT00529 Delay due to distance
25 01 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 0 0:00
EMS 43 3:37
Rescue 3 3:00
Hazardous Condition 4 3:46
Service Calls 21 4:54
Severe Weather 0 0:00
False Call 7 3:22
Total Responses 78 3:43
Total Code 3 Calls: 67
Response Times for Code 3
Calls ≤ 5 minutes: 93%

CARMEL-BY-THE-SEA
JANUARY 2025
Response Summary Report by Incident Type
Fire
0%
EMS
55% Rescue
4%
Hazardous Condition
5%
Service Calls
27%
Severe
Weather
0%
False Call
9%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 01 Carmel Fire Response Summary.xlsx 2/3/2025 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 01/02/2025 04:16 PM 250102-CFA00004 00:03:12 2ND AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/03/2025 12:09 AM 250103-CFA00005 00:03:55 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 01/03/2025 12:04 PM 250103-CFA00007 00:03:56 5104 MONTEREY ST 3 EMS call, excluding vehicle accident with injury 01/04/2025 03:53 AM 250104-CFA00008 00:05:20 DOLORES ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 01/05/2025 12:43 AM 250105-CFA00012 00:04:37 8TH AVE FOREST RD 3 EMS call, excluding vehicle accident with injury 01/05/2025 01:42 AM 250105-CFA00013 00:04:08 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 01/05/2025 02:37 AM 250105-CFA00014 00:03:00 LINCOLN ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 01/07/2025 10:27 AM 250107-CFA00021 00:04:04 12TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/09/2025 09:59 AM 250109-CFA00030 00:02:55 SAN CARLOS ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 01/09/2025 02:43 PM 250109-CFA00031 00:04:19 2957 SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 01/09/2025 03:11 PM 250109-CFA00032 00:04:07 MONTE VERDE ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 01/10/2025 03:28 PM 250110-CFA00035 00:02:45 DOLORES ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 01/11/2025 07:49 AM 250111-CFA00037 00:03:36 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 01/11/2025 07:20 PM 250111-CFA00038 00:02:00 LINCOLN ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 01/12/2025 09:11 AM 250112-CFA00039 00:03:48 MONTE VERDE ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 01/12/2025 05:20 PM 250112-CFA00041 00:03:53 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 01/13/2025 06:11 PM 250113-CFA00042 00:02:14 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/13/2025 08:47 PM 250113-CFA00043 00:03:54 LOBOS ST 2ND AVE 3 EMS call, excluding vehicle accident with injury 01/14/2025 01:47 AM 250114-CFA00044 00:06:18 DOLORES ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 01/15/2025 01:52 AM 250115-CFA00045 00:04:43 SAN ANTONIO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 01/16/2025 07:50 PM 250116-CFA00051 00:02:00 6TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 01/17/2025 12:06 PM 250117-CFA00055 00:03:57 MONTE VERDE ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 01/17/2025 01:42 PM 250117-CFA00056 00:02:16 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 01/17/2025 11:17 PM 250117-CFA00057 00:04:59 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 01/18/2025 11:28 AM 250118-CFA00058 00:01:59 4TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/18/2025 02:42 PM 250118-CFA00061 00:04:10 SCENIC RD SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 01/18/2025 07:22 PM 250118-CFA00062 00:02:46 DOLORES ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 01/19/2025 03:03 PM 250119-CFA00066 00:01:40 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/20/2025 10:55 AM 250120-CFA00071 00:04:22 2ND AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/20/2025 03:46 PM 250120-CFA00072 00:01:00 3RD AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 01/21/2025 12:06 AM 250121-CFA00074 00:04:52 CASANOVA ST 12TH AVE 3 EMS call, excluding vehicle accident with injury 01/22/2025 09:22 PM 250122-CFA00081 00:02:50 OCEAN AVE LINCOLN ST 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 01/01/2025 To: 01/31/2025
25 01 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS) cont.

EMS call, excluding vehicle accident with injury 01/24/2025 06:48 AM 250124-CFA00088 00:00:05 3RD AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 01/25/2025 12:43 AM 250125-CFA00093 00:04:02 TORRES ST 6TH AVE 3 EMS call, excluding vehicle accident with injury 01/26/2025 04:00 AM 250126-CFA00096 00:05:56 3RD AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 01/27/2025 08:17 AM 250127-CFA00099 00:02:00 LOPEZ AVE 2ND AVE 3 EMS call, excluding vehicle accident with injury 01/27/2025 10:47 AM 250127-CFA00100 00:04:12 4903 MONTEREY ST 3 EMS call, excluding vehicle accident with injury 01/30/2025 11:21 PM 250130-CFA00111 00:05:13 2928 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 01/31/2025 11:24 AM 250131-CFA00114 00:04:38 CAMINO REAL ST 13TH AVE 3 39 0:03:35
322-399 Series (Rescues)
Motor vehicle/pedestrian accident (MV Ped) 01/04/2025 03:24 PM 250104-CFA00011 00:02:17 OCEAN AVE JUNIPERO AVE 3 Motor vehicle accident with no injuries. 01/27/2025 04:46 PM 250127-CFA00101 00:02:56 6TH AVE LINCOLN ST 3 Water & ice-related rescue, other 01/02/2025 01:05 PM 250102-CFA00003 00:04:36 SCENIC RD MARTIN WAY 3 3 0:03:16
400 Series (Hazardous Material)
Hazardous condition, other 01/06/2025 02:09 PM 250106-CFA00017 00:04:51 10TH AVE CARMELO ST 3 Hazardous condition, other 01/25/2025 02:21 PM 250125-CFA00094 00:05:42 LINCOLN ST 2ND AVE 2 2 0:05:17
500 & 600 Series (Service Calls)
Water or steam leak 01/19/2025 09:08 AM 250119-CFA00063 00:03:19 MISSION ST 4TH AVE 2 Assist invalid 01/16/2025 09:22 AM 250116-CFA00047 00:05:26 26010 RIDGEWOOD RD 2 Assist invalid 01/17/2025 08:48 AM 250117-CFA00052 00:03:55 CARMELO ST OCEAN AVE 3 Assist invalid 01/26/2025 02:02 PM 250126-CFA00098 00:02:50 DOLORES ST VISTA AVE 2 4 0:03:53
700 Series (False Alarms)
False alarm or false call, other 01/09/2025 06:33 PM 250109-CFA00033 00:03:09 TORRES ST 1ST AVE 2 False alarm or false call, other 01/20/2025 05:49 AM 250120-CFA00068 00:06:10 MONTE VERDE ST 12TH AVE 3 Alarm system activation, no fire - unintentional 01/23/2025 01:22 PM 250123-CFA00084 00:02:48 OCEAN AVE DOLORES ST 3 Alarm system activation, no fire - unintentional 01/29/2025 02:51 PM 250129-CFA00105 00:02:31 OCEAN AVE DOLORES ST 3 Alarm system activation, no fire - unintentional 01/30/2025 12:14 PM 250130-CFA00108 00:05:13 13TH AVE SAN ANTONIO AVE 3 Carbon monoxide detector activation, no CO 01/30/2025 07:54 PM 250130-CFA00110 00:03:35 JUNIPERO AVE 4TH AVE 3 6 0:03:54
Code 2 Calls 5
Code 3 Calls 49
54 90%
0:03:59
250130-CFA00108 Delayed due to distance
Total Average Response Time
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250114-CFA00044 Delayed due to time of day
250126-CFA00096 Delayed due to time of day
250130-CFA00111 Delayed due to distance
250120-CFA00068 Delayed due to distance
25 01 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 1/6/2025 250106-CFA00016 00:12:23 2700 MAL PASO LN PASO LN 3 EMS call, excluding vehicle accident with injury 1/16/2025 250116-CFA00048 00:08:46 73 FERN CANYON RD 3 EMS call, excluding vehicle accident with injury 1/26/2025 250126-CFA00097 00:13:08 135 BOYD WAY 3 EMS call, excluding vehicle accident with injury 1/27/2025 250127-CFA00103 00:09:08 155 HIGHLAND DR 3 Motor vehicle accident with injuries 1/16/2025 250116-CFA00049 00:08:44 14 YANKEE POINT DR 3 5 0:10:26

CYPRESS
EMS call, excluding vehicle accident with injury 1/6/2025 250106-CFA00018 00:05:24 RIO RD HWY 1 3 EMS call, excluding vehicle accident with injury 1/6/2025 250106-CFA00019 00:07:09 3650 RIO RD 3 EMS call, excluding vehicle accident with injury 1/8/2025 250108-CFA00025 00:07:57 25417 CARMEL KNOLLS DR 3 EMS call, excluding vehicle accident with injury 1/8/2025 250108-CFA00028 00:06:10 3415 RIO RD 3 EMS call, excluding vehicle accident with injury 1/9/2025 250109-CFA00029 00:06:29 25527 FLANDERS DR 3 EMS call, excluding vehicle accident with injury 1/10/2025 250110-CFA00034 00:05:30 26045 CARMEL KNOLLS DR 3 EMS call, excluding vehicle accident with injury 1/18/2025 250118-CFA00060 00:06:29 26165 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 1/19/2025 250119-CFA00067 00:05:30 2947 ALTA AVE 3 EMS call, excluding vehicle accident with injury 1/20/2025 250120-CFA00069 00:08:26 26153 MESA DR 2 EMS call, excluding vehicle accident with injury 1/21/2025 250121-CFA00075 00:09:22 26361 OCEAN VIEW AVE 3 EMS call, excluding vehicle accident with injury 1/23/2025 250123-CFA00087 00:07:53 26344 CARMEL RANCHO LN 2 EMS call, excluding vehicle accident with injury 1/24/2025 250124-CFA00089 00:03:51 173 CROSSROADS BLVD 3 EMS call, excluding vehicle accident with injury 1/27/2025 250127-CFA00102 00:05:18 26135 3 EMS call, excluding vehicle accident with injury 1/28/2025 250128-CFA00104 00:07:01 26135 3 EMS call, excluding vehicle accident with injury 1/29/2025 250129-CFA00106 00:05:22 26346 RIVER PARK PL 3 EMS call, excluding vehicle accident with injury 1/30/2025 250130-CFA00107 00:07:36 25021 VALLEY PL 3 Motor vehicle accident with injuries 1/20/2025 250120-CFA00070 00:06:29 CARPENTER ST SERRA AVE 3 Motor vehicle accident with injuries 1/21/2025 250121-CFA00076 00:06:09 4380 CARMEL VALLEY RD 3 18 0:06:34

MONTEREY
EMS call, excluding vehicle accident with injury 1/10/2025 250110-CFA00036 00:09:18 492 VAN BUREN ST 3 EMS call, excluding vehicle accident with injury 1/17/2025 250117-CFA00054 00:05:19 371 PARK AVE 3 EMS call, excluding vehicle accident with injury 1/21/2025 250121-CFA00078 00:10:20 1277 CASTRO RD 3 EMS call, excluding vehicle accident with injury 1/22/2025 250122-CFA00080 00:13:23 2 UPPER RAGSDALE DR 3 EMS call, excluding vehicle accident with injury 1/24/2025 250124-CFA00092 00:11:05 200 IRIS CANYON RD 3 5 0:09:53

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 01/01/2025 To: 01/31/2025
25 01 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 1/22/2025 250122-CFA00079 00:15:55 1014 DEL MONTE BLVD 3 EMS call, excluding vehicle accident with injury 1/25/2025 250125-CFA00095 00:14:31 1010 PACIFIC GROVE LN 3 EMS call, excluding vehicle accident with injury 1/30/2025 250130-CFA00109 00:20:01 650 JEWELL AVE 2 EMS call, excluding vehicle accident with injury 1/31/2025 250131-CFA00115 00:13:24 515 HILLCREST AVE 3 4 0:15:58

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 1/8/2025 250108-CFA00026 00:14:06 SPYGLASS HILL RD SEVENTEEN MILE DR 2 EMS call, excluding vehicle accident with injury 1/8/2025 250108-CFA00027 00:07:43 1500 CYPRESS DR 3 EMS call, excluding vehicle accident with injury 1/19/2025 250119-CFA00065 00:08:10 3212 PALMERO WAY 3 EMS call, excluding vehicle accident with injury 1/24/2025 250124-CFA00091 00:11:14 1700 SEVENTEEN MILE DR 3 4 0:10:18

SEASIDE
EMS call, excluding vehicle accident with injury 1/6/2025 250106-CFA00020 00:09:48 1055 FREMONT BLVD 3 EMS call, excluding vehicle accident with injury 1/15/2025 250115-CFA00046 00:14:00 901 TORO COURT 3 EMS call, excluding vehicle accident with injury 1/31/2025 250131-1001-CARMEL 00:11:49 1156 FREMONT BLVD 3 3 0:11:52
Code 2 Calls 4
Code 3 Calls 35
39 Total Average Response Time 0:10:50
Total # of Incidents
25 01 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 54 3:59
Carmel Highlands 5 10:26
Carmel Valley 0 0:00
Cypress 18 6:34
Mid Coast 0 0:00
Monterey 5 9:53
Pacific Grove 4 15:58
Pebble Beach 4 10:18
Seaside 3 11:52
Total Responses 93 9:51
Total Code 3 Calls: 49
CFA Response Times for Code 3
Calls ≤ 5 minutes: 90%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
JANUARY 2025
Response Summary Report by District Type
Carmel-By-The-Sea
58% Carmel Highlands
6%
Carmel Valley
0%
Cypress
19%
Mid Coast
0%
Monterey
6%
Pacific Grove
4%
Pebble Beach
4%
Seaside
3% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 01 CFA Response Summary.xlsx 2/3/2025 9 ň╤♣ك9 Γ¾╗Źك¢
•كx→ě
sÏ τ ╩Ï ╗♣ك‮‫‮
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor date completed notes
25-1 1/3/2025 1/13/2025 1/24/2025 Maintenance Costs for Flanders Mansion for the past 10 years (Jan. 2014 to present). Mike Buffo ongoing Sent first sent of records found (maintenance
invoices for Flanders 2018-2024) on 1/17/2025.

Will continue to search and release additonal
records on a rolling basis
25-2 1/6/2025 1/16/2025 I would like to request the police record in the case of William Eric STRAUSS Christopher Paes 1/6/2025 informed requester they must contact the Police Dept. directly to make the request.
25-3 1/6/2025 1/16/2025
a list of all vendors used by the Police Dept. from
1/1/2022 to present, and a list of all purchase orders
for the Police Dept. for the same time frame
Justin Cunningham,
ZipBuffalo.com 1/27/2025 records sent 1/27/2025
25-4 1/13/2025 1/23/2025 historic building permits/land use restirction records for 5315 Carmel Valley Road, Carmel Adrian Angel 1/21/2025 no responsive records. The property location is in the County of Monterey. 25-5 1/13/2025 1/23/2025 Hazardous materials inventory, etc, records for 5315 Carmel Valley Road, Carmel Adrian Angel 1/21/2025 no responsive records. The property location is in the County of Monterey.
25-6 1/23/2025 2/3/2025 3/14/2025
Carmel employee salaries for the year 2024, that
includes each employee’s name, title, base pay,
overtime, holiday pay, sick pay, vacation pay,
deferred comp, allowances, retirement plan
contributions, etc., and total compensation in a
sortable Excel spreadsheet.

Mary Schley
deadline
extended to late
March
Deadline extended to March 2025. Let requester
know that we currenlty do not have the
responsive records compiled but will have the
report ready sometime in March.
25-7 1/28/2025 2/7/2025
Any records related to the construction of the "San
Antonio Pathway" that was built by the Pebble Beach
Co. and finished in 2010 for the U.S. World Open. Any
records related to the project would be appreciated.

Andi Carr 2/7/2025 No responsive records found. Notified requester by phone on 2/7/2025.
25-7.5 1/21/2025 1/31/2025 copies of Resolutions 90-50 thru 90-59 Doug Schmitz 2/4/2025 records sent 2/4/2025 ¢→Γňð¾ك3/4 •ð→╗×╛ك╤╛3/4╩╖3/4 •كx→ě
sÏ τ ╩Ï ╗♣ك‮‫‮
Request
No.

Request Date &
Received By
10-Day Due
Date Info Requested Requestor
Date
Completed by
PSO
Status Delivery Method
2025-001 12/31/24 01/10/25 Jones, Thomas 03/28/51 Pennsylvania State Police 01/05/25 mw No record Email sent 2025-002 12/31/24 01/10/25 CG2000259 DOJ 01/05/2025 mw completed email sent - mw 2025-003 01/01/25 mw 01/11/25 CA2300015 Kennedy Archer & Giffen Atty 01/05/2025 mw completed mailed 2025-004 01/08/25 mw 01/18/25 Record check Wynar FBI - 01/13/2025 mw completed emailed 2025-005 01/10/25 mw 01/20/25 CQ2200503 Strauss NCSC - naval 01/13/2025 mw completed emailed 2025-006 01/13/2025 ALI 01/23/25 CG0600590 Department of Corrections 01/13/2025 ALI completed emailed ALI 2025-007 1/13/2025 ALI 01/23/25 All reports/CFS between 01/01/2023 - 01/01/2025 Hole, Jason Barry 01/21/2025 mw completed mailed 2025-008 01/13/2025 mw 01/23/25 CC2400466 Lexis Nexis 01/14/2025 mw completed mailed 2025-009 01/14/25 01/24/25 mw 900873 242 case archives ? DOJ Purged DOJ notified via fax 2025-010 1/21/2025 ALI 01/31/25 CG2500016 Kircher, Cheryl 1/22/2025 completed mailed by DA 2025-011 01/27/2025 ALI 02/06/25 CG2300250 RVU/DOJ 01/27/2025 ALI completed faxed ALI 2025-012 01/27/2025 ALI 02/06/25 CG2500030 Probation Officer J. De Jesus County of San Mateo 01/27/2025 ALI completed emailed ALI 2025-013 01/27/2025 ALI 02/06/25 CA2500008 Metropolitan Reporting Bureau 01/27/2025 ALI completed mailed ALI
2025-014 01/28/2025 ALI 02/07/25 CG2300250 US Probation Office 01/28/2025 ALI completed faxed ALI 2025-015 1/30/25 DA 02/09/25 CA2500029 Metropolitan Reporting Bureau 1/30/25 DA completed mailed by DA

CITY OF CARMEL-BY-THE-SEA
Public Works Department
January 2025 Report
City Council Meeting of January 7, 13, and 14, 2025
• Appointed Council Member Bob Delves the Mayor Pro Tempore for 2025. • Council agreed to terminate all existing ad hoc committees, and create new ones as needed. • Council approved a resolution to approve the mid-year budget adjustments. • Council directed staff to schedule a community meeting to discuss the Police Department Building Project (meeting is scheduled for February 10, 2025). • City Administrator announced that the City will have a presentation on the City’s wildfire prevention strategies on February 3rd City Council meeting. He announced that the audiovisual (AV) system in Council chambers will be upgraded.

Forest and Beach Commission Meeting of January 16, 2025 • Announced Earth and Arbor Day Scheduled for April 26, 2025. • Provided a status update and revised the Interim Pickleball Rules. • Approved a recommendation to the City Council regarding adoption of an Artificial Turf Policy prohibiting the installation of artificial turf/synthetic grass in the City. • Staff presented the revised Community Engagement Survey for the Carmel Coastal Engineering and Adaptation Study.
• City Forester presented the Forester’s Report for December 2024. • The Acting Public Works Director presented the Public Works Department Report for December 2024.

Volunteer Groups
• Volunteers from Carmel Cares lead over 230 weekly cleanup sessions along the Scenic Pathway.
• Carmel Cares volunteered with Santa Lucia Conservancy at the North Dunes and Forest Theater on Martin Luther King Day. They removed over 300 pounds of invasive species at the North Dunes and two pickup truck loads of trimmings at Forest Theater. • The Carmel Cares Downtown Detail have 20 regularly scheduled volunteers who deadheaded the median along Ocean Avenue and cleaned up the landscaping in Downtown Carmel. • The Garden Club is working to maintain and beautify the North Dunes and the City Hall gardens.
• Friends of Mission Trail Nature Preserve will present their Work Effort Overview to the Forest & Beach Commission in February 2025.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Acting Public Works Director
SUBMITTED ON: February 13, 2025
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
Environmental Programs
• Submitted and received grant funds reimbursement for the Coastal Engineering Study, Phase 2 Project from the California Coastal Commission.
• Reviewed and scheduled a time to present the Coastal Engineering Study Adaptation Strategies for the March Forest & Beach and Planning Commission meetings. • Modified the Community Survey associated with Sea Level Rise based on feedback received at the January 16th Forest and Beach Commission meeting. • Reviewed and conducted final stormwater plan checks for private construction sites. • Researched grant opportunities for electric vehicle chargers for Vista Lobos and Sunset Center parking lot.
• Coordinated with Carmel Cares regarding the Carmel Beach Cleanup presentation to the Forest & Beach Commission.
• Attended regional agency meetings (Monterey Regional Stormwater Management Program and ReGen Monterey).
• Issued new waivers in accordance with SB 1383 for recycling/organics program’s collection services.
• Continued to coordinate with vendors for the Earth/Arbor Day on April 26, 2025.

Facility Maintenance
• Upgraded the heating, sump system, and coordinated with the roof repairs at City Hall. • Successfully resolved a plumbing issue at the Vista Lobos facility • Meetings to review the Sunset Center elevator repairs. • Discussed Fire Station improvements for the large engine. • Reviewed ADA railing proposal at Devendorf Park.
• Coordination with Vista Lobos office improvements for carpet installation. • Coordinate the Fire Station roll-up door and construction project in garage. • Upgraded the vault epoxy at the Harrison Memorial Library and Children’s Library. • Coordinate the Norton Court roll up door and security system. • Initiated surveys of City Facilities for maintenance review. • Coordinated locking/unlocking pickleball nets at Forest Hill Park.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, Council received a Status Report and reviewed the Conceptual Design. Council directed staff to schedule a community meeting (February 10, 2025) to discuss the Police Department Building project further and receive public input.

Ausonio, Inc. Projects:
• For the City Hall Roof Replacement Project, contract was awarded to California Constructors in the amount of $175,340, which includes a 10% contingency, is complete. Construction is 99% complete and Contractor is working through their final punch list items. • The Sunset Center Cottage Window Repairs Project contract in the amount of $161,040, which includes a 10% contingency, to Pro-Ex Construction was awarded at the August City Council Meeting. Construction is 99% complete and Pro-Ex is working through their final punch list items. The Notice of Completion has been filed with the County of Monterey. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, contract was awarded at the October 2024 City Council meeting to Sharp Engineering and Construction in the amount of $503,470. Construction on this project began in December 2024 and is now 75% complete. Construction paused on January 28th for the ProAm and will restart construction on February 5, 2025.

Attachment 4
• For the Sunset Center Retaining Walls Repair Project, ZFA submitted 90% plans and technical specifications. An extra work authorization was issued to ZFA for repairs of two large cracks in another wall in the north parking lot. This project is being reviewed by Public Works staff and will go to Council for additional funding in March 2025.

Wallace Group Projects:
• For the FY 2023/2024 City-wide Paving Project, staff is reviewing a proposed contract amendment for the creation of the FY 2024/25 conglomerate paving project approved by Council with a budget of 2.8 million. The design for this project is 95% complete and is expected to go out to bid in spring 2024.
• For the Shoreline Infrastructure Repair Project, the Request for Proposal was issued seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, reconstruction of the Fourth Avenue seawall/outfall, and to assess, prioritize, and provide cost estimates for all other shoreline infrastructure identified in the Coastal Engineering Study, Phase 1 Condition Assessment Report. The City selected Moffett and Nichol and will go to Council in March 2025.

Additional Capital Improvement Projects:
• For the MTNP 3 Drainage Projects, which includes drainage piping near the Rio Road entrance, an 85-foot boardwalk over a bog, and reconstruction of a large swale. This project was awarded to Monterey Peninsula Engineers in the summer of 2024, and construction was completed by the end of 2024.
• For the four City-wide Drainage Improvement Projects, Neill Engineering completed plans and technical specifications. The project was advertised in September 2024 and the contract was awarded to Coastal Paving & Excavation in January 2025. The start of construction is February 2025.

Street Maintenance
• Continued maintenance of potholes, sign maintenance, and placing decomposed granite in tree wells.
• Painted curbs in Downtown Carmel.
• Prepared and posted 160 No Parking signs for Pro Am Golf Tournament. • Constructed a rock-lined drainage channel at San Carlos and Second Avenue to prevent further erosion.
• Repaired the split rail fence on Camino Del Monte.
• Initiated the sidewalk and gutter survey for tripping hazards in Downtown Carmel. • Replaced mutt mitts and cleaned up trash receptacles. • Repaired plywood at Scenic Avenue and Twelfth beach stairs. • Picked up massive piles of debris at Mission Trail Nature Preserve. • Removed exposed gabion rocks and overlay a lift of decomposed granite in Mission Trail Nature Preserve.
• Constructed and installed new signs at Carmel Plaza along Junipero Street. • Constructed and installed new signs at Forest Hill Park tennis courts.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

Attachment 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Selected consultant (Dudek) to lead the environmental review of our draft update to the Carmel Forest Management Plan. Currently working on their contract.
•
Contractors:
• Met with West Coast Arborists and issued task orders for them to remove all logs from Rio Park, as well as to clean up Forest Theater.
• Tree contractors are finishing up current task orders and will receive large task orders for the remainder of the fiscal year.

City Staff and Crews:
• City Tree Crew removed 15 dead, dying, or dangerous trees and pruned 27 trees providing clearance for roads and stop signs.
• City staff and contractors started locking pickleball nets on off-days. • Staff held interviews for an unfilled tree crew position that was created through Council action this for fiscal year.
• City Forester and Administrative Analyst Met with the Friends of Carmel Forest to discuss trees along Scenic as well as planting throughout town.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: January 2025 Forester’s Report
Attachment 4
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 43 26 9 10 18 12 6 7 9 0 2 16
February
March
April
May
June
July
August
September
October
November
December
2024 Totals 43 26 9 10 18 12 6 7 9 0 2 16
. Permit Information
Attachment 4

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 7 9
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 18 12 6 16 7 9 88.89% 43
Attachment 4
Year to date – Includes work performed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities Attachment 4 Excellent Good Fair Poor Very Poor Dead Totals
PROW 119 4,827 4,886 726 127 186 10,871
Median 17 44 15 2 3 5 86
Excellent Good Fair Poor Very Poor Dead Totals
PROW
119 4,904
(+77)
4,915
(+29)
718
(-8)
124
(-3)
162
(-24)
12813
(+1,942)
Median 17
182
(+138)
180
(+165)
24 (+22)
6 (+3)
6 (+1)
456
(+370)
ORIGINAL LIST PRESENTED TO COUNCIL (2024)
FEBRUARY 2025
Master Plan Inventory Catch up
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: January 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for January 2025.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of October 2024. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for January 2025, totals $1,436,480.30.

PRIOR CITY COUNCIL ACTION:

Council ratified the December 2024 check register at the February 3, 2025 special council meeting.

ATTACHMENTS:

Attachment 1) January 2025 Check Register Summary
January 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
54945 County of Monterey-Treasury Division Dec 2024 traffic citation funds collected 01/17/2025 1,962.50 11025001 CALPERS Active Medical Premiums 01/10/2025 160,204.39 Total for Department: 000 ___ 162,166.89
Department: 110 City Council
54925 Peninsula Messenger LLC Mail service sorting and delivery 01/10/2025 7,568.00 54949 Hans Buder Reimburse for Luncheon/Mty Business Council 3/25/2025 01/17/2025 50.00 55024 Mayon Capital, Inc Mail delivery service - Feb and Mar 2025 01/30/2025 11,000.00 Total for Department: 110 City Council 18,618.00
Department: 111 City Administration
54887 SESAC - Music Performance License 01/03/2025 610.00 54891 US Bank Target: holiday staff lunch supplies - gingerbread house kits, candy 01/03/2025 133.96 54903 Alhambra Water service-City Hall 01/10/2025 207.35 54905 Amazon Web Services Inc Data and cloud storage fees 01/10/2025 509.18 54907 AT&T Telephone service citywide 01/10/2025 2,590.26 54911 Comcast Cable service PD 01/10/2025 555.74
54914 Digital Deployment Website support agreement:Maint, training, security and updates 01/10/2025 700.00 54915 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 01/10/2025 2,700.00 54916 Iron Mountain Records storage and management services 01/10/2025 1,714.94 54922 MRC Xerox copier usage citywide 01/10/2025 9.98
54923 Office Depot, Inc. Office supplies Admin 01/10/2025 129.37 54932 T-Mobile Monthly cell service, usage and purchases 01/10/2025 1,028.44 54934 Verizon Wireless Cell phone sales and usage 01/10/2025 4,482.82 54937 AT&T Telephone service citywide 01/17/2025 1,053.09 54939 Bobby Richards Reimburse for vehicle expenses League of Ca Cities conf Oct 2024 01/17/2025 236.73 54941 Carmel Pine Cone Legal noticing 01/17/2025 1,280.25 54950 Image Sales Employee ID Badges 01/17/2025 110.35
54952 Minuteman Press Checks 01/17/2025 1,198.70
54959 PC Specialists, Inc Arctic Wolf subscription 01/17/2025 27,491.28 54963 Quality Print & Copy Printing service-Business cards,stationary,envelopes 01/17/2025 218.50 54964 Regional Government Services Payroll services 01/17/2025 6,412.50 54966 Same Day Shred Admin-Document shredding services 01/17/2025 50.00 54974 US Bank New York Times:sSubscription 01/17/2025 23.00 54974 US Bank MMANC: Membership Garary 01/17/2025 95.00 54974 US Bank League of Ca Cities: conference fee Fields 01/17/2025 564.57 54974 US Bank Carmel Bakery: Employee Appreciation 01/17/2025 30.16 54974 US Bank Terry's Lounge: Employee Appreciation 01/17/2025 61.47 54974 US Bank Freshworks: IT subscription 01/17/2025 232.00 54974 US Bank Constant Contact: subscription 01/17/2025 88.00 55001 IWORQ Software management services and support:Add'l letters and forms 01/24/2025 14,125.00 55012 US Bank Mission Bistro: Police incident investigation 01/24/2025 739.11 55012 US Bank La Playa Hotel: Use of facilities Police investigation 01/24/2025 503.92 55012 US Bank Lucky's: HR interview panel expenses 01/24/2025 95.03 55012 US Bank Eco Products: supplies for employee holiday lunch 01/24/2025 428.58 55012 US Bank See's Candy: supplies for employee holiday lunch 01/24/2025 102.25 55033 Alhambra Water service-City Hall 01/31/2025 169.88 55034 AT&T Telephone service citywide 01/31/2025 1,025.70 55037 Comcast Cable service PD 01/31/2025 569.83
55044 MRC Xerox copier usage citywide 01/31/2025 9.98
55045 Office Depot, Inc. Office supplies Admin 01/31/2025 251.10 55048 SRS Private Investigations Marik Enterprises LLC invoice 2024-180 01/31/2025 160.00 55049 Tangent Computer, Inc DMARC DKIM SPF Planning and Deployment Subscription 01/31/2025 995.00 55050 US Bank Junction Networks: IT telephone 01/31/2025 879.77 55050 US Bank Microsoft: IT subscription 01/31/2025 726.36 55050 US Bank Apple Store: Airpods 01/31/2025 272.03
55050 US Bank Bitwarden: IT subscription 01/31/2025 30.00 55050 US Bank Junction Networks: IT telephone 01/31/2025 381.97 55050 US Bank Freshworks: IT subscription 01/31/2025 750.00 55050 US Bank Zoom: IT subscription 01/31/2025 667.84
55050 US Bank Metrofax: HR subscription 01/31/2025 11.95 55050 US Bank Adobe: IT subscription 01/31/2025 775.12
Attachment 1
55050 US Bank Backblaze: IT subscription 01/31/2025 77.74 55050 US Bank Google Cloud: IT subscription 01/31/2025 2.34 11025001 CALPERS Medical Admin fee 01/10/2025 485.51
Total for Department: 111 City Administration 78,753.65 Department: 112 City Attorney
54993 Burke,Williams & Sorensen, LLP City Attorney services 01/24/2025 1,254.00 Total for Department: 112 City Attorney 1,254.00
Department: 115 Community Planning & Building
54884 Chico State Enterprises-Accts Rec FY 24-25: Website - GIS Map (layers, functions, etc.) 01/03/2025 1,032.75 54885 Lisa Wise Consulting Consulting: Affordable Housing Alternatives 01/03/2025 2,000.00 54886 Polaris Land Surveying, Inc RVW Parcel Map for Hog's Breath property. 01/03/2025 1,500.00 54890 Universal Staffing Inc Temporary staffing services: Diane Backer 01/03/2025 14,322.00 54892 Veronica Tam and Associates Carmel Sites Strategy 01/03/2025 8,715.00 54999 Engineered Fire Systems FY 23-24: Fire Systems Review 01/24/2025 1,125.00 55004 Marnie Waffle CA Housing & Community Development Conference Reimbursement 01/24/2025 448.11 55007 Office Depot, Inc. FY 23-24: Office Supplies, CP&B Dept. 01/24/2025 640.18 55008 Past Consultants LLC FY 23-24: Historic Context Statement Update:Phase Two 01/24/2025 27,540.00 55011 U.S. CAD Bluebeam Complete Annual Subscription 01/24/2025 2,835.00 55045 Office Depot, Inc. FY 24-25: Office Supplies, CP&B Dept. 01/31/2025 65.58 55050 US Bank Marriot: Conference Hotel, Marnie Waffle 01/31/2025 882.65 Total for Department: 115 Community Planning & Bu 61,106.27 Department: 116 Police
54902 Abel Suppressor Co Police Dept supplies 01/10/2025 1,021.50 54904 Altius Medical Medican/bio hazard waste disposal 01/10/2025 103.00 54912 Community Hospital of the Monterey PeninsulaPD Testing services 01/10/2025 27.00 54913 Department of Justice/Accounting Office Outiftting police vehicle 01/10/2025 32.00 54918 Jays Tires Outiftting police vehicle 01/10/2025 5,335.74 54919 JD Repairs, Inc PD Auto repair services 01/10/2025 2,710.07 54929 Swift Car Wash Car washes Police Dept 01/10/2025 160.00 54930 T2 Systems Canada Inc. Digital Iris Scanner Service 01/10/2025 235.00 54931 T2 Systems, Inc MobilePay subscription monthly fee 01/10/2025 83.33 54933 Transunion Risk & Alterna PD: Monthly fee for information services 01/10/2025 75.00 54942 Carmel Towing & Garage PD Fuel charges 01/17/2025 1,326.73 54943 Chaplin and Hill Investigative Investigative services 01/17/2025 12,516.27 54946 Deanna Dickman Reimburse for VIP training/refreshment expense 01/17/2025 173.71 54948 Federico's Embroidery PD : CERT expenses 01/17/2025 152.80 54990 Alhambra Water service-Police Dept 01/24/2025 253.89 55002 Javier Auto Services Amb Auto Repairs 01/24/2025 1,039.17 55006 Nichols Consulting Prep of SB 90-State Mandated Cost Claims 01/24/2025 3,454.00 55009 Swift Car Wash Car washes Police Dept 01/24/2025 160.00 55010 Transunion Risk & Alterna PD: Monthly fee for information services 01/24/2025 75.00 55012 US Bank Area419: Safety equipment Bruno 01/24/2025 326.25 55012 US Bank Chevron: fuel 01/24/2025 35.17
55012 US Bank PD Equipment maint 01/24/2025 262.69
55012 US Bank Watsonville Ford: repair service MachE patrol 01/24/2025 461.77 55012 US Bank Ford Motor Co.: Ford conncected charge station 01/24/2025 872.91 55012 US Bank Starbucks: Police incident debrief 01/24/2025 16.95 55012 US Bank Monterey: Parking downtown 01/24/2025 9.00 55012 US Bank Monterey: Parking downtown 01/24/2025 7.00 55012 US Bank Starbucks: Police incident debrief 01/24/2025 71.00 55012 US Bank KTLLC: dispatch training 01/24/2025 199.00 55012 US Bank Jersey Mikes: retirement lunch Johnson 01/24/2025 90.50 55012 US Bank Safeway: retirement lunch Johnson 01/24/2025 15.34 55013 Wayside Garage Auto repairs PD 01/24/2025 553.01
55039 Department of Justice/Accounting Office PD:Fingerprinting services 01/31/2025 79.00 55042 JD Repairs, Inc PD Vehicle repairs 01/31/2025 7,438.50 55046 Online Policing Solutions, Inc NPS-AID Learning Center access 01/31/2025 749.00 Total for Department: 116 Police 40,121.30
Department: 117 Fire
54903 Alhambra Water service-Fire Dept 01/10/2025 176.46 54910 City Of Monterey FY 24-25 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 01/10/2025 271,133.00 54921 Mission Linen Service Fire Dept laundry service 01/10/2025 394.42 54996 Curtis Pacific North Division Repairs sales order#935264 01/24/2025 26,588.50 Attachment 1
55000 First Alarm Alarm services-Fire Station 01/24/2025 338.55 55005 Mission Linen Service Fire Dept laundry service 01/24/2025 384.42 Total for Department: 117 Fire 299,015.35
Department: 118 Ambulance
54906 American Supply Company Janitorial Supplies-Amb Dept 01/10/2025 169.34 54908 Bound Tree Medical LLC Medical supplies 01/10/2025 4,940.13 54910 City Of Monterey Ambulance Administration fee 01/10/2025 2,268.50 54917 Isaac Eckel Reimburse for Paramedic license renewal 01/10/2025 250.00 54926 Peninsula Welding & Medical Supply, inc. Ambulance Dept-Oxygen/hazardous materials transport service 01/10/2025 161.11 54935 Wittman Enterprises, LLC Ambulance billing service 01/10/2025 2,443.60 54991 American Supply Company Janitorial Supplies-Amb Dept 01/24/2025 37.25 54995 City Of Monterey Ambulance overtime reimbursement for staffing by Monterey Fire 01/24/2025 13,553.13 54998 Dr. James Stubblefield, MD, Inc Annual contract:Medical director Fire Agency Provider Controlled 01/24/2025 8,000.00 55014 Wittman Enterprises, LLC Ambulance billing service 01/24/2025 2,879.16 55036 CENCAL EMS Training,LLC Annual Paramedic license - Myles Routh 01/31/2025 250.00 Total for Department: 118 Ambulance 34,952.22
Department: 119 Public Works
54940 Carmel Area Wastewater District Annual storm drain cleaning 01/17/2025 5,101.38 54944 Cintas Corporation Uniform Services 01/17/2025 418.70 54951 Metropolitan Transportation Commission Annual Subscription 9/24/24 #4926-AR13569 01/17/2025 3,000.00 54953 MJ Murphy Lumber and Hardware Lumber 01/17/2025 506.58 54954 Monterey Bay Air Resources District Permit renewal.12/27/24 FAC-599_12-27-2024 01/17/2025 1,596.00 54956 Napa Auto Parts PW vehicle supplies 01/17/2025 38.77 54958 Office Depot, Inc. Office Supplies for PW Admin 01/17/2025 294.88 54961 Poe's Plumbing & Backflow Hydro-jetter to remove roots, mud for clogged line 12/20/24 #I-3 01/17/2025 700.00 54962 Pureserve Building Service FM Janitiorial services Citywide 01/17/2025 22,428.86 54963 Quality Print & Copy Business Cards VG 12/10/24 #24115 01/17/2025 472.72 54965 Robert Half Temp help in Forestry 01/17/2025 3,386.32 54967 Scarborough Lumber & Building Public Works Streets supplies 01/17/2025 176.49 54969 Sherwin-Williams Co. PW Paint and paint supplies 12/10/24 #7083-0 01/17/2025 462.83 54971 Tope's Tree Service Inc. Tree work in City 01/17/2025 11,820.00 54972 Town and Country Gardening Tree work in City 01/17/2025 15,557.67 54973 Tree Stuff Lockbox No 639707 Forestry Supplies 01/17/2025 808.62 54974 US Bank Pizza My Heart: Employee Appreciation 01/17/2025 269.57 54974 US Bank USPS: forestry supplies return 01/17/2025 38.45 54974 US Bank Portabella: lunch meeting SLR Survey 01/17/2025 80.00 54975 Valley Hills Nursery Plants and Trees 01/17/2025 1,433.19 54978 West Coast Arborists Inc . Tree work in City 01/17/2025 30,472.00 54994 Carmel Cares-Dale Byrne, President Reimburse for sidewalk pressure washing On The Spot 01/24/2025 13,500.00 54995 City Of Monterey Vehicle repairs 01/24/2025 8,377.10 55015 Ailing House Pest Control FM Pest control services Citywide 01/30/2025 424.00 55016 Alhambra Water for PW 01/30/2025 209.33
55017 Carmel Towing & Garage Fuel for PW vehicles 01/30/2025 2,348.18 55018 Cintas Corporation Uniform Services 01/30/2025 189.55 55019 Cypress Coast Ford/Lincoln PW Auto repairs 01/30/2025 327.68 55022 Golden State Portables Portables for City sites 01/30/2025 3,466.00 55023 Granite Rock Company Supplies for PW Streets 01/30/2025 243.84 55025 Nicole Nedeff Consulting Ecologist for the FMP 01/30/2025 2,635.00 55026 Pacific Smog Smog certificates 01/30/2025 105.50
55027 R & S Erection of Monterey Bay Inc FM Misc services 01/30/2025 1,512.40 55028 Robert Half Temp help in Forestry 01/30/2025 697.02 55029 Scarborough Lumber & Building FM Materials and Supplies 01/30/2025 118.45 55030 Town and Country Gardening Tree work in City 01/30/2025 17,153.67 55031 US Bank Home Depot: Vista Lobos office project materials 01/30/2025 545.94 55031 US Bank PetSmart: Devendorf pond fish food and supplies 01/30/2025 131.92 55031 US Bank Amazon: Purifier air filters 01/30/2025 511.42 55031 US Bank Ace Hardware: Fire Department screen replacement 01/30/2025 248.00 55031 US Bank Home Depot: Holiday tree lighting materials 01/30/2025 235.86 55031 US Bank Home Depot: Winter prep tools and supplies 01/30/2025 1,629.22 55032 Zero Waste USA Mutt Mitts 01/30/2025 6,205.40
Total for Department: 119 Public Works 159,878.51
Department: 120 Library
54924 Pacific Grove Self Storage Storage Unit - Document storage 01/10/2025 407.00 Attachment 1
Total for Department: 120 Library 407.00
Department: 121 Community Activities
54889 The Christmas Light Pros Holiday tree lights 01/03/2025 19,375.00 54891 US Bank Yard Envy: Christmas lighting bulbs 01/03/2025 960.96 54891 US Bank Vistaprint: Foam Poster boards 01/03/2025 136.75 54891 US Bank WalMart: Holiday suppliles 01/03/2025 23.92 54891 US Bank Amazon: Holiday supplies 01/03/2025 109.66 54891 US Bank Carmel Lions Club: Marketplace 01/03/2025 108.00 54891 US Bank Dollartree: Glitter 01/03/2025 13.66
54891 US Bank Trader Joe's: Gift Cards and poinsetta 01/03/2025 245.82 54891 US Bank Micheal's: Wreath and bow 01/03/2025 18.56 54891 US Bank Home Depot: 24hr Plug mechanical timer with grounded outlets 01/03/2025 174.63 Total for Department: 121 Community Activities 21,166.96 Department: 122 Economic Revitalization
54888 Sunset Cultural Center Inc. Current fiscal year Operating Grant 01/03/2025 187,500.00 54928 See Monterey Destination marketing Jurisdiction 01/10/2025 56,574.25 54976 Visit Carmel Marketing and Economic Development funding FY 24-25 01/17/2025 30,000.00 Total for Department: 122 Economic Revitalization 274,074.25 Department: 130 Non-Departmental
54909 Cal-Am Water Company Water service citywide 01/10/2025 12,630.78 54927 PG&E Citywide gas and electric services 01/10/2025 17,959.22 54960 PG&E Citywide gas and electric services 01/17/2025 4,010.74 55035 Cal-Am Water Company Water service citywide 01/31/2025 14,091.49 11025001 CALPERS Retired Medical Premiums 01/10/2025 6,638.00 Total for Department: 130 Non-Departmental 55,330.23
Department: 311 Capital Projects
54936 AA Safe and Security Co Norton Court Garage Security access system upgrade 01/17/2025 6,919.10 54938 Ausonio, Inc Sunset Center Cottage Window 01/17/2025 26,114.81 54947 Dudek Environmental support:Drainage and erosion control plan reviews, 01/17/2025 2,702.50 54955 Monterey Peninsula Engineering All equipment, material and labor to complete MTNP, 3 Stream/Dra 01/17/2025 21,688.45 54957 Nicole Nedeff Consulting various city projects 01/17/2025 425.00 54968 Sharp Engineering and Construction, Inc Construction services:San Antonio Ave Walkway repairs per contra 01/17/2025 142,642.50 54970 Ten Over Studio, Inc Sunset Center Cottage Windows 01/17/2025 2,089.90 54977 Wallace Group Shoreline infrastructure repair 01/17/2025 292.50 54979 ZFA Structural Engineering Stuctural engineering design services: Lincoln Street Bridge 01/17/2025 15,700.00 55020 Davey Resource Group, Inc. Admin support UFMP 01/30/2025 2,019.50 55021 EMC Planning Group, Inc Outreach Adaptation Pathway Development 01/30/2025 9,041.41 Total for Department: 311 Capital Projects 229,635.67
Grand Total 1,436,480.30
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-020 Amending City Council appointments to the Monterey Salinas Transit (MST) Board of Directors, and the Transportation Agency of Monterey County (TAMC) Board of Directors
RECOMMENDATION:

Adopt Resolution 2025-020 Amending City Council appointments to the Monterey Salinas Transit (MST) Board of Directors, and the Transportation Agency of Monterey County (TAMC) Board of Directors.

BACKGROUND/SUMMARY:

In addition to their responsibilities on the City Council, Council Members serve as the City's representatives to various outside agencies. On January 7, 2025, the City Council adopted Resolution 2025-01, which appointed Councilmembers to various outside agency boards, including Monterey Salinas Transit (MST) and Transportation Agency of Monterey County (TAMC).

Since that time, a request has been made to modify the appointments for the MST Board of Directors and the TAMC Board of Directors as follows:

Appoint Councilmember Baron as the Primary TAMC Board Member for 2025 Appoint Mayor Pro Tem Delves as the Alternate TAMC Board Member for 2025 Appoint Mayor Pro Tem Delves as the Primary MST Board Member for 2025 Appoint Councilmember Baron as the Alternate MST Board Member for 2025 Recommendation
Since appointments to outside agencies require Council approval, the attached Resolution confirms the proposed changes. Adopting the attached Resolution will formalize the revised Council appointments to the MST and TAMC Boards. If approved, the City Clerk will notify MST and TAMC of the updated appointments.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

PRIOR CITY COUNCIL ACTION:

The City Council routinely appoints members to outside agencies by Resolution at the beginning of each year or as necessary.

ATTACHMENTS:

Attachment 1) Resolution 2020-020

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-020

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING THE

CITY COUNCIL APPOINTMENTS TO THE MONTEREY SALINAS TRANSIT (MST) BOARD OF

DIRECTORS, AND THE TRANSPORTATION AGENCY OF MONTEREY COUNTY (TAMC) BOARD OF

DIRECTORS
WHEREAS, City Councilmembers serve as representatives of the City of Carmel-by-the-Sea on various regional boards and committees in addition to their duties on the Council; and WHEREAS, at the beginning of each year, or whenever necessary, it is appropriate to appoint or reappoint Councilmembers to these outside agency Boards and Committees; and WHEREAS, the City Council appoints or reappoints members to these external boards and committees at the beginning of each year or as needed; and WHEREAS, on January 7, 2025, the City Council adopted Resolution No. 2025-01, approving appointments to various external agencies; and
WHEREAS, the City Council has determined that changes to the City’s representation on the Monterey-Salinas Transit (MST) Board of Directors and the Transportation Agency for Monterey County (TAMC) Board of Directors are necessary for 2025.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA HEREBY:
• Appoint Councilmember Baron as the Primary TAMC Board Member for 2025 • Appoint Mayor Pro Tem Delves as the Alternate TAMC Board Member for 2025 • Appoint Mayor Pro Tem Delves as the Primary MST Board Member for 2025 • Appoint Councilmember Baron as the Alternate MST Board Member for 2025 BE IT FURTHER RESOLVED that these changes are documented in Exhibit A attached to this Resolution.

PASSED AND ADOPTED by the City Council of the City of Carmel-by-the-Sea on this 3rd day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

_________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Resolution No. 2023-005

EXHIBIT A
2025 Representatives to Outside Agencies
Outside Agencies Appointed by City
Council Primary
Member
Alternate
Member
(if applicable)
Meeting
Date/Time of
each Month
Monterey Salinas Transit (MST) Board
of Directors Delves Baron 2nd Monday
10:00 a.m.

Transportation Agency of Monterey
County (TAMC) Board of Directors (2
year term ends 12/2025)
Baron Delves
4th Wednesday or
as sched.
9:00 a.m.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-021, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Culinary Week RECOMMENDATION:

Adopt Resolution 2025-021, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Culinary Week
BACKGROUND/SUMMARY:

The 5th Annual Carmel Culinary Week is scheduled to take place May 30 - June 7 2025. It features immersive food and wine experiences, curated menus, and special offerings at participating restaurants.

Party in the Plaza will kick things off on Friday, May 30 and the popular Culinary Showdown at the Carmel Farmers' Market will return on Thursday, June 5. With the goal of creating more village-wide events that integrate more restaurants and create a festival atmosphere throughout the village Visit Carmel is proposing two new events to be held on public property during culinary week:

Tuesday, June 3 - La Dolce Vita on Dolores (Dolores Street between Ocean and Seventh Avenues) an Italian themed, family style dinner
Friday, June 6 - Boho Bites & Beats (Dolores Street between Fifth and Sixth Avenues - to the post office driveway) an international themed immersive experience
At the Tuesday, June 3 and Friday, June 6 events the serving of alcohol and erection of tents is proposed on public property. For the serving of alcohol on public property and erection of tents on public property, approval is required by City Council as follows:

Per Carmel Municipal Code section 9.20.020, it is unlawful for any person to drink any alcoholic beverage in or upon any public place within the City. The City Council may, however authorize exceptions to the code for specific events of limited duration by adopting a resolution.

Per Carmel Municipal Code section 12.32.060, it is unlawful to construct or erect any tent upon any public property. The City Council may, however authorize exceptions to the code for specific events of limited duration by adopting a resolution.

Culinary Week first launched in January 2020 and moved to June in 2022 and has continued to evolve. In addition to the two new events above, there will also be an event Thursday, June 5 - Soiree by the Sea at the La Playa Hotel.

FISCAL IMPACT:

There is no fiscal impact associated with adopting the resolution.

PRIOR CITY COUNCIL ACTION:

There is no prior Council action for this event.

ATTACHMENTS:

Attachment 1) Resolution 2025-021
Dale Byrne, Mayor _ Nova Romero, MMC, City Clerk

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-021

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING

THE CONSUMPTION OF ALCOHOL ON PUBLIC PROPERTY AND THE ERECTION OF TENTS ON PUBLIC PROPERTY FOR CARMEL CULINARY WEEK TO BE HELD MAY 30 – JUNE 7, 2025 WHEREAS, the 5th Annual Carmel Culinary Week will be held May 30th through June 7th, 2025; and
WHEREAS, the event features immersive food and wine experiences, curated menus, and special offerings at participating restaurants; and
WHEREAS, with the goal of creating more village-wide events that integrate more restaurants and create a festival atmosphere throughout the village, two new events that will be held on public property are being added during Carmel Culinary Week: 1. La Dolce Vita on Dolores on Tuesday, June 3 and 2. Boho Bites & Beats on Friday, June 6; and WHEREAS, Chapter 9.20 of the Carmel-by-the-Sea Municipal Code states that it is unlawful for any person to drink any alcoholic beverage in or upon any public place, but that the City Council has the right, through adoption of a resolution, to make exceptions to the regulation for specific events of limited duration; and
WHEREAS, Chapter and section 12.32.060, it is unlawful to construct or erect any tent upon any public property, but that the City Council may, however, authorize exceptions to the code for specific events of limited duration by adopting a resolution.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the consumption of alcohol and the erection of tents for two events during the 5th Annual Carmel Culinary Week on:

1. Tuesday, June 3, 2025 on Dolores Street between Ocean and Seventh Avenues for the La Dolce Vita on Dolores event

2. Friday, June 6, 2025 on Dolores Street between Fifth and Sixth Avenues (to the post office driveway) for the Boho Bites & Beats event
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Director, Libraries & Community Activities APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-022, authorizing the serving of alcohol and public property for the Carmel Public Library Foundation's Donor Salute event Sunday, March 9, 2025 and the Sterling Circle event, Sunday, June 8, 2025
RECOMMENDATION:

Adopt Resolution 2025-022, authorizing the serving of alcohol and public property for the Carmel Public Library Foundation's Donor Salute event Sunday, March 9, 2025 and the Sterling Circle event, Sunday, June 8, 2025
BACKGROUND/SUMMARY:

The Carmel Public Library Foundation (CPLF) is requesting (Attachment 1) the use of the Harrison Memorial Library to hold its annual Donor Salute event, on Sunday, March 9, 2025. Donor salute is held each year to thank those who donate $100 or more in a calendar year to the CPLF.

The CPLF is also requesting the use of the Harrison Memorial Library to hold its annual Sterling Circle event on Sunday, June 8, 2025 from 3:00pm - 5:00pm at the Main Library. The Sterling Circle event is held annually to thank the CPLF Planned Giving Program donors.

Both Donor Salute and Sterling Circle are opportunities for the CPLF to extend its gratitude and appreciation to its donors for their support.

Per City Policy C89-47 "Support Groups Policy" (Attachment 2), the use of library facilities shall be determined by the Harrison Memorial Library Board of Trustees, with the exception of events at which alcoholic beverages are offered. The Board of Trustees considered the CPLF's request at its February 26, 2025 meeting and approved the use of the Harrison Memorial Library for both events.

Wine is proposed to be served at each event. Per Carmel Municipal Code section 9.20.020, it is unlawful for any person to drink any alcoholic beverage in or upon any public place within the City. The City Council may, however authorize exceptions to the code for specific events of limited duration by adopting a resolution. Also, per policy C89-47, the City will not provide insurance coverage for any City Support Groups in a City building at which alcohol is served, unless the activity is officially co-sponsored by resolution of the City Council. The Trustees also voted to recommend that the City authorize the co-sponsorship for both of the events.

This request was submitted less than thirty (30) days advance in the case of Donor Salute, as required by City Policy 89-47. However, Donor Salute is an important annual event where CPLF and staff connect with and thank donors, which is even more critical as the CPLF embarks on a capital campaign for the renovation of the Harrison Memorial Library. As such, staff recommends that the Council accept the Trustees recommendation to approve and recommend that the City council co-sponsor and approve the serving of alcohol at each event.

FISCAL IMPACT:

Donors to the Carmel Public Library Foundation provide almost 100% of the funds for the Library's operating budget.

PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1 - Letter of Request
Attachment 2 - Support Group Policy
Attachment 3 - Resolution 2025-022
Attachment 1

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Support Groups Policy Policy/Procedure No: C89-47 Effective Date: 3 October 1989 Authority: Resolution No. 89-121 Purpose:

To establish a formal procedure for relationships between the City and its support groups.

Policy/Procedure:

As fully set forth in the policy document, attached.

Responsible Party:

City Administrator/City Council
Department of Origin:

Administration/City Council
Revision Dates:
6 March 1990 (Resolution No. 90-26)
4 August 1992 (Resolution No. 92-70)
3 April 2007 (Resolution No. 2007-19)
2 October 2012 (Resolution No. 2012-70)
7 September 2021 (Resolution No. 2021-046)
Rescinded Date:

City Administrator Approval:
_____________________________________________________________________________________ Signature Date
4 January 2022 (Resolution No. 2022-009)
Attachment 2
Support Groups Policy
September 21, 1989
General:

The City Council recognizes that individuals of the community will join together from time to time in support groups to assist the municipal organization (City) or one of its departments for a variety of reasons. The City Council also recognizes the value of the assistance so provided by support groups and encourages the formation of such groups where appropriate and/or a need exists. So that both the City and its entities and the support groups have a clear understanding of the nature and extent of the relationship, the following guidelines have been developed and adopted by the City Council.

Definition:

Support groups are associations of individuals who have voluntarily joined together in a unit whose sole or primary purpose is to provide assistance – monetary, social, cultural or otherwise – but not political – to the City or one of its departments.

Nature of Relationship:

The City recognizes the importance of support groups to the financial, social, cultural and environmental fabric of our community as well as the need for private support groups to be independent and freed of the restrictions which are applicable to public entities. It is also recognized by the City that a relationship will exist between support groups and the City. It is the intent of the City to keep the relationship with all support groups to a minimum, recognizing that support groups are private in existence, a status which requires neither the specific public noticing, reporting and liability responsibilities of, nor financial assistance from, the City.

While members of support groups have the freedom of association guaranteed by the Constitution, the support group is recognized by the City as a private body.

City Involvement with Support Groups/Personnel:

City personnel, whether elected, employed or appointed, shall not serve on the board of directors (either as a member or in an ex officio capacity) of a support group. Employees of support groups are not City employees and support groups and their officers shall refrain from representing themselves as agents or officers of the City. City staff will be assigned by the City Administrator to serve in a liaison capacity and to provide technical assistance to support groups if requested.

Use of City Facilities*:

Support groups are entitles to free use of City facilities for meetings, either general membership, board, executive committee, or special committee as long as:
a) The date and time are convenient to the operation and maintenance of the facility in which the meet is desired;
b) The meeting room is not needed for a City board, committee or commission meeting; Attachment 2
c) The meeting is to occur during regular hours of operation or does not require the scheduling of staff beyond regular schedules if held at a time other than regular hours; d) The desired room is available;
e) The City will not incur a substantial cost for providing the room; and f) The use of the City facilities by the support group is in furtherance of the interests of the City.

The City shall draw up an agreement with each support group which shall outline the terms and conditions for the free use of meeting rooms and of storage space. Support groups may also store assets and belongings in a public facility subject to a valid Hold Harmless Agreement and certificate of insurance being on file with the City Clerk’s office and naming the City as an additional insured party, and provided that the space is not required for municipal properties.

City facilities, with the exception of library facilities, may not be used to provide free space or equipment for the business office of the support group. The use of Library facilities shall be determined by the Harrison Memorial Library Board of Trustees, with the exception of events held at these facilities at which alcoholic beverages are offered. Limitations on such use are described in this Policy in the paragraph titled “Insurance”.*
Use of City Equipment*:

No support group, its officers or members, shall utilize any equipment belonging to the City and/or any of its departments except audio/visual equipment and room furnishings which are normally provided upon request with the use of a room. City equipment is defined but is not limited to telephones, desks, copy machines, computers and computer terminals, mail and stamping devices, facsimile machines, typewriters and adding machines. The City Administrator may grant use of City equipment in special circumstances. The use of library equipment shall be determined by the Harrison Memorial Library Board of Trustees.*
Membership Rolls:

Membership rolls of support groups and the City can be exchanged if an agreement is reached between the parties and is consistent with both State and Federal laws.

Postage:

Each support group shall secure and maintain its own Post Office box or mailing address. The City’s or a City department’s Post Office box or bulk mailing permit is to be used for official City business only. Each support group shall incur all expenses associated with the mailing of its literature, minutes, agendas and fund-raising requests.
__________________________
* For statutory provisions governing use of library facilities and equipment, see Education Code, Title 1, Division 1, Part 11, Chapter 5, Section 18919 and Carmel-by-the-Sea Municipal Code Section 2.72.050.

Attachment 2
Political Activities:

No support group, organized for the purpose of assisting the City or one of its departments shall partake, either officially or unofficially, in any political activity involving the City of Carmel-by-the-Sea, its officers, employees, or facilities. Political activity includes, but is not limited to:
• Mayoral and City Council elections
• Local ballot issues
• Involvement in administrative or personnel matters
Support Groups are encouraged to use proper and accepted internal City communication channels and the public appearances section of City Council meetings.

Insurance:

The City will provide general liability insurance coverage for support groups including the cost of the insurance deductible as long as the support groups are meeting or holding events in public buildings or at public facilities. If a support group meets away from a public building or public facility and/or outside the City limits, then it shall be the option of the support group as to whether it desires to secure insurance protection. The City will not provide insurance protection for activities and events held outside of the City limits or away from public buildings and/or public facilities and will not provide coverage at any activity where alcoholic beverages are being served unless such activity is officially sanctioned and cosponsored via a Resolution of the City Council.

Should support groups desire to serve alcoholic beverages at an event, either in a public building or at a public facility, the support group will be required to secure its own insurance coverage, unless the City Council adopts a Resolution of co-sponsorship.

Co-Sponsorship:

A Resolution of the City Council of the City of Carmel-by-the-Sea is required in order for the City to cosponsor with any support group any event, performance, activity or function, whether one-time, cumulative or ongoing.

Fund-Raising Events within Public Facilities:

The City recognizes that support groups from time to time will request the utilization of public facilities for fund-raising activities. Such requests for the use of public facilities shall be forwarded to the City Council for its review at least thirty (30) days prior to the scheduled event. The City will give preferential consideration to support groups over other groups for fund-raising activities within public facilities.

Requests for the use of Library facilities shall be forwarded to the Harrison Memorial Library Board of Trustees for its review at least thirty days (30) prior to the scheduled event.* However, any event approved by the Library Board of Trustees at which alcoholic beverages are to be offered must also have prior approval of the City Council as set forth in this Policy in the paragraph titled “Insurance”.

Support Groups are cautioned that obtaining such approval by both bodies could take seven weeks or more, depending on the scheduling of their respective meetings.

Attachment 2
Bylaws:

Each support group shall provide a copy of its current bylaws to the City Clerk.

Annual Audit:

The City requires a copy of the annual audit, review or internal financial report of each support group.

Responsibility for Implementation of Policy:

The City Administrator is delegated as the City official responsible for the implementation of this policy.

Periodic Review:

The City Council will, from time to time, review the intent and content of this policy and make any necessary amendments which it deems necessary to protect the interests of the City and the support groups. All support groups will be notified whenever a review is determined to be needed. __________________________
* For statutory provisions governing use of library facilities and equipment, see Education Code, Title 1, Division 1, Part 11, Chapter 5, Section 18919 and Carmel-by-the-Sea Municipal Code Section 2.72.050.

Attachment 2
Attachment 2
Attachment 2
Dave Potter, Mayor Nova Romero, MMC, City Clerk

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING CITY CO-SPONSORSHIP OF THE CARMEL PUBLIC LIBRARY FOUNDATION’S ANNUAL DONOR SALUTE AT THE MAIN LIBRARY ON SUNDAY, MARCH 9, 2025 AT WHICH

ALCOHOL WILL BE SERVED AND AUTHORIZING CITY CO- SPONSORSHIP OF THE CARMEL PUBLIC LIBRARY FOUNDATION’S STERLING CIRCLE EVENT AT THE MAIN LIBRARY ON SUNDAY, JUNE 8, 2025
WHEREAS, the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation are requesting City co-sponsorship of the Annual Donor Salute on Sunday, March 9, 2025, from 3:00 p.m. to 5:00 p.m. at Harrison Memorial Library; and WHEREAS, the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation are requesting City co-sponsorship of the Sterling Circle event on Sunday, June 8, 2025, from 3:00 p.m. to 5:00 p.m. at Harrison Memorial Library; and WHEREAS, per Carmel Municipal Code section 9.20.020, it is unlawful for any person to drink any alcoholic beverage in or upon any public place within the City unless the City authorizes an exception to the code for specific events of limited duration by adopting a resolution; and WHEREAS, City Policy C89-07 requires City Support Groups to obtain City Council approval to cosponsor events at which alcohol is served; and
WHEREAS, it is necessary to notify the City’s insurance carrier of the co-sponsorship.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor the Carmel Public Library Foundation’s Annual Donor Salute on March 9, 2025.

2. Agree to co-sponsor the Carmel Public Library Foundation’s Sterling Circle event on June 8, 2025.

3. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the event.

4. Authorize the City Administrator to officially notify the City’s insurance carrier of the cosponsorship.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of March, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive Presentation from the Carmel Area Wastewater District on the Scenic Road Pipeline Replacement Project and Authorize Issuance of an Encroachment Permit with Special Conditions of Approval (Estimated time - 10 min) RECOMMENDATION:

Receive the presentation and adopt a motion to authorize the issuance of an Encroachment Permit with Special Conditions of Approval to the Carmel Area Wastewater District.

BACKGROUND/SUMMARY:

Project Background
The Carmel Area Wastewater District (CAWD) is finalizing plans to replace aging wastewater infrastructure in portions of the City and the County, enhancing the long-term reliability of the wastewater system. The project will replace approximately 10,561 linear feet (about 2.0 miles) of existing sewer mains, with the installation of new pipelines. These improvements are aimed at replacing outdated infrastructure, not increasing the system's overall conveyance capacity. CAWD has applied for a permanent City Encroachment Permit (Attachment 1) to proceed with construction in Fall 2025.

As detailed in Attachment 2, the project will take place along Scenic Road, from Ocean Avenue to Santa Lucia, within the City limits. It includes the replacement of approximately 0.9 miles of existing gravity sewer main. The project alignment is entirely located within the roadway right-of-way and CAWD easement along Scenic Road, bordered by single-family residences to the east and Carmel Beach to the west. A small section (approximately 150 linear feet) of the project will extend onto Santa Lucia.

The project will replace the existing 8-inch gravity sewer main using two construction methods:

1. Pipe bursting, where the existing pipe is expanded or broken in place, and a new pipe liner is inserted - resulting in minimal surface disturbance.

2. Traditional open trench excavation, which involves cutting, removing, and replacing the pipe. Launching and receiving pits will be excavated at both ends of the pipe.

Throughout the alignment, there are existing sewer laterals that connect residential properties to the sewer main.

A total of 235 lateral reconnections will be made where sewer line replacement occurs. The sewer will be installed at the same depth and alignment, continuing to serve residential properties.

This project is part of CAWD's broader infrastructure upgrade program, which aims to replace aging infrastructure and ensure a more reliable sewer system for its customers. Upon completion of the pipeline installation, the streets will be resurfaced with a micro-surfacing treatment at no cost to the City.

Project Benefits
Replace sewer mains that are over 75 years old and deteriorating Reduce the risk of sewage leaks and spills
Improve the long-term reliability of the sewer system
Install new private service lateral "wye" connections to the mainline sewer Project Status
CAWD is in the final stages of completing the design plans, technical specifications, and bidding documents for the project. After a public bidding process, a contractor is expected to be selected by Summer 2025, with construction scheduled to begin in early Fall 2025. Construction is anticipated to take approximately nine months to complete.

Public Works staff, including the Director, Project Manager, Superintendent, and City Forester, have reviewed the project plans to assess construction impacts on the City. The Community Planning and Building Department has reviewed the design for code compliance. The traffic control plans will be reviewed and approved by the City's Police Department and Public Works staff. Additionally, no trees will be impacted by this project.

Special Conditions of Approval:

To minimize impacts to the community before, during, and after construction, Public Works has developed over 50 Special Conditions of Approval for the Encroachment Permit. These conditions were negotiated with and accepted by CAWD. A list of the conditions can be found in Attachment 3. Key conditions include:

Provide $5 million in general liability insurance coverage Provide public notices and signage with a 24/7 hotline for concerns Coordinate with Police, Fire, GreenWaste, and other relevant entities Adhere to approved traffic control plans
Provide detours around active construction zones
Ensure local resident ingress and egress at all times
Provide updated construction schedules to the City
Coordinate with the City on potential construction shutdowns during special events Reconstruct any damage to private and public property
CAWD and their engineering consultant, MNS, will manage construction and oversee the contractor. Public Works will ensure adherence to the approved traffic control plans, inspect street restoration work, and ensure compliance with the Conditions of Approval. The Directors of Public Works and Public Safety have the authority to halt the project immediately should significant safety concerns arise.

At the March 3, 2025 City Council meeting, Patrick Treanor, P.E., CAWD's District Engineer, will present an overview of the project, anticipated construction impacts, and key mitigation measures.

ENVIRONMENTAL REVIEW
The Planning Commission adoptedResolution 2024-073-PConSeptember 11, 2024, approving the Initial Study andMitigated NegativeDeclaration fortheScenicRoadPipelineReplacement Project, as prepared by the LeadAgency,CarmelArea WastewaterDistrict.Additionally, thePlanningCommission adoptedResolution 2024-074-PConSeptember 11, 2024, approving CoastalDevelopment Permit 24149 forthe replacement of the existing sewermainswithin theScenicRoad right-of-way between Ocean andMartin Way.

FISCAL IMPACT:

Based on the length of pipeline project, the Encroachment Permit fee will be $487.00.

PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Encroachment Permit Application
Attachment 2) Site Map
Attachment 3) Final Conditions of Approval
Revised: 0ϵͬϮϬϮϬ 1

1. Property Owner: ____________________________________ Date: ______________

2. Project Location: _______________________________________________________ Block: ____________Lot(s):_____________Parcel #:_______________________________ Mailing Address: ________________________ City: ___________ State: ____ Zip: _______

3. Contractor/Contact Person (Circle One):________________________________________ Mailing Address: _______________________ City: ___________ State: ____ Zip: ______ Telephone # (_____) ___________________ E-Mail: _______________________________ Contractor State Lic #:_________________ Contractor City Lic #:________________ Type: _______

4. Date Work is Scheduled to Begin: _________ Projected Completion Date: _________ *PLEASE ATTACH SITE PLAN AND PHOTOS DETAILING PROPOSED* FULLY DESCRIBE ALL WORK PROPOSED:__________________________________________________ ÆPLEASE NOTIFY USA DIG (Call 811) 48 HOURS PRIOR TO DIGGING ÆPLEASE NOTIFY PUBLIC WORKS DEPT. (831-620-2074) 48 HOURS

PRIOR TO START OF WORK
ÆCONTROL OF DRAINAGE DURING AND AFTER CONSTRUCTION IS
REQUIRED.

Applicant Acknowledgement
I understand and agree to comply with all pertinent conditions, standards and requirements as specified by the Carmel Municipal Code, State, County and Federal regulations pertaining to this permit application. I agree to properly maintain the subject work at no expense to the City and to indemnify the City from any liability arising from the permit issued.

Acceptance by the City of the work described hereon is not a waiver of my obligations as stated herein.

Applicant Name (Print Clearly):______________________________________________________________________ Signature: _______________________________________________________________Date:___________________

PERMANENT ENCROACHMENT

PERMIT APPLICATION
City of Carmel-by-the-Sea
Department of Community Planning & Building
P2%R[&&, Carmel, CA 93921
(831) 620-2010 OFFICE
EN ____________
FEE PD _____________
REC # _____________
Copy Given to:
____________________
Date:

Carmel Area Wastewater District 5/28/24
Primarily along Scenic Road
Ocean Ave.-17th Ave. N/A N/A
3945 RIO RD Carmel CA 93922
Hope Laborin
2025 Gateway Place, Suite 328 San Jose CA 95110
408 213-5122 [email protected]

N/A N/A
N/A
Fall 2025 Spring 2026
Sewer main replacement project using open trench
and pipe bursting methods. The project also includes manhole rehabilitation and replacement.

Hope Maloney
Hope Maloney Digitally signed by Hope Maloney
DN: C=US, [email protected], CN=Hope Maloney
Reason: I agree to specified portions of this document
Date: 2025.01.10 15:24:24-08'00'
1/10/2025
Attachment 1
Revised: 0ϵͬϮϬϮϬ 2

CITY USE ONLY BELOW
Lead Department: Planning & Building Public Works
Public Works: Approve/Disapprove Forestry/Beach: Approve/Disapprove By: __________________Date:_______ By: __________________Date:_______ Planning Department: Approve/Disapprove Police Department: Approve/Disapprove (Optional) (Optional)
By: __________________Date:_______ By: __________________Date:_______ Additional Insurance: Approve/Disapprove
(Optional)
By: __________________Date:_______
Please protect all trees during construction:

ÆHAND DIG WITHIN 10 FEET OF TREES.

ÆNOTIFY FORESTER OF ROOTS 2” OR MORE THAT NEED TO BE CUT. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ FINAL INSPECTION FROM PUBLIC WORKS: ______________
DATE: ______________
Attachment 1
Revised: ϬϵͬϮϬϮϬ 3

INSTRUCTIONS TO THE APPLICANT

PERMIT FOR ENCROACHMENT IN THE PUBLIC RIGHT-OF-WAY

CITY OF CARMEL-BY-THE-SEA
An application for an encroachment in the public right-of-way includes all of the following steps.  Encroachment Permit Application
This is the first step in the process of requesting the City’s approval for an encroachment in the public right-of-way. The application and the form entitled “Information Regarding Improvements in the ROW” are to be completed and returned, along with the encroachment application fee, DVGHWHUPLQHGE\WKHPDVWHUIHHVFKHGXOH, to the Department of Community Planning & Building. A site plan sketch on an 8.5” x 11” sheet is also typically required (refer to the Site Plan Requirements handout, included with this application packet).  Hold Harmless Encroachment Agreement
Upon preliminary staff approval of the Encroachment Permit Application forms, submittal of the Hold Harmless Encroachment Agreement is required. This document must be executed by the legal owner(s) of the property adjacent to the public right-of-way upon which the encroachment is planned to be installed. The names must be written and signed as they appear in the official records of the City, i.e., “William L. and Elizabeth W. Jones” – not “Bill and Liz Jones.” The applicant(s)’ signature(s) must be notarized.

Special attention should be paid to paragraph 3 of this Agreement and the insurance requirements set forth therein. If the application is approved, WORK MAY NOT BEGIN until the Certificate of Insurance is on file with the City Clerk’s Office.

IMPORTANT NOTICE

TO THE AGENT PROVIDING INSURANCE COVERAGE ON THE ADDITIONAL INSURED

POLICY FORM
When required to supply Liability Insurance, either in the amount of  LQ FRPELQHG VLQJOH OLPLW LQVXUDQFH IRU SHUVRQDO LQMXU\ DQGRU SURSHUW\ GDPDJH SHU RFFXUHQFH DQG  LQ DJJUHJDWH FDXVHG E\ RU GXH WR WKH SUHVHQW RI WKH HQFURDFKPHQW LQ WKH && 6& 5& DQG 5 GLVWULFWV OR  LQ WKH 5 GLVWULFW it is imperative that the additional insurance coverage be in the form of an “endorsement” using the following language:

3. Notice Pursuant to Municipal Code § 12.08.110
“The City of Carmel-by-the-Sea, its elected officials, officers, agents and employees are additionally insured under the policy.”
Attachment 1
Revised: 0ϵͬϮϬϮϬ 4

CITY OF CARMEL-BY-THE-SEA

INFORMATION REGARDING IMPROVEMENTS IN THE PUBLIC

RIGHT-OF-WAY
NAME: _______________________________________________________________________________ MAILING ADDRESS: ___________________________________________________________________ TELEPHONE: (Business): ___________________ (Home or Cell): __________________________ (E-Mail Address):_____________________________________
EXACT LOCATION OF PROPOSED ENCROACHMENT(S): _____________________________________________ BLOCK: ___________________ Lot(s): ________________________ APN: _______________________ TYPE OF ENCROACHMENT(S): If there is more than one required (e.g. fence and steps), please list each separately.

Attach additional sheet(s) if necessary.

1. ____________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________ DIMENSION(S) OF ENCROACHMENT(S): (Attach an 8 ½” x 11” site plan showing all existing and proposed improvements in the right-of-way.)

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________ TYPE OF MATERIAL TO BE USED FOR EACH ENCROACHMENT REQUESTED:

1. ___________________________________________________________________________________

2. ___________________________________________________________________________________

3. ___________________________________________________________________________________ Hope Maloney
2025 Gateway Pl #328, San Jose, CA 95110
(408) 213-5122 (408) 213-5122
[email protected]
See attached documents.

N/A N/A N/A
Sewer main and manhole replacements - see attached documents.

See attached documents.

See attached documents.

Attachment 1
Revised: 0ϵͬϮϬϮϬ 5
WHEN RECORDED, MAIL TO:

CITY OF CARMEL-BY-THE-SEA
$771
(1&52$&+0(176
32 BOX CC
CARMEL-BY-THE-SEA, CA 93921
THIS SPACE FOR RECORDER’S USE ONLY

HOLD HARMLESS ENCROACHMENT AGREEMENT
AGREEMENT made this _________ day of _____________, 20___, between the CITY OF CARMEL-BY-THE-SEA, hereinafter called CITY, and ____________________________________, hereinafter called OWNER, with reference to the following facts:

OWNER is in possession of and owns certain real property in CITY known as Block ________, Lot(s) _________, Assessor’s Parcel No. ________________________ Zoning District _____, street location ________________________________________.

OWNER has requested from CITY permission to construct and maintain a structural encroachment on CITY street or sidewalk area adjacent to or near the property, described as follows:
______________________________________________________
__________________________________________________________________________________ _____________________________________________________________.

NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein, agree as follows:

1. CITY grants permission to OWNER to construct and maintain a structural encroachment on CITY street or sidewalk area adjacent to or near OWNER’S property, as described above. Said permission is subject to the following conditions:
a. Execution of the Hold Harmless Agreement and compliance with the provisions of paragraph 3 below.
b. ________________________________________________________________ ____________________________________________

2. OWNER, his successors and assigns, agrees to name CITY an additional insured and to hold CITY harmless from any and all claims, actions and demands of third parties of any kind, character and description arising out of or due to any accident or mishap in, on , or about said structural encroachment so constructed or so maintained or any error or omission resulting in personal injury or property damage.

Attachment 1
6 3. OWNER, agrees to provide CITY and maintain a certificate of insurance from an insurance carrier acceptable to CITY certifying that OWNER has public liability and property damage insurance with limits of not less than $ combined single limit for personal injury and/or property damage for property located in the R-1 zoning district and limits of not less than $,000,000 for property located in all other zoning districts. The certificate must indicate this insurance is primary over any other valid or collectible insurance CITY may have, insures owner’s performance of this Hold Harmless Agreement and that the Carrier will notify CITY in the event of any material change in the policy, including the nonrenewal thereof. Said Certificate of Insurance must name CITY, its elected officials, officers, agents and employees as additional insured insofar as the insurance pertains to this encroachment. Owner further agrees to maintain said insurance as long as said encroachment remains on CITY property.

In the event of cancellation or nonrenewal, the insurance company will give thirty (30) days’ written notice to CITY. The Certificate must be signed by an authorized employee of the insurance carrier and mailed to: City Clerk, Carmelby-the-Sea, P.O. Box CC, Carmel-by-the-Sea, CA 93921.

4. CITY may terminate and revoke this Agreement at any time that it is determined by the City Council to be in the best interests of City and necessary to promote the public health, safety or welfare. Any expenses caused to OWNER, his successors or assigns, by termination of this Agreement shall be borne by OWNER, his successors or assigns.

5. The parties agree that this contract is for the direct benefit of the land in that it makes the property more usable and increases its value, as such, agree that the covenants herein shall run with the land, and the parties agree that the covenants shall bind the successors and assigns of OWNER.

OWNER(S):
________________________
________________________
CITY OF CARMEL-BY-THE-SEA:
_______________________________
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Attachment 1
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ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ___________________________
On ______________________ before me, _____________________________________ Insert Name and Title of the Officer
personally appeared _______________________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) , or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraphs is true and correct.

WITNESS my hand and official seal.

Signature_______________________________ (Seal)
Attachment 1
Attachment 2
Attachment 2

PUBLIC WORKS PLAN REVIEW
DATE: 02/14/2025
NAME: Scenic Road Pipeline Replacement Project
LOCATION: Scenic Road from Ocean Avenue to Santa Lucia Avenue PREPARED BY: Javier Hernandez, PM
REVIEW RECOMMENDATION: Conditions of Approval
GENERAL: DO NOT resubmit plans for recheck until comments from all disciplines have been addressed.

The Scenic Road Pipeline Replacement Project (Project) is a major undertaking by Carmel Area Wastewater District (CAWD), their construction Contractor, (Contractor, or Permittee}, and Engineer of Record consultant.

Construction of this Project will have significant impacts to the City of Carmel-by-the-Sea’s roadway infrastructure, traffic, citizens, and businesses.

The following Conditions of Approval of the Encroachment Permit have been developed jointly by CAWD and the City of Carmel-by-the-Sea (City) to minimize the impacts and inconvenience to the public while accommodating construction of a difficult and unique pipeline rehabilitation project. CAWD, the Contractor, and City acknowledge that the conditions and work performed under this Permit may not be all-inclusive and that not every situation during construction can be ascertained at the time that these Conditions of Approval are issued. Consequently, the parties agree to work together in good faith to resolve field conflicts expeditiously, adapt these conditions to fit actual field conditions, and provide workmanship in the best interest of the public.

All Conditions of Approval are subject to modification and addition by the City to ensure the safety and welfare of the public, construction workers, and public and private property. References to the City means the Director of Public Works or his designee, including assigned contracted personnel, if any.

Conditions of Approval

1. The City has completed the issuance of a Coastal Development Permit for this project which included environmental review. The applicant, Carmel Area Wastewater District, was the Lead CEQA Agency and adopted a MiƟgated NegaƟve DeclaraƟon for the project.

2. As-built drawings shall be submiƩed to the City prior to acceptance of the surface improvements.

3. Public RelaƟons: CAWD shall implement the following outreach program as a minimum during construcƟon of the Project:
a) Project shall be presented at City Council MeeƟng prior to approval, Attachment 3 Attachment 3
b) Local/neighborhood meeƟngs throughout the project may be required. c) Door hangers and notices
d) Project barricades shall idenƟfy Project name and include Project owner contact informaƟon.
e) MagneƟc truck signs (optional)

4. Council MeeƟng/Study Session: CAWD to make addiƟonal presentaƟons to the City Council upon request.

5. Joint UƟlity CoordinaƟon MeeƟngs: CAWD to conƟnue to aƩend and present updates at bi-monthly Joint UƟlity CoordinaƟon MeeƟngs.

6. Plan Checking: During construcƟon of the Project, the City will provide plan checking services for: revisions to traffic control plans, ADA ramps, relocated sewer laterals, relocated storm drain pipelines, intersecƟon modificaƟons, and street and sidewalk improvements that cannot be reconstructed to meet preconstrucƟon condiƟons in accordance with ADA standards, due to uƟlity conflicts or similar reasons.

7. ConstrucƟon InspecƟon: Quality Control (QC) InspecƟon shall be performed by CAWD or CAWD’s contracted consultant(s). The City's inspecƟons, whether by City staff, consultants, or combinaƟon, is intended for Quality Assurance (QA) purposes. City requests copies of all QC inspecƟon daily inspecƟon reports, and all QC materials tesƟng results performed by independent firm related to trench backfill, compacƟon, trench restoraƟon, and final resurfacing. City will make City's QA inspecƟon reports and materials tesƟng reports available to CAWD upon request.

8. Right-of-Way: Provide evidence to the City of any right-of-entry permits and/or temporary or permanent easements on private properƟes within City limits.

9. Permits (Other): Provide City with a copy of the following permit for this Project:
a) California Department of Health Services Office of Drinking Water Variance for Water/Sewer line separaƟon requirements if applicable.

10. The City’s Pavement RehabilitaƟon Project: While no conflicts are anƟcipated, the City and Contractor will meet in good faith to determine a resoluƟon which minimizes impacts to both construcƟon projects which may occur in close proximity on a temporary basis.

11. Key City Events: CAWD’s Project Manager and City's Project Manager to coordinate during construcƟon and advise construcƟon team of upcoming City events. City to provided lisƟng of key City Events, and Contractor will make good faith efforts to reduce public inconvenience, or cease operaƟons, during City events.

12. Conformed Plans: Provide City with one (1) full size and one (1) half size set of conformed plans and one (1) copy of the specificaƟons with all appendices prior to the start of construcƟon at no cost to City.

13. Street Trees: No trees are to be removed under this Permit. Contractor's arborist to contact City Forester at (831) 877-0949 for site consultaƟons prior to trimming any canopy or roots of any City tree. Any trees damaged by Contractor's operaƟons shall be replaced and maintained for a period for up to five (5) years as required by the City Forester. Roots no larger than 2 inches Attachment 3
shall not be cut without approval by the City Forester. The City’s Forester will walk the project prior to start of construcƟon to idenƟfy potenƟal concerning areas or tree locaƟons.

15. Discharges are not permiƩed into the City's storm drain system, including into lakes or streams.

This applies to construcƟon water and future operaƟons of the pipeline. Discharges into the sanitary sewer system require prior approval of CAWD.

16. Staging Areas: provide to the City legal evidence of the use of all staging area(s) located within City limits.

17. Haul Roads: Haul roads will follow pipeline alignment and approved traffic control plans to the extent possible. DeviaƟons require prior approval of the City.

18. Striping/Markings: ExisƟng signs, striping, pavement legends, and markings damaged or removed by construcƟon operaƟons will be restored to current City standards and as directed by the City.

Provide temporary pavement markings and striping on arterials in accordance with MUTCD and Caltrans standards. Provide permanent striping, legends, and markings within 10 business days of permanent pavement restoraƟon. City to provide specificaƟons on painƟng, striping, and markings.

19. Parking NoƟces, Tees and Stalls: provide a minimum of 72-hour advance noƟces for no parking zones every 50 feet in each direcƟon affected. Restore parking tees per City standard detail.

Parking noƟces will indicate the start date and anƟcipated duraƟon of work within the affected area. Please do not be overlay conservaƟve in compleƟon dates. Coordinate no parking zones with the City’s Project Manager.

20. Crosswalks: Restore crosswalk striping per City standard regardless of exisƟng condiƟon.

21. Ingress, Egress, and Parking Impacts: NoƟfy, coordinate, and resolve access, ingress, egress, special needs (disabiliƟes), and parking issues with all private property owners/tenants and businesses along the pipeline route. Contractor to always provide access to residents.

22. Incomplete Street Openings (barriers and steel plates): Where street openings cannot be backfilled during the day of opening, suitable barriers shall be placed around the excavaƟon to prevent accidents, and lighted barricades shall be conƟnuously maintained at the opening site.

AlternaƟvely, steel plates may be placed over or flush with the trench if traffic would otherwise be impeded. Steel traffic plates may be used at the end of trench in order to start work the following day without having to re-excavate the trench. No more the two steel plates shall be used at the finishing end of trench.

Temporary trench repair: all streets shall be temporarily restored with either cold mix or hot mix asphalt (HMA). The temporary trench patch must be kept in good condiƟon with a reasonably smooth riding surface unƟl structural pavement restoraƟon. If cold mix asphalt is used, at the discreƟon of the City, the Contractor may be required to pave with the iniƟal half of the alignment with HMA if the condiƟons or required maintenance of cold mix asphalt conƟnues to be an issue.

The temporary trench repair asphalt shall be removed prior to structural pavement restoraƟon.

Asphalt replacement shall extend 1' beyond trench cut on each side of the trench. Where guƩer edge or nearest lane line is less than 3' from trench limit, pave merit shall be replaced to guƩer edge or to nearest lane line. When adjacent trenches are less than 3' from edge to edge, asphalt between trenches shall be removed and replaced. AddiƟonal pavement beyond the trench limits will be evaluated with site inspecƟons if damage from construcƟon to surrounding pavement occurs. The structural pavement restoraƟon will be paved to a depth of at least 1" greater than exisƟng pavement thickness.

Attachment 3
Final surface restoraƟon: within 3 months of pipeline compleƟon, or as otherwise agreed to by the City, all streets along the pipeline alignment shall be completed with final resurfacing (guƩer to guƩer, or curb to curb). Preference will be given to pave/resurface long segments of streets at one Ɵme. Areas of defecƟve pavement shall be removed and replaced prior to resurfacing in coordinaƟon with City inspecƟon and City standards. Pavement resurfacing shall be microsurfacing on both residenƟal and arterial streets. Micro-Surfacing designs to be pre-approved by the City.

23. Contractor to avoid trenching or work that would trigger ADA ramps. Contractor shall contact the City if there are any quesƟons or concerns about which work could trigger ADA ramps.

24. Prior to issuance of a Building Permit, the applicant shall submit a completed BMP tracking form for review and approval by the City. The Contractor shall implement the best management pracƟces and have them in place prior to any construcƟon operaƟon being iniƟalized. bmp details have been added to the contract documents. Contractor responsible for any addiƟonal measures that may be required for this project, or to obtain approval by the City.

25. ConstrucƟon OperaƟons:

A) cover all trucks hauling soil.

B) sweep all paved roads daily or as directed by City.

C) enclose or cover daily exposed stockpiles.

D) trees and vegetaƟon not planned for removal or trimming shall be protected in place prior to construcƟon.

E) on-site spill containment measures shall be available at all work headings.

F) in addiƟon to other required noƟficaƟons, “Contractor” shall also promptly noƟfy the City of any archaeological findings in the event any are encountered. Cease all operaƟons immediately and follow State and Regional requirements.

G) in addiƟon to other required noƟficaƟons, “Contractor” shall also promptly noƟfy the City of findings of any human remains in the event any are encountered. Cease all operaƟons immediately and follow State and Regional requirements.

H) designate worker parking areas that minimize parking displacement, and review worker parking strategies with City.

26. Project Schedules: Provide the City a construcƟon "3 week look ahead" schedule on a regular basis.

In lieu of a weekly construcƟon schedule, a detailed project schedule will be required on at least a monthly basis.

27. ProtecƟon: Trench compacƟon shall be limited to the use of a compactor in a manner that induces an external load at the point of compacƟon of no greater than 2,450 psf at the following locaƟons:
 LocaƟons where uƟliƟes (storm drain and water) are found to be located within 6'-5" of the outside diameter of the pipeline (i.e. based on USA markings and/or potholing), and  All crossings where the sewer is located below the water main. in lieu of compacƟon, the Contractor may backfill the trench with City-approved cement slurry.

28. Potholing: Pothole data shall be incorporated into As-built/red line set.

Attachment 3

29. Emergency Contacts: Contractor to provide a list of at least three (3) names of 24/7 emergency contacts who can respond to accidents, traffic control and trench restoraƟon issues. In addiƟon, CAWD shall furnish and maintain an updated, comprehensive list of all project stakeholders, to include primary and alternate contacts, including CAWD, engineer of record, CalAM, PG&E, AT&T, Comcast, County of Monterey, and other key stakeholders.

30. ConstrucƟon Work Hours: Night Ɵme work under this permit is not allowed. All other work is to be completed within the hours of 8:00 am -5:00 pm, Monday through Friday. If aŌer hours, weekend, or holiday work is requested, prior authorizaƟon must be granted by the City. AddiƟonally, no work will be permiƩed on Scenic Road between Memorial Day weekend and Labor Day. The City will charge an addiƟonal fee for all the work occurring outside of standard working hours.

31. Relocated UƟliƟes: While no relocaƟons of City faciliƟes are anƟcipated at this Ɵme, if necessary, they will be properly planned, designed, and coordinated in advance of construcƟon as a result of potholing. In the event that an unforeseen condiƟon during construcƟon requires the prompt realignment or relocaƟon of an exisƟng City uƟlity or facility (i.e. water or storm drain pipe, drainage inlet), the Contractor/engineer of record shall provide sketches of both the exisƟng condiƟon and proposed condiƟon in plan and profile, along with photographs and the improvement plans illustraƟng the exact locaƟon. A meeƟng will then be held at the site, or a phone conference will be held as soon as possible. Upon the City's assessment and approval, the work may proceed. The relocated facility will be shown on the as built plans. In the event of an emergency where immediate repairs are warranted, Contractor/engineer of record shall make a good faith effort to contact the City prior to making emergency repairs.

32. Traffic Control Plans: TCP’s for the Project shall be submiƩed and approved by the City prior to commencement of construcƟon. AddiƟonal or modificaƟons to approved traffic control plans must also be approved by City prior to construcƟon along the affected street segment. Final TCPs to be provided by Contractor.

33. Pedestrian/Bicycle Detour Plans: Provide safe provisions for pedestrians and bicycles around construcƟon zones as required by the City.

34. Hazardous Materials: Handle, treat, and/or dispose of hazardous materials per specificaƟons or as otherwise directed by the regulatory agency having jurisdicƟon.

35. PreconstrucƟon Video: Contractor to provide the City with a preconstrucƟon video of exisƟng surface improvements shown from both direcƟons, of acceptable clarity and quality to the City. In addiƟon, provide copy of preconstrucƟon photographs of specific locaƟons within two (2) business days as requested by City.

36. Survey Monuments: Survey monuments removed or damaged due to construcƟon operaƟons shall be restored by a licensed land surveyor. All survey monuments located within the trench patch shall be replaced in accordance with City standard.

37. U.S.A. NoƟficaƟon: At least 2 days before any excavaƟon, Contractor must contact underground service alert at 1-800-227-2600.

38. Cuƫng Street Surfaces: all concrete and asphalt streets, and concrete and asphalt sidewalks, curbs, guƩers, medians, and dikes, will be saw cut with smooth straight edges unless otherwise approved by the City.

39. Headings: To prevent mulƟple, simultaneous traffic detours, no more than one pipeline heading is permiƩed on this project at one Ɵme within the City limits without prior approval from the City.

Attachment 3

40. Clean Up: Upon compleƟon of work along a street segment, all materials, traffic control devices, scraps and other materials and debris shall be enƟrely removed and the right of way leŌ in a condiƟon saƟsfactory to the City.

41. Damage to ExisƟng FaciliƟes: Promptly make repairs to the public right-of-way or underground uƟliƟes that are damaged by the work authorized by this permit. Damage to City streets outside of the pipeline alignment caused by construcƟon operaƟons, and specifically including haul routes, shall also be repaired to pre-construcƟon condiƟons. These repairs shall be to the saƟsfacƟon of the City. Damage to third party uƟliƟes shall be repaired as required by the applicable uƟlity's owner.

42. Storage of Materials: No stockpiling of material will be allowed along the sidewalk or on private property. Stockpiling along the street must be contained within the barricaded/protected areas of work site or as approved by the City. No stockpiling shall be located in the drainage path.

43. Concrete Washout LocaƟons: LocaƟons must be pre-approved by the City.

44. Emergency Access: Always maintain access for emergency vehicles.

45. Emergency Response NoƟficaƟons: Contractor shall noƟfy police and fire (831) 624-6403, and ambulance service providers at least 48 hours in advance as to proposed road/lane closures, detours, and alternate routes available.

46. School Zones: Avoid truck trips through designated school zones during school drop off and pickup hours. Provide construcƟon schedule updates to the schools for bus route coordinaƟon.

47. Road Closure NoƟficaƟons: NoƟfy MST, GreenWaste, Waste Management, school districts and affected residences and businesses at least 48 hours in advance as to proposed closures and alternate routes available.

48. Private Improvements: Restore, repair, or replace private property improvements damaged by construcƟon operaƟons to the pre-construcƟon condiƟons as commercially pracƟcal and to the private property owner's saƟsfacƟon. In the event the private property owner is not saƟsfied with the restoraƟon or repair of damaged improvements, CAWD’s Project Manager, and/or other such representaƟve, shall meet with the property owner to resolve the issue.

49. ConstrucƟon Progress MeeƟngs: City expects to be invited and be able to acƟvely parƟcipate in stakeholder construcƟon progress meeƟngs. Regardless of aƩendance, the City shall receive copies of progress meeƟng agendas and meeƟng minutes.

50. ConstrucƟon Correspondence: City requests to be copied on project correspondence, submiƩals, RFI's, etc. pertaining to restoraƟon of surface improvements within the City limits.

51. Final InspecƟon: Prior to a final inspecƟon, all surface improvement work must be approved to the saƟsfacƟon of the City in accordance with applicable specificaƟons and standards.

52. Insurance: Permit holder shall furnish a CerƟficate of Insurance showing there is in force the following valid policy showing the permit holder as the named insured and showing: a) commercial general liability-a minimum $5,000,000 combined single limit per occurrence for bodily injury and property damage including products and completed operaƟons, and 2) workers compensaƟon and employers liability; limit of not less than $1,000,000 per accident as required by the labor code of the state of California. Permit holder hereby waives any rights of subrogaƟon against the City respecƟng worker's compensaƟon. Commercial general liability cerƟficate must be accompanied by the following endorsements: 1) the City of Carmel by the sea, its officials, officers, directors, Attachment 3
employees, agents and volunteers (hereinaŌer "City covered parƟes") are named as addiƟonal insureds; 2) noƟce of cancellaƟon or changes of coverage shall be given to the City. The insurance is primary insurance with respect to the City covered parƟes. Any other insurance the City may have shall be considered excess insurance only. Permit holder's insurance shall also include a separaƟon of insured's provision so that permit holder's insurance shall apply separately to each insured against whom liability is asserted. Failure of the Contractor to obtain and maintain the insurance as noted above may cause the denial and/or revocaƟon of the Contractor's permit, at the sole and absolute discreƟon of the City.

53. Business Licenses: Contractor and consultants are required to possess or obtain a City of Carmelby-the-Sea business license prior to the start of work.

54. Work along Scenic Road will be limited to 20 working days. This effort shall be coordinated with the City and all residents affected shall be noƟfied a minimum of two weeks in advance.

55. Pedestrian access to the beach shall not be obstructed or closed at anyƟme without prior approval from the City.

Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-023, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013 (Estimated time - 15 min)
RECOMMENDATION:

Adopt Resolution 2025-023 (Attachment 1), authorizing the City Administrator to execute a Professional Services Agreement (Attachment 2) with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-toexceed budget of $399,013.

BACKGROUND/SUMMARY:

Background
In June 2021, the City Council adopted Resolution 2021-033, approving the Capital Improvement Plan (CIP), which included the Beach Sand and Wall Inspections project, with an allocated budget of $25,000.

This project aimed to assess the rates of beach and sand loss along the coastline by reviewing existing data and aerial imagery. These inspections were essential for understanding coastal erosion trends and identifying areas that required further intervention or preservation efforts.

In June 2022, the City Council adopted Resolution 2022-048, approving 25 Capital Improvement Projects (CIPs) for Fiscal Year 2022/23, including the Sea Level Rise/Coastal Engineering Report project. This project was allocated a budget of $150,000 and was structured to gather critical data and analysis to inform long-term decisions related to the durability and maintenance of the City's coastal resources and infrastructure. Recognizing potential overlaps in objectives, this project was efficiently combined with the Beach Sand Survey and Wall Inspections project, which had been carried over from the previous fiscal year.

In November 2022, the City Administrator executed a contract with EMC Planning Group, Inc. (EMC) to analyze four key coastal sections outlined in the Climate Committee Implementation Appendix. These sections were as follows:

1. Armored private properties on the bluffs at the north end (Pescadero Canyon area).

2. Mostly natural, unarmored North Dunes area.

3. Unarmored dunes along private property between Eighth Ave. and Del Mar Parking Lot.

4. Mostly armored bluffs along Scenic Road south of Eighth Ave.

The goal of this project was to assess the current coastal conditions, identify vulnerabilities to sea level rise and erosion, and develop actionable recommendations for long-term coastal management. EMC's approach was structured around a series of tasks aimed at evaluating these conditions and preparing an action plan including the following scope:

Coastal Engineering Condition Evaluation – Assessing the structural condition and resilience of coastal protection infrastructure
Shoreline and Beach Change Analysis – Analyzing historical and current trends in beach and shoreline changes, including both seasonal fluctuations and long-term erosion patterns.

Shoreline and Beach Erosion Exposure Modeling – Modeling future erosion risks under various scenarios, including sea level rise and storm surges.

Coastal Hazard and Sea Level Rise Vulnerability, High Priority Adaptation Identification, and Action Plan – Identifying vulnerable areas and proposing high-priority adaptation strategies for each coastal section.

In July 2023, a "no cost" amendment (Amendment No. 1) was executed to the EMC agreement, adding an additional task to review the City’s existing hazard policies, specifically the Local Coastal Program (LCP).

This was to ensure alignment with the City’s adaptation strategies and guide future updates to the LCP as necessary.

In April 2023, Haro, Kasunich, and Associates performed an assessment and evaluated the condition of key shoreline infrastructure (stairs, revetments, and sea walls) and identified critical repairs necessary to ensure long-term coastal resilience. These assessments were performed following extensive damage observe following winter storms in 2022/23. Their findings are contained within the Carmel Beach Coastal Protection Assessment Report (Attachment 3) and included the following recommendations:

Seawalls: Of the 11 existing seawalls, 2-4 were identified as needing repairs, with the Fourth Avenue Outfall Wall marked as a high priority for immediate repair.

Beach Access Stairs: Of 11 beach access stairs, 9 were found to be in need of repair, with three identified as high priority due to severe damage, two of which had been closed following winter storms.

Rock Revetments: Of 6 existing rock revetments, 4 require repairs, with 3 of these being high priority due to their critical role in protecting coastal infrastructure.

In June 2023, Council adopted Resolution 2023-067, approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. To address the most urgent repairs identified in the assessment by Haro Kasunich, the Shoreline Infrastructure Repairs project was allocated a budget of $250,000. The total estimated cost for the engineering design, environmental permitting, and construction of all necessary repairs is expected to exceed $2 million over the next few years. This initial $250,000 allocated for FY 2023/24 was intended to begin the engineering and design work for these repairs, focusing on the highest-priority tasks, including repairing the Fourth Avenue Outfall Wall seawall and restoring the high-priority beach access stairs, particularly those that were closed due to storm damage.

In March to May 2024, City Staff performed repairs to re-open select stairs that experienced additional damage from storms in winter 2023/2024. These repairs were able to be completed within 30 to 60 days to reopen access and were performed under an Emergency Coastal Development Permit (ECDP). Multiple stairs remain closed due to more extensive structural repairs required or lack of beach sand causing an unsafe transition at the bottom stair landing. At this time, it was determined a more robust plan be developed and an engineering firm consulted to design the repairs and evaluate more long term solutions to maintain select beach/stair access year round and increase the resiliency of existing infrastructure to resist future storm damage and sea level rise.

Summary
In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 CIP, which included the carryover of previous fiscal year projects, including the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000) described in more detail below.

Shoreline Infrastructure Repair Project (FY 2024/25):

This project will begin engineering and design for the highest-priority shoreline repairs and beach access stair restorations. It will use materials similar to those already in place, streamlining the regulatory approval process. The initial phase will help estimate future costs and develop a phased approach for the repairs. A Request for Proposal (RFP) has been prepared to hire a consultant with expertise in environmental permitting, coastal and structural engineering, and cost estimating.

Funding for this project includes the $250,000 allocated in FY 2023/24, plus an additional $100,000 reallocated from the Coastal Engineering Study, Phase 2, and approximately $50,000 from a FEMA grant for stair repairs.

Fourth Avenue Outfall Seawall Repair (FY 2024/25):

The Fourth Avenue Outfall seawall was identified as the highest priority for repair in the 2023 Carmel Beach Coastal Infrastructure Condition Assessment. The seawall has significant structural issues, including an undermined foundation, cracks, and exposed corroded steel. The assessment recommended complete reconstruction, including the drainage box culvert outfall. This new project for FY 2024/25 has a budget of $250,000 for engineering design and environmental permitting.

Construction is estimated at $900,000 and will be included in the 5-Year CIP for FY 2025/26.

Consultant Selection Process (2024):

To proceed with planning, design, and construction of the two projects above, a professional engineering consultant is required. In May 2024, the City advertised Requests for Statements of Qualifications (SOQs) from consultants to develop a multi-phased plan for coastal protection and access improvements. The project aims to develop an improvement and repair capital improvement program to maintain safe coastal access via stairways and perform coastal protection improvements for existing seawalls and revetments.

In July 2024, the City received three submissions from EnGeo, MME, and Moffat & Nichol. After a comprehensive evaluation by a Selection Committee, Moffat & Nichol was determined to be the most qualified for the project.

Scope of Services, Fee, and Schedule:

Task Scope of Work Budget
1 Wood Stairs – Existing Condition Survey Report $16,583 2/4 Geotechnical Drilling Investigation for Stairs Repair Project – 10th Ave North (ST7) and 12th Ave (ST4) and Fourth Ave
Seawall Repair Project (S10)
$41,429
Total $58,012
No. Project/Task Firm Budget
A Wallace Group Project Management Wallace Group $63,594 B Coastal Protection Stairs & Seawall Assessment +
Design
Moffatt &Nichol $399,013
C Budget Allowance for Construction Phase TBD $187,393
Total $650,000
As outlined in the Professional Services Agreement, Moffat & Nichol will perform the following tasks:

Task Scope of Work Budget
1 Wood Stairs – Existing Condition Survey Report $90,160 2 Stairs Repair Project – 10th Ave North (ST7) and 12th Ave (ST4)
$163,695
4 Fourth Ave Seawall Repair Project (S10) $87,146
Total $341,001
The base fee for these services was negotiated at $341,001. The anticipated timeline includes completing Task 1 within 3 months, while Tasks 2 and 3 are expected to be ready for construction by Spring/Summer 2026, mainly due to environmental permitting requirements.

Additionally, a budget of $58,012 is allocated for as-needed geotechnical support services throughout the agreement term, which expires on June 30, 2027. This work may be authorized pending the repair or replacement recommendations from Task 1 – Existing Condition Survey Report and is summarized below.

FISCAL IMPACT:

The following table recaps the current budget associated with the Carmel Beach Coastal Protection project with a total budget of $650,000.

All expenditures for these projects are covered in the Capital Projects fund Account No. 301-311-00-43008 PRIOR CITY COUNCIL ACTION:

In June 2021, the City Council adopted the Capital Improvement Plan (CIP), which included the Beach Sand and Wall Inspections project, with an allocated budget of $25,000. This project aimed to assess the rates of beach and sand loss along the coastline by reviewing existing data and aerial imagery. These inspections were essential for understanding coastal erosion trends and identifying areas that required further intervention or preservation efforts.

In June 2022, the City Council adopted Resolution 2022-048, approving 25 Capital Improvement Projects (CIPs) for Fiscal Year 2022/23, including the Sea Level Rise/Coastal Engineering Report project. This project was allocated a budget of $150,000 and was designed to gather critical data and analysis to inform long-term decisions related to the durability and maintenance of the City's coastal resources and infrastructure. Recognizing potential overlaps in objectives, this project was efficiently combined with the Beach Sand Survey and Wall Inspections project, which had been carried over from the previous fiscal year.

In June 2023, Council adopted Resolution 2023-067, approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. One of these projects was the Shoreline Infrastructure Repairs project, which was allocated a budget of $250,000. This project arose from the recommendations in the Coastal Engineering Study, specifically its Shoreline Conditions Assessment. The assessment evaluated the condition of key shoreline infrastructure and identified critical repairs necessary to ensure long-term coastal resilience.

In June 2024, the Council adopted Resolution 2024-047 for the FY 2024/25 CIP, which included the carryover of previous fiscal year projects, such as the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000).

ATTACHMENTS:

Attachment 1) Resolution 2025-023
Attachment 2) Professional Services Agreement
Attachment 3) Carmel Beach Adaptation Coastal Protection Assessment

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT & NICHOL, INC. FOR COASTAL ENGINEERING AND

ENVIRONMENTAL SERVICES RELATED TO THE CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENT PROJECTS, WITH A NOT-TO-EXCEED BUDGET OF $399,013 WHEREAS, in June 2021, Council adopted Resolution 2021-033 approving capital improvement projects for Fiscal Year (FY) 2021/22, including Beach Sand and Wall Inspection Project, with a budget of $25,000; and
WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving capital improvement projects for Fiscal Year (FY) 2022/23, including the Sea Level Rise/Coastal Engineering Report Project, with a budget of $150,000; and WHEREAS, in November 2022, the City Administrator executed a Professional Services Agreement with EMC Planning Group, Inc., in an amount of $175,000, to analyze four key coastal sections outlined in the Climate Committee Implementation Appendix; and WHEREAS, in April 2023 Haro Kasunich performed and assessment and evaluated the conditions of key shoreline infrastructures and identified critical repairs necessary to ensure longterm coastal resilience. Their findings are contained within the Carmel Beach Coastal Projection Assessment Report; and
WHEREAS, in June 2023, Council adopted Resolution 2023-067 approving 16 new Capital Improvement Projects (CIPs) for FY 2023/24, including carry-over projects from FY 2021/22 and 2022/23. To address the most urgent repairs identified in the assessment by Haro Kasunich, the Shoreline Infrastructure Repairs project, with a budget of $250,000; and WHEREAS, in June 2024, Council adopted Resolution 2024-047 approving the capital improvement projects for Fiscal Year (FY) 2024/25, including the Shoreline Infrastructure Repair Project (with an increased budget of $400,000) and the Shoreline Wall – Fourth Avenue Outfall Project (with a budget of $250,000); and
WHEREAS, in May 2024, the City advertised Requests for Statements of Qualifications (SOQs) from consultants to develop a multi-phased plan for coastal protection and access improvements; and
WHEREAS, in July 2024, the City received three submissions from EnGeo, MME, and Moffat & Nichol. After a comprehensive evaluation by a Selection Committee, Moffat & Nichol was determined to be the most qualified for the project; and Attachment 1
Resolution 2025-023

WHEREAS, sufficient funding is available for these services in the Capital Projects fund account, leaving a balance of approximately $187,393 for subsequent construction.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute the Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services associated with the Carmel Beach Coastal Protection and Access Improvement Projects, for a not-toexceed fee of $399,013.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
1 PROFESSIONAL SERVICES AGREEMENT
for the
Carmel Beach Coastal Protection and Access Improvement Projects THIS AGREEMENT is executed this ____ day of _____________, 20___, by and between the City of Carmel-By-The-Sea, a municipal corporation, (hereinafter "City"), and Moffatt & Nichol, Inc. (hereinafter "Consultant"), collectively referred to herein as the “parties”.

WHEREAS, the City wishes to engage Consultant to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds all necessary licenses and certifications to perform the services required by this Agreement.

NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:

1. SERVICES
A. Scope of Services. Consultant agrees to provide to the City, as the scope of services (“Scope of Services”) under this Agreement, the following: Provide professional coastal engineering and environmental services for the Carmel Beach Coastal Protection and Access Improvement Projects. The Scope of Services is attached hereto as Exhibit “A.” The Scope of Services under this Agreement should include, but is not limited to, a project description, project phases, task descriptions, identification of key personnel, identification of subconsultants, their key personnel and general description of services that will be performed, as further set forth in this Agreement and attachments hereto. Consultant agrees to all of the following:
i. Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement. ii. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in Exhibit “B,“ Key Personnel, Compensation, and Fee Schedule which is made a part of this Agreement.
iii. Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subcontractors, if any, listed in Exhibit B to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.

Attachment 2
2 iv. Consultant must obtain City’s prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the subcontractor and the terms of compensation. v. Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.

In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. vi. City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement. vii. The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.

B. Change Orders.
i. Agreements and Change Orders exceeding Fifty-Nine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) require City Council approval to be valid. ii. The City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly.

All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties. However, any increase in compensation beyond the compensation limit amount approved by the City Council must be authorized in advance by the City Council and any service provided by Consultant in the absence of such approval are at Consultant’s sole risk.
iii. Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City. iv. If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Administrator with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.

C. Familiarity with Services and Site.
i. By executing this Agreement, Consultant represents that Consultant:
a. has thoroughly investigated and considered the Scope of Services to be performed; Attachment 2
3 b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
d. possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.
ii. If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.

Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.

2. COMPENSATION
A. Total Fee. Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Key Personnel, Compensation, and Fee Schedule (Exhibit “B”), in a base amount not-to-exceed Three Hundred Forty-One Thousand and One Dollars ($341,001). A Supplemental Services budget of Fifty-Eight Thousand and Twelve Dollars ($58,012) is available, but only upon prior written authorization by the City for as-needed geotechnical support services. The combined amount of Three Hundred and Ninety Nine Thousand and Twelve Dollars ($399,013) is the “Maximum Authorized Expenditure” under this Agreement. The Fee Schedule includes, but is not limited to, fees for each phase and task, notto-exceed total fee, hourly rates, reimbursable rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount. Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

B. Invoicing. Consultant must submit to the City monthly written invoices to the City’s Project Representative, identified in Section 5 below. Invoices must be prepared in a form satisfactory to the City, describing the services rendered and associated costs for the period covered by the invoice. The City will provide invoicing format upon request. Consultant may not bill the City for duplicate services performed by more than one person. Consultant’s invoices must include, but are not limited to, the following information:
i. Project Title, the City’s Purchase Order number and City’s Project Code(s) for each project; ii. Invoice number and date;
iii. A brief description of services performed for each project phase and/or task; iv. The budgeted amount for each phase, task and item, including the total amount, with the same for approved Change Orders, if any;
Attachment 2
4 v. Amount invoiced to date divided by the agreed total compensation, expressed as a percentage, with the same for approved Change Orders, if any; vi. The amount earned and invoiced to date for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; vii. The amount previously invoiced for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; viii. The amount due for the period covered by this invoice for each phase, task, and/or item, including the total amount, with the same for approved Change Orders, if any; ix. For time and materials authorizations, the number of hours spent, by whom and their hourly rate for each phase, task and/or item, including the total amount; x. The costs incurred, including reimbursables, for each phase, task, and/or item for the agreed total compensation and approved Change Orders, if any, along with a brief description of those costs;
xi. The total amount due for the period covered by this invoice, including subconsultants and vendors of services or goods;
xii. Copies of subconsultant, vendor, and reimbursable invoices including hourly breakdowns when requested by City.
xiii. Copies of subconsultant and vendor lien releases.

Any such invoices must be in full accord with any and all applicable provisions of this Agreement.

Consultant must submit invoices to the City on or before the sixteenth (16th) day of each month for services performed in the preceding month.

The City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid.

Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, the City will pay on each such invoice within thirty (30) days of receipt; provided, however, that Consultant submits an invoice which is not incorrect, incomplete, or not in accord with the provisions of this Agreement. If any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found to be non-conforming to the terms of this Agreement.

Attachment 2
5 The City is not obligated to pay Consultant a greater percentage of the Maximum Authorized Expenditure than the actual percentage of services completed as of the invoice date.

Consultant agrees to remit and is responsible for all withholding taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for Consultant, its employees, subconsultants and vendors of services or goods.

C. Adjustment of Maximum Authorized Expenditure. The City may increase or decrease the Maximum Authorized Expenditure by issuing a Change Order to the Agreement in accordance with Section 1.B “Change Orders” above. Should Consultant consider that any request or instruction from the City’s Project Representative constitutes a change in the scope of services, Consultant will advise the City’s Project Representative, in writing, within fourteen (14) calendar days of such request or instruction. Without said written advice within the time period specified, the City is not obligated to make any payment of additional compensation to Consultant.

D. Hourly Rates. Payment for all authorized services, including payment for authorized on-call, asneeded services, will be made by the City to Consultant in accordance with the various hourly rates as set forth in the Consultant’s Key Personnel, Compensation & Fee Schedule (Exhibit “B”).

E. Subconsultants and Vendors. Invoices for subconsultants and vendors of services or goods will be paid by the City to Consultant in accordance with the various rates as set forth in the Consultant’s Compensation & Fee Schedule (Exhibit “B”). All reimbursable expenses will be considered as included within the Maximum Authorized Expenditure. Consultant is solely responsible for payment to subconsultants and vendors of services or goods, and the City is not responsible or liable for any payments to subconsultants and vendors, either directly or indirectly.

F. Audit and Examination of Accounts:
i. Consultant must keep and will cause any assignee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement. ii. Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditing. iii. Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to this Agreement to the City and any city of the County of Monterey, or other federal, state, regional or governmental agency which provides funding for these Services.
iv. Consultant must include the requirements of Section 2F, “Audit and Examination of Accounts,” in all contracts with assignees or subconsultants under this Agreement.

Attachment 2
6 v. All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, litigation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litigation, appeals or claims.

3. AGREEMENT TERM
A. Term. The work under this Agreement will commence by February 15, 2025 and must be completed by June 30th, 2027 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders),” in a timely manner or in accordance with the agreed upon Change Order Project Schedule.

B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, “Term,” and Section 3.C, “Project Schedule,” of this Agreement.

Failure to perform is deemed a material breach of this Agreement, and the City may terminate this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.

C. Project Schedule. Services must be completed by Consultant in accordance with the Project Schedule set forth in Exhibit “C.” The parties may, from time to time, by Change Order, alter the Project Schedule. Consultant will provide the Services pursuant to the Project Schedule or any applicable Project Schedule Change Order. If at any time Consultant discovers that the Project Schedule cannot be met, Consultant must promptly notify the City in writing and provide a revised Project Schedule for review and consideration by City.

D. Notice to Proceed. Upon execution of this Agreement by both parties and the receipt of all documentation required by this Agreement to be provided by Consultant to the City, including proof of insurance and tax identification numbers, the City will issue a written Notice to Proceed to the Consultant. The City may, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultant will diligently proceed with the Services authorized and complete those Services within the agreed time specified in said notice. Consultant will not proceed with any of the Services unless they have received a Notice to Proceed from the City.

4. CONSULTANT’S EMPLOYEES AND SUBCONSULTANTS
A. Listed Employees and Subconsultants. Consultant will perform the Services using the individuals listed in the Key Employees and Subconsultants List attached hereto in Exhibit “B.” B. Substitution of Employees or Subconsultants:
i. Consultant may not substitute any key employee or subconsultant listed in Exhibit “B” without the prior written approval of the City, and such approval will not be unreasonably withheld. The City will not approve removal or substitution of employees or subconsultants Attachment 2
7 for the reason that Consultant or its affiliates has called on such individuals to perform services for another client of the Consultant.
ii. If, at any time, the City reasonably objects to the performance, experience, qualifications or suitability of any of Consultant’s employees or subconsultants, then Consultant may, upon written request from the City, replace such employee or subconsultant. Consultant must, subject to scheduling and staffing considerations, make reasonable efforts to replace the individual with an individual of similar competency and experience. iii. Whether or not the City consents to, or requests a substitution of any employee or subconsultant of Consultant, the City will not be liable to pay additional compensation to Consultant for any replacement or substitution.

C. Sub-agreements with Subconsultants. Consultant will incorporate the terms and conditions of this Agreement into all sub-agreements with subconsultants in respect of the Services necessary to preserve all rights of the City under this Agreement. Consultant is fully responsible to the City of all acts and omissions of subconsultants and of persons employed by any subconsultant.

D. Not an Agent of the City. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer of anyone working for or subcontracted by Consultant, and Consultant must not do anything that would result in anyone working for or subcontracted by Consultant being considered an employee of the City.

Consultant is not, and must not claim to be, an agent of the City.

E. Independent Contractor:
i. Consultant is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. The City may not control or direct the details, means, methods or processes by which Consultant performs the Services.

Consultant is responsible for performance of the Services and may not delegate or assign any Services to any other person except as provided for in this Agreement. Consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
ii. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and Consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits. Consultant will be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Consultant’s performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant’s failure to pay such taxes.

5. REPRESENTATIVES AND COMMUNICATIONS
Attachment 2
8 A. City’s Project Representative. The City appoints the individual named below as the City’s Project Representative for the purposes of this Agreement (“City’s Project Representative”). The City may unilaterally change its project representative upon notice to Consultant.

Name: Javier Hernandez
Title: Project Manager
Address: Junipero St, Carmel-By-The-Sea, CA 93921
Telephone: 831-427-7665
Email: [email protected]
B. Consultant’s Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement (“Consultant’s Project Manager”).

Name: Jaclyn Gnusti
Title: Senior Coastal Engineer
Company: Moffatt & Nichol
Address: 2185 N California Blvd, Suite 500, Walnut Creek, CA 934596 Telephone: 925-944-5411
Email: [email protected]
C. Meet and Confer. Consultant agrees to meet and confer with the City’s Project Representative, its agents or employees with regard to Services as may be required by the City to insure timely and adequate performance of this Agreement.

D. Communications and Notices. All communications between the City and Consultant regarding this Agreement, including performance of Services, will be between the City’s Project Representative and Consultant’s Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writing and will be validly given to and received by the addressee, if delivered personally, on the date of such personal delivery, if delivered by email, on the date of transmission, or if by mail, seven (7) calendar days after posting.

6. INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause:

To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant will defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and its officers, designated agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against claims, loss, cost, damage, injury expense and liability (including Court costs, reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant or subcontractor, anyone directly or indirectly employed by them, or anyone that they control (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee will not apply to the extent that such Liabilities are caused in part by the active negligence or willful misconduct of such Indemnitee.

Attachment 2
9 Notwithstanding the provisions of the above paragraph, Consultant agrees to indemnify and hold harmless the City from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging to Consultant or Consultant's employees, subconsultants, representatives, patrons, guests or invitees.

In no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2782, 2782.6, and 2782.8.

7. INSURANCE
Consultant must submit and maintain in full force all insurance as described herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

A. Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

B. Professional Liability Insurance with limits of not less than $1,000,000 per occurrence or claim and $2,000,000 in the aggregate. Consultant will have a policy for professional liability coverage that provides coverage on an occurrence basis or obtain extended reporting (tail) coverage (with the same liability limits) for at least three years following the City's acceptance of the work.

C. Automobile Liability Insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing Services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.

D. Workers' Compensation Insurance. If Consultant employs others in the performance of this Agreement, Consultant must maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.

E. Other Insurance Requirements:
i. All insurance required under this Agreement must be written by an insurance company either:
a. admitted to do business in California with a current A.M. Best rating of no less than A:VI; or
b. an insurance company with a current A.M. Best rating of no less than A:VII.

Exception may be made for the State Compensation Insurance Fund when not specifically rated.
ii. Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.
iii. The general liability and auto policies must:

Attachment 2
10 a. Provide an endorsement naming the City of Carmel-by-the-Sea, its officers, officials, employees, and volunteers as additional insureds. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 23 37 forms if later revisions used).
b. Provide that such Consultant’s insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City is excess to the Consultant’s insurance and will not contribute with it.
c. Contain a “Separation of Insureds” provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.
d. Provide for a waiver of any subrogation rights against the City via an ISO CG 24 01 10 93 or its equivalent.
iv. Prior to the start of work under this Agreement, Consultant will file certificates of insurance and endorsements evidencing the coverage required by this Agreement with the City. Consultant will file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.
v. Neither the insurance requirements hereunder, nor acceptance or approval of Consultant’s insurance, nor whether any claims are covered under any insurance, may in any way modify or change Consultant’s obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the Consultant as named insured will also be available and applicable to the additional insured. Notwithstanding these insurance requirements, Consultant is financially liable for its indemnity obligations under this Agreement.
vi. All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions (“SIR”) must be declared to and approved by the City. At the option of the City, either: the insured will reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. In no event will any SIR or insurance policy contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured.
vii. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. viii. Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement.

Attachment 2
11 ix. If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement. x. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement.

Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.
xi. Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies. xii. The Consultant hereby waives any right of subrogation that any of its insurers may have or that they may accrue out of the payment of any claim related to the Consultant’s performance of this Agreement, regardless of whether any endorsements required by this section are obtained.

8. PERFORMANCE STANDARDS
A. Consultant represents that Consultant and Consultant’s agents, employees, and subconsultants performing Services under this Agreement are specially trained, experienced, and competent and have the degree of specialized expertise contemplated within California Government Code Section 37103, and further, are appropriately licensed to perform the work and deliver the Services required under this Agreement.

B. Consultant, its agents, employees, and subconsultants must perform all Services in a safe and skillful manner consistent with the usual and customary standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields in accordance with sound professional practices. All work product of Consultant must comply with all applicable laws, rules, regulations, ordinances and codes. Consultant also represents that it is familiar with all laws that may affect its performance of this Agreement and will advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. All Services performed under this Agreement that are required by law to be performed or supervised by licensed personnel must be performed in accordance with such licensing requirements.

C. Consultant must furnish, at its own expense, all materials, equipment and personnel necessary to carry out the terms of this Agreement. Consultant may not use the City premises, property Attachment 2
12 (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.

D. Consultant agrees to perform all work under this Agreement to the satisfaction of City and as specified herein. The City’s Project Representative or his or her designee will evaluate the work.

If the quality of work is not satisfactory, City in its discretion may meet with Consultant to review the quality of work and resolve the matters of concern, and may require Consultant to repeat the work at no additional fee until it is satisfactory.

9. CITY INFORMATION AND RESOURCES
A. Available Information. The City will make available to Consultant all relevant information, plans, maps, reports, specifications, standards and pertinent data which is in the hands of the City and is required by Consultant to perform the Services. Consultant may rely upon the accuracy and completeness of such information and data furnished by the City, except where it is stated otherwise or unreasonable.

B. City Resources. The City acknowledges that Consultant’s ability to provide the Services in accordance with this Agreement may be dependent on the City providing available information and resources in a prompt and timely manner as reasonably required by Consultant. To the extent that the City fails to provide City resources, Consultant will not be liable for any resulting delay in the Services or failure to meet the Project Schedule, but in no event will such delay or failure to provide City resources constitute a breach of this Agreement by the City, nor will Consultant be entitled to extra compensation for same. Consultant’s sole remedy shall be an extension of time to complete the Scope of Services.

C. Obligations of Consultant. No reviews, approvals, or inspections carried out or supplied by the City will derogate from the duties and obligations of Consultant, and all responsibility related to performance of the Services will be and remain with Consultant.

10. OWNERSHIP AND USE OF MATERIALS
A. Ownership of the Materials. All data, studies, reports, calculations, field notes, sketches, designs, drawings, plans, specifications, cost estimates, manuals, correspondence, agendas, minutes, notes, audio-visual materials, photographs, models, software data, computer software (if purchased on the City’s behalf) and other documents or products produced by Consultant under this Agreement (collectively, “the Materials”) are and will remain the property of the City even though Consultant or another party may have physical possession of them or a portion thereof. Consultant hereby waives, in favor of the City, any moral rights Consultant, its employees, subconsultants, vendors, successors or assignees may have in the Materials.

B. No Patent or Copyright Infringement. Consultant guarantees that in its creation of the Materials produced under this Agreement, no federal or state patent or copyright laws were violated.

Consultant agrees that all copyrights, which arise from creation of the work or Services pursuant to this Agreement, will be vested in the City and waives and relinquishes all claims to copyright or intellectual property rights in favor of the City. Consultant covenants that it will defend, indemnify and hold City harmless from any claim or legal action brought against the City for Attachment 2
13 alleged infringement of any patent or copyright related to City’s use of Materials produced by Consultant and its employees, agents and subconsultants under this Agreement.

C. Delivery and Use of the Materials. All Materials will be transferred and delivered by Consultant to the City without further compensation following the expiration or sooner termination of this Agreement, provided that the City may, at any time prior to the expiration or earlier termination of this Agreement, give written notice to Consultant requesting delivery by Consultant to the City of all or any part of the Materials in which event Consultant must forthwith comply with such request. The Materials created electronically must be submitted in a format and medium acceptable to the City. The Materials may be used by the City in any manner for the intended purpose or as part of its operations associated with the Materials.

D. Survival of Ownership and Use Provisions. The provisions contained in Section 10, Ownership and Use of Materials survives the expiration or earlier termination of this Agreement, and that this Section is severable for such purpose.

E. Additional Copies. If the City requires additional copies of reports, or any other material that Consultant is required to furnish as part of the Services under this Agreement, Consultant must provide such additional copies, and the City will compensate Consultant for the actual costs related to the production of such copies by Consultant.

11. CONFIDENTIALITY
A. No Disclosure. Consultant must keep confidential and may not disclose, publish or release any information, data, or confidential information of the City to any person other than representatives of the City duly designated for that purpose in writing by the City. Consultant may not use for Consultant’s own purposes, or for any purpose other than those of the City, any information, data, or confidential information Consultant may acquire as a result of the performance of the Services under this Agreement. Consultant must promptly transmit to the City any and all requests for disclosure of any such confidential information or records. The obligations under this Section will survive the expiration or earlier termination of this Agreement.

B. California Public Records Act. Consultant acknowledges that the City is subject to the California Public Records Act (Government Code Section 6250 et seq.), known as the “PRA,” and agrees to any disclosure of information by the City as required by law. Consultant further acknowledges that it may have access to personal information as defined under the PRA, and Consultant will not use any such personal information for any purposes other than for the performance of Services under this Agreement without the advance written approval of the City.

All Scopes of Services and related documents received will be public records, with the exception of those elements, identified by the Consultant as business trade secrets and are plainly marked “Trade Secret,” “Confidential,” or “Proprietary.” If disclosure is required under the PRA or otherwise by law, the City will not be liable or responsible for the disclosure of any such records and the Consultant will indemnify, defend, and hold the City harmless for any such disclosure.

12. CONFLICT OF INTEREST
Attachment 2
14 Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City relating to this Agreement or that would in any way hinder Consultant’s performance of services under this Agreement. Consultant’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.), and California Government Code section 1090.

Consultant is required to file a Form 700 in compliance with the City’s Conflict of Interest Code unless a written determination by the City Administrator is made modifying or eliminating said requirement, or unless otherwise exempted by law.

In addition, Consultant, Consultant’s employees, and subconsultants agree as follows:

A. That they will conduct their duties related to this Agreement with impartiality, and must, if they exercise discretionary authority over others in the course of those duties, disqualify themselves from dealing with anyone with whom a relationship between them could bring the impartiality of Consultant or its employees into question;
B. May not influence, seek to influence, or otherwise take part in a decision of the City knowing that the decision may further their private interests;
C. May not accept any commission, discount, allowance, payment, gift, or other benefit connected, directly or indirectly, with the performance of Services related to this Agreement, that causes, or would appear to cause, a conflict of interest;
D. May have no financial interest in the business of a third party that causes, or would appear to cause, a conflict of interest in connection with the performance of the Services related to this Agreement, and if such financial interest is acquired during the term of this Agreement, Consultant must promptly declare it to the City, and;
E. May not, during the term of this Agreement, perform a service for, or provide advice to, any person, firm, or corporation, which gives rise to a conflict of interest between the obligations of Consultant under this Agreement and the obligations of Consultant to such other person, firm or corporation.

13. DISPUTE RESOLUTION
A. Dispute Resolution Procedures. The parties will make reasonable efforts to promptly resolve any dispute, claim, or controversy arising out of or related to this Agreement (“Dispute”) using the Dispute Resolution Procedures set forth in this Section.

B. Negotiations. First, the City’s Project Representative and Consultant’s Project Manager will make reasonable efforts to resolve any Dispute by amicable negotiations and will provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations. Should these negotiations be unsuccessful in resolving the Dispute, the matter will be promptly referred to the City Administrator or designee, and the Consultant’s Principal, who will meet and confer, in good faith, to resolve the Dispute to mutual satisfaction of the parties.

Attachment 2
15 C. Mediation. If all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days of the date that the matter was referred to the City Administrator pursuant to subsection B above, either party may, by notice to the other party, submit the Dispute for formal mediation to a mediator selected mutually by the parties from the Monterey Superior Court’s Court-Directed Mediator Panel list. The duration of any such mediation may not exceed 2 hours unless otherwise agreed to by the parties. The cost of the mediation (including fees of mediators) will be borne equally by the parties, and each party will bear its own costs of participating in mediation. The mediation will take place within or in close proximity to the City of Carmel-by-the-Sea.

In any mediation conducted pursuant to this section, the provisions of California Evidence Code section 1152 will be applicable to limit the admissibility of evidence disclosed by the parties in the course of the mediation. In the event the parties are unsuccessful in resolving the dispute through the mediation process, then the parties agree that the dispute will be submitted to Binding Arbitration to a single Arbitrator in accordance with the existing Rules of Practice and Procedure of the Judicial Arbitration and Mediation Services, Inc. (JAMS) within thirty (30) days of the close of mediation as declared by the mediator.

D. Arbitration. The submission to Mediation and Arbitration in accordance with the requirements of this section of any and all agreements, differences, or controversies that may arise hereunder is made a condition precedent to the institution of any action or appeal at law or in equity with respect to the controversy involved. The award by the arbitrator will have the same force and effect and may be filed and entered, as a judgment of the Superior Court of the State of California and is subject to appellate review upon the same terms and conditions as the law permits for judgments of Superior Courts. A “Prevailing Party” will be determined in the Arbitration, and the prevailing party will be entitled to reasonable attorney’s fees and costs incurred, and accrued interest on any unpaid balance that may be due. Costs will include the cost of any expert employed in the preparation or presentation of any evidence. All costs incurred and reasonable attorney fees will be considered costs recoverable in that proceeding, and be included in any award.

14. TERMINATION OF AGREEMENT
A. Termination for Cause or Default. The City reserves the right to immediately terminate this Agreement, in whole or in part, if Consultant or any subconsultant defaults or fails to deliver the Services in accordance with the terms and conditions of this Agreement. Such termination must be in writing, setting forth the effective date of termination, and will not result in any penalty or other charges to the City, and may be issued without any prior notice. Without limitation, Consultant is in default of its obligations contained in this Agreement if Consultant, or any subconsultant:
i. Fails to perform the required Services within the term and/or in the manner provided under this Agreement;
ii. Fails to supply sufficient, properly skilled workers or proper workmanship, products, material, tools and equipment to perform the Services;
Attachment 2
16 iii. Fails to observe or comply with all applicable laws, ordinances, including all requirements of governmental or quasi-governmental authorities, including federal, state, and local government enactments, bylaws, and other regulations now or, following the date of this Agreement, in force to;
iv. Fails to observe or comply with the City’s reasonable instructions; v. Breaches the Conflict of Interest provisions of this Agreement; or vi. Otherwise violates any provision of this Agreement.

B. Termination for Convenience. The City may, at its option and sole discretion, terminate this Agreement, in whole or in part, with or without cause, at any time during the Agreement Term for the convenience of the City, upon ten (10) days written notice to the Consultant.

C. Steps after Termination:
i. Upon termination of this Agreement by the City for any reason, the City will pay Consultant for satisfactorily performed Services and disbursements incurred by Consultant to the date of termination pursuant to this Agreement, less any amounts necessary to compensate the City for damages or costs incurred by the City arising from Consultant’s default. Termination will be without prejudice to any other rights or remedies the City may have.
ii. Upon receipt of written notice of termination of this Agreement by the City for any reason, Consultant must:
a. Promptly cease all Services, including Services provided by any subconsultant, unless otherwise directed by the City; and
b. Deliver to the City all the Materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such Materials are to be delivered to the City in completed form; however, notwithstanding the provisions of Section 10, Ownership and Use of Materials, herein, the City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such Materials.
iii. If this Agreement is terminated by the City for any reason, the City is hereby expressly permitted to assume the projects and Services, and to complete them by any means including, but not limited to, an agreement with another party.

15. LEGAL ACTION / VENUE
A. Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement will be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.

B. Venue for any such action relating to this Agreement will be in Monterey County.

Attachment 2
17 C. If any legal action or proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party may recover reasonable attorneys’ fees as may be determined by the Arbitrator, experts’ fees, and other costs, in addition to any other relief to which the party may be entitled.

16. MISCELLANEOUS PROVISIONS
A. Non-discrimination. During the performance of this Agreement, Consultant, and its subconsultants, may not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age, or sexual orientation, either in Consultant’s employment practices or in the furnishing of services to recipients. Consultant further acknowledges that harassment in the workplace is not permitted in any form, and will take all necessary actions to prevent such conduct.

B. Acceptance of Services Not a Release. Acceptance by the City of the Services to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the Services performed.

C. Force Majeure. Either party is absolved from its obligation under this Agreement when and to the extent that performance is delayed or prevented, and in the City’s case, when and to the extent that its need for vehicles, materials, or Services to be supplied hereunder are reduced or eliminated by any course, except financial, for reasons beyond its control. Such reasons include, but are not limited to: earthquake, flood, epidemic, fire, explosion, war, civil disorder, act of God or of the public enemy, act of federal, state or local government, or delay in transportation to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

D. Headings. The headings do not govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement. The headings are for convenience only.

E. Entire Agreement. This Agreement, including the Exhibits attached hereto, constitutes the entire agreement between the parties hereto with respect to the terms, conditions, and Services and supersedes any and all prior proposals, understandings, communications, representations and agreements, whether oral or written, relating to the subject matter thereof pursuant to Section 1B, “Change Order of Services.” Any Change Order to this Agreement will be effective only if it is in writing signed by both parties hereto and will prevail over any other provision of this Agreement in the event of inconsistency between them.

F. Conflict between Agreement and Exhibits. In the event of a conflict between a provision in this Agreement and a provision in an Exhibit attached to this Agreement, the provisions in this Agreement will take precedence.

G. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and may be signed in counterparts, but all of which together will constitute one and the same Agreement.

Attachment 2
18 H. Multiple Copies of Agreement. Multiple copies of this Agreement may be executed, but the parties agree that the Agreement on file in the office of the City’s City Clerk is the version of the Agreement that governs should any difference exist among counterparts of this Agreement.

I. Authority. Any individual executing this Agreement on behalf of the City or Consultant represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.

J. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby.

Limitations of liability and indemnities will survive termination of the Agreement for any cause.

If a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.

K. Non-exclusive Agreement. This Agreement is non-exclusive and both the City and Consultant expressly reserve the right to enter into agreements with other Consultants for the same or similar services, or may have its own employees perform the same or similar services.

L. Assignment of Interest. The duties under this Agreement are not assignable, delegable, or transferable without the prior written consent of the City. Any such purported assignment, delegation, or transfer constitutes a material breach of this Agreement upon which the City may terminate this Agreement and be entitled to damages.

M. City Business License. Prior to receiving a Notice to Proceed from the City, Consultant will obtain and maintain a valid City of Carmel-by-the-Sea Business License for the duration of the Agreement. Costs associated with the license are the responsibility of Consultant.

N. Laws. Consultant agrees that in the performance of this Agreement it will comply with all applicable federal, state and local laws and regulations. This Agreement will be governed by and construed in accordance with the laws of the State of California and the City of Carmel-by-theSea.

IN WITNESS WHEREOF, the parties enter into this Agreement hereto on the day and year first above written in Carmel-by-the-Sea, California.

CITY OF CARMEL-BY-THE-SEA CONSULTANT
City Administrator Consultant Signature
Printed Name Date Printed Name Date
Attachment 2
19 Title
Consultant Legal Company Name
APPROVED AS TO FORM:

By: _______________________________ Date: ______________________ Brian Pierik, Esq., City Attorney
ATTEST:

By: _________________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Exhibit “A” Scope of Services
Exhibit “B” Key Personnel, Compensation, and Fee Schedule Exhibit “C” Project Schedule
Attachment 2
Exhibit "A" - Scope of Services
Attachment 2
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P241545

PROPOSAL
Produced for the City of Carmel-by-the-Sea
July 2024

COASTAL ENGINEERING AND ENVIRONMENTAL SERVICES FOR

CARMEL BEACH COASTAL

PROTECTION AND ACCESS

IMPROVEMENTS
RFP #23-24-007
Pages from:

Attachment 2
P241545 Section 5. Project Understanding and Approach | 5

CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENTS SECTION 5. PROJECT UNDERSTANDING AND APPROACH
Understanding
We understand that the City’s primary goals for this project are the Development and Design of a Multi-Phased Project for Coastal Protection and Access improvements. The City has conducted recent studies for the area that include a Condition Assessment of the seawalls, revetments and stair structures, and a Coastal Hazards Vulnerability Assessment.

The City now seeks to develop both a Near-Term Repair Design for damaged stairways and seawall, and a Long-Term Repair and Implementation Strategy for the remaining structures along the beach. We also understand that the City is seeking cost effective, environmentally conscious, and robust solutions to improve the public access experience along the beach, while respecting the natural coastal environment.

THE CARMEL LITTORAL CELL
It is important to understand the physical setting when developing a long-term strategy that both preserves recreational public access and addresses future climate change. Carmel Bay exists as a result of two headlands that form the limits of the Carmel Littoral Cell - Cypress Point and Point Lobos. Within this cell lies Carmel Beach, which varies seasonally in response to the wave climate with a wider summer beach and a narrower winter beach. Sand transport is generally north to south. The characteristic white sand originates from erosion of the cliffs upcoast of the Bay. In this dynamic environment, structures must be designed to withstand wave impacts and founded securely in the marine terrace hardpan under the sand to resist wave-induced scour and erosion.

Approach
Our approach is structured into four main activities, some of which apply to multiple tasks in the scope of work:

1. Project Initiation, Field Investigations, and Information Assessment

2. Coastal Protection and Access Improvements Program Level Planning

3. Design Process for Repair and Replacement of Structures

4. Environmental Permitting
Activity 1 will be performed first, while Activities 2 through 4 will be performed somewhat concurrently to maximize efficiency. Program Level planning will be initiated with the stairway and seawall Design Process so that creative ideas from the long-term plan may be considered in the near-term repairs, avoiding a default to the “replace-in-kind” approach.

The Environmental Permitting component will also begin at the same time to ideally result in final approvals prior to completion of 90% design packages.

PROJECT INITIATION, FIELD INVESTIGATIONS, AND INFORMATION ASSESSMENT Key members of the Team will attend a kick-off meeting with City staff to discuss project objectives and expectations, and to start the process for logging existing site assessments and inspection reports. Based on the meeting, a concise Project Plan will be prepared with goals, tasks, milestones, and communication protocols. Following kick-off, field investigations will be conducted for structural inspection, surveying, and geotechnical sampling. Investigations will address all structures listed in Task 3 of the RFP for efficiency. The results of the surveying will be used to develop existing condition mapping in support of coastal processes evaluation and design of improvements, including a 3-Dimensional terrain model to visualize the beach, trail, walls, and staircases. The geotechnical subsurface exploration will help define Carmel Littoral Cell between Cypress Point and Point Lobos. Yellow arrows indicate sand transport direction, red arrows denote losses, black arrow indicates accumulation of sand via dune building.

Attachment 2
P241545 Section 5. Project Understanding and Approach | 6

CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENTS the profile, consistency and depth of the
beach sand and bedrock deposits for analysis
of bearing capacities, potential settlement
and future storm-induced erosion, followed
by development of recommendations to
address geotechnical concerns for the stability
of the existing seawalls, rock revetments,
and stairways. All field data and findings will
be integrated with the existing information
as described in the following sections. We
anticipate that we will be able to rely on
the recent coastal studies for data, and
supplement with additional analysis if needed
for the design documents.

COASTAL PROTECTION AND ACCESS IMPROVEMENTS PROGRAM LEVEL PLANNING Using the assembled information, we will develop and evaluate a range of conceptual improvement alternatives for long-term stairway, revetment, and seawall resiliency. Those alternatives found to be feasible will be further evaluated to identify preferred alternatives based on technical merit, cost, service life, and environmental impact. For the stairs, we will evaluate timber and timber-substitute/composite materials (shown to have greater longevity than timber while being cost effective) as well as the potential use of cast-in-place concrete. For the seawall, we will investigate if an alternative design is beneficial since the current damage may reveal an inherent problem with the existing system. For example, we will evaluate the merits of a supplemental soil nail wall faced with sculpted shotcrete versus a pile supported structure.

We also plan to consider alternatives to the existing 3x3 concrete outfall, such as a circular HDPE pipeline to provide better resiliency to degradation and lateral deformation, or simply lining the existing culvert. We will also evaluate potential energy dissipation measures at the outfall, such as installing a scour apron.

DESIGN PROCESS FOR REPAIR AND REPLACEMENT OF STRUCTURES In coordination with the City, conceptual design for the stairs and seawall will begin immediately after completion of the field investigations, and concurrent with the long-term strategy development (Program Level Planning). The purpose of the concurrent timing is to allow an opportunity to incorporate a potential long-term solution into the near-term repair that could be otherwise overlooked. At a minimum, the stair design will include designing safe access to the beach at varying topographic elevations. For the seawall design, we will develop options and discuss with the City if a simple and temporary repair is preferable to a full replacement alternative. Specific focus areas for the access stairs and seawall include: 1) Establishing the elevation of the marine terrace below the beach; 2) Seasonal variation of the beach profile; 3) Wave runup associated with typical winter and episodic storms; 4) Wave forces for design of stairways, landings, and wall elements exposed to wave loads.

ENVIRONMENTAL PERMITTING
DD&A will lead the CEQA Review and preparation of environmental document(s). Assuming that the repairs for Stairways ST4 and ST7 and Seawall S10 are constructed simultaneously or within a short time span of each other, we propose a cost-effective and time-efficient approach of combining the CEQA review into a single Initial Study/Mitigated Negative Declaration (IS/MND). If the level of repairs indicate minimal environmental impacts, we will discuss the option of Categorical Exemptions for one or both of them with the City’s planning and legal team. It is assumed that the City will be the lead agency under CEQA and will have local permitting authority to issue the Coastal Development Permit (CDP) under its certified Local Coastal Program (LCP). DD&A recognizes the sensitivity of the project area being located in an Area of Special Biological Significance (ASBS) and Carmel Bay State Marine Conservation Area (SMCA) where protecting water quality, biological resources, and cultural resources are of extreme importance. These environmental topics will be thoroughly analyzed in the IS/MND to avoid and minimize potentially significant impacts.

This is an example of a 3-dimensional model developed by CSW/ST2 for Cliff Drive in Capitola to support the planning of bluff stabilization. Using Autodesk® ReCap™, we can establish precise elevations along the entire bluff.

Attachment 2
P241545 Section 7. Scope of Work | 10

CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENTS SECTION 7. SCOPE OF WORK
Tasks 1 through 4 are arranged per the RFP. They assume separate bid packages for Task 2 repairs to Stairway 4 (ST4) and Stairway 7 (ST7), and to Task 4 replacement to Seawall 10 (S10), resulting in two construction events. If the City combines the two projects, our design and construction services can be condensed.

TASK 1: WOOD STAIRS – EXISTING CONDITIONS SURVEY
This task includes performing a condition site survey and development of preliminary repair or replacement recommendations for the following six wooden stairways as identified in the City of Carmel Coastal Protection Evaluation: ST1, ST4, ST6, ST7, ST8, AND ST11.

We will lead a site visit to perform site reconnaissance for geotechnical and surveying events, and visual inspections to supplement and update site condition information in the 2023 stair evaluation (such as foundations, structural members, and tread surfaces).

Following the reconnaissance visit, CSW/ST2 will set project survey controls, extract a three-dimensional model from a drone-based survey for visualization using Autodesk® ReCap™, and perform supplemental survey using traditional methods to acquire the top of landing for conformance with accessible standards and bottom the bottom stair to marine terrace.

Haley & Aldrich will then conduct field investigations, likely using a CPT crawler pending site accessibility. A Geotechnical Conditions and Recommendations Technical Memorandum will be prepared for use in design (Tasks 2 and 4), and longterm planning of coastal protection and access improvements (Task 3).

We will also prepare a Condition Survey Report to include:
• Site condition assessment, including visual inspection. • Preliminary repair or replacement concepts, using timber or timber substitute. • High level concept for concrete replacement.
• Regulatory discussion, including approach, anticipated approvals, and conditions. • Budget-level design, permitting, and construction costs for repair and replacement concepts.

DELIVERABLES:
• Topographic survey data and maps of the stairways; Data and 3-D model for seawalls and revetments (Tasks 3 and 4) • Draft and final Geotechnical Conditions and Recommendations Technical Memorandum • Draft and final Condition Survey Report for stairways only TASK 2: STAIR ST7 AND STAIR ST4 REPAIR PROJECT – PS&E
This task includes preparing bid documents for ST4 and ST7 based on preferred stairway repair concepts in the Condition Survey Report (Task 1). It also includes preparing an IS/MND for CEQA and permit applications that will cover both the stairway project and the seawall project (Task 4) for efficiency. We anticipate that permits will be required from California Department of Fish and Wildlife (Marine), U.S. Army Corps of Engineers (Sections 10 and 404), Regional Water Quality Control Board (Section 401), and NOAA-Monterey Bay National Marine Sanctuary. As part of the Corps permit process, we will also coordinate with NOAA Fisheries and U.S. Fish and Wildlife Service. Additionally, a Coastal Development Permit (CDP) will be processed by the City under their certified Local Coastal Program (LCP) and Cultural Study, AB 52 consultation, and Biological Study will be included in the environmental review process. No other technical studies are anticipated.

Regulatory conditions will be integrated into the design. The 50%, 90% and Final packages will include a bid form and drawings. The 50% package will include an annotated technical specification outline, and the 90% and Final packages will include complete technical specifications and an estimate of probable cost. The Final package will be stamped by the engineer of record. All packages will be submitted electronically, with hard copies upon request. It is assumed that the City will provide its standard construction contract boilerplate documents.

Attachment 2
Attachment 2
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P241545

PROPOSAL
Produced for the City of Carmel-by-the-Sea
July 2024

COASTAL ENGINEERING AND ENVIRONMENTAL SERVICES FOR

CARMEL BEACH COASTAL

PROTECTION AND ACCESS

IMPROVEMENTS
RFP #23-24-007
Attachment 2
P241545 Section 4. Project Team and Qualifications | 3

CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENTS SECTION 4. PROJECT TEAM AND QUALIFICATIONS
Organizational Chart
Moffatt & Nichol’s proposed organizational chart is shown below. Key staff are highlighted below with short biographies elaborating on their qualifications on the following page and are available and committed to this project. Full resumes for our key staff are included in the Appendix.

Neil Nichols, PE
Brad Porter, PE
Mads Jorgensen, PE
Dilip Trivedi, Dr. Eng., PE
Delaney McGuinness, ASLA, NGICP, PLA
Kelli Cunningham, AIA, ASLA, PLA
Kimberly Garvey

PROJECT MANAGER
Jaclyn Gnusti, PE

PRINCIPAL-IN-CHARGE
Dilip Trivedi, Dr. Eng., PE

PROJECT ENGINEER &

COASTAL STRUCTURES COASTAL ENGINEERING PUBLIC ACCESS

CITY OF CARMEL-BY-THE-SEA
All staff is Moffatt & Nichol unless noted. Denotes key staff

QA/QC MANAGER
Richard Dornhelm, PE
Erin Harwayne, AICP DDA
Josh Harwayne DDA
John Wandke DDA
Sarah Peelo, PhD, RPA Albion
Dan Peluso, PE, GE, ENV SP H&A
Gary Mochizuki, PE, SE H&A
Khashayar Amini, PE H&A
Robert Stevens, PE, TE CSW | ST2

ENVIRONMENTAL GEOTECHNICAL SURVEYING & CIVIL/UTILITIES MAPPING

AVAILABILITY
Key Staff Firm Availability
Principal-in-Charge Dilip Trivedi M&N 25%
Project Manager Jaclyn Gnusti M&N 50%
Coastal Structures Lead Neil Nichols M&N 25%
Coastal Engineering Lead Mads Jorgensen M&N 25%
Public Access Lead Delaney McGuinness M&N 25%
Environmental Lead Erin Harwayne DDA 30%
Geotechnical Lead Dan Peluso H&A As-needed
Surveying & Civil/Utilities Mapping Lead Robert Stevens CSW/ST2 As-needed Attachment 2
P241545 Section 4. Project Team and Qualifications | 4

CARMEL BEACH COASTAL PROTECTION AND ACCESS IMPROVEMENTS Our Key Staff

MADS JORGENSEN, PE
Coastal Engineering

NEIL NICHOLS, PE
Project Engineer & Coastal Structures
Mads has 29 years of coastal engineering experience with coastal hazards, sea-level rise, and hydrology and hydraulic analyses. He has substantial experience in data analysis, preparation of study reports, hydrodynamic and hydraulic modeling, flood hazards, sea-level rise assessments,
climate change adaptation and mitigation, and design of shore protection and hydraulic structures.

Neil has been involved in the design and construction of coastal, civil, and transportation engineering projects for 30 years. His experience includes shoreline improvement design, urban waterfront facilities, storm drain outfalls, wetland restoration, flood control, and transportation
facilities. He has also provided construction support of civil, coastal, and transportation projects.

ERIN HARWAYNE, AICP
Environmental

DELANEY MCGUINNESS, ASLA
Public Access
Erin has 24 years of experience in managing complex
projects where inter-agency coordination, resource
management, and public outreach are integrally
important. She is an expert at preparing all types of
environmental documentation in compliance with CEQA
and NEPA for coastal projects.

Delaney is a licensed Landscape Architect with primary
experience in coastal planning, stormwater management,
and public engagement. Delaney draws on her fine arts
background to connect with people in her community and
beyond to cultivate an actionable, shared understanding of our role in climate adaptation.

DILIP TRIVEDI, DR. ENG., PE
Principal-in-Charge
Dilip brings more than 35 years of experience in civil
and coastal engineering, with emphasis on leading
technical studies as well as implementing projects on the waterfront. His recent projects include coastal analysis in Monterey County, sea level rise and public use planning for large urban redevelopment projects on former Navy bases in San Francisco, restoration planning for several North Bay diked baylands, design and analyses for former salt ponds in the South Bay, and FEMA flooding studies throughout
the South Bay.

JACLYN GNUSTI, PE
Project Manager
Jaclyn will serve as project manager and the primary point of contact for the City on this project. She has 25 years of experience providing thoughtful and collaborative
leadership throughout implementation of all phases
of successful and sustainable coastal and aquatic
improvement, restoration and development projects
throughout California. As a seasoned project manager
and engineer, she is experienced at prioritizing client and stakeholder needs while having the foresight to balance regulatory commitments with efficient design.

ROBERT STEVENS, PE, TE | Surveying & Mapping
Robert specializes in developing and supporting
private and public infrastructure projects. Engaged
throughout the life of the project, his planning, design, and construction-support experience includes providing
coastal surveying and mapping services using drone,
scanning and traditional methods.

DAN PELUSO, PE, GE, ENV SP | Geotechnical
Dan brings 38 years of geotechnical experience on
a variety of projects relating to coastal infrastructure projects. He brings local knowledge of Monterey Bay
geologic hazards and experience with preparing design
and modifications to allow permitting by the CCC.

Attachment 2
CSW/ST2 DD&A H&A 10% Markup Total
1 Wood Stairs - Existing Condition Report $56,729 $24,799 $5,593 $3,039 $33,431 $90,1602 Stair ST7 and Stair ST4 Repair Project $72,735 $68,775 $6,878 $75,653 $148,3884 Seawall S10 Replacement Project $87,146 $0 $87,146 Total Labor $216,610 $24,799 $74,368 $0 $9,917 $109,084 $325,694 Other Direct Costs $990 $200 $12,816 $1,302 $14,318 $15,308Total Project Estimate* $217,600 $24,999 $87,184 $0 $11,218 $123,401 $341,001 *Final Fee is rounded to nearest dollar.

CSW/ST2 DD&A H&A 10% Markup Total
1 Wood Stairs - Existing Condition Report $14,936 $1,494 $16,430 $16,4302 Stair ST7 and Stair ST4 Repair Project $23,085 $2,309 $25,394 $25,3944 Seawall S10 Replacement Project $0 Total Labor $38,021 $3,802 $41,823 $41,823Other Direct Costs $14,718 $1,472 $16,189 $16,189Total Project Estimate* $52,739 $5,274 $58,012 $58,012 *Final Fee is rounded to nearest dollar.

Sub-Consultants Fee
AS NEEDED GEOTECHNICAL SUPPORT (to be determined during Task 1) Moffatt & Nichol Fee Proposal Detail - Revision 1
Carmel Beach Coastal Protection and Access Improvements Sub-Consultants Task Description M&N Fee
Task Description M&N
Project Number: P241545 10%
Project Manager: Jaclyn Gnusti 10%Project Director: Dilip TrivediSTAFF-HOUR BUDGET LABOR CLASSIFICATIONS & CONTRACT RATES P-9, P-8 P-7 P-6 P-5 P-4 P-3 P-1, P-2 T-4 T-4 T-3 T-2, T-1 A-4 A-4, A-3 A-1, A-2 Dilip Trivedi Jaclyn Gnusti Neil Nichols -As Needed- Delaney McGuinness -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As NeededRichard Dornhelm
Brad Porter;
Jack Fink;
Kim Garvey
-As Needed- Cheng-Feng Tsai Justin Estrada -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- -As Needed- Task Rate: $343.00 $328.00 $315.00 $297.00 $261.00 $235.00 $189.00 $255.00 $240.00 $206.00 $153.00 $150.00 $120.00 $100.00 SUBTOTALS SUBTOTALS 1 Wood Stairs - Existing Condition Report 13 58 102 2 24 8 207 $56,729.002 Stair ST7 and Stair ST4 Repair Project 11 25 26 48 84 4 72 4 274 $72,735.004 Seawall S10 Replacement Project 14 20 32 48 128 4 80 4 330 $87,146.00 TOTAL STAFF HOURS 38 103 58 96 314 10 176 16 811M&N LABOR COST $13,034.00 $33,784.00 $18,270.00 $28,512.00 $81,954.00 $2,400.00 $36,256.00 $2,400.00 $216,610.00 Fee Markup Total PROJECT SUMMARY
Total M&N Labor Cost $216,610Total Other Direct Costs: $900Mark-up on ODCs: $90 $400 $40 $440 Total Project Estimate $217,600
Misc. $500 $50 $550
$900 $90 $990
I&R
Other Direct Costs Totals:

MealsMileage/Rental CarOutside ReproductionPostage/DeliveryTelephoneOTHER DIRECT COSTSAirfareLodging Subconsultant Markup:Other Direct Costs Markup:

CADD Dsg. CADD II CADD I Sr. PA Labor Classification:

Key Staff Name:

Anticipated Support Staff Name (subject to change):

STAFF-HOUR
Moffatt & Nichol Fee Proposal Detail - Revision 1
Carmel Beach Coastal Protection and Access Improvements Principal
(QA/QC)
Supervisory
Eng/Sci
Senior
Engineer/Sci Eng/Sci III Eng/Sci II Eng/Sci I Admin II/WP PA/Gen Clerical Staff Eng/Sci Sr CADD

LABOR COST
Billable Rate ($/ hour)
Task 1 Wood Stairs - Existing Conditions Survey

1.1 Field Survey for Stairs 16 $4,256

1.2 Update Base Map 13 $2,189
29 $6,445
Task 2 Stair 7 Repair Project

2.1 Design Phase 0 $0

2.2 Construction Phase - Provide Control 2 $350
2 $350
Task 3 Coastal Protection and Access

3.1 Set Control and Drone Survey 12 $4,080

3.2 Supplemental Field Data Collection 8 $2,720

3.3 Prepare Terrain Data and Base Map 59 $10,854
79 $17,654
Task 4 Seawall S10 Replacement Project

4.1 Design Phase 0 $0

4.2 Construction Phase - Provide Control 2 $350
2 $350
112 $24,799
Reimbursable Expenses
Travel and Printing $200
Total Reimbursable Expenses: $200
Total Labor and Expense Fee $24,999
Task 2 Stair 7 Repair Project Subtotal: 0
Carmel Beach
Total HoursTotal Base Fee
269.00 175.00 144.00 340.00 194.00
1 CSWST2
Existing Conditions Survey
3 Task 1 Wood Stairs - Existing Conditions Survey Subtotal: 0 14 8 Robert Stevens PIC Varies Surveyor 2 Varies Surveyor 1 Varies Survey Team

SUMMARY OF PRIME CONSULTANT LABOR EFFORT
Varies
Surveyor 3
0 Total Labor Expenses
Task 4 Seawall S10 Replacement Project Subtotal: 0 0 2 0 0 0 0
4 1 10
2 2
0 8
Josh Woelbing Survey Manager
240.00
4 2
Task 3 Coastal Protection and Access Imporvement 2 2 40 7 20 8 12 2 2 40
44 21 28
6 7
8 8
0 0
14 2
2 Attachment 2
Task
Principal
Sr. Project Manager
Senior Scientist or
Planner
Associate Scientist or
Planner
Assistant Scientist or
Planner
GIS/Computer
Specialist
Administration and
Editing
Hours Per
Task Subtotal Cost Per Task
1 Project Initiation/Site visit 1 6 10 2 1 20 3,079.00
1a Wood Stairs Environmental and Permitting Approach 2 2 4 8 2 1 19 2,514.00 2 Stairs and Seawall IS/MND
2a Draft and Final Project Description 2 4 8 16 6 2 38 4,888.00 2b Early Coordination with Responsible and Interested Agencies 1 2 8 8 4 2 25 3,693.00 2c Prepare Technical Studies 8,896.00
Biological Resources Report (DD&A) 2 12 10 28 8 4 64 8,244.00 Cultural Study and AB 52 2 2 4 652.00
2d Prepare Administrative Draft IS/MND 1 4 8 28 48 10 2 101 13,169.00 2e Prepare Public Review Draft IS/MND 2 4 10 16 2 4 38 4,824.00 2f Respond to Public Comments and Prepare Final IS/MND 1 4 12 14 24 2 8 65 8,529.00 2g Prepare Mitigation Monitoring and Reporting Program 2 2 4 6 2 16 2,108.00 2h City Council Meeting and Additional Meeting Attendance 10 8 6 2 4 30 4,268.00 2i Stair Project Bid and Construction Support 2 4 14 4 1 1 26 3,564.00 2j Stair and Seawall Permitting 4 16 40 60 16 8 144 18,400.00 3 Coastal Protection and Access Improvements Program 1 2 4 10 14 6 2 39 5,181.00

4.1 Seawall Bid and Construction Support 2 4 14 4 1 1 26 3,564.00 Total Hours 5 48 80 184 238 60 40 655
Hourly Rate $265.00 $192.00 $156.00 $134.00 $120.00 $122.00 $78.00 Total Labor $ 1,325 $ 9,216 $ 12,480 $ 24,656 $ 28,560 $ 7,320 $ 3,120 $ 86,677 Subconsultants: $ 10,794
Albion (Cultural Resources Report and AB 52 Compliance) $ 10,794 Expenses: $ 350
Mileage (at current IRS mileage rate) $ 100
Miscellaneous (communication, GIS/Trimble, postage, courier etc.) $ 250 Subtotal $ 11,144
Administration Fee (15%) $ 1,672
Total Budget $ 87,184
Carmel Beach Coastal Protection and Access Improvements Projects for
DD&A, Inc. Cost Estimate
Haley & Aldrich, Inc.

Carmel Beach Coastal Protection and Access Improvements Projects Category Name Rate Quantity Amount Quantity Amount Quantity AmountPrincipal 355 16 $5,680.00 4 $1,420.00 $7,100.00 20 Senior Project Manager 262 8 $2,096.00 16 $4,192.00 $6,288.00 24 Senior Technical Specialist 219 18 $3,942.00 21 $4,599.00 $8,541.00 39 Technical Specialist 200 8 $1,600.00 46 $9,200.00 $10,800.00 54 Project Professional 191 6 $1,146.00 18 $3,438.00 $4,584.00 24 Project Support 118 4 $472.00 2 $236.00 $708.00 6
Labor Total $14,936.00 107 60 $23,085.00 $38,021.00 167 Permit Monterey County 932.80 1.00 $932.80 $932.80 1
Mileage 0.74 150.00 $110.55 600.00 $442.20 $552.75 750
Mileage 0.74 - $0.00Select Category 0.74 - $0.00
Expense Total $110.55 601 150 $1,375.00 $1,485.55 751
Subcontractors ConeTec Inc. 9,020.00 1.00 $9,020.00 $9,020.00 1 Laboratory Testing Cooper Testing Laboratory, Inc. 1,980.00 1.00 $1,980.00 $1,980.00 1 Subcontractors Geotech Utility Locating 1,980.00 1.00 $1,980.00 $1,980.00 1 Consultant Total $12,980.00 3.00 $12,980.00 3
Unit Field Supplies - Daily 28.00 1.00 $28.00 2.00 $56.00 $252.00 3.00 Unit Total $28.00 2.00 1.00 $56.00 $252.00 3.00
Grand Total: $15,074.55 $37,496.00 $52,738.55
P211381 - Carmel Coastal Protection Total
Task 1: Wood Stairs –
Existing Conditions
Survey Subtotal
Task 2 & Task 4: Stair 7
& 4 Repair Project and
Seawall 10
Replacement Project -
(PS&E) Subtotal

Standard Fee Schedule
2024 RS2

FEES FOR SERVICES
Fees for services will be based on the time worked on the project by staff personnel plus reimbursable expenses. The fee will be computed as follows.

1. Labor related fees will be computed based on personnel billing rates in effect at the time the services are performed. Personnel billing rates are subject to revision on, or about, 1 January and 1 July of each year. The hourly rates are fully inclusive of fringe benefits, burden, and fee. Current rates are provided in the table below.

Classification Hourly Rate
Project Support $118
Technician $118
Project Technician $130
Senior Technician $142
Project Controls $143
Staff Professional 1 $155
Staff Professional 2 $172
Project Professional $191
Technical Specialist $200
Project Manager / Senior Technical Specialist $219
Senior Project Manager / Technical Expert $262
Program Manager / Senior Technical Expert $335
Principal $355
Senior Principal $375

2. Pre-trial conferences, depositions, and expert testimony will be billed at one and one-half (1.5) times the rates quoted above.

3. Second and Third Shift, Weekend, and Holiday hours will be billed at $40/hour premium. Second and Third Shifts are those starting between 4 PM and 4 AM.

4. Field visits will be billed at 4-hour minimum; night shifts will be billed at 8-hour minimum. Cancellation of scheduled night shift within 24 hours will be charged the full 8 hours.

5. Direct non-salary expenses will be billed at our cost plus fifteen (15) percent, except for employee vehicle use which will be billed at IRS allowed mileage rates.

6. General project-related expenses such as mobile phone expenses (including mobile app fees); in-house reproduction; printing costs for reports, drawings, and other project records; mail and overnight document delivery; and long-term electronic and paper document storage will be billed as a general communication fee at a rate of four (4) percent of the labor charges.

7. Subcontractors will be billed at our cost plus fifteen (15) percent.

8. Equipment and laboratory testing will be billed at rates listed in the attached Equipment and Laboratory Rate Schedules, as applicable.

Attachment 2

Equipment Rate Schedule
2024 RS2