Carmel-by-the-Sea City Council
March 31, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, March 31, 2025
4:30 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81991221369 Webinar ID: 819 9122 1369 Passcode:
055985 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

Tour Time - 3:30 PM

TOUR OF INSPECTION
Prior to calling the meeting to order, the Board/Commission will conduct an on-site tour of inspection of the properties listed on the agenda and the public is welcome to join. After the tour is complete, the Board/Commission will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.

A. Casanova Street 2 Southeast Palou Ave, Carmel (APP 25038, Lim) B. Scenic Avenue 3 Southeast of 12th Avenue, Carmel (APP 25031, Brown) C. Northeast Corner of Torres and 2nd Ave, Carmel (APP 25034, Faia) CALL TO ORDER AND ROLL CALL - 4:30 PM
PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS - During Special City Council Meetings, public comments are permitted for items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. February 27 & March 3, 2025, Special Meeting Minutes and March 4, 2025, Regular Meeting Minutes

2. February 2025 Monthly Reports

3. February 2025 Check Register Summary

4. Second Reading and Adoption of Ordinance No. 2025-001 Amending Section

1.04.010 (Definitions) and Adding Sections to Chapter 12.36 (Camping on Public Lands)

5. Adopt Resolution 2025-029 granting partial approval of Permanent Encroachment Application (PERM EN 250005, Salehi) allowing the legalization and maintenance of perimeter retaining walls bordering the 1
st Avenue and Santa Rita property lines; a Carmel
stone walkway between 1
st Avenue and the primary entry; and a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, and denying the legalization and maintenance of non-conforming planter curbs, and a concrete step landing in the public right-of-way located at the southwest corner of Santa Rita Street and 1st Avenue in the Single-Family Residential (R-1) District. APN: 010-027- 001-000.

6. Adopt Resolution 2025-030 Approving the Appeal (APP 25032) by Mary & John Jensen, upholding the Planning Commission’s approval of the Track 1 Design Study (DS 24321, Jensen) and associated Coastal Development Permit to allow the replacement of the wood shake roof of a two-story single-family residence located on Santa Lucia 2 NE of Scenic (Planning Commission Resolution 2025-003-PC), and deleting Condition of Approval No. 20 requiring the applicant to submit revised plans identifying an alternate roofing material.

7. Resolution 2025-031, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program

8. Resolution 2025-032 Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the Monterey Symphony's Harmony on the Move benefit "Overlapping Halos", on May 19, 2025

9. Receive and file Staff Report regarding designation of Mary Wagner as Assistant City Attorney.

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

10. Discuss City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and provide direction to the City Administrator

11. General Plan and Housing Element Annual Progress Reports for Calendar Year 2024

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6:

Agency Designated Representatives:

City Administrator Chip Rerig, Assistant City Administrator Brandon Swanson, City Attorney Brian Pierik, Senior HR Analyst Marisa Bermudez, Police Chief Paul Tomasi, Police Commander Todd Trayer
Employee Organization: Carmel Fire Ambulance Association B. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6
Agency Designated Representatives:

City Administrator Chip Rerig
Assistant City Administrator Brandon Swanson
City Attorney Brian Pierik
Senior HR Analyst Marisa Bermudez
Police Chief Paul Tomasi
Police Commander Todd Trayer
Employee Organization: Police Officers Association (POA) Public Comment - Limited to items on Closed Session
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

ADJOURNMENT

3. Correspondence Received After Agenda Posing

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

February 27 & March 3, 2025, Special Meeting Minutes and March 4, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) February 27, 2025 Special Meeting Minutes Attachment 2) March 3, 2025 Special Meeting Minutes
Attachment 3) March 4, 2025, Regular Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Thursday, February 27, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 10:05 a.m. at the Sunset Center.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

ORDERS OF BUSINESS
Item 1 - Strategic Priorities Workshop – Review, Discuss, and Provide Direction on the City Council’s Strategic Priority Projects
City Administrator Chip Rerig presented 24 City Council’s strategic priorities, categorized under five refreshed key themes, 1) Financial sustainability, accountability, and transparency, 2) Stewarding the natural environment, 3) Maintaining public safety and infrastructure, 4) Preserving the Village character, and 5) Providing effective, reliable, and friendly government services.

He also presented priority projects developed by staff that align with the Council’s guiding principles for Council consideration.

Council discussed whether to keep, remove, or defer each of the 24 priorities listed below. Council invited public comment on each of the priorities to receive input.

RECESS
Council took a recess at 11:35 a.m. and resumed the meeting at 11:52 a.m. 1) Explore street addresses
Council discussed adding street addresses to an upcoming City Council meeting to revisit costs and process for a ballot measure, with discussion on whether to amend the previous Council’s direction.
• Direction: keep on the priority list.
• Priority Category: Preserving Village Character.

Public comments:

Joe DiNucci
Linda Califiore
Donna Jett
Attachment 1
City Council Special Meeting Minutes – February 27, 2025

Karen Ferlito
Nancy Twomey
Carolyn White
No name
No name
Karyl Hall
Andi Carr
Collen Logan
Linda
2) Transient Occupancy Tax
Council discussed removing this item off the list, as staff gave a summary report to the City Council in May 2024, and ultimately opted not to pursue a 2024 ballot measure. Council may revisit this topic in the future.
• Direction: Remove from priority list, place on "parking lot" list Public Comment:

Tasha Witt
RECESS
Council took a recess at 12:47 p.m. and resumed the meeting at 1:17 p.m. 3) Carmel Area Wastewater District (CAWD) Bridget to Everywhere Project Council recognized the Bridge to Everywhere Project as a regional project and discussed whether initial lease negotiations should be public.
• Direction: Keep as a priority
• Priority Category: Stewarding the natural environment Public Comment:

Ken White
Laura Bolling
Robert Knight
4) Board and Commissioner Training
City Clerk Romero noted that Council had previously postponed the adoption of a new handbook in the summer of 2024. Councilmember Baron suggested bringing back the previously prepared staff report regarding updating the Commissioner handbook for Council consideration. • Direction: Remove this item from the Priorities list, as it is a routine item for staff.

Attachment 1
City Council Special Meeting Minutes – February 27, 2025

5) Develop and Implement a Social Media Plan
Staff reported that the Social Media Policy development is complete and ready for Council consideration at the March 3rd Council meeting. City Administrator Rerig noted that the city has started using Instagram, and the Police Department also plans to launch an Instagram once the policy is adopted.
• Direction: remove this item from the Priority list, as it is essentially completed, and is now a routine staff item.
6) Explore Parking and Traffic Management Program
City Administrator Rerig reported that a presentation to the Council with community feedback and options was planned for a future date but has been put off due to staff capacity. Traffic Management updates related to Assembly Bill (AB) 413 and California Vehicle Code (CVC) Section 22500 were implemented. Chief Tomasi highlighted the need for a parking and traffic management program.

Council acknowledged the need to address this, and suggested the Traffic Safety Committee take next steps to explore this.
• Direction: Keep on the priority list
• Priority Category: Financial sustainability, accountability, and transparency Public comment:

Linda Califiore
No name
Bonnie
Ken Spilfogel
7) Review/Reformulate Approach to Reserves/Update Financial Policies City Administrator Rerig noted that this is an ongoing item that is currently being explored, and Council recently created a Financial Stewardship Workgroup consisting of Councilmember Buder and Mayor Pro Tem Delves.
• Direction: keep this item on the priority list, and the Financial Stewardship Workgroup will continue their review of financial processes.
• Priority Category: Financial sustainability, accountability, and transparency Attachment 1
City Council Special Meeting Minutes – February 27, 2025

8) Explore Opportunities for Flanders Mansion
Council said this project does not currently rise to the level of a high priority, and once it does, it will require lots of money and staff resources.
• Direction: remove from priority list and move it to the “parking lot” list Public Comment:

Mike Buffo
Kristin Tibbits
Robert Night
Jim Grossett
9) Review Barriers to Construction of Affordable Housing (Housing Element Adoption) City Administrator Rerig reiterated that the adoption of the Housing Element has been completed, although the implementation phase and potential amendments to the Housing Element are currently in progress.
• Direction: remove this item from the priorities list as completed and continue to focus on an amendment to remove city owned sites from the Housing Element.

Public Comment:

Karen Ferlito
Tasha Witt
Bonnie
10) Explore opportunities for alternate affordable housing sites and amend Housing Element to move units from City owned sites.
• Direction: keep this item on the priority list.
11) Develop Accessory Dwelling Unit (ADU) Ordinance
Staff reported that the ADU Ordinance is planned for Planning Commission review in April or May, and Council review in the summer of 2025. Council agreed this is a high priority and is near completion.
• Direction: keep on the priority list
• Priority Category: Preserving the Village character
Attachment 1
City Council Special Meeting Minutes – February 27, 2025

12) Update Zoning Code and Design Guidelines (Residential & Commercial) AND Explore Reinstatement of the Design Review Board (DRB)
Staff reported that significant progress is being made, and assured Council that the draft design guidelines should be ready for the public to review by Memorial Day. • Direction: keep on the priority list
• Priority Category: Preserving the Village character
13) Explore Opportunities for Permanent Outdoor Dining/Downtown Master Plan Council discussed adding an additional bathroom at Piccadilly park to the CIP project list. • Direction: remove from the priority list and move it to the “parking lot” list.

Public comment:

Mark
Kelly Brezoczky
14) Housing Element Implementation
• Direction: remove from the priority list, as it is a routine or “hygiene” item for staff. 15) Outdoor Wine Tasting Ordinance
• Direction: remove from the priority list, move to the “parking lot” list. 16) Review Opportunities for Enhanced Fire/Ambulance Service Staff reported this is actively under discussion in closed session and near completion. • Direction: keep this on the priority list until it is completed • Priority Category: Maintaining public safety and infrastructure 17) Police/Public Works Building Project
Council noted that this project remains a high priority, and another special meeting on the police building project is scheduled for March.
• Direction: keep this item on the priority list
• Priority Category: Maintaining public safety and infrastructure Attachment 1
City Council Special Meeting Minutes – February 27, 2025

18) Develop a plan to ensure that the City’s natural areas, as well as private property, are properly maintained to reduce risk
City Administrator Rerig noted that the Community Wildfire Prevention Plan (CWPP) was adopted in September 2024, and the City continued to focus on additional fire safety initiatives.

Councilmember Dramov requested the city host another community workshop in the summer focused on how to harden homes against fires.
• Direction: remove from the priority list, as this is a routine or “hygiene” item for staff.

Public Comment:

Karen Ferlito
19) Develop & Update Tree Ordinance
Staff noted that the Staff noted the that the Urban Forest Master Plan has been renamed as the “Carmel Forest Master Plan”.
• Direction: none specified
20) Underground Utilities Rule 20A
Staff reported that the establishment of the Rule 20A Underground district was completed, securing funding credit, but clarified that while the district is established, there is no active project to underground the power lines at this point.
• Direction: remove this item from the priorities list as complete; implementation of the plan is a routine staff item.
21) Coastal Engineering Study and Climate Committee
City Administrator Rerig reported ongoing progress on the Fourth Avenue outfall and beach staircases, with updates scheduled for an upcoming Council meeting. Councilmember Baron proposed separating beach infrastructure repair from climate adaptation strategies as distinct priorities. Council also requested adding the repair of the beach ramp south of 8th Avenue to the CIP project list and including it in an upcoming coastal engineering contract. • Direction: separate this priority into two items - Beach Infrastructure Repair and Climate Adaptation Strategy; move forward with adding the beach infrastructure repairs to the CIP project list through an upcoming contract.
• Priority Category: Maintaining public safety and infrastructure and Stewarding the Natural Environment
Public comment:

Kelly Brezoczky
Attachment 1
City Council Special Meeting Minutes – February 27, 2025

22) Stormwater Ordinances Update
• Direction: remove from the priorities list as it is essentially completed (waiting for coastal commission approval).
23) Explore Opportunities for Scout House
• Direction: remove this from the priorities list and move to the “parking lot” list. 24) Undergrounding Power Lines (separate from Rule 20A) • Direction: remove from the priorities list.

Public Comment:

No name
Will Rei
Tamara Michie
At the beginning of the meeting, City Administrator Rerig presented several potential priorities for the Council to consider adding to the strategic list or designating as routine staff tasks, and noted which of the refreshed priority themes they would fall under:

Financial sustainability, accountability, and transparency • Refine financial policies improve City’s bond/financing position for future projects. • Tune up investment portfolio
• Find revenue enhancements
• Implement a new HR & payroll system for efficiency
Public Safety and Infrastructure Maintenance
• Assess all city buildings to get current on maintenance. • Make Police/Public Works Building safe
• Survey and repair sidewalks and tree wells, ensuring ADA compliance. • Construct a city-owned data conduit system to replace reliance on Comcast. • Develop an IT Strategic Plan, including cybersecurity measures.

Providing effective, reliable, and friendly government services • Upgrade permitting software with AI integration.
• Digitize all historic city records for online accessibility. • Expand public Wi-Fi to parks and key areas as part of the "Smart Village" initiative. • Implement new technologies to streamline staff tasks and improve customer service.

Attachment 1
City Council Special Meeting Minutes – February 27, 2025

The Council agreed that due to lack of time, future discussion on these potential priorities is needed to decide whether to incorporate these items into the priority list or direct staff to handle them as routine staff responsibilities.

ADJOURNMENT:

Council adjourned the meeting at 3:04 p.m.

APROVED: ATTEST:
______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, March 3, 2025
TOUR OF INSPECTION - 3:30 p.m.

Prior to calling the meeting to order, the Council conducted an on-site tour of inspection of the property listed below:

A. Southwest Corner of Santa Rita and 1st Street, Carmel (PERM EN 250005 - Salehi) B. Santa Lucia Avenue, 2 Northeast of Scenic, Carmel (APP 25-032 - Jensen)

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PUBLIC APPEARANCES
James Whittman
Gary Richard Arnold
Ken Spilfogel

CONSENT AGENDA
Motion by Councilmember Baron to approve Consent Agenda items #1-6, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - February 3 & 10, 2025, Special Meeting Minutes and February 4, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - January 2025 Monthly Reports - Approved 5-0-0-0 Item 3 - January 2025 Check Register Summary - Approved 5-0-0-0 Attachment 2
City Council Special Meeting Minutes – March 3, 2025

Item 4 - Resolution 2025-020 Amending City Council appointments to the Monterey Salinas Transit (MST) Board of Directors, and the Transportation Agency of Monterey County (TAMC) Board of Directors - Approved 5-0-0-0
Item 5 - Resolution 2025-021, authorizing the serving of alcohol on public property, and the erection of tents on public property for the Carmel Culinary Week - Approved 5-0-0-0 Item 6 - Resolution 2025-022, authorizing the serving of alcohol and public property for the Carmel Public Library Foundation's Donor Salute event Sunday, March 9, 2025, and the Sterling Circle event, Sunday, June 8, 2025 - Approved 5-0-0-0

ORDERS OF BUSINESS
Item 7 - Receive Presentation from the Carmel Area Wastewater District (CAWD) on the Scenic Road Pipeline Replacement Project and Authorize Issuance of an Encroachment Permit with Special Conditions of Approval
Patrick Treanor, CAWD Engineer, presented on the Scenic Road Pipeline Replacement Project, which involves replacing aging sewers along Scenic Road from Ocean Avenue to Santa Lucia Avenue. He stated that CAWD will mitigate impacts to Scenic Road access and keep the public informed.

The Council emphasized minimizing Scenic Road closures and requested that CAWD schedule the work on Scenic Road for January - February 2026, avoiding major events such as the AT&T golf tournament, and to allow cars to pass through the construction area if possible.

Public comment:

James Whittman
Brian Sours
Mel Ahlborn
Nancy Twomey
The Council discussed minimizing road closures, particularly on Scenic Road. They requested that CAWD schedule work for January–February 2026, avoiding major events like the AT&T golf tournament and allowing vehicle access when possible. Mr. Treanor confirmed that the project will require partial closures on Scenic Road for about 20 weekdays, from 8 AM to 5 PM.

Motion by Councilmember Buder to authorize the issuance of an encroachment permit with special conditions for the CAWD Scenic Rd Pipeline Replacement Project presented by staff, adding two additional conditions:
1) Schedule the work on Scenic Road during January-February 2026 for the stretch from 8th to Santa Lucia, avoiding major events like the AT&T golf tournament. 2) To the extent possible, leave room for cars to pass by during construction from Scenic to Santa Lucia.

Attachment 2
City Council Special Meeting Minutes – March 3, 2025

Motion seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 8 - Resolution 2025-023, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, with a not-to-exceed budget of $399,013
Project Manager Javier Hernandez presented the item regarding a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services.

Councilmember Dramov questioned the delay in repairing the stairs damaged in storms from 2 year ago.

Public comment:

Brian Sours
James Whittman
Teresa Buccola
Charles Najarian
Shirley Moon
The Council agreed that 10th and 12th Street stairways are a high priority project and discussed including the 8th Ave ramp and 4th Avenue outfall in the CIP budget. Councilmember Baron emphasized regular sand maintenance and supported a “like-for-like” stair replacement to avoid delays, while Councilmember Buder suggested considering stone stairs for durability. Mayor Pro Tem Delves stressed the need for a clear implementation plan, and Mayor Byrne and Councilmember Dramov called for less spending on studies and more focus on actual construction.

Motion by Mayor Pro Tem Delves, authorizing the City Administrator to execute a Professional Services Agreement with Moffatt & Nichol, Inc. for coastal engineering and environmental services related to the Carmel Beach Coastal Protection and Access Improvement Projects, to include 4th Avenue outfall, 8th Avenue ramp and erosion conditions, 10th and 12th Street stairways, with a not-to-exceed budget of $399,013, and come back with a request to increase the amount of the contract if necessary due to the increased scope of the project, seconded by Councilmember Dramov, and approved 5-0- 0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
Attachment 2
City Council Special Meeting Minutes – March 3, 2025

ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 6:27 p.m. and resumed the meeting at 6:40 p.m.

Item 9 - Resolution 2025-024, authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-to-exceed fee of $58,020 Project Manager Javier Hernandez presented the Professional Services Agreement with Advance Design Consultants for electric panel upgrades and electric vehicle (EV) charging related projects which would install electrical equipment in the Vista Lobos parking lot and the Sunset Center North parking lot.

Councilmember Buder inquired about alternative locations for EV charging stations and data on their usage and cost recovery. Mr. Hernandez said that he can provide data to Council on how the EV charging stations could potentially be a revenue source for the City. Chip Rerig said that having EV charging stations is part of the city’s climate control plan.

Public comment:

Donna Jett
Motion by Councilmember Baron authorizing the City Administrator to execute Amendment No. 1 to the Professional Services Agreement with Advance Design Consultants, Inc. for Electric Panel Upgrades and Electric Vehicle Charging related projects, for a not-to-exceed fee of $58,020, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 10 - Resolution 2025-025, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program Administrative Analyst Emily Garay gave a presentation on the proposed Social Media Policy which would establish guidelines for the City’s use of social media platforms.

Public comment:

Gary Richard Arnold
Attachment 2
City Council Special Meeting Minutes – March 3, 2025

Teresa Buccola
Rebecca Kumar
Donna Jett
Nancy Twomey
Councilmember Baron questioned Section P of the policy, which restricts Councilmembers from engaging with City social media posts due to Brown Act concerns. City Attorney Pierik provided legal clarification, citing the relevant Government Code. suggested revising Section P to a simpler statement, such as: “City Council, Board, and Commission members should be cognizant of the Brown Act”, arguing that certain interactions, like resharing public updates, are useful.

Councilmember Dramov agreed, emphasizing the importance of timely information.

Councilmember Baron suggested revising Section P, with the City Attorney reviewing which actions—such as liking, commenting, or resharing—are permissible.

Motion by Councilmember Baron to direct the City Attorney to revise Section P of the policy regarding Councilmember interaction with City posts, reviewing what is permissible for Councilmembers without violating the Brown Act. Motion was seconded by Councilmember Dramov and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Resolution 2025-025 did not pass, the Social Media Policy item will come back at the next Council meeting with an amendment.

Item 11 - Discuss City Policy C89-02: City Council Meetings/Orders of Council/Agenda Packets/Minutes of Meeting and Agenda Distribution and provide direction to City Administrator Item tabled to next month due to the lateness of the meeting.

CLOSED SESSION
City Attorney Pierik read the Closed Session agenda titles.

Public comment:

James Whittman
Gary Richard Arnold
Michael McWalters
Teresa Buccola
Donna Jett
Anthony X
Catherine
Karen Ferlito
Attachment 2
City Council Special Meeting Minutes – March 3, 2025

A. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title:

City Administrator
B. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title:

City Attorney
C. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6: Agency Designated Representatives: City Attorney Brian Pierik, Assistant City Administrator Brandon Swanson, Senior HR Analyst Marisa Bermudez, Police Commander Todd Trayer, and Police Chief Paul Tomasi Employee Organization: Carmel Fire Ambulance Association

ADJOURNMENT
Council adjourned to Closed Session at 7:56 p.m.

APPROVED: ATTEST:
____________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, March 4, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Councilmember Baron led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out
The Carmel High School Robotics team presented their program and accomplishments, requesting public support. Juliette Norman, CHS Associate Student Body President, updated on events and announced they are eligible to receive a solar panel grant.

B. Proclamation recognizing March as American Red Cross Month Councilmember Dramov read the proclamation and presented it to John Cromwell of the Red Cross of Monterey Bay Area.

C. Proclamation Celebrating the Carmel-by-the-Sea Rotary 75th Anniversary Councilmember Baron read the proclamation and presented it to Graeme Robertson of the Carmel-by-the-Sea Rotary club.

D. Non-Profit Spotlight - Big Sur Marathon Foundation
Big Sur Marathon Foundation representatives, Hugo Ferlito and Jennifer Edwards, presented their mission to strengthen the community through charitable giving and promote healthy lifestyles through memorable running experiences.

PUBLIC APPEARANCES
Andi Carr
Neal Kruse
No name
Teresa Buccola
Donna Jett
Ronald Owens
Attachment 3
City Council Regular Meeting Minutes – March 4, 2025

Cindy Lloyd
Bryan Rosen
Lara B.

Catherine
John Filax
Lorna Moffat

ANNOUNCEMENTS
A. City Administrator - Announced the passing of Jan Reimers, former Planning Commissioner and Councilmember. He said she was a very kind person who was great to work with.

B. City Attorney - No announcements
C. Councilmember Announcements -
Councilmember Dramov - said that Jan Reimers was a very caring and supportive friend who will be missed by everyone.

Mayor Byrne – Thanked the public and staff for a productive Priorities Workshop and noted the City would provide a recap at an upcoming meeting. He requested the meeting be adjourned in memory of Jan Reimers.

ORDERS OF BUSINESS
Item 1 - Reconsideration of Council Action on Resolution 2025-018 authorizing the City Administrator to execute Amendment No. 3 to the Professional Services Agreement (PSA) with Ausonio, Inc. for Project Management Services, including a fee increase of $30,000 and a not-toexceed fee of $155,000 for Fiscal Year 2024/25 City Administrator Rerig said that at the last meeting two Councilmembers who voted in the affirmative for the Ausonio contract made a request to bring the item back for reconsideration.

Councilmember Buder proposed deducting cost incurred by Ausonio for coordinating remediation for damages caused by the contractor hired for the City Hall Roof Replacement Project from the amount owed to the responsible contractor.

Public comment:

Sam Phillips
Stacy
Tasha Witt
The Council directed the City Administrator to work with the City Attorney to enforce the contract provisions against the contractor by deducting the costs incurred by Ausonio for handling remediation for damages during the City Hall Roof Replacement project.

Attachment 3
City Council Regular Meeting Minutes – March 4, 2025

PUBLIC HEARINGS
Item 2 - PERM EN 250005 (Salehi): Consideration of Resolution 2025-026 granting partial approval of a Permanent Encroachment application (PERM EN 250005, Salehi) allowing the legalization and maintenance of a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, and denying the legalization and maintenance of non-conforming perimeter retaining/garden walls, planter curbs, and step landings in the public right-of-way located at the southwest corner of Santa Rita Street and 1st Avenue in the Single Family Residential (R-1) District. APN: 010-027-001-000.

Planner Katherine Wallace presented staff’s recommendation to approve the legalization and maintenance of a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, while denying the legalization and maintenance of nonconforming perimeter retaining/garden walls, planter curbs, and step landings at the corner of Santa Rita Street and 1st Avenue.

Public comment:

Mr. Yung spoke on behalf of the applicant
Malcolm Stewart
The Council discussed concerns about a city-made berm potentially causing runoff and erosion on the property. Councilmember Baron noted that while partial approval of the encroachment could be justified, he was concerned about the style’s compatibility. Councilmember Buder emphasized the importance of following the City’s General Plan, which prioritizes an organic and informal look for the public right-of-way and argued that the garden wall does not align with this aesthetic. Mayor Pro Tem Delves countered that removing part of the retaining wall would be punitive and visually awkward, noting that it is made of Carmel stone, uses natural materials, is appropriately scaled, and serves a purpose. Mayor Byrne supported allowing the garden wall and driveway retaining wall but opposed the planter curbs.

Mayor Pro Tem Delves motioned to partially approve of Permanent Encroachment Application (EN 250005, Salehi), stating the approval allows the legalization and maintenance of a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway on fronting 1st Avenue, as there is a justifiable need, and stated that the request to legalize the non-conforming perimeter retaining/garden walls, planter curbs, and step landings in the public right-of-way are denied due to the lack of a justifiable need. Motion seconded by Councilmember Dramov and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Attachment 3
City Council Regular Meeting Minutes – March 4, 2025

RECESS
Council took a recess at 6:40 p.m. and resumed the meeting at 7:03 p.m.

Item 3 - Consider Resolution 2025-027, adopting an Artificial Turf Policy prohibiting the installation of artificial turf/synthetic grass in all zoning districts Planner Katherine Wallace presented the item and summarized amended State Law restoring the authority of local agencies to regulate or prohibit synthetic grass or artificial turf installations, as well as public health and stormwater concerns, and maintaining the village character.

Public Comment:

None
Council expressed a desire to include language in the policy specifying that all future installation, repair, or replacement of artificial turf is prohibited Motion by Mayor Pro Tem Delves adopting Resolution 2025-027, adopting an Artificial Turf Policy prohibiting the installation of artificial turf/synthetic grass in all zoning districts, adding language to the policy to specify that all future installation, repair, or replacement of artificial turf is prohibited in all zones, seconded by Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Council moved to hear item #5 before Item #4 on the agenda.

Item 5 - First Reading and Introduction of Ordinance No. 2025-001 Amending Section 1.04.010 (Definitions) and Adding Sections to Chapter 12.36 (Camping on Public Lands) City Attorney Pierik summarized the Supreme Court decision in Grants Pass, Oregon v. Johnson, which upheld laws prohibiting sleeping and camping in public spaces. He explained that the proposed ordinance clarifies the definitions of “camping” and “act of human habitation” and establishes a process for confiscating and returning personal property seized due to violations of the City’s anti-camping regulations.

Public comment:

None
City Attorney read the full title of the Ordinance.

Attachment 3
City Council Regular Meeting Minutes – March 4, 2025

Motion by Councilmember Baron to read by title only, waive full reading, and introduce Ordinance No. 2025-001 Amending Section 1.04.010 (Definitions) and Adding Sections to Chapter 12.36 (Camping on Public Lands), seconded by Mayor Pro Tem Delves and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Ordinance No. 2025-001 was passed to a second reading.

Item 4 - APP 25032 (Jensen): Consideration of an Appeal of the Planning Commission's decision to Approve a Track 1 Design Study referral (DS 24321) with conditions for the replacement of the wood shake roof of a two-story single-family residence located on Santa Lucia 2 NE of Scenic in the Single-Family Residential (R-1) District, Archaeological Significance (AS) Overlay, and Beach/Riparian (BR) Overlay. APN: 010-293-013-000.

Mayor Byrne recused himself from the item because he lives less than 500 feet from the project location and left the meeting at 7:24 p.m. Mayor Pro Tem Delves resumed as chair of the meeting in the Mayor’s absence.

Planner Jake Olander presented the appeal filed by Jensen regarding the Planning Commission’s decision to approve a design study referral with conditions for replacing a wood shake roof on a two-story single-family residence. He added that the applicant, Jensen, is requesting that the Council overturn the Planning Commission’s decision and approve a permit for installing a standing seam medium bronze metal roof.

Public Comment:

Missy Jensen, appellant and homeowner, requested the Council overturn the Planning Commission's decision and approve a permit for installing a standing seam medium bronze metal roof.

Gretchen
Rob Nicely
Mayor Pro Tem Delves shared insights from his experience as a planning commissioner, where he was a part of reviewing and approving metal roof applications. He characterized the approval process as arbitrary and frustrating due to the three-year delay of the Design Traditions Committee’s recommendation and Council adoption of design guidelines. He noted that the Planning Commission has historically approved metal roofs on a case-by-case basis and argued that it is unfair to halt approvals until new guidelines are finalized. He emphasized that the Commission has the authority to approve metal roofs if they align with other guidelines, such as diversity and compatibility, and stated that the proposed metal roof suits the 1960s modern home.

Attachment 3
City Council Regular Meeting Minutes – March 4, 2025

Councilmembers Baron and Dramov echoed Delves’ points, agreeing that the Planning Commission conducted a thorough review and should not stop approving metal roofs due to uncertain guideline timelines. Councilmember Buder also supported the proposed metal roof which is appropriate for this house and stressed the need to finalize the design guidelines.

Motion by Councilmember Baron to grant the appeal filed by Jensen, and overturn the Planning Commission decision, and approve the original permit for a metal roof, a Resolution confirming this, condition #20 be removed, seconded by Councilmember Dramov, and approved 4-0-0-1 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov
NOES: None
ABSENT: None
ABSTAIN: Mayor Byrne (recused)

ADJOURNMENT
Meeting adjourned in memory of Jan Reimers at 8:40 p.m.

APPROVED: ATTEST:
___________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: February 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (No contracts under $60K in Feb) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning & Building Report
Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
FEBRUARY 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In February 2025, 29 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In February 2025, 2 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In February 2025, 41 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In February 2025, 12 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In February 2025, 0 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In February 2025, 24 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In February 2025, 29 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: February 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following February 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
February 2025 totals are provided alongside February 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 57 17 100 52 11 34 79
2025 YTD
Totals 61 7 90 15 3 49 72
YTD %
Difference +7.02% - 58.82% -10.00% - 71.15% -72.73% +44.12% -8.86% Attachment 1
Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
25061 Sign SI 25061
(Diesel Gallery)
NEW SIGN, 1 QTY: "Diesel Gallery"SPECS:

San Carlos 2 NE of 7th 2/27/2025 Pending
Assignment
25060 Design
Review
DR 25060
(Esperanza
Carmel
Commercial, LLC)
One Replace existing Planter and Signage with
New
SAN CARLOS BETWEEN 5TH AND 6TH
Pending
Assignment
25059 Design
Review
DR 25059
(PRG-Svensgaard)
One Exterior renovation of property. Replace
courtyard windows, patio AC units, and redesign courtyard with pool removal.

NW Corner of San Carlos & 4th 2/26/2025 Pending
Assignment
25058 Banners BA 25058 (Carmel
Public Library
Foundation)
Installation of one banner across the Harrison Memorial Library from March 23, 2025 - April 23, 2025.

NE Corner of Ocean & Lincoln 2/25/2025 2/27/2025 In Review 25057 Design Study Revise deck, railing, and exterior lights Southwest corner of eighth and Mountain View
Pending
Assignment
25056 Variance Exterior remodel of existing residence.

Variance requested to ascend to side entry of property around existing large cypress tree. The rest of the site coverage on property is brought into conformance.

Scenic Drive 1 NEW of 10th Avenue
Pending
Assignment
25055 Historic
Evaluation
010-158-003-000 2 SW 10th on Dolores Street,
Carmel CA 93923
Pending
Assignment
25054 Sign SI 25054 (Artemis
Rugs)
NEW SIGN: "Artemis Rugs"SPECS: Solid wood; black and white; 6' L x 10" W; letters are 5" high.

San Carlos 3 SW of Ocean 2/11/2025 2/21/2025 Approved
25053 Design Study DS 25053
(Sakopoulos)
One ASSOCIATED APPLICATION & CASE: DS 23-
293 & CASE 24070. Remove existing pavers, reduce square footage, and reshape with narrow walkway. Stepping stones.

Lobos St. 2 NE of 4th Ave. 2/20/2025 Pending
Assignment
25052 Preliminary
Site
Assessment
Preliminary Site Assessment for proposed second-story addition, an interior remodel of the main level, and the legalization of an existing ground-level unit into a compliant Accessory Dwelling Unit (ADU) Torres 4 NE of 5th Ave. CarmelBy-zthe-Sea, CA 93921 Pending Assignment Plannin
g Permit Repor
t
02/01/2025 - 02/28/2025
Page: 1 of 4
25051 Preliminary
Site
Assessment
PSA 25051
(Towell)
PROPOSED PROJECT: DEMO EXISTING RESIDENCE. BUILD NEW RESIDENCE & GARAGE.

CAMINO DEL MONTE 3 SE OF 2ND
Pending
Assignment
25050 Historic
Evaluation
HE 25050
(Places in SpaceCarmel Fireplace
Inn)
Historic evaluation - Initial. San Carlos 2 SW of 4th Pending Assignment
25049 Design Study DS 25049
(Tirreno)
One 46.34 SF addition and interior remodel
including switching dining room and kitchen, and reducing footprint of foundation at existing dining room to create Oriel window and bench seat.

SE Corner Perry Newberry and 5th Ave.
2/18/2025 Pending
Assignment
25048 Preliminary
Site
Assessment
PSA 25048
(25988
Ridgewood, LLC)
ASSOCIATED APPLICATION: HE 25030. Seeking PSA for eventual home remodel. 25988 Ridgewood Rd 2/18/2025 In Review
25047 Historic
Evaluation
HE 25047
(The Perfect
Getaway, LLC)
Historic Evaluation - Initial. Monte Verde Street, 2NE of 6th In Review 25046 Historic
Evaluation
HE 25046 (Wilcox) HISTORIC EVALUATION - INITIAL.

PROPOSED PROJECT: replace roof.
0 SE crnr 12th & San Carlos In Review
25045 Design Study DS 25045
(Albino)
One Remodel including re-roof, new windows
and doors, interior reconfiguration and deck repair.

Monte Verde 8 SW of 12th 2/12/2025 In Review
25044 Use Permit UP 25044 (Nielsen
Brothers Market
Pending
Assignment
25043 Banners BA 25043
(Visit Carmel -
Carmel Culinary
Week)
Installation of ten double sided banners along Ocean Ave from Junipero to Monte Verde for the Carmel Culinary Week. Banners are authorized to be installed 5/30/2025 - 6/7/2025.

Ocean from Junipero to Monte Verde
2/11/2025 2/11/2025 Approved
Page: 2 of 4
25042 Design Study DS 25042
(Lidge)
One ASSOCIATED PERMIT: DS 22-344.

PROPOSED PROJECT: Plan revision. Plan Revision. Close entry@ south courtyard and relocate east elevation side. Rebuild (e) fireplace on the east elev. as well. Adding windows @ south courtyard. New balcony door located @ the master bath. New french doors W/ sidelites @ south courtyard. New proposed exterior paint colors. Reposition (e) skylights. New window <flvision throughout. New wall and path lighting.

It i h

N/W CORNER OF FOREST & MOUNTAIN VIEW
In Review
25041 Design Study DS 25041
(Falworth)
One Stone veneer addition to garage and kitchen
bay window.

Lopez 8 SE of 2nd 2/3/2025 In Review
25040 Historic
Evaluation
HE 25040
(Salkeld)
HISTORIC EVALUATION. Proposed Project: Convert 258 SF detached garage into an ADU.

Lopez 5 SE of 2nd 2/14/2025 In Review
25039 Design Study DS 25039
(Clausen)
Two ASSOCIATED PERMIT (EXPIRED): DS 20-
300.PROPOSED PROJECT:1) Main Residence - Interior Remodel, New Addition.2) Garage - To Be Demolished, Re-built and Relocated.3) Emergency Repairs - Structural Damages by Fallen Trees Dolores Street 5 NW of Second Avenue
2/10/2025 In Review
25038 Appeal APP 25038
(Lim)
DS 22-057 (Lim): Denial of Demo of an existing single story SFR and construction of new 2 story SFR Casanova 2 SE of Palou 1/30/2025 In Review
25037 Sign SI 25037
(Gran Torino)
NEW SIGN: "Gran Torino".SPECS: 62” x 14” x 1-1/2” Thick; sandblasted wood sign. Sign to be made from kiln-dried Western Red Cedar and hand painted with premium exterior paints. Attach to brick wall with a minimum of (6) wood screws and anchors. Qty 1.

San carlos Street 2 NW 8th 2/6/2025 In Review
Page: 3 of 4
25036 Sign SI 25036
(Tira Nanza)
NEW SIGN, MAIN, 1 QTY: "Tira Nanza"; wood, logo to be embossed/raised & painted black; hanging sign; double-sided; 16" x 16".NEW SIGNS, DIRECTORY, 2 QTY: "Tira Nanza"; wood, logo to be embossed/raised & painted black; to be posted on directory; single-sided; 5" x 16".

NW Corner of Mission & 7th 2/3/2025 In Review
25035 Design
Review

VOID - OUTSIDE
OUR

JURISDICTION
Chicken coop to house two backyard chickens for eggs
26571 Oliver Road Closed
25034 Appeal APP 25034
(Faia)
DS 24203 (Faia): Denial of a Track 1 Design Study referral, DS 24203 (Faia), for a new vertical standing seam metal roof on an existing 2,235 square-foot single-family residence at the northeast corner of Torres Street and 2nd Avenue in the Single-Family Residential (R-1) District. APN: 010-101-021-000.

North East Corner of Torres and 2nd Ave
1/29/2025 In Review
25033 Design Study DS 25033
(Sonik)
Streamlined Remove existing window and replace with
new window. Same size as existing and will match color and trim to existing.

In Review
Total Records: 29 3/3/2025
Page: 4 of 4
Entity # Application
Type
Business
Name
Business Description Location Date
Received
Date
Approved
Status
25007 New Business Viva Carmel Beauty bar and dermatology practice SW Corner of Dolores & 6th 2/10/2025 In Review25006 New Business Perfectly Pressed Carmel
Cold Pressed Juice, Smoothies and Acai Bowls
Mission and Ocean 2/12/2025 In Review
Total Records: 2 3/3/2025
Business License Report
02/01/2025 - 02/28/2025
Page: 1 of 1
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250090 2/28/2025 3/3/2025 Remove shakes and cap sheet roof. Install Pac Clad Inkwell standing seam metal roof.
24,860 Roofing NE Corner of Torres & 1st
250089 2/28/2025 2/28/2025 Replace existing furnace in-kind. 11,000 Mechanical Monte Verde 3 SE of 13th250088 2/28/2025 2/28/2025 Remove existing 100amp main panel and install new 100amp panel on front side of house.
3,850 Electrical SW Corner of San Carlos & 1st
250087 2/27/2025 2/27/2025 Remove existing wood shingle roof and install 50-year presidential TL shingle in color Country Grey. 29,000 Roofing Escolle 3 SE of Perry Newberry
250086 2/27/2025 Interior SFR remodel. Remodel of 180sf of kitchen, remodel 38sf of closets, replace all bathroom fixtures, replace two kitchen windows, replace window at the NE corner, replace 8sf of siding for window replacement, replace five interior doors with hard core doors, expand living room doorway from 30" to 50", level and replace flooring throughout, add two new skylights in kitchen, vault 408sf kitchen and living room ceiling to match existing pitch, and add fire sprinklers
148,000 Building 2nd 3 SE of Carpenter
250085 2/27/2025 Existing exterior railings to be brought up to current code requirements.
10,000 Building NE Corner of Monte Verde &
13th
250084 2/27/2025 Demolish and replace old garage and add detached ADU.
300,000 Building NE Corner of Santa Rita & 1st
250083 2/26/2025 2/27/2025 Installation of stockroom shelving for existing retail space. No storage over 12', max height to be 9'. 10,000 Building SW CORNER OCEAN &
JUNIPERO #204
250082 Replace existing Planter and Signage with
New
20,000 Building San Carlos 3 NE of 6th, Carmel
Building Permit Report
02/01/2025 - 02/28/2025
Page: 1 of 6
250081 2/26/2025 Install 24 kw generator and ATS on 15 sq ft above
ground concrete
pad
28,300 Electrical Carmelo 2 SE of 7th
250080 2/25/2025 PV SOLAR AND ESS INSTALLATION 40,750 Electrical Mission 3 NE of 10th250079 2/25/2025 Interior remodel of existing single family residence. Remodel of kitchen, remove walls between kitchen, entry, and living areas and replace with beams. Create new hallway between bedrooms and remove (e) dropped ceiling in living room.
97,800 Building NW Corner of Santa Fe & 6th
250078 Install a CIPP sewer liner from clean out to a
foot before city main
7,800 Plumbing monte verde and 7th street
carmel by the sea, CA 93921 United States
250077 2/24/2025 2/24/2025 Replace existing wood shingle roof w/ new #1 grade premium wood shingle roof.
137,662 Roofing San Antonio 5 SE of 2nd
250076 2/21/2025 2/21/2025 Connect permanent power underground from tem
porar
y
power
pole.
1,500 Electrical Junipero 6 NE of 8th
250075 2/21/2025 2/21/2025 Replace leaking 40 Gallon water heater in the basement left side of building where you walk in
1,865 Plumbing Lincoln 2 SW of Ocean
250074 2/20/2025 2/21/2025 The Notice of Exempt Work, EW 250074 (Schiavi), authorizes the installation of 23 feet of cedar fencing to match and connect to existing fence. The fence will run the length of the south side of the garage. 0 Exempt Work Lobos 3 SE of 3rd
250073 2/19/2025 2/20/2025 Remove unpermitted site coverage and landscape work in front yard and replace with tan bark; remove unpermitted landsca pin
g within
public ri
ght-of-wa
y.
0 Exempt Work Ocean 2 NW of Guadalupe
250072 Added window to bathroom at lower level 800 BP Revision NE Corner of 12th and San Antonio
Page: 2 of 6
250071 2/19/2025 1. DEVELOPMENT OF A NEW SINGLE STORY
FAMILY DWELLING WITH A BASEMENT, AND ATTACHED ONE-CAR GARAGE. 2. NEW STONE PATIO, DRIVEWAY, AND WALKWAYS SET ON SAND. 3. TREE REMOVAL. 4. 30% SLOPES TOTAL 905.4 SQ.FT. 5. DEMOLITION OF AN EXISTING ONE-STORY SINGLE FAMILY DWELLING. 520,000 Building Junipero 3 NE of 12th
250070 Adding new 3'x3' window to north side of
main house (lower stairs landing). See revised sheet A4 1,100 BP Revision Mission 3 NE of 10th
250069 2/18/2025 2/18/2025 New water line service from meter to the home's main water riser to repair leak/burst.
16,000 Plumbing Scenic 6.5 SW of Ocean
250068 2/18/2025 Addition of new 428sf ADU. 135,000 Building Casanova 3 SE of 4th250067 2/18/2025 Replace/enhance existing retaining wall. 8,500 Building Lincoln 3 NE of 4th250066 2/14/2025 Minor interior remodel of existing San Carlos store to connect adjacent tenant space. TI to include minor repairs to trim and walls and interior paintin
g.
7,000 Building San Carlos 3 NE of 6th #6
250065 2/14/2025 Install a roof mounted 1.84 kW solar PV system (4) panels with a 18.0 kWh Generac ESS (6) 3.0kWh batteries 18kWh total. Upgrade main service panel.
39,203 Electrical Dolores 3 SE of 1st
250064 2/14/2025 5.33 kW Solar (13 panels), 10kWh battery system.
36,628 Electrical Camino Real 4 SE of Ocean
250063 2/14/2025 Kitchen & Bath(s) Remodel, exterior deck and balcon
y re
placement
250,000 Building San Carlos 5 NW of 3rd
250062 2/14/2025 Secondary bedroom/ bathroom remodel 15,000 Building NE Corner of Camino Real & 11th
250061 2/13/2025 Kitchen remodel, 166 sf deck expansion over the existin
g
gara
ge.
40,000 Building Casanova 3 SE of 4th
250060 2/13/2025 2/13/2025 Replace the water line from the water meter to the house stub using pex and copper pipe.
3,000 Plumbing San Carlos 4 NW of Santa Lucia
Page: 3 of 6
250059 2/11/2025 2/11/2025 Permit to upgrade PG&E service to 400 amps and install new main electrical
panel.
8,000 Electrical 25988 Ridgewood Road
250058 2/5/2025 2/11/2025 Replace nine squares of CertainTeed flat roof product on residence in new color "Heather Blend". 24,438 Roofing Palou 2 SE of 2nd
250057 2/11/2025 Remove 5,675 SF of Existing Sloped Roof Shingles and Install New Class 'A' Owens Corning 'Tru Definition Duration' 'Mountainside' 30 Year Cool Roof Asphalt Shingles over Sloped Portions of Roofs per Manufacturer's Specifications; Replace Flat Portions of Lower Roof and Cricket Area with New PVC membrane to Match Existing. On the Third Floor Roof, Remove (2) Existing 'Whisper Cool' Revolving Vents and Install (2) New 24 Watt Minimum Solar Powered Continuous Exhaust Vents and Install (18) New 'Vulcan Vents' VFS414FF 3-1/2"x14" Intumescent Soffit Vents; On the Lower Roof, Install (2) New 24 Watt Minimum Solar Powered Continuous Exhaust Vents on the Flat Portion of Roof and Replace (10) Existing 1/4" Galvanized Wire Screen Frieze Block Vents with (10) New 'Vulcan Vents' VFS414FF 3-1/2"x14" Intumescent Soffit Vents. At the Original Third Floor Roof of the Pine Inn Hotel at the Northwest Corner of Property, Provide As-Necessary In-Kind Replacement of Any Existing Dry Rotted or Damaged 1x12 Wood Roof Sheathing Planks at Soffits, Sculpted Roof Rafter Tails and Sculpted Outrigger Roof 10,000 Building NE Corner of Monte Verde &
Ocean
Page: 4 of 6
Rafter Tails During the Re-Roofing Process
per Architectural and Structural Plans; Repair Existing Gable Clay Tile Attic Vents to Match Existing and Provide 'Vulcan Vents' VSB1212 12"x12" Intumescent Vent on Atticside of Tiled Vents; Patch and Match Existing Stucco Texture and Color as Required; Remove Existing Non-Historic Aluminum Gutters and Downspouts and Replace with New Aluminum Gutters and Downspouts in Style and White Color to Match Existing, Install Gutters in Same Locations on Roof 250056 2/11/2025 Replace existing Art Studio with a New Art Studio.
250,000 Building NW Corner of Guadalupe & 4th
250055 2/11/2025 Remodel of existing guest bathroom
damaged by roof leak - removal of stop work order based upon this permit. 35,000 Building Casanova 3 SE of 7th
250054 2/4/2025 2/26/2025 Install a roof mounted 6.97 kw solar PV system. 17 panels with new ESS (3) 5.0 kWh batteries 15kWh total. Main service panel to be upgraded.
50,069 Electrical Santa Fe 4 NW of 6th
250053 2/4/2025 2/4/2025 Partial reroof of 600sf. Existing material is wood shake, remove existing shake and install new underlayment then install new wood shake. 31,185 Roofing Lobos 2 NW of 3rd
250052 10/8/2024 10/8/2024 ReRoof detached 509 s.f.

Guesthouse/Garage to match house with new Malarkey Highlander composition shingles in color "Weathered Wood". 6,800 Roofing Guadalupe 3 SW of 2nd
250051 2/3/2025 2/3/2025 Cosmetic TI for new wine tasting room.

Includes painting of walls and cabinets, addition of wall shelves, new countertops, and replacements of light fixtures with no new electrical.
0 Exempt Work NW Corner of Mission & 7th
Page: 5 of 6
250050 2/3/2025 2/11/2025 Tear off approx 1,000sf of tile roof. Reroof using Owens Corning Duration composition shingles with Tiger Paw underlayment in color "Terra Cotta". Reinstall tiles around perimeter.
12,000 Roofing NW Corner of San Carlos & 7th
Total Records: 41 3/3/2025
Page: 6 of 6
Case # Case Date Status Location Problem Description Date Received
Date Closed
25028 2/7/2025 Open Forest 2 NE of 8th Fence construction without a permit 2/6/202525027 2/25/2025 Open Monte Verde 2 NW of 7th Plumbing work performed in an intersection of a public street; workers and equipment blocking the sidewalk. Work requires encroachment permit and traffic control plan. 2/25/2025
25026 2/25/2025 Open NW Corner San Carlos & 4th Exceeded scope of work on the approved plans. Specifically sheet 1/cover sheet and sheet D101 clearly state "No exterior work to be done" and "existing windows & doors to be covered and protected from damage." Instructed the contractor to stop all construction activities and obtain the proper Planning Dpt. approval prior to recommencing work. Building Inspector authorized "safe off" work for miscellaneous plumbing and electrical 2/25/2025
25025 2/21/2025 Open SWC San Carlos and 7th Unpermitted seating numbers and live band 2/17/202525024 2/20/2025 Closed 25987 Mission Street 1/8/2025 2/20/202525023 2/19/2025 1st NOV sent San Carlos 2 NE of 7th Interior demolition work without a permit; electrical work without a
permit.
2/19/2025
25022 2/14/2025 Open SW Corner of Mission & 2nd Non-compliant yard lights that illuminate backyard trees.
2/11/2025
25021 2/14/2025 Closed NW Corner Santa Fe & 3 Sign in public right-of-way 2/11/202525020 2/14/2025 Open NW Corner of Dolores & 10th Landscaping in public right-of-way without a permit
2/14/2025
25019 2/14/2025 Closed 25905 Junipero Building of driveway in the public right-ofwa y without a
permit.
2/11/2024 2/14/2025
25018 2/14/2025 Open San Carlos 2 NE of 7th Interior demolition without a permit 2/14/202525017 2/10/2025 1st NOV sent Santa Fe 7 SW of 8th Demolition of deck without a permit. 2/10/2025 Total Records: 12
Code Compliance Report
3/3/2025
02/01/2025 - 02/28/2025
Page: 1 of 1
Case # Street Status Date Received Last Status Date Date Closed 25016 Casanova Closed 1/21/2025 3/3/2025 3/3/202525014 Lobos Closed 1/16/2025 2/17/2025 2/17/202525006 San Antonio Open 1/6/2025 1/6/2025 Total Records: 3
Transient Rental Repor
t
01/01/2025 - 02/28/2025
3/6/2025
Page: 1 of 1
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250049 Temp Ench 2/26/2025 PG&E to trench and backfill a 5'x5' bellhome to abandon existing gas service. PM# 35606379
Monte Verde 3 NW of 11th 2/27/2025 Issued
250048 Temp Ench 2/25/2025 Replace sewer lateral using pipe bursting. Ocean & Torres 2/26/2025 Issued250047 Temp Ench 2/25/2025 PG&E tor replace poles and anchors and install overhead transformers, service riser, overhead service, and underground service.

Scenic between Ocean & 8th In Review
250046 Temp Ench 2/25/2025 Installation of new CIPP sewer liner pulling from man hole.

Monte Verde 2 NW of 7th In Review
250045 Temp Ench 2/24/2025 REPLACE 30' OF SEWER LINE 5' DEEP ON THE EASEMENT BEHIND HER HOUSE GOING TO CAMINO REAL.CONDITION: WORK MUST WAIT UNTIL THE CURRENT DETOUR AND SAN ANTONIO PATHWAY REPAIR PROJECT IS COMPLETED.

Camino Real 10 NW of 4th 2/24/2025 Issued
250044 Temp Ench 2/21/2025 PG&E to remove overhead service, replace bus bars, and install underground service.

Lincoln 4 NW of Santa Lucia In Review
250043 Temp Ench 2/19/2025 Veg management has identified 164 trees in need of trimming and maintenance, with 6 of those being in need of removal. This is due to contact with power facilities. 164 Locations throughout City In Review
250042 Temp Ench 2/19/2025 3'x6' asphalt patch for CalAm Job #1581. Monte Verde 2 SE of 2nd 2/21/2025 Issued250041 Temp Ench 2/19/2025 Replace asphalt driveway approach. Camino Real 2 NW of Ocean In Review250040 Temp Ench 2/19/2025 5'x11' asphalt patch for CalAm Job #1580. Intersection of Monte Verde & 3rd
2/21/2025 Issued
Encroachment Permit Report
02/01/2025 - 02/28/2025
Page: 1 of 2
250039 Temp Ench 2/19/2025 Encroachment to allow for installation of approved driveway elements in the public ri
ght of wa
y.

Scenic 3 SW of Ocean 2/21/2025 Issued
250038 Temp Ench 2/19/2025 Cap old sewer line and run new lateral. NW Corner of Casanova & 8th 2/19/2025 Issued250037 Temp Ench 2/18/2025 Replace sewer lateral using pipe bursting. Perry Newberry 3 NW of 6th 2/18/2025 Issued250036 Temp Ench 2/14/2025 Shoulder closure to access MH #12 on 7th and for SB #15 - 18 on Mission St. AT&T Job #A0565NN.

SE Corner of San Carlos & 7th 2/18/2025 Issued
250035 Temp Ench 2/13/2025 Closure of sidewalk and placement of work vehicles to re
place slo
ped roof.

SW Corner of Ocean & Dolores 2/18/2025 Issued
250034 Temp Ench 2/11/2025 Electrical and gas trenchwork to connect to PG&E.

San Carlos 2 SW of 1st 2/18/2025 Issued
250033 Temp Ench 2/11/2025 Repair damaged back up sewer lateral from clean out to the CAWD main in street.

Mission 4 NE of 4th 2/18/2025 Issued
250032 Temp Ench 2/11/2025 Closure of partial street/sidewalk to remove tree stum
p left b
y PG&E.

Monte Verde 2 SE of 5th In Review
250031 Temp Ench 2/11/2025 Installation of new water service for fire protection, upgrade line from 3/4" to 1".

NW Corner of Carpenter & 5th 2/18/2025 Issued
250030 Temp Ench 2/11/2025 PG&E to replace underground service and enclosure.

Camino Real 3 SW of 4th 2/18/2025 Issued
250029 Temp Ench 2/11/2025 Water main line replacement 8" with new water services, meters, fire service laterals, valves on Dolores from Ocean to 8th Ave.

Dolores from Ocean to 8th Ave In Review
250028 Temp Ench 2/11/2025 Replace sewer lateral using pipe bursting. Mission 4 NE of 4th 2/18/2025 Issued250027 Temp Ench 2/4/2025 Placement of a 8' POD in front of the garage on 5th Ave for furniture storage during new floor installation.

SE Corner of Lincoln & 5th 2/5/2025 Issued
250026 Temp Ench 2/4/2025 Placement of material dumpster in public ri
ght of wa
y to facilitate demolition.

San Carlos 3 SW of 5th 2/5/2025 Issued
Total Records: 24 3/3/2025
Page: 2 of 2
Permit # Permit Date Permit Type Location of Property Description Status Approved Dat
e
25044 2/3/2025 2. Tree
Removal/Prunin
g
Camino Real 6 SW of 2nd Acacia and Junk(Unknown Species) Approved 2/3/2025 25045 2/3/2025 2. Tree
Removal/Pruning
SW Corner of Casanova & 2nd REMOVAL: Dead Oak Tree, leaning damaged pine, top ripped off
In Review
25046 2/5/2025 2. Tree
Removal/Prunin
g
Carpenter 4 NE of 3rd PRUNING: 3 pines and 1 Oak In Review 25047 2/5/2025 2. Tree
Removal/Pruning
Santa Fe 3 NE of 2nd REMOVAL: Incense Cedar in the front yard 28" Diameter
In Review
25048 2/5/2025 1. Tree Evaluation 5100 Monterey St. - SW Corner of 3rd and Monterey St.

EVALUATION FOR REMOVAL: 3 Monterey pines as noted on attached plat map of property, size indicated on map Approved 2/25/2025
25049 2/6/2025 1. Tree Evaluation Camino Real 9 NE of 4th 3 mature oak trees - One is hitting the house and I'm concerned with the public safety and property damage potential.

Approved 2/20/2025
25050 2/7/2025 2. Tree
Removal/Prunin
g
NW Corner of Rio Rd and Juni
pero
one 16" Quercus agrifolia In Review
25051 2/10/2025 1. Tree Evaluation Camino Real 3 SW of 11th EVALUATION: One (1) Coast Live Oak, 24"-30" diameter, signs of bacteria & stress fracture PRUNING: Same tree as above, one (1) Coast Live Oak, 24"-30" diameter REMOVAL: One (1) Coast Live Oak, 12"-15" diameter (resting on garage) Approved 2/14/2025
25052 2/10/2025 2. Tree
Removal/Pruning
Mission 2 NE of 11th (1st driveway on Mission NE of 11th) REMOVAL: 1 portion of live oak- you removed two portions last year Approved 2/20/2025
Tree Permit Report
02/01/2025 - 02/28/2025
Page: 1 of 3
25053 2/11/2025 2. Tree
Removal/Pruning
Mission 4 SE of 10th We have an oak tree growing close to the house that the insurance company says must be cut down in order to get insured. We did some tree removal and pruning last July (with permit number 24-154) In Review
25054 2/11/2025 2. Tree
Removal/Pruning
San Carlos 4 SW of 12th REMOVAL: 1 Monterey pine In Review 25055 2/11/2025 1. Tree Evaluation SE Corner of 13th and Scenic EVALUATION FOR POSSIBLY REMOVAL:

Cypress approximately 42 inches diameter. approx. 40-50 ft tall Approved 2/24/2025
25056 2/13/2025 1. Tree Evaluation Carmelo between 4and5 SE of 13th
Thin aging Monterey Pine Approved 2/18/2025
25057 2/14/2025 2. Tree
Removal/Pruning
San Carlos 4 NW of Third Avenue, Carmel by the Sea, CA 93921 Prune limbs of 4 CA Live Oak trees overhanging right side of residence.

In Review
25058 2/15/2025 2. Tree
Removal/Pruning
SE Corner of Flanders and Acacia
1 each 36" BH RedwoodNorth west corner of property
Approved 2/20/2025
25059 2/18/2025 2. Tree
Removal/Pruning
SW Corner of Lopez & 2nd 1 Monterey pine w/appx 44" diameter Approved 2/18/2025 25060 2/18/2025 2. Tree
Removal/Pruning
Crespi 4 SE of Mountain View(see site plan)
Coast live oak tree removal In Review
25061 2/18/2025 1. Tree Evaluation 2nd Ave 1 NW Santa Fe (in public right of way to the East)
Quantity: 1, size: est 50’+, species: (guessing) Monterey Pine (Pinus Radiata) Approved 2/25/2025
25062 2/18/2025 2. Tree
Removal/Pruning
Camino Real 3 SW of 11th EVALUATION: One (1) Coast Live Oak, 24"-30" diameter, signs of bacteria & stress fracture PRUNING: Same tree as above, one (1) Coast Live Oak, 24"-30" diameter REMOVAL: One (1) Coast Live Oak, 12"-15" diameter (resting on garage) Approved 2/20/2025
25063 2/18/2025 2. Tree
Removal/Pruning
Casanova 2 SE of 10th REMOVAL: Oak tree 1-30 in branches and root
In Review
Page: 2 of 3
25064 2/18/2025 2. Tree
Removal/Pruning
Monte Verde 4 SE of 12th REMOVAL: Large pine tree behind the house
In Review
25065 2/20/2025 2. Tree
Removal/Pruning
Camino Real 9 NE of 4th 3 mature oak trees - One is hitting the house and I'm concerned with the public safety and property damage potential.

Approved 2/24/2025
25066 2/20/2025 1. Tree Evaluation 3 Trail View (SE of Flanders Way)
EVALUATION: 2 Large Oaks, 2 Medium to Small Oaks (1 wind damaged, 3 close to house wildfire risk) REMOVAL: 1 Large Oak (through deck) In Review
25067 2/21/2025 2. Tree
Removal/Pruning
25988 Ridgewood Rd, Carmel Removal of one tree limb on property. Denied 25068 2/24/2025 2. Tree
Removal/Pruning
Sterling Way 2 NE of Perry Newberry
PRUNING: 3 Oak trees- branches as necessary- see attached photos *trimming to be done to remove overhang per attached drone photos Approved 2/24/2025
25069 2/24/2025 1. Tree Evaluation Monte Verde 3 NW of Ocean EVALUATION FOR PRUNING: 1 pine, 4 oak
In Review
25070 2/25/2025 2. Tree
Removal/Pruning
5100 Monterey St. - SW Corner of 3rd and Monterey St.
3 Monterey pines as noted on attached plat map of property, size indicated on map Approved 2/25/2025
25071 2/25/2025 2. Tree
Removal/Pruning
SE Corner of 2nd and Casanova ("Retreat" Sign in Front Porch area) One Oak tree (14" trunk width), with rotted base and branches In Review
25072 2/28/2025 1. Tree Evaluation Santa Rita 4 SE of 4th 1 Oak Tree 9" at BH In Review Total Records: 29 3/3/2025
Page: 3 of 3
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
February 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance February Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of February 2025, the ambulance was unable to meet the performance measure. The response time was 92% with (3) code-3 call over 5 minutes.
49 Calls for service in CBTS Average response time: 3:50 min. 37 Code 3 calls for service –Three calls over 5:00 min. 2/15/25; Camino Real & 13th; ( 5:17 min) – Distance to Call. 2/16/25; Camino Real & 9th; (5:49 min) – Time of Day.
2/27/25; Dolores Ave; (5:13 min) – Time of Day.

MONTEREY FIRE REPORT
Summary of Monterey Fire February Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of February 2025 the fire department was unable to meet the performance measure. The response time was 93% with (4) code-3 calls over 5 minutes.
79 total calls for service in CBTS Average response time: 4:01 min. 56 total Code-3 calls
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
2/07/25; Camino Real & 10th; (5:22 min) – Time of Day.
2/11/25; Carmel Way & 2nd; (5:43 min)- Distance to Call. 2/27/25; Dolores Street; (5:22 min)- Distance to Call.
2/13/25; Casanova & 11th (6:25 min)- Distance to Call.

BEACH FIRES
There were 0 illegal beach fire recorded during the month of February and no propane fires.

Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Building fire 2/14/2025 1:53 PM 250214-MNT01258 0:04:28 TORRES ST 10TH AVE 3 1 0:04:28
Medical assist, assist EMS crew 2/3/2025 9:43 AM 250203-MNT00915 0:04:58 CARMELO ST 9TH AVE 2 Medical assist, assist EMS crew 2/4/2025 7:26 PM 250204-MNT00954 0:03:31 4TH AVE MONTE VERDE ST 3 Medical assist, assist EMS crew 2/5/2025 10:09 AM 250205-MNT00970 0:02:39 3RD AVE CARPENTER ST 3 Medical assist, assist EMS crew 2/5/2025 3:57 PM 250205-MNT00983 0:04:52 SCENIC RD 12TH AVE 3 Medical assist, assist EMS crew 2/11/2025 6:52 PM 250211-MNT01166 0:02:48 SAN CARLOS ST 4TH AVE 3 Medical assist, assist EMS crew 2/15/2025 9:55 PM 250215-MNT01306 0:04:22 CAMINO REAL ST 13TH AVE 3 Medical assist, assist EMS crew 2/16/2025 4:58 PM 250216-MNT01326 0:03:17 9TH AVE CAMINO REAL ST 3 Medical assist, assist EMS crew 2/16/2025 7:15 PM 250216-MNT01332 0:03:56 CARMELO ST 10TH AVE 3 Medical assist, assist EMS crew 2/17/2025 8:14 AM 250217-MNT01345 0:03:21 OCEAN AVE FOREST RD 3 Medical assist, assist EMS crew 2/23/2025 11:15 AM 250223-MNT01511 0:02:09 MISSION ST 5TH AVE 3 Medical assist, assist EMS crew 2/23/2025 12:56 PM 250223-MNT01515 0:01:49 JUNIPERO AVE 4TH AVE 3 Medical assist, assist EMS crew 2/23/2025 9:20 PM 250223-MNT01526 0:04:05 11TH AVE TORRES ST 3 Medical assist, assist EMS crew 2/24/2025 12:58 PM 250224-MNT01549 0:04:46 RIO RD LADERA DR 3 EMS call, excluding vehicle accident with injury 2/1/2025 12:14 PM 250201-MNT00860 0:03:35 DOLORES ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 2/2/2025 5:40 PM 250202-MNT00895 0:04:20 24739 DOLORES ST 3 EMS call, excluding vehicle accident with injury 2/7/2025 10:25 AM 250207-MNT01039 0:05:22 CAMINO REAL ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 2/7/2025 8:52 PM 250207-MNT01055 0:02:18 OCEAN AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 2/11/2025 6:25 AM 250211-MNT01144 0:04:10 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 2/13/2025 5:52 PM 250213-MNT01231 0:02:53 MISSION ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 2/15/2025 7:11 PM 250215-MNT01305 0:02:16 LINCOLN ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/16/2025 4:01 PM 250216-MNT01324 0:01:54 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 2/20/2025 2:46 PM 250220-MNT01433 0:00:00 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 2/20/2025 5:54 PM 250220-MNT01437 0:03:30 OCEAN AVE CASANOVA ST 3 EMS call, excluding vehicle accident with injury 2/22/2025 1:14 PM 250222-MNT01478 0:02:21 SANTA FE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 2/22/2025 4:58 PM 250222-MNT01488 0:03:59 8TH AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 2/22/2025 7:08 PM 250222-MNT01490 0:01:51 5TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 2/22/2025 7:32 PM 250222-MNT01491 0:03:05 SAN CARLOS ST ALTA AVE 3 EMS call, excluding vehicle accident with injury 2/23/2025 6:42 AM 250223-MNT01505 0:04:39 SAN ANTONIO AVE 10TH AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 02/01/2025 To: 02/28/2025
100 Series (Fires)
300-321 Series (EMS)
25 02 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
EMS call, excluding vehicle accident with injury 2/24/2025 11:38 AM 250224-MNT01547 0:00:03 SCENIC RD 11TH AVE 3 EMS call, excluding vehicle accident with injury 2/28/2025 1:22 PM 250228-MNT01652 0:02:21 2946 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 2/28/2025 11:07 PM 250228-MNT01667 0:04:20 SAN CARLOS ST 12TH AVE 3 31 0:03:13
Motor vehicle accident with injuries 2/11/2025 3:31 PM 250211-MNT01162 0:05:43 CARMEL WAY 2ND AVE 3 Removal of victim(s) from stalled elevator 2/14/2025 10:31 AM 250214-MNT01254 0:00:06 6TH AVE SAN CARLOS ST 3 Surf rescue 2/17/2025 4:38 PM 250217-MNT01356 0:01:23 SCENIC RD 8TH AVE 3 3 0:02:24
Gas leak (natural gas or LPG) 2/18/2025 10:05 PM 250218-MNT01399 0:03:23 PINE RIDGE RD FOREST RD 3 Electrical wiring/equipment problem, other 2/13/2025 6:08 AM 250213-MNT01204 0:00:03 13TH AVE SAN ANTONIO AVE 2 Electrical wiring/equipment problem, other 2/14/2025 9:36 AM 250214-MNT01252 0:04:11 12TH AVE LINCOLN ST 3 Power line down 2/4/2025 4:20 PM 250204-MNT00945 0:04:29 MONTE VERDE ST 3RD AVE 3 Power line down 2/5/2025 3:13 PM 250205-MNT00982 0:02:57 SANTA RITA ST 3RD AVE 3 Power line down 2/13/2025 11:07 AM 250213-MNT01217 0:02:51 SANTA RITA ST 2ND AVE 3 Arcing, shorted electrical equipment 2/13/2025 11:05 AM 250213-MNT01216 0:04:51 3RD AVE CARPENTER ST 3 Biological hazard, confirmed or suspected 2/2/2025 10:11 AM 250202-MNT00883 0:03:50 MISSION ST 4TH AVE 2 Biological hazard, confirmed or suspected 2/15/2025 9:33 AM 250215-MNT01289 0:00:09 6TH AVE MISSION ST 3 Biological hazard, confirmed or suspected 2/15/2025 10:07 PM 250215-MNT01307 0:12:52 RIO RD SANTA LUCIA AVE 2 Biological hazard, confirmed or suspected 2/17/2025 5:34 PM 250217-MNT01359 0:04:24 12TH AVE MONTE VERDE ST 3 11 0:04:00
Person in distress, other 2/28/2025 2:09 PM 250228-MNT01654 0:03:59 SAN CARLOS ST 12TH AVE 2 Lock-out 2/5/2025 2:56 PM 250205-MNT00981 0:00:00 OCEAN AVE DEL MAR AVE 2 Lock-out 2/14/2025 10:59 PM 250214-MNT01278 0:05:01 CASANOVA ST 7TH AVE 2 Water problem, other 2/3/2025 11:07 AM 250203-MNT00917 0:03:28 DOLORES ST 6TH AVE 3 Water or steam leak 2/2/2025 12:37 PM 250202-MNT00890 0:03:38 LINCOLN ST 5TH AVE 2 Water or steam leak 2/14/2025 8:35 AM 250214-MNT01249 0:03:35 MONTE VERDE ST 3RD AVE 2 Water or steam leak 2/26/2025 8:55 PM 250226-MNT01611 0:03:18 TORRES ST 6TH AVE 3 Public service 2/5/2025 12:39 AM 250205-MNT00959 0:06:22 26010 RIDGEWOOD RD 2 Assist invalid 2/1/2025 8:28 AM 250201-MNT00854 0:05:43 26010 RIDGEWOOD RD 2 Assist invalid 2/2/2025 4:36 AM 250202-MNT00879 0:06:57 26010 RIDGEWOOD RD 2 Assist invalid 2/2/2025 8:07 AM 250202-MNT00881 0:04:57 26010 RIDGEWOOD RD 2 Assist invalid 2/12/2025 3:41 PM 250212-MNT01189 0:03:12 MONTE VERDE ST 12TH AVE 3 Assist invalid 2/27/2025 3:34 PM 250227-MNT01629 0:02:30 GUADALUPE ST OCEAN AVE 2 300-321 Series (EMS) cont.
322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
25 02 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Assist invalid 2/27/2025 6:14 PM 250227-MNT01633 0:04:33 26010 RIDGEWOOD RD 2 Assist invalid 2/28/2025 3:25 PM 250228-MNT01657 0:05:22 SAN CARLOS ST 12TH AVE 2 No incident found on arrival at dispatch address 2/8/2025 4:19 PM 250208-MNT01074 0:04:24 2ND AVE CARPENTER ST 2 No incident found on arrival at dispatch address 2/11/2025 10:08 AM 250211-MNT01153 0:04:49 8TH AVE LINCOLN ST 3 No incident found on arrival at dispatch address 2/14/2025 4:04 PM 250214-MNT01265 0:06:18 SANTA RITA ST S MOUNTAIN VIEW AVE 2 No incident found on arrival at dispatch address 2/15/2025 4:34 PM 250215-MNT01302 0:04:24 8TH AVE S MOUNTAIN VIEW AVE 2 No incident found on arrival at dispatch address 2/27/2025 3:12 AM 250227-MNT01616 0:05:22 25144 DOLORES ST 3 20 0:04:24
System malfunction, other 2/24/2025 11:11 AM 250224-MNT01543 0:04:17 GUADALUPE ST 5TH AVE 2 Smoke detector activation due to malfunction 2/4/2025 1:31 PM 250204-MNT00942 0:03:17 OCEAN AVE MONTE VERDE ST 3 Smoke detector activation due to malfunction 2/6/2025 8:41 AM 250206-MNT01001 0:03:49 CAMINO REAL ST OCEAN AVE 3 Smoke detector activation due to malfunction 2/28/2025 12:55 PM 250228-MNT01651 0:06:17 SAN CARLOS ST 13TH AVE 2 Alarm system sounded due to malfunction 2/13/2025 6:07 AM 250213-MNT01205 0:06:25 11TH AVE CASANOVA ST 3 Alarm system sounded due to malfunction 2/17/2025 6:19 PM 250217-MNT01361 0:02:31 CARPENTER ST OCEAN AVE 3 Alarm system sounded due to malfunction 2/24/2025 2:52 PM 250224-MNT01553 0:04:23 CASANOVA ST 10TH AVE 3 Alarm system sounded due to malfunction 2/25/2025 2:31 PM 250225-MNT01578 0:04:45 GUADALUPE ST 5TH AVE 2 CO detector activation due to malfunction 2/3/2025 1:05 PM 250203-MNT00920 0:04:15 8TH AVE S MOUNTAIN VIEW AVE 3 Unintentional transmission of alarm, other 2/24/2025 11:29 AM 250224-MNT01545 0:04:40 SCENIC RD 8TH AVE 3 Smoke detector activation, no fire - unintentional 2/3/2025 11:46 PM 250203-MNT00930 0:04:48 OCEAN AVE MONTE VERDE ST 3 Alarm system activation, no fire - unintentional 2/4/2025 10:15 AM 250204-MNT00938 0:04:17 7TH AVE LINCOLN ST 2 Alarm system activation, no fire - unintentional 2/5/2025 2:37 PM 250205-MNT00979 0:04:17 JUNIPERO AVE 5TH AVE 3 13 0:04:28
Code 2 Calls 23
Code 3 Calls 56
79 93%
250213-MNT01205 Delay due to weather
500 & 600 Series (Service Calls) cont.

Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250207-MNT01039 Delay due to time of day
250211-MNT01162 Delay due to distance
250227-MNT01616 Delay due to distance
700 Series (False Alarms)
25 02 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 1 4:28
EMS 31 3:13
Rescue 3 2:24
Hazardous Condition 11 4:00
Service Calls 20 4:24
Severe Weather 0 0:00
False Call 13 4:28
Total Responses 79 4:01
Total Code 3 Calls: 56
Response Times for Code 3
Calls ≤ 5 minutes: 93%

CARMEL-BY-THE-SEA
FEBRUARY 2025
Response Summary Report by Incident Type
Fire
1% EMS
39%
Rescue
Hazardous Condition 4%
14%
Service Calls
25%
Severe
Weather
0%
False Call
17%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 02 Carmel Fire Response Summary.xlsx 3/5/2025 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Medical assist, assist EMS crew 02/27/2025 06:14 PM 250227-CFA00233 00:03:08 26010 RIDGEWOOD RD 2 EMS call, excluding vehicle accident with injury 02/01/2025 12:15 PM 250201-CFA00118 00:03:50 DOLORES ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 02/02/2025 05:41 PM 250202-CFA00129 00:04:36 24739 DOLORES ST DOLORES ST 3 EMS call, excluding vehicle accident with injury 02/04/2025 07:27 PM 250204-CFA00141 00:03:14 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 02/05/2025 10:10 AM 250205-CFA00145 00:04:15 3RD AVE CARPENTER ST 3 EMS call, excluding vehicle accident with injury 02/07/2025 10:36 AM 250207-CFA00154 00:05:00 CAMINO REAL 10TH AVE 3 EMS call, excluding vehicle accident with injury 02/07/2025 08:52 PM 250207-CFA00156 00:01:46 OCEAN AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 02/11/2025 06:26 AM 250211-CFA00166 00:03:27 CASANOVA ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 02/11/2025 11:56 AM 250211-CFA00168 00:02:45 FOREST RD OCEAN AVE 3 EMS call, excluding vehicle accident with injury 02/11/2025 06:54 PM 250211-CFA00170 00:02:44 SAN CARLOS ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 02/13/2025 05:52 PM 250213-CFA00173 00:02:39 MISSION ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 02/15/2025 07:12 PM 250215-CFA00180 00:02:14 LINCOLN ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 02/15/2025 09:56 PM 250215-CFA00181 00:05:17 CAMINO REAL ST 13TH AVE 3 EMS call, excluding vehicle accident with injury 02/16/2025 04:02 PM 250216-CFA00182 00:02:16 OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 02/16/2025 05:00 PM 250216-CFA00183 00:05:49 9TH AVE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 02/16/2025 07:16 PM 250216-CFA00184 00:04:03 CARMELO ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 02/17/2025 08:15 AM 250217-CFA00185 00:03:01 OCEAN AVE FOREST RD 3 EMS call, excluding vehicle accident with injury 02/18/2025 12:45 AM 250218-CFA00190 00:03:32 7TH AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 02/20/2025 02:46 PM 250220-CFA00198 00:01:00 6TH AVE SAN CARLOS 3 EMS call, excluding vehicle accident with injury 02/22/2025 01:15 PM 250222-CFA00206 00:02:03 SANTA FE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 02/22/2025 07:09 PM 250222-CFA00208 00:01:25 5TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 02/23/2025 12:33 AM 250223-CFA00210 00:03:30 375 RIO ROAD 3 EMS call, excluding vehicle accident with injury 02/23/2025 06:45 AM 250223-CFA00211 00:04:00 SAN ANTONIO AVE 3 SW OF 10TH AVE 3 EMS call, excluding vehicle accident with injury 02/23/2025 12:57 PM 250223-CFA00213 00:02:36 JUNIPERO AVE 4TH AVE 3 EMS call, excluding vehicle accident with injury 02/24/2025 11:55 AM 250224-CFA00219 00:02:55 SCENIC RD 11TH AVE 3 EMS call, excluding vehicle accident with injury 02/24/2025 12:58 PM 250224-CFA00220 00:04:59 RIO RD LADERA DR 3 EMS call, excluding vehicle accident with injury 02/26/2025 05:48 PM 250226-CFA00227 00:04:40 26101 CAMINO REAL 3 EMS call, excluding vehicle accident with injury 02/28/2025 11:08 PM 250228-CFA00238 00:03:53 SAN CARLOS ST 12TH AVE 2 28 0:03:23
322-399 Series (Rescues)
Swimming/recreational water areas rescue 02/17/2025 04:40 PM 250217-CFA00186 00:03:46 SCENIC RD 8TH AVE 3 1 0:03:46

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 02/01/2025 To: 02/28/2025
25 02 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material)
Hazardous condition, other 02/13/2025 11:06 AM 250213-CFA00172 00:04:16 3RD AVE CARPENTER ST 2 Hazardous condition, other 02/17/2025 05:36 PM 250217-CFA00188 00:02:59 12TH AVE MONTE VERDE ST 3 Hazardous condition, other 02/18/2025 10:14 PM 250218-CFA00192 00:04:23 PINE RIDGE RD FOREST RD 3 Hazardous condition, other 02/26/2025 08:56 PM 250226-CFA00228 00:03:22 TORRES ST 6TH AVE 3 Electrical wiring/equipment problem, other 02/04/2025 04:21 PM 250204-CFA00140 00:04:46 MONTE VERDE ST 3RD AVE 3 5 0:03:57
500 & 600 Series (Service Calls)
Public service assistance, other 02/02/2025 08:08 AM 250202-CFA00125 00:04:10 26010 RIDGEWOOD RD 3 Assist invalid 02/01/2025 08:28 AM 250201-CFA00116 00:04:48 26010 RIDGEWOOD RD 2 Assist invalid 02/02/2025 04:37 AM 250202-CFA00123 00:04:39 26010 RIDGEWOOD RD 2 Assist invalid 02/05/2025 12:40 AM 250205-CFA00142 00:05:44 26010 RIDGEWOOD RD 2 Assist invalid 02/28/2025 02:10 PM 250228-CFA00235 00:02:14 SAN CARLOS ST 12TH AVE 2 5 0:04:19
700 Series (False Alarms)
False alarm or false call, other 02/17/2025 05:25 PM 250217-CFA00187 00:02:44 S MOUNTAIN VIEW AVE VIZCAINO WAY 3 False alarm or false call, other 02/24/2025 02:53 PM 250224-CFA00221 00:04:01 CASANOVA ST 10TH AVE 3 False alarm or false call, other 02/25/2025 02:32 PM 250225-CFA00224 00:02:23 GUADALUPE ST 5TH AVE 3 False alarm or false call, other 02/27/2025 03:13 AM 250227-CFA00229 00:05:14 25144-25223 DOLORES ST 3 Alarm system sounded due to malfunction 02/15/2025 04:35 PM 250215-CFA00179 00:04:19 8TH AVE S MOUNTAIN VIEW AVE 3 5 0:03:44
Code 2 Calls 7
Code 3 Calls 37
44 92%
0:03:50
250227-CFA00229 Delay due to time of day
Total Average Response Time
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250215-CFA00181 Delay due to distance
250216-CFA00183 Delay due to time of day
25 02 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 2/7/2025 250207-CFA00153 00:09:32 120 HIGHLAND DR 3 EMS call, excluding vehicle accident with injury 2/7/2025 250207-CFA00157 00:11:23 104 YANKEE POINT DR 3 EMS call, excluding vehicle accident with injury 2/13/2025 250213-CFA00171 00:17:00 140 CARMEL RIVIERA DR 2 3 0:12:38

CYPRESS
EMS call, excluding vehicle accident with injury 2/1/2025 250201-CFA00121 00:04:30 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 2/2/2025 250202-CFA00127 00:05:43 26274 INSPIRATION AVE 3 EMS call, excluding vehicle accident with injury 2/2/2025 250202-CFA00128 00:03:47 26052 HWY 1 3 EMS call, excluding vehicle accident with injury 2/5/2025 250205-CFA00144 00:08:24 25527 FLANDERS DR 3 EMS call, excluding vehicle accident with injury 2/7/2025 250207-CFA00155 00:03:57 26344 CARMEL RANCHO LN 3 EMS call, excluding vehicle accident with injury 2/9/2025 250209-CFA00160 00:07:22 65 HACIENDA CARMEL 3 EMS call, excluding vehicle accident with injury 2/9/2025 250209-CFA00161 00:07:01 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 2/8/2025 250208-CFA00159 00:05:46 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 2/13/2025 250213-CFA00175 00:05:47 2678 WALKER AVE 3 EMS call, excluding vehicle accident with injury 2/15/2025 250215-CFA00177 00:07:21 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 2/24/2025 250224-CFA00216 00:06:44 25849 HATTON RD 3 EMS call, excluding vehicle accident with injury 2/19/2025 250219-CFA00195 00:09:54 1217 BRISTOL LN 3 EMS call, excluding vehicle accident with injury 2/19/2025 250219-CFA00197 00:06:31 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 2/19/2025 250219-CFA00193 00:08:54 275 CROSSROADS BLVD 2 EMS call, excluding vehicle accident with injury 2/21/2025 250221-CFA00200 00:06:28 3771 RIO RD 3 EMS call, excluding vehicle accident with injury 2/22/2025 250222-CFA00205 00:05:00 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 2/24/2025 250224-CFA00223 00:07:17 4000 RIO RD 3 EMS call, excluding vehicle accident with injury 2/26/2025 250226-CFA00226 00:07:07 HWY 1 RIO RD 3 EMS call, excluding vehicle accident with injury 2/25/2025 250225-CFA00225 00:07:19 3775 RIO RD 3 EMS call, excluding vehicle accident with injury 2/27/2025 250227-CFA00231 00:05:01 3243 CAMINO DEL MONTE 3 EMS call, excluding vehicle accident with injury 2/28/2025 250228-CFA00236 00:07:54 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 2/28/2025 250228-CFA00237 00:05:36 26346 RIVER PARK PL 3 Motor vehicle accident with no injuries. 2/27/2025 250227-CFA00234 00:04:51 HWY 1 CARPENTER ST 3 Assist invalid 2/27/2025 250227-CFA00230 00:07:07 26245 CARMEL RANCHO BLVD 2 24 0:06:28

MID COAST
EMS call, excluding vehicle accident with injury 2/21/2025 250221-CFA00203 00:44:57 35550 HWY 1 3 EMS call, excluding vehicle accident with injury 2/22/2025 250222-CFA00207 00:20:16 35963 HWY 1 3 2 0:32:36

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 02/01/2025 To: 02/28/2025
25 02 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

MONTEREY
EMS call, excluding vehicle accident with injury 2/2/2025 250202-CFA00124 00:13:00 399 HAWTHORNE 3 EMS call, excluding vehicle accident with injury 2/2/2025 250202-CFA00126 00:08:16 200 IRIS CANYON RD 3 EMS call, excluding vehicle accident with injury 2/5/2025 250205-CFA00149 00:09:28 150 MAR VISTA DR 2 EMS call, excluding vehicle accident with injury 2/6/2025 250206-CFA00152 00:09:42 100 BARNET SEGAL LN 3 EMS call, excluding vehicle accident with injury 2/15/2025 250215-CFA00178 00:13:33 57 LOS ENCINOS DR 3 EMS call, excluding vehicle accident with injury 2/18/2025 250218-CFA00191 00:10:11 200 GLENWOOD CIR 3 EMS call, excluding vehicle accident with injury 2/19/2025 250219-CFA00194 00:05:05 20 DEL MONTE AVE 3 EMS call, excluding vehicle accident with injury 2/21/2025 250221-CFA00202 00:12:58 2 UPPER RAGSDALE DR 3 EMS call, excluding vehicle accident with injury 2/22/2025 250222-CFA00209 00:08:10 1110 CASS ST 3 9 0:10:03

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 2/19/2025 250219-CFA00196 00:15:48 225 CENTRAL AVE 3 EMS call, excluding vehicle accident with injury 2/24/2025 250224-CFA00218 00:13:41 650 JEWELL AVE 3 2 0:14:44

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 2/1/2025 250201-CFA00117 00:09:21 3210 MACOMBER DR 3 EMS call, excluding vehicle accident with injury 2/1/2025 250201-CFA00119 00:09:32 1700 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 2/1/2025 250201-CFA00120 00:07:15 PALMERO WAY WHITMAN LN 3 EMS call, excluding vehicle accident with injury 2/11/2025 250211-CFA00167 00:11:06 3297 SEVENTEEN MILE DR 3 Motor vehicle accident with injuries 2/11/2025 250211-CFA00169 00:04:37 CARMEL WAY 2ND AVE 3 5 0:08:22

SEASIDE
EMS call, excluding vehicle accident with injury 2/6/2025 250206-CFA00150 00:10:36 1720 YOSEMITE ST 3 EMS call, excluding vehicle accident with injury 2/20/2025 250220-CFA00199 00:15:41 1103 CLEMENTINA AVE 3 EMS call, excluding vehicle accident with injury 2/24/2025 250224-CFA00222 00:13:51 1225 HARCOURT AVE 3 EMS call, excluding vehicle accident with injury 2/27/2025 250227-CFA00232 00:11:51 1212 FREMONT BLVD 3 4 0:13:00
Code 2 Calls 4
Code 3 Calls 45
49 Total Average Response Time 0:13:59
Total # of Incidents
25 02 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 44 3:50
Carmel Highlands 3 12:38
Carmel Valley 0 0:00
Cypress 24 6:28
Mid Coast 2 32:36
Monterey 9 10:03
Pacific Grove 2 14:44
Pebble Beach 5 8:22
Seaside 4 13:00
Total Responses 93 12:42
Total Code 3 Calls: 37
CFA Response Times for Code 3
Calls ≤ 5 minutes: 92%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
FEBRUARY 2025
Response Summary Report by District Type
Carmel-By-The-Sea
47%
Carmel Highlands
3%
Carmel Valley
0%
Cypress
26%
Mid Coast
2%
Monterey
10%
Pacific Grove
2%
Pebble Beach
6%
Seaside
4% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 02 CFA Response Summary.xlsx 3/5/2025 City Clerk PRA Log
February 2025
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-8 2/3/2025 2/13/2025
This request refers to the Ulrika development at Dolores and Fifth (DR 20-360/UP-158 and any prior land use application by Esperanza for developing that property) and the Permit Streamlining Act or any other code or ordinance that
governs these issues. Please provide all records relative to (1) the determination that an application is complete or incomplete and (2) any application and agreement to
extend the time limits for making these determinations.

Steve Hillyard 2/25/2025 records sent
25-9 2/9/2025 2/19/2025
Department: Fire
Request: All associated property addresses of incident
records related to issues involving a fire occurring within the last 12 months. Include associated date of incident.

Preferred delivery in excel, csv or similar format.

Nate Jackson,
24hrhomebuyers.com
2/10/2025
no records. Told requester
to contact the Monterey Fire
Dept.
25-10 2/9/2025 2/19/2025
Department: Code Violations Or Code Enforcement,
City/Neighborhood Services or Planning
Request: All open and closed code violation incidents
occurring within the last 12 months, including associated violation type, property address and date of incident.

Preferred delivery in excel, csv or similar format.

Nate Jackson,
24hrhomebuyers.com
3/12/2025 records sent.
25-11 2/9/2025 2/19/2025
Department: Utilities Or Water and Sewer
Request: All property addresses of records including recent and previous utility/water-shut off occurring starting from January 1 2024. Include date of utility/water shut-off.

Preferred delivery in excel, csv or similar format.

Nate Jackson,
24hrhomebuyers.com
2/10/2025
No records exist. Told
requester to contact the
utility companies.
25-12 2/9/2025 2/19/2025
Department: Tax Assessors
Request: All real property with past due taxes. Data to include real property address and amount of delinquent
taxes. Preferred delivery in csv, excel or similar format.

Nate Jackson,
24hrhomebuyers.com
2/10/2025
No records exist. Told
requester to contact
Monterey County Tax
Assessor.
25-13 2/9/2025 2/19/2025
Department: Civil Courts or Legal
Request: All real property involved in active pre-foreclosure and foreclosure proceedings (notice of lis pendens, notice of default, notice of foreclosure, etc). Data to include real property addresses. Preferred delivery in csv, excel or similar format.

Nate Jackson,
24hrhomebuyers.com
2/10/2025
No records exist. Told
requeser to contact the
Monterey County Courts.
25-14 2/13/2025 2/24/2025
records containing the names of the members of the
Design Review Board, between 1980-1995, as well as any
Design Review Bylaws, or Ordinances that created the
board.

Mike Brown 2/25/2025 records given to requester
25-15 2/18/2025 2/28/2025
I am submitting a public records request for expenditure data related to legal services paid for Fiscal Years 2022-2023 and 2023-2024. Please provide a breakdown of expenditures made for Fiscal Years 2022-2023 and 2023-2024 made
payable to the Law Firm Burke Williams & Sorensen. To be clear, I am not asking for the legal services invoices or billing statements but only the amounts paid to the Law Firm Burke Williams & Sorensen for Fiscal Years 2022-2023 and 2023-2024.

Robert Schultz 3/12/2025 records sent
Attachment 3
February PRA Log (Continued)
request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-16 2/19/2025 3/3/2025
I'm an investigative journalist doing a report on the
municipal code of Carmel that bans wearing shoes having heels more than 2 inches in height. Have the police ever cited anyone in violation of this ordinance in it's history since it was authored by the city attorney in 1963?
Meaghan Tiernan 3/3/2025 no responsive records.
25-17 2/21/2025 3/3/2025
We are requesting access to records for any code
enforcement cases in the City of Carmel from January 01, 2021 through February 4, 2025 related to noise, traffic, parking, waste disposal, signage, or any other nuisance or community impact complaints.

These cases should be limited to the following addresses:
25830 S Carmel Hills Dr, Carmel 93923
Additionally, we request any records of code enforcement complaints related to food sales from a residence during the same timeframe.

Will Von Geldern 2/25/2025 no responsive records.

Location is in the County.
25-18 2/21/2025 3/3/2025 Any records related to Code Enforcement Case No. 25-025, including copies of any complaints Dan Troyan 2/25/2025 records sent with
redactions
25-19 2/22/2025 3/4/202
List of properties with code violations issued by the city code enforcement department that have been on the list
for the past 6 months consecutively. List of any properties that have been on the water shut off list in the past 6 months. I would also like a list of any properties that have been reported with fire damage by the fire department.

Lastly, any properties that have been involved in any
eviction proceedings.

Andres Archila 2/25/2025 records sent.
25-20 2/24/2025 3/6/2025 3/14/2025
all communications and documents (contracts) between
the city of Carmel and Indigo Architects and Four Leaf
Consultant Fred Meurer involving the relationship with
local architect Maryann Schicketanz regarding the police station project dating back to 2023.

Alissandra Dramov 3/12/2025 records sent.
25-21 2/24/2025 3/6/2025 Requesting copies for all building/planning/permit records for APN# 009-161-008-000 Melissa Radowicz 3/12/2025 link to online property records sent. 25-22 2/25/2025 3/7/2025
Any city record that shows how the code compliance
complaint for case # 25-025 (Location: Manzoni Cellars, SWC of San Carlos and 7th) came to the City. If it was by email or an online form, a copy of the email of form.

Dan Troyan 3/3/2025
records sent with
redactions
Attachment 3
Police Records Request Log
February 2025
Request
No.

Request Date &
Received By
10-Day Due
Date Info Requested Requestor Date Completed
by PSO Status
2025-001 2/3/2025 ALI 02/13/25 CA2500050
Farmer's Insurance,
Eddie Cox 02/03/2025 mw
uploaded to farmer's
portal
2025-002 02/11/2025 MW 02/21/25
email request Kim
Thomas
PRA Request -Body
cam - RIPA 02/25/25 mw
email denial ltr /city
attorney
2025-003 2/12/25 DA 02/21/25 CA2500050 Lexis Nexis 2/12/2025 DA mailed by DA 2025-004 2/16/2025 DA 02/26/25 Accident 02/16/25 Lexis Nexis 3/10/2025 mw mailed no record 2025-005 02/19/2025 ALI 02/29/2025 CA2500078 LexisNexis 02/19/2025 AI mailed by ALI 2025-006 02/19/2025 ALI 02/29/2025 CG2300178 LexisNexis 03/10/2025 mw Mailed denial 2025-007 02/19/2025 ALI 02/29/2025 CA2500050 LexisNexis 02/19/2025 AI mailed by ALI 2025-008 02/19/2025 ALI 02/29/2025 CG1000518 Hanna, Amir 03/10/2025 mw picked up at counter 2025-009 2/21/2025 03/02/25 CA2500048 Lexis Nexis 2/22/2025 mailed by DA 2025-010 2/21/2025 03/02/25 CA2500029 Lexis Nexis 2/22/2025 mailed by DA 2025-011 2/21/2025 03/02/25 CG2500054 Lexis Nexis 2/22/2025 mailed by DA 2025-012 2/21/2025 03/02/25 CC2400462 Matt Collins 2/22/2025 awaiting release at
front counter
2025-013 2/21/2025 03/02/25 CA2400570
Metropolitan
Reporting Bureau 2/22/2025 mailed by DA
2025-014 2/20/2025 03/02/25 CA2400370 Eduardo Matra 2/26/2025 awaiting release at
front counter
Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
February 2025 Report
City Council Meeting of February 3, 4, 10, and 27, 2025 • Police Chief, Fire Chief, Public Works Director, City Forester, Building Official and Assistant City Administrator made a presentation on the City’s Wildfire Preparedness in the Village. • Council received the Annual Comprehensive Financial Report for fiscal year ending June 30, 2024.
• Council established a Financial Stewardship Workgroup and an Emergency Prepared ness Workgroup.
• Council adopted a Resolution to Amend the Professional Services Agreement with Ausonio, Inc., for Project Management Services for a fee increase of $30,000 and a not-to-exceed fee of $155,000 for Fiscal Year 2024/25.
• Council received a status report on the Carmel Police Department Project. Council directed staff to schedule a community meeting to discuss the Police Department Building Project. • Council held the Strategic Priorities Workshop at Sunset Center on February 27th from 10 – 3:00pm to review and evaluate prioritization of strategic projects.

Forest and Beach Commission Meeting in February 2025 Cancelled - Storm Volunteer Groups
• Volunteers from Carmel Cares set a new record with 13 volunteers for the Downtown Detail. • The Garden Club is working to maintain and beautify the North Dunes and the City Hall gardens.
• Friends of Mission Trail Nature Preserve will present their Work Effort Overview to the Forest & Beach Commission in March 2025.

Environmental Programs
• Met with Joey Canepa and Denise Duffy & Associates at North Dunes Habitat Restoration Area to plan for Town & Country’s removal of ice plant. • Worked with Integral and EMC Planning on the Coastal Engineering Study Adaptation Strategies to present in the March Forest & Beach and Planning Commission meetings. • Distributed the Community Survey on Sea Level Rise on February 14, 2025, and conducted public outreach at the Thursday Farmers Market and Carmel Beach at Del Mar Parking Lot. • Coordinated a meeting on Environmental Purchasing with staff from various City departments. • Participated in training for the CalRecycle software, Recyclist. • Reviewed and conducted final stormwater plan checks for private construction sites. • Researched grant opportunities for electric vehicle chargers for Vista Lobos and Sunset Center parking lot.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Acting Public Works Director
SUBMITTED ON: March 13, 2025
APPROVED BY: Chip Rerig, City Administrator
Attachment 4
• Coordinated with Carmel Cares regarding the Carmel Beach Cleanup presentation to the Forest & Beach Commission.
• Attended regional agency meetings (Monterey Regional Stormwater Management Program and ReGen Monterey).
• Issued new waivers in accordance with SB 1383 for recycling/organics program’s collection services.
• Continued to coordinate with vendors for the Earth/Arbor Day on April 26, 2025.

Facility Maintenance
• Upgraded the heating, sump system, and coordinated with the roof repairs at City Hall. • Successfully resolved a plumbing issue at the Vista Lobos facility • Meetings to review the Sunset Center elevator repairs. • Discussed Fire Station improvements for the large engine. • Reviewed ADA railing proposal at Devendorf Park.
• Coordination with Vista Lobos office improvements for carpet installation. • Coordinate the Fire Station roll-up door and construction project in garage. • Upgraded the vault epoxy at the Harrison Memorial Library and Children’s Library. • Coordinate the Norton Court roll up door and security system. • Initiated surveys of City Facilities for maintenance review. • Coordinated locking/unlocking pickleball nets at Forest Hill Park.

Project Management for the Capital Improvement Program
4 Leaf Projects:
• For the Police Building Project, Council received a Status Report and reviewed the Conceptual Design. Council directed staff to schedule another community meeting to discuss the Police Department Building project further and receive public input.

Ausonio, Inc. Projects:
• For the City Hall Roof Replacement Project, contract was awarded to California Constructors in the amount of $175,340, which includes a 10% contingency, is complete. Construction is 99% complete and Contractor completed their final punch list items. • The Sunset Center Cottage Window Repairs Project contract in the amount of $161,040, which includes a 10% contingency, to Pro-Ex Construction was awarded at the August City Council Meeting. Construction is 99% complete and Pro-Ex is working through their final punch list items. The Notice of Completion has been filed with the County of Monterey. • For the San Antonio Pathway Repair Project, Second to Fourth Avenues, contract was awarded at the October 2024 City Council meeting to Sharp Engineering and Construction in the amount of $503,470. Construction was completed in February 2025. • For the Sunset Center Retaining Walls Repair Project, ZFA submitted 90% plans and technical specifications. An extra work authorization was issued to ZFA for the repair of two large cracks in another wall in the north parking lot. Additional funding is on hold pending Council direction at upcoming CIP meetings.

Wallace Group Projects:
• For the FY 2023/2024 City-wide Paving Project, bidding is anticipated in spring 2025. • For the Shoreline Infrastructure Repair Project, the Request for Proposal was issued seeking coastal engineering and environmental firms to design and acquire environmental permitting for the repair of two structurally-damaged beach access stairs, reconstruction of the Fourth Avenue seawall/outfall, and to assess, prioritize, and provide cost estimates for all other Attachment 4
shoreline infrastructure identified in the Coastal Engineering Study, Phase 1 Condition Assessment Report. The City selected Moffat & Nichol and will go to Council in March 2025.

Additional Capital Improvement Projects:
• For the four City-wide Drainage Improvement Projects, Coastal Paving & Excavation began construction in February 2025. Construction is anticipated to be completed by the end of March 2025.

Street Maintenance
• Attended Traffic Safety Committee’ February Site Tour and Meeting. • Removed and replaced a 16-foot-long storm drain on Ladera Street and built new bulkheads. • Repaired guard rail on Ocean and San Antonio Avenues. • Repair split rail fence on Fourth Avenue and Casanova Street. • Construct split fence and lay Decomposed Granite in center portion of San Antonio Walkway • Schedule e-waste pick-up.
• Continued maintenance of potholes and sign maintenance. • Replaced mutt mitts and cleaned up trash receptacles. • Respond to February storm requests.
• Picked up massive piles of debris at Mission Trail Nature Preserve. • Painted curbs in Downtown Carmel.
• Continued the sidewalk and gutter survey for tripping hazards in Downtown Carmel.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

Attachment 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Selected consultant (Dudek) to lead the environmental review of our draft update to the Carmel Forest Master Plan. Currently working on their contract.

Contractors:
• West Coast Arborists issued task orders to remove all logs from Rio Park, as well as to clean up Forest Theater. Scope includes removal of several large stumps dead and broken trees, as well as general pruning throughout the property in preparation for the season opening. • Tope Tree Service finishing task order for 40 dead, dying, and poor trees. • Community Tree Service issued task order for 15 dead trees and large stumps previously used as Utility Poles.

City Staff and Crews:
• Forestry Maintenance Worker Rene Aldama attained his Arborist Certification from the International Society of Arboriculture, enhancing the professionalism and expertise of the division. • Welcomed new maintenance worker Miguel Manzano to the City Forestry Crew. Miguel has over 18 years of tree work experience with local company Smith Tree Service. • City Forestry Crew removed 10 dead, dying, or dangerous trees and pruned 22 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Crew responded to multiple storm events removing an additional 3 trees that had failed or were damaged in the storm.
• City Crew removed 3 trees to facilitate a CAWD pipe repair at 2nd Ave and Mission Street.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: February 2025 Forester’s Report
Attachment 4
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 43 26 9 10 18 12 6 7 9 0 2 16
February 29 13 8 15 15 9 6 6 8 0 0 14
March
April
May
June
July
August
September
October
November
December
2024 Totals 72 39 17 25 33 21 12 13 17 0 2 30
. Permit Information
Attachment 4

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 13 17
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 33 21 12 30 13 17 90.91% 72
Attachment 4
Calendar year to date – Includes work performed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. 211
183
0000000000
217
173
0000000000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

COMMUNICATIONS FROM RESIDENTS SUBMITTED

VIA CITY SITE RECEIVED VS RESOLVED
Fresh Desk Tickets Received Freshdesk Tickets Resolved
City Forestry, Parks, and Beach Activities Attachment 4 Differences from numbers presented to council in 2024. Not including ~1000 trees added. *Good and Fair trees either failed or broke in storms, or were part of a utility project. Y-axis represents condition at time of inventory.

Excellent Good Fair Poor Very Poor Dead Totals
PROW 119 4,827 4,886 726 127 186 10,871
Median 17 44 15 2 3 5 86
ORIGINAL LIST PRESENTED TO COUNCIL (2024)
Excellent Good Fair Poor Very Poor Dead Totals
PROW
119 4,827
(+73)
4,886
(+29-9)
717
(-9)
122
(-5)
143
(-43) 10905*
Median
17 182
(+138)
180
(+165-2)
24 (+22-2)
5 (+3-1)
6 (+1) 410*
*not including trees labed as "N/A" condition.

MARCH 2025
February 2025 decline in Health of tree removals
Excellent Good Fair Poor Very Poor Dead
Excellent
Good 3 1
Fair 3 3
Poor 3 1
Very Poor 1 1
Master Plan Inventory Catch up
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: February 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for February 2025.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of February 2025. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for February 2025, totals $2,095,046.98.

PRIOR CITY COUNCIL ACTION:

Council ratified the January 2025 check register at the March 3, 2025 special council meeting.

ATTACHMENTS:

Attachment 1) February 2025 Check Register
February 2025 Check Register
Check No.Vendor/Employee Transaction Description Date Amount Department: 000 ___
55069 County of Monterey-Treasury Division Jan. 2025 citation fund collection 02/07/2025 1,800.00 55092 U.S. Bank PARS Contribution Post-Employment Benefits Trust (1002) 02/07/2025 750,000.00 55165 See Monterey TID remittance Nov Dec 2024 02/21/2025 92,374.42 55170 Visit Carmel CHID remittance Nov-Dec 2024 02/21/2025 238,168.56 20425001 CALPERS Health Premium Statement PERS February Active Premiums 02/07/2025 150,008.57 Total for Department: 000 ___ 1,232,351.55
Department: 110 City Council
55070 Dale Byrne Reimburse for LOCC Academy 1/24/25 02/07/2025 1,408.58 55078 League of California Cities-Monterey Bay Division Membership dues for calendar year 2025 02/07/2025 2,956.00 55146 Hans Buder Expenses LOCC Mayor and Councilman Academy 02/21/2025 1,025.02 55168 US Bank Bruno's Market & Deli: Admin Employee Lunches 02/21/2025 135.88 55205 PadreParents-Sober Grad Descretionary grant Sober Grad 2025 02/28/2025 1,000.00 55217 Mayon Capital, Inc Mail delivery service Mar 2025 (advance to be used for Jun25) 02/28/2025 6,500.00 Total for Department: 110 City Council 13,025.48
Department: 111 City Administration
55062 Amazon Web Services Inc Data and cloud storage fees 02/07/2025 512.50 55063 AT&T Telephone service citywide 02/07/2025 2,495.58 55066 Carmel Pine Cone Legal noticing 02/07/2025 618.75 55068 Comcast Cable service PD 02/07/2025 46.18
55072 Digital Deployment Website support agreement:Maint, training, security and updates 02/07/2025 700.00 55075 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 02/07/2025 2,680.00 55076 Iron Mountain Records storage and management services, less late fee 02/07/2025 320.06 55082 Office Depot, Inc. Office supplies Admin 02/07/2025 365.08 55091 T-Mobile Monthly cell service, usage and purchases 02/07/2025 1,031.88 55093 US Bank Sourdough&Co: JFields Conference 02/07/2025 16.68 55093 US Bank The Meritage Resort: JFields Conference 02/07/2025 575.35 55093 US Bank Brophy's Tavern: BHarary Going Away Party 02/07/2025 164.43 55093 US Bank CHECKR, Inc: HR subscription 02/07/2025 699.14 55093 US Bank Contstant Contact: IT subscription 02/07/2025 88.00 55093 US Bank Freshworks: IT subscription 02/07/2025 232.00 55093 US Bank The Meritage Resort: NRomero Conference 02/07/2025 792.12 55094 Verizon Wireless Cell phone sales and usage 02/07/2025 4,036.88 55114 Nova Romero Reimburse for exp LOCC New Law and Elections Seminar 12/13/24 02/14/2025 420.64 55138 Carmel Pine Cone Legal noticing 02/21/2025 326.25 55142 Comcast Cable service PD 02/21/2025 46.18
55143 Comcast Business NonNGEN internet and recurring charges 02/21/2025 644.40 55147 Hinderliter, De Llamas & Associates Sales Tax & Transaction Tax Contract Services 02/21/2025 600.00 55149 Image Sales Employee ID Badges 02/21/2025 36.00
55155 Office Depot, Inc. Office supplies Admin 02/21/2025 195.07 55160 Pitney Bowes Bank Inc Purchase Power Postage meter refills 02/21/2025 3,247.99 55161 Pitney Bowes Global Fin S Postage meter lease 02/21/2025 836.55 55162 Regional Government Services Payroll services 02/21/2025 9,673.75 55166 Traffic Patterns Recruitment services, NEOGOVE implementation and on-call HR supp 02/21/2025 3,469.69 55168 US Bank City Clerks Association of CA: JMenig workshop 02/21/2025 75.00 55168 US Bank Carmel Belle: Employee apprecaition lunch 02/21/2025 60.22 55168 US Bank Southwest Airlines: Conference Travel, Bswanson 02/21/2025 228.51 55168 US Bank City Clerks Association of CA: JMenig Membership 02/21/2025 250.00 55168 US Bank League of CA Cities: Conference Registration, BSwanson 02/21/2025 775.00 55168 US Bank USPS: postage 02/21/2025 8.98
55168 US Bank AI Slide: Subscription 02/21/2025 10.00
55172 Alhambra Water service-City Hall 02/28/2025 176.86 55174 Aviate Enterprises Inc QUOTE:Enterprise Immune System Software services/Darktrace bundl 02/28/2025 18,592.08 55175 Benefit Coordinators Corporation (BCC) Monthly Cobra 02/28/2025 83.60 55179 Carmel Pine Cone Legal noticing 02/28/2025 180.00 55184 Comcast Cable service PD 02/28/2025 559.83
55185 Copies By-The-Sea Agenda printing services 02/28/2025 441.26 55187 General Code Municipal Code updates:Web, paper and electronic 02/28/2025 830.00 55199 MRC Xerox copier usage citywide 02/28/2025 2,479.08 Attachment 1
55202 Netfile, Inc Subscriptions charges for Agency Services (Ethics Training) 02/28/2025 600.00 55204 Office Depot, Inc. Office supplies Admin 02/28/2025 49.13 55214 US Bank SOLV: Year end tax forms W-2 02/28/2025 115.68 55214 US Bank Zenwork.com: 1099 electronic filing 02/28/2025 182.83 55214 US Bank California Chamber of Commerce: HR advertising job openings 02/28/2025 651.43 55214 US Bank Metrofax: HR subscription 02/28/2025 11.95 55214 US Bank CHECKR, INC: HR subscription advertising job openings 02/28/2025 202.98 55214 US Bank Contstant Contact: IT subscription 02/28/2025 88.00 55214 US Bank Freshworks: IT subscription 02/28/2025 232.00 55214 US Bank Junction Networks: IT Telephone 02/28/2025 382.05 55214 US Bank Microsoft: IT Subscription 02/28/2025 845.84 55214 US Bank Junction Networks: IT Telephone 02/28/2025 875.96 55214 US Bank Bitwarden: IT Subscription 02/28/2025 30.00 55214 US Bank Freshworks: IT subscription 02/28/2025 750.00 55214 US Bank Zoom: IT subscription 02/28/2025 667.84
55214 US Bank Adobe: IT subscription 02/28/2025 875.68
55214 US Bank Junction Networks: IT Telephone 02/28/2025 381.72 55214 US Bank Backblaze: IT subscription 02/28/2025 86.93 55214 US Bank Google: IT subscription 02/28/2025 2.38
55214 US Bank Junction Networks: IT Telephone 02/28/2025 381.64 20425001 CALPERS Health Premium Statement PERS February Admin fees 02/07/2025 469.05 Total for Department: 111 City Administration 67,504.66 Department: 115 Community Planning & Building
55073 Engineered Fire Systems Plan Review - October 2024 02/07/2025 1,000.00 55082 Office Depot, Inc. CP&B Office Supplies 02/07/2025 45.66 55093 US Bank Alvarado Street Brewery: Planning Tech Discussion with Leah 02/07/2025 47.40 55093 US Bank Airtable.com: Software Subscription for Affordable Housing Proj. 02/07/2025 11.86 55093 US Bank Alvarado Street Brewery: Planning Tech Discussion with Leah 02/07/2025 48.00 55095 Veronica Tam and Associates Carmel Sites Strategy 02/07/2025 1,700.00 55106 Engineered Fire Systems Plan Review - January 2025 02/14/2025 945.00 55109 Harris & Associates, Inc Professional Services Nov-Dec 2024 02/14/2025 20,932.50 55113 Minuteman Press 500 Business Cards - Anna Ginette 02/14/2025 194.68 55150 Mad Dogs & Englishmen CP&B Bike Maintenance 02/21/2025 88.24 55168 US Bank Monterey County Recorder: Fish & Wildlife filing (CEQA) 02/21/2025 64.50 55168 US Bank CEQA Course Registration: Leah Young 02/21/2025 13.61 55168 US Bank CEQA Course Registration: Leah Young 02/21/2025 495.00 55168 US Bank CEQA Course Registration: Jake Olander 02/21/2025 13.61 55168 US Bank CEQA Course Registration: Jake Olander 02/21/2025 495.00 55168 US Bank California Preservation: Training 02/21/2025 225.00 55168 US Bank Frontier Airlines: Conference Travel MWaffle 02/21/2025 74.00 55168 US Bank Frontier Airlines: Conference Travel MWaffle 02/21/2025 47.98 55168 US Bank Mad Dogs & Englishmen: bike maintenance 02/21/2025 107.36 55168 US Bank International Code Council: digital codes subscription 02/21/2025 340.00 55168 US Bank Hyatt Regency: Conference Travel DDauphine 02/21/2025 509.58 55169 Veronica Tam and Associates Carmel Sites Strategy 02/21/2025 5,500.00 55198 Minuteman Press Business Cards - 5 names, 500 each 02/28/2025 573.16 Total for Department: 115 Community Planning & Building 33,472.14 Department: 116 Police
55060 Alhambra Water service-Police Dept 02/07/2025 184.94 55077 Jacob Clifford Reimburse SLI Session 3,4 1/15/25 & 2/12/25 02/07/2025 1,525.28 55082 Office Depot, Inc. PD Office supplies 02/07/2025 422.45 55086 Same Day Shred PD-Document shredding services 02/07/2025 60.00 55087 South Bay Regional Public Safety Cancellation fee P Tomasi 02/07/2025 50.00 55088 T2 Systems Canada Inc. Digital Iris Scanner Service 02/07/2025 75.00 55089 T2 Systems, Inc MobilePay subscription monthly fee 02/07/2025 165.52 55093 US Bank Forensics Source: PD Training expense 02/07/2025 302.24 55121 US Bank El Estero Car Wash: car wash 02/14/2025 43.45 55121 US Bank El Estero Car Wash: car wash 02/14/2025 50.45 55121 US Bank By the Bay Mobile detailing: Car wash 02/14/2025 225.00 55121 US Bank Weboost: Cell signal booster 02/14/2025 142.01 55121 US Bank Powerwerx: power supply 02/14/2025 1,120.56 55121 US Bank Amazon: training supplies 02/14/2025 874.68 55121 US Bank Magpul Industries: firearm accessories 02/14/2025 495.17 55121 US Bank Magpul Industries: firearm accessories 02/14/2025 217.71 Attachment 1
55121 US Bank Target: office supplies 02/14/2025 72.49
55121 US Bank California Police Chiefs: Registration 02/14/2025 875.00 55121 US Bank In-N-Out: Conference Travel 02/14/2025 28.12 55121 US Bank First Awakenings: Meeting expense 02/14/2025 50.13 55121 US Bank CALPELRA: Registration 02/14/2025 1,240.00 55121 US Bank El Bistro by the Sea: Meeting expense 02/14/2025 142.75 55121 US Bank Budget Rent-a-car: Conference Travel 02/14/2025 126.36 55121 US Bank Sutter Street Taqueria: Conference Travel 02/14/2025 55.33 55121 US Bank Kingdom Coffee Roasters: Conference Travel 02/14/2025 19.20 55121 US Bank Shell Oil: Fuel 02/14/2025 41.08
55121 US Bank Lake Natoma Inn: Conference Travel 02/14/2025 106.90 55121 US Bank Scotts Seafood Roundhouse: Conference Travel 02/14/2025 117.37 55121 US Bank RG Burgers: Meeting expense 02/14/2025 50.99 55121 US Bank Courtyard by Marriot: Conference Travel 02/14/2025 783.25 55121 US Bank Courtyard by Marriot: Conference Travel 02/14/2025 783.25 55121 US Bank Courtyard by Marriot: Conference Travel 02/14/2025 783.25 55121 US Bank Cato Training: Training expense 02/14/2025 515.00 55139 Carmel Towing & Garage PD Towing expense 02/21/2025 1,866.44 55141 Chaplin and Hill Investigative Investigative services 02/21/2025 618.75 55144 Community Hospital of the Monterey Peninsula PD Testing services 02/21/2025 27.00 55145 FasTrak Toll 02/21/2025 16.00
55153 MOGO Urgent Care-PD PD Substance testing services 02/21/2025 145.00 55154 Monterey County Sheriff-Coroner Criminal Justice Information System fees 02/21/2025 24,004.64 55155 Office Depot, Inc. PD Office supplies 02/21/2025 83.16 55156 On Base Leadership PD Training-March 2025 Timothy Ament 02/21/2025 2,200.00 55163 Salinas Valley Pro Squad PD Uniform and service clothes 02/21/2025 1,176.49 55164 San Diego Police Equiptment Co Inc PD equipment 02/21/2025 408.84 55167 Tricer PD safety equipment 02/21/2025 285.05
55177 California Police Chiefs Association 2024-25 dues T. Trayer 02/28/2025 155.00 55201 Nathan Siebach Basic Dispatch Academy reimbursement-N Siebach 02/28/2025 5,120.64 Total for Department: 116 Police 47,851.94
Department: 117 Fire
55060 Alhambra Water service-Fire Dept 02/07/2025 211.63 55061 Allstar Fire Equipment Inc Safety apparel Fire Dept 02/07/2025 364.14 55067 City Of Monterey FY 24-25 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 02/07/2025 271,133.00 55081 Mission Linen Service Fire Dept laundry service 02/07/2025 256.28 55139 Carmel Towing & Garage Fire Dept. Gas Expense 02/21/2025 672.32 55152 Mission Linen Service Fire Dept laundry service 02/21/2025 128.14 Total for Department: 117 Fire 272,765.51
Department: 118 Ambulance
55065 Bound Tree Medical LLC Medical supplies 02/07/2025 1,342.30 55067 City Of Monterey Ambulance Administration fee 02/07/2025 10,540.24 55084 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 02/07/2025 90.30 55133 American Supply Company Janitorial Supplies-Amb Dept 02/21/2025 449.13 55136 Bound Tree Medical LLC Medical supplies 02/21/2025 948.18 55139 Carmel Towing & Garage Amb Dept. Gas Expense 02/21/2025 449.62 55158 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 02/21/2025 34.81 55171 Wittman Enterprises, LLC Ambulance billing service 02/21/2025 4,231.70 Total for Department: 118 Ambulance 18,086.28
Department: 119 Public Works
55059 Solutions Office Interiors, Inc Office design/furniture for Vista Lobos 75%deposti and 25%when c 02/05/2025 2,872.43 55097 American Lock & Key Locksmith services 02/14/2025 48.94 55098 American Supply Company FM Janitiorial Supplies 02/14/2025 114.89 55099 Ausonio, Inc On Call PM and Construction Services 02/14/2025 2,147.25 55101 California Fire Protection, Inc. Annual fire inspection, extinguishers 02/14/2025 2,511.65 55102 California Premier Restoration Vista Lobos office proposal for new office space 02/14/2025 4,200.00 55103 Carmel Pine Cone Public Noticing 02/14/2025 235.00 55104 Cintas Corporation Uniform Services 02/14/2025 435.67 55107 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 02/14/2025 1,095.60 55110 Legacy Roofing and Waterproofing Inc FM Roof repairs Citywide 02/14/2025 1,350.00 55115 Otis Elevatior Company Maint. service for HML 12/16/24 02/14/2025 966.24 55116 Poe's Plumbing & Backflow FM Plumbing services Citywide 02/14/2025 875.00 55118 Robert Half Temp help in Forestry 02/14/2025 3,098.56 Attachment 1
55119 Scarborough Lumber & Building Public Works Streets supplies 02/14/2025 61.57 55120 Sentry Alarm Systems FM Alarm services 02/14/2025 3,477.54 55121 US Bank Jan de Luz: Embroidery 02/14/2025 32.78
55121 US Bank Dunn Edwards Paint: Airless hose for paint truck 02/14/2025 123.20 55121 US Bank Clean Air: Smog checks for City Fleet 02/14/2025 196.79 55121 US Bank Home Depot: Misc maintenance supplies 02/14/2025 237.94 55121 US Bank Home Depot: Devendorf Park plumbing parts for Men's sink fixture 02/14/2025 233.03 55121 US Bank Home Depot: Special order blinds for Vista Lobos office project 02/14/2025 827.96 55121 US Bank Home Depot: Custom blinds for Vista Lobos office project 02/14/2025 496.09 55123 West Coast Door & Gates Barrier Arm Service Call 1/23/25 #3499 02/14/2025 395.00 55124 Wm Baxter Electric Electrician for City projects 02/14/2025 1,368.79 55176 California Fire Protection, Inc. Quarterly Fire Sprinkler Inspections 2/3 20-16389, 2/3 20-16388, 02/28/2025 375.00 55180 Carmel Towing & Garage Fuel for PW vehicles 02/28/2025 1,706.21 55181 Cintas Corporation Uniform Services 02/28/2025 660.01 55182 City Of Monterey Vehicle repairs 02/28/2025 3,449.13 55186 Forestry Suppliers, Inc F & B Materials and supplies 02/28/2025 183.55 55188 Golden State Portables Portables for City sites 02/28/2025 650.00 55189 Granite Rock Company Supplies for PW Streets 02/28/2025 734.31 55190 Green Rubber Kennedy AG Parts cleaner pump 1/24/25 #S-795438 02/28/2025 469.83 55191 Hana Gardens Del Rey Oaks Supplies for City sites 220000275180 02/28/2025 658.86 55195 Lakeside Nursery Supplies for City sites/ 11/21/24 #220000275524 02/28/2025 206.45 55197 Martins Irrigation Supply, INC. Supplie for 1st Murphy House 1/16/25 #669579 02/28/2025 488.17 55200 Napa Auto Parts Belts for air handers 1/9/25 #105442 02/28/2025 113.40 55203 Nicole Nedeff Consulting Ecologist for the FMP 02/28/2025 5,737.50 55206 Poe's Plumbing & Backflow FM Plumbing services Citywide 02/28/2025 123.66 55207 Pureserve Building Service FM Janitiorial services Citywide 02/28/2025 22,428.86 55208 Quality Print & Copy BC for Justin Ono 1/8/25 #24134 02/28/2025 284.05 55209 R & S Erection of Monterey Bay Inc Replace the commercial rollup door and motor at Norton Court par 02/28/2025 15,000.00 55210 Robert Half Temp help in Forestry 02/28/2025 2,750.32 55211 Scarborough Lumber & Building FM Materials and Supplies 02/28/2025 362.81 55212 Tree Stuff Lockbox No 639707 Forestry Supplies 02/28/2025 893.18 55213 Uline Inc. Uline 02/28/2025 770.64
55215 Valley Saw & Garden Equipment Forestry Supplies 02/28/2025 2,879.18 Total for Department: 119 Public Works 88,327.04
Department: 120 Library
55157 Pacific Grove Self Storage Storage Unit - Document storage 02/21/2025 407.00 55194 Joe Shabram Clean and touch up oil painting Tiger in The Grass 02/28/2025 380.00 Total for Department: 120 Library 787.00
Department: 122 Economic Revitalization
55178 Carmel Chamber of Commerce Vistor Center support Jul-DecFY2024-25 02/28/2025 30,000.00 Total for Department: 122 Economic Revitalization 30,000.00 Department: 130 Non-Departmental
55085 PG&E Citywide gas and electric services 02/07/2025 18,354.68 55137 Cal-Am Water Company Water service citywide 02/21/2025 13,225.41 55159 PG&E Citywide gas and electric services 02/21/2025 3,887.82 55173 Alliant Insurance Services Public Official Bond Premium-R Rerig 02/28/2025 315.00 20425001 CALPERS Health Premium Statement PERS February Retiree Premiums 02/07/2025 7,110.00 Total for Department: 130 Non-Departmental 42,892.91
Department: 311 Capital Projects
55096 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 02/14/2025 3,829.93 55105 Dudek Environmental support:Drainage and erosion control plan reviews, 02/14/2025 2,483.25 55117 Pro-Ex Construction, Inc CIP Sunset Center Cottage Window replacement project per contrac 02/14/2025 146,476.04 55122 Wallace Group Shoreline infrastructure repair 02/14/2025 487.50 55135 Ausonio, Inc San Antonio Ave. Pedestrian Trail 02/21/2025 8,925.00 55183 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 02/28/2025 76,437.00 55192 Haro, Kasunich and Associates, Inc San Antonio Pathway Recon. 02/28/2025 1,143.75 55216 ZFA Structural Engineering Stuctural engineering design services: Lincoln Street Bridge 02/28/2025 8,200.00 Total for Department: 311 Capital Projects 247,982.47
Grand Total 2,095,046.98
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Second Reading and Adoption of Ordinance No. 2025-001 Amending Section

1.04.010 (Definitions) and Adding Sections to Chapter 12.36 (Camping on Public Lands)
RECOMMENDATION:

Waive second full reading and adopt Ordinance No. 2025-001 Amending Section 1.04.010 (Definitions) and Adding Sections to Chapter 12.36 (Camping on Public Lands) BACKGROUND/SUMMARY:

In the case of City of Grants Pass, Oregon v. Johnson, the United States Supreme Court upheld the constitutionality of the City’s anti-camping ordinance which prohibited: (1) sleeping on public sidewalks, streets, or alleys; (2) camping in public places; and (3) camping or overnight parking in city parks.

The proposed Ordinance (Attachment 1) provides a more detailed definition of “camping” and “act of human habitation” and includes a procedure for the confiscation and return of personal property resulting from violations of the City’s anti-camping regulations.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

Council held a first reading and introduction of this Ordinance on March 4, 2025.

ATTACHMENTS:

Attachment 1) Ordinance No. 2025-001

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
ORDINANCE NO. 2025-001

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING MUNICIPAL CODE SECTION 1.04.010 (DEFINITIONS) AND ADDING SECTIONS TO CHAPTER 12.36 (CAMPING ON PUBLIC LANDS)
WHEREAS, in the case of City of Grants Pass, Oregon v. Johnson, the United States Supreme Court upheld the constitutionality of the City’s anti-camping ordinance which prohibited:
(1) sleeping on public sidewalks, streets, or alleys; (2) camping in public places; and (3) camping or overnight parking in city parks; and
WHEREAS, this Ordinance is proposed to provide a more detailed definition of “camping” and “act of human habitation” and adopting a procedure for the confiscation and return of personal property resulting from violations of the City’s anti-camping regulations; and WHEREAS, this Ordinance will promote the public health, safety and welfare of the City and the public.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council of the City of Carmel-by-the-Sea does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.

SECTION 2. Determinations. Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:

Municipal Code Section 1.04.010 is hereby amended to add definitions of “Acts connected with human habitation” and “Camp” and “Camping” as set forth in Exhibit A attached hereto and hereby incorporated by this reference; and
Municipal Code Sections 12,36.020 (Definitions) and Section 12.36.030 (Property Removal) and Section 12.36.040 (Personal Effects) and Section 12.36.050 (Disposition of Personal Effects) are hereby added to the City Municipal Code as set forth in Exhibit B attached hereto and hereby incorporated by this reference.

SECTION 3. Severability. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining sections, subsections, provisions, sentences, clauses, phrases or words of this Ordinance.

SECTION 4. Effective Date. This Ordinance shall take effect 30 days after its adoption by the City Council of the City of Carmel-by-the-Sea.

Attachment 1
Ordinance No. 2025-001

SECTION 5. Codification. The City Clerk is hereby authorized and directed to codify the provisions of Exhibit A and B of this Ordinance into the Carmel-by-the-Sea Municipal Code.

INTRODUCED at a Regular City Council Meeting on March 4, 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 31st day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
Attachment 1
Ordinance No. 2025-001

Exhibit A
Section 1.04.010
The following words and phrases, whenever used in the ordinances of the City of Carmel-by-the-Sea, California, shall be construed as defined in this section unless from the context a different meaning is intended or unless a different meaning is specifically defined and more particularly directed to the use of such words or phrases:

A. “Acts connected with human habitation” shall include activities such as sleeping, setting up housekeeping or cooking, and/or any other activity where it reasonably appears, in light of all the circumstances, that a person or persons is using a vehicle or public space as a living accommodation.

B. “Camp” or “Camping” means the act of living in or using an outdoor area for lodging or living accommodations, or using cots, bedding material, personal cooking facilities, tarpaulin, sleeping bags, bedrolls, or similar equipment.

C. “City” means the City of Carmel-by-the-Sea, California, or the area within the territorial limits of the City of Carmel-by-the-Sea, and such territory outside of the City over which the City has jurisdiction or control by virtue of any constitutional or statutory provisions.

D. “Council” means the City Council of the City of Carmel-by-the-Sea. “All its members” or “all Council members” means the total number of persons holding office.

E. “County” means the County of Monterey.

F. “Law” denotes applicable Federal law, the Constitution and statutes of the State of California, the ordinances of the City of Carmel-by-the-Sea, and, when appropriate, any and all rules and regulations which may be promulgated thereunder.

G. “May” is permissive.

H. “Month” means a calendar month.

I. “Must” and “shall” are each mandatory.

J. “Oath” includes an affirmation or declaration in all cases in which, by law, an affirmation may be substituted for an oath, and in such cases the words “swear” and “sworn” shall be equivalent to the words “affirm” and “affirmed.” Attachment 1
Ordinance No. 2025-001

K. “Owner,” applied to a building or land, includes any part owner, joint owner, tenant in common, joint tenant, tenant by the entirety, of the whole or a part of such building or land.

L. “Person” includes a natural person, joint venture, joint stock company, partnership, association, club, company, corporation, business, trust, organization, or the manager, lessee, agent, servant, officer or employee of any of them.

M. “Personal property” includes money, goods, chattels, things in action and evidences of debt.

N. “Preceding” and “following” mean next before and next after, respectively.

O. “Property” includes real and personal property.

P. “Real property” includes lands, tenements and hereditaments.

Q. “Sidewalk” means a pedestrian way with a surface paved with permanent materials such as concrete, blacktop, etc.

R. “Sidewalk area” consists of that area lying between the property line and the curb line, in the public right-of-way.

S. “State” means the State of California.

T. “Street” includes all streets, highways, avenues, lanes, alleys, courts, places, squares, curbs, or other public ways in this City which have been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of this State.

U. “Tenant” and “occupant,” applied to a building or land, include any person who occupies the whole or a part of such building or land, whether alone or with others.

V. “Written” includes printed, typewritten, mimeographed, multigraphed, photocopied, or otherwise reproduced in permanent visible form.

W. “Year” means a calendar year.

Attachment 1
Ordinance No. 2025-001

Exhibit B
Chapter 12.36

12.36.010 Camping on Public Lands.

It is unlawful for any person to camp, or to place, erect, or maintain any tents, house trailers, mobile homes, campers, or any other camping facilities of any kind whatsoever on any public property of this City. It is unlawful for any person to sleep out of doors on any public property, including City parks and beachlands, between the hours of sunset and sunrise.

12.36.020 - Definitions
As used in this Section, the following words and phrases have the meaning set forth in this section:
(A) “Camp” shall have the same meaning as in 1.04.010(B). (B) "Camp paraphernalia" includes, but is not limited to, tents, huts, pillows, tarps, cots, beds, sleeping bags, hammocks, personal cooking facilities or other similar equipment or materials that are used to create temporary shelters and accommodations.
(C) “Enforcement Officer” shall include any individual designated as such pursuant to Section 18.04.050 of this Code or any sworn law enforcement officer.
(D) "Personal effects" means personal property consisting of the following items:
(1) Medication, eye glasses, or other medical devices;
(2) Sleeping bag or bed roll which is sanitary and non-verminous; (3) Tents in usable and reasonably good condition;
(4) Clothes stored in a manner protecting them from the elements, which are not unsanitary, soiled, or verminous; and
(5) Personal property with an individual fair market value of fifty dollars. (E) "Public place" means any public property, improved or unimproved, including but not limited to parks, outdoor recreation areas, public parking lots and private parking lots open to the general public, publicly owned drainage culverts and basins, and publicly maintained landscaped areas. "Public place" Attachment 1
Ordinance No. 2025-001

also includes any public right-of-way, and includes any public streets, sidewalks, alleyways, or passageways that are open to vehicular, bicycle or pedestrian traffic.
(F) "Store" or "storage" means to put aside or accumulate for later use or safekeeping, to place or leave in a location.

12.36.030 – Property Removal
(A) An Enforcement Officer may remove personal property unlawfully stored or found in a Public Place in violation of Chapter 12.32, 12.36, or Title 17 of this Code as follows:
(1) The location of any personal property including Camping Paraphernalia, will be tagged and dated with a notice including the following:
"It is illegal to store personal property in public places. If this personal property is not removed by [specify date at least 48 hours from posting], this personal property will be deemed intentionally abandoned and subject to removal and possible destruction."
(2) The Enforcement Officer may remove any personal property still unlawfully stored or remaining in the Public Place after the posting period has expired. (B) If the unlawful camping or storage of personal property in a Public Place presents an immediate threat to the public health or safety, an enforcement officer may immediately remove the personal property without prior notice. (C) Enforcement Officers shall comply with Carmel-by-the-Sea Police Department Policies regarding the personal property of the unhoused.

12.36.040– Personal Effects
(A) At the time of removal of any unlawfully stored or remaining personal effects, the Enforcement Officer must conspicuously post and date a notice either at the exact location from which the personal effects were removed or at another nearby location giving the following information:
(1) A list of personal effects removed;
(2) A telephone number for information on retrieving personal effects; (3) The address and hours of operation where personal effects may be collected; and
(4) The period of time during which the personal effects may be claimed. (B) Following removal of unlawfully stored or remaining personal effects, an Enforcement Officer must:

Attachment 1
Ordinance No. 2025-001

(1) Maintain an inventory identifying the personal effects; where the personal effects were approximately located; and the reasonable value of each item; (2) Place the removed personal effects in containers labeled in a manner facilitating identification by the officer and owner and which reasonably protect such property from damage or theft; and
(3) Store the removed personal effects in a location designated by the city for a period of ninety days.
(C) If personal effects are claimed within ninety days from removal, unless the property is connected to a crime or is illegal to possess, the city will release the stored property to the owner upon the following:
(1) The person claiming ownership identifies the property and approximate location where the property was left by the owner.

12.36.050 – Disposition of Personal Effects
(A) Unlawfully stored or found personal effects removed from a Public Place and remaining unclaimed at the end of ninety days from removal may be disposed of by the city.
(B) All other unlawfully stored or found personal property removed from a Public Place pursuant to this chapter is deemed intentionally abandoned and may be summarily abated and destroyed.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Katherine Wallace, Associate Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Adopt Resolution 2025-029 granting partial approval of Permanent Encroachment Application (PERM EN 250005, Salehi) allowing the legalization and maintenance of perimeter retaining walls bordering the 1
st Avenue and Santa Rita property lines; a Carmel
stone walkway between 1
st Avenue and the primary entry; and a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, and denying the legalization and maintenance of non-conforming planter curbs, and a concrete step landing in the public right-of-way located at the southwest corner of Santa Rita Street and 1st Avenue in the Single-Family Residential (R-1) District. APN:
010-027-001-000.

RECOMMENDATION:

Adopt Resolution 2025-029 (Attachment 1) granting partial approval of Permanent Encroachment Application (EN 250005, Salehi) allowing the legalization and maintenance of perimeter retaining walls bordering the 1
st Avenue and Santa Rita property lines; a Carmel stone walkway between 1st Avenue and the primary entry; and a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, and denying the legalization and maintenance of non-conforming planter curbs, and a concrete step landing in the public right-of-way located at the southwest corner of Santa Rita Street and 1st Avenue in the Single-Family Residential (R-1) District. APN: 010-027-001-000.

BACKGROUND/SUMMARY:

The City Council considered EN 250005 (Salehi) on March 4, 2025 and made findings supporting a partial approval of the permanent encroachment, as described above and in the attached updated Resolution.

Mayor Pro Tem Delves motioned to partially approve of the permanent encroachment application and the motion was seconded by Councilmember Dramov and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne. For additional background, please reference the staff report presented on March 4, 2025 and the meeting recording online here (start at 1:26:19).

Staff has updated Resolution 2025-029 and has annotated the project plans to reflect the March 4, 2025 Council findings.

FISCAL IMPACT:

The applicant has paid an encroachment permit fee, which covers the costs associated with processing the permit. The property owner of SWC Santa Rita Street and 1 st Avenue is responsible for maintaining
approved encroachments and providing the required insurance coverage.

PRIOR CITY COUNCIL ACTION:

The City Council considered EN 250005 (Salehi) on March 4, 2025 and made findings supporting a partial approval of the permanent encroachment.

ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Exhibit A - Annotated Project Plans

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-029

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA GRANTING PARTIAL APPROVAL OF A PERMANENT ENCROACHMENT APPLICATION (EN 250005,

SALEHI) ALLOWING THE LEGALIZATION AND MAINTENANCE OF PERIMETER RETAINING WALLS BORDERING THE 1ST AVENUE AND SANTA RITA PROPERTY LINES; A CARMEL STONE WALKWAY BETWEEN 1ST AVENUE AND THE PRIMARY ENTRY; AND A PLANTERSTYLE RETAINING WALL WITHIN THE PUBLIC RIGHT-OF-WAY EAST OF AND ADJACENT TO THE DRIVEWAY FRONTING 1ST AVENUE, AND DENYING THE LEGALIZATION AND

MAINTENANCE OF NON-CONFORMING RIVER ROCK PLANTER CURBS AND A CONCRETE

STEP LANDING IN THE PUBLIC RIGHT-OF-WAY LOCATED AT THE SOUTHWEST CORNER OF SANTA RITA STREET AND 1ST AVENUE IN THE SINGLE-FAMILY RESIDENTIAL (R-1) DISTRICT. APN: 010-027-001-000.

WHEREAS, on January 9, 2025, Amy Denney, (“Applicant”) submitted an application on behalf of Amir and Elmira Salehi (“Owner”) requesting approval of a Permanent Encroachment Permit application EN 250005 (Salehi) described herein as (“Application”); and WHEREAS, the Application has been submitted for the property located at the southwest corner of Santa Rita Street and 1st Avenue in the Single-Family Residential (R-1) District; and WHEREAS, on August 12, 2024, Planning staff approved Design Study Application, DS 24115 (Salehi), authorizing additions to the historic “Mary Haven House” (1941), following a Determination of Consistency with the Secretary of the Interior’s Standards for the Treatment of Historic Properties by the Historic Resources Board (Resolution 2024-004-HRB); and WHEREAS, a building permit was issued on February 4, 2025; and WHEREAS, in accordance with Carmel-by-the-Sea Municipal Code (CMC) Section

12.08.125, Nonconforming Existing Encroachments, at the issuance of a building permit, nonconforming encroachments shall be abated or the property owner may submit an application for an encroachment permit; and
WHEREAS, the Applicant is proposing to legalize and maintain existing non-conforming encroachments in the public right-of-way; and
WHEREAS, in accordance with CMC Section 12.08.030 (Permit-Required), a permit is required to create, erect, construct, place, operate, or maintain any obstruction, structure, or encroachment, including utility lines, sanitary system transmission lines, or reclaimed water system lines in, over, under or on any sidewalk area, street, public right-of-way, park or parkway; and WHEREAS, in accordance with CMC Section 12.08.050 (Permit-Process and Determination), the City Administrator or his/her designee may approve the application if it conforms to the standards set forth in CMC 12.08.060 (Encroachment Application Review Standards); and WHEREAS, if the proposed encroachment does not conform to these standards, or it is the opinion of the City Administrator that the nature of the encroachment is contrary to the public interest or should be referred to the City Council for determination, then the application shall be scheduled for action by the City Council; and
Attachment 1
Resolution 2025-029

WHEREAS, on February 14, 2025, a notice of the public hearing scheduled for December 3, 2024, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before February 20, 2025, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on March 4, 2025, the City Council held a duly noticed public hearing to receive public testimony regarding the Permanent Encroachment Permit application, including without limitation, information provided to the City Council by City staff and through public testimony; and
WHEREAS, this Resolution and its findings are made based upon evidence presented to the Council at the hearing including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department; and
WHEREAS, the City Council did hear and consider all said reports, attachments, recommendations and testimony herein above set forth and used their independent judgement to evaluate the project; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, according to Section 15301 of the California Environmental Quality Act (CEQA), State CEQA guidelines, and local environmental regulations, the project is categorically exempt from CEQA under Class 1, Existing Facilities, and no exceptions to the exemption exist; and
WHEREAS, according to Section 15270 of the California Environmental Quality Act (CEQA), State CEQA guidelines, and local environmental regulations, CEQA does not apply to projects which a public agency rejects or disapproves; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference; and
WHEREAS, the City Council of the City of Carmel-by-the-Sea considered the application at the March 4th, 2025 City Council meeting, and requested a revised resolution be brought back before the Council for final consideration; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Carmel-By-TheSea does hereby make the following findings and determinations regarding Encroachment Permit Application EN 250005 (Salehi)(see Exhibit A, Annotated Project Plans):
1) There is a justifiable need for the perimeter retaining walls bordering the 1st Avenue and Santa Rita property lines; the Carmel stone walkway between 1st Avenue and the primary entry; and the planter-style retaining wall in the public right-of-way immediately east of and Attachment 1
Resolution 2025-029

adjacent to the driveway fronting 1st Avenue, due to topography; and 2) There is no justifiable need for any of the river rock planter curbs, or the concrete step landing under the arbor fronting Santa Rita Street, which are contrary to public interest; may impact the public’s right to access the right-of-way (visual and physical); are incompatible with the policies, ordinances, and design guidelines for the treatment of the right-of-way; and may diminish the ability to enhance and improve the public greenbelt.

BE IT FURTHER RESOLVED that the City Council of the City of Carmel-by-the-Sea does hereby GRANT partial approval of Permanent Encroachment Application (EN 250005, Salehi) allowing the legalization and maintenance of perimeter retaining walls bordering the 1st Avenue and Santa Rita property lines; a Carmel stone walkway between 1st Avenue and the primary entry; and a planter-style retaining wall within the public right-of-way east of and adjacent to the driveway fronting 1st Avenue, and denying the legalization and maintenance of non-conforming planter curbs, and a concrete step landing in the public right-of-way located at the southwest corner of Santa Rita Street and 1st Avenue in the Single-Family Residential (R-1) District. APN: 010-027- 001-000.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 31st day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dale Byrne Nova Romero, MMC
Mayor City Clerk
Attachment 1
Attachment 2
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jacob Olander, Associate Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Adopt Resolution 2025-030 Approving the Appeal (APP 25032) by Mary & John Jensen, upholding the Planning Commission’s approval of the Track 1 Design Study (DS 24321, Jensen) and associated Coastal Development Permit to allow the replacement of the wood shake roof of a two-story single-family residence located on Santa Lucia 2 NE of Scenic (Planning Commission Resolution 2025-003-PC), and deleting Condition of Approval No. 20 requiring the applicant to submit revised plans identifying an alternate roofing material.

RECOMMENDATION:

Staff recommends adoption of Resolution 2025-030 (Attachment 1):
1) Finding the project categorically exempt from environmental review pursuant to Section 15301 of the CEQA Guidelines and no exceptions to the exemption can be made; and 2) Approving the Appeal (APP 25032) by Mary & John Jensen, upholding the Planning Commission’s approval of the Track 1 Design Study (DS 24321, Jensen) and associated Coastal Development Permit to allow the replacement of the wood shake roof of a two-story single-family residence located on Santa Lucia 2 NE of Scenic (Planning Commission Resolution 2025-003-PC), and deleting Condition of Approval No. 20 requiring the applicant to submit revised plans identifying an alternate roofing material.

BACKGROUND/SUMMARY:

EXECUTIVE SUMMARY
The applicant is proposing the replacement of the wood shake roof of a two-story single-family residence with a vertical standing seam metal roof at a single-family residence (DS 24321, Jensen) on a 7,409 square foot lot. The project was referred to the Planning Commission for review due to the Residential Design Guidelines 9.8 stating that “Metal, plastic, and glass roofs are inappropriate in all neighborhoods”. The Planning Commission approved the permit with special Condition of Approval No. 20, requiring the applicant work with staff to identify an alternate roofing material that complies with the City’s code and guidelines. The applicant filed a timely appeal of the Planning Commission’s action for consideration by the City Council in accordance with Carmel-by-the-Sea Municipal Code (CMC) Section 17.54.040.C.

On March 4, 2025, the City Council received staff’s presentation, took public testimony and deliberated on the item. Council found the Planning Commission’s approval of the Design Study consistent with applicable City policies, regulations and guidelines. Council also found the proposed color and material acceptable.

Therefore, staff was directed to return with a revised
Resolution (Attachment 1) approving the appeal and deleting Condition No. 20.

BACKGROUND/SUMMARY
The project site is 7,409 square feet and developed with a two-story residence. The applicant is requesting approval for the replacement of the wood shake roof of a two-story single-family residence with a vertical standing seam metal roof.

This Design Study, DS 24321 (Jensen), was submitted to the Planning Department October 22, 2024.

Staff informed the applicant that a Historic Evaluation was required for the property in order to proceed with the Design Study. The residence was designed by the Architect Mark Mills, who is listed in Carmel’s Historic Context Statement. On November 26, 2024, the property was reviewed for historic significance. It was determined to be ineligible for the Carmel Historic Inventory on December 23, 2024, due to a lack of association with important events, people, or architecture in the Historic Context Statement and the loss of integrity due to alterations.

Once the property was determined not to be eligible for the Historic Inventory, the application was referred to the next available Planning Commission meeting. Previous Track 1 Design Studies involving metal roofs with a matte finish and a Solar Reflectance Index (SRI) below 25 have been approved within the City limits at the staff level. However, due to recent, repeated concerns from residents regarding the proliferation of metal roofs, staff was directed to refer projects involving metal roofs to the Planning Commission for consideration.

After consideration, public testimony and deliberation, the Planning Commission approved the design study and adopted Resolution 2025-003-PC incorporating Special Condition of Approval No. 20, requiring the applicant work with staff to identify an alternate roofing material that complies with the City’s code and guidelines.

On January 27, 2025, Mary & John Jensen submitted a timely appeal (refer to Attachment 3). As the project site is located within the Beach and Riparian Overlay (Coastal Commission Appeal Jurisdiction), no fee was charged to the appellant in accordance with Carmel-by-the-Sea Municipal Code (CMC) Section

17.54.050.A.4.

On March 4, 2025, the project was heard by the City Council on appeal. Subsequent to staff’s presentation, public testimony and deliberation, Council found the project consistent with applicable policies contained in the Land Use and Community Character Element and the Purpose and Design Objectives contained in CMC Section 17.58.010 allowing for the deviation from the Residential Design Guidelines. As directed by the City Council, staff is returning with a revised resolution upholding the Planning Commission’s approval of the Track 1 Design Study and Coastal Development Permit and deletion of Condition of Approval No.

20. FISCAL IMPACT:

None for this action. No separate appeal fee was charged for this appeal application in accordance with CMC 17.54.050.A.4.

PRIOR CITY COUNCIL ACTION:

On March 4, 2025, after considering the evidence before them, including public testimony, the City Council approved the appeal.

ATTACHMENTS:

Attachment 1) Resolution 2025-030

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-030

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE APPEAL (APP 25032) BY MARY AND JOHN JENSEN FIND THE PROJECT CATEGORICALLY EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15301 OF THE CEQA

GUIDELINES AND NO EXCEPTION TO THE EXEMPTION CAN BE MADE IN THIS CASE AND APPROVE THE APPEAL BY JOHN JENSEN & MARY UNKOVIC TRUST (APP 25032), UPHOLD THE JANUARY 15, 2025 PLANNING COMMISSION’S APPROVAL OF THE TRACK 1 DESIGN STUDY (DS 24321, JENSEN) AND ASSOCIATED COASTAL DEVELOPMENT PERMIT TO ALLOW THE

REPLACEMENT OF THE WOOD SHAKE ROOF OF A TWO-STORY SINGLE-FAMILY RESIDENCE LOCATED ON SANTA LUCIA 2 NE OF SCENIC (PLANNING COMMISSION RESOLUTION 2025-003- PC), AND DELETE CONDITION OF APPROVAL NO. 20 REQUIRING THE APPLICANT TO SUBMIT

REVISED PLANS IDENTIFYING AN ALTERNATE ROOFING MATERIAL IN THE SINGLE-FAMILY RESIDENTIAL (R-1) ZONING DISTRICT AND BEACH/RIPARIAN (BR) OVERLAY AS FOUND IN RESOLUTION 2025-003-PC. APN: 010-293-013-000
WHEREAS, on October 21, 2024, Matt Hanner (“Applicant”) submitted an application on behalf of John Jensen Trust (“Owners”) requesting approval of Track 1 Design Study application DS 24321 (Jensen) described herein as (“Application”); and WHEREAS, the Application has been submitted for a 7,409-square-foot located on Santa Lucia Avenue 2 NE of Scenic Road in the Single-Family Residential (R-1) Zoning District; and WHEREAS, the Applicant is requesting approval of the Design Study for the replacement of the wood shake roof of a two-story single-family residence with a vertical standing seam metal roof; and
WHEREAS, in accordance with Carmel Municipal Code (CMC) Section 17.58.040 (Residential Design Review), changes in exterior materials of structures are subject to a Track One Design Review and may be approved by the Director if the project complies with the Zoning Ordinance and all applicable residential design guidelines; and WHEREAS, in accordance with CMC 17.58.030.A.3 the Director shall refer for action by the Planning Commission any application for a project that does not comply with applicable adopted design guidelines and design criteria; and
WHEREAS, on January 3, 2025, a notice of public hearing was published in the Carmel Pine Cone for the January 15, 2025, Planning Commission meeting in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and Attachment 1
WHEREAS, on or before January 5, 2025, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before January 10, 2025, the meeting agenda was posted in three locations in compliance with State law, indicating the date and time of the public hearing; and WHEREAS, on January 15, 2025, the Planning Commission held a duly noticed public hearing to receive public testimony regarding the Applications, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony on the project; and
WHEREAS, on January 27, 2025, a timely appeal was filed with the City Clerk (APP 25032) by Mary & John Jensen (“Applicant”) on behalf of property owner, John Jensen & Mary Unkovic Trust ((“Owner(s)”) and (“Appellant”)), requesting reconsideration by the City Council of the Planning Commission’s Approval with Conditions of the Application; and WHEREAS, on March 4, 2025, the City Council held a de novo hearing to consider the appeal and Application; and
WHEREAS, on March 4, 2024, the City Council held a duly noticed public hearing to receive public testimony regarding the appeal, including without limitation, information provided to the City Council by City staff and through public testimony on the project; and WHEREAS, this Resolution and its findings are made based upon evidence presented to the City Council at the hearing date including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department; and WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, the City Council finds that pursuant to CEQA regulations, the Application is categorically exempt under Section 15301 (Class 1) – Existing Facilities and no exceptions to the exemption exist pursuant to section 15300.2 of the CEQA Guidelines; and WHEREAS, consideration of a Coastal Development Permit is required in accordance with Carmel Municipal Code Section 17.52.100.D.2 (Limits on Exemptions for Single-Family Residences and other Improvements) as the subject property is located in the Beach and Riparian Overlay District and is located west of Carmel Street; and WHEREAS, the facts set forth in the recitals are true and correct and are incorporated Attachment 1
herein by reference.

WHEREAS, the City Council of the City of Carmel-by-the-Sea considered the application at the March 4th, 2025 City Council meeting, and requested a revised resolution be brought back before the Council for final consideration; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Carmel-by-the-Sea does hereby FIND the project categorically exempt from environmental review pursuant to Section 15301 of the CEQA Guidelines and no exception to the exemption can be made in this case and APPROVE the appeal by John Jensen & Mary Unkovic Trust (APP 25032), UPHOLD the January 15, 2025 Planning Commission’s approval of the Track 1 Design Study (DS 24321, Jensen) and associated Coastal Development Permit to allow the replacement of the wood shake roof of a two-story single-family residence located on Santa Lucia 2 NE of Scenic (Planning Commission Resolution 2025-003-PC), and DELETE Condition of Approval No. 20 requiring the applicant to submit revised plans identifying an alternate roofing material.

FINDINGS REQUIRED FOR DESIGN STUDY APPROVAL
For each of the required findings listed below, the staff has indicated whether the application supports adopting the findings, either as proposed or with conditions. For all findings checked "no," the staff report discusses the issues to facilitate the Planning Commission’s decision-making. Findings checked "yes" may or may not be discussed in the report depending on the issues.

CMC Section 17.58.060.B, Findings for Design Review Approval YES NO

1. The project conforms to the applicable policies of the General Plan and the Local Coastal Program.
�

2. The project complies with all applicable provisions of the Carmel Municipal Code. �

3. The project is consistent with the applicable adopted design review guidelines. � CMC Section 17.58.060.C, Additional Findings for Design Study Approval YES NO

1. The project conforms with all zoning standards applicable to the site or has received appropriate use permits, variances, or exceptions consistent with the Zoning Ordinance.

N/A N/A

2. The project contributes to neighborhood character, including the type of forest resources present, the character of the street, the response to local topography, and the treatment of open space resources such as setbacks and landscaping. �

3. The project is compatible with and sensitive to the natural features and built environment of the site and of the surrounding area. The project respects the constraints of the site and avoids excessive grading, cuts and fills. Construction on steep slopes is minimized to the extent feasible and abrupt changes in grade is minimized or mitigated.

N/A N/A

4. The project maintains the City’s principles of modesty and simplicity and preserves the City’s tradition of simple homes set amidst a forest landscape. The project uses simple building forms and simple roof forms without complexity that would attract undue attention to the site.
�

5. The project does not present excess visual mass or bulk to public view or to adjoining properties. The project relates to a human scale in form, elements, and in the detailing of doors, windows, roofs, and walkways.
�

6. Project details and materials (e.g., windows, doors, chimneys, roofs, and stonework) � Attachment 1
are fully integrated and consistent throughout the design. Building materials are used in a manner that is visually consistent with the proposed architecture. All fenestration is appropriate in size and consistent with a human scale.

7. The project is consistent with the City’s design objectives for protection and enhancement of the urbanized forest and open space resources. Open space is distributed around buildings to provide visual relief from structural bulk and a distinct separation from buildings on adjacent sites.

N/A N/A

8. All demolitions, remodels, and substantial alterations are consistent with the following findings:
a. The design uses simple/modest building forms and a limited number of roof planes, and a restrained employment of offsets and appendages consistent with the City’s design objectives.
b. The mass of the building relates to the context of other homes in the vicinity that are in conformance with the City’s design guidelines related to mass and scale. c. The development is similar in size, scale, and form to buildings on the immediate block and neighborhood.
d. The development does not require removal of any significant trees unless necessary to provide a viable economic use of the property or protect public health and safety. All moderately significant trees have been protected to the maximum extent feasible. All buildings and structures will be set back at least six feet from significant trees.

N/A N/A

CONDITIONS OF APPROVAL
No. Standard Conditions

1. Authorization. The approval of an Appeal (APP 25032) for the reroof of an existing two-story single-family residence located at the southeast corner of Junipero Avenue and 10th Avenue in the Single-Family Residential (R-1) Zoning District, APN 010-293-013-000, the work includes;

1. Removal of the wood shake roof from the main house;

2. Installation of a new roof on the main house;

3. Replace existing copper gutters with medium bronze noncopper gutters; as depicted in the specifications and pictures submitted by Matt Hanner as approved by City of Carmel-by-the-Sea City Council on March 31, 2025 unless modified by the conditions of approval contained herein.

2. Codes and Ordinances. The project shall be constructed in conformance with all requirements of the R-1 zoning district. All adopted building and fire codes shall be adhered to in preparing the working drawings. If any codes or ordinances require design elements to be changed, or if any other changes are requested when such plans are submitted, such changes may require additional environmental review and subsequent approval by the Planning Commission.

3. Permit Validity. In accordance with CMC Section 17.52.170 (Time Limits on Approvals and Denials), a residential design study approval remains valid for a period of 12 months from the Attachment 1
date of action. During this time, the project must be implemented, or the approval becomes void.

Implementation is affected by erecting, installing, or beginning the installation of the improvement authorized by the permit, as determined by the Director. Extensions to this approval may be granted consistent with CMC 17.52.170.C.

4. Fire Sprinklers - Residential. Additions, alterations, or repairs to existing structures that involve the addition, removal, or replacement of 50 percent or more of the linear length of the walls (interior and exterior) within a 5-year period shall require the installation of an automatic residential fire sprinkler system in accordance with the California Building and Fire Codes (CMC

15.08.135).

5. Modifications. The Applicant shall submit in writing, with revised plans, to the Community Planning and Building staff any proposed changes to the approved project plans prior to incorporating those changes. If the Applicant changes the project without first obtaining City approval, the Applicant will be required to submit the change in writing, with revised plans, within two weeks of the City being notified. A cease work order may be issued at any time at the discretion of the Director of Community Planning and Building until a) either the Planning Commission or Staff has approved the change, or b) the property owner has eliminated the change and submitted the proposed change in writing, with revised plans, for review. The project will be reviewed for its compliance with the approved plans prior to the final inspection.

6. Exterior Revisions to Planning Approval Form. All proposed modifications that affect the exterior appearance of the building or site elements shall be submitted on the “Revisions to Planning Approval” form on file in the Community Planning and Building Department. Any modification incorporated into the construction drawings not listed on this form shall not be deemed approved upon issuance of a building permit.

7. Conflicts Between Planning Approvals and Construction Plans. It shall be the responsibility of the Owner, Applicant, and Contractor(s) to ensure consistency between the project plans approved by the Planning Staff, the Planning Commission, or the City Council on appeal and the construction plans submitted to the Building Division as part of the Building Permit review.

Where inconsistencies between the Planning approval and the construction plans exist, the Planning approval shall govern unless otherwise approved in writing by the Community Planning & Building Director or their designee.

When changes or modifications to the project are proposed, the Applicant shall clearly list and highlight each proposed change and bring each change to the City’s attention. Changes to the project incorporated into the construction drawings that were not clearly listed or identified as a proposed change shall not be considered an approved change. Should conflicts exist between the originally approved project plans and the issued construction drawings that were not explicitly identified as a proposed change, the plans approved as part of the Planning Department Review, including any Conditions of Approval, shall prevail.

8. Indemnification. The Applicant agrees, at his or her sole expense, to defend, indemnify, and hold harmless the City, its public officials, officers, employees, and assigns from any liability; and shall reimburse the City for any expense incurred, resulting from, or in connection with any project approvals. This includes any appeal, claim, suit, or other legal proceedings to attack, set aside, void, or annul any project approval. The City shall promptly notify the Applicant of any legal proceeding and cooperate fully in the defense. The City may, at its sole discretion, participate in any such legal action, but participation shall not relieve the Applicant of any obligation under this condition. Should any party bring any legal action in connection with this project, the Superior Court of the County of Monterey, California, shall be the situs and have jurisdiction for resolving Attachment 1
all such actions by the parties hereto.

9. Hazardous Materials Waste Survey. Prior to the issuance of a demolition permit, the Applicant shall submit a hazardous materials waste survey to the Building Division in conformance with the Monterey Bay Unified Air Pollution Control District.

10. Truck Haul Route. Prior to the issuance of a building permit, the Applicant shall submit for review and approval by the Community Planning & Building Director, in consultation with the Public Works and Public Safety Departments, a truck-haul route and any necessary traffic control measures for the grading activities. The Applicant shall be responsible for ensuring adherence to the truck-haul route and implementation of any required traffic control measures.

11. Conditions of Approval. Prior to the issuance of a building permit, the Applicant shall print a copy of the Resolution adopted by the Planning Commission and signed by the property owner(s) on a full-size sheet within the construction plan set submitted to the Building Safety Division.

Landscape Conditions

12. Tree Removal Prohibited. Throughout construction, the Applicant shall protect all trees identified for preservation by methods approved by the City Forester. Trees on or adjacent to the site shall only be removed upon the approval of the City Forester or Forest and Beach Commission.

13. Tree Protection Measures. Requirements for tree preservation shall adhere to the following tree protection measures on the construction site.
• Prior to grading, excavation, or construction, the developer shall clearly tag or mark all trees to be preserved.
• Excavation within 6 feet of a tree trunk is not permitted. • No attachments or wires of any kind, other than those of a protective nature, shall be attached to any tree.
• Per Municipal Code Chapter 17.48.110, no material may be stored within the dripline of a protected tree, including the drip lines of trees on neighboring parcels. • Tree Protection Zone. The Tree Protection Zone shall be equal to dripline or 18 inches radially from the tree for every one inch of trunk diameter at 4.5 feet above the soil line, whichever is greater. A minimum of 4-foot-high transparent fencing is required unless otherwise approved by the City Forester. Tree protection shall not be resized, modified, removed, or altered in any manner without written approval. The fencing must be maintained upright and taught for the duration of the project. No more than 4 inches of wood mulch shall be installed within the Tree Protection Zone. When the Tree Protection Zone is at or within the drip line, no less than 6 inches of wood mulch shall be installed 18 inches radially from the tree for every one inch of trunk diameter at 4.5 feet above the soil line outside of the fencing. • Structural Root Zone. The Structural Root Zone shall be 6 feet from the trunk or 6 inches radially from the tree for every one inch of trunk diameter at 4.5’ above the soil line, whichever is greater. Any excavation or changes to the grade shall be approved by the City Forester prior to work. Excavation within the Structural Root Zone shall be performed with a pneumatic excavator, hydro-vac at low pressure, or another method that does not sever roots.
• If roots greater than 2 inches in diameter or larger are encountered within the approved Structural Root Zone, the City Forester shall be contacted for approval to make any root cuts or alterations to structures to prevent roots from being damaged. • If roots larger than 2 inches in diameter are cut without prior City Forester approval or any significant tree is endangered as a result of construction activity, the building permit Attachment 1
will be suspended, and all work stopped until an investigation by the City Forester has been completed, and mitigation measures have been put in place.

Environmental Compliance Conditions

14. Drainage Plan. Prior to the issuance of a building permit, the Applicant shall submit for review and approval by the Community Planning & Building and Public Works Departments a drainage plan that meets the requirements of the City's drainage guidance, SOG 17-07. At a minimum, new and replaced impervious area drainage must be dispersed around the site rather than focused on one corner of the property; infiltration features must be sized appropriately and located at least 6 feet from neighboring properties. The drainage plan shall include information on drainage from new impervious areas and semi-pervious areas.

15. BMP Tracking Form. Prior to issuance of a building permit, the Applicant shall submit for review and approval by the Community Planning & Building and Public Works Departments a completed BMP Tracking form.

16. Semi-Permeable Surfaces. Prior to issuance of a building permit, the Applicant shall submit for review and approval by the Community Planning & Building and Public Works Departments cross-section details for all semi-permeable surfaces.

17. Erosion and Sediment Control Plan. Prior to issuance of a building permit, the Applicant shall submit for review and approval by the Community Planning & Building and Public Works Departments an erosion and sediment control plan that includes locations and installation details for erosion and sediment control BMPs, material staging areas, and stabilized access.

Special Conditions

18. Conditions of Approval Acknowledgement. Prior to the issuance of a building permit, a completed Conditions of Approval Acknowledgment form shall be included in the construction drawings. The form shall be signed by the Property Owner, Applicant, and Contractor prior to the issuance of a building permit.

19. Construction Management Plan. Prior to the issuance of a building permit, the Applicant shall submit a Construction Management Plan for review and approval by the Community Planning & Building Director.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 31st day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Attachment 1
_________________________ _________________________
Dale Byrne Nova Romero
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Emily Garay, Administrative Analyst
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-031, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program RECOMMENDATION:

Adopt Resolution 2025-031, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program.

BACKGROUND/SUMMARY:

At the March 3, 2025, City Council meeting, staff presented an overview of the proposed Social Media Policy. The staff report from that meeting is included as Attachment 1. During the discussion, the City Council provided direction to staff to amend Section III.(P) of the policy, which pertains to compliance with the Brown Act in regard to social media, including Government Code Section 54952.2(b)(3). During its discussion of the Social Media Policy, the City Council identified Section III.(P) as being too restrictive in instructions to Councilmembers, Commission, and Board members. City Council directed staff to revise Section III.(P) and return with language that offers clearer guidance on permissible interactions with City social media content for Council, Commission, and Board members.

Attachment 2 contains a redlined version of the Social Media Policy, highlighting the changes made to Section III.(P), as outlined below:

P. City social media sites shall be managed consistent with the Brown Act. Members of the City Council, Commissions and/or Boards shall comply with the requirements of the Brown Act in regard to social media including Government Code Section 54952.2 (b) (3) as it may be amended from time to time. Members of the City Council, Commissions and/or Boards may respond to, react (e.g., “like, “love”, “thumbs up,” or any other emoji/reaction), “share,” “repost” or otherwise participate in any published postings by City staff which are solely informational, but may not respond to or react to any postings by other members of the legislative body. City social media sites are subject to the California Public Records Act. the Freedom of Information Act, subpoenas, and court orders. Any content maintained on a City social media site that is related to City business, including a list of subscribers, posted communication, and communication submitted for posting, is a public record and may be subject to disclosure in accordance with applicable law.

If adopted, Resolution 2025-031 (Attachment 3) will approve the revised Social Media Policy (Attachment 4), incorporating the amendments to Section III.(P) as outlined above.

Next Steps
Staff recommends that the City Council adopt Resolution 2025-031, approving City Policy No. 2025-001, Social Media Policy. Alternatively, the Council may provide other direction to staff.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

Council received a report and draft Social Media Policy on March 3, 2025, and gave direction to staff to return with an amendment to Section III.(P) of the policy.

ATTACHMENTS:

Attachment 1) 3-3-2025 Staff Report
Attachment 2) REDLINE 3-3-2025 _Social Media Policy
Attachment 3) Resolution_2025-031_-_Social Media Policy_3-31-2025 Attachment 4) Updated Social Media Policy_03.31.25

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 3, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Emily Garay, Administrative Analyst
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-025, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program (Estimated time - 20 min)
RECOMMENDATION:

Adopt Resolution 2025-025, Adopting Policy 2025-01 “Social Media Policy” establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to administer the City’s social media program.

BACKGROUND/SUMMARY:

More and more, people rely on online sources that resonate with their interests, and social media provides an open and transparent way for local governments to connect directly with their communities. As social media continues to grow in reach and influence, local governments are increasingly using these platforms to deliver services more efficiently, reaching diverse demographic groups and meeting operational goals faster than traditional communication methods may allow. By utilizing social media sites such as Facebook, X (formerly Twitter), and Instagram, local governments can engage in meaningful dialogue with the public, share important information, and provide access to essential services by redirecting or linking to official City resources.

Recognizing that social media is a widely used form of communication and may serve as a tool to reach a wide audience of the Carmel-by-the-Sea community, the City Council identified “Develop and Implement a Social Media Plan” as a City Council strategic priority. City Council directed staff to research social media use by municipalities and social media policies adopted by neighboring cities.

Staff’s research in developing this Social Media Policy (“Policy”) included examining neighboring Cities’ social media policies, development of social media programs, best practices, and management strategies to enable the City to develop and implement a successful social media program. In order to take advantage of these new communications tools effectively and in compliance with applicable federal, state, and local laws and regulations, including without limitation such as the free speech laws, the Brown Act (specifically, Assembly Bill 992, and the California Public Records Act, staff will develop administrative training, “Best Practices,” standards of content and consistent engagement, and a social media “handbook” for authorized Attachment 1
social media staff to refer to and implement into their respective department’s social media presence.

The City has an overriding interest and expectation in protecting the integrity of information posted on City social media and in deciding what is “announced” or “spoken” on behalf of the City on social media sites.

The City encourages the use of social media by designated staff to facilitate communication, foster transparency, community engagement, and further the goals of the City and the mission of its departments.

The Policy will establish the social media policy guidelines and procedures for the City of Carmel-by-theSea’s participation in, administering, and City staff use of City social media sites created, operated, maintained, and managed by City staff and any authorized designated individuals conveying information to members of the public on behalf of the City.

Establishing a social media presence creates an opportunity for the City to disseminate accurate information to members of the community wherever they are; to create a reliable and concise channel for City information. The City’s website (ci.camel.ca.us) will remain the City’s primary means of internet communication and City social media sites will redirect or link to the City’s website for more detailed information, appropriate documents, forms, etc.

The City will utilize social media to enhance traditional methods of communication to engage with the community and convey accurate information and updates, where appropriate. The adoption of this Policy enables the City to establish a social media presence and supplement current outreach and engagement to build awareness of projects, initiatives, events, and meetings, as well as to promote civic pride within the community.

Social media offers a unique opportunity for local governments to improve communication, build trust, promote their work, and engage with people who are directly impacted by decisions. This Policy sets the framework for effective and responsible social media use to strengthen the City’s connection with the community.

The City Attorney has reviewed and approved the attached policy. Staff recommends that the City Council adopt the Social Media Policy to authorize the City Administrator to build and administer the City’s social media program.

FISCAL IMPACT:

There will be no direct fiscal impact with the adoption of Policy A2025-01 “Social Media Policy”, at this time, other than staff time to develop and implement the program.

PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Resolution 2025-025
Attachment 2) Social Media Policy
Attachment 1
City Social Media Policy Page 1 of 9 EƯective: March 4, 2025 City of Carmel-by-the-Sea

SOCIAL MEDIA POLICY
Policy 2025-01
OƯice of the City Administrator
Carmel-by-the-Sea, CA 93921
Attachment 2
City Social Media Policy Page 2 of 9 EƯective: March 4, 2025 City of Carmel-by-the-Sea Social Media Policy
I. Purpose
The purpose of this Social Media Policy (“Policy”) is to establish the social media policy guidelines and procedures for the City of Carmel-by-the-Sea’s participation in, administering, and City staƯ use of City Social Media Sites (“City social media”) created, operated, maintained, and managed by the City Administrator and any authorized designated individuals conveying information to members of the public on behalf of the City.

The City has an overriding interest and expectation in protecting the integrity of information posted on City social media and in deciding what is “announced” or “spoken” on behalf of the City on social media sites. The City encourages the use of social media by designated staƯ to facilitate communication, foster transparency, community engagement, and further the goals of the City and the mission of its departments.

II. Definitions
A. “Social media sites” or “social media” refers to internet-based resources that have a participatory element by integrating user-generated content, allowing people to communicate, share information, share photos, share videos, share audio, and exchange text and other multimedia files with others through some form of online or cellular network platform. Examples include, but are not limited to, Facebook, X (formerly Twitter), Instagram, YouTube, LinkedIn, Flickr, and TikTok.

B. “City Administrator” shall mean the City Administrator and/or their designee.

C. “Authorized Employee” means any City employee who has been authorized by a Department Head or the City Administrator to operate and post on a City social media site.

D. “City social media sites” or “City social media” refer to social media sites established, operated, managed, and maintained by the City.

E. “City StaƯ” or “StaƯ” refers to all Authorized Employees, consultants, providers, and contractors acting in an oƯicial capacity when communicating with the public on behalf of the City on City social media.

III. General Policy
A. The City’s oƯicial website (https://ci.carmel.ca.us) will remain the City’s primary and predominant internet presence.

Attachment 2
City Social Media Policy Page 3 of 9 EƯective: March 4, 2025 B. The City will use oƯicial City social media sites as communication tools to disseminate accurate, direct information about City business to the public and as informational channels to increase the City’s ability to broadcast its messages to the widest possible audience. The City will approach the use of Social Media tools as consistently as possible.

C. City, by its use of social media sites and by the creation and implementation of this Policy, intends to create a limited public forum. All content and responsive comments. when enabled, are limited to City business. Repetitive comments or comments in violation of this Policy shall be removed from public view and archived. Comments may or may not be enabled, at City’s discretion.

D. City social media sites may contain content, including but not limited to, advertisements or hyperlinks, over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City social media sites by the social media site’s owners, vendors, or partners.

E. City social media sites shall bear the name and/or an oƯicial seal or logo of the City or the appropriate department.

F. Whenever possible, City social media sites should clearly state that such accounts are maintained by the City and comply with the City’s Social Media Policy.

G. Wherever possible, content posted to the City’s social media will also be made available on the City’s website.

H. Wherever possible, content posted to the City’s social media shall contain hyperlinks directing users back to the City’s oƯicial website for in-depth information, forms, documents or online services necessary to conduct business with the City.

I. Wherever possible, the City’s Social Media Policy should be displayed to users or made available by hyperlink.

J. Operating any City social media site shall comply with all applicable City policies pertaining to communications and the use of the internet by City StaƯ.

K. Authorized Employees on City social media sites shall conduct themselves at all times as a professional representative of the City and in accordance with all City policies. Failure to do so may result in disciplinary action.

L. Authorized Employees shall:
a. Be transparent and truthful when posting. Always be careful and considerate.

Attachment 2
City Social Media Policy Page 4 of 9 EƯective: March 4, 2025 b. Be timely – Authorized Employees should regularly review the City’s social media sites they are assigned to ensure content is current, accurate, and appropriate.
c. Be cautious – ensure eƯorts are transparent, do not violate the City’s privacy, confidentiality, and legal guidelines and requirements. Do not publish any material that is confidential or internal to the City.
d. Be upfront and quick with a correction, and promptly notify the relevant Department Head.

M. The City Administrator may, in their sole discretion, revoke the Authorized Employee status of any member of the City’s StaƯ at any time. Similarly, in relation to a Department Head’s own department, a Department Head may, in their sole discretion, revoke the Authorized Employee status of any member of that department at any time
N. City social media accounts shall adhere to applicable federal, state, and local laws, regulations, and policies.

O. City social media sites shall comply with usage rules and regulations required by the site provider, including privacy policies.

P. City social media sites shall be managed consistent with the Brown Act. Members of the City Council, Commissions and/or Boards shall comply with the requirements of the Brown Act in regard to social media including Government Code Section 54952.2 (b) (3) as it may be amended from time to time. Members of the City Council, Commissions and/or Boards may not respond to, react (e.g., “like, “love”, “thumbs up,” or any other emoji/reaction), “share,” “repost” or otherwise participate in any published postings by City staƯ which are solely informational, but may not respond to or react to any postings by other members of the legislative body. , or use the site or any form of electronic communication to respond to, blog, or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the body. This applies to posts by the City and posts by Councilmembers, Commissioners, and/or Board members on their oƯicial social media pages, or posts on personal social media pages that address City business. City social media sites are subject to the California Public Records Act. the Freedom of Information Act, subpoenas, and court orders. Any content maintained on a City social media site that is related to City business, including a list of subscribers, posted communication, and communication submitted for posting, is a public record and may be subject to disclosure in accordance with applicable law.

Attachment 2
City Social Media Policy Page 5 of 9 EƯective: March 4, 2025 Q. California state law and relevant City records retention schedules apply to social media tools and content. Each department will be responsible for maintaining the records for its social media sites. All social media records shall be preserved for the required retention period in the City’s archiving system in a format that preserves the integrity of the original record and is easily accessible.

R. The City Administrator shall monitor content on City social media to ensure adherence to both the Policy and the interest and goals of the City.

S. The City reserves the right to restrict or remove any content that is deemed in violation of this Policy, any other City policy, or any applicable law.

T. The City reserves the right to terminate any City social media site at any time without notice.

U. The City reserves the right to deny access to the social media site for any individual who violates this Policy at any time and without prior notice V. The City reserves the right to change, modify, or amend all or part of this Policy at any time.

IV. City Social Media Authorization and Establishment
A. The establishment of City social media accounts by any department is subject to approval by the City Administrator. The City Administrator is responsible for authorizing City StaƯ to use social media on behalf of the City.

B. Department Heads will inform the City Administrator in writing of their department’s proposal to create a new social media site. The site may not be activated until written approval by the City Administrator is received. Department Heads will create and maintain complex passwords, and will update those passwords periodically.

C. Authorized users shall be provided a copy of this Policy and are required to acknowledge their understanding and acceptance by signing and returning a copy to the City Administrator and retaining a copy for their record.

D. Additionally, StaƯ is authorized to create, manage, and maintain a City social media site will contact, in writing, the City’s IT Manager providing the written authorization to establish a City social media site and shall include the account name and address, login information, intended use of the account, and the names and contact information of employees responsible for maintaining the account.

E. The IT Manager shall maintain a list of all City social media site addresses, handles, and oƯicial account names, maintain names of all Authorized Employees of these Attachment 2
City Social Media Policy Page 6 of 9 EƯective: March 4, 2025 accounts, and maintain a list of associated user identifications. The Department Heads shall provide all this information to the IT Manager at the time the department creates any social media site, and immediately whenever any such information is changed.

F. All City social media sites shall utilize authorized City contact information for account set-up, monitoring, and access. The use of personal email accounts or phone numbers by any City employee is not allowed for the purpose of setting-up, monitoring, or accessing a City social media account.
a. Access to City social media sites should be during work hours, on Cityowned equipment, and should be restricted to oƯicial business only.

However, there may be circumstances under which authorized employees may be required to post, check, view, or respond to notifications or communications related to a City’s social media sites while oƯ duty, such as during emergencies or City events.

G. Devices, such as, but not limited to, computers, laptops, tablets, and mobile devices used to administer City social media sites shall have up-to-date software to protect against destructive technical incidents, including but not limited to, cyber, virus, and spyware/adware attacks.

H. Department Heads or their designee will inform the City Administrator and IT Manager in writing of administrative changes to existing sites or approval of any new social media sites.

I. Daily maintenance and monitoring of social media sites is the responsibility of the applicable City Department Head or their designee.

V. Content Guidelines

1. The content of City social media sites shall only pertain to City, City-sponsored, or City-endorsed programs, services, and events. Content includes, but is not limited to: information, photographs, videos, and hyperlinks.

2. The City shall have full permission or rights to any content posted by the City, including photographs and videos.

3. Any employee authorized to post items on any of the City’s social media shall review, be familiar with, and comply with the social media site’s use policies and terms and conditions.

Attachment 2
City Social Media Policy Page 7 of 9 EƯective: March 4, 2025

4. The City assumes no liability for any inaccuracies these social media sites might contain and does not guarantee that the social media will be uninterrupted, permanent, or error-free.

5. The department responsible for the implementation of the social media site shall monitor its respective site for comments requesting responses from the City and for comments in violation of this Policy.

6. Designated departmental staƯ will be responsible for the content and upkeep of any social media sites their department creates. Only authorized staƯ may use social media on behalf of the City and/or a City department.

7. Although posts and comments are encouraged on the City’s social media sites that allow posts/comments, all posted content must relate to discussion of City programs, services, projects, issues, events, and activities.

8. Any authorized StaƯ to post items on any of the City’s social media sites shall not express their own personal views or concerns through such postings. Instead, postings on any of the City’s social media sites by an authorized City employee shall only reflect the views of the City.

9. Postings or comments to City social media sites shall NOT contain any of the following. The following listed inappropriate forms or content shall not be permitted and are subject to removal and/or restriction on public comment forums:
a. Any personal information, including photos and memes, except for the names of employees whose job duties include being available for contact by the public;
b. Information that may compromise the safety or security of the public, public systems, or employees;
c. Comments or content that are oƯ-subject or out of context; d. Comments or content not related to the business of the City, including random or unintelligible comments;
e. Comments or content in support of, or opposition to, political campaigns, candidates, or ballot measures;
f. Profane language, sexual content, pornography, obscenity, or links to any such content;
g. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, disability, sexual orientation/identity, political aƯiliations, citizenship, marital status, military/veteran status, Attachment 2
City Social Media Policy Page 8 of 9 EƯective: March 4, 2025 national origin, physical or mental disability, as well oƯensive terms or content that targets protected classes by federal, state, or local laws; h. Solicitations of commerce, including but not limited to, advertising of any business or product for sale;
i. Content that incites, promotes, or encourages illegal activity; content in violation of any federal, state, or local law;
j. Content that violates a legal ownership interest, such as copyright, of any other party.

10. These guidelines shall be displayed to users or made available by hyperlink on all City social media sites. Any content removed based on these guidelines must be retained by the responsible department designee.

11. Generally, no photos of identifiable individuals should be posted on the City’s social media sites without a signed photo release or consent from that individual, unless the photo was taken at a public event, the individual had no reasonable expectation of privacy, or the photo is otherwise a public record under State or Federal law. If the City intends to use photos from community events on a City social media site, the best practice is to ensure a posted notice regarding this planned use at that City event.

12.Communications made through the City’s social media in no way constitute a legal notice or an oƯicial notice or comment to the City of Carmel-by-the-Sea. To provide an oƯicial notice or comment about a specific City project or program, please contact the appropriate department.

13.Any social media used by the City must provide a mechanism for StaƯ to remove posts that violate City policy. Any social media that does not provide such a mechanism cannot be used.

14. The City reserves the right to implement or remove any functionality of its social media site, when deemed appropriate by the City Administrator. This includes, but is not limited to, information, articles, pictures, videos, or any other form of communication that is posted on a City social media site.

15. The City will approach the use of social media tools as consistently as possible, in accordance to an approved style guide and procedure.

16. The use of a “like” (or similar) feature between the City and a private person or entity does not indicate the City’s endorsement of that person or entity’s actions or comments. The City’s interactions with members of the public on social media do not constitute an oƯicial endorsement of those comments or policies.

Attachment 2
City Social Media Policy Page 9 of 9 EƯective: March 4, 2025

17.City social media sites are not to be used as campaign tools. However, they may provide objective information about election procedures, ballot instructions, polling locations, candidate forums, and debates as a means of conveying information to members of the public regarding upcoming elections. State and federal campaign laws and City policies and ordinances governing elected oƯicials’ activities shall be followed.

18. The sharing of posts or information from other public entities shall be allowed if such sharing helps the City meet its goals or objectives, or if it has been determined by the Department Head or their designee to be beneficial to the community.

19. The following documentation will be developed and adopted by the City Administrator for City Social Media Sites:
a. Operational and use guidelines;
b. Standards and processes for managing accounts on social media sites; and c. Enterprise-wide design standards.

Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING POLICY 2025-01, “SOCIAL MEDIA POLICY”, ESTABLISHING GUIDELINES AND PROCEDURES FOR THE CITY’S PARTICIPATION IN SOCIAL MEDIA AND AUTHORIZING THE CITY ADMINISTRATOR TO DEVELOP AND ADMINISTER THE CITY’S SOCIAL MEDIA PLAN
WHEREAS, as social media continues to grow in reach and influence, local governments are increasingly using these platforms to deliver services more efficiently, reaching diverse demographic groups and meeting operational goals faster than traditional communication methods may allow; and
WHEREAS, by utilizing social media sites local governments can engage in meaningful dialogue, share important information, and provide access to essential services by redirecting or linking to official City resources; and
WHEREAS, the City Council identified, “Develop and Implement a Social Media Plan” as a City Council strategic priority and directed staff to research municipal social media use; and WHEREAS, a social media policy will enable staff to build and implement a social media plan; and
WHEREAS, the proposed Social Media Policy, attached as Exhibit A, establishes guidelines and procedures for the City’s participation in, administering, and City staff use of City social media sites created, operated, maintained, and managed by City staff and any authorized employees conveying information to members of the public on behalf of the City; and WHEREAS, the City has an overriding interest and expectation in protecting the integrity of information posted on City social media and in deciding what is “announced” or “spoken” on behalf of the City on social media sites; and
WHEREAS, the establishment of City social media accounts by any department is subject to approval by the City Administrator or their designee and each department will be responsible for adhering to this policy.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Adopt Policy 2025-01 “Social Media Policy” (Exhibit A) establishing guidelines and procedures for the City’s participation in social media and authorizing the City Administrator to develop and administer the City’s social media program.

Attachment 3
Resolution 2025-031

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 31st day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 3
City Social Media Policy Page 1 of 9 Effective: March 31, 2025 City of Carmel-by-the-Sea

SOCIAL MEDIA POLICY
Policy 2025-001
Office of the City Administrator
Carmel-by-the-Sea, CA 93921
Attachment 4
City Social Media Policy Page 2 of 9 Effective: March 31, 2025 City of Carmel-by-the-Sea Social Media Policy
I. Purpose
The purpose of this Social Media Policy (“Policy”) is to establish the social media policy guidelines and procedures for the City of Carmel-by-the-Sea’s participation in, administering, and City staff use of City Social Media Sites (“City social media”) created, operated, maintained, and managed by the City Administrator and any authorized designated individuals conveying information to members of the public on behalf of the City.

The City has an overriding interest and expectation in protecting the integrity of information posted on City social media and in deciding what is “announced” or “spoken” on behalf of the City on social media sites. The City encourages the use of social media by designated staff to facilitate communication, foster transparency, community engagement, and further the goals of the City and the mission of its departments.

II. Definitions
A. “Social media sites” or “social media” refers to internet-based resources that have a participatory element by integrating user-generated content, allowing people to communicate, share information, share photos, share videos, share audio, and exchange text and other multimedia files with others through some form of online or cellular network platform. Examples include, but are not limited to, Facebook, X (formerly Twitter), Instagram, YouTube, LinkedIn, Flickr, and TikTok.

B. “City Administrator” shall mean the City Administrator and/or their designee.

C. “Authorized Employee” means any City employee who has been authorized by a Department Head or the City Administrator to operate and post on a City social media site.

D. “City social media sites” or “City social media” refer to social media sites established, operated, managed, and maintained by the City.

E. “City Staff” or “Staff” refers to all Authorized Employees, consultants, providers, and contractors acting in an official capacity when communicating with the public on behalf of the City on City social media.

III. General Policy
A. The City’s official website (https://ci.carmel.ca.us) will remain the City’s primary and predominant internet presence.

Attachment 4
City Social Media Policy Page 3 of 9 Effective: March 31, 2025 B. The City will use official City social media sites as communication tools to disseminate accurate, direct information about City business to the public and as informational channels to increase the City’s ability to broadcast its messages to the widest possible audience. The City will approach the use of Social Media tools as consistently as possible.

C. City, by its use of social media sites and by the creation and implementation of this Policy, intends to create a limited public forum. All content and responsive comments. when enabled, are limited to City business. Repetitive comments or comments in violation of this Policy shall be removed from public view and archived. Comments may or may not be enabled, at City’s discretion.

D. City social media sites may contain content, including but not limited to, advertisements or hyperlinks, over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City social media sites by the social media site’s owners, vendors, or partners.

E. City social media sites shall bear the name and/or an official seal or logo of the City or the appropriate department.

F. Whenever possible, City social media sites should clearly state that such accounts are maintained by the City and comply with the City’s Social Media Policy.

G. Wherever possible, content posted to the City’s social media will also be made available on the City’s website.

H. Wherever possible, content posted to the City’s social media shall contain hyperlinks directing users back to the City’s official website for in-depth information, forms, documents or online services necessary to conduct business with the City.

I. Wherever possible, the City’s Social Media Policy should be displayed to users or made available by hyperlink.

J. Operating any City social media site shall comply with all applicable City policies pertaining to communications and the use of the internet by City Staff.

K. Authorized Employees on City social media sites shall conduct themselves at all times as a professional representative of the City and in accordance with all City policies. Failure to do so may result in disciplinary action.

L. Authorized Employees shall:
a. Be transparent and truthful when posting. Always be careful and considerate.

Attachment 4
City Social Media Policy Page 4 of 9 Effective: March 31, 2025 b. Be timely – Authorized Employees should regularly review the City’s social media sites they are assigned to ensure content is current, accurate, and appropriate.
c. Be cautious – ensure efforts are transparent, do not violate the City’s privacy, confidentiality, and legal guidelines and requirements. Do not publish any material that is confidential or internal to the City.
d. Be upfront and quick with a correction, and promptly notify the relevant Department Head.

M. The City Administrator may, in their sole discretion, revoke the Authorized Employee status of any member of the City’s Staff at any time. Similarly, in relation to a Department Head’s own department, a Department Head may, in their sole discretion, revoke the Authorized Employee status of any member of that department at any time
N. City social media accounts shall adhere to applicable federal, state, and local laws, regulations, and policies.

O. City social media sites shall comply with usage rules and regulations required by the site provider, including privacy policies.

P. City social media sites shall be managed consistent with the Brown Act. Members of the City Council, Commissions and/or Boards shall comply with the requirements of the Brown Act in regard to social media including Government Code Section 54952.2 (b) (3) as it may be amended from time to time. Members of the City Council, Commissions and/or Boards may respond to, react (e.g., “like, “love”, “thumbs up,” or any other emoji/reaction), “share,” “repost” or otherwise participate in any published postings by City staff which are solely informational, but may not respond to or react to any postings by other members of the legislative body. City social media sites are subject to the California Public Records Act. the Freedom of Information Act, subpoenas, and court orders. Any content maintained on a City social media site that is related to City business, including a list of subscribers, posted communication, and communication submitted for posting, is a public record and may be subject to disclosure in accordance with applicable law.

Q. California state law and relevant City records retention schedules apply to social media tools and content. Each department will be responsible for maintaining the records for its social media sites. All social media records shall be preserved for the required retention period in the City’s archiving system in a format that preserves the integrity of the original record and is easily accessible.

Attachment 4
City Social Media Policy Page 5 of 9 Effective: March 31, 2025 R. The City Administrator shall monitor content on City social media to ensure adherence to both the Policy and the interest and goals of the City.

S. The City reserves the right to restrict or remove any content that is deemed in violation of this Policy, any other City policy, or any applicable law.

T. The City reserves the right to terminate any City social media site at any time without notice.

U. The City reserves the right to deny access to the social media site for any individual who violates this Policy at any time and without prior notice V. The City reserves the right to change, modify, or amend all or part of this Policy at any time.

IV. City Social Media Authorization and Establishment
A. The establishment of City social media accounts by any department is subject to approval by the City Administrator. The City Administrator is responsible for authorizing City Staff to use social media on behalf of the City.

B. Department Heads will inform the City Administrator in writing of their department’s proposal to create a new social media site. The site may not be activated until written approval by the City Administrator is received. Department Heads will create and maintain complex passwords, and will update those passwords periodically.

C. Authorized users shall be provided a copy of this Policy and are required to acknowledge their understanding and acceptance by signing and returning a copy to the City Administrator and retaining a copy for their record.

D. Additionally, Staff is authorized to create, manage, and maintain a City social media site will contact, in writing, the City’s IT Manager providing the written authorization to establish a City social media site and shall include the account name and address, login information, intended use of the account, and the names and contact information of employees responsible for maintaining the account.

E. The IT Manager shall maintain a list of all City social media site addresses, handles, and official account names, maintain names of all Authorized Employees of these accounts, and maintain a list of associated user identifications. The Department Heads shall provide all this information to the IT Manager at the time the department creates any social media site, and immediately whenever any such information is changed.

Attachment 4
City Social Media Policy Page 6 of 9 Effective: March 31, 2025 F. All City social media sites shall utilize authorized City contact information for account set-up, monitoring, and access. The use of personal email accounts or phone numbers by any City employee is not allowed for the purpose of setting-up, monitoring, or accessing a City social media account.
a. Access to City social media sites should be during work hours, on Cityowned equipment, and should be restricted to official business only.

However, there may be circumstances under which authorized employees may be required to post, check, view, or respond to notifications or communications related to a City’s social media sites while off duty, such as during emergencies or City events.

G. Devices, such as, but not limited to, computers, laptops, tablets, and mobile devices used to administer City social media sites shall have up-to-date software to protect against destructive technical incidents, including but not limited to, cyber, virus, and spyware/adware attacks.

H. Department Heads or their designee will inform the City Administrator and IT Manager in writing of administrative changes to existing sites or approval of any new social media sites.

I. Daily maintenance and monitoring of social media sites is the responsibility of the applicable City Department Head or their designee.

V. Content Guidelines

1. The content of City social media sites shall only pertain to City, City-sponsored, or City-endorsed programs, services, and events. Content includes, but is not limited to: information, photographs, videos, and hyperlinks.

2. The City shall have full permission or rights to any content posted by the City, including photographs and videos.

3. Any employee authorized to post items on any of the City’s social media shall review, be familiar with, and comply with the social media site’s use policies and terms and conditions.

4. The City assumes no liability for any inaccuracies these social media sites might contain and does not guarantee that the social media will be uninterrupted, permanent, or error-free.

Attachment 4
City Social Media Policy Page 7 of 9 Effective: March 31, 2025

5. The department responsible for the implementation of the social media site shall monitor its respective site for comments requesting responses from the City and for comments in violation of this Policy.

6. Designated departmental staff will be responsible for the content and upkeep of any social media sites their department creates. Only authorized staff may use social media on behalf of the City and/or a City department.

7. Although posts and comments are encouraged on the City’s social media sites that allow posts/comments, all posted content must relate to discussion of City programs, services, projects, issues, events, and activities.

8. Any authorized Staff to post items on any of the City’s social media sites shall not express their own personal views or concerns through such postings. Instead, postings on any of the City’s social media sites by an authorized City employee shall only reflect the views of the City.

9. Postings or comments to City social media sites shall NOT contain any of the following. The following listed inappropriate forms or content shall not be permitted and are subject to removal and/or restriction on public comment forums:
a. Any personal information, including photos and memes, except for the names of employees whose job duties include being available for contact by the public;
b. Information that may compromise the safety or security of the public, public systems, or employees;
c. Comments or content that are off-subject or out of context; d. Comments or content not related to the business of the City, including random or unintelligible comments;
e. Comments or content in support of, or opposition to, political campaigns, candidates, or ballot measures;
f. Profane language, sexual content, pornography, obscenity, or links to any such content;
g. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, disability, sexual orientation/identity, political affiliations, citizenship, marital status, military/veteran status, national origin, physical or mental disability, as well offensive terms or content that targets protected classes by federal, state, or local laws; h. Solicitations of commerce, including but not limited to, advertising of any business or product for sale;
Attachment 4
City Social Media Policy Page 8 of 9 Effective: March 31, 2025 i. Content that incites, promotes, or encourages illegal activity; content in violation of any federal, state, or local law;
j. Content that violates a legal ownership interest, such as copyright, of any other party.

10. These guidelines shall be displayed to users or made available by hyperlink on all City social media sites. Any content removed based on these guidelines must be retained by the responsible department designee.

11. Generally, no photos of identifiable individuals should be posted on the City’s social media sites without a signed photo release or consent from that individual, unless the photo was taken at a public event, the individual had no reasonable expectation of privacy, or the photo is otherwise a public record under State or Federal law. If the City intends to use photos from community events on a City social media site, the best practice is to ensure a posted notice regarding this planned use at that City event.

12.Communications made through the City’s social media in no way constitute a legal notice or an official notice or comment to the City of Carmel-by-the-Sea. To provide an official notice or comment about a specific City project or program, please contact the appropriate department.

13. Any social media used by the City must provide a mechanism for Staff to remove posts that violate City policy. Any social media that does not provide such a mechanism cannot be used.

14. The City reserves the right to implement or remove any functionality of its social media site, when deemed appropriate by the City Administrator. This includes, but is not limited to, information, articles, pictures, videos, or any other form of communication that is posted on a City social media site.

15. The City will approach the use of social media tools as consistently as possible, in accordance to an approved style guide and procedure.

16. The use of a “like” (or similar) feature between the City and a private person or entity does not indicate the City’s endorsement of that person or entity’s actions or comments. The City’s interactions with members of the public on social media do not constitute an official endorsement of those comments or policies.

17.City social media sites are not to be used as campaign tools. However, they may provide objective information about election procedures, ballot instructions, polling locations, candidate forums, and debates as a means of conveying information to members of the public regarding upcoming elections. State and federal campaign Attachment 4
City Social Media Policy Page 9 of 9 Effective: March 31, 2025 laws and City policies and ordinances governing elected officials’ activities shall be followed.

18. The sharing of posts or information from other public entities shall be allowed if such sharing helps the City meet its goals or objectives, or if it has been determined by the Department Head or their designee to be beneficial to the community.

19. The following documentation will be developed and adopted by the City Administrator for City Social Media Sites:
a. Operational and use guidelines;
b. Standards and processes for managing accounts on social media sites; and c. Enterprise-wide design standards.

Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-032 Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the Monterey Symphony's Harmony on the Move benefit "Overlapping Halos", on May 19, 2025
RECOMMENDATION:

Adopt Resolution 2025-032, Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the Monterey Symphony's Harmony on the Move benefit "Overlapping Halos", on May 19, 2025 BACKGROUND/SUMMARY:

The 2017 Agreement between the City and Sunset Cultural Center, Inc. (SCC) provides that the City shall have the right to use the theater and lobby for up to twelve (12) full days each fiscal year without charge, as long as the spaces have not already been committed to rental customers by SCC.

Free Use Day Request
The Monterey Symphony has requested a Free Use Day at Sunset Center on May 19, 2025, to host "Overlapping Halos," a special event supporting its Harmony on the Move community programs (Attachment 2). This event promotes Music and Healing by offering a therapeutic musical experience for attendees.

Following a panel discussion on Music and Wellness at Tonkin House, "Overlapping Halos" will feature violinist Edwin Huizinga, Deva Munay, and poet Damaris (Penny Vieregge). As a new partner of Art Pharmacy, the Symphony is committed to using live performances to combat loneliness and depression, with support from Montage Health and other community partners.

The event blends live music and spoken word, highlighting the connection between music, memory, and emotional well-being. Discounted tickets will be available for students, teachers, military personnel, and Carmel Foundation members to ensure accessibility.

Approving the fee free use day for this event will:

Provide a healing, community-focused musical experience.

Expand live music access for underserved groups.

Strengthen partnerships with health and arts organizations.

Highlight Sunset Center as a hub for cultural and wellness initiatives.

Recommendation
Staff recommends the Council approve a Resolution (Attachment 1), Authorizing one (1) free use day of the Sunset Cultural Center theater and lobby for the Monterey Symphony's Harmony on the Move benefit "Overlapping Halos", on May 19, 2025.

FISCAL IMPACT:

The revenue loss from waiving the Sunset Center rental fee is justified by the event’s benefit to the community.

PRIOR CITY COUNCIL ACTION:

None for this item.

ATTACHMENTS:

Attachment 2) Request Letter from Monterey Symphony
Attachment 1) Resolution 2025-032
March 20, 2025
To Chip Rerig and the Carmel-by-the-Sea City Council:

The Monterey Symphony is reques�ng a free use day of Sunset Center on Monday, May 19, 2025, for a special event, "Overlapping Halos," which will benefit the Symphony's Harmony on the Move community engagement programs.

Overlapping Halos at Sunset Center is part of Monterey Symphony’s commitment to Music and Healing. On the heels of a panel discussion about Music and Wellness at Tonkin House (in partnership with the Community Hospital of Monterey Peninsula) the Symphony is broadcas�ng its desire to present unique opportuni�es for people to connect deeply with music. As one of the newest partners of Art Pharmacy, the Symphony is proud to present this collabora�on with violinist Edwin Huizinga, Deva Munay, and Damaris (Penny Vieregge) that highlights the power and the hope that exists in this incredible troika of ar�sts.

This event will showcase our work with Montage Health and Art Pharmacy (whose mission is to combat loneliness and depression through prescribing atendance at live events).

Monterey Symphony intends to con�nue focusing on programs that benefit mental health and overall wellbeing. The sonic landscape created by the bowls is intended to provide healing effects, along with the power of witnessing a 97-year-old woman recite poetry she has memorized. The music is her life force!
Discounted �ckets ($12) are available to students, teachers, ac�ve and re�red military; and the discount for the Carmel Founda�on residents and members will also be available.

This is truly a concert for connec�on and healing.

Thank you for considering our request, and we hope to see you in the audience.

Musically yours,
Nicola Reilly
President and CEO, Monterey Symphony
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-032

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING ONE (1) FREE USE DAY OF THE SUNSET CULTURAL CENTER THEATER AND LOBBY FOR THE MONTEREY SYMPHONY'S HARMONY ON THE MOVE BENEFIT "OVERLAPPING HALOS", ON MAY 19, 2025
WHEREAS, the City's Lease Agreement with Sunset Center Cultural Center (SCC), adopted on June 6, 2017, allows the City to use the Sunset Center theater, lobby, and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and WHEREAS, the Monterey Symphony, a non-profit organization, whose mission is to entertain and engage our community through musical performance and education; and WHEREAS, the Monterey Symphony is requesting one (1) free use day of Sunset Center on Monday, May 19, 2025, for a special event, "Overlapping Halos," which will benefit the Symphony's Harmony on the Move community engagement programs; and
WHEREAS, this community event promotes music and healing by offering a therapeutic musical experience for attendees.; and
WHEREAS, granting the Monterey Symphony one (1) Sunset Center Free Theater Day will result in significant savings in facility use fees for this organization.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA DOES HEREBY:

Authorize the Monterey Symphony to utilize one (1) of the City's Sunset Center Free Theater Days in 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 31st day of March, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive and file Staff Report regarding designation of Mary Wagner as Assistant City Attorney.

RECOMMENDATION:

Receive and file Staff Report regarding designation of Mary Wagner as Assistant City Attorney.

BACKGROUND/SUMMARY:

The City retained the law firm of Burke, Williams & Sorensen for City Attorney services in October 2019.

At that time, Brian Pierik was designated as the City Attorney and Samantha Zutler was designated as the Assistant City Attorney. Since October 2019, Samantha Zutler has had an increase in her work load and she now serves as the City Attorney for the cities of Healdsburg, Capitola and Watsonville. As a result, it is necessary to designate another Burke attorney as the Assistant City Attorney for the City of Carmel-by-theSea.

Mary Wagner is a partner in the Burke firm and she is available to serve as the Assistant City Attorney for the City. Attached is Mary’s resume. As noted in her resume, Mary has substantial experience in municipal law including serving as the City Attorney for 20 years in the City of Sausalito. Since joining the Burke firm, Mary has assisted many cities on public law issues including Tiburon, Benicia, Watsonville, and Menlo Park. In addition, Mary has substantial experience with housing law and has advised many cities on their Housing Element and other housing issues.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

Appointment of Burke, Williams & Sorensen for City Attorney services in October 2019.

ATTACHMENTS:

Attachment 1) Resume of Anne Wagner
© 2025 Burke, Williams & Sorensen, LLP. All rights reserved.

PRACTICES
Environmental Land Use and
Natural Resources
Public Law
Real Estate and Business Law

EDUCATION
J.D., Magna Cum Laude,
University of California,
Hastings College of the Law,
1993
B.A. with Distinction, Public
Administration, San Diego State
University, 1987

ADMISSION
State Bar of California

AFFILIATIONS
Marin County Bar Association
Order of the Coif
Thurston Society
Mary Anne Wagner
Partner
Marin County
181 Third Street
Suite 200
San Rafael, CA 94901-6587
[email protected]
D: +1 415.755.2602
T: +1 415.755.2600
Mary Wagner practices public law, with an emphasis on land use, housing, and real estate. Mary regularly advises public agencies on development projects, including negotiating development agreements and updating general plans, specific plans, and zoning codes. She represents numerous cities throughout the State on the updates to their Housing Elements and Housing Element implementation. Prior to joining Burke, Mary served as the City Attorney for the City of Sausalito for 20 years. Mary is currently General Counsel to the Tahoe Transportation District, the Housing Authority of the County of Monterey, and the South San Francisco Housing Authority. Mary also serves as the Assistant City Attorney for the cities of Benicia and Menlo Park.

In representing cities, Mary brings her practical approach, legal expertise, and serves as an active member of the team. In Sausalito, she was part of a Management Academy that trained Sausalito and other Marin County jurisdiction employees the skills needed to move into management.

Mary believes in proactive representation. She has presented on conflicts of interest and the Brown Act.

Mary received her Bachelor of Arts degree in Public Administration from San Diego State University and her Juris Doctor Degree, Magna Cum Laude, from the University of California, Hastings College of the Law (now UC Law San Francisco). She is a member of the Order of the Coif and the Thurston Society.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Discuss City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and provide direction to the City Administrator
RECOMMENDATION:

Discuss potential updates to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and provide direction to the City Administrator.

BACKGROUND/SUMMARY:

Mayor Byrne has requested that the City Council review City Policy C89-02, City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution (Attachment 1), and discuss potential updates.
1) Meeting Procedures for Agenda Items
Section III of the current policy is entitled “Conduct of City Council Meetings”. Sub-section C is on “Meeting Procedures for review of each item on the Agenda (with the exception of Public Hearings)”, which reads as follows:
“C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings):

The Mayor will read the agenda item under discussion.

Staff will present a brief report.

City Council questions of staff”
Proposed Update
A possible change to this section of the policy could provide a more streamlined process, while allowing for flexibility in receiving presentations. The draft policy amendment below recognizes that agenda packets, including staff reports, are available at least 72 hours before the meeting, staff presentations would be optional at the request of a Councilmember.

Draft Policy Language:
“C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings):
(1) Mayor will read the agenda item under discussion.
(2) Mayor will ask if any Councilmember wishes for a staff presentation. (3) Mayor will ask staff to present a brief presentation if requested. (4) Mayor will ask City Council if there are any questions for staff. (5) Mayor will ask for Public Comment in chambers and then remote. (6) Mayor will ask Council for discussion.
(7) Mayor will ask Council to take action for an action items including motions, resolutions, ordinances and requests for direction to staff.” 2) Public Appearances
Section II B of the current policy is entitled “Orders of City Council Business”, which includes a subheading on “Public Appearances”, which reads as follows:
“Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker.”
Possible changes:

The Public Appearances section of the policy could be updated to reflect the requirements of public comment under Gov. Code Section 54954.3 in a simplified way. The proposed change provides additional guidance for public appearances on Regular vs. Special Meeting agendas, since there is no requirement to have public comments on non-agenda items during Special Meetings. Additionally, the current policy does not specify how to handle remote participants who fail to comply with the Brown Act, nor does it state that the chair has the ability to cap total public comment time at their discretion, so an update to the policy could address this.

Draft Policy language:
“Public Appearances (Public Comment Policy)
Public Appearances provides an opportunity for members of the public to address the City Council on matters within its jurisdiction.

Public Comment at Regular Meetings:

The agenda must allow for public comment on both non-agenda items (within the Council’s subject matter jurisdiction) and specific agenda items.

Public Comment at Special Meetings
Public comment is limited to items listed on the agenda.

General Guidelines
Providing a name is optional, but it helps for speakers to identify themselves to be included in the meeting minutes.

Comments on non-agenda items must relate to topics within the Council’s subject jurisdiction.

Each speaker is limited to 3 minutes, unless the Chair adjusts the time.

The Chair may limit total public comment time, such as capping non-agenda item comments at 30 minutes.

Speakers must stay on topic when addressing an agenda item.

The Council cannot discuss or take action on public comment but may direct that the issue discussed be agendized for a future meeting.

Speakers may be muted for failing to comply with the Brown Act.

Suggested Agenda Language
Below are examples of language to include on the agenda for guidelines for public comment for Regular and Special meetings:

Public Appearances (Regular Meetings):

Members of the public may speak on topics within the Council’s jurisdiction that are not on the agenda during Public Appearances. Comments are limited to 3 minutes per speaker, unless adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Under the Brown Act, comments on agenda items must relate to that specific item, and comments on non-agenda items must fall within the legislative body’s subject matter jurisdiction.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

Public Comment Guidelines (Special Meetings):

During Special City Council Meetings, public comments are permitted for items listed on the agenda.

After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

Next Steps
If the Council supports any or some of these proposed changes, staff will return with a revised Policy C89- 02 for approval at a future Council Meeting. Council may also provide other direction on policy amendments.

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

Adoption of Policy/Procedure No. C89-02 and revisions on March 2, 2009; June 2012 (Resolution No. 2012-33) and October 6, 2020 (Resolution No. 2020-063).

ATTACHMENTS:

Attachment 1) City Policy C89-02: City Council Meetings/Orders of Council/Agenda Packets/Minutes of Meeting and Agenda Distribution

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
I Effective Date: 2 August 1988 I Authority: Resolution No. 88-89 Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution I
Policy/Procedure No: C89-02
Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

Resolution 2020-063

C89-02

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a twoyear term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmentalfunctions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings. • Agenda Finalization
The Mayor and Mayor ProTempore meet with theCity Administrator and City Clerk prior to the meeting to finalize the draftagenda.

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C89-02
• Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• AgendaPosting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

B. OrdersofCityCouncilBusiness
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action.
• Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversialCity matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

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C89-02
If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Ordersof Councilincludereportsof committee/commissions,ordinances andresolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

Ill. CONDUCT OFCITYCOUNCIL MEETINGS
A. GeneralProcedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure.

Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

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C89-02
Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:
• The Mayor will read the agenda item under discussion. • Staff will present a brief report.
• City Council questions of staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to membersoftheaudience.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council onthe same subject matter,the presidingofficer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of PublicComment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shallremind the City Council of the action before Council. • City Councildiscussion
• CityCouncil action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.

Resolution 2020-063

C89-02
• Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was t aken. • Motions toreconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsiderati on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator,City Attorney, or City Clerk shall announce the vote and passage orfailure of an item.

E. MeetingProcedureforformalAppeals/PublicHearings
When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

F. Minutes of Meeting Policy (C89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.

Resolution 2020-063

C89-02
• Items entered into the record
Allagenda items/documentation/correspondencereceived at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecordingsoftheMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
Resolution 2020-063

Attachment 1
C89-02

COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees. These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stated.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

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C89-02

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto.
b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken. b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid".

Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:

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C89-02
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictionalrequirements prior to action taken on ordinances or resolutions
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk.
bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reportsofofficers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
Resolution 2020-063

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marnie R. Waffle, AICP, Principal Planner APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

General Plan and Housing Element Annual Progress Reports for Calendar Year 2024
RECOMMENDATION:

Adopt a Resolution 2025-033 (Attachment 1) accepting the General Plan and Housing Element Annual Progress Reports for the Calendar Year 2024 and directing staff to submit them to the Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD).

BACKGROUND/SUMMARY:

Executive Summary:

In accordance with Government Code Section 65400, all jurisdictions are required to provide an annual report to the Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) on the status of the General Plan and progress implementing the Housing Element.

These are commonly referred to as Annual Progress Reports (APRs). Staff prepared the 2024 annual reports, which reflect the City’s progress in implementing the goals and policies of the General Plan and Housing Element during the 2024 calendar year.

All jurisdictions must provide the Office of Planning and Research (OPR) and the Department of Housing and Community Development (HCD) with an annual report on the implementation of the General Plan, as well as a separate report on the implementation of the Housing Element, as required by Government Code Section 65400. Both reports are due to OPR and HCD by April 1st.

City staff has submitted annual progress reports to HCD on the Housing Element since 2018. The calendar year 2022 was the first annual report submitted to OPR on the General Plan. The 2024 reports are scheduled to be submitted to the State on March 31, 2025, to meet the statutory deadline of April 1st.

Should the City Council request any changes at the April 1 st City Council meeting, staff will update and
resubmit them.

STAFF ANALYSIS:

General Plan Annual Progress Report
State law requires each city and county to adopt a comprehensive, long-term general plan for the physical development of the community. The law further requires each plan to include a land use element, circulation element, housing element, conservation element, open space element, noise element, and safety element.

Additional elements can be included at the city or county’s discretion. In addition to the seven required elements, the Carmel General Plan includes community character, coastal access and recreation, coastal resource management, and public facilities and services.

The General Plan Annual Progress Report provides an opportunity to highlight how land-use decisions align with the General Plan's adopted goals, policies, and implementation measures. There is no standardized format for preparing the annual report. Each jurisdiction is allowed to determine what locally relevant issues are important to include in the annual report.

In the 2024 General Plan Annual Progress Report (Attachment 2), staff identified various projects and accomplishments related to specific goals, policies, and objectives from each general plan element.

Housing ElementAnnual Progress Report
Since 1969, California has required all local governments, including cities and counties, to adequately plan for meeting the housing needs of their communities. California’s local governments meet this requirement by adopting housing plans, also known as housing elements, as part of their “general plan,” which is also required by the state. General plans serve as the local government’s "blueprint" for how the city and/or county will grow and develop and include seven mandatory elements: land use, transportation, conservation, noise, open space, safety, and housing.

Each jurisdiction must prepare an annual progress report (APR) on its status and progress in implementing its housing element using forms and definitions adopted by the California Department of Housing and Community Development (HCD), per Government Code Section 65400. Each jurisdiction’s APR must be submitted to HCD and the Governor’s Office of Planning and Research (OPR) by April 1 of each year, covering the previous calendar year (CY).

The Housing Element Annual Progress Report (Attachment 3) includes tables for jurisdictions to report permit activity during the prior calendar year.

Table A: Housing Development Applications Submitted. Table A lists all housing development applications submitted for new residential units. In 2024, twenty (20) applications were received; all were for accessory dwelling units.

Table A2: Annual Building Activity Report Summary. Table A2 lists all building activity in the 2024 calendar year, including permit application approval (24), building permit issuance (22), and certificates of occupancy (9). It is not uncommon for a permit application to be approved and issued in the same calendar year and for a certificate of occupancy to be granted in a subsequent year. In 2024, three (3) permit applications were issued and granted occupancy in the same year.

In summary, 20 applications for new housing units were received, 22 building permits for new housing units were issued, and nine new housing units were granted occupancy.

Table B: Regional Housing Needs Allocation Progress. Table B reports on the city’s progress in constructing the regional housing needs allocation (RHNA). The city’s RHNA is 349 units, of which 231 must be affordable to very low, low, and moderate-income households, with the remaining 118 being above moderate or market-rate housing. In 2024, the Community Planning & Building Department issued 22 building permits for above-moderate-income households. The remaining above moderate RHNA obligation is 96 units.

Table C: Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law. Not applicable.

Table D: Program Implementation Status. Table D includes all 6th-cycle housing element programs and the city’s progress in achieving each program objective during the 2024 calendar year. Staff notes that the housing element was adopted on April 8, 2024, and the program implementation commenced following adoption. There are 49 programs, implementing 14 policies, furthering five goals.

Additional reporting not applicable to Carmel includes, Table E: Commercial Development Bonuses Approved Pursuant to Government Code section 65915.7.

Table F: Units Rehabilitated, Preserved, and Acquired for Alternative Adequate Sites Pursuant to Government Code section 65583.1(c).

Table F2: Above-Moderate Income Units Converted to Moderate Income Pursuant to Government Code Section 65400.2.

Table G: Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of.

Table H: Locally Owned Surplus Sites.

Table I: Deleted
Table J: Student housing development for lower-income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of section 65915.

Table K: Tenant Preference Policy.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

Attachment 1 Resolution 2025-033 Accept Annual Reports
Attachment 2 Annual General Plan Progress Report 2024
Attachment 3 Housing Element Progress Report Link
Attach 4 Resolution 2025-012-PC

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RESOLUTION NO. 2025-033

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING THE

CARMEL GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE CALENDAR YEAR 2024

WHEREAS, the City of Carmel-by-the-Sea adopted its General Plan in 1988 and revised it in 2004; and
WHEREAS, the City of Carmel-by-the-Sea adopted the 6th cycle 2023-2031 Housing Element on April 8, 2024; and
WHEREAS, Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the General Plan and progress made toward implementing its goals and policies; and
WHEREAS, Sections 65400, 65583, and 65584 of the California Government Code require the City to report certain housing information; and
WHEREAS, a General Plan Annual Progress Report and Housing Element Annual Progress Report for the Year 2024 were prepared for submission to the Governor’s Office of Planning and Research (OPR) and the State of California Department of Housing and Community Development (HCD); and
WHEREAS, both progress reports accurately reflect the City’s progress in implementing the goals and policies of the General Plan and Housing Element during the 2024 calendar year; and
WHEREAS, on March 12, 2025, the Planning Commission adopted Resolution 2025-012- PC recommending City Council acceptance of the annual reports; and WHEREAS, on or before March 28, 2025, a meeting agenda for March 31, 2025, special City Council meeting was posted in three locations in compliance with State law indicating the date and time of a public meeting to review the progress reports; and WHEREAS, on March 31, 2025, the City Council held a duly noticed public meeting to receive testimony, including, without limitation, the information provided to the City Council by City staff and the public, and considered accepting the General Plan Annual Progress Report and Housing Element Annual Progress Report for 2024 and authorizing its submittal to the State OPR and HCD; and
Attachment 1
Resolution 2025-033
March 12, 2025
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with the Guidelines for CEQA (California Code Regulations, Title 14, Division 6, Chapter 3 §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, pursuant to CEQA regulations, a “project” is defined as the whole of an action which has a potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The acceptance of the annual reports does not grant any entitlements that would cause directly or indirectly a physical change in the environment and therefore the action to accept the reports is “not a project” pursuant to section 15378 of the CEQA Guidelines; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY accept the City of Carmel-by-the-Sea General Plan Annual Progress Report and Housing Element Annual Progress Reports for 2024 in a manner fully in conformity with the Coastal Act (CA Section 30510) and directs staff to submit the reports to the Office of Planning and Research (OPR) and Department of Housing and Community Development (HCD).

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 31ST day of March 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dale Byrne Nova Romero, MMC
Mayor City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

COMMUNITY PLANNING & BUILDING DEPARTMENT
2024 GENERAL PLAN ANNUAL PROGRESS REPORT

TABLE OF CONTENTS

1. Introduction
A. Purpose and Summary
B. General Plan Background

2. General Plan Implementation Efforts

1. INTRODUCTION
A. Purpose and Summary
Government Code Section 65400 requires cities and counties to submit an Annual Progress Report (APR) on the status of the General Plan and implementation progress to their legislative bodies, the State Office of Planning and Research (OPR), and the Department of Housing and Community Development (HCD). The 2024 reporting period included one amendment to the General Plan, resulting from City Council adoption of the 2023-2031 Housing Element. No urgency ordinances were passed in the reporting period, and no amendments to the City’s Local Coastal Program were undertaken. Efforts to implement the City’s General Plan during the 2024 reporting period are detailed in Section 2. General Plan Implementation Efforts.

This General Plan Annual Progress report will be presented to the Carmel-by-the-Sea Planning Commission for review on March 12, 2025. The City Council will be asked to review and adopt the annual report on March 31, 2025.

B. General Plan Background
In 1929, the Carmel City Council adopted Ordinance No. 96 to direct the future development of Carmel. This ordinance, now outlined in Title 17 of the Municipal Code, established the residential character of Carmel and specifically outlined the City's intent that Carmel should subordinate other activities in order to preserve the community's unique residential character. The 1929 ordinance stated the following:
“The City of Carmel-by-the-Sea is hereby determined to be primarily, essentially and predominantly a residential city wherein business and commerce have in the past, are now, and are proposed to be in the future, subordinated to its residential character; and that said determination is made having in mind the history and the development of said city, its growth and the causes thereof; and also its geographical and topographical aspects, together with its near proximity to the cities of Pacific Grove and Monterey, and the businesses, industries, trades, callings and professions in existence and permissible therein.”
Attachment 2
The city council adopted Carmel’s General Plan in the spring of 1988. The 1988 General Plan superseded the City’s first plan from 1957, which was subsequently amended and updated over the decades (see GP/LUP page I-4 for a summary).

The General Plan is a comprehensive statement of the planning goals and policies for the City of Carmel-by-the-Sea and its surrounding Sphere of Influence that is periodically reviewed and updated. California Government Code (Section 65302) requires the General Plan to include seven specific elements (information topics): Land Use, Circulation, Housing, Conservation, Open Space, Noise, and Safety. Elements may be combined, and additional elements may be added at a jurisdiction’s discretion. Though the titles of the seven required elements may be modified, all elements shall contain the content and analysis required by the State.

Because the entire City falls within the California Coastal Commission’s Coastal Zone, all of Carmel’s policies, practices, ordinances, and plans must conform with the requirements of the 1976 Coastal Act. Carmel’s Local Coastal Land Use Program (certified in December 2002) set forth goals, objectives, and policies governing the use of land and water in Carmel-by-the-Sea consistent with Chapter 3 of the California Coastal Act of 1976 (as amended through January 2003). Carmel’s Local Coastal Program was combined with Carmel's General Plan in 2003 to ensure coordination of the two policy documents. The combined Local Coastal Program/General Plan includes:

Land Use and Community Character. This Chapter covers topics required in the State-mandated Land Use Element and also includes policies for topics in sections 30244 and 30250 through 30254 of the Coastal Act.

Circulation. This Chapter, also referred to as the Circulation Element, is required by the State.

Several of the policies in this element also implement provisions of the Coastal Act.

Coastal Access and Recreation. This Chapter includes policies for topics covered in sections 30210 through 30224 of the Coastal Act.

Coastal Resource Management. This Chapter includes policies for topics in sections 30230 through 30243 and 30251 of the Coastal Act.

Each of these Chapters begins with a discussion of the local setting and policy direction adopted by the City to address the requirements of the Coastal Act. Specific Goals, Objectives and Policies are then listed. Much of the background information and policy contained in the Coastal Land Use Program is incorporated directly from existing plans and reports that address special topics. The following documents are appendices to the General Plan/Coastal Land Use Program:
• Forest Management Plan
• Mission Trail Nature Preserve Master Plan
• Final Results of the Environmentally Sensitive Habitat Area Study Conducted for the City of Carmel-by-the-Sea (ESHA Study)
• Historic Context Statement, Carmel-by-the-Sea
Attachment 2
The Carmel-by-the-Sea General Plan additionally contains the following Elements which are not associated with the Coastal Program:

Housing. This required element sets the city's policy and programs for housing construction and rehabilitation.

Public Facilities and Services. This is an optional element, not required by California Statutes. This element addresses the management and use of City-owned properties and facilities.

Open Space and Conservation. Open Space and Conservation elements are required elements often addressed separately, but Carmel has combined them into a single element.

Environmental Safety. This is a required element that covers topics related to earthquakes, fires, floods and other hazardous conditions.

Noise. Thisis a required element that addressessources of noise in the community and establishes policies to protect noise-sensitive land uses.

The various elements have been updated and reorganized over the years and are currently ordered as follows: 1) Land Use and Community Character (2003), 2) Circulation (2010); 3) Housing (2024); 4) Coastal Access and Recreation (2003); 5) Coastal Resource Management (2003); 6) Public Facilities and Services (2009); 7) Open Space and Conservation (2009); 8) Environmental Safety (2009); and 9) Noise (2009).

Throughout the General Plan, goals, objectives, and policies are differentiated by an alphanumeric system and are identified by the letters “G,” “O,” and “P,” respectively. The second character identifies the General Plan element in which the goal, objective, or policy is found. For example, “P4-1” refers to a Policy within Element #4 (Coastal Access & Recreation) and specifically references policy number 1.

2. GENERAL PLAN IMPLEMENTATION EFFORTS
Please note the summary below is not intended to be exhaustive or all-inclusive; rather, it issimply a snapshot of major developments, accomplishments, projects, and practices during the 2024 calendar year. In many cases, an item may fulfill multiple goals/policies within an element or even across multiple elements. However, in the interest of reducing redundancy, only the most relevant implemented goals/objectives/policies have been listed.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
1) Land Use and
Community
Character
Continued development of the Design
Traditions 1.5 project to update the
City’s Design Guidelines.

G1-1: Continue to preserve and
maintain the predominance of the
residential character in Carmel
through appropriate zoning and land
development regulations in all
districts. O1-10: Apply design
regulations for the commercial
district that will protect its
established character while
supporting the land uses contained
therein.

Carmel Inventory of Historic Resources
maintained and updated.

O1-14: Maintain an inventory of
historic resources.

Resolution 2024-009: $79,380
Professional Services Agreement (PSA)
to PAST Consultants, LLC, to update
the Historic Context Statement (HCS);
Resolution 2024-010 accepting a
$40,000 grant award from the State
Office of Historic Preservation (OHP)
to update the Historic Context
Statement.

P1-85: Maintain a Historic Context
Statement.

The City Council entered into three
Mills Act Contracts in 2024: (MA 23-
116 (Esperanza Carmel LLC), MA 23-
146 (Lopez 5 NW, LLC), and MA 23-
103 (Cypress Inn). The applications
were submitted before the adoption
of Urgency Ordinance 2023-008.

G1-5: Protect and enhance historic
resources. Ensure that City
ordinances, development review
processes, and administrative policies
support, facilitate, and coordinate
with preservation activities. Provide
incentives for property owners to
preserve and rehabilitate historic
resources.
2) Circulation Resolution 2024-059 approving a list
of street projects for Fiscal Year 24/25
partially funded by Senate Bill 1: The
Road Repair and Accountability Act of
2017.

Resolution 2024-085: $503,470
construction contract with Sharp
Engineering & Construction, Inc., for
the San Antonio Avenue Pedestrian
Pathway Reconstruction Project.

G2-1: Provide and maintain a
transportation system and facilities
that promote the orderly and safe
transportation of people and goods
while preserving the residential
character and village atmosphere of
Carmel.

O2-2: Ensure safety improvements
are undertaken in response to the
changing travel environment.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
Ordinance No. 2024-002, amending
Chapter 10.36.010 of the Carmel
Municipal Code by adding subsection
(1), under Section (C); Identifying
Commercial Loading Zones to comply
with CVC 22500 and Assembly Bill 413-
The "Daylighting Bill."
3) Housing
Element
Resolution 2024-011: Professional
Services Agreement (PSA) PBD-EMC037-22-23 with EMC Planning Group, Inc. to prepare General Plan
amendments, including the 6th cycle
housing element update and the
safety element update for a not-toexceed amount of $92,331, increasing the total contract cost to $371,931.

Resolution 2024-028 adopting a
Mitigated Negative Declaration (MND)
and associated Mitigation Monitoring
and Reporting Program (MMRP) for
the 2023-2031 6th cycle Housing
Element of the General Plan; and
Resolution 2024-029 approving a
General Plan Amendment to repeal
the 2015-2023 Housing Element and
adopt the 2023-2031 6th cycle Housing
Element of the General Plan in
compliance with State housing
element law.

Resolution 2024-062 to develop
alternative sites and programs that
would allow for an amendment to the
City’s adopted 6th Cycle Housing
Element to remove Vista Lobos and
Sunset Center from the Housing Sites
Inventory.
(See Housing Element Annual
Progress Report)
Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
4) Coastal Access
and Recreation
Continued enforcement of Short-Term
Rentals (STRs) in 2024. STRs were
identified through third-party
compliance monitors, Avenue STR, and
through Host Compliance and resident
complaints. In 2024, 20 cases were
logged into the City’s tracking system.

P4-63 Retain measures to restrict
commercialshort-term rental of
single-family residences in the R-l
district. (LUP)
5) Coastal
Resource
Management
Based on the report, “Tracing Fecal
Contaminants and Copper From
Watershed Sources to the Ocean
(October 11, 2022),” and City Council
guidance, the Planning Division and
Planning Commission continue to
discourage copper as an architectural
metal for water-conveying elements.

O5-43 Protect and enhance the water
quality and biological productivity of
local creeks, wetlands, and Carmel
Bay through the prevention of pointand non-point-source water pollution. (LUP)
G5-3: Protect, conserve and enhance
the unique natural beauty and
irreplaceable natural resources of
Carmel and its Sphere of Influence,
including its biologicalresources,
water resources, and scenic routes
and corridors.

Resolution 2024–015: Amendment No.
2 to the Professional Services
Agreement (PSA) with EMC Planning
Group for the Coastal Engineering &
Adaptation Planning Project, Phase 2,
for a not-to-exceed fee of $450,000;
and Authorize an Amendment to the
Capital Improvement Plan (CIP) FY
2023/24 Budget to include a $500,000
Grant.

Receive presentation from Integral
Corp./Haro Kasunich &
Associates/EMC Planning Group on
findings of the Coastal Engineering
Study, Phase 1.

G5-2: Establish and implement a
comprehensive shoreline
management program for the beach,
bluffs, and dunes that mitigates
degradation caused by public use and
natural forces.

City Council Discretionary Funds Grant
Program: Carmel Cares.

O5-6: Keep the beach free of refuse.

P5-39: Encourage volunteer programs
for beach and bluff clean-up activities.
(LUP)
Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
Enforcement of existing tree planting
standards and required tree protection
during development projects; ongoing
City tree planting efforts; ongoing
Urban Forest Master Plan Project.

Urban Forest Master Plan Community
Survey.

Resolution 2024-023: Change Order #3
for On-Call Tree Service Contractors to
include prior tree-related budgeted
items totaling $200,000 in addition to
a $200,000 mid-year budget
allocation; Resolutions 2024-054,
2024-055, and 2024-056, approving
Change Orders #4 and #5 for On-Call
Tree Service Contractors to balance
spending in FY 23/24, to allocate tree
contracts for FY 2024/25, and to
allocate funds for On-Call Landscape
Maintenance Services contract.

O5-11: Maintain, restore and enhance
the upper and lower tree canopy of
Carmel’s urbanized forest. (LUP)
O5-13: Perform all tree work and
landscaping within the City in
accordance with City codes and
policies and uniform planting
practices that reflect the best current
knowledge of tree and plant care.

Enforcement of tree planting
standards and tree protection during
development projects; ongoing City
tree planting efforts; ongoing Urban
Forest Master Plan Project. Completion
of Urban Forest Master Plan
Community Survey.

Resolution 2024-023: Change Order #3
for On-Call Tree Service Contractors
totaling $200,000 in addition to a
$200,000 mid-year budget allocation;
Resos 2024-054, 2024-055, and 2024-
056, approving Change Orders #4 and
#5 for On-Call Tree Service Contractors
to balance spending in FY 23/24, to
allocate tree contracts for FY 2024/25,
and to allocate funds for On-Call
Landscape Maintenance Services
contract.

O5-11: Maintain, restore and enhance
the upper and lower tree canopy of
Carmel’s urbanized forest. (LUP)
O5-13: Perform all tree work and
landscaping within the City in
accordance with City codes and
policies and uniform planting
practices that reflect the best current
knowledge of tree and plant care.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
The city continues to require permits
for tree removal and pruning.

O5-12: Implement policies, standards,
and procedures to regulate the
removal, pruning, and replacement of
trees on private property.

The city continues to regulate the
right-of-way in accordance with the
Municipal Code and the Right-of-Way
Vision Statement.

O5-16 Remove or reduce
unnecessary or excessive hardscape
and other nonconforming
encroachments on City parklands and
within street rights-of-way to provide
for and promote the planting of trees
and native vegetation. (LUP)
The city continues to require drainage
plans for additions and the
construction of new buildings.

O5-22: Maximize retention of surface
water on each site through site
design and use of best management
practices. (LUP)
Undergrounding of utilities required
when a project valuation reaches
$200,000 over a cumulative five-year
period (exemptions considered if
needed to protect significant trees).

Presentation by Wave Astound
Broadband to address public
comments regarding their Fiber Optic
Project and authorize issuance of an
Encroachment Permit with Special
Conditions of Approval
Consider a recommendation from the
Rule 20A Ad Hoc Committee to adopt
Reso 2024-091 establishing the Del
Mar Underground Utility District and
authorizing the Del Mar Utility
Undergrounding Project utilizing Rule
20A Work Credit allocation (Nov.
2024)
P5-183: Promote the placement of
utilities undergroundwhere feasible
and with minimum detriment to the
root system of trees. (LUP)
Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
6) Public
Facilities and
Services
Fiscal Year 2024/25 Capital
Improvement Program and Five-Year
Capital Improvement Plan.

P6-14: Maintain the City’s five-year
Capital Improvement Program and
conduct a yearly review by the
Planning Commission of the Capital
Improvement Program consistent
with this Element.

Resolution 2024-047 Adopting the
Fiscal Year 2024-2025 Annual
Operating and Capital Budget.

Authorize Indigo/Hammond+Playle
Architects to proceed with schematic
design concepts for the Police Building
Project.

O6-2: Support adequate levels of
public services and facilities to serve
the needs of the community,
including police and fire protection,
refuse and sanitary disposalservices,
building safety and public utility
services.

The City Council approved an advisory
vote in November 2024 on street
addresses.

Resolution 2024-005: $392,150
Construction Contract with Color New
Co., for the Sunset Center Exterior and
Harrison Memorial Library Exterior and
Interior Painting Projects.

Resolution 2024-006 PSA Amendment
No. 2 Ten Over Studio for architectural
services for the Sunset Center Portico
Design Project, for a fixed fee of
$29,500.

Resolution 2024-070, Construction
Contract with Pro-Ex Construction,
Inc., in the amount, with a 15%
contingency, of $168,360 for the
Sunset Center Cottages Window
Repairs Project.

Library Facilities Master Plan Project.

Review RFP for Architect Services for
the renovation of the Harrison
Memorial Library and the list for the
Architect Selection Committee.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
Resolution 2024-044 approving a 3.59
percent rate increase to charges by
GreenWaste Recovery, effective July 1,
2024, and approving Amendment No.
3 to the MOU between ReGen
Monterey and Member Agencies for
FY 24/25.

Ordinance No. 2024-001, adding
Chapter 8.30 to Title 8 to the Carmelby-the-Sea Municipal Code regarding a policy related to the use of Military
Equipment by the Carmel-by-the-Sea
Police Department.

Resolution 2024-060 accepting a
$9,800 donation from Community
Emergency Response Volunteers
(CERV) for the purchase of a
Community Emergency Response
Team trailer.

Resolution 2024-072 accepting a
$3,000 donation from CERV.

Receive a presentation by California
American Water Company to
introduce the Dolores Street Water
Main Replacement Project and
authorize the issuance of an
Encroachment Permit with Special
Conditions of Approval.

Resolution 2024-053, $183,310
Construction Contract with California
Constructors for the City Hall Roof
Replacement Project.

Resolution 2024-075, Amendment No.
2 to Wallace Group PSA, for Project
Management and Design Services, for
a not-to-exceed fee increase of
$39,770.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
Resolution 2024-081, Amendment No.
1 to ZFA Structural Engineers PSA, for
a fixed fee of $25,000, for the Lincoln
Street Trestle Bridge Evaluation
Project.

P6-18: Pursue roadside improvements
funds and other available sources to
develop bicycle paths and pedestrian
trails.

Resolution 2024-098, $1,285,185
contract with Coastal Paving &
Excavating, Inc. for Projects #1, 2, and
3 of the Drainage System Repairs
Projects.

Receive a presentation by the Carmel
Area Wastewater District (CAWD) to
introduce the Santa Rita and
Guadalupe Sewer Main Rehabilitation
Project and authorize the issuance of
an Encroachment Permit with Special
Conditions of Approval.

P6-19: Maintain the City’s roadways,
storm drains, and other public
infrastructure to ensure they are safe
and functioning adequately.

Ongoing public education of recently
digitized Planning/Building records and
recently established online payment
options.

P6-20: Continue to evaluate ways to
streamline the development review
process.
7) Open Space
and Conservation
Resolution 2024-036, $433,818
Construction Contract with Monterey
Peninsula Engineering for construction
of the Mission Trail Nature Preserve, 3
Stream/Drainage Project.
07-1: Use, maintain and enhance
publicly owned land for the benefit of
Carmel residents.

G7-1: To protect, conserve, and
enhance the unique natural beauty
and irreplaceable natural resources of
Carmel and its Sphere of Influence.

P7-8: Maintain the City’s beach, park
and open space in a manner that
encourages use and enjoyment by
residents and visitors while protecting
the aesthetic and environmental
quality of these areas.

Attachment 2

Element 2024 Projects and
Accomplishments
Implemented
Goals/Objectives/Policies
8) Environmental
Safety
Receive report on activities and
actions over the previous 2 years on
the City's Emergency Operations Plan
and adopt Resolution 2024-001
approving the updated 2024
Emergency Operations Plan.

Resolution 2024-077 Adopting the
Community Wildfire Protection Plan
completed for the Cities of Monterey,
Pacific Grove, and Carmel-by-the-Sea.

Alert education and outreach
(Monterey County, PG&E, Nixle, City of
Carmel).

G8-1: Ensure there is adequate
preparedness to respond to a
disaster.

G8-2: Provide protection from natural
hazards.

G8-3: Reduce potential impactsfrom
natural hazards.

G8-4: Control land uses siting to avoid
exposure to excessive risk.

O8-4: Prevent or reduce the potential
for life loss, injury, and property
damage from fire hazards.

Weekly vlog/email updatesto
disseminate emergency alerts &
recommendations.

O8-3: Provide public education about
what to do in case of emergencies
and means available to avoid or
minimize their effects.
9) Noise Council directed the Forest & Beach
Commission to explore a policy prior
to the end of 2024 to balance
pickleball and tennis activities at
Forest Hill Park with surrounding
residential uses; in Jan ‘25, the Forest
& Beach Commission limited pickleball
to 9-5 three days/week for 90 day trial
period.

O9-1: Support programs to reduce
community noise levels where
possible to levels acceptable to the
community
O9-3 Control unnecessary, excessive,
and annoying noises within the City
where not preempted by Federal or
State control.

Noise emission checksfor all new
generators, heating/AC, hot tubs, or
similar systems upon permit approval
and upon request.

P9-6: Develop a noise enforcement
program to minimize disturbance of
the community tranquility.

Gas-powered leaf blowers prohibited. P9-15: Continue to prohibit the use of gas-powered leaf blowers in the City.

Truck route maintained. P9-16: Continue to maintain a truck route to limit noise impacts in the
City.

Live Music Ordinance enforced. P9-18: Continue to enforce the City’s Live Music Ordinance limiting the
sound and location of live music in the
commercial districts.

Attachment 2
To view Attachment 3, click the link below to access the City of Carmel’s website.

Link: Housing Element Progress Report 2024
Under Current Planning Applications, PUBLIC HEARINGS, CITY COUNCIL MEETING, March 31, 2025, you will find the Housing Element Progress Report for 2024.

If you have any difficulty accessing the report, please email [email protected].

Attachment 3

CITY OF CARMEL-BY-THE-SEA PLANNING COMMISSION

RESOLUTION NO. 2025-012-PC

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA

RECOMMENDING CITY COUNCIL ACCEPTANCE OF THE GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE CALENDAR YEAR 2024

WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea General Plan in 1988 and adopted a revised General Plan in 2004; and WHEREAS, the City of Carmel-by-the-Sea adopted the City of Carmel-by-the-Sea 2023- 2031 Housing Element in 2024; and
WHEREAS, Section 65400 of the California Government Code requires the City to file an annual report addressing the status of the General Plan and progress made toward implementing its goals and policies; and
WHEREAS, Sections 65400, 65583, and 65584 of the California Government Code require the City to report certain housing information; and
WHEREAS, a General Plan Annual Progress Report and Housing Element Annual Progress Report for the Year 2024 were prepared for submission to the State of California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR); and
WHEREAS, both annual progress reports accurately reflect the City’s progress in implementing the goals and policies of the General Plan and Housing Element during the 2024 calendar year; and
WHEREAS, on or before March 7, 2025, a meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public meeting to review the progress reports; and
WHEREAS, on March 12, 2025, the Planning Commission held a duly noticed public hearing to receive public testimony, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony, and considered recommending that the City Council accept the General Plan Annual Progress Report and Housing Element Annual Progress Report for 2024 and authorize its submittal to the State HCD and OPR; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ Docusign Envelope ID: E47CFB27-6059-4835-BFBB-CADCC411AC99 Attachment 4
Resolution 2025-012-PC
March 12, 2025
15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, pursuant to CEQA regulations, the recommendation that the City Council accept the General Plan and Housing Element Annual Progress Reports is “not a project” pursuant to section 15378 of the CEQA Guidelines; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY recommend that the City Council accept the City of Carmelby-the-Sea 2024 General Plan Annual Progress Report and Housing Element Annual Progress Report in a manner fully in conformity with the Coastal Act (CA Section 30510).

PASSED, APPROVED, AND ADOPTED BY THE PLANNING COMMISSION OF THE CITY OF CARMEL-BY-THE-SEA this 12th day of March 2025, by the following vote:

AYES: AHLBORN, ALLEN, KARAPETKOV, LOCKE, LEPAGE
NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Michael LePage Shelby Young
Chair Planning Commission Secretary
Docusign Envelope ID: E47CFB27-6059-4835-BFBB-CADCC411AC99 Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
March 31, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posing
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS: