Carmel-by-the-Sea City Council
June 30, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

CITY COUNCIL SPECIAL MEETING
Monday, June 30, 2025
3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/81991221369 Webinar ID: 819 9122 1369 Passcode:
055985 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS - During Special City Council Meetings, public comments are permitted for items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

CALL TO ORDER AND ROLL CALL - 3:00 PM

ANNOUNCEMENTS

PUBLIC HEARINGS

1. APP 25115 (Esperanza Carmel Commercial - JB Pastor
Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010-145-023-000, 010-145-024-000, and 010-145-012-000 - Recommended for continuance to August 4, 2025

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council, Board or Commission or the public may ask that any items be considered individually for purposes of Council, Board or Commission discussion and/ or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.

1. June 2, 2025, Special Meeting Minutes, and June 3, 2025, Regular Meeting Minutes

2. May 2025 Monthly Reports

3. May 2025 Check Register Summary

4. Second Reading and Adoption of Ordinance No. 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178

5. Resolution 2025-055 designating Mayor Dale Byrne as the voting delegate and Mayor Pro Tem Bob Delves as the alternative voting delegate at the 2025 Annual League of California Cities Conference

6. Resolution 2025-056 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution

7. Resolution 2025-057 Accepting donations from Carmel Cares, an Official City Support Group, received March 2024 through June 2025

8. Resolution 2025-058 authorizing the City Administrator to execute an agreement for the purchase of two new police vehicles as identified in the FY 2025/26 Budget, Vehicle and Equipment Replacement Fund

9. Resolution 2025-059 Amending City Council appointments to the Monterey Regional Taxi Authority (MRTA) Board of Directors

10. Resolution 2025-060 Authorizing the City Administrator to execute Change Order No. 6 for the On-Call Tree Services Contracts, in the combined amount of $0 for the remainder of Fiscal Year 2024-2025

CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: Scenic Road, South of Martin Way, Carmel (APN: 009-423-003-000) Agency negotiators: City Administrator, City Attorney
Negotiating parties: Central Coast Properties (Lance Monosoff, Broker) Under negotiation: Price and terms of payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: Rio Park, East of Dolores Street and Lasuen Drive, Carmel-by-the-Sea (APN: 009-521-002-000)
Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Area Wastewater District (CAWD) Under negotiation: Price and terms of lease
C. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6
Agency Designated Representatives:

City Administrator Chip Rerig
Assistant City Administrator Brandon Swanson
City Attorney Brian Pierik
Zachery Lopes, Burke Williams & Soresen
Senior HR Analyst Marisa Bermudez
Police Chief Paul Tomasi
Employee Organization: Police Officers Association (POA) Public Comment - Limited to items on closed session

ADJOURNMENT

4. Correspondence Received After Agenda Posting
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

PUBLIC HEARINGS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

APP 25115 (Esperanza Carmel Commercial - JB Pastor
Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010-145- 023-000, 010-145-024-000, and 010-145-012-000 - Recommended for continuance to August 4, 2025
RECOMMENDATION:

It is recommended that this public hearing be continued to a date certain of August 4, 2025.

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 2, 2025, Special Meeting Minutes, and June 3, 2025, Regular Meeting Minutes RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND/SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

Attachment 1) June 2, 2025, Special Meeting Minutes
Attachment 2) June 3, 2025, Regular Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, June 2, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

CONSENT AGENDA
Councilmembers pulled items #6 and #7 for discussion.

Motion by Mayor Pro Tem Delves to approve consent agenda items #1-5, and #8-11, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - May 5, 20, & 21 Special Meeting Minutes, and May 6, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - April 2025 Monthly Reports - Approved 5-0-0-0
Item 3 - April 2025 Check Register Summary - Approved 5-0-0-0 Item 4 - Letter authorizing the County of Monterey to execute all documents necessary to continue to implement the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2025/26 - Approved 5-0-0-0
Item 5 - Resolution 2025-043, authorizing a Free Use Day of the Sunset Center Theater and Lobby for the Carmel Foundation's Annual Meeting and 75th Anniversary Celebration on September 24, 2025 Approved 5-0-0-0
Item 8 - Resolution 2025-047 approving a list of streets to be resurfaced in Fiscal Year 2025/26 partially funded by SB1: The Road Repair and Accountability Act of 2017. Approved 5-0-0-0 Item 9 - Resolution 2025-048, Modifying Policy C94-01 “Financial Policies” for updates to the City's Budgetary Guidelines and Reserve Policies Approved 5-0-0-0 Attachment 1
City Council Special Meeting Minutes – June 2, 2025

Item 10 - Resolution 2025-049, rescinding a Notice of Merger recorded with the County on July 14, 2004 (Monterey County Recorder Document No. 2004073684), and approving a Land Use Regulatory Jurisdiction Agreement and Covenant and Agreement to Hold Property as One Parcels (City of Carmel-by-the-Sea (APN: 009-146-029) and Unincorporated Monterey County (APN: 009-146-028)). Proposed CEQA Action: Find the action to be “not a project” pursuant to section 15378 of the CEQA Guidelines. Approved 5-0-0-0
Item 11 - Adopt Resolution 2025-050 Authorizing the City Administrator to Execute Amendment No. 1 to a Professional Services Agreement with Regional Government Services Authority for a not-to-exceed amount of Seventy Eight Thousand Dollars ($78,000.00) and extending the term through June 30, 2026 for payroll consulting services. Approved 5-0-0-0

ITEMS PULLED FROM CONSENT
Item 6 - Resolution 2025-044 authorizing the City Administrator to execute Amendment No. 1 to the construction contract with Coastal Paving & Excavating, Inc., for added construction services associated with the Drainage System Repairs Projects in the amount of $95,190.57 Councilmember Buder and Mayor Byrne asked Project Manager Javier Hernandez about the 11th Ave and Carmelo drainage project's scope change and potholing. Hernandez explained old utility infrastructure can reveal additional issues and City staff will see if they can fix some of the cracking and potholes in t he area.

Public comment:

Steven McClellan
Shirley Moon
Victoria Beach
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-044, authorizing Amendment No. 1 to construction contract with Coastal Paving & Excavating for the Drainage System Repairs Project, seconded by Councilmember Baron and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 7 - Resolution 2025-046, authorizing a cost sharing agreement between the City of CarmelBy-the-Sea and County of Monterey for the pavement rehabilitation of the portion of Ocean Avenue between just west of Cabrillo Highway, California State Route 1, also known as Pacific Coast Highway and Carpenter Street, with a budget of $400,000.00.

Attachment 1
City Council Special Meeting Minutes – June 2, 2025

Councilmember Buder sought clarification on Ocean Avenue paving cost-sharing. City Administrator Rerig confirmed the County will fully reimburse the City for paving include City employee salary costs. Mayor Byrne thanked John Comer and City staff for facilitating the agreement.

Public comment: None
Motion by Mayor Pro Tem Delves to approve Resolution 2025-046, authorizing a cost sharing agreement between the City of Carmel-By-the-Sea and County of Monterey for the pavement rehabilitation of Ocean Avenue, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 12 - Resolution 2025-051 ratifying appointments to the Community Activities Commission, Harrison Memorial Library Board of Trustees, Historic Resources Board, and the Forest and Beach Commission
City Clerk Romero gave a brief presentation on the background of the Board and Commission application and appointment process, and read the names of the applicants recommended by the Mayor and Mayor Pro Tem for appointment to each Board and Commission vacancy.

Councilmember Buder, supported by Councilmembers Baron and Dramov, advocated for John Krisher to remain on the HML Board due to his experience and advocacy during the Library Renovation Project. Mayor Pro Tem Delves and Mayor Byrne acknowledged the difficulty of choosing from 17 qualified applicants, thanking all who applied.

Public Comment:

Nancy Twomey
Motion by Mayor Pro Tem Delves to approve Resolution 2025-051, ratifying appointments to various boards and commissions, seconded by Mayor Byrne.

Councilmember Baron disagreed with Billy Farina's recommended appointment to the HML Board of Trustees, and made a substitute motion to appoint all recommended applicants except Billy Farina, seconded by Councilmember Buder.

Mayor Byrne and Mayor Pro Tem Delves opposed the substitute motion, stating that their recommendation to appoint Billy Farina to the Harrison Memorial Library Board stood, despite the difficulty of the decision to not reappoint an incumbent.

Attachment 1
City Council Special Meeting Minutes – June 2, 2025

Motion by Councilmember Baron to appoint all of the recommended applicants for appointment except for Billy Farina, seconded by Councilmember Buder, and approved 3- 2-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Dramov
NOES: Mayor Pro Tem Delves, Mayor Byrne
ABSENT: None
ABSTAIN: None
Mayor Byrne said that the appointment to the HML Board of Trustees for the remaining seat will be brought back to Council on a future agenda.

Item 13 - Discuss City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution, and consider Motion to approve proposed changes to Policy or provide other direction to the City Administrator City Attorney Pierik gave a brief overview of the item and answered questions from Council.

Public comment:

Maria Ruess
Councilmember Baron expressed support for retaining language stating that the Mayor sets the agenda and opposed removing that provision. He also recommended that public comments be heard after Council questions but before Council discussion. Additionally, he advocated for a later meeting curfew, noting that most other cities set theirs later than 9:30 p.m. He added that scheduling appeal hearings on separate dates could help the Council conclude business within the curfew and allow for a vote to extend if needed.

Councilmember Buder agreed that the policy should specify the agenda is set by the Mayor or their designee. He also suggested including a dinner break during longer meetings.

Councilmember Dramov supported specifying that the Mayor and Mayor Pro Tem are responsible for setting the agenda.

Mayor Byrne asked whether the Mayor or Mayor Pro Tem could review the final draft of the agenda packet before publication.

The Council agreed to remove proposed changes #1 and #9 from the draft revised policy. Council also supported including a 30-minute recess during long meetings, with Councilmember Baron suggesting the timing of the break remain flexible.

City Attorney Pierik and City Administrator Rerig acknowledged the Council's direction and confirmed they would present the revised policy, incorporating the feedback, for formal adoption by Resolution at a future meeting.

RECESS
Council took a recess at 6:00 p.m. and returned to the dais at 6:10 pm.

Attachment 1
City Council Special Meeting Minutes – June 2, 2025

Item 14 - Receive a presentation, discuss, and provide direction on options related to parking management in the City
Councilmember Dramov raised a concern about discussing an item that did not include a staff report or attachments in the agenda packet for public review. City Attorney Pierik clarified that it is the City’s standard practice to include staff reports with agenda items. Mayor Byrne explained that the purpose of the item was to initiate a general discussion on parking management, with no decisions to be made. The Council agreed to proceed with the presentation.

Andrew Hooks and Steven Summers of National Parking and Valet presented a series of proposals aimed at improving parking management in the city, including:
● Implementing a valet parking program
● Redesignating select spaces for compact vehicles
● Launching a paid parking pilot program near Del Mar Beach ● Creating carpool options for employee parking
● Modification of recent AB413 parking spot changes currently designated loading zones or red zones.
● Providing shuttles or trolleys during peak events (e.g., Car Week) ● Expanding off-street parking near the Forest Theater and Sunset Center ● Utilizing private/church lots for valet services
● Outsourcing parking enforcement
● Enforcing stricter traffic control for construction sites and limiting overlapping projects Councilmember Dramov requested an update from the Police Chief on the implementation of AB413 changes and asked for Police Department feedback on proposals related to speed limits and parking space dimensions. Chief Tomasi agreed to return with updates and suggested including Streets Superintendent Rob Culver in future discussions. He emphasized the need for additional public input and noted that the Traffic Safety Committee reviews related topics, such as parking, traffic control, and speed studies, on a quarterly basis.

Public comment:

No name
Joe DiNucci
Scott French
Katie Enea
Kevin Ruess
Randall Burnett
Maria Ruess
Cindy Lloyd
Ian Martin
Nancy Twomey
Carrie Theis
Charles Najarian
Stephen Moorer
Karen Ferlito
Attachment 1
City Council Special Meeting Minutes – June 2, 2025

Scott Mace
The City Council agreed that parking remains a major issue, with employee parking identified as a key area of focus. Councilmember Dramov cautioned against rushing into changes and stressed the importance of avoiding spillover into residential areas. She opposed shortening parking spaces, citing safety concerns. Mayor Pro Tem Delves highlighted Monterey-Salinas Transit’s (MST) effective employee shuttle program as a potential model. Councilmember Buder supported exploring valet parking through a low-cost pilot program and suggested the use of high-speed golf carts for local shuttling. He emphasized prioritizing parking solutions, even if it requires shifting other priorities.

Councilmember Baron noted that congestion is the broader issue and that increasing parking alone won’t solve it. He reminded the Council that AB413 was designed to enhance pedestrian safety, not just reduce parking. He also expressed concerns about residential parking and related safety issues.Mayor Byrne supported revisiting recent AB413-related parking changes and emphasized the potential for a cost-sharing valet contract that could generate revenue. He acknowledged concerns about congested residential streets impacting walkability.

Council consensus direction to staff:
● Add Parking Management to the Council Priorities list ● Explore a pilot valet parking program
● Partner with the Carmel Chamber to address employee parking and outreach ● Seek input from Public Safety and Public Works before modifying AB413 parking changes.

ADJOURNMENT
Council adjourned the meeting at 8:07 p.m.

APPROVED: ATTEST:
_______________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, June 3, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
City Administrator Rerig led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out - Juliette Norman, CHS Associate Student Body President, updated on events and happenings at the high school, such as Sober Grad Night, and thanked the City Council for the generous donation to support the event.

B. Pride Month Proclamation - Councilmember Baron read the Pride Month Proclamation.

C. Non-Profit Spotlight - Monterey Fire Fighters Community Foundation - Matt Murphy, Executive Community Outreach Director for MFCF, gave a presentation on the organization’s mission and goals, which include fundraising and community events, to help people get to know their local firefighters, and improve public education on fire prevention and safety.

D. Receive an information report on the City of Carmel-by-the-Sea Vacancies Pursuant to Government Code Section 3502.3 (AB 2561) - Senior HR Analyst Marisa Bermudez gave a presentation on Assembly Bill 2561, which requires all public employers to disclose the status of vacancies, recruitment, and retention efforts before budget adoption. She presented on the number of full-time budgeted positions, vacancy information by bargaining units, recruitment and retention efforts.

PUBLIC APPEARANCES
John Jarmillo
Nancy Twomey
Ian Martin
Ryan Heron
Sullivan Carey-Lang
Attachment 2
City Council Regular Meeting Minutes – June 3, 2025

Marnie Waffle
Ken White
Donna Jett
Karen Ferlito
Ken Spilfogel
Steven

ANNOUNCEMENTS
A. City Administrator Announcements - Thanked Commander Trayer, Police Chief Tomasi, the VIPS, and CERT for the great pancake breakfast hosted by the Police Department. He thanked Bob Gotch for his 10 years of service on CERT. He said the CAWD lease discussion will be added to an upcoming open session meeting.

B. City Attorney Announcements - no reports.

C. Councilmember Announcements -
Councilmember Baron praised Public Works and Environmental staff for well-received workshops on Sea Level Rise and TAMC Vision Zero, and a presentation on the City’s Climate Adaptation Plan at NASA ECHO Summer School.

Councilmember Buder thanked the Police Department, CERT, VIPS, and especially Commander Trayer, for the Pancakes with Police Breakfast. He also congratulated VIP Bob Gotch on 10 years of service and advocated for Saturday Library hours.

Councilmember Dramov reported there is a strip of land that is for sale south of the Frank Lloyd Wright House on Scenic and asked the City Attorney if the City could consider purchasing it.

City Attorney Pierik said this would be appropriate to add to a future closed session for discussion if the Council wishes.

Mayor Pro Tem Delves and Mayor Byrne also thanked the Police Department for the Pancakes with Police event, and thanked CERT member Bob Gotch for his service to the community.

Mayor Byrne thanked everyone for their input at the meeting last night during the discussion on parking solutions. He announced that the Public Works Department is partnering with Carmel Cares to repair and replace the fencing around Devendorf Park. He said the Monterey County Mayor’s Meeting is being held on Friday in Carmel-by-the-Sea at Grasing’s.

PUBLIC HEARINGS
Item 1 - Resolution 2025-053 Adopting the Fiscal Year 2025-2026 Appropriations Limit Attachment 2
City Council Regular Meeting Minutes – June 3, 2025

Finance Manager Jayme Fields presented the purpose and background of the adoption of an annual appropriations limit.

Public comment: None
Motion by Councilmember Baron to adopt Resolution 2025-053 Adopting the Fiscal Year 2025-2026 Appropriations Limit, seconded by Councilmember Buder, and approved 5-0-0- 0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2025-052 Adopting the Fiscal Year 2025-2026 Annual Operating and Capital Budget
Finance Manager Fields presented the updates to the proposed FY 25-26 Operating and Capital Budget based on feedback and direction received from the Council at the May 21st budget workshop. She also noted that additional budget questions have been answered, and if approved tonight the proposed budget will go into effect July 1st. She answered questions from Council.

City Administrator Rerig recommended that the Council give direction on whether to move some of the CIP projects to the end of the fiscal year or move certain projects to next fiscal year.

Public Comment:

Maria Ruess
Karen Ferlito
Melanie Billig
Council commended staff on the budget, recognizing its accuracy and highlighting the need for improved project management, increased revenue, and reduced costs. Mayor Pro Tem Delves favored cutting six non-urgent CIP projects, while Councilmembers Buder and Baron stressed the importance of road paving and finalizing the design guidelines. Mayor Byrne said he agrees with keeping all of the CIP projects on the list and noted some of the most urgent projects to keep an eye on. City Administrator Rerig said that staff are looking forward to coming back with quarterly financial updates and forecasts to keep the Council and public updated on the progress for CIP projects.

Motion by Councilmember Baron to adopt Resolution 2025-052 Adopting the Fiscal Year 2025-2026 Annual Operating and Capital Budget as presented, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
Attachment 2
City Council Regular Meeting Minutes – June 3, 2025

ABSTAIN: None
RECESS
Council took a recess at 6:45 pm and resumed the meeting at 7:15 p.m.

Item 3 - First reading and introduction of Ordinance No. 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178
Community Planning and Building Director Anna Ginette presented the item, summarizing that per Government Code section 51179 the City is required to adopt the State Fire Marshal’s Updated Fire Hazard Severity Zone Map within 120 days. She added that regulations will apply following ordinance adoption, including vegetation management for both new and existing landscaping, as well as the hardening of new building structures against fire.

Public comment:

Karen Ferlito
Nancy Twomey
City Administrator Rerig said that at the last Council meeting a Fire Hazard Safety Task Force, consisting of Mayor Byrne, Councilmember Buder, Fire Chief Miller, Police Chief Miller, Community Planning and Building Director Ginette, Public Works Director Wysocki, Forest and Beach Commission Chair, Planning Commission Chair, and himself are working on gathering information on fire safety and prevention in the village, and will also hold public outreach and education meetings.

Councilmember Baron requested that the Task Force ad hoc committee publicly notice their meetings as special meetings of the City Council, allowing all councilmembers to attend.

Councilmember Dramov expressed concern about the State potentially forcing the city to adopt this ordinance quickly and its impact on the village’s character. She supports the Task Force in addressing these concerns, seeking a balance between fire safety and preserving village character, and researching grant opportunities to assist homeowners with home hardening. Mayor Pro Tem Delves supports the efforts of the Task Force.

Mayor Byrne requested that the City Attorney read the Ordinance title. City Attorney Pierik read the Ordinance title.

Motion by Mayor Pro Tem Delves to waive the full reading and introduce Ordinance No. 2025-002, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
Attachment 2
City Council Regular Meeting Minutes – June 3, 2025

ABSENT: None
ABSTAIN: None
Item 4 - First reading and introduction of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code Assistant City Administrator Brandon Swanson presented the item summarizing the proposed ordinance which would add Section 2.52.686 to the Municipal Code to provide 6 weeks of paid parental leave for the birth, adoption, or foster placement of a child. He answered questions from Council and emphasized that the benefit would be available to employees who have been with the City at least 1 year.

Public comment:

Donna Jett
Maria Ruess
Council supported the Ordinance but suggested removing the part in Section G that gives the City Administrator authority to revoke the policy. Council consensus direction was to change the length of the Paid Parental Leave to 8 weeks and specify that it would be supplemental and in addition to any other available leave such as SDI.

Council gave direction to return in July with another first reading incorporating the changes they agreed upon.

The Council supported the Ordinance but directed that Section G be amended to remove the City Administrator's authority to revoke the policy. Council gave consensus direction to amend the Ordinance to extend Paid Parental Leave to eight weeks, explicitly stating it would supplement other available leave pay, such as State Disability Insurance, if applicable. Council requested a revised first reading incorporating these changes be presented in July.

ORDERS OF BUSINESS
Item 5 - Resolution 2025-054 approving a 4.19% rate increase to charges by the City’s franchised hauler, GreenWaste Recovery, for the collection of solid waste, recycling and organics, effective July 1, 2025, and approving Amendment No. 4 to the Memorandum of Understanding between ReGen Monterey and Member Agencies for Fiscal Year 2025/26 Environmental Programs Manager Mary Bilse gave a presentation on Senate Bill 1383, which allows for the City’s franchise waste hauler to increase their rates, and the 2025 collection rate increase of 4.19% for FY 25-26.

Public comment: None
Attachment 2
City Council Regular Meeting Minutes – June 3, 2025

Motion by Mayor Pro Tem Delves to adopt Resolution 2025-054 approving a 4.19% rate increase to GreenWaste Recovery and approving Amendment No. 4 to the MOU between ReGen Monterey for FY 25-26, seconded by
and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

FUTURE AGENDA ITEMS
Councilmember Buder and Mayor Byrne supported Councilmember Dramov's request to add a closed session item to a future meeting agenda to discuss the purchase of public land near the Frank Lloyd Wright House.

Councilmember Buder requested that the ADU Ordinance and Objective Design Guidelines be brought to the Planning Commission and then to the Council for approval in an expedited manner.

Mayor Byrne concurred with this request.

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Agency Designated Representatives: City Administrator Chip Rerig Assistant City Administrator Brandon Swanson City Attorney Brian Pierik Senior HR Analyst Marisa Bermudez Police Chief Paul Tomasi Police Commander Todd Trayer
Employee Organization: Police Officers Association (POA) Public comment - none

ADJOURNMENT
Council moved to Closed Session at 8:35 p.m.

APPROVED: ATTEST:
________________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: May 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND/SUMMARY:

This is a monthly series of reports:

City Administrator Contract Log (No contracts under $60k in May) Community Planning and Building Department Reports
Police, Fire, and Ambulance Reports
Public Records Act Requests
Public Works Department Reports
FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

N/A
ATTACHMENTS:

Attachment 1) Community Planning and Building Department Reports Attachment 2) Police, Fire, and Ambulance Reports
Attachment 3) Public Records Act Requests
Attachment 4) Public Works Department Reports

CITY OF CARMEL-BY-THE-SEA
Monthly Report

Community Planning and Building Department
MAY 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In May 2025, 33 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In May 2025, 4 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In May 2025, 60 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In May 2025, 4 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In May 2025, 0 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In May 2025, 33 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In May 2025, 35 tree permit applications were received.

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: June 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building Attachment 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following May 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
May 2025 totals are provided alongside May 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 152 30 263 63 11 110 152
2025 YTD
Totals 159 21 249 78 7 134 159
YTD %
Difference +4.61% - 30.00% -5.32% +23.81% -36.36% +21.82% +4.61% Attachment 1
Permit # Permit Type Permit
Identifier
Track Project Description Address/Location Date
Received
Date
Approved
Status
25159 Design Study DS 25159
(Irissou)
One Tear off existing tar & gravel roof and install
new underlayment. Install 17 squares of new
Class A Sheffield metal 16" standing seam roof
in the color "Solar White". Additionally, if the
color "Solar White" is not acceptable, we have
these two color options: "Stone White" &
"Regal White". If none of these colors are
acceptable, we are willing to explore colors
that the city finds appropriate.

Santa Rita 2 NE of 4th 5/30/2025 In Review
25158 Design Study DS 25158
(McCallister)
Addition of Detached One Car Garage Scenic 3 NW of 8th Pending Assignment
25157 Design Study DS 25157
(Petker)
Replace existing deck Trail View 3 SW of Flanders In Review 25156 Authorized
Work
Replace 3 broken windows - match existing 8 Riley Ranch Road Closed 25155 Historic
Evaluation
HE 25155
(Pike Brothers
LLC)
Interior remodel, ext siding to be sanded &
painted
Guadalupe 5 SE of 4th Ave Pending
Assignment
25154 Design Study DS 25154
(Stromatt)
Remove, Hail and Dispose of existing plant
material and concrete for driveway. Redo 24' x
10' driveway out of poured concrete reinforced
with rebar. Install 8' long 3/4" channel drain
where driveway meets residence. Install
landscape material and low water use
irrigation system in front and back of
residence.

Santa Rita 3NW of 1st Pending
Assignment
25153 Design Study DS 25153 (Van
Selow)
Two 1. Remodel of a two story single family
dwelling with an expansion of the north side of
the structure and second floor. 2. New balcony
and tower
Lincoln 3 N/E of 4th, Carmel In Review
25152 Sign SI 25152
(Somewhere
on Ocean)

20.5" x 20.5" Hand-painted wood sign. Sign
will be the same on both sides. cream paint -
Pantone #f4e4c2, brown paint - Pantone
#843100, pink paint - Pantone #ed78c2
NE Corner of Monte Verde &
Ocean
In Review
25151 Design Review DR 25151
(Clark-Fairley)
One Color changing for retractable awning, would
like to change it to black and white
San Carlos 3NW of 7th 5/22/2025 In Review
Planning Permit Report
05/01/2025 - 05/31/2025
Page: 1 of 4
25150 Use Permit UP 25150
(Gelato by the
Sea)
400 square-foot Ice Cream Shop San Carlos 2NE of 7th, Unit 6 (Carmel Square)
5/23/2025 In Review
25149 Design Study DS 25149
(Pepper)
One Construct 3 foot garden wall Junipero 2NE of 3rd Pending Assignment
25148 Sign SI 25148
(Brunello
Cucinelli)
See DR 25064 (Brunello Cucinelli) SW Corner of Ocean &
Junipero, Carmel Plaza, Suite
204
5/19/2025 In Review
25147 Sign SI 25147
(Malbon)
New signage for the entrance of the store. San Carlos 2 NE of 6th 5/23/2025 In Review 25146 Design Study DS 25146
(Gomez)
One Replace a single door in upstairs bedroom that
has right hand out swing opening to balcony
deck on second floor of residence. There is
bullnose on interior and exterior of the
opening for door frame. Size of opening will
not be modified. I believe the door is made of
wood. Door's located on the second floor of
residence is shown in 4 attached photos.

San Carlos 4 NW of 3rd Closed
25145 Design Review DR 25145
(OWRF Carmel
LLC)
One Replace existing rotted fascia boards around
top perimeter of Building #4 with new wood
fascia boards. Replace roofing materials 24"
from roof edge inwards with new Bel Aire
concrete roof tile to match the surrounding
rooftops of the Plaza.

Ocean & Mission 5/21/2025 In Review
25144 Design Study DS 25144
(Vannucci)
One Repair existing 312 square foot roof deck
above existing garage, replace guardrail
system in-kind, and repair/replace brick deck
flooring.

San Carlos 2 SW of 11th 5/30/2025 Approved
25143 Historic
Evaluation
HE 25143
(Irissou)
One Tear off existing tar & gravel roof and install
new underlayment. Install 17 squares of new
Class A Sheffield metal 16" standing seam roof
in the color "Solar White". Additionally, if the
color "Solar White" is not acceptable, we have
these two color options: "Stone White" &
"Regal White". If none of these colors are
acceptable, we are willing to explore colors
that the city finds appropriate.

Santa Rita 2 NE of 4th 5/19/2025 5/27/2025 Approved
Page: 2 of 4
25142 Use Permit UP 25142 (La
Bicyclette)
Expansion of La Bicyclette Restaurant into
adjacent newly leased space. We would like to
expand La Bicyclette to include the patio area
in our newly leased adjacent space. In
addition we would like to set up the interior of
the new space as a combination of attractive
wine cellar, waiter service station, and waiting
area for guests, as well as providing an
additional restroom
NWC of 7th & Dolores Pending
Assignment
25141 Historic
Evaluation
HE 25141
(Ahmed)
New house entryway at street level, expand
car bridge to entryway, front windows
replacement, entryway roof extension, exterior
stucco building,
Santa Fe 3 SW of 4th Avenue 5/15/2025 In Review
25140 Design Study DS 25140
(Cruz)
One Revise site coverage (Cover sheet) to match
the deck coverage. Site coverage is under
allowed coverage. Revise plans to show
electrical panel on correct side, revise
materials sheet to show correct house colors,
revise front elevation to show gable end vent.

Monte Verde 3 NW of 11th
Carmel-By-The-Sea CA 93921
5/19/2025 In Review
25139 Design Study DS 25139
(Kshire
Property
Investments,
LLC)
Two Demolition of existing single story residence,
shed, and site features. Proposed construction
of a 3 bedroom, 1.5 bath residence with a 2
car garage and covered patio. Site
improvements to include grading, retaining
and site walls, entry steps, paving, and
fencing. Proposed removal of 5 trees (1
eucalyptus, 3 ornamental, and 1 oak).

Proposed construction of detached 2 bedroom,
1 bath ADU. Site improvements for the ADU
include new entry steps and exterior door
landings
Monte Verde St. 4SW of 3rd
Avenue
Pending
Assignment
25138 Design Study DS 25138
(Melani)
One Landscape planting and fencing associated
with previously approved design study permit
and building permit
Carmelo Street 4 SW of 2nd
Avenue
5/19/2025 In Review
25137 Design Study DS 25137
(Susko)
One Addition of new outdoor spa, new fire
suppressant equipment room, revised
driveway material, revised site coverage
calculations
Dolores Street, 2 SE of 9th 5/9/2025 In Review
25136 Banners BA 25136
(PacRep -
Gypsy)
Installation of 5 double-sided banner poles for
44 days from November 7 2025 - December
22, 2025 for PacRep Theatre Presents Gypsy
at the Founders Theatre.

Ocean from Junipero to Monte
Verde
5/8/2025 In Review
25135 Banners BA 25135
(PacRep -
Waitress)
Installation of 5 double-sided banner poles for
38 days from June 13, 2025 - July 12, 2025 for
PacRep Theatre Presents Waitress at the
Founders Theatre.

Ocean from Junipero to Monte
Verde
5/7/2025 In Review
Page: 3 of 4
25134 Preliminary
Site
Assessment
PSA 25134
(Munoz)
Residential Remodel 4th Ave 3 NE of Monte Verde Closed
25133 Design Study DS 25133
(Comeau &
Meyrose)
One Revision to DS 24096 (Comeau & Meyrose):

Relocate gas meter, remove one window at
master closet and relocate the other window
to center of the room, replace glass railings
with steel rod railings
Santa Fe 3 NE of 5th Ave 5/7/2025 In Review
25132 Temporary
Use Permit
TUP 25132
(Cypress Grove
Winery)
Saturday, May 24, 2025 -12PM-8PM SW Corner of 7th & San Carlos, Suite 4
In Review
25131 Design Study DS 25131
(Munoz)
Two Residential Remodel 4th Ave 3 NE Monte Verde,
Carmel-by-the-Sea, CA 93921
Closed
25130 Historic
Evaluation
HE 25130
(Virnig)
Historic Evaluation Palou 9 NW of Casanova 5/27/2025 In Review 25129 Design Study DS 25129
(Yang-Bauer)
One We would like to change the style of the fence.

The plans showed a 1"x1" vertical picket
fence. We would like to switch to a 1x6
horizontal board fence with 1/4" gaps. We
would like to add 2' of lattice on a section of
the south fence. Front fence will be the same
but 4' tall and double sided with no lattice
San Carlos 2 SW of 1st 5/2/2025 In Review
25128 Sign SI 25128
(Compass)
We are requesting guidance on the next steps
needed to secure approval for installing a new
awning to replace the existing sign, which
currently features a banner over the old
awning.

San Carlos 2 NE of Ocean 5/9/2025 In Review
25127 Preliminary
Site
Assessment
PSA 25127
(Devine)
Preliminary Design Study & Site Assessment Camino Real 2 SW of 9th 5/1/2025 In Review Total Records: 33 6/3/2025
Page: 4 of 4
Entity # Application
Type
Business Name Business Description Location Date
Received
Date
Approved
Status
25021 New Business Lenox Hill Interiors,
Inc.

Furniture Sales Lincoln 4 SE of Ocean 5/27/2025 In Review 25020 New Business Somewhere on Ocean Clothing & accessories NE Corner of Monte Verde & Ocean
5/23/2025 In Review
25019 New Business Nora's Full Service Restaurant San Carlos 3NW of 7th 5/20/2025 In Review 25018 New Business Austern Cohen Gallery Art Gallery to display and sell artist's own work
Lincoln 2 SW of Ocean 5/12/2025 5/28/2025 Approved
6/3/2025
Business License Report
Total Records: 4
05/01/2025 - 05/31/2025
Page: 1 of 1
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property
Location
250249 5/30/2025 Remodel a single family residence with attached garage. Remodel kitchen, laundry room, and two
bathrooms. Convert interior space for new powder
room. New interior lighting and electrical installation. 215,000 Building Dolores 4 SE of
13th
250248 5/30/2025 5/30/2025 Installation of overhead electrical connection in conjunction with previously issued building permit BP
23-494.
2,500 Electrical Mission 3 NE of
8th
250247 5/30/2025 Install new KG60 Kohler generator and (2) 200-amp ATS
43,500 Electrical 3080 Rio Road
250246 5/30/2025 5/30/2025 Remove existing presidential shingles and install new CertainTeed Presidential TL shingles in color "Autumn
Blend".
19,000 Roofing 2915 Franciscan
Way
250245 5/30/2025 Remove carpet and hardwood and replace with new hardwood flooring. Remove and replace wall paneling
and baseboard and replace with new. Remove
existing kitchen cabinet and replace with like
cabinets. Replace kitchen sink and faucet and replace
with like product. Replace kitchen refrigerator,
microwave, and dishwasher with like product. Replace
front door with like product. Add four 36" wide
cabinets to garage. Replace powder vanity, sink &
faucet with like product. Add countertop over front
load washer and dryer. Paint interior and exterior
throughout. Paint staircase and railing.
0 Exempt Work Camino Real 3
SW of 10th
250244 5/30/2025 5/30/2025 Replace wood fence along 6th and Junipero in-kind. 30,000 Building NW Corner of Junipero & Ocean
Building Permit Report
05/01/2025 - 05/31/2025
Page: 1 of 6
250243 5/29/2025 5/30/2025 Remove current wood shake roof system. Install new sheathing, install waterproof underlayment, install
proper venting, and install a CertainTeed Presidential
TL composition shingles in color "Country Gray". Flat
roof area to be a silicone application with Weathered
Wood colored granules.
112,440 Building SE Corner of
Casanova &
Ocean
250242 5/29/2025 37 S.F. ADDITION AND 715 S.F. REMODEL, REPLACE

WINDOWS & DOORS
250,000 Building Junipero 4 SE of
8th
250241 5/28/2025 5/28/2025 Replacement of fireplace hearth. No insert/plumbing/electrical work to be performed.
0 Exempt Work 3rd 2 NW of
Dolores
250240 5/28/2025 5/28/2025 Rerout main water line from meter to house. 5,000 Plumbing 2928 Franciscan Way
250239 5/28/2025 Install 2.40 Kw PV system (6) Solaria Power XT-400RPM 400 watt modules. Enphase IQ8Plus-72-2-US Microinverters, IronRidge racking.
14,560 Electrical Casanova 9 NW
of Ocean
250238 5/28/2025 5/28/2025 Remove and replace boiler. 10,184 Mechanical Guadalupe 4 NE of 6th
250237 5/27/2025 5/28/2025 Widen gate opening of front fence on Santa Rita from 10' to 14'. Update fence design from legacy lattice top solid fence to grape stake with filtered view, no taller than 4'. Rotten posts and frame to be replaced,
utilizing existing fence frame when possible.
0 Exempt Work
250236 Revision to include structural updates, drainage, and utility changes
250,000 BP Revision Guadalupe 3 NW
of 7th, Carmel
250235 5/28/2025 Replace existing deck 20,000 Building Trail View 3 SW of Flanders
250234 5/28/2025 5/28/2025 REDUCT 19 REGISTERS 31,143 Mechanical San Antonio 3 SW of Ocean
250233 5/22/2025 5/22/2025 Re-roof: Tear off existing synthetic shake roof and Replace with Class A, CertainTeed Presidential TL.

Color: Autumn Blend
35,250 Roofing Carmelo 3 SW of
10th
250232 5/22/2025 5/28/2025 Repair of existing fence with new 4x4 posts, base board, vertifcal fence boards, leveling of the gate, and paint.
0 Exempt Work SW Corner of
Lincoln & 9th
Page: 2 of 6
250231 5/22/2025 Junior ADU- Convert existing lower level storage space into a Junior ADU. Requires removal of existing
concrete slab. Additional excavation & under-pinning
of the foundation to increase ceiling height. All
proposed work contains within the existing building
footprint
175,000 Building Dolores 2 NW of
10th
250230 5/22/2025 5/22/2025 Replace water heater - install Bradford White 40 gallon.
3,200 Plumbing Monte Verde 4
SW of Ocean
250229 5/22/2025 New Detached Garage to an Existing 3,122 SF Single Family Residence on the Historic Inventory with an
Existing Detached 116 SF Guesthouse with Wood
Trellises at Pedestrian and Car Doors; This Project
Includes: - New 323 SF Garage (9.9% Of Existing
Floor Area - Less Than 10%) and a Single Carlift; - No
Changes Are Proposed to Main Residence and Guest
House; - Proposed Exterior Site Changes Include: A.

Removal of 970 SF of Existing Site Coverage; B. New
Natural Turf Area in Courtyard; C. New Carmel Stone
Clad Garden Wall and Curbing in Courtyard; D. New
Carmel Stone Clad Firepit with Gas Insert Burner; E.

New Planter Areas; F. No Trees to Be Removed.
65,000 Building NW Corner of
San Carlos and
Santa Lucia
250228 5/22/2025 5/28/2025 Replace existing roof and install new Presidential TL roof in color Country Gray.
21,200 Roofing Casanova 5 NW
of Ocean
250227 5/22/2025 Replace a single door in upstairs bedroom that has right hand out swinging opening to balcony on second
floor of residence. There is a bullnose on interior and exterior of the opening for door frame. Size of the
opening will not be modified. I believe the current
door is made of wood. The replacement door is made
of Jeld-wen material (see attached agreement).

Door's location on the second floor of the residence is shown on attached photos.
0 Exempt Work San Carlos 4NW
of 3rd
250226 5/22/2025 5/22/2025 Reroof 800sf with new Malarkey Legacy Weather Wood shingles.
14,000 Roofing San Carlos 4 SW
of 12th
Page: 3 of 6
250225 5/22/2025 5/30/2025 Asphalt patching within driveway. 0 Exempt Work Scenic 7 SE of 8th 250224 5/21/2025 5/21/2025 Replace three main Zinsco panels with new 100 amp panels.
5,000 Electrical NWC of Junipero
& 5th
250223 5/21/2025 Condominium kitchen and bathroom renovations. 36,500 Building Mission 4 NE of 5th, Unit 2
250222 5/20/2025 5/20/2025 Apartment above New Masters Gallery - Replace existing water heater with new 30 gallon Bradford
White.
2,500 Plumbing Dolores 2 NE of
7th
250221 5/20/2025 5/20/2025 Replace existing water heater with tankless water heater.
2,300 Plumbing Monte Verde 5
SW of 5th
250220 5/19/2025 5/19/2025 Installation of underground electrical service and new electrical panel.
25,000 Electrical Camino Real 3
SW of 4th
250219 5/30/2025 Convert existing commercial space to residential. 120,000 Building SW Corner of Mission & 4th
250218 5/19/2025 5/19/2025 Replacement of existing exterior electric water heater. 5,000 Plumbing 26336 Scenic Road
250217 5/16/2025 Prep and repaint all exterior trim, windows, doors, fascia, outriggers, garage doors, etc. All white trim will now be brown - color is Benjamin Moore 2108-10
Ferret Brown. All exterior doors that are currently
wooden will be sanded and restained only.
0 Exempt Work Lopez 2 NW of
4th
250216 5/16/2025 5/19/2025 Remove and replace a 70k BTU furnace. 8,004 Mechanical Dolores 2 NE of 3rd
250215 5/14/2025 6/2/2025 Replace existing wood shake roof with clary tile, new fixed window to living room on west elevation, replace
entry door, and replace two pairs of french doors and
one window at the interior courtyard. Add interior wall to convert den to third bedroom, remodel kitchen and
bathrooms. Installation of two new Velux skylights.
180,000 Building Lincoln 5 NE of
13th
250214 Installation of a temporary power pole 3,475 Electrical Santa Fe 4 SE of 2nd
250213 5/13/2025 Installation of new transfer switch and battery backup system.
25,000 Electrical San Antonio 3
NW of Santa
Lucia
Page: 4 of 6
250212 5/12/2025 5/12/2025 Remove and replace main service panel. Increasing amperage from 100 to 200.
3,000 Electrical Lincoln 3 NE of
4th
250211 5/12/2025 5/12/2025 Replace main meter panel in same location. Upgrade amperage from 100 amp to 200 amp.
3,500 Electrical Mission 4 SW of
1st
250210 5/12/2025 5/12/2025 Remove and replace existing tankless water heater with exact same unit. Direct Swap.
8,521 Plumbing Casanova 5 NW
of Ocean
250209 5/12/2025 5/14/2025 Remove existing stand seam metal roof. Install new underlayment. Re-install existing standing seam
panels.
45,000 Roofing NW Corner of
Scenic & 9th
250208 5/9/2025 5/9/2025 Tear off existing wood shake roof and install new underlayment. Install new CertainTeed Landmark TL
Class A composition shingles in color "Shenandoah".

CONDITION: If gutters are to be replaced, copper
gutters are not allowed to be installed.
45,553 Roofing Casanova 3 NE
of 8th
250207 5/8/2025 5/12/2025 Repaint exterior home & Garage - same as existing - Exterior body: Behr 4854 ultra flat tan custom;
External trim: Sherwin Williams 041615 trim brown;
Exterior door/window trim: Benjamin Moore 632-3x
semi gloss dark taupe
0 Exempt Work Dolores 4 NE of
11th
250206 5/8/2025 5/8/2025 Replace water line on Mission St side of business, roughly 100' of PVC for emergency repair.
6,500 Plumbing Mission 2 NW of
6th
250205 5/9/2025 Repair (E) 312 s.f. roof deck above (E) garage, replace guardrail sys, R&R brick tile over deck
11,500 Building San Carlos 2 SW
of 11th
250204 5/8/2025 5/8/2025 Installation of new engineered wood floors, plastering and painting of walls and ceilings.
0 Exempt Work Lincoln 3 NE of
7th
250203 5/8/2025 5/8/2025 Repair existing 1"x12"x6' dogeared redwood fence. 100' long along property line.
0 Exempt Work SW Corner of
Flanders &
Acacia Way
250202 5/8/2025 5/8/2025 Retile and paint walls of an existing bathroom.

Replace toilet and sink with no plumbing modifications. 0 Exempt Work San Carlos 3 SW
of Ocean
Page: 5 of 6
250201 5/8/2025 5/12/2025 Replace interior doors at the bedroom and den.

Addition of wardrobe cabinetry to bedroom and wine
shelving to den.
0 Exempt Work Mission 3 NW of
Santa Lucia
250200 5/7/2025 6/2/2025 Exploratory demolition to located building structural elements and in-wall utilities.
5,000 Demolition SW Corner of
Junipero & 5th
250199 5/7/2025 5/7/2025 Exploratory demolition permit to determine structural details for apartment conversion.

CONDITION: Applicant shall request a building
inspection prior to permit submission for the entire
scope of new construction.
5,000 Demolition San Carlos 2 NW
of 8th, Carmel
CA 93921
250198 5/7/2025 5/7/2025 In-kind repairs to drain waste and vent system. 5,200 Plumbing SW Corner of Perry Newberry
& 5th
250197 5/7/2025 5/29/2025 Installation of new PV system and backup energy storage system.
25,000 Electrical SW Corner of
Lincoln & 5th
250196 5/7/2025 ReRoof 12,800 Roofing Santa Fe 2 NW of
4th
250195 5/6/2025 5/6/2025 Remove and replace 60k BTU furnace in-kind. 10,248 Mechanical NW Corner of Santa Fe & 8th
250194 5/6/2025 5/6/2025 Restore SE upper corner vertical recessed 1” groove (at previous repaired woodpecker damage) with 2
part wood epoxy – aesthetically similar grain and color as existing cedar at 1” in. x 6’ ft. section
0 Exempt Work Lopez 3 NW of
4th
250193 5/6/2025 5/6/2025 Replace existing 100 Amp Federal Pacific service panel with a 200 Amp Square D service panel, relocate
approxiamatley 6 feet to the left
3,000 Electrical 4th 2 SE of
Monte Verde
250192 5/6/2025 Installation of new foundation drainage system. 20,000 Building SW Corner of Mission & 1st
250191 5/6/2025 Remodel including re-roof, new windows and doors, interior reconfiguration and deck repair.
952,259 Building Monte Verde 8
SW of 12th
250190 5/1/2025 Replacement and enlargement of existing west deck; Paint exterior of residence; Install a new Certainteed
Presidential Triple Layer composite shingle roof; and
Install a new exterior light fixture at deck access
doors.
28,000 Building SE Corner of
Santa Fe & 3rd
Total Records: 60 6/3/2025
Page: 6 of 6
Case # Case Date Status Location Problem Description Date Received
Date Closed
25107 5/7/2025 Open Crespi 5 SE of Mountain View Illegal dumping of tree debris. 3/5/2025 25105 5/2/2025 Closed Mission 2 SW of Ocean Propane space heater in a prohibited outdoor location.
4/23/2025
25104 5/1/2025 Open Mission 2 SW of Ocean Propane space heaters in a prohibited outdoor location.
4/23/2025
25103 5/1/2025 Closed SW Corner of Vizcaino &
Mountain View
Tree work without permits.

See PSA 25013 for property
history.
5/1/2025 5/6/2025
Code Compliance Report
Total Records: 4 6/3/2025
05/01/2025 - 05/31/2025
Page: 1 of 1
Case # Street Status Date Received Last Status Date Date Closed 25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres 1st NOV sent 3/26/2025 5/26/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Transient Rental Report
6/5/2025
01/01/2025 - 05/31/2025
Total Records: 7
Page: 1 of 1
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250134 Temp Ench 5/30/2025 Closure and impact to sidewalks to facilitate installation of the new fence.

NW Corner of Junipero &
Ocean
5/30/2025 Issued
250133 Temp Ench 5/30/2025 8'x14' asphalt apron repair. Scenic 7 SE of 8th 5/30/2025 Issued 250132 Temp Ench 5/30/2025 PG&E to trim vegetation around pole within rear of 25930 Junipero St. Crew parking in
front of property.
25930 Junipero 5/30/2025 Issued
250131 Temp Ench 5/30/2025 3'x4' asphalt patch for CalAm job #0942. San Carlos 4 SW of 10th 5/30/2025 Issued 250130 Temp Ench 5/30/2025 Close road to run new electrical and gas service.

Casanova 4 SW of 4th 5/30/2025 Issued
250129 Temp Ench 5/28/2025 Replace sewer lateral using pipe bursting. SW Corner of Santa Rita & 1st 5/29/2025 Issued 250128 Temp Ench 5/28/2025 Placement of dumpster for demolition work in public right of way.

SW Corner of Torres & 8th In Review
250127 Temp Ench 5/28/2025 PGE to trench and backfill a 5'x5' bellhole to abandon existing gas service.

San Antonio 2 NE of 13th 5/28/2025 Issued
250126 Temp Ench 5/23/2025 Closure of sidewalk to accommodate for roofing work.

CONDITION: "Sidewalk Closed Ahead" signs
shall be posted at the nearest street corners
to notify public of sidewalk closure.

SE Corner of Casanova &
Ocean
5/30/2025 Issued
250125 Temp Ench 5/22/2025 PG&E to repair lid. PM# 31735673. Intersection of Lincoln & 7th 5/22/2025 Issued 250124 Temp Ench 5/22/2025 PG&E to replace underground service, replace overhead service and overhead
transformer. PM# 35625793.

Lincoln 5 NE of 2nd 5/22/2025 Issued
250123 Temp Ench 5/21/2025 Placement of moving truck blocking one lane. SW Corner of Lincoln & 4th In Review 250122 Temp Ench 5/21/2025 5'x6' & 5'x5' for CalAm job #3118. NE Corner of Lincoln & 5th 5/22/2025 Issued 250121 Temp Ench 5/21/2025 Install scaffolding in the public right of way and closure of sidewalk to facilitate painting
of Cypress Inn tower.

NE Corner of Lincoln & 7th In Review
Encroachment Permit Report
05/01/2025 - 05/31/2025
Page: 1 of 3
250120 Temp Ench 5/21/2025 Bore/trench and place 77' of 1-4" CPC under 126sf of sidewalk. Repair and replace
sidewalk.

Ocean 3 SW of Lincoln In Review
250119 Temp Ench 5/20/2025 PG&E to remove heavy concrete and steel pads over transformer to inspect
underground facility. PM# 46522665
NE Corner of Lincoln & 7th 5/20/2025 Issued
250118 Temp Ench 5/20/2025 Replace sewer lateral using pipe bursting. Dolores 2 SW of 10th 5/20/2025 Issued 250117 Temp Ench 5/19/2025 Replace sewer lateral using pipe bursting. Lincoln 3 NW of 11th 5/19/2025 Issued 250116 Temp Ench 5/19/2025 PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service. PM# 35638434.

SW Corner of Mission & 12th 5/19/2025 Issued
250115 Temp Ench 5/19/2025 Sewer lateral replacement from property to city main in street, approximately 25'.

Lincoln 3 NW of 8th 5/19/2025 Issued
250114 Temp Ench 5/19/2025 Temporary toilet in ROW while remodel and landscape are completed.

Camino Real 4 SE of Ocean 5/19/2025 Issued
250113 Temp Ench 5/15/2025 Replace full sewer lateral and add backwater valve and sewer relief valve.

Mission 4 SW of 1st 5/19/2025 Issued
250112 Temp Ench 5/13/2025 Run new sewer lateral from new ADU along 11th about 170' and connect to Camino Real
sewer main.

SW Corner of Casanova & 11th 5/19/2025 Issued
250111 Temp Ench 5/13/2025 PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service. PM # 35637851
Santa Fe 4 SE of 2nd 5/19/2025 Issued
250110 Temp Ench 5/13/2025 PG&E to replace pole, install underground service, and install overhead transformer.

PM# 35597887
Lincoln 3 NE of 5th 5/19/2025 Issued
250109 Temp Ench 5/12/2025 PG&E to complete gas maintenance, excavate a 4'x4' bellhole and restore.

San Carlos 4 NW of 11th 5/19/2025 Issued
250108 Temp Ench 5/9/2025 Full sewer lateral replacement using pipe bursting.

Santa Fe 2 SW of Ocean 5/12/2025 Issued
250107 Temp Ench 5/9/2025 Replace sewer lateral using pipe bursting. 4th 4 SE of Perry Newberry 5/12/2025 Issued 250106 Temp Ench 5/8/2025 Closure of sidewalk to facilitate repair of broken water line.

Mission 2 NW of 6th In Review
250105 Temp Ench 5/6/2025 PG&E to replace pole, replace underground service, and install overhead transformer.

Carmelo 2 SW of 11th 5/8/2025 Issued
250104 Temp Ench 5/6/2025 PG&E to trench and backfill a 5'x5' bellhole to abandon existing gas service.

Carmelo 4 NW of 8th 5/6/2025 Issued
Page: 2 of 3
250103 Temp Ench 5/6/2025 Applicant to trench, backfill, and install electric substructures. PG&E to remove
overhead service and install new
underground service.

Mission 3 NW of Santa Lucia 5/7/2025 Issued
250102 Temp Ench 5/2/2025 Replace Water PRV work is done on property but we will have to stand on sidewalk to do
the work.

SW Corner of Lincoln & 6th 5/6/2025 Issued
Total Records: 33 6/3/2025
Page: 3 of 3
Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25125 5/3/2025 1. Tree Evaluation Crespi Ave 1 SE Mt. View Ave. Evaluate Monterey Pine Approved 5/29/2025 25126 5/9/2025 2. Tree
Removal/Pruning
Santa Fe 5 NE of 5th- In front of
vacant lot
Remove 1 large pine tree -
almost dead
In Review
25127 5/9/2025 2. Tree
Removal/Pruning
Santa Rita 3 SW of 4th- In front of
house
Prune branches overhanging roof In Review
25128 5/11/2025 2. Tree
Removal/Pruning
Mission Street between 5th & 6th,
Carmel CA 93921
Removal of two dead oak trees
located on a residential rental
property for safety and liability
reasons.

Approved 5/19/2025
25129 5/12/2025 1. Tree Evaluation Guadalupe 4 NE of 5th EVALUATION: Oak (1) for possible removal
In Review
25130 5/12/2025 1. Tree Evaluation Northeast corner of Mission St and Fourth Ave, Carmel
Evaluate large Monterey Cypress
tree for removal or pruning
Approved 5/19/2025
25131 5/12/2025 1. Tree Evaluation Mission 4 SW of 1st 1 Tree, 85+ feet tall (very big, wide, & tall), Pine Tree
Approved 5/23/2025
25132 5/12/2025 1. Tree Evaluation 2969 Franciscan Way 30 feet tall?, Redwood that Andrew Tope says is a trunk
shoot
Approved 5/14/2025
25133 5/13/2025 2. Tree
Removal/Pruning
NE Corner of 4th and Mission PRUNING: Cypress tree
estimated over 50 feet high,
branches of 8 inches
REMOVAL: Juniper obscures stop
sign
Approved 5/19/2025
25134 5/13/2025 1. Tree Evaluation San Carlos 2 SW of 12th Oak - 50-60' (?) FT High - There is a crack running thru the bark
for 6-8 FT. I require an
evaluation of the significance of
this defect. Thank you!
Approved 5/13/2025
Tree Permit Report
05/01/2025 - 05/31/2025
Page: 1 of 3
25135 5/13/2025 1. Tree Evaluation Monte Verde 2 SE of Ocean Roots from Cypress tree have lifted parking pavers and has
become a tripping hazard for
pedestrians. Roots are 10 feet
away from base of tree. Need
permission to remove/shave
roots lifting pavers.

In Review
25136 5/13/2025 2. Tree
Removal/Pruning
SW Corner of Torres and 9th 1 80 foot pine In Review
25137 5/13/2025 2. Tree
Removal/Pruning
NW Corner of Lincoln and 4th 3 Coast Live Oak Approved 5/28/2025 25138 5/13/2025 2. Tree
Removal/Pruning
NE Corner of Ocean and San Antonio Prune 2 Cypress + 2 oak tree overhanging branches into
property, Ocean Ave. side
Approved 5/19/2025
25139 5/13/2025 2. Tree
Removal/Pruning
SW Corner of Mission and 12th
Avenue
Remove one 29' Monterey pine Approved 5/29/2025
25140 5/13/2025 1. Tree Evaluation Mission 0/1 SE of 10th and 10th 2 SE of Mission
Redwood tree on property line In Review
25141 5/14/2025 2. Tree
Removal/Pruning
2nw 12th on mission street Tree Pruning for Defensible Space In Review 25142 5/14/2025 1. Tree Evaluation Carmelo 5 NE of Santa Lucia 2 oak trees (one dying in back 16") (one in front alive for
addition 13")
In Review
25143 5/15/2025 2. Tree
Removal/Pruning
SE Corner of Torres & 5th REMOVAL: 1, 34" DBH Monterey
Pine, Dying
In Review
25144 5/15/2025 2. Tree
Removal/Pruning
Monte Verde 5SW of 5th, Carmel By
The Sea
Remove one eucalyptus tree on
the left in the backyard
Approved 5/16/2025
25145 5/16/2025 2. Tree
Removal/Pruning
Santa Fe 4 SE of 2nd New home construction Denied
25146 5/20/2025 1. Tree Evaluation APN: 010-045-020-000 2 Santa Fe Street SE of Ocean Carmel-by-thesea
Oak Tree in front yard to the left
of the driveway
Approved 5/22/2025
25147 5/20/2025 1. Tree Evaluation Median Santa Rita between 2nd and 3rd
Evaluate leaning tree In Review
25148 5/20/2025 2. Tree
Removal/Pruning
SW Corner of Guadalupe and Third
Carmel CA
Get Home Insurance NonRenewal RescindedApproved 5/20/2025 Page: 2 of 3
25149 5/21/2025 2. Tree
Removal/Pruning
Corner of Viscaino and Mountain
View
Removal of 12 oak trees ranging
from 4" in diamter to 18",
incudes cluster of small oak trees
In Review
25150 5/23/2025 2. Tree
Removal/Pruning
Monte Verde 6 SW of 13th One Oak tree- multiple brancheslarge (over 6 inches in diameter)In Review 25151 5/23/2025 2. Tree
Removal/Pruning
Mission 4 SW of 1st 1 Tree, 85+ feet tall (very big,
wide, & tall), Pine Tree
In Review
25152 5/27/2025 1. Tree Evaluation Santa Rita 3SE of Third. Pine in backyard. Bamboos on sides of
home.

Trees and branches too close to
home and over roof next to
chimney.

In Review
25153 5/28/2025 2. Tree
Removal/Pruning
2969 Franciscan Way 30 feet tall?, Redwood that
Andrew Tope says is a trunk
shoot
Approved 5/30/2025
25154 5/29/2025 2. Tree
Removal/Pruning
Oak Knoll Way 4 SE of Forest Rd. See details attached Approved 5/30/2025 25155 5/29/2025 2. Tree
Removal/Pruning
Crespi Ave 1 SE Mt. View Ave. Evaluate Monterey Pine Approved 5/29/2025 25156 5/29/2025 2. Tree
Removal/Pruning
NW CORNER OF 6TH AND MISSION
STREET, CARMEL, CA 93921
TREE PRUNING In Review
25157 5/29/2025 2. Tree
Removal/Pruning
Torres 3 SW of 1st One dead pine behind
garage/one very large pine on
property line North side
In Review
25158 5/30/2025 1. Tree Evaluation In Review
25159 5/30/2025 1. Tree Evaluation Carmelo St Tree Evaluation In Review Total Records: 35 6/3/2025
Page: 3 of 3

CITY OF CARMEL-BY-THE-SEA
Monthly Report
May 2025
Public Safety
MEETING DATE: June 30, 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance May 2025 Calls for Service.

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of May 2025 the ambulance was unable to meet the performance measure. The response time was 89% with 4 code-3 calls over 5 minutes.
38 Calls for service in CBTS Average response time: 3:46 min. 35 Code 3 calls for service –Four calls over 5:00 min.
05/15/25; 26152 Ladera Drive; (5:21 Min Response) Delay due to responding from another call outside CBTS 05/16/25; 2946 Franciscan Way; (8:28 Min Response) Delay due to time of day and distance. 05/19/25; Mission & Vista; (5:47 Min Response); Delay due to distance and response from outside CBTS 05/21/25; Mission & 10th Ave; (5:25 Min Response) Delay due to distance

MONTEREY FIRE REPORT
Summary of Monterey Fire May Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of May 2025 the fire department was able to meet the performance measure. The response time was 96% with two code-3 calls over 5 minutes.
63 total calls for service in CBTS Average response time: 3:24 min. 50 total Code-3 calls
05/19/25; Mission & Vista; (5:40 Min Response); Delay due to diversion from another call. 05/20/25; Ocean & Delores; (5:13 Min Response); Delay due to diversion from another call.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Public Safety Director
SUBMITTED ON: June 23, 2025
APPROVED BY: Chip Rerig, City Administrator
Attachment 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Outside rubbish, trash or waste fire 5/29/2025 7:34 AM 250529-MNT04051 0:02:21 JUNIPERO AVE 5TH AVE 3 1 0:02:21
Medical assist, assist EMS crew 5/24/2025 12:13 PM 250524-MNT03923 0:04:42 CAMINO REAL ST 8TH AVE 3 Medical assist, assist EMS crew 5/30/2025 9:10 PM 250530-MNT04097 0:00:00 6TH AVE MISSION ST 3 Medical assist, assist EMS crew 5/12/2025 1:21 PM 250512-MNT03593 0:02:27 OCEAN AVE SCENIC RD 3 Medical assist, assist EMS crew 5/6/2025 9:34 AM 250506-MNT03428 0:02:57 DOLORES ST 8TH AVE 3 Medical assist, assist EMS crew 5/23/2025 10:09 PM 250523-MNT03904 0:03:00 5TH AVE MISSION ST 3 Medical assist, assist EMS crew 5/12/2025 9:43 PM 250512-MNT03603 0:03:13 MONTE VERDE ST 7TH AVE 2 Medical assist, assist EMS crew 5/30/2025 4:01 PM 250530-MNT04086 0:03:14 GUADALUPE ST 3RD AVE 3 Medical assist, assist EMS crew 5/24/2025 11:09 PM 250524-MNT03937 0:03:24 CARPENTER ST 2ND AVE 3 Medical assist, assist EMS crew 5/5/2025 12:40 PM 250505-MNT03404 0:03:28 SCENIC RD 10TH AVE 3 Medical assist, assist EMS crew 5/12/2025 8:29 PM 250512-MNT03600 0:03:40 DOLORES ST 3RD AVE 3 Medical assist, assist EMS crew 5/31/2025 12:19 AM 250531-MNT04100 0:04:12 SANTA FE ST 3RD AVE 3 Medical assist, assist EMS crew 5/30/2025 3:10 PM 250530-MNT04083 0:04:28 FOREST RD 8TH AVE 3 Medical assist, assist EMS crew 5/30/2025 7:19 AM 250530-MNT04071 0:04:37 TORRES ST 11TH AVE 3 Medical assist, assist EMS crew 5/19/2025 3:41 PM 250519-MNT03780 0:04:59 MONTE VERDE ST OCEAN AVE 3 Medical assist, assist EMS crew 5/19/2025 10:55 AM 250519-MNT03772 0:05:40 MISSION ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 5/7/2025 11:25 PM 250507-MNT03475 0:00:15 6TH AVE MISSION ST 2 EMS call, excluding vehicle accident with injury 5/31/2025 4:29 PM 250531-MNT04120 0:01:38 7TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 5/17/2025 9:30 PM 250517-MNT03733 0:01:55 SAN CARLOS ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 5/2/2025 5:32 PM 250502-MNT03333 0:02:10 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 5/3/2025 9:04 PM 250503-MNT03365 0:02:39 6TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 5/16/2025 1:40 PM 250516-MNT03696 0:02:41 SAN CARLOS ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 5/9/2025 3:25 PM 250509-MNT03518 0:02:42 GUADALUPE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 5/3/2025 10:36 PM 250503-MNT03366 0:02:43 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 5/21/2025 8:02 PM 250521-MNT03841 0:03:02 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 5/3/2025 6:18 PM 250503-MNT03360 0:03:21 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 5/7/2025 3:51 AM 250507-MNT03452 0:03:31 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 5/30/2025 11:15 AM 250530-MNT04077 0:04:39 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 5/15/2025 8:18 PM 250515-MNT03684 0:04:53 26152 LADERA DR 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 05/01/2025 To: 05/31/2025
100 Series (Fires)
300-321 Series (EMS)
25 05 Carmel Fire Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
EMS call, excluding vehicle accident with injury 5/22/2025 12:40 AM 250522-MNT03846 0:04:57 2946 FRANCISCAN WAY 3 29 0:03:17
Search for person in water 5/24/2025 11:26 AM 250524-MNT03919 0:02:14 OCEAN AVE SCENIC RD 3 Removal of victim(s) from stalled elevator 5/24/2025 9:52 AM 250524-MNT03915 0:04:50 DOLORES ST 4TH AVE 3 2 0:03:32
Water problem, other 5/29/2025 9:51 AM 250529-MNT04053 0:00:32 SAN CARLOS ST 6TH AVE 3 Water problem, other 5/30/2025 8:34 PM 250530-MNT04094 0:05:00 OCEAN AVE SCENIC RD 2 Water problem, other 5/25/2025 6:21 PM 250525-MNT03959 0:05:16 3RD AVE LINCOLN ST 2 Water or steam leak 5/3/2025 11:38 AM 250503-MNT03353 0:03:15 S MOUNTAIN VIEW AVE SANTA FE ST 3 Water or steam leak 5/4/2025 11:01 PM 250504-MNT03392 0:04:37 11TH AVE DOLORES ST 2 Water or steam leak 5/5/2025 9:58 AM 250505-MNT03401 0:04:52 SANTA FE ST 2ND AVE 2 Water or steam leak 5/7/2025 6:56 PM 250507-MNT03469 0:06:00 3 SE OF 2ND ON LOBOS ST 2ND AVE 2 Assist police or other governmental agency 5/19/2025 6:13 PM 250519-MNT03784 0:04:18 SAN CARLOS ST 11TH AVE 3 Assist police or other governmental agency 5/20/2025 1:58 AM 250520-MNT03794 0:04:59 MISSION ST 10TH AVE 3 Public service 5/24/2025 11:26 AM 250524-MNT03920 0:04:38 DOLORES ST 10TH AVE 2 Assist invalid 5/11/2025 4:15 PM 250511-MNT03568 0:02:25 4TH AVE SANTA FE ST 3 Assist invalid 5/9/2025 10:09 AM 250509-MNT03511 0:04:43 GUADALUPE ST OCEAN AVE 2 Assist invalid 5/16/2025 12:48 AM 250516-MNT03689 0:08:02 2946 FRANCISCAN WAY 2 No incident found on arrival at dispatch address 5/26/2025 4:41 PM 250526-MNT03991 0:02:33 5TH AVE JUNIPERO AVE 3 No incident found on arrival at dispatch address 5/21/2025 3:43 PM 250521-MNT03835 0:02:47 OCEAN AVE MISSION ST 3 No incident found on arrival at dispatch address 5/8/2025 7:18 PM 250508-MNT03502 0:03:04 JUNIPERO AVE 10TH AVE 3 No incident found on arrival at dispatch address 5/20/2025 6:37 AM 250520-MNT03801 0:03:29 OCEAN AVE DOLORES ST 3 No incident found on arrival at dispatch address 5/19/2025 12:31 PM 250519-MNT03774 0:03:30 FOREST RD OCEAN AVE 3 No incident found on arrival at dispatch address 5/12/2025 8:18 PM 250512-MNT03599 0:04:29 MONTE VERDE ST 8TH AVE 3 No incident found on arrival at dispatch address 5/14/2025 9:09 AM 250514-MNT03648 0:05:44 LINCOLN ST 2ND AVE 2 20 0:04:13
System malfunction, other 5/31/2025 5:05 AM 250531-MNT04102 0:04:13 SAN CARLOS ST 7TH AVE 3 System malfunction, other 5/19/2025 2:45 PM 250519-MNT03778 0:04:47 10TH AVE CASANOVA ST 3 Heat detector activation due to malfunction 5/20/2025 2:37 AM 250520-MNT03796 0:05:13 OCEAN AVE DOLORES ST 3 Alarm system sounded due to malfunction 5/8/2025 11:49 AM 250508-MNT03486 0:02:58 DOLORES ST 7TH AVE 3 Unintentional transmission of alarm, other 5/23/2025 9:30 AM 250523-MNT03882 0:03:12 MISSION ST 4TH AVE 3 Unintentional transmission of alarm, other 5/12/2025 10:52 AM 250512-MNT03589 0:03:33 OCEAN AVE DOLORES ST 2 Alarm system activation, no fire - unintentional 5/28/2025 8:14 AM 250528-MNT04033 0:02:04 JUNIPERO AVE 8TH AVE 3 322-399 Series (Rescues)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
300-321 Series (EMS) cont.
25 05 Carmel Fire Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Alarm system activation, no fire - unintentional 5/22/2025 9:04 AM 250522-MNT03853 0:05:00 SANTA FE ST 1ST AVE 3 Alarm system activation, no fire - unintentional 5/27/2025 11:00 PM 250527-MNT04028 0:05:04 CASANOVA ST 10TH AVE 2 Medical Alarm Device Activation - unintentional 5/11/2025 10:50 AM 250511-MNT03565 0:02:29 DOLORES ST 4TH AVE 3 Carbon monoxide detector activation, no CO 5/10/2025 7:11 PM 250510-MNT03552 0:01:41 7TH AVE MONTE VERDE ST 3 11 0:03:39
Code 2 Calls 13
Code 3 Calls 50
63 96%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250519-MNT03772 E15 delayed due to diversion
250520-MNT03796 E15 delayed due being diverted from another incident 700 Series (False Alarms) cont.
25 05 Carmel Fire Activity Report.xlsx 3
Type of Call Number Average Response Time
Fire 1 2:21
EMS 29 3:17
Rescue 2 3:32
Hazardous Condition 0 0:00
Service Calls 20 4:13
Severe Weather 0 0:00
False Call 11 3:39
Total Responses 63 3:24
Total Code 3 Calls: 50
Response Times for Code 3
Calls ≤ 5 minutes: 96%

CARMEL-BY-THE-SEA
MAY 2025
Response Summary Report by Incident Type
Fire
2%
EMS
46%
Rescue
3%
Hazardous Condition
0%
Service Calls
32%
Severe
Weather
0%
False Call
17%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 05 Carmel Fire Response Summary.xlsx 6/9/2025 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
100 Series (Fires)
Fire, other 05/29/2025 07:35 AM 250529-CFA00612 00:03:05 JUNIPERO AVE 5TH AVE 3 1 0:03:05
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 05/02/2025 05:34 PM 250502-CFA00504 00:01:56 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 05/03/2025 06:19 PM 250503-CFA00506 00:03:15 GUADALUPE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 05/03/2025 09:05 PM 250503-CFA00507 00:02:12 6TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 05/03/2025 10:36 PM 250503-CFA00508 00:02:52 OCEAN AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 05/06/2025 09:34 AM 250506-CFA00515 00:02:25 DOLORES ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 05/07/2025 11:26 PM 250507-CFA00522 00:00:15 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 05/11/2025 04:16 PM 250511-CFA00535 00:02:11 4TH AVE SANTA FE ST 3 EMS call, excluding vehicle accident with injury 05/12/2025 01:22 PM 250512-CFA00542 00:04:36 OCEAN AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 05/12/2025 08:31 PM 250512-CFA00545 00:03:02 DOLORES ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 05/12/2025 09:43 PM 250512-CFA00546 00:03:24 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 05/15/2025 08:20 PM 250515-CFA00554 00:05:21 26152 LADERA DR 3 EMS call, excluding vehicle accident with injury 05/16/2025 12:49 AM 250516-CFA00556 00:08:28 2946 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 05/17/2025 09:31 PM 250517-CFA00561 00:02:41 SAN CARLOS ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 05/19/2025 10:58 AM 250519-CFA00565 00:05:47 MISSION ST VISTA AVE 3 EMS call, excluding vehicle accident with injury 05/19/2025 03:44 PM 250519-CFA00567 00:05:00 MONTE VERDE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 05/21/2025 08:03 PM 250521-CFA00577 00:01:36 DOLORES ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 05/22/2025 12:41 AM 250522-CFA00578 00:04:52 2946 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 05/22/2025 05:25 PM 250522-CFA00581 00:02:40 4TH AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 05/23/2025 10:10 PM 250523-CFA00586 00:02:35 5TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 05/24/2025 12:14 PM 250524-CFA00591 00:02:35 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 05/30/2025 07:20 AM 250530-CFA00616 00:04:21 TORRES ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 05/30/2025 03:10 PM 250530-CFA00617 00:04:20 FOREST RD 8TH AVE 3 EMS call, excluding vehicle accident with injury 05/30/2025 04:02 PM 250530-CFA00618 00:00:52 GUADALUPE ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 05/31/2025 12:20 AM 250531-CFA00622 00:04:32 SANTA FE ST 3RD AVE 3 24 0:03:25
400 Series (Hazardous Material)
Hazardous condition, other 05/20/2025 02:00 AM 250520-CFA00570 00:05:25 MISSION ST 10TH AVE 3 Hazardous condition, other 05/26/2025 04:41 PM 250526-CFA00603 00:03:06 5TH AVE JUNIPERO AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 05/01/2025 To: 05/31/2025
25 05 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
400 Series (Hazardous Material) cont.

Hazardous condition, other 05/30/2025 08:35 PM 250530-CFA00620 00:02:47 OCEAN AVE SCENIC RD 3 Gas leak (natural gas or LPG) 05/21/2025 03:43 PM 250521-CFA00576 00:02:46 OCEAN AVE MISSION ST 3 4 0:03:31
500 & 600 Series (Service Calls)
Service call, other 05/14/2025 09:10 AM 250514-CFA00549 00:06:27 LINCOLN ST 2ND AVE 2 Water or steam leak 05/25/2025 06:22 PM 250525-CFA00597 00:05:37 3RD AVE LINCOLN ST 2 Smoke scare, odor of smoke 05/12/2025 08:19 PM 250512-CFA00544 00:04:03 MONTE VERDE ST 8TH AVE 3 3 0:05:22
700 Series (False Alarms)
False alarm or false call, other 05/08/2025 11:50 AM 250508-CFA00523 00:03:05 DOLORES ST 7TH AVE 2 False alarm or false call, other 05/23/2025 09:31 AM 250523-CFA00582 00:03:22 MISSION ST 4TH AVE 3 False alarm or false call, other 05/28/2025 08:14 AM 250528-CFA00608 00:01:35 JUNIPERO AVE 9TH AVE 3 Alarm system sounded due to malfunction 05/31/2025 05:06 AM 250531-CFA00623 00:04:15 SAN CARLOS ST 7TH AVE 3 Alarm system activation, no fire - unintentional 05/22/2025 09:05 AM 250522-CFA00579 00:04:20 SANTA FE ST 1ST AVE 3 Alarm system activation, no fire - unintentional 05/27/2025 11:01 PM 250527-CFA00607 00:04:15 CASANOVA ST 10TH AVE 3 6 0:03:29
Code 2 Calls 3
Code 3 Calls 35
38 89%
250520-CFA00570 Delayed due to distance Total Average Response Time 0:03:46 Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250515-CFA00554 Delayed due to responding from another call outside zone 250516-CFA00556 Delayed due to time of day and distance 250519-CFA00565 Delayed due to distance, responded from outside zone 25 05 CFA Activity Report.xlsx 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 5/1/2025 250501-CFA00498 00:11:35 41 YANKEE POINT DR 3 EMS call, excluding vehicle accident with injury 5/25/2025 250525-CFA00594 00:07:12 27951 HWY 1 3 EMS call, excluding vehicle accident with injury 5/29/2025 250529-CFA00613 00:16:28 33600 HWY 1 3 EMS call, excluding vehicle accident with injury 5/30/2025 250530-CFA00619 00:11:11 41 YANKEE POINT DR 3 4 0:11:37

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 5/26/2025 250526-CFA00601 00:02:33 8545 CARMEL VALLEY RD 3 1 0:02:33

CYPRESS
EMS call, excluding vehicle accident with injury 5/1/2025 250501-CFA00497 00:06:10 2567 16TH AVE 3 EMS call, excluding vehicle accident with injury 5/2/2025 250502-CFA00500 00:12:47 1171 SYLVAN PL 2 EMS call, excluding vehicle accident with injury 5/2/2025 250502-CFA00501 00:08:03 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/4/2025 250504-CFA00510 00:05:45 26155 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 5/9/2025 250509-CFA00528 00:06:52 26609 CARMEL CENTER PL 2 EMS call, excluding vehicle accident with injury 5/10/2025 250510-CFA00531 00:05:20 25830 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 5/11/2025 250511-CFA00533 00:05:32 3850 RIO RD 3 EMS call, excluding vehicle accident with injury 5/11/2025 250511-CFA00534 00:06:17 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/11/2025 250511-CFA00537 00:04:34 3370 RIO RD 3 EMS call, excluding vehicle accident with injury 5/12/2025 250512-CFA00539 00:07:38 24520 OUTLOOK DR 3 EMS call, excluding vehicle accident with injury 5/17/2025 250517-CFA00559 00:04:39 5 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 5/17/2025 250517-CFA00560 00:04:35 24832 SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 5/18/2025 250518-CFA00563 00:06:51 26359 RIVER PARK PL 3 EMS call, excluding vehicle accident with injury 5/18/2025 250518-CFA00562 00:12:53 24695 OUTLOOK DR 3 EMS call, excluding vehicle accident with injury 5/20/2025 250520-CFA00572 00:06:09 3785 VIA NONA MARIE 3 EMS call, excluding vehicle accident with injury 5/20/2025 250520-CFA00573 00:08:34 4860 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 5/21/2025 250521-CFA00575 00:09:16 24945 PINE HILLS DR 3 EMS call, excluding vehicle accident with injury 5/23/2025 250523-CFA00583 00:04:14 26135 3 EMS call, excluding vehicle accident with injury 5/24/2025 250524-CFA00592 00:05:55 26070 HIGHWAY 1 3 EMS call, excluding vehicle accident with injury 5/25/2025 250525-CFA00598 00:07:54 26219 MESA DR 3 EMS call, excluding vehicle accident with injury 5/25/2025 250525-CFA00595 00:14:06 24639 CABRILLO ST 3 EMS call, excluding vehicle accident with injury 5/26/2025 250526-CFA00599 00:07:22 4131 SUNSET LN 3 EMS call, excluding vehicle accident with injury 5/28/2025 250528-CFA00610 00:05:55 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 5/28/2025 250528-CFA00611 00:07:33 24525 OUTLOOK DR 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 05/01/2025 To: 05/31/2025
25 05 CFA Activity Report.xlsx 1
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
CYPRESS cont.

EMS call, excluding vehicle accident with injury 5/28/2025 250528-CFA00609 00:04:05 6 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 5/29/2025 250529-CFA00614 00:06:35 24639 CABRILLO ST 3 EMS call, excluding vehicle accident with injury 5/31/2025 250531-CFA00625 00:07:19 OCEAN VIEW AVE SCENIC RD 3 Motor vehicle accident with injuries 5/15/2025 250515-CFA00551 00:06:08 HWY 1 CARPENTER ST 3 28 0:07:06
MARINA
EMS call, excluding vehicle accident with injury 5/15/2025 250515-CFA00555 00:18:20 403 REINDOLLAR AVE 3 EMS call, excluding vehicle accident with injury 5/17/2025 250517-CFA00558 00:14:51 3110 LAKE DR 3 2 0:16:36

MONTEREY
EMS call, excluding vehicle accident with injury 5/2/2025 250502-CFA00503 00:09:48 200 IRIS CANYON RD 3 EMS call, excluding vehicle accident with injury 5/23/2025 250523-CFA00585 00:09:00 2004 FAIRGROUNDS RD 3 EMS call, excluding vehicle accident with injury 5/23/2025 250523-CFA00584 00:11:33 1110 CASS ST 3 EMS call, excluding vehicle accident with injury 5/24/2025 250524-CFA00593 00:10:07 2004 FAIRGROUNDS RD 3 EMS call, excluding vehicle accident with injury 5/27/2025 250527-CFA00605 00:08:39 1501 SKYLINE DR 3 5 0:09:49

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 5/3/2025 250503-CFA00505 00:09:48 1278 PORTOLA RD 3 EMS call, excluding vehicle accident with injury 5/8/2025 250508-CFA00525 00:13:21 1082 MISSION RD 3 EMS call, excluding vehicle accident with injury 5/14/2025 250514-CFA00550 00:10:00 3307 17 MILE DR 3 EMS call, excluding vehicle accident with injury 5/25/2025 250525-CFA00596 00:09:10 3253 STEVENSON DR 3 EMS call, excluding vehicle accident with injury 5/27/2025 250527-CFA00606 00:08:19 1500 CYPRESS DR 3 5 0:10:08

SEASIDE
EMS call, excluding vehicle accident with injury 5/1/2025 250501-CFA00499 00:13:00 1446 YOSEMITE ST 3 EMS call, excluding vehicle accident with injury 5/10/2025 250510-CFA00530 00:08:28 5200 COE AVE 3 EMS call, excluding vehicle accident with injury 5/12/2025 250512-CFA00541 00:11:55 590 FRANCIS AVE 3 EMS call, excluding vehicle accident with injury 5/15/2025 250515-CFA00553 00:11:36 657 LOPEZ AVE 3 EMS call, excluding vehicle accident with injury 5/19/2025 250519-CFA00566 00:20:31 2065 RAINIER CT 3 EMS call, excluding vehicle accident with injury 5/22/2025 250522-CFA00580 00:12:23 58 LOS ENCINOS DR 3 6 0:12:59
Code 2 Calls 2
Code 3 Calls 49
51 Total Average Response Time 0:10:07
Total # of Incidents
25 05 CFA Activity Report.xlsx 2
District Response Number Average Response Time
Carmel-By-The-Sea 38 3:46
Carmel Highlands 4 11:37
Carmel Valley 1 2:33
Cypress 28 7:06
Marina 2 16:36
Monterey 5 9:49
Pacific Grove 0 0:00
Pebble Beach 5 10:08
Seaside 6 12:59
Total Responses 89 9:19
Total Code 3 Calls: 35
CFA Response Times for Code 3
Calls ≤ 5 minutes: 89%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
MAY 2025
Response Summary Report by District Type
Carmel-By-The-Sea
43%
Carmel Highlands
4%
Carmel Valley
1%
Cypress
31%
Marina
2%
Monterey
6%
Pacific Grove
0%
Pebble Beach
6%
Seaside
7% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Marina
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 05 CFA Response Summary.xlsx 6/9/2025 City Clerk PRA Log
May 2025
# Date Rec'd
10-day
response
date
Records Requested Name of Requester Completed
Date
Status/Notes
25-42 5/1/2025 5/12/2025
A copy of a list of the address and APN of all ADU's
built since 2017, that also includes the date each
permit was finaled, and what type of ADU it is
(attached, detached, or junior ADU)
Hunter Leighton 5/14/2025
Records sent
5/14/2025
25-43 5/7/2025 5/19/2025 A list of temporary use permits issued (within the past 2 years), for a fee of $169. Dan Troyan 5/7/2025 Records sent 5/7/2025 25-44 5/7/2025 5/19/2025
Seeking information on past permits for repairs and
upgrades made to house at San Carlos, 2 NW of
11th, especially pertaining to the roof. This is for a
homeowner's insurance quote.

Melissa Dale 5/8/2025 Records sent 5/8/2025
25-45 5/8/2025 5/19/2025 Please provide a list of Open Code Enforcement Cases reported in City of Carmel. Gina Hinds 5/8/2025 Records sent 5/8/2025 25-46 5/12/2025 5/22/2025
would like the Geologic Report, any fault studies
and the geotechnical report for 24723 Guadalupe
Street, Carmel.

Alexandria Hakes 5/13/2025 Out of jurisdiction.

Notified requester.
25-47 5/12/2025 5/22/2025
I am requesting any geologic reports, fault studies
and geotechnical reports for 24945 Valley Way,
Carmel (APNs: 009-061-002-000, 009-061-003-000,
and 009-061-005-000).

Alexandria Hakes 5/13/2025 Out of jurisdiction.

Notified requester.
25-48 5/16/2025 5/27/2025 A copy of the Design Study for APN # 010-121-013- 000 (DS 22331 Collins) Maria Hagan 5/16/2025
Records sent
5/16/2025
25-49 5/22/2025 6/2/2025
records regarding all short-term rental/vacation
rental properties in Carmel Valley that are in an
active, renewed, or pending status for the past 2
years (2024-2025).

Victor Alan 5/26/2025 Out of jurisdiction.

Notified requester.
25-50 5/25/2025 6/4/2025
I Anthony Wayne Huffman owned a couple
property's inlate 90s 2000s and would like proof of
this and me sitting on the bench in Carmel Court
House as a judge
Anthony Huffman 5/26/2025
Sent email to
requester on 5/26
asking for
clarification on the
location of the
properties he is
25-51 5/23/2025 6/2/2025
information from the city council staff reports
between2012-2016 in which a downtown employee
parking program was discussed. I’m specifically
trying to find if there was a mention of a parking
sticker for employees. (I’m not interested in the
parking meter issue that I believe was also a topic
at that same time period.)
Alissandra Dramov 6/6/2025 records sent 6/6/2025.
25-52 5/30/2025 6/9/2025
I am requesting the Certificate of Insurance for a
subcontractor (Monterey Peninsula Engineering)
that was doing work for the City of Carmel By The
Sea on 08/29/2024.

Rebecca N. 6/11/2025 records sent.

Attachment 3
Police Records Request Log
May 2025
Request
No.

Request
Date &
Received
By
10-Day
Due Date
Info
Requested Requestor
Date
Completed by
PSO
Status
2025-001 5/1/2025
SS 5/11/2025 CG2500277 Mercedez
Rodriguez 5/6/2025 MS completed
2025-002 5/2/2025 5/12/2025 CC2400432 Cyd Gloer 05/09/25 mw completed 2025-003 05/04/2025
MW 5/14/2025 CC2500102 -
email report Joh Derby 05/04/25 mw completed
2025-004 05/05/2025
ALI 5/15/2025 CG2500277 Justin Yancy 5/6/2025 MS Picked up 2025-005 5/6/2025
SS 5/16/2025 CG2500294 Victoria Benzing 05/19/25 AI Picked up 2025-006 5/6/2025
SS 5/16/2025 CG2500041 Thomas Ferry 05/21/2025 mw denial letter mailed
2025-007 5/8/2025
SS 5/18/2025
No report
written CFS
01202024-
0012
Lexis Nexis 5/8/2025 SS completed
2025-008 5/16/2025
SS 5/26/2025 CFS and
CG2500323 Carla Morrison 05/22/2025 mw Picked up
2025-009 5/16/2025
SS 5/26/2025 CG2500237 Lexis Nexis 05/22/25 mw mailed
2025-010 5/16/2025
SS 5/26/2025 Citation 1526 Chris Cain Law 05/28/25 JK hand delivered 2025-011 5/21/2025
SS 5/31/2025 CA2500330 Brent Allen
Walker 05/22/2025 mw Picked up
2025-012 5/15/2025 5/25/2025 outside our
jurisdiction
Cal Poly Civil
Right compliance 05/21/25 mw
outside of
jurisdiction -
referred to MCSO
Attachment 3
Request
No.

Request
Date &
Received
By
10-Day
Due Date
Info
Requested Requestor
Date
Completed by
PSO
Status
2025-013 5/20/2025 5/30/2025
copy of old
report
0609968 -
purge -
clearance ltr
Jennifer Gann 05/29/25 mw clearance letter
emailed/mailed
2025-014 5/21/2025 5/31/2025
Counter
report
CG2500344
Catherine
Dampier 45799 mailed
2025-015 5/22/2025
SS 6/1/2025 CA2500317 Michelle Jayson 5/22/2025 SS Picked up 2025-016 5/27/2025 6/6/2025 CG2500019 Albert Labonte 05/29/25 mw Picked up 2025-017 05/27/2025
MS 6/6/2025 CC2500049 LexisNexis 5/29/2025 SS Mailed
2025-018 05/27/2025
MS 6/6/2025 CA2500317 LexisNexis 5/29/2025 SS Mailed
2025-019 5/26/2025 6/5/2025 CG2500352 Emmy Nelson 05/29/2025 mw mailed 2025-020 5/28/2025 45817 CA2500317 Metropolitan
Reporting Bureau 05/29/25 ss mailed
2025-021 5/28/2025 45817 CA2500330 LexisNexis 05/29/25 ss mailed 2025-022 5/27/2025
SS 45814 CA2500312 Maria Bunker 5/29/2025 SS Mailed
2025-023 5/29/2025
SS 45816 CA2500330 LexisNexis 5/29/2025 SS Mailed
2025-024 5/29/2025
SS 45816 CA2500317 Metropolitan
Reporting Bureau 5/29/2025 SS Mailed
Attachment 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
June 2025 Report
Public Works Director
• Public Works Hiring: Maintenance Worker and Project Manager • Developing FY25-26 CIP Workplan.
• Planning for the 10th Ave Stairs Replacement Project: anticipate July start date.

Environmental Programs
• Ice Plant Removal Ongoing – additional planned for FY25/26 • Coordinating with MRSWMP on new RWQCB MS4 Permit.
• Completed the RWQCB Annual Report that was due May 31st. • Waste Management: City Council approved a 4.19% rate increase for collection of solid waste, recycling, and organics effective July 1, 2025.
• Team met with restaurant group regarding SB 1383 and recycling requirements. • Carmel Beach Sea Level Rise/Adaptation Project:
o Community meeting held on May 15th
o Sent final Community Engagement Plan, Outreach Strategy Table, Draft Adaptation Feasibility Table, Community Workshop Summary to the Coastal Commission for review.
o Coastal Commission Grant Request for Funds and Progress Report due July 25th o Val attended and distributed flyers and posted QR codes for community surveys at the Carmel Surf About
• Stormwater: created a stormwater PDF for Planning/Building Plan Checks Facility Maintenance
• City Hall – Handrail painting project to begin June 26th • Working on Janitorial contract extension for 6-months • Met with Library team to discuss alternative library location during construction • Former EOC painting started on June 10th
• Planning for Sunset Center piano room, elevator and crew room flooring work. • Working on Public Works administrative office security counter.

Street Maintenance
• Continued the annual traffic markings painting project. • Continued sidewalk repairs based on the survey list.
• Removed asphalt and created planters on 5th and Lincoln. • Removed & installed new railing along Devendorf Park
• Retired police car sold at auction for $4,050.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: June 9, 2025
Attachment 4
Project Management for the Capital Improvement Program
Ausonio, Inc. Projects:
• San Antonio Pathway Repair Project: Second to Fourth Avenues, construction was completed in February 2025. The Notice of Completion will be filed with the County this week. Retention payment to be released in May 2025.
• Sunset Center Retaining Walls Repair Project: Consultant completed the design of retaining walls. Requests were made to reduce the scope.

Wallace Group Projects:
• Shoreline Infrastructure Repair Project: Issued contract to Coastal Design firm, M&N for design of 2-stairs and Drainage Outfall. Met with design team for initial site visit, to include future needs and assessment of the Access Ramp.
• City-Wide Paving Project: Specifications are 90% completed. Agreement with County was approved, County Staff to take to County Board. Selected 3-streets (7, 14, 17) for bid additive. Goal is to have project advertised by June 20th.

Additional Capital Improvement Projects:
• City-wide Drainage Improvement Projects: Construction on 2nd and Lincoln nearing completion, and Acacia way expected to be done on June 19th.
• Vista Lobos Panel Upgrade & EV: Received bid schedule and will advertise for bid in the next few months, anticipate coming to Council for approval in August. • PD/PW Emergency Repairs: Acquired contracts for gate/evidence room/EOC, and door security upgrades.
• Dolores Street Main Replacement (8th to Ocean): CalAM to install water main. CalAM will present at July Council meeting.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

Attachment 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Biological consultant Nikki Nedeff is working with F&BC and Staff to finalize edits to CFMP arising from the previous public meeting in October 2024.
• A public meeting will be planned as soon as the first draft of the report is ready for environmental review and public comments.

Contractors:
• To comply with the U.S. Fish & Wildlife Service’s Migratory Bird Treaty Act, Biological Consultant Denise Duffy and Associates completed nesting bird surveys prior to all tree removals in the Month of May as well as work in Forest Hill Park.
• Community Tree Service performed fuel reduction work in Upper Forest Hill Park removing 10 dead, dangerous, or dying trees as well as limbing up tree branches, mowing low growing shrubs and vines, and removal of invasive species such as acacia, genista, and blackberry. • Community Tree Service has ground 363 stumps and removed 40 dead/dying trees. This completes their contractual duties for Fiscal Year 2024/2025.
• Last Month West Coast Arborists removed 24 trees on a task order, continuing deferred maintenance catch-up.

City Staff and Crews:
• Forestry and Public works staff participated in a team building BBQ celebrating Public Works week. • City Forestry Crew removed 13 dead, dying, or dangerous trees, planted 3 trees, and pruned 40 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew continued to pick up logs in the right of way that were left from several large PG&E tree removals.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: May 2025 Forester’s Report
Attachment 4
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 43 26 9 10 18 12 6 7 9 0 2 16
February 29 13 8 15 15 9 6 6 8 0 0 14
March 31 24 8 21 9 3 6 0 2 0 7 2
April 20 19 3 21 17 10 7 8 6 1 1 14
May 35 19 7 17 19 8 11 11 11 0 0 22
June
July
August
September
October
November
December
2024 Totals 158 101 35 84 78 42 36 32 36 1 10 68
. Permit Information
Attachment 4
Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 32 36
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 78 42 36 68 32 36 87.18% 158
Attachment 4
Calendar year to date – Includes stumps removed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities
Attachment 4
The 3-Year “Catch Up Plan”: Where are we?
The most recent inventory of City trees resulted in the following data:

While this table provides an overview of forest health relative to the inventory dates (2022-2024), it also highlights deferred maintenance – tasks that are overdue. Data in the two right-most columns most accurately and reliably reflect overdue tasks, rather than more routine maintenance typically performed annually.

While the City’s goal is to address the three right-most columns, each column cannot be treated with the same priority. A large Dead tree and a large Very Poor tree should both be addressed sooner than a tree that is in Poor condition. Therefore, the goal of Year 1 (of what was estimated to be a 3-Year “Catch Up Plan”) was to address one-third of the worst Dead and Very Poor trees.

Of the total Fiscal Year 2024-25 budget for tree maintenance ($1,197,000), the majority of the budget ($960,000, or 80%) was allocated for tree removals of Dead trees and Very Poor trees. The remainder was allocated to stump removals ($177,000, or 15%), and a relatively smaller portion ($60,000, or 5%) for unanticipated expenses, such as storms and fuel reduction.

When a 3-year deferred maintenance “catch up” plan was devised in April of 2024 and created for purposes of budget planning for what is now the current FY 24-25, it was based on our estimated number of Dead trees (thought to be 234 at the time) and Very Poor trees (thought to be 150 at the time). As one-third of each of those numbers is 78 and 50, respectively, taken together 128 became our goal for the number of removals for the current FY 2024-25, which is also Year 1 of the “Catch Up Plan.” Due to the unique situation of each tree, one could not say that the goal was to remove exactly 78 Dead trees, nor exactly 50 Very Poor trees, rather the goal was to remove the worst 128 trees. These 128 trees, at an estimated price of $7,500 each, resulted in the budgeted number referenced above for tree removals for this current 2024/25 Fiscal Year ($960,000).

The goal for stump removals was to remove one-third of the 664 stumps that were estimated to be removable in April 2024. Although the total number of stumps inventoried was 886, it was estimated that only 664 would be able to be removed. Considering the above nuances, the following is a more representative view of the goal that had been set for the current Fiscal Year 2024-25 deferred maintenance “catch up”:

Tree Inventory and Deferred Maintenance ‘Catch Up’ Status Attachment 4
Fiscal Year 2024/25 goals were exceeded for several reasons: the actual cost of tree removals came in lower than the projected $7,500 per tree; our Task Order process with multiple tree contractors was more efficient relative to the work required; and our City tree crew made significant contributions.

Below is the current chart showing our entire inventory as of May 2025:

When reviewing information in the above charts, it is important to remember that each Condition Category reflects a tree’s health only on the day it was surveyed—on average, nearly two years ago. As living organisms, trees can experience changes in health daily, weekly, or annually, making the data reliable only in the context of the survey date. For this reason, it is difficult—if not unreliable—to assume what work may or may not be needed, especially for trees classified as Fair or Poor since they may be more prone to a change in condition relative to those that were previously rated Excellent or Very Poor/Dead in our inventory.

Each of these trees must be assessed individually. In fact, every tree in all categories must be assessed individually prior to work being conducted. The ever-changing nature of tree health (as noted in the chart below) necessitated a more adaptive approach: refining goals each year based on the most recent fiscal year’s tree maintenance outcomes and staff capacity, rather than committing to rigid, potentially unrealistic targets the further one projects forward, without having seen each tree since the date of inventory. *X-axis represents condition at time of removal, Y-axis represents condition at time of inventory.

Change in Condition of City Tree Crew Removals (TK = X, Time of Removal = Y) Excellent Good Fair Poor Very Poor Dead
Excellent 1
Good 1 1 2
Fair 1 3
Poor
Very Poor
Dead 1
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: May 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for May 2025.

BACKGROUND/SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v.

Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of May 2025. This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for May 2025, totals $1,915,329.71.

PRIOR CITY COUNCIL ACTION:

Council ratified the April 2025 check register at the June 2, 2025 special council meeting.

ATTACHMENTS:

Attachment 1) May 2025 Check Register
May 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
55577 Division of the State Architect DA & Educ Fee Quarter Jan-Mar 2025 05/02/2025 32.00 55599 See Monterey TID remittance Jan-Feb 2025 05/02/2025 84,547.98 55608 Visit Carmel CHID remittance Jan-Feb 2025 05/02/2025 193,288.43 55632 County of Monterey Traffic citation revenue April 2025 05/09/2025 2,637.50 55759 Visit Carmel 1Q25 CRID 05/30/2025 48,349.60
250509001 CALPERS Medical Premiums Active 5/2025 05/09/2025 158,764.40 Total for Department: 000 ___ 487,619.91
Department: 110 City Council
55741 US Bank Whole Foods: Council meeting refreshments 05/27/2025 224.98 55741 US Bank Bruno's Market: Council meeting refreshments 05/27/2025 172.47 Total for Department: 110 City Council 397.45
Department: 111 City Administration
55568 Amazon Web Services Inc Data and cloud storage fees 05/02/2025 497.41 55570 AT&T Telephone service citywide 05/02/2025 443.95 55574 Carmel Pine Cone Legal noticing 05/02/2025 255.00 55583 International Institute of Municipal Clerks Annual Membership Due Menig 05/02/2025 160.00 55589 MRC Printer usage fees-All departments 05/02/2025 1,261.07 55604 T-Mobile Monthly cell service, usage and purchases 05/02/2025 342.03 55607 US Bank Grasings: 05/02/2025 720.00
55607 US Bank Mad Dogs: Employee Lunches 05/02/2025 14.95 55607 US Bank Alvarado Street Brewing: Employee Lunches 05/02/2025 139.14 55607 US Bank Jeju Kitchen: Employee Lunches 05/02/2025 73.32 55607 US Bank New York Times: Subscription 05/02/2025 69.00 55607 US Bank The Grill on Ocean: Panel Lunch 05/02/2025 78.21 55607 US Bank The Grill on Ocean: Panel Lunch 05/02/2025 80.83 55607 US Bank Bruno's Market: City Council Food 05/02/2025 37.06 55607 US Bank APWA: HR job posting 05/02/2025 475.00
55607 US Bank CV Coffee Roasting: Panel breakfast 05/02/2025 93.78 55607 US Bank CALPELRA: Conference Registration Bermudez 05/02/2025 375.00 55607 US Bank Liebert Cassidy Whitmore: Webinar Registration HR 05/02/2025 75.00 55607 US Bank Napa River Inn: Bermudez conference travel 05/02/2025 585.20 55607 US Bank Terry's Lounge: Staff Appreciation Lunch 05/02/2025 144.09 55607 US Bank Terry's Lounge: Lunch Meeting 05/02/2025 98.86 55607 US Bank Terry's Lounge: Lunch Meeting 05/02/2025 67.87 55607 US Bank Alvarado Street Brewing: Employee Lunches 05/02/2025 92.65 55634 Digital Deployment Website support agreement:Maint, training, security and updates 05/09/2025 700.00 55637 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 05/09/2025 2,400.00 55641 Liebert Cassidy Whitmore Professional services:Monterey Bay Employ. Relations Consortium 05/09/2025 5,045.00 55644 Office Depot, Inc. Office supplies - Admin 05/09/2025 101.43 55648 Softchoice Corporation M365 G3 Unified FUSL subscription 05/09/2025 1,980.00 55650 Verizon Wireless Telephone sales and usage 05/09/2025 4,059.20 55658 AT&T Telephone service citywide 05/19/2025 1,053.09 55663 Carmel Pine Cone Legal noticing 05/19/2025 315.00 55668 Comcast Business NonNGEN internet and recurring charges 05/19/2025 644.40 55678 General Code Municipal Code updates:Web, paper and electronic 05/19/2025 211.50 55685 Municipal Resource Group, LLC HR Services on demand:Investigation Jan-Mar 2025 05/19/2025 7,659.80 55689 Pitney Bowes Bank Inc Purchase Power Postage meter refills 05/19/2025 3,489.99 55693 Regional Government Services Payroll services 05/19/2025 7,750.75 55699 Softchoice Corporation Licensing renewal for Office 365, Windows servers, extra file st 05/19/2025 338.15 55703 US Bank NYT Digital 05/19/2025 195.56
55719 AT&T Telephone service Citywide 05/27/2025 1,025.70 55722 Cogix Corporation Online Payment Portal setup 05/27/2025 4,500.00 55724 Comcast Cable service CH and PD 05/27/2025 46.18
55725 Copies By-The-Sea Agenda printing services 05/27/2025 485.29 55727 Image Sales Employee ID Badges 05/27/2025 58.94
55728 Iron Mountain Records storage and management services 05/27/2025 1,229.71 55732 Office Depot, Inc. Office supplies - Admin 05/27/2025 182.99 55734 Pitney Bowes Global Fin S Postage meter lease 05/27/2025 836.55 55735 Primo Brands/BlueTriton Brands Inc Water service City Hall 05/27/2025 284.75 55736 Same Day Shred Admin-Document shredding services 05/27/2025 80.00 55741 US Bank Finance: Pay portal test amounts 05/27/2025 188.56 Attachment 1
55741 US Bank Reverse test amounts Pay portal 05/27/2025 195.00 55741 US Bank PORAC: HR job posting 05/27/2025 2,145.00 55741 US Bank Metrofax: HR subscription 05/27/2025 11.95 55741 US Bank Microsoft: IT subscription 05/27/2025 982.52 55741 US Bank Bitwarden: IT subscription 05/27/2025 30.00 55741 US Bank Freshworks: IT subscription 05/27/2025 750.00 55741 US Bank Zoom: IT subscription 05/27/2025 667.84
55741 US Bank BackBlaze: IT subscrption 05/27/2025 88.34 55741 US Bank Adobe: IT subscription 05/27/2025 875.69
55741 US Bank Freshworks: IT subscription 05/27/2025 232.00 55741 US Bank Google Cloud: IT subscription 05/27/2025 2.45 55741 US Bank Constant Contact: Admin subscription 05/27/2025 88.00 55741 US Bank Junction Network: IT telephone 05/27/2025 1,623.00 250509001 CALPERS Medical Admin Fee 5/2025 05/09/2025 487.58 Total for Department: 111 City Administration 59,221.32 Department: 112 City Attorney
55661 Burke,Williams & Sorensen, LLP City Attorney services-Labor Negotions 05/19/2025 35,642.65 55720 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 05/27/2025 1,758.50 Total for Department: 112 City Attorney 37,401.15
Department: 115 Community Planning & Building
55567 Amazon Capitol Services CP&B Office Supplies - Code Check books for Leah Young 05/02/2025 60.38 55581 Harris & Associates, Inc Professional Services Dec - Jan 2025 05/02/2025 5,235.00 55628 Bo Grunde CACEO Training April 28 - May 2, 2025 mileage 05/09/2025 304.96 55635 EMC Planning Group, Inc FY 23-24: REAP Grant - - 6th Cycle Housing Element 05/09/2025 450.69 55638 International Code Council Code Books and Study Guide for Leah Young 05/09/2025 131.60 55673 Engineered Fire Systems Plan Review - April 2025 05/19/2025 337.50 55675 Federico's Embroidery CP&B Logo Items 05/19/2025 2,442.52 55681 Iron Mountain CP&B: Records storage and management services 05/19/2025 318.36 55703 US Bank Airtable: Affordable Housing Project 05/19/2025 37.02 55703 US Bank Safeway: sandwiches for April Planning Commission 05/19/2025 202.88 55703 US Bank CACEO Training April 28 - May 2, 2025 - hotel 05/19/2025 697.16 55703 US Bank CACEO Training April 28 - May 2, 2025 - registration 05/19/2025 550.00 55732 Office Depot, Inc. FY 23-24: Office Supplies, CP&B Dept.- paper & pens 05/27/2025 83.01 Total for Department: 115 Community Planning & Bu 10,851.08 Department: 116 Police
55566 Alhambra Water service-Police Dept 05/02/2025 231.40 55579 FasTrak Citation I712527810965 05/02/2025 21.50
55584 Javier Auto Services PD Auto Repairs 05/02/2025 51.31 55588 Monterey County Sheriff-Coroner Criminal Justice Information System 1/1/25-3/31//25 05/02/2025 21,737.92 55590 Office Depot, Inc. PD Office supplies 05/02/2025 89.86 55592 Paul Tomasi Reimburse for training expenses Chief Conference 4/30/2025 05/02/2025 993.03 55601 Swift Car Wash Car washes Police Dept 05/02/2025 160.00 55602 T2 Systems Canada Inc. Pay Station Software Maint and Telephone Support Renewal to 8/31 05/02/2025 500.00 55603 T2 Systems, Inc Automated Owner Lookups/Color Mailed Letters 05/02/2025 97.13 55605 Todd Trayer Reimburse for training expenses Chief Conference 4/30/2025 05/02/2025 993.03 55606 Transunion Risk & Alterna PD: Monthly fee for information services 05/02/2025 75.00 55626 Altius Medical Medican/bio hazard waste disposal 05/09/2025 103.00 55630 Carmel Towing & Garage PD Fuel charges 05/09/2025 1,885.66 55633 Deanna Dickman Reimburse for VIPS expenses 05/09/2025 110.05 55649 US Bank El Estero: Car wash 05/09/2025 56.45
55649 US Bank Positive Promotions: Volunteer and dispatch appreciation week 05/09/2025 369.35 55649 US Bank Image Sales Inc: ID cards 05/09/2025 37.80 55649 US Bank Stuart K9 Products: SRO pin 05/09/2025 12.45 55649 US Bank PD Exp: CERT storage closet 05/09/2025 625.81 55649 US Bank Chevron: Fuel Cal Chief Training 05/09/2025 46.06 55649 US Bank Love's: USB cable 05/09/2025 16.23
55649 US Bank Love's: Fuel Cal Chiefs Training 05/09/2025 22.31 55649 US Bank Tortilla Town: Food Cal Chiefs Training 05/09/2025 14.84 55649 US Bank Shell Oil: Fuel Cal Chiefs Training 05/09/2025 43.63 55649 US Bank Exxon: Fuel Cal Chiefs Training 05/09/2025 9.54 55649 US Bank Island Tacos: Meeting expense 05/09/2025 43.47 55649 US Bank Crossroads BBQ: meeting and training expense 05/09/2025 84.28 55649 US Bank Il Fornaio: Meeting expense 05/09/2025 105.83 55649 US Bank First Awakenings: Meeting expense 05/09/2025 58.82 55649 US Bank Safeway: Meeting expense 05/09/2025 60.08 Attachment 1
55649 US Bank First Awakenings: Meeting expense 05/09/2025 92.71 55649 US Bank Positive Promotions: promotional schwag 05/09/2025 77.71 55649 US Bank Carmel Belle: Meeting Expense 05/09/2025 639.48 55649 US Bank Brophy's: Meeting Expense 05/09/2025 43.04 55652 10-8 Uniforms LLC New hire uniforms 05/19/2025 3,061.79 55684 Monterey Tire Service Inc PD-New tire purchase and installation 05/19/2025 145.93 55723 Cognitive Evidence Consultants Sketching services 05/27/2025 410.00 55726 Department of Justice/Accounting Office PD:Fingerprinting services 05/27/2025 32.00 55732 Office Depot, Inc. PD Office supplies 05/27/2025 421.73 55737 Swift Car Wash Car washes Police Dept 05/27/2025 160.00 55738 T2 Systems, Inc Replacement battery Parking Kiosk 05/27/2025 281.69 55739 Thomas Uretsky Professional security consulting as directed by Police Dept 05/27/2025 3,617.00 55741 US Bank Courtyard by Marriott: Bruno travel training 05/27/2025 853.25 Total for Department: 116 Police 38,492.17
Department: 117 Fire
55575 City Of Monterey FY 24-25 Monthly fee Interim Fire Admin/Emerg Incident Mgmt 05/02/2025 271,133.00 55585 JD Repairs, Inc Fire vehicle repairs 05/02/2025 482.34 55587 Mission Linen Service Fire Dept laundry service 05/02/2025 276.28 55630 Carmel Towing & Garage Fire Dept. Gas Expense 05/09/2025 758.22 55631 City Of Monterey Contracted overtime reimbursement Monterey Fire 05/09/2025 19,626.80 55640 Knox Company 1 Yr KnoxConnect Cloud License 1-6 devices 05/09/2025 584.00 55643 Mission Linen Service Fire Dept laundry service 05/09/2025 138.14 55655 Allstar Fire Equipment Inc Safety apparel Fire Dept 05/19/2025 514.14 55729 JD Repairs, Inc Fire vehicle repairs 05/27/2025 974.91 55731 Mission Linen Service Fire Dept laundry service 05/27/2025 276.28 Total for Department: 117 Fire 294,764.11
Department: 118 Ambulance
55572 Bound Tree Medical LLC Medical supplies 05/02/2025 1,033.21 55575 City Of Monterey Ambulance Administration fee 05/02/2025 2,268.50 55586 Matt Nitensen Reimburse for uniform purchase-Galls 29169620 05/02/2025 280.02 55593 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 05/02/2025 161.11 55629 Bound Tree Medical LLC Medical supplies 05/09/2025 793.61 55630 Carmel Towing & Garage Amb Dept. Gas Expense 05/09/2025 911.63 55636 Golden State Truck & Trailer Ambulance repairs Ford F450 05/09/2025 2,881.95 55639 Isaac Eckel Safety equipment purchase reimbursement Galls inv 29246760 05/09/2025 200.27 55645 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 05/09/2025 54.72 55651 Wittman Enterprises, LLC Ambulance billing service 05/09/2025 2,497.43 55657 American Supply Company Janitorial Supplies-Amb Dept 05/19/2025 186.60 55660 Bauer Compressors Annual PM service 1 Bauer compressor 05/19/2025 1,511.43 55721 Bound Tree Medical LLC Medical supplies 05/27/2025 547.99 55733 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 05/27/2025 34.81 Total for Department: 118 Ambulance 13,363.28
Department: 119 Public Works
55565 Ailing House Pest Control FM Pest control services Citywide 05/02/2025 270.00 55569 American Supply Company FM Janitiorial Supplies 05/02/2025 385.82 55571 Ausonio, Inc On Call PM and Construction Services 05/02/2025 488.25 55573 California Fire Protection, Inc. Service call for quarterly NFPA sprinkler inspection 05/02/2025 375.00 55574 Carmel Pine Cone noticing Earth/Arbor Day 4/18/25 2516MND343 05/02/2025 312.00 55578 DMV Renewal Renew registration on 2018 Polaris Vin ending #08844 05/02/2025 54.00 55580 Golden State Portables Portables for City sites 05/02/2025 1,300.00 55591 Otis Elevatior Company HML maint service 3/17/25 #100401881097 and #100401881094 05/02/2025 966.24 55595 Poe's Plumbing & Backflow PBL service work 4/7/25 #I-40233-1 05/02/2025 582.49 55597 Pureserve Building Service FM Janitiorial services Citywide 05/02/2025 22,428.86 55600 Sentry Alarm Systems Alarm Service for City locations 05/02/2025 231.00 55654 Academy-Trained Annual aerial rescue training for the Forestry Division. 05/19/2025 2,600.00 55656 American Lock & Key Supplies for Facilities Maint. 05/19/2025 18.58 55657 American Supply Company PW/FM Janitorial supplies 5/2/25 #0198097 05/19/2025 151.64 55664 Carmel Towing & Garage Fuel for PW vehicles 05/19/2025 3,091.66 55665 Cintas Corp 2 (First Aid) FM First Aid supplies Ctiywide 05/19/2025 374.64 55666 Cintas Corporation Uniform Services 05/19/2025 1,312.05 55669 Community Tree Service Tree work in City 05/19/2025 7,310.96 55670 Cypress Painting & Decorating, Inc. City hall exterior painting 3/21/25 #1610 and #1616 05/19/2025 11,750.00 55671 DLT Solutions, LLC/TD Synnex Corp Auto Cad Cvil 3D 05/19/2025 2,780.00 55672 Edges Electrical Group FM Plumbing/elec supplies 05/19/2025 345.57 55674 Ennis-Flint Inc 16 cases of thermoplastic 05/19/2025 2,751.58 Attachment 1
55676 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 05/19/2025 933.53 55677 Forestry Suppliers, Inc F & B Materials and supplies 05/19/2025 1,932.70 55679 Gilbert Tomayo Wok boots per MOU GT 05/19/2025 294.92 55680 Granite Rock Company DG 4/26/25 #2222934 05/19/2025 682.74 55682 James Pingree Worksboots per MOU JP 05/19/2025 174.79 55686 Napa Auto Parts PW vehicle supplies 05/19/2025 884.16 55690 Poe's Plumbing & Backflow FM plumbing services for City facilities 05/19/2025 2,051.41 55691 Pureserve Building Service FM Janitiorial services Citywide 05/19/2025 22,868.86 55692 Quinn Company Inc Loader fuel pump WO020073211 4/18/25 05/19/2025 2,154.76 55694 Rene Aldama Rene Aldama Work boots per MOU 05/19/2025 350.00 55695 Robert Half Temp help in Forestry 05/19/2025 1,564.45 55696 Scarborough Lumber & Building FM Materials and Supplies 05/19/2025 41.05 55697 Sentry Alarm Systems Alarm Service for City locations 05/19/2025 313.06 55698 Sherwin-Williams Co. PW Paint and paint supplies-Traffic Marking Paint 05/19/2025 4,454.95 55700 Tope's Tree Service Inc. Tree work in City 05/19/2025 44,609.88 55701 Town and Country Gardening Tree work in City 05/19/2025 28,955.34 55702 Tree Stuff Lockbox No 639707 Forestry Supplies 05/19/2025 952.40 55703 US Bank Home Depot: Vista Lobos repairs 05/19/2025 198.39 55703 US Bank Home Depot: Library repairs 05/19/2025 231.25 55703 US Bank Home Depot: Facilities supplies 05/19/2025 348.28 55703 US Bank Amazon: 10 garage door remotes 05/19/2025 201.02 55703 US Bank Home Depot: Fire Department Kitchen repairs 05/19/2025 144.05 55705 West Coast Arborists Inc . Tree work in City 05/19/2025 19,100.00 55706 West Coast Door & Gates PW yard gate 1873 4/23/25 05/19/2025 1,075.00 55707 Goldstar Products, Inc Asphalt patch 0081229-IN 2/15/25 05/22/2025 730.50 55708 Kona Jerry's LLC final payment 0097-B 4/2/25 PW Week lunch 05/22/2025 761.25 55742 Ailing House Pest Control FM Pest control services Citywide 05/30/2025 774.00 55744 Always Under Pressure Water recycle unit at PW 4/30/25 #103463 05/30/2025 310.00 55745 American Supply Company PW/FM Janitorial supplies 05/30/2025 427.04 55746 Applied Marine Sciences Consulting for stormwater 4/26/25 #401-24-04 05/30/2025 4,651.75 55747 Cintas Corporation Uniform Services 05/30/2025 488.88 55750 Golden State Portables Portables for City sites 05/30/2025 1,050.46 55751 Granite Rock Company Hot mix asphalt 2451.34 #2227515 05/30/2025 3,292.42 55753 Monterey Sanitary Supply FM Janitiorial Supplies 05/30/2025 1,634.35 55754 On Point Generators PW/FM Emergency generator services 05/30/2025 1,967.25 55755 Poe's Plumbing & Backflow FM plumbing services for City facilities 05/30/2025 4,750.58 55756 Scarborough Lumber & Building Forestry supplies 5/5/25 404189-4 05/30/2025 408.55 55757 Tree Stuff Lockbox No 639707 Forestry Supplies 05/30/2025 38.44 55758 US Bank SLO Legal Ads - SLO SOQ 05/30/2025 733.84 55758 US Bank San Jose Mercury News: SOQ 05/30/2025 1,819.44 55758 US Bank ISA: Certified Arborist exam 05/30/2025 125.00 55758 US Bank ISA: Online Arborist course 05/30/2025 31.95 55758 US Bank Street Saver: Workshop registration 05/30/2025 750.00 55758 US Bank Panera Bread: Staff meeting expense 05/30/2025 37.98 55758 US Bank CRRA West: Conference registration 05/30/2025 975.00 55758 US Bank APWA: Monterey Chapter dues 05/30/2025 245.00 55758 US Bank APWA: Conference Registration 05/30/2025 884.00 55758 US Bank Western Chapter Intl: Tree Inventory Workshop 05/30/2025 140.00 55758 US Bank Pesticides Applicators Pro Assoc: Seminar 05/30/2025 115.00 55758 US Bank ISA: Membership 05/30/2025 665.00
55758 US Bank Pesticides Applicators Pro Assoc: Membership 05/30/2025 100.00 55758 US Bank ISA: Professional Membership renewal and chapter dues 05/30/2025 185.00 55758 US Bank Society of American Foresters: National and chapter dues 05/30/2025 200.00 55758 US Bank Le Hearne Company: Rio Park gate 05/30/2025 420.23 55758 US Bank Jan de Luz: Embroidery 05/30/2025 39.33
55758 US Bank Mad Dogs and Englishmen: Speedway cream 05/30/2025 86.53 55758 US Bank Jan de Luz: Embroidery 05/30/2025 78.66
55758 US Bank APWA: Training 05/30/2025 21.00
55758 US Bank Monterey Donuts: Staff appreciation 05/30/2025 43.59 55758 US Bank Home Depot: Woodshop tools and sander 05/30/2025 542.72 55758 US Bank Green Rubber Kennedy: Timing belt 05/30/2025 130.22 55758 US Bank RDO Equipment: Streets Equipment 05/30/2025 167.92 55758 US Bank Runyon Surface Prep: Streets Maintenance 05/30/2025 516.25 55758 US Bank O'Reilly: Vehicle code reader 05/30/2025 372.52 55758 US Bank Autozone: Battery jump box 05/30/2025 327.74 55758 US Bank CA DMV: Title replacement 05/30/2025 27.54 55758 US Bank Seaside Chevrolet: Glass mirror 05/30/2025 81.88 55758 US Bank Home Depot: Tools, faucet, putty 05/30/2025 341.46 55758 US Bank Home Depot: Rat traps 05/30/2025 85.31
Attachment 1
55758 US Bank Amazon: Air filters 05/30/2025 451.98
55758 US Bank Amazon: Air filters 05/30/2025 361.59
55758 US Bank Newton Distributing: 4 Energy efficient hand dryers 05/30/2025 2,225.95 55758 US Bank Amazon: Air filters 05/30/2025 259.27
55758 US Bank WalMart: Office supplies 05/30/2025 65.46 55758 US Bank Home Depot: Water Dispenser and supplies 05/30/2025 292.71 55758 US Bank Staples: Office supplies 05/30/2025 196.62 55758 US Bank Rana Creek Nursery: City Hall landscaping 05/30/2025 81.56 55758 US Bank Arborwear: Rain Jacket and Pullover 05/30/2025 225.63 55758 US Bank ISA: Tree Reference Materials 05/30/2025 304.24 55760 Zero Waste USA Mutt Mitts 05/30/2025 3,878.38
Total for Department: 119 Public Works 234,316.30
Department: 120 Library
55687 Pacific Grove Self Storage Storage Unit - Document storage 05/19/2025 407.00 Total for Department: 120 Library 407.00
Department: 130 Non-Departmental
55594 PG&E Citywide gas and electric services 05/02/2025 16,225.03 55596 Prism Public Risk Innovation Employee Assistance Program Jan-Mar 2025 05/02/2025 676.20 55646 PG&E Citywide gas and electric services 05/09/2025 255.97 55662 Cal-Am Water Company Water service citywide 05/19/2025 19,890.61 55688 PG&E Citywide gas and electric services 05/19/2025 3,431.86 250509001 CALPERS Medical Retired Premium 5/2025 05/09/2025 7,110.00 Total for Department: 130 Non-Departmental 47,589.67
Department: 311 Capital Projects
55564 Advance Design Consultants, Inc 05/02/2025 5,402.00 55571 Ausonio, Inc San Antonio Ave. Pedestrian Trail 05/02/2025 3,638.25 55576 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 05/02/2025 151,532.19 55582 Indigo/Hammon & Playle Architects, LLP Prep functional program report, concept drawings and cost estima 05/02/2025 17,038.23 55609 Wallace Group Streets Resurfacing 05/02/2025 7,062.75 55653 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 05/19/2025 5,022.14 55659 Ausonio, Inc San Antonio Ave. Pedestrian Trail 05/19/2025 17,717.44 55667 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 05/19/2025 421,956.75 55683 Kone, Inc ADA upgrades to SS Center elevators 05/19/2025 10,241.41 55704 Wallace Group Shoreline infrastructure repair 05/19/2025 1,771.00 55709 Sharp Engineering and Construction, Inc Construction services:San Antonio Ave Walkway repairs per contra 05/22/2025 27,548.50 55748 EMC Planning Group, Inc Outreach Adaptation Pathway Development 05/30/2025 21,877.73 55758 US Bank Rana Creek Nursery: MTNP Restoration 05/30/2025 97.88 Total for Department: 311 Capital Projects 690,906.27
Grand Total 1,915,329.71
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Anna Ginette, AICP, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Second Reading and Adoption of Ordinance No. 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178 RECOMMENDATION:

Adopt Ordinance 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178.

BACKGROUND/SUMMARY:

California law requires the State Fire Marshal designate fire hazard severity zones (FHSZ), based on fuel loading, slope, fire weather and other relevant factors, such as wind. The law also requires the State Fire Marshal periodically review these zones to determine if zones or ratings should be revised or repealed.

This is to ensure an accurate reflection of areas susceptible to wildfire based on new science, climate data and fire assessment modeling.

On May 5, 2025, Community Planning and Building staff presented changes for the current FHSZ map (2011) and the updated map the State Fire Marshal released on March 10, 2025. Staff also presented relevant wildfire code requirements and the Wildland-Urban Interface (WUI) area designated in the 2024 adopted a Community Wildfire Protection Plan.

Pursuant to state law, local jurisdictions shall adopt updated FHSZ maps by ordinance within a specified amount of time. Local jurisdictions do not have the ability to decrease the level of hazard severity identified by the State Fire Marshal. However, local jurisdictions do have the discretion to increase the level of hazard severity.

On May 5, 2025, the City Council directed staff to return with a draft ordinance adopting the 2025 State Fire Marshall prepared FHSZ map.

During a public hearing on June 3, 2025, Ordinance No. 2025-002 was introduced and passed to a second reading and adoption for June 30, 2025.

Ordinance 2025-002 is included as Attachment 1, with updated fire map (Exhibit A of the Ordinance) included as Attachment 2.

Recommendation
Staff recommends that the City Council Adopt Ordinance No. 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178.

FISCAL IMPACT:

N/A
PRIOR CITY COUNCIL ACTION:

The City Council conducted a first reading and introduced Ordinance No. 2025-002 during a public hearing on June 3, 2025.

ATTACHMENTS:

Attachment 1) Ordinance 2025-002_Adopting Fire Hazard Safety Map 2025 Attachment 2) 2025 FHSZ Map (Exhibit A)

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
ORDINANCE NO. 2025-002

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING CARMEL MUNICIPAL CODE SECTION 15.08.010 AND SECTION 15.10.020 TO ADOPT THE 2025

FIRE HAZARD SEVERITY ZONE MAP FOR THE CITY AS IDENTIFIED BY THE CALIFORNIA STATE FIRE MARSHALL IN ACCORDANCE WITH GOVERNMENT CODE SECTION 51178 WHEREAS, the City has adopted a General Plan and Municipal Code that prioritizes and the protection of its unique village character and public safety through effective land use planning and hazard mitigation; and
WHEREAS, the City previously adopted revisions to the California Building Code on February 5, 2008, including requirements for new construction in the Very High Fire Hazard Severity Zones to incorporate ignition-resistant and noncombustible materials; and WHEREAS, Government Code Sections 51178 and 51179 require local jurisdictions to designate Very High Fire Hazard Severity Zones based on recommendations by the California Department of Forestry and Fire Protection (CAL FIRE); and
WHEREAS, on March 10, 2025, the California State Fire Marshal updated and officially released the 2025 Fire Hazard Severity Zone (FHSZ) map (Exhibit A), using the latest science, data, and modeling methodologies, and transmitted the new map to the City as required by law; and WHEREAS, the City of Carmel-by-the-Sea is required to adopt the 2025 FHSZ map within 120 days of receipt in order to remain in compliance with Government Code Section 51179 and to enhance wildfire resilience and planning measures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES ORDAIN AS FOLLOWS:

SECTION 1. Findings. The City Council finds that the foregoing recitals are true and correct and incorporates them herein by reference.

SECTION 2. Chapter 15.08.010 (Building Code), of the Carmel-by-the-Sea Municipal Code is hereby amended to read as follows:

15.08.010 Adoption. Except as otherwise amended by this chapter and Chapter 15.04 CMC, the following model codes are hereby adopted and are incorporated in this chapter by reference and made a part hereof as if fully set forth herein:

A. 2022 California Building Code and Appendices;
B. 2022 California Historical Building Code;
C. 2022 California Existing Building Code;
D. 2022 California Residential Code;
E. 2022 California Plumbing Code;
Attachment 1
Ordinance 2025-002

F. 2022 California Electrical Code;
G. 2022 California Mechanical Code;
H. 2022 California Green Building Standards Code;
I. 2022 California Fire Code;
J. 2021 International Property Maintenance Code;
K. 2022 California Energy Code.

The Very High Fire Hazard Severity Zone Map, as transmitted to the City on March 10, 2025, by the Department of Forestry and Fire Protection, is also adopted as required by law.

SECTION 3. Chapter 15.10.020 (Residential Code) of the Carmel-by-the-Sea Municipal Code is hereby amended to read as follows:

15.10.020 Very High Fire Hazard Severity Zone Adopted. (Residential Code) The Very High Fire Hazard Severity Zone Map, as transmitted to the City on March 10, 2025, by the Department of Forestry and Fire Protection, is also adopted as required by law.

SECTION 4. Determinations. Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:

1. Pursuant to California Government Code Sections 51178 and 51179, the City of Carmel-bythe-Sea hereby adopts the 2025 Fire Hazard Severity Zone Map as developed and recommended by the California State Fire Marshal.

2. This adoption includes all zones identified as Very High Fire Hazard Severity Zones within the incorporated boundaries of the City, as depicted in the official map attached hereto as Exhibit A and incorporated herein by reference.

SECTION 5. California Environmental Quality Act (CEQA). The City Council finds that the designation of Fire Hazard Severity Zones in Sections 2 and 3 of this Ordinance is:

1. A ministerial action required by Government Code Section 51179(a) that is Statutorily exempt from CEQA pursuant to pursuant to Public Resources Code Section 21080(b)(1) and CEQA Guidelines Section 15268.

2. An action necessary to prevent or mitigate an emergency that is statutorily exempt from CEQA pursuant to Public Resources Code Section 21080(b)(4) and CEQA Guidelines Section 15269(c).

3. An action taken by regulatory agencies for protection of natural resources (CEQA Guidelines Section 15307) and of the environment (CEQA Guidelines Section 15308) and that none of the exceptions to the exemptions found in Section 15300.2 apply. Adoption of the Ordinance does not present or entail any unusual circumstances. The Ordinance is a regulatory change that Attachment 1
Ordinance 2025-002

would not directly cause any reasonably foreseeable physical change, nor would it determine or cause any future development. Indirect physical changes would require application of existing regulations for structure hardening and vegetation maintenance. This would reduce environmental threats caused by wildfires and would be beneficial to the environment.

SECTION 6. Severability. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining sections, subsections, provisions, sentences, clauses, phrases or words of this Ordinance.

SECTION 7. Effective Date. This Ordinance shall take effect 30 days after its adoption by the City Council of the City of Carmel-by-the-Sea.

SECTION 8. Codification. The City Clerk is hereby authorized and directed to codify the provisions of Sections 2 and 3 of this Ordinance into the Carmel-by-the-Sea Municipal Code.

INTRODUCED at a Regular City Council Meeting on June 3, 2025.

Attachment 1
Ordinance 2025-002

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 9th day of July 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
EXHIBIT A: 2025 FIRE HAZARD SEVERITY MAP
Attachment 1
Ordinance 2025
-002

Attachment 1
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:14,000 at 11" x 17"
Km 0 0.2 0.4 0.6 0.8 1
Mi 0 0.2 0.4 0.6
Very High High Moderate
Fire Hazard Severity Zones in State Responsibility Area (SRA), Effective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Carmel-by-the-Sea
San Antonio Ave
4th Ave
Mission St
Mountain View Ave
Monte Verde St
San Carlos St
Santa Lucia Ave Cam Real
Santa Rita St
Casanova St
10th Ave Junipero St
Ocean Ave
5th Ave
Dolores St
Torres St
Lincoln St
Guadalupe St
Carpenter St
8th Ave
Second Ave
11th Ave
7th Ave
12th Ave
6th Ave
Scenic Rd
Carmelo St
Santa Fe St

UNINCORPORATED
MONTEREY CO.

UNINCORPORATED
MONTEREY CO.

M O N T E
R
E Y
C
O
.

March 10, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF CARMEL-BY-THE-SEA – MONTEREY COUNTY
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-055 designating Mayor Dale Byrne as the voting delegate and Mayor Pro Tem Bob Delves as the alternative voting delegate at the 2025 Annual League of California Cities Conference
RECOMMENDATION:

Adopt Resolution 2025-055 designating Mayor Dale Byrne as the voting delegate and Mayor Pro Tem Bob Delves as the alternative voting delegate at the 2025 Annual League of California Cities Conference.

BACKGROUND/SUMMARY:

Every year, the League of California Cities (LOCC) holds a member-driven General Assembly at the Cal Cities Annual Conference and Expo. This event, scheduled for October 8-10, 2025, allows city officials to participate directly in shaping Cal Cities policy. Each member city appoints one voting delegate to represent it at the Assembly.

The city council must designate the voting delegate and up to two alternates through a council resolution each year. This designation cannot be made by the Mayor or City Administrator alone. Additionally, the voting delegate and alternates must be registered to attend the conference.

This year, Mayor Byrne and Mayor Pro Tem Delves are registered for the General Assembly in Long Beach in October. To ensure the City of Carmel-by-the-Sea has a vote, the city council should adopt a Resolution (Attachment 1), designating Mayor Byrne as the voting delegate and Mayor Pro Tem Delves as the alternate. A copy of this resolution, along with the voting delegate form, must be submitted to the LOCC by August 9, 2025.

FISCAL IMPACT:

None for this item.

PRIOR CITY COUNCIL ACTION:

N/A.

ATTACHMENTS:

Attachment 1) Resolution 2025-055

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-055

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

DESIGNATING MAYOR DALE BYRNE AS THE VOTING DELEGATE AND MAYOR PRO TEM BOB DELVES AS THE ALTERNATE VOTING DELEGATE AT THE 2025 ANNUAL LEAGUE

OF CALIFORNIA CITIES GENERAL ASSEMBLY
WHEREAS, the League of California Cities allows one vote per member city on matters pertaining to League policy; and
WHEREAS, this year the League of California Cities will convene a member-driven General Assembly at the Cal Cities Annual Conference and Expo on October 10, 2025; and WHEREAS, to cast a vote during the General Assembly, the City must designate a voting delegate and up to two alternate voting delegates by Council action no later than August 9, 2025.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Designate Mayor Dale Byrne as the voting delegate and Mayor Pro Tem Bob Delves as the alternate voting delegate at the 2025 annual League of California Cities General Assembly.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 30th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-056 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution
RECOMMENDATION:

Adopt Resolution 2025-056 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

BACKGROUND/SUMMARY:

At the City Council on June 2, 2025, the City Council gave direction to return to the Council with a Resolution revising City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

The Revisions to Policy C89-02 are as follows:

1. The final Agenda shall be approved by the Mayor or the Mayor’s designee.

2. Meeting Procedures - Requiring presentation slides to be made available to Council and the public by 5 pm on the Friday before meetings.

3. Set specific start times for items likely to draw high public interest.

4. Acknowledge receipt of written public comments (emails/letters).

5. The Mayor will ask for the number of people who wish to speak on a particular item and may adjust the public comment time accordingly.

6. Include general public comment on Regular Meeting agendas, but not Special Meeting Agendas.

7. Ask speakers to avoid repeating prior comments and instead express agreement with the previous comment.

8. Add this language to the City Council Agendas: Brown Act Requirements: general public comments must be on matters related to matters of the legislative bodies jurisdiction. Comments on agenda items must relate to that agenda item. Anyone who does not follow these requirements of the Brown Act in person or via teleconference will be muted.

9. Changes to meeting procedures for review of Agenda Items.

10. Curfew - Implement a 9:30 pm meeting curfew. Council must vote to continue the meeting past 9:30 pm.

11. Hold appeal hearings on a separate meeting date during the day, if possible.

Attachments to this Staff Report include the current Policy C89-02 (Attachment 3), and a redline of the Policy showing the revisions (Attachment 4).

Staff recommends that the City Council adopt the Resolution (Attachment 1) Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution (Attachment 2).

FISCAL IMPACT:

No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

At the City Council on June 2, 2025, the City Council gave direction to return to the Council with a Resolution revising City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

ATTACHMENTS:

Attachment 1) Resolution 2025-056
Attachment 2) Exhibit A - Revised Policy C89-02
Attachment 3) Current Policy C89-02 - revised in 2020
Attachment 4) Redline - Policy C89-02 (with track changes)

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-056

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING REVISIONS TO CITY POLICY C89-02: CITY COUNCIL MEETINGS, ORDERS OF

COUNCIL, AGENDA PACKETS, MINUTES OF MEETING AND AGENDA DISTRIBUTION WHEREAS, City Policy C89-02 was originally adopted on August 2, 1988, to guide the City Council and staff in conducting public meetings and preparing and distributing agendas and minutes; and
WHEREAS, the policy has been updated periodically to reflect changes in procedures and best practices; and
WHEREAS, the most recent revision to Policy C89-02 occurred in 2020; and WHEREAS, the City Council has determined that further updates are needed to reflect current practices for meeting procedures, public comment, agenda review, and other related processes.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Adopt the revised Policy C89-02 City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting, and Agenda Distribution as provided in Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA this 30th day of June, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
1 4900-8183-2250 v1

PROPOSED CHANGES TO CITY OF

CARMEL-BY-THE-SEA POLICY AND PROCEDURE
Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution
Policy/Procedure No: C89-02
Effective Date: 2 August 1988 Authority: Resolution No. 88-89 Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

Attachment 2
2 4900-8183-2250 v1

CITY OF CARMEL-BY-THE-SEA CITY COUNCIL RULES AND PROCEDURES The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings. • Agenda Finalization
The final Agenda shall be approved by the Mayor or the Mayor’s designee. • Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting.

The City Council shall vote on the issue of continuance.

Attachment 2
3 4900-8183-2250 v1
• Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting.

Agendas may include a specific start time for an item. If there is a specific start time for an item, the Council will complete the consideration of the item in progress and then proceed to consider the item which has a specific start time.

B. OrdersofCityCouncil Business
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, and present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator & City Clerk This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action. The City Clerk will announce whether the City has received and posted written public comments for any agenda items.
• Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items for Regular City Council meetings.. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total. Mayor may ask for the number of people who wish to speak on an item and may adjust the public comment time accordingly. For Special City Council meetings, public comment will be allowed on the item or items listed on the Special Meeting Agenda.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker.

Attachment 2
4 4900-8183-2250 v1
Under the Brown Act, comments on agenda items must relate to that specific item, and comments on non-agenda items must fall within the legislative body’s jurisdiction.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.
• Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion.

Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Orders of Council include reports of committee/commissions, ordinances and resolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance
A resolution is a formal form of a motion normally utilized to set forth policy of the City .

Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

III. CONDUCT OF CITY COUNCIL MEETINGS
Attachment 2
5 4900-8183-2250 v1
A. General Procedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure. Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:

1. The Mayor will read the agenda item under discussion.

2. Staff will present a brief report unless Council directs that no staff report is necessary.

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote.

5. Mayor will ask for Council discussion.

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group.
• Close of Public Comment
Attachment 2
6 4900-8183-2250 v1
Once public comment is closed, it cannot be reopened unless Council agrees by consensus.
• Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council.
• City Council discussion
• City Council action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken. • Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion.
• Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was taken.
• Motions to reconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsideration on. Such motions must be made by a Council Member voting in favor of the original motion. • Staff announcement of decision
The Mayor, City Administrator, City Attorney, or City Clerk shall announce the vote and passage or failure of an item.
• Curfew
New items will not be started after 9:30 pm unless the City Council votes to extend the time of the City Council meeting.

Attachment 2
7 4900-8183-2250 v1
E. Meeting Procedure for formal Appeals/Public Hearings When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments . • Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance.

F. Minutes of Meeting Policy (C 89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.
• Items entered into the record
All agenda items/documentation/correspondence received at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecording of theMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: June 30, 2025
Attachment 2
8 4900-8183-2250 v1

COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees. These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stat ed.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

Attachment 2
9 4900-8183-2250 v1

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto.
b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder.

When this is done, the minutes need only refer to the resolution in recording the action taken.
b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid". Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys. c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Attachment 2
10 4900-8183-2250 v1
Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance.

This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions.

There is a presumption in favor of the due and regular
adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the
requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk. bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reports of officers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
Attachment 2

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
I Effective Date: 2 August 1988 I Authority: Resolution No. 88-89 Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution I
Policy/Procedure No: C89-02
Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

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C89-02

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a twoyear term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmentalfunctions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings. • Agenda Finalization
The Mayor and Mayor ProTempore meet with theCity Administrator and City Clerk prior to the meeting to finalize the draftagenda.

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• Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• AgendaPosting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

B. OrdersofCityCouncilBusiness
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action.
• Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversialCity matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

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If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Ordersof Councilincludereportsof committee/commissions,ordinances andresolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

Ill. CONDUCT OFCITYCOUNCIL MEETINGS
A. GeneralProcedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure.

Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

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Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:
• The Mayor will read the agenda item under discussion. • Staff will present a brief report.
• City Council questions of staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to membersoftheaudience.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council onthe same subject matter,the presidingofficer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of PublicComment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shallremind the City Council of the action before Council. • City Councildiscussion
• CityCouncil action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.

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• Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was t aken. • Motions toreconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsiderati on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator,City Attorney, or City Clerk shall announce the vote and passage orfailure of an item.

E. MeetingProcedureforformalAppeals/PublicHearings
When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

F. Minutes of Meeting Policy (C89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.

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• Items entered into the record
Allagenda items/documentation/correspondencereceived at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecordingsoftheMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
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Attachment 3
C89-02

COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees. These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stated.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

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4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto.
b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken. b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid".

Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:

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aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictionalrequirements prior to action taken on ordinances or resolutions
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk.
bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reportsofofficers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
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Attachment 3
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PROPOSED CHANGES TO CITY OF

CARMEL-BY-THE-SEA POLICY AND PROCEDURE
Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution
Policy/Procedure No: C89-02
Effective Date: 2 August 1988 Authority: Resolution No. 88-89 Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

Attachment 4
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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting.  Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings.  Agenda Finalization
The final Agenda shall be approved by the Mayor or the Mayor’s designee. The Mayor and Mayor Pro Tempore meet with the City Administrator and City Clerk prior to the meeting to finalize the draft agenda. CHANGE NO. 1)
 Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.

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 Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting. (CHANGE NO. 2) Agendas may include a specific start time for an item. If there is a specific start time for an item, the Council will complete the consideration of the item in progress and then proceed to consider the item which has a specific start time. (CHANGE NO. 3) B. Orders of City Council Business
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
 Extraordinary Business
This category allows the City Council to recognize volunteers, employees, and present certificates of appreciation and awards.
 Announcements from City Council Members & City Administrator & City Clerk This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action. The City Clerk will announce whether the City has received and posted written public comments for any agenda items. (CHANGE NO. 4)  Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items for Regular City Council meetings.. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total. Mayor may ask for the number of people who wish to speak on an item and may adjust the public comment time accordingly. (CHANGE NO. 5) For Special City Council meetings, public comment will be allowed on the item or items listed on the Special Meeting Agenda. (CHANGE NO. 6)
Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker. (CHANGE NO. 7)
Under the Brown Act, comments on agenda items must relate to that specific item, and comments on non-agenda items must fall within the legislative body’s jurisdiction. Remote or inperson participants who do not comply with the requirements of the Brown Act will be muted. (CHANGE NO. 8)
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 Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
 Orders of Council
Orders of Council include reports of committee/commissions, ordinances and resolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

III. CONDUCT OF CITY COUNCIL MEETINGS
A. General Procedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure. Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

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B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings: (CHANGE NO. 9)
•1. The Mayor will read the agenda item under discussion. •2. Staff will present a brief report unless Council directs that no staff report is necessary..

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote 5 .Mayor will ask for Council discussio

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to members of the audience.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group.  Close of Public Comment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus.  Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
 The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council.
 City Council discussion
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Indent at: 1", Tab stops: Not at 1.89"
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 City Council action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.  Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion.  Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was taken.
 Motions to reconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsideration on. Such motions must be made by a Council Member voting in favor of the original motion.
 Staff announcement of decision
The Mayor, City Administrator, City Attorney, or City Clerk shall announce the vote and passage or failure of an item.
 Curfew (CHANGE NO. 10)
New items will not be started after 9:30 pm unless the City Council votes to extend the time of the City Council meeting.

E. Meeting Procedure for formal Appeals/Public Hearings When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
 Public comments/discussion
Formatted: _1.0sp Left Ind 0.5", Indent: Left: 0", First line: 0", Line spacing: single
Attachment 4
Resolution 2020-063

4900-8183-2250 v1
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance. (CHANGE 11).

F. Minutes of Meeting Policy (C 89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.  Items entered into the record
All agenda items/documentation/correspondence received at a Council meeting shall be retained in the City’s records.
 Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. Official Recording of the Meeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
Attachment 4
Resolution 2020-063

4900-8183-2250 v1

COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees.

These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stat ed.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few
Attachment 4
Resolution 2020-063

4900-8183-2250 v1

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto. b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken.
b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid". Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions
Attachment 4
Resolution 2020-063

4900-8183-2250 v1
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk. bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reports of officers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-057 Accepting donations from Carmel Cares, an Official City Support Group, received March 2024 through June 2025
RECOMMENDATION:

Adopt Resolution 2025-057 Accepting donations from Carmel Cares, an Official City Support Group, received March 2024 through June 2025
BACKGROUND/SUMMARY:

The City of Carmel-by-the-Sea continues to benefit from the generous support of numerous volunteer organizations dedicated to the beautification and maintenance of our community. Among the most active is Carmel Cares, a 501(c)(3) nonprofit formed in response to the City’s budget constraints during the COVID-19 pandemic.

Over the past five years, Carmel Cares has grown both in scope and impact, coordinating volunteer and professional contractor efforts on a wide variety of public projects.

According to its mission, Carmel Cares operates as a City Support Group “dedicated to keeping Carmelby-the-Sea a beautiful, safe, and inviting place.” The group coordinates volunteers, funds contractor work, and manages beautification and community engagement projects under the guidance of the Public Works Department and other City staff.

Oversight and Collaboration
Carmel Cares functions in close partnership with the City, with regular bi-weekly meetings involving the Public Works Director, City Forester, Public Works Superintendent, Administrative Analyst, Planning staff, and others. Routine projects are reviewed and approved by the appropriate departments, while larger or capital-funded efforts receive further review from commissions and City Council as required. This highly effective public-private partnership has led to demonstrable improvements across the community.

Carmel Cares is also an official affiliate of Keep America Beautiful, which allows the organization to pursue grants for litter reduction and beautification. Additionally, it acts as a fiscal sponsor to other community projects and collaborates with Carmel Gives, a donor-advised fund that has granted over $2.3 million to local causes since 2020.

To date, Carmel Cares has raised over $1.4 million and directly invested more than $1.1 million in Carmelby-the-Sea projects, supported by over 25,000 volunteer hours. In September 2021, the City Council formally designated Carmel Cares as a City Support Group via Resolution 2021-046.

Community Engagement Programs
Carmel Cares currently has over 150 active volunteers and more than 450 donors supporting initiatives including:

Downtown Detail: Beautification of easements, tree wells, trash receptacles, and bump-outs. Work is performed by 22 volunteers twice weekly, in collaboration with youth and civic groups.

Median Minders: Residents adopt medians and maintain landscaping, including large-scale improvements to Ocean Avenue medians in partnership with City staff and professional horticulturists.

Pick Up Posse: Daily litter collection by 80 volunteers serving as community ambassadors. Over 10,000 cigarette butts are recycled monthly via receptacles installed in collaboration with Keep America Beautiful.

Tag Team: A graffiti abatement team responds within 24 hours and coordinates with Police and Public Works as needed.

Scenic Pathway Restoration: Weekly maintenance of the path and stairways from Eighth Avenue to Martin Way.

Forest Theater Restoration: Ongoing improvements including painting, seating upgrades, landscaping, and ADA planning.

Vista Lobos Park: Regular maintenance and seasonal plantings with support from City discretionary grants.

Structures Program: Creation and maintenance of wood displays, shrines, and benches, including recent projects for Sunset Center and Devendorf Park.

Carmel Underground: Management of a utility undergrounding project along San Antonio Avenue, with coordination through PG&E and a professional consultant.

Cherry Center Grounds: Volunteer maintenance of this public gathering space (not City-owned).

Donations to be Accepted
Per City Policy No. 2017-02, Council approval is required for donations valued over $2,500. Carmel Cares has reported that between March 2024 and June 30, 2025, volunteers contributed 8,544 hours, along with donated professional services, materials, and supplies valued at $252,097 across a wide range of projects as shown below:

Project Donation Value
Volunteer
Hours
Scenic Pathway Barrier Rails $96,466 500
Scenic Pathway Outlook $10,242 40
Devendorf Park Fence $10,000 32
Forest Theater Maintenance $17,800 2,000
Carmel Underground (project mgmt.) $26,152 32
Downtown Detail (tools, services) $4,947 1,800
Pick Up Posse (tools, services) $1,061 1,800
Median Minders (landscaping) $54,717 80
Scenic Pathway (weekly maint.) $5,200 1,600
Sunset Center Display Case $3,700 200
First Murphy House Milk Shrine $1,700 60
Vista Lobos Park $11,392 360
Devendorf Park Benches $18,500 32
Graffiti Removal $220 40
Project Donation Value
Volunteer
Hours
Note: Additional $80,000 in operating expenses and 500 volunteer hours were incurred for Carmel Cares’ non-City activities.

FISCAL IMPACT:

Adoption of the attached Resolution will acknowledge and formally accept $262,097 in reported donations along with 8,576 hours of volunteer service from Carmel Cares. These contributions continue to significantly reduce the City’s costs while enhancing public spaces and services.

PRIOR CITY COUNCIL ACTION:

October 2020: Resolution 2020-067 ($9,262 donation)
January 2021: Resolution 2021-001 ($86,441 donation)
June 2021: Resolution 2021-021 ($29,977 donation)
September 2021: Resolution 2021-046 (Designation as official City Support Group) December 2022: Resolution 2022-105 ($150,316 donation + budget amendment) March 2024: Resolution 2024-014 ($148,814 donation + 5,958 volunteer hours + budget amendment) ATTACHMENTS:

Attachment 1) Resolution 2025-057

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-057

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING

DONATIONS FROM CARMEL CARES, AN OFFICIAL CITY SUPPORT GROUP, RECEIVED MARCH 2024 THROUGH JUNE 2025
WHEREAS, the City of Carmel-by-the-Sea in general, and the Public Works Department in particular, have benefitted significantly from a number of volunteer non-profit organizations who have stepped up to help us maintain and beautify the City since the start of the Covid-19 Pandemic; and WHEREAS, a local nonprofit volunteer group, known as “Carmel Cares,” is credited with the creation of unique, community engagement programs such as the “Downtown Detail,” “Median Minders,” “Pick up Posse,” and “Tag Team,” all of which include volunteers who passionately help the City by maintaining and beautifying Carmel under the guidance of the Public Works and other City Departments; and
WHEREAS, the City’s Donation and Gift Policy No. 2017-02 requires the City Council to accept donations of $2,500 or more; and
WHEREAS, Carmel Cares reports that the value of donated professional services, materials, and supplies for a wide range of projects between March 2024 through June 30, 2025, is collectively valued at $262,097 plus 8,544 volunteer hours, as itemized below.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

Accept the following donations as reported from Carmel Cares:
• Scenic Pathway Barrier Rails Project - project management, traffic control, and construction contractor installation costs. $96,466 in labor and materials and 500 volunteer hours. • Scenic Pathway Outlook Project - $10,242 in labor and materials and 40 volunteer hours. • Devendorf Park Fence – Proposal development, project management, labor and materials for a redwood fence around the park. $10,000 in labor and materials and 32 hours volunteer hours. • Forest Theater grounds maintenance and materials, including landscaping, weeding, cleaning seating areas and surrounding areas, sanding, and painting seating area, and installing new railings. $17,800 in labor and materials and 2,000 volunteer hours. • Carmel Underground project management and engineering fees related to an undergrounding utility conversion project. $26,152 in labor and 32 volunteer hours. • Downtown Detail tools, supplies, pots, plants, and providing landscaping and cleaning services and acting as Carmel Ambassadors. $4,947 in labor and materials and 1,800 volunteer hours.

Does not include $62,000 in vehicles acquired to support their activities. • Pick Up Posse buckets, pickers, acquiring, designing, purchasing for picking up litter on Carmel Beach, Scenic Pathway, and downtown, maintaining cigarette butt receptacles, recycling butts, and providing services as "Carmel Ambassadors" with residents and visitors. $1,061 in labor and materials and 1,800 volunteer hours.
• Median Minder cleaning and planting medians and easements. Includes Ocean Avenue Medians. $54,717 in labor and materials and 80 volunteer hours.

Attachment 1
Resolution 2025-057

• Scenic Pathway weekly landscaping maintenance. $5,200 and 1,600 volunteer hours. • Sunset Center display case and landscaping. $3,700 in labor and materials and 200 volunteer hours.
• First Murphy House Milk Shrine. $1,700 in labor and materials and 60 volunteer hours. • Vista Lobos Park improvements and maintenance. $11,392 in labor and materials and 360 volunteer hours.
• Devendorf Park benches and fence. $18,500 in labor and materials and 32 volunteer hours. • Graffiti removal. $220 in materials and 40 volunteer hours.

By adopting this Resolution, Council would accept the reported donations from Carmel Cares valued at $262,097 plus 8,576 volunteer hours; and
Recognize and extend our sincere gratitude to all volunteer groups who have stepped up to help the City in so many ways.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 30th day of June 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_______________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-058 authorizing the City Administrator to execute an agreement for the purchase of two new police vehicles as identified in the FY 2025/26 Budget, Vehicle and Equipment Replacement Fund
RECOMMENDATION:

Adopt Resolution 2025-058 authorizing the City Administrator to execute an agreement for the purchase of two new police vehicles as identified in the FY 2025/26 Budget, Vehicle and Equipment Replacement Fund.

BACKGROUND/SUMMARY:

Two patrol vehicles (2021 Dodge Durangos) have been identified as needing to be replaced. Since being purchased, these two vehicles have had continuous mechanical issues, creating an ongoing expense to maintain and keep these vehicles operational. Despite the City’s best efforts, these vehicles need to be replaced to ensure the police can adequately respond to emergencies.

The City Council has allocated funding for the replacement of two patrol vehicles through a Capital Improvement Plan in the FY 2025/26 budget as part of the Vehicle & Equipment Replacement fund.The new vehicles being purchased will be Ford Explorers. The costs include, two police vehicles, equipment and outfitting. The estimated cost for the new vehicles, including outfitting with necessary police equipment, is $150,000.

Procurement:

The purchase of these vehicles is through a Sourcewell Contract. A Sourcewell contract is a cooperative purchasing contract offered by Sourcewell (.gov), a government agency, that streamlines the buying process for government, education, and nonprofit entities. It allows them to access pre-bid, competitively sourced contracts with pre-vetted vendors and discounted pricing, saving time and money. The purpose of this item is to award the vehicle purchase contract to Watsonville Ford in accordance with Municipal Code Section 3.12.340(c) Small Purchase.

Recommendation:

Replacing these two patrol vehicles is necessary to ensure the Police Department can maintain effective emergency response. Staff recommends adopting a Resolution (Attachment 1) authorizing the purchase of two fully equipped Ford Explorer patrol vehicles from Watsonville Ford through the Sourcewell contract in an amount not to exceed $150,000.

FISCAL IMPACT:

In the FY 2025/26 Budget, $150,000 was approved in a Capital Improvement Plan (POL 1718-01) for the purchase of two patrol vehicles. This amount will cover the cost of the vehicles and outfitting, which is estimated to be $150,000 (Attachment 2). M
PRIOR CITY COUNCIL ACTION:

The council has previously approved the purchase of police vehicles to replace older vehicles in our fleet.

This was most recently done in FY 2021/22 as a Capital Improvement and funded from the Vehicle and Equipment Replacement Fund.

ATTACHMENTS:

Attachment 1) Resolution 2025-058
Attachment 2) Ford Explorer Order Summary

CITY COUNCIL

CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2025-058

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT FOR THE

PURCHASE OF TWO NEW POLICE VEHICLES AS IDENTIFIED AS A CAPITAL IMPROVEMENT PROJECT IN THE FY 2025/26 BUDGET
WHEREAS, the Police Department has made recommendations for Capital Improvements in the FY 2025/26 budget for the replacement of two police vehicles; and WHEREAS, the Capital Improvements for the Police Department include the purchase of two police vehicles; and
WHEREAS, the process for obtaining a bid for the vehicles was conducted through Sourcewell, and the lowest price was provided; and
WHEREAS, the purchase of two Ford Explorers for patrol use will replace two old Dodge Durango’s where repair costs and unreliability have made them necessary for replacement; and WHEREAS, the Capital Improvements were accepted as part of the FY 2025/26 budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

Authorize the City Administrator to execute the purchase of two patrol vehicles as part of the FY 2025/26 Capital Improvement Plan.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA on this 30th day of June 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Attachment 2
Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-059 Amending City Council appointments to the Monterey Regional Taxi Authority (MRTA) Board of Directors
RECOMMENDATION:

Adopt Resolution 2025-059 Amending City Council appointments to the Monterey Regional Taxi Authority (MRTA) Board of Directors .

BACKGROUND/SUMMARY:

In addition to their duties on the City Council, Council Members also represent Carmel-by-the-Sea on various external agency boards. On January 7, 2025, Council adopted Resolution 2025-01 appointing representatives to these agencies. On March 3, 2025, Resolution 2025-020 was adopted to update the City's representatives on the MST and TAMC boards.

Proposed Update
A change is now requested for the City’s representation on the Monterey Regional Taxi Authority (MRTA) Board:

Appoint Mayor Pro Tem Delves as the Primary MRTA Board Member for 2025 Appoint Councilmember Baron as the Alternate MRTA Board Member for 2025 Because the MRTA Board is administered by MST, and Mayor Pro Tem Delves already serves as the City’s primary representative on the MST Board, this change provides consistency and alignment.

Recommendation
Staff recommends adopting the attached resolution to confirm the updated MRTA Board appointments. If approved, the City Clerk will notify MST of the change.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

PRIOR CITY COUNCIL ACTION:

The City Council routinely appoints members to outside agencies by Resolution at the beginning of each year or as necessary.

ATTACHMENTS:

Attachment 1) Resolution 2025-059

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-059

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING THE

CITY COUNCIL APPOINTMENTS TO THE MONTEREY REGIONAL TAXI AUTHORITY (MRTA) BOARD

OF DIRECTORS PRIMARY REPRESENTATIVE
WHEREAS, City Councilmembers serve as representatives of the City of Carmel-by-the-Sea on various regional boards and committees in addition to their duties on the Council; and WHEREAS, at the beginning of each year, or whenever necessary, it is appropriate to appoint or reappoint Councilmembers to these outside agency Boards and Committees; and WHEREAS, on January 7, 2025, the City Council adopted Resolution No. 2025-01, approving appointments to various external agencies; and
WHEREAS, on March 3, 2025, the City Council adopted Resolution No. 2025-020, approving an amendment to the City’s representative on the Monterey-Salinas Transit (MST) Board of Directors and the Transportation Agency for Monterey County (TAMC) Board of Directors; and WHEREAS, it has been determined that the representative on the Monterey Regional Taxi Authority (MRTA) Board of Directors should be amended as well.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA HEREBY:
• Appoint Councilmember Mayor Pro Tem Delves as the Primary MRTA Board Member for 2025 • Appoint Councilmember Baron as the Alternate MRTA Board Member for 2025 BE IT FURTHER RESOLVED that these changes are documented in Exhibit A in the “2025 Representatives to Outside Agencies” list attached to this Resolution.

PASSED AND ADOPTED by the City Council of the City of Carmel-by-the-Sea on this 30th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

_________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Resolution No. 2025-059

EXHIBIT A
2025 Representatives to Outside Agencies
Amended 6/30/2025 via Resolution 2025-060
Outside Agencies Appointed by City
Council Primary
Member
Alternate
Member
(if applicable)
Meeting
Date/Time of
each Month
Association of Monterey Bay Area
Governments (AMBAG) Board of Directors Buder Dramov 2nd Wednesday 6:00 p.m.

Central Coast Community Energy (3CE)
Policy Board of Directors
(Seats rotate per MOU between PG, Carmel, and
Monterey. For 2025-2026, Monterey holds primary seat,
and Carmel holds the alternate seat)
(N/A – City of
Monterey
holds this seat)
Baron
4x/year and as
scheduled,
usually 1:30 p.m.

Community Human Services Board of
Directors Baron No alternate for
this board
3rd Thursday
11 a.m. – 1 p.m.

Illegal Dumping and Litter Abatement Task
Force (Monterey County Health Department
Administers)
Byrne Dramov As scheduled
Monterey Peninsula Regional Water District
Policy Advisory Committee Delves No alternate for
this committee As scheduled
Monterey Regional Taxi Authority (MRTA)
Board of Directors (MST Adminsters)
Delves
Baron
Baron
Buder 1x/year
Monterey Salinas Transit (MST) Board of
Directors Delves Baron 2nd Monday
10:00 a.m.

ReGen Monterey Board of Directors (Formerly
Monterey Regional Waste Mgmt. District) (term ends
12/2026)
Byrne No alternate for
this board
3rd Friday
9:00 a.m.

Transportation Agency of Monterey County
(TAMC) Board of Directors (2 year term ends
12/2025)
Baron Delves
4th Wednesday or
as sched.
9:00 a.m.

Tor House Foundation Dramov Byrne As scheduled
Carmel Unified School District City
Representative Rerig Byrne As scheduled
Visit Carmel City Representative Rerig No alternate for this board
2nd Thursday at
2:30 p.m.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-060 Authorizing the City Administrator to execute Change Order No. 6 for the On-Call Tree Services Contracts, in the combined amount of $0 for the remainder of Fiscal Year 2024-2025
RECOMMENDATION:

Adopt Resolution 2025-060 Authorizing the City Administrator to execute Change Order No. 6 for the OnCall Tree Services Contracts, in the combined amount of $0 for the remainder of Fiscal Year 2024-2025.

BACKGROUND/SUMMARY:

In March 2023, the City Council awarded multi-year On-Call Tree Services Contracts to Community Tree Service (CTS), Tope’s Tree Service (Topes), and West Coast Arborists (WCA).

Since that time, and in response to several years of major storms and a backlog of deferred maintenance, five change orders have been approved by City Council. Most recently, in July 2024, Change Orders No. 5 allocated a total of $999,000, distributed equally among the three contractors at $333,000 each.

Workload distribution among the contractors varies each fiscal year due to several operational factors, including crew availability, cost estimates, responsiveness to emergencies, and areas of specialization. As a result, actual expenditures per contractor rarely align with the originally allocated amounts. To reflect this variance, a reallocation of funds is necessary.

With Council approval, Change Orders No. 6 will reallocate the previously authorized $999,000 to align with estimated actual expenditures for Fiscal Year 2024/25. This action will not result in any increase to the total amount allocated in Fiscal Year 2024/25, as seen in the following chart:

Contractor
Original
Contract
(FY23)
Change
Orders
#1
Change
Orders
#2
Change
Orders
#3
Change
Orders
#4
Change
Orders
#5
Change
Orders #6
CTS $ 30,000 $ 39,997 $ 175,00 $ 150,000 $ 35,000 $333,000 $ 142,000 Topes $ 60,000 $ (14,388) $175,000 $ 175,000 $ (40,000) $333,000 $(109,000) WCA $ 60,000 $ 7,647 $175,000 $ 75,000 $ 5,000 $333,000 $ (33,000) Totals $150,000 $ 33,256 $350,000 $400,000 $0 $999,000 $0 In addition to the $999,000 allocation in Change Orders No. 5, the Fiscal Year 2024/25 budget included $198,000 for unanticipated tree work. As noted in the July 2024 staff report to Council, these funds were intentionally left unallocated to any one contractor to provide staff with maximum flexibility to respond to unforeseen events such as severe weather in the most appropriate manner.

Fortunately, Fiscal Year 2024/25 did not experience significant storm activity, and deferred maintenance projects were completed under budget. As a result, the $198,000 allocated for unanticipated tree work remained unspent, due in part to time constraints late in the fiscal year. While operational expenses and deferred maintenance needs persist, Staff continue to manage funds in a way that is efficient without spending in an expeditiously hasty manner.

FISCAL IMPACT:

There is no net change to the previously approved $999,000 for the City’s three tree contractors.

PRIOR CITY COUNCIL ACTION:

In March 2023, Council awarded three multi-year On-Call Tree Service Contracts to Community Tree Service, Tope’s, and West Coast Arborists.

In June 2023, Council approved Change Orders Resolutions 2023-058 and 2023-059, resulting in the increase of each of the three tree service contracts to $175,000 for the FY 2023/24.

In April 2024, Council approved Change Orders Resolution 2024-023 allocating $400,000 to increase each of the tree contracts, $200,000 of which was previously approved in the original fiscal year budget and an additional $200,000 in mid-year budget adjustments.

In July 2024, Council approved Change Orders Resolutions 2024-054 and 2024-055 to balance $925,000 of spending in Fiscal Year 2023/24, and to allocate tree contracts totaling $999,000 for Fiscal Year 2024/25, respectively.

ATTACHMENTS:

Attachment 1) Resolution 2025-060

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE CHANGE ORDER NO. 6 FOR THE ON-CALL TREE SERVICES CONTRACTS, IN THE COMBINED AMOUNT OF $0 FOR THE REMAINDER OF FISCAL YEAR 2024- 2025
WHEREAS, in March 2023, Council awarded three multi-year, On-Call Tree Service contracts to Community Tree Service, Tope’s Tree Service, and West Coast Arborists; and WHEREAS, in June 2023, Council authorized Change Orders No. 1 to these contracts for a net increase of $33,236; and
WHEREAS, in June 2023, Change Orders No. 2 to these contracts provided funding in the amount of $175,000 to each contractor for Fiscal Year 2023/24, for a total combined amount of $525,000; and WHEREAS, in April 2024, Change Orders No. 3 to these contracts allocated an additional $400,000 for the remainder of the 2023/24 Fiscal Year, for a combined total of $925,000; and WHEREAS, in July 2024, Change Orders No. 4 to these contracts balanced each of the three OnCall Tree Services contracts for Fiscal Year 2023/24 for a sum total of $0, and Change Orders No. 5 to these contracts provided funding in the amount of $333,000 for each tree contractor for the 2024/25 Fiscal Year, for a combined total of $999,000; and
WHEREAS, Change Orders No. 6 to these contracts will balance each of the three On-Call Tree Services contracts relative to the expected invoices for each company in the 2024/25 Fiscal Year, resulting in a sum total of $0.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

Authorize the City Administrator to execute Change Orders No. 6 to the On-Call Tree Services Contracts for the 2024/25 Fiscal Year as follows:
• Community Tree Service – An increase of $142,000
• Tope’s Tree Service – A decrease of $109,000
• West Coast Arborists – A decrease of $33,000
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 30th day of June, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAN:

APPROVED: ATTEST:
_________________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
June 30, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Correspondence #1 - Fire Zone Maps_Twomey
Correspondence #2 - Closed Session_Pepe
Nova Romero <[email protected]>
City Council June 30th - Consent Topic #4 FireZone Maps Approval - empty handed.

Nancy Twomey Sun, Jun 29, 2025 at 6:12 AM
To: City of Carmel-by-the-Sea <[email protected]>, Anna Ginette <[email protected]>, Andrew Miller <[email protected]>, [email protected]
Cc: Chip Rerig <[email protected]>, Brandon Swanson <[email protected]>, Dale Byrne <[email protected]>, [email protected], Alissandra Dramov <[email protected]>, Jeff Baron <[email protected]>, Hans Buder <[email protected]> I understand that these maps, for various reasons, must be approved by Council on June 30th. I also understand that given major fires throughout our state in recent years - that there is urgency in taking aggressive preventative steps in any populated area - to save lives and property.

If I could attend this Monday City Council meeting I would PULL this item to publicly express my continued concerns on the guidance gaps for this Fire Prevention implementation as we also need to preserve our Village and its character.

Please accept the following as my virtual "public comments" on this agenda item.

As property owners - we've received the Monterey Fire notice to do a "self-assessment" checklist, do the steps and sign and return the form - without any specific guidance other than reaching out to our forestry department regarding trees. What is the guidance from the city on what we should be doing with these and what is asked of us?
As locals, in the City's Social Media/Facebook notices about Monterey Fire conducting Village "inspections" to all property in the High and Very High areas are already underway between now and September. This is great. But we've not heard from our City on any pointers on how to respond to an inspection and the findings. Please advise.

As prior City Council meetings some generalized guidance on 5ft Defensible Space and Home Hardening has been provided - but nothing specific to preserving our Village look/feel. What are we to expect now or next? We do not have specific guidance that protects our Forest/Trees - on Public or Private property. Trees are not our enemy - they benefit us all - but they require maintenance to thrive.

What is the City going to do regarding Public trees - that may or may not go beyond the existing plans? How to preserve our precious (and at risk) forest - that is essential to our community - while we respond to these Fire Prevention steps?
What do residents do on their Private trees (beyond the minimal removal of branches next to chimneys). Be specific on what requires permitting or does not require permitting, please.

When, if ever are we going to educate homeowners on their responsibility tied to their trees? This really must be a routine effort (as ownership changes are also routine).

Will the upcoming Updated Forest Master Plan take into account any new guidance with regard to Fire/WildFire prevention?
Of course, there are added efforts needed surrounding Forest Hill Park, Mission Train Nature Preserve and other heavily forested areas of our Village. Where/how do you anticipate addressing these needs? We do not have specific guidance on 5 ft defensible space that will protect our village charm (current asks are to remove vegetation within 5ft, remove wood chip ground cover etc).

Do we assume that pebbles are an immediates OK ground cover replacement for wood chips with or without permitting?
Should we be removing shrubs next to our homes on our own? (or with the assistance of our landscaping service - if we have it)
Is there going to be a new/updated landscaping ordinance (if yes, then when is it expected?) and if/when will a landscaping plan and permitting be required?
Will other fire prevention home hardening items including non flammable fencing touching your homes, fire resistant siding, encasing eaves, ember resistant vents be expected to be covered in other ordinances, guidelines or otherwise?
Please excuse some of the redundancy and stating the obvious. As previously requested in emails, many of these fit a longer term plan, but some are relevant NOW. And no doubt our City (Staff & Council) resources are spread thin, but more must be done on the communications front to guide our Village on these Fire Prevention efforts. We appropriately are being pushed to take action now by our Monterey Fire teams. Can this be a standing report in each City Council, or what is possible? Our Village has questions but few answers from our City Hall.

Thank you for your consideration and for everything you do. --
Nancy Ann Twomey
6/30/25, 10:52 AM Carmel-by-the-Sea Mail - City Council June 30th - Consent Topic #4 FireZone Maps Approval - empty handed. https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1836269207898703006&simpl=msg-f:1836269207898703006 1/2 Attachment 1
---------- Forwarded message ---------
From: pepe pepeinternational.com
Date: Mon, Jun 30, 2025 at 8:02 AM
Subject: Scenic Road lot comment
To: Dale Byrne, Jeff Baron - Carmel City Council, Hans Buder, Bob Delves-Personal, Alissandra Dramov, Chip Rerig <[email protected]>, Brandon Swanson <[email protected]>
Hello Mayor, Councilmembers and City Administrators,
A few weeks ago, I made an offer on the Scenic Avenue lot; "that little slice of paradise"! So far, I haven’t heard back from the realtor, despite efforts to follow up. From what I understand, the delaymay be due to the realtor awaiting a response from the city.

A small group of us locals are interested in acquiring the lot to keep it in community hands.

Realistically, itwouldn’t serve any practical use beyond the fun of saying we own it and enjoying the view at sunset.

I did notice that the idea of the city purchasing the lot is on the closed session agenda.

While it’s possibleour group’s offer may not succeed, I want to go on record saying I cannot support the city purchasing theproperty. It holds no tangible value or public benefit to justify such a move.

We happen to know the seller as she’s a Carmel High alum, and one of my partners went to school with her.My wife Sandra was a few years ahead of her as well.

Best regards,
Pep
Rich Pèpe
Pepe International, Inc.
831-521-9631
PO Box 901
Carmel-by-the-Sea, CA 93921
http://chefpepe.com
Attachment 2